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Meeting Minutes
Chandler Museum Foundation
Executive Subcommittee
Regular Meeting
October 2, 2023 | 1:00 p.m.
Chandler Museum, Saguaro Room
300 S. Chandler Village Drive., Chandler, AZ
Call to Order
The meeting was called to order by Barbara Meyerson at 1:00 p.m.
Roll Call
Board Member Attendance
Staff Attendance
Barbara Meyerson, Chair
Jody Crago, Museum Manager
Joan Clark, Vice-Chair
Tom Escobedo, Treasurer
Absent
Scheduled and Unscheduled Public Appearances
None
Consent Agenda
1. September 2023 Museum Foundation Executive Subcommittee Meeting Minutes
Joan Clark made a motion to approve the meeting minutes from September 5, 2023.
Tom Escobedo seconded the motion. Motion carried unanimously (3-0). The minutes
were approved as written.
Action
2. Recommend the Creation of the Governance Subcommittee
Page 2 of 4
Tom Escobedo made a motion to recommend the creation of the Governance
Subcommittee to the full board.
Joan Clark seconded the motion. Motion carried unanimously (3-0).
Discussion on which board members could serve on this subcommittee ensued.
Barbra Meyerson will contact those board members to discuss with each.
Once the full board approves the creation of the Governance Subcommittee and
board members are appointed, the subcommittee will create a Charter to bring
forward to the Executive Subcommittee, and then to the full Board of Directors for
approval of the Charter.
3. Recommend Approval of Directors and Officers (D & O) Insurance Option
Joan Clark made a motion to recommend the approval of Directors and Officers
Insurance Option to the full board.
Tom Escobedo seconded the motion. Motion carried unanimously (3-0).
After reviewing several policy options and speaking with a broker, the option that will
be recommended to the full board is with Affinity Nonprofits through their American
Alliance of Museums Recognized D & O Program. The quote and insurance
information will be included in the meeting packet for the Museum Foundation
Board Meeting on October 16, 2023.
4. Recommend Approval of Draft Museum Foundation FY2023-24 Budget
This Action Item has been tabled.
Briefing
5. Discuss Next Steps for the Strategic Planning Subcommittee
Expanding the Foundation’s Strategic Planning Framework into a Comprehensive
Three-Year Strategic Plan.
The Strategic Planning Subcommittee Meeting will be held on Monday, October 30,
2023.
Joan Clark shared with the Executive Subcommittee the template created for each of
the goals. This template includes the Foundation’s Mission Statement, the Goal,
Strategy, Tactics, Milestones, and Timeframe.
The three goals will be reviewed and edited, if needed, at the October 30th Strategic
Planning Subcommittee Meeting.
Joan Clark would like to assign one Strategic Planning Subcommittee member to a
goal, with Clark and Barbara Meyerson compiling the information and creating the
final document for Executive Subcommittee review and recommendation to the
Museum Foundation Board of Directors for approval of the Three-Year Strategic
Plan.
The plan is to have Tom Escobedo work on the goal pertaining to Funding; Martin
Sepulveda work on the goal pertaining to Community Assessment and Engagement;
Page 3 of 4
and Brenda Abney work on the goal pertaining to Board Development and
Engagement.
Joan Clark will send out a variety of information for review to the Strategic Planning
Subcommittee members prior to the meeting on October 30, 2023.
6. Financial Update
Jody Crago, Tom Escobedo, and Rynel Aldecoa met to examine the current reports
and ensure they contain all the data the board is asking for.
At this time, the reports distributed to the full board will remain the same.
7. Discuss Workgroups to Set Specific Reporting Schedules and Requirements.
The Executive Subcommittee discussed the need for a reporting structure from each
of the current and any future workgroups.
The report-out does not need to be a formal presentation, but an update from each
workgroup to the Executive Subcommittee with the status of their respective
workgroup.
The Workgroup Reporting Process will be discussed at the October Museum
Foundation Board Meeting.
8. Discuss Next Topic for Museum Moment: Museum Staffing
The next topic for the Museum Moment will be to review with the board Museum
Staffing.
Jody Crago distributed a Museum organizational chart listing each Museum staff
person, how each staff member contributes, and the cost/percentage of each
position.
9. Review Agenda for next Museum Board Foundation Meeting
This Briefing Item was not discussed.
Member Comments
None.
Member Announcements
None.
Calendar
10. The next Museum Foundation Board Meeting will be held on Monday, October 16, 2023,
at 5:30 p.m., at the Chandler Museum, Saguaro Room, 300 S. Chandler Village Drive, in
Chandler, Arizona.
Page 4 of 4
11. The next Executive Subcommittee Meeting will be held on Monday, November 6, 2023, at
1:00 p.m., at the Chandler Museum, Saguaro Room, 300 S. Chandler Village Drive, in
Chandler, Arizona.
Adjourn
With no other business to discuss, the meeting was adjourned at 1:53 p.m.
Barbara Meyerson, Chair
Jody Crago, Staff Liaison
Meeting Minutes
Chandler Museum Foundation
Executive Subcommittee
Regular Meeting
October 2, 2023 | 1:00 p.m.
Chandler Museum, Saguaro Room
300 S. Chandler Village Drive., Chandler, AZ
Call to Order
The meeting was called to order by Barbara Meyerson at 1:00 p.m.
Roll Call
Board Member Attendance
Staff Attendance
Barbara Meyerson, Chair
Jody Crago, Museum Manager
Joan Clark, Vice-Chair
Tom Escobedo, Treasurer
Absent
Scheduled and Unscheduled Public Appearances
None
Consent Agenda
1. September 2023 Museum Foundation Executive Subcommittee Meeting Minutes
Joan Clark made a motion to approve the meeting minutes from September 5, 2023.
Tom Escobedo seconded the motion. Motion carried unanimously (3-0). The minutes
were approved as written.
Action
2. Recommend the Creation of the Governance Subcommittee
Page 2 of 4
Tom Escobedo made a motion to recommend the creation of the Governance
Subcommittee to the full board.
Joan Clark seconded the motion. Motion carried unanimously (3-0).
Discussion on which board members could serve on this subcommittee ensued.
Barbra Meyerson will contact those board members to discuss with each.
Once the full board approves the creation of the Governance Subcommittee and
board members are appointed, the subcommittee will create a Charter to bring
forward to the Executive Subcommittee, and then to the full Board of Directors for
approval of the Charter.
3. Recommend Approval of Directors and Officers (D & O) Insurance Option
Joan Clark made a motion to recommend the approval of Directors and Officers
Insurance Option to the full board.
Tom Escobedo seconded the motion. Motion carried unanimously (3-0).
After reviewing several policy options and speaking with a broker, the option that will
be recommended to the full board is with Affinity Nonprofits through their American
Alliance of Museums Recognized D & O Program. The quote and insurance
information will be included in the meeting packet for the Museum Foundation
Board Meeting on October 16, 2023.
4. Recommend Approval of Draft Museum Foundation FY2023-24 Budget
This Action Item has been tabled.
Briefing
5. Discuss Next Steps for the Strategic Planning Subcommittee
Expanding the Foundation’s Strategic Planning Framework into a Comprehensive
Three-Year Strategic Plan.
The Strategic Planning Subcommittee Meeting will be held on Monday, October 30,
2023.
Joan Clark shared with the Executive Subcommittee the template created for each of
the goals. This template includes the Foundation’s Mission Statement, the Goal,
Strategy, Tactics, Milestones, and Timeframe.
The three goals will be reviewed and edited, if needed, at the October 30th Strategic
Planning Subcommittee Meeting.
Joan Clark would like to assign one Strategic Planning Subcommittee member to a
goal, with Clark and Barbara Meyerson compiling the information and creating the
final document for Executive Subcommittee review and recommendation to the
Museum Foundation Board of Directors for approval of the Three-Year Strategic
Plan.
The plan is to have Tom Escobedo work on the goal pertaining to Funding; Martin
Sepulveda work on the goal pertaining to Community Assessment and Engagement;
Page 3 of 4
and Brenda Abney work on the goal pertaining to Board Development and
Engagement.
Joan Clark will send out a variety of information for review to the Strategic Planning
Subcommittee members prior to the meeting on October 30, 2023.
6. Financial Update
Jody Crago, Tom Escobedo, and Rynel Aldecoa met to examine the current reports
and ensure they contain all the data the board is asking for.
At this time, the reports distributed to the full board will remain the same.
7. Discuss Workgroups to Set Specific Reporting Schedules and Requirements.
The Executive Subcommittee discussed the need for a reporting structure from each
of the current and any future workgroups.
The report-out does not need to be a formal presentation, but an update from each
workgroup to the Executive Subcommittee with the status of their respective
workgroup.
The Workgroup Reporting Process will be discussed at the October Museum
Foundation Board Meeting.
8. Discuss Next Topic for Museum Moment: Museum Staffing
The next topic for the Museum Moment will be to review with the board Museum
Staffing.
Jody Crago distributed a Museum organizational chart listing each Museum staff
person, how each staff member contributes, and the cost/percentage of each
position.
9. Review Agenda for next Museum Board Foundation Meeting
This Briefing Item was not discussed.
Member Comments
None.
Member Announcements
None.
Calendar
10. The next Museum Foundation Board Meeting will be held on Monday, October 16, 2023,
at 5:30 p.m., at the Chandler Museum, Saguaro Room, 300 S. Chandler Village Drive, in
Chandler, Arizona.
Page 4 of 4
11. The next Executive Subcommittee Meeting will be held on Monday, November 6, 2023, at
1:00 p.m., at the Chandler Museum, Saguaro Room, 300 S. Chandler Village Drive, in
Chandler, Arizona.
Adjourn
With no other business to discuss, the meeting was adjourned at 1:53 p.m.
Barbara Meyerson, Chair
Jody Crago, Staff Liaison