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CONTRACT NO: C-86-22-072-X-00 / PH NOI 21021
AMENDMENT NO: 1
Page 1 of 7
AMENDMENT TO
CONTRACT
between
MARICOPA COUNTY
by and through
DEPARTMENT OF PUBLIC HEALTH
and
AZ Board of Regents on behalf of Arizona State University
I.
The above-named contract is hereby amended as specified below:
A. Section 1.0 CONTRACT TERM shall be updated from November 1, 2021 – October 31,
2023, to November 1, 2021, to December 31, 2023.
B. EXHIBIT A: Revised Scope of Work begins on page 2 of this amendment.
C. EXHIBIT B: Revised Budget begins on page 4 of this amendment. Budget shall be
updated to include an additional $70,631, bringing the new not to exceed to $357,587.
II.
All other terms and conditions of the original contract shall remain in full force and effect.
IN WITNESS WHEREOF, the parties agree to the changes indicated herein:
FOR AND ON BEHALF OF
MARICOPA COUNTY
FOR AND ON BEHALF OF
ARIZONA STATE UNIVERSITY
By:
By:
Chairman, Board of Supervisors
Arizona State University
Date
Date
ATTEST
Clerk of the Board
Date
APPROVED AS TO FORM
Attorney for Maricopa County
Date
Kristy Macdonald
Assistant Director, Research Operations
09/26/2023
CONTRACT NO: C-86-22-072-X-00 / PH NOI 21021
AMENDMENT NO: 1
Page 2 of 7
EXHIBIT A: Scope of Work
1. Collaboration – Ongoing essential support
a. Be available and accessible to the MCDPH Health Literacy Program Manager and other staff as
required.
b. Be available and accessible to MCDPH Health Literacy grant partners.
c. Assist with training CHWs in data collection, survey administration, and evaluation protocol.
2. Institutional Review Board (IRB) – Ongoing essential support
a. Obtain ASU IRB approvals and make amendments as needed.
3. Evaluation Instruments – Ongoing essential support
a. Revise as necessary pre- and post-tests, assessment instruments, survey questionnaires, and
data collection activities collaboratively to measure the effectiveness of the Health Literacy
program.
*Modified to add ongoing revision and modification of pre- and post-tests, assessment
instruments, survey questionnaires, and data collection activities collaboratively to measure
the effectiveness of the Health Literacy program. Original contract stated only the
development and as the project has progressed MCDPH has requested modifications and
additions to these tools.
4. Translations – Ongoing essential support
a. Translate English messaging, surveys, and motivational interviewing documents into various
languages identified by the MCDPH and Health Literacy grant partners.
5. Transcriptions – Ongoing essential support
a. Transcribe 8 PSDA meetings for analysis and report writing.
b. Transcribe meetings from the FQHC Leads Coordination meetings.
6. Data Collection – Ongoing essential support
a. Develop database to collect standardized data for the Health Literacy program.
b. Collect, clean, and tabulate all program evaluation data.
c. Conduct quantitative data collection.
d. Code qualitative data collected from PDSA and FQHC meetings.
e. Report status of data collected on a monthly basis.
ADD
f. Collect information from community health works in order to develop culturally appropriate
motivational interviewing pamphlets.*
*MCDPH has requested ASU SIRC to conduct additional work due to need of partner
organizations to meet grant requirements.
7. Evaluation – Ongoing essential support
a. Collaborate on evaluation strategy for health literacy and social determinants of health
(SDOH) to determine if Health Literacy meets CLAS standards for three health clinics.
b. Design evaluation strategy to determine which SDOH impact access and adherence to public
health guidelines for COVID-19 for three health clinics.
c. Design, implement, and report program evaluation as it relates to the MCDPH Health Literacy
program.
d. Conduct literature review in order to provide support to the findings of the evaluation.
e. Analyze primary and secondary data collected, including data from Providertech messaging
platform.
CONTRACT NO: C-86-22-072-X-00 / PH NOI 21021
AMENDMENT NO: 1
Page 3 of 7
ADD
f. Analyze information from PDSA meetings.*
g. Analyze information from FQHC Leads Coordination meetings.*
*MCDPH has requested ASU SIRC analyze additional meetings, discussions, and lessons
learned to inform project improvements and streamline Plan-Do-Study-Act (PDSA) cycles for partners
and MCDPH as outlined in the grant deliverables.
8. Report Writing
a. Write quarterly progress / activity reports of all work completed.
b. Develop a one/two pager of evaluation findings at end of year one and year two.
ADD
c. Write the annual evaluation report to include:*
i. PDSA collaboration meetings evaluation.
ii. FQHC Leads Coordination meetings evaluation.
ii. Write evaluation report of the messaging work flow.
iii. Develop a one/two pager of evaluation findings.
*MCDPH has asked ASU SIRC to take on the full responsibility of the annual evaluation report to
be submitted to the Office of Minority Health (OMH). Originally, they were only going to complete their
portion, but due to staff changes and the departure of the grant PI we have add the deliverable of end of
year/annual evaluation report completion by ASU SIRC. This will require them to work with all partners
and MCDPH staff to collect all data, summary, narratives, and put it all together as outlined by OMH end
of year grant reporting guidelines.
9. Dissemination of Findings and Work – Ongoing essential support
a. Attend conferences, meetings, conference calls, and other platforms for dissemination of
work and findings as needed.
b. Submit poster for conference (one national conference and one local conference).
c. Submit for project presentation for conference.
d. Submit two journal articles.
10. Compliance – Ongoing essential support
a. Comply with all applicable provision of law and other rules and regulation of, any and all,
governmental authorities relating to the performance of services.
11. Budget – Ongoing essential support
a. Ensure travel costs and supplies related to the evaluation are included in the Rate schedule.
b. Submit monthly invoices
c. Submit a monthly status report, which outlines major tasks, deliverables, and the progress of
the project.
CONTRACT NO: C-86-22-072-X-00 / PH NOI 21021
AMENDMENT NO: 1
Page 4 of 7
EXHIBIT B: REVISED BUDGET
Pricing
Total budget allocation:
• Year 1: $143,044.00 (November 1, 2021 – October 31, 2022
• Year 2: $143,912.00 (November 1, 2022 – October 31, 2023
• Year 2 Extension and Budget Amendment (November 1, 2023 – December 31, 2023): $70,631
I. Personnel Costs: $24,178.00
Principal Investigator
Description: The Principal Investigator will oversee the evaluation activities of the overall project
including supervision of staff and developing / sustaining relationships with partners along with oversight
of budget, protocols, data analysis, report writing, and securing IRB approval. This allocation below will
provide the services of 25% FTE.
Year 1 total workforce expenditure cannot exceed: $21,094.00
Year 2 total workforce expenditure cannot exceed: $21,094.00
Year 2 extension (November 1, 2023 – December 31, 2023) additional $7,032.00
Co-Principal Investigator
Description: The Co-Principal Investigator will serve as liaison across many of the agencies and
community-based organizations to assure community collaboration and engagement; and will assist the
PI with overseeing the evaluation activities of the project. This allocation below will provide the services
of 7% FTE.
Year 1 total workforce expenditure cannot exceed: $7,783.00
Year 2 total workforce expenditure cannot exceed: $7,783.00
Year 2 extension (November 1, 2023 – December 31, 2023) additional $2,594.00
Research Analyst I
Description: The Research Analyst I will assist with all project activities which include development of
health literacy plan content, training of the CHW’s, develop and implement data collection, and data
analysis and report writing. The Research Analyst I will also serve as co-liaison for community
engagement and collaboration. This allocation below will provide the services of 20% FTE.
Year 1 total workforce expenditure cannot exceed: $10,600.00
Year 2 total workforce expenditure cannot exceed: $10,600.00
Year 2 extension (November 1, 2023 – December 31, 2023) additional $3,534.00
Research Analyst II
Description: The Research Analyst II will manage the day-to-day activities of the project. Research
Analyst II will serve as project liaison and lead evaluator to oversee all aspects of the project which
include development of health literacy plan content, training of the CHW’s, develop and
implement data collection, database development, and data analysis and report writing. This allocation
below will provide the services of 25% FTE.
Year 1 total workforce expenditure cannot exceed: $14,500.00
CONTRACT NO: C-86-22-072-X-00 / PH NOI 21021
AMENDMENT NO: 1
Page 5 of 7
Year 2 total workforce expenditure cannot exceed: $14,500.00
Year 2 extension (November 1, 2023 – December 31, 2023) additional $4,832.00
Research Specialist, Sr.
Description: The Research Specialist, Sr. will assist in with all project activities which include
development of health literacy plan content, training of the CHW’s, develop and implement data
collection, and data analysis and report writing. This allocation below will provide the
services of 20% FTE.
Year 1 total workforce expenditure cannot exceed: $14,560.00
Year 2 total workforce expenditure cannot exceed: $14,560.00
Year 2 extension (November 1, 2023 – December 31, 2023) additional $4,854.00
Program Coordinator
Description: The Program Coordinator will manage the administration of the grant, including budget
monitoring and personnel administration. The Program Coordinator will review all purchase requisitions
and payroll documents and will review the budget reports generated by the University’s central
accounting office. She will prepare monthly budget summaries and review expenditures and projections
each month with the PI. This allocation below will provide the services of 5% FTE.
Year 1 total workforce expenditure cannot exceed: $3,996.00
Year 2 total workforce expenditure cannot exceed: $3,996.00
Year 2 extension (November 1, 2023 – December 31, 2023) additional $1,332.00
II. Fringe Benefits: $5,775.00
Faculty:
Description: Employee related expenses (ERE) for faculty services is estimated at 26.50% for year 1 and
27.30% for year 2. The ERE cost for the Co-Principal Investigator is listed below.
Year 1 total ERE expenditures: $2,062.00
Year 2 total ERE expenditures: $2,124.00
Year 2 extension (November 1, 2023 – December 31, 2023) additional $177.00
Staff:
Description: Employee related expenses (ERE) for staff services per year is estimated at 32.60% for year
1 and 33.58% for year 2. The ERE costs for the Principal Investigator, Research Analyst I, Program
Coordinator and is listed below.
Year 1 total ERE expenditures: $11,635.00
Year 2 total ERE expenditures: $11,984.00
Year 2 extension (November 1, 2023 – December 31, 2023) additional $3,994.00
Postdoctoral Associate:
Description: Employee related expenses (ERE) for post-doc services per year is estimated at 22.10% for
year 1 and 22.76% for year 2. The ERE cost for the Research Analyst II is listed below.
Year 1 total ERE expenditures: $3,205.00
Year 2 total ERE expenditures: $3,301.00
Year 2 extension (November 1, 2023 – December 31, 2023) additional $1,100.00
Part-Time Employees:
CONTRACT NO: C-86-22-072-X-00 / PH NOI 21021
AMENDMENT NO: 1
Page 6 of 7
Description: Employee related expenses (ERE) for part-time employee services per year is estimated
at 10.10% for year 1 and 10.40% for year 2. The ERE cost for the Sr. Research Specialist is listed below.
Year 1 total ERE expenditures: $1,471.00
Year 2 total ERE expenditures: $1,515.00
Year 2 extension (November 1, 2023 – December 31, 2023) additional $504.00
III. Equipment: $0.00
Description: N/A
IV. Travel: $35.00
Description: Travel within Maricopa County is authorized for a total of 926 miles for
the contract period at $.445 per mile.
Year 1 total travel expenditures: $205.00
Year 2 total travel expenditures: $207.00
Year 2 extension (November 1, 2023 – December 31, 2023) additional $35.00
V. “Other” Direct Costs: $15,000
•
Evaluation Instruments
a. Revise as necessary pre- and post-tests, assessment instruments, survey questionnaires, and data
collection activities collaboratively to measure the effectiveness of the Health Literacy program.
*Modified to add ongoing revision and modification of pre- and post-tests, assessment instruments,
survey questionnaires, and data collection activities collaboratively to measure the effectiveness of the
Health Literacy program. Original contract stated only the development and as the project has progressed
MCDPH has requested modifications and additions to these tools.
•
Data Collection
a. Develop database to collect standardized data for the Health Literacy program.
b. Collect, clean, and tabulate all program evaluation data.
c. Conduct quantitative data collection.
d. Code qualitative data collected from PDSA and FQHC meetings.
e. Report status of data collected on a monthly basis.
ADD
f. Collect information from community health works in order to develop culturally appropriate
motivational interviewing pamphlets.*
*MCDPH has requested ASU SIRC to conduct additional work due to need of partner organizations to
meet grant requirements.
•
Evaluation
a. Collaborate on evaluation strategy for health literacy and social determinants of health
(SDOH) to determine if Health Literacy meets CLAS standards for three health clinics.
b. Design evaluation strategy to determine which SDOH impact access and adherence to public
health guidelines for COVID-19 for three health clinics.
c. Design, implement, and report program evaluation as it relates to the MCDPH Health Literacy
program.
d. Conduct literature review in order to provide support to the findings of the evaluation.
e. Analyze primary and secondary data collected, including data from Providertech messaging platform.
ADD
f. Analyze information from PDSA meetings.*
g. Analyze information from FQHC Leads Coordination meetings.*
*MCDPH has requested ASU SIRC analyze additional meetings, discussions, and lessons learned to
inform project improvements and streamline Plan-Do-Study-Act (PDSA) cycles for partners and MCDPH
CONTRACT NO: C-86-22-072-X-00 / PH NOI 21021
AMENDMENT NO: 1
Page 7 of 7
as outlined in the grant deliverables.
•
Report Writing
a. Write quarterly progress / activity reports of all work completed.
b. Develop a one/two pager of evaluation findings at end of year one and year two.
ADD
c. Write the annual evaluation report to include:*
i. PDSA collaboration meetings evaluation.
ii. FQHC Leads Coordination meetings evaluation.
ii. Write evaluation report of the messaging workflow.
iii. Develop a one/two pager of evaluation findings.
*MCDPH has asked ASU SIRC to take on the full responsibility of the annual evaluation report to be
submitted to the Office of Minority Health (OMH). Originally, they were only going to complete their
portion, but due to staff changes and the departure of the grant PI we have add the deliverable of end of
year/annual evaluation report completion by ASU SIRC. This will require them to work with all partners
and MCDPH staff to collect all data, summary, narratives, and put it all together as outlined by OMH end
of year grant reporting guidelines.
Year 2 extension (November 1, 2023 – December 31, 2023) additional $15,000.00
VI. Indirect Costs: $25,643.00
Description: Indirect costs are recoverable through this grant at a rate of 57% of chargeable
expenses as applicable to organized research on-campus.
Year 1 total indirect cost: $51,933.00
Year 2 total indirect cost: $52,248.00
Year 2 extension (November 1, 2023 – December 31, 2023) additional $25,643.00
Budget
Additional funds for grant extension work
Personnel Costs
$24,178.00
Fringe Benefits
$5,775.00
Supplies
$0.00
Travel
$35.00
Other/Misc
$15,000.00
Sub Total
$44,988.00
Indirect cost (57%)
$25,643.00
Total
$70,631.00