October 2023 CCF Board Meeting Minutes

Meeting Minutes 
Chandler Cultural Foundation 
Regular Meeting 
 
October 26, 2023 | 5:30 p.m. 
Chandler Museum, Saguaro Room 
300 S. Chandler Village Dr., Chandler, AZ 
 
 
Call to Order 
The meeting was called to order by David Woodruff at 5:37 p.m.  
 
Roll Call 
Board Member Attendance 
Staff Attendance 
David Woodruff, Chair 
Michelle Mac Lennan, General Manager 
LaTricia Woods, Vice-Chair 
Anna Camino  
Julia Marreel, Secretary 
Cynde Cert  
Candy Yu 
 
Christopher McMullan 
 
Linda Yarbrough  
 
Mike Halle 
 
Peppur Chambers 
Guests 
Sherida McMullan 
Debbie Rubenstrunk 
Susan Baker  
Jane Bjornstad 
 
Janet McNaught 
Absent 
Jennifer Ekblad  
Erika Castro 
Jessica Sweet  
Jeanne Forbis 
 
Jennifer Sanchez 
 
Mari Jo Woolf-Whitaker 
 
Steena Murray 
 
 
 
 
 
Scheduled and Unscheduled Public Appearances 
Fengyu Yang and Junyue Yang – students observing a board meeting.

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Consent Agenda  
1. September Cultural Foundation Board Meeting Minutes 
 Susan Baker made a motion to approve the meeting minutes from the September 
28, 2023, Cultural Foundation Board Meeting.  
 Julia Marreel seconded the motion. Motion carried unanimously, 8-0. The minutes 
were approved as written.  
 
Action Agenda  
2. Appoint Board Members to Audit Workgroup 
 LaTricia Woods made a motion to appoint board members to the Audit Workgroup. 
 Susan Baker seconded the motion. Motion carried unanimously, 9-0.  
 The board members appointed to the Audit Workgroup are Candy Yu and Julia 
Marreel.  
 
3. Appoint Feasibility Study for Expanded Arts Facilities Workgroup 
 LaTricia Woods made a motion to appoint a Feasibility Study for Expanded Arts 
Facilities Workgroup.  
 Chris McMullan seconded the motion. Motion carried unanimously, 9-0. 
 This workgroup will consist of two members from the Chandler Cultural Foundation, 
two staff members from the City of Chandler, and two representatives from the 
Chandler Unified School District (CUSD).  
 The two board members on this workgroup will be Julia Marreel and David Woodruff.  
 Finding potential expansion options will be the main focus of this workgroup.  
 
4. Appoint Executive Subcommittee Officers 
 Steena Murray will continue to serve on the Chandler Cultural Foundation Board but 
has stepped down from the role of Treasurer.  
 Susan made the motion to appoint Julia Marreel as the Treasurer for the Chandler 
Cultural Foundation.  
 Chris McMullan seconded the motion. Motion carried unanimously, 10-0.  
 With Marreel moving from Secretary to Treasurer, the Secretary position became 
vacant.  
 LaTricia Woods made the motion to appoint Erika Castro as the Secretary for the 
Chandler Cultural Foundation.  
 Chris McMullan seconded the motion. Motion carried unanimously, 10-0. 
 The current officers for the Executive Subcommittee are as follows: 
o David Woodruff, Chair 
o LaTricia Woods, Vice-Chair 
o Julia Marreel, Treasurer 
o Erika Castro, Secretary

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5. Approve Programming Policy 
 Linda Yarbrough made a motion to approve the Programming Policy. 
 Susan Baker seconded the motion. Motion carried unanimously, 10-0. 
 The Programming Policy allows the President or the President’s designee to enter 
into negotiations with agents for highly sought-after artists where there is not 
sufficient time to meet and approve an event budget.  
 This policy will be reviewed on an annual basis.  
 
6. Approve Event Budgets    
 Linda Yarbrough made a motion to approve the Event Budgets for Tegan and Sara, 
Melissa Etheridge, Bruce Hornsby, Ashley McBryde, Thee Sinseers w/The Altons, 
Colbie Caillat, A Winter’s Evening w/RyanHood, Three Dogs Night, Andy Grammer, 
Will Downing, Samantha Fish, and Sons of Serendip. 
 Susan Baker seconded the motion. Motion approved unanimously, 10-0. 
 
Briefing 
7. September Financial Report  
 Michelle Mac Lennan reviewed the September Financial Report.   
 
8. Executive Subcommittee Update  
 David Woodruff provided an update from the most recent Executive Subcommittee 
Meeting. 
o The Programming Policy was reviewed prior to bringing it forward to the full 
board.  
o Julia Marreel and David Woodruff will be the Chandler Cultural Foundation 
Board Members on the Feasibility Study for Expanded Arts Facilities 
Workgroup. This workgroup will also consist of members from City of Chandler 
Management and the Chandler Unified School District.  
o Topics reviewed and discussed were the Strategic Plan, City Budget Requests, 
Subcommittee Assignments, Needs Assessment, and the upcoming Holiday 
Arts Leadership Gathering.  
 
9. Special Events Subcommittee Update  
 Julia Marreel provided an update from the most recent Special Events 
Subcommittee Meeting.  
 Feedback from the Center Stage Brunch Event has been positive. Many enjoyed the 
food, music, and the better clues for the Mystery Baskets.  
 The final numbers from the event will be provided at a future board meeting.

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10. Board Development Subcommittee Update 
 LaTricia Woods provided an update from the Board Development Subcommittee 
Meeting held earlier this evening. 
 The subcommittee reviewed board applications. There are two applications that will 
be forwarded to David Woodruff and Michelle Mac Lennan for further vetting.  
 The Board Development Subcommittee approved the 2024 meeting schedule.  
 
11. AEP6 Report  
 Cynde Cerf provided an update on the AEP6 Report. Details from the survey were 
included in the board packet.  
 Some of the numbers reviewed were total economic impact by Arts and Culture 
organizations and their audiences; event-related spending by Arts and Culture 
audiences; and comments made by the survey takers.  
 
12. Profit and Loss Report 
 Michelle Mac Lennan reviewed the Profit & Loss statements for Old Crow Medicine 
Show, Rain – A Tribute to the Beatles, George Benson, Australian Pink Floyd: Dark 
Side of the Moon 50th Anniversary, Beth Hart (Cancelled), and Tegan and Sara.  
 A Profit & Loss Summary for the 2023-2024 Season year-to-date was also reviewed.  
 
13. Conflict of Interest Annual Forms 
 Conflict of Interest Forms were distributed to the board members in attendance. 
These forms are completed annually to capture any changes that may have 
occurred.  
 Anna Camino will send the form to those board members not able to attend the 
meeting or attended virtually. Electronic copies of completed and signed Conflict of 
Interest forms are acceptable.   
 
Friends Announcements 
Janet McNaught announced there were 12 events since the last board meeting, which equated to 
718 volunteer hours. There are 137 active volunteers. 
 
Member Comments/Announcements 
Michelle Mac Lennan shared a tribute to Linda Yarbrough, who is stepping down from serving on 
the Chandler Cultural Foundation. Yarbrough has been on the board for over fifteen years. She 
was instrumental in the board becoming what it is today. Yarbrough also served on the Executive 
Subcommittee, Board Development Subcommittee, and the Special Events Subcommittee. The 
Applause Award was given to Linda Yarbrough to recognize her for her outstanding contributions 
to the enrichment of community life through appreciation and support of the arts. Linda 
Yarbrough will be missed, but her contributions will never be forgotten.

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Calendar 
14. The next board meeting is scheduled for Thursday, December 7, 2023, at 5:30 p.m., at 
the Chandler Museum, Saguaro Room, 300 S. Chandler Village Drive. 
 
Adjourn 
The meeting was adjourned at 6:34 p.m. 
 
 
______________________________ 
 
 
             
________________________________  
 
David Woodruff, Chair 
 
 
 
 
 
Michelle Mac Lennan, Staff Liaison