December 2023 CCF Board Minutes
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Meeting Minutes
Chandler Cultural Foundation
Regular Meeting
December 7, 2023 | 5:30 p.m.
Chandler Museum, Saguaro Room
300 S. Chandler Village Dr., Chandler, AZ
Call to Order
The meeting was called to order by David Woodruff at 5:34 p.m.
Roll Call
Board Member Attendance
Staff Attendance
David Woodruff, Chair
Michelle Mac Lennan, General Manager
LaTricia Woods, Vice-Chair
Anna Camino
Erika Castro, Secretary
Cynde Cerf
Julia Marreel, Treasurer
Terri Rettig
Candy Yu
Tracey Wyatt
Christopher McMullan
Jeanne Forbis
Jennifer Sanchez
Guests
Linda Yarbrough
Diandra Adamczyk, City of Scottsdale
Mari Jo Woolf-Whitaker
Jane Bjornstad
Mike Halle
Janet McNaught
Peppur Chambers
Jennifer Ekblad, City Clerk’s Office
Sherida McMullan
Jessica Sweet, City Clerk’s Office
Susan Baker
Laura Schairer
Absent
Steena Murray
Scheduled and Unscheduled Public Appearances
Diandra Adamczyk is the Programming Manager for the Scottsdale Center for the Performing
Arts. Adamczyk is mentoring with Michelle Mac Lennan. The City of Scottsdale has recently
revamped its Civic Center. With the recent renovations, there are now 2 new outdoor
stages/amphitheaters.
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Consent Agenda
1. October Cultural Foundation Board Meeting Minutes
Susan Baker made a motion to approve the meeting minutes from the October 26,
2023, Cultural Foundation Board Meeting.
Julia Marreel seconded the motion. Motion carried unanimously, 14-0. The minutes
were approved as written.
Action Agenda
2. Recommend Chandler Cultural Foundation Board Members
Erika Castro made a motion to recommend Jyoti Pathak and Ellie Watland to the
Mayor’s Office for appointment to the Chandler Cultural Foundation Board.
Susan Baker seconded the motion. Motion carried unanimously, 14-0.
After many years of dedicated service Steena Murray and Linda Yarbrough will be
stepping down from the Cultural Foundation Board, opening two vacant positions.
3. Approve Draft Audit
David Woodruff made a motion to approve the Draft Audit for Fiscal Year 2022-2023
(FY23).
Julia Marreel seconded the motion. Motion carried unanimously, 14-0.
Tracey Wyatt thanked Julia Marreel and Candy Yu for being on the Audit Workgroup
and their participation.
A copy of the draft audit was sent to the board earlier in the week.
In summary:
o Operating revenues totaled $2,893,968.
o Operating expenditures totaled $2,308,653.
o Net position increased by $771,389 from FY22.
4. Approve Event Budgets
Susan Baker made a motion to approve the Event Budgets for Josh Turner, Ballet
Under the Stars (in partnership with Ballet Arizona and the City of Chandler), The
Concert Truck (with Nick Luby & Susan Zhang), The Price is Right Live – 2 Shows,
Daniel Kelly: Shakespeare in Jazz, Trey McLaughlin & The Sounds of Zamar, Cirque
Mechanics: Pedalpunk, and Bobby Rush & N. Mississippi All-Stars: Tribute to Muddy
Waters & Howlin’ Wolf.
LaTricia Woods seconded the motion. Motion approved unanimously, 14-0.
Briefing
5. Needs Assessment for Expanded Facilities Update
The Expanded Arts Facilities Workgroup has been meeting and are formulating a
plan to present to the City of Chandler.
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o If the plan is approved, the next step would be to go out for a Request for
Proposal (RFP).
o Once a vendor is selected, the Needs Assessment would begin.
The last Needs Assessment took 18 months to complete. Although this Needs
Assessment is not as comprehensive, it may still take that long.
The board will be updated as the process progresses.
6. October Financial Report
Julia Marreel reviewed the October Financial Report.
7. Development Report
Michelle Mac Lennan reviewed the Development Report.
Memberships are doing well year-to-date.
8. Strategic Plan Update
Michelle Mac Lennan provided a status for the Year 1 Strategic Plan Goals and
reviewed the Executive Summary.
Most of the goals are either 100% complete or at least 50% complete.
Mac Lennan thanked Jennifer Sanchez for the connection with the YWCA Metro
Phoenix.
Any questions or requests for additional information should be directed to Mac
Lennan.
9. Request for City Funding
The City of Chandler budget process for fiscal year (FY) 2024-25 has begun.
The board will be updated as the budget cycle progresses.
The final budget will not be adopted until June 2024.
Michelle Mac Lennan shared with the board the budget requests from the Arts
Center Division, which included Capital Improvement Program (CIP) requests and
Change Requests from the Operating Budget.
CIP requests include:
o Request for new Rigging System (has reached end of service life).
o Request for replacement of two aerial man lift work platforms (current ones
have reached end of their service life).
o Update to the marquee and casing – located at the corner of Arizona Avenue
and Chandler Boulevard.
Change Requests/Operating Budget:
o One-time funding for Ballet Under the Stars performance (in partnership
with Ballet Arizona and the City of Chandler).
o One-time funding to assist with the Chandler Symphony’s 32nd Anniversary
(annual outside request received from the Chandler Symphony).
o Ongoing Professional Services Increases.
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o Request of two new full-time positions (as defined in the Strategic Plan):
Development & Communications Program Manager and Performing Arts
Program Manager.
10. Profit and Loss Report
Terri Rettig reviewed the Profit & Loss statements for Center Stage, Clint Black,
Amos Lee, Chandler Center for the Arts & C.A.L.L.E. de Arizona Present the 24th
Annual Mariachi and Folklorico Festival, and Leela James.
A Profit & Loss Summary for the 2023-2024 Season year-to-date was also reviewed.
Friends Announcements
Jane Bjornstad announced there were 120 events since the last board meeting, which equated to
918 volunteer hours. There are 129 active volunteers.
Member Comments/Announcements
Reminder that the Arts Leadership Holiday Gathering is on Tuesday, December 12th, from 5:00
p.m. – 7:00 p.m., at the Mareel’s house.
Calendar
14. The next board meeting is scheduled for Thursday, January 25, 2024, at 5:30 p.m., at
the Chandler Museum, Saguaro Room, 300 S. Chandler Village Drive.
Adjourn
The meeting was adjourned at 7:02 p.m.
______________________________
________________________________
David Woodruff, Chair
Michelle Mac Lennan, Staff Liaison