November 2023 CMF Meeting Minutes
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Meeting Minutes
Chandler Museum Foundation
Regular Meeting
November 20, 2023 | 5:30 p.m.
Chandler Museum, Saguaro Room
300 S. Chandler Village Drive, Chandler, AZ
Call to Order
The meeting was called to order by Barbara Meyerson at 5:30 p.m.
Roll Call
Board Member Attendance
Staff Attendance
Barbara Meyerson, Chair
Jody Crago, Museum Manager
Joan Clark, Vice-Chair
Tiffani Egnor
Tom Escobedo, Treasurer
Adam Turner
Al Quihuis
Brenda Abney
Calvenea Malloy
Jacki Ryan
Joshua Askey
Martin Sepulveda
Rich Feely
Absent
Scheduled and Unscheduled Public Appearances
None
Consent Agenda
1. October Board Meeting Minutes
Rich Feely made a motion to approve the board meeting minutes of the Museum
Foundation Board Meeting of October 16, 2023.
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Joan Clark seconded the motion. Motion carried unanimously (11-0). The minutes
were approved as written.
Action Agenda
No Action Items.
Briefing
2. Workgroup Reports
Foundation Spending Policy
o Tom Escobedo and Adam Turner met and discussed what can be done now to
raise money and what can be done in the future to raise funds.
o Escobedo will update the Executive Subcommittee.
o Escobedo and Turner will meet again to discuss the Funding Spending Policy.
Board Binder
o Brenda Abney and Albert Quihuis have created a Table of Contents for the
Board Binder, which was presented to the Executive Subcommittee.
o This Table of Contents will be shared with the full board to get final comments.
o Once the Table of Contents has been finalized, the Board Binder can be
assembled and distributed.
Membership/Friends of the Museum
o Rich Feely and Joshua Askey have not yet met but will schedule a meeting son
to discuss Membership/Friends of the Museum.
Idea Incubator
o Calvenea Malloy and Jacki Ryan met briefly and plan to meet again soon to
further discuss the Idea Incubator.
o Malloy and Ryan will utilize the retreat information.
Discussion ensued on how often each workgroup should report out to the Executive
Subcommittee.
o A template/form was created for the workgroups to use for their report outs.
This template will be emailed to the board members.
o Workgroup Report-Outs will be a standing item on the Executive
Subcommittee agenda.
o Each workgroup will send their completed form to Jody Crago monthly. Crago
will print them out to be included in the Executive Subcommittee meeting
packet.
o Even if the workgroup has not met, a completed form stating the workgroup
did not meet needs to be sent.
o The Executive Subcommittee will review the forms. If additional questions
arise, an executive subcommittee member will reach out to that workgroup.
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o After all workgroup updates are reviewed, the Executive Subcommittee will
select which report outs are to be reviewed at the full board meeting. The
workgroup members will be notified prior to the board meeting.
o City staff will send out the 2024 meeting dates for the Museum Foundation
Board and the Museum Foundation Executive Subcommittee.
3. Strategic Planning Subcommittee Update
The Strategic Planning Subcommittee has been working on the Goals from the board
retreat.
This subcommittee is meeting on November 27, 2023. At that meeting, the
subcommittee will establish a meeting schedule for 2024.
4. Discuss Meeting Schedule for Governance Subcommittee
The Governance Subcommittee has not yet met.
The subcommittee members are Brenda Abney, Martin Sepulveda, and Rich Feely.
Subcommittee members decided to meet on the 2nd Monday of the month, with the
first meeting being on Monday, December 11, 2023.
At the December meeting, the subcommittee will establish meeting dates for 2024
and a Charter for this subcommittee.
5. Museum Foundation Directors & Officers Insurance Status Update
This has been completed.
6. Financial Update
Tom Escobedo provided a financial update.
Escobedo inquired about the establishment of the Endowment fund.
o At the April 18, 2022, board meeting, the board approved to establish an
Investment Account for the Endowment according to the Chandler Museum
Foundation Investment Policy pursuant to the receipt of approved meeting
minutes of the Chandler Historical Society regarding the donation or receipt
of a letter regarding the donation from the Chandler Historical Society (CHS)
Treasurer.
o The approved CHS minutes nor a letter were received.
o Two Action Items will be added to the next board meeting agenda: One will be
to rescind the requirement of the approved CHS minutes or letter and the
other will be to create the Chandler Museum Endowment Fund.
Tom Escobedo and Jody Crago will be meeting soon to establish the Foundation’s
budget for board review and approval.
7. Museum Moment: Collections Management Overview
Jody Crago presented a review of the Collections Policy.
This policy is overseen by City Council.
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Some of the areas covered in the Chandler Museum Collections Policy include:
o Acquisition Process
o Deaccession Process
o Collection Care and Documentation
o Scope of Collection
o Object Collection
o Archival Collection
o Digital Collections
The Collections Committee periodically reviews the Museum Collections. This
committee includes the Museum Manager, Operations & Programs Manager,
Museum Storytelling Coordinator, Exhibits Curator, and Museum Collections
Assistant.
This Collections Policy guides the Museum on what items can and should be accepted
into the Museum’s Collection.
The Museum Storytelling Coordinator will be developing a Public Sale Policy for
Collections.
8. City Update
Jody Crago shared several City updates with the board.
o Today was Sarah Biggerstaff, the new Museum Storytelling Coordinator, first
day. Biggerstaff will be introduced at a future board meeting.
o The Chuckwagon Event went well.
o Reminder that the Arts Leaders Holiday Gathering is on Tuesday, December
12, 2023, from 5:00 p.m. – 7:00 p.m. Jody Crago will resend the Eventbrite
invitation for those who have not yet accepted it.
o The Tumbleweed Tree Exhibit is open in the Price Gallery and in Downtown
Chandler.
o The Chandler A to Z Exhibit opens on December 19, 2023.
Member Comments
None
Member Announcements
Happy Thanksgiving to Everyone!
Calendar
The next Museum Foundation Executive Subcommittee Meeting is scheduled for Tuesday,
January 2, 2024, at 1:00 p.m., at the Chandler Museum, Saguaro Room, 300 S. Chandler Village
Drive, in Chandler, Arizona.
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The next Museum Foundation Regular Meeting is scheduled for Tuesday, January 16, 2024, at
5:30 p.m., at the Chandler Museum, Saguaro Room, 300 S. Chandler Village Drive, in Chandler,
Arizona.
Adjourn
The meeting was adjourned at 6:44 p.m.
____________________________________
______________________________________
Barbara Meyerson, Chair
Jody Crago, Staff Liaison