January 2024 SPS Meeting Minutes

Meeting Minutes 
Chandler Museum Foundation  
Strategic Planning Subcommittee  
Regular Meeting 
 
January 22, 2024 | 5:30 p.m. 
Chandler Museum, Saguaro Room 
300 S. Chandler Village Drive, Chandler, AZ 
 
Call to Order 
The meeting was called to order by Joan Clark at 5:33 p.m. 
 
Roll Call 
Board Member Attendance 
 
 
 
 
Staff Attendance 
Joan Clark, Chair 
 
 
 
                        
 Jody Crago, Museum Manager 
Barbara Meyerson  
Martin Sepulveda 
Tom Escobedo                                                
 
Absent 
Brenda Abney 
 
Scheduled and Unscheduled Public Appearances 
None 
      
Consent Agenda  
1. December 2023 Museum Foundation Strategic Planning Subcommittee Meeting Minutes 
 Martin Sepulveda made a motion to approve the meeting minutes from December 
18, 2023. 
 Barbara Meyerson seconded the motion. Motion carried unanimously (4-0). The 
minutes were approved as written.  
 
Action Agenda  
2. Recommend Approval of the Fundraising Goal for the Museum Foundation Strategic Plan

Page 2 of 3 
 
 Martin Sepulveda made a motion to approve the Fundraising Goal for the Museum 
Foundation Strategic Plan with the amended changes after subcommittee 
discussion.  
 Barbara Meyerson seconded the amended motion. Motion carried unanimously (4-
0).  
 The current formatting is similar to a Charter and discussion followed to change the 
format. 
 Amended goal: The Fundraising Goal of the Chandler Museum Foundation is to 
increase support for the Chandler Museum.  
 Sections to be removed from the current document are:  
o Composition and Reporting 
o Meeting Frequency.  
 Museum staff will simplify the strategies and present them to the Executive 
Subcommittee. 
 The Tasks/Tactics can be simplified.  
 The creation and approval of a Financial Policy and the fiscal year (FY) 2024-25 
Foundation Budget are pertinent in moving forward with the Fundraising Goal.  
 Hiring a development consultant or firm for fundraising was discussed.  
o If approved by the Executive Subcommittee and full board, a Request for 
Qualifications (RFQ) will be published to solicit proposals. 
 Some of the areas to focus on the fundraising training for the board members 
include: 
o To know and recite what the Foundation is. 
o To know and recite what the Foundation provides. 
o To know how the Foundation is different from the City of Chandler and the 
Chandler Museum.  
 Areas to cover when interviewing a development consultant: 
o Develop a value proposition statement for the Foundation’s priorities. 
o Outline a funding development program. 
o Provide current research on existing membership programs.  
 
3. Recommend Establishing a Fundraising Subcommittee 
 Martin Sepulveda made a motion to Table this Action Item.  
 Barbara seconded the motion to table this Action Item. Motion to table carried 
unanimously (4-0).  
 
Briefing 
4. Future Funding Considerations – Tabled 
5. Discuss the Proposed Membership Program – Tabled 
6. Discuss the Formation of a Membership Workgroup – Tabled

Page 3 of 3 
 
Member Comments 
Tom Escobedo commended the Museum staff for a good job on the Volunteer Appreciation Night. 
Attendees enjoyed themselves and the recognition is valued.  
 
Jody Crago announced the Adult Program Coordinator is also the Volunteer Coordinator, and she 
is leaving to pursue other endeavors. The Volunteer Program will be slowing down until a 
replacement is found for this position.  
 
Martin Sepulveda revealed the Silk Stocking District is set to finally get its historic designation.  
 
Barbara Meyerson stated the Museum, at its core, celebrates the entire community and that it is 
a place of celebration.   
 
Member Announcements 
None 
 
Calendar 
7. Next Strategic Planning Subcommittee Meeting is scheduled for Monday, February 26, 
2024, at 5:30 p.m., at the Chandler Museum.  
 
Adjourn 
The meeting was adjourned at 6:46 p.m. 
 
 
 
______________________________ 
 
 
 
______________________________ 
Joan Clark, Chair 
 
 
 
 
 
Jody Crago, Staff Liaison