Minutes of the Study Session held on February 5, 2024
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Meeting Minutes
City Council Study Session
February 5, 2024 | 6:00 p.m.
Chandler City Council Chambers
88 E. Chicago St., Chandler, AZ
Call to Order
The meeting was called to order by Mayor Kevin Hartke at 6:00 p.m.
Roll Call
Council Attendance
Appointee Attendance
Mayor Kevin Hartke
Josh Wright, City Manager
Vice Mayor OD Harris
Kelly Schwab, City Attorney
Councilmember Angel Encinas
Dana DeLong, City Clerk
Councilmember Christine Ellis
Councilmember Mark Stewart
Councilmember Matt Orlando
Councilmember Jane Poston
Scheduled Public Appearances
MAYOR HARTKE invited Councilmember Ellis to join him for the recognitions.
1. Service Recognitions
Jessica Perry – 10 Years, Police
Erica Barba – 20 Years, Neighborhood Resources
Gorge Cazares – 20 Years, Community Services
Randal Eberhardt – 25 years, Development Services
2. Proclamation – Teen Dating Violence Prevention
MAYOR HARTKE read the proclamation and invited MAG’s Regional Domestic Violence Council
Dolores Ernst and Councilmember Beretta Haj from the Chandler domestic violence to accept.
3. Proclamation – African American Month
MAYOR HARTKE read the proclamation and invited Pastor Victor Hardy to accept.
Page 2 of 15
PASTOR VICTOR HARDY said we stand together as a community and must understand our history
and culture, or we risk repeating it. Thank you to the administration for lighting the city in red to
celebrate African American Month.
4. Recognition – City Clerk's Office Passport Acceptance Facility, 30 Years of Service
MAYOR HARTKE invited Brandi Weber, Customer Service Manager, US Dept. of State, to present
the recognition, and the City Clerk’s Office Passport Acceptance Facility to accept.
Consent Agenda and Discussion
Discussion was held on items 9, 10, 13, 15, 22, 23.
Airport
1.
Final Adoption of Ordinance No. 5077 Approving an Amendment to Lease No. 017 with
Chandler Aviation Services, Inc.
Move City Council adopt Ordinance No. 5077 to approve a lease amendment with Chandler
Aviation Services, Inc., and authorize the Mayor to execute the amendment and the City
Manager or his designee to sign all related documents and take all action necessary or
appropriate to implement this Ordinance.
City Clerk
2.
Approval of Minutes
Move City Council approve the Council meeting minutes of the Work Session of January 11,
2024, the Work Session of January 22, 2024, the Study Session of January 22, 2024, and the
Regular Meeting of January 25, 2024.
3.
Board and Commission Appointments
Move City Council approve the Board and Commission appointments as recommended.
4.
Resolution No. 5777 Providing Notice of the Primary and General Elections to be held on
August 6, 2024, and November 5, 2024, Respectively
Move City Council pass and adopt Resolution No. 5777 designating and providing notice of
the 2024 Primary and General Elections to be held on August 6, 2024, and November 5,
2024, respectively; and authorizing the City Clerk to enter into agreements, as required, to
provide election services for the 2024 Primary and General Elections.
City Manager
5.
Professional Services Agreement No. ST2106.201, Amendment No. 2, with TY Lin
International, for the Frye Road Protected Bike Lanes (½ Mile West of Arizona Avenue to
Paseo Trail/Consolidated Canal) Design Services
Move City Council award Professional Services Agreement No. ST2106.201, Amendment No.
2, to TY Lin International for the Frye Road Protected Bike Lanes (½ Mile West of Arizona
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Avenue to Paseo Trail/Consolidated Canal) Design Services, in an amount not to exceed
$176,801.
Community Services
6.
Purchase and Installation of Audio Visual Equipment for Tumbleweed Recreation Center
Move City Council approve the purchase and installation of audio video equipment, utilizing
the Mohave Educational Services Cooperative contract No. 20F-CCS-1003, with Commercial
Computer Services, Inc., dba CCS Presentation Systems, in an amount not to exceed
$105,284.
Development Services
7.
Introduction and Tentative Adoption of Ordinance No. 5078, PLH23-0058 Boddy Residence
Rezoning and Preliminary Development Plan, 121 S. Dakota Street, Generally Located 1/4
Mile North of the Northwest Corner of Frye Road and Arizona Avenue
Rezoning
Move City Council introduce and tentatively adopt Ordinance No. 5078 approving rezoning
from Multiple-Family Residential District (MF-2) to Planned Area Development (PAD) for a
single-family residence, subject to the conditions as recommended by Planning and Zoning
Commission.
Preliminary Development Plan
Move City Council approve Preliminary Development Plan PLH23-0058 Boddy Residence for
site layout and building architecture, subject to the conditions as recommended by
Planning and Zoning Commission.
8.
Introduction and Tentative Adoption of Ordinance No. 5080, Rezoning, Preliminary
Development Plan, and Preliminary Plat, PLH23-0015/PLT23-0024 Highland Place,
Southeast Corner of Alma School Road and Highland Street, Generally Located ¼ Mile South
of the Southeast Corner of Alma School and Warner Roads.
Rezoning
Move City Council introduce and tentatively adopt Ordinance No. 5080 approving PLH22-
0015 Highland Place, rezoning from Single-family (SF-18) district to Planned Area
Development (PAD) for medium-density residential, subject to the conditions
recommended by Planning and Zoning Commission.
Preliminary Development Plan
Move City Council approve Preliminary Development Plan PLH22-0015 Highland Place for
site layout and building architecture for duplexes, subject to the conditions recommended
by Planning and Zoning Commission.
Preliminary Plat
Page 4 of 15
Move City Council approve Preliminary Plat PLT23-0024, subject to the conditions
recommended by Planning and Zoning Commission.
9.
Introduction and Tentative Adoption of Ordinance No. 5079, Rezoning and Preliminary
Development Plan, PLH23-0053 Cambridge Medical Facility, North of the Northwest Corner
of Gilbert Road and Insight Way, Generally Located ¼ Mile South of the Southwest Corner
Gilbert and Germann Roads
Rezoning
Move City Council introduce and tentatively adopt Ordinance No. 5079 approving PLH23-
0053 Cambridge Medical Facility, Rezoning to increase Mid-Rise Overlay allowing building
heights up to 75 feet, subject to the conditions as recommended by Planning and Zoning
Commission.
Preliminary Development Plan
Move City Council approve Preliminary Development Plan PLH23-0053 Cambridge Medical
Facility for site layout and building architecture for a medical development, including a
specialty hospital and medical offices, subject to the conditions as recommended by
Planning and Zoning Commission.
COUNCILMEMBER ELLIS asked for a brief presentation.
ANTHONY PINGS, with Pings and Associates, presented the following presentation.
• Integration into Community
• Expanded Access
• Youth Medical Education Onsite Training
• Healthcare Professional Training
• Support of Quality Housing
• Locating Healthcare Professionals into the Community
• Groundbreaking January 2026
• Completion 2026
• Opening August 2026
MR. PING said we are reinventing a referral hospital based on an evidence-based approach. We
aim to expand access to medicine and bring in more specialists to work together. We are not a
frontline hospital or trauma center, but we will offer surgery, outpatient stays, and longer stays
when needed. Our hospital will have a more focused staffing approach, better outcomes, and a
higher pay scale. We hope to break ground in January 2025 and open for patients in August 2026.
COUNCILMEMBER ELLIS asked if there are existing contracts for multiple payer sources. We have
been having access issues, and she wanted to ensure that Chandler residents can access services
easily.
Page 5 of 15
MR. PING said the biggest challenge is the financial capacity to provide healthcare. We want to
move beyond the traditional broken body model and adopt a more inclusive approach to
medicine. We are working with traditional insurance companies and have included pro bono work
in our plan. CMS is moving towards paying more for evidence-based success, and we are designing
the hospital around this capacity. We are committed to expanding our group to help as many
people as possible.
COUNCILMEMBER ORLANDO asked if we ever got back to the resident who asked about line-of-
sight visibility for TV.
LAUREN SCHUMANN, Principal Planner, said she needed to speak with the resident about possible
signal blockage from South Mountain. It is a possibility, but unlikely according to the building
official.
COUNCILMEMBER ORLANDO said he wanted to ensure that we address the resident's question.
VICE MAYOR HARRIS asked about athlete injuries such as broken bones and other related issues.
The city boasts great football, basketball, and soccer teams. He asked if they would be working
with clients who specialize in these sports.
MR. PING said they have a group system to nurture providers within their organization. Sports
medicine and orthopedic medicine, including PT, are essential in their area.
COUNCILMEMBER ELLIS asked how many beds they would be providing.
MR. PING said up to 99 beds.
10.
Introduction and Tentative Adoption of Ordinance No. 5075, City Code Amendments,
PLH23-0026 City Code Amendments related to Zoning, Property Maintenance, & Refuse,
amending Chapter 30 Property Maintenance, Chapter 35 Land Use and Zoning, Chapter 39
Sign Code, and Chapter 44 Garbage and Refuse
Move City Council introduce and tentatively adopt Ordinance No. 5075 approving PLH23-
0026 City Code Amendments related to Zoning, Property Maintenance, & Refuse, text
amendments to:
A. Section 35-200 Definitions of the Zoning Code relating to mid-rise development, bar, and
other updates, as recommended by Planning and Zoning Commission.
B. Section 35-305 Use Permit, relating to renewal enforcement, as recommended by
Planning and Zoning Commission.
Page 6 of 15
C. Articles IV. AG-1-Agricultural District, V. SF-33-Single Family District, VI. SF-18-Single Family
District, VI.1. SF-10 Single Family District, VIII. MF-1-Medium Density Residential District, IX.
MF-2-Multiple Family Residential District, and X. MF-3-High Density Residential District of
Chapter 35 Land Use and Zoning, cleaning up language and permitting single family homes
on parcels zoned multifamily residential that are less than 12,000 square feet, as
recommended by Planning and Zoning Commission.
D. Sections 35-1203, 35-1503, 35-1703, and 35-1902.4, granting authority to the Planning
Administrator to reduce front yard setbacks within the Infill Incentive District, as
recommended by Planning and Zoning Commission
E. Sections 35-1802 General Requirements and 35-1804 Parking Schedule, relating to
parking requirements, as recommended by Planning and Zoning Commission.
F. Section 35-1902.8(c) Site Development Plan, allowing the Planning Administrator to
administratively approve more than two free-standing pads, as recommended by Planning
and Zoning Commission.
G. Section 35-1902 Site Development Plan, relating to drive-through requirements, use of
shipping containers, and screening of roof-mounted equipment, as recommended by
Planning and Zoning Commission.
H. Section 35-2100 Table of Permitted Uses for Nonresidential Districts, modifying the
layout, adding new previously unlisted uses, clarifying ancillary use provisions, and other
related changes, as recommended by Planning and Zoning Commission.
I. Section 35-2202 Accessory Buildings and Guest Quarters, permitting accessory dwelling
units within single-family lots, as recommended by Planning and Zoning Commission.
J. Section 35-2204 General, relating to perimeter wall requirements, as recommended by
Planning and Zoning Commission.
K. Sections 35-2202.1, 35-2205, and 35-2208, relating to open-air ramadas, swimming pool
setbacks, and satellite dish antenna requirements, as recommended by Planning and
Zoning Commission.
L. Section 35-2215 Home Occupation, as recommended by Planning and Zoning
Commission.
M. Chapter 39 Sign Code, relating to murals and temporary sign requirements, as
recommended by Planning and Zoning Commission.
Page 7 of 15
N. Chapter 30 Property Maintenance, relating to vehicles, trespassing light, landscaping
maintenance, and abatement cost.
O. Chapter 44 Garbage and Refuse, relating to conversion from alley refuse pickup to
curbside.
MAYOR HARTKE asked for a brief presentation.
Mayor Hartke asked about item 10, Ordinance 5075 Zoning Code amendments. If a council
member wants to remove an item, we will take the whole group or the specific item from 5075
A/B. We need to decide how this will work.
KELLY SCHWAB, City Attorney, suggested that moving the entire proposal to action first would be
better if a council member wanted to remove a specific component. Then, the council can vote on
the components they agree on and have a separate vote on the specific item of concern.
MAYOR HARTKE said the items will be on consent for Thursday. Council can pull any item they
want and vote on it separately.
LAUREN SCHUMANN, Principal Planner, gave the following presentation.
• PLH23-0026 Amendments related to Zoning, Property Maintenance, & Refuse
• Amendments – Residential
o Permit Accessory Dwelling Units (ADU’s)
o Relax Home Occupation Rules
o Increase maximum size of Ramadas
o Multi-family guest parking requirements
o Preservation of Historical neighborhoods
• Amendments
o Tools to obtain highest quality of design for infill, redevelopment, & adaptive reuse
o Predictable development process
o Codify policies
o Administrative Review to expedite process
o Parking requirements-flex industry & outpatient medical office
o Signs-Murals & ‘For Lease’ signs
• Background
o April 2023 City Council Work Session
o August 2023 City Council Subcommittee Meetings Neighborhoods & Economic Vitality
o September 2023 Planning & Zoning Commission Work Session
o October 2023 Draft posted to City’s website Met with interested stakeholders
o November 2023 Planning & Zoning Commission recommends approval
o January 22, 2024, City Council Work Session
o February 8, 2024, City Council Introduction
Page 8 of 15
o February 22, 2024, City Council Final Adoption
o March 22, 2024, Code Amendment effective
• Public Outreach
o Emailed all interested stakeholders
o Presented to Economic Development Advisory Board (EDAB)
o Met with Multi-Housing Association
o Met with Downtown Chandler Community Partnership (DCCP)
o Received 18 comments from City’s website; -7 against parking, home occupations, ADU’s
-7 overall support comments, ramadas, ADU’s -4 general questions
• Questions
MAYOR HARTKE discussed the issue of ADUs in downtown Phoenix, specifically regarding the
possibility of them being used as short-term rentals. Despite the city's initial intention for ADUs to
increase housing stock for families, there is concern that the state may allow them to be used as
short-term rentals. If this occurs, the city must revisit and potentially modify its regulations to align
with the state's rules.
MS. SCHUMANN said if the state changes accessory dwelling units, our code must be amended to
align with those changes.
MAYOR HARTKE said he appreciates the efforts made to address the issue of multi-housing
parking. With more multi-housing in downtown Chandler, they must not overcrowd the
neighborhood streets. Providing adequate parking spaces and establishing the multi-housing
authority online is important. Once they understood the problem, the city council's efforts to
create appropriate codes were commendable. This change has a long history and precedes one
of our long-standing council members.
COUNCILMEMBER STEWART asked for clarification on the three items that were pulled for the
benefit of the public.
MS. SCHUMANN said three proposed code amendments regarding property maintenance. One
item regarding the number of vehicles allowed in a residential property's rear yard has been
pulled for further research. The second item is about modifications to home occupation, allowing
no permanent changes. The third item is about affordable housing and parking. A draft was made,
but more research is required before proceeding.
COUNCILMEMBER STEWART asked if there was ever permission for a Homebase business. They
want to know if any existing regulations prevented someone from having a home-based business
and hiring an employee. They are also curious about the current policy that allows for one
employee and how it will be enforced.
Page 9 of 15
MS. SCHUMANN said that home occupations are allowed if they are conducted completely within
the dwelling unit and no customers or employees visit the house. Business registration with tax
and license must be filled out and sent to the planning division for review to ensure compliance
with guidelines.
COUNCILMEMBER STEWART said the change benefits micro business owners by allowing
employees to come over.
COUNCILMEMBER STEWART asked about vehicles in the yard still in the item N language. Was it
an oversight or intentional.
MS. SCHUMANN said the motions are grouped together and if listed individually, it would be a
lengthy list. The reason why "Vehicles" is mentioned is because there was another item about
property maintenance of vehicles. This item stated that vehicles could not overhang a sidewalk.
COUNCILMEMBER ORLANDO said during the last ADU discussion, short-term rentals were
mentioned, but there is no prohibition against using ADUs as rental properties.
MS. SCHUMANN said it just prohibits short-term rentals as defined under Chapter 22 of our city
code.
COUNCILMEMBER ORLANDO said the confusion is with rentals itself. units could be used to house
senior parents, supplement income, or young individuals. We could allow long-term rentals
without causing trouble to the neighborhood.
MS. SCHUMANN said the amendment was meant to add more units, not facilitate vacation rentals.
The goal is to maintain a single-family subdivision while allowing for additional units. Short-term
rentals defeat this purpose by potentially having a new family occupy the property every week.
COUNCILMEMBER ELLIS clarified that the discussion does not involve policies for assisted living
homes and ADA regulations. These policies apply to individuals in group homes and are different
from allowing employees to work from home or conducting business from home which requires
a different licensing process.
MS. SCHUMANN said Residential Care Homes and group homes are identified as a separate
section within our code they are not classified as home occupations.
Facilities and Fleet
11.
Purchase of Air Handler System Retrofit Services from MESA Energy Systems, Inc., dba
EMCOR Services Arizona
Move City Council approve the purchase of air handler system retrofit services, for the Boys
and Girls Club of the Valley Chandler Compadres Branch, from MESA Energy Systems, Inc.,
Page 10 of 15
dba EMCOR Services Arizona, utilizing the State of Arizona Contract No. CTR049764, in an
amount not to exceed $614,840.
12.
Agreement No. BF3-936-4600, with CFP Back Flow Services, Inc., for Fire Protection Services
Move City Council approve Agreement No. BF3-936-4600 with CFP Backflow Services, Inc.,
for fire protection services, in an amount not to exceed $790,310, for the period of one year,
beginning February 8, 2024, through February 7, 2025.
Management Services
13.
Resolution No. 5768 Updated Financial Policies for Operating Management, Debt
Management, Grant Management, Investment, Accounting Auditing and Financial
Reporting, and Pension Funding
Move City Council pass and adopt Resolution No. 5768, adopting updated Financial Policies
for Operating Management, Debt Management, Grant Management, Investment,
Accounting Auditing and Financial Reporting, and Pension Funding, and accepting the City's
share of assets and liabilities under the Public Safety Personnel Retirement System
Actuarial Valuation Report.
COUNCILMEMBER ORLAND asked for a briefing.
DAWN LANG, Deputy City Manager/Chief Financial Officer, gave a briefing on Resolution No. 5768.
We have updated nine of our financial policies, with changes to six of them. Most of the changes
are minor administrative updates, such as updating position titles and changing preferred terms.
However, there are a few notable changes. Firstly, we are updating our cost-of-service study policy
for utility rates. Currently, the policy requires us to conduct a cost-of-service study every four
years, which is too short of a time span to implement any changes effectively. We are proposing
to change this to every seven years, with a five-year period for implementation and one year in
the middle to evaluate results. Secondly, we are updating our debt management policy. We are
removing Municipal Property Corporation bonds, which have not been used since the 90s. We
now use excise tax revenue obligation bonds or revenue bonds. Thirdly, we are updating our
Grant Management policy to include a new Grant Program Manager who will be responsible for
running the grant intake process. The process will still require a threshold of $30,000 or higher to
come before Council. Fourthly, we are changing the name of our financial report from
Comprehensive Annual Financial Report to Annual Comprehensive Financial Report. Finally, we
have updated our Pension Funding policy, which is required by Arizona Rev statute. We have
moved from 78.8% funding status to 83.3% funding status for both police and fire departments.
This update is only through June 30th, 2023, and reflects the additional $50 million in payments
made by the Mayor and Council. Our financial policies set the guidelines for our financial
management practices, strategic intent, and risk management. They are the basis for our 204 -
2025 budget preparation and have helped us maintain strong bond ratings while minimizing
borrowing costs.
Page 11 of 15
COUNCILMEMBER ORLANDO highlighted the importance of using the right keywords, such as
bonds, financial statements, and stability, to attract investors for purchasing Chandler Bonds.
Mayor and Council
14.
Resolution No. 5776 Recognizing the Harm of Violence Among the Youth in the Community,
Condemning all Violence Among the Youth in the Community, and Reaffirming the City's
Commitment to Investigate and Prevent Youth Violence in Chandler
Move City Council adopt Resolution No. 5776 recognizing the harm of violence among the
youth in the community, condemning all violence among the youth in the community, and
reaffirming the City's commitment to investigate and prevent youth violence in Chandler.
Public Works and Utilities
15.
Resolution No. 5765 Authorizing the Application and Award of a Bureau of Reclamation
Grant in the Amount of $5,000,000
Move City Council pass and adopt Resolution No. 5765 authorizing the application and
award of a grant in the amount of $5,000,000, from the United States Bureau of
Reclamation (BOR), for the Advanced Metering Infrastructure (AMI) Project; and authorizing
the City Manager to enter into a grant agreement and take all action necessary to
implement the grant.
COUNCILMEMBER ORLAND asked for a briefing on how this impacts the average resident.
JOHN KNUDSON, Public Works & Utilities Director, gave a briefing on Resolution No. 5765. In
recent years, our utility company has actively pursued grants related to water conservation. We
seek a grant from the Bureau of Reclamation as part of their WaterSMART Grants Program. This
grant will help us upgrade our water meters to a more sophisticated system that transmits
information daily. This will allow us to move more quickly towards an automated meter reading
infrastructure we are currently exploring. Our project is moving forward, and we will install data
collectors throughout the city while improving our meter infrastructure. The $5 million from this
grant will enable us to keep our rates low while maintaining our high level of service.
COUNCILMEMBER ORLANDO said we will reduce the number of people needed to read meters
and that we are already transitioning.
MR. KNUDSON said that automatic metering could reduce the number of people needed for
meter readings, but those same individuals will have to undergo IT training to handle other issues.
It remains to be seen if the program can achieve this goal with fewer people or different training.
COUNCILMEMBER ORLANDO said the focus is not on reducing staff, but rather on better utilizing
their capabilities. Last week, you emphasized the need for more troubleshooters who can fix
things that go wrong, rather than just reading meters and moving on to the next house. Therefore,
there will be more troubleshooters now, who will be able to do their job efficiently.
Page 12 of 15
MR. KNUDSON said the automatic meter infrastructure allows residents to monitor their water
usage daily. This helps with water conservation by detecting leaks quickly.
16.
Professional Services Agreement No. ST2309.201, with Olsson, Inc., for the Alma School
Road Improvements (Germann Road to Queen Creek Road) Design Services
Move City Council award Professional Services Agreement No. ST2309.201, to Olsson, Inc.,
for the Alma School Road Improvements (Germann Road to Queen Creek Road) Design
Services, in an amount not to exceed $741,307.12.
17.
Purchase of Water Maintenance Piping Recoating Services
Move City Council approve the purchase of water maintenance piping recoating services,
from Joseph Painting Company, Inc., dba JPCI Services, utilizing Town of Gilbert Agreement
No. 321000003, in an amount not to exceed $130,000.
18.
Resolution No. 5764 Authorizing the Acquisition of Real Property in Fee and Easement as
Required for the Price Road Frontage Sewer Rehab Project (WW2210)
Move City Council pass and adopt Resolution No. 5764 authorizing the acquisition of real
property in fee and easement as required for the Price Road Frontage Sewer Rehab Project
(WW2210), from two parcels described in Exhibits "A" and "B"; authorizing the city's real
estate administrator to sign, on behalf of the city, the purchase agreement and any other
documents necessary to facilitate the acquisition; and authorizing relocation assistance as
may be required by law.
19.
Professional Services Agreement No. ST2404.201, with Strand Associates, Inc., for the Willis
Road (Vine Street to 1,700' East, between Alma School Road and Arizona Avenue) Design
Services
Move City Council award Professional Services Agreement No. ST2404.201, to Strand
Associates, Inc., for the Willis Road (Vine Street to 1,700' East, between Alma School Road
and Arizona Avenue) Design Services, in an amount not to exceed $204,262.
20. Professional Services Agreement No. ST2407.201, with Stanley Consultants, Inc., for the
Arizona Avenue and Warner Road Intersection Design Services
Move City Council award Professional Services Agreement No. ST2407.201 to Stanley
Consultants, Inc., for the Arizona Avenue and Warner Road Intersection Design Services, in
an amount not to exceed $195,791.13.
21.
Professional Services Agreement No. ST2112.451, with Tristar Engineering and
Management, Inc., for the Alley Rehab PM10 Dust Emissions Reduction Construction
Management Services
Move City Council award Professional Services Agreement No. ST2112.451, to Tristar
Engineering and Management, Inc., for the Alley Rehab PM10 Dust Emissions Reduction 2
Page 13 of 15
(FMA 3, 16, 25, 39, and 40) Construction Management Services, in an amount not to exceed
$354,897.
22.
Construction Agreement No. ST2112.401 with Cactus Transportation II, Inc., dba Cactus
Asphalt, for the Alley Rehab PM10 Dust Emissions Reduction
Move City Council award Construction Agreement No. ST2112.401 to Cactus Transportation
II, Inc., dba Cactus Asphalt, for the Alley Rehab PM10 Dust Emissions Reduction 2 (FMA 3,
16, 25, 39, and 40), in an amount not to exceed $2,927,207.70.
COUNCILMEMBER ELLIS asked for a briefing.
JOHN KNUDSON, Public Works & Utilities Director, gave a briefing on item 22. Chandler has 111
miles of alleys, of which eight miles are paved asphalt, and the remaining 103 miles are unpaved.
Alleys are primarily used for accessing the rear of homes, solid waste collection, and utility
corridors. The adjacent property owners are responsible for alley maintenance, but the city has
programs to maintain and rehabilitate them. One such program is dust mitigation for the 103
miles of unpaved alleys, for which the city has received grants to pave with asphalt millings. The
city has two memos for the alley rehabilitation program. The first phase will be completed in 2024,
where they will accomplish about 10 miles, and the last phase in 2026, where they will pave the
last 20 miles. Once completed, they plan to restart the process and maintain the alleys with grant
funding.
COUNCILMEMBER ELLIS asked about the slow progress of the ongoing projects and asked why
they could not be completed simultaneously.
MR. KNUDSON said getting grant funding from the state and county is difficult due to
environmental surveys and design work required. Utility coordination is also necessary due to
shallow alleys with cables that must be buried deeper. The project takes about two years, including
environmental and design work before bidding out the job.
COUNCILMEMBER ELLIS said all projects should be completed by 2027, with ongoing maintenance
to follow.
MR. KNUDSON said tonight represented an additional 10 miles, and then the 2026 program will
cover the final 20 miles. These two phases represent 30 of the 103 miles that will be accomplished
by then. However, it is not just this program that takes care of the alleys. Our street folks also have
other programs where they clean up and maintain the alleys. They are constantly traveling
through the alleys to ensure accessibility and cleanliness.
COUNCILMEMBER ELLIS said that many people would be happy with this.
Page 14 of 15
Action Agenda
23.
Preliminary Development Plan, PLH23-0027 Layton Lakes Village Shops, Located at the
Southeast Corner of Gilbert Road and Queen Creek Road
Move City Council approve Preliminary Development Plan PLH23-0027 Layton Lakes Village
Shops for a site layout and building architecture for a car wash and a mixed-use retail/office
building, subject to the conditions as recommended by Planning and Zoning Commission.
MAYOR HARTKE said Councilmember Orlando requested to pull this item to the action agenda.
COUNCILMEMBER ORLANDO said that staff is working on a stipulation, so we may not get action
on it if that comes through.
24.
Resolution No. 5769 Accepting the Annual Comprehensive Financial Report for the Fiscal
Year Ended June 30, 2023, and Demonstrating Compliance with Arizona Revised Statutes
§9-481(H) and ARS §41-1494
Move City Council pass and adopt Resolution No. 5769 accepting the Annual
Comprehensive Financial Report (ACFR) and related financial audit reports submitted by
Heinfeld, Meech & Co., P.C., for the fiscal year ended June 30, 2023, and demonstrating
compliance with Arizona Revised Statutes (ARS) §9-481(H) and §41-1494.
Informational
25.
December 20, 2023, Planning and Zoning Commission Meeting Minutes
Adjourn
The meeting was adjourned at 7:21 p.m.
ATTEST: _______________________
______________________________
City Clerk Mayor
Approval Date of Minutes: February 22, 2024
Page 15 of 15
Certification
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Study
Session of the City Council of Chandler, Arizona, held on the 5th day of February 2024. I further
certify that the meeting was duly called and held and that a quorum was present.
DATED this _______ day of February, 2024.
__________________________
City Clerk