Minutes of the Regular Meeting of February 8, 2024

City of Chandler — Regular Meeting (2024-02-22)

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Meeting Minutes 
City Council Regular Meeting 
 
February 8, 2024 | 6:00 p.m. 
Chandler City Council Chambers  
88 E. Chicago St., Chandler, AZ 
 
 
Call to Order 
The meeting was called to order by Mayor Kevin Hartke at 6:01 p.m. 
 
Roll Call 
Council Attendance 
 
 
 
 
Appointee Attendance 
Mayor Kevin Hartke  
 
 
 
 
Josh Wright, City Manager 
Vice Mayor OD Harris 
 
 
 
 
Kelly Schwab, City Attorney  
Councilmember Angel Encinas   
 
 
Dana DeLong, City Clerk 
Councilmember Christine Ellis 
 
 
 
  
Councilmember Mark Stewart 
  
 
 
Councilmember Matt Orlando  
 
 
 
*Councilmember Jane Poston 
 
*Councilmember Poston attended telephonically.  
 
Mayor Hartke asked for a moment of silence for the Chandler family involved in a helicopter 
crash.  
 
 
Invocation 
The invocation was given by Susan Stevens-Clarke, Chandler Baha’i Community. 
 
Pledge of Allegiance 
The Pledge of Allegiance was led by Vice Mayor Harris.  
 
Consent Agenda and Discussion 
Airport

Page 2 of 15 
 
 
 
1. 
Final Adoption of Ordinance No. 5077 Approving an Amendment to Lease No. 017 with 
Chandler Aviation Services, Inc.    
Move City Council adopt Ordinance No. 5077 to approve a lease amendment with Chandler 
Aviation Services, Inc., and authorize the Mayor to execute the amendment and the City 
Manager or his designee to sign all related documents and take all action necessary or 
appropriate to implement this Ordinance. 
 
City Clerk 
2. 
Approval of Minutes   
Move City Council approve the Council meeting minutes of the Work Session of January 11, 
2024, the Work Session of January 22, 2024, the Study Session of January 22, 2024, and the 
Regular Meeting of January 25, 2024. 
  
3.  
Board and Commission Appointments   
   
Move City Council approve the Board and Commission appointments as recommended. 
  
4.  
Resolution No. 5777 Providing Notice of the Primary and General Elections to be held on 
August 6, 2024, and November 5, 2024, Respectively   
Move City Council pass and adopt Resolution No. 5777 designating and providing notice of 
the 2024 Primary and General Elections to be held on August 6, 2024, and November 5, 
2024, respectively; and authorizing the City Clerk to enter into agreements, as required, to 
provide election services for the 2024 Primary and General Elections.    
 
City Manager 
5.  
Professional Services Agreement No. ST2106.201, Amendment No. 2, with TY Lin 
International, for the Frye Road Protected Bike Lanes (½ Mile West of Arizona Avenue to 
Paseo Trail/Consolidated Canal) Design Services   
Move City Council award Professional Services Agreement No. ST2106.201, Amendment No. 
2, to TY Lin International for the Frye Road Protected Bike Lanes (½ Mile West of Arizona 
Avenue to Paseo Trail/Consolidated Canal) Design Services, in an amount not to exceed 
$176,801. 
 
Community Services 
6.  
Purchase and Installation of Audio Visual Equipment for Tumbleweed Recreation Center   
Move City Council approve the purchase and installation of audio video equipment, utilizing 
the Mohave Educational Services Cooperative contract No. 20F-CCS-1003, with Commercial 
Computer Services, Inc., dba CCS Presentation Systems, in an amount not to exceed 
$105,284. 
 
Development Services

Page 3 of 15 
 
 
 
7.  
Introduction and Tentative Adoption of Ordinance No. 5078, PLH23-0058 Boddy Residence 
Rezoning and Preliminary Development Plan, 121 S. Dakota Street, Generally Located 1/4 
Mile North of the Northwest Corner of Frye Road and Arizona Avenue   
   
Rezoning 
Move City Council introduce and tentatively adopt Ordinance No. 5078 approving rezoning 
from Multiple-Family Residential District (MF-2) to Planned Area Development (PAD) for a 
single-family residence, subject to the conditions as recommended by Planning and Zoning 
Commission. 
 
Preliminary Development Plan 
Move City Council approve Preliminary Development Plan PLH23-0058 Boddy Residence for 
site layout and building architecture, subject to the conditions as recommended by 
Planning and Zoning Commission. 
 
8.  
Introduction and Tentative Adoption of Ordinance No. 5080, Rezoning, Preliminary 
Development Plan, and Preliminary Plat, PLH23-0015/PLT23-0024 Highland Place, 
Southeast Corner of Alma School Road and Highland Street, Generally Located ¼ Mile South 
of the Southeast Corner of Alma School and Warner Roads.   
   
 
Rezoning 
Move City Council introduce and tentatively adopt Ordinance No. 5080 approving PLH22-
0015 Highland Place, rezoning from Single-family (SF-18) district to Planned Area 
Development (PAD) for medium-density residential, subject to the conditions 
recommended by Planning and Zoning Commission. 
 
Preliminary Development Plan 
Move City Council approve Preliminary Development Plan PLH22-0015 Highland Place for 
site layout and building architecture for duplexes, subject to the conditions recommended 
by Planning and Zoning Commission. 
 
Preliminary Plat 
Move City Council approve Preliminary Plat PLT23-0024, subject to the conditions 
recommended by Planning and Zoning Commission. 
 
YURI KANAGUCHI, Chandler, shared concerns about developments coming in on Highland Place 
that would affect traffic. Ms. Yanaguchi inquired what kind of housing development this would be.  
 
MAYOR HARTKE said this development is not an affordable housing unit.

Page 4 of 15 
 
 
 
DAVID DE LA TORRE, Planning Manager, explained that the development is four duplexes, made 
up of eight units total. Units will be up for sale. It went through the regular planning process, which 
included a neighborhood meeting where comments from neighbors were heard.  
 
COUNCILMEMBER STEWART asked what comments from the neighbors were submitted.  
 
MR. DE LA TORRE answered that comments were about the distance between the neighborhood 
to the east and the duplexes. The applicant created a landscape buffer and changed arrangement 
of the development. The applicants also made other changes based on neighborhood requests. 
 
COUNCILMEMBER STEWART asked to address the traffic concerns in the adjacent neighborhood. 
 
COUNCILMEMBER ORLANDO mentioned that attendance at the neighborhood meeting was 
pleased with the accommodations made by the applicant. Councilmember Orlando thanked the 
neighborhood and speaker for asking after these changes.  
 
VICE MAYOR HARRIS thanked the speaker.  
 
9.  
Introduction and Tentative Adoption of Ordinance No. 5079, Rezoning and Preliminary 
Development Plan, PLH23-0053 Cambridge Medical Facility, North of the Northwest Corner 
of Gilbert Road and Insight Way, Generally Located ¼ Mile South of the Southwest Corner 
Gilbert and Germann Roads   
 
   
Rezoning 
Move City Council introduce and tentatively adopt Ordinance No. 5079 approving PLH23-
0053 Cambridge Medical Facility, Rezoning to increase Mid-Rise Overlay allowing building 
heights up to 75 feet, subject to the conditions as recommended by Planning and Zoning 
Commission. 
 
Preliminary Development Plan 
Move City Council approve Preliminary Development Plan PLH23-0053 Cambridge Medical 
Facility for site layout and building architecture for a medical development, including a 
specialty hospital and medical offices, subject to the conditions as recommended by 
Planning and Zoning Commission. 
 
Item no. 10 was moved from the Consent Agenda to the Action Agenda. 
 
Item no. 23 was moved from the Action Agenda to the Consent Agenda.  
 
23.  
Preliminary Development Plan, PLH23-0027 Layton Lakes Village Shops, Located at the 
Southeast Corner of Gilbert Road and Queen Creek Road

Page 5 of 15 
 
 
 
Move City Council approve Preliminary Development Plan PLH23-0027 Layton Lakes Village 
Shops for a site layout and building architecture for a car wash and a mixed-use  retail/office 
building, subject to the conditions as recommended by Planning and Zoning Commission. 
 
Facilities and Fleet 
11.  
Purchase of Air Handler System Retrofit Services from MESA Energy Systems, Inc., dba 
EMCOR Services Arizona   
Move City Council approve the purchase of air handler system retrofit services, for the Boys 
and Girls Club of the Valley Chandler Compadres Branch, from MESA Energy Systems, Inc., 
dba EMCOR Services Arizona, utilizing the State of Arizona Contract No. CTR049764, in an 
amount not to exceed $614,840.  
 
12.  
Agreement No. BF3-936-4600, with CFP Back Flow Services, Inc., for Fire Protection Services   
Move City Council approve Agreement No. BF3-936-4600 with CFP Backflow Services, Inc., 
for fire protection services, in an amount not to exceed $790,310, for the period of one year, 
beginning February 8, 2024, through February 7, 2025. 
 
Management Services 
13.  
Resolution No. 5768 Updated Financial Policies for Operating Management, Debt 
Management, Grant Management, Investment, Accounting Auditing and Financial 
Reporting, and Pension Funding   
Move City Council pass and adopt Resolution No. 5768, adopting updated Financial Policies 
for Operating Management, Debt Management, Grant Management, Investment, 
Accounting Auditing and Financial Reporting, and Pension Funding, and accepting the City's 
share of assets and liabilities under the Public Safety Personnel Retirement System 
Actuarial Valuation Report. 
 
Public Works and Utilities  
14.  
Resolution No. 5765 Authorizing the Application and Award of a Bureau of Reclamation 
Grant in the Amount of $5,000,000   
Move City Council pass and adopt Resolution No. 5765 authorizing the application and 
award of a grant in the amount of $5,000,000, from the United States Bureau of 
Reclamation (BOR), for the Advanced Metering Infrastructure (AMI) Project; and authorizing 
the City Manager to enter into a grant agreement and take all action necessary to 
implement the grant. 
 
15.  
Professional Services Agreement No. ST2309.201, with Olsson, Inc., for the Alma School 
Road Improvements (Germann Road to Queen Creek Road)  Design Services   
Move City Council award Professional Services Agreement No. ST2309.201, to Olsson, Inc., 
for the Alma School Road Improvements (Germann Road to Queen Creek Road) Design 
Services, in an amount not to exceed $741,307.12.

Page 6 of 15 
 
 
 
 
16.  
Purchase of Water Maintenance Piping Recoating Services   
Move City Council approve the purchase of water maintenance piping recoating services, 
from Joseph Painting Company, Inc., dba JPCI Services, utilizing Town of Gilbert Agreement 
No. 321000003, in an amount not to exceed $130,000. 
  
   
 
17.  
Resolution No. 5764 Authorizing the Acquisition of Real Property in Fee and Easement as 
Required for the Price Road Frontage Sewer Rehab Project (WW2210)   
Move City Council pass and adopt Resolution No. 5764 authorizing the acquisition of real 
property in fee and easement as required for the Price Road Frontage Sewer Rehab Project 
(WW2210), from two parcels described in Exhibits "A" and "B"; authorizing the city's real 
estate administrator to sign, on behalf of the city, the purchase agreement and any other 
documents necessary to facilitate the acquisition; and authorizing relocation assistance as 
may be required by law. 
 
18.  
Professional Services Agreement No. ST2404.201, with Strand Associates, Inc., for the Willis 
Road (Vine Street to 1,700' East, between Alma School Road and Arizona Avenue) Design 
Services   
Move City Council award Professional Services Agreement No. ST2404.201, to Strand 
Associates, Inc., for the Willis Road (Vine Street to 1,700' East, between Alma School Road 
and Arizona Avenue)  Design Services, in an amount not to exceed $204,262. 
  
 19.  
Professional Services Agreement No. ST2407.201, with Stanley Consultants, Inc., for the 
Arizona Avenue and Warner Road Intersection Design Services   
Move City Council award Professional Services Agreement No. ST2407.201 to Stanley 
Consultants, Inc., for the Arizona Avenue and Warner Road Intersection Design Services, in 
an amount not to exceed $195,791.13. 
 
20.  
Professional Services Agreement No. ST2112.451, with Tristar Engineering and 
Management, Inc., for the Alley Rehab PM10 Dust Emissions Reduction Construction 
Management Services   
Move City Council award Professional Services Agreement No. ST2112.451, to Tristar 
Engineering and Management, Inc., for the Alley Rehab PM10 Dust Emissions Reduction 2 
(FMA 3, 16, 25, 39, and 40)  Construction Management Services, in an amount not to exceed 
$354,897. 
 
21.  
Construction Agreement No. ST2112.401 with Cactus Transportation II, Inc., dba Cactus 
Asphalt, for the Alley Rehab PM10 Dust Emissions Reduction

Page 7 of 15 
 
 
 
Move City Council award Construction Agreement No. ST2112.401 to Cactus Transportation 
II, Inc., dba Cactus Asphalt, for the Alley Rehab PM10 Dust Emissions Reduction 2 (FMA 3, 
16, 25, 39, and 40), in an amount not to exceed $2,927,207.70. 
 
Consent Agenda Motion and Vote  
Councilmember Orlando moved to approve the Consent Agenda items 1-21 with the exception of 
item 10 and the addition of item 23, of the February 8, 2024, Regular City Council Meeting; 
Seconded by Councilmember Ellis.  
 
Motion carried unanimously (7-0). 
  
Action Agenda Item No. 22 
22.  
Resolution No. 5776 Recognizing the Harm of Violence Among the Youth in the Community, 
Condemning all Violence Among the Youth in the Community, and Reaffirming the City's 
Commitment to Investigate and Prevent Youth Violence in Chandler   
Move City Council adopt Resolution No. 5776 recognizing the harm of violence among the 
youth in the community, condemning all violence among the youth in the community, and 
reaffirming the City's commitment to investigate and prevent youth violence in Chandler. 
 
MELISSA CICONTE, Chandler, spoke about what we can do to prevent teen violence, and listed 
teaching kids right from wrong, enforcing consequences, and providing a safe supportive 
environment for kids to speak up without fear or judgement. Chandler can act to support youth 
so that neighboring communities can follow in suit. We will need continued support to create a 
safe community.  
 
NICK LORD, Chandler, stated that the impact of teen violence is more widespread than imagined. 
Mr. Lord urged everyone to think about what else can be done to prevent teen violence in our 
community. Mr. Lord thanked the city for taking actions to prevent teen violence. 
 
BRIDGET VEGA thanked Chandler for opening a conversation on preventing teen violence. 
Chandler takes pride in its community. Ms. Vega mentioned a Teen Violence subcommittee 
partnering with Gilbert. Ms. Vega asked for a moment of silence in memory of Preston Lord. 
 
OLGA LOPEZ, Chandler, spoke about her son and in support of the need to acknowledge and 
address teen violence. Neighboring communities should take Chandler as an example in 
supporting violence prevention.  
 
MARK JACOBO, Mesa, spoke about his son and in support of the need to address teen violence. 
Mr. Jacobo shared the foundation created in support of his son to bring awareness and educate 
people about teen violence.

Page 8 of 15 
 
 
 
 
MAYOR HARTKE thanked the speakers for speaking tonight, and we stand with you, and we will 
continue to see how we can be a part of solutions in Chandler.  
 
COUNCILMEMBER ORLANDO thanked Mayor Hartke for bringing this forward. 
 
MAYOR HARTKE thanked council and staff for their unity.  
 
Action Agenda Item No. 22 Motion and Vote  
Councilmember Stewart moved to adopt Resolution No. 5776 recognizing the harm of violence 
among the youth in the community, condemning all violence among the youth in the community, 
and reaffirming the City's commitment to investigate and prevent youth violence in Chandler; 
Seconded by Vice Mayor Harris.  
 
Motion carried unanimously (7-0). 
 
Action Agenda Item No. 10 
10.  
Introduction and Tentative Adoption of Ordinance No. 5075, City Code Amendments, 
PLH23-0026 City Code Amendments related to Zoning, Property Maintenance, & Refuse, 
amending Chapter 30 Property Maintenance, Chapter 35 Land Use and Zoning, Chapter 39 
Sign Code, and Chapter 44 Garbage and Refuse   
Move City Council introduce and tentatively adopt Ordinance No. 5075 approving PLH23-
0026 City Code Amendments related to Zoning, Property Maintenance, & Refuse, text 
amendments to: 
 
A. Section 35-200 Definitions of the Zoning Code relating to mid-rise development, bar, and 
other updates, as recommended by Planning and Zoning Commission. 
 
B. Section 35-305 Use Permit, relating to renewal enforcement, as recommended by 
Planning and Zoning Commission. 
 
C. Articles IV. AG-1-Agricultural District, V. SF-33-Single Family District, VI. SF-18-Single Family 
District, VI.1. SF-10 Single Family District, VIII. MF-1-Medium Density Residential District, IX. 
MF-2-Multiple Family Residential District, and X. MF-3-High Density Residential District of 
Chapter 35 Land Use and Zoning, cleaning up language and permitting single family homes 
on parcels zoned multifamily residential that are less than 12,000 square feet, as 
recommended by Planning and Zoning Commission.

Page 9 of 15 
 
 
 
D. Sections 35-1203, 35-1503, 35-1703, and 35-1902.4, granting authority to the Planning 
Administrator to reduce front yard setbacks within the Infill Incentive District, as 
recommended by Planning and Zoning Commission 
 
E. Sections 35-1802 General Requirements and 35-1804 Parking Schedule, relating to 
parking requirements, as recommended by Planning and Zoning Commission. 
 
F. Section 35-1902.8(c) Site Development Plan, allowing the Planning Administrator to 
administratively approve more than two free-standing pads, as recommended by Planning 
and Zoning Commission. 
 
G. Section 35-1902 Site Development Plan, relating to drive-through requirements, use of 
shipping containers, and screening of roof-mounted equipment, as recommended by 
Planning and Zoning Commission. 
 
H. Section 35-2100 Table of Permitted Uses for Nonresidential Districts, modifying the 
layout, adding new previously unlisted uses, clarifying ancillary use provisions, and other 
related changes, as recommended by Planning and Zoning Commission. 
 
I. Section 35-2202 Accessory Buildings and Guest Quarters, permitting accessory dwelling 
units within single-family lots, as recommended by Planning and Zoning Commission. 
 
J. Section 35-2204 General, relating to perimeter wall requirements, as recommended by 
Planning and Zoning Commission. 
 
K. Sections 35-2202.1, 35-2205, and 35-2208, relating to open-air ramadas, swimming pool 
setbacks, and satellite dish antenna requirements, as recommended by Planning and 
Zoning Commission. 
 
L. Section 35-2215 Home Occupation, as recommended by Planning and Zoning 
Commission. 
 
M. Chapter 39 Sign Code, relating to murals and temporary sign requirements, as 
recommended by Planning and Zoning Commission. 
 
N. Chapter 30 Property Maintenance, relating to vehicles, trespassing light, landscaping 
maintenance, and abatement cost. 
 
O. Chapter 44 Garbage and Refuse, relating to conversion from alley refuse pickup to 
curbside.

Page 10 of 15 
 
 
 
COUNCILMEMBER STEWART asked to confirm that with the passage of these code changes, there 
is not any hindrance to home based businesses.  
 
LAUREN SCHUMANN, Principal Planner, shared the following presentation. 
• Motion L. Home Occupation 
o Proposed: Permitted uses include but not limited to personal services, consulting, or 
therapist 
o Prohibit motor vehicle service, animal services, massage therapy, and general 
medical offices 
o One employee and one customer appointment can occur at a time, recommended 
at P&Z work session 
o Operational hours 8 am to 7 pm 
o Examples: piano lessons, seamstress, beauty services, photographer, therapist 
• Motion L. Home Occupation 
o Business activities may take place in a garage so long as no permanent modifications 
are made to the garage thus maintaining the ability to park vehicles 
o The activity shall not generate vehicular or pedestrian traffic that alters the 
neighborhood character 
o All business-related vehicles shall park on-site to the greatest extent possible. 
o **P&Z added swim lessons as a permitted use 
 
MAYOR HARTKE clarified that not all types of businesses are allowed, some types of businesses 
like automotive mechanics would not be permitted. The intent is to allow non-intrusive businesses 
to a neighborhood.  
 
MS. SCHUMANN agreed. 
 
COUNCILMEMBER STEWART asked about the enforcement of section N.: Chapter 30 Property 
Maintenance, relating to vehicles, trespassing light, landscaping maintenance, and abatement 
cost. 
 
KELLY SCHWAB, City Attorney, said that violations of Chapter 30 are civil offenses, which mean 
violators are cited and subjected to a fine, which could advance to municipal court. For continued 
offenses, it could advance to a class 1 misdemeanor. Enforcement would be limited to the current 
rights of the court to enforce civil offenses.  
 
COUNCILMEMBER STEWART asked if there are any cases where an individual has lost their home 
due to a civil offense code violation.  
 
MS. SCHWAB said this is not an offense that a property could be placed under lien for. It would 
not affect ownership or property value.

Page 11 of 15 
 
 
 
COUNCILMEMBER STEWART thanked staff for the changes made in section K. Sections 35-2202.1, 
35-2205, and 35-2208, relating to open-air ramadas, swimming pool setbacks, and satellite dish 
antenna requirements, as recommended by Planning and Zoning Commission. 
 
VICE MAYOR HARRIS asked about section L.: L. Section 35-2215 Home Occupation, as 
recommended by Planning and Zoning Commission, and asked to revisit this section in a year.  
 
MAYOR HARTKE asked for a report on these code changes in one year, and thanked staff for the 
work done to allow our community more freedom.  
 
Action Agenda Item No. 10 Motion and Vote  
Councilmember Ellis moved to introduce and tentatively adopt Ordinance No. 5075 approving 
PLH23-0026 City Code Amendments related to Zoning, Property Maintenance, & Refuse; 
Seconded by Vice Mayor Harris.  
 
Motion carried unanimously (7-0) with the exception of Item E. Sections 35-1802 General 
Requirements and 35-1804 Parking Schedule, relating to parking requirements, as recommended 
by Planning and Zoning Commission which passed 6-1, Councilmember Encinas dissenting on 
Item E.  
 
Action Agenda Item No. 24 
24.  
Resolution No. 5769 Accepting the Annual Comprehensive Financial Report for the Fiscal 
Year Ended June 30, 2023, and Demonstrating Compliance with Arizona Revised Statutes 
§9-481(H) and ARS §41-1494   
Move City Council pass and adopt Resolution No. 5769 accepting the Annual 
Comprehensive Financial Report (ACFR) and related financial audit reports submitted by 
Heinfeld, Meech & Co., P.C., for the fiscal year ended June 30, 2023, and demonstrating 
compliance with Arizona Revised Statutes (ARS) §9-481(H) and §41-1494. 
 
KRISTI SMITH, Financial Services Assistant Director, introduced Corey Arvizu, Audit and Consulting 
Partner, and Joshua Jumper, Audit Partner, of Heinfeld, Meech & Co., P.C.  
 
MR. ARVIZU presented the following presentation.  
• Presentation of the City of Chandler Annual Financial Audit for the Fiscal Year Ended June 
30, 2023 
• Requirements 
o The City is required by City Charter and State Statute to issue an annual audited 
financial report, and federal law requires the City to undergo an annual single audit 
(A-133) of federal financial assistance

Page 12 of 15 
 
 
 
o Effective September 29, 2021, ARS §9-481(H), as amended by Laws 2021, Ch 427, §1, 
auditors must present audit results and any findings to the Council in a regular 
meeting without the use of a consent agenda within 90 days of audit completion 
o ACFR posted online; at least 3 years reports. 
• Importance of the Audit 
o Verify management representations regarding finances 
o Demonstrate stewardship and accountability to: 
 Citizens 
 Governing body 
 Grantors 
 State agencies 
 Federal agencies 
 Bond holders 
 IRS 
 Creditors 
o Review compliance with certain laws and regulations 
o Governing body ultimately must ensure management fulfills its responsibility 
 
MR. JUMPER continued the presentation. 
• Audit Process 
o Engagement letter and initial planning of the audit began in May 
o Site visits in July, August, October, and November 
o Various audit procedures performed remotely between site visits 
o Audit reports issued in December & January 
• Audit Related Reports Issued 
o Audit communication to those charged with governance 
o Annual Comprehensive Financial Report (ACFR) 
o Single Audit Reporting Package 
 Report on internal control for audit under Government Auditing Standards 
 Report in internal control and compliance for federal awards as required 
o Agreed-upon procedures report for ADEQ landfill requirements 
o Annual expenditure limitation report 
• Key Items from FY2022-23 
o Unmodified (clean) audit opinion dated December 22, 2023 
o No internal control deficiencies noted 
o COVID-19 related funding required significant attention and focus for audit team 
 Approximately $14.5M spent in fiscal year 2023 
o Implementation of GASB 96 related to subscription based technology agreements 
• Other Important Communication 
o Communication to those charged with governance provided by the audit firm at the 
completion of the audit also includes the following:

Page 13 of 15 
 
 
 
 Engagement letter provided by the audit firm to management at the initiation 
of the audit 
 Management representation letter provided by management to the audit firm 
at the completion of the audit 
• Questions?  
 
VICE MAYOR HARRIS thanked the audit team and the financial services team for their work. This 
confirms Chandler’s responsible spending on running a great city.  
 
COUNCILMEMBER ORLANDO asked if this annual audit gets back to the federal government 
similar to past COVID audits.  
 
MR. JUMPER said that in the single audit reporting package which gets filed, it includes the 
schedule of federal expenditure awards – all federal dollars the city has received and spent, the 
federal government has deemed COVID funds as higher risk, so are looked at with higher scrutiny.  
 
COUNCILMEMBER ORLANDO asked if this audit is forwarded to the federal government to ensure 
compliance with these requirements. 
 
MR. ARVIZU answered that yes, as part of the report distribution process, it is distributed to 
different federal agencies.  
 
COUNCILMEMBER ORLANDO said there is value in satisfying federal requirements.   
 
Action Agenda Item No. 24 Motion and Vote  
Vice Mayor Harris moved to pass and adopt Resolution No. 5769 accepting the Annual 
Comprehensive Financial Report (ACFR) and related financial audit reports submitted by Heinfeld, 
Meech & Co., P.C., for the fiscal year ended June 30, 2023, and demonstrating compliance with 
Arizona Revised Statutes (ARS) §9-481(H) and §41-1494; Seconded by Councilmember Encinas.  
 
Motion carried unanimously (7-0). 
 
Informational 
25. 
December 20, 2023, Planning and Zoning Commission Meeting Minutes 
 
Unscheduled Public Appearances 
None.

Page 14 of 15 
 
 
 
Current Events 
Mayor's Announcements 
MAYOR HARTKE shared the Chandler Sports Hall of Fame event on Saturday, February 17 
celebrating the induction and honoring of new members. 
 
MAYOR HARTKE invited the community to attend the State of the City on Thursday, February 15 
celebrating the year’s successes.  
 
Council's Announcements 
COUNCILMEMBER ENCINAS thanked residents of the Pueblo Viejo for attending the downtown 
neighborhood outreach meeting, and to staff for their work on hearing residents needs.   
 
COUNCILMEMBER ELLIS mentioned her attendance at the National Haitian American Elected 
Officials Network (NHAEON) Leadership Summit.  
 
COUNCILMEMBER ELLIS recognized the Aging Made Easier conference put on by Neighbors Who 
Care as a great opportunity for the community to get resources on aging.  
 
VICE MAYOR HARRIS congratulated Councilmember Ellis on her achievement on an honorary 
doctorate’s degree in humanities.  
 
VICE MAYOR HARRIS recommended the community visit the Ocotillo Farmers Market on 
weekends.  
 
VICE MAYOR HARRIS announced that the opening of Chandler Fire Station #2 was a success. This 
project was authorized by voters at the 2021 bond election and increases the capacity for our first 
responders in north Chandler. Vice Mayor Harris thanked staff for their work on completing this 
project.  
 
COUNCILMEMBER STEWART congratulated Judge Skupin, City Magistrate for her appointment to 
the Arizona Judicial Court and chair of the Arizona Supreme Court committee on limited 
jurisdiction courts.  
 
COUNCILMEMBER STEWART invited the community to enjoy parks like Chandler’s Veterans Oasis 
Park during the spring weather.  
 
City Manager's Announcements 
MR. WRIGHT recognized Kennedy Terrell, Recreation Coordinator, for being named one of the 
top 30 under 30 recreational professionals by the National Recreation and Park Association.

Page 15 of 15 
 
 
 
Adjourn 
The meeting was adjourned at 7:13 p.m. 
 
 
ATTEST:  _______________________  
______________________________ 
                       City Clerk                                                   Mayor 
 
 
Approval Date of Minutes:  February 22, 2024 
 
 
Certification 
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of Regular 
Meeting of the City Council of Chandler, Arizona, held on the 8th day of February 2024.  I further 
certify that the meeting was duly called and held and that a quorum was present. 
 
DATED this _______ day of February, 2024. 
 
 
 
 
 
 
 
__________________________ 
                                                         
           City Clerk