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January 29, 2024
Chandler Fire Department, AZ
One (1) Frontline Freightliner C-40X-4
Build Location: Clearwater, FL
Proposal Price
$1,631,420.00
Arizona State Sales Tax @ 5.60%
#
91,359.52
Phoenix Sales Tax @ 2.70%
#
44,048.34
PHX Transportation Plan Tax @ 0.3% of $13,866.00
41.66
Total Bid Price Including Sales Tax
$1,766,869.52
Less payment upon completion @ factory discount
(15,885.00)
Less 100% pre-payment discount
(104,578.00)
Subtotal including all pre-pay discounts
$1,510,957.00
Arizona State Sales Tax @ 5.60%
#
84,613.59
Phoenix Sales Tax @ 2.70%
#
40,795.84
PHX Transportation Plan Tax @ 0.3% of $13,866.00
41.66
Total Bid Price Including Pre-Pay Discounts & Sales Tax
$1,636,408.09
Consortium Purchase: The proposal is based on the unit being purchased through H-GACBuy (Houston-Galveston-Area-Council
Cooperative Purchasing Program) utilizing contract FS12-23 valid until 11/30/2027 with a registered End User member Interlocal Contract.
It is the purchaser’s responsibility to determine if the use of consortiums meets their purchasing requirements.
c. Payments made for apparatus using a credit card will be applicable to a credit card convenience fee.
ii. 100% Pre-Payment Discount: If elected, an invoice will be provided upon order processing for the 100% pre-payment. Upon
receipt of invoice, payment must be made within thirty (30) days. If this option is elected, the discount is in addition to the payment
upon completion at the factory discount. If payment is not made when due, the above mentioned pre-payment discounts or a portion
thereof, will be added back to the final invoice. Final payment, including any changes made during manufacturing, is due upon
completion of the Product at the factory and prior to delivery from the factory.
Performance Bond: A performance bond is included in the above price and will be provided after order placement. If customer elects to
remove the performance bond $4,328.00 may be deducted from the purchase price. All purchase orders must include the following
verbiage if a performance bond is elected, "Due to global supply chain constraints, any delivery date contained herein is a good
faith estimate as of the date of this order/contract, and merely an approximation based on current information. Delivery updates
will be made available, and a final firm delivery date will be provided as soon as possible."
Future Changes: Various state or federal regulatory agencies (e.g. NFPA, DOT, EPA) may require changes to the Specifications and in
any such event any resulting cost increases incurred to comply will be added to the Purchase Price to be paid by the Customer and
documented on a Change Order.
Payment Terms:
Delivery: Based on Pierce's current delivery schedule the apparatus would be ready for delivery from factory within 24 to 28 months after
contract execution or purchase order. Delivery is subject to change pending Pierce's delivery schedule at time of order. This time does not
include any possible delays that may be caused by national disasters or pandemic.
Terms:
i. Payment Upon Completion at Factory Discount: If elected, final payment is due prior to apparatus leaving the factory for delivery.
If payment is not processed upon receipt of invoice the discount total will be required in addition to the invoice amount.
b. If pre-payment discount options are not elected standard payment terms will apply: Final payment will be due 30 days after the
apparatus leaves the factory for delivery. If payment is not made at that time a late fee will be applicable.
Price Expiration: The above pricing is valid until March 22, 2024.
Commercial Chassis & Component Price Volatility: The pricing provided is based on our best estimate factoring Pierce's backlog of
apparatus and historical chassis model year pricing & availability. Company shall not be responsible for any commercial chassis price
increases including changes to model year enacted by a commercial chassis supplier or price increase of any major components of
Product (including but not limited to engine, transmission, and fire pump) after the execution of contract. Any price increase of
commercial chassis or major component of product will be passed through to end user and will be documented on a Change Order.
a. If pre-payment discount options are elected, the following terms will apply:
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a. If the customer wishes to purchase the proposed apparatus Hughes Fire Equipment will provide the Customer its form of Purchase
Agreement for the Customer's review and signature.
Inspection Trips: One (1) factory inspection trip for six (6) customer representatives and two (2) inspection trips for four (4) customer
representatives is included in the above pricing. The inspection trip will be scheduled at a time mutually agreed upon between the
manufacture's representative and the customer, during the window provided by the manufacturer. Airfare, lodging and meals while at the
factory are included. In the event the customer is unable to travel to the factory or the factory is unable to accept customers due to the
restrictions caused by a national disaster or pandemic then the Dealership reserves the right to use forms of electronic media to
accomplish the intention of the inspection trip. Every effort will be made to make the digital media as thorough as possible to satisfy the
expectations of the of the customer. If the customer elects to forgo an inspection trip $2,400.00 per traveler (per trip) will be deducted from
the final invoice.
Acceptance of Proposal:
By signing below you agree to purchase the above apparatus.
Transportation: Transportation of the apparatus to be driven from the factory to the customers location is included in the above pricing.
However, if permits are not obtainable, due to the weight of the apparatus, and the apparatus must be transported on a flat bed, additional
Transportation charges will be the responsibility of the customer. We will provide pricing at that time if necessary. If customer elects to
drive the apparatus from the factory, $8,500.00 may be deducted from the purchase price. if this option is elected payment in full and proof
of insurance must be provided prior to leaving the factory and the customer is responsible for compliance with all state, local and federal
DOT requirements including the driver possessing a valid CDL license.
PO # (if applicable): ______________________________
iv. Purchased order should reference, "Purchased utilizing HGACBuy Contract FS12-23."
Customer Signature: ______________________________
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iii. Purchase order must include the following verbiage if a performance bond is elected, "Due to global supply chain constraints,
any delivery date contained herein is a good faith estimate as of the date of this order/contract, and merely an approximation
based on current information. Delivery updates will be made available, and a final firm delivery date will be provided as soon
as possible."
v. Purchase orders must be signed and dated by authorized personnel.
b. If the Customer desires to use its standard form of purchase order as the Purchase Agreement, the purchase order is subject to
review for any required revisions prior to acceptance.
i. Purchase orders must be addressed to Hughes Fire Equipment, Inc., 910 Shelley Street, Springfield, Oregon 97477.
ii. Purchase order must reference "One (1) Frontline Freightliner C-40X-4 dated 01/29/2024."
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Date: ______________________________
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Proudly serving you, while you serve your communities since 1987
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