March 2024 CCF Board Meeting Minutes

Meeting Minutes 
Chandler Cultural Foundation 
Regular Meeting 
 
March 28, 2024 | 5:30 p.m. 
Chandler Museum, Saguaro Room 
300 S. Chandler Village Dr., Chandler, AZ 
 
 
Call to Order 
The meeting was called to order by David Woodruff at 5:31 p.m.  
 
Roll Call 
Board Member Attendance 
Staff Attendance 
David Woodruff, Chair 
Michelle Mac Lennan, General Manager 
LaTricia Woods 
Anna Camino  
Erika Castro, Secretary 
Terri Rettig 
Julia Marreel, Treasurer  
Tracey Wyatt 
Candy Yu 
 
Christopher McMullan 
 
Ellie Watland 
Guests 
Jeanne Forbis 
Debbie Rubenstrunk 
Mari Jo Woolf-Whitaker 
GarWen Jackson 
Peppur Chambers 
Jane Bjornstad 
Sherida McMullan (logged off early-tech issues) Janet McNight  
Susan Baker 
 
 
 
Absent 
 
Jennifer Sanchez 
 
Jyoti Pathak 
 
Mike Halle  
 
 
Scheduled and Unscheduled Public Appearances 
None.

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Consent Agenda  
1. February Cultural Foundation Board Meeting Minutes 
 Erika Castro made a motion to approve the meeting minutes from the February 22, 
2024, Cultural Foundation Board Meeting.  
 Susan Baker seconded the motion. Motion carried unanimously, 10-0. The minutes 
were approved as written.  
 
Action Agenda  
2. Approve Event Budgets   
 Julia Marreel made a motion to approve the Event Budgets for PJ Morton, Men At 
Work, Mostly Kosher: Roots and Wings, Average White Band – Farewell Tour, 
Boleros de Navidad w/Tres Souls, Villalobos Brothers, Boney James, The Sound of 
(Black) Music, Wizard of Oz (3 performances), At the Movies: Grace Kelly With 
Strings, and Leslie Jones.  
 Chris McMullan seconded the motion. Motion carried unanimously, 11-0. 
 
3. Approve 990 Draft 
 Peppur Chambers made a motion to approve the 990 Draft.  
 Mari Jo Woolf-Whitaker seconded the motion. Motion carried unanimously, 10-0. 
 Tracey Wyatt thanked Julia Marreel and Candy Yu for being on the Audit Committee.  
 
Briefing 
4. February Financial Report  
 Julia Marreel reviewed the February Financial Report.   
 One correction needed. Staff will update the financial report and send updated one 
to the board.  
 
5. Needs Assessment for Expanded Facilities Update  
 Julia Marreel provided an update on the Needs Assessment for Expanded Facilities.  
 Two consultant companies were interviewed.  
 AMS Planning & Research was the company chosen and will be presented at the 
City Council Meeting on April 15, 2024, for approval.  
 This assessment will be completed in two phases, each taking approximately four 
months to complete, for a total of 8 months for the full assessment.  
 More information will be provided after contract is approved and executed.  
 Michelle Mac Lennan will send out the proposal to the board after all is approved.  
 
6. Board Retreat  
 AMS Planning & Research (Needs Assessment consultant selection) will lead the 
Board Retreat, pending the outcome of the April 15th Council Meeting.

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 If approve and works with AMS’s schedule, the board retreat will be Friday, July 19th.  
 There will be a virtual option for those who cannot attend in person.  
 More information to follow.  
 
7. CCF Representative at the Friends Dinner  
 The Friends Appreciation Dinner is Friday, April 26th, at the Chandler Center for the 
Arts.  
 A board member is requested to provide remarks during the dinner.  
 Erika Castro volunteered to be the CCF Representative.  
 
8. Ticketing Legislation Update  
 Michelle Mac Lennan updated the board on two state bills currently in legislation, 
HB2090 and HB2194.  
 HB2090 prohibits the use of bots to purchase tickets more than the posted limit on 
an online sale venue, and to overcome or disable an access or control system that 
facilitates the entry into an event.  
 HB2194 prohibits a ticket reseller or secondary ticket exchange from reselling 
fraudulent tickets, use bots from purchasing tickets for resale, or falsely reselling a 
ticket.  
 Additional information on the bills is in the meeting packet distributed to the board 
members.  
 There is ticketing legislation also occurring at the national level.  
 Mac Lennan extended gratitude to CCF Board Member Emeritus, Linda Yarbrough, 
and others for their advocacy efforts. 
 Voting will be soon. Updates will be provided.  
 
9. Development Report 
 Michelle Mac Lennan reviewed the Development Report.  
 Review of the Draft Budget will be at the May meeting, with approval at the June 
meeting.  
 FY25 membership has 79 new members.  
 There are two new positions, pending final approval by City Council. One of those 
positions is the Development & Communications Program Manager, who will be 
responsible for maintaining and increasing contributed revenue.  
 
Friends Announcements 
GarWen Jackson announced there were 18 events since the last board meeting, which equated to 
1185.50 volunteer hours. There are 153 active volunteers. 
 
Member Comments/Announcements

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The Podcast and Reception: Harnessing the Economic Power of the Arts on April 22nd has moved 
locations. It will now be in the Council Chambers. Staff will update the invitation to show the new 
location. 
 
Terri Rettig updated the board on the HVAC replacement project. This project will be completed 
in two phases. The first phase is set to begin on April 15, and the second phase is scheduled to 
begin in December. The Center for the Arts will work closely with the Chandler Unified School 
District as this affects their schedule, too.  
 
Erika Castro was featured in the March issue of the AZ Business Magazine “Latinas en Fuerza” 
edition. Castro mentioned she has been following the careers of several of the other honored 
ladies also featured in the article, and it was an honor for her to be a part of this powerful group.  
 
Board members should have received a “Save the Date” from the City for a Boards & Commissions 
Open House Event for present and past members. The event is on Wednesday, April 17th, from 
7:30 a.m. – 9:00 a.m. in the City Hall Courtyard. The City Clerk’s Office will be sending out the 
invitation and link to RSVP for the event.  
 
Reminder that the Member Mixer is on Saturday, April 13th, starting at 5:00 p.m., at the Chander 
Center for the Arts. An invitation was previously sent to board members.  
 
Calendar 
10. The next board meeting is scheduled for Thursday, April 25, 2024, at 5:30 p.m., at the 
Chandler Museum, Saguaro Room, 300 S. Chandler Village Drive. 
 
Adjourn 
The meeting was adjourned at 6:27 p.m. 
 
 
______________________________ 
 
 
             
________________________________  
 
David Woodruff, Chair 
 
 
 
 
 
Michelle Mac Lennan, Staff Liaison