Minutes of the Study Session held on April 1, 2024

Meeting Minutes 
City Council Study Session 
 
April 1, 2024 | 6:00 p.m. 
Chandler City Council Chambers  
88 E. Chicago St., Chandler, AZ 
 
 
Call to Order 
The meeting was called to order by Mayor Kevin Hartke at 6:03 p.m. 
 
Roll Call 
Council Attendance 
 
 
 
 
Appointee Attendance 
Mayor Kevin Hartke  
 
 
 
 
Josh Wright, City Manager 
*Vice Mayor OD Harris 
 
 
 
 
Kelly Schwab, City Attorney  
*Councilmember Angel Encinas  
 
 
Dana DeLong, City Clerk 
Councilmember Christine Ellis 
 
 
 
  
Councilmember Mark Stewart 
  
 
 
Councilmember Matt Orlando  
 
 
 
Councilmember Jane Poston 
 
*Vice Mayor OD Harris and Councilmember Angel Encinas attended electronically. 
 
Scheduled Public Appearances 
MAYOR HARTKE invited Councilmember Poston to join him for the recognitions. 
 
1. Service Recognitions 
Chris Kush – 25 Years, Police  
Deanna D’ Arcangelo-Larson – 10 Years, Police  
Kim Moyers – 10 Years, Cultural Development 
Kristen Poe – 20 Years, Information Technology  
Ramon Granillo – 25 Years, Public Works & Utilities  
Heather Figueroa – 25 Years, Mayor & Council  
 
2. Recognition: Chandler Innovation Fair Winners 
MAYOR HARTKE called Micah Miranda up to accept.

Page 2 of 12 
 
 
MICAH MIRANDA, Economic Development Director, thanked Odette Moore, Economic 
Development Research Associate, and Stephanie Romero, Public Information Officer for their 
dedication and hard work.   
 
MR. MIRANDA invited forward the winners for the STEM promotion display. Congratulations to all 
participating schools, and thanks to our sponsors for making this event possible. ACP Arizona 
College Prep High School and Valley Christian High School won in the high school category, Willis 
Junior High and Santan Junior High were recognized in the junior high category, and Bologna 
Elementary School and Rice Elementary School won in the elementary category. Thanks to all 
participants for promoting STEM education.  
 
3. Proclamation: Valley Bike Month 
MAYOR HARTKE read the proclamation and invited Nancy Jackson, Transportation Planning 
Program Coordinator, and David Fleischmann with Cactus Cruisers to accept.   
 
MS. JACKSON thanked Mayor and Council for recognizing April as Valley Bike Month. Ms. Jackson 
encouraged everybody to join the family bike ride on Saturday, April 6. 
 
4. Proclamation: Jazz Appreciation Month 
MAYOR HARTKE read the proclamation and invited Bart Salzman, Founder of Chandler Jazz 
Festival, and Helen Dy to accept. 
 
MR. SALZMAN expressed gratitude to the Mayor and Council for their support. He mentioned 
starting a jazz festival in downtown Chandler 25 years ago, with the first festival being held in 2000 
and continuing for 16 years. The festival was initially volunteer-run with 50 volunteers. Leah Powell 
played an instrumental role in making the festival a success. Mr. Salzman and his team are grateful 
to Chandler for their support.  
 
5. Proclamation: National Sexual Assault Awareness Month 
MAYOR HARTKE read the proclamation and invited Katie Cain, Victim Services Senior Program 
Manager, and Samantha Hinchey and Chelsea Grieve, Domestic Violence Commissioners, to 
accept.  
 
MS. HINCHEY thanked Mayor and Council for recognizing sexual assault. She reminded everyone 
that April is Sexual Violence Awareness Month and encouraged them to wear teal on April 21st 
and denim on April 24th to show support. She also mentioned upcoming events in Maricopa 
County, including one at ASU. 
 
6. Proclamation: National Child Abuse Prevention Month 
MAYOR HARTKE read the proclamation and invited Mark Whitaker from the Exchange Club of 
Chandler to accept.

Page 3 of 12 
 
 
MAYOR HARTKE thanked Councilmember Ellis for her work in the community, on our Maricopa 
County Domestic Violence Force, and as a member of the Exchange Club.  
 
MR. WHITAKER thanked Mayor and Council and Domestic Violence Commission for their support 
for the Field of Hope, a memorial for children who lost their lives due to abuse or neglect. The field 
will be set up on April 14th at 2 PM in Dr. A.J. Chandler Park, with an information fair at 4 PM and 
a dedication ceremony at 6 PM. The field will be up 24/7 through April 19th. All residents of 
Chandler are invited to attend and raise awareness for this important cause. 
 
Consent Agenda and Discussion 
Discussion was held on items 4, 10, and 17. 
 
City Clerk 
1.  
Approval of Minutes   
Move City Council approve the Council meeting minutes of the Special Meeting of March 
18, 2024, the Special Meeting Budget Workshop #2 of March 18, 2024, the Regular Meeting 
of March 18, 2024, the Study Session of March 18, 2024, and the Regular Meeting of March 
21, 2024.  
  
2.  
Board and Commission Appointments   
   
Move City Council approve the Board and Commission appointments as recommended.   
 
City Magistrate 
3.  
Resolution No. 5789 Intergovernmental Agreement Between the City of Chandler Municipal 
Court and the Superior Court of Arizona in Maricopa County for Jury Services   
Move City Council pass and adopt Resolution No. 5789, approving the Intergovernmental 
agreement between the City of Chandler, on behalf of its Municipal Court, and the Superior 
Court of Arizona in Maricopa County for Jury Services. 
 
City Manager 
4.  
Agreement No. CM3-290-4552, Amendment No. 1, Solar Installations at Various Facilities   
Move City Council approve Agreement No. CM3-290-4552, Amendment No. 1, with 
Ameresco, Inc., for solar installations at various facilities, to proceed with Milestone 2 of the 
Scope of Services. 
 
STEVEN TURNER, Sustainability & Performance Officer, presented the following presentation.  
• Solar Installations 
o Agenda 
o Solar Feasibility Study  
o Results from Milestone 1 
o Next Steps After Milestone 2

Page 4 of 12 
 
• Solar Feasibility Study   
• Milestone 1 was completed in January 2024 
• Milestone 2 is pending City Council approval  
• Milestone 1 
o Preliminary site layouts 
o Estimated photovoltaic production  
o Estimated design and construction pricing  
o Recommended ownership and pricing models with Inflation Reduction Act benefits 
• Milestone 2 
o Electrical and structural engineering  
o SRP/APS Interconnect Applications  
o Plans submitted to City for review 
o Provide final photovoltaic estimates 
o Submit final cost and guaranteed savings projections.  
• Milestone 1 Results  
o 23 of the 25 sites found as feasible options  
o Proposed system size is over 9 MW 
o 56% proposed energy offset 
o General Fund will receive 30% of the savings and Utility funds will receive 70% 
 10% Water  
 60% Wastewater 
o 20-year project agreement  
o 15 million capital investment scenario 
 Total project cost is $26.2 million  
 Total annual savings is $1.4 million  
 Total savings after 25 years is $41.6 million 
o $6.5 million savings from Inflation Reduction Act (IRA) 
 $19.7 million final cost with IRA 
• Next Steps After Milestone 2 
o Milestone 2 Will take approximately six months  
o Staff will present financing options once estimates are finalized 
o Final construction agreement upon completion of Milestone 2 
o Guaranteed Savings Contract 
 All savings in the final estimates will be guaranteed 
 25-year warranty on solar panels 
o Installation will take less than a year  
o Smaller sites may come online sooner  
o Questions?  
 
COUNCILMEMBER ELLIS asked how our current actions differ from those of a homeowner and 
what to tell those who question the plan's benefits to the city.

Page 5 of 12 
 
MR. TURNER said various factors such as mount type, energy usage, and pricing options affect the 
overall cost of a solar project. A large project has more buying power to purchase solar panels at 
a discounted rate. Pricing models and structures need to be considered to make a solar project 
feasible, and the use of the Inflation Reduction Act, ground and roof mount, and solar-covered 
parking can make it possible. 
 
COUNCILMEMBER ELLIS asked if any unused energy from their organization is returned to the 
energy company, similar to how it works with personal energy sources.  
 
MR. TURNER said the solar panels will generate every bit of energy consumed, so it is behind the 
meter. When the energy is produced from the solar panels, it will be directly used in our system.   
 
COUNCILMEMBER ELLIS said the overflow will be somewhere else.  
 
MR. TURNER said we need to size each facility correctly, so we do not overproduce. Therefore, 
each facility will be sized appropriately based on its usage.  
 
COUNCILMEMBER ORLANDO said his concern is the payback period, which, based on some 
assumptions, is 15 years. 
 
MR. TURNER said a 2% degradation of the solar panels annually. Utility providers SRP and APS are 
accounting for a 3% increase in energy costs, which is sometimes exceeded. This results in bigger 
savings for them. 
 
COUNCILMEMBER ORLANDO said the estimated degradation rate may be less than 3.2%. This is 
particularly true for newer solar panels. The current estimate provided by the electric company, 
SRP, is considered conservative. In fact, a recent observation showed a degradation rate of 5%. 
 
MR. TURNER said we are estimating 3%.  
 
COUNCILMEMBER ORLANDO said that we will have a quicker payback period if the electricity 
usage projections are accurate. 
 
MR. TURNER said potentially.  
 
COUNCILMEMBER STEWART said he appreciated the work done and shared concerns about the 
spending of funds. However, he thanked staff for being at the forefront of cutting-edge technology 
and believed that storage was the key to achieving energy independence. He commended the 
team's excellent work and hoped that this project would set an example for other cities to follow.  
MR. TURNER said the company's system will be able to adapt and integrate with any future 
advancements in battery technology and pricing. If battery pricing and technology align in the next 
five or ten years, the system can connect with it seamlessly.

Page 6 of 12 
 
 
MAYOR HARTKE thanked the staff for saving money on PSPRS and LED lights. He challenged them 
to come up with more innovative ideas to lower ongoing costs. The council is excited about 
projects that make the most of today's and tomorrow's dollars.  
 
Development Services  
5.  
Final Adoption of Ordinance No. 5086, Historic Preservation District, PLH23-0066 Silk 
Stocking Historic Preservation District, Generally Located East of the Northeast Corner of 
Arizona Avenue and Chandler Boulevard   
Move City Council adopt Ordinance No. 5086, PLH23-0066 Silk Stocking, establishing a 
Historic Preservation District zoning overlay subject to the conditions as recommended by 
the Planning and Zoning Commission and the Historic Preservation Commission. 
 
6.  
Final Adoption Ordinance No. 5088, Annexation, ANX22-0003 Hamilton Commerce Center, 
Generally Located North of the Northeast Corner of Queen Creek Rd. and Union Pacific 
Railroad   
Move City Council adopt Ordinance No. 5088 approving ANX22-0003 Hamilton Commerce 
Center, annexing two parcels totaling approximately 13.4 acres as recommended by 
Planning staff. 
 
7.  
Final Adoption Ordinance No. 5089, Rezoning PLH22-0028 Schnitzer Commerce Parks, 
generally located one quarter mile east of the southeast corner of Arizona Avenue and Ryan 
Road within two sites   
   
Rezoning 
Move City Council adopt Ordinance No. 5089 approving PLH22-0028 Schnitzer Commerce 
Parks, Rezoning from AG-1 to PAD for an industrial business park, subject to the conditions 
as recommended by Planning and Zoning Commission. 
 
8.  
Purchase of Fiber Network Hardware   
Move City Council approve the purchase of Fiber Network Hardware, from Sentinel 
Technologies, using the 1Government Procurement Alliance (1GPA) Contract No. #22-02PV-
18, for Fiber Optic Facilities at Veterans Oasis Park and the Public Safety Training Center, in 
an amount not to exceed $240,013 
 
Management Services 
9.  
Final Adoption Ordinance No. 5083, Amending Section 38-4 and Appendix A of Chapter 38 
of the Chandler City Code, to Modify Certain Arterial Street, Fire, Parks, Police, Reclaimed 
Water, Wastewater, and Water System Development Fees   
Move City Council adopt Ordinance No. 5083 amending section 38-4 and Appendix A of 
Chapter 38 of the Chandler City Code, to modify certain Arterial Street, Fire, Parks, Police, 
Reclaimed Water, Wastewater, and Water System Development Fees.

Page 7 of 12 
 
Neighborhood Resources 
10.  
Resolution No. 5791 Intergovernmental Agreement with Maricopa County for Heat Relief 
Services   
Move Council pass and adopt Resolution No. 5791, accepting $218,132 in American Rescue 
Act Plan funds from Maricopa County for heat relief services. 
 
RIANN BALCH, Community Resources Senior Manager, presented the following presentation.  
• Heat Relief Summer 2024 
• Overview 
o The City of Chandler has supported heat relief services for vulnerable households and 
persons at risk of or experiencing homelessness for many years utilizing various funds 
sources.  
o Last year, Maricopa County made ARPA funds available to provide heat relief services 
for the 2023 heat season and are doing so again for the 2024 heat season.  
o Last year, the Cities of Chandler and Mesa partnered, spending a total of $406,996 and 
serving 1,818 unduplicated residents at day respite centers*.  
o This year, the Cities of Chandler and Mesa will operate services independently.  
o *Residents utilizing cooling stations not included.  
• Chandler Heat Relief Services: 2023 Heat Season  
o Chandler operated a day respite center and 10 cooling stations June – September 2023 
o Last year, the City of Chandler spent $176,757, serving 567 unduplicated residents at 
day respite centers. Hundreds more stopped into cooling stations for hydration and 
refuge from the elements.  
o Chandler residents utilized 8,619 hours of Day Respite Center services.  
o Through the day respite center and ten cooling stations, Chandler residents received:  
 10,232 bottles of water  
 13,484 meals and snacks 
 609 showers  
 220 laundry services 
• 2023 Heat Related Deaths 
o 645 heat related deaths occurred in Maricopa County.  
o 14 of these deaths occurred in Chandler  
o Almost 2 out of 3 heat related deaths were age 50 years or older  
o 45% of the deaths were among people experiencing homelessness 
o 3 out of 4 heat related deaths occurred outside.  
• 2024 Heat Relief Services  
o One day respite center operated by the Salvation Army Chandler Corps. 
 Open 9 am – 7 pm Monday through Saturday and Sunday’s during excessive heat 
warnings 
 Food, water, and uninterrupted rest  
 Shower and laundry services  
o 8 cooling stations at Chandler public facilities during regular business hours.

Page 8 of 12 
 
o Maricopa County will provide transportation to/from day respite centers, marketing and 
signage.  
• Next Steps  
o The City seeks to enter into an Intergovernmental Agreement with Maricopa County to 
support heat relief services for the 2024 heat season.  
o The City also seeks to amend a contract with the Salvation Army Chandler Corps to 
provide Day Respite Center services and support cooling stations at 8 City of Chandler 
public facilities.  
• Questions 
 
COUNCILMEMBER ELLIS asked about the 14 deaths in Chandler and what is being done to prevent 
similar incidents. The Department of Health Services is looking into the health issues that put 
people at risk of dehydration and cause untimely deaths.  
 
MS. BALCH said the Department of Health and the epidemiologists from the Department of Public 
Health are working together to identify factors that contribute to the current situation. They are 
analyzing co-variables like substance use, dehydration, and exposure to high temperatures. The 
team is looking for ways to improve the situation by analyzing data from last year when there 
were more than 31 consecutive nights with temperatures above 90 degrees.  
 
COUNCILMEMBER ELLIS asked about the partnership with the Salvation Army, the number of beds 
they could offer, and whether overnight beds were provided for certain nights or every night.  
 
MAYOR HARTKE clarified that they were not providing any night beds, only daytime beds from 
9:00 a.m. to 7:00 p.m.  
 
COUNCILMEMBER ELLIS asked where the overflow would be accommodated. 
 
MS. BALCH said we have non-congregate shelter programs and the I-Help shelter in partnership 
with Ascend to provide safe overnight accommodations for the most vulnerable individuals. 
 
COUNCILMEMBER ELLIS said if you allow someone to cool down from 7 to 9 PM but then put them 
out afterward, when they are still vulnerable, they will be returned to the same area and will likely 
become sick again. 
 
COUNCILMEMBER STEWART mentioned setting up a 24-hour respite center in the city for the 
homeless. This would provide temporary shelter until permanent housing is available. Funding 
could be sought from other sources or Josh to make this idea a reality.  
 
MAYOR HARTKE said we could collaborate with ASCEND to ensure that the I-Help Program, an all-
night program covering Chandler, reaches its maximum capacity. This would be especially 
beneficial during the hot summer months.

Page 9 of 12 
 
 
VICE MAYOR HARRIS asked about partnering with Valley Metro to provide heat relief at bus stops.  
 
MS. BALCH said she will investigate that.  
 
11.  
Resolution No. 5788 Facility Use Agreement Between Live Love and the City of Chandler   
Move City Council pass and adopt Resolution No. 5788 approving the Facility Use 
Agreement between Live Love and the City of Chandler for use of the Oasis Community 
Center.  
  
12.  
Agreement No. 4758, with Metro Zona Hospitality, LLC, dba Aligned Hospitality 
Management, LLC, for Temporary Accommodation Services   
Move City Council approve Agreement No. 4758, with Metro Zona Hospitality, LLC, dba 
Aligned Hospitality Management, LLC, for temporary accommodation services, in an 
amount not to exceed $525,000, for a period of one year, April 15, 2024, through April 14, 
2025, with the option of up to four one-year extensions. 
  
13.  
Agreement No. NR3-952-4604, Amendment No. 1, with The Salvation Army, for Heat Relief 
Services   
Move City Council approve Agreement No. NR3-952-4604, Amendment No. 1, with The 
Salvation Army, for heat relief services, in an amount not to exceed $222,132, for the period 
of one year, beginning June 15, 2024, through June 14, 2025. 
 
Police Department 
14.  
Resolution No. 5787 Pertaining to the Submission of Projects for Consideration in Arizona's 
2025 Highway Safety Plan     
Move City Council approve Resolution No. 5787, authorizing the Chandler Police 
Department to submit projects for consideration in Arizona's 2025 Highway Safety Plan; 
and Authorizing the Chief of Police to Conduct All Negotiations and to Execute and Submit 
all Documents Necessary with such Grant.   
 
Public Works and Utilities  
15.  
Final Adoption Ordinance No. 5082, Granting a Non-Exclusive Utility Easement to Salt River 
Project Agricultural Improvement and Power District, at No Cost, to Accommodate the 
Arrowhead Park Court Lighting Project   
Move City Council adopt Ordinance No. 5082 granting a non-exclusive utility easement to 
SRP, at no cost, to accommodate the Arrowhead Park Court Lighting Project. 
  
16.  
Final Adoption Ordinance No. 5085, Authorizing and Approving the Dedication in Fee of 
Assessor's Parcel Number 303-32-007U, Located on the East Side of McQueen Road, Just 
North of the Ryan Road Alignment, for Public Right-of-Way (Roadway) Purposes

Page 10 of 12 
 
Move City Council adopt Ordinance No. 5085 authorizing and approving the dedication in 
fee of assessor's parcel number 303-32-007U, located on the east side of McQueen Road, 
just north of the Ryan Road alignment, for public right-of-way (roadway) purposes. 
  
17.  
Professional Services Agreement No. BF2401.201, with Dick & Fritsche Design Group, Inc., 
for the Boys and Girls Club Tenant Improvement Design Services   
Move City Council award Professional Services Agreement No. BF2401.201 to Dick & 
Fritsche Design Group, Inc., for the Boys and Girls Club Tenant Improvement Design 
Services, in an amount not to exceed $148,187. 
 
LEAH POWELL, Neighborhood Resources Director, gave an update on the redesign and expansion 
of the boys and girls club, including the patio area, which is currently in its initial stages. A few 
months ago, the city proposed an extended amendment to their agreement, which is now starting 
the construction project. The patio area will be expanded to serve as an expansion of the teen 
center, and there will be renovations and refurbishments of the youth area, including new paint 
and furniture. Additionally, an enhanced entrance to the facility will be added to increase security 
measures. The Compadres have made a significant donation towards the project, which will help 
with furniture, fixtures, and other enhancements. The city is grateful for their contribution. The 
partnership with the Boys and Girls Club has been longstanding, and the city is pleased to continue 
working with them as they are valuable stakeholders in the community, providing information on 
the youth they serve and the programs they offer. The partnership between the city and the club 
is ongoing, and they engage regularly. 
 
COUNCILMEMBER STEWART thanked Ms. Powell for the update and expressed gratitude for the 
partnership between the Compadres, Boys and Girls Club, and their office to make it a productive 
place for youth. He requested an update on the progress made on that front.  
  
18.  
Professional Services Agreement No. CA2202.451, with Consultant Engineering, Inc., for 
Wall Street Improvements Construction Management Services   
Move City Council award Professional Services Agreement No. CA2202.451 to Consultant 
Engineering, Inc., for Wall Street Improvements Construction Management Services, in an 
amount not to exceed $146,862. 
  
19.  
Professional Services Agreement No. WW2402.201, with Wilson Engineers, LLC, for the Loop 
101/202 Redundant 66-inch Sewer Line Design Services   
Move City Council award Professional Services Agreement No. WW2402.201, to Wilson 
Engineers, LLC, for the Loop 101/202 Redundant 66-inch Sewer Line Design Services, in an 
amount not to exceed $498,550. 
  
20.  
Agreement No. PW4-962-4712, with Andrews Plumbing Services, Inc.; PM Plumbing and 
Mechanical, Inc.; and TALIS Construction Corporation, for Plumbing Services

Page 11 of 12 
 
Move City Council approve Agreement No. PW4-962-4712, with Andrews Plumbing Services, 
Inc.; PM Plumbing and Mechanical, Inc.; and TALIS Construction Corporation, for plumbing 
services, in a combined amount not to exceed $640,000, for a one-year term, April 11, 2024, 
through April 10, 2025, with the option of up to four one-year extensions. 
 
21.  
Project No. CA2204.401 with DBA Construction, Inc., Pursuant to Job Order Project No. 
JOC2405.401, for the City Hall Parking Lot and Alley Improvements   
Move City Council award Project No. CA2204.401 to DBA Construction, Inc., Pursuant to Job 
Order Project No. JOC2405.401, for the City Hall Parking Lot and Alley Improvements, in an 
amount not to exceed $1,199,284.16 
  
22.  
Project Agreement Job Order No. CA2202.401 with DBA Construction, Inc., Pursuant to Job 
Order Master Agreement No. JOC2405.401, for the Wall Street Improvements   
Move City Council award Project Agreement Job Order No. CA2202.401 to DBA 
Construction, Inc., pursuant to Job Order Master Agreement No. JOC2405.401, for Wall 
Street Improvements, in an amount not to exceed $1,592,535.92. 
  
23.  
Professional Services Agreement No. CA2204.451, with Consultant Engineering, Inc., for the 
City Hall Parking Lot & Alley Improvements Construction Management Services   
Move City Council award Professional Services Agreement No. CA2204.451 to Consultant 
Engineering, Inc., for the City Hall Parking Lot & Alley Improvements Construction 
Management Services, in an amount not to exceed $108,058. 
 
Informational 
24.  
Special Event Liquor Licenses and Temporary and Permanent Extensions of Liquor 
License Premises Administratively Approved   
  
25.  
January 17, 2024, Planning and Zoning Commission Meeting Minutes 
 
Adjourn 
The meeting was adjourned at 7:21 p.m. 
 
 
ATTEST:  _______________________  
______________________________ 
                       City Clerk                                                   Mayor 
 
 
Approval Date of Minutes:  April 18, 2024

Page 12 of 12 
 
Certification 
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Study 
Session of the City Council of Chandler, Arizona, held on the 1st day of April 2024.  I further certify 
that the meeting was duly called and held and that a quorum was present. 
 
DATED this _______ day of April, 2024. 
 
 
 
 
 
 
 
__________________________ 
                                                         
           City Clerk