Minutes of the Study Session of March 18, 2024
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Meeting Minutes
City Council Study Session
March 18, 2024 | 6:00 p.m.
Chandler City Council Chambers
88 E. Chicago St., Chandler, AZ
Call to Order
The meeting was called to order by Mayor Kevin Hartke at 6:19 p.m.
Roll Call
Council Attendance
Appointee Attendance
Mayor Kevin Hartke
Josh Wright, City Manager
Vice Mayor OD Harris
Kelly Schwab, City Attorney
Councilmember Angel Encinas
Dana DeLong, City Clerk
Councilmember Christine Ellis
Councilmember Mark Stewart
Councilmember Matt Orlando
Councilmember Jane Poston
Consent Agenda and Discussion
Discussion was held on item 5.
City Clerk
1.
Board and Commission Appointments
Move City Council approve the Board and Commission appointments as recommended.
City Manager
2.
Agreement No. CS1-745-4293, Amendment No. 2, for Concrete Repair and Maintenance
Services
Move City Council approve Agreement No. CS1-745-4293, Amendment No. 2, with Degan
Construction, LLC; Lincoln Constructors, Inc.; Precision Concrete Cutting, Inc.; Vincon
Engineering Construction, LLC; and W.L. Emshoff, for concrete repair and maintenance
services, in a combined amount not to exceed $1,395,000, for a one-year term, May 1, 2024,
through April 30, 2025.
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Community Services
3.
Resolution No. 5783, Authorizing an Intergovernmental Agreement Between the City of
Chandler and the Maricopa County Parks and Recreation Department for Shared
Recreational Opportunities, Programs, Marketing, and Events Within the Maricopa County
Park System
Move City Council pass and adopt Resolution No. 5783, approving an intergovernmental
agreement between the City of Chandler and Maricopa County Parks and Recreation
Department for shared recreational opportunities, programs, marketing, and events within
the Maricopa County Park System, and further authorizing the City Manager to sign all
documents and take all actions necessary or appropriate to carry out the terms of the
agreement.
4.
Resolution No. 5784, Authorizing an Intergovernmental Agreement Between the City of
Chandler and the Arizona Game and Fish Commission for a Community Fishing Program
Move City Council pass and adopt Resolution No. 5784, approving an intergovernmental
agreement between the City of Chandler and the Arizona Game and Fish Commission for
operation of a Community Fishing Program at Desert Breeze Park Lake and Veterans Oasis
Park Lake, and further authorizing the City to take all actions necessary or appropriate to
carry out the terms of the agreement.
5.
Resolution No. 5781, Authorizing the City to Enter Into a Subrecipient Grant Agreement With
the Trust for Public Land (TPL) for U.S. Department of Agriculture Forest Service Inflation
Reduction Act Urban & Community Forestry Grant Program Funding and to Accept the
Grant Funds in the Amount Not to Exceed $767,000
Move City Council pass and adopt Resolution No. 5781, approving the city to enter into a
subrecipient grant agreement with TPL for pass-through funding from the U.S. Department
of Agriculture Forest Service (USFS) in an amount not to exceed $767,000 for irrigation
improvements, tree planting, and public education about trees in disadvantaged
communities within Chandler, and further authorizing the City Manager or designee to
execute the grant agreement and take other action necessary or appropriate to implement
the grant.
JOHN SEFTON, Community Services Director, gave a briefing on Resolution No. 5781. The city plans
to enter a subrecipient grant agreement with the Trust for Public Land to receive pass-through
funding from the US Department of Agriculture. This funding, which will not exceed $767,000, has
been made available under the Inflation Reduction Act's Urban and Community Forestry Program.
This historic $1.5 billion grant program is aimed at supporting urban tree planting, urban forestry
planning and management, and related activities, particularly in disadvantaged communities. Out
of 884 applicants, only 46% of the grant recipients were selected by the Forest Service. Chandler,
with its proposal to plant trees and install irrigation systems to address extreme heat and health
issues in disadvantaged communities identified by the Climate and Economic Justice Screening
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Tool (CEST), was one of the entities working to increase equitable access to trees and nature. The
grant program will end on June 30th, 2028, and is 100% reimbursable. The project involves
planting nearly 700 trees across approximately 11 public parks and properties, with the help of
the Chandler Unified School District and students who will assist with tree planting. The project
also includes public education on trees to promote their benefits and proper maintenance.
Contractors will be selected via RFP to process and perform irrigation installs, maintenance, and
tree purchases. The project is expected to start as early as the fall of this year. The City's CAPPA
group and Community Services Marketing Communications team will lead the effort to inform the
community about the project. They will leverage their production and design of newsletters,
publications, press releases, speeches, videos, websites, etc., to get the word out. Ryan McCarthy,
the Urban Forester, has played an instrumental role in putting this together, along with Kerry
Williams, the Chandler High School FFA Director, and Raslyn Sleet, the Grants Administrator.
COUNCILMEMBER ELLIS said she appreciates the information about the new Forester and the
grant supporting the investment. She praised the Forester for obtaining the grant, which will
improve the quality of life for Chandler's residents. The detailed explanation addressed
Councilmember Ellis's questions regarding timing, fund use, and community involvement in the
tree-planting efforts.
COUNCILMEMBER STEWART asked if it would be possible to integrate this project with the Parks
initiatives and involve the community despite the contractors' involvement.
MR. SEFTON said yes.
Cultural Development
6.
Resolution No. 5782 Authorizing Modification of the Assessment Diagram for the
Downtown Chandler Enhanced Municipal Services District; Making a Statement and
Estimate of Expenses for the Downtown Chandler Enhanced Municipal Services District;
Completing the Assessment; Setting the Date for the Hearing on the Assessment; and
Ordering the Giving of Notice of Such Hearing
Move City Council pass and adopt Resolution No. 5782 authorizing modification of the
assessment diagram for the Downtown Chandler Enhanced Municipal Services District;
making a statement and estimate of expenses for the district; completing the assessment;
setting the date for the hearing on the assessment; and ordering the giving of notice of such
hearing.
Development Services
7.
Introduction and Tentative Adoption of Ordinance No. 5086, Historic Preservation District,
PLH23-0066 Silk Stocking Historic Preservation District, Generally Located East of the
Northeast Corner of Arizona Avenue and Chandler Boulevard
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Move City Council introduce and tentatively adopt Ordinance No. 5086, PLH23-0066 Silk
Stocking, establishing a Historic Preservation District zoning overlay subject to the
conditions as recommended by the Planning and Zoning Commission and the Historic
Preservation Commission.
8.
Introduction and Tentative Adoption of Ordinance No. 5088, Annexation, ANX22-0003
Hamilton Commerce Center, Generally Located North of the Northeast Corner of Queen
Creek Road and Union Pacific Railroad
Move City Council introduce and tentatively adopt Ordinance No. 5088 approving ANX22-
0003 Hamilton Commerce Center, annexing two parcels totaling approximately 13.4 acres
as recommended by Planning staff.
9.
Introduction and Tentative Adoption of Ordinance No. 5089, Rezoning, Preliminary
Development Plan, and Preliminary Plat, PLH22-0028/PLT23-0011 Schnitzer Commerce
Parks, Generally Located One Quarter Mile East of the Southeast Corner of Arizona Avenue
and Ryan Road within Two Sites
Rezoning
Move City Council introduce and tentatively adopt Ordinance No. 5089 approving PLH22-
0028 Schnitzer Commerce Parks, Rezoning from AG-1 to PAD for an industrial business
park, subject to the conditions as recommended by Planning and Zoning Commission.
Preliminary Development Plan
Move City Council approve Preliminary Development Plan PLH22-0028 Schnitzer
Commerce Parks for site layout and building architecture, subject to the conditions as
recommended by Planning and Zoning Commission.
Preliminary Plat
Move City Council approve Preliminary Plat PLT23-0011 Schnitzer Commerce Parks, subject
to the condition recommended by Planning and Zoning Commission.
Economic Development
10.
Resolution No. 5770, Authorizing Support for a Foreign Trade Zone Designation and
Application for AES Direct Express, LLC, dba SKU Distribution; Approving the Related
Intergovernmental Agreement Between the City of Chandler and the City of Phoenix
Move City Council pass and adopt Resolution No. 5770, authorizing support for a Foreign
Trade Zone designation and application for AES Direct Express, LLC, dba SKU Distribution;
approving the related Intergovernmental Agreement between the City of Chandler and the
City of Phoenix; and authorizing the Mayor to execute the Intergovernmental Agreement
on behalf of the City of Chandler.
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11.
Agreement No. ED2-918-4422, Amendment No. 2, with 2060 Digital, LLC, for Digital
Marketing Services
Move City Council approve Agreement No. ED2-918-4422, Amendment No. 2, with 2060
Digital, LLC, for digital marketing services, in an amount not to exceed $300,000, for the
period of one year, beginning March 1, 2024, through February 28, 2025.
Facilities and Fleet
12.
Agreement No. BF1-910-4275, Amendment No. 3, for Roofing Repairs and Maintenance
Move City Council approve Agreement No. BF1-910-4275, Amendment No. 3, with Five
Oliver, LLC; Classic Roofing, LLC; and National Waterproofing & Roofing, LLC, for roofing
repair and maintenance, in a combined amount not to exceed $900,000, for the period of
one year, beginning April 1, 2024, through March 31, 2025.
13.
Agreement No. FS0-060-4131, Amendment No. 4, for OEM Auto Parts and Service
Move City Council approve Agreement No. FS0-060-4131, Amendment No. 4, with Tex
Chevrolet, dba Earnhardt Chevrolet; Earnhardt Enterprises, dba Earnhardt Toyota Scion;
Earnhardt Gilbert Dodge, Inc., dba Earnhardt Chrysler Dodge Jeep Ram; Earnhardt Chandler
Cadillac, Inc.; and Earnhardt Ford Sales Company, for OEM auto parts and service, for a
period of one year, April 1, 2024, through March 31, 2025, in a combined total amount not
to exceed $350,000.
14.
Agreement No. AS8-405-3826, Amendment No. 2, for Fuel
Move City Council approve Agreement No. AS8-405-3826, Amendment No. 2, with Senergy
Petroleum, LLC; Supreme Oil Co.; and Western Refining Southwest dba Flyers Energy, LLC,
for the purchase of fuel, for a three-year period, April 1, 2024, through March 31, 2027, in a
combined total amount not to exceed $7,800,000 for the three-year term.
Fire Department
15.
Resolution No. 5785 Approving Governor's Office of Highway Safety (GOHS) Grant
Application, Agreement, and Funds Acceptance
Move City Council pass and adopt Resolution No. 5785, authorizing a grant application,
agreement, and funds acceptance under the Governor's Office of Highway Safety's 2025
Highway Safety Plan to support the Chandler Child Safety Seat Clinics in the amount of
$64,252, and authorizing the Fire Chief of the Chandler Fire Department, or his designee, to
execute the grant agreement and submit documentation on behalf of the City of Chandler.
16.
Resolution No. 5786 Approving the Federal Emergency Management Agency (FEMA)
Assistance to Firefighters (AFG) Grant Application and Agreement
Move City Council pass and adopt Resolution No. 5786, approving a grant application and
agreement with the U.S. Department of Homeland Security Federal Emergency
Management Agency (FEMA) for the FY2023 Assistance to Firefighters Grant (AFG), in an
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amount up to $207,797, and if awarded, authorizing the acceptance of AFG grant funds and
local match contribution of non-federal funds in an amount up to $20,779.
17.
Agreement No. FD2-340-4440, Amendment No. 1, with LN Curtis, Swift Group, Velocity Fire,
and United Fire, for Fire Turnouts and Personal Protective Equipment (PPE)
Move City Council approve Agreement No. FD2-340-4440, Amendment No. 1, with LN Curtis,
Swift Group, Velocity Fire, and United Fire, for fire turnouts and PPE, in a combined amount
not to exceed $500,000, for a one-year term, February 1, 2024, through January 31, 2025.
Information Technology
18.
Agreement No. IT2-918-4438, Amendment No. 3, with CE Wilson Consulting, for
Professional and Project Consulting Services
Move City Council approve Agreement No. IT2-918-4438, Amendment No. 3, with CE Wilson
Consulting, for professional and project consulting services, in an amount not to exceed
$430,000, for the period of one year, beginning January 1, 2024, through December 31,
2024.
19.
Purchase of Information Technology Temporary Staffing Services
Move City Council approve the purchase of information technology temporary staffing
services, from Computer Aid, Inc., utilizing the Sourcewell Contract No. 071321-CAI, in an
amount not to exceed $839,351.
20.
Purchase of Citywide WiFi Services
Move City Council approve the purchase of citywide WiFi services, from Hye Tech Network
and Security Solutions, LLC, utilizing the 1GPA Contract No. 22-02PV-08, in an amount not
to exceed $676,338.
21.
Purchase of Proofpoint Network Security Software
Move City Council approve the purchase of Proofpoint network security software, from SHI
International, Inc., utilizing the Omnia Partners Contract No. 2018011-02, in an amount not
to exceed $237,994, for the period of one year, April 11, 2024, through April 10, 2025.
Management Services
22.
Agreement No. 4744, with WSP USA Environment & Infrastructure, Inc., for Airport Site KK
Environmental Remediation Services
Move City Council approve Agreement No. 4744, with WSP USA Environment &
Infrastructure, Inc., for Airport Site KK environmental remediation services, in an amount
not to exceed $7,006,678.94, and approve a contingency transfer of $410,000 from the
Uninsured Liability Self-Insurance Fund, Non-Departmental Cost Center, Contingency
Account, to the Environmental Management Liabilites Cost Center, Professional Services
Account, to fund this agreement.
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23.
New License Series 4, In State Wholesalers Liquor License Application for Nancy Jo
Claycomb, Agent, Claywines LLC, DBA Claywines
Move for recommendation to the State Department of Liquor Licenses and Control for
approval of the State Liquor Job No. 275376, a Series 4, In State Wholesalers Liquor License,
for Nancy Jo Claycomb, Agent, Claywines, LLC, DBA Claywines, located at 1974 W. Peninsula
Circle, and approval of the City of Chandler, Series 4, In State Wholesalers Liquor License
No. 306729.
24.
New License Series 12, Restaurant Liquor License Application for Phuc Kim Huynh, Agent,
Galbi BBQ & Hotpot, LLC, DBA Galbi BBQ & Hotpot
Move for recommendation to the State Department of Liquor Licenses and Control for
approval of the State Liquor Job No. 272497, a Series 12, Restaurant Liquor License, for Phuc
Kim Huynh, Agent, Galbi BBQ & Hotpot, LLC, DBA Galbi BBQ & Hotpot, located at 2051 W.
Warner Road, Suite 12, and approval of the City of Chandler, Series 12, Restaurant Liquor
License No. 306857.
Police Department
25.
Resolution No. 5780, Authorizing Amendment No. 1 to the Intergovernmental Agreement
for Site Sharing between City of Chandler and Salt River Project
Move City Council pass and adopt Resolution No. 5780 authorizing Amendment No. 1 to
the Intergovernmental Agreement for Site Sharing between the City of Chandler and Salt
River Project Agricultural Improvement and Power District (SRP); authorizing the Mayor and
Chief of Police to sign the Agreement; and authorizing the Chief of Police to administer,
execute, and submit all documents and other necessary instruments in connection with
such Agreement.
Public Works and Utilities
26.
Introduction and Tentative Adoption of Ordinance No. 5082 Granting a Non-Exclusive Utility
Easement to Salt River Project Agricultural Improvement and Power District, at No Cost, to
Accommodate the Arrowhead Park Court Lighting Project
Move City Council introduce and tentatively adopt Ordinance No. 5082 granting a non-
exclusive utility easement to SRP, at no cost, to accommodate the Arrowhead Park Court
Lighting Project.
27.
Introduction and Tentative Adoption of Ordinance No. 5085 Authorizing and Approving the
Dedication in Fee of Assessor's Parcel Number 303-32-007U, Located on the East Side of
McQueen Road, Just North of the Ryan Road Alignment, for Public Right-of-Way (Roadway)
Purposes
Move City Council introduce and tentatively adopt Ordinance No. 5085 authorizing and
approving the dedication in fee of assessor's parcel number 303-32-007U, located on the
east side of McQueen Road, just north of the Ryan Road alignment, for public right-of-way
(roadway) purposes.
Page 8 of 9
28.
Purchase of Maintenance, Repair, and Operations (MRO) Supplies and Related Services
Move City Council approve the purchase of MRO supplies and related services, from WESCO
Distribution, Inc., utilizing Omnia Partners Contract No. R192008, in an amount not to
exceed $770,000.
29.
Purchase of Laboratory Testing Services
Move City Council approve the purchase of laboratory testing services from Aquatic
Consulting & Testing, Inc.; Testamerica Laboratories, Inc., dba Eurofins Testamerica; and
Legend Technical Services, utilizing City of Mesa Contract No. 2021181, in the combined
amount not to exceed $675,000, for a one-year term, March 20, 2024, through March 19,
2025.
30.
Purchase of SCADA DMZ Network and Firewall Upgrades
Move City Council approve the purchase of SCADA DMZ Network and Firewall upgrades,
from Sentinel Technologies, Inc., utilizing 1GPA Contract No. 22-02PV-18, in an amount not
to exceed $737,256.
31.
Competition Impracticable Purchase for the Rental of Belt Filter Press
Move City Council approve the competition impracticable purchase for the rental of a belt
filter press, from Phoenix Process Equipment Co., for a period of two years, in an amount
not to exceed $452,340.
Action Agenda
32.
Introduction and Tentative Adoption of Ordinance No. 5084, Rezoning & Preliminary
Development Plan, PLH23-0044 QuikTrip Convenience Store and Gas Station, Located at
2000 W. Ray Road, Generally Located at the Northwest Corner of Dobson and Ray Roads
Rezoning
Move City Council introduce and tentatively adopt Ordinance No. 5084 approving PLH23-
0044 QuikTrip Convenience Store and Gas Station, to amend the Planned Area
Development (PAD) zoning for commercial use to permit a fuel service station, subject to
the conditions as recommended by Planning and Zoning Commission.
Preliminary Development Plan
Move City Council approve Preliminary Development Plan PLH23-0044 QuikTrip
Convenience Store and Gas Station for site layout and building architecture on
approximately 2.5 acres, subject to the conditions as recommended by Planning and Zoning
Commission.
Informational
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33.
Special Event Liquor Licenses and Temporary and Permanent Extensions of Liquor
License Premises Administratively Approved
34.
Contracts and Agreements Administratively Approved, Month of February 2024
Adjourn
The meeting was adjourned at 6:25 p.m.
ATTEST: _______________________
______________________________
City Clerk Mayor
Approval Date of Minutes: April 4, 2024
Certification
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Study
Session of the City Council of Chandler, Arizona, held on the 18th day of March 2024. I further
certify that the meeting was duly called and held and that a quorum was present.
DATED this _______ day of April 2024.
__________________________
City Clerk