Extracted text (via pymupdf)
5582 characters
Page 1 of 3
Community Space Policy 7/1/2024
Attachment J
Community Room Policy and Use Agreement
127 North Kingston Only
Head of Household or Tenant (“Renter”) agrees to assume responsibility for the cost of repair or
replacement if the community space or its equipment, furniture, fixtures, or other appliances specified
in the attached inventory list are damaged.
•
Renter agrees to use the community room solely for the purpose stated to the City of Chandler
Housing and Redevelopment Division (the “City”) in writing. The community room is available
for use by Renter and Renter’s guests. Renter may not reserve the community room on behalf
of another person or organization.
•
Renter must be present at the community room function and assume responsibility for the
conduct of all guests. Renter agrees to ensure that the guests do not make excessive noise or
otherwise disturb the neighbors.
•
Renter agrees to play any music at a low or moderate volume only.
•
Smoking, use of alcohol or illegal drugs, and possession of firearms or other weapons in the
community room is strictly prohibited.
•
Renter agrees to comply with the City of Chandler Smoke-Free Policy, which states, “Smoking
is not permitted anywhere on public housing grounds, to include living units, interior and
exterior common areas, outdoor areas, and in or near public housing and administrative office
buildings.”
•
Improper use of the community room may be a basis for denying future requests by Renter.
Fee & Deposit
Renter agrees to pay a fee of $16.00 per hour, payable by check or money order, for the rental of the
community room. A separate, refundable deposit of $100.00, payable by check or money order, is
required and must be paid at least two weeks in advance of the event. The deposit will be fully
refunded if the key is returned, no damage is incurred, and/or special cleaning is not required.
Return of Deposit
The City agrees to return the deposit within 7 days of the rental if the following conditions are met:
•
Renter returns the community space key to the management office, located at 235 S.
Arizona Ave Chandler, AZ 85225, by noon of the day after the event. If the event occurs
on the weekend, key must be returned the next business day to the management office
by noon.
•
The community space and its equipment furniture, fixtures, and other appliances
specified in the attached inventory list are not damaged.
Page 2 of 3
Community Space Policy 7/1/2024
Attachment J
•
Renter cleans the community space and returns it to its original condition immediately
after the rental, including:
−
Turning off all electrical appliances, except the refrigerator in the kitchen;
−
Wiping down all countertops, appliances and tables;
−
Removing all food items from the refrigerator.
−
Sweeping and mopping the floors and vacuuming all rugs. The City will provide
a broom, mop and vacuum upon request;
−
Returning all furniture to the original position;
−
Locking all doors;
−
Throwing out all garbage; and
−
Cleaning restrooms
Management’s Right To Reimbursement
Management will deduct from the deposit the costs of repairing damage to the community space and
repairing or replacing any items on the attached inventory list that are damaged or missing (including
the cost of changing the lock on the community space door if the key is not returned).
Management will deduct a cleaning fee of $16.00 per hour per maintenance person from the deposit
if staff must complete any of the cleaning tasks listed in Return of Deposit, above.
Renter agrees to pay any replacement and/or repair costs that exceed the amount of the deposit.
Indemnification
To the extent permitted by law, Renter shall indemnify and hold harmless the City of Chandler Housing
and Redevelopment Division, its managing agent, and their respective officers, directors, beneficiaries,
shareholders, partners, agents, and employees from and against all fines, suits, damages, claims,
demands, losses, and actions (including attorney's fees) arising out of, or relating to, all acts, failures,
omissions, willful acts, and negligence of Renter, his or her agents, employees, visitors, guests,
invitees, and contractors arising out of, or in any way relating to, Renter's use of the community room.
This indemnification shall apply both to claims of third parties and to claims of the Renter or any guest
of the Renter.
_______________________________________________________________________________________
________________________________
Head of Household Signature
Date
____________________________________________________________________
_________________________
Tenant (Renter) Signature (if different from Head of Household)
Date
Page 3 of 3
Community Space Policy 7/1/2024
Attachment J
Community Space and Use Rental Form
Date of Request:
Head of Household and Tenant Names (if different):
________________________________________________________________________________________________________
Address:
Phone:
Email:
127 North Kingston Street Chandler AZ 85224
Purpose:
Date Needed:
Time of Use FROM:
a.m./p.m. TO:
a.m./p.m.
REVIEWED BY:
Housing Specialist
APPROVED TO BE FORWARDED:
______
Housing Assistance Senior Program Manager
Date
PERMISSION GRANTED BY:
_____
Housing and Redevelopment Senior Manager
Date
cc: Housing Maintenance Supervisor
HOUSING OFFICE INFORMATION