N-Lease Agreement

City of Chandler — Regular Meeting (2024-04-01)

Extracted text (via pymupdf) 59800 characters

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Revised 7/1/2024

Public Housing Lease Agreement

Name of Tenant:
Lease Address:

Bedroom Size: BR

Lease Start Date:

I.
Lease of Residence. The City of Chandler, an Arizona municipal corporation, by and through
its Housing and Redevelopment Division, acting as the Housing Authority of the City of
Chandler (the “Authority”), does hereby lease to the above-named tenant (“Tenant”) the
residence located at the above-stated address and described further below (the “Residence”),
pursuant to the terms and conditions of this Public Housing Lease Agreement (the “Lease”),
which the parties hereto intend and agree shall be binding upon the Authority, Tenant, and
any adult member of Tenant’s household as a Co-Tenant.

II.
Household Composition. Except as otherwise indicated, the use of the Residence is limited
to Tenant’s household. Tenant’s household only consists of Tenant (listed below as Head of
Household) and those other persons listed below and having the relationship to Tenant
indicated below (the “household members” or “Tenant’s household members”). Any of
Tenant’s household members that is 18 years of age or older is deemed to be an adult
member of Tenant’s household and shall sign the Lease as a Co-Tenant. A Co-Tenant is subject
to the terms and conditions of the Lease to the same extent as Tenant, but has no right of
occupancy and use of the Residence greater than that of Tenant and may not continue to
occupy and use the Residence in the event Tenant’s right to occupancy and use of the
Residence is terminated for any reason.

(List Tenant first, and list all other persons in order by age, oldest to youngest. Add a written
addendum to complete the listing if not enough space is available below.)

Name
Relationship
Age & Birthdate

Social Security #

Head of Household

A.
Any addition to the household members, including the addition of any live-in aide or
a foster child, but excluding natural births, requires prior written approval of the
Authority. The Authority will grant such approval only if the proposed additional
member passes the Authority’s screening criteria and a dwelling unit of the
appropriate size is available. “Live-in aide” means a person who resides with an
elderly, disabled or handicapped person and who (i) is determined by the Authority to
be essential to the care and well-being of the person, (ii) is not obligated for the
support of the person, and (iii) would not be living in the dwelling unit except to
provide the necessary support services.

B.
Any change in the composition of Tenant’s household shall be reported by Tenant in
writing to be received by the Authority within ten (10) business days of the occurrence
in accordance with Paragraph E.2 of Section VII of the Lease.

Attachment N

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III.
The Residence.

A.
If the Lease is for a conventional unit (apartment), the “Residence” consists of the
dwelling unit at the above-stated address (“dwelling unit”), including any adjoining
entrance or access way to the dwelling unit, which is located within the public housing
development owned, operated and/or maintained by the Authority at that address
(the “Development”), and includes permission for Tenant and Tenant’s household
members to use the common areas of the Development, along with other residents
of the Development. The Development also includes any additional facilities and
grounds used by the Authority to provide educational, recreational or other support
services for the benefit of the residents of the Development alone or jointly with
residents of other public housing developments owned, operated and/or maintained
by the Authority.

B.
If the Lease is for a scattered site unit (single family home), the “Residence” is all of the
real property at the above-stated address, including, without limitation, the dwelling
unit and any other improvement upon the real property, any entrance or access way
to the real property and/or the dwelling unit, and any yard or grounds at the real
property.

C.
Regardless of the type of unit leased, the dwelling unit also includes without additional
charge the following appliances: cooking range and refrigerator.

D.
As used in this Lease, the term “premises” means the Tenant’s Residence.

IV.
Utilities.

CONVENTIONAL UNITS (Apartments):
A.
The Authority shall furnish the following utilities, but is not responsible for the absence
of any such utility services caused by matters beyond the control of the City of
Chandler’s Housing and Redevelopment Division: water, sewer, and refuse collection.

B.
Tenant shall arrange and pay for the following utilities, which are not furnished by the
Authority, but which are needed to maintain a decent, safe and sanitary dwelling:
electricity and gas. Tenant shall be responsible for arranging and paying for these
utilities and shall present proof of utility arrangements prior to signing the Lease.

C.
The Authority shall provide a utility allowance for Tenant-purchased utilities (other
than the telephone). The allowance will be based upon the monthly cost of a
reasonable consumption of such utilities and the allowance will be posted in a Utility
Allowance Schedule available at the Housing and Redevelopment Division Office.

SCATTERED SITE UNITS (Single Family Homes):
A.
All utility services shall be provided by Tenant. Tenant shall be responsible for
arranging and paying for all utilities and shall present proof of utility arrangements
prior to signing the Lease. Utilities include electricity, gas, water, sewer and refuse
collection (where not part of water or sewer service).

B.
The Authority shall provide a utility allowance for Tenant-purchased utilities (other
than the telephone). The allowance will be based upon the monthly cost of a

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reasonable consumption of such utilities and the allowance will be posted in a Utility
Allowance Schedule available at the Housing and Redevelopment Division Office.

V.
Lease Term. The term of the Lease shall be for a period of twelve (12) months beginning on
the lease start date indicated above (the “Lease Start Date”), and shall be renewed
automatically for successive twelve (12) month periods provided that Tenant and all adult
members of Tenant’s household have fully complied with their community service obligations
(described in Paragraph T of Section X of the Lease), and the Lease has not been terminated
or is in the process of being terminated for good cause. The Lease Start Date is also the date
on which Tenant may first occupy the dwelling unit.

VI.
Lease Payments. Payments due to the Authority from Tenant under the Lease are:

A.
Rental Payment. Tenant shall pay a monthly rent of $____and it shall remain in effect
unless adjusted by the Authority in accordance Section VII below. If the Lease Start Date is not the
first day of the calendar month, then the prorated rent for the first calendar month of the lease term
is $0.00. The monthly rent is DUE and PAYABLE in advance on the first day of the month and is
delinquent thereafter, except that any prorated rent for the first calendar month of the lease term
is due and payable on the Lease Start Date. Any other charges that are due and owing shall be paid
at the same time as the monthly rent. The monthly rent and other charges shall be paid at the City
Hall, Utility Office, 175 South Arizona Avenue, bldg. A, Chandler, Arizona 85225, or at such other location
as may be subsequently designated in writing by the Authority. No partial payments of any rent
that is due and payable will be accepted.

B.
Rental Basis. The monthly rent is based on the following: (Check One)

the Authority-determined flat rent for the unit (flat rent option).
the income and other information reported by the Tenant (income-based rent
option).

Tenant may change the basis on which monthly rent is determined at the time of Tenant’s annual
review. Also, if Tenant is currently using the flat rent option, then, at any time Tenant so requests, the
Authority will immediately provide for Tenant to make rent payments using the income-based rent
option upon making a determination that the Tenant is unable to pay current monthly rent because
of financial hardship to Tenant’s household, including: (a) decrease of household income; (b) increase
in household expenses for medical costs, child care, transportation, education or similar items; and
(c) such other hardship situations as may be determined by the Authority.

C.
Other Charges. Tenant shall also pay certain additional charges as follows:

1.
Maintenance costs -- Tenant shall pay a charge for the cost of maintenance
services or repairs incurred by the Authority due to damage to the Residence,
beyond normal wear and tear, caused by intentional or negligent acts (either
of omission or commission) of Tenant, any of Tenant’s household members or
by any guest (defined below). The charge for the cost of such service or repair
shall be based upon either the Schedule of Maintenance Charges posted by
the Authority at the Housing Office (defined below) or, for work not listed on
the Schedule of Maintenance Charges, the actual cost to the Authority for the
labor and materials needed to complete the work. If overtime work is
required, overtime rates shall be charged.

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2.
Late Charge -- Tenant shall pay a late fee charge of $25.00 per month if rent or
other charges then due are not paid until after the fifth (5th) calendar day of
the month.

The charges listed in paragraphs C.1 and C.2 above shall not be due and payable until fourteen (14)
days after the Authority gives written notice of the charges. The Authority, in its sole discretion and
where it has determined that undue hardship to Tenant exists, may enter into a written agreement
with Tenant for payment of maintenance costs through periodic installment payments over a fixed
period of time not to exceed six (6) months, but the failure to make any installment payment when
due under such an agreement shall, without further notice or demand, cause the full amount of the
maintenance charges covered by the agreement to become immediately due and payable, and shall
constitute a violation of Tenant’s payment obligation under the Lease.

D.
Security Deposit. Tenant shall pay a security deposit of $___________. The security
deposit shall be held on deposit, accruing no interest to Tenant, and shall be refunded
to Tenant on termination of the Lease after deducting that amount necessary (i) to pay
the cost of any rent or other charges due and owing by Tenant at the termination of
the Lease and (ii) to reimburse the Authority for the cost of repairing any damage to
the Residence, beyond normal wear and tear, caused by intentional or negligent acts
(either of omission or commission) of Tenant, any of Tenant’s household members or
by any guest.

1.
The security deposit shall not be used to advance payment of rent or other
charges owing by Tenant while Tenant continues in occupancy of the
premises.

2.
Within thirty (30) days after termination of the Lease and recovery of
possession of the premises by the Authority, an itemization of all amounts to
be deducted from the security deposit shall be contained within a written
notice delivered to Tenant together with the balance of the security deposit
payable to Tenant, provided that Tenant has delivered to the Authority written
notice of Tenant’s forwarding address.

E.
Posting of Payments. Payments will be applied as follows:
1.
Late unpaid rent for prior months
2.
Maintenance charges
3.
Late charges
4.
Other charges
5.
Current rent

VII.
Resident Information and Re-determination of Rent, Dwelling Size, and Eligibility.

A.
Annual Review. The Authority shall conduct an annual review of the circumstances
of Tenant’s household to re-determine the monthly rent amount and the suitability of
the size of the dwelling unit.

1.
If Tenant’s rent is based on the flat rent option, a review of Tenant’s
household’s income will occur only every third year that the Lease is in effect.
However, at each annual review, rent for the next succeeding twelve (12)

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month period of the Lease shall be determined, and issues related to
suitability of the dwelling unit given the household’s composition may be
addressed. Tenant shall also be provided the opportunity to change to the
income-based rent option for the next succeeding twelve (12) month period of
the Lease.

2.
If Tenant’s rent is based on the income-based rent option, the Authority shall
conduct an income review of Tenant’s household and the rent for the next
succeeding twelve (12) month period of the Lease shall be determined, as well
as suitability of the dwelling unit given the household’s composition. Tenant
shall also be provided the opportunity to change to the flat rent option for the
next succeeding twelve (12) month period of the Lease.

B.
Special Review. In cases where annual income cannot be projected for a twelve-
month period or Tenant is reporting no income and has chosen the income-based
rent option, the Authority shall schedule special rent reviews every thirty (30) days.
Monthly rent may be adjusted upon completion of the review.

C.
Interim Review. An interim review may be conducted by the Authority if:

1.
A person with income joins Tenant’s household;

2.
Tenant can verify a change in Tenant’s circumstances (such as a decline in or
loss of income due to circumstances beyond the resident’s control) that would
justify a reduction in monthly rent or switching to the income-based rent
option for rent determination;

3.
It is found that Tenant has misrepresented the facts upon which the monthly
rent amount is based so that the rent Tenant is actually being charged is less
than the rent that Tenant would have been charged if the misrepresentation
has not been made; or

4.
Rent determination formulas or procedures are changed by applicable law.

D.
Community Service Compliance Review. Thirty (30) days prior to the end of the
lease term, the Authority shall review and determine if the adult members of Tenant’s
household are in compliance with their community service obligation (Section X,
Paragraph T). If the Authority determines that not all of the adult members of Tenant’s
household have complied with the requirement, the Authority shall notify Tenant that:
(i) Tenant or an another adult household member is not in compliance; (ii)
determination of noncompliance is subject to the grievance procedure available under
this Lease; and (iii) unless Tenant enters into an agreement prior to the end of the
lease term to cure the compliance deficiency over the next twelve (12) month term of
the lease, Tenant’s lease term will not be renewed.

E.
Tenant Reporting Requirements.

1.
Tenant agrees that, in connection with any annual, special or interim review,
Tenant shall furnish to the Authority, within a reasonable time after request to
do so, accurate and complete information regarding Tenant’s financial and

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household
circumstances,
including
without
limitation,
information
concerning household composition, age of the household members, income
and source(s) of income of Tenant and all of the household members, assets,
expenses and related information deemed necessary by the Authority to
consider re-determination of rent, suitable dwelling unit size, and eligibility.

a.
When requested, Tenant shall also provide verification of the
information furnished, and/or independent verification of information
concerning income from the source of the income, and/or any release
needed for the Authority to obtain verified information relevant to a
re-determination from third-party sources.

b.
It is agreed that failure to furnish information, verifications or releases
needed for the review to be made by the Authority, or to provide
accurate and complete information, shall be a serious violation of the
terms of the Lease and a good cause for the Authority to terminate the
Lease.

2.
Tenant shall report in writing within ten (10) business days of occurrence to
the Authority any of the following changes in household circumstances when
they occur between the time of any annual review:

a.
An additional person has been added to the household through birth,
adoption, or court-awarded custody;

b.
A household member is leaving or has left and will be residing
elsewhere; or

c.
There has been an increase in household income or decrease in
household’s allowable expenses.

3.
If Tenant or Tenant’s household receives information regarding income,
earnings, wages, or unemployment compensation from the Department of
Housing and Urban Development (HUD) pursuant to an income verification
procedure of HUD, Tenant shall disclose such information, upon receipt of
such information, to the Authority.

F.
Any re-determination made as part of a review shall be based upon the information
provided by Tenant or obtained by the Authority and shall be made in accordance with
the Authority’s Admissions and Occupancy Policy, which is posted at the Housing
Office. A copy of the policy will be furnished on request at the expense of the person
making the request.

1.
The Lease will NOT be revised to permit a change of household composition
resulting from a request to allow adult children of Tenant to move back into
the dwelling unit unless it is determined that the move is essential for the
mental or physical health of Tenant AND does not disqualify Tenant’s
household for the size of unit it is currently occupying.

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2.
If, as part of a special or interim review, a rent reduction is granted due to
change in Tenant’s circumstances, any subsequent increase in the income of
the Tenant’s household shall be reported in writing to the Authority within ten
(10) business days of the occurrence. The failure to make such report may
result in a retroactive re-computation of monthly rent.

G.
Rent Adjustments. Tenant shall be notified in writing of any rent adjustment to be
made upon completion of a re-determination review. The notice will state the effective
date of the rent adjustment.

1.
If rent is decreased, the adjustment shall become effective on the first (1st) day
of the month following the reported change in circumstances or change in
applicable law, provided Tenant reported the change in a timely manner, as
specified above (when change is based on new circumstances).

2.
If rent is increased because an increase in income occurs which is reported
within ten (10) business days of the occurrence, in writing, the increase will be
completed and effective on the first of the month following 30 days’ notice to
the family. .

3.
In the case of a rent increase due to a change in applicable law, the increase
will become effective the first (1st) day of the second (2nd) month following
the month in which the Authority notifies Tenant of the law or regulatory
change.

4.
If, within the time required by the Lease, Tenant fails to report any change in
household composition or any subsequent increase in income, or fails to
furnish the information or documents described in paragraph E above, or if
Tenant misrepresents facts on which rent is based, and therefore avoids what
would have been a change to a higher monthly rent amount, then, upon
discovery of either Tenant’s failure to properly disclose or Tenant’s
misrepresentation, the Authority shall retroactively re-compute the rent which
Tenant should have been charged effective as of the date such change should
have occurred. Any such retroactive rent shall be due and payable in its
entirety on the first (1st) day of the second (2nd) month following the month
in which the Authority notifies Tenant of the increase. Retroactive rent is in
addition to any other rights or remedies available to the Authority, including
termination of the Lease.

H.
Treatment of Income Changes Resulting From Welfare Requirements.

1.
This Subsection applies to Tenant if Tenant or any member of Tenant’s
household receives benefits for welfare or public assistance from a State or
other public agency under a program for which the Federal, State or local law
relating to the program requires, as a condition of eligibility for assistance
under the program, participation of Tenant or a member of Tenant’s
household in an economic self-sufficiency program (the “assistance program”).

2.
Tenant’s rent shall not be reduced if the decrease in the annual income of
Tenant’s household is caused by a reduction of the assistance program

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benefits received by Tenant or any member of Tenant’s household that is the
result of:

a.
any failure of Tenant or a household member to comply with the
conditions of the assistance program requiring participation in an
economic self-sufficiency program or other work activities; or

b.
any act of fraud.

3.
Where paragraph I.2 above applies, the amount of income to be attributed to
Tenant household shall include what the household would have received had
there been compliance with the requirements of the assistance program or an
act of fraud had not been committed.

4.
For purposes of rent adjustments, the reduction of benefits from the
assistance program that occurs as a result of the expiration of a time limit for
receipt of assistance will not be considered a failure to comply with the
program’s requirements. Tenant’s rent will be reduced as a result of such a
decrease.

5.
The Authority will verify the information provided by Tenant to determine if a
decrease in the rent is warranted.

I.
Transfers.

1.
Tenant agrees to transfer to another appropriate size dwelling unit leased by
the Authority if the Authority determines that, based on Tenant’s household
composition, the size or design of Tenant’s present dwelling unit is
inappropriate.

2.
Tenant agrees to transfer to another unit if the Authority determines that such
transfer is necessary to rehabilitate, repair or demolish Tenant’s present
dwelling unit.
.
3.
If Tenant makes a written request for a special unit feature in support of a
documented disability or handicap, the Authority shall modify Tenant’s
existing dwelling unit, subject to its determination that the request is
reasonable. If the cost and extent of the modification are equivalent to those
for a fully handicap-accessible unit, Tenant agrees that the Authority may
transfer Tenant to another unit with the features requested at the Authority’s
expense.

4.
Tenant acknowledges and agrees that if Tenant is not disabled, but is
occupying a dwelling unit containing special features for disabled persons, the
Tenant will transfer to a unit without such features should another person
eligible for housing assistance need Tenant’s present dwelling unit. Tenant
further acknowledges that Tenant shall be responsible for all costs associated
with the transfer to another dwelling unit pursuant to this section.

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5.
Transfers under paragraphs I.1 through I.4 above shall not occur until at least
seven (7) days after written notice is given by the Authority to Tenant. Tenant
shall leave the dwelling unit from which Tenant is transferred in a clean and
good condition, reasonable wear and tear accepted, and shall return all keys
to such dwelling unit or any other portion of the premises. If Tenant refuses
to move after the notice is given, such refusal shall be deemed a serious
violation of the Lease and good cause for Lease termination by the Authority.

6.
When the Authority makes a re-determination of the monthly rent amount
payable by Tenant, or determines that Tenant must transfer to another unit
based on household composition, or otherwise determines that a transfer is
required, the notice of such action given to Tenant by the Authority shall
inform Tenant that Tenant may ask for an explanation stating the specific
grounds of the Authority determination, and that if Tenant does not agree with
the determination, Tenant shall have the right to request a hearing under the
Authority’s grievance procedure. The change in rent or the transfer to another
unit shall be deferred or postponed until either the time to request a hearing
has expired or, where timely requested, the hearing process has been
completed.

7.
The Authority will consider a Tenant request for a transfer in accordance with
transfer priorities established in the Admissions and Occupancy Policies.

8.
For conventional units, the Authority will consider a transfer for a Tenant who
lives in a development where Tenant’s income category (below or above 30%
of area median) predominates and wishes to move to a development where
Tenant’s income category does not predominate.

VIII.
Use of the Premises.

A.
The dwelling unit shall be used only as a private residence for Tenant and Tenant’s
household members, except that Tenant and the household members may request
an exception for certain limited incidental activities on a case by case basis in the
dwelling unit if the Authority has given prior written consent to do so. All exceptions
will require prior written approval and, if the activity will continue in the following year,
a new exception request will need to be submitted for approval.

B.
Tenant shall give prior notice to the Authority of any guest staying overnight at Tenant’s
premises and any such overnight stay is deemed an accommodation for the guest.
Reasonable accommodation for a guest is permitted only so long as the guest is not
provided accommodations in or upon the premises, including the dwelling unit, for
more than a total of fourteen (14) days in a twelve (12) month period, except with the
express written permission of the Authority made upon written request from Tenant.
As used in the Lease, “guest” means a person present in the dwelling unit or elsewhere
upon the premises, other than Tenant or the household members, who is so present
with the consent of the Tenant or one of the household members.

C.
Tenant, any of the household members and any guest shall only use the dwelling unit
or any other portion of the premises for lawful purposes permitted under the Lease

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and shall comply with all applicable rules and regulations of the Authority and with all
applicable federal, state and local laws.

D.
Tenant, the household members and any guests, shall use not use the utilities

furnished by the Authority so as to waste the utilities through excess utility con

consumption, and shall also use and operate all utilities, whether or not furni

furnished by the Authority, so as to comply with all applicable laws, regulations

or guidelines of any governmental entity regulating utilities or fuels.

E.
development for any reason if the Tenant has been evicted through the judicial

process; (2) the Tenant is issued an eviction notice, appeals the eviction to the

hearing office and the hearing officer upholds the City’s decision; and/or (3)

the Tenant fails to appeal the eviction notice within the requisite time period.

IX.
The Authority’s Obligations.

The Authority agrees to:

A.
Maintain the premises (and for conventional units, the Development) in a decent, safe
and sanitary condition;

B.
Comply with the requirements of applicable building codes, housing codes, and HUD
regulations materially affecting health and safety, including housing quality standards
promulgated by HUD (“Housekeeping Standards”);

C.
Make necessary repairs to the dwelling unit;

D.
For conventional units, keep the Development’s buildings, facilities and common
areas, not otherwise assigned to Tenant for maintenance and upkeep, in a clean and
safe condition;

E.
Maintain in good and safe working order and condition electrical, plumbing, sanitary,
heating, ventilating, and other facilities and appliances supplied or required to be
supplied by the Authority;

F.
Provide and maintain appropriate receptacles and facilities (except containers for the
exclusive use of Tenant’s household) for the deposit of garbage, rubbish, and other
waste removed from the dwelling unit by Tenant (scattered site units have receptacles
provided as part of refuse collection service);

G.
Supply running water and reasonable amounts of hot water and reasonable amount
of heat at appropriate times of the year according to local custom and usage, except
where the building that includes the dwelling unit is not required by law to be
equipped for that purpose, or where heat and/or hot water is generated by an
installation within the exclusive control of Tenant and the utility connection is
interrupted by the action or inaction of Tenant, any of the household members or a
guest, including failure to arrange or pay for needed utility service; and

H.
Notify Tenant of the specific grounds for any proposed adverse action by the
Authority. An “adverse action” may include, but is not limited to, a proposed lease

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termination, transfer of the tenant to another unit, or imposition of charges for
maintenance and repair, or a late charge fee. When the Authority is required to afford
Tenant the opportunity for a hearing under the Authority’s grievance procedure for a
grievance concerning a proposed adverse action:

1.
The notice of the proposed adverse action shall inform Tenant of the right to
request such hearing. In the case of a lease termination, a notice of lease
termination that complies with the notice requirements of Section XV shall
constitute adequate notice of the proposed adverse action.

2.
In the case of a proposed adverse action other than a proposed lease
termination, the Authority shall not take the proposed action until time to
request such a hearing has expired and (if hearing was timely requested) the
grievance process has been completed.

X.
Tenant’s Obligations.

Tenant agrees:

A.
To arrange with local utility companies for turn-on of those utilities not provided by
the Authority, continuously maintain such utility services and not to use prepaid credit
card programs for electric service including by not limited to the e-mpower program.

B.
Not to assign the lease or to sublease any part of the premises, including the dwelling
unit;

C.
Not to provide accommodations for boarders or lodgers;

D.
To use the dwelling unit solely as a private dwelling for Tenant and Tenant’s household
members, and not to use or permit its use for any other purpose except as expressly
authorized in writing by the Authority;

E.
To abide by necessary and reasonable regulations provided by the Authority for the
benefit and well-being of the Development and for the tenants of the Development,
which regulations are posted in the Authority’s Housing Office and which are
incorporated by reference in the Lease so that violation of any such regulation shall
constitute a violation of the Lease;

F.
To comply with all obligations imposed upon tenants by applicable provisions of state
or local health, fire, building and housing codes materially affecting health and safety;

G.
To keep the dwelling unit and other such areas as may be assigned to Tenant for
exclusive use in a clean and safe condition;

H.
To dispose of all garbage, rubbish, and other waste from the premises in a sanitary
and safe manner and only in containers approved or provided by the Authority;

I.
To use only in a safe and reasonable manner all electrical, plumbing, sanitary, heating,
ventilating, air-conditioning, and other equipment, facilities and appurtenances;

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J.
To refrain from, and to cause any of the household members and any guest to refrain
from, destroying, defacing, damaging, or removing any part of the premises and/or
any part of the Development;

K.
To refrain from, and to cause any of the household members and any guest to refrain
from, keeping, maintaining, harboring, or boarding any dog, cat, livestock, or pet of
any type upon the premises or upon the Development, unless a verified disability is
determined to warrant the possession of an animal, and then only with the written
consent of the Authority and in compliance with any applicable rules or regulations of
the Authority or unless such animal is permitted as a pet pursuant to the Authority’s
established pet policy;

L.
To refrain from, and to cause any of the household members and any guest to refrain
from, the discharge of any weapons or firearms upon the premises and/or the
Development;

M.
To refrain from, and to cause any of the household members and any guest to refrain
from, keeping or storing any flammable or combustible materials upon the premises
and/or the Development;

N.
To make no additions, alterations, decorations, improvements, or attachments to the
dwelling unit, the premises or any equipment or appliances provided with the dwelling
unit, except with the prior written approval of the Authority, and Tenant acknowledges
that this prohibition includes, without limitation, making changes to or installing any
new door locks and the use of nails, tacks, screws, brackets, or fasteners upon any
part of the dwelling unit (a reasonable number of picture hangers excepted);

O.
To refrain from using aluminum foil as window coverings and the use of aluminum foil
on stove top area;

P.
To pay reasonable charges (other than for normal wear and tear) for the repair of
damages to the premises or the Development caused by Tenant, any of the household
members or any guest;

Q.
To act, and cause any of the household members or any guest to act, in a manner
which will not disturb any other resident of the Development in the resident’s peaceful
enjoyment of resident’s accommodations and the Development, and which will be
conducive to maintaining the Development in a decent, safe and sanitary condition;

R.
To comply with all rules and regulations of the Authority limiting the use or parking of
vehicles upon the premises or the Development, including any prohibition against
leaving any inoperable or unlicensed vehicle upon the premises or the Development
or any prohibition against automobile repairs upon the premises or the Development;

S.
To keep any entrance to the dwelling unit (front or back) or walkway providing a means
of access to the dwelling unit free from hazards and trash, and to keep the yard
immediately adjacent to the dwelling unit free of debris and litter, but the Authority
may provide a written exemption from this requirement where Tenant’s household
has no persons able to perform these tasks because of age or disability;

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T.
To assure that each adult member of Tenant’s household performs eight (8) hours
per month of community service or participates in an economic self-sufficiency
program unless exempted therefrom; and

U.
To assure that Tenant, any member of the household, a guest, or any other person
under Tenant’s control:

1.
Shall not engage in (i) any criminal activity or other activity that threatens the
health, safety, or right to peaceful enjoyment of the Development of any other
resident of the Development, or any employee or contractor of the Authority,
or any person residing in the immediate vicinity of Tenant’s premises; or (ii)
any violent or drug-related criminal activity on or off the premises or the
Development; and
2.
Shall not consume alcoholic beverages in or upon the premises or the
Development, except within Tenant’s dwelling unit; and, in any event, shall not
interfere with the health, safety, or right to peaceful enjoyment of the
Development by any other resident due to the abuse of alcohol or due to the
illegal use of a controlled substance.

As used here and elsewhere in the Lease, “drug-related criminal activity” means the illegal
manufacture, sale, distribution, use or possession with intent to manufacture, sell, distribute, or use,
of a controlled substance (as defined in Section 102 of the Controlled Substance Act, 21 U.S.C. 802).
As used here and elsewhere in the Lease, “contractor” means a person under contract with the
Authority to provide services of any kind to the Development or any of its residents.

V.
To refrain from entering upon the Development and/or the dwelling unit, if evicted
through a court judgment, from the dwelling unit.

W.
Tenant acknowledges that, pursuant to HUD Final Order effective February 3, 2017, all
Public Housing Authorities must implement a smoke-free policy. Smoking is not
permitted anywhere on public housing grounds as of December 31, 2017, to include
living units, interior and exterior common areas, outdoor areas, and in or near public
housing and administrative office buildings.

XI.
Defects Hazardous to Life, Health or Safety. In the event that the premises or the dwelling
unit is damaged to the extent that conditions are created which are hazardous to life, health,
or safety of the occupants:

A.
Tenant shall immediately notify the Authority of the damage;

B.
The Authority shall repair the damage to the premises or the dwelling unit within a
reasonable period of time after receiving notice from Tenant, and if the damage was
caused by Tenant, any of the household members or any guest, the reasonable cost
of the repair shall be charged to Tenant;

1. The Authority may terminate the Lease and the housing assistance, if it is
determined that the damage was purposeful, or the result of criminal activity.

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C.
The Authority shall offer Tenant a replacement dwelling unit as an alternative
accommodation, if available, where necessary repairs cannot be made within a
reasonable time;

D.
If repair of the damage cannot be made within a reasonable time by the Authority and
alternative accommodations are unavailable, then an abatement of a portion of the
monthly rent shall be made by the Authority which is in proportion to the seriousness
of the damage and loss in value as a dwelling, and which shall continue until the
hazardous condition is repaired, except that no abatement of rent shall occur if Tenant
rejects alternative accommodations made available by Authority or if the damage was
caused by Tenant, any of the household members or any guest; and

E.
If the Authority determines that the damage is such that the dwelling unit is
inhabitable because of imminent danger to the life, health, and safety of its occupants,
and alternative accommodations are refused by Tenant, then the Lease shall be
terminated, and any rent already paid for the current month will be refunded to
Tenant provided the condition was not caused by Tenant, any of the household
members or any guest.

XII.
Move-in and Move-out Inspections.

A.
Move-in inspection: The Authority and Tenant or Tenant’s representative shall inspect
the premises prior to the Lease Start Date. The Authority shall furnish Tenant with a
written statement of the condition of the premise, both inside the dwelling unit and
out, and the appliances or any equipment provided by the Authority with the dwelling
unit. The statement shall be signed by the Authority and Tenant, and a copy of the
statement retained in Tenant’s folder. Any items agreed to by Authority and Tenant
as being a deficiency shall be noted on the written statement and shall be corrected
by the Authority, at no charge to Tenant, within a reasonable time after completion of
the inspection.

B.
Move-out inspection: The Authority shall inspect the premises at the time Tenant
vacates the premises and shall give Tenant a written statement of charges, if any, for
which Tenant is deemed responsible. Tenant shall be provided an opportunity to
participate in the move-out inspection, unless Tenant vacates without notice to the
Authority.

XIII.
Entry of Premises During Tenancy.

A.
The Authority shall, upon reasonable advance notification to Tenant, be permitted to
enter the dwelling unit during reasonable hours of any day for the purpose of
performing routine inspections and maintenance, for making improvements or
repairs, or to show the dwelling unit for re-leasing. “Routine inspection” includes,
without limitation, an annual inspection of the dwelling unit, monthly pest control
treatment and any required follow up inspection necessary to assure compliance with
the Housekeeping Standards and House Rules. For purpose of this section, the time
between 7:00 a.m. and 5:00 p.m. is deemed to conclusively be “reasonable hours”, but
nothing precludes entry at other times if it is reasonable to do so under the
circumstances. A written statement specifying the purpose of the Authority’s entry

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Revised 7/1/2024

delivered to the dwelling unit at least two (2) days before such entry shall be deemed
reasonable advance notification.

B.
In the case of necessary repeat entry for ongoing pest control or maintenance “in
process”, tenant will be notified of the entry schedule upon the start of treatment. No
additional notices for entry will be given, as tenant will be given a copy of the schedule.

C.
The Authority may enter the dwelling unit at any time without advance notification
when there is reasonable cause to believe that an emergency exists.

D.
If Tenant and all adult members of Tenant’s household are absent from the dwelling
unit at the time of entry, the Authority shall leave in the dwelling unit a written
statement specifying the date, time and purpose of entry prior to leaving the dwelling
unit.

XIV.
Notice Procedures.

A.
Except as required in Section XIII above, any notice to Tenant shall be in writing and
personally delivered to Tenant or to an adult member of Tenant’s household residing
in the dwelling unit, or shall be sent by prepaid first-class mail properly addressed to
Tenant.

B.
Any notice to the Authority shall be in writing, delivered to the Housing Office or sent
to the Housing Office by prepaid first-class mail properly addressed. The Housing
Office is the principal office of the Authority and it is located at: 235 South Arizona
Avenue, Chandler, Arizona 85225. The Housing office mailing address is:

Mail Stop 101, P.O. Box 4008

Chandler, Arizona 85244-4008

C.
If Tenant is visually impaired, any notice to Tenant will be in an accessible format.

XV.
Termination of the Lease.

A.
Tenant shall terminate the Lease and vacate the premises only upon giving the
Authority thirty (30) days written notice. At termination, Tenant shall leave the
premises in a clean and good condition; reasonable wear and tear accepted, and shall
return all keys to the premises. The failure to return all keys shall be deemed a
negligent or intentional action by Tenant resulting in damage incurred by the Authority
for which the Authority may charge or claim an amount equal to the cost of replacing
all of the locks affected.

B.
The Authority shall terminate the Lease only for a serious or repeated violation of a
material term of the Lease, which includes, but is not limited to, failure to make
payments due under the Lease or to fulfill the Tenant’s obligations set forth in Section
X or elsewhere in the Lease, and for other good cause. Without limiting the generality
of the above, Tenant and the Authority agree that a single event or incident of the
following matters shall constitute cause for termination:

1. Any Tenant misrepresentation of household income, assets, or composition;

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2. Any failure by Tenant to timely submit, when requested to do so, any certification,
release, information, or documentation regarding household income or
composition deemed to be needed by the Authority in order to fully and accurately
complete an annual, special or interim review;

3.
Any (i) criminal activity that threatens the health, safety, or right to peaceful
enjoyment of the Development of any other resident of the Development, or
any employee or contractor of the Authority, or any person residing in the
immediate vicinity of Tenant’s Residence; or (ii) any violent or drug-related
criminal activity on or off the premises or the Development, where the above-
described activity is engaged in by Tenant, any member of Tenant’s household,
any guest, or any other person under Tenant’s control;

4.
Any conviction for manufacturing methamphetamines on the premises;

5.
Any determination or discovery that Tenant or a member of Tenant’s
household is a registered sex offender;

6.
Any abuse (or pattern of abuse) of alcohol or any illegal use (or pattern of
illegal use) of a controlled substance by Tenant, any member of Tenant’s
household, any guest, or any other person under Tenant’s control, which is
determined by the Authority to interfere with the health, safety, or right to
peaceful enjoyment of the Development of any other resident of the
Development;

7.
If Tenant or any co-tenant is fleeing to avoid prosecution, or custody or
confinement after eviction, under the laws of the place from which the
individual flees, for a crime, or attempt to commit a crime, which is a felony
under the laws of the place from which the individual flees, or which, in the
case of the State of New Jersey, is a high misdemeanor under the laws of such
State; and

8.
Any violation by Tenant or any co-tenant of a condition of probation or parole
imposed under Federal or State law.

As used in the Lease, “criminal activity” does not require a conviction or arrest and may be established
by a preponderance of the evidence.

C.
The Authority shall give written notice of the Lease termination of:

1.
Fourteen (14) days in the case of failure to pay rent or other charges due;

2.
Five (5) calendar days for utilities not in service;

3.
A reasonable time considering the seriousness of the situation (but not to
exceed thirty (30) days) when the health or safety of other residents, or the
employees or contractors of the Authority, or any person residing in the
immediate vicinity of Tenant’s premises, is threatened; and

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Revised 7/1/2024

3.
Thirty (30) calendar days in any other case, except that if a state or local law
allows a shorter notice period, such shorter period shall apply.

D.
The notice of the Lease termination to Tenant:

1.
Shall state specific grounds for termination, shall inform Tenant of Tenant’s
right to make such reply as Tenant may wish, shall inform Tenant of Tenant’s
right to examine the Authority documents directly relevant to the termination
or eviction; and shall state the date upon which the dwelling unit shall be
vacated; and

2.
When the Authority is required to provide Tenant the opportunity for an
administrative grievance hearing concerning the lease termination, the notice
shall also inform Tenant of Tenant’s right to request a hearing in accordance
with the Authority’s grievance procedure then if effect; and

3.
When the Authority is not required to provide Tenant the opportunity for an
administrative grievance hearing concerning the lease termination, and the
Authority has decided to exclude such grievance from the Authority’s
grievance procedure, the notice of lease termination shall:

a.
State that Tenant is not entitled to a grievance hearing on the
termination;

b.
Specify the judicial eviction procedure to be used by the Authority for
eviction of Tenant, and state that HUD has determined that this
eviction procedure provides the opportunity for a hearing in court that
contains the basic elements of due process as defined in HUD
regulations; and

c.
State whether the eviction is for a criminal activity or other activity that
threatens the health, safety, or right to peaceful enjoyment of the
Development of any other resident of the Development or any
employee or contractor of the Authority, or any violent or drug-related
criminal activity on or off the premises or the Development, or any
activity resulting in a felony conviction.

E.
In the case of termination for Tenant’s failure to make payment due under the Lease,
the 14-day notice shall also advise Tenant that if full payment of the amount then due
and owing is made on or before the date upon which the dwelling unit is to be vacated,
then the Tenant’s lease violation shall be deemed cured, the Tenant shall not be
required to vacate the premises and the Lease will be automatically reinstated in
accordance with its terms and conditions, provided that this is not the fourth (4th) such
14-day notice given during a lease period. Notwithstanding the foregoing, the fourth
(4th) such 14-day notice given during a lease period to Tenant for failure to make
payment due under the Lease shall advise that Tenant’s lease violation shall not be
deemed to be cured even if Tenant pays all amounts specified in the notice, that there
will be no reinstatement of the Lease and Tenant must vacate the premises within the
time specified.

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Revised 7/1/2024

F.
The Lease shall not terminate, even if the date to vacate has expired, until the time for
Tenant to request any applicable grievance hearing has expired, and (if a hearing was
timely requested by Tenant) the grievance process has been completed.

G.
Termination of the Lease by the Authority shall be enforced by eviction of Tenant from
the premises through an action filed in a court of appropriate jurisdiction.

H.
In deciding to evict for criminal activity, the Authority shall have discretion to consider
all of the relevant circumstances, including the seriousness of the offense, the extent
of participation by Tenant and Tenant’s household members, and the effects that
eviction would have on both the household members not involved in the prohibited
activity and on the other residents in the Development. In appropriate cases, the
Authority may permit continued occupancy by the remaining household members
and may impose a condition that any of the household members who engaged in the
prohibited activity will not reside in or be a guest in the dwelling unit or on the
Residence. The Authority may require any of the household members who has
engaged in the illegal use of drugs to present credible evidence of successful
completion of a treatment program as a condition to being allowed to reside in the
dwelling unit.

I.
If the Authority evicts any or all of the persons in Tenant’s household from the
premises for engaging in criminal activity, including drug-related criminal activity, the
Authority shall notify the local post office serving the premises that the person(s) or
household evicted is no longer residing at the premises. This is so the post office will
stop mail delivery for such persons and that the persons shall not return to the
Development or the premises for mail pickup.

J.
Former tenants and any member of the tenant’s household that have been evicted
through a judicial process or trespassed for criminal activity will not be permitted to
return to the Development, including common areas, or other dwelling units in the
Development for any reason.

K.
The Authority shall provide Tenant a reasonable opportunity to examine, at Tenant’s
request received by the Authority, before a grievance hearing or a court trial
concerning a termination of tenancy or eviction, any documents, including records and
regulations, which are in the possession of the Authority, and which are directly
relevant to the termination or tenancy or eviction. The Tenant may obtain a copy of
any such document at Tenant’s expense. If the Authority does not make documents
available for examination upon the request of Tenant received by the Authority, then
the Authority shall not proceed with any eviction proceedings until such documents
are made available.

XVI.
Grievance Procedures. All disputes concerning the obligations of Tenant or the Authority
shall be processed and resolved in accordance with the Authority’s grievance procedure pursuant to
24 Code of Federal Regulations Part 966, Subpart B

A. Exceptions of Grievances. These grievance procedures are not applicable to any lease
termination or eviction that involves:

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1.
Any criminal activity or other activity that threatens the health, safety, or right to
peaceful enjoyment of the Development of any other resident in the Development, or
any employee or contractor of the Authority, or any person residing in the immediate
vicinity of Tenant’s premises;

2.
Any violent or drug-related criminal activity on or off the premises or the
Development; or

3.
Any activity resulting in a felony conviction.

B.
Selection of the Hearing Officer [24 CFR §966.4(n)(2)]

1. The grievance hearing will conducted by an impartial person or persons appointed by
the PHA, other than the person who made or approved the PHA action under review, or
a subordinate of such person. Such individual or individuals do not need legal training.
PHAs must describe their policies for selection of a hearing officer in their lease forms as
required by 24 CFR §966.4.

2. PHA grievance hearings will be conducted by a single hearing officer and not a panel.
The PHA will contract a hearing officer.

3. The PHA will appoint a person who has been selected in the manner required under the
grievance procedure. Efforts will be made to assure that the person selected is neither a
friend, nor enemy, of the complainant that they do not have a personal stake in the
matter under dispute and will otherwise not appear to lack impartiality.

C.
Conducting the Hearing [PIH 2020-32]
A copy of the Grievance/Hearing Procedures are included in this Lease by reference and are
available upon request.
A copy of the Grievance/Hearing Procedures are included in this Lease by reference and are
available upon request
1. The PHA has the sole discretion regarding the method used to conduct a hearing in any
step of the grievance process. The PHA may determine to conduct all hearings via a
remote online process. The notice of hearing will include the date, time, location and
method of conducting the hearing.

XVIII. Lease Amendment. The Lease shall be amended or modified by a written rider to the Lease
signed by both parties, except for the following:

A.
Changes concerning the amount of rent, size or type of the dwelling unit, household
composition, eligibility for public housing or any other matters arising under Section
VII of the Lease or as a result of any re-determination made pursuant that section of
the Lease;

B.
Changes in policies, rules, regulations, schedules and standards provided by or
established by the Authority and incorporated by reference into the Lease; and

Page 20 of 21
Revised 7/1/2024

B. Changes required by applicable state or federal law and/or regulation, where written
modification or amendment is proposed to Tenant by the Authority, but Tenant fails or refuses
to sign after a reasonable time is provided to do so.

XIX.
Incorporation by reference. The policies, rules, regulation, schedules and standards
expressly referenced in the Lease or which are otherwise established by the Authority, as adopted

and as may be amended from time to time, are incorporated herein by reference. Included without
limitation, are the following: Schedule of Maintenance Charges; Admissions and Occupancy Policy;
Development Rules and Regulation; Grievance Procedure; Housekeeping Standards; House Rules; Pet
Policy.

XX.
Waiver. The acceptance of rental by the Authority for the period or periods after a lease
violation by Tenant shall not be deemed a waiver of the violation, or the right to terminate the Lease
therefore, unless the Authority shall so intend and shall so advise Tenant in writing. No waiver by the
Authority of any lease violation by Tenant shall be construed to be or act as a waiver of any subsequent
lease violation by Tenant. If any lease violation is cured by Tenant prior to the Authority giving a notice
of termination, it shall not thereafter be used by the Authority as a ground for termination of the
Lease.

XXI.
Interpretation and Severability. This Lease shall be construed as a whole according to its
fair meaning and not strictly for or against either party. Whenever possible, each provision shall be
interpreted in such a manner as to be valid under applicable law, but if any provision of the Lease is
deemed invalid or unenforceable, such provision shall be deemed severed from the Lease, and the
Lease shall otherwise remain in force and effect.

XXII.
Discrimination Prohibited. The Authority shall not discriminate based upon race, color,
religion, national origin, sex, handicap, or familial status, and shall comply with all nondiscrimination
requirements of Federal, State and local law.

XXIII. Attachments to the Lease. The Tenant certifies that they have received a copy of the
following attachments to this Lease, and understands that these Attachments are part of this Lease.

Attachments (Policies): Scattered Site Landscape Policy (if applicable), Community Service
Requirement Policy (if applicable), Vehicle Policy, VAWA Policy, Assistance Animal Policy (if applicable)
Pet Policy, Bed Bug Policy, House Rules and Smoke-Free Policy, ACOP Chapter 14, Grievance and
Appeals.

Additional Policies: The Tenant understands that they are also responsible to adhere to additional
policies and requirements included in the Admissions and Continued Occupancy Policy (ACOP), as well
as all federal requirements that apply to the program.

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Signatures:

WHEREFORE, the Authority, Tenant and Co-Tenants, if any, have executed the Lease on the dates set
forth below. The signature of Tenant and any Co-Tenants as set forth below is their acknowledgment
that they have received and reviewed the Lease and that the terms and conditions of the Lease have
been thoroughly explained to them.

Head of Household Signature

Date