Transportation Commission Meeting Minutes April 17, 2024

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MINUTES OF THE TRANSPORTATION COMMISSION MEETING 
City of Chandler, Webex Meeting  
 
Wednesday, April 17, 2024, at 4:00 p.m.  
 
 
 
 
 
 
 
 
 
CALL TO ORDER / ROLL CALL  
Chair Repar called the meeting to order at 4:00 p.m.  Ms. Sheri Passey 
completed roll call. Quorum present. 
 
Members in Attendance: 
Chair John Repar 
Vice Chair David Heineking 
Commissioner Dean Brennan 
Commissioner Dan Henderson  
Commissioner David Lucas  
Commissioner Molly Olsen – arrived at 4:09 p.m. 
 
Members Absent: 
Commissioner Luis Heredia  
 
Staff Members Present: 
Jason Crampton, Transportation Planning Manager 
Nancy Jackson, Transportation Planning Program Coordinator 
Hezequias Rocha, Transportation Planning Program Coordinator 
Raistlin Snow, Intern, Transportation Policy 
Sheri Passey, Recording Secretary, Management Assistant  
Ryan Peters, Strategic Initiative Director 
John Knudson, Public Works Director 
Daniel Haskins, Principal Engineer 
John McFarland, Transportation Manager 
Lauren Koll, Downtown Redevelopment Program Manager 
Tawn Kao, Assistant City Attorney 
 
Others Present 
Chris Milner, Principal Project Manager, TYLin, Presenter 
Dan Ricketts, Resident

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SCHEDULED/UNSCHEDULED PUBLIC APPEARANCES 
None 
 
Chair Repar Called the meeting to order and requested Roll Call.   
 
Mr. Jason Crampton stated - Mr. Chairman before we move forward with the 
agenda, I would like to introduce our new Transportation Program Planning 
Coordinator, Hezequias Rocha.  We are excited to have him on the team.   
 
Chair Repar Reminded the commission that if you wish to speak, address the chair 
and I will acknowledge you. Introduce yourself and go ahead with your comments to 
help keep things moving.  With that, has everyone had a chance to read the 
Transportation Commission minutes from January 17th? Are there any questions or 
corrections? Could I have a motion to approve the Minutes? 
 
CONSENT AGENDA 
1. Approval of the Minutes of the Transportation Commission Regular 
Meeting of January 17, 2024. 
 
Commissioner Henderson  So moved.  
 
Vice Chair Heineking  Seconded the motion.   
 
Chair Repar All in favor say I. Any opposed? None.   
 
Motion passes 5-0 by all Commissioner members present.   Minutes 
approved.  
 
ACTION AGENDA  
 
 
No items.  
 
BRIEFINGS  
 
Chair Repar With no action agenda we will go straight to Briefing item the Frye Road 
Protected Bike Lanes Update.   
 
2. Frye Road Protected Bike Lanes Update

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Mr. Jason Crampton Mr. Chairman, we have Chris Milner with TYlin. He is our lead 
consultant on this project helping with the redesign.  The Commission has 
discussed this project multiple times.  The design was completed last year and 
advertised to the construction industry for the competitive bidding process.  The 
first bid process was unsuccessful as we did not receive any bids.  The project was 
advertised a second time with an extended construction duration. Only one bid was 
received and exceeded the construction budget and engineers estimate by 70%.  
We decided to re-envision the constructability issues of the project. Constructability 
issues included too much labor intensive (hand) work which made it challenging for 
the local construction industry to build.  We kept the overall scope of the project 
consistent with our established goals.  I will turn the time over to Chris.  
 
Consultant Chris Milner Thanks, Jason. Appreciate the Commission having me 
here today to present about this project. Wish I could be here talking to you about a 
construction update, but as Jason mentioned, the contract documents weren’t quite 
in alignment with our goals.  
 
When we talked about some of the revisions to the design, all these objectives 
remain in place (listed on the slide presentation). These are non-negotiables to the 
project and have been retained to provide a comfortable facility connecting all the 
schools and parks along the corridor in a manner that is safe and comfortable and 
in alignment with the feedback received during the 2019 Transportation Master 
Plan process.  Public art will continue to be incorporated in the project. Some 
landscaping will be subdued from the original design but will still create a great 
aesthetic element with some great entryways.   
 
The schedule:  The project was advertised last summer, and we started redesign 
this spring. Plans were submitted last week, and we are working towards getting 
back to construction. We feel confident the redesign has addressed the 
constructability concerns and able to start construction this fall.  
 
These renderings hold true at the west end of the project limit, which is by the San 
Marcos heading east into downtown.  This creates a great gateway and 
accomplishes the objectives of reducing speed of motor vehicle travel, providing a 
safe, comfortable, and protected facility for children accessing the schools, and the 
public art aspect and monuments. At the east end of the Paseo Trail, there is a 
monumentation being provided for pathway users and additional wayfinding that 
will be incorporated to help guide users not only to downtown but to all the 
adjoining parks within this corridor.

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One of the major changes is incorporating precast curbs. We are working with city 
staff to identify different colors, textures, and patterns of the precast curbs to 
integrate the themes of downtown as the project gets closer to downtown and 
moving away from downtown, using City branding guidelines and the city logo. We 
are considering the use of paints or sandblasting for these details to ensure the 
product can meet the functional needs while also meeting the aesthetic goals of the 
project.   
 
Mr. Crampton Mr. Chairman.  If I can just add… the colors are great, but we may 
need to work through our internal team of engineers to ensure we comply with all 
the appropriate regulations as far as what colors can go in a roadway. The final 
product could be a little less brightly colored, but right now we are exploring all of 
our options. 
 
Mr. Milner  Continued his  presentation.  Throughout the two-lane sections of the 
corridor, we have precast curbs providing comfort and safety to users. Along the 
two-lane corridor this slide gives you a detailed sense of what it could look like as 
well as public art that would be incorporated on the side of the road.  This section 
view shows what we are looking to incorporate, predominantly east of Arizona Ave. 
where we have two-lanes.  The next slide – the three-lane view is a rendering of 
what the facility will look like with the precast curbs.  The beautiful sections with the 
landscaping shown at the start at the west end gateway. As we taper closer to 
downtown, we have the precast curb.  
 
Art elements:  Jason and his team have done a great job getting into the classroom, 
getting the students excited by having them develop art that will be a part of this 
project. There are several different locations throughout the project that will 
integrate art into the corridor - stops within the street and at all the schools.  A 
public artist will also be deployed.  These are pictures of an art installation from 
Charlotte, NC and gives you a sense of a real-life installation.  This is what it can 
look like pairing student artwork with the public artist.  Eight different designs that 
can be incorporated throughout the corridor on the art panels. This is going to 
bring a unique aspect for this project.  I'll take any questions. 
 
Commissioner Brennan Asked. The first bidding opportunity, there was one bidder?   
 
Mr. Milner  Responded.  Zero bidders on the first bid.  
 
Commissioner Brennan Asked.  I thought Granite Construction bid?

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 Mr. Milner  Responded.  That was the second bid.    
 
Commissioner Brennan Asked.  You have already been through two bids, correct?  
I’m trying to understand why the Engineer’s Estimate was $7 million and the bid was 
what $12 or $14 million?  And why was there that much discrepancy? 
 
Mr. Milner  Responded.  When we put together engineers estimate we look at 
historical bid prices.  That model has been problematic over the last couple of years 
because as engineers we don't price it up the same way a contractor does.  We look 
at historical prices, but unfortunately, we have seen prices do this in the last couple 
of years (indicating increase gesture).  Looking at the most recent bids we could 
find to identify what we thought the unit cost per linear foot of curb was going to 
be. That came in a lot higher than we thought because this is going to be all hand 
formed work. You can't just use a machine to extrude all that curb. Labor costs 
were much higher than we ever have estimated because you have to hand form 
and hand finish it all.  
 
Commissioner Brennan Asked.  There’s not a better way or different way to do that 
without having to that? 
 
Mr. Crampton Responded.  Mr. Chairman, part of the constraints in the previous 
design was with the landscape median.  You have to allow for cuts in the curb every 
30 feet to allow for drainage, and then there's a confined space in the roadway.  
Once you build one side of the road, you have a little bit of space to work with but 
then the roadway narrows when you build the other median on the other side of 
the roadway, creating a very confined space. Traffic control is very challenging and 
the limited space to be able to get machinery in there is extremely challenging. It 
becomes hand formed work that the amount of labor required skyrockets. 
 
Commissioner Brennan Asked.  Are there other construction companies that have 
experience constructing separated bike lanes in Arizona that worked on projects in  
communities that have separated bike lanes?   My understanding there’s was only 
one bid and that was from Granite.  Aren’t there other contractors?  And if not, then 
what happens this time when you go out for bid again.  You’re going to be dealing 
with primarily one contractor?   
 
Mr. Haskins  Responded.  Mr. Chair and the commission, when we received the bid 
analysis, we reached out to other contractors to find out what we could do better.

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We have to change somethings in the scope that benefits the project and bring it 
back into budget.  We reached out to different contractors and part of them stated 
you can’t use a slip form machine, so it becomes a very slow process. With the slip 
form machine there are too many pick up, put down, so it was very labor intensive.   
Many also stated with construction all over the city and state, it wasn't feasible to 
pull some of the best crews that you would need for this type of work. Trying to put 
an estimate together to actually work on this product and bid against everyone 
else, they decided not to bid knowing that it was a very risky project with a lot of 
new elements and a lot of long difficult work.   Changing to precast opens it up to a 
lot of other companies. More contractors can pick up a piece of concrete, mill and 
overlay.  We are hoping to get more bidders, but again there are no guarantees 
with the economy.   
 
Vice Chair Heineking Asked. Is there a minimum number of contractors that have 
to bid for you to accept for work? 
 
Mr. Haskins  Responded. Through the chair and the commission, we can move 
forward with one bidder. What we would like to see is at least three bids, so when 
we are doing our bid analysis, we're comparing conflicts to contractors. Then it 
gives us a price range that are in realistic expectations for that type of work and 
makes it easy to do good analysis.  But technically speaking we can move forward 
with one.   
 
Commissioner Lucas Asked.  Is this the primary change to the project going to be 
these precast curbs? And if so, is there a sufficient price reduction to have some 
assurance for more than one bid so we are not doing this again in the future? 
 
Mr. Crampton Responded.  Mr. Chairman, Commissioner Lucas.  Yes, that is the 
primary change. We are confident that we will be able to construct the project 
within the budget. Additionally, while going through the redesign process, we 
obtained an additional $6 million in grant funds to allow us to construct a more 
expensive project which will include a complete mill and overlay of the entire 
roadway whereas previously we were only resurfacing the bike lane.  To be able to 
accomplish the repaving with the project creates a great benefit as repaving will be 
challenging once the bike lanes are in place.  We think we can do that within the 
budget. It's a difficult project with inflation, rising construction costs and the longer 
we wait, there are more unknowns, but we do anticipate that we'll be able to fit it 
all.

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Commissioner Lucas Asked.  Mr. Chair, a follow-up question.  To your point, it's 
going to be more challenging to do future roadway preservation work once these 
are in place. Has that been taken into account and are there others that have had 
to work with these impacts on future maintenance costs? 
 
Mr. Crampton Responded.  Mr. Chairman, Commissioner Lucas.  Yes, there will be 
challenges.  The precast modules will be bolted into the roadway so they can be 
removed to allow for a repaving.  It's an extra step so when we have a contractor 
come in and do the repaving, we'll have to add a line item to remove the separated 
bike lane features, and then reinstall the precast curb at the end.  There will be an 
added cost to do that, but the work can still be done. John McFarland, our 
transportation manager, is here if he wanted to add anything. 
 
Mr. John McFarland Responded.  Mr. Chair, there are added maintenance costs.  
Part of the process is buying a small sweeper and that's challenging.  They are small 
and slow so you must dedicate more resources. Some of the striping and landscape 
make it more challenging for the general work we do on streetlights and other 
maintenance so there will be additional cost on the maintenance side. 
 
Chair Repar Asked.  Any other questions?  
 
Commissioner Brennan Asked. A couple more questions about the design. It 
appears that the primary change is the median will no longer have landscaping.  
But are all the other improvements that were included in the original design, will 
those be part of this design? For example, other landscaping, areas for the 
monuments, and the art elements? Are there going to be drinking fountains and 
seating areas?  What kind of shade will be provided, are there going to be any 
structural shaders or is it going to primarily be trees? 
 
Mr. Milner  Responded. Mr. Chair and members of the commission. The primary 
changes are the precast curb. As far as the landscaping at the west end, there will 
be gateway with significant amount of landscaping.  The east end there will be 
landscaping beyond those two areas there is not a significant amount of 
landscaping proposed for the project.  As far as mechanical shade elements no, 
those were not included in this project. 
 
Commissioner Brennan Asked.  Any natural shade that might be provided? 
 
Mr. Milner  Responded.  Beyond the west end there is not.

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Mr. Crampton Responded.  This is correct.  Mr. Chairman, Commissioner Brennan, 
we are primarily looking at the area between curb to curb and without adding the 
medians, there really is not an opportunity to add landscaping throughout the 
project other than at the western end.  Where we are adding the median at the 
eastern end we are making some improvements to that area. 
  
Chair Repar Asked.  When I listen to the presentation, there is the economic driver 
from inflation driving the costs up. But I'm sensing it’s also due to the design 
complexity that is also adding to the cost. How is that decision being made to add 
into the design complexity, increasing the costs plus everything costs more period. 
Are there design elements that are particularly expensive that are driving all of this, 
and if so, what's driving that design to be at that level? 
 
Mr. Crampton Responded. Yes, Mr. Chairman, there certainly are.  The landscape 
medians were probably the number one factor driving that cost. We have removed 
all of those except for at the western end of that entry point. There will still be a 
small segment of that more expensive area to construct. There are also bus stops 
along the corridor that we have to provide pedestrian access through the protected 
bike lane. Those are a little bit of a challenge to construct and could be more 
expensive. Removing most of that landscape median throughout the corridor, 
replacing that with the precast concrete curb should accomplish what we're looking 
for. 
 
Chair Repar Asked.  For this part of the design the inflationary cost have been the 
biggest driver? 
 
Mr. Crampton Responded. Yes, and that's what's difficult to project because we 
have actual bid cost numbers from the previous bid that we received.  We know 
what those median areas should cost based on that one bid. But of course, 
between last summer and this summer there's a bit more inflation, so those could 
go up further. 
 
Commissioner Olsen Stated. I have a lot of experience with many of these 
construction companies bidding on these types of projects, and I just want to add 
it's the workforce shortage too. Like was mentioned earlier, that was a primary 
reason we didn't get many bids because it would take so many men.  Even on super 
large projects that everyone's starting to work on, there is workforce shortages.  So,

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there's an added layer of inflationary cost with certain industries - construction 
being one of them right now. 
 
Chair Repar Any other questions? 
 
Vice Chair Heineking Stated.  Redoing all of the road at the same time is going to 
make this a really exciting project.  It will be great to see all the road done with new 
protected bike paths opportunities for kids going to school. It's going to be the first 
protected bike lane area. I hope as other roads are being resurfaced opportunities 
are being looked at to have more of these. 
Commissioner Brennan Stated.  I think it’s really neat to have the kids involved 
with the schools.   
 
Chair Repar Any other questions? 
 
Mr. Crampton Mr. Chairman, there was one member of the public that came as we 
were getting to the end of the presentation.  If you would like, it could be an 
opportunity to ask for public input at your discretion. 
 
Chair Repar  Would you like to make a comment? 
 
Resident.  I'm a taxpayer and a bicycle advocate. I push bicycle safety at all 
different levels. I'm a biker myself.  I've been following this project for several years. 
In fact, I invited transportation people to our HOA because I'm on the HOA of The 
Springs which is just east of here on the south side of Frye Road, east of Cooper, 
north of Pecos and comes up to McQueen a little bit. Frye Road Protected Bike Lane 
would be right at the front of the Bologna School. I don't get too sympathetic with 
pricing. I don't care because this is about people and lives. Every week I hear and 
see somebody getting slaughtered on a bike. I urge all of you to do what you can 
do. Chandler is behind the curve on bike lanes, particularly protected bike lanes 
and we need to address that as a community. There are very few things I pick on in 
the City of Chandler. This is a great city and I've lived here 40 years but on the bike 
side we need to push this forward and do whatever it takes because it's people, 
children, and lives.  This will promote the goodwill of the city, makes us look better 
and it must get it done. You've got other projects going on with roads. I encourage 
you to incorporate as much as you can on these fronts.  I'm from Boston, if you 
want to see protected bike lanes, go to the City of Boston. They have cars parked 
and then the bike lanes on the other side of the cars (between the sidewalk and the

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cars). They spent the money and did what they needed to do. The City of Boston is 
a very congested city, but they have found the space and funds to do it.  If they can 
do it, we can too.  
 
Recording Secretary Sheri Passey Asked.  Mr. Chairman, can you please ask him 
to state his name for the record, please?  
 
Resident Responded.  Dan Ricketts.   
 
Chair Repar Any other questions? Next item. 
 
3.  Downtown Chandler Project Update 
 
Mr. Crampton Mr. Chairman.  Briefing item number three on the agenda is the 
Downtown Chandler Project Update. We have Lauren Koll, Downtown 
Redevelopment Program Manager to provide an update on the downtown projects.   
 
Ms. Koll Presented.  Good evening, everyone. Thank you for having me. We have a 
lot of projects going on in our downtown right now. We are focused mostly on our 
historic square, but our downtown goes from Chandler Blvd. to Pecos, and is 
surrounded by a bunch of different neighborhoods. We are part of the entertainment 
district, have commercial corridors and part of the enhanced Municipal Services 
District (MSD), which is anything above and beyond typical city services and we work 
collaboratively with the Downtown Chandler Community Partnership (DCP). 
 
One major upcoming project is the Boston Street Improvements, and will start at San 
Marco Place and go to California St. Construction will start in May and includes new 
asphalt and widening the sidewalks on the west side.  We're going to be adding a ride 
share drop off and cleaning up that street. One-way vehicular access and 100% 
pedestrian access will be available through the duration of project.   
 
Next project is the City Hall parking lot, which is the north parking lot of City Hall.  
Project will include new asphalt in the parking lot and the alleyway in between 
Serrano’s and Soho and a trash enclosure for all those businesses. This project will 
start in June.  
 
The Wall Street Project is a phased project.  We are wrapping up the underground 
phase, which is all the utility lines, and we are coming on Phase II.  This will include 
all the aesthetics by adding new asphalt, some lighting, and pedestrian and vehicle

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access. As part of Phase I we are also implementing the wayfinding signage. This 
project will incorporate stamped asphalt, festoon lighting, seating, and some areas 
will have planter boxes that can be moved to shut down the area for events.  It will 
include monument signage and will now be one-way from Frye to Chicago Street.   
 
The Wayfinding Signage, Phase II:  We completed the study back in September 
2022.  We worked with various city staff and key stakeholders and are ready to 
implement.  We have approximately 42 signs from the Phase I and that's going to 
be a lot of the parking signage.  We have five free parking garages and adding 
additional directional signage specifically for vehicle parking but also for 
pedestrians.   
New Downtown Neighbors:  Some of our new neighbors in downtown include 
Buquibichi Brewing, Crispy Cones, and EC Heights, that recently opened Phase I.  
We also have Elliott’s Steakhouse, Jake’s Sweet Shoppe, Maple House, and Spin the 
Bottle.  Other businesses include Born and Bred, Lolas Liquors and Pinnacle.  
New developments coming to downtown: New Square Phase 2 (renderings not yet 
approved), is going to be the expansion of the Hilton Garden Inn that will include 
conference space and additional rooms.  DC Heights Phase Two, on the backside of 
DC Heights along Colorado St. will have roughly 79 units. On Core Chandler by the 
railroad tracks, we have 208 units. A lot of multi-family housing will surround our 
downtown.  
 
One Chandler development is being built on the corner of Arizona Ave and Buffalo 
Street (project will wrap around the Jack-in-the-Box) and will be seven stories with 
290 multi-family units.  The first floor will offer 16,000 square feet of restaurant and 
retail space.  The second floor will have 13,000 square feet of office and floor three 
through seven will be multi-family housing. 
 
Food Hall:  The Food Hall (Oregon St. and Chicago St.) will be two stories. The 
concept will have a bar in the middle with 6 to 12 restaurants surrounding it – a 
one-stop-shop.  They are currently in the RFP process, which typically takes about 
six to eight 8 months. We are really excited about these projects within the next 
year. Do you all have any questions?

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Commissioner Brennan Asked.  Across the street on the corner and going to the 
south, there are trees that have been removed. Are those going to be replaced on 
the west side?  
 
Ms. Koll Responded.  I will check on that.   
Commissioner Brennan Stated.  The trees make it really nice and make it a 
pleasant walking environment. Downtown would be nice. 
 
Ms. Koll Responded.  Sure, we are trying to add that circulation and connectivity for 
all pedestrians and vehicles.  That is something that we'll do.  
 
Chair Repar Any other comments or questions? 
Vice Chair Heineking Asked.  Are you going to have enough parking? Five 5 parking 
garages is a lot but, you are adding a lot.  I have driven around trying to find parking 
and I didn't know there were five parking garages.  I’m wondering, is there going to 
be enough? 
 
Ms. Koll Responded. Through the Chair, Commissioner. We recently completed a 
parking study to determine all our parking needs with the coming developments 
and to evaluate sustainability and growth.  The need is growing, but we are 
currently good. We will revisit this in the near future, but currently the five parking 
garages and surface parking are sufficient.  
 
Commissioner Olsen Commented. Mr. Chair, it is great to see the expansion of 
downtown, but it would be great if in the future that we don't need as much 
parking and designated more public transit for downtown like the micro transit or 
light rail.  The light rail is probably not going to come down here.  But added 
accessibility for folks that don't have a car or don't feel like driving their car down 
here and hunting for parking is something to think about going forward. 
 
Vice Chair Heineking Asked.  How are the scooter doing?  
Mr. Crampton Responded.  Mr. Chairman, Commissioner Heineking, I will pass it 
over to Hezequias to answer. 
Mr. Hezequias Rocha Responded.  Yes, we've had a little bit of a growth. We did 
not have any scooters for a few months, but they started servicing our region again. 
We have seen a little growth in the amount of people using the scooters since 
March.

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Chair Repar Asked.  Is volume an issue? The demand for the scooters is it 
teetering, growing or decreasing? 
 
Mr. Hezequias Rocha Responded.  Mr. Chairman, the volume is growing a little bit 
but isn't substantial because they just started. We are seeing more people are 
aware now that they're using it.  We haven't noticed there are too many and we 
haven't received complaints about volume.   
 
Chair Repar Asked.  How many scooters do we have and in circulation now? 
 
Mr. Crampton Responded.  It changes every day. Approximate 50 or so.  Last year, 
there was a period we almost went an entire year without Spears and Bird 
providing scooters in Chandler.  They went through some challenges as a business 
and decided that Chandler’s market wasn't quite primed for it.  They just now 
returned.  Prior to that around a 100 to 250 daily. Upon their returned, they have 
scaled it back. The demand is picking up again now that people are seeing them 
again. The supply may increase as demand picks up.  
 
Chair Repar Stated.  The demand is going to drive the market, which is actually 
pretty low. 
 
Chair Repar Asked.  Any other questions? 
 
Mr. Crampton Mr. Chairman, moving on briefing item #4 Title VI. We have a joint 
team presentation on Title VI.  I will present the overview and then will turn it over 
to Tawn Kao, Assistant City Attorney who will provide background information 
looking at federal law, and how it applies to the City of Chandler, and the 
Commission's role.  Hezequias will talk about our FTA, Federal Transit 
Administration Title VI plan and Dan Haskins, Capital Projects Manager, will present 
about our FH WA Federal Highways Administration, Title VI plan. I will turn it over to 
Tawn. 
 
Ms. Tawn Kao Presented. Thank you. I’m with the city attorney's office and am one 
of the assistant city attorneys and I am also assigned to provide advice to transit.   
 
Title VI is a federal law from the Civil Rights Act of 1964, which prevents discrimination 
in the federal-aid programs.

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The law covers a lot of programs and has been expanded.  It's not just federally 
funded programs, but if you are federally funded as an agency, it includes all parts 
of what you do, and public transportation has been important piece for this 
Commission.  All Federal Transit Administration (FTA) grantees must comply with the 
Title VI, and must provide a Title VI Program Plan to the FTA every three years and is 
subject to approval by the federal oversight agency. The Transportation Department 
of the city is a sub-recipient of funds from ADOT, and a Title VI program plan must 
be provided to ADOT on a yearly basis, and that one does not need to be approved 
by City Council. But it covers lot of the same things that Title VI and the FTA does.  
 
The coverage you might see in a Title VI document are items such as disability or age 
discrimination. Those things are there because ADOT has extended the protections 
for other civil rights, and they are an oversight agency. ADOT can take complaints 
and monitor the city's compliance with Title VI, and that's coming from the US 
Department of Transportation regulations. The purpose Title VI is to make sure 
everyone has access to federally assisted programs and to encourage participation 
of minorities and members advisory committees, boards, bodies, any non-elected 
body in the city. We are required under the Title VI regulations to make our efforts 
and to keep track of the representation of minorities on our non-elected boards and 
commissions that work with federally funded departments.  
 
We are also prohibited from discriminatory activity in a facility that was built in all or 
in part by federal funds and we are required to provide an LEP program.  What is 
prohibited?  Two types of discrimination. One is Disparate Treatment (intentional 
discrimination) intentionally deny someone benefits or services that are federally 
funded based on race, color, or national origin. The second type is Disparate Impact. 
This may not be direct or intentional, but disparate impact questions which person 
does this policy or practice apply or affect.  Common examples are locating a landfill 
in a highly populated minority community without any consideration. Title VI requires 
us to consider those things and to look at that landscape. Limited English Proficiency 
(LEP) has become very prevalent. We have a policy on the city's website that 
addresses LEP, but we have always provided interpretation services available by 
phone. We are working on a more real time solution with tablets to provide 
interpretive services. But Title VI requires us to provide interpretation services for 
public meetings, for our publications, and providing our Title VI plan in multiple 
languages.  The Department of Transportation and the Federal Transportation 
Administration requires us to publicize our Notice of Rights under Title VI.  We have 
to inform them of their rights, we must have a written process or procedure and a 
complaint form. The Title VI coordinator will track any complaints, and  investigations

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and report those to our oversight agencies. We must have a Public Participation Plan 
which is the public decision making on our federally funded LEP Plan and provide the 
racial breakdown of our non-elected advisory councils.   
 
For our city we don't have to address sub recipient monitoring (we don't have sub 
recipients). The Title VI Coordinator has the authority to administer the program, is 
trained on Title VI and is a member of your planning agency. 
 
Consequences of not complying.  Suspension or termination of Federal financial 
funding or refusal to grant or continue funding.  Noncompliance is reported to the 
U.S. Department of Justice.  Private individuals may sue to address allegations of 
intentional discrimination, not Disparate Impact. Only a federal enforcement agency 
(i.e. DOJ) can bring forward Disparate Impact issues (example of the landfill).  For 
intentional discrimination a private individual can bring a suit against the city, town 
or state.  
 
What's the intersection between Transportation Commission and Title VI? The 
regulations are very light. The city must make reasonable efforts to encourage 
participation/representation of minorities on non-elected advisory boards. There is 
no requirement for the Commission to be trained.  You are part of the outreach and 
as Chandler residents you provide insight, understanding, and feedback on the 
decision-making process for the city. It is on the city and city staff to handle the 
clients, train, LEP and provide information on Title VI. 
 
Mr. Rocha Presented.  We are going to go look at how Title VI requirements just 
covered are related to our transit services. For transit services related to the Title VI 
Plan are covered by Valley Metro.  They receive the complaints; they investigate and 
close the complaints.  Complaints or comments we receive come through Valley 
Metro. We provide public outreach as part of our efforts to comply with our Title VI 
Plan. These include public meetings, online surveys, surveys done at our events, 
and posting notices.  Valley Metro also helps providing notices for our programs 
and projects. Some examples of outreach programs included the Price Road 
Flexible Transit Study, the Transportation Master Plan Update, Arizona Ave. 
Alternative Analysis and many other projects.  We also have the LEP on our transit 
services to help identify steps to provide language assistance. For LEP persons 
within the City of Chandler, we go through US DOT 4-Factor LEP analysis.  That 
analysis is based on the share of population.  We have limited English proficiency 
and what their primary languages are - the one that we must provide written notice 
is in Spanish. All notices and outreach are done in both English and Spanish.

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Based on our present population we have other languages but don't have enough 
population, based on that US DOT 4-Factor Analysis, to grant notices in those 
languages. However, other languages can be supported upon request.  
 
Our Title VI Plan is required to be updated, based on our recipient, the City of 
Phoenix, is required to be update every three years. It was last updated in 2021 and 
we anticipate update by the fall of 2024. 
 
Mr. Crampton Added. Mr. Chair, our Transit Title VI Plan we are sub recipients to 
the City of Phoenix. A lot of what we do with our Title VI Plans and compliance is 
based off of direction from City of Phoenix because they are the recipient of funds 
and responsible to the federal government for compliance.  While our Title VI Plan 
is three years old and typically required to be updated every three years, we follow 
the City of Phoenix's guidance for the timing of those updates. 
 
Mr. Haskins  Presented.  I'm Dan Haskins, CIP Division Manager and the Title VI 
Coordinator for Federal Highway projects for City of Chandler. This is what we get 
from ADOT for our Title VI.  Unlike transit, we are required to update ours every 
year.  Every August we submit our plan and complete a report. After we have to 
submit that and we have training seminars and then submit the plan and reports 
again.  
 
Typical outreach for federal projects. These changes depending on what kind of 
project we're doing. Major roadway projects we do public outreach during the 
design phase, which includes   mailers to residents, stakeholders and businesses in 
the area notifying them of the project and any upcoming meetings. We do WES 
memos to update mayor and council on project information and scheduled public 
meetings.  Public meetings, when needed, are held at 30% and 90% design 
completion and continuous web page project updates (until design completion).  
We also send something to the Commission letting you know public meetings for 
building projects. 
 
Typical Public Outreach for Federal Projects - Construction Phase: We do the bids 
and bid open/review.  Council memos and Exhibits of the Bid results on our 
website. We send mailers to residents, stakeholders, businesses to notify them of 
the upcoming construction schedule. We issued a Notice to Proceed and again the 
web page is updated throughout the entire life of the project and verbal message 
boards go up.  Resident attending public meeting, show interest, call the hotline call 
or calls the city inquiring about any project, are provided the ability to sign up for

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email blasts or directed to the website.  Static project information boards are 
posted for each project.  The contractor is mobilized with weekly meetings and 
email blasts.  Other public relations include ongoing reports on the projects, impact 
in localized areas to stakeholders, mailers, door hangers, calls, emails.  Public 
meetings on real estate issues, landscape issues, hardscape issues, access issues 
and utility disruptions. 
 
Major Roadway Products:   We hold a kickoff public meeting and after the 
contractor is awarded the contract by Council to present the contractor to the 
public and the project schedule.  LEP includes English, Spanish and Mandarin. Any 
questions? 
 
Commissioner Brennan Stated.  You mentioned that you send notices out to the 
Commission member about public meetings. 
 
Mr. Haskins  Responded.  The last public meeting we had was the Alleyway Rehab 
meeting.  I believe the Commission did get notification of that public meeting.   
 
Commissioner Brennan Stated.  Yes, we got that.  That’s the first notice I have 
received for a public meeting.   
 
Mr. Haskins  Responded.  You will get them from here on out. 
 
Commissioner Brennan Asked.  You said that the Title VI Plan is updated every year.  
As of this morning, the plan online was from 2021.  It might be good to have any 
current plan online.  I also had a question about the Title VI Annual Report.  Where 
can we access that? 
 
Mr. Haskins  Responded.  I don’t know if that one is made public.  I can check on that 
and follow-up.  There are two separate sections for the Title VI.  One is the CIP, the 
other is the Federal Compliance.   
 
Commissioner Brennan Responded.  I just went to your Public Works website.  I 
found the implementation plan.   
 
Mr. Haskins  Responded.  I thought we did, but I will verify.  If we didn’t I will get that 
corrected.

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Commissioner Brennan Asked.  Are all of the projects on this list that we have 
reviewed that are federally funded subject to Title VI requirements?  There should 
be a public meeting for all those?  
 
Mr. Haskins  Responded.  Yes, five are for traffic signal projects that we did not 
hold public meetings before. Others we did mailers and if we don't get any 
responses and nobody asked any questions, we have not had public meetings. We 
are trying to do more public meetings. In the future we have Lindsey Rd. We will 
have one before construction on Chandler Heights, and before construction on 
Chandler and Dobson. The Dobson project we will hold direct meetings with the 
businesses because of the impacted by the project. Those will be held first.  
 
Commissioner Brennan Asked. What about the neighborhood on the southwest 
corner? 
 
Mr. Haskins  Responded.  After we get to 60%, we will probably hold a public 
meeting for the neighborhood.  But first we want to find out what the business 
needs are and make sure we are adhering to their needs first. Again, depending on  
the dynamics of the project, we want to make sure we are listening to the people 
directly impacted and ensure notification.   
 
Chair Repar Asked.  Any other questions, Commissioners? That completes the 
presentations.  Thank you for your presentations.   
 
Mr. Crampton Added. Mr. Chairman. The project status report is in your packet. 
There will not be a presentation, but are there any questions? 
 
Chair Repar Asked.  Any other items? 
 
Commissioner Brennan Asked. The Arizona Ave. Shared Use Path Study - have there 
been any public meetings on that or is it too early in the process? 
 
Mr. Crampton Responded.  Mr. Chairman, Commissioner Brennan, it is early in the 
process of that study.  We anticipate bringing an update to the Commission next 
month at our May meeting. You will hear more about that project, including any 
public outreach. 
 
Chair Repar Asked.  Any further questions?

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MEMBER COMMENTS/ANNOUNCEMENTS 
 
CALENDAR 
 
Mr. Crampton Stated. The next meeting is scheduled for Wednesday, May  15, 2024, 
same time and place.  
 
Chair Repar With that, I adjourn the meeting.     
 
Meeting was adjourned. 
 
 
________________________________________            _____________________________________ 
John Repar, Chairman 
 
 
 
Sheri Passey, City of Chandler