Minutes of the Study Session held on April 15, 2024

Meeting Minutes 
City Council Study Session 
 
April 15, 2024 | 6:00 p.m. 
Chandler City Council Chambers  
88 E. Chicago St., Chandler, AZ 
 
 
Call to Order 
The meeting was called to order by Mayor Kevin Hartke at 6:00 p.m. 
 
Roll Call 
Council Attendance 
 
 
 
 
Appointee Attendance 
Mayor Kevin Hartke  
 
 
 
 
Josh Wright, City Manager 
Vice Mayor OD Harris 
 
 
 
 
Kelly Schwab, City Attorney  
Councilmember Angel Encinas   
 
 
Dana DeLong, City Clerk 
Councilmember Christine Ellis 
 
 
 
  
Councilmember Mark Stewart 
  
 
 
Councilmember Matt Orlando  
 
 
 
Councilmember Jane Poston 
 
 
Scheduled Public Appearances 
MAYOR HARTKE invited Councilmember Poston to join him for the recognitions. 
 
1. Proclamation – Karen Self Day 
MAYOR HARTKE invited Karen Self, Head Coach Seton Catholic Preparatory Girls Varsity 
Basketball, and others forward and read the proclamation.  
 
MS. SELF thanked Mayor and Council for recognizing the team’s hard work over the years.  
 
2. Proclamation – Fair Housing Month 
COUNCILMEMBER POSTON invited Jeff Christian, Community Resources Specialist, and Leslie 
Peralta, Community Resources Representative forward and read the proclamation.  
 
MR. CHRISTIAN shared that the spotlight on Fair Housing Month is important so it can become 
better known and more embraced.

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3. Recognition – Fair Housing Kids Poster Winners 
MAYOR HARTKE recognized the young artists who have created posters for Love Your Neighbor. 
 
RIANN BALCH, Community Resources Senior Manager, explained that one of the responsibilities 
as recipients of community block grant development funds is to further fair housing. This is 
completed through sharing information about fair housing. This is the first annual kids’ poster 
contest, an initiative to share information to youth about fair housing. Ms. Balch recognized 
participants Maanya Gadeela, Sofia Fernandez Ortega, Carter Carrillo, James Prestwood, and 
winners Mia Nichols, Charlee Carrillo, and Jasmine Prestwood. 
 
4. Recognition – Arizona Spelling Bee Winners 
MAYOR HARTKE recognized Arizona Spelling Bee Winners Isabelle Garcia and Esha Maripudi.  
 
5. Proclamation – National Police Week and Peace Officers Memorial Day 
MAYOR HARTKE invited Bryan Chapman, Police Chief and Melissa Deanda, Assistant Police Chief 
forward and read the proclamation.    
 
CHIEF CHAPMAN thanked Mayor and Council, and welcomed support from the community that 
we are happy to serve.  
 
Consent Agenda and Discussion 
Discussion was held on items 6, 18, and 19.  
 
City Clerk 
1.  
 Approval of Minutes   
Move City Council approve the Council meeting minutes of the Study Session of April 1, 
2024, the Special Meeting of April 4, 2024, and the Regular Meeting of April 4, 2024. 
  
2.  
Board and Commission Appointments   
   
Move City Council approve the Board and Commission appointments as recommended. 
 
Cultural Development 
3.  
 Agreement No. CD4-918-4725, with AMS Planning & Research Corp., for the Arts Facilities 
Needs Assessment   
Move City Council approve Agreement No. CD4-918-4725, with AMS Planning & Research 
Corp., for the Arts Facilities Needs Assessment, in the amount of $122,900. 
 
Development Services  
4.  
 Introduction and Tentative Adoption of Ordinance No. 5091, Rezoning and Preliminary 
Development Plan, PLH23-0055 Irgens Ascend, Generally Located at the Northwest Corner 
of Cooper Road and Germann Road

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Rezoning 
Move City Council introduce and tentatively adopt Ordinance No. 5091 approving PLH23-
0055 Irgens Ascend, amending the existing Planned Area Development (PAD) zoning to 
allow showroom uses, subject to the conditions as recommended by Planning and Zoning 
Commission 
Preliminary Development Plan 
Move City Council approve Preliminary Development Plan PLH23-0055 Irgens Ascend for 
site layout and building architecture for an industrial building and a showroom building, 
subject to the conditions as recommended by Planning and Zoning Commission. 
  
5.  
 Rezoning and Preliminary Development Plan, PLH23-0063 CBREIM Frye, Rezoning from 
Planned Industrial (I-1) District to Planned Area Development (PAD) for a data center with 
Mid-Rise Overlay to allow building heights up to 95 feet and Preliminary Development Plan 
approval to expand an existing data center facility, located at 2500 W. Frye Road, generally 
located one-half mile south and east of Chandler Boulevard and Price Road   
Move City Council continue Rezoning and Preliminary Development Plan PLH23-0063 
CBREIM Frye, to the May 9, 2024, City Council meeting. 
  
6.  
 Resolution No. 5796, Authorizing a License Agreement between Light Source 
Communications LLC, and the City of Chandler for the Use of Public Property for the 
Establishment of Class 4 and Class 5 Communications Systems   
Move City Council pass and adopt Resolution No. 5796, authorizing the Mayor to execute 
the license agreement between Light Source Communications LLC, and the City of Chandler 
for the use of facilities in the city's rights-of-way and public places to establish Class 4 and 
Class 5 Communications Systems, and authorizing the City Manager or designee to execute 
other documents as needed to give effect to the agreement. 
 
DENNIS AUST, Fiber Telecommunications and Utility Franchise Manager, presented on item 6. 
Lightsource will be providing high bandwidth fiber-based communications and related 
competitive data services for high bandwidth customers like large businesses, commercial, or 
industrial enterprises. In the first year they will build backbone projects which will allow them to 
build out the target customer base.  
 
COUNCILMEMBER ORLANDO thanked staff for working on this. There were concerns in the 
original scope of agreements overall and we have got some other ideas. Councilmember Orlando 
said these have transferable clauses, where we will still be indemnified.  
 
MR. AUST said the licenses have clauses in them for transfer of assignment and security bonds 
for letter of credit.  
 
COUNCILMEMBER ORLANDO said it can be based upon linear mileage or 2% of gross revenue, 
whichever is higher.

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MR. AUST answered it is whichever is less between the two.  
 
COUNCILMEMBER ORLANDO asked what construction activities will occur on the streets. 
 
MR. AUST said this company will be doing conventional directional drilling methods or 
conventional trenching methods in arterial streets. Micro trenching in Chandler has only been 
approved on local and collector streets due to the depth requirements. 
 
COUNCILMEMBER ORLANDO asked if all the current license agreements we have will be updated 
to reflect new changes. 
 
KELLY SCHWAB, City Attorney, answered that this item is a new agreement based on the new 
model. We expect to bring some revised agreements forward to reflect this similar payment 
model.  
 
VICE MAYOR HARRIS asked what depth micro trenching requires.  
 
MR. AUST answered the depths on local residential streets are 8 inches of minimum cover to put 
us below our typical cover. In other cities, they have approved 6-inch depth. On collector streets, 
the depths are minimum 12 inches due to the heavier traffic.  
 
VICE MAYOR HARRIS asked about routing fiber through alley systems. 
 
MR. AUST said that hat is currently under review. The industry when first working on these projects 
determined that it needs to be at the edge of pavement. We are working on relocating the 
locations.  
 
VICE MAYOR HARRIS requested more information on fiber in alleys.  
 
JOSHUA WRIGHT, City Manager, said we are looking into this issue on a case-by-case basis with 
each fiber company.  
 
VICE MAYOR HARRIS said we need to make sure our developers and neighbors are treated fairly.  
 
Facilities and Fleet 
7.  
Agreement No. BF2-910-4446, Amendment No. 3, for Electrical Maintenance, Repair, and 
Installation Services    
Move City Council approve Agreement No. BF2-910-4446, Amendment No. 3, with Corbins 
Service Electric; DECA Southwest; Hampton Tedder Technical Services; Hawkeye Electric, 
Inc.; K2 Electric, LLC; and Swain Electric, Inc., for electrical maintenance repair and

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installation services, in an amount not to exceed $1,260,000, for the period of six months, 
beginning April 1, 2024, through September 30, 2024. 
  
8.  
 Agreement No. FF4-918-4729, Citywide Security Camera Assessment   
Move City Council approve Agreement No. FF4-918-4729, with IXP Corporation, for a 
citywide security camera assessment, for an amount not to exceed $158,500. 
  
9.  
 Purchase of Furniture and Related Services for Space Utilization Improvements   
Move City Council approve the purchase of furniture and related services, utilizing the State 
of Arizona Contract No. CTR067396, with Corporate Interior Systems, Inc., and the State of 
Arizona Contract No. CTR067402, with Goodmans, Inc., in an amount not to exceed 
$637,328. 
 
Fire Department 
10.  
 Purchase of Fire Apparatus   
Move City Council approve the purchase of a fire apparatus, utilizing the Houston Galveston 
Area Council (H-GAC) Contract No. FS12-19, or the Sourcewell Contract No. 113021, in an 
amount not to exceed $1,250,000 and approve a General Fund Contingency transfer of 
$1,250,000 to allow for creation of the purchase order in the current fiscal year. 
 
Information Technology 
11.  
 Agreement No. 4538, Amendment No. 3, with SAR Systems, LLC, for Professional Services 
to Implement Human Resources Benefits Administration System and Human Resources 
System Enhancements   
Move City Council approve Agreement No. 4538, Amendment No. 3, with SAR Systems, LLC, 
for professional services to implement human resources benefits administration system 
and human resources system enhancements, increasing the spending limit by $400,000. 
  
12.  
 Purchase of Enterprise Asset Management (EAM) System Annual Support and Maintenance   
Move City Council approve the purchase of enterprise asset management (EAM) system 
annual support and maintenance, from CentralSquare Technologies, LLC, in an amount not 
to exceed $114,927, for the period of one year, beginning July 1, 2024, through June 30, 
2025. 
  
13.  
 Purchase of Microsoft Software Licenses   
Move City Council approve the purchase of Microsoft software licenses, from CDW-G, 
utilizing the Sourcewell Contract No. 081419-CDW, for a period of three years, in an amount 
not to exceed $2,021,655 in the first year. 
 
Law 
14.  
 Settlement in Allstate Insurance Co. vs. City of Chandler

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Move City Council authorize the settlement in the matter of Allstate Insurance Co vs. City of 
Chandler in full and final satisfaction of all claims asserted without admitting liability for the 
amount of $140,000.00 and further authorize the City Attorney to sign any necessary 
documents in such forms as are approved by the City Attorney to effectuate the terms and 
conditions of settlement in this action. 
 
Management Services 
15.   Resolution No. 5790 Authorizing Submittal of an Indian Gaming Revenue Sharing Grant 
Application from Dignity Health Foundation - East Valley to Fort McDowell Yavapai Nation   
Move City Council pass and adopt Resolution No. 5790 authorizing the submittal of a 
$25,000 pass-through Indian Gaming Revenue Sharing Grant Application from the Dignity 
Health Foundation – East Valley to the Fort McDowell Yavapai Nation to provide oral health 
care and minimally invasive treatments for 120 children. 
  
16.  
 New License Series 12, Restaurant Liquor License Application for Jared Michael Repinksi, 
Agent, EJG Group II, LLC, DBA Maple House   
Move for recommendation to the State Department of Liquor Licenses and Control for 
approval of the State Liquor Job No. 282818, a Series 12, Restaurant Liquor License, for 
Jared Michael Repinksi, Agent, EJG Group II, LLC, DBA Maple House, located at 198 W. Boston 
Street, and approval of the City of Chandler, Series 12, Restaurant Liquor License No. 
304098. 
 
Neighborhood Resources  
17.  
 Introduction and Tentative Adoption of Ordinance No. 5092, Approving a Ground Lease at 
77 North McQueen Road with Villas on McQueen, LLC   
Move City Council introduce and tentatively adopt Ordinance No. 5092, approving a ground 
lease at 77 North McQueen Road with Villas on McQueen, LLC, and authorizing the Mayor 
to sign the lease and the City Manager to sign all related documents. 
  
18.  
 Resolution No. 5793 Approving and Authorizing the City Manager to Allocate Fiscal Year 
2024–2025 HOME Investment Partnerships Program Funds   
Move City Council pass and adopt Resolution No. 5793 approving and authorizing the City 
Manager or his designee to allocate Fiscal Year 2024-2025 HOME Investment Partnerships 
Program funds; authorizing execution of all contracts and subrecipient agreements; and 
authorizing the City Manager to take all actions necessary and prudent to implement the 
adopted FY 2024-2025 HOME funding allocations. 
  
LEAH POWELL, Neighborhood Resources Director, presented the following presentation. 
• Fiscal Year 2024-2025 Home Investment Partnerships Program (HOME) 
• HOME Consortium 
o Maricopa HOME Consortium receives HOME Investment Partnerships Program 
funding administered by HUD

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o Passes funds to Consortium members including Chandler, Avondale, Gilbert, 
Glendale, Peoria, Scottsdale, Surprise, Tempe and the Maricopa Urban County 
• HOME Investment Partnerships Program (HOME) Funds 
o HOME Funds are utilized to: 
 Create a more viable community, providing decent, safe, and affordable 
housing 
 Promote family stability and stronger neighborhoods 
 Principally for individuals and households with low and moderate income 
• HOME Funding Recommendations 
o Anticipated Funding: $442,726 
o Planned Activities: 
 City of Chandler Housing and Redevelopment – to continue to support the 
Tenant-Based Rental Assistance (TBRA) Program 
• Funding: $415,056; 25 Chandler Households 
 Program Administration 
• Funding: $27,670 
• Citizen Participation Plan and Next Steps 
o 30-day Public Comment Period: March 15, 2024 to April 14, 2024 
o Public Hearings: March 6, 2024, and April 10, 2024 
o No Public Comments Received 
o City Council Action: April 18, 2024 
o HUD Submission Deadline: May 15, 2024 
 
COUNCILMEMBER ELLIS said her question was answered, if there was specific things we were 
using this funding for.  
 
MS. POWELL said that since the HOME funds are relatively small amount of funding, we try to 
maximize the value of these funds. We have been running the TBRA program consistently and will 
continue to invest it in a stable program that makes a difference. 
 
COUNCILMEMBER ELLIS asked how many families have been served through the TBRA because 
of these funds. 
 
MS. POWELL says we anticipate 25 vouchers for 25 households. The total number depends on the 
family makeup.  
 
COUNCILMEMBER ELLIS asked about the demographic of households served. 
 
MS. POWELL answered that we see an increase in older households on fixed incomes.  
 
COUNCILMEMBER ELLIS asked if distribution among other consortium members is equal.

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MS. POWELL said distribution of funds among consortium members is tied to a formula for CDBG 
Entitlement. There are dollars set aside for Community Development Housing Associations, which 
are separate for agencies – Chandler would administer programs for agencies which may increase 
HOME funding for projects developing home ownership.  
 
19.  
Resolution No. 5792 Approving and Authorizing the City Manager to Execute and Submit 
the Community Development Block Grant Fiscal Year 2024–2025 Annual Action Plan to the 
United States Department of Housing and Urban Development; Authorizing Execution of 
All Subrecipient Contracts   
Move City Council pass and adopt Resolution No. 5792 approving and authorizing the City 
Manager or designee to execute and submit the Community Development Block Grant 
Fiscal Year 2024–2025 Annual Action Plan to the United States Department of Housing and 
Urban Development; authorizing execution of all subrecipient contracts; and authorizing 
the City Manager or designee to take all action necessary or prudent to implement the 
approved FY 2024-2025 Annual Action Plan 
 
Police Department 
20.  
 Resolution No. 5794 Acceptance and Approval of a Grant from the Office of the Arizona 
Attorney General Child and Family Advocacy Fund in the amount of $36,437.62 for the 
Chandler Child and Family Advocacy Center   
Move City Council pass and adopt Resolution No. 5794 authorizing acceptance and 
approval of a grant from the Office of the Arizona Attorney General Child and Family 
Advocacy Fund in the amount of $36,437.62; and authorizing the Chief of Police, as 
designated by the City Manager, to conduct all negotiations and to execute and submit all 
documents necessary in connection with such grant. 
 
Public Works and Utilities  
21.  
 Introduction and Tentative Adoption of Ordinance No. 5090, Granting a Non-Exclusive 
Underground High Voltage Power Easement to Salt River Project Agricultural Improvement 
and Power District to Accommodate the Development of the Aligned Data Center Facility   
Move City Council introduce and tentatively adopt Ordinance No. 5090 granting a non-
exclusive underground high voltage power easement to SRP, in consideration of the 
payment of four thousand ($4,000) dollars, to accommodate the development of the 
Aligned Data Center facility at Price Road and Continuum Street. 
 
22.  
 Resolution No. 5772 Authorizing the Acquisition of Real Property in Fee or by Easement 
Required for the Price Road Sewer Rehabilitation Project No. WW2302   
Move City Council pass and adopt Resolution No. 5772 authorizing the acquisition of real 
property in fee or by easement required for the Price Road Sewer Rehabilitation Project 
WW2302; authorizing the city's real estate administrator to sign, on behalf of the city, the 
purchase agreements, and any other documents necessary to facilitate the acquisitions; 
authorizing eminent domain proceedings as needed to acquire said the real property and

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obtain immediate possession thereof; and authorizing relocation assistance as may be 
required by law. 
  
 23.  
 Construction Agreement No. ST2007.401, with Action Direct, LLC, dba Redpoint 
Contracting, for the Hamilton Street Improvements from Iris Place to Appleby Road   
Move City Council award Construction Agreement No. ST2007.401, to Action Direct, LLC, 
dba Redpoint Contracting, for the Hamilton Street Improvements from Iris Place to Appleby 
Road, in an amount not to exceed $4,518,727. 
  
24.  
 Agreement No. SW2-100-4480, Amendment No. 2, with Sierra Container Group, LLC, for 
Refuse and Recycling Containers   
Move City Council approve Agreement No. SW2-100-4480, Amendment No. 2, with Sierra 
Container Group, LLC, for refuse and recycling containers, in an amount not to exceed 
$500,000, for the period of one year, beginning May 16, 2024, through May 15, 2025. 
 
Action Agenda 
25.  
Introduction and Tentative Adoption of Ordinance No. 5084, Rezoning & Preliminary 
Development Plan, PLH23-0044 QuikTrip Convenience Store and Gas Station, located at 
2000 W. Ray Road, generally located at the northwest corner of Dobson and Ray Roads 
(continued from the meeting of March 21, 2024)   
   
Rezoning 
Move City Council tentatively adopt Ordinance No. 5084 approving PLH23-0044 QuikTrip 
Convenience Store and Gas Station, amending the Planned Area Development (PAD) zoning 
for commercial uses to permit a fuel service station, subject to the conditions as 
recommended by Planning and Zoning Commission. 
 
Informational 
26.  
Special Event Liquor Licenses and Temporary and Permanent Extensions of Liquor 
License Premises Administratively Approved   
  
27.  
 Claims Report for the Quarter Ended March 31, 2024   
  
28.  
 Contracts and Agreements Administratively Approved, Month of March 2024 
 
Adjourn 
The meeting was adjourned at 6:34 p.m. 
 
 
ATTEST:  _______________________  
______________________________ 
                       City Clerk                                                   Mayor

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Approval Date of Minutes:  May 9, 2024 
 
 
 
Certification 
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Study 
Session of the City Council of Chandler, Arizona, held on the 15th day of April 2024.  I further certify 
that the meeting was duly called and held and that a quorum was present. 
 
DATED this _______ day of May, 2024. 
 
 
 
 
 
 
 
__________________________ 
                                                         
           City Clerk