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Project Name: AUTOMATED WEATHER OBSERVING SYSTEM (AWOS) REPLACEMENT
Page 1
Project No.: AI2206-401; FAA 3-04-0008-033-2023
Rev. 1/16/2024
CITY OF CHANDLER, ARIZONA
AUTOMATED WEATHER OBSERVING SYSTEM (AWOS) REPLACEMENT
City Project No. AI2206.401
FAA Project No. 3-04-0008-033-2023
ADDENDUM NO. 1
Date: March 15, 2024
1.
Bidder must acknowledge the receipt of this addendum on the Proposal
Acknowledgement page of the BID SUBMITTAL. This addendum, containing 1 page, is hereby
incorporated into the Construction Agreement by this reference.
2.
Site visit will be held at The Chandler Municipal Airport on Friday March 22nd, 2024,
at 2380 S Stinson Way, Chandler, AZ 85286, Chandler, Arizona 85286 from 1:30PM local
Arizona time to 2:30PM local Arizona time. Make sure to arrive promptly in the terminal building
lobby.
If you have any questions, please e-mail: raquel.diaz@chandleraz.gov.
_________________________________
Daniel Haskins, P.E.
CIP City Engineer
Public Works & Utilities Dept. – Capital Projects
Project Name: AUTOMATED WEATHER OBSERVING SYSTEM (AWOS) REPLACEMENT
Page 1
Project No.: AI2206-401; FAA 3-04-0008-033-2023
Rev. 1/16/2024
CITY OF CHANDLER, ARIZONA
AUTOMATED WEATHER OBSERVING SYSTEM (AWOS) REPLACEMENT
City Project No. AI2206.401
FAA Project No. 3-04-0008-033-2023
ADDENDUM NO. 2
Date: March 27, 2024
1.
Bidder must acknowledge the receipt of this addendum on the Proposal
Acknowledgement page of the BID SUBMITTAL. This addendum, containing 2 pages, is hereby
incorporated into the Construction Agreement by this reference.
2.
Questions:
1. Project specification requires a secondary Ultrasonic wind sensor on AWOS tower,
where will the secondary wind sensor data display?
Answer 1: The secondary wind sensor data will display in the ATC cab. Note: The
Ultrasonic brand is not required, and other brands are acceptable, provided the
brand will communicate with the tower equipment.
2. Existing RM Young Skyvane (wind sensor) tower location appears to have an
additional sensor, the additional sensor is located at approximately 8 feet on the
tower. Please clarify, is the contractor to provide a like system? If so, what are the
specifications of the 2nd wind sensor system?
Answer 2: The intent is for the wind sensor and dew point sensor (and associated
comm/power) to be relocated to the AWOS tower. Contractor is to provide similar
system.
3. Tower is using an ATIS system with an ATIS VHF radio, the ATIS radio is considered
primary and used for the AWOS via an ATIS switch. Project specification requires
AWOS VHF radio, will the AWOS VHF radio be used as a spare, what is the City’s
intention, please clarify VHF radio requirement.
Answer 3: The VHF radio is to be used as a spare.
Project Name: AUTOMATED WEATHER OBSERVING SYSTEM (AWOS) REPLACEMENT
Page 2
Project No.: AI2206-401; FAA 3-04-0008-033-2023
Rev. 1/16/2024
If you have any questions, please e-mail: raquel.diaz@chandleraz.gov.
_________________________________
Daniel Haskins, P.E.
CIP City Engineer
Public Works & Utilities Dept. – Capital Projects
City of Chandler, Arizona
Public Works & Utilities Department
Capital Projects Division
CONSTRUCTION BID
AUTOMATED WEATHER OBSERVING
SYSTEM (AWOS) REPLACEMENT
CITY PROJECT NO.: AI2206.401
FAA PROJECT NO.: 3-04-0008-033-2023
MAYOR
Kevin Hartke
VICE MAYOR
OD Harris
COUNCIL
Matt Orlando Christine Ellis
Mark Stewart Angel Encinas Jane Poston
__________________________________________________
Daniel Haskins, P.E.
CIP City Engineer
CITY OF CHANDLER, ARIZONA
CONSTRUCTION BID
TABLE OF CONTENTS
INVITATION TO BID
BID SUBMITTAL LIST
CONSTRUCTION AGREEMENT
PROJECT SPECIFIC SPECIAL PROVISIONS
GENERAL CONDITIONS
TECHNICAL SPECIFICATIONS
GIS/GPS DATA DELIVERY REQUIREMENTS
(if applicable)
FEDERAL PROVISIONS
(if applicable)
LEGAL AD DEPARTMENT
INVITATION TO BID
AUTOMATED WEATHER OBSERVING SYSTEM (AWOS) REPLACEMENT
CITY PROJECT NO.: AI2206-401
FAA PROJECT NO: 3-04-0008-033-2023
NOTICE IS HEREBY GIVEN that sealed bids will be received and date/time stamped by the City of Chandler
Capital Projects Office, 215 East Buffalo Street, Chandler, Arizona 85225 until the bid submission date
specified below.
All firms must be registered on the Arizona Procurement Portal (https://app.az.gov/) vendor registration
system prior to submitting a Bid. Non-registered firms will not receive addenda notifications. Download
the
Bid
Documents
and
any
Addenda
at
www.chandleraz.gov/business/vendor-services/capital-
projects/construction-bids. It is the contractor's sole responsibility to obtain all addenda from the City
website prior to submitting their bid proposal, and to acknowledge receipt and acceptance of the addenda
in their bid proposal submittal. No separate notification of addenda will be issued. The City recommends
Contractors regularly check the website for updated information.
PRE-BID CONFERENCE:
THERE WILL BE NO PRE-BID CONFERENCE
SOLICITATION QUESTIONS DUE DATE:
March 26, 2024
5:00 p.m.
Arizona time
All solicitation questions must be emailed to raquel.diaz@chandleraz.gov with the
subject line of “AI2206.401 - AUTOMATED WEATHER OBSERVING SYSTEM (AWOS)
REPLACEMENT BID QUESTION”. Questions received after the due date and time
will NOT be considered.
BID SUBMISSION:
April 9, 2024
3:00 p.m.
Arizona time
Sealed bids must be delivered to the City of Chandler Capital Projects Office located
at 215 East Buffalo Street, Chandler, Arizona, 85225. Bids must be received on or
before date and time specified. At that time, bids will be publicly opened and read
aloud in the South Atrium Conference Room. Bids received after the due date and
time will be returned unopened without consideration.
All bids must be submitted in a sealed envelope plainly marked as follows:
BID OF _____________________________, CONTRACTOR
FOR:
“AUTOMATED WEATHER OBSERVING SYSTEM (AWOS) REPLACEMENT”
“CITY PROJECT NO.: AI2206.401; FAA PROJECT NO.: 3-04-0008-033-2023”
Work under this Agreement includes replacement of the existing Automated Weather Observing System with
Precipitation Identification, Intensity, and Thunderstorm/Lightning Reporting (AWOS III-PT) equipment on
existing foundations and towers located at the Chandler Municipal Airport. Work must be completed within
300 consecutive calendar days from the Notice to Proceed. The Engineer’s Estimate range is $100,000-
$750,000.
This is a Federal Funded Project with DBE requirements. Full Environmental Report is available upon request.
Mitigation Measures are not subject to change without prior written approval from the Federal Highway
Administration.
Bids must be submitted on the Proposal Form provided and be accompanied by the Bid Bond for not less
than ten percent (10%) of the total bid, payable to the City of Chandler, Arizona, or a certified or cashier's
check. PERSONAL OR INDIVIDUAL SURETY BONDS ARE NOT ACCEPTABLE.
The successful bidder will be required to execute the standard form of agreement for construction prior to
Council award
The successful bidder must furnish a Payment Bond and Performance Bond in the amount equal to one
hundred percent (100%) of the Agreement Price.
The right is hereby reserved to accept or reject any or all bids or parts thereto, to waive any informalities in
any proposal and reject the bids of any persons who have been delinquent or unfaithful to any agreement
with the City of Chandler.
All Bids will remain open for 90 days after the Bid opening day, but the City may, in its sole discretion, release
any Bid and return the bid security prior to that date. No Bidder may withdraw his Bid during this period
without written permission from the City.
Find PRELIMINARY BID RESULTS at: https://www.chandleraz.gov/business/vendor-services/capital-projects
Protest Policy - A protest of a proposed award must be filed WITH THE PURCHASING OFFICE within 5 calendar
days of the first posting of the award recommendation. Award recommendations are posted on the Capital
Projects web site or the City Clerk web site. If the due date occurs on a weekend or holiday the protest must
be filed the next business day.
A Protest must include:
•
The name, address and telephone number of the protester;
•
The signature of the protester or its representative;
•
Identification of the project and the solicitation or agreement number;
•
A detailed statement of the legal and factual grounds of the protest including copies of relevant
documents; and
•
The form of relief requested.
City will review the protest and issue a written response.
PUBLISHED DATE:
March 12, 2024
March 19, 20224
Arizona Republic
AFFIDAVIT OF PUBLICATION
Rev. 7/20/2022
1
DO NOT DOUBLE-SIDE ANY PART OF THE BID SUBMITTAL
PROJECT NAME:
AUTOMATED WEATHER OBSERVING
SYSTEM (AWOS) REPLACEMENT
CITY PROJECT NO.:
AI2206-401
FAA PROJECT NO:
3-04-0008-033-2023
***THIS IS A FEDERAL FUNDED PROJECT***
PLEASE INCLUDE THE FOLLOWING ITEMS IN YOUR SUBMITTAL ACCORDING TO THE DATE
AND TIME LISTED IN THE INVITATION TO BID ADVERTISEMENT:
A. Bid Bond (Original – with Seal)
B. Signed Proposal Acknowledgement, and licenses
C. Bid Schedule
D. Subcontractor’s List Form
E. Non-Collusion Bidding Certificate
F. Certificate of Insurability and Bonding
G. Arizona Department of Revenue Privilege Tax License
H. FAA FEDERAL DOCUMENTS (FAA Federal Provisions Section): Buy American Certification of
Compliance
I. FAA FEDERAL DOCUMENTS: Verifications Statement
J. FAA FEDERAL DOCUMENTS: Bidders List
Please refer to the federal documents section for additional federal documents
submittals requirement.
BID SUBMITTAL LIST
This list may not include all required bid submission items. It is the Contractor’s
responsibility to read the entire bid and determine all items required by the submission
date and time.
Project Name: Automated Weather Observing System (AWOS) Replacement
Page i
City Project No.: AI2206.401; FAA Project No.: 3-04-0008-033-2023
Rev.10/23/23
CITY OF CHANDLER, ARIZONA
PUBLIC WORKS & UTILITIES DEPARTMENT
CAPITAL PROJECTS DIVISION
CONSTRUCTION AGREEMENT
AUTOMATED WEATHER OBSERVING SYSTEM
(AWOS) REPLACEMENT
CITY PROJECT NO.: AI2206.401
FAA PROJECT NO.: 3-04-0008-033-2023
MAYOR
Kevin Hartke
VICE MAYOR
OD Harris
COUNCIL
Matt Orlando Christine Ellis
Mark Stewart Angel Encinas Jane Poston
__________________________________________________
Daniel Haskins, P.E.
CIP City Engineer
Project Name: Automated Weather Observing System (AWOS) Replacement
Page 1
City Project No.: AI2206.401; FAA Project No.: 3-04-0008-033-2023
Rev 10/23/23
CITY OF CHANDLER, ARIZONA
AUTOMATED WEATHER OBSERVING SYSTEM (AWOS) REPLACEMENT
CITY PROJECT NO.: AI2206.401
FAA PROJECT NO.: 3-04-0008-033-2023
TABLE OF CONTENTS
PARTICIPANTS AND PROJECT .......................................................................... C-2
AGREEMENT DOCUMENTS .............................................................................. C-4
CONSTRUCTION SERVICES ............................................................................... C-4
CITY RESPONSIBILITIES .................................................................................... C-4
AGREEMENT TIME ............................................................................................ C-6
AGREEMENT PRICE ........................................................................................... C-7
PAYMENT .......................................................................................................... C-7
CHANGES TO THE AGREEMENT ....................................................................... C-7
SUSPENSION AND TERMINATION .................................................................. C-7
INSURANCE AND BONDS ............................................................................... C-7
INDEMNIFICATION ......................................................................................... C-8
DISPUTE RESOLUTION ................................................................................... C-8
FORCED LABOR OF ETHNIC UYGHURS PROHIBITED .................................. C-8
EXHIBIT A – PROJECT SPECIFIC SPECIAL PROVISIONS ..................................................... SP-1
EXHIBIT B – GENERAL CONDITIONS ................................................................................ GC-1
EXHIBIT C – TECHNICAL SPECIFICATIONS ........................................................................ TS-1
EXHIBIT D – GIS / GPS DATA DELIVERY REQUIREMENTS (IF APPLICABLE) ................... GIS-1
EXHIBIT E – FEDERAL PROVISIONS (IF APPLICABLE) ....................................................... FP-1
EXHIBIT F – SUBCONTRACTOR DOCUMENTS WITH CONTRACTOR (IF APPLICABLE) ... SUB-1
Project Name: Automated Weather Observing System (AWOS) Replacement
Page 2
City Project No.: AI2206.401; FAA Project No.: 3-04-0008-033-2023
Rev 10/23/23
CONSTRUCTION SERVICES AGREEMENT
CITY PROJECT NO.: AI2206.401
FAA PROJECT NO.: 3-04-0008-033-2023
This Agreement (“Agreement”) is made and entered into on the _______ day of
_________________, 2024, by and between City of Chandler, an Arizona municipal corporation,
hereinafter called “City” and Rural Electric, Inc. the “Contractor” designated below (City and
Contractor may individually be referred to as “Party” and collectively referred to as “Parties”).
City and Contractor agree as follows:
PARTICIPANTS AND PROJECT
CITY:
CIP City Engineer: Daniel Haskins, P.E.
Public Works & Utilities Department
P.O. Box 4008, Mail Stop 407 Chandler, AZ 85244-4008
Phone: 480-782-3335 Email: Daniel.haskins@chandleraz.gov
CITY:
Construction Project Manager: Raymond Potts
Public Works & Utilities Department
P.O. Box 4008, Mail Stop 407 Chandler, AZ 85244-4008
Phone: 480-782-3326 Email: raymond.potts@chandleraz.gov
Contractor: Legal Company Name:
Rural Electric, Inc.
Mailing Address:
9502 E. Main Street, Mesa, AZ 85207
Physical Address:
9502 E. Main Street, Mesa, AZ 85207
Arizona Roc No.:
ROC0704573
Federal Tax Id No.:
86-0360401
State Where Organized:
Arizona
Business Organization:
Electrical Contractor
Statutory Agent Name:
Bonding & Insurance Solutions, LLC
Statutory Agent Mailing Address:
301 SE Doulas Street, Ste 201, Lee’s Summit,
MO 64063
Statutory Agent Physical Address:
301 SE Doulas Street, Ste 201, Lee’s Summit,
MO 64063
Contractor’s Authorized Project Representative:
Name:
Kief Hough
Title:
Division Manager
Phone:
602-768-3644
Email:
kiefh@ruralelectric.com
Project Name: Automated Weather Observing System (AWOS) Replacement
Page 3
City Project No.: AI2206.401; FAA Project No.: 3-04-0008-033-2023
Rev 10/23/23
PROJECT DESCRIPTION:
This project includes the replacement of the existing Automated Weather Observing System with
Precipitation Identification, Intensity, and Thunderstorm/Lightning Reporting (AWOS III-PT)
equipment on existing foundations and towers located at the Chandler Municipal Airport.
PROJECT LOCATION:
2380 South Stinson Way, Chandler, AZ, 85286.
Project Name: Automated Weather Observing System (AWOS) Replacement
Page 4
City Project No.: AI2206.401; FAA Project No.: 3-04-0008-033-2023
Rev 10/23/23
AGREEMENT DOCUMENTS
2.1
AGREEMENT DOCUMENTS
The Agreement between City and Contractor will consist of the following Agreement
Documents:
1. This Construction Services Agreement and all of its Exhibits, including Project
Plans and Technical Specifications.
2. General Conditions and General Conditions Appendices, incorporated by
reference.
3. Project Specific Special Provisions as set forth in Exhibit A, incorporated by
reference.
4. Project Bid Proposal.
2.2
In the event of any inconsistency, conflict, or ambiguity between or among the
Agreement Documents, the Agreement Documents will take precedence as described
in Section 14.1.4 of the General Conditions.
2.3
DEFINITIONS
The definitions in Section 2 of the General Conditions apply to all the Agreement
Documents, including this Agreement.
CONSTRUCTION SERVICES
3.1
GENERAL
3.1.1
Scope of Work. All terms and conditions are set forth in the Agreement. Any terms
and conditions and exceptions noted in the Contractor’s proposal or other
documents do not apply unless agreed to in this Agreement or an approved
addendum.
3.1.2
Contractor agrees this is a Unit Price Agreement. Contractor agrees at its own cost and
expense, to do all Work necessary required to fully, timely and properly complete
the construction of the Project in strict accordance with the Agreement Documents
in a good and workmanlike manner, free and clear of all claims, liens, and charges
whatsoever, in the manner and under the conditions specified, within the Agreement
time.
3.1.3
Contractor must provide all of the labor and materials and perform the Work in
accordance with Section 4 of the General Conditions. Some, but not all, of the major
components of the Construction Services and the corresponding subsections of
Section 4 of the General Conditions are set forth below.
3.1.4
At all times relevant to this Agreement and performance of the Work, the Contactor
must fully comply with all Laws, Regulations, or Legal Requirements applicable to City,
Project Name: Automated Weather Observing System (AWOS) Replacement
Page 5
City Project No.: AI2206.401; FAA Project No.: 3-04-0008-033-2023
Rev 10/23/23
the Project and the Agreement,
including, without limitation, those set forth on
attached Exhibit A.
3.1.5
Contractor must perform the Work under this Agreement using only those firms,
team members and individuals designated by Contractor consistent with
Contractor’s accepted Bid, or otherwise, approved by City pursuant to the General
Conditions. No other entities or individuals may be used without the prior written
approval of the Project Manager.
3.1.6
Contractor must comply with all terms and conditions of the General Conditions.
3.1.7
In the event of a conflict between this Agreement and the General Conditions or an
exhibit hereto or appendix thereto, the terms of this Agreement will control.
3.1.8
Ownership of Work Product. Notwithstanding anything to the contrary in this
Agreement, all Work Product prepared or otherwise created in connection with the
performance of this Agreement, including the Work, are to be and remain the
property of City. For purposes of this provision, “Work Product” will include all designs,
drawings, plans, specifications, ideas, renderings and other information or matter, in
whatever form created (e.g., electronic or printed) and in all media now known or
hereinafter created. All Work Product will be considered Work Made for Hire as
defined in the United States Copyright Act 17 U.S.C. § 101 (Copyright Act). If for any
reason, any such Work is found not to be a Work Made for Hire, Contractor hereby
transfers and assigns ownership of the copyright in such Work to City. The rights in
this Section are exclusive to City in perpetuity.
3.2
CONTRACTOR’S PRE-AGREEMENT AND PRE-WORK DELIVERABLES
3.2.1
The Contractor must provide the Deliverables in accordance with Section 4.2 of
the General Conditions.
3.3
PRE-CONSTRUCTION CONFERENCE
Contractor must attend the Pre-Construction Conference in accordance with Section
4.3 of the General Conditions.
3.4
PERFORMANCE OF THE WORK (INCLUDING FIELD MEASUREMENTS,
SUBCONTRACTORS, AND SUPPLIERS)
Contractor must perform the Work in accordance with Section 4.4 of the General
Conditions.
3.5
CONTROL OF THE PROJECT SITE
Contractor must control and maintain the Project Site in accordance with Section 4.5
of the General Conditions.
Project Name: Automated Weather Observing System (AWOS) Replacement
Page 6
City Project No.: AI2206.401; FAA Project No.: 3-04-0008-033-2023
Rev 10/23/23
3.6
PROJECT SAFETY
Contractor must implement and enforce Project safety in accordance with Section 4.6
of the General Conditions.
3.7
MATERIALS QUALITY, SUBSTITUTIONS AND SHOP DRAWINGS
Contractor must provide materials testing and submit substitute materials and Shop
Drawings in accordance with Section 4.7 of the General Conditions.
3.8
PROJECT RECORD DOCUMENTS
Contractor must maintain and make available the Project Record Documents in
accordance with Section 4.8 of the General Conditions.
3.9
WARRANTY AND CORRECTION OF DEFECTIVE WORK
Contractor must provide warranties and correct defective Work in accordance with
Section 4.9 of the General Conditions.
CITY RESPONSIBILITIES
4.1
City will have the responsibilities, and provide the information specified in, and
subject to the conditions set forth in, Section 5 of the General Conditions.
AGREEMENT TIME
5.1
GENERAL
5.1.1
The total Agreement Duration is 300 Calendar Days (including Substantial Completion
by 240 Calendars Days and Final Acceptance by 300 Calendar Days).
5.1.2
The Agreement Time will start with the Notice to Proceed (NTP) and end with
Final Acceptance, as set forth in Article 5.4 below.
5.1.3
The Agreement Time will be as set forth in the Project Schedule. Contractor agrees
that it will commence performance of the Work and complete the Project through
Final Acceptance within the Agreement Time.
5.1.4
Time is of the essence of this Agreement for the Project, and for each phase and
designated Milestone thereof.
5.1.5
Failure on the part of Contractor to adhere to the approved Project Schedule will
be deemed a
material breach and sufficient grounds for termination of this
Agreement by City.
Project Name: Automated Weather Observing System (AWOS) Replacement
Page 7
City Project No.: AI2206.401; FAA Project No.: 3-04-0008-033-2023
Rev 10/23/23
5.2
PROJECT SCHEDULE
5.2.1
The Project Schedule will be updated and maintained throughout Contractor’s
performance under this Agreement in accordance with Section 6.2 of the General
Conditions.
5.2.2
Work must be completed to meet the following milestones after the Notice to
Proceed:
Milestone
Time
Liquidated damages for delay
1.
n/a
within
n/a
n/a
per calendar day
5.3
SUBSTANTIAL COMPLETION
Substantial Completion must be achieved no later than the Substantial Completion
Date set forth in the Project Schedule. Substantial Completion will be determined in
accordance with Section 6.3 of the General Conditions.
5.4
FINAL ACCEPTANCE
5.4.1
Final Acceptance will be obtained within the time period set forth in the Project
Schedule.
5.4.2
Final Acceptance will be issued pursuant to Section 6.5 of the General Conditions.
5.5
LIQUIDATED DAMAGES
5.5.1
Substantial Completion Liquidated Damages. Contractor acknowledges and agrees
that if Contractor fails to obtain Substantial Completion of the Work within the
Agreement Time, City will sustain extensive damages and serious loss as a result of
such failure. The exact amount of such damages will be extremely difficult to
ascertain. Therefore, City and Contractor agree that if Contractor fails to achieve
Substantial Completion of the Work within the Agreement Time, City will be entitled
to retain or recover from Contractor, as liquidated damages and not as a penalty,
the sum per calendar day as indicated in MAG § 108.9.
5.5.2
Final Acceptance Liquidated Damages. For the same reasons set forth in Article 5.5.1
above, City and Contractor further agree that if Contractor fails to achieve Final
Acceptance of the Work within the Agreement Time, City will be entitled to retain or
recover from Contractor, as liquidated damages and not as a penalty, the sum per
calendar day as indicated in MAG § 108.9 commencing from the actual date of
Substantial Completion or Final Acceptance as required under the Agreement.
5.5.3
MAG Liquidated Damages. Liquidated damages provisions in MAG § 108.9 will apply.
Project Name: Automated Weather Observing System (AWOS) Replacement
Page 8
City Project No.: AI2206.401; FAA Project No.: 3-04-0008-033-2023
Rev 10/23/23
5.5.4
City may deduct liquidated damages described in this Article 5.5 from any unpaid
amounts then or thereafter due Contractor under this Agreement. Any liquidated
damages not so deducted from any unpaid amounts due Contractor will be payable
to City at the demand of City, together with interest from the date of the demand at
the highest lawful rate of interest payable by Contractor.
5.6
MUTUAL WAIVER OF CONSEQUENTIAL DAMAGES ONLY
5.6.1
Contractor and City waive claims against each other for consequential damages
arising out of or relating to this Agreement. This mutual waiver includes.
1. Damages incurred by City for rental expenses, for losses of use, income, profit,
financing, business and reputation, and for loss of management or employee
productivity or of the services of such persons; and
2. Damages incurred by Contractor for principal office expenses including the
compensation of personnel stationed there, for losses of financing, business and
reputation, and for loss of profit except anticipated profit arising directly from the
Work.
5.6.2
This mutual waiver is applicable, without limitation, to all consequential damages
due to either party’s termination of this Agreement. Nothing contained in this
Article 5 .6 will be deemed to preclude an award of liquidated damages, when
applicable, in accordance with Article 5.5 above.
5.6.3
Nothing herein will be deemed to constitute a waiver of any other remedy available
to City in the event of Contractor’s default under this Agreement prior to full
performance of the Work including, as
applicable, specific performance or
completion of the Work on behalf of Contractor, the cost and expense of which will
be offset against any monies then or thereafter due to Contractor (if any) and
otherwise immediately reimbursed to City by Contractor.
AGREEMENT PRICE
6.1
AGREEMENT PRICE
6.1.1
In exchange for Contractor’s full, timely, and acceptable performances and
construction of the Work under this Agreement, and subject to all of the terms of
this Agreement, City will pay Contractor the “Agreement Price,” which is $225,800.
6.1.2
The Agreement Price is all-inclusive and specifically includes all fees, cost, insurance
and bond premiums, and taxes of any type necessary to fully, properly and timely
perform and construct Work.
Project Name: Automated Weather Observing System (AWOS) Replacement
Page 9
City Project No.: AI2206.401; FAA Project No.: 3-04-0008-033-2023
Rev 10/23/23
6.2
CHANGES TO AGREEMENT PRICE
Shall be determined under Section 9 of the General Conditions.
PAYMENT
Payments will be made to Contractor in accordance with Section 8 of the General Conditions.
CHANGES TO THE AGREEMENT
Changes to the Agreement may be made in strict accordance with Section 9 of the
General Conditions.
SUSPENSION AND TERMINATION
This Agreement may be suspended or terminated in accordance with Section 10 of the
General Conditions.
INSURANCE AND BONDS
10.1
Contractor must provide insurance in accordance with Sections 11.1 through 11.3
of the General Conditions. Contractor must provide proof of such insurance and all
required endorsements in forms acceptable to City prior to commencing any Work
under this Agreement.
10.2
Contractor must provide performance and payment bonds to City in Accordance with
Section 11.4 of the General Conditions and A.R.S. § 34-222.
10.3
Failure to provide proof of insurance and the required endorsements, or the
required bonds, in forms acceptable to City, will be a material breach and grounds
for termination for cause of this Agreement.
INDEMNIFICATION
Contractor must have and assume the indemnity obligations set forth in Section 12 of the
General Conditions.
DISPUTE RESOLUTION
Any claims or disputes relating to this Agreement will be resolved according to the dispute
resolution process set forth in Section 13 of, and Appendix 6 to, the General Conditions.
FORCED LABOR OF ETHNIC UYGHURS PROHIBITED By entering into this
Agreement, Contractor certifies and agrees Contractor does not currently use and will not
use for the term of this Agreement: (i) the forced labor of ethnic Uyghurs in the People's
Republic of China; or (ii) any goods or services produced by the forced labor of ethnic
Uyghurs in the People's Republic of China; or (iii) any contractors, subcontractors or
suppliers that use the forced labor or any goods or services produced by the forced labor
of ethnic Uyghurs in the People's Republic of China.
EXHIBIT A
Project Name: Automated Weather Observing System (AWOS) Replacement
A-1
City Project No.: AI2206.401; FAA Project No.: 3-04-0008-033-2023
Rev. 10/23/23
PROJECT SPECIFIC
SPECIAL PROVISIONS
4.2.7 Aerial Construction Photography
General Conditions Section 4 Subsections 4.2.7.1 & 4.2.7.2 are not applicable to this project.
4.2.8 Government Approvals and Permits
General Conditions Section 4 Subsection 4.2.8.1, City permit fees will be paid internally by the
City and all other fees will be the responsibility of the Contractor.
Subletting of Agreement
Contractor must perform, with his own organization, work amounting to not less than 50 percent
of the total Agreement cost.
Failure to submit Subcontractor’s List Form, demonstrating self-performance not less than 50
percent of the total Agreement cost, will cause the bid to be deemed non-responsive.
Bidders should contact the Arizona Registrar of Contractors for information on license
requirements.
EXHIBIT B
Project Name: Automated Weather Observing System (AWOS) Replacement
B-1
City Project No.: AI2206.401; FAA Project No.: 3-04-0008-033-2023
Rev. 10/23/23
GENERAL CONDITIONS
GENERAL CONDITIONS
Approved date: July 20, 2022
Revised: 7/20/2022
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TABLE OF CONTENTS
SECTION 1 - SCOPE OF THESE GENERAL CONDITIONS ............................................................................... 3
SECTION 2 - GENERAL DEFINITIONS ............................................................................................................ 3
SECTION 3 - STANDARD SPECIFICATIONS AND DETAILS ........................................................................... 7
SECTION 4 - CONT R ACT OR’S R ES PONS IBILIT IES FOR CONST RUCT ION SE RVIC ES .................................. 8
SECTION 5 - CITY RESPONSIBILITIES .......................................................................................................... 27
SECTION 6 - AGREEMENT TIME ................................................................................................................... 29
SECTION 7 - AGREEMENT PRICE .................................................................................................................. 35
SECTION 8 - PAYMENT ................................................................................................................................. 35
SECTION 9 - CHANGES TO THE AGREEMENT ............................................................................................. 40
SECTION 10 - SUSPENSION AND TERMINATION ...................................................................................... 43
SECTION 11 - INSURANCE AND BONDS ..................................................................................................... 44
SECTION 12 - INDEMNIFICATION ............................................................................................................... 49
SECTION 13 - DISPUTE RESOLUTION .......................................................................................................... 49
SECTION 14 - MISCELLANEOUS PROVISIONS ............................................................................................ 50
SECTION 15 - PROVISIONS APPLICABLE SOLELY TO GMP AND COST-BASED AGREEMENTS, CHANGE
ORDERS, AND JOB ORDERS ......................................................................................................................... 57
SECTION 16 - PROVISIONS APPLICABLE SOLELY TO JOB ORDER AGREEMENTS (JOC) ........................ 61
SECTION 17 - PROVISIONS APPLICABLE SOLELY TO PRE-CONSTRUCTION SERVICES FOR
CONSTRUCTION MANAGER AT RISK .......................................................................................................... 66
SECTION 18 - APPENDICES ...................................................................................................... APP-1 of 30
Appendix 1 – Policy Statement for Calculating Delays and Damages
Appendix 2 – Cost Reduction Incentive Proposals for Design Bid Build Agreements
Appendix 3 – Contractor’s Affidavit Regarding Settlement of Claims
Appendix 4 – Forms of Performance Bond
Appendix 5 – Forms of Payment Bond
Appendix 6 – Dispute Resolution
Appendix 7 – Certificate of Completion
Appendix 8 – Construction Sign Detail
Appendix 9 – Cost of the Work (Applicable solely to Construction Manager at Risk and
Job Order Contracting)
Appendix 10 Landscape Establishment Period
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SECTION 1 - SCOPE OF THESE GENERAL CONDITIONS
These General Conditions encompass provisions that apply, and are incorporated into all
construction Agreements entered into by the City of Chandler, unless otherwise specifically excluded in
the executed Agreement.
SECTION 2 - GENERAL DEFINITIONS
Allowance : A specific amount for a specific item of Work, if any, that City agrees has not been sufficiently
designed, detailed, or selected (including design changes from 90% to 100% as authorized by and at
the discretion of the City) at the time the Agreement Price is agreed to for Contractor to provide a definitive
price.
Alternate Systems Evaluations or Alternative Analysis: Alternatives for design, means and methods or
other scope considerations that are evaluated using value analysis principles and have the potential to
reduce construction costs while still delivering a quality and functional Project that meets City
requirements.
Change Order: A written instrument issued after execution of the Agreement Documents signed by
City and Contractor, stating their agreement upon all of the following: the addition, deletion or revision
in the scope of services or deliverables; the amount of the adjustment to the Agreement Price, the
extent of the adjustment to the Agreement Time, or modifications of other agreement terms. The
Agreement Price and the Agreement Time may be changed only by Change Order.
Consultant: Person or firm that provides professional services.
City (Owner or OWNER): City of Chandler, a municipal corporation, with whom Contractor has entered
into the Agreement and for whom the Work or Services are to be provided pursuant to the Agreement(s).
Contingent Bid Items: This is a minor bid item which is likely, but not certain, to occur during the course
of work. If the Engineer determines that this work is required, the Contractor will accomplish the work
and payment will be made based on the contingent unit bid price included in the proposal. Since the
quantity listed in the proposal is primarily for bid comparison, the amount of work required by the
Engineer may vary materially from this.
Agreement: The written agreement executed between City and Contractor, including all of the Agreement
Documents.
Agreement Documents: The documents which together form the Agreement between City and
Contractor, as identified in Article 2 of the Agreement, or are otherwise incorporated into the
Agreement, including the Agreement, the exhibits thereto, these General Conditions, any Notice to
Proceed, and any Job Order (if applicable), the Plans and Specifications, Project Schedule, written
and properly executed Change Orders, MAG Specifications and City’s amendments thereto, and any
other documents so designated in the Agreement.
Agreement Price: The agreed-upon price to be paid to Contractor for full, timely, and acceptable
completion of the Work or Services under the terms of the Agreement.
Agreement Time(s): The number of calendar days or the dates related to the applicable phase,
Substantial Completion, or Final Acceptance as stated in Agreement Documents. Agreement Time starts
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with the Notice to Proceed (NTP) and ends with Final Acceptance. The Agreement Time is set forth in
the Agreement and is based upon the Project Schedule agreed to by City in writing.
Contractor: The person or business association with whom City has entered into an agreement for
construction related Work or Services in relation to the Project at issue.
Contractor Payment Request: The form that is accepted by City and used by Contractor in requesting
progress payments or final payment and which must include such supporting documentation as is
required by the Agreement Documents or City.
Construction Budget: The City’s budget for construction of the Project.
Construction Documents: The Plans, Specifications, and Drawings prepared and issued by the Design
Professional and approved by City for construction, meaning the documents are sealed by the
Design Professional (as required), acceptable for permitting and incorporated into the Agreement by
this reference. All amendments and modifications to the Construction Documents must be approved in
writing by City prior to incorporation into the Agreement.
Cost of the Work: The term Cost of the Work will mean costs necessarily incurred by Contractor in the
proper performance of the Work. Such costs will be at rates not higher than the standard paid at the
place of the Project except with prior consent of City.
Critical Path Method (CPM): A scheduling technique which identifies the logical sequence of the activities
occurring in a Construction Project, the anticipated time required to complete each activity in the
Project, and the activities that must be completed on schedule to finish the Project within the anticipated
time. Typically, activities are arranged in a network that shows both activities and their dependencies.
CPM is also used as a management technique which enables contracting parties to predict when
activities may occur so that resources can be effectively used and limitations can be identified.
Critical Path: Critical Path is the sequence of project network activities which add up to the longest overall
duration. Once established in the Project Schedule, the Critical Path for the Project must not be
changed without prior written approval of City.
Day: Calendar day(s) unless otherwise specifically stated in the Agreement Documents.
Design Professional: The qualified, licensed person, firm or corporation who furnishes design and
construction administration services required under the Agreement Documents. These services may
include, but are not limited to: development of Construction Drawings and Documents, review of
Contractor Submittal(s), review of and response
to
Requests for Information, approval and
certification of progress payment
applications,
construction administration, and construction
agreement close out.
Differing Site Conditions: Concealed or latent physical conditions or subsurface conditions at the Site
that, (i) materially differ from the conditions indicated in the Agreement Documents, or (ii) are of an
unusual nature, differing materially from the conditions ordinarily encountered and generally recognized
as inherent in the Work at the general area of the Site. Caliche, rock, hard-digging or sandy/silty soil
encountered on a project is not considered a “Differing Site Condition.”
Drawings (Plans): Documents, which visually represent the scope, extent and character of the Work to
be furnished and performed by Contractor during the construction phase and which have been prepared
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or approved by the Design Professional and City. These documents include Drawings that have reached
a sufficient state of completion and released by Design Professional solely for the purposes of review
and use in performing constructability or bid-ability reviews by Contractor and in preparing cost
estimates (e.g. Master Planning and Programming, Schematic Design, Design Development, and
Construction Drawings), but “not for construction.” Shop Drawings are not Drawings as so defined.
Final Acceptance: The City’s acceptance of the facility or project from the Contractor after all Work is
completed, tested, and inspected in accordance with the Agreement requirements. Final Acceptance
results in a Letter of Acceptance (LOA).
Fixed Price: A fixed price or amount for an Agreement Price, Scope of Work, materials, or other item
under an Agreement, Change Order, or other agreement, which City agrees, in writing, to pay instead
of the actual cost.
Float: The number of Days by which an activity can be delayed without lengthening the Critical Path and
extending the Agreement Time. Unless otherwise expressly agreed in writing, all Float belongs to City.
Laws, Regulations, or Legal Requirements: Any and all applicable laws, rules, regulations, ordinances,
codes and orders applicable to the Project of any and all governmental bodies, agencies, authorities
and courts having jurisdiction and any applicable provisions of the Development Agreement for the
Project (if any), including, without limitation, those provisions relating to the design and construction
of the Project.
Line Item: The individual elements of Work identified on a bid or other schedule and associated with a
price or a unit price and quantity particular to that individual element of the Work. Also refers to
individual items of work within the Schedule of Values.
Liquidated Damages: Designated damages for the City to collect as compensation upon a specific breach
(example: late delivery).
Long-Lead Item: Long-lead item refers to the equipment, product, or system that is identified at the
earliest stage of a project to have a delivery time long enough to affect directly the Critical Path/the overall
lead time of the project.
MAG: The Maricopa Association of Governments.
MAG Specifications: The most current version of the Uniform Standard Specifications for Public Works
Construction published by MAG.
MAG Standard Details: The most current version of the Uniform Standard Details as published by MAG.
Minor change: A change in the Work having no impact on cost or time or the City-approved design intent,
as determined by City.
Notice to Proceed (NTP): A written notice given by City to Contractor fixing the date on which
Contractor will start to perform Contractor’s obligations under the Agreement.
Project: The Project specified in the Agreement (including a Job Order).
Project Manager: The Project Manager designated in Article 1 of the Agreement, or any successor thereto
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designated by City. The Project Manager has the authority to act on behalf of City, as delineated and
limited by the Agreement Documents and applicable law. And City will communicate with Contractor
through the Project Manager. However, the Project Manager has no authority to bind City or City
Council in contravention of any City code, State or Federal statute or regulation, or these General
Conditions.
Project Schedule: The schedule for the completion of the Project agreed to and required by City.
Project Specific Conditions: Additional conditions which apply to the specific Project and Scope of Work
which are set forth in Exhibit D of the Agreement.
Project Team: The Project Team consisting of the Design Professional, Contractor, Project Manager, and
such others as City may designate.
Punch List: The list initially prepared by Contractor pursuant to the Agreement Documents, reviewed
and supplemented by the Project Manager (and at the sole option of the Project Manager, the Design
Professional) and approved by City containing items of incomplete work not impacting Substantial
Completion, if allowed for under the Agreement, and to be completed or corrected by Contractor after
Substantial Completion and before Final Acceptance in accordance with the Agreement Documents.
Quality Assurance (QA) Testing: Testing performed to verify the accuracy and applicability of the QC
testing results and to ascertain that the materials installed meet the specified levels of quality in
accordance with the Agreement Documents.
Quality Control (QC) Testing: Testing performed to assure that the materials installed comply with the
requirements in the Agreement Documents.
Requests for Information (RFIs): Formal written request from Contractor to City or Design Professional
for the Project seeking clarification or additional information needed for Contractor to properly
complete the Work or Services under the Agreement. City may require RFI’s to be submitted on a specific
form or in a specified format.
Schedule of Values (SOV): The specified document prepared by Contractor, and approved and accepted
by City, which divides the Agreement Price into pay items, such that the sum of all pay items equals
the Agreement Price for the construction phase Work, or for any portion of the Work having a separate
specified Agreement Price.
Scope of Work: The scope of work agreed to or required by City and incorporated into the Agreement as
Exhibit A.
Shop Drawings: All drawings, diagrams, schedules and other data specifically prepared for the Work
by Contractor or a Subcontractor, Sub-subcontractor, manufacturer, supplier or distributor to
illustrate some portion of the Work.
Site: The land or premises on which the Project is located.
Specifications: The part(s) of the Agreement Documents for the construction phase consisting of written
technical descriptions of materials, equipment, construction systems, standards and workmanship as
applied to the Work and certain administrative details applicable thereto. Where specified, the Project
must be constructed using the current Uniform Standard Specifications and Details for Public Works
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Construction as furnished by the Maricopa Association of Governments, as amended by City.
Subconsultant: A person, firm or corporation having an Agreement with Consultant/Contractor to
furnish services required as its independent professional associate or consultant with respect to the
Project.
Subcontractor: An individual or firm having a direct Agreement with Contractor or any other individual or
firm having an Agreement with the aforesaid contractors at any tier, who undertakes to perform a part
of pre-construction services or construction phase Work at the Site for which Contractor is responsible.
Subcontractors must be selected
through the Subcontractor selection process described in the
Agreement Documents, if any.
Substantial Completion: The date when the City determines that the Work (or separable units of Phases
as provided in the Agreement Documents) is essentially and satisfactorily complete in accordance with
the Agreement Documents such that the Project is ready for use by the City for its intended purpose,
opening to the general public, full occupancy or use by City (including, without limitation, all separate
units, or rooms, facilities, access, income-generating areas, and all areas serving the general public, as
applicable, must be ready for full operation without material inconvenience or discomfort), including, to
the extent applicable to the Work, the following: all materials, equipment, systems, controls, features,
facilities, accessories, and similar elements are installed in the proper manner and in operating
condition, inspected, and approved; surfaces have been painted; masonry and concrete cleaned with
any sealer or other finish applied; utilities and systems connected and functioning; site work
complete; permanent heating, ventilation, air conditioning, vertical transportation, and other systems
properly operating with proper controls; lighting and electrical systems installed, operable and
controlled; paving completed, signage installed, and other work as applicable, has been performed to
a similar state of essential and satisfactory completion.
Supplier: A manufacturer, fabricator, distributor, or vendor having a direct Agreement with Contractor
or with any Subcontractor to furnish materials or equipment to be incorporated in the construction
phase Work by Contractor or any Subcontractor.
Total Float: Number of Days by which pre-construction services or construction phase Work or any part
of the same may be delayed without necessarily extending a pertinent Agreement Time or schedule
milestone in the Project Schedule.
Work: The entire completion of construction or the various separately identifiable parts thereof,
required to be furnished during the construction phase. Work includes and is the result of performing
or furnishing labor and furnishing and incorporating materials, resources and equipment into the
construction, and performing or furnishing services and documents as required by the Agreement
Documents for the construction phase.
Writing: Typing, printing, photography and other modes of representing or reproducing words in a
visible form, including email, and expressions.
SECTION 3 - STANDARD SPECIFICATIONS AND DETAILS
3.1
City operates under the latest revision of the MAG Specifications and MAG Standard
Details as amended by City. City’s current amendment to the MAG Specifications, part of
the City’s Unified Development Manual, may be found and downloaded from City’s website
at http://www.chandleraz.gov.
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3.2
Copies of the MAG Specifications and MAG Standard Details are available at the
Maricopa Association of Governments office, 302 N. 1st Avenue, Suite 300, Phoenix,
Arizona.
They
may
also
be
downloaded
from
their
website
at:
http://www.azmag.gov/Newsroom/Publications
3.3
The MAG Specifications and Standard Details and City’s amendments thereto are
incorporated into the Agreement by this reference.
SECTION 4 - CONT R ACT OR’S R ES PONS IBILIT IES FOR CONST RUCT ION SE RVIC ES
4.1
GENERAL
4.1.1
Contractor must construct the Work in accordance with the Agreement Documents and as
outlined in Exhibit A of the Agreement to the satisfaction of City, exercising the degree of
professional care, skill, diligence, quality and judgment that a professional construction
manager engaged, experienced and specializing in the construction management of
construction and facilities of similar scope, function, size, quality, complexity and detail in
urban areas throughout the United States comparable to Chandler, Arizona would exercise
at such time, under similar conditions. Contractor must, at all times, perform the Work in
conformance with sound and generally accepted engineering principles and construction
management and construction contracting practices.
4.1.2
If Contractor observes errors, discrepancies or omissions in the Agreement Documents,
Contractor must promptly notify the Design Professional and City and request clarification.
If Contractor, with the exercise of reasonable care, should have recognized such error,
inconsistency, omission, or difference and fails to report it to City, and if Contractor
proceeds with the Work affected by such observed errors, discrepancies or omissions,
without receiving such clarifications, Contractor does so at its own risk and will be liable to
City for damages resulting from proceeding without clarification.
4.1.3
Project Team and agents of each of them, testing agencies and governmental agencies with
jurisdictional interests will be provided access to the Work at reasonable times for their
observation, inspection, and testing. Contractor must provide proper and safe conditions
for such access.
4.1.4
Contractor must comply with, and require all Subcontractors to comply with, the Arizona
Contractors’ license laws, including all requirements with respect to being duly registered
and licensed.
4.1.5
Contractor must ensure that all employees performing any Work for which Contractor is
responsible have a legal right to live and work in the United States. In addition, all
compensation of any such employee must meet all applicable requirements of the Fair Labor
Standards Act (FLSA) and Federal Minimum Wage laws.
4.1.6
Contractor must comply with the Immigration Reform and Control Act of 1986 (IRCA).
Contractor understands and acknowledges the applicability of the IRCA activities.
Contractor agrees to comply with the IRCA while performing their work and to permit City
inspection of Contractor personnel records to verify such compliance.
4.1.7
Pursuant to MAG Specifications §§ 107.4, Contractor must report immediately any discovery
of archeological ruins or artifacts. Excavation must stop immediately so that City can decide
on the pertinent steps to follow such discovery.
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4.1.8
All property owners that may be affected by the proposed construction activities must be
notified of the scope, duration of the construction activities and possible interference with
their day-to-day activities by Contractor prior to start of construction. In addition, individual
residential or commercial interferences, such as driveway restrictions, water outages, and
all other Work adjacent to residence/business, require 48-hour notification in advance of
specific adjoining Work. Notification may be through door hangers or other procedures
approved by the City.
4.1.9
Access must be maintained to adjacent properties at all times during construction. Where
property has more than one point of access, no more than one access will be restricted or
closed at any one time. Access to adjacent private driveways will be maintained during all
non-working hours.
4.1.10
Contractor must furnish and erect construction signs in accordance with Project
Specifications. The signs must be professionally prepared and subject to approval by City,
must be maintained by Contractor for the duration of the project, and must be removed by
Contractor during the final project clean up.
4.1.11
The number of signs required, the size, shape, installation requirements and information to
be included for construction signs is established on the detail sheet, provided, however,
signs must be a minimum of 4 foot by 8 foot and must be installed so that the bottom of
the sign is at least 4 foot above grade. No direct payment will be made for furnishing and
erecting construction signs. The cost thereof must be included in other items for which
direct payment is made. Sign locations will be determined by City.
4.1.12
All required construction signs must be installed by Contractor within 7 Days of Notice to
Proceed.
4.1.13
The Work to be accomplished under these Agreement Documents has been designed for
City by a Design Professional retained by City for this purpose. It is understood that normal
construction Administration for the purpose of interpretation of the Agreement Documents
is provided by City. Should any services of the Design Professional be required to assist in
the corrections of errors or omissions by Contractor, or services of the Design Professional
be required because of changes in structure or equipment where Contractor has requested
approval of substitute methods or material, or any other items detailed herein below, those
services will be provided by the Design Professional at the standard hourly rates previously
negotiated with City and must be paid for by the Contractor.
4.1.14
Contractor must reimburse City for costs incurred by the Design Professional for additional
services to the Project through no fault of City or the Design Professional including, but not
limited to, the following conditions:
a. Additional Site visits, investigations, inspections, design work or reports by
the Design Professional which are required due to damages to existing
facilities or completed Work caused by the Contractor in his performance,
Contractor’s negligence, or Contractor’s Work which is rejected as defective
or as failing to conform to the Agreement Documents;
b. Design Professional construction phase services rendered on the project
during the time the project remains incomplete after the Agreement date of
final completion will be charged to Contractor at a rate previously negotiated
City; and
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c. All retesting required due to the failure of Contractor’s Work to meet the
requirements of the Agreement Documents will be at Contractor’s expense.
All standby and travel time by the City’s testing lab, the Design Professional
or City due to Contractor’s inability to be prepared for testing at the agreed
upon time will be at the Contractor’s expense.
4.1.15
City may withhold from any payment otherwise due to Contractor any amounts necessary
to pay the Design Professional for such additional services as provided herein above.
4.1.16
Contractor will not be required to bear additional costs incurred by City due to errors by the
Design Professional.
4.2
CONTRACTOR’S PRE-AGREEMENT AND PRE-WORK DELIVERABLES
4.2.1
Prior to award of the Agreement, Contractor must execute Agreement and deliver to City.
Failure to do so may delay Agreement award. Contractor must also provide to City its
Contractor’s License classification and number and its Federal Tax I.D. number.
4.2.2
Before beginning any Work under the Agreement, Agreement must be fully executed by
City.
4.2.3
After Agreement award, City will issue to Contractor an award letter. At that time Contractor
must deliver to City such bonds and certificates of insurance with endorsements in such
amounts (and other evidence of insurance requested by City) required under Section 11 of
these General Conditions, and as the Agreement requires.
4.2.4
As evidence of Workmen’s Compensation Insurance, Contractor must, upon request,
provide a letter of certification from the Industrial Commission of Arizona that Contractor
is insured by the State Compensation Fund or is an authorized self-insurer or a certificate
of insurance issued by an insurance company authorized by the Insurance Department
of Arizona to write Workmen’s Compensation and Occupational Disease Insurance in the
State of Arizona.
4.2.5
Within 10 Days of the date of the executed Agreement letter issued by City, Contractor must
submit to City for review and acceptance the following items:
4.2.5.1
Comprehensive construction Project Schedule including a Critical Path Method (CPM)
diagram schedule as described in Section 6.2. Project Schedule must be in Microsoft Project
standard file format. Within 10 Days of receipt of City’s comments, Contractor must make
all required corrections, adjustments, and additions to complete the Project Schedule and
resubmit to City for review.
4.2.5.2
Preliminary schedule of submittals and Shop Drawings. Within 10 Days of receipt of City’s
comments, Contractor must submit the corrected and completed schedule of Shop
Drawings submissions for approval. Contractor’s schedule of Shop Drawings and sample
submittals will be acceptable to City if it provides a workable arrangement for reviewing and
processing the required submittals.
4.2.5.3
Schedule of Values in a form specified by City reflecting the subcontracts and other
categories that will be used to submit Pay Applications for the Work. The total amount of
the Schedule of Values must not be greater than the Agreement Price. The Schedule of
Values will be reviewed at the Pre-Construction Conference and revised by Contractor within
10 Days after Pre-Construction Conference in response to comments and questions from
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City.
Once accepted by City in writing, the Schedule of Values for the Project must not be
changed without the prior written approval of City.
4.2.6
Video Recording Requirement. Prior to performing any Work, Contractor must document
the existing conditions of the Site, all other areas where Work will occur and all adjacent
areas that may be impacted by the Work via digital video format. Contractor must video
record and index all areas, features, buildings and other public and private improvements
that could potentially be impacted by the Work. Video recording must be coordinated with
City. When video recording private property, Contractor must also coordinate the video
recording with the private property owner, if possible. Contractor must provide City with a
copy of said digital video format prior to performing any Work.
4.2.7
Aerial Drone Construction Photography.
4.2.7.1
If Agreement duration is greater than 90 calendar days, Contractor must engage a
professional unmanned aerial vehicle (UAV) aerial pilot to photograph the Site prior to
construction mobilization, at three-month intervals during construction, and following final
inspection. Drone camera specifications must meet the following minimum requirements:
a. 1-inch CMOS
b. Pixels: 20M
c. FOV 84 8.8 mm/24 mm (35 mm format equivalent) f/2.8-f/11 auto focus at 1 m-
d. For photographing: 16.9 Aspect Ratio: 5472x3078
e. For video shooting: MP4/MOV/H.264
f.
FHD: 1920x1080 120p @100Mbps
g. File format: High Definition (HD) JPEG for digital photos and HD MPEG 4 for
digital video.
h. All metadata to be recorded including GPS data and preserved with photographs
provided.
Interval
JPEG
3 month intervals
At an altitude (AGL) between
70-90 ft.
3 month intervals
Images to be taken every 50-
100 ft. to be determined based
on project scope.
4.2.7.2
Drone photos to be taken in sequential geographical order and then organized and provided in
the same manner unless otherwise specified.
4.2.7.3
Photos to be provided digitally via an online file share service and/or by a USB drive to contractor.
4.2.7.4
Drone pilots to obey ALL local (city, county, state) UAV regulations as well as FAA UAV
guidelines including, but not limited to, conducting all flights during daylight hours, not exceeding
maximum altitude ceilings (depending on area), not flying over people, yielding to other aircraft.
4.2.7.5
Drone pilots must fly drone within visual line of sight (VSOL) and have visual spotter when
needed. Drone pilots only to operate in favorable weather conditions when minimum visibility is
3 miles or greater.
4.2.7.6
Drone pilots to conduct a preflight checklist and visually inspect the entire flight path prior to flying
to ensure a safe flight.
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4.2.7.7
Airspace Authorizations. Operations in Class G airspace are allowed without air traffic control
(ATC) permission. Operations in Class B, C, D and E airspace need ATC authorization. Drone
pilots to schedule each flight in advance and based on airspace if required will notify nearby
airports/control towers, etc.
4.2.8
Government Approvals and Permits.
4.2.8.1
Contractor must obtain all necessary permits for the Work and pay all applicable fees,
unless otherwise noted on the Plans and in the Specifications. City permit fees will be paid
internally by City. For bidding purposes, an allowance for all permit fees is included in the
bid schedule under the item “allowance for permit fees.” The Contractor will be paid for
the actual cost of the permit fees upon submitting a receipt showing the fee Contractor
has paid. Excluded from the above allowance are items such as all costs incurred by the
Contractor in securing the permit except for the actual permit fee established by the
agency, cost for all shutdowns or outages, cost for pole bracing, cost of permits for
construction water, cost of construction water, cost for any additional insurance
requirements, cost for any licenses, and other similar type costs. Contractor is specifically
notified of the need to obtain the necessary environmental permits or file the necessary
environmental and regulatory permit notices.
4.2.8.2
Copies of all permits and the associated notices must be provided to City prior to starting
the permitted activity.
4.3
PRE-CONSTRUCTION CONFERENCE
4.3.1
Prior to the commencement of any Work, City will schedule a Pre-Construction Conference.
4.3.2
The purpose of this Conference is to establish a working relationship between Contractor,
the utility firms, and various City agencies. The agenda will include critical elements of the
Work schedule, submittal schedule, cost breakdown of major lump sum items, Payment
Requests and processing, coordination with the involved utility firms, and emergency
telephone numbers for all representatives involved in the course of construction.
4.3.3
Minimum attendance by Contractor at any mandatory meeting with City must be (1)
Contractor’s Representative, who is authorized to execute and sign documents on behalf
of the firm, (2) Contractor’s on-site Superintendent, and (3) Contractor’s Safety Office,
or other employee responsible for safety.
4.4
PERFORMANCE OF THE WORK (INCLUDING FIELD MEASUREMENTS,
SUBCONTRACTORS, AND SUPPLIERS)
4.4.1
Unless otherwise provided in the Agreement Documents to be the responsibility of City or a
separate Contractor, Contractor must provide through itself or Subcontractors the
necessary supervision, labor, inspection, testing, start-up, material, equipment, machinery,
temporary utilities and other temporary facilities to permit Contractor to complete the
Work consistent with the Agreement Documents.
4.4.2
Contractor must perform all construction activities efficiently and with the requisite
expertise, skill and competence to satisfy the requirements of the Agreement Documents.
Contractor must at all times exercise complete and exclusive control over the means,
methods, safety, sequences and techniques of construction.
4.4.3
Contractor’s Superintendent must be present at the Site at all times that material Work
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GC-13 of 75
under this Agreement is taking place. Contractor’s Superintendent or designee must be
present at the Site at all times any other Work under this Agreement is taking place.
Superintendent must not be replaced without written notice to City. Whenever the
Superintendent is not present at a particular part of the Work where the City or Design
Professional may desire to inform the Contractor relative to interpretation of the Drawings
and Specifications or to disapproval or rejection of materials or Work performed, the City
or Design Professional may provide such information in writing to the foreman or other
worker in charge of the particular part of the Work in reference to which the information is
given. Information so given will be as binding as if given to the Superintendent.
4.4.4
All elements of the Work must be under the direct supervision of a foreman or his
designated representative on the Site who must have the authority to take actions required
to properly carry out that particular element of the Work.
4.4.5
Working Hours. Except in connection with the safety or protection of persons or the Work
or property at the Site or adjacent thereto, and except as otherwise indicated, all Work at
the Site must be performed during regular working hours, and Contractor will not permit
overtime work or the performance of Work on Saturday, Sunday or any legal holiday without
City’s written consent given after prior written notice to City. If it will become absolutely
necessary to perform Work at night or on Saturdays, Sundays or legal holidays, the City
must be informed at least 24 hours in advance of the beginning of performance of such
Work. Only such Work will be done at night as can be done satisfactorily as determined by
the City. Good lighting and all other necessary facilities for carrying out and inspecting the
Work must be provided and maintained at all points where such Work is being done.
Further, unless such non-normal work hours are performed at City’s request or required by
the Agreement Documents, Contractor must pay to City all additional costs incurred by City
by reason of such non-normal working hours. Expenses incurred by City for overtime
compensation must be reimbursed by Contractor as follows: (i) City staff at the rate set forth
in current City Fee Schedule as published on City website, (ii) Design Professional and staff
at the standard hourly rates previously negotiated with City, and (iii) all others at actual cost
plus ten percent administrative overhead. Such costs may be deducted by City from any
payments due to Contractor. Provided, however, if overtime work or work during other
than normal hours is at the request of City and not due to Contractor delay, City will pay the
cost of City overtime expenses.
4.4.6
Where the Agreement Documents require that a particular product be installed or applied
by an applicator approved by the manufacturer, it is Contractor’s responsibility to ensure
the Subcontractor employed for such work is approved by the manufacturer. All materials
and equipment must be stored, applied, installed, connected, erected, used, cleaned and
conditioned in accordance with the instructions of the applicable manufacturer, fabricator,
supplier or distributor, except as otherwise provided in the Agreement Documents; but no
provisions of any such instructions will be effective to impose on City of Design Professional
responsibility for the means, methods, techniques, sequences or procedures of
construction or for safety precautions incident thereto.
4.4.7
Before starting the Work, Contractor must carefully study and compare the various
Plans, Drawings, other Agreement Documents, and Specifications relative to that portion
of the Work, as well as the information furnished by City, must take field measurements of
any existing conditions related to that portion of the Work and must observe any conditions
at the Site affecting it. The exactness of grades, elevations, dimensions, or locations given
on any Drawings, or the Work installed by other contractors, is not guaranteed by City.
General Conditions
Revised: 7/20/22
GC-14 of 75
4.4.8
Before ordering materials or doing Work, Contractor and each Subcontractor must verify
measurements at the Site and will be responsible for the correctness of such
measurements. No extra charge or compensation will be allowed because of differences
between actual dimensions and the dimensions indicated on the Agreement Documents,
including the Drawings.
4.4.9
Ground Level Construction Photography.
4.4.9.1
The Contractor must furnish progress photographs of the project. The photographer
selected by the Contractor must be approved by the City and must be either a commercial
photographer or an individual experienced and equipped for such photography.
4.4.9.2
The Contractor must deliver to City all photographs taken during that period with each
application for payment. If the current photographs do not accompany the application, the
application will not be reviewed and will be returned to the Contractor as incomplete.
4.4.9.3
Photographs must be identified by use of typewritten labels affixed to the back of the
photograph. The label must provide a description of the view, the direction from which the
photograph was taken, the name of the project, City’s project number, the name of
Contractor and the date of the photography. The stationing must also be included for all
pipeline installations.
4.4.9.4
Photographs must be taken during the construction period and must be of aesthetic
composition and depict the progress of the Work from the beginning of construction
through and including the finished product. City may vary the specified frequency so that
significant progress or changes can be recorded on the photographs.
4.4.10
Underground Facilities.
4.4.10.1
The existence and number of facilities as shown on the Plans are estimated from
information furnished by the particular utility. Contractor is responsible for field verification
and location of all utilities prior to the start of construction. No field work will be allowed to
start until Contractor has contacted Arizona 811 and all affected utilities have been located.
In addition, Contractor must expose and physically locate all potentially conflicting utilities
prior to construction. The actual locations of the utilities must be compared to locations
shown on the Plans and any required changes in alignment and grade must be made at the
time of construction in consultation with Project Manager. It is generally recognized and
Contractor should anticipate that information from Arizona 811 or information from utility
companies during project design, frequently fails to disclose all underground facilities. The
fact that more utility lines or other underground facilities are located in the Project Site than
shown on the Project Plans does not constitute an “unforeseen Condition” and such
undisclosed underground facilities do not differ materially from the conditions which
Contractor should expect. The provisions of Sections 105.4, 105.6, 107.11 and 109.8.1 of the
MAG Uniform Standard Specifications for Public Works Construction apply and are
incorporated herein by this reference.
4.4.10.2
Contractor is responsible for all coordination with utility companies. The provisions of
Sections 105.4, 105.6, 107.11 and 109.8.1 of the MAG Uniform Standard Specifications for
Public Works Construction strictly apply and no additional compensation will be paid to
Contractor for delays due to utility work on the project.
4.4.11
Relocation of Existing Water Meters. When a service line has been extended and a line
General Conditions
Revised: 7/20/22
GC-15 of 75
setter installed in a meter box, City forces will re-install meter. No compression fittings will
be utilized.
4.4.12
Water Turn-On or Turn-Off.
4.4.12.1
Contractor must coordinate all water line turn-ons and turn-offs through the City.
Application must be made to the Municipal Utility Division and Contractor must pay the
established charges. The City will close existing valves, but will not guarantee a bone-dry
Shutdown.
4.4.12.2
Contractor must notify all customers affected by the turn-off not less than 48 hours in
advance. Notification must be in writing, must give the reason for the turn-off and must
give the estimated time and duration that water service will be interrupted. Contractor is
also notified that water turn-off will not be permitted on the Day before and after
Thanksgiving Day and Christmas Day.
4.4.12.3
No direct payment will be made to Contractor for turn-ons or turn-offs. Costs associated
therewith will be included in other items for which direct payment is made.
4.4.13
Tests and Inspections.
4.4.13.1
Contractor must give City timely (at a minimum, twenty-four hours) notice of readiness of
the Work for all required inspections, tests or approvals. Contractor must give timely notice
to City in advance of backfilling or otherwise covering any part of the Work so that city
representative may, if desired, observe such part of the Work before it is concealed.
Whenever Contractor varies the normal period during which Work or any portion of it is
carried on each Day, Contractor must give timely notice to City so that city representative
may, if desired, be present to observe the Work in progress. If Contractor fails to give such
timely notice, any Work done in the absence of city representative will be subject to
rejection. If Contractor gives such notice to City, but then is not ready for such inspections,
tests, approvals or observations at the time so noticed, Contractor must reimburse City for
all costs incurred by the attendance of city representatives.
4.4.13.2
If any law, ordinance, rule, regulation, code, or orders of any public body having jurisdiction
requires any Work (or part thereof) to be inspected, tested or approved, Contractor (unless
another party is specified in the Agreement Documents) must assume full responsibility
therefor, pay all costs in connection therewith and furnish City the required certificates of
inspection, testing, or approval. Contractor must also be responsible for and must pay all
costs in connection with any inspection or testing required by the Specifications in
connection with City's acceptance of a manufacturer, fabricator, supplier or distributor of
materials or equipment proposed to be incorporated in the Work, or of materials or
equipment submitted for approval prior to Contractor's purchase thereof for incorporation
in the Work. The cost of all other inspections, tests and approvals required by the
Agreement Documents will be paid by City (unless otherwise specified).
4.4.13.3
All inspections, tests or approvals other than those required by law, ordinance, rule,
regulation, code or order of any public body having jurisdiction must be performed by
organizations acceptable to City and by the Design Professional if so specified.
4.4.13.4
Neither observations by City, the Design Professional nor inspections, tests or approvals by
others will relieve Contractor from their obligations to perform the Work in accordance with
the Agreement Documents.
General Conditions
Revised: 7/20/22
GC-16 of 75
4.4.14
Uncovering Work. If any Work that is to be observed, inspected, tested or approved is
covered without written concurrence of City, it must, if requested by City be uncovered for
observation. Unless Contractor has given City timely notice of Contractor's intention to
cover such Work and City has not acted with reasonable promptness in response to such
notice, Contractor must furnish all necessary labor, material and bear all the expenses of
such uncovering, exposure, observation, inspection and testing and of satisfactory
reconstruction, including compensation for additional professional services, and an
appropriate deductive Change Order will be issued.
4.4.15
In all cases of interconnection of its Work with existing or other Work, Contractor must verify
at the Site all dimensions relating to such existing or other Work. Any errors due to
Contractor’s failure to so verify all such grades, elevations, locations or dimensions must
be promptly rectified by Contractor without any increase in the Agreement Price. Any
design errors or omissions noted by
Contractor during this review must be reported
promptly to City.
4.4.16
Contractor must establish and maintain all construction grades, lines, levels, and
benchmarks, and will be responsible for accuracy and protection of same. This Work
must be performed or supervised by a licensed civil engineer or surveyor in the State of
Arizona.
4.4.17
Contractor must photograph all buried piping of greater than four (4) inches in diameter
prior to backfill.
4.4.18
Contractor is responsible for the proper performance of the work of Subcontractors and any
acts and omissions in connection with such performance. Nothing in the Agreement
Documents is intended or deemed to create any legal or contractual relationship
between City and any Subcontractor or Sub-Subcontractor, including but not limited to any
third-party beneficiary rights.
4.4.19
Contractor must coordinate the activities of all Subcontractors. Contractor must
coordinate performance of the Work with City’s Public Works & Utilities Department and
other departments or agencies within City. The Design Professional and other contractors
or parties involved in the Project. If City performs other work on the Project or at the Site with
separate contractors under City’s control, Contractor agrees to cooperate and coordinate
its activities with those of such separate contractors so that the Project can be completed
in an orderly and coordinated manner without unreasonable disruption.
4.4.20
Contractor will not substitute or change any Subcontractor or Supplier without the prior
written approval of City. Any substitute or replacement Subcontractor or Supplier must
be required to meet the same qualifications and selection criteria and process as the
original Subcontractor or Supplier. If a Subcontract/Supplier selection plan has been
approved by City, Contractor will follow that plan unless otherwise approved by City in
writing.
4.4.21
Contractor must not change or replace any members of its Project team, including
Contractor’s Representative, Project Manager, or Superintendent, without an explanation for
the change being given to City, and receiving prior written approval of the change from City,
which approval will not be unreasonably withheld.
4.4.22
Subcontractors whose scope of work has a value greater than 15% of the total Agreement
Price are required to furnish performance and payment bonds to Contractor, unless
General Conditions
Revised: 7/20/22
GC-17 of 75
otherwise approved in writing by City.
4.4.23
Contractor must comply with MAG Specification § 108.2 (E) unless otherwise specified in
Agreement Documents.
4.5
CONTROL OF THE PROJECT SITE
4.5.1
Throughout all phases of construction, including suspension of Work, Contractor must keep
the Site reasonably free from debris, trash and construction wastes to permit Contractor to
perform its construction services efficiently, safely and without interfering with the use of
adjacent land areas.
Prior to Final Acceptance of the Work, or a portion of the Work,
Contractor must remove all debris, trash, construction wastes, materials, equipment,
machinery and tools arising from the Work or applicable portions thereof to permit City
to occupy the Project or a portion of the Project for its intended use.
4.5.2
Contractor must take whatever steps, procedures or means necessary to prevent dust
nuisance due to construction operations. The dust control measures must be maintained
at all times to the satisfaction of City and in accordance with the requirements of the
Maricopa County Bureau of Air Pollution Control Rules and Regulations.
4.5.3
Contractor must maintain Americans with Disabilities Act (ADA) and American National
Standards
Institute (ANSI) accessibility requirements during construction activities,
including
without
limitation compliance with the 2010 regulations governing
implementation of the ADA to the extent applicable.
ADA and ANSI accessibility
requirements must include, but not be limited to, parking, building access, areas of refuge,
and emergency exit paths of travel. Contractor i s responsible for the coordination of all
Work to minimize disruption to residents and the public.
4.5.4
Only materials and equipment used directly in the Work will be brought to and stored on the
Site by Contractor. When equipment is no longer required for Work, it must be removed
promptly from the Site. Protection of construction materials and equipment stored at the
Site from weather, theft, damage and all other adversity is solely the responsibility of the
Contractor.
4.5.5
Contractor agrees all persons working on the Site must act at all times in the best interest
of the Project and will comply with all applicable rules and regulations reasonably set forth
by City related to the Site. Notwithstanding the foregoing or anything in this Agreement to
the contrary, City may remove from the Site any individual who City deems in their
reasonable discretion to be creating a disturbance or causing any problem on the Site.
4.5.6
Contractor will be responsible to City for the acts and omissions of Contractor’s employees,
Subcontractors and their agents and employees, and any other person performing any of
the Work under an Agreement with Contractor, or claiming by, through or under Contractor,
for all damages, losses, costs and expenses resulting from such acts or omissions.
4.5.7
City may conduct criminal, drive history, and all other requested background checks of
Contractor and Subcontractor personnel performing Work or who have access to City’s
information, data, or facilities in accordance with City’s current background check policies,
or the provisions of the Project Specific Conditions. Any officer, employee or agent that
fails to background check must be replaced immediately.
4.5.8
City will have a final authority, based upon security reasons: (i) to determine when
General Conditions
Revised: 7/20/22
GC-18 of 75
security clearance of Contractor’s and Subcontractor’s personnel is required; (ii) to determine
the nature of the security clearance, up to and including fingerprinting personnel; and
(iii) to determine whether or not any individual or entity may provide Services or perform
Work under the Agreement.
4.5.9
If City objects to any personnel for any reasonable cause, then Contractor must, upon notice
from City, remove such individual from the Project.
4.6
PROJECT SAFETY
4.6.1
The Project and all Work performed in relation thereto is governed by applicable provisions
of the federal laws, including but not limited to, the latest amendments of the following:
a. Williams-Steiger Occupational Safety & Health Act of 1970, Public Law, 91-596.
b. Part 1910 and Part 1926 – Occupational Safety and Health Standards,
Chapter XVII of Title 29, Code of Federal Regulations.
c. Part 1518 – Safety and Health Regulations for Construction, Chapter XIII of
Title 29, Code of Federal Regulations.
4.6.2
Contractor is responsible for safety of the job Site for employees of Contractor as well
as for members of the general public and others who may drive or walk through or be at
the Site.
4.6.3
Contractor recognizes the importance of performing the Work in a safe manner so as to
prevent damage, injury or loss to: (i) all individuals at the Site, whether working or visiting;
(ii) the Work, including materials and equipment incorporated into the Work and stored On-
Site or Off-Site; and (iii) all other property at the Site or adjacent thereto, including trees,
shrubs, lawns, walks, pavements, roadways, structures and utilities not designated for
removal, relocation or replacement in the course of construction; and (iv) the owners or
tenants of adjacent property and their patrons, employees and invitees.
4.6.4
Contractor assumes responsibility for implementing and monitoring all safety precautions
and programs related to the performance of the Work.
4.6.5
Contractor must provide a “competent person’ as required by O.S.H.A regulations. The
“competent person” must be identified at the Pre-Construction Conference with City
advised in writing of any changes.
4.6.6
The “competent person” must make routine daily inspections of the Site and must hold
weekly safety meetings with Contractor’s personnel, Subcontractors and others as
applicable.
4.6.7
Contractor and Subcontractors must comply with all legal and regulatory requirements
relating to safety, as well as any City specific safety requirements set forth in the Agreement
Documents, provided that such City-specific requirements do not violate any applicable
legal and regulatory requirements.
4.6.8
Contractor will immediately report in writing any safety-related injury, loss, damage or
accident arising from the Work to Project Manager and, to the extent mandated by Legal
Requirements, to all government or quasi-government authorities having jurisdiction over
safety-related matters involving the Project or the Work.
General Conditions
Revised: 7/20/22
GC-19 of 75
4.6.9
Contractor’s responsibility for safety under this Section is not intended in any way to
relieve Subcontractors and Sub-Subcontractors of their own contractual and legal
obligations and responsibility for (i) complying with all Legal Requirements, including those
related to health and safety matters, and (ii) taking all necessary measures to implement
and monitor all safety precautions and programs to guard against injury, losses, damages
or accidents resulting from their performance of the Work.
4.6.10
As between City and Contractor, Contractor is responsible to City for any and all the safety
issues relating to the Work on the Project. Contractor must administer and manage the
safety program. This will include, but not necessarily be limited to review of the safety
programs of each Subcontractor. Contractor must monitor the establishment and
execution of compliance with all applicable regulatory and advisory agency construction
safety standards. Contractor’s responsibility for review, monitoring, and coordination of the
Subcontractor’s safety programs will not extend to direct control over execution of the
Subcontractors’ safety programs. Notwithstanding Contractor’s safety obligations to City,
it is agreed and understood that each individual Subcontractor will remain controlling
employer responsible for the safety programs and precautions applicable to its own work
and the activities of other’s work in areas designated to be controlled by such Subcontractor
for purposes of workers compensation insurance coverage.
4.6.11
Nothing in this agreement will relieve Contractor of his responsibility to maintain traffic,
structures, etc., as noted on the Plans, Specifications, and Project Specific Conditions.
Contractor is responsible to provide all necessary shoring, bracing and trench support as
is necessary to maintain traffic structures, etc., as stipulated in the Plans, Specifications, and
Special Provisions. If the stability of adjoining building, walls, roadways, etc., is endangered
by Contractor’s excavation, shoring, bracing, or under pinning must be provided as
necessary to ensure project safety. Cost for shoring, bracing, underpinnings, and trench
support will be included in the appropriate items listed in the Agreement Price, and no
additional payment will be made for this work.
4.7
MATERIALS QUALITY, SUBSTITUTIONS, AND SHOP DRAWINGS
4.7.1
Quality Control and Quality Assurance Testing.
4.7.1.1
All construction materials to be used or incorporated in the Project are subject to
inspection, Quality Control & Quality Assurance Testing, and approval or rejection by City.
Any material rejected by City must be removed immediately and replaced in an acceptable
manner to City at no additional cost to City. When QC/QA tests indicate noncompliance
with the Agreement Documents, retesting must be performed by the same testing
laboratory that performed the tests that indicated noncompliance.
4.7.1.2
The Contractor must establish, provide, and maintain an effective Quality Control Testing
Program (QCTP). The Contractor must develop his own program or procure the services of
a consultant. In either case, the party performing the tests must be currently certified by the
National Bureau of Standards in the National Voluntary Laboratory Accreditation Program
(NVLAP) for construction
services or the AASHTO Accreditation Plan (AAP) for Soils,
Asphalt and Concrete. The Contractor must provide all support necessary to perform QC
and QA testing and sampling (i.e. shoring for testing trench backfill, backhoes, motor
graders, loaders, etc. to facilitate testing and sampling). The City will perform the QA testing.
4.7.1.3
The Contractor must submit a written QCTP to the City as a required submittal. The
Contractor must not begin Work until the Quality Control Program has been reviewed and
General Conditions
Revised: 7/20/22
GC-20 of 75
accepted by the City. Resumes of all personnel that will be associated directly or indirectly
with the QCTP must be included.
4.7.1.4
The QCTP must include, but not be limited to, on-site/field and laboratory testing of all
material delivered to the Site and any existing materials or conditions pertinent to the
project.
4.7.1.5
All testing must be under the direction of a Professional Engineer registered in the State of
Arizona, knowledgeable in Materials Testing. All “Test Report” forms must be stamped by
said Engineer.
4.7.1.6
The written QCTP will set forth the responsibilities of the engineer, project manager,
supervisory personnel and each technician assigned to this project. Substitutions or
replacement of personnel must require prior written approval by the City. All personnel must
be proficient within their assigned duties and possess certification(s) commensurate with
their position and responsibilities. The minimum certification(s) for each technician must
be NICET Level II, Arizona Technical Testing Institute, American Concrete Institute, or other
nationally recognized program applicable to the project and approved by the City of
Chandler. The written QCTP must include a description of the required field and
construction materials laboratory tests, including required frequencies that meet the
minimums established herein.
4.7.1.7
The Contractor must establish a system to record and report all material test results. The
daily test reports must include, but not be limited to:
a. Test designation;
b. Date of test;
c. Name of tester;
d. Location of test/sample (station and offset);
e. Product suppliers and product codes (as applicable);
f.
Depth/elevation of test/sample;
g. Test result;
h. Control requirement(s);
i.
Cause of rejection (if applicable);
j.
Results of retests (if applicable); and
k. Remedial action (if applicable).
4.7.1.8
The Contractor must submit test results to the designated City representative.
4.7.1.9
The Contractor must also submit a weekly report to the City summarizing the testing
and construction activities completed by emailing the report to the email addresses noted
above. All weekly reports must be submitted simultaneously to the Contractor and the
City of Chandler. The report must include individual summary sheets for each utility line,
structure, and portion of the pavement section. Cores must be numbered sequentially
throughout the Project. Re-cores must reference the original core by number and must
contain the averaged values for thickness and density. Total pavement thickness must be
reported. Vertical location of tests for underground utilities must indicate the depth of the
General Conditions
Revised: 7/20/22
GC-21 of 75
excavation at the location of the test (i.e., cut to flow line [if applicable], depth to bottom
or top of pipe, etc.). Density tests must be numbered sequentially. If the minimum number
of tests has not been performed per the written QCTP, this must be stated in the weekly
summary report with an explanation of the circumstances.
4.7.1.10
The City will maintain a copy of the Project test results and weekly reports in the Project
file. In cases where quality control activities do not comply with the Agreement provisions,
the City may:
a. Order the Contractor to replace ineffective or unqualified quality control
personnel.
b. Order the Contractor to stop operations until appropriate corrective action is
taken.
4.7.1.11
Although minimum testing requirements are specified herein, the Contractor bears full
responsibility for the quality of the materials and their installation and may elect to
perform additional testing beyond the requirements set forth herein to ensure compliance.
4.7.1.12
The Quality Control requirements contained in this Section are in addition to and separate
from Quality Assurance Testing, which will be performed by the City of Chandler or its
representative. If the Quality Assurance test results are not in agreement with the Quality
Control test results, the Contractor will have the option to retain a third party consultant for
referee tests. The third party consultant must meet the same requirements as the
consultant performing the Quality Control Testing. The results of the third party will be
binding. All cost incurred by the referee testing will be the Contractor’s expense. If the
Contractor elects not to retain a third party for referee testing, the City of Chandler test
results will prevail.
4.7.1.13
Except as otherwise noted within this Section, Work or materials required by this Section are
non- pay items. Per MAG Section 101, a non-pay item is an item of Work for which no
separate payment will be made, the cost of which is to be included as an incidental cost
for associated item(s) included on the Bid Schedule or Schedule of Values.
4.7.2
Trade Names and Substitutions.
4.7.2.1
Substitutions prior to bid will only be considered if in compliance with Arizona Revised
Statute § 34-104.
4.7.2.2
Contractor, if requested by City, must submit Samples or any additional information that
may be necessary to evaluate the acceptability of the substitution.
4.7.2.3
City will make the final decision and will notify Contractor in writing as to whether the
substitution has been accepted or rejected.
4.7.2.4
If City does not respond within 15 working days, Contractor must continue to perform the
Work in accordance with the Agreement Documents and the substitution will be considered
rejected.
4.7.3
Shop Drawings.
4.7.3.1
Contractor must prepare and submit Shop Drawings which show details of all Work to insure
proper installation of the Work using those materials and equipment specified under the
approved Plans and Specifications.
General Conditions
Revised: 7/20/22
GC-22 of 75
4.7.3.2
Contractor must submit a schedule of Shop Drawing submissions, which avoids bulk
submissions to the extent reasonably possible, with the Project Schedule for City approval.
The schedule of Shop Drawing submissions must include all of the items for which Shop
Drawings are required by the Agreement Documents, including the Specifications. Unless
otherwise noted, Shop Drawings will not be required for items specified or detailed in
the Uniform Standard Specifications and Details or the Technical Specifications.
4.7.3.3
Shop Drawings must be numbered consecutively for each Specification section and must
accurately and distinctly present the following:
a. All working and erection dimensions.
b. Arrangements and sectional views.
c. Necessary details, including complete information for making connections
between work under this Agreement and work under other Agreements.
d. Kinds of materials and finishes.
e. Parts list and description thereof.
4.7.3.4
Each Drawing or page must include:
a. Project Name, City of Chandler Project Number and descriptions.
b. Submittal date and space for revision dates.
c. Identification of equipment, product or material.
d. Name of Contractor and Subcontractor.
e. Name of Supplier and Manufacturer.
f.
Relation to adjacent structure of material.
g. Physical dimensions clearly identified.
h. ASTM and Federal Specifications references.
i.
Identification of and justification for deviations from the Agreement
Documents.
j.
Contractor’s stamp, initialed or signed, dated and certifying the review
of submittal, certification of field measurements and compliance with
Agreement.
k. Location at which the equipment or materials are to be installed.
4.7.3.5
Location will mean both physical location and location relative to other connected or
attached material. City will return unchecked any submittal, which does not contain
complete data on the Work and full information on related matters.
4.7.3.6
Stock or standard drawings will not be accepted for review unless full identification and
supplementary information is shown thereon in ink or typewritten form.
4.7.3.7
Contractor must schedule, prepare and submit all Shop Drawings in accordance with a time-
table
that will allow its suppliers and manufacturers sufficient time to fabricate,
manufacture, inspect, test and deliver their respective products to the project Site in a
timely manner so as to not delay the complete performance of the Work.
General Conditions
Revised: 7/20/22
GC-23 of 75
4.7.3.8
If the Shop Drawings show departures from the Agreement requirements, Contractor
must make specific mention thereof in the Letter of Transmittal; otherwise review of such
submittals by City will not constitute review of the departure. Review of the Drawings will
constitute review of the specific subject matter for which the Drawings were submitted
and not of any other structure, material, equipment, or apparatus shown on the Drawings.
4.7.3.9
The review of Shop Drawings will be general and will not relieve Contractor of responsibility
for the accuracy of such Drawings, nor for the proper fitting and construction of the Work,
nor for the furnishing of materials or Work required by the Agreement. No construction
called for by Shop Drawings will be initiated until such Drawings have been reviewed and
approved by City.
4.7.3.10
The procedure in seeking review of the Shop Drawings will be as follows:
a. Contractor must submit complete sets of Shop Drawings and other
descriptive data as specified in this Section.
b. After Contractor’s submittal or resubmittal of Shop Drawings, if Contractor
has submitted Shop Drawings in accordance with the City-approved
submittal schedule, or upon resubmission, City will be provided with three
(3) calendar weeks for review. Should City require additional review time
above and beyond the three (3) calendar weeks, Contractor may ask for a
time extension or monetary compensation, if they can present valid, factual
evidence that actual damages were incurred by Contractor. City will
determine
the amount of the time extension or the monetary
compensation to be awarded Contractor, if any, in accordance with City’s
Policy Statement for Calculating Delays and Damages, Appendix 1.
4.7.3.11
Contractor will be responsible for all extra costs incurred by City caused by Contractor’s
failure to comply with the procedure outline above.
4.7.4
Long Lead Time Items. Contractor must submit Shop Drawings, as required by the Engineer,
on all long lead items to be furnished and installed as part of the project within 10 Days
after the date of the executed Agreement letter issued by City. In addition,
Contractor must order all long lead items to be furnished and installed as part of this
Project within 3 Days after receiving approved Shop Drawings. For all long lead times for
which Shop Drawings are not required, Contractor must order said long lead items within
15 Days after the date of the executed Agreement letter issued by City. Within 2 Days
after ordering long lead items, Contractor must supply copies of all purchase orders,
along with an accurate delivery schedule from the supplier.
4.7.5
Construction Water. If Contractor uses water from City’s water system for construction
water, Contractor must obtain a fire hydrant meter from City of Chandler Utility Services
(480-782-2280) and all construction water must be obtained through the hydrant meter.
Contractor must pay all fees related to the hydrant meter and all water bills for construction
water. All cost for meters and construction water will be included in the Agreement Price.
4.8
PROJECT RECORD DOCUMENTS
4.8.1
During the construction period, Contractor must maintain at the jobsite a full-size set of
prints of the Construction Document Drawings and Shop Drawings for Project Record
Document purposes.
General Conditions
Revised: 7/20/22
GC-24 of 75
4.8.2
Contractor must mark these Drawings to indicate the actual installation where the installation
varies from the original Construction Documents. Contractor must give particular attention
to information on elements that will be concealed, which would be difficult to identify or
measure and record later. Items required to be marked include but are not limited to:
a. Dimensional changes to the Drawings.
b. Revisions to details shown on Drawings.
c. Locations and depths of underground utilities.
d. Revisions to routing of piping and conduits.
e. Actual equipment locations.
f.
Changes made by Change Order or Addendum.
g. Details not on original Agreement Drawings.
4.8.3
Contractor must mark completely and accurately Project Record Drawing sets of
Construction Documents.
4.8.4
Contractor must mark Project Record Drawings sets with red erasable colored pencil.
4.8.5
Contractor must note Request for Information (RFI) Numbers and Change Order numbers,
etc., as required to identify the source of the change to the Construction Documents.
4.8.6
Contractor must submit Project Record Drawing sets and Shop Drawings to City or its
representative for review and comment.
4.8.7
Upon receipt of the reviewed Project Record Drawings from City, Contractor must correct
any deficiencies and omissions to the Drawings and submit the final original of the Project
Record Drawings to City prior to Final Payment.
4.8.8
Project Manager will review the Project Record Drawings monthly prior to the date
established for the Payment Request and will be the sole judge of acceptance of these
Drawings.
4.9
WARRANTY AND CORRECTION OF DEFECTIVE WORK
4.9.1
Contractor warrants to City that the construction, including all materials and equipment
furnished as part of the Work, will be new unless otherwise specified in the Agreement
Documents, of good quality, and free of defects in materials and workmanship. Contractor’s
warranty obligation excludes defects caused by abuse, alterations, or unreasonable failure
to maintain the construction by persons other than Contractor, subcontractors, or others
under Contractor’s control. Nothing in this warranty will limit any manufacturer’s warranty
which provides City with greater warranty rights than set forth herein or in the Agreement.
Contractor will provide City with all manufacturers’ warranties and operation and
maintenance manuals upon substantial completion of the Work. Contractor’s warranty
must be for one (1) year, in accordance with MAG Specification § 108.8, and will commence
for all portions of the Work upon Final Acceptance of the entire Work as determined by City
under the Agreement. All statutory or other warranties, express or implied, related to latent
defects will remain in force and are not limited by this provision.
4.9.2
City May Stop the Work. If the Work is defective, or Contractor fails to supply sufficient
skilled workmen or suitable materials or equipment, City may order Contractor to stop the
General Conditions
Revised: 7/20/22
GC-25 of 75
Work without cost to City, or any portion thereof, until the cause for such order has been
eliminated; however, this right of City to stop the Work will not give rise to any duty on the
part of City to exercise this right for the benefit of Contractor or any other party.
4.9.3
Correction or Removal of Defective Work.
4.9.3.1
If required by City, Contractor must promptly, without cost to City and as specified by City,
either correct any defective Work, whether or not fabricated, installed or completed, or, if
the Work has been rejected by City, remove it from the Site and replace it with non-defective
Work. Contractor must correct any Work which may be displaced in correcting, removing or
replacing defective Work. No compensation will be allowed Contractor for such removal,
replacement or remedial Work. Contractor must reimburse City for costs incurred by City
due to such correction or removal including but not limited to additional expenses for
inspection, testing or observation and for repeated reviews by the City or Design
Professional.
4.9.3.2
Upon failure on the part of the Contractor to comply within a reasonably prompt time with
any written order of City to correct or remove defective Work, City has authority to cause
nonconforming materials or rejected Work to be remedied, removed, or replaced at the
Contractor's expense and to deduct the costs from any moneys due or to become due the
Contractor.
4.9.4
City May Correct Defective Work. If Contractor fails within a reasonable time after written
notice of City to proceed to correct defective Work or to remove and replace rejected Work
as required by City or if Contractor fails to perform the Work in accordance with the
Agreement Documents (including any requirements of the progress schedule), City may,
after 7 Days' written notice to Contractor, correct and remedy any such deficiency. To the
extent necessary to complete corrective and remedial action, City may exclude Contractor
from all or part of the Work, and suspend Contractor's services related thereto, take
possession of Contractor's tools, appliances, construction equipment and machinery at the
Site and incorporate in the Work all materials and equipment stored at the Site or for which
City has paid Contractor, but which are stored elsewhere. Contractor must allow City, city
representatives, agents and employees such access to the Site as may be necessary to
enable City to exercise City’s rights under this Section. All direct and indirect costs of City in
exercising such rights will be charged against Contractor in an amount verified by City
representative, and a Change Order will be issued incorporating the necessary revisions in
the Agreement Documents and a reduction in the Agreement Price. Such direct and indirect
costs will include, in particular but without limitation, compensation for additional
professional services required and all costs of repair and replacement of Work or others
destroyed or damaged by correction, removal or replacement of Contractor's defective
Work. Contractor will not be allowed an extension of the Agreement Time because of any
delay in Contractor’s performance of the Work attributable to the exercise by City or City's
rights hereunder.
4.9.5
Correction or Removal of Unauthorized Work.
4.9.5.1
Any Work done beyond the lines and grades shown on the Drawings or established by the
Design Professional or any changes in, additions to, or deductions from the Work done
without written authority will be considered as unauthorized and will not be paid for. Work
so done may be ordered remedied, removed, or replaced at the Contractor's expense.
4.9.5.2
Upon failure on the part of the Contractor to comply promptly with any order of the City,
General Conditions
Revised: 7/20/22
GC-26 of 75
City will have authority to cause unauthorized Work to be remedied, removed, or replaced
at the Contractor's expense and to deduct the costs from any moneys due or to become
due the Contractor.
4.9.6
Correction Period - One Year Guarantee.
4.9.6.1
If, within one year after the date of Final Acceptance, or such longer period of time as may
be prescribed by law or by the terms of any applicable special guarantee required by the
Agreement Documents, or by any specific provision of the Agreement Documents, any Work
is found to be defective, Contractor must promptly, without cost to City and in accordance
with City's written instructions, either correct such defective Work, or, if it has been rejected
by City, remove it from the Site and replace it with non-defective Work. If Contractor does
not promptly comply with the terms of such instructions, or in an emergency where delay
would cause serious risk of loss or damage, City may have the defective Work corrected or
the rejected Work removed and replaced, and all direct and indirect costs of such removal
and replacement, including compensation for additional professional services, must be paid
by Contractor. Such action by the City will not relieve the Contractor of the guarantees
required by this Section or elsewhere in the Agreement Documents.
4.9.6.2
If, in the opinion of the City, defective Work creates a dangerous condition or requires
immediate correction or attention to prevent further loss to the City or to prevent
interruption of operation of the City, the City will attempt to give the notice required by this
Section. If the Contractor cannot be contacted or does not comply with the City's request
for correction within a reasonable time as determined by the City, the City may,
notwithstanding the provisions of this Section, proceed to make such correction or provide
such attention; and the costs of such correction or attention will be charged against the
Contractor. Such action by the City will not relieve the Contractor of the guarantees
required by this Section or elsewhere in the Agreement Documents.
4.9.6.3
This Section does not in any way limit the guarantee on any items for which a longer
guarantee is specified or on any items for which a manufacturer or supplier gives a
guarantee for a longer period. The Contractor agrees to act as co-guarantor with such
manufacturer or supplier and must furnish the City all appropriate guarantee or warranty
certificates upon completion of the Project. No guarantee period, whether provided for in
this Section or elsewhere, will in any way limit the liability of Contractor or their sureties or
insurers under the indemnity or insurance provisions of these General Conditions and the
Project Specific Special Conditions.
4.9.7
Acceptance of Defective Work.
4.9.7.1
If, instead of requiring correction or removal and replacement of defective Work, City may
accept Work when in the best interest of the City to do so with appropriate monetary credit
from Contractor. If any such acceptance occurs prior to final payment, a Change Order will
be issued incorporating the necessary revisions in the Agreement Documents, including
appropriate reduction in the Agreement Price; or, if the acceptance occurs after final
payment, an appropriate amount must be paid by Contractor to City.
4.9.7.2
Alternatively, City may require Contractor to furnish at Contractor's expense, a special
performance guarantee or other surety prior to acceptance of defective work.
4.9.8
The Warranty period begins on the Final Acceptance date noted in the Certificate of
Completion, irrespective of early completion by some Subcontractors of their work.
General Conditions
Revised: 7/20/22
GC-27 of 75
4.9.9
Contractor’s warranty obligation must be in accordance with MAG Specifications.
4.9.10
Nothing in the warranties contained in the Agreement Documents are intended to limit any
manufacturer’s warranty which provides City with greater warranty rights than set forth
in this Section or the Agreement Documents. Contractor must provide City with all
manufacturers’ warranties
prior to Substantial Completion, if applicable, or Final
Acceptance.
4.9.11
Contractor agrees that it will be responsible to manage and administer the correction of any
Work that is not in conformance with the Agreement Documents during the warranty
periods set forth in this Section, or during any longer periods to the extent required by the
Agreement Documents. A progress payment, or partial or entire use or occupancy of the
Project by City, will not constitute acceptance of Work not in accordance with the Agreement
Documents.
4.9.12
When notified of a warranty issue, Contractor must respond in writing within 48-hours and
must perform warranty Work as soon as material for said repairs are available (as judged
solely by City), and in any event Contractor must, take immediate steps to commence and
complete correction of nonconforming Work no later than the time period set forth in
City’s written notification in accordance with the Agreement Documents. This includes the
correction, removal or replacement of the nonconforming Work and any damage caused
to other parts of the Work affected by the nonconforming Work. If defects develop which
are determined by City to be an emergency, City will notify Contractor, via the most
expeditious means regarding the nature and condition of the defects. In turn, Contractor
must immediately dispatch necessary forces to correct the defect or the emergency
condition in accordance with Agreement Documents.
4.9.13
The time periods referenced in this Section apply only to Contractor’s obligation to
correct nonconforming Work and is not intended to constitute a period of limitations for any
other rights or remedies that City may have regarding Contractor’s other obligations under
the Agreement Documents.
4.9.14
Without limiting the foregoing or anything in these General Conditions or the Agreement
to the contrary, Contractor must obtain and provide to City all warranties for any portion
of the Project offered by the manufacturer, installer or provider thereof. City and the user
of the facility will have the right to the full value and benefit of all such warranties.
Contractor must ensure all such warranties are fully transferrable to facilitate the full value
of this Section.
4.9.15
Contractor’s warranty excludes damages or defects caused by abuse, alterations to the Work
not executed by or through Contractor, improper or insufficient maintenance, improper
operation, or normal wear and tear and normal usage.
4.9.16
In the event of any noncompliance with this entire Section 4, City may require Contractor to
stop or suspend the Work in whole or in part.
SECTION 5 - CITY RESPONSIBILITIES
5.1
CITY PROJECT MANAGER AND INSPECTORS
5.1.1
Project Manager is responsible for providing City-supplied information and approvals in a
timely manner to assist Contractor to fulfill its obligations under the Agreement Documents.
General Conditions
Revised: 7/20/22
GC-28 of 75
5.1.2
Project Manager will also provide Contractor with prompt notice when it observes any
failure on the part of Contractor to fulfill its contractual obligations, including any default
or defect in the Project or non-conformance with the Drawings and Specifications.
5.1.3
City may utilize Field Inspectors to assist Project Manager during construction in
observing performance of Contractor. City’s use of Inspectors is for the purpose of assisting
Project Manager.
5.1.4
The Inspectors are authorized to inspect all Work and materials furnished. Such inspections
may extend to all or part of the Work and to preparation, fabrication or manufacture of the
materials to be used. The Inspectors have the authority to issue instructions contrary to
the Construction Documents if approved and coordinated with the directions of Project
Manager.
5.1.5
The Inspectors have the authority to reject work or materials until any questions at issue can
be decided by Project Manager.
5.1.6
The use of Inspectors by City will not make City responsible for or give City control
over construction means, methods, techniques, sequences or procedures or for safety
precautions or programs or responsibility for Contractor’s failure to perform the Work in
accordance with Agreement Documents. The Inspectors are not authorized to direct any of
Contractor’s activities, employees or Subcontractors.
5.2
DESIGN PROFESSIONAL SERVICES
City may contract separately with one or more Design Professionals to provide
construction administration of the Project. The Design Professional’s Agreement, as well as
other firms hired by City may be furnished to Contractor. Contractor does not have the right
to limit or restrict or reject any Agreement modifications that are mutually acceptable to City
and Design Professional.
5.3
CIT Y ’S SEP AR AT E CONT R ACT ORS
City is responsible for all work performed on the Project or at the Site by separate
contractors retained by City. City will contractually require its separate contractors to
reasonably cooperate with, and reasonably coordinate their activities so as not to interfere
with Contractor in order to enable Contractor to timely complete the Work consistent with
the Agreement Documents. Contractor must immediately notify the Project manager,
and address the matter in the next monthly status report, if any activities of such separate
contractors are expected to interfere, or are interfering, with Contractor and such
interference will or could result in any delay in Contractor’s performance of the Work.
5.4
PERMIT REVIEW AND INSPECTIONS
5.4.1
If requested by Contractor, Project Manager will provide assistance and guidance in
obtaining necessary reviews, permits and inspections.
5.4.2
The regulating agencies of City, such as Development and Sustainability, Fire and
Planning Departments, enforce legal requirements. The enforcement activities of City are
independent and separate from this Agreement.
5.5
PLANS AND SPECIFICATIONS TO THE CONTRACTOR.
Contractor will be provided up to five copies of the Agreement Documents as are
reasonably necessary for the execution of the Work. Additional copies will be furnished,
General Conditions
Revised: 7/20/22
GC-29 of 75
upon request, at the cost of reproduction.
SECTION 6 - AGREEMENT TIME
6.1
AGREEMENT TIME
6.1.1
The Agreement Time will start with the Notice to Proceed (“NTP”) and end with Final
Acceptance.
6.1.2
Beginning on the date of the NTP, Contractor must begin to fulfill Contractor’s obligations
under the Agreement. Contractor’s obligations include providing City and other
agencies with any submittals required by the Project Specific Special Provisions, including
but not limited to, an approved Project Schedule, Traffic Control Plans, and a Stormwater
Pollution Prevention Plan. Contractor must submit all such required submittals before
any physical construction work commences on the Site. NTP does not authorize
construction work until all a greement insurance, bonds, and schedules are submitted to
and accepted by the City.
6.1.3
The Agreement Time will be as set forth in the Project Schedule. Contractor agrees that
it will commence performance of the Work and complete the Project through both
Substantial Completion and Final Acceptance within the Agreement Time.
6.1.4
Time is of the essence of this Agreement, for the Project, for the Work, and for each phase
and designated Milestone thereof.
6.1.5
Failure of Contractor to perform any covenant or condition contained in the Agreement
Documents within the time periods specified herein, will constitute a material breach of this
Agreement entitling City to terminate the Agreement unless Contractor applies for and
receives an extension of time, in accordance with the procedures set forth in the Agreement
Documents.
6.1.6
Failure of City to insist upon the performance of any covenant or condition within the time
periods specified herein, will not constitute a waiver of Contractor’s duty to perform every
other covenant or condition within the designated periods, unless a specific waiver is
granted in writing for each such covenant or condition.
6.1.7
City’s agreement to waive a specific time provision or to extend the time for performance
will not constitute a waiver of any other time provisions contained in the Agreement
Documents. Failure of Contractor to complete performance promptly within the additional
time authorized in the waiver or extension of time agreement constitutes a material breach
of this Agreement entitling City to all the remedies set forth herein or provided by law.
6.2
PROJECT SCHEDULE
6.2.1
The Project Schedule must be in Microsoft Project standard file format, must be updated and
maintained throughout the Agreement Time, and must contain the following:
6.2.1.1
Detailed representation of all activities for the project, both on-site construction and major
procurement. All significant activities together with the resource loading requirements for
each and all items appearing on the schedule of values or bid schedule for progress
payments must be shown on the Project Schedule or in attached transmittal letter as
described in Section 6.2.8.
General Conditions
Revised: 7/20/22
GC-30 of 75
6.2.1.2
Dependencies between activities must be indicated so that it may establish as to the effect
the progress of any one activity would have on other activities and on the Schedule.
6.2.1.3
Activities for submission, review, and approval of all required submittals.
6.2.1.4
An amount of time will be established prior to the final completion date for “punch list and
cleanup”. No other activities will be scheduled during this period. Punch list and cleanup
must be shown on the Project Schedule and must be entirely completed prior to the
expiration of the Agreement Time.
6.2.2
Within 10 Days of receipt of City’s comments, Contractor must make all required
corrections, adjustments, and additions to complete the Project Schedule and resubmit to
City for review. City’s review of and response to the Project Schedule is for the purpose of:
(1) City planning and staffing for the Project as may be required from time to time; (2)
ensuring Contractor’s general conformance with the scheduling requirements of the
Agreement Documents and completion of the Project within the Agreement Time; and (3)
monitoring and evaluating the construction status for purposes of approving monthly
progress payments. Acceptance of a submitted schedule by City should in no way be
construed as an affirmation or admission that the schedule is reasonable or workable by
Contractor. The responsibility for completing the Work on the Project within the
Agreement Time remains the obligation of Contractor. City’s review does not relieve
Contractor from compliance with the requirements of the Agreement Documents or
be construed as relieving Contractor of its complete and exclusive control over the
means, methods, sequences and techniques for executing the work.
6.2.3
The Project Schedule must show milestones, including milestones for City-furnished
information, and must include activities for City-furnished material and construction by
other contractors when those activities are interrelated with Contractor activities.
6.2.4
The Project Schedule must be revised as required by conditions and progress of the Work,
but such revisions do not relieve Contractor of its obligations to complete the Work
within the Agreement Time, as adjusted in accordance with the Agreement Documents.
No modification to the Agreement Documents or the Agreement Time will be effective
unless approved in advance by City.
6.2.5
For all items of materials and equipment that are critical or may require long lead times to
acquire, the Project Schedule must show dates for submission, review and approval of
submittals, ordering, and delivery.
6.2.6
An updated Project Schedule must be submitted monthly to City as part of the Payment
Request. The monthly submittal must include one full size plot of the entire schedule and
one electronic copy containing the schedule in Microsoft Project standard file format. In
addition, Contractor must, upon request by City, provide a copy of all submitted schedule
data in electronic
format which must be clearly labeled with the Project description,
scheduling program name and version number, and schedule print/data date.
6.2.7
Contractor must provide City with a monthly status report with each Project Schedule
detailing the progress of the Work, including: (i) if the Work is proceeding according to
schedule, (ii) any discrepancies, conflicts, or ambiguities found to exist in the Agreement
Documents that require resolution, and (iii) other information detailing items that require
resolution so as not to jeopardize the ability to complete the Work in the Agreement Time.
General Conditions
Revised: 7/20/22
GC-31 of 75
6.2.8
With each Project Schedule submittal, Contractor must include a transmittal letter
including the following:
a. Description of problem tasks, referenced to field instructions or requests
for information (RFI’s), as appropriate.
b. Current and anticipated delays including:
(i)
Cause of the delay.
(ii)
Corrective action and schedule adjustments to correct the delay.
(iii)
Known or potential impacts and their delay on other activities,
milestones, and their impact on the Substantial Completion and
Final Acceptance dates.
(iv)
Changes in construction sequence.
c. Pending items and status thereof including but not limited to:
(i) Time Extension requests;
(ii)
Substantial Completion date status;
(iii)
Final Acceptance date status.
d. If ahead of schedule, the number of calendar Days ahead.
e. If behind schedule, the number of calendar Days behind.
f.
Other Project or scheduling concerns.
6.2.9
Critical Path Method (CPM).
6.2.9.1
Unless otherwise specified in the Agreement, the Project Schedule must include a Critical
Path
Method (CPM) diagram schedule showing the sequence of activities, the
interdependence of each activity and identifies the Critical Path.
6.2.9.2
The CPM diagram schedule must be in calendar Days and indicate duration, earliest and
latest start and finish dates for all activities, and total Float Times for all activities except
critical activities. The CPM diagram must be presented in a time scaled graphical format for
the Project as a whole.
6.2.9.3
The CPM diagram schedule must indicate all relationships between activities.
6.2.9.4
The activities making the Project Schedule must contain sufficient detail to assure that
adequate planning has been done for proper execution of the Work and such that it provides
an appropriate basis for monitoring and evaluation the progress of the Work. Individual
activities must not exceed 30 Days in length, in most cases.
6.2.9.5
The CPM diagram schedule must be based upon activities, which coincide with the Schedule
of Values.
6.2.9.6
The CPM diagram schedule must show all submittals associated with each work activity and
the review time for each submittal.
6.2.10
Float Time.
6.2.10.1
The total Float Time within the overall schedule is for the exclusive use of City, but City
may approve Contractor’s use of Float as needed to meet Agreement Milestones and
General Conditions
Revised: 7/20/22
GC-32 of 75
the Project completion date.
6.2.10.2
Contractor will not be allowed to sequence, hide, or reallocate Float Time through
such strategies, as extending activity duration estimates to consume available Float, using
preferential logic, or using extensive crew/resource sequencing, tec. No time extensions
will be granted nor delay damages paid until a delay occurs which extends the Work beyond
the Agreement Time.
6.2.11
City-Caused Delays. City-caused delays on the Project, if any, may be offset by City-caused
time savings (i.e., Critical Path submittals returned in less time than allowed by the
Agreement, approval of substitution requests and credit changes which result in savings of
time to Contractor, etc.) In such an event, Contractor will not be entitled to receive a time
extension or delay damages until all City-caused time savings are exceeded and the
Agreement Time is also exceeded.
6.2.12
Rain-Related Delays. Contractor is required, in preparing the Project Schedule to take into
account all relevant weather conditions, including normal rainfall and distribution. No
additional compensation will be given for any rain-related delays or impacts on the Work
or the Project Schedule. No time extension will be granted in the Project Schedule unless
the rainfall during the construction of Work is unusually severe, was not reasonably
anticipated, and the total rainfall was significantly in excess of the normal rainfall for the
Project Site location. Normal rainfall for the Project will be determined from the 10-year
average rainfall for the Site as measured by the National Oceanic and Atmospheric
Administration or comparable source of reliable information for rainfall in Chandler,
Arizona. In addition, the excessive rainfall must have actually impacted Work activities on
the Critical Path and caused delay beyond any remaining Float at the time of the rain- caused
delay. The burden of documenting normal rainfall, the excessive rainfall and the impact on
Critical Path activities is on Contractor. All other provisions in the Agreement Documents
relating to claims, including without limitation notice requirements, apply to any claim by
Contractor for a rain delay.
6.2.13
City’s “Policy Statement for Calculating Delays and Damages,” Appendix 1 to these
General Conditions, will apply to all claims of delay and delay damages.
6.2.14
Force Majeure. If Contractor is delayed or prevented from the performance of any Work
required under this Agreement by reason of acts of God or other causes beyond the control
and without fault of Contractor (financial inability excepted), performance of that Work will
be excused, but only for the period of the delay. The time for performance of the Work will
be extended for a period equivalent to the period of delay. In addition, the parties agree if
Contractor’s delayed or suspended performance directly arises out of or directly results
from the COVID-19 pandemic, Contractor’s delayed or suspended performance may be
excused as set forth in this clause. Provided, however; Contractor must give the City written
notice within 30 days of the occurrence of the event giving rise to COVID-19 pandemic
related delayed or suspended performance. For COVID-19 pandemic related delay or
suspended performance, the parties must agree in writing to the length of the excused
delay or suspended performance. Further, Contractor must obtain the City’s written
approval to use any allowance established as part of the project for delays and costs related
to the COVID-19 pandemic.
6.3
SUBSTANTIAL COMPLETION
6.3.1
When Contractor considers that the Work, phase or a portion thereof, which City agrees in
General Conditions
Revised: 7/20/22
GC-33 of 75
writing to accept separately, is substantially complete, City will prepare and submit to
Contractor a comprehensive Punch List of items to be completed or corrected prior to Final
Acceptance and Final Payment. Failure to include an item on such Punch List does not alter
the responsibility of Contractor to complete all Work in accordance with the Agreement
Documents.
6.3.2
Upon receipt of Contractor’s Punch List, Project Manager will make an inspection to
determine whether the Work or designated portion thereof is substantially complete.
Project Manager may, at Project Manager’s sole option, be assisted in such inspection by
the Design Professional for the Project. If the inspection by the Project Manager discloses
any item, whether or not included on Contractor’s Punch List, which is not sufficiently
completed in accordance with the Agreement Documents so that City can occupy or utilize
the Work, phase or designated portion thereof for its intended use, Contractor must,
before issuance of the Certificate of Substantial Completion, complete or correct such
item upon notification by Project Manager. In such case, Contractor must then submit a
request for another inspection by Project Manager to determine Substantial Completion.
6.3.3
Certificate of Substantial Completion.
6.3.3.1
The Project Manager will not issue a Certificate of Substantial Completion unless and until
the Work (or separable units or Phases as provided in the Agreement Documents) is
essentially and satisfactorily complete in accordance with the Agreement Documents, such
that the Project is ready for use by City for its intended purpose, opening to the general
public, full occupancy or use by City (including, without limitation, all separate units, or
rooms, facilities, access, income-generating areas, and all areas serving the general public,
as applicable, must be ready for full-operation
without material inconvenience or
discomfort), including, to the extent applicable to the Work, the following: all materials,
equipment, systems, controls, features, facilities, accessories and similar elements are
installed in the proper manner and in operating condition, inspected and approved;
surfaces have been painted; masonry and concrete cleaned with any sealer or other finish
applied; utilities and systems connected and functioning; site work complete; permanent
heating,
ventilation, air condition, vertical transportation and other systems properly
operating with proper controls; lighting and electrical systems installed, operable and
controlled; paving completed, signage installed, and other Work as applicable, has
been performed to a similar state of essential and satisfactory completion. A minor
amount of Work, as determined by and at the discretion of the Project Manager, such
as installation of minor accessories or items, a minor amount of painting, minor
replacement of defective work, minor adjustment of controls or sound
systems, or
completion or correction of minor exterior work that cannot be completed as a result of
weather conditions, will not delay determination of Substantial Completion. If prior
written approval is obtained from City for purposes of Substantial Completion, specified
areas of the entire Work or Project may be individually certified as Substantially
Complete. In no event will Substantial Completion be deemed to have occurred unless
and until: (i) a temporary certificate of occupancy has been issued by the appropriate
Governmental Authorities (as applicable) and (ii) all terms and Work required under this
Agreement have been fulfilled by Contractor and same will have also been approved and
accepted by City, subject only to the Punch List items.
6.3.3.2
If requested by City, Contractor must complete and turn-over to City the Project on a phased
basis. Each phase will have a separate inspection by the Project Manager, a Punch List
generated, and then an inspection by City with final approval and acceptance only after the
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Project Manager’s Punch List.
6.4
PARTIAL UTILIZATION
6.4.1
City at City’s option may use and occupy any substantially completed parts of the Work
which has specifically been identified in the Agreement Documents, or which City, the
Design Professional and Contractor agree constitutes a separately functioning and usable
part of the Work that can be used by City for its intended purpose, without significant
interference with Contractor’s performance of the remainder of the Work, provided,
however, if the portion of the Work to be used or occupied has not been found to be
substantially complete, City must do so in accordance with Section 6.3 prior to such
occupancy.
6.4.2
In lieu of the issuance of a Certificate of Substantial Completion as to part of the Work, City
may take over operation of a facility constituting part of the Work whether or not it is
substantially complete if such facility is functionally and separately usable; provided that
prior to any such takeover, City and Contractor agree in writing as to the division of
responsibilities between City and Contractor for security, operation, safety, maintenance,
correction period, heat, utilities and insurance with respect to such facility.
6.4.3
Substantial Completion of or City's beneficial occupancy of a part of the Project will not alter
the fact that the one-year warranty for the whole Project starts at the date of Final
Completion of the whole Project.
6.5
FINAL ACCEPTANCE
6.5.1
Unless otherwise expressly agreed to in writing by City, Final Acceptance must be obtained
by no later than 30 Days (60 Days for federally funded agreements) after the date of Substantial
Completion. Failure to timely obtain Final Acceptance will be a material breach of the
Agreement.
6.5.2
Upon receipt of written notice that the Work is ready for final inspection and acceptance, City
and Contractor will jointly inspect to verify that the remaining items of Work have been
completed. There will be no partial acceptance. Final Acceptance will not occur until all
items of Work, including Punch List Items, have been completed to City’s satisfaction as
reflected in the written Final Acceptance.
6.5.3
Final Payment will not be due, owing, or paid by City until Final Acceptance is issued.
6.5.4
Landscape Establishment Period. Unless otherwise expressly agreed to in writing by City, the
Landscape Establishment Period will begin on the date of Final Acceptance of the Project and
will run 90 Calendar Days thereafter. Landscape Establishment Period requirements are
detailed in General Conditions Appendices, attached herein.
6.6
CONTINUATION OF WORK
6.6.1
Permitting Contractor to continue and finish the Work or any part of it after the time fixed
for its completion (whether milestone, phase, Substantial Completion or Final Acceptance)
or after the date to which the time fixed for any completion may have been extended, does
not operate as a waiver by City of any rights under the Agreement Documents, law or equity.
6.6.2
Furthermore, the timely completion of the Work being of the utmost importance under
this Agreement, notwithstanding the existence of one or more disputes between the parties
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concerning the scope of the Work, the Project Schedule, Agreement Time, payments or any
other matter, and further notwithstanding a party’s invocation of the Dispute Resolution
provisions specified in Appendix 6 of these General Conditions, unless City suspends
the Agreement or Contractor’s performance pursuant to Section 10 of these General
Conditions, Contractor will continue to prosecute the Work, including any Change Order
work or Extra Work Orders, in a diligent and timely manner and not stop, slow down or
impede by action or inaction the progress of the Work, including commencing performance
of and thereafter completing any additional work called out in any Change Order or Extra
Work Order issued by Project Manager with the approval of City, so long as City makes
payment to Contractor in accordance with Section 8 of these General Conditions.
SECTION 7 - AGREEMENT PRICE
7.1
UNIT PRICE AGREEMENTS
7.1.1
The Agreement Price for all Unit Price Agreements will be the amount set forth in the
Agreement or Change Order multiplied by the verified quantity provided.
7.1.2
Measurements of quantities to determine the total Agreement Price must be in accordance
with MAG Specification §§ 109.1 and 109.2.
7.1.3
The Unit Price may only be changed as set forth in Section 9 below.
7.2
CHANGE ORDERS
7.2.1
Unit Price Change Orders. The Change Order Price for all Unit Price Change Orders will be
the amount set forth in the Change Order multiplied by the verified quantity provided.
7.2.2
Measurements of quantities to determine the total Change Order Price must be in
accordance with MAG Specifications §§ 109.1 and 109.2.
7.2.3
The Unit Price may only be changed as set forth in Section 9 below.
7.2.4
MAG Specification § 109.4.1 is modified as follows: Before § 109.4.1, the following is added:
Any deduction or increase in the Agreement Price must be supported by a signed,
written Change Order fully executed by City, and supported by such backup as the Project
Manager may require.
7.3
SALES TAX
Contractor is required to pay all applicable sales tax in accordance with the law of the state of
Arizona and this cost must be included in all Agreement Prices. When equipment, materials
or supplies generally taxable to Contractor are eligible for a tax exemption due to the nature
of the Project, Contractor must assist City in applying for and obtaining such tax credits and
exemptions which will be paid or credited to City.
SECTION 8 - PAYMENT
8.1
PAYMENT FOR CONSTRUCTION SERVICES
8.1.1
Payment for the Work will be made in accordance with MAG Standard Specification § 109
as amended below.
8.1.2
Contractor must submit to City for review a completed Contractor Payment Request signed
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by Contractor, covering the Work completed as of the date of the Request and accompanied
by such supporting documentation as is required by the Agreement Documents and also
as City may reasonably require. A Contractor Payment Request will not be considered
complete unless it is accompanied by an updated Project Schedule and a certification that
the on-site, red lined, as built Drawings are up to date. If payment is requested on the basis
of materials and equipment not incorporated in the Work but delivered and suitably,
securely stored at the Site or at another location (such as a bonded warehouse) agreed to
in writing, the Contractor Payment Request must also be accompanied by such data,
satisfactory to City, as will establish City's title to the material and equipment and protect
City's interest therein, including applicable insurance. Each subsequent Contractor Payment
Request must include an affidavit of Contractor stating that all previous progress payments
received on account of the Work have been applied to discharge in full all of Contractor's
obligations reflected in prior Contractor Payment Requests.
8.1.3
Except for Work performed under a JOC Agreement, the Contracting Agency will retain 10
percent of all estimates as a guarantee for complete performance of the Agreement in
accordance with Arizona Revised Statutes Section 34-221 or 34-607. The Contractor may
elect to deposit securities in lieu of retention in accordance with Arizona Revised Statutes
Section 34-221, Paragraph C.5. or 34-607, Paragraph B.5.
8.1.4
The payment process functions as follows: Prior to the payment cycle date, Contractor must
send a draft Contractor Payment Request to Project Manager. The Project Team will review
the Request and agree upon any necessary adjustments. Contractor must certify the final
Request by signing and returning to Project Manager.
8.1.5
When construction of the Project is fifty percent (50%) completed, Contractor may
request payment of one-half of the retention pursuant to A.R.S. § 34-609(B)(3), subject to all
of City’s rights to withhold or offset payments, and other rights of City, under the Agreement.
8.1.6
City reserves the right under A.R.S. § 34-609(B)(3) to reinstate the ten percent (10%) retention
if City determines that satisfactory progress is not being made.
8.1.7
Contractor’s Warranty of Title.
8.1.7.1
Contractor warrants and guarantees that title to all Work, materials and equipment covered
by any Contractor Payment Request, whether incorporated in the Project or not, will pass
to City at the time of payment, free and clear of all liens, claims, security interests, and
encumbrances, provided that this will not preclude the Contractor from installing metering
devices or other equipment of utility companies or municipalities, the title of which is
commonly retained by the utility company or municipality.
8.1.7.2
No materials, supplies, or equipment for the Work under this Agreement will be purchased
subject to any chattel mortgage or under a conditional sale contract or other agreement by
which an interest therein, or any part thereof, is retained by the seller or supplier.
8.1.7.3
Nothing contained in this Section will defeat or impair the right of such persons furnishing
materials or labor under any bond given by the Contractor for their protection, or any right
under any law permitting such persons to look to funds due the Contractor in the hands of
the City. The provisions of this Section must be inserted in all subcontracts and material
agreements, and notices of its provision must be given to all persons furnishing materials
for the Work when no formal agreement is entered into for such materials.
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8.2
PAYMENT UPON SUBSTANTIAL COMPLETION
8.2.1
No payment will be made upon Substantial Completion, except for a regularly-scheduled
monthly progress payment, as allowed by Section 8.2.2.
8.2.2
No further payments will be made to Contractor until Final Acceptance.
8.3
FINAL PAYMENT
8.3.1
Subject to all of City’s rights to withhold or offset payment, and other rights under the
Agreement, Final Payment including remaining retainage will be paid only after:
a. Work has been fully completed (including completion of all incorrect or
incomplete work items) and the written Final Acceptance has been issued by
City;
b. Necessary operating manuals, any excess materials and supplies necessary
for matching materials and supplies incorporated into the Work,
acceptable sewer video results (if applicable), and complete “as-built”
Drawings (including the Building Information Model, if required by the
Agreement Documents) have been delivered to City, as specified in this
Section 8.3;
c. Full and unconditional lien waivers and releases by Contractor and any
person performing labor or supplying material, machinery, fixtures, or tools
for the Work have been delivered to Contractor;
d. All conditions and requirements imposed by City or any financing entity
for the corresponding disbursement have been met; and
e. Contractor delivers to City a Contractor Payment Request requesting Final
Payment.
8.3.2
Contractor must also submit a signed copy of Contractor’s Affidavit Regarding Settlement
of Claims, Appendix 3 to these General Conditions, and Certificate of Completion, Appendix 7
to these General Conditions, prior to Final Payment.
8.3.3
In addition, if required under the Project Specific Special Provisions, Contractor must
compile a complete equipment list and maintenance manual to be submitted to City
as a precondition to Final Payment. The list must include the following items for all
equipment supplied under the Plumbing, Electrical, Air Conditioning, Elevator, and other
Special Equipment Specifications:
a. Name, Model and Manufacturer.
b. Complete parts lists and Drawings.
c. Local source of supply for replacement parts along with suppliers’ telephone
numbers.
d. Local service organizations serving the equipment and their telephone
numbers.
e. All tags, inspection slips, instruction packages, etc., removed from
equipment must be properly identified as to pieces of equipment from
which they were taken.
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8.3.4
Contractor must also deliver to City, prior to Final Payment, one (1) digital (in the format
specified by City), and if requested by City, one (1) hard copy, of any applicable
Maintenance manuals. Each manual must include all manufacturer’s operation and
maintenance instructions and “as-built” Drawings with the list herein specified. It must also
include all other diagrams and instructions necessary to properly operate and maintain the
equipment, the name, address and telephone number of Contractor and all Subcontractors
involved.
8.4
CIT Y ’S RIGHT TO WITHHOLD PAYMENT
City may withhold payment to such extent as may be necessary in City’s opinion to protect
City from loss for which Contractor is responsible, including, without limitation, if any of
the following conditions exist:
a. Defective Work not remedied;
b. Third party claims filed or reasonable evidence indicating probable filing of
such claims unless security acceptable to City is provided by Contractor;
c. Failure of Contractor to make payments properly to Subcontractors or for
labor, materials or equipment;
d. Reasonable evidence that the Work cannot be completed for the unpaid
balance of the Agreement Price;
e. Damage to City or another Contractor;
f.
Reasonable evidence that the Work will not be completed within the
Agreement Time, and that the unpaid balance would not be adequate to
cover actual or liquidated damages for the anticipated delay;
g. Failure to carry out the Work in accordance with the Agreement Documents;
or
h. Contractor is in default of any of its other obligations under the Agreement
Documents.
8.5
JOINT/DIRECT CHECKS
To promote the timely completion and progress of the Work or when appropriate and
necessary, payments to Contractor may be made jointly to Contractor and its employees,
agents, Subcontractors and suppliers, or any of them. For federally funded agreements,
see federal provisions for additional requirements for the joint check process.
8.6
PAYMENT NOT A WAIVER
No payment (nor use or occupancy of the Project by City) will be deemed acceptance or
approval of the Work or as a waiver of any claims, rights, or remedies of City.
8.7
LIENS AND BOND CLAIMS
Contractor must make all payments, in the time required, of all labor and materials
furnished to Contractor in the course of the Work and must promptly furnish evidence of
such payments as City may require. Contractor must pay when due all claims arising out of
performance of the Work covered by this Agreement for which a lien may be filed either
against the real estate or leasehold interest of City, or against payments due from City to
Contractor, or for which a claim may be made against any payment or performance bond
or both. To the fullest extent permitted by law, Contractor agrees that no liens or other
claims in the nature of a lien against the real estate, leasehold, or other interest of City,
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against payment due from City to Contractor, or against any payment or performance
bond, must be filed or made in connection with the Work by any party who has supplied
professional services, labor, materials, machinery, fixtures, tools, or equipment used in or
in connection with the performance of this Agreement, and Contractor agrees to remove or
to cause to be removed any such liens or claims in the nature of a lien or bond claim within
10 Days upon receiving notice or obtaining actual knowledge of the existence of such liens
or claim. In addition, Contractor agrees to defend, indemnify, and hold harmless City
from and against any and all such liens and claims. This paragraph does not apply to claims
and liens of Contractor due to non-payment for work performed.
8.8
FIN AN CI AL R ECORDKE EPI NG AND C IT Y ’S AUD I T RIGHT
8.8.1
Records for all Agreements between City and Contractor must, upon reasonable notice, be
open to inspection and subject to audit, scanning, and reproduction during normal
business working hours. Such audits may be performed by any City’s representative or any
outside representative engaged by City for the purpose of examining such records. City or
its designee may conduct such audits or inspections throughout the term of this Agreement
and for a period of five years after Final Payment or longer if required by law. City’s
representatives may (without limitation) conduct verifications such as counting employees
at the Site, witnessing the distribution of payroll, verifying information and amounts through
interviews and written confirmations with Contractor employees, field and agency labor,
Subcontractors, and vendors.
8.8.2
Contractor’s “records” must include any and all information, materials and data of every kind
and
character, including without limitation, records, books, papers, documents,
subscriptions, recordings, agreements, purchase orders, leases, contracts, commitments,
arrangements, notes daily diaries, superintendent reports, drawings, receipts, vouchers and
memoranda, and any and all other agreements, sources of information and matters that
may in City’s judgment have any bearing on or pertain to any matters, rights, duties or
obligations under or covered by any Agreement Document. Such records must include (hard
copy, as well as computer readable data if it can be made available), written policies and
procedures; time sheets; payroll registers; payroll records; cancelled payroll checks;
subcontract files (including proposals of successful and unsuccessful bidders, bid recaps,
negotiation notes, etc.); original bid estimates; estimating work sheets; correspondence;
Change Order files (including documentation covering negotiated settlements); back-
charge logs and supporting documentation; invoices and related payment documentation;
general ledger, information detailing cash and trade discounts earned, insurance rebates
and dividends; and any other Contractor records which may have a bearing on matters of
interest to City or the Project in connection with Contractor’s dealings with City or the
Project (all foregoing
hereinafter referred to as “records”) to the extent necessary to
adequately permit evaluation and verification of any or all of the following:
a. Compliance with Agreement requirements for deliverables;
b. Compliance with approved Plans and Specifications;
c. Compliance with § 14.9 below;
d. Compliance with Agreement provisions regarding the pricing of Change
Orders;
e. Accuracy of Contractor representations regarding the pricing of invoices; or
f.
Accuracy of Contractor representations related to claims submitted by
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Contractor or any of their employees.
8.8.3
Contractor must require all payees (examples of payees include Subcontractors, Suppliers,
Insurance Carriers, etc.) to comply with the provisions of this Section by including the
requirements hereof in a written agreement between Contractor and payee. Contractor will
ensure that all payees (including those entering into lump sum agreements) have the same
right to audit provisions contained in this Agreement included in their agreements with
Contractor.
8.8.4
City’s authorized representative(s) (including, without limitation, Project Manager) must have
reasonable access to Contractor’s facilities, must be allowed to interview all current or former
employees to discuss matters pertinent to the performance of this Agreement and must be
provided adequate and appropriate work space, in order to conduct audits in compliance
with this Section.
8.8.5
If an audit inspection or examination in accordance with this Section, discloses overpricing
or overcharges to City (of any nature) by Contractor or Contractor’s Subcontractors in excess
of $100,000 in addition to making adjustments for the overcharges, the reasonable actual
cost of City’s audit must be reimbursed to City by Contractor. Any adjustments or payments
which must be made as a result of any such audit or inspection of Contractor’s invoices or
records must be made within a reasonable amount of time (not to exceed 90 Days) from
presentation of City’s findings to Contractor.
8.8.6
In addition to the normal paperwork documentation Contractor typically furnishes to City,
Contractor agrees to furnish, upon written request from City, any of the documentation
necessary for City to exercise its audit rights under this Section 8.8 in computer readable file
formats (Word, Excel, or .pdf), as City may designate.
8.8.7
City, its authorized representative, and the appropriate agency, reserve the right to
audit Contractor’s records in compliance with local, state or federal policies, statutes
or at City’s discretion, within three (3) years of Final Acceptance of the Work.
SECTION 9 - CHANGES TO THE AGREEMENT
9.1
FIELD ORDERS
City may authorize minor changes in the Work not involving an adjustment in the
Agreement Price or the Agreement Times, which are consistent with the overall intent of
the Agreement Documents. These may be accomplished by a written Field Order on the
standard form approved and executed by City. Such Field Orders must be binding and
Contractor must perform the change promptly. If Contractor believes that a Field Order
justifies an increase in the Agreement Price or Agreement Time, Contractor may make a
claim therefor as provided in Section 7.2.
9.2
EXTRA WORK/CHANGES IN THE WORK
9.2.1
City reserves the right to make such changes in the Plans and Specifications for the Work,
as it may deem appropriate and any such change as set forth in a written Change Order
must be deemed a part of this Agreement as if originally incorporated herein.
9.2.2
In the event City and Contractor cannot agree on the terms of a Change Order, or
when circumstances otherwise require, the Project Manager has the authority to direct the
Contractor to perform extra work, if the work in question is an item not provided for in the
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Agreement as awarded. The Project Manager will have the authority to determine, based
upon factual evidence presented by the Contractor, whether the work in question is an
item not provided for in the Agreement as awarded. If the Project Manager directs the
Contractor to perform extra work, the Project Manager’s instructions will include a price
that the Contractor cannot exceed in charging the City for the extra work. Upon receipt of
the Project Manager’s directions to perform extra work, the Contractor must promptly
proceed with the extra work and document the actual cost thereof. Contractor’s right to
payment for extra work will be determined under Subsection 9.2.4 below. The Contractor is
responsible to manage the extra work to ensure that the price limits set by the Project
Manager are not exceeded. Contractor must perform the extra work and submit
documentation for the actual cost of the extra work to the City. A Change Order will be
issued to cover this work.
9.2.3
Contractor will not be entitled to payment for extra work unless a written Change Order, in
form and content prescribed by City, has been executed by City. On all requests for Change
Orders, Contractor must specify the increased or decreased costs and whether it
believes any extensions of time will be necessary to complete its Work as modified by the
Change Order. If extra work is performed under Subsection 9.2.2 above, a corresponding
Change Order will be prepared, approved and processed by City before payment can be
made to Contractor.
9.2.4
In general, pricing for Change Orders will include the same mark-up percentages that were
in effect when the Agreement was awarded. The cost or credit to the City resulting from a
change in the Work is subject to Appendix 1 (Policy Statement for Calculating Delays and
Damages) and will be determined, based on the type of pricing for the Agreement involved,
as follows:
a. By mutual acceptance of a lump sum properly itemized in a form acceptable
to City;
b. By unit prices stated in the Agreement Documents;
c. When the City determines that a Unit Price Book Job Order associated with
a Job Order Agreement requires a Change Order, by using the same Total
Cost Data and CCI that are in effect when the Change Order is anticipated to
be issued; or
d. By actual cost and a percentage fee covering overhead and profit, as follows:
(i)
Contractor will perform the extra work and be compensated for actual
cost of labor, materials and equipment.
(ii)
Contractor will have the right to add the fee percentage applicable
to the Work under the Agreement, or if no such fee has been agreed
to by the parties, not more than five percent (5%) to the
Subcontractor’s prices for authorized extra work performed solely
by Subcontractors. Such percentage will include all of Contractor’s
charges for overhead, profit, administration and supervision.
(iii)
Contractor or Subcontractor will have the right to add the fee
percentage applicable to Work under the Agreement for self-
performed extra work, or if no such fee has been agreed to by the
parties, Contractor’s or Subcontractor’s maximum total allowable
additions for overhead, profit, administration and supervision will
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not exceed ten percent (10%) of actual verifiable labor, materials
and equipment for such self- performed extra work.
9.2.5
Any agreement which modifies the terms of the Agreement (including Change Orders)
will be approved in writing by the Project Manager. Once properly executed by both
parties, these modifications to the Agreement will have the same effect as if they had been
included in the original Agreement.
9.3
ACCURACY OF CHANGE ORDER PRICING INFORMATION
9.3.1
Subject to Sections 9.3.2 through 9.3.4, signature by the contracting parties constitutes full
accord and satisfaction between City and Contractor for all costs, damages, and expenses
of whatever kind of nature, including delay, impact or acceleration damages, which may be
occasioned by a Change Order of other modification of the Agreement agreed to in writing.
9.3.2
Accurate Change Order Pricing Information: Contractor agrees that it is responsible for
submitting accurate cost and pricing data to City to support its Fixed Price, Unit Price, or
Cost Plus Change Order Proposals or other Agreement Price adjustments under the
Agreement. Contractor further agrees to submit Change Order proposals with cost and
pricing data which is accurate, complete, current, and in accordance with the terms of
the Agreement with respect to pricing of change orders. Contractor agrees that any “buy-
out savings” on Change Orders will accrue 100% to Owner. “Buy-out savings” are defined
as any savings negotiated by the Contractor with a Subcontractor or a Material Supplier
after receiving approval of a Change Order amount that was designated to be paid to a
specific Subcontractor or Supplier for the Approved Change Order work.
9.3.3
Right to Verify Change Order Pricing Information: Contractor agrees that City, through
its designated representative, will have the right to examine, copy, and scan the records
of the Contractor, Subcontractor or Sub-Subcontractor’s records (during the Agreement
period and up to three years after final payment is made on the Agreement) to verify
the accuracy and appropriateness of the pricing data used to price all Change Order
proposals or claims. Contractor agrees that if City determines the cost and pricing data
submitted (whether approved or not) was inaccurate, incomplete, not current, or not in
compliance with the terms of the Agreement regarding pricing of Change Orders, an
appropriate Agreement Price adjustment will be made. Such post-approval Contact Price
adjustments will apply to all levels of contractors and Subcontractors and to all types of
Change Order proposals, specifically including Fixed Price, Unit Price, and Cost Plus Change
Orders.
9.3.4
Requirements for Detailed Change Order Pricing Information: Contractor agrees to
provide a detailed breakdown of allowable labor and labor burden cost (i.e., base wage
rate of applicable classifications of workers, payroll taxes, and insurance and benefits
costs). This information will be used to evaluate the potential cost of labor and labor burden
related to Change Order work. It is intended that this information represent an accurate
estimate of the Contractor’s actual labor and labor burden cost components. Information
is not intended to establish fixed billing or Change Order pricing labor rates. However, at the
time Change Orders are priced, the submitted cost data for labor rates may be used to price
Change Order work. The accuracy of any such agreed upon labor rate cost components
used to price Change Orders will be subject to later audit. Approved Change Order
amounts may be adjusted later to correct the impact of inaccurate labor cost
components if the agreed upon labor cost components are determined to be inaccurate.
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9.4
EMERGENCIES
In any emergency affecting the safety of persons or property, Contractor will act, at its
discretion, to prevent threatened damage, injury or loss. Any change in the Agreement Price
or Agreement Time resulting from emergency work will be determined as provided in this
Section.
9.5
DIFFERING SITE CONDITIONS
9.5.1
If Differing Site Conditions are encountered at the Project Site, then notice by the observing
party must be given to the other party promptly before conditions are disturbed (to the extent
practicable) and in no event later than 14 Days after first observance of the conditions.
City will promptly investigate such conditions and, if City determines that Differing Site
Conditions exist and they materially cause an increase in the cost of, or time required for,
performance of any part of the Work, Contractor will be entitled to equitable adjustment
in the Agreement Price or Construction Schedule (and other time requirements), or both.
If it is determined by City that the conditions at the Project Site are not Differing Site
Conditions and no change is justified, then City will so notify Contractor in writing, stating the
reasons. Claims in opposition to such determination must be made within 14 Days after
City has given notice of its decision. If City and Contractor cannot agree on an adjustment
in the Agreement Price or Construction Schedule (and other time requirements), the
adjustment may be submitted to dispute resolution as provided these General Conditions.
9.6
CHANGES IN LAWS, REGULATIONS, OR LEGAL REQUIREMENTS OR TAXES
In the event of a material change in applicable Laws, Regulations, or Legal Requirements, or
taxes subsequent to the date of the Agreement by the parties, Contractor may be entitled
to a Change Order, in City’s discretion, to the extent Contractor can document to the
satisfaction of City that such change significantly increases Contractor’s actual cost of
performance of the Work.
SECTION 10 -SUSPENSION AND TERMINATION
10.1
SUSPENSION
City may suspend the Agreement and Contractor’s performance in accordance with MAG
Specifications § 105.1 and 108.7.
10.2
TERMINATION BY THE CITY FOR CAUSE
10.2.1
MAG Specifications § 108.11 applies to the Agreement.
10.2.2
City may also terminate the Agreement if City determines, in its sole discretion that
Contractor has:
a. After prior written notice, refused or failed to supply enough properly skilled
workers or proper materials;
b. After prior written notice, failed to make payment to Subcontractors for
materials or labor in accordance with the respective agreements between
Contractor and the Subcontractors;
c.
After prior written notice, disregards laws, ordinances, or rules, regulations or
orders of a public authority having jurisdiction;
d. After prior written notice, repeatedly failed to comply with written directives
from City;
General Conditions
Revised: 7/20/22
GC-44 of 75
e. Is adjudged as bankrupt or insolvent;
f.
Made a general assignment for the benefit of creditors;
g. Appointed a trustee or receiver for itself or any of its property;
h. Filed a petition to take advantage of any debtor's act, or to reorganize under
the bankruptcy or similar laws; or
i.
Otherwise breached a provision of the Agreement Documents or any other
Agreement between City and Contractor.
10.2.3
When any of the above reasons exist, City may terminate the Agreement, without prejudice
to any other rights or remedies of City, after giving Contractor and Contractors’ surety, if
any, 7 Days written notice of City’s intent to terminate the Agreement and Contractor’s
failure to cure any such reasons. Upon such termination, City may: (1) take possession of
the Site and of all materials thereon owned by Contractor; or (2) finish the Work by whatever
reasonable method City may deem expedient. When City terminates the Agreement for one
of the reasons state above, Contractor will not be entitled to receive further payment until
the Work is finished. If the unpaid balance of the Agreement Price existing at the time of
such termination exceeds the costs and expenses of finishing the Work and any other
damages incurred by City, such excess will be paid to Contractor. If such costs, expenses
and damages exceed such unpaid balance, Contractor must pay the difference to City. This
obligation for payment will survive termination of the Agreement.
10.3
TERMINATION BY CITY FOR CONVENIENCE
City may also terminate the Agreement at any time for its convenience upon 7 Days written
notice to Contractor specifying the termination date. In the event of termination which is
not the fault, in whole or in part, of Contractor, City will pay to Contractor only such
compensation, including reimbursable expenses, due for Work properly performed on
the Project prior to the termination date. Upon any termination of the Agreement, no
further payments will be due from City to Contractor.
10.4
A.R.S. § 38-511
The Agreement is subject to, and may be terminated by City in accordance with, the
provisions of A.R.S. § 38-511.
SECTION 11 -INSURANCE AND BONDS
11.1
INSURANCE REQUIREMENTS
11.1.1
After Agreement award, the Contractor must furnish the City a certificate of insurance on a
standard insurance industry ACORD form. The ACORD form must be issued by an insurance
company authorized to transact business in the State of Arizona possessing a current A.M.
Best, Inc. rating of A-7, or better and legally authorized to do business in the State of Arizona
with policies and forms satisfactory to City. Provided, however, the A.M. Best rating
requirement may not be deemed to apply to required Worker’s Compensation coverage.
11.1.2
The Contractor and any of its Subcontractors must procure and maintain, until all of their
obligations have been discharged, including any warranty periods under this Agreement are
satisfied, the insurances set forth below.
11.1.3
The insurance requirements set forth below are minimum requirements for this Agreement
and in no way limit the indemnity covenants contained in this Agreement.
General Conditions
Revised: 7/20/22
GC-45 of 75
11.1.4
The City in no way warrants that the minimum insurance limits contained in this Agreement
are sufficient to protect Contractor from liabilities that might arise out of the performance
of the Agreement services under this Agreement by Contractor, its agents, representatives,
employees, or Subcontractors and the Contractor is free to purchase any additional
insurance as may be determined necessary.
11.1.5
Failure to demand evidence of full compliance with the insurance requirements in this
Agreement or failure to identify any insurance deficiency will not relieve the Contractor
from, nor will it be considered a waiver of its obligation to maintain the required insurance
at all times during the performance of this Agreement.
11.1.6
Use of Subcontractors: If any Work is subcontracted in any way, the Contractor must
execute a written agreement with Subcontractor containing the same Indemnification
Clause and Insurance Requirements as the City requires of the Contractor in this
Agreement. The Contractor is responsible for executing the Agreement with the
Subcontractor and obtaining Certificates of Insurance and verifying the insurance
requirements.
11.2
MINIMUM SCOPE AND LIMITS OF INSURANCE
11.2.1
The Contractor must provide coverage with limits of liability not less than those stated
below.
11.2.1.1
Commercial General Liability-Occurrence Form. Contractor must maintain “occurrence”
form Commercial General Liability insurance with a limit of not less than $2,000,000 for each
occurrence, $4,000,000 aggregate. Said insurance must also include coverage for products
and completed operations, independent contractors, personal injury and advertising injury.
If any Excess insurance is utilized to fulfill the requirements of this paragraph, the Excess
insurance must be “follow form” equal or broader in coverage scope than underlying
insurance.
11.2.1.2
Automobile Liability-Any Automobile or Owned, Hired and Non-Owned Vehicles. Contractor
must maintain Business/Automobile Liability insurance with a limit of $1,000,000 each
accident on Contractor owned, hired, and non-owned vehicles assigned to or used in the
performance under this Agreement. If any Excess or Umbrella insurance is utilized to fulfill
the requirements of this paragraph, the Excess or Umbrella insurance must be “follow
form” equal or broader in coverage scope than underlying insurance.
11.2.1.3
Workers Compensation and Employers Liability Insurance. Contractor must maintain
Workers Compensation insurance to cover obligations imposed by federal and state
statutes having jurisdiction of Contractor employees engaged in the performance of Work
under this Agreement and must also maintain Employers’ Liability insurance of not less than
$1,000,000 for each accident and $1,000,000 disease for each employee.
11.2.1.4
Builders’ Risk/Installation Floater Insurance. The Contractor bears all responsibility for loss
to all equipment or Work under construction. Unless waived in writing by the City the
Contractor will purchase and maintain in force Builders’ Risk/Installation Floater insurance
on the entire Work until completed and accepted by the City. This insurance will be Special
Causes of Loss policy form, (minimally including perils of fire, flood, lightning, explosion,
windstorm and hail, smoke, aircraft and vehicles, riot and civil commotion, theft, vandalism,
malicious mischief, and collapse), completed value, replacement cost policy form equal to
the Agreement Price and all subsequent modifications. The Contractor’s Builders’
General Conditions
Revised: 7/20/22
GC-46 of 75
Risk/Installation Floater insurance must be primary and not contributory.
a. Builders’ Risk/Installation Floater insurance must cover the entire Work
including reasonable compensation for architects and engineers’ services
and expenses and other “soft costs” made necessary by an insured loss.
Builders’ Risk/Installation Floater insurance must provide coverage from the
time any covered property comes under the Contractor’s control and or
responsibility, and continue without interruption during course of
construction, renovation and or installation, including any time during which
any Project property or equipment is in transit, off Site, or while on Site for
future use or installation. Insured property must include, but not be limited
to, scaffolding, false work, and temporary buildings at the Site. This
insurance must also cover the cost of removing debris, including demolition
as may be legally required by operation of any law, ordinance, regulation or
code.
b. The Contractor must also purchase and maintain Boiler and Machinery
insurance with the same requirements as Builders’ Risk/Installation Floater
insurance cited above if the Work to be performed involves any exposures
or insurable property normally covered under a Boiler and Machinery
insurance policy or made necessary as required by law or testing
requirements in the performance of this Agreement. The Contractor will be
responsible for any and all deductibles under these policies and the
Contractor waives all rights of recovery and subrogation against the City
under the Contractor- Builders’ Risk/Installation Floater insurance described
herein.
c. Builders’ Risk/Installation Floater Insurance must be maintained until
whichever of the following first occurs: (i) final payment has been made; or,
(ii) until no person or entity, other than the City, has an insurable interest in
the property required to be covered.
d. The Builders’ Risk/Installation Floater insurance must be endorsed so that
the insurance will not be canceled or lapse because of any partial use or
occupancy by the City.
e. The Builders Risk/Installation Floater insurance must include as named
insureds, the City, the Contractor, and all tiers of Subcontractors and others
with an insurable interest in the Work who will be named as additional
insureds unless they are able to provide the same level of coverage with the
City and Contractor named as additional insureds. Certificates must contain
a provision that the insurance will not be canceled or materially altered
without at least 30 Days advance notice to the City. The City must also be
named as a Loss Payee under the Builders’ Risk/Installation Floater coverage.
f.
The Builders Risk/Installation Floater insurance must be written using the
Special Causes of Loss policy form, replacement cost basis.
g. All rights of subrogation under the Builders Risk/Installation Floater
insurance are, by this Agreement, waived against the City, its officers,
officials, agents and employees.
h. The Contractor is responsible for payment of all deductibles under the
Builders’ Risk/Installation Floater insurance policy.
General Conditions
Revised: 7/20/22
GC-47 of 75
11.2.1.5
Pollution Liability Insurance (Including Errors and Omissions). For Job Orders, Pollution
Liability Insurance is only required if applicable and determined on a project specific basis.
Contractor must maintain Pollution Liability Insurance with a limit of not less than
$5,000,000 per loss, $5,000,000 aggregate for losses caused by pollution conditions
including coverage for bodily injury, property damage, defense costs, clean-up costs, and
completed operations that arise from the operations of Contractor as described in this
Agreement.
a. The policy must provide for complete professional service coverage,
including coverage for pollution liability that is a result of a breach of
professional duties.
b. The policy must provide for protection again claims for third-party bodily
injury, property damage, or environmental damage caused for pollution
conditions resulting from general contracting activities for which Contractor
is legally liable.
c. The policy must provide for cleanup costs when mandated by governmental
entities, when required by law, or as a result of third-party claims.
d. Completed Operations Coverage must be kept in place for up to the statute
of repose.
e. The policy must be endorsed to include the following additional insured
language: “City, its elected officials, trustees, employees, agents, and
volunteers must be named as additional insureds with respect to liability
arising out of the activities performed by, or on behalf of Contractor”.
f.
If Work under this Agreement requires the transportation of any hazardous
material or regulated substances, Contractor must carry Auto Liability with a
CA 9948 endorsement or equivalent.
g. If Work under this Agreement requires the disposal of any hazardous
materials from the job site, Contractor must obtain a certificate of insurance
for Pollution Legal Liability from the disposal site operator with a limit of not
less than $5,000,000 per loss, $5,000,000 aggregate.
11.3
ADDITIONAL POLICY PROVISIONS REQUIRED
11.3.1
Self-Insured Retentions or Deductibles. Any self-insured retentions and deductibles must
be declared and approved by the City. If not approved, the City may require that the insurer
reduce or eliminate any deductible or self-insured retentions with respect to the City, its
officers, officials, agents, employees, and volunteers.
11.3.2
The Contractor’s insurance must contain broad form contractual liability coverage.
11.3.3
The Contractor's insurance coverage must be primary insurance with respect to the City, its
officers, officials, agents, and employees. Any insurance or self-insurance maintained by
the City, its officers, officials, agents, and employees will be in excess of the coverage
provided by the Contractor and must not contribute to it.
11.3.4
The Contractor's insurance must apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
11.3.5
Coverage provided by the Contractor must not be limited to the liability assumed under the
General Conditions
Revised: 7/20/22
GC-48 of 75
indemnification provisions of this Agreement.
11.3.6
The policies must contain a severability of interest clause and waiver of subrogation against
the City, its officers, officials, agents, and employees, for losses arising from Work
performed by the Contractor for the City.
11.3.7
The Contractor, its successors and or assigns, are required to maintain Commercial General
Liability insurance as specified in this Agreement for a minimum period of 3 years following
completion and acceptance of the Work. The Contractor must submit a Certificate of
Insurance evidencing Commercial General Liability insurance during this 3 year period
containing all the Agreement insurance requirements, including naming the required
Additional Insureds set forth herein.
11.3.8
If a Certificate of Insurance is submitted as verification of coverage, the City will reasonably
rely upon the Certificate of Insurance as evidence of coverage but this acceptance and
reliance will not waive or alter in any way the insurance requirements or obligations of this
Agreement.
11.3.9
Insurance Cancellation During Agreement Term.
11.3.9.1
If any of the required policies expire during the life of this Agreement, the Contractor must
forward renewal or replacement Certificates to the City within 10 Days after the renewal
date containing all the required insurance provisions.
11.3.9.2
Each insurance policy required by the insurance provisions of this Agreement must provide
the required coverage and must not be suspended, voided or canceled except after 30 Days
prior written notice has been given to the City, except when cancellation is for non-payment
of premium, then 10 Days prior notice may be given. Such notice must be sent directly to
Chandler Law-Risk Management Department, Post Office Box 4008, Mailstop 628, Chandler,
Arizona 85225. If any insurance company refuses to provide the require notice, the
Contractor or its insurance broker must notify the City of any cancellation, suspension, non-
renewal of any insurance within 7 Days of receipt of insurers’ notification to that effect.
11.3.10
City as Additional Insured. The above-referenced policies are to contain, or be endorsed to
contain, the following provisions:
11.3.10.1
The Commercial General Liability and Automobile Liability policies are to contain, or be
endorsed to contain, the following provisions: The City, its officers, officials, agents, and
employees are additional insureds with respect to liability arising out of activities performed
by, or on behalf of, the Contractor including the City's general supervision of the Contractor;
Products and Completed Operations of the Contractor; and automobiles owned, leased,
hired, or borrowed by the Contractor.
11.3.10.2
The City, its officers, officials, agents, and employees must be additional insureds to the full
limits of liability purchased by the Contractor even if those limits of liability are in excess of
those required by this Agreement.
11.4
BONDS AND OTHER PERFORMANCE SECURITY
11.4.1
After Agreement award, Contractor must provide a Performance Bond and a Payment
Bond, each in an amount equal to the full amount of the Agreement Price.
11.4.2
Each such bond must be executed by a surety company or companies holding a Certificate
General Conditions
Revised: 7/20/22
GC-49 of 75
of Authority to transact surety business in the State of Arizona, issued by the Director of the
Arizona Department of Insurance and must be named in the current list of "Companies
Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable
Reinsuring Companies" as published in Circular 570 (amended) by the Audit Staff Bureau of
Accounts, U.S. Treasury Department. A copy of the Certificate of Authority must accompany
the bonds. The Certificate must have been issued or updated within two (2) years prior to
the execution of this Agreement. The bonds must be written or countersigned by an
authorized representative of the surety who is either a resident of the state of Arizona or
whose principal office is maintained in this state, as by law required.
11.4.3
The bonds must be made payable and be acceptable to City. The bond forms for the
performance and payment bonds must be in the forms required under A.R.S. § 34-221, et.
Seq., as in Appendices 4 and 5 of these General Conditions.
11.4.4
Upon the request of any person or entity appearing to be a potential beneficiary of bonds
covering payment of obligations arising under the Agreement Documents, Contractor must
promptly furnish a copy of the bonds or must permit a copy to be made.
11.4.5
All bonds submitted for this Project must be provided by a company which has been rated AM
Best rating of A- or better for the prior four quarters by the latest edition of the ‘Results
Best’s Key Rating Guide (Property/Casualty)” published by the A.M. Best Company.
11.4.6
Personal or individual bonds are not acceptable.
11.4.7
If the surety on any Bond furnished by Contractor is declared a bankrupt or becomes
insolvent, or Contractor’s right to do business is terminated in any state where any part of
the Project is located, or it ceases to meet the requirements of this Section 11.4, Contractor
must within 5 Days thereafter substitute another Bond and surety, both of which must be
acceptable to City.
SECTION 12 - INDEMNIFICATION
12.1
To the extent permitted by law, the Contractor and its owners, officers, directors, agents,
employees, and subconsultants (collectively "lndemnitor") must indemnify, save, and hold
harmless the City and its officers, officials, agents, and employees (collectively "lndemnitee")
from any and all claims, actions, liabilities, damages, losses, or expenses (including court
costs, attorneys' fees, and costs of claim processing, investigation, and litigation) (collectively
"Claims") caused or alleged to be caused, in whole or in part, by the negligent, reckless,
wrongful, or willful acts, errors, or omissions of Indemnitor in connection with this
Agreement. This indemnity includes any Claim or amount arising out of or recovered under
workers' compensation laws or on account of Indemnitor's failure to conform to any federal,
state, or local law, statute, ordinance, rule, regulation, or court decree. Indemnitor must
indemnify lndemnitee from and against any and all Claims, except those arising solely from
lndemnitee's own negligent, reckless, wrongful, or willful acts, errors, or omissions.
Indemnitor is responsible for primary loss investigation, defense, and judgment costs where
this indemnification applies. In consideration of the award of this Agreement, Indemnitor
agrees to waive all rights of subrogation against lndemnitee for losses arising from or
related to this Agreement. Indemnitor's obligations under this provision survive the
termination or expiration of this Agreement.
SECTION 13 -DISPUTE RESOLUTION
General Conditions
Revised: 7/20/22
GC-50 of 75
13.1
All disputes arising out of or relating to the Agreement, the Work or the Project, other than
termination under Section 10, will be resolved pursuant to the Dispute Resolution
process set forth in Appendix 6 of these General Conditions, and not pursuant to MAG
Specifications § 110.
13.2
Contractor agrees that during any dispute between the parties, Contractor will continue to
perform its obligations under the Agreement until such dispute is resolved.
13.3
Notwithstanding any other provision in this Agreement, City has the right to immediately file
in court and pursue an action for a temporary restraining order and injunctive relief against
Contractor if City determines that such action is necessary to protect its interests under the
Agreement, to obtain specific performance of any provision of the Agreement, to advance
the completion of the Project, or to protect health, welfare and safety.
SECTION 14 - MISCELLANEOUS PROVISIONS
14.1
AGREEMENT DOCUMENTS
14.1.1
The Agreement Documents are intended to permit the parties to complete the Work
and all obligations required by the Agreement Documents within the Agreement Times for
the Agreement Price. The Agreement Documents are intended to be complementary and
interpreted in harmony so as to avoid conflict, with words and phrases interpreted in a
manner consistent with construction and design industry standards.
14.1.2
It is the intent of the Agreement Documents to describe a functionally complete Project (or
part thereof) to be constructed in accordance with the Agreement Documents. Any labor,
documentation, services, materials, or equipment that may reasonably be inferred from the
Agreement Documents or from prevailing custom or trade usage as being required to
produce the intended result must be provided by Contractor whether or not specifically
called for at no additional cost to City.
14.1.3
The Agreement Documents establish the rights and obligations of the parties and include
the Agreement, Addenda (which pertain to the Agreement Documents), Contractor's Bid or
Proposal (including documentation accompanying the Bid and any post-Bid documentation
submitted prior to Agreement award) when attached as an exhibit to the Agreement, the
accepted Project Schedule, the Notice to Proceed, the Performance Bond, the Payment
Bond, Project Design, Engineering and Specifications, these General Conditions, the Project
Specific Special Provisions, Technical Specifications, Agreement Drawings, as the same may
be more specifically identified in the Agreement, Change Orders, Work Change Directives,
Field Orders and the written interpretations and clarifications of the Design Professional or
City representative and Modifications issued after execution of the Agreement. Approved
Shop Drawings and the reports and drawings of subsurface and physical conditions are not
Agreement Documents.
14.1.4
In the event of any inconsistency, conflict, or ambiguity between or among the Agreement
Documents, the Agreement Documents will take precedence as follows from highest to
lowest: Change Orders, Addenda, Agreement, Project Specific Special Provisions, General
Conditions, Technical Specifications, Drawings/Plans, Chandler Amendments to MAG
Standard Specifications and Chandler Standard Details, and MAG Uniform Standard
Specifications and Details for Public Works Construction. If applicable to this Agreement,
Federal Provisions prevail.
General Conditions
Revised: 7/20/22
GC-51 of 75
14.1.5
On the Drawings, given dimensions will take precedence over scaled measurements and
large scale drawings over small-scale drawings.
14.1.6
Clarifications and interpretations of the Agreement Documents will be issued by the Design
Professional through the City.
14.1.7
The headings used in this Agreement or any other Agreement Documents, are for ease of
reference only and must not in any way be construed to limit or alter the meaning of any
provision.
14.1.8
The Agreement Documents form the entire agreement between City and Contractor.
No oral representations or other agreements have been made by the parties except as
specifically stated in the Agreement Documents.
14.1.9
The Agreement Documents may not be changed, altered, or amended in any way except in
writing signed by a duly authorized representative of each party in the form of a Change
Order.
14.1.10
Re-Use of Documents. Neither Contractor nor any Subcontractor, manufacturer, fabricator,
supplier or distributor will have or acquire any title to or ownership rights in any of the
Drawings, Specifications or other documents (or copies of any thereof) prepared by or
bearing the seal of the Design Professional; and they must not re-use any of them on
extensions of the Project or any other project without written consent of City and the Design
Professional and specific written verification or adaptation by the Design Professional.
14.2
REFERENCE STANDARDS
14.2.1
Reference to standards, specifications, manuals, or codes of any technical society,
organization, or association, or to Laws or Regulations, whether such reference be specific
or by implication, will mean the standard, specification, manual, code, or Laws or
Regulations in effect at the time of opening of Bids (or on the Effective Date of the
Agreement if there were no Bids), except as may be otherwise specifically stated in the
Agreement Documents.
14.2.2
The provisions of any such standard, specification, manual or code, or any instruction of a
Supplier will not change the duties or responsibilities of City, Contractor, Design
Professional or Project Manager, or any of their Subcontractors, consultants, agents, or
employees from those set forth in the Agreement Documents, nor will any such provision
or instruction assign to City, Contractor, Design Professional, or any of their agents, or
employees any duty or authority to supervise or direct the performance of the Work or any
duty or authority to undertake responsibility inconsistent with the provisions of the
Agreement Documents.
14.3
COMPLIANCE WITH ARIZONA LAW AND FEDERAL LAW
14.3.1
Compliance with A.R.S. § 41-4401. Pursuant to the provisions of A.R.S. § 41-4401, the
Contractor hereby warrants to the City that the Contractor and each of its subcontractors
(“Subcontractors”) must comply with all Federal Immigration laws and regulations that
relate to the immigration status of their employees and the requirement to use E-Verify set
forth in A.R.S. §23-214(A).
14.3.2
A breach of the Contractor Immigration Warranty constitutes a material breach of this
Agreement and subject to penalties up to and including termination of this Agreement.
General Conditions
Revised: 7/20/22
GC-52 of 75
14.3.3
The City retains the legal right to inspect the papers of any Contractor or Subcontractor
employee who works on this Agreement to ensure that the Contractor or Subcontractor is
complying with the Contractor Immigration Warranty. The Contractor agrees to assist the
City in the conduct of any such inspections.
14.3.4
The City may, at its sole discretion, conduct random verifications of the employment records
of the Contractor and any Subcontractors to ensure compliance with Contractors
Immigration Warranty. The Contractor agrees to assist the City in performing any such
random verifications.
14.3.5
The provisions of this Article must be included in any agreement the Contractor enters into
with any and all of its subcontractors who provide services under this Agreement or any
subcontract. “Services” are defined as furnishing labor, time or effort in the State of Arizona
by a contractor or subcontractor. Services include construction or maintenance of any
structure, building or transportation facility or improvement to real property.
14.4
HAZARDOUS ENVIRONMENTAL CONDITIONS
14.4.1
Contractor will not be responsible for any Hazardous Environmental Condition uncovered
or revealed at the Site which was not shown or indicated in Drawings or Specifications or
identified in the Agreement Document to be within the scope of the Work. Contractor will
be responsible for a Hazardous Environmental Condition created with any materials
brought to the Site by Contractor, Subcontractors, Suppliers, or anyone else for whom
Contractor is responsible.
14.4.2
If Contractor encounters a Hazardous Environmental Condition or if Contractor or anyone
for whom Contractor is responsible creates a Hazardous Environmental Condition.
Contractor must immediately:
a. Secure or otherwise isolate such condition;
b. Stop all Work in connection with such condition and in any area affected
thereby; and
c. Notify City and promptly thereafter confirm such notice in writing.
14.4.3
City will promptly retain a qualified expert to evaluate such condition or take corrective
action, if any.
14.4.4
Contractor will be responsible for any and all civil or criminal penalties, fines, damages, or
other charges imposed by any regulatory agency or court for sewage discharges that are in
violation of applicable statutes and laws and that are a result, direct or indirect, of work
performed under this Agreement. Contractor will also be responsible for reimbursement
to City for administration, reporting, and tracking expenses required as a result of any spill
event. In the event the regulatory agency or court imposes a probationary period,
Contractor must post bond for the probationary period to ensure that all such costs are
reimbursed to City. This responsibility will apply whether penalties are imposed directly on
Contractor or any of its Subcontractors, or the City of Chandler. Contractor must defend
and indemnify City against such penalties. Regulatory agencies may include, but are not
limited to, the Arizona Department of Environmental Quality (ADEQ) and the United States
Environmental Protection Agency (USEPA).
14.5
COOPERATION AND FURTHER DOCUMENTATION
General Conditions
Revised: 7/20/22
GC-53 of 75
Contractor agrees to provide City such other duly executed documents as may be
reasonably requested by City to implement the intent of the Agreement Documents.
14.6
ASSIGNMENT
Neither Contractor nor City will, without the written consent of the other assign, transfer or
sublet any portion of this Agreement or part of the Work or the obligations required by
the Agreement Documents, any such assignment will be void, will transfer no rights to the
purported assignee, and would be a material breach of the Agreement.
14.7
SUCCESSORS
Contractor and City intend that the provisions of the Agreement Documents are binding
upon the parties, their employees, agents, heirs, successors and assigns.
14.8
LAWFUL PRESENCE
Pursuant to A.R.S. §§ 1-501 and 1-502, City is prohibited from awarding an agreement to any
natural person who cannot establish that such person is lawfully present in the United
States. To establish lawful presence, a person must produce qualifying identification and
sign a City-provided affidavit affirming the identification provided is genuine. This
requirement will be imposed at the time of agreement award. This requirement does not
apply to business organizations such as corporations, partnerships, or limited liability
companies.
14.9
NO BOYCOTT OF ISRAEL CERTIFICATION
By Contractor's signature on this Agreement, Contractor certifies under A.R.S. § 35-393.01
that Contractor is not currently engaged in and for the duration of this Agreement will not
engage in a boycott of Israel.
14.10
NO THIRD PARTY BENEFICIARY
Nothing under the Agreement Documents will be construed to give any rights or benefits
in the Agreement Documents to anyone other than City and Contractor, and all duties and
responsibilities undertaken pursuant to the Agreement Documents will be for the sole and
exclusive benefit of City and Contractor and not for the benefit of any other party, unless
otherwise expressly set forth in the Agreement Documents.
14.11
GOVERNING LAW AND VENUE
The Agreement and all Agreement Documents will be deemed to be made under, and will
be construed in accordance with and governed by the laws of the State of Arizona without
regard to the conflicts or choice of law provisions thereof. Any court action to enforce any
provision of the Agreement or to obtain any remedy with respect hereto must be brought
in the Superior Court, Maricopa County, Arizona, and for this purpose, each party hereby
expressly and irrevocably consents to the jurisdiction and venue of such Court.
14.12
SEVERABILITY
If any provision of the Agreement Documents or the application thereof to any person or
circumstance will be invalid, illegal or unenforceable to any extent, the remainder of the
affected provision, the remainder of the Agreement Documents, and the application
thereof will not be affected and will be enforceable to the fullest extent permitted by law.
14.13
LEGAL REQUIREMENTS
At all times relevant to its entry into this Agreement and performance of the Services and
the Work, Contractor must fully comply with all Laws, Regulations, or Legal Requirements
applicable to City, the Project, and the Agreement, including, without limitation, those set
General Conditions
Revised: 7/20/22
GC-54 of 75
forth on Exhibit C of the Agreement.
14.14
PARTIAL INVALIDITY
If any provision of the Agreement is held by a court of competent jurisdiction to be invalid,
void or unenforceable, the remaining provisions will nevertheless continue in full force
without being impaired or invalidated in any way.
14.15
ATTORNEYS' FEES
Should either party to the Agreement bring an action to enforce any provision of the
Agreement, the prevailing party will be entitled to recover reasonable attorneys' fees and
costs in connection therewith.
14.16
CONFLICT OF INTEREST
14.16.1
Contractor agrees to disclose any financial or economic interest with the Project property,
or any property affected by the Project, existing prior to the execution of the Agreement.
Further, Contractor agrees to disclose any financial or economic interest with the Project
property, or any property affected by the Project, if Contractor gains such interest during
the course of this Agreement. If Contractor gains financial or economic interest in the
Project during the course of this Agreement,
this may be grounds for terminating this
Agreement. Any decision to terminate the Agreement must be at the sole discretion of City.
14.16.2
Contractor will not engage the services on this Agreement of any present City employee who
was involved as a decision maker in the selection or approval processes, or who negotiated
or approved billings or Agreement Modifications for this Agreement.
14.16.3
Contractor agrees that it will not perform services on this Project for a contractor,
subcontractor, or any supplier, not covered under this Agreement.
14.17
INDEPENDENT CONTRACTOR
Contractor is and must be an independent contractor. Any provisions in the Agreement
Documents that may appear to give City the right to direct Contractor as to the details of
accomplishing the Work or to exercise a measure of control over the Work means that
Contractor must follow the wishes of City as the results of the Work only. These results
must comply with all applicable laws and ordinances.
14.18
NOTICE OF INJURY
Should City or Contractor suffer injury or damage to their person or property because of
any error, omission or act of the other party or of any of the other party's employees or
agents or others for whose acts the other party is legally liable, claim must be made in
writing to the other party within 7 Days of the first observance of such injury or damage.
14.19
CONFIDENTIALITY
Contractor, for the benefit of City, hereby agrees it will not release or cause or permit
to be released to the public any press notices, publicity (oral or written) or advertising
promotion relating to, any statement regarding, or any other public announcement or
disclosure or cause or permit to be publicly announced or disclosed, in any manner
whatsoever, the specific terms and conditions of this Agreement or any comment relating
to the Project or the Site. Notwithstanding the foregoing, Contractor will be entitled to
disclose the terms of the Agreement to the extent required by law or in the course of
enforcing or defending a claim or action hereunder. Contractor must give City reasonably
prompt notice of any disclosure or statement made pursuant to this provision.
General Conditions
Revised: 7/20/22
GC-55 of 75
14.20
DATA CONFIDENTIALITY
14.20.1
As used in the Agreement, “data” means all information, whether written or verbal, including
plans, specifications, renderings, photographs, studies, investigations, audits, analyses,
samples, reports, calculations, internal memos, meeting minutes, data field notes, work
product, proposals, correspondence and any other similar documents or information
prepared by, obtained by, or transmitted to the City in the performance of this Agreement.
14.20.2
Contractor agrees that all data, regardless of form, including originals, images, and
reproductions, prepared by, obtained by, or transmitted to City in connection with the
Contractor’s performance of this Agreement is confidential and proprietary information
belonging to City.
14.20.3
Except as specifically provided in this Agreement, Contractor or its Subcontractors must not
divulge data to any third party without prior written consent of City. Contractor or its
Subcontractors must not use data for any purposes except to perform Work required under
this Agreement. These prohibitions will not apply to the following data provided Contractor
has first given the required notice to City:
a. Data which was known to Contractor or its Subcontractors prior to its
performance under this Agreement unless such data was acquired in
connection with Work performed for City;
b. Data which was acquired by Contractor or its Subcontractors in its
performance under this Agreement and which was disclosed to Contractor
or its Subcontractors by a third party, who to the best of Contractor’s or its
Subcontractor’s knowledge and belief, had the legal right to make such
disclosure and Contractor or its Subcontractors are not otherwise required
to hold such data in confidence; or
c. Data which is required to be disclosed by virtue of law, regulation, or court
order, to which the Contractor or its Subcontractors are subject.
14.20.4
In the event the Contractor or its Subcontractors are required or requested to disclose data
to a third party, or any other information to which the Contractor or its Subcontractors
became privy as a result of any other agreement with City, the Contractor must first notify
City as set forth in this Section of the request or demand for the data. The Contractor or its
Subcontractors must give City sufficient facts so that City can be given an opportunity to
first give its consent or take such action that City may deem appropriate to protect such
data or other information from disclosure.
14.20.5
Unless prohibited by law, within 10 Days after completion of services for a third party on
real or personal property owned or leased by City, the Contractor must promptly deliver, as
set forth in this Section, a copy of all data to City. All data will continue to be subject to the
confidentiality agreements of this Agreement.
14.20.6
Contractor or its Subcontractors assume all liability for maintaining the confidentiality of
the data in its possession and agree to compensate City if any of the provisions of this
Section are violated by Contractor, its employees, agents, or Subcontractors. Solely for the
purposes of seeking injunctive relief, it is agreed that a breach of this Section will be deemed
to cause irreparable harm that justified injunctive relief in court. Contractor agrees that the
requirements of this Section will be incorporated into all subcontracts entered into by
Contractor. A violation of this Section may result in immediate termination of this
General Conditions
Revised: 7/20/22
GC-56 of 75
Agreement without notice.
14.21
SURVIVAL
All warranties, representations and indemnifications by Contractor must survive the
completion or termination of this Agreement.
14.22
COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that no person has been employed or retained to solicit or secure
this Agreement upon an agreement or understanding for a commission, percentage,
brokerage, or contingent fee, and that no member of City Council, or any employee of
City has any interest, financially, or otherwise, in the firm. For breach or violation of this
warrant, City will have the right to annul the Agreement without liability or at its discretion
to deduct from the Agreement Price or consideration, the full amount of such commission,
percentage, brokerage, or contingent fee.
14.23
NO WAIVER
The failure of either party to enforce any of the provisions of the Agreement Documents or
to require performance of the other party of any of the provisions hereof must not be
construed to be a waiver of such provisions, nor will it affect the validity of the Agreement
Documents or any part thereof, or the right of either party to thereafter enforce each and
every provision.
14.24
NONEXCLUSIVE REMEDIES
The remedies set forth in this Agreement are cumulative and not exclusive, and failure to
exercise any remedy (including, without limitation, any right to terminate) will not preclude
any party from exercising any other right in seeking any other remedy available to it at law
or in equity.
14.25
PROJECT COMMUNICATIONS
14.25.1
All communications concerning the performance of the Work or the Project will be provided
to the designated Project Manager and Contractor’s Representative set forth in Article 1
of the Agreement. City may change the designated Project Manager and, subject to
Section 4.4.20 of
these General Conditions, Contractor may change Contractor
Representative, by written notice to the other.
14.25.2
Project communications may be exchanged by e-mail, but email communications cannot
change the terms of the Agreement or the Scope of Work, or effectuate any change that
requires a written Change Order.
14.25.3
When any provisions of the Agreement Documents requires Contractor or the Design
Professional to give written notice to City, it will be deemed to have been validly given if
delivered in person or if delivered at or sent by registered or certified mail, postage prepaid,
to the Parties indicated in Agreement Article 1, incorporated by reference.
14.25.4
When any provisions of the Agreement Documents requires City, Project Manager, or the
Design Professional to give written notice to Contractor, it will be deemed to have been
validly given if delivered in person to the person designated in the Agreement Documents
as Contractor’s Resident Superintendent, or if delivered at or sent by registered or certified
mail, postage prepaid, to Contractor at the last address in the Agreement Documents or
such substitute address which Contractor designates in writing, or to the business address
known to the giver of notice.
General Conditions
Revised: 7/20/22
GC-57 of 75
14.26
DRUG FREE WORKPLACE PROGRAM
14.26.1
City has adopted a policy establishing a drug free workplace for itself and as a requirement
for Contractors doing business with City, to ensure the safety and health of employees
working on City projects.
14.26.2
Contractor must require a drug free workplace for all employees working under the
Agreement. Specifically, all employees of Contractor who are working under an
agreement with City must be notified, in writing, by Contractor that they are prohibited
from the manufacture, distribution,
dispensation, possession or unlawful use of a
controlled substance in the workplace.
14.27
Failure to require a drug free workplace in accordance with the City’s policy may result
in termination of the Agreement and possible debarment form bidding on future City
projects.
SECTION 15 - PROVISIONS APPLICABLE SOLELY TO GMP AND COST-BASED AGREEMENTS,
CHANGE ORDERS, AND JOB ORDERS
15.1
ADDITIONAL DEFINITIONS
The definitions set forth in Section 2 apply to GMP and Cost-Based Agreements, Change
Orders, and Job Orders, together with the additional definitions set forth below.
Baseline Cost Model –
A breakdown and estimate of the scope of the Project developed by CM@Risk pursuant to Section 17.5
of these General Conditions.
CM@Risk or Construction Manager at Risk –
The person or firm selected by City to provide pre-construction and/or construction services as
detailed in a Construction Manager at Risk Agreement with City. In these General Conditions, the
term “Contractor” includes CM@Risk under both Pre-Construction and Construction Services
Agreements.
CM@Risk Fee or Contractor’s Fee –
An agreed to percentage in an accepted GMP that represents the Contractor’s fee for performance of
the Work.
Agreement Documents –
Where compensation under the Agreement is based upon a GMP accepted by City, the term
“Agreement Documents” also includes the accepted GMP Proposal.
Agreement Price –
Where compensation under the Agreement based upon a GMP accepted by City, the term
“Agreement Price” refers to the GMP.
Cost-Based Agreement, Change Order, or Job Order –
A Agreement, Change Order, or Job Order where the Agreement Price is based upon the actual
cost of performing the Work, subject to the terms of the Agreement Documents, including this
Section 15. These would include those generally referred to as “Cost of the Work plus a Fee with
a GMP,” “Time and Materials,” or “Cost Plus a Fee.”
Cost of the Work –
The direct costs necessarily incurred by Contractor in the proper, timely, and complete performance
on the Work. The Cost of the Work will include only those costs set forth in Section 15.2 of these
General Conditions
Revised: 7/20/22
GC-58 of 75
General Conditions.
Deliverables –
The work products prepared by Contractor in performing the scope of work described in the
Agreement. Some of the major deliverables to be prepared and provided by Contractor during pre-
construction may include but are not limited to: the Baseline Cost Model and Schedule that validate
City’s plan and budget, Construction Management Plan, Detailed Project Schedule, Schedule of Values,
alternative system evaluations, procurement strategies and plans, Detailed Cost Estimates,
construction market surveys, cash flow projections, GMP Proposals, Subcontractor procurement plan,
Subcontractor agreements, Subcontractor bid packages, Supplier agreements, Constructability
Review, Cost Control Log, Traffic control and phasing plans and others as indicated in this Agreement
or required by the Project Team.
Pre-Construction Services Agreement –
The Agreement entered into between City and the CM@Risk for Pre-Construction Services to be
provided by the CM@Risk, including, without limitation, the generation of a GMP Proposal. If the GMP
Proposal is accepted by City and a Construction Agreement is entered into between City and CM@Risk,
the duties, obligations and warranties of the CM@Risk under the Pre-Construction Services
Agreement survive and are incorporated into the resulting Construction Agreement.
Pre-Construction Services –
The services to be provided under the Pre-Construction Services Agreement, including Section 17 of
these General Conditions.
Detailed Project Schedule –
The Detailed Project Schedule developed by the CM@Risk for the review and approval of the Project
Manager in accordance with Section 17.3 of these General Conditions, if applicable.
General Conditions Costs –
Those costs set forth in Section 4 of Appendix 9 to these General Conditions.
GMP Plans and Specifications –
The plan and specifications upon which the Guaranteed Maximum price Proposal is based.
GMP Proposal –
The proposal of Contractor submitted pursuant to Section 17.7 of these General Conditions for the
entire Work and/or portion (phases) of the Work.
Guaranteed Maximum Price or GMP –
The Guaranteed Maximum Price set forth in the Agreement, Change Order, or Job Order if applicable.
15.2
AGREEMENT PRICE
15.2.1
The Agreement Price for all Agreements, Change Orders, and Job Orders based upon
payment of the Cost of the Work plus a Fee with a GMP, time and materials, or cost-plus a
fee will be the Cost of the Work incurred plus the Fee agreed to in writing by City, limited to
the amount of the GMP, if agreed to. Unless otherwise expressly provided in the Agreement,
Change Order, or Job Order, all Cost Based pricing will be subject to and limited to GMP.
15.2.2
The Agreement Price may only be changed as set forth in Section 9 above.
General Conditions
Revised: 7/20/22
GC-59 of 75
15.2.3
Only costs specifically designated as reimbursable costs are eligible for payment by City or
may be charged against the Agreement Price. All other costs will not be paid by City and will
not be chargeable against the Agreement Price.
15.2.4
Cost-Based Agreements. For Agreements, Change Orders, or Job Orders, reimbursable
costs must be determined pursuant to Appendix 9 to these General Conditions, Cost of the
Work, and not by MAG Specifications §109.5.
15.3
ALLOWANCES
15.3.1
Contractor must include in the Agreement Price all Allowances stated in the Agreement
Documents and agreed to in writing by City. Items covered by these Allowances must be
supplied for such amounts and by such persons as City may direct, provided Contractor will
not be required to employ persons against whom Contractor makes a reasonable objection.
Materials, labor, and equipment under an Allowance will be selected by City in accordance
with a schedule to be mutually agreed upon by City, Design Professional and Contractor or
otherwise in reasonably sufficient time to avoid delay in the Work.
15.3.2
Unless otherwise provided in the Agreement Documents:
15.3.2.1
These Allowances must cover the cost to Contractor, less any applicable trade discount, of
the materials, labor, and equipment required by the Allowances, delivered at the Site, and
all applicable taxes;
15.3.2.2
Contractor’s costs for unloading and handling on the Site, labor, installation costs, overhead,
profit and other expenses relating to materials, labor, and equipment required by the
Allowance must be included in the Agreement Sum and not in the Allowance; and
15.3.2.3
Whenever the cost is more or less than the Allowance, the Agreement Sum must be
adjusted accordingly by Change Order, the amount of which will recognize the difference
between actual costs for an Allowance item and the amount of the Allowance item and
changes, if any, in handling costs on the Site, labor, installation costs, overhead, profit and
other expenses.
15.4
CONTINGENCY
An agreed to amount in the GMP that may only be used in accordance with the terms set
forth in these General Conditions and with prior written approval by the City.
15.4.1
Construction Contingency. This GMP includes a dollar amount listed as a Construction
Contingency which will be readily available for increased costs for subcontractors, material,
and equipment subject to prior approval of City, which approval will not be withheld
unreasonably. The Construction Contingency may also be used, at the discretion of City, to
reimburse CM@Risk for unexpected costs due to (a) scope gaps between trade
subcontractors; (b) agreement default by trade subcontractors; (c) unforeseen field
conditions, but only as defined in Section 9.5 above; (d) work completed to meet the intent
of the design, but which was not indicated on the plans; (e) costs overruns not covered by
allowances; (f) costs of corrective work not provided for elsewhere; and (g) implementation
of any Recovery Plan. Cost for which CM@Risk desires to be paid from the Construction
Contingency must be documented by CM@Risk on a time and materials basis and are
subject to verification by City. If agreed to by City, a “Use of Contingency” form will be
executed by both parties authorizing the actual cost of the work to be paid and included in
the Work Item Direct Costs. The Construction Contingency is not allocated to any particular
General Conditions
Revised: 7/20/22
GC-60 of 75
item of the Project but may be used for any portion of the work as determined above. Any
amount not used in the Construction Contingency will belong to City and will reduce the
GMP.
15.4.2
Owner’s Contingency. This GMP also includes a dollar amount listed as an Owner’s
Contingency which may be used only by the City (owner department) for upgrades and
changes in scope or other changes not already included within the intent of the Project
Program. City will provide CM@Risk with a Work Change Directive authorizing CM@Risk to
perform the additional work and to transfer funds from the Owner’s Contingency to the
Work Item Direct Costs category to be paid with such direct costs. These additional costs
will be in an amount mutually agreed upon by CM@Risk and City or will be documented by
CM@Risk on a time and materials basis and are subject to verification by City. Any amount
not used in the Owner’s Contingency will belong to the City and will reduce the GMP.
15.5
REDUCTION IN RETENTION
If the Agreement Price is based upon a GMP, in order to receive payment of one-half of the
retention as set forth in Section 8.1.5 above, Contractor must also submit to the Project
Manager a complete accounting of the Actual Reimbursable Cost of the Work to date,
including all such documentation (including, without limitation, invoices, subcontract,
subcontractor change orders, purchase orders, records of payment, etc.) as City may require,
to establish whether the payments made to Contractor equal, exceed, or are less than the
actual reimbursable Cost of the Work to date. Any excess payments by City, as determined
by the Project Manager, will be deducted from the one-half retention payment to be made
to Contractor, and any additional excess amounts paid to Contractor will be refunded by
Contractor to City. The Project Manager’s determinations as to Actual Reimbursable Cost
of the Work will be the basis of payment until final Project Closeout and Final Payment
under the Agreement.
15.6
FINAL PAYMENT
If the Agreement Price is based upon a GMP, as a further condition precedent to Final
Payment by City, Contractor must submit to the Project Manager a complete final
accounting of the Actual Reimbursable Cost of the Work, including all such documentation
(including, without limitation,
invoices, subcontracts, subcontractor change orders,
purchase orders, records of payment, etc.) as City may require, to establish whether the
payments made to Contractor equal, exceed, or are less than the Actual Reimbursable Cost
of the Work to date. Any excess payments by City, as determined by the Project Manager,
will be deducted from the one-half retention payment to be made to Contractor, and any
additional excess amounts paid to Contractor will be refunded by Contractor to City.
Disputes relating to the Final Cost of the Work will be subject to City’s audit rights under
Sections 8.8 above and 15.7 below, and the dispute resolution process under Section 13
above.
15.7
OPEN BOOK
On any GMP-based or Cost-Based Agreement, Job Order, or Change Order, City may attend
any and all meetings or discussions pertaining to the Project, including bid openings, and
must have access to all books, invoices, accounts, memoranda, correspondence, and
written communications or records of any kind pertaining to the Project, including without
limitation, those stored in electronic format.
15.8
DIFFERING SITE CONDITIONS AND/OR CHANGE IN LAWS
A Change Order for increased costs under Section 9.5 or 9.6 above will only be considered
General Conditions
Revised: 7/20/22
GC-61 of 75
or granted by City to the extent such actual, documented costs are justified.
SECTION 16 - PROVISIONS APPLICABLE SOLELY TO JOB ORDER AGREEMENTS (JOC)
16.1
ADDITIONAL DEFINITIONS
The definitions set forth in Sections 2 and below will apply to all Job Order Agreements and
Job Orders. In addition, the definitions set forth in Section 15.1 above will apply to all Cost-
Based Job Orders.
Agreement –
Includes the Job Order Master Agreement and Job Order Project Agreements issued and agreed to by City
and JOC Contractor.
JOC Contractor’s Coefficient –
A numerical factor that represents JOC Contractor total costs (indirect and direct costs, sales tax,
profit, etc.) and other adjustments for market conditions.
Job Order Request for Proposal (RFP) –
The Request for Proposals issued by City for each Job Order Project Agreement relating to a specific
Project.
Job Order Cost Proposal –
The Proposal submitted by JOC Contractor in response to a Job Order Request for Proposal (RFP) issued
by City to develop a Job Order Project Agreement for a specific Project.
Guaranteed Maximum Price (GMP) Job Order –
Job Order under which JOC Contractor is compensated for actual costs incurred.
Job Order Project Agreement (Job Order) –
The agreement for a specific project, as it may be modified by all Change Orders, executed by the
Parties, which incorporates the terms and conditions of the Job Order Master Agreement.
16.2
ORDERING AND PROCESSING PROCEDURES FOR JOB ORDERS
16.2.1
The process for developing and issuing a Job Order for a particular Project consists of three
(3) procedures: (1) issuance of a RFP by City; (2) JOC Contractor’s response to the RFP in the
form of JOC Contractor’s Job Order Cost Proposal; and (3) Issuance of a Job Order by City, as
set for below.
16.2.2
RFP’s For Job Orders
16.2.2.1
City will provide to JOC Contractor RFP with a Scope of Work (SOW) describing the Work to
be performed, which may include special instructions and conditions, material submittal
requirements, and, if applicable, a complete set of sketches, construction drawings and
specifications for the Job Order.
16.2.2.2
Some Job Order RFP’s will be issued by City without detailed sketches, drawing and
specifications and will rely on JOC Contractor to produce them for City review and approval
and is considered to be Pre-Construction and incidental design services included in JOC
Contractor’s overhead for GMP Job Orders. In addition JOC Contractor will not be
reimbursed for any Pre-Job Order costs, including proposal preparation, attendance during
negotiations, or site visits.
General Conditions
Revised: 7/20/22
GC-62 of 75
16.2.3
JOC Contractor’s Job Order Cost Proposal
16.2.3.1
JOC Contractor must respond within ten (10) calendar days of the RFP date or site visit,
whichever is later or as otherwise indicated on a case-by-case basis, by submitting JOC
Contractor’s Job Order Cost Proposal to the City representative.
16.2.3.2
Unless otherwise required under the terms of the RFP, JOC Contractor’s Job Order Cost
Proposal must include the following.
a. JOC Contractor’s Job Order Cost Proposal in PDF and electronic format;
b. A Project Schedule and schedule of values that reflects the costs of each work
element on the schedule. The schedule must show all milestones (e.g.,
permits, submittals, ordering materials, demolition, work phases, closeout
and completion date); and
c. Necessary documentation will be required to indicate that adequate scoping,
layout, setup and planning to accomplish the Work has been done.
Examples of documentation that might reasonably be expected include
sketches, drawings, calculations, catalog cuts and specifications produced
to a level of detail and skill that could be expected of experienced,
competent Project Managers with five or more periods experience in their
respective trade.
16.2.3.3
JOC Contractor must select Subcontractors based on qualifications alone or on a
combination of qualifications and price and must not select Subcontractors based on
price alone. A qualifications and price selection may be a one-step selection based on
a combination of qualifications and price or two-step selection. In a two-step selection,
the first step must be based on qualifications alone and the second step may be based or
a combination of qualifications and price or on price alone.
16.2.3.4
Upon request, JOC Contractor must provide City with copies of Subcontractor quotes and
the basis for selection of each Subcontractor.
16.2.3.5
If City objects to a selected Subcontractor, City will make the objection and the reasons for
the objection known to the JOC Contractor. JOC Contractor must then present an
acceptable Subcontractor for the applicable discipline. City will not unreasonably object
to or withhold approval of a Subcontractor.
16.2.3.6
For self-performed work, the City retains the right to have the JOC Contractor establish JOC
Contractor’s costs by bidding their costs against at least three (3) other interested trade
Contractors. No self- performed work will be allowed to be performed on a lump sum basis.
16.2.4
Issuance of Job Order
16.2.4.1
City Representative will compare the JOC Contractor’s Job Order Cost Proposal with the City’s
estimate,
schedules and other requirements, and then, if the City Representative
determines it is in the best interest of City, arrange a meeting with JOC Contractor, at which
time the JOC Contractor’s Job Order Cost Proposal will be discussed and negotiated.
16.2.4.2
If the City Representative determines that it is in the best interest of the City, City will then
issue a Job Order to JOC Contractor for execution.
16.2.4.3
Specific Job Orders may vary, but unless agreed to by City in writing otherwise, the content
General Conditions
Revised: 7/20/22
GC-63 of 75
of Job Orders under the Agreement will generally be as follow, all of which will be signed
and/or initialed by JOC Contractor’s designated representative:
a. The description of the Scope of the Work and Project Schedule (attached as
Exhibit A to the Job Order);
b. The address or location of the Work;
c. The Agreement Price for Work (Construction) included in the Project
(attached as Exhibit B to the Job Order);
d. The name of the JOC Contractor representative for the Project;
e. The Drawings and Specifications for the Project;
f.
If any shop drawings, project date and/or samples are required for the Job
Order, the date for delivery of each required item (included in the Project
Schedule, Exhibit A to the Job order); and
g. Project Specific Provisions, if any, in Exhibit A to the Job Order,
including, without limitation, whether any of the following are required:
Pre-Construction Conference, weekly progress meetings, field office,
storage enclosure, materials and equipment handling facility, submittals,
shop drawings, product data, equipment list, samples, project manual,
schedule of values, Construction progress schedule, narrative reports,
progress report, progress charts, progress photographs, materials status
report, Construction diagram, Construction status report, operation and
maintenance data, operating maintenance instructions and parts list, and
as-build drawings.
16.2.5
Job Order Intent. Each Job Order will be interpreted to include all items reasonably
necessary to complete the Project under that Job Order as described in the scope of the
Work in that Job Order. All Work must be performed in a professional manner and all
materials used must be new and of the highest quality and of the type best adapted to
their purpose, unless otherwise specified. The Notice to Proceed date, and the award date
established therein, will be deemed an integral part of the Job Order the same as if set forth
therein.
16.3
INCIDENTAL DESIGN SERVICES
16.3.1
This effort includes all “extensions of design” for systems that are typically specified in
a performance oriented manner by consultants and designers. Examples include: fire
sprinkler systems, fire alarm and sprinkler systems, DDC controls, control systems,
prefabricated metal building and similar situations. These designs are normally provided
under submittals as a shop drawing with engineering backup and as appropriate, seals of
registered engineers specializing in the particular system.
16.3.2
Incidental design includes all documents, sketches, schematic diagrams, floor plan
layouts, equipment schedules and other documents produced by the JOC Contractor to
define the work required for projects that the City does not develop formal or abbreviated
designs requiring a seal by a registered engineer. Incidental design does not include
preparation of designs requiring an architect or engineer seal.
16.3.3
JOC Contractor represents, covenants, and agrees, and contractually assumes the
obligation to furnish, all of the required Design Services through properly licensed and
General Conditions
Revised: 7/20/22
GC-64 of 75
experienced Design Professionals in complete accordance with all of the duties imposed
on a Design Professional under the Agreement Documents, Laws, Regulations, or Legal
Requirements, and the common law.
16.3.4
All Design Documents (and all other Project-related documents, models, computer
drawings and other electronic expression, photographs and other expressions CADD, and
BIM files and images included) that JOC Contractor and/or JOC Contractor’s Design
Professional(s) prepare in connection with a Job Order and the copyrights therein
(collectively, the “Instruments of Service”) will be the property of City. JOC Contractor
covenants and agrees to execute any additional document reasonably requested by City
to confirm such assignment without any additional compensation.
16.4
CONSTRUCTION SERVICES
16.4.1
The following subsections of this Section 16.4 set forth requirements beyond those set forth
in Section 4 above which apply to Construction Services performed under a Job Order.
16.4.2
JOC Contractor must perform the Work using only those firms, team members and
individuals designated by JOC Contractor consistent with each Job Order or otherwise
approved by City pursuant to the General Conditions. No other entities or individuals may
be used without the prior written approval of the Project Manager.
16.4.3
Construction Phasing
16.4.3.1
City use of the facilities is anticipated while the Work is being performed. The Work must
be planned and accomplished so that there will be a minimum of interference and
inconvenience to occupants in the building and agencies in the vicinity and to other
craftsmen who may have to do work in the affected facilities. Any blockage of building
exits or driveways must be coordinated in advance.
16.4.3.2
If applicable, furniture, portable office equipment and wall appurtenances not rigidly
fastened to the walls must be moved by JOC Contractor, protected from damage and
replaced to the original position upon completion of the work. If the work required by
the Job Order will not allow furniture and portable office equipment to be replaced to its
original position, new locations will be designated by City. Incidental costs associated with
moving one-piece furnishings up to approximately 150 pounds to perform such tasks as
painting, carpet or tile replacement, etc., are considered a general cost of building
renovation and must be included in the JOC Contractor’s Coefficient. Costs for large scale
or wholesale removal and replacement of large quantities of
desks or modular
workstations, copiers, multiple full file cabinets, etc. to another location or storage outside
the work space, or disassembly and reassembly of modular furniture is not considered
part of the JOC Contractor’s Coefficient and will be priced separately.
16.4.3.3
The work must, so far as practicable, be done in definite sections or divisions and confined
to limited areas which must be completed before work in other sections or divisions are
begun.
16.4.4
Work Site Conflicts. In the event of a conflict between JOC Contractor and others in an
occupied facility or where other Contractors are performing work on the same facility
under other Agreements, City will decide to dispute and that decision will be final.
16.4.5
Ownership of Work Product. Work Product prepared or otherwise created in connection
General Conditions
Revised: 7/20/22
GC-65 of 75
with the performance of this Agreement, including the Work, are to be and remain the
property of City. For purposes of this provision, “Work Product” will include all designs,
drawings, plans, specifications, ideas, renderings and other information or matter, in
whatever form created (e.g., electronic or printed) and in all media now known or
hereinafter created. All Work Product will be considered Work Made for Hire as defined
in the United States Copyright Act 17 U.S.C. §101 (Copyright Act). If for any reason any such
Work is found not to be a work for hire, JOC Contractor hereby transfers and assigns
ownership of the copyright in such Work to City. The rights in this Section are exclusive to
City in perpetuity.
16.5
OPTIONAL LIQUIDATED DAMAGES
16.5.1
Specific Job Orders. City will have the right to assess liquidated damages in relation to
any specific JOC Project Agreement as set forth below.
16.5.2
Substantial Completion Liquidated Damages. JOC Contractor acknowledges and agrees
that if JOC Contractor fails to obtain Substantial Completion of the Work within the
Agreement Time, City will sustain extensive damages and serious loss as a result of such
failure. The exact amount of such damages will be extremely difficult to ascertain.
Therefore, City and JOC Contractor agree that if JOC Contractor fails to achieve Substantial
Completion of the Work within the Agreement Time, City will be entitled to retain or
recover from JOC Contractor, as liquidated damages and not as a penalty, the sum per
calendar day as indicated in MAG § 108.9.
16.5.3
Final Acceptance Liquidated Damages. For the same reasons set forth in Section 16.5.2
above, City and JOC Contractor further agree that if JOC Contractor fails to achieve Final
Acceptance of the Work within the Agreement Time, City will be entitled to retain or recover
from JOC Contractor, as liquidated damages and not as a penalty, the sum per calendar
day as indicated in MAG § 108.9 commencing from the actual date of Substantial
Completion or Final Acceptance as required under any specific JOC Project Agreement.
16.5.4
MAG Liquidated Damages. Liquidated damages provisions in MAG § 108.9 may apply to any
specific JOC Project Agreement.
16.5.5
City may deduct liquidated damages assessed pursuant to this Section 16.5 from any
unpaid amounts then or thereafter due JOC Contractor under the Agreement or any
specific JOC Project Agreement between JOC Contractor and City. Any liquidated damages
not so deducted from any unpaid amounts due JOC Contractor must be payable to City
at the demand of City, together with interest from the date of the demand at the highest
lawful rate of interest payable to JOC Contractor.
16.6
PERFORMANCE MEASUREMENT
16.6.1
Performance Assessment. After the Final Acceptance of Work under each Job Order, City
will complete a written evaluation of the performance of JOC Contractor on the Job Order.
16.6.2
Consideration in Assignment of Work. JOC Contractor’s record of cost, schedule and
quality performance and comparative assessments will be significant considerations in
City’s determination whether to award future Job Orders. JOC Contractor agrees that any
determination by City not to not award future Job Orders or Option periods based on
performance will be at the sole discretion of City.
General Conditions
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GC-66 of 75
SECTION 17 - PROVISIONS APPLICABLE SOLELY TO PRE-CONSTRUCTION SERVICES FOR
CONSTRUCTION MANAGER AT RISK
17.1
ADDITIONAL DEFINITIONS
The definitions set forth in Section 2 and 15.1 above will apply to all Pre-Construction
Services Agreements.
17.2
GENERAL
17.2.1
CM@Risk must perform the Services required by, and in accordance with the Agreement
Documents and as outlined in Exhibit A of the Agreement to the satisfaction of the
Project Manager, exercising the degree of care, skill, diligence and judgment a professional
construction manager experienced in the performance of such services for construction
and/or facilities of similar scope, function, size, quality, complexity and detail to the
Project in urban areas throughout the United States, would exercise at such time, under
similar conditions. CM@Risk must, at all times, perform the required services consistent
with sound and generally accepted engineering principles and construction management
and construction contracting practices.
17.2.2
As a participating member of the Project Team, CM@Risk must provide to City and Design
Professional a written evaluation of City’s Project Program and budget, each in terms of
the other, with recommendations as to the appropriateness of each. CM@Risk must
prepare a Baseline Cost Model that validates City’s budget. The Baseline Cost Model must
include all assumptions and basis of estimates in enough detail so that the Project Team
can compare future detail estimates to the Baseline Cost model for variances. City and
Design Professional will provide all the reasonably required data that is available in
order to reach agreement between the team members that the Baseline Cost Model is an
accurate projection of the costs of the Project.
17.2.3
CM@Risk must attend Project Team meetings, which may include, but are not limited to,
bi- weekly Project management meetings, Project workshops, special Project meetings,
construction document rolling reviews, public meetings and partnering sessions. CM@Risk
attendance at design or other meetings in which CM@Risk is provided the opportunity but
does not actively participate and/or is not properly prepared is not acceptable. Repeated
instances of non-participation and/or lack of preparedness will be grounds for termination
of CM@Risk Agreement for default.
17.2.4
CM@Risk must provide Pre-Construction Services, described herein, in a timely manner
and consistent with the intent of the most current Drawings and Specifications. CM@Risk
must promptly notify City in writing whenever CM@Risk determines any Drawings or
Specifications are inappropriate for the Project and/or cause changes in the scope of Work
that deviates more than the allowed contingencies within the Baseline Cost Model or
requires an adjustment in the Baseline Cost Model, Detailed Cost Estimate, Detailed
Project Schedule, GMP Proposals and/or in the Agreement Time for the Work, to the extent
such as established.
17.2.5
CM@Risk when requested by City, must attend, make presentations and participate as may
be appropriate in public agency and or community meetings, relevant to the Project.
CM@Risk must provide drawings, schedule diagrams, budget charges and other materials
describing the Project when their use is required or appropriate in any such public agency
meetings.
General Conditions
Revised: 7/20/22
GC-67 of 75
17.2.6
Ownership of Work Product. All Work Product prepared or otherwise created in connection
with the performance of this Agreement, including the Work, are to be and remain the
property of City. For purposes of this provision, “Work Product” will include all designs,
drawings, plans, specifications, ideas, renderings and other information or material, in
whatever form created (e.g., electronic or printed) and in all media now know or hereinafter
created. All Work Product will be considered Work Made for Hire as defined in the United
States Copyright Act 17 U.S.C.
§101 (Copyright Act). If for any reason any such Work is found not to be a work for
hire, Contractor hereby transfers and assigns ownership of the copyright in such Work to
City. The rights in this Section are exclusive to City in perpetuity.
17.2.7
CM@Risk represents to City in completing Pre-Construction Services and providing the
reports
and analysis required thereunder, that Work can be properly and timely
constructed within the GMP Proposal, if accepted. CM@Risk does not assume any design
responsibilities unless specifically called for in the scope of work, but CM@Risk will be
responsible for their errors, omissions or inconsistencies included in the Work.
17.3
DETAILED PROJECT SCHEDULE
17.3.1
The fundamental purpose of the Detailed Project Schedule is to identify, coordinate and
record the tasks and activities to be performed by all of the Project Team members and
then for the Project Team to utilize that Deliverable as a basis for managing and
monitoring all member’s compliance with the schedule requirements of the Project.
Each Project Team member is responsible for its compliance with the Detailed Project
Schedule requirements. CM@Risk must, however, develop and maintain the Detailed
Project Schedule on behalf of and to be used by the Project Team based on input from the
other Project Team members. The Baseline Project Schedule must be developed as part
of the Baseline Cost Model. The Detailed Project Schedule must use the Critical Path
method (“CPM”) technique, unless required otherwise, in writing by City. CM@Risk must
use scheduling software acceptable to City to develop the Detailed Project Schedule.
The Detailed Project Schedule must be presented in graphical and tabular reports as
agreed upon by the Project Team. If Project phasing as described below is required, the
Detailed Project Schedule must indicate milestone dates for the phases once
determined. As part of construction phase, City may require CM@Risk to prepare a
“resource loaded” schedule for all work, including work performed by Subcontractors,
detailing each of the project tasks and the required/anticipated number of personnel per
day for each task. CM@Risk must also indicate on the schedule its ability to meet said
required/anticipated personnel requirements.
17.3.2
CM@Risk must include and integrate in the Detailed Project Schedule the services and
activities required of City, Design Professional and CM@Risk including all construction
phase activities based on the input received from City and the Design Professional.
The Detailed Project Schedule must define activities as determined by City to the extent
required to show: (a) the coordination between preliminary design and various pre-
construction documents, (b) any separate long-lead procurements, (c) any permitting
issues, (d) any land, right-of-way, or easement acquisition, (e) bid packaging strategy and
awards to Subcontractors and Suppliers, (f) major stages of construction, (g) start-up and
commissioning, and (h) occupancy of the completed Work by City. The Detailed Project
Schedule must include by example and not limitation, proposed activity sequences and
durations for design, procurement, construction and testing activities, milestone dates for
actions and decisions by the Project Team, preparation and processing of shop drawings
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GC-68 of 75
and samples, delivery of materials or equipment requiring long-lead time procurement (if
any), milestone dates for various construction phases, Total Float for all activities to the
extent authorized by City, relationships between the activities,
City’s occupancy
requirements showing portions of the Project having occupancy priority, and proposed
dates for Final Acceptance.
17.3.3
A Baseline Project Schedule must be initiated with the project Baseline Cost Model and
agreed to by the project team at the same time. CM@Risk must update and maintain a
detailed Project Schedule throughout pre-construction such that it will not require major
changes at the start of the construction phase to incorporate CM@Risk’s plan for the
performance of the construction phase Work. CM@Risk must provide updates and/or
revisions to the Detailed Project Schedule for use by the Project Team, whenever required,
but no less often than at the Project Team meetings. CM@Risk must include with such
submittals a narrative describing its analysis of the progress achieved to-date vs. the
Baseline Project Schedule, including any concerns regarding delays or potential delays, and
any recommendations regarding mitigating actions.
17.3.4
If phased construction is deemed appropriate at the time of developing the Baseline Cost
Model or during the development of the Detailed Project Schedule, and City approves,
CM@Risk must review the design and make recommendations regarding the phased
issuance of Construction Documents to facilitate phased construction of the Work, with
the objective of reducing the Project Schedule and/or Cost of the Work. CM@Risk must take
into consideration such factors as natural and practical lines of work severability,
sequencing effectiveness, access and availability constraints, total time for completion,
construction market conditions, labor and materials availability, and any other factors
pertinent to saving time and cost.
17.3.5
Long Lead Time Items. As part of developing the Detailed Project Schedule, CM@Risk must
identify all long lead time materials, fabrications, equipment, or other items which may
impact the Project Schedule and may require early action on the part of the Project Team.
Dates for selecting and ordering long lead time items will be included and highlighted
in the Detailed Project Schedule
17.3.6
Equipment Plan. Contractor must develop an Equipment Plan that addresses all rental
and owned equipment, regardless of whether such equipment will be provided by
CM@Risk or subcontractor(s), that will be necessary to construct the Project and the cost
of which will be included as a Cost of the Work in the GMP Proposal. The Equipment Plan
will seek to minimize the cost of the equipment to City and maximize the efficient and
coordinated use of the equipment for completion of the Project. The Equipment Plan will
not only include the costs and allowable lease rates for the equipment, but will also include
an equipment schedule that will be incorporated into the Detailed Project Schedule and the
Schedule of Values submitted with the GMP Proposal.
17.4
DESIGN DOCUMENT REVIEWS
17.4.1
CM@Risk must evaluate periodically the availability of labor, materials/equipment, cost-
sensitive aspects of the design; and other factors that may create an unacceptable variance
to the Baseline Cost Model and/or Baseline Project Schedule.
17.4.2
CM@Risk must recommend, in conjunction with the Project Team, those additional surface
and subsurface investigations that, in its professional opinion, are required to provide the
necessary
information for CM@Risk to construct the Project.
These additional
General Conditions
Revised: 7/20/22
GC-69 of 75
investigations, if agreed to
be necessary by the Project Manager and the Design
Professional, will be acquired by City and copies of the reports will be provided to CM@Risk.
17.4.3
CM@Risk must meet with the Project Team as required to review designs during their
development. CM@Risk must familiarize itself with the evolving documents through
pre-
construction. CM@Risk must proactively advise the Project Team and make
recommendations on factors related to construction costs, and concerns pertaining to the
feasibility and practicality
of any proposed means and methods, selected materials,
equipment and building systems, and, labor and material availability. CM@Risk must
furthermore advise the Project Team on proposed site improvements, excavation and
foundation considerations, as well as, concerns that exist with respect to coordination of
the Drawings and Specifications. CM@Risk must use established value analysis principles
in recommending cost effective alternatives.
17.4.4
CM@Risk must routinely conduct constructability and bid-ability reviews of the Drawings
and Specifications as necessary to satisfy the needs of the Project Team. The reviews must
attempt to identify all discrepancies and inconsistencies in the Construction Documents
especially those related to clarity, consistency, completeness and coordination of Work of
Subcontractors and Suppliers.
17.4.4.1
CM@Risk must evaluate whether: (a) the Drawings and Specifications are configured to
enable efficient construction; (b) design elements are standardized; (c) construction
efficiency
is
properly
considered
in
the
Drawings
and
Specifications;
(d)
module/preassembly design is prepared to facilitate fabrication, transport and installation;
(e) sequences of Work required by or inferable from the Drawings and Specifications are
practicable; (f) the design has taken into consideration efficiency issues concerning access
and entrance to the site, laydown and storage
of materials, staging of site facilities,
construction parking, and other similar pertinent issues; and (g) the design maintains
continued operation of the existing City systems and maintains traffic on adjacent
roadways. CM@Risk must also review the Drawings and Specifications to ensure that what
is depicted therein can be constructed as designed and must promptly inform the Project
Team of any issues.
17.4.4.2
CM@Risk must check cross-reference and complementary Drawings and sections within
the Specifications and in general evaluate whether: (a) the Drawings and Specifications
are sufficiently clear and detailed to minimize ambiguity and to reduce scope interpretation
discrepancies; (b) named materials and equipment are commercially available and are
performing well, or otherwise, in similar installations; (c) Specifications include alternatives
in the event a requirement cannot be met in the field; and (d) in its professional opinion, the
Project is likely to be subject to Differing Site Conditions.
17.4.4.3
The results of the reviews must be provided to Project Team in formal, written reports
clearly
identifying all reviewed documents and the discovered discrepancies and
inconsistencies in the Drawings and Specifications with notations and recommendations
made on the Drawings, Specifications and other documents. CM@Risk must meet with
Project Team to discuss any findings and review reports.
17.4.4.4
CM@Risk’s reviews must be from a Contractor’s perspective, and though it will serve to
eliminate/reduce the number of RFIs) and changes during the construction phase,
responsibility for the Drawings and Specifications will remain with the Design Professional
and not CM@Risk.
General Conditions
Revised: 7/20/22
GC-70 of 75
17.4.5
It is CM@Risk’s responsibility to assist the Design Professional in ascertaining that, in
CM@Risk’s professional opinion, the Construction Documents are in accordance with
applicable Laws, Regulations, or Legal Requirements, building codes, sound engineering
principle’s rules and regulations. If CM@Risk recognizes that portions of the Construction
Documents are at variance with applicable laws, statutes, ordinances, building codes,
sound engineering principle’s rules and regulations, it must promptly notify the Project Team
in writing, describing the apparent variance of deficiency. However, the Design Professional
is ultimately responsible for the compliance of the Drawings and Specifications with those
laws, statutes, ordinances, building codes, rules and regulations.
17.4.6
The Project Team will routinely identify and evaluate using value analysis principles and
alternate systems, approaches, design changes that have the potential to reduce Project
costs while still delivering a high quality and fully functional Project consistent with
the Project Program. If the Project Team agrees, CM@Risk in cooperation with the Design
Professional, will perform a cost/benefit analysis of the alternatives and submit such in
writing to the Project Team. City, through the Project Manager, will direct which alternatives
will be incorporated into the Project. The Design Professional will have full design
responsibility for the review and incorporation of CM@Risk suggested alternatives into
the Drawings and Specifications. CM@Risk must analyze the costs and schedule impacts of
the alternatives against the Baseline
Cost Model and Schedule and provide a
recommendation for the Project Team’s consideration and City’s approval prior to the
establishment of the GMP.
17.5
BASELINE COSTS MODEL, DETAILED COST ESTIMATES, AND SCHEDULE OF VALUES
17.5.1
At the conclusion of the Master Planning and Programming, if required, CM@Risk will
review all available information regarding the design and scope of the Project using
CM@Risk’s experience in performing similar work, knowledge of similar projects and
current and projected construction costs and, based upon that review, must develop a
Baseline Cost Model for review by the Project Team and approval by City. Once approved
by City, the Baseline Cost Model will be continually referenced as detailed estimates are
created as the design progresses throughout Pre-Construction until the final GMP for the
entire Project is established. A final GMP for the entire Project must be established and
approved by City prior to the start of construction. It is the responsibility of CM@Risk
to ensure City has sufficient information to evaluate and approve a final GMP prior to
the time necessary to start construction so construction can be completed within the
Agreement Time. The Project Detailed Cost Estimate will be the best representation from
CM@Risk of what the complete functional Project’s construction costs will be as indicated
by the most current available documents and will be constantly checked against the
Baseline Cost Model. CM@Risk must communicate to the Project Team and assumptions
made in preparing the Baseline Cost Model. The Baseline Cost
Model must support
CM@Risk’s Detailed Cost Estimates and may be broken down initially as dictated by the
available information, as required by City.
17.5.2
After receipt of the Design Professional’s most current documents from certain specified
pre- construction milestones, CM@Risk must provide a draft Detailed Cost Estimate
including a detailed written report detailing any variances to the Baseline Cost Model and
Baseline Project Schedule. The Design Professional and CM@Risk will reconcile any
disagreements on the estimate to arrive at an agreed upon Detailed Cost Estimate for the
construction costs based on the scope of the Project through that specified pre-
construction milestone. Pre-Construction milestones applicable to this paragraph are:
General Conditions
Revised: 7/20/22
GC-71 of 75
Master Planning and Programming, Schematic Design, 50% Design Development, 100%
Design Development, and 50% Construction Drawings, If no consensus is reached, City will
make the final determination. If the Project Team requires additional updates of the
Detailed Cost Estimate beyond that specified in this paragraph, CM@Risk must provide the
requested information in a timely manner.
17.5.3
If at any point the Detailed Cost Estimate submitted to City exceeds the previously
accepted Baseline Cost Model or previously approved Detailed Cost Estimate agreed to as
set forth in Section 17.5.2 above, CM@Risk must make appropriate recommendations to
project Team on means/methods, materials, and or other design elements that it
believes will reduce the estimated construction costs, such that it is equal to or less than
the established Project Team’s Baseline Cost Model.
17.5.4
Unless other levels of completion are agreed to in writing in the Construction Documents,
at 50% Construction Drawings and included with the associated report, CM@Risk must
also submit to the Project Team for review and approval a Schedule of Values that complies
with the following requirements. The Schedule of Values must be based on City standard
bid schedule and highlight significant variances from any previously submitted Schedule
of Values. The Schedule of Values must be directly related to the breakdowns reflected in
the Detailed Project Schedule and CM@Risk’s Detailed Cost Estimate. In addition, the
Schedule of Values must: (a) detail unit prices and quantity take-offs, (b) detail all other
contingencies and unit price Work shown and specified in the detailed design documents.
17.5.5
CM@Risk is to track, estimate/price and address the Project Team’s overall project cost issues
that arise outside of the Baseline Cost Model and the latest approved Detailed Cost
Estimate such as: City generated changes, Project Team proposed changes, alternate
system analysis, constructability items and value engineering analysis. The system used
to implement this process will be referred to as the Design Evolution Log. This is to be
addressed between the Baseline Cost Model and the Master Planning and Programming
Detailed Cost Estimate, and then (unless other levels of completion are agreed to in writing
in the Construction Documents) between the Detailed Cost Estimates for each of the pre-
construction milestones thereafter, Schematic Design, 50% Design Development, 100%
Design Development, and 50% Construction Documents, and the bid packages for all
Phases.
17.5.6
Upon request by City, CM@Risk must submit to City a cash flow projection for the Project
based on the current updated/revised Detailed Project Schedule and the anticipated level of
payments for CM@Risk during the design and construction phases. In addition, if requested
by City and based on information provided by City, CM@Risk must prepare a cash flow
projection for the entire Project based on historical records for similar types of projects
to assist City in the financing process.
17.5.7
Construction Water. CM@Risk must estimate the quantity of water to be used and include
the cost thereof in each Detailed Cost Estimate and GMP Proposal provided by City.
17.6
SUBCONTRACTOR AND MAJOR SUPPLIER SELECTIONS
17.6.1
There are two ways to select Subcontractors and major Suppliers prior to submission of a
GMP Proposal: (1) qualifications-based selection; or (2) a combination of qualifications
and price. Except as noted below, the selection of Subcontractors/Suppliers is the sole
responsibility of CM@Risk. In any case, CM@Risk is solely responsible for the performance
of the selected Subcontractors/Suppliers, and for compliance with the requirements of
General Conditions
Revised: 7/20/22
GC-72 of 75
Title 34 of the Arizona Revised Statutes in the selection of a Subcontractors/Suppliers,
to the extent applicable. CM@Risk must comply with its Subcontractor Selection Plan
submitted with its Statement of Qualifications.
17.6.2
City may approve the selection of a Subcontractor(s) or Suppliers(s) based only on their
qualifications when CM@Risk can demonstrate it is in the best interest of the Project. All
Work that is performed, after such a qualifications-based selection, for a price that is
negotiated by CM@Risk will be billed in accordance with the GMP for actual costs and may
be subject to audit by City.
17.6.2.1
Qualifications based selection of a Subcontractor(s)/Supplier(s) should only occur prior to
the submittal of the GMP Proposal.
17.6.2.2
If a Subcontractor/Supplier selection plan was submitted and agreed to by City, CM@Risk
must apply the plan in the evaluation of the qualifications of a Subcontractor(s) or
Supplier(s) and provide City with its review and recommendations.
17.6.2.3
CM@Risk must receive written City approval for each selected Subcontractor(s) and
Supplier(s).
17.6.2.4
CM@Risk must negotiate costs for services/supplies from each Subcontractor/Supplier
selected under this method.
17.6.3
All Work must be competitively bid unless a Subcontractor or Supplier was selected pursuant
to Section 17.6.2 above.
17.6.3.1
CM@Risk must develop Subcontractor and Supplier interest, submit the names of a
minimum of three qualified Subcontractors or Suppliers for each trade in the Project for
approval by City and solicit bids for the various Work categories. If there are not three
qualified Subcontractors/Suppliers available for a specific trade or there are extenuating
circumstances warranting such, CM@Risk may request approval by City to submit less
than three names. Without prior written notice to City, no change in the recommended
Subcontractors/Supplies will be allowed.
17.6.3.2
If City objects to any nominated Subcontractor/Supplier or to any self-performed Work for
good
reason, CM@Risk must nominate a substitute Subcontractor/Supplier that is
acceptable to City.
17.6.3.3
CM@Risk must distribute Drawings and Specifications, and when appropriate, conduct a
Pre- Bid Conference with prospective Subcontractors and Suppliers.
17.6.3.4
If CM@Risk desires to self-perform certain portions of the Work, it must request to be one of
the approved Subcontractor bidders for those specific bid packages. CM@Risk’s bid will
be evaluated in accordance with the process identified below. If events warrant and City
concurs that it is necessary in order to ensure compliance with the Project Schedule
and/or the most recent Detailed Cost Estimate, CM@Risk may be authorized to self-
perform Work without bidding or rebidding the Work. When CM@Risk self-performs work
without bidding, only the actual costs associated with performing the Work in accordance
with the approved GMP will be billed and may be subject to audit by City.
17.6.3.5
CM@Risk must receive, open, record and evaluate the bids; provided, however, that if
CM@Risk or one of its affiliates is bidding to self-perform the Work that is the subject of the
bid, then the bids must be received, opened, recorded and evaluated by Project Manager
General Conditions
Revised: 7/20/22
GC-73 of 75
instead of CM@Risk. Bids for each category of Work must be opened and recorded at a
pre-determined time. The apparent low bidders must be interviewed to determine the
responsiveness of their proposals. In evaluating the responsiveness of bid proposals
CM@Risk, in addition to bid price, may consider the following factors: past performance
on similar projects, qualifications and
experience of personnel assigned, quality
management plan, approach or understanding of the
Work to be performed, and
performance
schedule
to
complete
the
Work.
The
final
evaluation
of
Subcontractor/Supplier bids must be done with Project Manager in attendance to observe
and witness the process. CM@Risk must resolve any Subcontractor/Supplier bid withdrawal,
protest or disqualification in connection with the award at no increase in the Cost of Work.
17.6.4
CM@Risk will be required to prepare two different reports on the subcontracting process.
17.6.4.1
Within fifteen days after each major Subcontractor/Supplier bid opening process;
CM@Risk must prepare a report for City’s review and approval identifying the
recommended Subcontractors/Supplier for each category of Work. The report must detail:
(a) the name of the recommended Subcontractor/Supplier and the amount of the
Subcontractor/Supplier bid for each sub-agreement; (b) the sum of all recommended
Subcontractor/Supplier bids received; (c) and trade work and its cost that CM@Risk intends
to self-perform, if any.
17.6.4.2
Upon completion of the Subcontractor/Supplier bidding process, CM@Risk must submit
a summary report to City of the entire Subcontractor/Supplier selection process. The report
must indicate, by bid process, all Subcontractors/Suppliers contacted to determine
interest, the Subcontractors/Suppliers solicited, the bids received and costs negotiated,
and the recommended Subcontractors/Suppliers for each category of Work.
17.6.5
The approved Subcontractors/Suppliers will provide a Schedule of Values with their bid
proposals, which will be used to create the overall Project Schedule of Values.
17.6.6
If after receipt of sub-bids or after award to Subcontractors and Suppliers, City objects to
any nominated Subcontractor/Supplier or to any self-performed Work without any
reasonable basis, CM@Risk must nominate a substitute Subcontractor or Supplier,
preferably if such option is still available, from those who submitted Subcontractor bids
for the Work affected. Once such substitute Subcontractors and Suppliers are consented
to by City, CM@Risk’s proposed GMP for the Work or portion thereof must be
correspondingly adjusted to reflect any higher or lower costs form any such substitution.
17.7
GMP PROPOSAL
17.7.1
When a GMP Proposal is submitted for a phase of the Work, the GMP will have a Detailed Cost
Estimate of the Costs of the Work (as set forth in Section 15.2) in each phase of the Work
that is being proposed plus the current estimate for all other Work. City will not approve
the GMP for the phase of work without a total estimate for the complete Project. City may
request a GMP Proposal for all or any portion of the Project and at any time during pre-
construction. Any GMP Proposals submitted by CM@Risk must be based on and consistent
with Baseline Cost Model and the current update/revised Detailed Cost Estimate at the
time of the request and include any clarifications or assumptions upon which the GMP
Proposal(s) are based.
17.7.2
A GMP Proposal for the entire Project will be the sum of the Cost of the Work, CM@Risk Fee,
and General Conditions Cost. CM@Risk guarantees to complete the Project at or less than
General Conditions
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GC-74 of 75
the final GMP Proposal amount plus approved Change Orders. CM@Risk will be responsible
for any costs for expenses that would cause the Cost of the Work actually incurred,
including the Construction Fee and General Conditions Costs, to exceed the GMP.
17.7.3
CM@Risk must prepare its GMP Proposal in accordance with City’s request for GMP Proposal
requirements based on the most current completed Drawings and Specifications at that
time, which unless otherwise directed by City in writing, will be at 100% Construction
Drawings. CM@Risk must mark the face of each document of each set upon which its GMP
Proposal is based.
These documents must be identified as the GMP Plans and
Specifications. CM@Risk must send one set of those documents to the Project Manager,
keep one set and return the third set to the Design Professional.
17.7.4
An updated/revised Detailed Project Schedule, Equipment Plan, and Schedule of Values
must be included in any GMP Proposal(s), all of which must reflect the GMP Plans and
Specifications the Detailed Project Schedule must be shown in relationship to the Project
Schedule and identify any variance to the Baseline Project Schedule. Any such Detailed
Project Schedule updates/revisions must continue to comply with the requirements of
Section 17.3.1 through 17.3.5.
17.7.5
GMP Proposals(s) Review and Approval
17.7.5.1
CM@Risk must meet with the Project Team to review the GMP Proposal(s) and the written
statement of its basis. In the event the Project Team discovers inconsistencies or
inaccuracies
in the information presented, CM@Risk must make adjustments as
necessary to the GMP Proposal.
17.7.5.2
If during the review and negotiation of GMP Proposals design changes are required, City
may authorize and cause the Design Professional to revise the GMP Plans and Specifications
to the extent necessary to reflect the agreed-upon assumptions and clarifications contained
in the final approved GMP Proposal. Such revised GMP Plans and Specification will be
furnished to CM@Risk. CM@Risk must promptly notify the Project Team in writing if any
such revised
GMP Plans and Specifications are inconsistent with the agreed upon
assumptions and clarifications.
17.7.6
All portions of or items comprising the GMP Proposal are subject to audit by City, as
deemed appropriate by City, including, without limitation, any based upon unit prices or
Work to be self- performed by CM@Risk, or its affiliates.
17.8
PAYMENT PROCEDURE FOR PRE-CONSTRUCTION SERVICES
17.8.1
Requests for monthly payments by CM@Risk for Pre-Construction Services must be
submitted monthly and must be accompanied by a progress report, detailed invoices
and receipts, if applicable. Any requests for payment must include, as a minimum, a
narrative description of the tasks accomplished during the billing period, a listing of any
Deliverables submitted, and copies of any Subconsultants’ requests for payment, plus
similar narrative and listings of Deliverables associated with their Work. Payment for
services negotiated as a lump sum will be made in accordance with the percentage of work
completed during the preceding month.
17.8.2
In no event will City pay more than seventy-five (75%) of the Agreement Price until
acceptance of ALL Pre-Construction Services and award of the final approved Construction
Services Agreement for the entire Project by City Council. If CM@Risk does not prepare a
General Conditions
Revised: 7/20/22
GC-75 of 75
GMP Proposal that is acceptable to City, or the GMP Proposal exceeds the City’s
Construction Budget, then CM@Risk understands and acknowledges that it will forfeit any
right to receive the 25% of the Agreement Price being retained by City.
17.8.3
CM@Risk agrees that no charges or claims for costs or damages of any type will be made by
it for any delays or hindrances beyond the reasonable control of City during the progress of
any portion of Pre-Construction Services specified in this Agreement. Such delays or
hindrances, if
any, will be solely compensated for by an extension of time for such
reasonable period and may be mutually agreed between the parties. It is understood
and agreed, however, that permitting CM@Risk to proceed to complete any such Services,
in whole or in part after the date to which the time of completion may have been extended,
will in no way act as a waiver on the part of City of any of their respective legal rights herein.
17.8.4
No compensation to CM@Risk will be allowed contrary to Article I, Chapter I, Title 34 of the
Arizona Revised Statutes.
17.8.5
If any service(s) executed by CM@Risk is abandoned or suspended in whole or in part, for
a period of more than 180 days through no fault of CM@Risk, CM@Risk is to be paid for
the services performed prior to the abandonment or suspension.
17.9
SURVIVAL OF THE DESIGN SERVICES AGREEMENT, DUTIES, OBLIGATIONS AND
WARRANTIES
If the GMP Proposal is accepted by City and a Construction Agreement is entered into
between City and CM@Risk, the duties, obligations and warranties of CM@Risk under the
Pre- Construction Services Agreement survive and are incorporated into the resulting
Construction Agreement.
App’d 7/20/2022
APP-1 of 33
General Conditions Appendices
SECTION 15 – APPENDICES
The following Appendices attached hereto are referenced in the General Conditions and
are incorporated herein.
Appendix 1 – Policy Statement for Calculating Delays and Damages
Appendix 2 – Cost Reduction Incentive Proposals for Design Bid Build Agreements
Appendix 3 – Contractor’s Affidavit Regarding Settlement of Claims
Appendix 4 – Forms of Performance Bond
Appendix 5 – Forms of Payment Bond
Appendix 6 – Dispute Resolution
Appendix 7 – Certificate of Completion
Appendix 8 – Construction Sign Detail
Appendix 9 – Cost of the Work (Applicable solely to Construction Manager at Risk and
Job Order Contracting)
Appendix 10 Landscape Establishment Period
App’d 7/20/2022
APP-2 of 33
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Appendix 1
CALCULATING DELAYS AND DAMAGES
The purpose of this policy statement is to establish guidelines and procedures for negotiation
between the Contractor and City of Chandler relating to compensation for delays pursuant to
Arizona Revised Statutes (A.R.S.) 34-221(F). This policy statement contains notice requirements in
addition to those set forth in the Agreement Documents, and will be the Agreement Provision
contemplated by that statute.
NOTE: As used herein, the term “Engineer” will refer to the City of Chandler City Engineer or
his/her designated representative. Nothing in this Policy Statement will be construed to void any
provision in the Agreement which requires timely notice of delays or provides for arbitration or
any other procedure for settlement or provides for liquidated damages.
I.
TYPES OF DELAYS:
For the purposes of this document, there are essentially four types of delays encountered by
City of Chandler Construction Contractors; excusable/compensable, excusable/non-
compensable, non- excusable, and concurrent. Only delays that extend Agreement
Completion Time set forth in the Agreement Document will be considered for issues
relating to Agreement extensions or additional compensation. All other delays are
considered to be activity delays and do not entitle the Contractor to either time
extensions or additional compensation. Agreement Completion Time will be defined as the
date set forth in Maricopa Association of Governments (MAG) Uniform Standard Specification
Section 101 and as may be modified by the Agreement Documents.
A.
Excusable/Compensable:
These are delays caused solely by the City’s actions or inactions, are unreasonable
under the circumstances, and which were not within the contemplation of the
parties to the Agreement at or prior to the time of execution of the
Agreement. Since the Contractor presumably has no control over the events
causing the delay, he may be entitled to both Agreement time extensions and
additional compensation for delay damages. Further, he/she may be entitled to
additional compensation from the impact of that delay on other work. Examples of
excusable/compensable (E/C) delays include:
failure to properly locate
an
underground City-owned utility within 2 feet of the actual location; failure to
relocate City-owned utilities far enough in advance of construction in an area
where the Contractor is scheduled to work that it delays start or completion of
the Contractor’s regularly scheduled work; failure to provide City-furnished
equipment or materials in a timely manner if required by the Agreement; failure
to acquire necessary Right-of-Way or Public Utility Easements prior to the Contractor
beginning Work in the area; failure to timely return Shop Drawings or other
Agreement Submittals in accordance with the Agreement; unreasonable delay by
the City in making decisions which affect critical activities; surveying errors when the
City is contractually responsible for providing Project Surveying. This list is not meant
to be all inclusive, but is intended merely as examples of the type of City action or
inaction which can result in a Contractor’s claim for additional time and
App’d 7/20/2022
APP-3 of 33
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compensation.
B.
Excusable/Non-compensable:
These are delays over which neither the City nor the Contractor had control. Since
both parties to the Agreement have been potentially damaged by the delay, but
neither have caused it, only Time Extensions are warranted. Examples of excusable,
non-compensable (E/N) delays include: unusually severe weather; fire; acts of God;
failure of non-City owned utilities (SRP, CenturyLink, Cable TV, Southern Pacific
Railroad, and Southwest Gas, etc.) to properly or timely locate accurately; failure of
non-City owned utilities to relocate in advance of construction; the voluntary or
involuntary filing for Bankruptcy protection by a Supplier or Subcontractor which
causes the Supplier/Subcontractor to fail to meet a contractual deadline provided
the Contractor can provide documentation that he/she executed the required
Purchase Orders/Subcontract Agreements and received delivery schedules which,
if met, would have eliminated the delay; delays as a result of an incomplete
shutdown of a City or non-City owned utility main (the City does not guarantee a
complete shutdown). This list also is not necessarily all inclusive but merely
indicative of type and class of E/N delays.
C.
Non-excusable/Non-compensable:
These are delays caused by the actions or inactions of Contractor or an officer,
employee, agent, Subcontractor, Supplier or any other party for whom the
Contractor is responsible. Since the Contractor has assumed responsibility for the
risks associated with the events that caused the delay, he/she are not entitled to
either time extensions or monetary delay damages. All non-excusable delays are
also non-compensable. Examples of non- excusable, non-compensable (N/N)
delays include: failure to perform by the Contractor, its Subcontractors and/or
Suppliers (except as noted in section I.B above); failure to provide adequate
labor,
materials,
and/or
equipment
on
the
Project;
failure
to
perform
contractually-required coordination with utilities, agencies and other Contractors;
failure to notify the Engineer, in writing, of delay impacts within two working days,
as required by MAG 104.2.3, or the next work day, as required by MAG 109.8.2;
failure to timely submit Shop Drawings; failure to pothole or otherwise visually locate
utilities sufficiently ahead of the Work to allow the Engineer to direct corrective
action when necessary; delays due to retesting of previously failed work, re-
inspection, and/or restaking resulting from faulty workmanship, poor quality
control, or lack of compliance with Agreement Specifications. Again, this list is not
necessarily all inclusive.
D.
Concurrent:
When two or more delays occur simultaneously or overlap, each delay is
analyzed separately to determine its impact on the overall project completion date
based on when that delay started. Once again, only those delays which actually
extend the Agreement completion
time
are
considered
as
delays.
The
concurrent delay is considered an additional delay only to the extent it prolongs
App’d 7/20/2022
APP-4 of 33
General Conditions
Appendix 1
the delay to the Agreement Completion Time beyond the date that the one it is
concurrent with had already delayed that date. For example, if two delays are
concurrent, and one is five days long and the second is seven days long, the second
concurrent delay will only extend the Agreement Completion Time by two days. The
same method of analysis is used when there are multiple concurrent delays. Only
those extending the Project Completion Date are considered to be delays for the
purposes of this policy. The portion of each concurrent delay that delays the
completion of the work is classified in the same manner as described previously for
individual delays and being either E/C, E/N or N/N.
An example of a concurrent delay is where the City delays furnishing material,
but the Contractor could not have installed it anyway due to unusually severe
weather. The effect of the first delaying activity will extend for the full duration
and will be considered controlling on the Contractor’s schedule. A subsequent,
concurrent delay will thereafter only be considered to effect the project completion
(if at all) once the first delaying activity has ceased to impact the project completion.
In this case, if the unusually severe weather continued and delayed the work after
the material was delivered, the first portion of the delay would be classified E/C
(delay for material) and the second as E/N (delay due to unusually severe weather).
Using the procedure set forth above, the entire concurrent portion would be
considered E/C as shown in the chart which follows.
Example of a Concurrent Delay:
E/C Delay
E/N Delay
City Related Material Delay
Rain Delay
II.
ANALYZING THE DELAY:
The Contractor must provide all documents required or requested by the Engineer to analyze the
delay(s). It is important to understand that, prior to the delay analysis, delays and their impacts are
alleged issues. The information the Contractor provides will be compared with the Inspector’s Daily
Log, Schedules and other available Project information and together they will support or refute that
delays occurred and, if so, how they impact other work and the overall project completion. The
Contractor’s delay in providing these documents will be considered prima facie evidence that either
the delay did not occur or it did not impact the Project Completion Date and any claim for time
extension or damages will be denied.
App’d 7/20/2022
APP-5 of 33
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The Engineer will accept delay analyses in CPM format, as these may demonstrate to his/her
satisfaction whether or not Project Completion has been impacted by a specific event. If the
Contractor chooses not to use CPM scheduling procedures, then the burden will be on the
Contractor to prove to the Engineer’s satisfaction that the Project Completion has been
impacted. The procedures below assume that the Contractor is using CPM scheduling methods.
As a minimum the Contractor must provide the following materials to the Engineer:
A.
As-Planned Schedule. The initial construction schedule, required by the Agreement
Documents, will be considered the baseline schedule. It is to the Contractor’s
advantage that the As-Planned (baseline) Schedule be as detailed as possible in
order for delays, as they occur, to be incorporated into the schedule in
representative locations. It is also to the Contractor’s advantage to use a computer
software program to generate the schedule since updated schedules are required
monthly by the Agreement Documents and since updated schedules are
required to support delays and requests for additional compensation for delays.
The As-Planned (baseline) Schedule must be presented in network format which
clearly shows the interrelationships of the activities. The Contractor must also
provide a printout of the activities showing early start, early finish, late start, late
finish, duration and float. The activity list printout must also indicate predecessor
and successor activities.
B.
As-Built Schedules. The as planned (baseline) schedule must be updated with
complete progress-to-date information (actualized) up to the date of the start of the
alleged delay. Each updated schedule will serve as the as-built schedule for analyzing
the alleged delay and provide a new baseline as-planned schedule for the next delay.
This process must be repeated for each alleged delay as it occurs. In updating the
baseline schedule, the alleged delay must be treated as an activity and inserted into
the schedule as a predecessor to the impacted activity (ies). When an activity that
has already started is impacted, it is preferable to divide this activity into two
parts and show the impact affecting the second part. For schedules which
incorporate a time line (or data date), the delay activity must be inserted at the time
it actually occurred. Some software scheduling programs have a PAUSE-RESUME
feature that can be used to facilitate the requirements. The updated schedule must
also be accompanied by a listing of activities as with the baseline schedule. This
activities list must contain the alleged delay as an activity showing the duration and
the activities which are predecessors and successors to it. When computer
generated schedules are used, the Contractor must provide, in electronic media
format, the complete data files for the updated schedule that included the delay
activity, preferably either in Suretrak or in Microsoft Project. Each electronic media
must contain a label identifying the Project name, Contractor’s name, program
name and version number, data date and project finish date.
C.
Other Documents: In order to determine the amount of the alleged delay and if
it is compensable, the Contractor must provide all backup documentation relevant to
the issue and as required by the Engineer. This documentation must include copies
of such items as: purchase orders; delivery schedules; correspondence; memoranda
of telephone calls; force account daily worksheets (initialed by the Inspector);
payroll data; estimating (bid) worksheets; and any other materials which may be
App’d 7/20/2022
APP-6 of 33
General Conditions
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requested by the Engineer.
D.
Procedure: Only after receipt of sufficient documentation will the Engineer analyze
each alleged delay and determine if it is supported or refuted. If supported, the
Engineer will determine if it is excusable or non-excusable, compensable or non-
compensable. If the Engineer determines that the delay did not affect the Project
Completion, the as-planned schedule, which has been updated to the date of the
alleged delay, must be revised to indicate this. If the Engineer determines the delay
did occur but was N/N, then no time extension will be granted. It is imperative that
an actualized schedule be submitted as soon as the occurrence of the alleged delay
is known. In no event will the Contractor submit an actualized updated schedule
later than 60 days after the occurrence of the alleged delay becomes known.
If the Engineer determines the delay did occur and was excusable but, due to a
reason listed in section I.B. is non-compensable, he/she will determine the length
of the E/N delay and prepare a Change Order to add that time to the Agreement.
The Engineer’s decision will be final.
If the Engineer determines the delay was excusable and compensable, he/she will
determine the length of the E/C delay and proceed to review the Contractor’s
damage calculations in accordance with Section III. The Engineer will check the
Contractor’s calculations, review the backup documentation provided, and prepare a
Change Order to cover both the additional compensation and the time extension.
The Engineer’s decision on both the time extension and additional compensation for
the delay will be final.
If the issue involves a concurrent delay, the Engineer will analyze available data
to determine the portions which are E/C, E/N, and/or N/N as described above. The
Engineer will proceed to determine the length of E/C delay and verify the Contractor’s
delay damage calculations, if any are provided. Upon completion of this review, the
Engineer will prepare a Change Order for the Contractor’s review and signature.
The Engineer’s decision regarding excusable delay and additional compensation for
the delay is final.
The amount of time the Engineer will require to analyze the alleged delay(s) will
depend upon the Engineer’s workload, the complexity of the delay analysis,
availability of supporting data, extent of cooperation by the Contractor, and other
factors beyond the Engineer’s control. It is entirely possible other delay(s) may
occur while the Engineer is analyzing particular claim for delay(s). The Engineer’s
failure to respond to the Contractor in a set period of time will not be used as the
basis for a further delay claim or as justification for extending and existing delay
claim. The time required for delay analysis by the Engineer will not be counted
against the time allotted for processing Final Payment as required by (MAG Section
109.7(B)) or the release of retention and Final Payment as prescribed by A.R.S.
Arizona Revised Statutes §34-221.
III.
CALCULATING MONETARY DELAY DAMAGES:
Additional compensation for delay, when authorized by the Engineer, will be calculated in accordance
App’d 7/20/2022
APP-7 of 33
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with MAG Section 109.5 ACTUAL COST WORK with the following exceptions:
A.
No additional compensation or other monetary damages will be awarded or paid for
any loss of anticipated profits by the Contractor, Subcontractors or Suppliers.
B.
No additional compensation or other monetary damages will be awarded for home
office overhead or non-project general conditions of the Contractor, Subcontractors
or Suppliers.
C.
Equipment:
1.
Contractor-owned equipment rate calculations must be computed in
accordance with Section 109.04(D)(3), Arizona Department of Transportation
“Standard Specifications for Road and Bridge Construction,” 2008 or latest
edition and as modified herein. Year and regional adjustment factors must
be based on the most recent publications of the Rental Rate Blue Book for
Construction
Equipment, published
by
the
Equipment
Guide-Book
Company, San Jose, CA, same as provided by ADOT and in print as of the
date of alleged delay. In no event will the compensation for Contractor-
owned equipment exceed the purchase price, including tax, paid by the
Contractor for the equipment. Compensation will not be allowed for small
tools or equipment that show a daily equipment rental rate of less than $5.00
per day or for unlisted equipment that has a value of less than for
hundred dollars ($400.00).
2.
For leased and rented equipment or equipment not otherwise listed in the
Blue Book, rental contracts, or other supporting data will be used to establish
the hourly rate. No hourly operating expense will be allowed for delay on
standby equipment. In no case will equipment be considered for rental which
exceeds the hourly rate for the first eight hours and the daily rate
divided by eight for all additional hours as compared with similar
equipment listed in the Blue Book. The hourly standby rate must be
computed as the lesser of:
a.
Dividing the monthly invoice or rental value by 176 hours
per month when the equipment is utilized by the Contractor
for more than three weeks;
b.
Dividing the monthly invoice or rental value by 40 hours per
week when the equipment is utilized by the Contractor for
more than three days.
In no event will compensation be paid for delay at more than
8 hours per day or 40 hours per week.
3.
Except for vehicles used by supervisory personnel, all equipment will be paid
at the “standby” rate during the delay period.
4.
Equipment brought solely to mitigate the delay (such as pumps, light plants,
etc.) may be paid in accordance with ADOT section 109.04(D) (3).
App’d 7/20/2022
APP-8 of 33
General Conditions
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5.
The Blue Book regional adjustment will apply in determining rental rates.
D.
Material:
Allowable material charges may include, in addition to material incorporated in the
work material used to mitigate the delay such as barricades, plates, shoring, cold
mix, etc. Except in emergencies the Contractor will not employ such material
without the prior written approval of the Engineer.
E.
Labor:
1.
Except for Supervisory Personnel (Superintendent, Project Engineer, and
Foremen), labor wages will not be paid after the first one-half day of
claimed delay or impact. It is expected the Contractor will reassign or
layoff unneeded employees.
2.
For Foreman wages to be included, that Foreman must have been
actively employed on the project prior to the commencement of the delay
and be directly responsible for the activity being delayed.
3.
Labor burden must be actual amounts incurred but must not exceed the
ADOT approved rate.
F.
All costs (equipment, material, and labor) must be substantiated by the City of
Chandler’s Daily Work Reports.
IV.
DOCUMENT REQUIRED FOR CLAIM ANALYSIS:
For purposes of reviewing the Contractor’s request for additional compensation, it will be required
that the Contractor submit the following listed information. Information requested must be prepared
on forms which are substantially similar to the City of Chandler’s Daily Work Report form, a copy of
which is attached as an exhibit.
A.
Labor:
For each employee, laborer, and foreman, for which compensation is requested:
Name, classification, dates of work performed, daily hours worked, total hours worked,
labor rates, labor burden rates, overtime or premium time charges. Further, the
Contractor must make available for inspection and copying to the Engineer the
following listed documentation.
1.
Certified payroll reports for the period of work claimed.
2.
Accounting of Fringe Benefits – certified by a CPA.
3.
Contractor’s and Subcontractor’s daily field reports and daily diaries.
B.
Materials:
For all materials for which compensation is requested, if any, total quantities of
materials, prices, extensions and transportation costs must be provided on a daily
App’d 7/20/2022
APP-9 of 33
General Conditions
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basis. Further, the Contractor must make available for inspection and copying to the
Engineer the following listed documentation.
1.
Invoices for all materials incorporated.
2.
Weigh tickets.
3.
Purchase orders.
4.
Delivery schedules.
5.
Quotes or proposals from manufacturers or supplier.
6.
Freight bills, Bills of Lading, or other documentation to show transportation
costs.
7.
Restocking charges-invoices from vendor.
C.
Equipment:
For all equipment, the Contractor must provide the Engineer with the designation,
dates and hours of usage, dates and hours of standby, if any, daily hours, total hours,
rental rates and extension for each unit of equipment and machinery. Rental
rates will be as established in Section III. Further, the Contractor must make
available for inspection and copying to the Engineer the following listed
documentation.
1.
Owned:
a.
Purchase contracts(s).
b.
Depreciation schedule(s).
c.
Invoices for fuel, lube, repairs and other operating costs.
2.
Leased:
a.
Lease agreement with hourly rate, overtime rate, double shift rate, etc.
b.
Invoices or other documentation showing hours worked on a daily
basis.
D.
Subcontractors/Owner-Operators:
In the event the Contractor submits a claim which includes requests for
compensation for Subcontractors of Owner-Operators, the same information
requested of the Contractor must be provided by the Subcontractor/Owner-
Operator. Further, the Contractor must make available for inspection and copying
to the Engineer the following listed documentation.
1.
Bid/Estimate work sheets and/or spreadsheets.
2.
Subcontract Agreements or Agreements with Owner-Operator.
3.
All invoices and billing statements received from the Subcontractor/Owner-
Operator which relates to the amount requested.
E.
Miscellaneous:
Further, the Contractor must make available for inspection and copying to the
Engineer the following listed documentation.
1.
Evidence of payment for bonds and insurance premiums (MAG 109.5.6).
App’d 7/20/2022
APP-10 of 33
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2.
Taxes – unless the Contractor can show otherwise, taxes are reimbursable at
65% of the total cost (less bonds and insurance).
V.
TIME LIMIT ON SUBMISSIONS OF CLAIM FOR DELAY OR IMPACT DAMAGES:
No claims for delay or impact damages will be considered or allowed more than 45 days after the
event or occurrence which the Contractor claims gives rise to the delay or impact. In no event will
a claim for delay or impact damages be considered after submission by the Contractor of the Final
Payment Request.
App’d 7/20/2022
APP-11 of 33
General Conditions
Appendix 2
COST REDUCTION INCENTIVE PROPOSALS
FOR DESIGN BID BUILD AGREEMENTS
The Contractor may submit to the Engineer proposals for modifying the Plans, Specifications, or
other requirements of the Agreement for the sole purpose of reducing the total cost of Project
construction. The proposals must not impair in any manner the essential functions or characteristics
of the project; including but not limited to service life, economy of operations, ease of maintenance,
desired appearance, compatibility with existing or planned equipment, standardization of
systems, or design and safety standards.
It must not be inferred from this Policy that the Engineer is required to consider any proposal
submitted.
Submissions that propose changes in the basic design of a bridge, propose changes in pipe line
size, materials, bedding conditions, pipe specifications; or that propose any change in pavement
design will not be considered.
Proposals submitted pursuant to this Policy will be identified as Cost Reduction Incentive Proposals.
They must be submitted in writing and, at a minimum, contain the following.
1.
Complete the attached or similar cost reduction incentive proposal form.
2.
A description of both the existing Agreement Requirements for performing the work
and the proposed changes.
3.
All Engineering Drawings and computations necessary for the thorough and
expeditious evaluation.
4.
An itemization of the existing Agreement Requirements that must be changed if the
Proposal is adopted and a recommendation as to the manner in which the change
should be made.
5.
A detailed estimate of the cost of performing the Work under the existing
Agreement and under the proposed changes, including the cost of developing
and implementing the changes.
6.
The Agreement items affected by the proposed changes and any variations in
quantities resulting from the changes.
7.
An objective estimate of any effects the proposal will have on collateral cost to the
City, costs of related items, and cost of maintenance and operation.
8.
A statement as to the effect that the Proposal will have on the time for the
completion of the Project.
9.
A statement as to the time by which a Change Order adopting the Proposal must
be executed or when the Engineer must have given verbal approval.
App’d 7/20/2022
APP-12 of 33
General Conditions
Appendix 2
Proposals will be processed expeditiously; however, the City will not be liable for any delay in acting
upon any Proposal nor for any failure to accept any Proposal pursuant to this Special Provision.
The Engineer will be the sole judge of the acceptability of a Proposal and of the estimated net
savings in construction costs from the adoption of all or any part of the Proposal. The Contractor
will be notified in writing by the Engineer as to whether his/her Proposal has been accepted. The
decision by the Engineer is final.
When the City deems such action to be appropriate, it reserves the right to require the Contractor to
share equally in the cost to the City of investigating, evaluating, and processing the proposal as a
condition for the consideration of such Proposal. Such cost must be shared whether the Proposal is
accepted or rejected. When such a condition is imposed, the City will estimate these costs and the
Contractor must indicate his acceptance thereof in writing. Such acceptance will authorize the City
to deduct the Contractor’s share of the costs from any monies due or that may become due to the
Contractor under the Agreement.
If the Contractor’s Proposal is accepted in whole or in part, the necessary Agreement
Modifications and Agreement Price Adjustments will be affected by the execution of a Change Order
which will specifically state that it is executed pursuant to this Special Provision.
The Contractor must continue to perform the work in accordance with the requirements of the
Agreement until a Change Order incorporating the Proposal has been executed or until he/she
has been given verbal approval by the Engineer that his/her Proposal has been accepted. If the
Change Order has not been executed or he/she has not been given verbal approval on or before the
date specified on the attached cost reduction incentive proposal form or on or before such other date
as the Contractor may have subsequently specified in writing, the Proposal may be deemed to be
rejected.
The executed Change Order will incorporate the changes in the Plans, Specifications, or other
requirements of the Agreement which are necessary to permit the Proposal, or such part of it which
has been accepted, to be put into effect, and will include any condition – upon which the City’s
approval thereof is based, if such approval is conditional. The executed Change Order may also
extend the time for the completion of the Agreement if such an extension has been deemed to be
warranted by the Engineer as a result of his evaluation of the Proposal.
The executed Change Order will also establish the estimated net savings in the cost of performing
the Work attributable to the Proposal effectuated by the Change Order. In determining the net
savings, the right is reserved to the Engineer to disregard the Agreement bid prices if, in his/her
judgment, such prices do not represent a fair measure of the value of the Work to be performed or
to be deleted. The net savings will be established by determining the Contractor’s cost of performing
the Work, taking into account his/her cost of developing the Proposal and implementing the
change, and reducing this amount by any ascertainable collateral costs to the City. The executed
Change Order may provide that the Contractor be paid 50 percent of the estimated net savings
amount.
The executed Change Order may also provide for the adjustment in Agreement prices. Agreement
prices may be adjusted by subtracting the City’s share of the accrued net savings.
App’d 7/20/2022
APP-13 of 33
General Conditions
Appendix 2
The amount specified to be paid to the Contractor in the executed Change Order which effectuates a
Cost Reduction Proposal will constitute full compensation to the Contractor for the Cost Reduction
Proposal and the performance of the work thereof pursuant to the said Change Order.
Upon acceptance of a Cost Reduction Incentive Proposal, any restrictions imposed by the
Contractor on its use or on disclosure of the information will become void, and the City thereafter
will have the right to use all or any part of the Proposal without obligation or compensation of any
kind to the Contractor.
App’d 7/20/2022
APP-14 of 33
General Conditions
Appendix 2
COST REDUCTION INCENTIVE PROPOSAL FORM
TO:
CIP City Engineer
FROM:
PROJECT NAME:
[TITLE]
CITY PROJECT NUMBER:
[####]
DATE:
Summary of Change (Brief description of proposed change including advantages and disadvantages):
ESTIMATED COST SUMMARY (Attached detailed estimate):
A.
Original Cost:
$
B.
Proposed Cost:
$
C.
Construction Savings (A-B):
$
D.
Gross Savings (Included OH
%, Bond
%)
$
E.
Contractor Implementing
$_
F.
City Implementing Cost:
$_
Reduction in Agreement Price (C+D-E-F) x 50%:
$
Date by which a Change Order must be issued so as to obtain maximum cost reduction:
App’d 7/20/2022
APP-15 of 33
General Conditions
Appendix 3
CITY OF CHANDLER, ARIZONA
PUBLIC WORKS & UTILITIES DEPARTMENT
CONTRACTOR'S AFFIDAVIT REGARDING SETTLEMENT OF CLAIMS
________________________, Arizona
Date ____________________________
Project Name: [TITLE]
City Project No.: [####]
To the City of Chandler, Arizona
Gentlemen:
This is to certify that all lawful claims for materials, rental of equipment and labor used in connection
with the construction of the above project, whether by subcontractor or claimant in person, have been
duly discharged.
The undersigned, for the total compensation of $________________________, as set out in the final pay
application, as full and complete payment under the terms of the Agreement, hereby waives and
relinquishes any and all further claims or right of lien under, in connection with, or as a result of the
above described project. The undersigned further agrees to indemnify and save harmless the City of
Chandler against any and all liens, claims or liens, suits, actions, damages, charges and expenses
whatsoever, which said City may suffer arising out of the failure of the undersigned to pay for all labor
performances and materials furnished for the performance of said installation.
Signed and dated at ________________, this _________ day of _______________ 20_____.
__________________________________
CONTRACTOR
By _______________________________
STATE OF ARIZONA
)
) SS
COUNTY OF MARICOPA
)
The foregoing instrument was subscribed and sworn to before me this __________ day of
__________________ 20 _________.
___________________________________
Notary Public
___________________________________
My Commission Expires
App’d 7/20/2022
APP-16 of 33
General Conditions
Appendix 4
PERFORMANCE BOND
ARIZONA STATUTORY PERFORMANCE BOND
PURSUANT TO TITLES 28, 34, AND 41, ARIZONA REVISED STATUTES
(Penalty of this bond must be 100% of the Agreement amount)
KNOW ALL MEN BY THESE PRESENTS THAT:___________________________________________________
(hereinafter "Principal"), and __________________________________________________________ (hereinafter "Surety"), a
corporation organized and existing under the laws of the State of ______________ with its principal office in the City
of _____________________________, holding a certificate of authority to transact surety business in Arizona issued by
the Director of Insurance pursuant to Title 20, Chapter 2, Article 1, as Surety, are held and firmly bound unto
__________________________(hereinafter "Obligee") in the amount of __________________________________________
(Dollars) ($___________), for the payment whereof, Principal and Surety bind themselves, and their heirs,
administrators, executors, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the Principal has entered into a certain written Agreement with the Obligee, dated
the ____________ day of _______________________, 20___ for construction of [TITLE], [####] which Agreement is hereby
referred to and made a part hereof as fully and to the same extent as if copies at length herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal faithfully performs
and fulfills all the undertakings, covenants, terms, and conditions of the Agreement during the original term of the
Agreement and any extension of the Agreement, with or without notice of the Surety, and during the life of any
guaranty required under the Agreement, and also performs and fulfills all the undertakings, covenants, terms,
conditions, and agreements of all duly authorized modifications of the Agreement that may hereafter be made,
notice of which modifications to the Surety being hereby waived, the above obligation is void. Otherwise it
remains in full force and effect.
PROVIDED, HOWEVER that this bond is executed pursuant to the provisions of Title 34, Chapter 2, Article 2,
Arizona Revised Statutes, and all liabilities on this bond will be determined in accordance with the provisions of
Title 34, Chapter 2, Article 2, Arizona Revised Statutes, to the same extent as if it were copied at length in this
Agreement.
The prevailing party in a suit on this bond may recover as part of the judgment reasonable attorney fees
that may be fixed by a judge of the court.
Witness our hands this ________________ day of ____________________, 20__.
____________________________________
PRINCIPAL
SEAL
___________________________________
AGENT OF RECORD
By _________________________________
____________________________________
SURETY
SEAL
___________________________________
AGENT ADDRESS
App’d 7/20/2022
APP-17 of 33
General Conditions
Appendix 5
PAYMENT BOND
ARIZONA STATUTORY PAYMENT BOND
PURSUANT TO TITLES 28, 34, AND 41, OF THE ARIZONA REVISED STATUTES
(Penalty of this Bond must be 100% of the Agreement amount)
KNOW ALL MEN BY THESE PRESENTS THAT:________________________________________________
(hereinafter "Principal"), as Principal, and _________________________________________(hereinafter "Surety"), a
corporation organized and existing under the laws of the State of __________________ with its principal office in the
City of __________________, holding a certificate of authority to transact surety business in Arizona issued by the
Director of the Department of Insurance pursuant to Title 20, Chapter 2, Article 1, as Surety, are held and firmly
bound
unto
________________________
(hereinafter
"Obligee")
in
the
amount
of
______________________________________________ (Dollars) ($___________), for the payment whereof, the Principal and
Surety bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally,
firmly by these presents.
WHEREAS, the Principal has entered into a certain written Agreement with the Obligee, dated the _________ day of
_______________________, 20___ for construction of [TITLE], [####] which Agreement is hereby referred to and made
a part hereof as fully and to the same extent as if copied at length herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal promptly pays all
moneys due to all persons supplying labor or materials to the Principal or the Principal's subcontractors in the
prosecution of the work provided for in said Agreement, this obligation is void. Otherwise it remains in full force
and effect.
PROVIDED, HOWEVER that this bond is executed pursuant to the provisions of Title 34, Chapter 2, Article 2
Arizona Revised Statutes, and all liabilities on this bond will be determined in accordance with the provisions,
conditions and limitations of Title 34, Chapter 2, Article 2, Arizona Revised Statutes, to the same extent as if it were
copied at length in this Agreement.
The prevailing party in a suit on this bond may recover as part of the judgment reasonable attorney fees
that may be fixed by a judge of the court.
Witness our hands this ________________ day of ____________________, 20__.
____________________________________
PRINCIPAL
SEAL
___________________________________
AGENT OF RECORD
By _________________________________
____________________________________
SURETY
SEAL
___________________________________
AGENT ADDRESS
App’d 7/20/2022
APP-18 of 33
General Conditions
Appendix 6
DISPUTE RESOLUTION
A.
INFORMAL DISPUTE RESOLUTION
The parties to the Agreement agree that time is of the essence in relation to
performance of the Agreement and completion of the Project, therefore any and all
disputes in relation to the Agreement will initially be referred to the Project
Manager,
the
Design
Professional Representative
and/or
the
Contractor
Representative as applicable to the dispute, for immediate resolution. If, after
good faith efforts to reach a resolution, none is reached, any party to the dispute
may submit the dispute to the Dispute Resolution Representative (“DRR”) process
set forth below, which is intended to be an expedited process.
B.
DISPUTE RESOLUTION REPRESENTATIVE (“DRR”) PROCESS
1.
The Parties under the Agreement agree that all claims and disputes in relation
to the Project which are not resolved in the ordinary course of the Project
(“Claim” or “Claims”) will, as a prerequisite to any mediation, or litigation of
the Claim, first be submitted for resolution between the designated
Dispute Resolution Representatives of the Parties as set forth herein (the
“DRR Process”).
2.
The DRR Process will be initiated through service of a DRR Notice as set
forth below:
a.
For claims by the Contractor or the Design Professional, the DRR
Process will be initiated by the party asserting the claim serving
written notice on the City setting forth in detail: (i) the basis for the
claim; (ii) the effect of the Claim upon the construction of, and/or
Project Schedule for, the Project;
(iii) the specific relief requested, the amount thereof, and how such
was calculated; (iv) the parties involved in the Claim, and how
they are involved; (v) the specific Agreement provisions in the
Agreement Documents (including, if applicable, drawings and
specifications) which apply; and (vi) efforts made to date to resolve
the Claim.
b.
For claims by the City, the DRR process will be initiated by the
City providing written notice to the other parties of the basis and
amount of its claim, the parties involved in the Claim, and how they
are involved, the provisions in the Agreement Documents that apply,
and the relief requested.
c.
The DRR Notice will be hand-delivered and e-mailed to the other
parties’ designated Dispute Resolution Representatives.
3.
The other parties will respond in writing to the DRR Notice (“DRR
Response”) within ten (10) calendar days of receipt of the DRR Notice, setting
forth those items set forth in the DRR Notice that they agree with, dispute,
and/or have questions concerning. The DRR Response will be hand-delivered
and e-mailed to the other parties’ Dispute Resolution Representatives.
App’d 7/20/2022
APP-19 of 33
General Conditions
Appendix 6
4.
The designated Dispute Resolution Representatives for the Parties to the
claim will then meet as soon as possible and in any event within twenty (20)
calendar days of submission of the DRR Notice (regardless of whether a
DRR Response has been submitted by all parties involved in the dispute), at
a mutually agreed upon time and place, to attempt to resolve the Claim
based upon the DRR Notice and DRR Response.
5.
At any time after the first meeting required above, either party may
terminate the DRR Process by written notice to the other party.
6.
The parties may agree, in writing, to extend or modify the time limits or
other provisions of the DRR process in relation to a specific pending Claim.
7.
Unless otherwise designated in a written notice to the other parties, the City
and the representatives of the Contractor and of the Design Professional will
act as the parties’ designated Dispute Resolution Representatives.
8.
If a resolution of the Claim is reached, that resolution must be set forth in
writing and must be signed by the Parties’ designated Dispute Resolution
Representative. If the resolution involves a change in any Agreement
Documents, the Agreement Price, the Project Schedule, or any other change
requiring a written Change Order or Amendment, the parties must execute
an appropriate written Change Order or Amendment pursuant to the terms
of the Agreement Documents.
C.
MEDIATION
1.
Unless extended by written agreement of the parties involved in the dispute,
any Claim not resolved through the DRR process set forth above within
five (5) calendar days after the meeting required under B (4) above, or after
the DRR is terminated pursuant to B (5) above, whichever is earlier, will be
submitted to mediation as a condition precedent to litigation by either party.
2.
The mediation will be commenced by written demand upon the other party
for mediation. If the parties cannot agree upon a mediator within ten (10)
calendar days of the written demand, either party may make a request to the
Civil Presiding Judge of the Maricopa County Superior Court to appoint a
mediator. The mediation will occur within forth (40) calendar days of the
written demand for mediation, unless the parties agree, in writing, to a
longer period of time.
3.
The qualifications for the mediator will be that he/she be: (a) an
experienced mediator, arbitrator or litigator of construction disputes; and (b)
having engaged a significant portion of his/her time involving and/or
resolving construction disputes for at least the past five (5) years.
4.
Each party will provide to the other party and the mediator all of the
information and documentation required under B(1) and (2) above, together
with any additional information and documentation which the party believes
relevant. In addition, the parties will exchange, and provide to the mediator
App’d 7/20/2022
APP-20 of 33
General Conditions
Appendix 6
such additional memoranda, information and/or documentation, as the
mediator may request, and in the form and at such times, as the mediator
may direct.
5.
The parties will share the mediator’s fee and any filing fees equally. The
mediation will be held in Chandler, Arizona, unless another location is
mutually agreed upon. Agreements reached in mediation will be specifically
enforceable in any court having jurisdiction thereof.
D.
LITIGATION
Any claim arising out of or related to the Agreement, except Claims relating to
aesthetic effect and except those claims waived as provided for in the Agreement
Documents, must be resolved through litigation in the Maricopa County, Arizona
Superior Court.
App’d 7/20/2022
APP-21 of 33
General Conditions
Appendix 7
CITY OF CHANDLER, ARIZONA
PUBLIC WORKS & UTILITIES DEPARTMENT
CERTIFICATE OF COMPLETION
PROJECT NAME:
[TITLE]
CITY PROJECT NO.:
[####]
If Federally Funded:
FEDERAL NO.:
ADOT NO:
(This section to be completed by Prime)
I HEREBY CERTIFY THAT ALL GOODS AND/OR SERVICES REQUIRED BY CITY OF CHANDLER FOR THIS
PROJECT HAVE BEEN DELIVERED IN ACCORDANCE WITH THE AGREEMENT DOCUMENTS AND BID
SPECIFICATIONS AND ALL ACTIVITIES REQUIRED BY THE AGREEMENTOR UNDER THE AGREEMENT
HAVE BEEN COMPLETED AS OF THE COMPLETION DATE LISTED HERE:
FINAL ACCEPTANCE DATE:
PRIME CONTRACTOR:
FIRM NAME:
PRINCIPAL:
TITLE:
SIGNATURE:
DATE:
CERTIFIED BY [INSERT NAME AND TITLE OF PARTY THAT OVERSEES CONSTRUCTION]:
FIRM NAME:
SIGNATURE:
DATE:
PROJECT ACCEPTED BY CITY OF CHANDLER:
NAME:
SIGNATURE:
DATE:
App’d 7/20/2022
APP-22 of 33
General Conditions
Appendix 8
CONSTRUCTION SIGN DETAIL
8'
3"
CITY OF CHANDLER
5"
3"
PUTTING YOUR FUNDS TO WORK
5"
3"
PROJECT TITLE:
5"
4'
3"
PROJECT NUMBER:
3"
2"
PROJECT COST:
3"
2"
CONTRACTOR:
3"
2"
MANAGED BY:
PUBLIC WORKS & UTILITIES DEPARTMENT
3"
CAPITAL PROJECTS DIVISION
3"
<--- 4" X 4" POSTS --->
NOTES:
SIGN(S) MUST BE FURNISHED AND ERECTED PRIOR TO COMMENCEMENT OF CONSTRUCTION. POSTS
MUST BE ANCHORED A MINIMUM OF TWO FEET INTO THE GROUND. BOTTOM OF SIGN MUST BE A
MINIMUM OF FOUR FEET ABOVE THE GROUND.
TYPICAL PROJECT IDENTIFICATION SIGN FOR GENERAL PROJECTS MUST BE NON-REFLECTORIZED
GREEN BACKGROUND, AND NON-REFLECTORIZED WHITE LETTERS AND NUMERALS.
ONE SIGN MUST BE ERECTED FOR BUILDINGS AND OTHER LIMITED AREA SINGLE SITES. FOR MULTIPLE
SITES, ONE SIGN MUST BE ERECTED AT EACH SITE.
FOR LINEAR PROJECTS ONE HALF MILE OR LONGER, PLACE ONE SIGN AT EACH END OF THE PROJECT.
App’d 7/20/2022
APP-23 of 33
General Conditions
Appendix 9 – CM@Risk & JOC
COST OF THE WORK
(APPLICABLE SOLELY TO CONSTRUCTION MANAGER AT RISK AND JOB ORDER CONTRACTING)
SECTION 1 – COSTS TO BE REIMBURSED
1.1 Cost of the Work
The term Cost of the Work will mean costs necessarily incurred by Contractor in the proper
performance of the Work. Such costs must be at rates not higher than the standard paid at the place
of the Project except with prior consent of City. The Cost of the Work will include only the items set
forth in this Section 1.
1.2 Labor Costs
1.2.1
Wages of construction workers directly employed by the Contractor to perform the
construction of the Work at the site or, with City’s approval, at off-site workshops. Cost to
be reimbursed will be the actual wages paid to the individuals performing the work.
1.2.2
Wages or salaries of the Contractor’s supervisory and administrative personnel when
stationed at the site with City’s approval. No Contractor personnel stationed at the
Contractor’s home or branch offices will be charged to the Cost of the Work. Non-field
office based Contractor management and support personnel are expected to provide
service and advice from time to time throughout the job and his/her time devoted to
Project matters is considered to be covered by the Contractor’s Fee.
1.2.3
Wages and salaries of Contractor’s supervisory or administrative personnel who would
normally be stationed at the field office in accordance with Section 1.2.2 but who become
engaged, at factories,
workshops or on the road, in expediting the production or
transportation of materials or equipment required for the Work, but only for that portion
of his/her time required for the Work. Employee bonuses and/or costs associated with
Employee Stock Ownership Plans (“ESOP”) will not be considered reimbursable labor or
labor burden costs and will be considered non-reimbursable costs considered to be covered
by the Contractor’s Fee.
1.2.4
Costs paid or incurred by Contractor for taxes, insurance, contributions, assessments and
benefits required by law or collective bargaining agreements and, for personnel not
covered by such agreements, customary benefits such as sick leave, medical and health
benefits, holiday, vacations and pensions, provided such costs are based on wages and
salaries included in the Cost of the Work under Subparagraphs 1.2.1 through 1.2.3.
1.2.4.1 Cost of the Work will include the actual net cost to Contractor for worker’s
compensation insurance attributable to the wages chargeable to the Cost of Work per this
Agreement. The actual net cost of worker’s compensation must take into consideration
all cost adjustments due to experience modifiers, premium discounts, policy dividends,
retrospective rating plan premium
adjustments, assigned risk pool rebates, any
applicable weekly maximums, etc. Contractor may charge an estimated amount for
worker’s compensation insurance costs, but will make appropriate cost adjustments to
actual costs within 45 days of receipt of actual cost adjustments from the insurance
carrier.
App’d 7/20/2022
APP-24 of 33
General Conditions
Appendix 9 – CM@Risk & JOC
1.2.4.3 Overtime wages paid to salaried personnel (if approved in advance in writing by City)
will be reimbursed at the actual rate of overtime pay paid to the individual. No time
charges for overtime hours worked on the Project will be allowed if the individual is not paid
for the overtime worked.
1.2.4.4 Any overtime premium or shift differential expense to be incurred by Contractor for hourly
workers will require City’s advance written approval before the incremental cost of the
overtime premium or shift differential will be considered a reimbursable cost. If the
Contractor is required to work overtime as a result of an inexcusable delay or other
coordination problems caused by the Contractor or anyone he/she is responsible for,
the overtime premium and/or shift differential expense portion of the payroll expense
and related labor burden costs will be considered as cost not to be reimbursed.
1.2.4.5 Reimbursable labor burden costs will be limited to payroll taxes, worker’s compensation
insurance, the employer’s portion of union benefit costs for union employees working on the
Project, and the actual verifiable fringe benefit costs incurred by Contractor for non-union
individuals working on the Project subject to the following maximum percentages for the
following reimbursable non-union fringe benefit costs. The following maximums (as a
percentage of reimbursable actual wages by individual) will apply for each of the following
types of fringe benefit costs specifically attributable to each of the non-union personnel
working on the Project:
•
Medical Insurance, Dental, Life & AD&D Insurance:
12.00%
•
Holiday, vacation and other paid time not worked:
10.00%
•
Pension Plan Contributions to Vested Employee Account,
Simplified Employee Pension Plans, or 401K matching plans
(Note: ESOP related costs are covered by the Contractor Fee)
10.00%
For non-union personnel, no other fringe benefit costs (other than the three specific
categories listed immediately above, will be considered reimbursable Cost of Work. Any
labor burden costs that are in excess of the amounts considered reimbursable or are
otherwise not considered reimbursable under the terms of this agreement are intended to
be covered by the Contractor Fee.
1.3
Subcontract Costs
1.3.1
Payments made by Contractor to Subcontractors in accordance with the requirements of
the subcontracts.
1.3.2
For Scope of Work Bid Packages typically performed by Subcontractors, Contractor may
“self- perform” such work on an actual cost basis subject to an agreed upon Guaranteed
Maximum Price for the “self-performed work”. The Contractor must, unless agreed to by City
in writing, bid his/her proposed guaranteed Maximum Price for the work to be “self-
performed” against at least three other interested trade Contractors. All savings under
any such Subcontract for “self-performed work” must be applied to reduce the Cost of Work
under the Agreement and the Guaranteed Maximum Price. For purposes of defining “self-
performed work” subject to this provision, any division of Contractor, or any separate
Contractor or Subcontractor that is partially owned or wholly owned by the Contractor or
any of his/her employees or employee’s relatives will be considered a related party entity
App’d 7/20/2022
APP-25 of 33
General Conditions
Appendix 9 – CM@Risk & JOC
and will be subject to this provision regarding “self-performed work”. No self-performed work
will be allowed to be performed on a Fixed Price basis.
1.3.3
Contractor (with respect to its Suppliers, Subcontractors and all lower tier Subcontractors)
must provide City advance written notice and must obtain City’s approval for any proposed
Subcontract Change Order, Material Purchase Order, or other financial commitment in an
amount in excess of $5,000 prior to placing such order or entering into such agreement
(regardless of whether or not any such commitment will affect the prime Agreement
Guaranteed Maximum Cost). It is agreed that sums applicable to any Subcontract Change
Order, Purchase Order or other financial commitment entered into in violation of the above
notice and approval requirement will not be included in the amounts owning to Contractor,
Subcontractors or Suppliers whether as Costs of the Work or as reasonable termination
costs in the event of termination.
1.4
Costs of Material and Equipment Incorporated in the Completed Construction
1.4.1
Costs, including transportation and storage, of materials and equipment incorporated or
to be incorporated in the completed construction.
1.4.2
Costs of materials described in the preceding Subparagraph 1.4.1 in excess of those
actually installed to allow for reasonable waste and spoilage. Unused excess materials, in
any, will become City’s property at the completion of the Work or, at City’s option, may be
sold by the Contractor. Any amounts realized from such sales must be credited to City as a
deduction from the Cost of Work.
1.4.3
Proceeds from the sale of recyclable materials, scrap, waste, etc. will be credited to job cost.
1.5
Costs of Other materials and Equipment, Temporary Facilities and Related Items
1.5.1
Costs, including transportation and storage, installation, maintenance, dismantling and
removal of materials, supplies, temporary facilities, machinery, equipment and hand tools
not customarily owned by construction workers, that are provided by the Contractor at the
site and fully consumed in the performance of the Work; and cost (less salvage value) of such
items if not fully consumed, whether sold to others or retained by Contractor. Cost for
items previously used by Contractor will mean fair market value.
1.5.2
Rental charges for temporary facilities, machinery, equipment, and hand tools not
customarily owned by construction workers that are provided by Contractor at the site,
whether rented from Contractor or others, and costs of transportation, installation, minor
repairs and replacements,
dismantling and removal thereof. Rates and quantities of
equipment rented will be subject to City’s prior written approval.
1.5.2.1 The Projected usage for each piece of equipment to be rented for use on the Project and
the estimated total rentals must be considered by Contractor before the piece of
equipment is rented so that an appropriate rent versus buy decision can be made.
Purchased equipment must be considered “job owned”. At the completion of the Project,
Contractor must transfer title and possession of all remaining job-owned equipment to
City, or Contractor may keep any such equipment for an appropriate fair market value
credit to job cost, which will be mutually agreed to by City and Contractor.
App’d 7/20/2022
APP-26 of 33
General Conditions
Appendix 9 – CM@Risk & JOC
1.5.2.2 Each piece of equipment to be rented must have hourly, daily, weekly and monthly rates
and the most economical rate available will be reimbursed based on the circumstances of
actual need and usage of the piece of equipment while it is stationed at the jobsite.
When the piece of equipment is no longer needed for the work, no rental charges will be
reimbursed if the piece of equipment remains at the jobsite for the convenience of
Contractor.
1.5.2.3 Equipment Rental Rates
1.5.2.3.1 Compensation for equipment used on the Project will be paid in accordance with the
Equipment Plan submitted by Contractor in the accepted GMP Proposal and no payments
will be made in excess of the rates set forth in the Equipment Plan, or actual
documented costs, whichever is less.
1.5.2.3.2 All equipment rental rates and costs are subject to City’s right to audit when submitted as
part of Equipment Plan and/or at any time during the Project.
1.5.2.4 The aggregate rentals chargeable for each piece of Contractor owned tools or equipment
must not exceed 50% of the fair market value of such equipment at the time of its
commitment to the Work. The original purchase price and date of purchase of the equipment
will be documented with a copy of the purchase invoice for the piece of equipment. Such
aggregate limitations will apply and no further rentals will be charged even if a piece of
equipment is taken off the job and is later replaced by a similar piece of equipment. For
purposes of computing the aggregate rentals applicable to aggregate rental limitations,
rental charges for similar pieces of equipment will be combined if the pieces of equipment
were not used at the same time.
1.5.2.5 Fair market value for used material and equipment as referred to in the Agreement
Documents will mean the estimated price a reasonable purchaser would pay to purchase
the used material or equipment at the time it was initially needed for the job. Note: This is
usually lower than the price a reasonable purchaser would pay for similar new construction
material or construction equipment.
1.5.2.6 All losses resulting from lost, damaged or stolen tools and equipment will be the sole
responsibility of Contractor, and not City, and the cost of such losses will not be
reimbursable under the Agreement.
1.5.2.7 Contractor will be required to maintain a detailed equipment inventory of all job-owned
equipment (either purchased and charged to job cost or job-owned through aggregate
rentals) and such inventory must be submitted to City each month. For each piece of
equipment, such inventory should contain at a minimum (1) original purchase price or
acquisition cost (2) acquisition date (3) approved Fair Market Value at the time the piece of
equipment was first used on the job and (4) final disposition.
1.5.2.8 All costs incurred for minor maintenance and repairs will be reimbursed at actual cost. Such
costs include routine and preventative maintenance, minor repairs and other incidental
costs. Repairs and/or replacement of a capital nature are considered to be covered by the
rental rates. Major repairs and overhauls are not considered routine and ordinary;
consequently such costs are not reimbursable and are intended to be covered by the rental
App’d 7/20/2022
APP-27 of 33
General Conditions
Appendix 9 – CM@Risk & JOC
rates.
1.5.3
Costs of removal of debris from the Site.
1.5.4
Costs of document reproductions, facsimile transmissions and long-distance telephone
calls, postage and parcel delivery charges, telephone service at the site and reasonable
petty cash expenses of the site office.
1.5.5
That portion of the reasonable expenses of Contractor’s personnel incurred while
traveling in discharge of duties connected with the Work.
1.5.5.1 No travel expenses will be reimbursed to Contractor’s representatives unless Project related
travel required them to travel to a destination more than 100 miles from the Project
location. Any travel involving airfare will require advance written approval by an authorized
City’s representative.
1.5.6
Costs of materials and equipment suitably stored off the site at a mutually acceptable
location, if approved in advance by the City.
1.5.7
Reproduction costs will be the actual costs of reproduction subject to a maximum of five
cents ($.05) per square foot for prints and a maximum of five cents ($.05) per 8 ½ by 11-
inch page for offset print or photo copied agreement documents, specifications, etc.
Telephone costs will be the actual costs paid to the third party telephone company for the
field office telephone.
1.6
Miscellaneous Costs
1.6.1
That portion of insurance and bond premiums that can be directly attributed to the
Agreement. The City will reimburse Contractor for contractually required bond at time of first
pay application for GMP and Cost-Based Agreements upon receipt of proof of payment
from the Contractor. If the Contractor completes Work for less than the Agreement Price,
Contractor must credit the City a pro- rated amount for the unused portion of the bond
payment
1.6.1.1 Contractor’s actual cost for insurance will be considered to be included within the Maximum
limit for General Conditions Costs. All premiums for any insurance and bonds required for
the Project must reflect the net actual costs to Contractor after taking into consideration cost
adjustments due
to experience modifiers, premium
discounts, policy dividends,
retrospective rating plan premium adjustments, assigned risk pool rebates, refunds, etc.
1.6.1.2 The amount to be reimbursed to Contractor for all contractually required insurance will be
actual costs not to exceed a total of 2% of the Agreement Value, unless Contractor
establishes to City’s satisfaction that the actual cost is higher and City agrees to such actual
higher cost in writing. If Contractor’s cost of contractually required insurance is greater
than the amount agreed to be reimbursed per this Agreement Provision, the difference
will be considered to be covered by the Contractor’s Fee. The City will reimburse
Contractor for contractually required insurance on a monthly basis for GMP and Cost-
Based Agreements. If Contractor can demonstrate substantial savings by paying for all
insurance in advance, the City may agree to reimburse all insurance costs at time of first pay
App’d 7/20/2022
APP-28 of 33
General Conditions
Appendix 9 – CM@Risk & JOC
application for GMP and Cost-Based Agreements with proof of payment from Contractor.
1.6.2
Sales, use or similar taxes imposed by a governmental authority that are related to the Work.
1.6.3
Fees and assessments for the building permit and for other permits, licenses and
inspections for which Contractor is required by the Agreement Documents to pay.
1.6.4
Fees of laboratories for tests required by the Agreement Documents, except those related to
defective or nonconforming Work and which do not fall within the scope of ¶ 1.7.3 below.
1.6.5
Royalties and license fees paid for the use of a particular design, process or product
required by the Agreement Documents; the cost of defending suites or claims for
infringement of patent rights arising from such requirement of the Agreement Documents;
and payments made in accordance with legal judgments against Contractor resulting from
such suites or claims and payments of settlements made with City’s consent. However,
such costs of legal defenses, judgments and settlements must not be included in the
calculation of the Contractor’s Fee or subject to the Guaranteed Maximum Price.
1.6.6
Data processing costs related to the Work. However, any such data processing costs will be
limited to the cost of personal computer hardware used at the field office in the
normal day to day administration, management and control of the Project. The
aggregate charges for any such hardware must not exceed the Fair Market Value of the
hardware at the time it was brought to the field office. If the total charges for any particular
piece of hardware reach an amount equal to the Fair Market Value, that particular piece of
hardware must be turned over to City whenever it is no longer needed for the Project. If
Contractor elects to keep the particular piece of hardware, the job costs must be credited
with a mutually agreeable amount which will represent the Fair Market Value of the
particular piece of hardware at the time it was no longer needed for the job. Software or
other costs associated with the use of computer programs will not be considered to be a
reimbursable cost and will be considered to be covered by the Contractor’s Fee.
1.6.7
Deposits lost for causes other than Contractor’s negligence or failure to fulfill a specific
responsibility to City as set forth in the Agreement Documents.
1.6.8
Legal, mediation and arbitration costs, including attorneys’ fees, other than those arising
from disputes between City and Contractor, reasonably incurred by Contractor in the
performance of the Work and with City’s prior written approval; which approval will not be
unreasonably withheld.
1.6.9
Expenses incurred in accordance with Contractor’s standard personnel policy for relocation
and temporary living allowances of personnel required for the Work, if pre-approved by City
in writing. If City authorizes the reimbursement of relocation costs, the reimbursable
relocation expenses will be limited to a maximum of $50,000 per person. Any relocation
cost incurred by Contractor in excess of the amount reimbursed by City will be considered to
be covered by the Contractor’s Fee.
1.7
Other Costs and Emergencies
1.7.1
Other costs incurred in the performance of the Work if and to the extent approved in
App’d 7/20/2022
APP-29 of 33
General Conditions
Appendix 9 – CM@Risk & JOC
advance in writing by City.
1.7.2
Costs due to emergencies incurred in taking action to prevent threatened damage, injury or
loss in case of an emergency affecting the safety of persons and property.
1.7.3
Costs of repairing or correcting damaged or nonconforming Work executed by Contractor,
Subcontractors or Suppliers, provided that such damaged or nonconforming Work was not
caused by negligence or failure to fulfill a specific responsibility of Contractor and only to the
extent that the cost of repair or correction is not recoverable by Contractor from
insurance, sureties, Subcontractors or Suppliers.
1.8
Related Party Transactions
1.8.1
The term “related party” will mean a parent, subsidiary, affiliate or other entity having
common ownership or management with Contractor; any entity in which any stockholder in,
or management employee of, Contractor owns any interest in excess of ten percent in the
aggregate; or any person or entity which has the right to control the business or affairs of
Contractor. The term “related party” includes any member of the immediate family of any
person identified above.
1.8.2
If any of the costs to be reimbursed arise from a transaction between Contractor and a
related party, Contractor must notify City in writing of the specific nature of the
contemplated transaction, including the identity of the related party and the anticipated
cost to be incurred, before any such transaction is consummated or cost incurred. If City,
after such notification, authorizes in writing
the proposed transaction, then the cost
incurred will be included as a cost to be reimbursed, and Contractor must procure the Work,
equipment, goods or service from the related party, as a Subcontractor. If City fails to
authorize the transaction, Contractor must procure the Work, equipment, goods or
service from some person or entity other than a related party.
SECTION 2 – COSTS NOT TO BE REIMBURSED
2.1
The Cost of Work must not include:
2.1.1
Salaries and other compensation of Contractor’s personnel stationed at Contractor’s principal
office or offices other than the site office, except as specifically provided in Subparagraphs
1.2.2 and 1.2.3.
2.1.2
Expenses of Contractors’ principal office and offices other than the site office.
2.1.3
Overhead and general expenses, except as may be expressly included in Section 1.
2.1.3.1 Costs of Contractor’s home office computer services or other outside computer processing
services will be considered overhead and general expense. Accordingly, Contractor should
not plan to perform any such computer related services or alternatives at the field office
when such services or functions can be performed at Contractor’s home or branch offices,
or other outside service locations.
2.1.4
Contractor’s capital expenses, including interest on Contractor’s capital employed for the Work.
App’d 7/20/2022
APP-30 of 33
General Conditions
Appendix 9 – CM@Risk & JOC
2.1.5
Rental costs of machinery and equipment, except as specifically provided in subparagraph
1.5.2.
2.1.6
Except as provided in Subparagraph 1.7.3 of the Agreement, costs due to the negligence or
failure to fulfill a specific responsibility of Contractor, Subcontractors and Suppliers or
anyone directly or indirectly employed by any of them or for whose acts of them may be
liable.
2.1.7
Any cost not specifically and expressly described in Section 1.
2.1.8
Costs, other than costs included in Change Orders approved by City that would cause the
GMP to be exceeded.
SECTION 3 – DISCOUNTS, REBATES, REFUNDS AND SAVINGS
3.1
Cash discounts obtained on payments made by Contractor will accrue to City if (1) before
making the payment, Contractor included them in an Application for Payment and
received payment therefore from City, or (2) City has deposited funds with Contractor with
which to make payments; otherwise, cash discounts will accrue to Contractor. Trade
discounts, rebates, refunds and amounts received from sales or surplus materials and
equipment will accrue to City, and Contractor must make provisions so that they can be
secured.
3.1.1
Cost of the Work will be credited with all insurance policy discounts, performance and
payment bond rebates or refunds, refunds or return premiums from any Subcontractor
default insurance, refunds or rebates from any Contractor controlled insurance programs
applicable to the Project, merchandise rebates of any nature, refunds of any nature,
insurance dividends; and a portion of any volume rebates or free material credits earned
with purchase of material or other goods and services charged to the job.
3.1.2
“Cash” discounts which may accrue to Contractor will be limited to a maximum of 1.5% of
invoice cost. Any portion of “Cash” discounts greater than 1.5% will automatically accrue
to City if Contractor is eligible to take advantage of the discounts.
3.2
Amounts that accrue to City in accordance with the provisions of Paragraph 3.1 will be
credited to City as a deduction from the Cost of the Work.
3.3
Any and all savings on the GMP, or any separately guaranteed items comprising the GMP,
will belong to City, subject to any express right in the Agreement for Contractor to share
in savings. Savings are subject to City’s right to audit, and may be audited separately.
SECTION 4 – GENERAL CONDITIONS COSTS
4.1
General Conditions Costs may include, but are not limited to, the following types of costs
incurred by Contractor during construction of the Work to the extent they are reimbursable
Costs of the Work as delineated above: payroll costs for Work conducted at the site, payroll
costs for the superintendent and full-time general foremen, payroll costs for management
App’d 7/20/2022
APP-31 of 33
General Conditions
Appendix 9 – CM@Risk & JOC
personnel resident and working on the site workers not included as direct labor costs
engaged in support (e.g. loading/unloading, clean-up, etc.), administrative office personnel,
costs of offices and temporary facilities including office materials, office supplies, office
equipment, minor expenses, utilities, fuel, sanitary facilities and telephone services at the
site, costs of liability insurance premiums not included in labor burdens for direct labor
costs, costs of bond premiums, costs of consultants not in the direct employ of Contractor
or Subcontractors, fees for permits and licenses.
4.2
General Conditions Costs may be paid on a percentage of the Agreement Price or on a
lump/stipulate sum basis as set forth in the Agreement. All costs included in the General
Conditions Costs will not be separately invoiced to or paid by City.
4.3
The total amount of General Conditions Costs for the Work may be divided by the number of
days allowed for performance of the Work, to determine a fixed daily rate for General
Conditions Costs that may be used in computing the General Conditions Costs allocated to
any period of time, or for any adjustments in the General Conditions Costs agreed to in
writing by City.
App’d 7/20/2022
APP-32 of 33
General Conditions
Appendix 10
LANDSCAPE ESTABLISHMENT PERIOD
Section 1 – Description and General
Contractor is in direct control of work performed under the Landscape Establishment Period. If work
is subcontracted, a representative of the Contractor will be present at the site of the work for all
hours that the subcontractor works. Subcontracting of Landscape Establishment work will be
permitted for weed eradication with herbicides, because of special licensing. A licensed temporary
service may be used to supply labor to Contractor if Contractor has received approval from City
Representatives. Contractor will submit the required subcontract documentation.
Contractor must provide adequate personnel to accomplish the required maintenance of the plant
materials at intervals acceptable to City Representatives.
If not healthy at the end of the maintenance period, the maintenance must be continued until the
plant material is approved by City.
1.1 Time and Schedule
Unless otherwise expressly agreed to in writing by City, the Landscape Establishment Period will be
per General Conditions Section 6.5.4.
1.2 Planted Stock and Seeding Establishment
1.2.1
Tree planting and staking must be per City of Chandler Standard Detail C-801.
1.2.2
All trees will stand erect on their own without stakes when brought to this site. If the tree
cannot stand on its own when nursery stakes are removed, the tree will be removed and
replaced.
1.3 Pre-Emergent Herbicide and Weed Control
1.3.1
Contractor will provide three applications of an approved pre-emergent herbicide on all
unpaved areas of the project, as directed by City Representatives, to control weed growth in
all areas of the project. The number of applications may be increased as directed by the City
Representative, and at no additional cost to City, if the City Representative deems additional
applications are required to control weed growth.
1.3.2
Application sequence will be approved in advance by City. The first application of pre-
emergent will be completed prior to the application of Decomposed Granite and will be
included with the cost of the Decomposed Granite as specified and part of the Construction
Phase portion of work. The second application of pre-emergent will be completed after
installation of the Decomposed Granit and no later than half-way through the Landscape
Establishment Period. The third and final application of pre-emergent will be applied 15
days prior to completion of the Landscape Establishment portion of the project. The second
and third pre-emergent applications will be included with the cost of Landscape
Establishment. Watering will be completed in accordance with the manufacturer’s
recommendations, as included and as related to each application.
1.3.3
The pre-emergent herbicide will be applied in accordance with the Technical Specifications
and the recommendations of the pre-emergent herbicide manufacturer, as approved by
City Representatives.
App’d 7/20/2022
APP-33 of 33
General Conditions
Appendix 10
1.3.4
The control of weeds will be accomplished by the use of herbicides. Manual removal of
weeds will be required, after herbicides have taken affect.
1.3.5
Contractor is responsible for the removal and disposal of all trash and debris that during
the Landscape Establishment Period. Contractor will keep the project in a neat and orderly
manner during the duration of the Landscape Establishment Period.
1.4 Water
The water used during Landscape Establishment to properly maintain the plant material will be
furnished by City, at designated sources from within the project limits, at no charge to Contractor.
Contractor will be responsible for all equipment, materials and labor necessary to load, transport and
unload water for watering purposes.
1.5 Plant Material Replacements
The plant material replacement will be considered as included in the work for Landscape
Establishment, and will be made at no charge to the City.
1.5.1
Shrub and Plant Replacement - During the second half of the Landscaping Establishment
period, Contractor will provide, where required, plant replacements as follows:
Original Size
Replacement Size
1 gallon
5 gallon
5 gallon
15 gallon
15 gallon
24-inch box
36-inch box
48-inch box
1.5.2
Tree Replacement – During the second half of the Landscape Establishment Period,
Contractor will provide plant material replacements for existing plants that die as follows:
Existing Plant Material Sizes
Replacement Size
Trees:
2-inch Caliper
24-inch box
4-inch Caliper
36-inch box
6-inch Caliper and greater
54-inch box
Shrubs:
All Existing Shrubs
15 gallon
1.6 Measurement and Payment
See Technical Specifications for Measurement Payment provisions.
EXHIBIT C
Project Name: Automated Weather Observing System (AWOS) Replacement
C-1
City Project No.: AI2206.401; FAA Project No.: 3-04-0008-033-2023
Rev. 10/23/23
TECHNICAL SPECIFICATIONS
AWOS Replacement
Authority Project No. AI2206.401
Table of Contents
Page TOC-i
CONTRACT DOCUMENTS TABLE OF CONTENTS
DESCRIPTION SPEC PAGE
DIVISION I – TECHNICAL SPECIFICATIONS
C-105 Mobilization/Demobilization ....................................................................... C-105
1-2
L-100 Electrical General Requirements…………………………………………………………….. L-100
1-10
L-126 AWOS Equipment ...... ………………………………………………………………………………L-126
1-11
AWOS Replacement
Authority Project No. AI2206.401
Item C-105 Mobilization
C-105-1
Item C-105 Mobilization/Demobilization
BID ITEM 1: MOBILIZATION / DEMOBILIZATION
105-1 Description. This item of work shall consist of, but is not limited to, work and operations necessary for the
movement of personnel, equipment, airport security and safety items, material and supplies to and from the
project site for work on the project except as provided in the contract as separate pay items.
105-2 Posted notices. Prior to commencement of construction activities, the Contractor must post the following
documents in a prominent and accessible place where they may be easily viewed by all employees of the prime
Contractor and by all employees of subcontractors engaged by the prime Contractor: Equal Employment
Opportunity (EEO) Poster “Equal Employment Opportunity is the Law” in accordance with the Office of Federal
Contract Compliance Programs Executive Order 11246, as amended; Davis Bacon Wage Poster (WH 1321) -
DOL “Notice to All Employees” Poster; and Applicable Davis-Bacon Wage Rate Determination. These notices
must remain posted until final acceptance of the work by the Owner.
METHOD OF MEASUREMENT
105-3 Basis of measurement and payment. Based upon the contract lump sum price for “Mobilization” partial
payments will be allowed as follows:
a. With first pay request, 25%.
b. When 25% or more of the original contract is earned, an additional 25%.
c. When 50% or more of the original contract is earned, an additional 40%.
d. After Final Inspection, Staging area clean-up and delivery of all Project Closeout materials as required by
Section 90, paragraph 90-11, Contractor Final Project Documentation, the final 10%.
BASIS OF PAYMENT
105-4 Payment will be made under:
Item C-105 Mobilization / Demobilization – per lump sum
REFERENCES
The publications listed below form a part of this specification to the extent referenced. The publications are
referred to within the text by the basic designation only.
Office of Federal Contract Compliance Programs (OFCCP)
Executive Order 11246, as amended
EEOC-P/E-1 – Equal Employment Opportunity is the Law Poster
AWOS Replacement
Authority Project No. AI2206.401
Item C-105 Mobilization
C-105-2
United States Department of Labor, Wage and Hour Division (WHD)
WH 1321 – Employee Rights under the Davis-Bacon Act Poster
END OF ITEM C-105
AWOS Replacement
Authority Project No. AI2206.401
Item L-100 Electrical General Requirements
L-100-1
ITEM L-100 ELECTRICAL GENERAL REQUIREMENTS
BID ITEM 2: AWOS SYSTEM DEMOLITION AND SALVAGE
DESCRIPTION
100-2.1
SCOPE. This Item includes furnishing and installing all material, equipment and apparatus,
and all labor, tools, services and equipment required for the following:
a. The demolition/salvage of the existing AWOS sensors, tower, foundation and auxiliary equipment.
Installation shall be in accordance with Specifications FAA-C-1217 and FAA-C-1391, except as specified herein.
Perform all work not included in the FAA Specifications in accordance with the National Electrical Code,
applicable local and City of Chandler standards and regulations.
100-2.2
RELATED DOCUMENTS. The General Provisions of the Contract, including General and Special
Conditions, apply to work specified in this Item.
a. See 060 SUPPLEMENTAL CONDITIONS for liquidated damages and the sequence of construction.
b. See Item P-151, Clearing and Grubbing for specifics of demolition and adjustment of existing facilities.
c. Conflicts between Drawing and Specifications (Contract Documents ) and between Contract Documents
and references within the Contract Documents: Prospective Contractors shall, as part of their proposals,
enumerate, identify and list conflicts they find to exist within the Contract Documents, and between these
Documents and the rules, regulations, standards and codes of the authority having jurisdiction (Aviation
Department, City, County, etc.), local Utility companies and local, County or State governing bodies.
100-2.3
SPECIFICATIONS AND STANDARDS. As a supplement to the installation requirements of this
item, the following standard specifications and regulations of the issues in effect on the date of this solicitation are
incorporated herein by reference and are made a part hereof for electrical work and installation and splicing of
underground cables.
NEC
The latest adopted edition of the National Electrical
Code
FAA-STD-019
Lightning
Protection,
Grounding,
Bonding
and
Shielding Requirements for Facilities
FAA-C-1217
Electrical Work, Interior
FAA-C-1391
Installation and Splicing of Underground Cables
Utility Company Rules and
Regulations
SRP
Local Governing Bodies' Codes
and Regulations
City of Chandler
AWOS Replacement
Authority Project No. AI2206.401
Item L-100 Electrical General Requirements
L-100-2
100-2.4
SHOP DRAWINGS AND MATERIAL LISTS. Prior to the installation of any material and
equipment and within thirty (30) days of contract award, the Contractor shall submit to the Owner for approval
one (1) electronic copy, in pdf format, of manufacturers' brochures containing complete dimensional and
performance characteristics, wiring diagrams, installation and operation instructions, etc., for the equipment listed
in the individual L-Series specification Items.
A materials list shall be submitted listing each specification paragraph number and stating whether the materials
proposed are as specified or are substitutions. If the item is a substitute item, a complete submittal as described in
the above paragraph shall be provided for that item.
Unless otherwise coordinated with the Engineer, the submittal shall be complete and made in one submission in
electronic pdf form. Partial submissions will not be reviewed or considered.
Submittal data shall be presented in a clear, precise and thorough manner. Original catalog sheets are preferred.
Photocopies are acceptable provided they are as good a quality as the original. Clearly and boldly mark each copy
to identify pertinent products or models applicable to this project. Indicate all optional equipment and delete non-
pertinent data. Submittals for components of electrical equipment and systems shall identify the equipment for
which they apply on each submittal sheet. Markings shall be boldly and clearly made with arrows or circles
(highlighting is not acceptable). Contractor is solely responsible for delays in project accruing directly or
indirectly from late submissions or resubmissions of submittals.
100-2.5
AIRFIELD LIGHTING SYSTEM SWITCHOVER BETWEEN CONSTRUCTION STAGES.
Not applicable.
100-2.6
SPARE FIXTURE INVENTORY REPLACEMENT. Not Applicable.
100-2.7
AIRFIELD LIGHTING SYSTEM OPERATIONAL TESTS. Not Applicable.
100-2.8
OPERATING AND MAINTENANCE (O&M) INSTRUCTIONS:
a. At the completion of the project, at such time as designated by the Engineer, an operational and
maintenance instruction period for Owner shall take place. The Contractor shall have present during this
entire period his superintendent, foremen of various portions of the project, and manufacturer's service
representatives (factory trained) for all equipment requiring periodic maintenance. All operational and
maintenance instructions shall be presented under direct supervision of the Engineer. Prior to the O&M
instruction period, all systems shall be started up and inspected by the Contractor, and shall be fully
operational.
b. Contractor shall provide sign-in sheet and shall be responsible for having all present parties sign in.
After instruction is complete and accepted by Owner, Contractor shall provide Owner a letter indicating that
the instructions have been accepted and Owner shall sign same. Provide line items for each system
demonstrated. Both parties shall initial each item. Copies shall be sent to the Engineer.
c. Unless otherwise specifically trained as such by the manufacturer, the Contractor's personnel do not
qualify as factory trained representatives.
100-2.9
OPERATING AND MAINTENANCE MANUALS:
a. The contractor shall prepare and submit Operation and Maintenance (O&M) Manuals for mechanical
systems provided under this contract. Comply with General Requirements for procedures and requirements
for preparation and submittal of manuals.
AWOS Replacement
Authority Project No. AI2206.401
Item L-100 Electrical General Requirements
L-100-3
b. Manual binder shall have permanent lettering of a contrasting color. Information to be included on the
binder is as follows:
The front cover shall be lettered as follows:
ELECTRICAL
OPERATION AND MAINTENANCE MANUAL
(PROJECT NAME)
(CITY AND STATE)
(YEAR)
OWNER:
(NAME)
ELECTRICAL ENGINEER:
(NAME)
MECHANICAL ENGINEER:
(NAME)
GENERAL CONTRACTOR:
(NAME)
ELECTRICAL CONTRACTOR:
(NAME)
MECHANICAL CONTRACTOR:
(NAME)
The spine shall be lettered as follows:
ELECTRICAL
O&M MANUAL
(PROJECT NAME)
c. Provide a master index at beginning of Manual showing items included. Use plastic tab indexes for
sections of Manual.
d. Cover section shall consist of name, address, and phone number of Project Engineer, General
Contractor, Electrical and/or Mechanical Engineer, Electrical and/or Mechanical Contractor and all
Electrical and/or Mechanical Sub-Contractors.
e. Provide a separate section for each section of the specifications. Provide index for each section listing
equipment included. Include all items specified in the L-Series Sections. Provide a list of equipment
suppliers with address and phone number.
f. Include in each section a copy of the approved submittal, followed by descriptive literature
(manufacturer’s O&M data) of each manufactured item. Literature shall show all information listed below,
and any data not relevant to the specific equipment installed shall be lined out. Data sheets shall be original
or very clear photocopies.
AWOS Replacement
Authority Project No. AI2206.401
Item L-100 Electrical General Requirements
L-100-4
g. One (1) electronic copy of the manual shall be submitted for review and approval by the Engineer.
After approval, submit three (3) hardcopies and (1) electronic copy of the manual to the Owner for approval
unless otherwise directed by Division 1 requirements. Information to be included in the manual:
(1)
Description of function, normal operating characteristics and limitations, performance curves,
engineering data and tests, and complete nomenclature and commercial numbers of all
replaceable parts.
(2)
Manufacturer’s printed operating procedures to include start-up, break-in, routing and normal
operating instructions; regulation, control, stopping shut-down, and emergency instructions;
and summer and winter operating instructions.
(3)
Maintenance procedures for routine preventative maintenance and troubleshooting;
disassembly, repair, and reassembly; aligning and adjusting instructions.
(4)
Servicing instructions and lubrication charts and schedules.
(5)
Schematic control diagrams (as-built status) for each automatic control system. Mark correct
operating setting for each control instrument on these diagrams.
(6)
Electrical Equipment Test Results: Cable megger tests. hh
(7)
Test records and certifications.
(8)
Instruction period checklist.
(9)
Warranty information.
(10)
ALCMS Owner Acceptance Report
(11)
Factory startup certification sheets
AWOS Replacement
Authority Project No. AI2206.401
Item L-100 Electrical General Requirements
L-100-5
EQUIPMENT AND MATERIALS
100-3.1
GENERAL
a. Airport lighting equipment and materials covered by advisory circulars (ACs) must be certified and
listed in AC 150/5345-53, Airport Lighting Equipment Certification Program, current edition.
b. All other equipment and materials covered by other referenced specifications shall be subject to
acceptance through manufacturer’s certification of compliance with the applicable specification when
requested by the Engineer.
c. All equipment and materials furnished and installed in this section shall be guaranteed against defects in
materials and workmanship for at least twelve (12) months from the date of final acceptance by the Owner.
The defective materials and/or equipment shall be repaired or replaced, at the Owner’s discretion, with no
additional cost to the Owner. Replacement equipment for the equipment that fails within the guarantee
period shall be provided with an extended five (5) year warranty from the date of replacement.
100-3.2
EQUIPMENT. Conduits, conduit fittings, conductors, connectors, boxes, wiring devices,
panelboards, and circuit breakers shall meet requirements of Specification FAA-C-1217.
100-3.3
CONDUIT, EXTERIOR. Conduits in concrete slabs, in block walls or exterior exposed shall be
rigid galvanized steel (RGS). Conduits run on the exterior of the building above or below the grade for the earth
grounding system shall be rigid zinc-coated steel. Radius of bends in RGS shall be minimum 12 nominal pipe
diameters. Rigid galvanized steel conduit run in concrete or below slab on grade, or in the ground, shall be field
wrapped or shall have factory-applied coating as required in Specification FAA-C-1217. Field-made joints,
fittings, abrasions and holidays shall be coated or wrapped with material equal to the original coating or wrapping.
100-3.4
600 VOLT WIRE. 600V cable shall be as specified in Item L-108, Underground Power Cable for
Airports.
100-3.5
CONDUIT FITTINGS. Each conduit and nipple entrance to junction boxes, panelboards,
disconnect switches, duct, raceway, equipment cabinets, and other such electrical enclosures shall be fitted with
double locknuts (one each side of metal penetrated) and insulating bushing. Bushings on 1-1/4 inch and larger
conduits shall be insulated metallic, type OZ/Gedney Cat. No. IBC Series, or equal; bushings for 3/4 inch and 1
inch shall be plastic insulated T&B rated for 150 °C, or equal. All openings where conduits enter junction boxes,
other enclosures and shelters shall be sealed weathertight. The conduit shall be capped, if left empty, or sealed
with Ducseal, or equal, around the conductors for exterior conduits.
100-3.6
OTHER ELECTRICAL EQUIPMENT. Cutouts, relays, terminal blocks, transfer relays, circuit
breakers, and all other regularly used commercial items of electrical equipment not covered by FAA equipment
specifications shall conform to the applicable rulings and standards of the Institute of Electrical and Electronic
Engineers (IEEE) or the National Electrical Manufacturers Association (NEMA). When specified, test reports
from a testing laboratory indicating that the equipment meets the specifications shall be supplied. In all cases,
equipment shall be new and a first-grade product. This equipment shall be supplied in the quantities required for
the specific project and shall incorporate the electrical and mechanical characteristics specified in the specification
and plans.
CONSTRUCTION METHODS
100-4.1
EXISTING UTILITIES. Prior to any excavation or trenching, provide utility locator and verify any
existing cables and utilities which will be crossed by the trench. Ensure these utilities are permanently
AWOS Replacement
Authority Project No. AI2206.401
Item L-100 Electrical General Requirements
L-100-6
disconnected if they are going to be demolished. The existing service lines shall be exposed by hand-digging in
those areas that will be crossed and shall be protected from any possible damage. If any damage occurs, it shall be
the Contractor's responsibility to immediately repair such damage with materials and methods approved by the
Owner and in compliance with applicable codes and standards, at no additional cost to the Owner.
100-4.2
DEMOLITION AND SALVAGE.
a. Demolition. Removal of existing AWOS and auxiliary equipment not deemed salvageable by the airport
as follows:
(1)
Remove indicated power and communication cables from conduits and ducts.
(2)
Remove demolished material from site and dispose of according to local regulations.
b. Salvage. Removal and salvage of AWOS sensors and computer equipment is included under this Item
shall include the intent, but not be limited to the specific elements, of the following:
(1)
AWOS sensors.
(2)
Computers
(3)
Antenna and radio equipment
(4)
Salvageable material and equipment slated for reinstallation shall be stored securely for
reinstallation as noted on drawings.
(5)
Salvageable material and equipment not slated for reinstallation, and deemed salvageable by the
Airport shall be removed and salvaged to the Airport as directed by appropriate Airport
personnel.
(6)
All equipment deemed non-salvageable by the Airport shall become the property of the
Contractor and shall be removed from the site.
100-4.3
CIRCUIT BREAKERS. Not used.
100-4.4
CONDUCTORS. Installation of underground 5 kV conductors is specified in Item L-108 of these
specifications.
100-4.5
GROUNDING. All metal support structures and metal enclosures shall be grounded in accordance
with the requirements of the Specifications FAA-C-1217, FAA-C-1391, and FAA-STD-019, and as indicated on
the drawings.
100-4.6
GROUND RODS. Grounding rods shall be 3/4-inch diameter by 10 feet long copper-jacketed steel.
Grounding connections shall be by the exothermic weld process, Cadweld or equal. Extruded, drawn or stamped-
type ground clamps will not be acceptable unless otherwise noted. The resistance to ground shall not exceed 25
ohms.
100-4.7
GROUND CONDUCTORS. Equipment grounding conductors shall be insulated copper, except
where shown on the project drawings to be bare, and sized as shown on the project drawings; and all grounds will
be shown in accordance with Article 250-95 of the National Electrical Code and with FAA-STD-019.
Attachment of wire to supports, boxes, etc., shall be accomplished using approved ground lug attached with a
separate stainless steel screw, lock washer and nut. Screws used for support of the electrical enclosure shall not
be used for connection of the ground wire. Pipe straps shall not be used for ground purposes.
AWOS Replacement
Authority Project No. AI2206.401
Item L-100 Electrical General Requirements
L-100-7
COLOR CODING OF GROUND CONDUCTORS
TYPE OF GROUND CONDUCTOR
COLOR OF INSULATION
Grounding Electrode Conductor
Bare - No Insulation
Equipment Grounding Conductor
Green (safety)
*Multipoint Ground (Frame)
Green with bright orange tracer
*Signal Ground
Green with bright yellow tracer
*Where these cables are concealed and not color coded, an exposed portion of the cable and each end of the cable
for a minimum length of 2 feet shall be color coded with green tape overlaid with a bright orange or yellow to
form a tracer. Where routed through raceways or wireways, the color coding shall be such that by removing or
opening any one cover, the coding will be visible. Where conductors are routed through cable trays, color coding
shall be accomplished at intervals not exceeding 3 feet.
The multi-ground system supplements but does not replace the equipment grounding conductor required by the
National Electrical Code.
Each of these separate ground conductors is insulated in order to keep it distinct and not allow contact with any
other conductor.
Electrical continuity of cable armor or shield shall be maintained. Grounding of the cable armor or shield shall be
required at all terminations and shall be accomplished by connecting a #6 AWG solid bare copper wire to the
cable armor or shield by means of a compression-type ground clamp installed within the terminating enclosure.
Armor or shield ground wire shall be connected to the ground electrode conductor using split bolt connector,
Burndy or equal. Grounding of direct earth burial (DEB) armored power and shielding control cable shall be at
each end in accordance with FAA-C-1391.
100-4.8
IDENTIFICATION. Handhole, manhole, fixture and sign identification shall be as detailed on the
drawings and as indicated in the associated “L” series Items. Cable tagging and markers shall be identified as per
FAA-C-1391, Sections 3.5.1 and 2.
100-4.9
NOTIFICATION OF TESTING. The Contractor shall notify the project Resident Project
Representative (RPR) and the owner (PMGAA) a minimum of 48 hours in advance of system, or partial system,
testing, including but not limited to, installed cable megger testing, operational testing of any modified lighting
circuit and fixture and signs photometric testing.
METHOD OF MEASUREMENT
100-5.1
AWOS SYSTEM DEMOLITION AND SALVAGE. This Item consists of the removal of
indicated portions of the AWOS system, including, if deemed acceptable by the airport, the salvage to the airport,
of selected equipment not already indicated to be salvaged for reinstallation. This work also includes the removal
of all conductors which are not to remain in service from ducts or conduits accessed under this project. Conduit,
duct banks, fixture bases and concrete handholes are to be selectively demolished as part of the grading and
excavation or abandoned in place.
BASIS OF PAYMENT
100-6.1
AWOS SYSTEM DEMOLITION AND SALVAGE. Payment will be made at the contract Lump
Sum price for the demolition, removal and salvage services completed and accepted. This price shall be full
compensation for furnishing all materials and for all labor, equipment, tools, and incidentals necessary to
complete this Item as accepted by the Owner.
AWOS Replacement
Authority Project No. AI2206.401
Item L-100 Electrical General Requirements
L-100-8
Payment will be made under:
Item L-100-5.1
AWOS System Demolition and Salvage – per Lump Sum
END OF ITEM L-100
AWOS Replacement
Authority Project No. AI2206.401
Item L-126 AWOS Equipment
L-126-1
AWOS EQUIPMENT
BID ITEM 3: AWOS SYSTEM LEVEL III PT FURNISH, INSTALL, AND COMMISSIONING
DESCRIPTION
126-1.1
This item shall consist of furnishing and installing a FAA-approved Level III-PT Automated Weather
Observation System (AWOS) with Precipitation Sensors (Present Weather) and Lightning Location Sensors in
accordance with this specification and the FAA Advisory Circular No. 150/5220-16E latest edition. The system
shall be installed at the specified location and in accordance with the dimensions and details shown in the plans
and FAA Order No. 6560.20B for Siting Criteria. This item shall include furnishing all equipment, materials,
services, and incidentals necessary to place the system in operation as a completed unit to the satisfaction of the
Inspector and ready for commissioning by the Federal Aviation Administration.
EQUIPMENT AND MATERIALS
126-2.1
General.
a. The Automated Weather Observing System and other equipment and material covered by FAA
specifications shall have the approval of the Federal Aviation Administration, Washington, D.C., 20591,
as listed in the Advisory Circular 150/5345-1, latest edition prior to bid opening.
b. All other equipment and materials covered by other referenced specifications shall be subject to
acceptance through the manufacturer's certification of compliance with the applicable specification.
126-2.3
General Performance Standards
a. Input Power. AWOS equipment shall operate from a 120V AC (± 5 percent), 60 Hz (± 5 Hz), 3-wire
single phase service. The maximum service required shall be 10 amps. The Data Collection Platform
(DCP) enclosure shall be mounted to the AWOS tower in accordance with the manufacturer's
specifications.
b. Loss of Power. The AWOS system will return to normal operation without human intervention after a
power outage. When power is restored, the system will not output erroneous data. The system shall have
the capability of operating from a one hour Uninterruptible Power Supply (UPS) should one be required.
126-2.4
Operating Environment. The AWOS equipment shall meet the requirements for operating in a
Class 1 environment, as defined in the FAA Advisory Circular 150/5220-16E.
126-2.5
AWOS System and Sensor Specifications. The AWOS System provided for this project shall meet
the specifications and performance guidelines defined in AC 150/5220–16E and outlined in the following
paragraphs.
126-2.5.1
Wind Speed Sensor. The wind speed sensor shall be an ultrasonic type with an output frequency,
which is proportional to wind speed. Periodic calibration shall not be required.
a. Range: 0 – 146 knots (0 – 168 mph)
b. Accuracy: +/- 0.02 knots or 2%, whichever is greater
c. Resolution: 0.02 knots
d. Threshold: 0.02 knots
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Authority Project No. AI2206.401
Item L-126 AWOS Equipment
L-126-2
126-2.5.2
Wind Direction Sensor. The wind direction sensor shall be an ultrasonic type and shall not require
periodic calibration. This contractor shall align the sensor true north. The sensor shall be able to withstand a wind
speed of 85 knots without damage.
a. Range: 0 degrees to 360 degrees in azimuth.
b. Accuracy: +/- 2 degrees
c. Resolution: 1 degree
d. Dead Band Direction: None.
126-2.5.3
Ambient Temperature Sensor. The sensor shall be thermally isolated in a motor aspirated radiation
shield to accurately measure air temperature.
a. Range: From -40 degrees to +60 degrees C (-40 degrees to +140 degrees F).
b. Accuracy: +/- 0.3 degrees C
c. Resolution: One (1) degree F.
d. Time Constant. Not greater than two (2) minutes.
126-2.5.4
Dew Point. Dew point shall be derived using temperature and relative humidity data. Algorithms
within the AWOS Data Collection Platform (DCP) shall perform this derivation. The relative humidity sensor
shall be thermally isolated in a motor aspirated radiation shield to accurately measure the atmospheric dew point
temperature.
a. Operating Range: From -40 degrees to +60 degrees C (-40 degrees to +140 degrees F), 0 to 100% RH
(Relative Humidity).
b. Resolution: One (1) degree F
c. Time Constant. Not greater than two (2) minutes
d. Accuracy: Accuracy is as follows:
1. 2 degrees F dew point for dry bulb temperature of +30 degrees F to +90 degrees F (80% to 100%
RH), with a maximum error of 3 degrees F at any dry bulb temperature.
2. 3 degrees F dew point for dry bulb temperature of +30 degrees F to +120 degrees F (15% to 75%
RH) with a maximum error of 4 degrees F at any dry bulb temperature.
3. 4 degrees F dew point for dry bulb temperature of -20 degrees F to +20 degrees F (25% to 95%
RH) with a maximum error of 5 degrees F at any dry bulb temperature. The minimum dew point
requires is -30 degrees F.
126-2.5.5
Pressure Sensor. Two pressure sensors shall be provided, with provisions to accommodate a third as
a backup. The sensors shall not require heaters. Pressure sensors shall be vented to the atmosphere using a quad-
plate pressure port. Each sensor shall have an independent venting interface (from separate outside vents through
dedicated piping) to the sensors.
AWOS Replacement
Authority Project No. AI2206.401
Item L-126 AWOS Equipment
L-126-3
a. Range: From 15.00 to 32.00 inHg. The system shall be capable of reporting altimeter settings between
28.00 and 31.00 inHg when installed at the airport.
b. Accuracy: +/- 0.01 inHg.
c. Resolution: 0.001 inHg.
d. Differential Accuracy: The sensor shall exhibit a maximum differential accuracy of 0.01 inHg or less
between any two pressure measurements taken from the same sensor 3 hours apart.
e. Maximum Drift with Time: Each sensor shall be stable and continuously accurate within 0.01 inHg for a
period of not less than 6 months.
126-2.5.6
Cloud Height Sensor. The cloud height sensor shall be capable of detecting clouds up to 12,500 ft.
The sensor shall provide an output of three cloud layers representative of the sky conditions when surface
visibilities are equal to or greater than ¼ mile.
a. Range: The sensor shall measure cloud heights and the heights of obscuring phenomena aloft to 12,500
ft.
b. Accuracy. +100 ft or 5%, whichever is greater
c. Resolution: Not greater than: 50 ft surface to 5,500 ft; 250 ft from 5,501 to 10,000 ft; 500 ft above 10,000
ft.
d. Sampling. The sensor shall provide an output of cloud height at least once every 30 seconds when clouds
are present. The sampling rate may be reduced to at least one sample every 3 minutes when no clouds are
detected for the preceding 15 minutes.
e. Detection Performance Accuracy. Meet or exceed the requirements of FAA Advisory Circular 150/5220-
16E, latest edition.
f. Eye Safety. The cloud height indicator sensor shall be designed to conform to ANSI-Z 136.1, Acceptable
Emission Limits for Laser Radiation, with Class 3b maximum accessible emission level applied to direct
viewing without optical instruments (excluding ordinary eyeglasses). An interlock device in the laser
power circuit shall be proved to disable the laser during maintenance thereby preventing inadvertent
exposure of the laser emission to the eyes of the technician or other.
g. Optics Contamination. An air blower shall be used to reduce the contamination of sensor optics. A
signal shall be generated to indicate the amount of optics contamination, thereby indicating the need for
optics cleaning.
1.
Snow. The ceilometer window shall remain clear of snow when subject to precipitation rate of
two (2) inches per hour for one hour at a temperature of 20 degrees F.
2.
Ice. The window shall remain clear of ice for 60 minutes under conditions of freezing, rain,
equivalent to buildup of 1/2 inch per hour thickness of clear ice.
126-2.5.7
Visibility Sensor. The visibility sensor shall be of the 2-headed design using the forward-scatter
method of measurement. A method of calibration traceable to the FAA approved standards shall be provided.
a. Range: The visibility sensor shall determine visibilities from 30 ft to 10 miles.
AWOS Replacement
Authority Project No. AI2206.401
Item L-126 AWOS Equipment
L-126-4
b. Resolution: In terms of equivalent visibility, the sensor shall provide data to report visibility values as
follows (in statute miles); less than 1/4, 1/4, 1/2, 3/4, 1, 1-1/4, 1-1/2, 2, 2-1/2, 3, 4, 5, 7, 8, 9, and 10 miles.
c. Time Constant: The time constant shall not exceed 3 minutes.
d. Accuracy: The sensor shall agree with a transmissometer standard as follows:
Visibility Sensor Accuracy Requirements (All values in statute miles)
Reference Transmissometer Reading
Acceptable Sensor Variance
1/4 through 1-1/4
± ¼
1-1/2 through 1-3/4
+ 1/4, -1/2
2 through 2-1/2
± ½
3 through 3-1/2
+1/2, -1
4 and greater than 4
± 1
e. Ambient Light Sensor. The visibility sensor shall contain an ambient light sensor (i.e. photocell) to
measure the ambient luminance within its field of view, and to generate a signal to the visibility sensor to
indicate whether the ambient light level is day or night. It shall indicate day for increasing illumination
between 0.5 and 3 footcandles (FC), and night for decreasing illumination between 3 and 0.5 FC. This
sensor may be exposed to ambient light levels as high as 50 FC.
126-2.5.8
Precipitation Accumulation Sensor. The sensor should be capable of measuring the precipitation
amount with a range of 0.01 to 5 inches per hour. Precipitation amount is the liquid equivalent of all precipitation
forms, i.e., liquid, freezing, frozen, or combinations thereof.
a. Resolution. 0.01 inches
b. Accuracy. The accuracy shall be 0.02 inches per hour (RMSE), or 4 percent of actual, whichever is
greater.
126-2.5.9 Precipitation Sensors (Present Weather). The AWOS Level III-P includes a present weather
(precipitation) detection device which shall report fog, haze, drizzle, rain, snow, and intensity as per the
specifications for Automated Weather Observing Systems as contained in FAA Advisory Circular (AC)
150/5220-16, latest edition.
126-2.5.10 Thunderstorm Detection Sensor. This stand-alone sensor will detect the presence of a
thunderstorm in the vicinity of an airport, locate the thunderstorm and provide this data in such a form that the
information can be incorporated into the AWOS voice and data weather message. The Data will also be displayed
on the operator terminal.
The sensor will meet the following Performance Standards:
1. Range and direction: Thunderstorms within 30 nautical miles (nm) of the reference point on the
airport should be reported. Direction is expressed in compass octants for distances from 10 to 30Nnm.
2. Resolution: The thunderstorm location should be defined within one nm of the location of the actual
location of the thunderstorm/lightning.
AWOS Replacement
Authority Project No. AI2206.401
Item L-126 AWOS Equipment
L-126-5
3. Accuracy: The standard detects strikes within 30 nm of the reference point.
126-2.5.11 AWOS Data Processor. The AWOS data processor shall be a Pentium PC, 100MHz (or greater),
16MB RAM with a 1.0 GB or greater hard disk and perform the following functions; data acceptance; data
reduction; data processing and product dissemination (digital and voice).
a. The processor shall be capable of attaining AWOS IV configuration by adding the requisite sensors and
software only. No major upgrade of the data processor will be required.
b. The processor shall provide a computer-generated voice weather observation to a ground-to-air radio for
transmission to aircraft.
c. Number of Sensors. The processor shall be able to receive inputs from up to an unlimited number of
sensors.
d. The processor shall contain an operating system working in an open system architecture capable of
remote software upgrades.
e. Data Reduction. The data reduction function shall pre-process information prior to meteorological
algorithm processing. The AWOS data reduction software shall include quality control checks to ensure
that the data received is accurate and complete and that the associated equipment is working properly
before the weather algorithms are performed. If data from any sensor is erroneous or missing (e.g. sensor
power loss, etc.), the parameter and all other parameters derived from the missing parameter shall be
reported “missing” in the weather observation. The processor shall continue to sample data, and if the
error condition is corrected, the weather parameter shall be reinserted in the AWOS report.
1. The processor shall periodically check reference of calibration points which correspond to the normal
operating limits of the sensor.
2. The processor shall set upper and lower limits on the sensor output which correspond to the normal
operating limits of the sensor.
f. Weather Algorithms. The system processor shall implement algorithms provided by the FAA to generate
the elements of the weather observation. An observation shall be generated each minute.
g. System Output. The system shall generate the outputs: computer generated voice transmitted to pilots;
telephone port for dial-up service and software updates; output port for a video display; input/output ports
for up to 8 remote display terminals, and an output to the national weather network.
h. Real Time Clock. The system shall report date and time. This information will be used in system
displays, computer generated voice output, etc. The day shall be expressed in Gregorian Calendar. Hours
and minutes shall be indicated numerically from 0000 to 2359. The clock function shall be accurate
within 15 seconds a month. The clock shall be backed with a battery which will operate the clock for a
minimum of 30 days. The system shall be delivered with the clock set to UTC (Universal Time
Constant).
i.
Power Outage. The system shall return to normal operation without human intervention after a power
outage. The system shall not output erroneous data when power is restored.
j.
Data Archiving. The processor shall retain 1-year worth of weather reports and system maintenance
activity and have download capability to a USB drive, for use by accident investigators. The interval
between archived reports shall be 5 minutes or less.
AWOS Replacement
Authority Project No. AI2206.401
Item L-126 AWOS Equipment
L-126-6
A method shall be provided for the retrieval of archive reports, and the operator shall be able to suspend
the updates or archived weather reports to freeze the data until retrieval may be accomplished. The event
of power loss, the archive data shall be retained within the processor hard disk.
k. System Constants. The following system constants shall be stored in data files on the hard disk drive.
1. Elevation of the pressure sensors at the installation site (MSL).
2. Magnetic variation of the installation site, to the nearest degree.
3. AWOS facility identification.
4. Constants required to convert pressure to altimeter setting.
5. System configuration parameters (Sensors, peripherals, interface, port assignments, etc.)
126-2.5.12 Operator Terminal (OT).
a. Product Editing. The Operator Terminal shall have the capability to do product editing. This function
allows an authorized observer to initiate or change any observation product. A specific "editing"
password shall control access to this function. Manual entries of weather phenomena not automatically
observed shall be placed in the remarks section of the observation and will not be included in the voice
message. In the case of sensor failure or an incorrect AWOS output, an operator shall have the capability
to replace the incorrect parameter value with a missing symbol.
The operator terminal shall consist of a video display monitor with keyboard. All necessary interface
equipment, video display monitor, detachable keyboard and audio output equipment shall be supplied.
b. Security. The system shall require the operator to enter a security code in response to system queries
prior to allowing the operator to proceed with the entry of data.
c. Telephone Hook-up. The telephone hook-up shall provide an audio output on an assigned dial-up
telephone number. The telephone line shall be provided by others. The phone line shall be terminated at
the data processor location.
d. Periodic Data Validation. Where an OT is used to modify the report, all manually entered data shall be
automatically timed tagged by the system. The data shall be valid until the next hourly or manually
entered observation. In order to retain the manually entered data in the system, the operator shall be
required to revalidate his entries hourly. The data shall be retained in the observation until the "on-the-
hour" observation, when it must be revalidated.
e. Remote Maintenance Monitoring. Remote maintenance monitoring shall be accomplished over the voice
line at a minimum baud rate of 9600.
126-2.5.13 Voice Subsystem. The voice subsystem shall provide high quality computer-generated speech for
output of the AWOS observation. A high-level error-checking scheme shall be incorporated to prevent erroneous
outputs. The voice subsystem shall provide the speech for the local ground-air radio broadcast and for telephone
dial-up users.
The voice subsystem shall have the capability for the addition of the addition of up to two (ninety seconds each)
manually input voice messages. These messages will be voiced at the end of the computer-generated voice
message. The programming of the manual input voice messages shall be accomplished using a microphone.
AWOS Replacement
Authority Project No. AI2206.401
Item L-126 AWOS Equipment
L-126-7
Security access code shall prevent unauthorized use. The system shall automatically play back the recorded
message and allow the user to reprogram, delete or accept the messages.
A. The voice subsystem shall have the following features:
a. The voice signal shall deliver a minimum of 1 milliwatt of power into a balanced 600 ohm line. The
output amplitude shall be adjustable to nominal 0 db.
b. The voice message shall be output continuously with approximately a 5-second delay between the
completion of one message and the beginning of the next.
c. If the voice message is in process of output when the new AWOS observation is received, the output
message will be completed without interruption; voice transmission of the new AWOS observation will
begin upon completion of the next delay time.
d. The quality of the automated speech shall provide clear reception from telephone and ground-air radio
receivers.
e. The format and sequence of the voice message shall be in accordance with FAA order 7110.10, Flight
Services Handbook. When any weather parameter is reported missing due to a disabled or inoperative
sensor, as determined by internal AWOS checks, the voice report shall be "(parameter) missing", e.g.,
"wind speed missing", "cloud height missing", etc. The UCT time of the observation will be given after
the location identification.
f. If a valid data update is not received prior to the start of the next voice transmission, the last valid data set
received shall be used to compose the voice message. Failure to receive a data update for more than five
minutes shall result in the termination of the voice output and generation of a failure message. In this
event, the AWOS shall output the message "(station identification) automated weather observing system
temporarily inoperative".
g. The system shall contain an automatic telephone answering device that will permit user access to the
voice message via the public telephone system. The incoming call shall be answered prior to completion
of the second ring, and the audio signal in progress at the time the call is received shall be placed online.
The voice subsystem shall automatically disconnect when the weather observation has been completely
transmitted twice.
h. Hook-up for telephone audio output on an assigned dial-up telephone number shall be provided by others.
i.
The system shall contain a handset or speaker for monitoring the voice output.
126-2.5.14 VHF Transmitter. It is FAA policy that the output of the AWOS will be transmitted on an existing
navigational aid voice outlet whenever possible. If there is no navigational aid available, then the output will be
broadcast via a separate VHF transmitter. The transmitter operates in the 118-136 MHz band. The transmitter
must have an FCC type acceptance and have the following operational parameters:
a. Channel spacing: 25 kHz
b. RF Power Outlet: 10 W maximum
c. Frequency Stability: +/- 0.001% (-30 degrees C to +60 degrees C)
d. Emission Type: 6K00A3E (formerly 6A3E)
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Item L-126 AWOS Equipment
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e. Spurious and Harmonic Emissions: 80 db minimum up to 90% modulation
126-2.5.14 Control and Communication Interface. The Control and Communication Interface shall acquire
the data via the AWOS communications line from the central data processor peripheral interface, encapsulate it
and broadcast it over the internet for remote users to view the weather data using a standard web browser. All
Weather Inc. AWOS Net 2211 or equivalent.
126-2.6
Equipment Enclosure. AWOS components not designed for outdoor use shall be located in the
terminal building with the central processing unit. All outdoor enclosures will be aluminum NEMA 4X
enclosures. All outdoor hardware is to be stainless steel.
126-2.7
Conduit. Conduit shall be used between the AWOS tower and sensors for both power and signal
cables. The conduit shall meet the requirements of the national electrical code and local code.
126-2.8
Wire and Control Cable. Wire and control cables shall meet the requirements of the national
electric code, local electric code and AWOS equipment manufacturer's recommendation. Control cables shall be
the manufacturer's required number of pairs plus two spare pair. All cables are to be individually shielded and
suitable for direct earth burial.
126-2.9
AWOS Data Link. The AWOS shall use a land-line or wireless technology for transmitting AWOS
data from the tower and sensors to the video display and audio output. The data shall originate at the tower site
and broadcast via UHF discreet transmitter or land-line communications.
126-2.10
Uninterruptible Power Supply (Ups). The contractor shall provide a UPS to regulate power and
provide a back-up power supply for power outages. The UP shall be capable of powering the AWOS system a
minimum of 1 hour. The AWOS system shall also have a battery backed up memory with the capability to
archive weather data for period of 5 days.
126-2.13
Tower. All new sensors and enclosures shall be mounted on the existing AWOS tower with dual L-
810 LED obstruction lights at the top. All mounting hardware shall conform to the AWOS manufacturer
recommendations.
126-2.14
Painting. Paint and aviation colors referenced to in the specifications should conform to Federal
Standards FED-STD-595, Colors as follows:
Orange Number 12197 (Aviation Surface Orange).
White Number 17875 (Aviation White).
The tower shall be primed in accordance with the manufacturer's specifications prior to painting.
126-2.15
Obstruction Light. Dual L-810 LED steady burn obstruction light at the top of the tower. L-810
obstruction light shall operate at 120V, 60Hz. The two lamps on the L-810 shall be wired in parallel on a
dedicated circuit.
126-2.16
Electromagnetic Interference (Emi) Protection. The AWOS is to be designed to minimize
susceptibility to EMI and to operate successfully in the complex electromagnetic environment of an airport.
126-2.17
Transient and Lightning Protection. AWOS equipment shall be protected against damage or
operational upset due to lighting - induced surges on all sensor-input lines. Sensor supply lines and incoming
power and data communication lines. Equipment and personnel shall be protected from lightning surges and
voltages, from power line transients and charges. Lightning protection systems shall be designed and installed in
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accordance with the Lightning Protection Code, NFPA 7B, and manufacturer's recommendations for all
equipment structures.
126-2.18
Nadin Interface. The AWOS manufacturer shall provide an AWOS system that has the necessary
hardware i.e., modems, interface boards, modules, and the required software to link up with a vendor that is
approved to download information into the FAA's NADIN system or equivalent to put the AWOS data into the
Weather Message Switching Center. The second-Tier vendor's services are not part of this requirement.
126-2.19
Test Equipment. The Contractor shall provide the Owner with necessary test equipment to maintain
the AWOS equipment according to the manufacturer's FAA approved maintenance plan. This test equipment
includes all standards as specified in the AWOS manufacturer's Operations and Maintenance Manual and shall
include any replacement or recalibration of testing equipment for the duration of the maintenance agreement.
126-2.20
Spare Components. The Contractor shall provide the Owner with the manufacturers recommended
spare components necessary to restore the AWOS to service following a malfunction.
126-2.22
Maintenance Agreement. The Contractor shall provide a three (3) year maintenance agreement. An
agreement from the Manufacturer to the Owner is acceptable for providing this service. The agreement shall
begin on the date of FAA commissioning and shall include all required inspections as defined by the AWOS
manufacturer. At a minimum, the maintenance agreement shall include Tri-Annual Preventative Maintenance
Checks and an annual verification check in accordance with AC 150/5220-16 (current edition). A twenty-four
(24) hour call back response time of reported failure shall be provided in the maintenance agreement. Response
time does not include the time required to arrive on site or complete the repair. The maintenance agreement shall
include remote maintenance monitoring (RMM) of the AWOS to determine problems and provide information to
the manufacturer. . The agreement shall include any hardware or software updates necessary to maintain the
system.
126-2.23
Warranty. The Contractor shall warranty the AWOS for one year from the completion and
acceptance of AWOS site. The warranty shall include all materials and labor necessary for replacing any item
that fails during the warranty period.
126-2.24
Operator Training. The AWOS manufacturer shall provide a training session on site for the
Owner’s representatives.
CONSTRUCTION METHODS
126-3.1
General. The installation and testing of the equipment shall be completed in accordance with the
national electric code, local electric code, AWOS equipment manufacturers and FAA guidelines. The Contractor
or manufacturer shall have a certified technician available and present for the checkout and commissioning of the
system. The technician should have previous experience in commissioning an AWOS III system.
126-3.2
Electrical Power. The Contractor shall connect to the service disconnect for the AWOS electronics,
sensors and obstruction light..
METHOD OF MEASUREMENT
126-4.1
AWOS SYSTEM LEVEL III PT FURNISH, INSTALL AND COMMISSIONING. The
Contractor shall furnish and install the AWOS III PT tower, foundations, sensors, power and control cable
(including phone lines unless provided by others), peripheral equipment, UPS, EMI and lighting protection,
communication cable to peripherals, connection to equipment, and other incidentals for a turnkey installation. The
AWOS system equipment installed by the Contractor shall be measured as a lump sum, complete, in-place unit
ready for operation, properly installed and accepted by the Inspector ready for FAA commissioning.
AWOS Replacement
Authority Project No. AI2206.401
Item L-126 AWOS Equipment
L-126-10
No Separate measurement will be made for: test equipment, spare components, maintenance agreement, warranty,
or operator training. These items shall be considered incidental to the lump sum bid of "AWOS System Level III
PT".
BASIS OF PAYMENT
126-5.1
AWOS SYSTEM LEVEL III PT FURNISH, INSTALL AND COMMISSIONING. Payment will
be made at the contract unit price for the complete AWOS III PT system, power and control system installed in-
place by the Contractor and accepted by the Inspector and manufacturer. This price shall be full compensation for
furnishing all materials, site preparation, assembly and installation of these materials, labor, equipment, tools and
incidentals necessary to complete this item.
Specified AWOS III PT Equipment:
a. AWOS data processor shall include all enclosures, connecting cables and mounting hardware.
b. Sensor simulation for on-site diagnostics.
c. Remote maintenance monitoring capability.
d. Wind speed sensor and wind-direction sensor.
e. Temperature and Humidity sensors with aspirated shielding.
f. Dual barometers.
g. Visibility sensor.
h. Day/night sensor.
i.
Cloud-height sensor.
j.
Rain Sensor
k. Present Weather Sensor
l.
Thunderstorm/Lightning Detector
m. NADIN interface equipment.
n. Installation of complete AWOS III system as specified including any incidentals.
Payment will be made under:
L-126-5.1
AWOS System Level III PT Furnish, Install and Commissioning - per lump sum
END OF ITEM L-126
EXHIBIT D
Project Name: Automated Weather Observing System (AWOS) Replacement
D-1
City Project No.: AI2206.401; FAA Project No.: 3-04-0008-033-2023
Rev. 10/23/23
GIS / GPS DATA DELIVERY REQUIREMENTS
N/A
EXHIBIT E
Project Name: Automated Weather Observing System (AWOS) Replacement
E-1
City Project No.: AI2206.401; FAA Project No.: 3-04-0008-033-2023
Rev. 10/23/23
FEDERAL PROVISIONS
FAA FEDERAL DOCUMENTS
This Contract has a DBE Race Neutral 0% DBE Goal
IMPORTANT NOTE:
This Contract has a DBE Race Neutral DBE Goal of 0%.
The City of Chandler has a Race Neutral DBE Goal of 11.57% for 2022 to
2024. The City of Chandler recommends the utilization of DBE’s.
FAA FEDERAL DOCUMENTS FOR CONTRACT 2024-04-27
TABLE OF CONTENTS
FOR
FAA FEDERAL DOCUMENTS
FAA CONSTRUCTION CONTRACT
SECTION 1: FAA FEDERAL GUIDE FOR CONTRACTORS/SUBCONTRACTORS
SECTION 2: FAA FEDERAL PROVISIONS
Access to Records and Reports ........................................................................... Pg 1 of 35
Affirmative Action Requirement ............................................................................ Pg 2 of 35
Breach of Contract Terms ..................................................................................... Pg 3 of 35
Buy American Preference / Build America-Buy America (BABA) FAA ............. Pg 4 of 35
Certification of Compliance ........................................................................... Pg 5-6 of 35
Civil Rights .............................................................................................................. Pg 7of 35
Civil Rights – Title VI .............................................................................................. Pg 8-9 of 35
Clean Air and Water Pollution Control ................................................................. Pg 10 of 35
Contract Work Hours and Safety Standards Act Requirements ....................... Pg 11 of 35
Copeland “Anti-Kickback” Act .............................................................................. Pg 12 of 35
Davis Bacon Requirements ................................................................................... Pg 13-16 of 35
Debarment and Suspension .................................................................................. Pg 17 of 35
Disadvantaged Business Enterprise/ Prompt Pay Provisions .......................... Pg 18 of 35
Distracted Driving ................................................................................................... Pg 19 of 35
Domestic Preferences for Procurements ............................................................. Pg 20 of 35
Equal Employment Opportunity (EEO): Clause & Specifications ..................... Pg 21-25 of 35
Federal Fair Labor Standards Act (Federal Minimum Wage) ............................. Pg 26 of 35
Foreign Trade Restriction Certification ................................................................ Pg 27 of 35
Lobbying and Influencing Federal Employees .................................................... Pg 28 of 35
Occupational Safety and Health Act of 1970 ....................................................... Pg 29 of 35
Prohibition of Segregated Facilities ..................................................................... Pg 30 of 35
Procurement of Recovered Materials ................................................................... Pg 31 of 35
Tax Delinquency and Felony Convictions .......................................................... Pg 32 of 35
Telecommunications/Video Surveillance Serv/Equip Prohibition ..................... Pg 33 of 35
Termination of Contract ......................................................................................... Pg 34 of 35
Veteran’s Preference .............................................................................................. Pg 35 of 35
SECTION 3: JOBSITE POSTER REQUIREMENTS
SECTION 4: DAVIS BACON WAGE DECISION (for this contract)
SECTION 5: VERIFICATIONS STATEMENT
SECTION 6: BIDDERS LIST
SECTION 1:
FAA FEDERAL GUIDE FOR
CONTRACTORS & SUBCONTRACTORS
FAA Federal Funded Contract Guide for Contractors – Rev 2023-09-21 pg 1 of 2
Federal Funded Contract Guide for Contractors/Subcontractors
This is an FAA federal funded project.
1. THIS IS AN FAA FEDERAL FUNDED CONTRACT / PROJECT. There is a ZERO TOLERANCE for compliance
of the FAA Federal Requirements. FAA can take back federal funds for non-compliance.
2. RECORD RETENTION REQUIREMENTS: Records must be maintained for five (5) years following completion.
3. SUBCONTRACTORS
a. Subcontractors must be approved prior to working on site.
b. City of Chandler will provide required documents that must be included in subcontracts and applicable
forms AFTER Award, as well as any other forms that may be needed.
c. DBE Subcontracts must be submitted prior to construction start.
d. All subcontractors must have an ROC license unless business type does not require.
e. All subcontractors must be registered in the AZ UTracs System.
f.
DBE Subcontractors will be required to submit the DBE Final Payment Cert form no later than the
contract end date.
4. PAYROLL, CERTIFIED PAYROLL REPORTING, FRINGE BENEFITS
a. Certified Payrolls Reporting is a requirement to work on this project.
b. City of Chandler requires the use of LCPTracker system for transmitting certified payroll reports.
i. Website: www.lcptracker.com
ii. Note: City of Chandler holds the subscription, but contractors and subcontractors must be registered
and have a profile on this system. Create an account/sign on/profile – (tip: maintain user
name/password for future company use). Your account number (which is usually your telephone
number will be required to add you to the system for this contract and for submitting payrolls.
c. Certified Payroll Reporting
i. Required WEEKLY for both working and non-working weeks from the first day a
contractor/subcontractor starts work until their contract work is complete and finalized.
ii. Payroll due to laborers/mechanics is required weekly, no more than 7 days from end of work week.
iii. Certified Payroll Report is due in LCPTracker no later than 7 days from pay date.
d. Penalties for Late or non-submitted payroll reports:
i. City of Chandler may assess penalty retainer of $2,500 for each non-submitted payroll and/or
discrepancy payroll reports submitted and rejected AND CAN BE PASSED TO SUBCONTRACTOR.
ii. City of Chandler can stop subcontract work until compliance is met.
e. ALL LABORERS /MECHANICS ON FEDERAL FUNDED PROJECTS MUST BE PAID WEEKLY
Contractor Penalty for not paying weekly -$5,000 Fine and/or up to five (5) years in Prison.
i.
If Contractor lies/falsifies Certified Payroll, penalty can be up to 15 years in Jail.
ii.
Underpaying employees – subcontract may be terminated, contractor/subcontractor can be
debarred from working on federal funded contracts for up to 3 years.
a. A project-specific Davis Bacon Wage Decision is included in your contract. Not all Wage Decisions are
the same and are "Project Specific". You must pay all certified payroll employees at or above the
specified Davis Bacon Wage Decision rates for this project.
b. Site of Work: includes project site, and other areas where significant portion of the building or work is
constructed provided that: 1) such site is established specifically for the contract and no other work, and
2) is located adjacent or virtually adjacent to the site of the work (within visual). This could include Site
Yard, Batch Plant, a location designated to assemble construction items.
c. Company-Employee Benefits Plans: If Contractors / Subcontractors pay fringe benefits in lieu of cash
(that you will be counting towards the required wage rate – medical, dental, vacation, etc.), the company-
employee benefits plan must be submitted to City of Chandler, reviewed and approved by the City of
Chandler Federal Compliance. **YOU MUST RECEIVE APPROVAL.
FAA Federal Funded Contract Guide for Contractors – Rev 2023-09-21 pg 2 of 2
d. Employee Deductions – Other: City of Chandler calls this an EDA form (employee deduction
authorization). Other known names in the industry are Wage Deduction Form, EAD. If there will be
deduction(s) dollars listed in the “other” box such as 401K, medical, child support, Christmas fund, etc. an
EDA Form must be provided. You may use your own form or request a form from the City of Chandler
and/or the Prime Contractor. These must be submitted to Janece.ray@chandleraz.gov, Do not
submit through LCPTracker. Your certified payroll will be rejected for this non-compliance.
e. Classification Requests (also known as Conformance Requests): If no classification matches a
task/employee work classification from the wage decision for this contract, YOU WILL NEED TO SUBMIT
A Classification Request SF1444 (City of Chandler Form).
f.
Important Classification Tips from Department of Labor:
i. Recommended ratio for Laborers to Skilled Trades is 3 Laborers to 1 Skilled Trades person.
ii. General Laborer is NOT to be used as the default classification.
g. Important Overtime Tip from Department of Labor: The overtime rate must be 1.5 x the Base Rate on
the Wage Decision or 1.5 x a higher wage rate that you already pay, (you cannot pay 1.5 OT rate on
the base rate if you are paying a lower base rate due to higher fringe rate).
5. EMPLOYEE INTERVIEWS
a. Employee Interviews process is a Department of Labor federal requirement on federal funded projects.
This is to ensure employees are being paid correctly for the tasks they are working.
b. Per DOL, interviews are confidential. Employers cannot have access to interviews.
6. PAYMENT REPORTING
a. Monthly reporting of payments made/received is required by Prime and all subcontractors.
i. Prime payments to Subcontractors
ii. Subcontractor payments to a lower tier Subcontractor
b. Contractors and Subcontractors will receive instructions on how to submit this reporting.
7. PROMPT PAY
a. Prime must pay subcontractors within 14 days of receiving payment from City of Chandler.
b. Subcontractors must pay lower tiers within 14 days of receiving payment from Prime.
c.
Prime Contractor must return retainage payments to each subcontractor within 30 days of subcontractor’s
work being satisfactorily completed. SEE PROMPT PAY PROVISION IN FEDERAL DOCUMENTS OF THE
CONTACT/SUBCONTRACT.
8. BUY AMERICAN / BUILD AMERICA-BUY AMERICA REQUIREMENTS FOR MATERIAL
a. Communicate this section clearly with suppliers, vendors, and subcontractors. It is recommended that the
Contractor and Subcontractors provide a copy of the Buy American Federal Document Section so that
vendors and material suppliers have the FAA Federal Requirements.
b. Materials used on this project must follow the 'BUY AMERICAN' AND ‘BUILD AMERICA BUY AMERICA’
requirements in the project's Federal Documents included in the Prime Contract and all Subcontracts.
Suppliers, vendors, and subcontractors must provide material certifications at the time of delivery
on the project site.
c. For Material requirement Buy American/Build America-Buy America requirements:
NO INSTALLATION/CONSTRUCTION OF THAT MATERIAL WILL BE PERMITTED WITHOUT
APPROVED MATERIAL CERTIFICATION.
d. For all other material (material that does not require Buy American/Build America-Buy America):
NO PAYMENTS FOR ANY MATERIALS WITHOUT APPROVED MATERIAL CERTIFICATIONS
e. FAA IS “BUY AMERICAN”. (FHWA / FTA Funded Projects- BUY AMERICA).
f.
FAA, FTA, FHWA ALL FOLLOW THE BUILD AMERICA BUY AMERICA.
SECTION 2
FAA FEDERAL PROVISIONS
Federal Provisions FAA Issued May 24, 2023 – Page 1 of 35
ACCESS TO RECORDS AND REPORTS
2 CFR § 200.334; 2 CFR § 200.337; FAA Order 5100.38
The Contractor must maintain an acceptable cost accounting system. The Contractor agrees to provide the Owner, the
Federal Aviation Administration and the Comptroller General of the United States or any of their duly authorized
representatives access to any books, documents, papers and records of the Contractor which are directly pertinent to
the specific contract for the purpose of making audit, examination, excerpts and transcriptions. The Contractor agrees to
maintain all books, records and reports required under this contract for a period of not less than three years after final
payment is made and all pending matters are closed.
Federal Provisions FAA Issued May 24, 2023 – Page 2 of 35
AFFIRMATIVE ACTION REQUIREMENT
41 CFR Part 60-4; Executive Order 11246
NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO
ENSURE EQUAL EMPLOYMENT OPPORTUNITY
1. The Offeror’s or Bidder’s attention is called to the “Equal Opportunity Clause” and the “Standard Federal Equal
Employment Opportunity Construction Contract Specifications” set forth herein.
2. The goals and timetables for minority and female participation, expressed in percentage terms for the Contractor’s
aggregate workforce in each trade on all construction work in the covered area, are as follows:
Timetables
Goals for minority participation for each trade:
0% Race Neutral
Goals for female participation in each trade:
6.9%
These goals are applicable to all of the Contractor’s construction work (whether or not it is Federal or federally
assisted) performed in the covered area. If the Contractor performs construction work in a geographical area located
outside of the covered area, it shall apply the goals established for such geographical area where the work is actually
performed. With regard to this second area, the Contractor also is subject to the goals for both its federally involved
and non-federally involved construction.
The Contractor’s compliance with the Executive Order and the regulations in 41 CFR Part 60-4 shall be based on its
implementation of the Equal Opportunity Clause, specific affirmative action obligations required by the specifications
set forth in 41 CFR 60-4.3(a) and its efforts to meet the goals. The hours of minority and female employment and
training must be substantially uniform throughout the length of the contract, and in each trade, and the Contractor
shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority
or female employees or trainees from Contractor to Contractor or from project to project for the sole purpose of
meeting the Contractor’s goals shall be a violation of the contract, the Executive Order and the regulations in 41 CFR
Part 60-4. Compliance with the goals will be measured against the total work hours performed.
3. The Contractor shall provide written notification to the Director of the Office of Federal Contract Compliance
Programs (OFCCP) within 10 working days of award of any construction subcontract in excess of $10,000 at any tier
for construction work under the contract resulting from this solicitation. The notification shall list the name, address,
and telephone number of the subcontractor; employer identification number of the subcontractor; estimated dollar
amount of the subcontract; estimated starting and completion dates of the subcontract; and the geographical area in
which the subcontract is to be performed.
4. As used in this notice and in the contract resulting from this solicitation, the “covered area” is CITY OF
CHANDLER, MARICOOPA COUNTY, ARIZONA.
Federal Provisions FAA Issued May 24, 2023 – Page 3 of 35
BREACH OF CONTRACT TERMS
2 CFR Part 200, Appendix II(A)
Any violation or breach of terms of this contract on the part of the Contractor or its subcontractors may result in the
suspension or termination of this contract or such other action that may be necessary to enforce the rights of the
parties of this agreement.
Owner will provide Contractor written notice that describes the nature of the breach and corrective actions the
Contractor must undertake in order to avoid termination of the contract. Owner reserves the right to withhold
payments to Contractor until such time the Contractor corrects the breach or the Owner elects to terminate the
contract. The Owner’s notice will identify a specific date by which the Contractor must correct the breach. Owner
may proceed with termination of the contract if the Contractor fails to correct the breach by the deadline indicated in
the Owner’s notice.
The duties and obligations imposed by the Contract Documents and the rights and remedies available thereunder
are in addition to, and not a limitation of, any duties, obligations, rights and remedies otherwise imposed or available
by law.
Federal Provisions FAA Issued May 24, 2023 – Page 4 of 35
BUY AMERICAN PREFERENCE – FAA
The Contractor certifies that its bid/offer is in compliance with 49 USC § 50101, BABA and other related Made in
America Laws,1 U.S. statutes, guidance, and FAA policies, which provide that Federal funds may not be obligated
unless all iron, steel and manufactured goods used in AIP funded projects are produced in the United States, unless
the Federal Aviation Administration has issued a waiver for the product; the product is listed as an Excepted Article,
Material Or Supply in Federal Acquisition Regulation subpart 25.108; or is included in the FAA Nationwide Buy
American Waivers Issued list.
The bidder or offeror must complete and submit the certification of compliance with FAA’s Buy American Preference,
BABA and Made in America laws included herein with their bid or offer. The Airport Sponsor/Owner will reject as
nonresponsive any bid or offer that does not include a completed certification of compliance with FAA’s Buy
American Preference and BABA.
The bidder or offeror certifies that all constructions materials, defined to mean an article, material, or supply other
than an item of primarily iron or steel; a manufactured product; cement and cementitious materials; aggregates such
as stone, sand, or gravel; or aggregate binding agents or additives that are or consist primarily of: non-ferrous
metals; plastic and polymer-based products (including polyvinylchloride, composite building materials, and polymers
used in fiber optic cables); glass (including optic glass); lumber; or drywall used in the project are manufactured in
the U.S.
------------------------------------------------------------------------------------------------------------------------------------------------------
1 Per Executive Order 14005 “Made in America Laws” means all statutes, regulations, rules, and Executive Orders
relating to federal financial assistance awards or federal procurement, including those that refer to “Buy America” or
“Buy American,” that require, or provide a preference for, the purchase or acquisition of goods, products, or materials
produced in the United States, including iron, steel, and manufactured products offered in the United States
Federal Provisions FAA Issued May 24, 2023 – Page 7 of 35
CIVIL RIGHTS PROVISIONS
49 USC § 47123
In all its activities within the scope of its airport program, the Contractor agrees to comply with pertinent statutes,
Executive Orders, and such rules as identified in Title VI List of Pertinent Nondiscrimination Acts and Authorities to
ensure that no person shall, on the grounds of race, color, national origin (including limited English proficiency),
creed, sex (including sexual orientation and gender identity), age, or disability be excluded from participating in any
activity conducted with or benefiting from Federal assistance.
This provision is in addition to that required by Title VI of the Civil Rights Act of 1964
The above provision binds the Contractor and subcontractors from the bid solicitation period through the completion
of the contract.
Federal Provisions FAA Issued May 24, 2023 – Page 8 of 35
CIVIL RIGHTS TITLE VI
49 USC § 47123
Title VI Solicitation Notice:
The CITY OF CHANDLER, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,
42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively
ensure that for any contract entered into pursuant to this advertisement, [select businesses, or disadvantaged
business enterprises or airport concession disadvantaged business enterprises] will be afforded full and fair
opportunity to submit bids in response to this invitation and no businesses will be discriminated against on the grounds
of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender
identity), age, or disability in consideration for an award.
Title VI List of Pertinent Nondiscrimination Acts and Authorities
During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest
(hereinafter referred to as the “Contractor”) agrees to comply with the following non-discrimination statutes and
authorities; including but not limited to:
•
Title VI of the Civil Rights Act of 1964 (42 USC § 2000d et seq., 78 stat. 252) (prohibits discrimination on the
basis of race, color, national origin);
•
49 CFR part 21 (Non-discrimination in Federally-Assisted programs of the Department of Transportation—
Effectuation of Title VI of the Civil Rights Act of 1964);
•
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 USC § 4601)
(prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or
Federal-aid programs and projects);
•
Section 504 of the Rehabilitation Act of 1973 (29 USC § 794 et seq.), as amended (prohibits discrimination on
the basis of disability); and 49 CFR part 27 (Nondiscrimination on the Basis of Disability in Programs or
Activities Receiving Federal Financial Assistance);
•
The Age Discrimination Act of 1975, as amended (42 USC § 6101 et seq.) (prohibits discrimination on the
basis of age);
•
Airport and Airway Improvement Act of 1982 (49 USC § 47123), as amended (prohibits discrimination based
on race, creed, color, national origin, or sex);
•
The Civil Rights Restoration Act of 1987 (PL 100-259) (broadened the scope, coverage and applicability of
Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and Section 504 of the
Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the
programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or
activities are Federally funded or not);
•
Titles II and III of the Americans with Disabilities Act of 1990 (42 USC § 12101, et seq) (prohibit discrimination
on the basis of disability in the operation of public entities, public and private transportation systems, places of
public accommodation, and certain testing entities) as implemented by U.S. Department of Transportation
regulations at 49 CFR parts 37 and 38;
•
The Federal Aviation Administration’s Nondiscrimination statute (49 USC § 47123) (prohibits discrimination on
the basis of race, color, national origin, and sex);
•
Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-
Income Populations (ensures nondiscrimination against minority populations by discouraging programs,
policies, and activities with disproportionately high and adverse human health or environmental effects on
minority and low-income populations);
•
Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and
resulting agency guidance, national origin discrimination includes discrimination because of limited English
proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP
persons have meaningful access to your programs [70 Fed. Reg. 74087 (2005)];
•
Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because
of sex in education programs or activities (20 USC § 1681, et seq).
Federal Provisions FAA Issued May 24, 2023 – Page 9 of 35
Compliance with Nondiscrimination Requirements:
During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest
(hereinafter referred to as the “Contractor”), agrees as follows:
1. Compliance with Regulations: The Contractor (hereinafter includes consultants) will comply with the
Title VI List of Pertinent Nondiscrimination Acts and Authorities, as they may be amended from time to
time, which are herein incorporated by reference and made a part of this contract.
2. Nondiscrimination: The Contractor, with regard to the work performed by it during the contract, will not
discriminate on the grounds of race, color, national origin (including limited English proficiency), creed, sex
(including sexual orientation and gender identity), age, or disability in the selection and retention of
subcontractors, including procurements of materials and leases of equipment. The Contractor will not
participate directly or indirectly in the discrimination prohibited by the Nondiscrimination Acts and
Authorities, including employment practices when the contract covers any activity, project, or program set
forth in Appendix B of 49 CFR part 21.
3. Solicitations for Subcontracts, including Procurements of Materials and Equipment: In all
solicitations, either by competitive bidding or negotiation made by the Contractor for work to be performed
under a subcontract, including procurements of materials, or leases of equipment, each potential
subcontractor or supplier will be notified by the Contractor of the contractor’s obligations under this
contract and the Nondiscrimination Acts and Authorities on the grounds of race, color, or national origin.
4. Information and Reports: The Contractor will provide all information and reports required by the Acts,
the Regulations, and directives issued pursuant thereto and will permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the Sponsor or the
Federal Aviation Administration to be pertinent to ascertain compliance with such Nondiscrimination Acts
and Authorities and instructions. Where any information required of a contractor is in the exclusive
possession of another who fails or refuses to furnish the information, the Contractor will so certify to the
Sponsor or the Federal Aviation Administration, as appropriate, and will set forth what efforts it has made
to obtain the information.
5. Sanctions for Noncompliance: In the event of a Contractor’s noncompliance with the non-discrimination
provisions of this contract, the Sponsor will impose such contract sanctions as it or the Federal Aviation
Administration may determine to be appropriate, including, but not limited to:
a. Withholding payments to the Contractor under the contract until the Contractor complies; and/or
b. Cancelling, terminating, or suspending a contract, in whole or in part.
6. Incorporation of Provisions: The Contractor will include the provisions of paragraphs one through six in
every subcontract, including procurements of materials and leases of equipment, unless exempt by the
Acts, the Regulations, and directives issued pursuant thereto. The Contractor will take action with respect
to any subcontract or procurement as the Sponsor or the Federal Aviation Administration may direct as a
means of enforcing such provisions including sanctions for noncompliance. Provided, that if the
Contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of
such direction, the Contractor may request the Sponsor to enter into any litigation to protect the interests
of the Sponsor. In addition, the Contractor may request the United States to enter into the litigation to
protect the interests of the United States.
Federal Provisions FAA Issued May 24, 2023 – Page 10 of 35
CLEAN AIR AND WATER POLLUTION CONTROL
2 CFR Part 200, Appendix II(G); 42 USC § 7401, et seq;33 USC § 1251, et seq
Contractor agrees to comply with all applicable standards, orders, and regulations issued pursuant to the Clean Air
Act (42 USC §§ 7401-7671q) and the Federal Water Pollution Control Act as amended (33 USC §§ 1251-1387). The
Contractor agrees to report any violation to the Owner immediately upon discovery. The Owner assumes
responsibility for notifying the Environmental Protection Agency (EPA) and the Federal Aviation Administration.
Contractor must include this requirement in all subcontracts that exceed $150,000.
Federal Provisions FAA Issued May 24, 2023 – Page 11 of 35
CONTRACT WORKHOURS AND SAFETY STANDARDS ACT REQUIREMENTS
2 CFR Part 200, Appendix II(E); 2 CFR § 5.5(b); 40 USC § 3702; 40 USC § 3704
1. Overtime Requirements.
No contractor or subcontractor contracting for any part of the contract work which may require or involve the
employment of laborers or mechanics shall require or permit any such laborer or mechanic, including watchmen and
guards, in any workweek in which he or she is employed on such work to work in excess of forty hours in such
workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the
basic rate of pay for all hours worked in excess of forty hours in such workweek.
2. Violation; Liability for Unpaid Wages; Liquidated Damages.
In the event of any violation of the clause set forth in paragraph (1) of this clause, the Contractor and any
subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and
subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia
or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be
computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation
of the clause set forth in paragraph (1) of this clause, in the sum of $29 for each calendar day on which such
individual was required or permitted to work in excess of the standard workweek of forty hours without payment of
the overtime wages required by the clause set forth in paragraph (1) of this clause.
3. Withholding for Unpaid Wages and Liquidated Damages.
The Federal Aviation Administration (FAA) or the Owner shall upon its own action or upon written request of an
authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on
account of work performed by the contractor or subcontractor under any such contract or any other Federal contract
with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and
Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary
to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in
the clause set forth in paragraph (2) of this clause.
4. Subcontractors.
The Contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraphs (1) through (4)
and also a clause requiring the subcontractor to include these clauses in any lower tier subcontracts. The prime
contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set
forth in paragraphs (1) through (4) of this clause.
Federal Provisions FAA Issued May 24, 2023 – Page 12 of 35
COPELAND “ANTI-KICKBACK” ACT
2 CFR Part 200, Appendix II(D); 29 CFR Parts 3 and 5
Contractor must comply with the requirements of the Copeland “Anti-Kickback” Act (18 USC 874 and 40 USC 3145),
as supplemented by Department of Labor regulation 29 CFR part 3. Contractor and subcontractors are prohibited
from inducing, by any means, any person employed on the project to give up any part of the compensation to which
the employee is entitled. The Contractor and each Subcontractor must submit to the Owner, a weekly statement on
the wages paid to each employee performing on covered work during the prior week. Owner must report any
violations of the Act to the Federal Aviation Administration.
Federal Provisions FAA Issued May 24, 2023 – Page 13 of 35
DAVIS-BACON REQUIREMENTS
2 CFR Part 200, Appendix II(D); 29 CFR Part 5; 49 USC § 47112(b); 40 USC §§ 3141-3144, 3146, and 3147
1. Minimum Wages.
(i) All laborers and mechanics employed or working upon the site of the work will be paid unconditionally and not
less often than once a week, and without subsequent deduction or rebate on any account (except such payroll
deductions as are permitted by the Secretary of Labor under the Copeland Act (29 CFR Part 3)), the full amount of
wages and bona fide fringe benefits (or cash equivalent thereof) due at time of payment computed at rates not less
than those contained in the wage determination of the Secretary of Labor which is attached hereto and made a part
hereof, regardless of any contractual relationship which may be alleged to exist between the Contractor and such
laborers and mechanics.
Contributions made or costs reasonably anticipated for bona fide fringe benefits under section 1(b)(2) of the Davis-
Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to
the provisions of paragraph (1)(iv) of this section; also, regular contributions made or costs incurred for more than a
weekly period (but not less often than quarterly) under plans, funds, or programs which cover the particular weekly
period, are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics
shall be paid the appropriate wage rate and fringe benefits on the wage determination for the classification of work
actually performed, without regard to skill, except as provided in 29 CFR § 5.5(a)(4). Laborers or mechanics
performing work in more than one classification may be compensated at the rate specified for each classification for
the time actually worked therein: Provided, that the employer’s payroll records accurately set forth the time spent in
each classification in which work is performed. The wage determination (including any additional classification and
wage rates conformed under (1)(ii) of this section) and the Davis-Bacon poster (WH-1321) shall be posted at all
times by the Contractor and its subcontractors at the site of the work in a prominent and accessible place where it
can easily be seen by the workers.
(ii)(A) The contracting officer shall require that any class of laborers or mechanics, including helpers, which is not
listed in the wage determination and which is to be employed under the contract shall be classified in conformance
with the wage determination. The contracting officer shall approve an additional classification and wage rate and
fringe benefits therefore only when the following criteria have been met:
(1) The work to be performed by the classification requested is not performed by a classification in the wage
determination;
(2) The classification is utilized in the area by the construction industry; and
(3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage
rates contained in the wage determination.
(B) If the Contractor and the laborers and mechanics to be employed in the classification (if known), or their
representatives, and the contracting officer agree on the classification and wage rate (including the amount
designated for fringe benefits where appropriate), a report of the action taken shall be sent by the contracting officer
to the Administrator of the Wage and Hour Division, U.S. Department of Labor, Washington, DC 20210. The
Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification
action within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-
day period that additional time is necessary.
(C) In the event the Contractor, the laborers, or mechanics to be employed in the classification, or their
representatives, and the contracting officer do not agree on the proposed classification and wage rate (including the
amount designated for fringe benefits, where appropriate), the contracting officer shall refer the questions, including
the views of all interested parties and the recommendation of the contracting officer, to the Administrator for
determination. The Administrator, or an authorized representative, will issue a determination within 30 days of receipt
and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time
is necessary.
(D) The wage rate (including fringe benefits where appropriate) determined pursuant to subparagraphs (1)(ii) (B) or
(C) of this paragraph, shall be paid to all workers performing work in the classification under this contract from the
first day on which work is performed in the classification.
Federal Provisions FAA Issued May 24, 2023 – Page 14 of 35
(iii) Whenever the minimum wage rate prescribed in the contract for a class of laborers or mechanics includes a
fringe benefit which is not expressed as an hourly rate, the contractor shall either pay the benefit as stated in the
wage determination or shall pay another bona fide fringe benefit or an hourly cash equivalent thereof.
(iv) If the Contractor does not make payments to a trustee or other third person, the Contractor may consider as part
of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe
benefits under a plan or program, Provided, that the Secretary of Labor has found, upon the written request of the
Contractor, that the applicable standards of the Davis-Bacon Act have been met. The Secretary of Labor may require
the Contractor to set aside in a separate account, assets for the meeting of obligations under the plan or program.
2. Withholding. The Federal Aviation Administration or the Sponsor shall upon its own action or upon written request
of an authorized representative of the Department of Labor withhold or cause to be withheld from the Contractor
under this contract or any other Federal contract with the same prime contractor, or any other federally-assisted
contract subject to Davis-Bacon prevailing wage requirements, which is held by the same prime contractor, so much
of the accrued payments or advances as may be considered necessary to pay laborers and mechanics, including
apprentices, trainees, and helpers, employed by the Contractor or any subcontractor the full amount of wages
required by the contract. In the event of failure to pay any laborer or mechanic, including any apprentice, trainee, or
helper, employed or working on the site of the work, all or part of the wages required by the contract, the Federal
Aviation Administration may, after written notice to the Contractor, Sponsor, Applicant, or Owner, take such action as
may be necessary to cause the suspension of any further payment, advance, or guarantee of funds until such
violations have ceased.
3. Payrolls and Basic Records.
(i) Payrolls and basic records relating thereto shall be maintained by the Contractor during the course of the work and
preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work. Such
records shall contain the name, address, and social security number of each such worker; his or her correct
classification; hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe
benefits or cash equivalents thereof of the types described in 1(b)(2)(B) of the Davis-Bacon Act); daily and weekly
number of hours worked; deductions made; and actual wages paid. Whenever the Secretary of Labor has found
under 29 CFR 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably
anticipated in providing benefits under a plan or program described in section 1(b)(2)(B) of the Davis-Bacon Act, the
Contractor shall maintain records that show that the commitment to provide such benefits is enforceable, that the
plan or program is financially responsible, and that the plan or program has been communicated in writing to the
laborers or mechanics affected, and records which show the costs anticipated or the actual costs incurred in
providing such benefits. Contractors employing apprentices or trainees under approved programs shall maintain
written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration
of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs.
(ii)(A) The Contractor shall submit weekly for each week in which any contract work is performed a copy of all
payrolls to the Federal Aviation Administration if the agency is a party to the contract, but if the agency is not such a
party, the Contractor will submit the payrolls to the applicant, Sponsor, or Owner, as the case may be, for
transmission to the Federal Aviation Administration. The payrolls submitted shall set out accurately and completely
all of the information required to be maintained under 29 CFR § 5.5(a)(3)(i), except that full social security numbers
and home addresses shall not be included on weekly transmittals. Instead, the payrolls shall only need to include an
individually identifying number for each employee (e.g., the last four digits of the employee’s social security number).
The required weekly payroll information may be submitted in any form desired. Optional Form WH–347 is available
for this purpose from the Wage and Hour Division Web site at http://www.dol.agencies/whd/government-
contracts/construction/payroll-certification or its successor site. The prime contractor is responsible for the
submission of copies of payrolls by all subcontractors. Contractors and subcontractors shall maintain the full social
security number and current address of each covered worker and shall provide them upon request to the Federal
Aviation Administration if the agency is a party to the contract, but if the agency is not such a party, the Contractor
will submit them to the applicant, Sponsor, or Owner, as the case may be, for transmission to the Federal Aviation
Administration, the Contractor, or the Wage and Hour Division of the Department of Labor for purposes of an
investigation or audit of compliance with prevailing wage requirements. It is not a violation of this section for a prime
Federal Provisions FAA Issued May 24, 2023 – Page 15 of 35
contractor to require a subcontractor to provide addresses and social security numbers to the prime contractor for its
own records, without weekly submission to the sponsoring government agency (or the applicant, Sponsor, or Owner).
(B) Each payroll submitted shall be accompanied by a "Statement of Compliance," signed by the Contractor or
subcontractor or his or her agent who pays or supervises the payment of the persons employed under the contract
and shall certify the following:
(1) That the payroll for the payroll period contains the information required to be provided under 29 CFR
§ 5.5(a)(3)(ii), the appropriate information is being maintained under 29 CFR § 5.5 (a)(3)(i), and that such information
is correct and complete;
(2) That each laborer and mechanic (including each helper, apprentice, and trainee) employed on the contract during
the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no
deductions have been made either directly or indirectly from the full wages earned, other than permissible deductions
as set forth in Regulations, 29 CFR Part 3;
(3) Each laborer/mechanic has been paid not less than the applicable wage rates and fringe benefits or cash
equivalents for classification work performed, as specified in the wage determination incorporated into the contract.
(C) The weekly submission of properly executed certification set forth on the reverse side of Optional Form WH-347
shall satisfy the requirement for submission of Statement of Compliance required in this section.
(D) The falsification of any of the above certifications may subject the Contractor or subcontractor to civil or criminal
prosecution under Section 1001 of Title 18 and Section 231 of Title 31 of the United States Code.
(iii) The Contractor or subcontractor shall make the records required under paragraph (3)(i) of this section available
for inspection, copying, or transcription by authorized representatives of the Sponsor, the Federal Aviation
Administration, or the Department of Labor and shall permit such representatives to interview employees during
working hours on the job. If the Contractor or subcontractor fails to submit the required records or to make them
available, the Federal agency may, after written notice to the Contractor, Sponsor, applicant, or Owner, take such
action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds.
Furthermore, failure to submit the required records upon request or to make such records available may be grounds
for debarment action pursuant to 29 CFR § 5.12.
4. Apprentices and Trainees.
(i) Apprentices. Apprentices will be permitted to work at less than the predetermined rate for the work they performed
when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered
with the U.S. Department of Labor, Employment and Training Administration, Office of Apprenticeship Training,
Employer and Labor Services, or with a State Apprenticeship Agency recognized by the Office, or if a person is
employed in his or her first 90 days of probationary employment as an apprentice in such an apprenticeship program,
who is not individually registered in the program, but who has been certified by the Office of Apprenticeship Training,
Employer and Labor Services or a State Apprenticeship Agency (where appropriate) to be eligible for probationary
employment as an apprentice. The allowable ratio of apprentices to journeymen on the job site in any craft
classification shall not be greater than the ratio permitted to the contractor as to the entire work force under the
registered program. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise
employed as stated above, shall be paid not less than the applicable wage rate on the wage determination for the
classification of work actually performed. In addition, any apprentice performing work on the job site in excess of the
ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage
determination for the work actually performed. Where a contractor is performing construction on a project in a locality
other than that in which its program is registered, the ratios and wage rates (expressed in percentages of the
journeyman’s hourly rate) specified in the Contractor’s or subcontractor’s registered program shall be observed.
Every apprentice must be paid at not less than the rate specified in the registered program for the apprentice’s level
of progress, expressed as a percentage of the journeymen hourly rate specified in the applicable wage
determination. Apprentices shall be paid fringe benefits in accordance with the provisions of the apprenticeship
program. If the apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of
fringe benefits listed on the wage determination for the applicable classification. If the Administrator determines that a
different practice prevails for the applicable apprentice classification, fringes shall be paid in accordance with that
Federal Provisions FAA Issued May 24, 2023 – Page 16 of 35
determination. In the event the Office of Apprenticeship Training, Employer and Labor Services, or a State
Apprenticeship Agency recognized by the Office, withdraws approval of an apprenticeship program, the Contractor
will no longer be permitted to utilize apprentices at less than the applicable predetermined rate for the work
performed until an acceptable program is approved.
(ii) Trainees. Except as provided in 29 CFR § 5.16, trainees will not be permitted to work at less than the
predetermined rate for the work performed unless they are employed pursuant to and individually registered in a
program which has received prior approval, evidenced by formal certification by the U.S. Department of Labor,
Employment and Training Administration. The ratio of trainees to journeymen on the job site shall not be greater than
permitted under the plan approved by the Employment and Training Administration. Every trainee must be paid at not
less than the rate specified in the approved program for the trainee’s level of progress, expressed as a percentage of
the journeyman hourly rate specified in the applicable wage determination. Trainees shall be paid fringe benefits in
accordance with the provisions of the trainee program. If the trainee program does not mention fringe benefits,
trainees shall be paid the full amount of fringe benefits listed on the wage determination unless the Administrator of
the Wage and Hour Division determines that there is an apprenticeship program associated with the corresponding
journeyman wage rate on the wage determination that provides for less than full fringe benefits for apprentices. Any
employee listed on the payroll at a trainee rate that is not registered and participating in a training plan approved by
the Employment and Training Administration shall be paid not less than the applicable wage rate on the wage
determination for the classification of work actually performed. In addition, any trainee performing work on the job
site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate
on the wage determination for the work actually performed. In the event the Employment and Training Administration
withdraws approval of a training program, the Contractor will no longer be permitted to utilize trainees at less than the
applicable predetermined rate for the work performed until an acceptable program is approved.
(iii) Equal Employment Opportunity. The utilization of apprentices, trainees, and journeymen under this part shall be
in conformity with equal employment opportunity requirements of Executive Order 11246 and 29 CFR Part 30.
5. Compliance with Copeland Act Requirements. The Contractor shall comply with the requirements of 29 CFR Part
3, which are incorporated by reference in this contract.
6. Subcontracts. The Contractor or subcontractor shall insert in any subcontracts the clauses contained in 29 CFR
§§ 5.5(a)(1) through (10) and such other clauses as the Federal Aviation Administration may by appropriate
instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier
subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier
subcontractor with all the contract clauses in 29 CFR § 5.5.
7. Contract Termination: Debarment. A breach of the contract clauses in paragraph 1 through 10 of this section may
be grounds for termination of the contract, and for debarment as a contractor and a subcontractor as provided in 29
CFR § 5.12.
8. Compliance with Davis-Bacon and Related Act Requirements. All rulings and interpretations of the Davis-Bacon
and Related Acts contained in 29 CFR Parts 1, 3, and 5 are herein incorporated by reference in this contract.
9. Disputes Concerning Labor Standards. Disputes arising out of the labor standards provisions of this contract shall
not be subject to the general disputes clause of this contract. Such disputes shall be resolved in accordance with the
procedures of the Department of Labor set forth in 29 CFR Parts 5, 6, and 7. Disputes within the meaning of this
clause include disputes between the Contractor (or any of its subcontractors) and the contracting agency, the U.S.
Department of Labor, or the employees or their representatives.
10. Certification of Eligibility. (i) By entering into this contract, the Contractor certifies that neither it (nor he or she)
nor any person or firm who has an interest in the Contractor’s firm is a person or firm ineligible to be awarded
Government contracts by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR § 5.12(a)(1).
(ii) No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government contract
by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR § 5.12(a)(1).
(iii) The penalty for making false statements is prescribed in the U.S. Criminal Code, 18 USC § 1001.
Federal Provisions FAA Issued May 24, 2023 – Page 17 of 35
DEBARMENT AND SUSPENSION
2 CFR Part 180 (Subpart B); 2 CFR Part 200, Appendix II(H); 2 CFR Part 1200; DOT Order 4200.5; Executive Orders
12549 and 12689
CERTIFICATION OF OFFEROR/BIDDER REGARDING DEBARMENT
By submitting a bid/proposal under this solicitation, the bidder or offeror certifies that neither it nor its principals are
presently debarred or suspended by any Federal department or agency from participation in this transaction.
SUBCONTRACTOR CERTIFICATION REQUIREMENTS
CERTIFICATION OF LOWER TIER CONTRACTORS REGARDING DEBARMENT
The successful bidder, by administering each lower tier subcontract that exceeds $25,000 as a “covered transaction”,
must confirm each lower tier participant of a “covered transaction” under the project is not presently debarred or
otherwise disqualified from participation in this federally-assisted project. The successful bidder will accomplish this
by:
Checking the System for Award Management at website: http://www.sam.gov.
Collecting a certification statement similar to the Certification of Offeror /Bidder Regarding Debarment, above.
Inserting a clause or condition in the covered transaction with the lower tier contract.
If the Federal Aviation Administration later determines that a lower tier participant failed to disclose to a higher tier
participant that it was excluded or disqualified at the time it entered the covered transaction, the FAA may pursue any
available remedies, including suspension and debarment of the non-compliant participant.
Federal Provisions FAA Issued May 24, 2023 – Page 18 of 35
DISADVANTAGED BUSINESS ENTERPRISE AND PROMPT PAY PROVISION
49 CFR Part 26Sponsors that are not required to have a DBE program on file with the FAA are not required to include
DBE provisions and clauses.
The requirements of 49 CFR part 26 apply to this contract. It is the policy of the CITY OF CHANDLER to practice
nondiscrimination based on race, color, sex, or national origin in the award or performance of this contract and
encourages participation by all firms qualifying under this solicitation regardless of business size or ownership.
Contract Assurance (49 CFR § 26.13
The Contractor, subrecipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex
in the performance of this contract. The Contractor shall carry out applicable requirements of 49 CFR part 26 in the
award and administration of DOT-assisted contracts. Failure by the Contractor to carry out these requirements is a
material breach of this contract, which may result in the termination of this contract or such other remedy as the
recipient deems appropriate, which may include, but is not limited to:
-Withholding monthly progress payments;
-Assessing sanctions;
-Liquidated damages; and/or
-Disqualifying the Contractor from future bidding as non-responsible.
Termination of DBE Subcontracts (49 CFR § 26.53(f); acceptable/sample text provided) –
The prime contractor must not terminate a DBE subcontractor (or an approved substitute DBE firm) without prior
written consent of THE CITY OF CHANDLER. This includes, but is not limited to, instances in which the prime
contractor seeks to perform work originally designated for a DBE subcontractor with its own forces or those of an
affiliate, a non-DBE firm, or with another DBE firm.
The prime contractor shall utilize the specified approved DBE Subcontractor if submitted and approved, to perform the
work and supply the materials for which each is listed on approved subcontract unless the contractor obtains written
consent from THE CITY OF CHANDLER. Unless THE CITY OF CHANDLER consent is provided, the prime contractor
shall not be entitled to any payment for work or material unless it is performed or supplied by the approved DBE. Such
written consent only if for good cause.
Before transmitting request to terminate and/or substitute a DBE subcontractor, the prime contractor must give notice
in writing to the DBE subcontractor, with a copy to THE CITY OF CHANDLER, of its intent to request to terminate
and/or substitute, and the reason for the request.
The prime contractor must give the DBE five days to respond to the prime contractor's notice and advise THE CITY OF
CHANDLER why it objects to the proposed termination of its subcontract and why THE CITY OF CHANDLER should
not approve the prime contractor's action. If required in a particular case as a matter of public necessity (e.g., safety),
DBE subcontractor may provide a response period shorter than five days.
In addition to post-award terminations, the provisions of this section apply to pre-award deletions of or substitutions for
DBE firms put forward by offerors in negotiated procurements.
PROMPT PAYMENT PROVISION
49 CFR § 26.29
The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its
contract NO LATER THAN 14 DAYS from the receipt of each payment the prime contractor receives from THE CITY
OF CHANDLER. The prime contractor agrees further to return retainage payments to each subcontractor within 30
days after the subcontractor’s work is satisfactorily completed. Any delay or postponement of payment from the
above referenced time frame may occur only for good cause following written approval of THE CITYOF CHANDLER.
This clause applies to both DBE and non-DBE subcontractors.
Federal Provisions FAA Issued May 24, 2023 – Page 19 of 35
DISTRACTED DRIVING
Executive Order 13513; DOT Order 3902.10
TEXTING WHEN DRIVING
In accordance with Executive Order 13513, “Federal Leadership on Reducing Text Messaging While Driving”,
(10/1/2009) and DOT Order 3902.10, “Text Messaging While Driving”, (12/30/2009), the Federal Aviation
Administration encourages recipients of Federal grant funds to adopt and enforce safety policies that decrease
crashes by distracted drivers, including policies to ban text messaging while driving when performing work related to
a grant or subgrant.
In support of this initiative, the Owner encourages the Contractor to promote policies and initiatives for its employees
and other work personnel that decrease crashes by distracted drivers, including policies that ban text messaging
while driving motor vehicles while performing work activities associated with the project. The Contractor must include
the substance of this clause in all sub-tier contracts exceeding $10,000 that involve driving a motor vehicle in
performance of work activities associated with the project.
Federal Provisions FAA Issued May 24, 2023 – Page 20 of 35
DOMESTIC PREFERENCES FOR PROCUREMENTS
2 CFR § 200.322; 2 CFR Part 200, Appendix II(L)
CERTIFICATION REGARDING DOMESTIC PREFERENCES FOR PROCUREMENTS
The Bidder or Offeror certifies by signing and submitting this bid or proposal that, to the greatest extent practicable,
the Bidder or Offeror has provided a preference for the purchase, acquisition, or use of goods, products, or materials
produced in the United States (including, but not limited to, iron, aluminum, steel, cement, and other manufactured
products) in compliance with 2 CFR § 200.322.
Federal Provisions FAA Issued May 24, 2023 – Page 21 of 35
EQUAL EMPLOYMENT OPPORTUNITY (EEO)
2 CFR Part 200, Appendix II(C); 41 CFR § 60-1.4; 41 CFR § 60-4.3; Executive Order 11246
EQUAL OPPORTUNITY CLAUSE
During the performance of this contract, the Contractor agrees as follows:
(1) The Contractor will not discriminate against any employee or applicant for employment because of race, color,
religion, sex, sexual orientation, gender identity, or national origin. The Contractor will take affirmative action to
ensure that applicants are employed, and that employees are treated during employment, without regard to their
race, color, religion, sex, sexual orientation, gender identify, or national origin. Such action shall include, but not be
limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff,
or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The
Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to
be provided setting forth the provisions of this nondiscrimination clause.
(2) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor,
state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex,
sexual orientation, gender identity, or national origin.
(3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for
employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the
employee or applicant or another employee or applicant. This provision shall not apply to instances in which an
employee who has access to the compensation information of other employees or applicants as a part of such
employee's essential job functions discloses the compensation of such other employees or applicants to individuals
who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or
charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the
employer, or is consistent with the contractor's legal duty to furnish information.
(4) The Contractor will send to each labor union or representative of workers with which it has a collective bargaining
agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the
labor union or workers’ representative of the Contractor’s commitments under this section 202 of Executive Order
11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and
applicants for employment.
(5) The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules,
regulations, and relevant orders of the Secretary of Labor.
(6) The Contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965,
and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his
books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to
ascertain compliance with such rules, regulations, and orders.
(7) In the event of the Contractor’s noncompliance with the nondiscrimination clauses of this contract or with any
such rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and
the Contractor may be declared ineligible for further Government contracts in accordance with procedures authorized
in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked
as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of
Labor, or as otherwise provided by law.
(8) The Contractor will include the provisions of paragraphs (1) through (8) in every subcontract or purchase order
unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of
Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or
vendor. The Contractor will take such action with respect to any subcontract or purchase order as may be directed by
the Secretary of Labor as a means of enforcing such provisions, including sanctions for noncompliance: Provided,
however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or
vendor as a result of such direction, the Contractor may request the United States to enter into such litigation to
protect the interests of the United States.
Federal Provisions FAA Issued May 24, 2023 – Page 22 of 35
EEO SPECIFICATION
1. As used in these specifications:
a. “Covered area” means the geographical area described in the solicitation from which this contract resulted;
b. “Director” means Director, Office of Federal Contract Compliance Programs (OFCCP), U.S. Department of
Labor, or any person to whom the Director delegates authority;
c. “Employer identification number” means the Federal social security number used on the Employer’s
Quarterly Federal Tax Return, U.S. Treasury Department Form 941;
d. “Minority” includes:
(1) Black (all persons having origins in any of the Black African racial groups not of Hispanic origin);
(2) Hispanic (all persons of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish
culture or origin, regardless of race);
(3) Asian and Pacific Islander (all persons having origins in any of the original peoples of the Far East,
Southeast Asia, the Indian Subcontinent, or the Pacific Islands); and
(4) American Indian or Alaskan native (all persons having origins in any of the original peoples of North
America and maintaining identifiable tribal affiliations through membership and participation or community
identification).
2. Whenever the Contractor, or any subcontractor at any tier, subcontracts a portion of the work involving any
construction trade, it shall physically include in each subcontract in excess of $10,000 the provisions of these
specifications and the Notice which contains the applicable goals for minority and female participation and which is
set forth in the solicitations from which this contract resulted.
3. If the Contractor is participating (pursuant to 41 CFR part 60-4.5) in a Hometown Plan approved by the U.S.
Department of Labor in the covered area either individually or through an association, its affirmative action
obligations on all work in the Plan area (including goals and timetables) shall be in accordance with that Plan for
those trades which have unions participating in the Plan. Contractors must be able to demonstrate their participation
in and compliance with the provisions of any such Hometown Plan. Each contractor or subcontractor participating in
an approved plan is individually required to comply with its obligations under the EEO clause and to make a good
faith effort to achieve each goal under the Plan in each trade in which it has employees. The overall good faith
performance by other contractors or subcontractors toward a goal in an approved Plan does not excuse any covered
contractor’s or subcontractor’s failure to take good faith efforts to achieve the Plan goals and timetables.
4. The Contractor shall implement the specific affirmative action standards provided in paragraphs 7a through 7p of
these specifications. The goals set forth in the solicitation from which this contract resulted are expressed as
percentages of the total hours of employment and training of minority and female utilization the Contractor should
reasonably be able to achieve in each construction trade in which it has employees in the covered area. Covered
construction contractors performing construction work in a geographical areas where they do not have a Federal or
federally assisted construction contract shall apply the minority and female goals established for the geographical
area where the work is being performed. Goals are published periodically in the Federal Register in notice form, and
such notices may be obtained from any Office of Federal Contract Compliance Programs office or from Federal
procurement contracting officers. The Contractor is expected to make substantially uniform progress in meeting its
goals in each craft during the period specified.
5. Neither the provisions of any collective bargaining agreement, nor the failure by a union with whom the Contractor
has a collective bargaining agreement, to refer either minorities or women shall excuse the Contractor’s obligations
under these specifications, Executive Order 11246, or the regulations promulgated pursuant thereto.
6. In order for the nonworking training hours of apprentices and trainees to be counted in meeting the goals, such
apprentices and trainees must be employed by the Contractor during the training period, and the Contractor must
have made a commitment to employ the apprentices and trainees at the completion of their training, subject to the
availability of employment opportunities. Trainees must be trained pursuant to training programs approved by the
U.S. Department of Labor.
Federal Provisions FAA Issued May 24, 2023 – Page 23 of 35
7. The Contractor shall take specific affirmative actions to ensure equal employment opportunity. The evaluation of
the Contractor’s compliance with these specifications shall be based upon its effort to achieve maximum results from
its actions. The Contractor shall document these efforts fully, and shall implement affirmative action steps at least as
extensive as the following:
a. Ensure and maintain a working environment free of harassment, intimidation, and coercion at all sites, and in
all facilities at which the Contractor’s employees are assigned to work. The Contractor, where possible, will
assign two or more women to each construction project. The Contractor shall specifically ensure that all foremen,
superintendents, and other onsite supervisory personnel are aware of and carry out the Contractor’s obligation to
maintain such a working environment, with specific attention to minority or female individuals working at such
sites or in such facilities.
b. Establish and maintain a current list of minority and female recruitment sources, provide written notification to
minority and female recruitment sources and to community organizations when the Contractor or its unions have
employment opportunities available, and maintain a record of the organizations’ responses.
c. Maintain a current file of the names, addresses, and telephone numbers of each minority and female off-the-
street applicant and minority or female referral from a union, a recruitment source, or community organization
and of what action was taken with respect to each such individual. If such individual was sent to the union hiring
hall for referral and was not referred back to the Contractor by the union or, if referred, not employed by the
Contractor, this shall be documented in the file with the reason therefor, along with whatever additional actions
the Contractor may have taken.
d. Provide immediate written notification to the Director when the union or unions with which the Contractor has a
collective bargaining agreement has not referred to the Contractor a minority person or woman sent by the
Contractor, or when the Contractor has other information that the union referral process has impeded the
Contractor’s efforts to meet its obligations.
e. Develop on-the-job training opportunities and/or participate in training programs for the area which expressly
include minorities and women, including upgrading programs and apprenticeship and trainee programs relevant
to the Contractor’s employment needs, especially those programs funded or approved by the Department of
Labor. The Contractor shall provide notice of these programs to the sources compiled under 7b above.
f. Disseminate the Contractor’s EEO policy by providing notice of the policy to unions and training programs and
requesting their cooperation in assisting the Contractor in meeting its EEO obligations; by including it in any
policy manual and collective bargaining agreement; by publicizing it in the company newspaper, annual report,
etc.; by specific review of the policy with all management personnel and with all minority and female employees
at least once a year; and by posting the company EEO policy on bulletin boards accessible to all employees at
each location where construction work is performed.
g. Review, at least annually, the company’s EEO policy and affirmative action obligations under these
specifications with all employees having any responsibility for hiring, assignment, layoff, termination, or other
employment decisions including specific review of these items with onsite supervisory personnel such
superintendents, general foremen, etc., prior to the initiation of construction work at any job site. A written record
shall be made and maintained identifying the time and place of these meetings, persons attending, subject
matter discussed, and disposition of the subject matter.
h. Disseminate the Contractor’s EEO policy externally by including it in any advertising in the news media,
specifically including minority and female news media, and providing written notification to and discussing the
Contractor’s EEO policy with other contractors and subcontractors with whom the Contractor does or anticipates
doing business.
i. Direct its recruitment efforts, both oral and written, to minority, female, and community organizations, to schools
with minority and female students and to minority and female recruitment and training organizations serving the
Contractor’s recruitment area and employment needs. Not later than one month prior to the date for the
acceptance of applications for apprenticeship or other training by any recruitment source, the Contractor shall
send written notification to organizations such as the above, describing the openings, screening procedures, and
tests to be used in the selection process.
Federal Provisions FAA Issued May 24, 2023 – Page 24 of 35
j. Encourage present minority and female employees to recruit other minority persons and women and, where
reasonable, provide after school, summer, and vacation employment to minority and female youth both on the
site and in other areas of a contractor’s work force.
k. Validate all tests and selection requirements where there is an obligation to do so under 41 CFR part 60-3.
l. Conduct, at least annually, an inventory and evaluation at least of all minority and female personnel, for
promotional opportunities and encourage these employees to seek or to prepare for, through appropriate
training, etc., such opportunities.
m. Ensure that seniority practices, job classifications, work assignments, and other personnel practices do not
have a discriminatory effect by continually monitoring all personnel and employment related activities to ensure
that the EEO policy and the Contractor’s obligations under these specifications are being carried out.
n. Ensure that all facilities and company activities are nonsegregated except that separate or single-user toilet
and necessary changing facilities shall be provided to assure privacy between the sexes.
o. Document and maintain a record of all solicitations of offers for subcontracts from minority and female
construction contractors and suppliers, including circulation of solicitations to minority and female contractor
associations and other business associations.
p. Conduct a review, at least annually, of all supervisor’s adherence to and performance under the Contractor’s
EEO policies and affirmative action obligations.
8. Contractors are encouraged to participate in voluntary associations, which assist in fulfilling one or more of their
affirmative action obligations (7a through 7p). The efforts of a contractor association, joint contractor-union,
contractor-community, or other similar group of which the Contractor is a member and participant may be asserted as
fulfilling any one or more of its obligations under 7a through 7p of these specifications provided that the Contractor
actively participates in the group, makes every effort to assure that the group has a positive impact on the
employment of minorities and women in the industry, ensures that the concrete benefits of the program are reflected
in the Contractor’s minority and female workforce participation, makes a good faith effort to meet its individual goals
and timetables, and can provide access to documentation which demonstrates the effectiveness of actions taken on
behalf of the Contractor. The obligation to comply, however, is the Contractor’s and failure of such a group to fulfill
an obligation shall not be a defense for the Contractor’s noncompliance.
9. A single goal for minorities and a separate single goal for women have been established. The Contractor,
however, is required to provide equal employment opportunity and to take affirmative action for all minority groups,
both male and female, and all women, both minority and non-minority. Consequently, the Contractor may be in
violation of the Executive Order if a particular group is employed in a substantially disparate manner (for example,
even though the Contractor has achieved its goals for women generally, the Contractor may be in violation of the
Executive Order if a specific minority group of women is underutilized).
10. The Contractor shall not use the goals and timetables or affirmative action standards to discriminate against any
person because of race, color, religion, sex, sexual orientation, gender identity, or national origin.
11. The Contractor shall not enter into any subcontract with any person or firm debarred from Government contracts
pursuant to Executive Order 11246.
12. The Contractor shall carry out such sanctions and penalties for violation of these specifications and of the Equal
Opportunity Clause, including suspension, termination, and cancellation of existing subcontracts as may be imposed
or ordered pursuant to Executive Order 11246, as amended, and its implementing regulations, by the Office of
Federal Contract Compliance Programs. Any contractor who fails to carry out such sanctions and penalties shall be
in violation of these specifications and Executive Order 11246, as amended.
13. The Contractor, in fulfilling its obligations under these specifications, shall implement specific affirmative action
steps, at least as extensive as those standards prescribed in paragraph 7 of these specifications, so as to achieve
maximum results from its efforts to ensure equal employment opportunity. If the Contractor fails to comply with the
requirements of the Executive Order, the implementing regulations, or these specifications, the Director shall proceed
in accordance with 41 CFR part 60-4.8.
Federal Provisions FAA Issued May 24, 2023 – Page 25 of 35
14. The Contractor shall designate a responsible official to monitor all employment related activity to ensure that the
company EEO policy is being carried out, to submit reports relating to the provisions hereof as may be required by
the Government, and to keep records. Records shall at least include for each employee, the name, address,
telephone numbers, construction trade, union affiliation if any, employee identification number when assigned, social
security number, race, sex, status (e.g., mechanic, apprentice, trainee, helper, or laborer), dates of changes in
status, hours worked per week in the indicated trade, rate of pay, and locations at which the work was performed.
Records shall be maintained in an easily understandable and retrievable form; however, to the degree that existing
records satisfy this requirement, contractors shall not be required to maintain separate records.
15. Nothing herein provided shall be construed as a limitation upon the application of other laws which establish
different standards of compliance or upon the application of requirements for the hiring of local or other area
residents (e.g. those under the Public Works Employment Act of 1977 and the Community Development Block Grant
Program).
Federal Provisions FAA Issued May 24, 2023 – Page 26 of 35
FEDERAL FAIR LABOR STANDARDS ACT (FEDERAL MINIMUM WAGE)
29 USC § 201, et seq; 2 CFR § 200.430
All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of
29 CFR part 201, et seq, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in
full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part-time
workers.
The Contractor has full responsibility to monitor compliance to the referenced statute or regulation. The Contractor
must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor –
Wage and Hour Division.
Federal Provisions FAA Issued May 24, 2023 – Page 27 of 35
FOREIGN TRADE RESTRICTION CERTIFICATION
49 USC § 50104; 49 CFR Part 30
By submission of an offer, the Offeror certifies that with respect to this solicitation and any resultant contract, the
Offeror –
1) is not owned or controlled by one or more citizens of a foreign country included in the list of countries that
discriminate against U.S. firms as published by the Office of the United States Trade Representative (USTR);
2) has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or
national of a foreign country included on the list of countries that discriminate against U.S. firms as published
by the USTR; and
3) has not entered into any subcontract for any product to be used on the Federal project that is produced in a
foreign country included on the list of countries that discriminate against U.S. firms published by the USTR.
This certification concerns a matter within the jurisdiction of an agency of the United States of America and the
making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18
USC § 1001.
The Offeror/Contractor must provide immediate written notice to the Owner if the Offeror/Contractor learns that its
certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of
changed circumstances. The Contractor must require subcontractors provide immediate written notice to the
Contractor if at any time it learns that its certification was erroneous by reason of changed circumstances.
Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR §
30.17, no contract shall be awarded to an Offeror or subcontractor:
1) who is owned or controlled by one or more citizens or nationals of a foreign country included on the list of
countries that discriminate against U.S. firms published by the USTR; or
2) whose subcontractors are owned or controlled by one or more citizens or nationals of a foreign country on
such USTR list; or
3) who incorporates in the public works project any product of a foreign country on such USTR list.
Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render, in good faith, the certification required by this provision. The knowledge and information of a contractor is not
required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings.
The Offeror agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for
certification without modification in all lower tier subcontracts. The Contractor may rely on the certification of a
prospective subcontractor that it is not a firm from a foreign country included on the list of countries that discriminate
against U.S. firms as published by USTR, unless the Offeror has knowledge that the certification is erroneous.
This certification is a material representation of fact upon which reliance was placed when making an award. If it is
later determined that the Contractor or subcontractor knowingly rendered an erroneous certification, the Federal
Aviation Administration (FAA) may direct through the Owner cancellation of the contract or subcontract for default at
no cost to the Owner or the FAA.
Federal Provisions FAA Issued May 24, 2023 – Page 28 of 35
LOBBYING AND INFLUENCING FEDERAL EMPLOYEES
31 USC § 1352 – Byrd Anti-Lobbying Amendment; 2 CFR Part 200, Appendix II(I); 49 CFR Part 20, Appendix A
CERTIFICATION REGARDING LOBBYING
The Bidder or Offeror certifies by signing and submitting this bid or proposal, to the best of his or her knowledge and
belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Bidder or Offeror, to any
person for influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal
contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-
LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for
all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made
or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed
by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
Federal Provisions FAA Issued May 24, 2023 – Page 29 of 35
OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970
29 CFR Part 1910
All contracts and subcontracts that result from this solicitation incorporate by reference the requirements of
29 CFR Part 1910 with the same force and effect as if given in full text. The employer must provide a work
environment that is free from recognized hazards that may cause death or serious physical harm to the employee.
The employer retains full responsibility to monitor its compliance and their subcontractor’s compliance with the
applicable requirements of the Occupational Safety and Health Act of 1970 (29 CFR Part 1910). The employer must
address any claims or disputes that pertain to a referenced requirement directly with the U.S. Department of Labor –
Occupational Safety and Health Administration.
Federal Provisions FAA Issued May 24, 2023 – Page 30 of 35
PROHIBITION OF SEGREGATED FACILITIES
2 CFR Part 200, Appendix II(C); 41 CFR Part 60-1
(a) The Contractor agrees that it does not and will not maintain or provide for its employees any segregated facilities
at any of its establishments, and that it does not and will not permit its employees to perform their services at any
location under its control where segregated facilities are maintained. The Contractor agrees that a breach of this
clause is a violation of the Equal Employment Opportunity clause in this contract.
(b) “Segregated facilities,” as used in this clause, means any waiting rooms, work areas, rest rooms and wash rooms,
restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots,
drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees
that are segregated by explicit directive or are in fact segregated on the basis of race, color, religion, sex, sexual
orientation, gender identity, or national origin because of written or oral policies or employee custom. The term does
not include separate or single-user rest rooms or necessary dressing or sleeping areas provided to assure privacy
between the sexes.
(c) The Contractor shall include this clause in every subcontract and purchase order that is subject to the Equal
Employment Opportunity clause of this contract.
Federal Provisions FAA Issued May 24, 2023 – Page 31 of 35
PROCUREMENT OF RECOVERED MATERIALS
2 CFR § 200.323; 2 CFR Part 200, Appendix II(J); 40 CFR Part 247;
42 USC § 6901, et seq (Resource Conservation and Recovery Act (RCRA))
Contractor and subcontractor agree to comply with Section 6002 of the Solid Waste Disposal Act, as amended by the
Resource Conservation and Recovery Act, and the regulatory provisions of 40 CFR Part 247. In the performance of
this contract and to the extent practicable, the Contractor and subcontractors are to use products containing the
highest percentage of recovered materials for items designated by the Environmental Protection Agency (EPA) under
40 CFR Part 247 whenever:
The contract requires procurement of $10,000 or more of a designated item during the fiscal year; or
The contractor has procured $10,000 or more of a designated item using Federal funding during the previous
fiscal year.
The list of EPA-designated items is available at www.epa.gov/smm/comprehensive-procurement-guidelines-
construction-products.
Section 6002(c) establishes exceptions to the preference for recovery of EPA-designated products if the contractor
can demonstrate the item is:
a) Not reasonably available within a timeframe providing for compliance with the contract performance schedule;
b) Fails to meet reasonable contract performance requirements; or
c) Is only available at an unreasonable price.
Federal Provisions FAA Issued May 24, 2023 – Page 32 of 35
**THIS SECTION COVERS A REQUIREMENT BY FAA AND REQUIRES A VERIFICATION
SIGNATURE. THE CITY OF CHANDLER PROVIDES A SEPARATE DOCUMENT WITH BID
AND MUST BE FILLED OUT, SIGNED AND SUBMITTED WITH BID.
SEE “VERIFICATIONS STATEMENT”
ADDITIONALLY, THE “VERIFICATIONS STATEMENT” IS ALSO A REQUIRED DOCUMENT
TO BE FILLED OUT, SIGNED AND SUBMITTED WITH ALL SUBCCONTRACTS/LOWER TIER
SUBCONTRACTS FOR REVIEW AND APPROVAL.
TAX DELINQUENCY AND FELONY CONVICTIONS
Section 8113 of the Consolidated Appropriations Act, 2022 (Public Law 117-103) and similar provisions in subsequent
appropriations acts.
DOT Order 4200.6 – Appropriations Act Requirements for Procurement and Non-Procurement Regarding Tax
Delinquency and Felony Convictions
CERTIFICATION OF OFFEROR/BIDDER REGARDING TAX DELINQUENCY AND FELONY CONVICTIONS
City of Chandler provides a Verification Statement that must be submitted with bid to cover the requirements of this
section. Applicant/Bidder/Contractors/Subcontractors/Consultants/Subconsultants cannot have any been convicted
of a criminal violation under any federal law within the preceding 24 months and cannot have any unpaid Federal tax
liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have
lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for
collecting the tax liability. Additionally, the Verifications Statement must be included, signed and submitted to the
City of Chandler with all subcontracts and lower tier subcontracts for review and approval.
The City has provided in this bid a “Verifications Statement” that must be signed and submitted with bid.
Note
If an applicant responds in the affirmative to either of the above representations, the applicant is ineligible to receive an award
unless the Sponsor has received notification from the agency suspension and debarment official (SDO) that the SDO has
considered suspension or debarment and determined that further action is not required to protect the Government’s interests. The
applicant therefore must provide information to the owner about its tax liability or conviction to the Owner, who will then notify the
FAA Airports District Office, which will then notify the agency’s SDO to facilitate completion of the required considerations before
award decisions are made.
Term Definitions
Felony conviction: Felony conviction means a conviction within the preceding twenty four (24) months of a felony criminal
violation under any Federal law and includes conviction of an offense defined in a section of the U.S. Code that specifically
classifies the offense as a felony and conviction of an offense that is classified as a felony under 18 USC § 3559.
Tax Delinquency: A tax delinquency is any unpaid Federal tax liability that has been assessed, for which all judicial and
administrative remedies have been exhausted, or have lapsed, and that is not being paid in a timely manner pursuant to an
agreement with the authority responsible for collecting the tax liability.
Federal Provisions FAA Issued May 24, 2023 – Page 33 of 35
TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT PROHIBITION
2 CFR § 200, Appendix II(K); 2 CFR § 200.216
Contractor and Subcontractor agree to comply with mandatory standards and policies relating to use and
procurement of certain telecommunications and video surveillance services or equipment in compliance with the
National Defense Authorization Act [Public Law 115-232 § 889(f)(1)].
Federal Provisions FAA Issued May 24, 2023 – Page 34 of 35
TERMINATION OF CONTRACT
2 CFR Part 200, Appendix II(B)
FAA Advisory Circular 150/5370-10, Section 80-09
Termination for Convenience
The Owner may terminate this contract in whole or in part at any time by providing written notice to the Contractor.
Such action may be without cause and without prejudice to any other right or remedy of Owner. Upon receipt of a
written notice of termination, except as explicitly directed by the Owner, the Contractor shall immediately proceed
with the following obligations regardless of any delay in determining or adjusting amounts due under this clause:
1. Contractor must immediately discontinue work as specified in the written notice.
2. Terminate all subcontracts to the extent they relate to the work terminated under the notice.
3. Discontinue orders for materials and services except as directed by the written notice.
4. Deliver to the Owner all fabricated and partially fabricated parts, completed and partially completed work,
supplies, equipment and materials acquired prior to termination of the work, and as directed in the written
notice.
5. Complete performance of the work not terminated by the notice.
6. Take action as directed by the Owner to protect and preserve property and work related to this contract that
Owner will take possession.
Owner agrees to pay Contractor for:
1. Completed and acceptable work executed in accordance with the contract documents prior to the effective
date of termination;
2. Documented expenses sustained prior to the effective date of termination in performing work and furnishing
labor, materials, or equipment as required by the contract documents in connection with uncompleted work;
3. Reasonable and substantiated claims, costs, and damages incurred in settlement of terminated contracts
with Subcontractors and Suppliers; and
4. Reasonable and substantiated expenses to the Contractor directly attributable to Owner’s termination action.
Owner will not pay Contractor for loss of anticipated profits or revenue or other economic loss arising out of or
resulting from the Owner’s termination action.
The rights and remedies that this clause provides are in addition to any other rights and remedies provided by law or
under this contract.
Termination for Default – for Cause
Section 80-09 of FAA Advisory Circular 150/5370-10 establishes standard language for conditions, rights, and
remedies associated with Owner termination of this contract for cause due to default of the Contractor.
Federal Provisions FAA Issued May 24, 2023 – Page 35 of 35
VETERAN’S PREFERENCE
49 USC § 47112(c)
In the employment of labor (excluding executive, administrative, and supervisory positions), the Contractor and all
sub-tier contractors must give preference to covered veterans as defined within Title 49 United States Code Section
47112. Covered veterans include Vietnam-era veterans, Persian Gulf veterans, Afghanistan-Iraq war veterans,
disabled veterans, and small business concerns (as defined by 15 USC § 632) owned and controlled by disabled
veterans. This preference only applies when there are covered veterans readily available and qualified to perform
the work to which the employment relates.
SECTION 3
JOBSITE POSTER REQUIREMENTS
Jobsite Posters Requirements Reference 2024-01-09
CONSTRUCTION BID / CONTRACT FEDERAL DOCUMENTS SECTION
JOBSITE POSTER REQUIREMENTS REFERENCE
Jobsite Poster Requirements Section – Requirements are subject to changes. Prime Contractor will be provided with an
updated checklist and updated screen shots or copies from websites as needed or requested. It is required to have the most
current poster revisions.
Jobsite Posters Requirements Reference 2024-01-09
#1
#2A
Jobsite Posters Requirements Reference 2024-01-09
#2B
#2C
Jobsite Posters Requirements Reference 2024-01-09
#3
#4
Jobsite Posters Requirements Reference 2024-01-09
#5
#6
Jobsite Posters Requirements Reference 2024-01-09
#7
#8
Jobsite Posters Requirements Reference 2024-01-09
#9
#10
Jobsite Posters Requirements Reference 2024-01-09
#11
#12
Jobsite Posters Requirements Reference 2024-01-09
#13
#14
Jobsite Posters Requirements Reference 2024-01-09
#15
DAVIS BACON WAGE DECISION
PICTURED HERE IS ONLY THE FIRST TWO PAGES (Page 1&2) OF A DAVIS BACON WAGE
DECISION FOR REFERENCE ONLY. CONTRACTOR REQUIRED TO DISPLAY/PROVIDE THE ENTIRE
DAVIS BACON WAGE DECISION THAT IS IN THE CONTRACT FOR THIS PROJECT ON THE
JOBSITE POSTERS BOARD. **note: City of Chandler recommends maintaining the last blank page
of the Davis Bacon Wage Decision to post any additional added classifications that occur during
the course of the project.
END OF JOBSITE POSTERS REQUIREMENTS SECTION
SECTION 4
DAVIS BACON WAGE DECISION
"General Decision Number: AZ20240008 01/19/2024
Superseded General Decision Number: AZ20230008
State: Arizona
Construction Type: Highway
Counties: Coconino, Maricopa, Mohave, Pima, Pinal, Yavapai
and Yuma Counties in Arizona.
HIGHWAY CONSTRUCTION PROJECTS
Note: Contracts subject to the Davis-Bacon Act are generally
required to pay at least the applicable minimum wage rate
required under Executive Order 14026 or Executive Order 13658.
Please note that these Executive Orders apply to covered
contracts entered into by the federal government that are
subject to the Davis-Bacon Act itself, but do not apply to
contracts subject only to the Davis-Bacon Related Acts,
including those set forth at 29 CFR 5.1(a)(1).
______________________________________________________________
|If the contract is entered |. Executive Order 14026 |
|into on or after January 30, | generally applies to the |
|2022, or the contract is | contract. |
|renewed or extended (e.g., an |. The contractor must pay |
|option is exercised) on or | all covered workers at |
|after January 30, 2022: | least $17.20 per hour (or |
| | the applicable wage rate |
| | listed on this wage |
| | determination, if it is |
| | higher) for all hours |
| | spent performing on the |
| | contract in 2024. |
|______________________________|_____________________________|
|If the contract was awarded on|. Executive Order 13658 |
|or between January 1, 2015 and| generally applies to the |
|January 29, 2022, and the | contract. |
|contract is not renewed or |. The contractor must pay all|
|extended on or after January | covered workers at least |
|30, 2022: | $12.90 per hour (or the |
| | applicable wage rate listed|
| | on this wage determination,|
| | if it is higher) for all |
| | hours spent performing on |
| | that contract in 2024. |
|______________________________|_____________________________|
The applicable Executive Order minimum wage rate will be
adjusted annually. If this contract is covered by one of the
Executive Orders and a classification considered necessary for
performance of work on the contract does not appear on this
wage determination, the contractor must still submit a
conformance request.
Additional information on contractor requirements and worker
protections under the Executive Orders is available at
http://www.dol.gov/whd/govcontracts.
Modification Number Publication Date
0 01/05/2024
1 01/19/2024
CARP0408-005 07/01/2023
Rates Fringes
CARPENTER (Including Cement
Form Work).......................$ 34.50 14.17
----------------------------------------------------------------
ENGI0428-001 06/01/2023
Rates Fringes
POWER EQUIPMENT OPERATOR
Group 1.....................$ 31.69 13.52
Group 2.....................$ 34.96 13.52
Group 3.....................$ 36.04 13.52
Group 4.....................$ 37.07 13.52
POWER EQUIPMENT OPERATORS CLASSIFICATIONS:
GROUP 1: A-frame boom truck, air compressor, Beltcrete,
boring bridge and texture, brakeman, concrete mixer (skip
type), conductor, conveyor, cross timing and pipe float,
curing machine, dinky (under 20 tons), elevator hoist
(Husky and similar), firemen, forklift, generator (all),
handler, highline cableway signalman, hydrographic mulcher,
joint inserter, jumbo finishing machine, Kolman belt
loader, machine conveyor, multiple power concrete saw,
pavement breaker, power grizzly, pressure grout machine,
pump, self-propelled chip spreading machine, slurry seal
machine (Moto paver driver), small self-propelled compactor
(with blade-backfill, ditch operation), straw blower,
tractor (wheel type), tripper, tugger (single drum),
welding machine, winch truck
GROUP 2:
ALL COUNTIES INCLUDING MARICOPA: Aggregate Plant, Asphalt
plant Mixer, Bee Gee, Boring Machine, Concrete Pump,
Concrete Mechanical Tamping-Spreading Finishing Machine,
Concrete Batch Plant, Concrete Mixer (paving & mobile),
Elevating Grader (except as otherwise classified), Field
Equipment Serviceman, Locomotive Engineer (including Dinky
20 tons & over), Moto-Paver, Oiler-Driver, Operating
Engineer Rigger, Power Jumbo Form Setter, Road Oil Mixing
Machine, Self-Propelled Compactor (with blade-grade
operation), Slip Form (power driven lifting device for
concrete forms), Soil Cement Road Mixing Machine,
Pipe-Wrapping & Cleaning Machine (stationary or traveling),
Surface Heater & Planer, Trenching Machine, Tugger (2 or
more drums).
MARICOPA COUNTY ONLY: Backhoe < 1 cu yd, Motor Grader
(rough), Scraper (pneumatic tired), Roller (all types
asphalt), Screed, Skip Loader (all types 3<6 cu yd),
Tractor (dozer, pusher-all).
GROUP 3:
ALL COUNTIES INCLUDING MARICOPA: Auto Grade Machine, Barge,
Boring Machine (including Mole, Badger & similar type
directional/horizontal), Crane (crawler & pneumatic 15>100
tons), Crawler type Tractor with boom attachment & slope
bar, Derrick, Gradall, Heavy Duty Mechanic-Welder,
Helicopter Hoist or Pilot, Highline Cableway, Mechanical
Hoist, Mucking Machine, Overhead Crane, Pile Driver
Engineer (portable, stationary or skid), Power Driven Ditch
Lining or Ditch Trimming Machine, Remote Control Earth
Moving Machine, Slip Form Paving Machine (including
Gunnert, Zimmerman & similar types), Tower Crane or similar
type.
MARICOPA COUNTY ONLY: Backhoe<10 cu yd, Clamshell < 10 cu yd,
Concrete Pump (truck mounted with boom only), Dragline <10
cu yd, Grade Checker, Motor Grader (finish-any type power
blade), Shovel < 10 cu yd.
GROUP 4: Backhoe 10 cu yd and over, Clamshell 10 cu yd and
over, Crane (pneumatic or crawler 100 tons & over),
Dragline 10 cu yd and over, Shovel 10 cu yd and over.
All Operators, Oilers, and Motor Crane Drivers on equipment
with Booms, except concrete pumping truck booms, including
Jibs, shall receive $0.01 per hour per foot over 80 ft in
addition to regular rate of pay
Premium pay for performing hazardous waste removal $0.50 per
hour over base rate.
----------------------------------------------------------------
* IRON0075-004 10/01/2023
COCONINO, MARICOPA, MOHAVE, YAVAPAI & YUMA COUNTIES
Rates Fringes
Ironworker, Rebar................$ 32.00 18.91
Zone 1: 0 to 50 miles from City Hall in Phoenix or Tucson
Zone 2: 050 to 100 miles - Add $4.00
Zone 3: 100 to 150 miles - Add $5.00
Zone 4: 150 miles & over - Add $6.50
----------------------------------------------------------------
LABO1184-008 06/01/2023
Rates Fringes
Laborers:
Group 1.....................$ 24.18 7.59
Group 2.....................$ 25.82 7.59
Group 3.....................$ 26.68 7.59
Group 4.....................$ 27.65 7.59
Group 5.....................$ 28.75 7.59
LABORERS CLASSIFICATIONS:
GROUP 1: All Counties: Chipper, Rip Rap Stoneman. Pinal
County Only: General/Cleanup Laborer. Maricopa County
Only: Flagger.
GROUP 2: Asphalt Laborer (Shoveling-excluding Asphalt Raker
or Ironer), Bander, Cement Mason Tender, Concrete Mucker,
Cutting Torch Operator, Fine Grader, Guinea Chaser, Power
Type Concrete Buggy
GROUP 3: Chain Saw, Concrete Small Tools, Concrete Vibrating
Machine, Cribber & Shorer (except tunnel), Hydraulic Jacks
and similar tools, Operator and Tender of Pneumatic and
Electric Tools (not herein separately classified), Pipe
Caulker and Back-Up Man-Pipeline, Pipe Wrapper, Pneumatic
Gopher, Pre-Cast Manhole Erector, Rigger and Signal
Man-Pipeline
GROUP 4: Air and Water Washout Nozzleman; Bio-Filter,
Pressman, Installer, Operator; Scaffold Laborer; Chuck
Tender; Concrete Cutting Torch; Gunite; Hand-Guided
Trencher; Jackhammer and/or Pavement Breaker; Scaler (using
boson's chair or safety belt); Tamper (mechanical all
types).
GROUP 5: AC Dumpman, Asbestos Abatement, Asphalt Raker II,
Drill Doctor/Air Tool Repairman, Hazardous Waste Removal,
Lead Abatement, Lead Pipeman, Process Piping Installer,
Scaler (Driller), Pest Technician/Weed Control, Scissor
Lift, Hydro Mobile Scaffold Builder.
----------------------------------------------------------------
PAIN0086-001 04/01/2017
Rates Fringes
PAINTER
PAINTER (Yavapai County
only), SAND BLASTER/WATER
BLASTER (all Counties)......$ 19.58 6.40
ZONE PAY: More than 100 miles from Old Phoenix Courthouse
$3.50 additional per hour.
----------------------------------------------------------------
* SUAZ2009-001 04/20/2009
Rates Fringes
CEMENT MASON.....................$ 19.28 3.99
ELECTRICIAN......................$ 22.84 6.48
IRONWORKER (Rebar)
Pima County.................$ 23.17 14.83
Pinal County................$ 20.27 8.35
LABORER
Asphalt Raker...............$ 15.49 ** 3.49
Compaction Tool Operator....$ 14.59 ** 2.91
Concrete Worker.............$ 13.55 ** 3.20
Concrete/Asphalt Saw........$ 13.95 ** 2.58
Driller-Core, diamond,
wagon, air track............$ 16.94 ** 3.12
Dumpman Spotter.............$ 14.99 ** 3.16
Fence Builder...............$ 13.28 ** 2.99
Flagger
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 12.35 ** 1.59
Formsetter..................$ 16.09 ** 3.97
General/Cleanup Laborer
Coconino, Maricopa,
Mohave, Pima, Yavapai &
Yuma.......................$ 14.54 ** 3.49
Grade Setter (Pipeline).....$ 17.83 5.45
Guard Rail Installer........$ 13.28 ** 2.99
Landscape Laborer...........$ 11.39 **
Landscape Sprinkler
Installer...................$ 15.27 **
Pipelayer...................$ 14.81 ** 2.96
Powderman, Hydrasonic.......$ 16.39 ** 2.58
OPERATOR: Power Equipment
Asphalt Laydown Machine.....$ 21.19 6.05
Backhoe < 1 cu yd
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 17.37 3.85
Backhoe < 10 cu yd
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 18.72 3.59
Clamshell < 10 cu yd
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 18.72 3.59
Concrete Pump (Truck
Mounted with boom only)
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 19.92 7.10
Crane (under 15 tons).......$ 21.35 7.36
Dragline (up to 10 cu yd)
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 18.72 3.59
Drilling Machine
(including Water Wells).....$ 20.58 5.65
Grade Checker
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 16.04 ** 3.68
Hydrographic Seeder.........$ 15.88 ** 7.67
Mass Excavator..............$ 20.97 4.28
Milling Machine/Rotomill....$ 21.42 7.45
Motor Grader (Finish-any
type power blade)
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 21.92 4.66
Motor Grader (Rough)
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 20.07 4.13
Oiler.......................$ 18.15 8.24
Power Sweeper...............$ 16.76 ** 4.44
Roller (all types Asphalt)
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 18.27 3.99
Roller (excluding asphalt)..$ 15.65 ** 3.32
Scraper (pneumatic tired)
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 17.69 3.45
Screed
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 17.54 3.72
Shovel < 10 cu yd
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 18.72 3.59
Skip Loader (all types <3
cu yd)......................$ 18.28 5.30
Skip Loader (all types 3 <
6 cu yd)
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 18.64 4.86
Skip Loader (all types 6 <
10 cu yd)...................$ 20.15 4.52
Tractor (dozer, pusher -
all)
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 17.26 2.65
PAINTER
Coconino, Maricopa,
Mohave, Pima, Pinal & Yuma..$ 15.57 ** 3.92
TRUCK DRIVER
2 or 3 Axle Dump or
Flatrack....................$ 16.27 ** 3.30
5 Axle Dump or Flatrack.....$ 13.97 ** 2.89
6 Axle Dump or Flatrack (<
16 cu yd)...................$ 17.79 6.42
Belly Dump..................$ 14.67 **
Oil Tanker Bootman..........$ 22.03
Self-Propelled Street
Sweeper.....................$ 13.11 ** 5.48
Water Truck 2500 < 3900
gallons.....................$ 18.14 4.55
Water Truck 3900 gallons
and over....................$ 15.92 ** 3.33
Water Truck under 2500
gallons.....................$ 15.94 ** 4.16
----------------------------------------------------------------
WELDERS - Receive rate prescribed for craft performing
operation to which welding is incidental.
================================================================
** Workers in this classification may be entitled to a higher
minimum wage under Executive Order 14026 ($17.20) or 13658
($12.90). Please see the Note at the top of the wage
determination for more information. Please also note that the
minimum wage requirements of Executive Order 14026 are not
currently being enforced as to any contract or subcontract to
which the states of Texas, Louisiana, or Mississippi, including
their agencies, are a party.
Note: Executive Order (EO) 13706, Establishing Paid Sick Leave
for Federal Contractors applies to all contracts subject to the
Davis-Bacon Act for which the contract is awarded (and any
solicitation was issued) on or after January 1, 2017. If this
contract is covered by the EO, the contractor must provide
employees with 1 hour of paid sick leave for every 30 hours
they work, up to 56 hours of paid sick leave each year.
Employees must be permitted to use paid sick leave for their
own illness, injury or other health-related needs, including
preventive care; to assist a family member (or person who is
like family to the employee) who is ill, injured, or has other
health-related needs, including preventive care; or for reasons
resulting from, or to assist a family member (or person who is
like family to the employee) who is a victim of, domestic
violence, sexual assault, or stalking. Additional information
on contractor requirements and worker protections under the EO
is available at
https://www.dol.gov/agencies/whd/government-contracts.
Unlisted classifications needed for work not included within
the scope of the classifications listed may be added after
award only as provided in the labor standards contract clauses
(29CFR 5.5 (a) (1) (iii)).
----------------------------------------------------------------
The body of each wage determination lists the classification
and wage rates that have been found to be prevailing for the
cited type(s) of construction in the area covered by the wage
determination. The classifications are listed in alphabetical
order of ""identifiers"" that indicate whether the particular
rate is a union rate (current union negotiated rate for local),
a survey rate (weighted average rate) or a union average rate
(weighted union average rate).
Union Rate Identifiers
A four letter classification abbreviation identifier enclosed
in dotted lines beginning with characters other than ""SU"" or
""UAVG"" denotes that the union classification and rate were
prevailing for that classification in the survey. Example:
PLUM0198-005 07/01/2014. PLUM is an abbreviation identifier of
the union which prevailed in the survey for this
classification, which in this example would be Plumbers. 0198
indicates the local union number or district council number
where applicable, i.e., Plumbers Local 0198. The next number,
005 in the example, is an internal number used in processing
the wage determination. 07/01/2014 is the effective date of the
most current negotiated rate, which in this example is July 1,
2014.
Union prevailing wage rates are updated to reflect all rate
changes in the collective bargaining agreement (CBA) governing
this classification and rate.
Survey Rate Identifiers
Classifications listed under the ""SU"" identifier indicate that
no one rate prevailed for this classification in the survey and
the published rate is derived by computing a weighted average
rate based on all the rates reported in the survey for that
classification. As this weighted average rate includes all
rates reported in the survey, it may include both union and
non-union rates. Example: SULA2012-007 5/13/2014. SU indicates
the rates are survey rates based on a weighted average
calculation of rates and are not majority rates. LA indicates
the State of Louisiana. 2012 is the year of survey on which
these classifications and rates are based. The next number, 007
in the example, is an internal number used in producing the
wage determination. 5/13/2014 indicates the survey completion
date for the classifications and rates under that identifier.
Survey wage rates are not updated and remain in effect until a
new survey is conducted.
Union Average Rate Identifiers
Classification(s) listed under the UAVG identifier indicate
that no single majority rate prevailed for those
classifications; however, 100% of the data reported for the
classifications was union data. EXAMPLE: UAVG-OH-0010
08/29/2014. UAVG indicates that the rate is a weighted union
average rate. OH indicates the state. The next number, 0010 in
the example, is an internal number used in producing the wage
determination. 08/29/2014 indicates the survey completion date
for the classifications and rates under that identifier.
A UAVG rate will be updated once a year, usually in January of
each year, to reflect a weighted average of the current
negotiated/CBA rate of the union locals from which the rate is
based.
----------------------------------------------------------------
WAGE DETERMINATION APPEALS PROCESS
1.) Has there been an initial decision in the matter? This can
be:
* an existing published wage determination
* a survey underlying a wage determination
* a Wage and Hour Division letter setting forth a position on
a wage determination matter
* a conformance (additional classification and rate) ruling
On survey related matters, initial contact, including requests
for summaries of surveys, should be with the Wage and Hour
National Office because National Office has responsibility for
the Davis-Bacon survey program. If the response from this
initial contact is not satisfactory, then the process described
in 2.) and 3.) should be followed.
With regard to any other matter not yet ripe for the formal
process described here, initial contact should be with the
Branch of Construction Wage Determinations. Write to:
Branch of Construction Wage Determinations
Wage and Hour Division
U.S. Department of Labor
200 Constitution Avenue, N.W.
Washington, DC 20210
2.) If the answer to the question in 1.) is yes, then an
interested party (those affected by the action) can request
review and reconsideration from the Wage and Hour Administrator
(See 29 CFR Part 1.8 and 29 CFR Part 7). Write to:
Wage and Hour Administrator
U.S. Department of Labor
200 Constitution Avenue, N.W.
Washington, DC 20210
The request should be accompanied by a full statement of the
interested party's position and by any information (wage
payment data, project description, area practice material,
etc.) that the requestor considers relevant to the issue.
3.) If the decision of the Administrator is not favorable, an
interested party may appeal directly to the Administrative
Review Board (formerly the Wage Appeals Board). Write to:
Administrative Review Board
U.S. Department of Labor
200 Constitution Avenue, N.W.
Washington, DC 20210
4.) All decisions by the Administrative Review Board are final.
================================================================
END OF GENERAL DECISION"
SECTION 5
VERIFICATIONS STATEMENT
SECTION 6
BIDDERS LIST
END
OF
FEDERAL DOCUMENTS
EXHIBIT F
Project Name: Automated Weather Observing System (AWOS) Replacement
F-1
City Project No.: AI2206.401; FAA Project No.: 3-04-0008-033-2023
Rev. 10/23/23
SUBCONTRACTOR DOCUMENTS WITH CONTRACTOR
Any subcontractor assumptions, clarifications, exclusions, terms & conditions, signature
blocks, etc. included are strictly between the Contractor and their subcontractors, and do
not apply to the Agreement between the Contractor and the City.
N/A