Minutes of the Study Session of May 20, 2024
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Meeting Minutes
City Council Study Session
May 20, 2024 | 6:00 p.m.
Chandler City Council Chambers
88 E. Chicago St., Chandler, AZ
Call to Order
The meeting was called to order by Mayor Kevin Hartke at 6:00 p.m.
Roll Call
Council Attendance
Appointee Attendance
Mayor Kevin Hartke
Joshua Wright, City Manager
Vice Mayor OD Harris
Kelly Schwab, City Attorney
Councilmember Angel Encinas
Dana DeLong, City Clerk
Councilmember Christine Ellis
Councilmember Mark Stewart
Councilmember Matt Orlando
Councilmember Jane Poston
Scheduled Public Appearances
MAYOR HARTKE invited Vice Mayor Harris to join him for the recognitions.
1. Recognition - Science Olympiad Team - Paragon Science Academy
MAYOR HARTKE recognized the Science Olympiad Team-Paragon Science Academy, Coach Ms.
Colo, the students, and their mentors for placing first at the 2024 Arizona Science Olympiad State
Championship.
2. Recognition - Czaryna Lingat - Paragon Science Academy
MAYOR HARTKE recognized Czaryna Lingat for her honorable mention in the C-SPAN Student Cam
documentary competition.
3. Recognition - We the People Academic Competition - Hamilton High School
MAYOR HARTKE recognized Hamilton High We the People group, representing Arizona at the We
the People Academic Competition National Finals in Leesburg, Virginia.
Page 2 of 9
Consent Agenda and Discussion
Discussion was held on items 15 and 19.
Airport
1.
Job Order Project Agreement No. AI2403.401 with DNG Construction, LLC,
Pursuant to Job Order Master Agreement No. JOC2403.401, for the Taxiway C
Lighting & Cable Replacement
Move City Council award Job Order Project Agreement No. AI2403.401 to DNG
Construction, LLC, Pursuant to Job Order Master Agreement No. JOC2403.401, for
the Taxiway C Lighting & Cable Replacement, in an amount not to exceed $495,479.
City Clerk
2.
April 2024 City Council Minutes
Move to approve the Council meeting minutes of the Work Session of April 19, 2024, Study
Session of April 19, 2024, the Special Meeting - Micro Retreat of April 21, 2024, the Special
Meeting of April 22, 2024, and the Regular Meeting of April 22, 2024.
3.
Board and Commission Member Appointments
Move City Council approve the Board and Commission appointments as recommended.
City Manager
4.
Resolution No. 5806 Authorizing the Execution of an Intergovernmental
Agreement for the Platinum Program between the Regional Public
Transportation Authority (RPTA) and the City of Chandler
Move City Council pass and adopt Resolution No. 5806 authorizing the execution of an
Intergovernmental Agreement for the Platinum Program between the Regional Public
Transportation Authority and the City of Chandler.
Development Services
5.
Resolution No. 5805 Amending Section 23 Area Plan, Introduction and Tentative
Adoption of Ordinance No. 5099, Rezoning, Preliminary Development Plan, and
Preliminary Plat, PLH24-0012/PLH23-0056/PLT23-0022 Viviendo, Located at the Southeast
Corner of Ocotillo and McQueen Roads
Area Plan
Move City Council pass and adopt Resolution No. 5805 Section 23 Area Plan amendment,
PLH24-0012, as recommended by Planning and Zoning Commission.
Rezoning
Move City Council introduce and tentatively adopt Ordinance No. 5099 approving PLH23-
0056 Viviendo, Rezoning from PAD for Neighborhood Commercial and congregate care to
Page 3 of 9
PAD for single-family residential, subject to the conditions as recommended by Planning
and Zoning Commission.
Preliminary Development Plan
Move City Council approve Preliminary Development Plan PLH23-0056 Viviendo for
sudivision layout and housing product, subject to the conditions as recommended by
Planning and Zoning Commission.
Preliminary Plat
Move City Council approve Preliminary Plat PLT23-0022 Viviendo, subject to the conditions
as recommended by Planning and Zoning Commission.
6.
Use Permit, PLH23-0067 All Copy, Allowing Office/Warehouse Uses, at the Northwest
Corner of Chicago Street and Beck Avenue, Generally Located ¼ Mile East and South of 56th
Street and Chandler Boulevard
Move City Council approve Use Permit PLH23-0067 All Copy, subject to the conditions
recommended by Planning and Zoning Commission.
7.
Use Permit, PLH24-0005 Gold Trust Realty, to Allow Operation of a Real Estate
Office in a Single-family Residential Home at 200 S. Dobson Road, Generally
Located North of the Northwest Corner of Dobson and Frye Roads
Move City Council approve Use Permit PLH24-0005, subject to the conditions
recommended by Planning and Zoning Commission.
Management Services
8.
Agreement No. MS1-926-4312, Amendment No. 3, for Emergency Environmental Response
and Remediation Services
Move City Council approve Agreement No. MS1-926-4312, Amendment No. 3, with
Emergency Environmental Services; GrayMar Environmental Services, Inc.; and Kary
Environmental Services, for emergency environmental response and remediation services,
in a combined amount not to exceed $150,000, for the period of one year, beginning July 1,
2024, through June 30, 2025.
9.
Purchase of Janitorial and Sanitation Supplies
Move City Council approve the purchase of janitorial and sanitation supplies, from Waxie
Sanitary Supply, utilizing the City of Tucson Contract No. 202329-01, in an amount not to
exceed $250,000, for the period of June 1, 2024, through May 31, 2025.
10.
Agreement No. WH3-890-4597, Amendment No. 1, for Waterworks Supplies
Move City Council approve Agreement No. WH3-890-4597, Amendment No. 1, with Core
and Main, LP, and Ferguson Enterprises, LLC, for waterworks supplies, in an amount not to
exceed $650,000, for the period of June 1, 2024, through May 31, 2025.
Page 4 of 9
11.
New License Series 12, Restaurant Liquor License Application for David Adam Tipp, Agent,
Divit, Inc., DBA Beauty Lounge Bar
Move for recommendation to the State Department of Liquor Licenses and Control for
approval of the State Liquor Job No. 288925, a Series 12, Restaurant Liquor License, for
David Adam Tipp, Agent, Divit, Inc., DBA Beauty Lounge Bar, located at 1655 W. Chandler
Boulevard, Suite 1, and approval of the City of Chandler, Series 12, Restaurant Liquor
License No. 200781.
Police Department
12.
Final Adoption of Ordinance No. 5096, Repealing and Replacing Section 11-16 of Chapter
11 of the Code of the City of Chandler in its Entirety and Retitling as "Unruly Gathering"
Move City Council adopt Ordinance No. 5096, amending the Code of the City of Chandler,
Chapter 11, Curfew, Graffiti, Smoking and Miscellaneous Offenses, by repealing and
replacing Section 11-16 in its entirety; retitling Section 11-16 as "Unruly Gathering";
providing for repeal of conflicting ordinances; providing for severability, and providing for
penalities.
13.
Final Adoption of Ordinance No. 5097, Amending Chapter 11 of the Code of the City of
Chandler by Adding Section 11-18 "Brass Knuckles"
Move City Council adopt Ordinance No. 5097, amending the Code of the City of Chandler,
Chapter 11, Curfew, Graffiti, Smoking and Miscellaneous Offenses, by adding Section 11-18
"Brass Knuckles"; providing for repeal of conflicting ordinances; providing for severability,
and providing for penalties.
14.
Resolution No. 5808 Accepting a Grant from the Fentanyl Prosecution, Diversion and
Testing Funding Program in the Amount of $152,527.49
Move City Council pass and adopt Resolution No. 5808 accepting a grant award from the
State of Arizona Department of Public Safety Fentanyl Prosecution, Diversion and Testing
Funding Program in the amount of $152,527.49 and authorizing the Chief of Police, as
designated by the City Manager, to conduct all negotiations and to execute and submit all
documents necessary in connection with such program.
Public Works and Utilities
15.
Introduction of Ordinance No. 5098 Granting a Non-Exclusive Underground High
Voltage Power Easement to Salt River Project Agricultural Improvement and
Power District (SRP) to Accommodate the Installation of Electric Vehicle
Charging Stations on the Amazon Site at 3405 S. McQueen Road, Chandler, Arizona
Move City Council introduce and tentatively adopt Ordinance No. 5098 granting a Non-
Exclusive Underground High Voltage Power Easement to SRP, in consideration for the
payment of $18,500.00 to accommodate the installation of electric vehicle charging stations
on the Amazon site at 3405 S. McQueen Road, Chandler, Arizona.
Page 5 of 9
COUNCILMEMBER ORLANDO expressed concerns about the traffic delays and truck rerouting
outside the neighborhood.
JOHN KNUDSON, Public Works and Utilities Director, explained that the easement related to the
SRP work is necessary to bring additional power onto the Amazon property. SRP has a contract
with Amazon to install additional cabling into the facility to power up more car charging or truck
charging stations. The conduit is already in the ground, so the hard part is done. SRP will come in
and run cabling through these conduits, which is minimally invasive and will not require any road
closures. There will be a few necessary excavations, including one near Queen Creek Road to tie
the cabling into the existing cabinets, and potentially some small excavations at right-angle
corners. However, this will not affect major traffic routes. The work is expected to be completed
by October 4 and will take place between July and October.
COUNCILMEMBER ORLANDO commented that there had been issues with going into the
neighborhoods and wants to ensure that everything is good.
16.
Professional Services Agreement No. ST2403.101, with Kimley-Horn and Associates, Inc., for
the McQueen Road Improvements (Warner Road to Pecos Road) Pre-Design Services
Move City Council award Professional Services Agreement No. ST2403.101, to Kimley-Horn
and Associates, Inc., for the McQueen Road Improvements (Warner
Road to Pecos Road) Pre-Design Services, in an amount not to exceed $328,565.
17.
Construction Agreement No. WA1903.401 & WA1908.401, Change Order No. 6, with Achen-
Gardner Construction, LLC, for the Arrowhead Water Production Facility Rehabilitation and
Pecos Surface Water Treatment Plant Surge System
Move City Council award Construction Agreement No. WA1903.401 & WA1908.401, Change
Order No.6, to Achen-Gardner Construction, LLC, in the amount of $353,512.43.
18.
Professional Services Agreement No. WW2302.451, with Dibble & Associates
Consulting Engineers, Inc., dba Dibble, for the Price Road 66-inch Sewer
Interceptor Rehabilitation Construction Management Services
Move City Council award Professional Services Agreement No. WW2302.451 to Dibble &
Associates Consulting Engineers, Inc., dba Dibble, for the Price Road 66-inch Sewer
Interceptor Rehabilitation Construction Management Services, in an amount not to exceed
$1,526,019.50.
19.
Construction Manager at Risk Construction Services Agreement No. WW2302.401, with B&F
Contracting, Inc., for the Price Road 66-Inch Sewer Interceptor Rehabilitation
Move City Council award CMAR Construction Services Agreement No. WW2302.401 to B&F
Contracting, Inc., for the Price Road 66-Inch Sewer Interceptor Rehabilitation, in an amount
not to exceed $43,696,207.25.
Page 6 of 9
COUNCILMEMBER ORLANDO inquired about the construction on item 19, asking if it did not
involve the construction of a small side road.
MR. KNUDSON mentioned that the upcoming project is going to be difficult. The work involves
installing a liner in the largest pipe in the Price Road Corridor, which runs from 202 South to Queen
Creek Road. This 66-inch wastewater line carries up to 15 million gallons daily, about half of the
city's wastewater. The pipe was installed in the late 1980s and it is time for maintenance. The
project is scheduled for 2027 but needs to be completed before the wastewater facility lease
expires. Once the lease expires, some flows can be diverted to another facility, reducing the need
for bypass pumping. The staff engineers have worked closely with consultants and contractors to
plan the least disruptive way to complete this project. Instead of excavating and replacing the
entire pipe, a liner will be installed inside the existing pipe. This method is far less invasive and will
extend the life of the pipe by 50 to 100 years. The project will begin with minor excavations and
set up in July, followed by full-scale work in August. During the project, two to three lanes out of
the six will be occupied, moving from north to south as the work progresses to Queen Creek Road.
The aim is to minimize the impact on traffic as much as possible.
MAYOR HARTKE asked how many months this project will run.
MR. KNUDSON said that the major work will begin in August and continue until October 2025.
Cleanup activities, including repaving and striping, will follow until January. The major work should
be completed by October 2025.
COUNCILMEMBER ORLANDO mentioned the restricted lane moving.
MR. KNUDSON said they will try to minimize the width of the restriction as the different processes
occur.
COUNCILMEMBER ORLANDO mentioned the communication going out to all the businesses in the
area and how it will work.
MR. KNUDSON responded that the communications consultant has already started reaching out
to the residents and businesses in the area. Communication will continue throughout the process,
and a website has been provided to everyone, updated daily. Additionally, there will be email
updates as the project continues. This will be a comprehensive communication effort.
COUNCILMEMBER POSTON asked for an outline of the benefits in terms of the cost of doing the
project this way instead of putting in a brand-new pipe, including the cost to the taxpayers and
the construction timing.
Page 7 of 9
MR. KNUDSON pointed out several advantages. First, the corridor is already crowded with various
underground lines, so digging to install a new pipe could be very challenging and costly. The
alternative method involves lining the existing pipe, which would be much more cost-effective and
time efficient. According to the contractor, a full replacement could cost around $80-100 million,
but it could be much more due to potential complications. Additionally, the open-cut method for
installing a new pipe could take up to two years to complete, while the interceptor lining method
seems to be the best option for this project, despite its challenges.
COUNCILMEMBER POSTON said the result is close to a new pipe in terms of the length.
MR. KNUDSON said, essentially an epoxy-lined pipe when complete.
COUNCILMEMBER ELLIS asked about the potential consequences of not proceeding with the
project.
MR. KNUDSON said that the task does not have to be completed by tomorrow. However, the Lone
Butte facility will no longer be available for use after 2027. Delaying the task until after 2027 may
increase costs for upgrading the discharge piping, underground piping, and pumping systems.
Additionally, there has been a 20% increase in the price of the lining process and materials over
the past year. If this trend continues, the estimated cost of $43 million will continue to rise,
presenting a significant challenge.
COUNCILMEMBER ELLIS commented that the people of Chandler deserve better and need to
move forward to provide a way to get waste out of their homes.
MR. KNUDSON responded that the difficulty with this line is that it is a single line.
MAYOR HARTKE asked about the project's end treatment stations.
MR. KNUDSON said it heads towards the Ocotillo Water Reclamation facility on the Southeast
corner of that location at Queen Creek and Price Road. This is where the pipe ends and enters the
treatment process at that location.
Public Hearing
20.
Public Hearing for Annexation ANX23-0003 of Approximately 13.57 Acres of
Land South of the Southeast Corner of Arizona Avenue and Germann Road
1.
Open Public Hearing
2.
Staff Presentation
3.
Council Discussion
4.
Discussion from the Audience
5.
Close Public Hearing
Page 8 of 9
Public Hearing and Action Item
21.
Public Hearing for Resolution No. 5804 Approving the Fiscal Year 2024-2025
Annual Assessment for the City of Chandler, Arizona, Downtown Chandler Enhanced
Municipal Services District
1.
Open Public Hearing
2.
Staff Presentation
3.
Council Discussion
4.
Discussion from the Audience
5.
Close Public Hearing
22.
Resolution No. 5804 Approving the Fiscal Year 2024-2025 Annual Assessment for the City
of Chandler, Arizona, Downtown Chandler Enhanced Municipal Services District
Move City Council pass and adopt Resolution No. 5804 approving the Fiscal Year 2024-2025
Annual Assessment for City of Chandler, Arizona, Downtown Chandler Enhanced Municipal
Services District.
Action Agenda
23.
Resolution No. 5800, Adopting the Fiscal Year (FY) 2024-25 Tentative Budget and
2025-2034 Tentative Capital Improvement Program (CIP) and Giving Notice of the
Dates and Times for Hearing Taxpayers for Final Adoption of the Budget and for Setting the
Tax Levies and Tax Rates
Move City Council pass and adopt Resolution No. 5800, adopting the FY 2024-25 Tentative
Budget and 2025-2034 Tentative CIP and giving notice of the dates and times for hearing
taxpayers for final adoption of the budget and for setting the tax levies and tax rates.
Informational
24.
Contracts and Agreements Administratively Approved, Month of April 2024
Adjourn
The meeting was adjourned at 6:22 p.m.
ATTEST: _______________________
______________________________
City Clerk Mayor
Approval Date of Minutes: June 13, 2024
Page 9 of 9
Certification
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Study
Session of the City Council of Chandler, Arizona, held on the 20th day of May 2024. I further certify
that the meeting was duly called and held and that a quorum was present.
DATED this _______ day of June, 2024.
__________________________
City Clerk