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Project Name: Pecos Surface Water Treatment Plant SCADA Upgrade – Amendment No. 4
Page 1
Project No.: WA2103.451
Rev. 3/12/2024
AMENDMENT NO. 4 TO
CONSTRUCTION MANAGEMENT SERVICES AGREEMENT
PECOS SURFACE WATER TREATMENT PLANT SCADA UPGRADE
Project No. WA2103.451
Council Date: June 13, 2024
THIS AMENDMENT NO. 4 (“Amendment No. 4”) to the professional services agreement dated
December 5, 2022, (the “Agreement”) is made by and between the City of Chandler, an Arizona
municipal corporation, (“City”) and Jacobs Engineering Group Inc., a Delaware corporation,
(“Consultant”), on this ______ day of ___________________, 2024, (“Effective Date” by Clerk). (City and
Consultant may individually be referred to as “Party” and collectively referred to as “Parties”).
RECITALS
A.
The Parties entered into the Agreement for: Construction Management Services
(“Services”) for the Pecos Surface Water Treatment Plant SCADA Upgrade project.
B.
The Parties have determined that it is necessary and desirable for the Consultant to
perform services for the City under the terms and conditions set forth in this Amendment No. 4
and the Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the premises and mutual promises contained in the
Agreement and this Amendment No. 4, the Parties agree to amend and modify the Agreement
as follows.
SECTION I – CONSULTANT’S SERVICES
The Consultant’s Services are modified as described in the Exhibit "A" attached to and made
part of this amendment by reference.
Project Name: Pecos Surface Water Treatment Plant SCADA Upgrade – Amendment No. 4
Page 2
Project No.: WA2103.451
Rev. 3/12/2024
SECTION II – PERIOD OF SERVICE
The Period of Service is increased by 509 calendar days for a revised total of 1,142 calendar days.
SECTION III – PAYMENT OF COMPENSATION AND FEES
The Fees are increased by $1,286,450 and will be payable in accordance with Exhibit "B" attached
to and made part of this amendment by reference, for a revised total not to exceed $1,615,265.
SECTION IV – NOTICES
Parties to whom notice is to be given as set forth in the Agreement are revised as follows:
To City:
City of Chandler - Public Works & Utilities Department
Attn: CIP City Engineer: Daniel Haskins, P.E.
P.O. Box 4008, Mail Stop 407
Chandler, AZ 85244-4008
Phone: 480-782-3335 Email: daniel.haskins@chandleraz.gov
With a copy to:
City of Chandler - Public Works & Utilities Department
Attn: Russ Slotnick, Project Manager
P.O. Box 4008, Mail Stop 407, Chandler, AZ 85244-4008
Phone: 480-782-3411 Email: russ.slotnick@chandleraz.gov
To Consultant:
LEGAL COMPANY NAME: Jacobs Engineering Group Inc.
Mailing Address:
1501 W. Fountainhead Pkwy., Ste. 401, Tempe, AZ 85282
Physical Address: 1501 W. Fountainhead Pkwy., Ste. 401, Tempe, AZ 85282
Statutory Agent Name: CT Corporation System
Statutory Agent Mailing Address:
3800 N. Central Ave., Ste. 460
Phoenix, AZ 85012
Statutory Agent Physical Address:
3800 N. Central Ave., Ste. 460
Phoenix, AZ 85012
CONSULTANT’S AUTHORIZED PROJECT REPRESENTATIVE
Name:
Fair Yeager, P.E.
Title:
AZ Water Market Client Account Manager
Phone: Office: 480-377-6249; Mobile: 480-225-4102
Email:
fair.yeager@jabocs.com
fair.yeager@jacobs.com
The Period of Service is increased by 551 calendar days for a revised total of 1,184 calendar days.
Project Name: Pecos Surface Water Treatment Plant SCADA Upgrade – Amendment No. 4
Page 3
Project No.: WA2103.451
Rev. 3/12/2024
CONSULTANT’S PROJECT MANAGER
Name:
Teresa Smith-DeHesus, P.E., DBIA
Title:
Project Manager
Phone: Office: 480-377-6233; Mobile: 480-331-0005
Email:
teresa.smithdehesus@jacobs.com
SECTION V – CONFLICT AMONG DOCUMENTS
The Agreement, this amendment, and any previous amendments constitute the complete
agreement between the Parties concerning the subject matter of the Agreement and replace
any prior oral or written communications between the Parties. If a conflict or ambiguity arises
between the Agreement and this amendment, the instrument in the following order prevails
and controls: (1) this amendment; (2) any previous Amendments from most recent to oldest;
and (3) the Agreement.
SIGNATURE PAGE TO FOLLOW
Project Name: Pecos Surface Water Treatment Plant SCADA Upgrade – Amendment No. 4
Page 4
Project No.: WA2103.451
Rev. 3/12/2024
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 4 to be duly
executed. Each Party warrants and represents that its respective signatories whose signatures
appear below have been and are on the date of signature duly authorized to execute this
Amendment No. 4.
“CITY” CITY OF CHANDLER
MAYOR
RECOMMENDED BY:
Daniel Haskins, P.E.
CIP City Engineer
APPROVED AS TO FORM:
City Attorney
ATTEST:
City Clerk
Seal
“CONSULTANT”
JACOBS ENGINEERING GROUP INC.
Signature
Date
Print Name
Title
Signer Email Address
Fair Yeager
Client Account Manager
fair.yeager@jacobs.com
15 May 2024
Project Name: Pecos Surface Water Treatment Plant SCADA Upgrade – Amendment No. 4
Page 5
Project No.: WA2103.451
Rev. 3/12/2024
Amendment No. 4 (cont.)
Project No. WA2103.451
These changes result in the following adjustments of Agreement amount and/or time:
Amendment authorized by Owner name: Danny Sargent
Date: 4/11/24
Consultant email: fair.yeager@jacobs.com
Original Agreement amount:
$230,295
Previous Amendment(s) total:
$98,520
Last Agreement amount approved by Council:
$230,295
This Amendment:
$1,286.450
This Amendment + previous Amendment(s) not approved by
Council total:
$1,384,970
Revised Agreement total:
$1,615,265
Council Approval Required (yes indicates approval required)
Yes
No
Amendment(s) total over $100,000:
☒
☐
Amendment(s) total causes Agreement to exceed $100,000:
☐
☒
Agreement Time
Agreement time prior to this Amendment (including previous
amendments):
633
Calendar Days
Net change resulting from this Amendment:
509
Calendar Days
Revised Agreement time (including this Amendment):
1,142
Calendar Days
Council Approval (if applicable)
Council Approval Date: June 13, 2024
Item No. Pending
cc: Project Manager, Consultant, Owner, File
551
1,184
Project Name: Pecos Surface Water Treatment Plant SCADA Upgrade - Amendment No. 4
Page A-1
Project No.: WA2103.451
Rev 3/12/2024
EXHIBIT A
SCOPE OF WORK
1
Chandler Pecos SCADA Jacobs CM Services Amendment 4 for GMP2 - Scope (Exhibit A) 2024-05-03
EXHIBIT “A”
CITY OF CHANDLER
PROFESSIONAL SERVICES AGREEMENT
Construction Management Services
PECOS SURFACE WATER TREATMENT PLANT SCADA UPGRADES
Project No. WA2103.451
AMENDMENT 4 - GMP2 CM Services
SCOPE OF WORK
May 3, 2024
PROJECT UNDERSTANDING AND BACKGROUND
The City of Chandler Pecos Surface Water Treatment Plant (PSWTP), located at 1475 East Pecos
Road, was put into service in 1989 and PSWTP produces drinking water for the City’s residental and
commercial customers. Additionally, the control of the City’s potable water distribution network is
also housed at PSWTP. In order to protect the health and safety of the water customers, City staff
relies heavily on automation to reliably communicate with water facilities. This automation is in the
form of the Supervisory Control and Data Acquisition (SCADA) system. SCADA controls and monitors
PSWTP equipment and 55 remote potable production facilities. The SCADA system also includes
remote monitoring capabilities for 21 remote wastewater sites. Beyond system control, SCADA also
captures numerous data points for system analysis and regulatory reporting. The City’s 2019 SCADA
Master Plan identified a project to replace the existing Foxboro system.
The PSWTP SCADA Upgrade project will modernize and improve the City’s existing system and will
include upgrades to legacy hardware and software. The project will replace the existing Foxboro I/A
Distributed Control System (DCS) with Modicon PLCs and Wonderware HMI. This effort will entail
hardware replacement, upgrades to operational technology (OT) (i.e. the systems that control and
monitor treatment plant functions), integration with remote facilities, and possible replacement of
other obsolete equipment, such as power supplies or radio components. The project will include
procurement and installation of new virtual machine servers, software packages, Win911
applications with cellular modem and domain servers, and creation of SCADA software screens. No
treatment process upgrades are contemplated. The project will use a Construction Manager at Risk
(CMAR) delivery approach and is expected to be completed on a fixed budget and schedule.
This document describes the scope of work for services to be provided by Jacobs Engineering Group
Inc. (CONSULTANT) for the City of Chandler (City and OWNER) for the Pecos SWTP SCADA Upgrade
Construction Management Project WA2103.451 for execution of the work covered in Amendment 4
for GMP2 being constructed by Archer Western (CONTRACTOR/CMAR). Tasks include:
•
Pre-Construction Assistance
•
Construction Management
•
Construction Inspection
•
Materials Testing
•
Record Drawings
•
Maintenance of Plant Operations (MOPO) Coordination and Review
2
Chandler Pecos SCADA Jacobs CM Services Amendment 4 for GMP2 - Scope (Exhibit A) 2024-05-03
PROJECT TASKS
1.
PRE-CONSTRUCTION ASSISTANCE
A. Task 4.1.1 Preconstruction Assistance
i. Consultant must attend the pre-construction meeting to be coordinated and
led by the City.
2.
CONSTRUCTION MANAGEMENT
A. Task 4.2.1 Weekly Construction Meetings
i. Consultant must conduct weekly construction meetings. Each meeting
includes an agenda and minutes; Shop Drawing; Request for Information (RFI);
Field Directive (FD); Material Certification; and Allowance Logs. Consultant
assumes 78 weekly meetings will be held.
B. Task 4.2.2 CPM Schedule
i. Consultant must review and evaluate Contractor’s initial CPM schedule and
provide recommendations for acceptance.
ii. Consultant must review Contractor’s monthly CPM schedule updates
submitted with each payment application, identify CPM tasks behind schedule
that may affect critical path items, project substantial and final completion
dates and initiate correspondence to City regarding those tasks. Consultant
assumes 18 reviews of updated CPM schedule in alignment with the CMAR
construction schedule of 18 months.
C. Task 4.2.3 Requests for Information (RFI’s)
i. Consultant must review, evaluate, and respond to Contractor RFI’s; and
prepare and maintain a submittal log of all RFI’s. Consultant assumes a
maximum of 30 RFI responses.
D. Task 4.2.4 Shop Drawing Submittals
i. Consultant must review, evaluate, and respond to Contractor shop drawing
submittals; and prepare and maintain a submittal log of all shop drawing
submittals. Consultant assumes a maximum of 20 reviews, not including
MOPOs. Submittals will be primarily for testing and commissioning plans
prepared by the subconsultants doing the work as required by the
specifications, rather than for materials, as most materials have been
procured under GMP1. MOPO submittals are included in section 6.
E. Task 4.2.5 Requests for Proposal (RFP)
i. Consultant must prepare Requests for Proposal (RFP) documents detailing
requested additional work tasks; review and evaluate Contractor RFP
responses (cost derivations) with approval recommendations; and prepare
and maintain a submittal log list of all RFP’s. Consultant assumes 10 RFPs due
to the amount of allowances being used and needing to be tracked.
F. Task 4.2.6 Field Directives (FD’s)
i. Consultant must prepare FD documents detailing requested additional work
tasks or changes in work; review and evaluate Contractor FD responses with
approval recommendations; and prepare and maintain a submittal log list of
all FD’s. Consultant assumes not more than 9 FD’s to process CMAR allowances
3
Chandler Pecos SCADA Jacobs CM Services Amendment 4 for GMP2 - Scope (Exhibit A) 2024-05-03
and contingency. One FD is assumed approximately every 2 months and items
will be consolidated and combined as needed.
G. Task 4.2.7 Contractor Payment Applications
i. Consultant must review and evaluate Contractor monthly payment
applications and make recommendations for payment; maintain a weekly
record of constructed pay quantities and compile monthly totals; and
coordinate payment application with the City quantity report and the
inspectors’ daily logs. Consultant assumes a maximum of 18 payment
applications, with 1 review each, and half having a second review in alignment
with the CMAR construction schedule of 18 months.
ii. Consultant will administer the project including weekly coordination with the
City Project Manager (PM), status reporting, and monthly invoices.
3.
CONSTRUCTION INSPECTION
A. Task 4.3.1 Inspection Services
i. Consultant must provide weekly construction inspection to verify materials
and installations conform to construction documents; prepare daily inspection
reports documenting Contractor construction activities and progress during
field inspection visits.Consultant assumes 20 hours per week on average for
78 weeks. Approximatey 1 to 4 Jacobs team members will participate in on-site
inspection of construction depending of the nature of the work.
B. Task 4.3.3 Project Closeout
i. Consultant
must
compile
non-conformance
list
before
Substantial
Completion; schedule and conduct Substantial Completion inspection;
prepare Substantial Completion punch list generated from Substantial
Completion inspection; track items on punch list and note completed items;
and complete and distribute Substantial Completion certificates.
ii. Consultant must schedule and conduct Final Completion inspection; and
complete and distribute Final Completion certificates.
4.
MATERIALS TESTING
A. Task 4.4.1 Quality Control (QC) Test Program
i. Consultant must review and verify Contractor’s Quality Control material test
type and frequencies are consistent with City and Maricopa Association of
Governments(MAG); review and evaluate Contractor’s QC test schedule and
provide recommendations on acceptance; and review and evaluate all
Contractor sampling, test, and inspection results for conformance with
construction documents. This applies to fiber optic and wire testing only as
specified.
B. Task 4.4.2 Quality Assurance (QA) Test Program – N/A
i. Consultant must prepare and maintain a materials Quality Assurance plan per
City and MAG.
ii. Consultant must coordinate with Contractor’s testing representative to obtain
required QA tests and sample; complete sampling and compaction testing of
subgrade (including lime-stabilized subgrade base), aggregate base, and
4
Chandler Pecos SCADA Jacobs CM Services Amendment 4 for GMP2 - Scope (Exhibit A) 2024-05-03
asphalt concrete materials in new asphalt concrete pavement areas; complete
sampling and compaction testing of subgrade, aggregate base (where
required) and concrete for new curbs, gutters, sidewalks, and concrete
pavement and structures; and complete sampling and compaction testing of
backfill for new irrigation, sewer, water, storm drain pipe, and dry utilities.
5.
RECORD DRAWINGS
A. Task 4.5.1 Record Drawings with Asset Retagging
i. Maintain updated redlines of drawings throughout implementation phase.
Update all drawings (approximately 800 sheets) to create record drawings
after implementation is completed. Record drawing update will also include
the retagging all of the assets with the updated tagging syntax.
ii. Provide resident Consultant and/or architect and/or landscape architect
stamp/certification on record drawings cover sheet. Ensure all required
signatures are on the cover sheet.
iii. Provide and deliver Final record drawings in digital pdf and CAD format to the
City.
iv. CONSULTANT will prepare the Approval of Construction (AOC) documentation
required by Maricopa County Environmental Services Department (MCESD).
6.
MOPO DEVELOPMENT COLLABORATION
This task is Owner-Requested Additional Services During Construction. Due to the critical
nature of the SCADA upgrades and the need to minimize operational downtime, detailed
coordination and oversight of MOPO development by the CMAR is required. This task
includes highly focused collaboration on SCADA hardware cut-over preparation by the
CMAR, as a majority of work will need to be done with the plant in operation since shutdowns
are very limited. Consultant assumes 20 hours per week on average for 78 weeks.
A. Task 4.6.1 MOPO Coordination
i. Participate in weekly coordination meetings for MOPO development led by the
CMAR team.
ii. Monitor status and progress of the MOPO activities.
iii. Coordinate commissioning activities with MOPO activities planned by the
CMAR team.
B. Task 4.6.2 MOPO Submittal Review and Oversight
i. Review contractor MOPO submittals and coordinate approval process.
ii. Participate in pre-work MOPO walk-throughs.
7.
ALLOWANCES
A. Allowances
i. The allowances below are estimates for optional work to be done at the
direction and approval of the City. The following Allowances are included:
1. Design
Coordination
Allowance
–
for
additional
design
of
Administration Building UPS and new Filter Sump and Sample Pump
cabinets.
5
Chandler Pecos SCADA Jacobs CM Services Amendment 4 for GMP2 - Scope (Exhibit A) 2024-05-03
2. CMAR Additional Work Allowance – for additional CM or design work as
required to align with the CMAR construction requirements for
unknowns, contingency use and schedule delays.
3. Owner’s Contingency Allowance - for additional services as directed by
the Owner.
ii. Work done under the allowances will be on a time and material basis.
Additional scope definition may be necessary to confirm the level of effort and
fee for additional work under these allowances.
iii. Work done under the allowances may require an adjustment to the delivery
schedule.
SCHEDULE
Work will be performed per the construction schedule developed by the CMAR. The target NTP is
July 1, 2024 and construction is anticipated to take 18 months.
COMPENSATION
The work will be done on a time and material basis with a not to exceed (NTE) upper limit as
indicated in the attached Level of Effort and Fee spreadsheet. Allowances are provided for optional
work to be done at the direction and approval of the City.
ASSUMPTION, CLARIFICATIONS, AND EXCLUSIONS
1.
Scope of Services represents Jacobs construction management services during construction
for the Chandler Pecos SCADA Upgrade GMP2 based on the completed design from Project
WA2103.201.
2.
Application fees for City reviews and permits will be paid by CITY.
3.
Allowances will only be utilized with prior written approval from the City representative.
4.
Direct Reimbursabe Expenses are included in the LOE for normal reimbursable expenses on
the project. Items must be billed at cost and backup must be provided with pay applications.
5.
Budgets will be managed at the Phase and Main Task level. Jacobs will track task budget
overruns and underruns and reconcile funds for tasks as needed within the overall project
NTE budget. Any scope changes will be accommodated within the overall project budget to
the extent possible; Jacobs will inform the City on any changes that may require additional
funds via use of an allowance or a change order.
6.
To facilitate rapid distribution of information, deliverables will be furnished electronically
wherever possible. Unless otherwise indicated, final deliverables will be provided as native
electronic files (Microsoft Word®, Microsoft Excel ®, Microsoft Access ®, and AutoCAD ® as
appropriate). Reproduction of any additional required copies shall be performed by the
OWNER.
7.
The CONSULTANT will use a project site as a repository for all electronic deliverables to be
shared with the OWNER and CMAR team via file transfer protocol (FTP), SharePoint, or
Microsoft® Teams.
8.
The Construction Manager will attend all meetings. The Project Manager, Design Manager,
subject matter experts (SMEs) and discipline staff will attend as appropriate for the specific
topic or type of meeting per the LOE.
6
Chandler Pecos SCADA Jacobs CM Services Amendment 4 for GMP2 - Scope (Exhibit A) 2024-05-03
9.
Travel for site visits, inspections, meetings, and workshops is estimated in the Direct
Reimbursable Expenses estimate provided with the LOE attached.
10.
The OWNER will conduct the scheduling and coordination of necessary participants of City
staff as well as contract operations staff necessary to have efficient meetings and
coordination. The OWNER's Project Manager and Plant Manager will coordinate with City’s
staff to ensure optimal participation at meetings and in site activities.
11.
The OWNER will contract directly with a CMAR contractor and will coordinate with the
contractor on their involvement on the project.
12.
The OWNER will provide access to facilities and will assist the CONSULTANT and CMAR with
any necessary entry permits, scheduling, notification, and other requirements to gain access
to perform the work.
Project Name: Pecos Surface Water Treatment Plant SCADA Upgrade - Amendment No. 4
Page B-1
Project No.: WA2103.451
Rev. 3/12/2024
EXHIBIT B
FEE SCHEDULE
EXHIBIT B
Chandler Pecos SCADA Upgrades
CM Services - Amendment 4 for GMP2
Phase 4: Implementation and Commissioning
LEVEL OF EFFORT
Task Description
Teresa Smith-
Dehesus
Jay Hardison
Hong Zhang
Josh Blume
Navneet Jat
Naitik Shah
Ryan/Talitha
Various
Total
Subtotal
Expenses
TOTAL
Principal/
Project
Manager
SCADA
Design
Manager
Technical
Advisor
(Modicon)
Cybersecurity /
Operational
Technology
CM
SCADA/ I&C
Designer
Staff I&C
Engineer
Technician / CAD
Office Support
Labor
Hours
Labor
Bill Rate
280.00
$
270.00
$
205.00
$
250.00
$
125.00
$
150.00
$
125.00
$
110.00
$
100.00
$
4.1
PRE-CONSTRUCTION ASSISTANCE
4.1.1
Preconstruction Assistance (based upon 1 meeting)
4
4
4
4
4
4
0
24
$5,020
$1,000
$6,020
Subtotal
4
4
4
4
4
0
4
0
0
24
$5,020
$1,000
$6,020
4.2
CONSTRUCTION MANAGEMENT
4.2.1
Weekly Construction Meetings (weekly for 78 weeks)
39
78
0
156
0
273
$51,480
$0
$51,480
4.2.2
CPM Schedule (18 months)
17
26
44
87
$17,280
$17,280
4.2.3
Requests for Information (RFI’s) (Based upon 30 RFIs)
15
30
60
15
60
30
210
$38,850
$38,850
4.2.4
Shop Drawing Submittals (based upon 20 reviews)
10
20
40
40
20
130
$23,400
$23,400
4.2.5
Requests for Proposal (RFP) (Based upon 10)
5
10
20
20
40
40
135
$22,200
$22,200
4.2.6
Field Directives (FD’s) (based upon 9)
9
9
18
18
72
18
144
$23,940
$23,940
4.2.7
Contractor Payment Applications (18 months )
36
72
216
216
540
$78,120
$78,120
Contract Administration (Jacobs invoicing and mgmt meetings)
108
90
144
342
$72,540
$72,540
Subtotal
239
335
138
53
772
0
0
0
324
1861
$327,810
$0
$327,810
4.3
CONSTRUCTION INSPECTION
4.3.1
Inspection Services (based upon 78 weeks)
78
78
78
156
624
624
1638
$253,500
$6,000
$259,500
4.3.2
N/A
0
$0
$0
4.3.3
Project Closeout
40
40
8
40
8
8
144
$31,200
$31,200
Subtotal
118
118
0
86
196
632
632
0
0
1782
$284,700
$6,000
$290,700
4.4
MATERIALS TESTING
4.4.1
Quality Control (QC) Test Program
8
8
40
80
136
$24,400
$24,400
4.4.2
Quality Assurance (QA) Test Program (N/A)
0
$0
$0
Subtotal
8
8
0
40
80
0
0
0
0
136
$24,400
$0
$24,400
4.5
RECORD DRAWINGS
4.5.1
Record Drawings with Asset Retagging (800 sheets)
80
80
400
1200
1760
$226,000
$226,000
4.5.1
MCESD AOC
20
40
60
$10,600
$10,600
Subtotal
100
80
0
0
440
0
0
1200
0
1820
$236,600
$0
$236,600
4.6
MOPO DEVELOPMENT (assume 20 hours for 78 weeks)
4.6.1
MOPO Coordination
78
156
234
234
702
$122,460
$6,000
$128,460
4.6.2
MOPO Submittal Review and Oversight
78
156
234
234
702
$122,460
$122,460
Subtotal
156
312
0
0
468
0
468
0
0
1404
$244,920
$6,000
$250,920
OWNERS ALLOWANCES
Design Coordination Allowance
$25,000
CMAR Additional Work Allowance
$25,000
Owner’s Contingency Allowance
$100,000
Subtotal
0
0
0
0
0
0
0
0
0
$150,000
TOTAL
625
857
142
183
1960
632
1104
1200
324
7,027
$1,123,450
$13,000
$1,286,450
No.
Chandler Pecos SCADA Jacobs CM Services Amendment 4 for GMP2 - LOE 2024-05-03
1