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Meeting Minutes
Chandler Museum Foundation
Regular Meeting
June 17, 2024| 5:30 p.m.
Chandler Museum, Saguaro Room
300 S. Chandler Village Drive, Chandler, AZ
Call to Order
The meeting was called to order by Barbara Meyerson at 5:30 p.m.
Roll Call
Board Member Attendance
Staff Attendance
Barbara Meyerson, Chair
Jody Crago, Museum Manager
Joan Clark, Vice-Chair
Tiffani Egnor, Museum Ops & Prog Mgr
Rich Feely, Treasurer
Tom Escobedo
Adam Turner
Calvenea Malloy
Jacki Ryan
Martin Sepulveda
Absent
Al Quihuis
Brenda Abney
Joshua Askey
Unscheduled Public Appearances
Brianne Nelson
Margaret Burkert
Consent Agenda
1. May Board Meeting Minutes
• Joan Clark made a motion to approve the board meeting minutes of the Museum
Foundation Board Meeting of May 20, 2024.
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• Jacki Ryan seconded the motion. Motion carried unanimously (11-0). The minutes were
approved as written.
Action Agenda
2. Motion for Approval of Proposed Museum Foundation Spending Policy
• This item was tabled until a future meeting because the Finance Subcommittee did not
have a quorum to meet.
3. Motion for Approval of 2025 Board Meeting Dates
• Martin Sepulveda made a motion to approve the 2025 Board meeting dates.
• Tom Escobedo seconded the motion. Motion carried unanimously (11-0).
4. Motion for Approval of 2025 Executive Subcommittee Meeting Dates
• Martin Sepulveda made a motion to approve the 2025 Executive Subcommittee
meeting dates.
• Adam Turner seconded the motion. Motion carried unanimously (11-0).
5. Motion for Approval of 2025 Governance Subcommittee Meeting Dates
• Calvenea Malloy made a motion to approve the 2025 Governance Subcommittee
meeting dates.
• Jacki Ryan seconded the motion. Motion carried unanimously (11-0).
6. Motion for Approval of 2025 Strategic Planning Subcommittee Meeting Dates
• Calvenea Malloy made a motion to approve the 2025 Strategic Planning Subcommittee
meeting dates.
• Tom Escobedo seconded the motion. Motion carried unanimously (11-0).
7. Motion for Approval of 2025 Finance Subcommittee Meeting Dates
• Calvenea Malloy made a motion to approve the 2025 Strategic Planning Subcommittee
meeting dates.
• Jacki Ryan seconded the motion. Motion carried unanimously (11-0).
Briefing
8. Board Book Status Update
We have Live Binder. Jody and Joan met to go through the process of uploading documents.
They have set a schedule for Joan to work on getting everything loaded. Jody announced that
agendas and meeting minutes will go into this format. They will still be accessible through
the City Clerks’ site as well.
9. Museum Foundation Contract Positions
• Joan talked about two potential contracted positions. One would be a social media
focus and the other would be an administrative assistant including membership
management and donor lists. They will be hourly, as needed. The contractor will bill
the Foundation for the hours worked. The positions will be paid $19 per hour. Barbara
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said the work of both positions will be advised by the Foundation, but they are not
employees of the Foundation.
• Calvenea asked how we will define success of the work. Tom asked for copies of the
job description. Barbara said those will be part of the August meeting agenda.
• Joan asked if members of the Foundation have any other candidate suggestions, but
two individuals have been recommended already, and are attending this meeting
virtually.
10. Chair’s Report
• Barbara gave 2 homework assignment to members:
o Identify two new board members.
▪ Jody explained this process.
o Look into or pick-up membership brochures at other sites and organizations.
▪ We don't necessarily have options for a transactional membership,
instead we want to attract members who support the mission of the
Foundation and Museum.
▪ A "Case for Support" document is in development to help understand
what it is the Foundation does so everyone is selling the same thing.
▪ Tiffani shared that the museum has collected resources related to
memberships. Barbara asked Tiffani to share those resources with Rich
so the Finance Subcommittee can review them.
11. Director’s Report
• Jody mentioned that the art fins are getting replaced
• Jody shared a landscaping update including the challenges during construction. He
shared that recently the dead plants have been removed and the area of focus for
replacement plants will include the front and entrance to the museum. Those plantings
will happen this fall. The cost of replacement plants and tree is $10,000. He also
mentioned that the ongoing maintenance plan will be updated. He described that the
decision about the saguaros has not yet been made. Martin asked for consideration of
other options besides replacing with saguaros.
• Two new exhibits High Flying Humor (now open) and On the Clock (opening June 25) at
the museum.
Member Comments
Calvenea encouraged the museum to plan something for Juneteenth next year
Jacki asked if the workgroups are supposed submit summaries to the executive subcommittees.
Barbara answered yes.
Member Announcements
None.
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Calendar
The next Museum Foundation Executive Subcommittee Meeting is scheduled for Monday, August
5, 2024, at 1:00 p.m., at the Chandler Museum, Saguaro Room, 300 S. Chandler Village Drive, in
Chandler, Arizona.
The next Museum Foundation Regular Meeting is scheduled for Monday, August 17, 2024, at
5:30 p.m., at the Chandler Museum, Saguaro Room, 300 S. Chandler Village Drive, in Chandler,
Arizona.
Adjourn
The meeting was adjourned at 6:32 p.m.
____________________________________
______________________________________
Barbara Meyerson, Chair
Jody Crago, Staff Liaison