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Project Name: City Hall Mezzanine Improvements
Page 1
Project No.: BF2402.201
Rev. 1/12/2024
PROFESSIONAL SERVICES AGREEMENT
Design Services
City Hall Mezzanine Improvements
Project No. BF2402.201
Council Date: June 27, 2024
This Agreement (“Agreement”) is made and entered into on the ______ day of_________________, 2024
(“Effective Date”), by and between City of Chandler, an Arizona municipal corporation, ("City''),
and GLHN Architects and Engineers, Inc., a Arizona corporation, ("Consultant") (City and
Consultant may individually be referred to as “Party” and collectively referred to as “Parties”).
RECITALS
A. City proposes to engage Consultant to provide Design Services for City Hall Mezzanine
Improvements project as more fully described in Exhibit "A", which is attached to and made
a part of this Agreement by this reference.
B. Consultant is ready, willing, and able to provide the services described in Exhibit “A” for
the compensation and fees set forth and as described in Exhibit ”B”, which is attached to
and made a part of this Agreement by this reference.
C. City desires to enter into an Agreement with Consultant to provide these services under
the terms and conditions set forth in this Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the premises and the mutual promises contained in this
Agreement, City and Consultant agree as follows:
SECTION I--CONSULTANT’S SERVICES
Consultant must perform the services described in Exhibit “A” to City’s satisfaction within the
terms and conditions of this Agreement and within the care and skill that a person who
provides similar services in Chandler, Arizona exercises under similar conditions. All work or
services furnished by Consultant under this Agreement must be performed in a skilled and
workmanlike manner. All fixtures, furnishings, and equipment furnished by Consultant as
part of the work or services under this Agreement must be new, or the latest model, and of
the most suitable grade and quality for the intended purpose of the work or service.
Council Date: August 15, 2024
Project Name: City Hall Mezzanine Improvements
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Project No.: BF2402.201
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SECTION II--PERIOD OF SERVICE
Consultant must perform the services described in Exhibit “A” for the term of this
Agreement. Unless amended in writing by the Parties, the Agreement term expires 450
calendar days after the Notice to Proceed (NTP) Date.
SECTION III--PAYMENT OF COMPENSATION AND FEES
Unless amended in writing by the Parties, Consultant’s compensation and fees as more fully
described in Exhibit “B” for performance of the services approved and accepted by City
under this Agreement must not exceed $164,835 for the full term of the Agreement.
Consultant may not increase any compensation or fees under this Agreement without the
City’s prior written consent. Consultant must submit monthly requests for payment of
services approved and accepted during the previous billing period and must include, as
applicable, detailed invoices and receipts, a narrative description of the tasks accomplished
during the billing period, a list of any deliverables submitted, and any subconsultant’s or
supplier’s actual requests for payment plus similar narrative and listing of their work.
Consultant must submit an Application and Certification for Payment Sheet with the monthly
request for payment to: CapitalProjects.Payables@chandleraz.gov. Payment for those
services negotiated as a lump sum will be made in accordance with the percentage of the
work completed during the preceding billing period. Services negotiated as a not-to-exceed
fee will be paid in accordance with the work effort expended on the service during the
preceding month. All requests for payment must be submitted to City for review and
approval. City will make payment for approved and accepted services within 30 calendar days
of City’s receipt of the request for payment. Consultant bears all responsibility and liability for
any and all tax obligations that result from Consultant’s performance under this Agreement.
SECTION IV--CITY'S OBLIGATIONS
As part of Consultant’s services under this Agreement, City will provide furnished items,
services, or obligations as detailed in Exhibit “D”.
SECTION V--GENERAL CONDITIONS
5.1 Notices. Unless otherwise provided herein, demands under this Agreement must be in
writing and will be deemed to have been duly given and received either (a) on the date of
service if personally served on the party to whom notice is to be given, or (b) on the third day
after the date of the postmark of deposit by first class United States mail, registered or
certified, postage prepaid and properly addressed as follows:
Project Name: City Hall Mezzanine Improvements
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Project No.: BF2402.201
Rev. 1/12/2024
To City:
City of Chandler - Public Works & Utilities Department
Attn: CIP City Engineer: Daniel Haskins, P.E.
P.O. Box 4008, Mail Stop 407
Chandler, AZ 85244-4008
Phone: 480-782-3335 Email: daniel.haskins@chandleraz.gov
With a copy to:
City of Chandler - Public Works & Utilities Department
Attn: Alyssa Siqueiros, Project Manager
P.O. Box 4008, Mail Stop 407, Chandler, AZ 85244-4008
Phone: 480-782-3343 Email: alyssa.siqueiros@chandleraz.gov
To Consultant:
LEGAL COMPANY NAME: GLHN Architects & Engineers, Inc.
Mailing Address: 2939 E. Broadway Blvd., Tucson, AZ 85716
Physical Address: 3636 N. Central Ave., Suite 160, Phoenix, AZ 85012
Statutory Agent Name: Russell L. Combs
Statutory Agent Mailing Address:
2939 E. Broadway Blvd., Tucson, AZ
85716
Statutory Agent Physical Address:
3636 N. Central Ave., Suite 160,
Phoenix, AZ 85012
CONSULTANT’S AUTHORIZED PROJECT REPRESENTATIVE
Name:
Russell L. Combs
Title:
Vice President
Phone: 602-368-9393
Email:
rcombs@glhn.com
5.2 Records/Audit. Records of Consultant’s direct personnel payroll, reimbursable expenses
pertaining to this Agreement and records of accounts between City and Consultant must be
kept on the basis of generally accepted accounting principles and must be made available to
City and its auditors for up to three years following City’s final acceptance of the services
under this Agreement (this requirement is increased to five years if construction of this
project is federally funded). City, its authorized representative, or any federal agency,
reserves the right to audit Consultant’s records to verify the accuracy and appropriateness of
all cost and pricing data, including data used to negotiate this Agreement and any
amendments. City reserves the right to decrease the total amount of Agreement price or
payments made under this Agreement or request reimbursement from Consultant following
final Agreement payment on this Agreement if, upon audit of Consultant’s records, the audit
discloses Consultant has provided false, misleading, or inaccurate cost and pricing data.
Consultant will include a similar provision in all of its Agreements with subconsultants who
provide services under the Agreement to ensure that City, its authorized representative, or
the appropriate federal agency, has access to the subconsultants’ records to verify the
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Project No.: BF2402.201
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accuracy of all cost and pricing data. City reserves the right to decrease Agreement price or
payments made on this Agreement or request reimbursement from Consultant following
final payment on this Agreement if the above provision is not included in subconsultant
agreements, and one or more subconsultants refuse to allow City to audit their records to
verify the accuracy and appropriateness of all cost and pricing data. If, following an audit of
this Agreement, the audit discloses Consultant has provided false, misleading, or inaccurate
cost and pricing data, and the cost discrepancies exceed 1% of the total Agreement billings,
Consultant will be liable for reimbursement of the reasonable, actual cost of the audit.
5.3 Alteration in Character of Work. Whenever an alteration in the character of work results
in a substantial change in this Agreement, thereby materially increasing or decreasing the
scope of services, cost of performance, or Project schedule, the work will be performed as
directed by City. However, before any modified work is started, a written amendment must
be approved and executed by City and Consultant. Such amendment must not be effective
until approved by City. Additions to, modifications, or deletions from this Agreement as
provided herein may be made, and the compensation to be paid to Consultant may
accordingly be adjusted by mutual agreement of the Parties. It is distinctly understood and
agreed that no claim for extra services or materials furnished by Consultant will be allowed
by City except as provided herein, nor must Consultant do any work or furnish any materials
not covered by this Agreement unless such work is first authorized in writing. Any such work
or materials furnished by Consultant without prior written authorization will be at
Consultant’s own risk, cost, and expense, and Consultant hereby agrees that without written
authorization Consultant will make no claim for compensation for such work or materials
furnished.
5.4 Termination. City and Consultant hereby agree to the full performance of the covenants
contained herein, except that City reserves the right, at its discretion and without cause, to
terminate or abandon any service provided for in this Agreement, or abandon any portion of
the Project for which services have been performed by Consultant. In the event City abandons
or suspends the services, or any part of the services as provided in this Agreement, City will
notify Consultant in writing and immediately after receiving such notice, Consultant must
discontinue advancing the work specified under this Agreement. Upon such termination,
abandonment, or suspension, Consultant must deliver to City all drawings, plans,
specifications, special provisions, estimates and other work entirely or partially completed,
together with all unused materials supplied by City. Consultant must appraise the work
Consultant has completed and submit Consultant’s appraisal to City for evaluation. City may
inspect Consultant’s work to appraise the work completed. Consultant will receive
compensation in full for services performed to the date of such termination. The fee will be
paid in accordance with Section Ill of this Agreement, and as mutually agreed upon by
Consultant and City. If there is no mutual agreement on payment, the final determination will
be made in accordance with the "Disputes" provision in this Agreement. However, in no event
may the fee exceed the fee set forth in Section Ill of this Agreement nor as amended in
accordance with Section "Alteration in Character of Work." City will make the final payment
within 60 days after Consultant has delivered the last of the partially completed items and
the Parties agree on the final fee. If City is found to have improperly terminated the
Agreement for cause or default, the termination will be converted to a termination for
convenience in accordance with the provisions of this Agreement.
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5.5 Indemnification. To the extent permitted by law, the Consultant ("lndemnitor") must
indemnify, save and hold harmless City and its officers, officials, agents and employees
("lndemnitee") from any and all claims, actions, liabilities, damages, losses or expenses
(including court costs, attorneys' fees and costs of claim processing, investigation and
litigation) ("Claims") caused or alleged to be caused, in whole or in part, by the wrongful,
negligent or willful acts, or errors or omissions of Consultant or any of its owners, officers,
directors, agents, employees, or subconsultants in connection with this Agreement. This
indemnity includes any claim or amount arising out of or recovered under workers'
compensation law or on account of the failure of Consultant to conform to any federal, state
or local law, statute, ordinance, rule, regulation or court decree. Consultant must indemnify
lndemnitee from and against any and all Claims, except those arising solely from
lndemnitee's own negligent or willful acts or omissions. Consultant is responsible for primary
loss investigation, defense and judgment costs where this indemnification applies. In
consideration of the award of this Agreement, Consultant agrees to waive all rights of
subrogation against lndemnitee for losses arising from or related to this Agreement. The
obligations of Consultant under this provision survive the termination or expiration of this
Agreement.
5.6 Insurance Requirements. Consultant must procure insurance under the terms and
conditions and for the amounts of coverage set forth in Exhibit “C” against claims that may
arise from or relate to performance of the work under this Agreement by Consultant and its
agents, representatives, employees, and subconsultants. Consultant and any subconsultant
must maintain this insurance until all of their obligations have been discharged, including any
warranty periods under this Agreement. These insurance requirements are minimum
requirements for this Agreement and in no way limit the indemnity covenants contained in
this Agreement. City in no way warrants that the minimum limits stated in Exhibit “C” are
sufficient to protect Consultant from liabilities that might arise out of the performance of the
work under this Agreement by Consultant, Consultant’s agents, representatives, employees,
or subconsultants. Consultant is free to purchase such additional insurance as may be
determined necessary.
5.7 Cooperation and Further Documentation. Consultant agrees to provide City such other
duly executed documents as may be reasonably requested by City to implement the intent
of this Agreement.
5.8 Successors and Assigns. City and Consultant each bind itself, its partners, successors,
assigns, and legal representatives to the other party to this Agreement and to the partners,
successors, assigns, and legal representatives of such other party in respect to all covenants
of this Agreement. Neither City nor Consultant may assign, sublet, or transfer its interest in
this Agreement without the written consent of the other party. In no event may any
contractual relation be created between any third party and City.
5.9 Disputes. In any dispute arising out of an interpretation of this Agreement or the duties
required not disposed of by agreement between Consultant and City, the final determination
at the administrative level will be made by City Engineer.
5.10 Completeness and Accuracy of Consultant’s Work. Consultant must be responsible for
the completeness and accuracy of Consultant’s services, data, and other work prepared or
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compiled under Consultant’s obligation under this Agreement and must correct, at
Consultant’s expense, all willful or negligent errors, omissions, or acts that may be discovered.
Correction of errors disclosed and determined to exist during any construction of the project on
architectural or engineering drawings and specifications must be accomplished by Consultant.
The cost of the design necessary to correct those errors attributable to Consultant and any
damage incurred by City as a result of additional construction costs caused by such engineering
or architectural errors will be chargeable to Consultant and will not be considered a cost of the
Work. The fact that City has accepted or approved Consultant’s work will in no way relieve
Consultant of any of Consultant’s responsibilities.
5.11 Reporting. Written monthly reports, along with updated work schedules, will be made by
Consultant in the format prescribed by City. These reports will be delivered to City per schedule.
When requested by City, Consultant will attend Council meetings and provide finished documents
including correspondence for Council action, supporting charts, graphs, drawings and colored
slides of same.
5.12 Withholding Payment. City reserves the right to withhold funds from Consultant’s
payments up to the amount equal to the claims City may have against Consultant until such
time that a settlement on those claims has been reached.
5.13 City's Right of Cancellation. The Parties acknowledge that this Agreement is subject to
cancellation by City under the provisions of Section 38-511, Arizona Revised Statutes (A.R.S.).
5.14 Independent Consultant. For this Agreement Consultant constitutes an independent
contractor. Any provisions in this Agreement that may appear to give City the right to direct
Consultant as to the details of accomplishing the work or to exercise a measure of control
over the work means that Consultant must follow the wishes of City as to the results of the
work only. These results must comply with all applicable laws and ordinances.
5.15 Project Staffing. Prior to the start of any work under this Agreement, Consultant must
submit to City detailed resumes of key personnel that will be involved in performing services
prescribed in the Agreement. City hereby acknowledges its acceptance of such personnel to
perform services under this Agreement. At any time hereafter that Consultant desires to
change key personnel while performing under the Agreement, Consultant must submit the
qualifications of the new personnel to City for prior approval. Key personnel include, but are
not limited to, principals-in-charge, project manager, and project Consultant. Consultant will
maintain an adequate and competent staff of qualified persons, as may be determined by
City, throughout the performance of this Agreement to ensure acceptable and timely
completion of the Scope of Services. If City objects, with reasonable cause, to any of
Consultant’s staff, Consultant must take prompt corrective action acceptable to City and, if
required, remove such personnel from the Project and replace with new personnel agreed to
by City.
5.16 Consultants or Subconsultants. Prior to beginning the work, Consultant must furnish City
for approval the names of consultants or subconsultants to be used under this Agreement.
Any subsequent changes are subject to City’s written prior approval.
5.17 Force Majeure. If either party is delayed or prevented from the performance of any act
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required under this Agreement by reason of acts of God or other cause beyond the control
and without fault of the Party (financial inability excepted), performance of that act may be
excused, but only for the period of the delay, if the Party provides written notice to the other
Party within ten days of such act. The time for performance of the act may be extended for a
period equivalent to the period of delay from the date written notice is received by the other
Party.
5.18 Compliance with Federal Laws. Consultant understands and acknowledges the
applicability of the Americans with Disabilities Act, the Immigration Reform and Control Act
of 1986 and the Drug Free Workplace Act of 1989 to it. Consultant agrees to comply with these
laws in performing this Agreement and to permit City to verify such compliance.
5.19 No Israel Boycott. By entering into this Agreement, Consultant certifies that Consultant
is not currently engaged in, and agrees for the duration of the Agreement, not to engage in a
boycott of Israel as defined by state statute.
5.20 Legal Worker Requirements. A.R.S. § 41-4401 prohibits City from awarding an Agreement
to any consultant who fails, or whose subconsultants fail, to comply with A.R.S. § 23-214(A).
Therefore, Consultant agrees Consultant and each subconsultant it uses warrants their
compliance with all federal immigration laws and regulations that relate to their employees
and their compliance with § 23-214, subsection A. A breach of this warranty will be deemed a
material breach of the Agreement and may be subject to penalties up to and including
termination of the Agreement. City retains the legal right to inspect the papers of any
Consultant’s or subconsultant’s employee who provides services under this Agreement to
ensure that Consultant and subconsultants comply with the warranty under this provision.
5.21 Lawful Presence Requirement. A.R.S. §§ 1-501 and 1-502 prohibit City from awarding an
Agreement to any natural person who cannot establish that such person is lawfully present
in the United States. To establish lawful presence, a person must produce qualifying
identification and sign a City-provided affidavit affirming that the identification provided is
genuine. This requirement will be imposed at the time of Agreement award. This requirement
does not apply to business organizations such as corporations, partnerships, or limited
liability companies.
5.22 Covenant Against Contingent Fees. Consultant warrants that no person has been
employed or retained to solicit or secure this Agreement upon an agreement or
understanding for a commission, percentage, brokerage, or contingent fee, and that no
member of the Chandler City Council, or any City employee has any interest, financially, or
otherwise, in Consultant’s firm. For breach or violation of this warrant, City may annul this
Agreement without liability or, at its discretion, to deduct from the Agreement price or
consideration, the full amount of such commission, percentage, brokerage, or contingent fee.
5.23 Non-Waiver Provision. The failure of either Party to enforce any of the provisions of this
Agreement or to require performance of the other Party of any of the provisions hereof must
not be construed to be a waiver of such provisions, nor must it affect the validity of this
Agreement or any part thereof, or the right of either Party to thereafter enforce each and
every provision.
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5.24 Disclosure of Information Adverse to City’s Interests. To evaluate and avoid potential
conflicts of interest, Consultant must provide written notice to City, as set forth in this Section,
of any work or services performed by Consultant for third parties that may involve or be
associated with any real property or personal property owned or leased by City. Such notice
must be given 7 business days prior to commencement of the services by Consultant for a
third party, or 7 business days prior to an adverse action as defined below. Written notice
and disclosure must be sent in accordance with Section 6.7 above. An adverse action under
this Agreement includes, but is not limited to: (a) using data as defined in the Agreement
acquired in connection with this Agreement to assist a third party in pursuing administrative
or judicial action against City; or (b) testifying or providing evidence on behalf of any person
in connection with an administrative or judicial action against City; or (c) using data to produce
income for Consultant or its employees independently of performing the services under this
Agreement, without the prior written consent of City. Consultant represents that except for
those persons, entities, and projects identified to City, the services performed by Consultant
under this Agreement are not expected to create an interest with any person, entity, or third
party project that is or may be adverse to City’s interests. Consultant’s failure to provide a
written notice and disclosure of the information as set forth in this Section constitute a
material breach of this Agreement.
5.25 Data Confidentiality and Data Security. As used in the Agreement, "data" means all
information, whether written or verbal, including plans, photographs, studies, investigations,
audits, analyses, samples, reports, calculations, internal memos, meeting minutes, data field
notes, work product, proposals, correspondence and any other similar documents or
information prepared by, obtained by, or transmitted to Consultant or its subconsultants in
the performance of this Agreement. The Parties agree that all data, regardless of form,
including originals, images, and reproductions, prepared by, obtained by, or transmitted to
Consultant or its subconsultants in connection with Consultant’s or its subconsultant’s
performance of this Agreement is confidential and proprietary information belonging to City.
Except as specifically provided in this Agreement, Consultant or its subconsultants must not
divulge data to any third party without City’s prior written consent. Consultant or its
subconsultants must not use the data for any purposes except to perform the services
required under this Agreement. These prohibitions do not apply to the following data
provided to Consultant or its subconsultants have first given the required notice to City: (a)
data which was known to Consultant or its subconsultants prior to its performance under this
Consultant or its subconsultants by a third party, who to the best of Consultant’s or its
subconsultants’ knowledge and belief, had the legal right to make such disclosure and
Consultant or its subconsultants are not otherwise required to hold such data in confidence;
or (c) data which is required to be disclosed by virtue of law, regulation, or court order, to
which Consultant or its subconsultants are subject. In the event Consultant or its
subconsultants are required or requested to disclose data to a third party, or any other
information to which Consultant or its subconsultants became privy as a result of any other
Agreement with City, Consultant must first notify City as set forth in this Section of the request
or demand for the data. Consultant or its subconsultants must give City sufficient facts so
that City can be given an opportunity to first give its consent or take such action that City may
deem appropriate to protect such data or other information from disclosure. All data must
continue to be subject to the confidentiality agreements of this Agreement. Consultant or its
subconsultants assume all liability to maintain the confidentiality of the data in its possession
and agrees to compensate City if any of the provisions of this Section are violated by
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Consultant, its employees, agents or subconsultants. Solely for the purposes of seeking
injunctive relief, it is agreed that a breach of this Section must be deemed to cause irreparable
harm that justifies injunctive relief in court. Consultant agrees that the requirements of this
Section must be incorporated into all subagreements entered into by Consultant. A violation
of this Section may result in immediate termination of this Agreement without notice.
5.26 Personal Identifying Information-Data Security. Personal identifying information,
financial account information, or restricted City information, whether electronic format or
hard copy, must be secured and protected at all times by Consultant or its subconsultants. At
a minimum, Consultant or its subconsultants must encrypt or password-protect electronic
files. This includes data saved to laptop computers, computerized devices, or removable
storage devices. When personal identifying information, financial account information, or
restricted City information, regardless of its format, is no longer necessary, the information
must be redacted or destroyed through appropriate and secure methods that ensure the
information cannot be viewed, accessed, or reconstructed. In the event that data collected or
obtained by Consultant or its subconsultants in connection with this Agreement is believed
to have been compromised, Consultant or its subconsultants must immediately notify City
contact. Consultant agrees to reimburse City for any costs incurred by City to investigate
potential breaches of this data and, where applicable, the cost of notifying individuals who
may be impacted by the breach. Consultant agrees that the requirements of this Section must
be incorporated into all subcontracts entered into by Consultant. It is further agreed that a
violation of this Section must be deemed to cause irreparable harm that justifies injunctive
relief in court. A violation of this Section may result in immediate termination of this
Agreement without notice. The obligations of Consultant or its subconsultants under this
Section must survive the termination of this Agreement.
5.27 Jurisdiction and Venue. This Agreement is made under and must be construed in
accordance with and governed by the laws of the State of Arizona without regard to the
conflicts or choice of law provisions thereof. Any action to enforce any provision of this
Agreement or to obtain any remedy with respect hereto must be brought in the courts
located in Maricopa County, Arizona, and for this purpose, each Party hereby expressly and
irrevocably consents to the jurisdiction and venue of such court.
5.28 Survival. All warranties, representations, and indemnifications by Consultant must
survive the completion or termination of this Agreement.
5.29 Modification. Except as expressly provided herein to the contrary, no supplement,
modification, or amendment of any term of this Agreement will be deemed binding or
effective unless in writing and signed by the Parties.
5.30 Severability. If any provision of this Agreement or the application to any person or
circumstance may be invalid, illegal or unenforceable to any extent, the remainder of this
Agreement and the application will not be affected and will be enforceable to the fullest
extent permitted by law.
5.31 Integration. This Agreement contains the full agreement of the Parties. Any prior or
contemporaneous written or oral agreement between the Parties regarding the subject
matter is merged and superseded.
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5.32 Time is of the Essence. Time of each of the terms, covenants, and conditions of this
Agreement is hereby expressly made of the essence.
5.33 Date of Performance. If the date of performance of any obligation or the last day of any
time period provided for should fall on a Saturday, Sunday, or holiday for City, the obligation
will be due and owing, and the time period will expire, on the first day after which is not a
Saturday, Sunday or legal City holiday. Except as may otherwise be set forth in this
Agreement, any performance provided for herein will be timely made if completed no later
than 5:00 p.m. (Chandler time) on the day of performance.
5.34 Third Party Beneficiary. Nothing under this Agreement will be construed to give any
rights or benefits in the Agreement to anyone other than City and Consultant, and all duties
and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive
benefit of City and Consultant and not for the benefit of any other party.
5.35 Conflict in Language. All work performed must conform to all applicable City of Chandler
codes, ordinances, and requirements as outlined in this Agreement. If there is a conflict in
interpretation between provisions in this Agreement and those in Exhibit "A", the provisions
in this Agreement prevail.
5.36 Document/Information Release. Documents and materials released to Consultant,
which are identified by City as sensitive and confidential, are City’s property. The
document/material must be issued by and returned to City upon completion of the services
under this Agreement. Consultant secondary distribution, disclosure, copying, or duplication
in any manner is prohibited without City’s prior written approval. The document/material
must be kept secure at all times. This directive applies to all City documents, whether in
photographic, printed, or electronic data format.
5.37 Exhibits. The following exhibits are made a part of this Agreement and are incorporated
by reference:
Exhibit A - Scope of Services / Schedule
Exhibit B - Compensation and Fees
Exhibit C - Insurance Requirements
Exhibit D - Special Conditions
Exhibit E – Subconsultant Documents with Consultant (if applicable)
Exhibit F - Federal Requirements (if applicable)
5.38 Special Conditions. As part of the services Consultant provides under this Agreement,
Consultant agrees to comply with and fully perform the special terms and conditions set forth
in Exhibit “D”, which is attached to and made a part of this Agreement.
5.39 Non-Discrimination and Anti-Harassment Laws. Consultant must comply with all
applicable City, state, and federal non-discrimination and anti-harassment laws, rules, and
regulations.
5.40 Licenses and Permits. Beginning with the Effective Date and for the full term of this
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Agreement, Consultant must maintain all applicable City, state, and federal licenses and
permits required to fully perform Consultant’s services under this Agreement.
5.41 Warranties. Consultant must furnish a one-year warranty on all work and services
performed under this Agreement. Consultant must furnish, or cause to be furnished, a two-
year warranty on all fixtures, furnishings, and equipment furnished by Consultant,
subconsultants or suppliers under this Agreement. Any defects in design, workmanship, or
materials that do not comply with this Agreement must be corrected by Consultant (including,
but not limited to, all parts and labor) at Consultant’s sole cost and expense. All written
warranties and redlines for as-built conditions must be delivered to City on or before City’s
final acceptance of Consultant’s services under this Agreement.
5.42 Cooperative Purchasing Agreement (S.A.V.E. – Strategic Alliance for Volume
Expenditures). In addition to City of Chandler and with the approval of Consultant, this
Agreement may be extended for use by other municipalities, school districts, and government
agencies of the State. Any such usage by other entities must be in accordance with the
ordinance, charter, or procurement rules and regulations of the respective political entity.
5.43 Budget Approval into Next Fiscal Year. This Agreement will commence on the Effective
Date and continue in full force and effect until it is terminated or expires in accordance with
the provisions of this Agreement. The Parties recognize that the continuation of this
Agreement after the close of the City's fiscal year, which ends on June 30 of each year, is
subject to the City Council's approval of a budget that includes an appropriation for this item
as an expenditure. The City does not represent that this budget item will be actually adopted.
This determination is solely made by the City Council.
5.44 Forced Labor of Ethnic Uyghurs Prohibited. By entering into this Agreement, Contractor
certifies and agrees Contractor does not currently use and will not use for the term of this
Agreement: (i) the forced labor of ethnic Uyghurs in the People's Republic of China; or (ii) any
goods or services produced by the forced labor of ethnic Uyghurs in the People's Republic of
China; or (iii) any contractors, subcontractors or suppliers that use the forced labor or any
goods or services produced by the forced labor of ethnic Uyghurs in the People's Republic of
China.
5.45 License to City for Reasonable Use. With this Agreement, Consultant and its
subconsultants hereby grant a license to City, its agents, employees, and representatives for
an indefinite period of time to reasonably use, make copies, and distribute as appropriate
the Documents, works or deliverables developed or created as a result of the Project and this
Agreement. This license also includes the making of derivative works.
Project Name: City Hall Mezzanine Improvements
Page 12
Project No.: BF2402.201
Rev. 1/12/2024
This Agreement will be in full force and effect only when it has been approved and executed
by the duly authorized City officials.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date.
“CITY” CITY OF CHANDLER
MAYOR
RECOMMENDED BY:
Daniel Haskins, P.E.
CIP City Engineer
APPROVED AS TO FORM:
City Attorney
ATTEST:
City Clerk
Seal
“CONSULTANT”
GLHN ARCHITECTS AND ENGINEERS, INC.
Signature
Date
Print Name
Title
Signer Email Address
05/28/24
Russell L. Combs
Director of Design / Vice President
rcombs@glhn.com
Project Name: City Hall Mezzanine Improvements
Page A-1
Project No.: BF2402.201
Rev. 1/12/2024
EXHIBIT “A”
SCOPE OF SERVICES/SCHEDULE
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BF2402.201 – City Hall Mezzanine Improvements
EXHIBIT “A”
SCOPE OF SERVICES/SCHEDULE: DESIGN & POST DESIGN
DESIGN SERVICES
1. PROJECT DESCRIPTION & SCOPE OF DESIGN AND CONSTRUCTION:
1.1
Consultant will provide services for the design, permitting, development of
construction documents, and Post Design services as specified for the
development of the Chandler City Hall Mezzanine Improvements, located at 175
S Arizona, Chandler, Arizona, all as more specifically described herein below.
1.2
The facility design may include, but not be limited to: Architecture, Mechanical
Engineering, Electrical Engineering, Plumbing Engineering, Structural Engineering
and Cost Estimating Services. The scope of work consists of enclosing roughly 880
square feet of the Mezzanine located on the second floor of the City Hall Complex.
The enclosed portion of the Mezzanine will be used for meetings and a
multipurpose room for exercising and other activities. The City of Chandler’s
initial estimated construction budget for the scope of work is $700,000.00. It is
anticipated that construction might need to be phased and that additional funds
to complete the entirety of the scope may need to be acquired at a later date.
Design Documents will indicate possible phasing. A more detailed description of
the City’s concept is included herein as part of Exhibit A-1.
1.3
Consultant will provide all design services for the Project including, but not limited
to, Architecture, Mechanical Engineering, Electrical Engineering, Plumbing
Engineering, Structural Engineering and Cost Estimating Services.
2. ASSIGNMENT:
2.1
The design Agreement has been awarded to an architect based on their proposed
personnel and specified consultants. Any deviations or substitutions of these
team members must be pre-approved in writing by City. Those persons listed in
Exhibit B will perform those portions of the work listed therein.
Page 2
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3. PROJECT SCHEDULE:
3.1
Consultant must perform the services within the times set forth in the Production
Schedule included herein and made a part hereof by reference.
3.2
Consultant must adhere to the Production Schedule described herein and such
schedule may not be modified or deviated from without written consent of City.
Consultant must revise and submit for review an updated schedule whenever it is
demonstrated that the time for completion of the Project Design or of any of the
partial completion points listed in the schedule is delayed by two weeks or more.
Such adjusted schedule will include a written explanation stating the reasons for
the change and a plan for getting back on schedule. Consultant must take all
reasonable actions necessary to get the project back on schedule and City will
cooperate to assist Consultant.
4. QUALITY CONTROL:
4.1
Consultant must institute and comply with the Design Quality Control Plan
attached hereto and made a part hereof by reference.
4.2
As a part of the project design Consultant will develop a quality control plan for
the entire construction phase. This Quality Control Plan will establish what
elements should and must be seen by each consultant during construction.
Identify what is in the project, which will be required to have a IBC “special
Inspection” by the design engineer.
5. PRELIMINARY RESEARCH:
5.1
As and for preliminary research before preparing the project design, Consultant
will:
a. Review building as-builts and evaluate existing building conditions relating to
the scope of work.
b. Perform a Document search for City policies, regulations, standards, design
manuals, and requirements, etc. relevant to project.
c. Investigate existing conditions, make measured drawings, and verify accuracy
of drawings or other information furnished by City.
Page 3
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6. DESIGN DEVELOPMENT (60% Document Review):
6.1
Consultant must prepare, for approval by City, Design Development Documents
consisting of drawings and other documents to fix and describe the size and
character of the Project as to architectural, structural, mechanical, and electrical
systems, materials and such other elements as may be appropriate. When the
design is approximately sixty percent (60%) complete, the Consultant must do the
following:
a. Cover sheet to be provided by City
b. Allow and invite the Owner’s Representative to attend the regular bi-weekly
design coordination meetings.
c. Collaborate with City to define their requirements for building systems.
d. Create an outline technical specification.
e. Prepare plans, elevations, sections, schedules and notes as required to fix and
describe the project as to architectural, structural, mechanical, and electrical
systems.
f.
Perform code reviews and implement requirements into the design
documents.
g. Value Engineer the design cooperatively with the entire design team and City’s
representatives. This effort will occur as early as effectively possible and
consist of a focused meeting addressing: relationships of components,
construction materials, and building systems.
h. Submit electronically to City’s Project Manager for review and comment one
complete drawing set, specifications, and structural calculations.
i.
Schedule review meeting with city staff to discuss review comments. Clarify
with the staff what the design challenges are and decide the method in which
they will be resolved.
7. CONSTRUCTION DOCUMENTS (90% Document Review):
7.1
Based on the approved Design Development Documents and any further
adjustments in the scope or quality of the Project or in the construction budget
authorized by City, Consultant must prepare, for approval by City, Construction
Documents consisting of Drawings and Specifications setting forth in detail the
requirements for the construction of the Project. When the design is
approximately ninety percent (90%) complete, the Consultant must do the
following:
a. Submit electronically to City’s Project Manager for comment one complete
drawing set, specifications, and structural calculations, one of which will be
reproducible. Include original redline drawings and comments received from
previous review along with a review summary indicating action taken.
Page 4
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b. Prepare plans, elevations, sections, schedules, notes, and specifications as
required to be able to bid and construct the project in its entirety.
c. Provide document coordination of work performed by separate contractors or
by City’s own forces (i.e.: systems furniture or exercise equipment provisions
& installation, etc.).
d. Based on cost estimates received from JOC, re-design as necessary to re-align
the design with the construction budget.
e. Prepare bid alternates as necessary to assure budget can be met.
8. FINAL CONSTRUCTION DOCUMENTS (100% Documents):
8.1
Submit bid documents online to the City’s Development Services Department for
building permit. All plans, calculations and specifications will be stamped.
9.2 If comments are provided, review comments with necessary stakeholders to
establish path forward. Re-submit if necessary.
9.3
Assist City in the evaluation of “substitutions and or-equals” and make a
recommendation to accept or decline.
9.4
Prepare addenda for review and approval by City. City will distribute.
9.5
If bids are 10% over or under the “engineers estimate”, Consultant will be required
to provide a detailed evaluation explaining differences. Then the documents will
be modified and re-bid at no additional cost to City.
9
PERIOD OF SERVICE (MILESTONES):
9.1
Following receipt of a “Notice to Proceed” with the design work, Consultant must
complete the design and have all documents ready for bidding within an
estimated 112 calendar days or 82 working days of the date indicated on the
Notice to Proceed.
9.2
Consultant must complete all services specified herein in accordance with the
Production Schedule and progress milestones included in Exhibit A-2 attached
herein. In the event delays are experienced beyond the control of Consultant, the
completion date may be extended as mutually agreed upon by City and
Consultant.
POST DESIGN SERVICES
Project Description
Post Design services for BF2402.201 – City Hall Mezzanine Improvements, for an estimated
18 week duration, starting with the issuance of a permit. Services include Architectural
Design Services during Construction to address issues and/or review of submittals of
specialized technical products regarding the designer of record; and preparation of as-built
record drawings.
Page 5
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Project Tasks
11. ARCHITECTURAL DESIGN SERVICES DURING CONSTRUCTION
11.1 Consultant must attend punch-walk and visit the site 2 (two) times during construction
at the City of Chandler’s chosen timing. Consultant assumes attendance of 2 (two)
weekly construction meetings.
11.2 Consultant must review, evaluate, and respond to any contractor Requests for
Information (RFI’s) forwarded by the CM Firm for design review. Consultant assumes a
maximum of 30 (thirty) RFI responses.
11.3 Consultant must review, evaluate, and respond to any Contractor Shop Drawing
submittals forwarded by the CM Firm for design review. Consultant assumes a
maximum of 30 (thirty) reviews.
12
RECORD DRAWINGS
12.1
Transfer red-line comments to City’s construction plans to create record drawings.
12.2
Provide architect stamp/certification on record drawings cover sheet. Ensure all
required signatures on the cover sheet.
12.3
Provide record drawings in digital pdf and CAD formats to the City as required for
as-built submittal process.
13
OWNERS ALLOWANCE
13.1
The Owner’s Allowance will only be utilized with prior written approval from the City
representative.
Page 6
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ASSUMPTIONS, CLARIFICATIONS, AND EXCLUSIONS
Assumptions :
1. Fire Alarm / Fire Protection Design / Engineering – Assumed to be Deferred Submittal
by others.
Exclusions:
2. Application fees for City reviews and permits will be paid by CITY.
3. Acoustical Consultant / Design
4. Civil Engineering Services
5. Security Systems Design
6. Traffic Studies
7. Development Plan or Design Review Submittal
8. Rezoning
9. Environmental Surveys.
10. Landscape Architectural Services
11. Solar Array and System Design
12. Site Survey
13. Special Inspection
14. Variances, Special Exceptions etc. required as a part of the review process.
15. IT Equipment and Low Voltage - Data Design / Engineering. Will coordinate with the
City’s Designer / Provider and show Infrastructure as required.
16. Weekly or By-Weekly Owner, Architect and Contractor (OAC) Meetings during
Construction.
480 SF
COLLABORATION/ TEAM
BUILDING
6
1107 SF
COLLABORATION/ TEAM
BUILDING
7
193 SF
MECH
3
52 SF
ELEC
4
52 SF
DATA
5
882 SF
TRAINING/ WELLNESS
2
526 SF
CIRCULATION
1
268 SF
STORAGE/ EVENT STAGING
9
A2
A3
A4
A5
AA
AB
WRAP AROUND
MURAL WALL
OUTDOOR LOUNGE & CAFE
ENCLOSED WELLNESS SPACE
ENCLOSED COFFEE BAR
PLANTERS
As indicated
2023-0301
Chandler City Hall Mezzanine - Proposed Improvements
175 S Arizona Ave, Chandler, AZ 85225
SCALE: 1/4" = 1'-0"
MEZZANINE - PROPOSED LAYOUT
SCALE:
VIEW - NORTHEAST MEZZANINE
EVENT SPACE
EVENT STAGING AREA
OUTDOOR EVENT SPACE
EVENT STAGING AREA
Planters - Not in
Scope
Planters - Not in
Scope
Planter - not in scope
Stair Down
Sign saying "250
Occupants Max"
Furniture - not in
scope
Sign saying "250
Occupants Max"
Furniture - not in
scope
Furniture - not in
scope
New Movable
Partition
Raised Floor
(existing) - Roof
under floor
Raised Floor
(existing) - Roof
under floor
New Storefront /
Glazing System to
match existing
New Storefront with
Door. Need to install
stem wall to make up
for raised floor.
New Storefront with
Door. Need to install
stem wall to make up
for raised floor.
New wall - from roof
to existing ceiling
Existing ceiling to
remaining.
Any new light fixtures
or devices to be
installed in or on
surface of existing
ceiling.
New casework
benches with storage
New casework
benches with storage
Floor finish to be
determined - will be
carpet or vinyl.
Door to Exit
No raised floor
Shaft
Chilled Water Lines
All new windows to
have roller blinds
New counter top with
sink if possible and
not costly
Space to have T.V.s
and audio visual
equipment
New TV
New TV
Existing Roof Drain
under raised floor to
remain.
AHU
Needed Services and Deliverables:
Deliverables:
60% CD Package (100% DD Package)
90% CD Package
Final CD / Permit Set
Final Documents will included Specs and be issued in one package.
Cost Estimate to be included with 60% and 90% submissions.
GLHN responsible for submitting plans for review, City of Chandler will pay
for review.
City will use specific AV and IT vendor, GLHN will need to coordinate with
vendor and need to show any infrastructure as required.
Anticipated Meetings;
By weekly meetings with City Staff through design.
Page Turn Meetings / Comment Review Meeting after each Milestone
Deliverable.
CA / Bidding Services
They will bing on a construction manager and they only anticipate GLHN
responding to RFIs, review submittals and providing As-Builts.
Miscellaneous
The city does not have CAD files or a BIM model of the building. They are
going to try and have the original Architect provided. They have provided
PDF drawings of the entire complex.
BF2402.201 –Chandler City Hall Mezzanine Improvements
EXHIBIT A-1
ID
Task Name
Duration
Start
Finish
1
Notice to Proceed
0 days
Mon 6/17/24
Mon 6/17/24
2
Design Phase
82 days
Mon 6/17/24
Tue 10/8/24
3
Design Development Package (60% CD Package)
30 days
Mon 6/17/24
Fri 7/26/24
4
Prepare for Kick Off Meeting
2 days
Mon 6/17/24
Tue 6/18/24
5
DD Kick-Off Meeting w/ Chandler
0 days
Tue 6/18/24
Tue 6/18/24
6
Field Vist to Confirm Existing Conditions
1 day
Wed 6/19/24
Wed 6/19/24
7
Produce 60% Documents
5 days
Thu 6/20/24
Wed 6/26/24
8
Send DD Info to Struc.& Civil
0 days
Wed 6/26/24
Wed 6/26/24
9
Produce 60% Documents
5 days
Thu 6/27/24
Wed 7/3/24
10
Meeting with Chandler Stakeholders
0 days
Wed 7/3/24
Wed 7/3/24
11
Coordination with Consultants / Produce 60% Package
5 days
Thu 6/27/24
Wed 7/3/24
12
Outline Specs to GLHN
0 days
Wed 7/3/24
Wed 7/3/24
13
Produce 60% Documents
5 days
Thu 7/4/24
Wed 7/10/24
14
Meeting with Chandler Stakeholders
0 days
Wed 7/3/24
Wed 7/3/24
15
Coordination with Consultants / Produce DD Package
5 days
Thu 7/4/24
Wed 7/10/24
16
Send DD Info to Struc.& Civil
0 days
Wed 7/10/24
Wed 7/10/24
17
Send 100% DD Package to Cost Estimator
0 days
Wed 7/10/24
Wed 7/10/24
18
Cost Estimating 100% DD
10 days
Thu 7/11/24
Wed 7/24/24
19
QA / QC 100% DD Set (post to BB)
12 days
Thu 7/11/24
Fri 7/26/24
20
Submit 100 % DD Package / 60% CD Package to City of Chandler
0 days
Fri 7/26/24
Fri 7/26/24
21
City of Chandler Review
6 days
Mon 7/29/24
Mon 8/5/24
22
City of Chandler review of 100 % DD Package / 60% CD Package
6 days
Mon 7/29/24
Mon 8/5/24
23
Construction Documents - 90%
31 days
Mon 8/5/24
Tue 9/17/24
24
90% CD Package Kick-Off / Review City of Chadler Comments of 60% CD Package
0 days
Mon 8/5/24
Mon 8/5/24
25
Produce 90% Documents
4 days
Tue 8/6/24
Fri 8/9/24
26
Send CD Info to Consultants
0 days
Fri 8/9/24
Fri 8/9/24
27
Produce 90% Documents
4 days
Mon 8/12/24
Thu 8/15/24
28
Meeting with Stakeholders
0 days
Thu 8/15/24
Thu 8/15/24
29
Produce 90% Documents
4 days
Fri 8/16/24
Wed 8/21/24
30
Send CD Info to Consultants
0 days
Wed 8/21/24
Wed 8/21/24
31
Produce 90% Documents
4 days
Thu 8/22/24
Tue 8/27/24
32
Specs to GLHN
0 days
Tue 8/27/24
Tue 8/27/24
33
Meeting with Stakeholders
0 days
Tue 8/27/24
Tue 8/27/24
34
Produce 90% Documents
3 days
Wed 8/28/24
Fri 8/30/24
35
Send Final CD to Cost Estimator
0 days
Fri 8/30/24
Fri 8/30/24
36
Cost Estimating Final CD
10 days
Mon 9/2/24
Fri 9/13/24
37
QA / QC of 90% CD Set (post to BB)
12 days
Mon 9/2/24
Tue 9/17/24
38
Submit 90% CD Package to City of Chandler
0 days
Tue 9/17/24
Tue 9/17/24
39
City of Chandler Review of 90% CD
5 days
Wed 9/18/24
Tue 9/24/24
40
City of Chandler Review of Final Package
5 days
Wed 9/18/24
Tue 9/24/24
41
Meeting to Review City of Chandler Comments
0 days
Tue 9/24/24
Tue 9/24/24
42
Sealed Permit Construction Documents
10 days
Tue 9/24/24
Tue 10/8/24
43
Coordination Meeting to Pick-Up City of Mesa Comments
0 days
Tue 9/24/24
Tue 9/24/24
44
Coordination with Consultants / Pick-Up Final Comments
5 days
Wed 9/25/24
Tue 10/1/24
45
QA / QC of Final CD (post to BB)
5 days
Wed 10/2/24
Tue 10/8/24
46
Submit Sealed Permit Documents to City of Chandler
0 days
Tue 10/8/24
Tue 10/8/24
6/17
6/18
6/26
7/3
7/3
7/3
7/10
7/10
7/26
8/5
8/9
8/15
8/21
8/27
8/27
8/30
9/17
9/24
9/24
10/8
2
5
8
11 14 17 20 23 26 29
2
5
8
11 14 17 20 23 26 29
1
4
7
10 13 16 19 22 25 28 31
3
6
9
12 15 18 21 24 27 30
3
6
9
12 15 18 21 24 27 30
June 2024
July 2024
August 2024
September 2024
October 2024
N
Qtr 3, 2024
Qtr 4, 2024
EXHIBIT A-2
BF 2402.201 City of Chadler - City Hall Mezzanine Improvements Design Schedule - GLHN Project # 24014.01
Wed 4/17/24
Page 1
Project Name: City Hall Mezzanine Improvements
Page B-1
Project No.: BF2402.201
Rev. 1/12/2024
EXHIBIT “B”
COMPENSATION AND FEES
53,385.00
$
6.1 Prepare 60% CAD Base Plans
6,315.00
$
6.2 Coordinate Preliminary MP&E Engineering
4,105.00
$
6.3 Prepare 60% Plans & Outline Specs
32,685.00
$
6.4 Coordinate 60% Cost Estimate
2,335.00
$
6.5 60% CofC Review/Meeting/Site Visit
1,345.00
$
6.6 60% CD Structural Engineering Services (Consultant Fee)
2,120.00
$
6.7 60% CD Cost Estimate (Consultant Fee)
4,480.00
$
48,580.00
$
7.1 Prepare 90% CAD Base Drwgs
3,880.00
$
7.2 Coordinate MP&E Engineering
4,990.00
$
7.3 Prepare 90% Plans & Draft Tech Specs
29,270.00
$
7.4 Cordinate 90% Cost Estimate
2,335.00
$
7.5 90% CofC Review/Meeting/Site Visit
955.00
$
7.6 90% & 100% CD Structural Engineering Services (Consultant Fee)
2,140.00
$
7.7 90% CD Cost Estimate (Consultant Fee)
5,010.00
$
23,580.00
$
8.1 Coordinate 100% MP&E Engineering
2,700.00
$
8.2 Prepare 100% Plans & Final Tech Specs
18,895.00
$
8.3 100% Deliverables, Plan Review & Permit
1,985.00
$
21,890.00
$
11.1 Submittals / RFI Respones
16,225.00
$
11.2 Structural Engineering CA Services (Consultant Fee)
1,270.00
$
11.3 Structural Engineering Special Inspections (Consultant Fee)
2,160.00
$
11.4 Punch Walks
2,235.00
$
2,400.00
$
12.1 As-Builts (Record Drawing Preparation)
2,400.00
$
15,000.00
$
13.1 Owner's Allowance
15,000.00
$
TOTAL COST:
164,835.00
$
Task 13.0 Owner's Allowance
TASK DESCRIPTION
Task 8.0 Final Construction Documents (100%)
Task 12.0 Record Drawings
SUBTOTAL
Task 6.0 Design Development (60%)
Task 11.0 Architectural Design Services During Construction
Task 7.0 Construction Documents (90%)
Our success comes from helping others succeed.
3636 N Central Ave, Suite 160 | Phoenix, AZ 85012 | 602.368.9393 | GLHN.com
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Arch
Principal
Arch Project
Designer
Arch Job
Captain II
Clerical
Project
Manager
(P.E.) Mech.
Engineering
Disigner III
Mech.
Engineering
Designer II
Mech.
Designer III
Mech.
Project
Engineer
(P.E.) III
Elec.
Engineering
Disigner III
Elec.
Engineering
Designer II
Elec.
Designer I
Elec.
$ 250.00 $ 155.00 $ 135.00 $
80.00 $ 230.00 $ 195.00 $ 140.00 $ 130.00 $ 200.00 $ 195.00 $ 140.00 $ 115.00
23
66
84
10
3
36
3
19
0
6
32
21
303
6.1 Prepare 60% CAD Base Plans
12
18
3
4
8
6.2 Coordinate Preliminary MP&E Engineering
2
6
6
2
2
1
4
4
6.3 Prepare 60% Plans & Outline Specs
18
45
57
9
3
25
3
13
3
25
9
6.4 Coordinate 60% Cost Estimate
2
2
2
4
1
2
6.5 60% CofC Review/Meeting/Site Visit
1
1
1
1
2
1
1
6.6 60% CD Structural Engineering Services (Consultant Fee)
6.7 60% CD Cost Estimate (Consultant Fee)
21
55
71
12
4
33
2
26
0
4
24
17
269
7.1 Prepare 90% CAD Base Drwgs
8
14
4
2
7.2 Coordinate MP&E Engineering
4
8
8
2
2
4
4
7.3 Prepare 90% Plans & Draft Tech Specs
14
36
46
11
4
26
2
20
3
17
11
7.4 Cordinate 90% Cost Estimate
2
2
2
4
1
2
7.5 90% CofC Review/Meeting/Site Visit
1
1
1
1
1
1
7.6 90% & 100% CD Structural Engineering Services (Consultant Fee)
7.7 90% CD Cost Estimate (Consultant Fee)
11
27
25
12
3
22
2
18
1
2
13
20
156
8.1 Coordinate 100% MP&E Engineering
2
2
2
4
2
4
8.2 Prepare 100% Plans & Final Tech Specs
7
23
21
12
3
16
16
1
2
8
19
8.3 100% Deliverables, Plan Review & Permit
2
2
2
2
2
1
1
2
39
29
0
0
28
0
4
0
2
10
2
116
11.1 Submittals / RFI Respones
1
36
26
25
4
2
8
2
11.2 Structural Engineering CA Services (Consultant Fee)
11.3 Structural Engineering Special Inspections (Consultant Fee)
11.4 Punch Walks
1
3
3
0
0
3
0
0
0
0
2
0
0
4
4
0
0
0
0
6
0
0
0
4
18
12.1 As-Builts (Record Drawing Preparation)
4
4
0
0
0
0
6
0
0
0
4
0
0
0
0
0
0
0
0
0
0
0
0
0
13.1 Owner's Allowance
0
0
0
0
0
0
0
0
0
0
0
0
See Attached Subconsultant Proposal
Task 12.0 Record Drawings
See Attached Subconsultant Proposal
Task 13.0 Owner's Allowance
Task 11.0 Architectural Design Services During Construction
< PROJECT ROLE
< HOURLY RATES
TOTAL HOURS
PER TASK
TASK DESCRIPTION
Task 6.0 Design Development (60%)
Task 7.0 Construction Documents (90%)
Task 8.0 Final Construction Documents (100%)
See Attached Subconsultant Proposal
See Attached Subconsultant Proposal
See Attached Subconsultant Proposal
See Attached Subconsultant Proposal
Our success comes from helping others succeed.
3636 N Central Ave, Suite 160 | Phoenix, AZ 85012 | 602.368.9393 | GLHN.com
2939 E Broadway Blvd. | Tucson, AZ 85716 | 520.881.4546
Project Name: City Hall Mezzanine Improvements
Page C-1
Project No.: BF2402.201
Rev. 1/12/2024
EXHIBIT “C”
INSURANCE REQUIREMENTS
1.
General.
1.1 At the same time as execution of this Agreement, Consultant must furnish City a certificate
of insurance on a standard insurance industry ACORD form. The ACORD form must be
issued by an insurance company authorized to transact business in the State of Arizona
possessing a current A.M. Best, Inc. rating of A-7, or better and legally authorized to do
business in the State of Arizona with policies and forms satisfactory to City. Provided,
however, the A.M. Best rating requirement will not be deemed to apply to required Workers’
Compensation coverage.
1.2 Consultant and any of its subconsultants must procure and maintain, until all of their
obligations have been discharged, including any warranty periods under this Agreement are
satisfied, the insurances set forth below.
1.3 The insurance requirements set forth below are minimum requirements for this Agreement
and in no way limit the indemnity covenants contained in this Agreement.
1.4 City in no way warrants that the minimum insurance limits contained in this Agreement are
sufficient to protect Consultant from liabilities that might arise out of the performance of
the Agreement services under this Agreement by Consultant, its agents, representatives,
employees, subconsultants, and Consultant is free to purchase any additional insurance as
may be determined necessary.
1.5 Failure to demand evidence of full compliance with the insurance requirements in this
Agreement or failure to identify any insurance deficiency will not relieve Consultant from,
nor will it be considered a waiver of its obligation to maintain the required insurance at all
times during the performance of this Agreement.
1.6 Use of subconsultants: If any work is subcontracted in any way, Consultant must execute a
written Agreement with subconsultant containing the same Indemnification Clause and
Insurance Requirements as City requires of Consultant in this Agreement. Consultant is
responsible for executing the Agreement with the subconsultant and obtaining Certificates
of Insurance and verifying the insurance requirements.
2.
Minimum Scope and Limits of Insurance. Consultant must provide coverage with limits of
liability not less than those stated below.
2.1 Professional Liability. If the Agreement is the subject of any professional services or work
performed by Consultant, or if Consultant engages in any professional services or work
adjunct or residual to performing the work under this Agreement, Consultant must maintain
Professional Liability insurance covering errors and omissions arising out of the work or
services performed by Consultant, or anyone employed by Consultant, or anyone whose
acts, mistakes, errors and omissions Consultant is legally liable, with a liability limit of
$1,000,000 each claim and $2,000,000 all claims. In the event the Professional Liability
insurance policy is written on a “claims made” basis, coverage must extend for 3 years past
Project Name: City Hall Mezzanine Improvements
Page C-2
Project No.: BF2402.201
Rev. 1/12/2024
completion and acceptance of the work or services, and Consultant, or its selected Design
Professional will submit Certificates of Insurance as evidence the required coverage is in
effect. The Design Professional must annually submit Certificates of Insurance citing that the
applicable coverage is in force and contains the required provisions for a 3 year period.
2.2 Commercial General Liability-Occurrence Form. Consultant must maintain “occurrence” form
Commercial General Liability insurance with a limit of not less than $2,000,000 for each
occurrence, $4,000,000 aggregate. Said insurance must also include coverage for products
and completed operations, independent contractors, personal injury and advertising injury.
If any Excess insurance is utilized to fulfill the requirements of this paragraph, the Excess
insurance must be “follow form” equal or broader in coverage scope than underlying
insurance.
2.3 Automobile Liability-Any Auto or Owned, Hired and Non-Owned Vehicles
Vehicle Liability: Consultant must maintain Business/Automobile Liability insurance with a
limit of $1,000,000 each accident on Consultant owned, hired, and non-owned vehicles
assigned to or used in the performance of Consultant’s work or services under this
Agreement. If any Excess or Umbrella insurance is utilized to fulfill the requirements of this
paragraph, the Excess or Umbrella insurance must be “follow form” equal or broader in
coverage scope than underlying insurance.
2.4 Workers Compensation and Employers Liability Insurance: Consultant must maintain Workers
Compensation insurance to cover obligations imposed by federal and state statutes having
jurisdiction of Consultant employees engaged in the performance of work or services under
this Agreement and must also maintain Employers’ Liability insurance of not less than
$1,000,000 for each accident and $1,000,000 disease for each employee.
3.
Additional Policy Provisions Required.
3.1 Self-Insured Retentions or Deductibles. Any self-insured retentions and deductibles must be
declared and approved by City. If not approved, City may require that the insurer reduce or
eliminate any deductible or self-insured retentions with respect to City, its officers, officials,
agents, employees, and volunteers.
3.1.1. Consultant’s insurance must contain broad form contractual liability coverage.
3.1.2. Consultant’s insurance coverage must be primary insurance with respect to City, its
officers, officials, agents, and employees. Any insurance or self-insurance maintained
by City, its officers, officials, agents, and employees will be in excess of the coverage
provided by Consultant and must not contribute to it.
3.1.3. Consultant’s insurance must apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
3.1.4. Coverage provided by Consultant must not be limited to the liability assumed under
the indemnification provisions of this Agreement.
Project Name: City Hall Mezzanine Improvements
Page C-3
Project No.: BF2402.201
Rev. 1/12/2024
3.1.5. The policies must contain a severability of interest clause and waiver of subrogation
against City, its officers, officials, agents, and employees, for losses arising from Work
performed by Consultant for City. (Does not apply to Professional Liability coverage.)
3.1.6. Consultant, its successors and or assigns, are required to maintain Commercial
General Liability insurance as specified in this Agreement for a minimum period of 3
years following completion and acceptance of the Work. Consultant must submit a
Certificate of Insurance evidencing Commercial General Liability insurance during this
3-year period containing all the Agreement insurance requirements, including
naming City of Chandler, its agents, representatives, officers, directors, officials and
employees as Additional Insured as required.
3.1.7. If a Certificate of Insurance is submitted as verification of coverage, City will
reasonably rely upon the Certificate of Insurance as evidence of coverage, but this
acceptance and reliance will not waive or alter in any way the insurance requirements
or obligations of this Agreement.
3.2. Insurance Cancellation During Term of Agreement.
3.2.1. If any of the required policies expire during the life of this Agreement, Consultant
must forward renewal or replacement Certificates to City within 10 days after the
renewal date containing all the required insurance provisions.
3.2.2. Each insurance policy required by the insurance provisions of this Agreement must
provide the required coverage and must not be suspended, voided or canceled
except after thirty (30) days prior written notice has been given to City, except when
cancellation is for non-payment of premium, then ten (10) days prior notice may be
given. Such notice must be sent directly to Chandler Law-Risk Management
Department, Post Office Box 4008, Mailstop 628, Chandler, Arizona 85225. If any
insurance company refuses to provide the required notice, Consultant or its
insurance broker must notify City of any cancellation, suspension, non-renewal of any
insurance within seven (7) days of receipt of insurers’ notification to that effect.
3.3
City as Additional Insured. The policies are to contain, or be endorsed to contain, the following
provisions:
3.3.1. The Commercial General Liability and Automobile Liability policies are to contain, or
be endorsed to contain, the following provisions: City, its officers, officials, agents,
and employees are additional insureds with respect to liability arising out of activities
performed by, or on behalf of, Consultant; Products and Completed operations of
Consultant; and automobiles owned, leased, hired, or borrowed by Consultant.
3.3.2. City, its officers, officials, agents, and employees must be additional insureds to the
full limits of liability purchased by Consultant even if those limits of liability are in
excess of those required by this Agreement.
Project Name: City Hall Mezzanine Improvements
Page D-1
Project No.: BF2402.201
Rev. 1/12/2024
EXHIBIT “D”
SPECIAL CONDITIONS
Standard Details and Specifications. Consultant must be familiar with City’s latest revision of
the MAG Specifications and MAG Standard Details as amended by City. City’s current
amendment to the MAG Specifications, part of City’s Unified Development Manual, may be found
and downloaded from City’s website at http://www.chandleraz.gov/udm.
City Ownership of Project Documents. All work products (electronically or manually
generated) including, but not limited to: plans, specifications, cost estimates, field notes,
tracings, studies, investigations, design analyses, original drawings, original mylars, Computer
Aided Drafting and Design (CADD) file diskettes which reflect all final drawings, and other
related documents which are prepared in the performance of this Agreement (collectively
referred to as "Documents") are to be and remain the property of City and are to be delivered
to the Project Manager before the final payment is made to Consultant. In the event these
Documents are altered, modified or adapted without the written consent of Consultant,
which consent Consultant must not unreasonably withhold, City agrees to hold Consultant
harmless to the extent permitted by law from the legal liability arising out of City's alteration,
modification or adaptation of the Documents.
Re-use of Documents. The parties agree the documents, drawings, specifications and designs,
although the property of City, are prepared for this specific project and are not intended nor
represented by Consultant to be suitable for re-use for any other project. Any re-use without
written verification or adaptation by Consultant for the specific purpose intended will be at
City’s sole risk and without liability or legal exposure to Consultant.
Documents to Bear Seal. Consultant and its subconsultants must endorse by professional
seal all plans, works, and deliverables prepared by each for this Agreement as required by
state law.
Project Name: City Hall Mezzanine Improvements
E-1
Project No.: BF2402.201
Rev. 1/12/2024
EXHIBIT “E”
SUBCONSULTANT DOCUMENTS WITH CONSULTANT
Any subconsultant assumptions, clarifications, exclusions, terms & conditions,
signature blocks, etc. included are strictly between the Consultant and their
subconsultants, and do not apply to the Agreement between the Consultant and
the City.
CARUSO
TURLEY
SCOTT
structural
engineers
STRUCTURAL
SOLUTIONS
PARTNERS
Sandra Herd, SE, PE, LEED AP
Thomas Morris, SE, PE, LEED AP
Richard Dahlmann, SE, PE
Troy Turley, SE, PE, LEED AP
Brady Notbohm, SE, PE
PROFESSIONAL
REGISTRATION
All 50 States
Washington D.C.
Puerto Rico
1215 W. Rio Salado Pkwy.
Suite 200
Tempe, AZ 85281
480.774.1700
www.ctsaz.com
February 22, 2024
Russ Combs
GLHN ARCHITECTS & ENGINEERS
3636 N. Central Ave, Suite 160
Phoenix, AZ 85012
602.368.9393
RCombs@glhn.com
RE:
CHANDLER CITY HALL – TRAINING ROOM TI
175 S. Arizona Ave
Chandler, AZ
CTS Job No:
Dear Mr. Russ Combs:
This will confirm our fee to provide structural engineering and drafting services as required for this new training room
based on the following scope of work:
•
A new training room is being proposed on the existing outdoor mezzanine level located between the 1st and
2nd floor of this existing city hall building.
•
The existing floor of the mezzanine level consists of an elevated, outdoor paver system that is supported by
the existing roof framing of the occupied space below.
•
Perform a site visit to review the as-built condition of the existing outdoor mezzanine level where the proposed
new training room will be located.
•
Provide structural design and details for the installation of the new glass storefront framing to be installed
around the perimeter of the new training room.
•
Anticipate additional support framing for the interior wall of the training room will need to extend from existing
roof level to the underside of the existing ceiling framing to maintain an airtight space.
•
Design and detail the structural support framing for a new folding partition located within the new training room.
•
Coordinate ceiling framing modifications to allow ductwork to enter into the new training room.
Our Basic Services will be based on time expended and billed at our current hourly rates. The total fee is estimated
Not to Exceed Five Thousand Five Hundred Thirty Dollars ($ 5,530.00).
HOURLY BILLING RATES
TEAM MEMBER
RATE $
TEAM MEMBER
RATE $
Partner
200.00
Structural Engineer I
120.00
Associate
190.00
Structural Designer II
110.00
Senior Principal
180.00
Structural Designer I
100.00
Principal
170.00
Senior Structural Inspector
90.00
Senior Project Manager
160.00
Structural Inspector
80.00
Project Manager
150.00
Senior Structural Drafter
105.00
Senior Structural Engineer
140.00
Structural Drafter
95.00
Structural Engineer II
130.00
Administrative / Billing Team
65.00
This fee will include structural calculations, preparation of the structural plans and details as required, and response to
city comments related to the original structural scope of work. Our design will be based on the available existing building
information as provided by your office.
Additional engineering and drafting services, if required during construction due to field conditions that differ from
the original existing building information, or if requested by the contractor during construction for alternative details or
framing schemes, are not included in this fee. This work will be billed per our standard hourly rates as an additional
service if required.
Reimbursable Expenses are in addition to the basic services budget noted above and will include: progress or submittal
printing, delivery costs, equipment rentals, mileage or travel expenses. Reimbursables shall be invoiced at cost x 1.15.
Special Structural Inspection Services will be invoiced hourly based on time expended against an anticipated budget
estimate of Two Thousand One Hundred Sixty Dollars ($ 2,160.00). A maximum of 8 site visits and 24 hours is
anticipated but is contingent upon the contractor's scheduling, phasing, weather, and construction methods. This budget
estimate is provided as a courtesy to the Owner for budgeting purposes, however the final cost of Structural Inspections
will be based on the actual hours expended. Charges are for actual services provided; therefore, if fewer trips or hours
CLIENT INFORMATION:
CLIENT PROJECT NO.
PROJECT MANAGER
OTHER
CARUSO
TURLEY
SCOTT
STRUCTURAL SOLUTIONS SINCE 1963
February 22, 2024
Chandler City Hall – Training Room
Chandler, AZ
Page 2
are required, or more than one type of inspection can be combined during a single trip, charges will be adjusted up or
down accordingly. Notification will be provided if it appears that the anticipated inspection amount is to be exceeded. The
inspection budget estimate shall also be adjusted for phased or interrupted construction or for a change in building
construction type. After the design phase, the inspection budget estimate will be reviewed to verify the original scope
assumptions and the budget will be adjusted accordingly if necessary. Saturday, Sunday, and Holiday inspections will
be billed at our regular hourly rates x 1.5. Inspection fees exclude mileage which will be billed at the current Federal
business per mile allowance rate. The anticipated inspection budget is based on the number of site visits and hours
noted above. The anticipated inspection budget excludes additional services for re-inspection of incomplete work, time
spent inspecting repair type conditions (epoxy grouting for example), time spent waiting for late concrete and grout and/or
time spent going to an inspection, which was cancelled without timely notification to this office. In the event of an
unexpected rise in fuel costs, Caruso Turley Scott reserves the right to include a fuel surcharge.
In rendering professional services Caruso Turley Scott (CTS) shall apply the skill and care ordinarily exercised by
structural engineers at the time and place the services are rendered. Schedules and timely available information from
the architect, owner and other design consultants contribute to the completeness of the structural drawings. As such, all
projects should carry a contingency for potential coordination and value-added items. It is recommended that final bids
not be taken until city review comments and coordination comments have been incorporated. If documents are bid prior
to city and coordination comments, the owner assumes the risk for associated additional costs.
Payments for Services as described above shall be made upon the presentation of the Engineer’s invoice based on time
expended. Interest at 1.5% per month, compounded monthly, will be paid on all invoices after 30 days from billing date.
In the event any portion of an account remains unpaid 90 days after billing, the Client shall pay the cost of collection,
including reasonable attorney fees. If any portion of the account remains unpaid 30 days after billing, this office may,
without waiving any claim or right, and without liability whatsoever to the Client, suspend or terminate the performance
of all services.
This proposal is valid for 120 days from the date of issuance. After 120 days, please contact our office for updated fees.
If this contract meets with your approval, please sign, date and e-mail (MMcClinton@ctsaz.com) back to our
office for authorization to proceed.
Respectfully Submitted:
Accepted By:
CARUSO TURLEY SCOTT
GLHN ARCHITECTS AND ENGINEERS, INC.
Brady Notbohm, SE, PE
Partner
480.774.1709 Direct
BNotbohm@ctsaz.com
Name:
Title:
Date:
IF ANOTHER PARTY IS RESPONSIBLE FOR PAYMENT
Please advise our office at 480-774-1700 for separate approval to proceed.
Client:
Date:
Project Name:
Project No & Brief Description:
Task
Description
Hours
$200.00
Hours
$170.00
Hours
$150.00
Hours
$140.00
Hours
$130.00
Hours
$110.00
Hours
$105.00
Hours
$95.00
Hours
$65.00
Schematic Design Phase
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.0
Design Development Phase
3.0
600.00
0.00
0.00
0.00
0.00
10.0
1100.00
4.0
420.00
0.00
0.00
17.0
Construction Document Phase
2.0
400.00
0.00
0.00
0.00
0.00
12.0
1320.00
4.0
420.00
0.00
0.00
18.0
Construction Administration
2.0
400.00
0.00
0.00
0.00
0.00
6.0
660.00
2.0
210.00
0.00
0.00
10.0
Hours & Fee:
7.0
1400.00
0.0
0.00
0.0
0.00
0.0
0.00
0.0
0.00
28.0
3080.00
10.0
1050.00
0.0
0.00
0.0
0.00
Hours
$200.00
Hours
$110.00
Hours
$90.00
Hours
$80.00
Special Structural Inspections
0.00
0.00
24.0
2160.00
0.00
24.0
Respectfully submitted,
Caruso Turley Scott Inc. Structural Engineers
Brady Notbohm, PE, SE
Partner
Direct 480.774.1709
BNotbohm@ctsaz.com
-
$
2,120.00
$
2,140.00
$
1,270.00
$
AutoCAD | BIM
TOTAL Design Labor:
($Hourly Rate)
($Hourly Rate)
Chandler City Hall
Training Room TI
GLHN
($Hourly Rate)
Sr AutoCAD | BIM
($Hourly Rate)
Design Engineer II
($Hourly Rate)
Reg Engineer II
($Hourly Rate)
Project Manager
($Hourly Rate)
($Hourly Rate)
Sr Reg Engineer
($Hourly Rate)
PROJECT ITEMIZED COST SUMMARY & ESTIMATED MAN HOURS
Task
Description
5,530.00
$
Direct Labor Hours
Contract No:
Total
Fee
Direct Labor Hours
Total
Hours
Total
Hours
February 22, 2024
Partner | PM
Admin | Billing
Principal | PM
TOTAL INSPECTION LABOR:
2,160.00
$
2,160.00
$
($Hourly Rate)
($Hourly Rate)
($Hourly Rate)
($Hourly Rate)
Total
Fee
Partner | PM
Design Engineer II
Sr Field Inspector
Field Inspector
Associated Construction Economists
P.O. Box 4073, Scottsdale, AZ 85261
Tel: (480) 596-1882
Fax: (480) 922-1883
E-mail: acebill@cox.net
Russ Combs
GLHN Architects & Engineers
2939 E. Broadway Boulevard
Tucson, Arizona 85716
16th April 2024
Re: Revised Fee Proposal for Construction Cost Estimating Services - City of
Chandler City Hall Mezzanine Improvements
Russ,
Further to your recent correspondence we are pleased to submit the following revised fee
proposal for providing Construction Cost Estimating services based upon the outline
scope of works & responses outlined in the emails on 28th February 2024 and revised
estimated construction cost of around $700,000:- .
Fee
100% Design Development Estimate; 32 hours @$140.00: $4,480.00
90% Construction Document Estimate 34 hours @$140.00 $4,760.00
Misc costs including Printing $ 250.00
Total Fee: $ 9,490.00
Should the final scope of work result in an increase in the construction budget any
additional professional estimating services will be charged out at the hourly rate above.
As regards time to complete, we would allow two weeks for each submittal stage.
Thank you for inviting us to propose.
If you have any queries or require any further information, please do not hesitate to
contact us.
Yours sincerely,
William H. Green.
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
(A/C, No):
FAX
E-MAIL
ADDRESS:
PRODUCER
(A/C, No, Ext):
PHONE
INSURED
REVISION NUMBER:
CERTIFICATE NUMBER:
COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
$
$
$
$
PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOS
AUTOS ONLY
NON-OWNED
SCHEDULED
OWNED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-
STATUTE
PER
LIMITS
(MM/DD/YYYY)
POLICY EXP
(MM/DD/YYYY)
POLICY EFF
POLICY NUMBER
TYPE OF INSURANCE
LTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB
$
EACH OCCURRENCE
$
AGGREGATE
$
OCCUR
CLAIMS-MADE
DED
RETENTION $
$
PRODUCTS - COMP/OP AGG
$
GENERAL AGGREGATE
$
PERSONAL & ADV INJURY
$
MED EXP (Any one person)
$
EACH OCCURRENCE
DAMAGE TO RENTED
$
PREMISES (Ea occurrence)
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE
OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY
PRO-
JECT
LOC
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
5/24/2024
Stuckey Insurance & Associated Agencies
2850 E Camelback Rd
Suite 325
Phoenix AZ 85016
Abi Law
602-264-5533
abigail.law@stuckeyinsurance.com
XL Specialty Ins
37885
GLHNARC-01
GLHN Architects/Engineers Inc
2939 E Broadway Blvd
Tucson AZ 85716
2040496487
A
Professional Liability
DPR5025257
2/24/2024
2/24/2025
Per Claim
Aggregate
3,000,000
4,000,000
Professional Liability - Claims Made - Retro Date: 10/01/63
Project Name: BF2402.201 – City Hall Mezzanine Improvements
City of Chandler
Public Works & Utilities Department
P.O. Box 4008, Mail Stop 407
Chandler AZ 85244-4008
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
(A/C, No):
FAX
E-MAIL
ADDRESS:
PRODUCER
(A/C, No, Ext):
PHONE
INSURED
REVISION NUMBER:
CERTIFICATE NUMBER:
COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
$
$
$
$
PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOS
AUTOS ONLY
NON-OWNED
SCHEDULED
OWNED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-
STATUTE
PER
LIMITS
(MM/DD/YYYY)
POLICY EXP
(MM/DD/YYYY)
POLICY EFF
POLICY NUMBER
TYPE OF INSURANCE
LTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB
$
EACH OCCURRENCE
$
AGGREGATE
$
OCCUR
CLAIMS-MADE
DED
RETENTION $
$
PRODUCTS - COMP/OP AGG
$
GENERAL AGGREGATE
$
PERSONAL & ADV INJURY
$
MED EXP (Any one person)
$
EACH OCCURRENCE
DAMAGE TO RENTED
$
PREMISES (Ea occurrence)
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE
OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY
PRO-
JECT
LOC
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
5/24/2024
Crest Insurance Group, LLC
5285 E. Williams Circle Suite 4500
Tucson AZ 85711
Jynessa Shaffer
520-784-7617
520-618-3948
jshaffer@crestins.com
Twin City Fire Insurance Company
29459
70GLHNARC
Hartford Accident and Indemnity Company
22357
GLHN Architects & Engineers, Inc.
2939 E. Broadway Blvd.
Tucson AZ 85716
201931332
A
X
1,000,000
X
1,000,000
10,000
1,000,000
2,000,000
X
Y
Y
59SBAIS7707
3/1/2024
3/1/2025
2,000,000
A
1,000,000
X
X
Y
Y
59SBAIS7707
3/1/2024
3/1/2025
A
X
X
5,000,000
Y
59SBAIS7707
3/1/2024
Y
3/1/2025
5,000,000
X
10,000
B
X
Y
59WECRT2701
3/1/2024
3/1/2025
1,000,000
1,000,000
1,000,000
Certificate holder and others when required in a written contract or agreement are Additional Insured (General Liability, Automobile Liability & Umbrella Liability)
including Products Completed. Coverage is Primary & Non-Contributory (General Liability, Automobile Liability & Umbrella Liability). Waiver of Subrogation
(General Liability, Automobile Liability, Umbrella Liability & Workers Compensation) applies. This form is subject to all policy forms, terms, endorsements,
conditions definitions & exclusions.
RE: BF2402.201 – City Hall Mezzanine Improvements
Additional Insured: City of Chandler, its officers, officials, agents, and employees
See Attached...
City of Chandler
Public Works & Utilities Department
PO Box 4008, Mail Stop 407
Chandler AZ 85244-4008
ACORD 101 (2008/01)
The ACORD name and logo are registered marks of ACORD
© 2008 ACORD CORPORATION. All rights reserved.
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER:
FORM TITLE:
ADDITIONAL REMARKS
ADDITIONAL REMARKS SCHEDULE
Page of
AGENCY CUSTOMER ID:
LOC #:
AGENCY
CARRIER
NAIC CODE
POLICY NUMBER
NAMED INSURED
EFFECTIVE DATE:
70GLHNARC
1
1
Crest Insurance Group, LLC
GLHN Architects & Engineers, Inc.
2939 E. Broadway Blvd.
Tucson AZ 85716
25
CERTIFICATE OF LIABILITY INSURANCE
30-DNOC applies
Project Name: City Hall Mezzanine Improvements
Page F-1
Project No.: BF2402.201
Rev. 1/24/2024
EXHIBIT “F”
FEDERAL REQUIREMENTS
N/A