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Project Name: Chandler Heights Road Improvement (McQueen Road to Gilbert Road) – Amendment No. 4
Page 1
Project No.: ST1614.451; CHN-0(240)D; ADOT NO.: T009901C
Rev. 5/13/2024
AMENDMENT NO. 4 TO
CONSTRUCTION MANAGEMENT SERVICES AGREEMENT
CHANDLER HEIGHTS ROAD IMPROVEMENT (MCQUEEN ROAD TO GILBERT ROAD)
Project No. ST1614.451; CHN-0(240)D; ADOT NO.: T009901C
Council Date: September 12, 2024
THIS AMENDMENT NO. 4 (“Amendment No. 4”) to the professional services agreement dated
April 1, 2022, (the “Agreement”) is made by and between the City of Chandler, an Arizona
municipal corporation, (“City”) and Ritoch-Powell & Associates Consulting Engineer, Inc., an
Arizona corporation, (“Consultant”), on this ______ day of ___________________, 2024, (“Effective
Date” by Clerk). (City and Consultant may individually be referred to as “Party” and collectively
referred to as “Parties”).
RECITALS
A.
The Parties entered into the Agreement for Construction Management Services
(“Services”) for the Chandler Heights Road Improvement (McQueen Road to Gilbert Road)
project.
B.
The Parties have determined that it is necessary and desirable for the Consultant to
perform services for the City under the terms and conditions set forth in this Amendment No. 4
and the Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the premises and mutual promises contained in the
Agreement and this Amendment No. 4, the Parties agree to amend and modify the Agreement
as follows.
SECTION I – CONSULTANT’S SERVICES
The Consultant’s Services are modified as described in the Exhibit "A" attached to and made
part of this amendment by reference.
Project Name: Chandler Heights Road Improvement (McQueen Road to Gilbert Road) – Amendment No. 4
Page 2
Project No.: ST1614.451; CHN-0(240)D; ADOT NO.: T009901C
Rev. 5/13/2024
SECTION II – PERIOD OF SERVICE
The Period of Service is increased by 120 calendar days for a revised total of 1,169 calendar days.
SECTION III – PAYMENT OF COMPENSATION AND FEES
The Fees are increased by $288,991.78 and will be payable in accordance with Exhibit "B"
attached to and made part of this amendment by reference, for a revised total not to exceed
$2,730,924.90.
SECTION IV – CONFLICT AMONG DOCUMENTS
The Agreement, this amendment, and any previous amendments constitute the complete
agreement between the Parties concerning the subject matter of the Agreement and replace
any prior oral or written communications between the Parties. If a conflict or ambiguity arises
between the Agreement and this amendment, the instrument in the following order prevails
and controls: (1) this amendment; (2) any previous Amendments from most recent to oldest;
and (3) the Agreement.
SIGNATURE PAGE TO FOLLOW
Project Name: Chandler Heights Road Improvement (McQueen Road to Gilbert Road) – Amendment No. 4
Page 3
Project No.: ST1614.451; CHN-0(240)D; ADOT NO.: T009901C
Rev. 5/13/2024
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 4 to be duly
executed. Each Party warrants and represents that its respective signatories whose signatures
appear below have been and are on the date of signature duly authorized to execute this
Amendment No. 4.
“CITY” CITY OF CHANDLER
MAYOR
RECOMMENDED BY:
Daniel Haskins, P.E.
CIP City Engineer
APPROVED AS TO FORM:
City Attorney
ATTEST:
City Clerk
Seal
“CONSULTANT”
RITOCH-POWELL & ASSOCIATES
CONSULTING ENGINEER, INC.
Signature
Date
Print Name
Title
Signer Email Address
Frank E. Henderson III
Sr. Project Manager/Contract Manager
fhenderson@ardurra.com
08/14/24
Frank E. Henderson III
Digitally signed by Frank E.
Henderson III
DN: C=US,
E=fhenderson@ardurra.com,
O=Ardurra, OU=Transportation & CM
Services, CN=Frank E. Henderson III
Date: 2024.08.14 11:44:15-07'00'
Project Name: Chandler Heights Road Improvement (McQueen Road to Gilbert Road) – Amendment No. 4
Page 4
Project No.: ST1614.451; CHN-0(240)D; ADOT NO.: T009901C
Rev. 5/13/2024
Amendment No. 4 (cont.)
Project No. ST1614.451
These changes result in the following adjustments of Agreement amount and/or time:
Amendment authorized by Owner name: Dan Haskins
Date: 8/13/24
Consultant email: fhenderson@rpaeng.com
Original Agreement amount:
$2,351,150.56
Previous Amendment(s) total:
$90,782.56
Last Agreement amount approved by Council:
$2,351,150.56
This Amendment:
$288,991.78
This Amendment + previous Amendment(s) not approved by
Council total:
$379,774.34
Revised Agreement total:
$2,730,924.90
Council Approval Required (yes indicates approval required)
Yes
No
Amendment(s) total over $100,000:
܈
܆
Amendment(s) total causes Agreement to exceed $100,000:
܆
܈
Agreement Time
Agreement time prior to this Amendment (including previous
amendments):
1,049
Calendar Days
Net change resulting from this Amendment:
120
Calendar Days
Revised Agreement time (including this Amendment):
1,169
Calendar Days
Council Approval (if applicable)
Council Approval Date: September 12, 2024
cc: Project Manager, Consultant, Owner, File
Project Name: Chandler Heights Road Improvement (McQueen Road to Gilbert Road) - Amendment No. 4
Page A-1
Project No.: ST1614.451; CHN-0(240)D; ADOT NO.: T009901C
Rev 3/12/2024
EXHIBIT A
SCOPE OF WORK
PHOENIX: 1001 N. Central Avenue, Suite 900, Phoenix, AZ 85004 | P: 602-263-1177 | F: 602-277-6286
MESA: 63 E. Main Street, Suite 502, Mesa, AZ 85201 | P: 480-539-7497
www.rpaeng.com
1 | P a g e
August 2, 2024
Mr. Scott Riter
Construction Project Manager
City of Chandler
Public Works & Utilities Capital Projects
RE:
Construction Management (CM) Contract Modification
City Project No. ST1614.451
Chandler Heights (McQueen Rd. to Gilbert Rd.)
Dear Mr. Riter,
RITOCH-POWELL & ASSOCIATES (an Ardurra Company) is submitting attached Scope of Work and
Fee Derivation for additional T&M compensation to provide construction administration, management
and inspection services for the Chandler Heights Road project.
Our additional compensation totaling $288,991.78 for this contract modification is necessary to match
the contractor’s projected construction schedule to achieve Substantial Completion by September 9,
2024 and Final Completion by November 8, 2024. Contrctor’s schedule extension increases our CM
services contract by twenty eight (28) weeks through January 31, 2025 to complete contract close-out
activities that include record drawings, AOCs, final contract invoices, etc. This contract modification is for
construction administration during the additional contract time and sixteen (16) weeks of on-site
inspection services.
We sincerely appreciate the opportunity to continue our City of Chandler relationships executing final
design, construction administration, and inspection services and look forward to completing this
construction project.
Respectfully submitted,
Frank E. Henderson III
Sr. Project Manger
Frank E. Henderson III
Digitally signed by Frank E.
Henderson III
DN: C=US,
E=fhenderson@ardurra.com,
O=Ardurra, OU=Transportation &
CM Services, CN=Frank E.
Henderson III
Date: 2024.08.02 11:04:56-07'00'
1
EXHIBIT “A”
CONSTRUCTION MANAGEMENT
SCOPE OF SERVICES
CONTRACT MODIFICATION
(FHWA FUNDED PROJECTS)
PROJECT TASKS
1.
PRE-CONSTRUCTION ASSISTANCE
A. Task 1.1 Preconstruction Assistance
i.
No additional services resulting from this contract modification.
2.
CONSTRUCTION MANAGEMENT
A. Task 2.1 Weekly Construction Meetings
i.
Scope of Work for this contract modification remains unchanged from existing
contract except to add twenty (20) meetings.
B. Task 2.2 CPM Schedule
i.
Scope of Work for this contract modification remains unchanged from existing
contract except is increased to complete four (4) additional reviews.
C. Task 2.3 Requests for Information (RFI’s)
i.
No additional services resulting from this contract modification.
D. Task 2.4 Shop Drawing Submittals
i.
Scope of Work for this contract modification remains unchanged from existing
contract except is increased to complete ten (10) additional reviews.
E. Task 2.5 Requests for Proposal (RFP)
i.
Scope of Work for this contract modification remains unchanged from existing
contract except is increased to complete eight (8) additional reviews.
F.
Task 2.6 Time & Materials (T&M)
i.
Scope of Work for this contract modification remains unchanged from existing
contract except is extended by eight (8)) weeks.
G. Task 2.7 Contractor Payment Applications
i.
Scope of Work for this contract modification remains unchanged from existing
contract except is increased to complete five (5) additional reviews.
H.
Task 2.8 Public Outreach
i.
Scope of Work for this contract modification remains unchanged from existing
contract except is extended by eighteen (18) weeks.
3.
CONSTRUCTION ADMINISTRATION
A. Task 3.1 Federal Compliance Administration
i.
No additional services resulting from this contract modification.
B. Task 3.2 Administrative Support
i.
No additional services resulting from this contract modification.
4.
CONSTRUCTION INSPECTION
A. Task 4.1 Inspection Services
i.
Scope of Work for this contract modification remains unchanged from existing
contract except is extended by sixteen (16) weeks.
B. Task 4.2 Landscape / Irrigation Inspection Services
i.
No additional services resulting from this contract modification.
C. Task 4.3 Project Closeout
i.
No additional services resulting from this contract modification.
5.
UTILITY COORDINATION
A. Task 5.1 Utility Coordination
2
i.
No additional services resulting from this contract modification.
6.
MATERIALS TESTING
A. Task 6.1 Quality Control (QC) Test Program
i.
Consultant must perform additional asphalt cores, complete laboratory tests,
review and verify Contractor’s Quality Control material test type and frequencies
are consistent with City, MAG, and ADOT requirements; review and evaluate
Contractor’s QC test schedule and provide recommendations on acceptance; and
review and evaluate all Contractor sampling, test, and inspection results for
conformance with construction documents.
B. Task 6.2 Quality Assurance (QA) Test Program
i.
Scope of Work for this contract modification remains unchanged from existing
contract except is extended by eighteen (18) weeks.
C. Task 6.3 Material Certifications
i.
Scope of Work for this contract modification remains unchanged from existing
contract except is extended by eighteen (18) weeks.
D. Task 6.4 Independent Assurance (IA) Test Program
i.
Scope of Work for this contract modification remains unchanged from existing
contract except is extended by eighteen (18) weeks.
7.
RECORD DRAWINGS
A. Task 7.1 Record Drawings
i.
Scope of Work for this contract modification remains unchanged from existing
contract except additional coordination and record drawing review time is anticipated
due to Contractor’s multiple key personnel and lack of project oversight.
8.
PROJECT MANAGEMENT
A. Task 8.1 Project Monitoring
i.
Scope of Work for this contract modification remains unchanged from existing
contract except is extended by twenty-eight (28) weeks.
B. Task 8.2 Manage Sub-Consultants
i.
Scope of Work for this contract modification remains unchanged from existing
contract except is extended by twenty-eight (28) weeks.
ASSUMPTION, CLARIFICATIONS, AND EXCLUSIONS
1.
Consultant inspector hours are assumed to be one (1) inspector full time for sixty (60) hours per
week for six (6) weeks to match Contractor’s projected Substantial Completion date of September
9, 2024 and one (1) inspector full time for fifty (50) hours per week for ten (10) weeks to match
Contractor’s Final Completion date of November 8, 2024.
Project Name: Chandler Heights Road Improvement (McQueen Road to Gilbert Road) - Amendment No. 4
Page B-1
Project No.: ST1614.451; CHN-0(240)D; ADOT NO.: T009901C
Rev. 3/12/2024
EXHIBIT B
FEE SCHEDULE
CLASSIFICATION
MAN HOURS
UNIT
UNIT RATE
QUANTITY
TOTAL
1
Miles
0.54
$
3600
1,944.00
$
Project Manager
0
2
-
$
3
-
$
Project Manager
157
4
-
$
5
-
$
Engineer, Sr/Construction Manager
0
Project Engineer
0
Printing (8-1/2" x 11")
Each
0.10
$
-
$
Printing (11" x 17")
Each
0.15
$
-
$
Designer - Sr.
172
Bond Large Format
Each
1.44
$
-
$
Mylar Large Format
Each
12.14
$
-
$
Inspector
860
Exhibits
Each
250.00
$
-
$
Deliveries/Postage
Each
50.00
$
-
$
Registered Land Surveyor
0
1,944.00
$
Survey Tech/Operator 2
0
SUBCONSULTANT
TASK
FEE
2-Person Survey Crew
0
1
-
$
2
-
$
Project Coordinator
139
3
-
$
4
-
$
0
0
5
-
$
6
-
$
0
0
7
111,837.58
$
8
-
$
9
-
$
Overhead Rate
178.04%
10
-
$
Fixed Capital Cost of Money (FCCM)
0.00%
111,837.58
$
Fixed Fee
10%
CONSULTANT/EXPENSES
TASK
FEE
1
2
3
-
$
4
-
$
5
-
$
-
$
LUMP SUM
X
TIME AND MATERIALS
194
(CALENDAR DAYS)
X
SOLICITATION / DIRECT SELECT
ON-CALL TASK ORDER
N/A
Signature
Date
49.50
$
(ON-CALL CONTRACT NO.)
SUBTOTAL ALLOWANCES
FEE
2018 Fed Fund Audit ALCP
(RPA RATE TABLE NAME)
CONTRACT DURATION
PROCUREMENT METHOD
Total Contract Fee & Allowances
288,991.78
$
Subtotal Subconsultants
Total Contract Fee
Subtotal Allowances
175,210.20
$
1,944.00
$
111,837.58
$
288,991.78
$
-
$
Subtotal Contract Labor
Subtotal Direct and Outside Expenses
68.97
$
68.97
$
-
$
-
$
-
$
5,679.44
$
36,180.20
$
-
$
10,828.29
$
63.51
$
39.65
$
20.37
$
COST PROPOSAL SUMMARY
PROJECT NAME:
FEDERAL PROJECT NO.:
PROJECT NO.:
HOURLY RATES
LABOR COSTS
CONTRACT LABOR
DIRECT AND OUTSIDE EXPENSES
TRACS NO.:
Chandler Heights Improvments (McQueen Road to Gilber Road)
ST1614.451
CHN-0(240)D
T009901C
DESCRIPTION
43.50
$
33.02
$
42.07
$
-
$
-
$
TOTAL DIRECT LABOR
SUBTOTAL CONTRACT LABOR
57,287.44
$
175,210.20
$
-
$
101,994.56
$
15,928.20
$
OVERHEAD
CONTRACT TERMS
PAYMENT METHOD
Personal Vehicle Mileage
REPRODUCTIONS - AT COST (Estimates Only)
-
$
4,599.51
$
-
$
-
$
ATEK
RAMM
J2
Makpro
CEI
Lee
Kimley Horn
SUBTOTAL DIRECT AND OUTSIDE EXPENSES
SUBCONSULTANTS FEE
QA Testing
FCCM
-
$
SUBTOTAL SUBCONSULTANTS FEE
ALLOWANCES
IA Testing
Landscape / Irrigation
Public Outreach
Federal Admin Assist
Traffic
Resident Engineer
33.09
$
Updated 8/2/2024 10:45 AM
PHOENIX: 5727 N. 7th Street, Suite 120, Phoenix, AZ 85014 | P: 602-263-1177 | F: 602-277-6286
MESA: 63 E. Main Street, Suite 502, Mesa, AZ 85201 | P: 480-539-7497 | F: 480-539-2810
www.rpaeng.com
Sheet 1 of 3
# of Sheets
Project Manager
Project Manager
Engineer,
Sr/Construction
Manager
Project
Engineer
Designer - Sr.
Inspector
Registered
Land Surveyor
Survey
Tech/Operator 2
2-Person Survey
Crew
Project
Coordinator
Hourly Rate
68.97
$
68.97
$
63.51
$
43.50
$
33.02
$
42.07
$
39.65
$
20.37
$
49.50
$
33.09
$
-
$
-
$
1
PRE-CONSTRUCTION ASSISTANCE
1.1
Pre-Construction Assistance
0
$0.00
i
Pre-Construction Meeting
0
$0.00
ii
Pre-Construction Public Meeting
0
$0.00
iii
Public Outreach Coordination Meeting
0
$0.00
0
0
0
0
0
0
0
0
0
0
0
0
0
$0.00
2
CONSTRUCTION MANAGEMENT
2.1
Weekly Construction Meetings
0
$0.00
i
Conduct Weekly Construction Meetings
20
20
40
$2,041.20
ii
Prepare Agenda and Minutes
5
10
15
$675.75
2.2
CPM Schedule
0
$0.00
i
Review Baseline CPM schedule
0
$0.00
ii
Review Monthly CPM Schedule Updates
1
1
$68.97
2.3
Requests for Information (RFI's)
0
$0.00
i
Review and Respond to RFI's
0
$0.00
ii
Prepare and Maintain RFI Log
0
$0.00
2.4
Shop Drawing Submittals
0
$0.00
i
Review Shop Drawing Submittals
5
5
$344.85
ii
Prepare and Maintain Shop Drawing Log
4
4
$132.36
2.5
RFPs, T&Ms & FDs
0
$0.00
i
Prepare & review RFP Documents
0
$0.00
ii
Review Contractor T&M Submittals
2
2
$137.94
ii
Prepare & review FDs
0
$0.00
iV
Prepare and Maintain RFP, T&M, FD & AUR
Logs
4
4
$132.36
2.6
Contractor Payment Applications
0
$0.00
i
Review Monthly Payment Applications
5
5
$344.85
ii
Maintain Weekly Record of Pay Qtys
0
$0.00
iii
Coordinate with City Qty Report
0
$0.00
2.7
Public Outreach
0
$0.00
i
Public Outreach Assistance
ii
Public Outreach Services
9
9
$620.73
0
47
0
0
0
0
0
0
0
38
0
0
85
$4,499.01
3
CONSTRUCTION ADMINISTRATION
3.1
Federal Compliance Administration
36
36
$1,191.24
3.2
Administrative Support
0
0
0
0
0
0
0
0
0
0
36
0
0
36
$1,191.24
4
CONSTRUCTION INSPECTION
4.1
Inspection Services
0
$0.00
i
Weekly Construction Inspection
61
172
774
1,007
$42,448.79
ii
Prepare Daily Inspection Reports
86
86
$3,618.02
iii
Perform Erosion Control Inspection
0
$0.00
4.2
Landscape / Irrig Inspection Services
0
$0.00
i
Observe Irrig System Layout and Install
0
ii
Observe Irrig System Pressure Tests
0
$0.00
iii
Attend Nursery Visit to Tag Plant Material
0
$0.00
4.3
Project Closeout
0
$0.00
i
Conduct Substantial Complete Inspection
0
$0.00
ii
Prepare Substantial Punch List
0
$0.00
iii
Conduct Final Complete Inspection
0
$0.00
iv
Substantial and Final Complete Certificates
0
$0.00
0
61
0
0
172
860
0
0
0
0
0
0
1,093
$46,066.81
5
UTILITY COORDINATION
5.1
Utility Coordination
0
$0.00
i
Coordinate New Services and Relocates
0
$0.00
ii
MCESD AOC Application
0
$0.00
Total Hours By
Task
Task
Description
SUBTOTAL CONSTRUCTION ADMINISTRATION
SUBTOTAL CONSTRUCTION INSPECTION
SUBTOTAL CONSTRUCTION MANAGEMENT
SERVICES TO BE PERFORMED BY J2
SERVICES TO BE PERFORMED BY CEI
SERVICES TO BE PERFORMED BY MAKPRO
Total Cost By
Task
DERIVATION OF COST PROPOSAL SUMMARY
SUBTOTAL PRE-CONSTRUCTION ASSISTANCE
Updated 8/2/2024 10:45 AM
PHOENIX: 5727 N. 7th Street, Suite 120, Phoenix, AZ 85014 | P: 602-263-1177 | F: 602-277-6286
MESA: 63 E. Main Street, Suite 502, Mesa, AZ 85201 | P: 480-539-7497 | F: 480-539-2810
www.rpaeng.com
Sheet 2 of 3
# of Sheets
Project Manager
Project Manager
Engineer,
Sr/Construction
Manager
Project
Engineer
Designer - Sr.
Inspector
Registered
Land Surveyor
Survey
Tech/Operator 2
2-Person Survey
Crew
Project
Coordinator
Hourly Rate
68.97
$
68.97
$
63.51
$
43.50
$
33.02
$
42.07
$
39.65
$
20.37
$
49.50
$
33.09
$
-
$
-
$
Total Hours By
Task
Task
Description
Total Cost By
Task
DERIVATION OF COST PROPOSAL SUMMARY
0
0
0
0
0
0
0
0
0
0
0
0
0
$0.00
6
MATERIALS TESTING AND QUALITY
ASSURANCE
6.1
QC Test Program
0
$0.00
i
Review QC Test Type and Frequency
0
$0.00
ii
Review QC Test Schedule
0
$0.00
iii
Review Weekly Results for Conformance
10
10
$689.70
6.2
QA Test Program
0
$0.00
i
Prepare and Maintain Material QA Plan
0
$0.00
ii
Coordinate IA Testing and Sampling
0
$0.00
iii
Coordinate QA Testing and Sampling
0
iv
Complete Subrade, AB, AC Testing
0
$0.00
v
Complete Concrete Testing
0
$0.00
vi
Complete Utility Backfill Testing
0
$0.00
6.3
Material Certifications
0
$0.00
i
Review and Verify Material Certifications
0
$0.00
ii
Prepare and Maintain Material Cert Log
0
$0.00
6.4
IA Test Program
0
$0.00
i
3rd Party IA Testing
0
0
10
0
0
0
0
0
0
0
0
0
0
10
$689.70
7
RECORD DRAWINGS
7.1
Record Drawings
0
$0.00
i
Review and Monitor Contractor Redlines
0
$0.00
0
0
0
0
0
0
0
0
0
0
0
0
0
$0.00
8
PROJECT MANAGEMENT
8.1
Project Monitoring
28
35
63
$3,089.31
8.2
Manage Sub-Consultants
11
30
41
$1,751.37
0
39
0
0
0
0
0
0
0
65
0
0
104
$4,840.68
0
157
0
0
172
860
0
0
0
139
0
0
1,328
-
$
10,828.29
$
-
$
-
$
5,679.44
$
36,180.20
$
-
$
-
$
-
$
4,599.51
$
-
$
-
$
57,287.44
$
Total Hours
Total Dollars
SUBTOTAL UTILITY COORDINATION
SUBTOTAL MATERIALS TESTING AND QUALITY
ASSURANCE
SUBTOTAL RECORD DRAWINGS
SUBTOTAL PROJECT MANAGEMENT
SERVICES TO BE PROVIDED BY ATEK
SERVICES TO BE PROVIDED BY RAMM
Updated 8/2/2024 10:45 AM
PHOENIX: 5727 N. 7th Street, Suite 120, Phoenix, AZ 85014 | P: 602-263-1177 | F: 602-277-6286
MESA: 63 E. Main Street, Suite 502, Mesa, AZ 85201 | P: 480-539-7497 | F: 480-539-2810
www.rpaeng.com
Sheet 3 of 3
Project Name: Chandler Heights Road Improvement (McQueen Road to Gilbert Road) - Amendment No. 4
Page C-1
Project No.: ST1614.451; CHN-0(240)D; ADOT NO.: T009901C
Rev. 3/12/2024
EXHIBIT “C”
SUBCONSULTANT DOCUMENTS WITH CONSULTANT
Any subconsultant assumptions, clarifications, exclusions, terms & conditions,
signature blocks, etc. included are strictly between the Consultant and their
subconsultants, and do not apply to the Agreement between the Consultant and
the City
7/30/2024
1
CONSTRUCTION MANAGEMENT
SCOPE OF SERVICES
CHANDLER HEIGHTS ROAD (McQUEEN RD TO GILBERT RD)
CONTRACT MODIFICATION #4
PROJECT UNDERSTANDING
The current scope of work was based off the Chandler Heights Road Contractor Change Order
Number one which extended the Substantial Completion Date to 5/3/2024 and the Final
Completion Date to 7/2/2024. The Contractor will not be able to meet either of these dates. The
delays to the project have been outside of Kimley-Horn’s control and require additional effort
above and beyond the current contract scope of work. At the request of Ardurra and the City of
Chandler, this contract modification has been prepared so that Kimley-Horn provides the
additional effort anticipated to reach the projected Substantial Completion Date of 9/9/24 and the
projected Final Completion date of 11/8/24.
PROJECT TASKS
1.
PRE-CONSTRUCTION ASSISTANCE (NOT USED)
A. Task 1.1 Preconstruction Assistance
2.
CONSTRUCTION MANAGEMENT
A. Task 2.1 Weekly Construction Meetings (NOT USED)
B. Task 2.2 CPM Schedule
i. Consultant will review Contractor’s monthly CPM schedule updates submitted
with each payment application, identify CPM tasks behind schedule that may
affect critical path items, project substantial and final completion dates and
initiate correspondence to City regarding those tasks. Consultant assumes up
to four (4) additional reviews of updated CPM schedule remain outside the
current scope of work.
C. Task 2.3 Requests for Information (RFI’s) (NOT USED)
D. Task 2.4 Shop Drawing Submittals
i. Consultant will review, evaluate, and respond to Contractor shop drawing
submittals. Consultant will review and take appropriate action in respect to
Shop Drawings and Samples and other data which Contractor is required to
submit, but only for general conformance with the Contract Documents. Such
review and action will not extend to means, methods, techniques, equipment
choice and usage, schedules, or procedures of construction or to related
safety programs. Any action in response to a shop drawing will not constitute
a change in the Contract Documents, which can be changed only through the
Change Orders. Consultant assumes up to ten (10) additional reviews outside
the current scope of work.
E. Task 2.5 Time and Materials Review
7/30/2024
2
i. Consultant will review Contractor Time and Materials (T&M) cost submittals
and provide recommendations for approval. Consultant assumes up to eight
(8) additional T&Ms, with two (2) reviews each outside the current scope of
work.
F. Task 2.6 Field Directives (FD’s) (NOT USED)
G. Task 2.7 Contractor Payment Applications
i. Consultant will review and evaluate Contractor monthly payment applications
and make recommendation for payment; and coordinate payment application
with the City quantity report and the inspectors’ daily logs. Recommendations
will be based on Consultant’s knowledge, information and belief, and will state
whether in Consultant’s opinion Contractor’s work has progressed to the point
indicated, subject to any qualifications stated in the recommendation.
Consultant’s recommendations will not be a representation that its
observations to check Contractor's work have been exhaustive, extended to
every aspect of Contractor's work, or involved detailed inspections. Consultant
assumes up to five (5) additional payment applications remain outside the
current scope of work, with two (2) reviews each.
H. Task 2.8 Public Outreach
i. Consultant will coordinate with City and Ardurra for additional public outreach
services. Additional public outreach is needed during the additional seventeen
(17) weeks to reach substantial completion.
I. Task 2.9 Unforeseen Conditions
i. Consultant has expended extensive out of scope effort attending meetings,
reviewing and sending letters, and conducting site visits related to the
Contractor’s inability to manage and construct the project appropriately. There
are three items which have required additional effort outside the current
contract. The change in Contractor key personnel, out of compliance traffic
signals at Adams Ave, the out of compliance pavement east of Cooper, and the
unforeseen sinkhole west of Senate.
1. Change in Contractor key personnel. Early in 2024 the Contractor lost
their project manager, superintendent, project engineer, grading
foreman, and a majority of the concrete crew. The Consultant
conducted multiple site visits and meetings in an attempt to get the
new staff familiar with the project and to train new Contractor staff on
federal processes such as pay applications, material certifications, time
and material work, and partnering.
2. Traffic Signal at Adams. The Contractor installed two traffic signals at
Adams Ave which were not in compliance with the construction
documents. Consultant conducted multiple site visits and coordination
meetings to discuss and review the out of compliance signal. Meetings
and coordination included Consultant staff from the traffic signal group
and the structural group to review and respond to letters sent by the
Contractor.
3. East side pavement. Approximately 4,200 linear feet of asphalt was
paved out of compliance with the project documents east of Cooper.
Consultant
conducted
multiple
site
visits,
reviewed
multiple
remediation actions from the Contractor, attended multiple meetings,
and provided remediation recommendations to help resolve the issue.
3.
CONSTRUCTION ADMINISTRATION (NOT USED)
4.
CONSTRUCTION OBSERVATION
7/30/2024
3
A. Task 4.1 Observation Services
i. Consultant will provide supplemental construction observation and site visits
to review construction progress and construction issues. Consultant assumes
up to two (2) site visit per month for four (4) hours per visit for up to four (4)
months for the Project Engineer remains outside the current scope of work.
Consultant assumes up to two (2) site visits per week for four (4) hours per visit
for up to seventeen (17) weeks for the Senior Project Manager remain outside
of the current scope of work. Consultant will make these visits to observe the
progress of the work. Observations will not be exhaustive or extend to every
aspect of Contractor's work, but will be limited to spot checking, and similar
methods of general observation. Based on the site visits, Consultant will
evaluate whether Contractor's work is generally proceeding in accordance
with the Contract Document and keep Client informed of the general progress
of the work.
B. Task 4.2 Project Closeout (NOT USED)
5.
UTILITY COORDINATION (NOT USED)
6.
MATERIALS TESTING
A. Task 6.1 Quality Control (QC) Test Program
i. The CIP Contractor submits weekly QC reports showing all field and lab testing
data. Consultant will reviews these weekly reports to verify Contractor’s
Quality Control material test type and frequencies are consistent with City,
MAG, and ADOT requirements; review and evaluate Contractor’s QC test
schedule and provide recommendations on acceptance; and review and
evaluate all Contractor sampling, test, and inspection results for conformance
with construction documents. The Contractor time extension requires up to
seventeen (17) additional weekly QC report reviews.
B. Task 6.2 Quality Assurance (QA) Test Program
i. Consultant will review QA testing is consistent with Contractor’s QC testing
results. The Contractor time extension requires up to seventeen (17)
additional weekly QA report reviews.
C. Task 6.3 Material Certifications
i. Consultant will review and verify material certifications are met including “Buy
America” requirements and prepare and maintain materials certificate and
“Buy America” requirement submittal log. The Contactor time extension has
resulted in the Contractor submitting more material certifications with less
material quantity per submittal. This requires up to four (4) months of
additional material certification reviews and log preparation.
7.
RECORD DRAWINGS
A. Task 7.1 Record Drawings
i. Due to multiple changes in Contractor’s key personnel over the course of the
project and the lack of current Contractor project management, we anticipate
additional effort to finalize record drawings will be required.
8.
PROJECT MANAGEMENT (NOT USED)
7/30/2024
4
ASSUMPTION, CLARIFICATIONS, AND EXCLUSIONS
1.
Application fees for City reviews and permits will be paid by CITY.
2.
The following items are excluded from this scope of work:
a. Special Inspections
b. Aerial Mapping and photography
c. Environmental Investigation
d. Potholing and survey for potholing
e. Private and public utility relocation design
f. Drainage analysis or design
g. Pavement design
h. Federal compliance administration support
i.
GIS survey or data processing
j.
Traffic Control review and approval
k. Contractor claim review and coordination
3.
Consultant will not supervise, direct, or have control over the Contractor’s work, nor shall the
Consultant have authority to stop the work or have responsibility for the means, methods,
techniques, equipment choice and usage, schedules, or procedures of construction selected
by the Contractor, for safety programs incident to Contractor’s work, or for any failure of
Contractor to comply with any laws.
4.
Consultant does not guarantee the performance of any Contractor and has no responsibility
for the Contractor’s failure to perform its work in accordance with the Contract Documents.
7/30/2024
Project Name
Chandler Heights Road Construction Management
Contract Modification #4
CONTRACT LABOR
Classification
Man Hours
Billable Rates
Labor Costs
Sr Project Manager/Professional II
0
84.82
$
-
$
Senior Professional I
298
70.94
$
21,140.12
$
Professional
220
58.60
$
12,892.00
$
Analyst
0
49.35
$
-
$
Designer
0
43.18
$
-
$
Administrative
0
30.84
$
-
$
Total Direct Labor
34,032.12
$
Overhead Rate
1.94%
Total Labor and Overhead
66,178.86
$
Fixed Capital Cost of Money
0.31%
Fixed Capital Cost of Money
105.50
$
Fixed Fee
10%
Net Fee (Subtotal x 10% Fixed Fee)
10,021.10
$
Subtotal Contract Labor
110,337.58
$
DIRECT AND OUTSIDE EXPENSES
General Expenses
1,500.00
$
Subtotal Direct & Outside Expenses
1,500.00
$
TOTALS
Subtotal Contract Labor
110,337.58
$
Direct & Outside Expenses
1,500.00
$
Total Contract Modification Fee
111,837.58
$
Detail of Consultant's Compensation
Chandler Heights Road Construction Management
Contract Modification 4 - July 30th, 2024
Sr. PM/Prof II
Sr. Prof.
Prof.
Analyst
Designer
Admin.
TASK DESCRIPTION
SUBTOTAL
$ 84.82
$ 70.94 $ 58.60 $ 49.35
$ 43.18
$ 30.84
1 - PRE-CONSTRUCTION ASSISTANCE (NOT USED)
-
$
-
-
-
-
-
-
2 - CONSTRUCTION MANAGEMENT
16,597
$
-
134
121
-
-
-
2.1 Weekly Construction Meetings
-
$
2.2 CPM Schedule
1,178
$
10
8
2.3 Requests for Information (RFI)
-
$
2.4 Shop Drawing Submittals
1,881
$
10
20
2.5.1 Requests for Proposal (RFP)
-
$
2.5.2 Time & Materials (T&M)
2,825
$
20
24
2.6 Field Directives (FD)
-
$
2.7 Contractor Payment Applications
3,239
$
25
25
2.8 Public Outreach
3,408
$
34
17
2.9 Unforeseen Conditions
4,065
$
35
27
3 - CONSTRUCTION ADMINISTRATION (NOT USED)
-
$
-
-
-
-
-
-
4 - CONSTRUCTION OBSERVATION
11,523
$
-
136
32
-
-
-
4.1 Observation Services
11,523
$
136
32
4.2 Project Closeout
-
$
5 - UTILITY COORDINATION
-
$
-
-
-
-
-
-
5.1 Utility Coordination
-
$
6 - MATERIALS TESTING
4,031
$
-
18
47
-
-
-
6.1 Quality Control (QC) Test Program
648
$
5
5
6.2 Quality Assurance (QA) Test Program
941
$
5
10
6.3 Material Certifications
2,443
$
8
32
6.4 Independent Assurance (QA) Test Program
-
$
7 - RECORD DRAWINGS
1,881
$
-
10
20
-
-
-
7.1 Record Drawings
1,881
$
10
20
8 - Project Management
-
$
-
-
-
-
-
-
8.1 Project Management and Project Monitoring
-
$
SUBTOTAL DIRECT LABOR
34,032
$
0
298
220
0
0
0