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City of Chandler, Arizona
Public Works & Utilities Department
Capital Projects Division
CONSTRUCTION BID
CHANDLER HEIGHTS ROAD
GILBERT ROAD TO VAL VISTA DRIVE
CITY PROJECT NO.: ST1804.401
FEDERAL PROJECT NO.: CHN-0(244)D
ADOT PROJECT NO. T0203 01C
MAYOR
Kevin Hartke
VICE MAYOR
OD Harris
COUNCIL
Matt Orlando Christine Ellis
Mark Stewart Angel Encinas Jane Poston
__________________________________________________
Daniel Haskins, P.E.
CIP City Engineer
CITY OF CHANDLER, ARIZONA
CONSTRUCTION BID
TABLE OF CONTENTS
INVITATION TO BID
BID SUBMITTAL LIST
CONSTRUCTION AGREEMENT
PROJECT SPECIFIC SPECIAL PROVISIONS
GENERAL CONDITIONS
TECHNICAL SPECIFICATIONS
GIS/GPS DATA DELIVERY REQUIREMENTS
(if applicable)
FEDERAL PROVISIONS
(if applicable)
LEGAL AD DEPARTMENT
INVITATION TO BID
CHANDLER HEIGHTS ROAD
GILBERT ROAD TO VAL VISTA DRIVE
CITY PROJECT NO.: ST1804.401
FEDERAL PROJECT NO.: CHN-0(244)D; ADOT PROJECT NO. T0203 01C
NOTICE IS HEREBY GIVEN that sealed bids will be received and date/time stamped by the City of Chandler
Capital Projects Office, 215 East Buffalo Street, Chandler, Arizona 85225 until the bid submission date
specified below.
All firms must be registered on the Arizona Procurement Portal (https://app.az.gov/) vendor registration
system prior to submitting a Bid. Non-registered firms will not receive addenda notifications. Download
the
Bid
Documents
and
any
Addenda
at
www.chandleraz.gov/business/vendor-services/capital-
projects/construction-bids. It is the contractor's sole responsibility to obtain all addenda from the City
website prior to submitting their bid proposal, and to acknowledge receipt and acceptance of the addenda
in their bid proposal submittal. No separate notification of addenda will be issued. The City recommends
Contractors regularly check the website for updated information.
PRE-BID CONFERENCE:
July 16, 2024
3:00 p.m.
Arizona time
City Council Chambers at 88 E. Chicago Street, Chandler AZ 85225.
SOLICITATION QUESTIONS DUE DATE:
July 19, 2024
5:00 p.m.
Arizona time
All solicitation questions must be emailed to raquel.diaz@chandleraz.gov with the
subject line of “ST1804.401; CHN-0(244)D; T0203 01C CHANDLER HEIGHTS ROAD
GILBERT ROAD TO VAL VISTA DRIVE BID QUESTION”. Questions received after
the due date and time will NOT be considered.
BID SUBMISSION:
August 8, 2024
3:00 p.m.
Arizona time
Sealed bids must be delivered to the City of Chandler Capital Projects Office located
at 215 East Buffalo Street, Chandler, Arizona, 85225. Bids must be received on or
before date and time specified. At that time, bids will be publicly opened and read
aloud in the South Atrium Conference Room. Bids received after the due date and
time will be returned unopened without consideration.
All bids must be submitted in a sealed envelope plainly marked as follows:
BID OF _____________________________, CONTRACTOR
FOR:
CHANDLER HEIGHTS ROAD – GILBERT ROAD TO VAL VISTA DRIVE
CITY PROJECT NO.: ST1804.401
FEDERAL PROJECT NO.: CHN-0(244)D; ADOT PROJECT NO. T0203 01C
Work under this Agreement includes widening to at least four thru lanes; turn lanes; bike lanes; raised
landscaped median; curb, gutter, and sidewalk, including ADA upgrades; traffic signals; LEG streetlights;
storm drainage; irrigation; wet utilities, including rehabilitation; and dry utilities, including extension of fiber.
This is a federally funded project using FHWA funds. Work must be completed within 365 consecutive
calendar days from the Notice to Proceed. The Engineer’s Estimate range is $11,000,000 - $13,000,000.
This is a Federal Funded Project with DBE requirements. Full Environmental Report is available upon request.
Mitigation Measures are not subject to change without prior written approval from the Federal Highway
Administration.
Bids must be submitted on the Proposal Form provided and be accompanied by the Bid Bond for not less
than ten percent (10%) of the total bid, payable to the City of Chandler, Arizona, or a certified or cashier's
check. PERSONAL OR INDIVIDUAL SURETY BONDS ARE NOT ACCEPTABLE.
The successful bidder will be required to execute the standard form of agreement for construction prior to
Council award
The successful bidder must furnish a Payment Bond and Performance Bond in the amount equal to one
hundred percent (100%) of the Agreement Price.
The right is hereby reserved to accept or reject any or all bids or parts thereto, to waive any informalities in
any proposal and reject the bids of any persons who have been delinquent or unfaithful to any agreement
with the City of Chandler.
All Bids will remain open for 90 days after the Bid opening day, but the City may, in its sole discretion, release
any Bid and return the bid security prior to that date. No Bidder may withdraw his Bid during this period
without written permission from the City.
Find PRELIMINARY BID RESULTS at: https://www.chandleraz.gov/business/vendor-services/capital-projects
Protest Policy - A protest of a proposed award must be filed WITH THE PURCHASING OFFICE within 5 calendar
days of the first posting of the award recommendation. Award recommendations are posted on the Capital
Projects web site or the City Clerk web site. If the due date occurs on a weekend or holiday the protest must
be filed the next business day.
A Protest must include:
•
The name, address and telephone number of the protester;
•
The signature of the protester or its representative;
•
Identification of the project and the solicitation or agreement number;
•
A detailed statement of the legal and factual grounds of the protest including copies of relevant
documents; and
•
The form of relief requested.
City will review the protest and issue a written response.
PUBLISHED DATE:
July 3, 2024
July 10, 2024
Arizona Republic
AFFIDAVIT OF PUBLICATION
Rev. 06/28/2024
1
DO NOT DOUBLE-SIDE ANY PART OF THE BID SUBMITTAL
PROJECT NAME:
CHANDLER HEIGHTS ROAD
GILBERT ROAD TO VAL VISTA DRIVE
CITY PROJECT NO.:
ST1804.401
FEDERAL PROJECT NO.: CHN-0(244)D
ADOT PROJECT NO.:
T0203 01C
***THIS IS A FEDERAL FUNDED PROJECT***
PLEASE INCLUDE THE FOLLOWING ITEMS IN YOUR SUBMITTAL ACCORDING TO THE DATE
AND TIME LISTED IN THE INVITATION TO BID ADVERTISEMENT:
A. Bid Bond (Original – with Seal)
B. Signed Proposal Acknowledgement, and licenses
C. Bid Schedule
D. Subcontractor’s List Form
E. Certificate of Insurability and Bonding
F. Arizona Department of Revenue Privilege Tax License
FEDERAL DOCUMENTS REQUIRED (see Federal Document Section)
1. Federal Non-Collusion Bidding Certificate
2. Verifications Statement
3. EEO Clause / Statement
4. DBE Form 3102C – DBE Goad Assurance (if DBE goal applies)
BID SUBMITTAL LIST
This list may not include all required bid submission items. It is the Contractor’s
responsibility to read the entire bid and determine all items required by the submission date
and time.
Rev. 06/28/2024
2
FEDERAL DOCUMENTS REQUIRED TO BE SUBMITTED BY THE 5TH DAY POST BID OPENING
DAY, BY 4PM IN ORDER FOR BID TO BE CONSIDERED, TO EMAIL ADDRESS:
CP.FUND@CHANDLERAZ.GOV (see Federal Document Section). *Do not submit with bid*
1. On-Line DBE BECO Bidders/Proposers List Email Confirmation (do not forward email)
2. DBE Form 3106C (if applicable) or (if DBE goal applies)
3. DBE Form 3105C (one for each Committed DBE Subcontractor) (if applicable) or (if DBE
goal applies)
Page 1
Project Name: CHANDLER HEIGHTS ROAD – GILBERT ROAD TO VAL VISTA DRIVE
Project No.: ST1804.401 FEDERAL NO.: CHN-0(244)D; ADOT NO.: T0203 01C Rev.
7/29/2024
CITY OF CHANDLER, ARIZONA
CHANDLER HEIGHTS ROAD
GILBERT ROAD TO VAL VISTA DRIVE
CITY PROJECT NO.: ST1804.401
FEDERAL NO.: CHN-0(244)D; ADOT NO.: T0203 01C
ADDENDUM NO. 1
Date: July 29, 2024
1. Bidder must acknowledge the receipt of this addendum on the Proposal
Acknowledgement page of the BID SUBMITTAL. This addendum, containing 21
pages, is hereby incorporated into the Construction Agreement by this reference.
2. The attached form “Forced Labor of Ethnic Uyghurs Ban Certification Form” is to be
added to Bid Submittal List. This form must be filled out, signed, and submitted with
the bid.
3. The following is to be added to Exhibit A – Project Specific Special Provisions
Traffic Control
The Contractor will maintain a minimum of one lane in each direction on Chandler
Heights, and a minimum of two lanes in each direction on Gilbert Road and
Lindsay Road unless otherwise directed by City Representatives. A dedicated left
turn lane for all directions of travel will be maintained on Chandler Heights
intersections at Gilbert Road, Lindsay Road, and Val Vista Drive. Contractor to
coordinate traffic control with the Town of Gilbert as required including obtaining
any required permits.
4. For clarification all insurances shown in the general conditions are required for this
project.
5. Revised plan sheets are attached. Plan sheets are revised as follows:
77 (SL00) – Revised Streetlight General Notes and Construction Notes for latest
City standards, revised developer reference for clarity.
78 – (SL01) thru 83 (SL06) – Construction Note revisions for latest City
standards and developer reference, quantity adjustments.
Page 2
Project Name: CHANDLER HEIGHTS ROAD – GILBERT ROAD TO VAL VISTA DRIVE
Project No.: ST1804.401 FEDERAL NO.: CHN-0(244)D; ADOT NO.: T0203 01C Rev.
7/29/2024
6. Technical Specifications are to be revised to add Item No. 181 – 3-1/4” Innerduct
Conduit HDPE and Item No. 182 – Modify Fiber Optic Splice Closure. Technical
specifications for items 181 and 182 are attached.
7. Revised bid schedule is attached. Bid schedule is revised as follows:
Item 45 – Revise quantity to 14 EA
Item 53 – Revise quantity to 28 EA
Item 81 – Revise quantity to 20 EA
Item 89 – Revise quantity to 100LF
Item 90 – Revise quantity to 11 EA
Item 95 – Revise quantity to 4 EA
Item 97 – Revise quantity to 900 LF
Item 125 – Revise quantity to 60 EA
Item 126 – Revise quantity to 60 EA
Item 127 – Revise quantity to 74 EA
ADD Item 181 – 3-1¼” Innerduct Conduit (HDPE) – 2,600 LF
ADD Item 182 – Modify Fiber Optic Splice Closure – 1 EA
E-mail all questions to Raquel Diaz at: raquel.diaz@chandleraz.gov
DIRECT CONTACT WITH SELECTION COMMITTEE MEMBERS OR ANY CITY EMPLOYEE,
OTHER THAN THE CONTRACT SERVICES REPRESENTATIVE, CONCERNING THIS RFQ, AT
ANY TIME IS STRICTLY PROHIBITED.
Daniel Haskins, P.E.
CIP City Engineer
Public Works & Utilities Dept. – Capital Projects
FORCED LABOR OF
ETHNIC UYGHURS BAN
CERTIFICATION FORM
Infrastructure Delivery and Operations
FORCED LABOR OF ETHNIC UYGHURS BAN
Certification Form
Forced Labor of Ethnic Uyghurs Ban
Please note that if any of the following apply to the Consultant, then the Offeror shall select the "Exempt Consultant"
option below:
•
Consultant is a sole proprietorship;
•
Consultant has fewer than ten (10) employees; OR
•
Consultant is a non-profit organization.
Pursuant to A.R.S. § 35-394, the State of Arizona prohibits a public entity from entering into or renewing a contract with a
company unless the contract includes written certification that the company does not use the forced labor, or any goods or
services produced by the forced labor, or use any consultants, subconsultants, or suppliers that use the forced labor or any
goods or services produced by the forced labor of ethnic Uyghurs in the People's Republic of China.
Under A.R.S. §35-394:
1. "Company" means an organization, association, corporation, partnership, joint venture, limited partnership, limited liability
partnership, limited liability company or other entity or business association, including a wholly owned subsidiary, majority-
owned subsidiary, parent company or affiliate, that engages in for-profit activity and that has ten or more full-time employees.
(a) Based in part on the fact that the entity does business in Israel or in territories controlled by Israel.
(b) In a manner that discriminates on the basis of nationality, national origin or religion and that is not based on a valid
business reason.
2. "Public entity" means this State, a political subdivision of this State or an agency, board, commission or department of this State
or a political subdivision of this State.
In compliance with A.R.S. §§ 35-394 et seq., all offerors must select one of the following:
The Company submitting this Offer does not use, and agrees not to use during the term of the contract, any of the
following:
•
Forced labor of ethnic Uyghurs in the People's Republic of China;
□
• Any goods or services produced by the forced labor of ethnic Uyghurs in the People's Republic of China; or
•
Any Consultants, Subconsultants, or suppliers that use the forced labor or any goods or services produced by
the forced labor of ethnic Uyghurs in the People's Republic of China.
□
The Company submitting this Offer does participate in use of Forced Uyghurs Labor as described in A.R.S. § 35-394.
Exempt Consultant.
Indicate which of the following statements applies to this Consultant (may be more than one):
□
D Consultant is a sole proprietorship;
□ Consultant has fewer than ten (10) employees; and/or
□ Consultant is a non-profit organization.
Company Name
Signature of Person Authorized to Sign
Address
Printed Name
City
State
Zip
Title
ADOT ECS Contract Required Document as of 07-01-2024
Forced Labor of Ethnic Uyghurs Ban Certification Form (rev 10-2022}
Sunland Asphalt & Construction LLC
1625 E. Northern Ave.
Phoenix
AZ
85020
Division Manager
Chris Eischen
X
PLAN SHEET REVISIONS
BY
REVISIONS
No.
DATE
CITY OF CHANDLER
C.O.C. LOG NO. CIV 18-0168 CHANDLER HEIGHTS ROAD IMPROVEMENTS
SHEET DWG
OF
SCALE (H):
SCALE (V):
CHECKED BY:
DESIGNED BY:
DRAWN BY:
DATE:
07/2024
CHANDLER HEIGHTS RD IMPROVEMENTS
CITY PROJECT NO.
ST1804.401
FEDERAL NO.
CHN-0(244)D
ADOT NO. T0203 01C
© 2018 KIMLEY-HORN AND ASSOCIATES, INC.
7740 N. 16th STREET, SUITE 300, PHOENIX, AZ 85020
PHONE: 602-944-5500 FAX: 602-944-7423
WWW.KIMLEY-HORN.COM
135
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Michael A.
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MAC
DTC
PMS
N/A
STREET LIGHTING GENERAL
NOTES AND LEGEND
77
SL00
LIGHTING LEGEND
SYMBOL
QTY
LIGHTING LEGEND
SYMBOL
QTY
TYPE
MODEL #
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GV
IR
IR
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CAB
CAB
EM
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BY
REVISIONS
No.
DATE
CITY OF CHANDLER
C.O.C. LOG NO. CIV 18-0168 CHANDLER HEIGHTS ROAD IMPROVEMENTS
SHEET DWG
OF
SCALE (H):
SCALE (V):
CHECKED BY:
DESIGNED BY:
DRAWN BY:
DATE:
07/2024
CHANDLER HEIGHTS RD IMPROVEMENTS
CITY PROJECT NO.
ST1804.401
FEDERAL NO.
CHN-0(244)D
ADOT NO. T0203 01C
© 2018 KIMLEY-HORN AND ASSOCIATES, INC.
7740 N. 16th STREET, SUITE 300, PHOENIX, AZ 85020
PHONE: 602-944-5500 FAX: 602-944-7423
WWW.KIMLEY-HORN.COM
135
KEY MAP
CHANDLER HEIGHTS RD
GILBERT RD
LINDSAY RD
MUSTANG DR
148TH ST
VAL VISTA DR
WHITE PL
NORTH
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50368
Colombo
Michael A.
07
25
24
1"=40'
MAC
DTC
PMS
N/A
STREET LIGHTING PLANS
STA 220+00 TO STA 238+00
CHANDLER HEIGHTS RD
NORTH
MATCHLINE STA. 229+00 BELOW LEFT
NORTH
MATCHLINE STA. 238+00 SEE DWG SL02
MATCHLINE STA. 229+00 ABOVE RIGHT
CHANDLER HEIGHTS RD
78
SL01
GILBERT RD
RINCON DR
FOUR PEAKS
WAY
S
S
IR
IR
IR
IR
WV
WV
WV
WV
WV
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WV
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ET
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WM
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BY
REVISIONS
No.
DATE
CITY OF CHANDLER
C.O.C. LOG NO. CIV 18-0168 CHANDLER HEIGHTS ROAD IMPROVEMENTS
SHEET DWG
OF
SCALE (H):
SCALE (V):
CHECKED BY:
DESIGNED BY:
DRAWN BY:
DATE:
07/2024
CHANDLER HEIGHTS RD IMPROVEMENTS
CITY PROJECT NO.
ST1804.401
FEDERAL NO.
CHN-0(244)D
ADOT NO. T0203 01C
© 2018 KIMLEY-HORN AND ASSOCIATES, INC.
7740 N. 16th STREET, SUITE 300, PHOENIX, AZ 85020
PHONE: 602-944-5500 FAX: 602-944-7423
WWW.KIMLEY-HORN.COM
135
KEY MAP
CHANDLER HEIGHTS RD
GILBERT RD
LINDSAY RD
MUSTANG DR
148TH ST
VAL VISTA DR
WHITE PL
NORTH
s
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50368
Colombo
Michael A.
07
25
24
1"=40'
MAC
DTC
PMS
N/A
STA 238+00 TO STA 256+00
CHANDLER HEIGHTS RD
NORTH
NORTH
MATCHLINE STA. 247+00 BELOW LEFT
MATCHLINE STA. 256+00 SEE DWG SL03
MATCHLINE STA. 247+00 ABOVE RIGHT
MATCHLINE STA. 238+00 SEE DWG SL01
STREET LIGHTING PLANS
79
SL02
SANTA RITA WAY
MUSTANG DR
DESERT JEWEL
BLVD
CHANDLER HEIGHTS RD
S
WV
WV
WV
WM
ET
ET
ET
ET
E
E
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WM
WM
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IR
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FV
IR
IR
IR
IR
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BY
REVISIONS
No.
DATE
CITY OF CHANDLER
C.O.C. LOG NO. CIV 18-0168 CHANDLER HEIGHTS ROAD IMPROVEMENTS
SHEET DWG
OF
SCALE (H):
SCALE (V):
CHECKED BY:
DESIGNED BY:
DRAWN BY:
DATE:
07/2024
CHANDLER HEIGHTS RD IMPROVEMENTS
CITY PROJECT NO.
ST1804.401
FEDERAL NO.
CHN-0(244)D
ADOT NO. T0203 01C
© 2018 KIMLEY-HORN AND ASSOCIATES, INC.
7740 N. 16th STREET, SUITE 300, PHOENIX, AZ 85020
PHONE: 602-944-5500 FAX: 602-944-7423
WWW.KIMLEY-HORN.COM
135
KEY MAP
CHANDLER HEIGHTS RD
GILBERT RD
LINDSAY RD
MUSTANG DR
148TH ST
VAL VISTA DR
WHITE PL
NORTH
s
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D
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50368
Colombo
Michael A.
07
25
24
1"=40'
MAC
DTC
PMS
N/A
STA 256+00 TO STA 274+00
CHANDLER HEIGHTS RD
NORTH
NORTH
MATCHLINE STA. 265+00 BELOW LEFT
MATCHLINE STA. 274+00 SEE DWG SL04
MATCHLINE STA. 265+00 ABOVE RIGHT
MATCHLINE STA. 256+00 SEE DWG SL02
CHANDLER HEIGHTS RD
WHITE PL
LINDSAY RD
STREET LIGHTING PLANS
80
SL03
S
S
S
GV
WV
WV
WV
WV
WV
WV
ET
ET
ET
ET
ET
ET
E
E
E
E
E
E
E
E
E
E
WM
IR
IR
IR
IR
IR
EM
FV
WV
WV
WV
WV
WM
WM
E
S
S
WV
WV
WV
WV
ET
ET
ET
ET
E
E
E
E
E
E
E
E
E
E
E
IR
IR
IR
E
FV
FV
BY
REVISIONS
No.
DATE
CITY OF CHANDLER
C.O.C. LOG NO. CIV 18-0168 CHANDLER HEIGHTS ROAD IMPROVEMENTS
SHEET DWG
OF
SCALE (H):
SCALE (V):
CHECKED BY:
DESIGNED BY:
DRAWN BY:
DATE:
07/2024
CHANDLER HEIGHTS RD IMPROVEMENTS
CITY PROJECT NO.
ST1804.401
FEDERAL NO.
CHN-0(244)D
ADOT NO. T0203 01C
© 2018 KIMLEY-HORN AND ASSOCIATES, INC.
7740 N. 16th STREET, SUITE 300, PHOENIX, AZ 85020
PHONE: 602-944-5500 FAX: 602-944-7423
WWW.KIMLEY-HORN.COM
135
KEY MAP
CHANDLER HEIGHTS RD
GILBERT RD
LINDSAY RD
MUSTANG DR
148TH ST
VAL VISTA DR
WHITE PL
NORTH
s
R
s
e
f
o
r
P
d
e
r
e
t
s
i
g
e
i
o
n
a
l
E
n
g
i
n
e
e
r
(
E
l
e
c
r
t
i
a
c
l
)
/
/
.
.
.
.
.
.
.
.
.
.
.
S
.
.
A
U
R
I
Z
O
N
A
A
E
R
T
I
F
I
C
O
N
E
T
A
C
.
.
.
.
.
.
e
n
g
i
S
e
t
a
D
d
50368
Colombo
Michael A.
07
25
24
1"=40'
MAC
DTC
PMS
N/A
STA 274+00 TO STA 292+00
CHANDLER HEIGHTS RD
NORTH
NORTH
CHANDLER HEIGHTS RD
MATCHLINE STA. 283+00 BELOW LEFT
MATCHLINE STA. 292+00 SEE DWG SL05
MATCHLINE STA. 283+00 ABOVE RIGHT
MATCHLINE STA. 274+00 SEE DWG SL03
STREET LIGHTING PLANS
81
SL04
GEMSTONE DR
S
S
WV
E
E
E
E
E
E
WM
WM
WV
IR
IR
E
STREET LIGHTING PLANS
BY
REVISIONS
No.
DATE
CITY OF CHANDLER
C.O.C. LOG NO. CIV 18-0168 CHANDLER HEIGHTS ROAD IMPROVEMENTS
SHEET DWG
OF
SCALE (H):
SCALE (V):
CHECKED BY:
DESIGNED BY:
DRAWN BY:
DATE:
07/2024
CHANDLER HEIGHTS RD IMPROVEMENTS
CITY PROJECT NO.
ST1804.401
FEDERAL NO.
CHN-0(244)D
ADOT NO. T0203 01C
© 2018 KIMLEY-HORN AND ASSOCIATES, INC.
7740 N. 16th STREET, SUITE 300, PHOENIX, AZ 85020
PHONE: 602-944-5500 FAX: 602-944-7423
WWW.KIMLEY-HORN.COM
135
KEY MAP
CHANDLER HEIGHTS RD
GILBERT RD
LINDSAY RD
MUSTANG DR
148TH ST
VAL VISTA DR
WHITE PL
NORTH
s
R
s
e
f
o
r
P
d
e
r
e
t
s
i
g
e
i
o
n
a
l
E
n
g
i
n
e
e
r
(
E
l
e
c
r
t
i
a
c
l
)
/
/
.
.
.
.
.
.
.
.
.
.
.
S
.
.
A
U
R
I
Z
O
N
A
A
E
R
T
I
F
I
C
O
N
E
T
A
C
.
.
.
.
.
.
e
n
g
i
S
e
t
a
D
d
50368
Colombo
Michael A.
07
25
24
1"=40'
MAC
PMS
N/A
STA 292+00 TO STA 310+00
CHANDLER HEIGHTS RD
NORTH
NORTH
CHANDLER HEIGHTS RD
MATCHLINE STA. 301+00 BELOW LEFT
MATCHLINE STA. 310+00 SEE DWG SL06
MATCHLINE STA. 301+00 ABOVE RIGHT
MATCHLINE STA. 292+00 SEE DWG SL04
82
1"=40'
MAC
DTC
PMS
N/A
CHANDLER HEIGHTS RD
NORTH
NORTH
CHANDLER HEIGHTS RD
148TH ST
SL05
S
S
IR
WV
WV
WV
E
E
WV
WV
WV
BY
REVISIONS
No.
DATE
CITY OF CHANDLER
C.O.C. LOG NO. CIV 18-0168 CHANDLER HEIGHTS ROAD IMPROVEMENTS
SHEET DWG
OF
SCALE (H):
SCALE (V):
CHECKED BY:
DESIGNED BY:
DRAWN BY:
DATE:
07/2024
CHANDLER HEIGHTS RD IMPROVEMENTS
CITY PROJECT NO.
ST1804.401
FEDERAL NO.
CHN-0(244)D
ADOT NO. T0203 01C
© 2018 KIMLEY-HORN AND ASSOCIATES, INC.
7740 N. 16th STREET, SUITE 300, PHOENIX, AZ 85020
PHONE: 602-944-5500 FAX: 602-944-7423
WWW.KIMLEY-HORN.COM
135
KEY MAP
CHANDLER HEIGHTS RD
GILBERT RD
LINDSAY RD
MUSTANG DR
148TH ST
VAL VISTA DR
WHITE PL
NORTH
s
R
s
e
f
o
r
P
d
e
r
e
t
s
i
g
e
i
o
n
a
l
E
n
g
i
n
e
e
r
(
E
l
e
c
r
t
i
a
c
l
)
/
/
.
.
.
.
.
.
.
.
.
.
.
S
.
.
A
U
R
I
Z
O
N
A
A
E
R
T
I
F
I
C
O
N
E
T
A
C
.
.
.
.
.
.
e
n
g
i
S
e
t
a
D
d
50368
Colombo
Michael A.
07
25
24
1"=40'
MAC
DTC
PMS
N/A
STA 310+00 TO STA 328+00
CHANDLER HEIGHTS RD
NORTH
NORTH
CHANDLER HEIGHTS RD
MATCHLINE STA. 319+00 BELOW LEFT
MATCHLINE STA. 319+00 ABOVE RIGHT
MATCHLINE STA. 310+00 SEE DWG SL05
STREET LIGHTING PLANS
83
SL06
VAL VISTA DR
150TH ST
Items No. 181 and 182
Additions to the
Technical Specifications
ITEM NO. 181 3-1¼ IN INNERDUCT CONDUIT (HDPE)
Description:
The work under these items will consist of furnishing all materials, labor, and equipment necessary
for the installation of HDPE innerduct conduit in accordance with the plans.
Materials:
Innerduct conduit shall be made of HDPE, and of the color specified in the project plans. If color is
not specified in the project documents, innerduct exterior color shall be black, and two unique
colors.
HDPE conduit will have a minimum rating of SDR 11. It will have a cell classification of PE334470C
(for black conduit) and PE334470E (for colored conduit) per ASTM 3350: Standard Specification for
Polyethylene Pipe and Fittings Materials.
The polyethylene base resin will meet the density requirement and melt index properties described
herein. The density will not be less than 0.940 and not more than 0.955 g/CM3 in accordance with
ASTM D 1505: Standard Test Method for Density of Plastics by the Density-Gradient Technique. The
range for the melt index will be between 0.05 to 0.5g/10 minutes in accordance with ASTM D 1238:
Standard Test Method for Melt Flow Rates of Thermoplastics by Extrusion Plastometer. The HDPE
conduit will have a minimum Flexural Modulus, of 80,000 psi, per ASTM D 790 and a minimum
tensile strength at yield of 3,000 psi, per ASTM D-638.
Additives to the base resin will be included to provide heat stabilization, oxidation prevention and
ultraviolet (UV) protection. It will utilize carbon black in the range of 2 to 3 percent for long term
protection against UV degradation. The minimum protection period will be one year from date of
manufacture in unprotected, outdoor storage in accordance with ASTM D 1603: Standard Test
Method for Carbon Black in Olefin Plastics.
HDPE conduit and fittings will comply with ASTM D 2241 and ASTM-F2160-01.
The Contractor will provide City Representatives with the manufacturer’s certification of analysis
and compliance showing that HDPE conduit meets these specifications.
Construction Requirements:
All construction will be performed in accordance with the Project Plans. Where not included in
these Technical Specifications or other referenced specifications, the work under this item will be
installed per Section 732-3 of the ADOT Standard Specifications.
Innerduct conduit shall be 3-1¼“ diameter conduits installed in existing 4-inch conduit. All unused
innerducts will have 2500-pound detectable pull tape installed, with detectable members spliced
across junction boxes to form a continuously detectable conduit run.
A #12 AWG copper conductor tracer wire will be installed within the interior of the 4-inch conduit,
but on the exterior of the innerduct conduit, if none is present.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
Measurement:
3-1¼” Innerduct Conduit (HDPE) will be measured by the linear foot from center to center of pull
boxes or from end to end of conduit when no pull boxes are used.
Payment:
The accepted quantities for 3-1¼” Innerduct Conduit (HDPE), measured as provided above will be
paid for at the contract unit price per linear foot, which price will be full compensation for the work,
complete in place, including fittings, pull tape, and tracer wire necessary to complete the work.
No additional payment will be made for conduit bends or rigid non-metallic conduit bends at pull
boxes, expansion fittings coupling fittings, the cost being considered incidental to this item.
ITEM NO. 182 MODIFY FIBER OPTIC SPLICE CLOSURE
Description:
The Contractor will perform splicing at existing splice closure locations as shown on the plans. The
Contractor will furnish all labor, material, and equipment necessary to modify fiber optic splice
closures at locations shown in the Project Plans or approved splicing diagrams, or as directed by
the designated City Representative.
Due to the ever changing nature of the City fiber network, the approved fiber splicing diagrams will
be provided by the City only after the fiber conduit infrastructure installation has passed inspection
and prior to the fiber optic cable installation. Should a discrepancy exist between the Project Plans
and the approved fiber splicing diagrams in regards to splice locations, the fiber splicing diagrams
take priority, unless otherwise directed by the designated City Representative.
Construction Requirements:
Where the Contractor is splicing into existing fiber, the Contractor shall be careful to not disturb any
existing splices. Existing splices that are damaged shall be repaired by the Contractor immediately,
and at no cost to the City.
The contractor shall perform fusion splicing within the existing splice closures per the requirement
of this specification. The existing splice closures shall be closed and sealed after fusion splicing
has been completed.
Testing of the completed fusion splices within existing splice closures shall be per this
specification.
All splicing diagrams will be provided by the City OSP Fiber Specialist and no splicing prep work
should occur until approved the City OSP Fiber Specialist.
Measurement:
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
Modify Fiber Optic Splice Closure will be measured as a unit for each splice enclosure modified,
complete in place, including the fusion splicing of fibers in existing closure.
Payment:
The accepted quantities of Modify Fiber Optic Splice Closure, as measured above, will be paid for at
the contract unit price each, which price will be full compensation for the
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
REVISED BID SCHEDULE
NAME OF BIDDER:
Last Updated
7/26/2024
NO.
DESCRIPTION
UNIT
EST. QTY.
UNIT PRICE
EXTENDED PRICE
1
CONSTRUCTION SURVEYING AND LAYOUT
LS
1
2
GPS DATA COLLECTION (ERSI - ARCGIS GEODATABASE FORMAT)
LS
1
3
CONTRACTOR QUALITY CONTROL
LS
1
4
EROSION CONTROL (SWPPP PREPARATION, INSTALLATION, MAINTENANCE, AND REMOVAL)
LS
1
5
MOBILIZATION/DEMOBILIZATION
LS
1
6
CLEARING & GRUBBING
LS
1
7
REMOVE TREE, DIAMETER > 12 IN
EA
25
8
CONSTRUCT BERM
CY
65
9
EARTHWORK FOR RETENTION BASINS
CY
450
10
RIPRAP, D50=6 IN, T=12 IN
CY
5
11
SUBGRADE PREPARATION
SY
16,322
12
AGGREGATE BASE, 4 IN THICK (APN 304-81-037C)
SY
348
13
AGGREGATE BASE, 5 IN THICK
SY
393
14
AGGREGATE BASE, 12 IN THICK
SY
16,322
15
ASPHALTIC CONCRETE PAVEMENT (2 IN SURFACE COURSE, A-12.5 EVAC)
SY
61,791
16
ASPHALTIC CONCRETE PAVEMENT (3 IN SURFACE COURSE, A-12.5 EVAC)
SY
393
17
ASPHALTIC CONCRETE PAVEMENT (3 IN BASE COURSE, A-19 EVAC)
SY
16,322
18
PORTLAND CEMENT CONCRETE PAVEMENT (PCCP) 9 IN THICK
SY
14
19
BITUMINOUS TACK COAT SS-1H, DILUTED
SY
61,791
20
SURFACE SEAL
SY
12,740
21
VERTICAL CURB & GUTTER, TYPE A, H=6 IN, MAG DET 220-1
LF
3,731
22
SINGLE CURB, TYPE A, MAG DET 222
LF
3,065
23
END OF MEDIAN RAMP, CITY DET C-225
EA
6
24
CONCRETE HEADER (6 IN)
LF
24
25
CONCRETE SIDEWALK, MAG DET 230
SF
17,064
26
CONCRETE CURB RAMP WITH DETECTABLE WARNING, CITY DET C-257
EA
1
27
CONCRETE CURB RAMP WITH DETECTABLE WARNING, CITY DET C-258
EA
20
28
DRIVEWAY ENTRANCE, MAG DET 250-2, RESIDENTIAL
SF
2,949
29
CONCRETE APRON AND VALLEY GUTTER, MAG DET 240
SF
3,844
30
INTERLOCKING CONCRETE PAVERS
SY
154
31
REINSTALL PAVER DRIVEWAY (APN 304-81-221C)
SF
272
32
REMOVE AND REPLACE EXISTING CAST IRON MANHOLE FRAME AND COVER WITH COMPOSITE
MANHOLE FRAME AND COVER PER COC DTL C-400 AND ADJUST TO GRADE PER COC DTL C-
401, TYPE 'B'
EA
23
33
ADJUST VALVE BOX & COVER, MAG DET 391-1, 391-2 AND CITY DET C-307 AND C-317
EA
16
34
ADJUST VALVE BOX & COVER (NON-CITY UTILITY)
EA
2
35
REMOVE PIPE, BACKFILL & COMPACT, VARIOUS TYPES AND SIZES
LF
248
36
REMOVE ASPHALTIC CONCRETE PAVEMENT
SY
14,733
37
MILL AND REMOVE BITUMINOUS PAVEMENT, 2 IN
SY
45,469
38
REMOVE IRRIGATION STRUCTURE
EA
5
39
REMOVE CONCRETE CURB AND GUTTER
LF
706
40
REMOVE CONCRETE DITCH & BACKFILL
LF
311
41
REMOVE CONCRETE SIDEWALK, DRIVEWAYS, AND SLABS
SF
4,526
42
REMOVE VALLEY GUTTER
SF
2,032
43
REMOVE AND SALVAGE PAVERS (APN 304-81-221C)
SF
400
T0203 01C- ST1804.401 CHANDLER HEIGHTS ROAD IMPROVEMENTS - BID SCHEDULE
CHANDLER HEIGHTS ROAD IMPROVEMENTS (GILBERT RD TO VAL VISTA DR)
CITY PROJECT NO. ST1804.401; FEDERAL NO. CHN-0(244)D; ADOT NO. T0203 01C
ST1804- Bid Schedule_3-5-24.xlsx/BID SCHEDULE
Page 1 of 4
Last Updated
7/26/2024
NO.
DESCRIPTION
UNIT
EST. QTY.
UNIT PRICE
EXTENDED PRICE
T0203 01C- ST1804.401 CHANDLER HEIGHTS ROAD IMPROVEMENTS - BID SCHEDULE
44
REMOVE DIRECT BURY POLE AND MAST ARM
EA
47
45
REMOVE EXISTING HPS FIXTURE
EA
14
46
REMOVE AND SALVAGE SIGN ASSEMBLY
EA
14
47
REMOVE FENCE
LF
1,034
48
REMOVE WALL
LF
386
49
REMOVE AND SALVAGE EXISTING WROUGHT IRON GATE (APN 304-81-221C)
LS
1
50
REMOVE EXISTING DECORATIVE WALL, REMOVE AND SALVAGE EXISTING LIGHT FIXTURE AND
CURVED WROUGHT IRON VIEW FENCE (APN 304-81-221C)
LF
30
51
REMOVE AND SALVAGE TRAFFIC SIGNALS
EA
1
52
REMOVE AND RELOCATE MAILBOX
EA
6
53
REMOVE AND REINSTALL SIGN
EA
28
54
TRAFFIC CONTROL
LS
1
55
UNIFORMED OFF-DUTY LAW ENFORCEMENT OFFICER
HR
1,500
56
SURVEY MARKER, TYPE A, MAG DET 120
EA
3
57
METAL FENCE (MATCH-IN-KIND) (APN 304-75-013B)
LF
12
58
LANDSCAPE ESTABLISHMENT - NINETY (90) DAYS
LS
1
59
SHRUBS - 1 GAL
EA
267
60
SHRUBS - 5 GAL
EA
65
61
TREE- 48 IN BOX, 3 IN CAL MIN.
EA
21
62
DECOMPOSED GRANITE, 1 1/4 IN SCREENED, DESERT GOLD
SY
5,340
63
DECOMPOSED GRANITE, 1/4 IN MINUS, EXPRESS CARMEL
SY
396
64
DECOMPOSED GRANITE (TO MATCH EXISTING)
SY
772
65
DECOMPOSED GRANITE, 1/2 IN SCREENED, EXPRESS ROSE
SY
323
66
LANDSCAPE / IRRIGATION RESTORATION
SY
43
67
SCH. 40 PVC IRRIGATION PIPE SLEEVE 2 IN
LF
445
68
CLASS 200 PVC IRRIGATION PIPE 3/4 IN
LF
1,034
69
CLASS 200 PVC IRRIGATION PIPE 1 IN
LF
1,551
70
SCH. 40 PVC IRRIGATION PIPE 2 IN
LF
40
71
WATER METER (1 IN LANDSCAPE IRRIGATION SERVICE)
EA
2
72
1 IN BACKFLOW PREVENTION UNIT (REDUCED PRESSURE)
EA
2
73
1 IN MASTER VALVE
EA
2
74
CONTROLLER, AUTOMATIC (8 STA TO 24 STA)
EA
2
75
1 IN REMOTE CONTROL VALVE, ELECTRIC
EA
4
76
FLUSH END ASSEMBLY (DRIP)
EA
20
77
MULTI OUTLET EMITTER ASSEMBLY
EA
132
78
REMOVE PAINT STRIPE
LF
1,470
79
4 IN WHITE TRAFFIC PAINT STRIPE
LF
50,688
80
4 IN YELLOW TRAFFIC PAINT STRIPE
LF
3,760
81
PAINT MEDIAN NOSE
EA
20
82
4 IN WHILE THERMOPLASTIC TRAFFIC STRIPE
LF
14,500
83
THERMOPLASTIC/PREFORMED SYMBOL BIKE LANE MARKING SET
EA
32
84
THERMOPLASTIC/PREFORMED SYMBOL LEFT TURN ARROW
EA
22
85
THERMOPLASTIC/PREFORMED SYMBOL RIGHT TURN ARROW
EA
14
86
REFLECTORIZED RAISE PAVEMENT MARKER (TYPE G, CLEAR, 1-WAY)
EA
700
87
REFLECTORIZED RAISE PAVEMENT MARKER (TYPE D, YELLOW, 2-WAY)
EA
60
88
REFLECTORIZED RAISE PAVEMENT MARKER (TYPE H, YELLOW, 1-WAY)
EA
120
89
PERFORATED SIGN POST
LF
100
90
PERFORATED SIGN POST FOUNDATION
EA
11
91
FLAT SHEET ALUMINUM PANEL, HIGH INTENSITY GRADE
SF
155
ST1804- Bid Schedule_3-5-24.xlsx/BID SCHEDULE
Page 2 of 4
Last Updated
7/26/2024
NO.
DESCRIPTION
UNIT
EST. QTY.
UNIT PRICE
EXTENDED PRICE
T0203 01C- ST1804.401 CHANDLER HEIGHTS ROAD IMPROVEMENTS - BID SCHEDULE
92
NO. 7 PULL BOX
EA
6
93
NO. 7 PULL BOX W/EXTENSION
EA
11
94
NO. 9 PULL BOX
EA
3
95
SPLIT NO. 9 PULL BOX
EA
4
96
PULL BOX, SRP LIGHTING PULL BOX (CONTRACTOR SUPPLIED AND INSTALLED)
EA
17
97
SCH. 40 PVC ELECTRICAL CONDUIT, 1 IN
LF
900
98
SCH. 40 PVC ELECTRICAL CONDUIT, 2 IN
LF
50
99
SCH. 40 PVC ELECTRICAL CONDUIT, 2.5 IN (STREET LIGHTING PER SRP PLANS)
LF
2,900
100
SCH. 40 PVC ELECTRICAL CONDUIT, 3 IN
LF
120
101
SCH. 40 PVC ELECTRICAL CONDUIT, 4 IN
LF
1,040
102
4 - 2 IN PVC INTERCONNECT CONDUIT
LF
30
103
4 - 2 IN HDPE INTERCONNECT CONDUIT (DIRECTIONAL DRILL)
LF
7,150
104
SRP UNDERGROUND CONVERSION
LF
3,180
105
POLE FOUNDATION, TYPE A
EA
4
106
POLE FOUNDATION, TYPE RC
EA
4
107
VIDEO DETECTION SYSTEM (CAMERA)
EA
1
108
TYPE A SIGNAL POLE
EA
4
109
TYPE RC SIGNAL POLE
EA
4
110
AUDIBLE PEDESTRIAN PUSH BUTTON WITH SIGN
EA
8
111
20 FT MAST ARM (TAPERED)
EA
4
112
45 FT MAST ARM (TAPERED)
EA
1
113
55 FT MAST ARM (TAPERED)
EA
3
114
CONTROL CABINET
EA
1
115
CONTROL CABINET FOUNDATION
EA
1
116
OPTICOM PRE-EMPTION UNIT
EA
4
117
TRAFFIC SIGNAL MOUNTING ASSEMBLY (TYPE II)
EA
12
118
TRAFFIC SIGNAL MOUNTING ASSEMBLY (TYPE IV)
EA
4
119
TRAFFIC SIGNAL MOUNTING ASSEMBLY (TYPE V)
EA
4
120
TRAFFIC SIGNAL MOUNTING ASSEMBLY (TYPE VII)
EA
4
121
SIGN ASSEMBLY (IISNS)
EA
4
122
TRAFFIC SIGNAL (FLASHING YELLOW ARROW FACE) (LED)
EA
8
123
TRAFFIC SIGNAL FACE (TYPE F) (LED)
EA
12
124
TRAFFIC SIGNAL FACE (PEDESTRIAN) (MAN/HAND) (LED)
EA
8
125
STREET LIGHT POLE FOUNDATION, FOR SL-1 POLE
EA
60
126
STREET LIGHT POLE, SL-1 WITH SINGLE DAVIT ARM
EA
60
127
LED STREET LIGHT LUMINAIRE, TYPE II
EA
74
128
LED LUMINAIRE (TRAFFIC SIGNAL)
EA
4
129
CONDUCTORS (SIGNALS AND SIGNAL LIGHTING)
LS
1
130
FIBER OPTIC CABLE (SINGLE MODE 12)
LF
20
131
FIBER OPTIC CABLE (SINGLE MODE 144)
LF
10,340
132
UNDERGROUND FIBER OPTIC SPLICE CLOSURE
EA
3
133
FIBER OPTIC TERMINATION PANEL (12 PORT)
EA
1
134
CCTV CAMERA AND FIELD EQUIPMENT
EA
1
135
FIELD HARDENED ETHERNET SWITCH
EA
1
136
CONCRETE SCUPPER, CITY DET C-500, W=8 FT
EA
1
137
CONCRETE SPILLWAY, CITY DET C-500, W=8.5 FT
LF
37
138
CATCH BASIN, MAG DET 533-1, TYPE D, ONE 3 FT WING
EA
1
139
CATCH BASIN, MAG DET 533-1, TYPE D, TWO 3 FT WINGS
EA
5
ST1804- Bid Schedule_3-5-24.xlsx/BID SCHEDULE
Page 3 of 4
Last Updated
7/26/2024
NO.
DESCRIPTION
UNIT
EST. QTY.
UNIT PRICE
EXTENDED PRICE
T0203 01C- ST1804.401 CHANDLER HEIGHTS ROAD IMPROVEMENTS - BID SCHEDULE
140
CONCRETE MASONRY WALL (FULL WALL)
LF
1,169
141
CONCRETE MASONRY WALL (PARTIAL WALL VIEW FENCE)
LF
425
142
CONCRETE MASONRY WALL (FULL WALL WITH DOOLEY FOUNDATION)
LF
96
143
RE-INSTALL EXISTING WROUGHT IRON SWINGING GATE (APN 304-81-221C)
LS
1
144
RECONSTRUCT DECORATIVE WALL, MATCH-IN-KIND (APN 304-81-221C)
LS
1
145
CONCRETE LINED (IRRIGATION) DITCH WITH 1 FT BOTTOM
LF
164
146
SAWCUT DITCH AT TIE-IN
EA
1
147
PROVIDE DITCH TERMINATION (HAND PLACED)
EA
1
148
IRRIGATION VALVE, 12 IN WITH CONCRETE SCOURING BASIN PER MAG STD DTL 506
EA
4
149
HEADWALL, MAG DET 502-1 (PRIVATE IRRIGATION)
EA
2
150
STEEL CASING PIPE SLEEVE, 54 IN DIA.
LF
18
151
6 IN DUCTILE IRON PIPE WATERLINE W/ FITTINGS
LF
67
152
REMOVE FIRE HYDRANT
EA
1
153
REMOVE EXISTING FLUSHING PIPE AND METER BOX
EA
2
154
INSTALL FIRE HYDRANT PER GIL-320
EA
3
155
8 IN AWWA C-900, CLASS 150 WATERLINE W/ FITTINGS
LF
77
156
6 IN GATE VALVE WITH BOX & COVER, MAG DET 391-1, TYPE C
EA
2
157
GATE VALVE BOX AND COVER PER MAG DET 340 AND STAINLESS STEEL TAPPING SLEEVE
EA
1
158
MAINTENANCE OF PLANT OPERATION (MOPO)
LS
1
159
CONCRETE PIPE COLLAR FOR 18 IN PIPE, MAG DET 505
EA
1
160
CONCRETE PIPE COLLAR FOR 24 IN PIPE, MAG DET 505
EA
4
161
12 IN RGRCP, CLASS IV
LF
8
162
18 IN RGRCP, CLASS IV
LF
139
163
24 IN RGRCP, CLASS III
LF
298
164
24 IN RGRCP, CLASS IV
LF
1,225
165
24 IN RGRCP, CLASS V
LF
109
166
STORM DRAIN MANHOLE, MAG DET 520 & 522, CITY DET C-400
EA
5
167
DRYWELL, CITY DET C-501
EA
2
168
BUBBLE-UP STRUCTURE, CITY DET C-507
EA
1
169
IRRIGATION JUNCTION BOX, PER DETAIL SHEET PI01
EA
3
170
IRRIGATION CONTROL GATE, 24 IN WATERMAN C-10
EA
4
171
ALLOWANCE: ROADWAY AND CONCRETE FLATWORK
AL
1
150,000.00
$
172
ALLOWANCE: LANDSCAPING
AL
1
20,000.00
$
173
ALLOWANCE: TRAFFIC SIGNAL AND COMMUNICATIONS FACILITIES
AL
1
25,000.00
$
174
ALLOWANCE: SRP ELECTRICAL
AL
1
40,000.00
$
175
ALLOWANCE: FURNISH AND INSTALL TEMPORARY FENCING
AL
1
20,000.00
$
176
ALLOWANCE: WET UTILITIES
AL
1
25,000.00
$
177
ALLOWANCE: DRY UTILITIES
AL
1
40,000.00
$
178
ALLOWANCE: STORM DRAINAGE
AL
1
40,000.00
$
179
ALLOWANCE: REMOVALS
AL
1
20,000.00
$
180
ALLOWANCE: RWCD & PRIVATE IRRIGATION
AL
1
20,000.00
$
181
3 - 1.25 IN INNERDUCT CONDUIT (HDPE)
LF
2,600
182
MODIFY FIBER OPTIC SPLICE CLOSURE
EA
1
BASE BID TOTAL (ITEMS 1 THRU 182 INCLUSIVE)
ST1804- Bid Schedule_3-5-24.xlsx/BID SCHEDULE
Page 4 of 4
Rev.7/20/2022 10
ARIZONA DEPARTMENT OF REVENUE
PRIVILEGE TAX LICENSE
CHANDLER HEIGHTS ROAD
GILBERT ROAD TO VAL VISTA DRIVE
City Project No.: ST1804.401
Federal Project No.: CHN-0(244)D
ADOT Project No.: T0203 01C
ATTACH, TO THIS FORM, CURRENT PRIVILEGE TAX LICENSE CERTIFICATE.
Project Name: CHANDLER HEIGHTS - GILBERT ROAD TO VAL VISTA DRIVE
Page i
City Project No.: ST1804.401
Rev.10/23/23
CITY OF CHANDLER, ARIZONA
PUBLIC WORKS & UTILITIES DEPARTMENT
CAPITAL PROJECTS DIVISION
CONSTRUCTION AGREEMENT
CHANDLER HEIGHTS ROAD
GILBERT ROAD TO VAL VISTA DRIVE
CITY PROJECT NO.: ST1804.401
FEDERAL PROJECT NO.: CHN-0(244)D
ADOT PROJECT NO.: T0203 01C
MAYOR
Kevin Hartke
VICE MAYOR
OD Harris
COUNCIL
Matt Orlando Christine Ellis
Mark Stewart Angel Encinas Jane Poston
__________________________________________________
Daniel Haskins, P.E.
CIP City Engineer
Project Name: Chandler Heights Road - Gilbert Road to Val Vista Drive
Page 1
City Project No.: ST1804.40
Federal Project No.: CHN-0(244)D; ADOT Project No.: T0203 01C
Rev 10/23/23
CITY OF CHANDLER, ARIZONA
CHANDLER HEIGHTS ROAD - GILBERT ROAD TO VAL VISTA DRIVE
CITY PROJECT NO.: ST1804.401
FEDERAL PROJECT NO.: CHN-0(244)D; ADOT PROJECT NO.: T0203 01C
TABLE OF CONTENTS
PARTICIPANTS AND PROJECT .......................................................................... C-2
AGREEMENT DOCUMENTS .............................................................................. C-4
CONSTRUCTION SERVICES ............................................................................... C-4
CITY RESPONSIBILITIES .................................................................................... C-4
AGREEMENT TIME ............................................................................................ C-6
AGREEMENT PRICE ........................................................................................... C-7
PAYMENT .......................................................................................................... C-7
CHANGES TO THE AGREEMENT ....................................................................... C-7
SUSPENSION AND TERMINATION .................................................................. C-7
INSURANCE AND BONDS ............................................................................... C-7
INDEMNIFICATION ......................................................................................... C-8
DISPUTE RESOLUTION ................................................................................... C-8
FORCED LABOR OF ETHNIC UYGHURS PROHIBITED .................................. C-8
EXHIBIT A – PROJECT SPECIFIC SPECIAL PROVISIONS ..................................................... SP-1
EXHIBIT B – GENERAL CONDITIONS ................................................................................ GC-1
EXHIBIT C – TECHNICAL SPECIFICATIONS ........................................................................ TS-1
EXHIBIT D – GIS / GPS DATA DELIVERY REQUIREMENTS (IF APPLICABLE) ................... GIS-1
EXHIBIT E – FEDERAL PROVISIONS (IF APPLICABLE) ....................................................... FP-1
EXHIBIT F – SUBCONTRACTOR DOCUMENTS WITH CONTRACTOR (IF APPLICABLE) ... SUB-1
CONSTRUCTION SERVICES AGREEMENT
Project Name: Chandler Heights Road - Gilbert Road to Val Vista Drive
Page 2
City Project No.: ST1804.40
Federal Project No.: CHN-0(244)D; ADOT Project No.: T0203 01C
Rev 10/23/23
CITY PROJECT NO.: ST1804.401
FEDERAL PROJECT NO.: CHN-0(244)D; ADOT PROJECT NO.: T0203 01C
This Agreement (“Agreement”) is made and entered into on the _______ day of _________________, 2024,
by and between City of Chandler, an Arizona municipal corporation, hereinafter called “City” and
Sunland Asphalt & Construction, LLC the “Contractor” designated below (City and Contractor may
individually be referred to as “Party” and collectively referred to as “Parties”).
City and Contractor agree as follows:
PARTICIPANTS AND PROJECT
CITY:
CIP City Engineer: Daniel Haskins, P.E.
Public Works & Utilities Department
P.O. Box 4008, Mail Stop 407 Chandler, AZ 85244-4008
Phone: 480-782-3335 Email: Daniel.haskins@chandleraz.gov
CITY:
Construction Project Manager: Scott Riter
Public Works & Utilities Department
P.O. Box 4008, Mail Stop 407 Chandler, AZ 85244-4008
Phone: 480-782-3328 Email: scott.riter@chandleraz.gov
Contractor: Legal Company Name:
Sunland Asphalt & Construction, LLC
Mailing Address:
1625 E. Northern Avenue, Phoenix, AZ 85020
Physical Address:
3030 S. 7th Street, Phoenix, AZ 85040
Arizona Roc No.:
11922
Federal Tax Id No.:
814968
State Where Organized:
Arizona
Business Organization:
Limited Liability Corporation
Statutory Agent Name:
Sunland Asphalt & Construction, LLC
Statutory Agent Mailing Address:
1625 E. Northern Avenue, Phoenix, AZ 85020
Statutory Agent Physical Address:
3030 S. 7th Street, Phoenix, AZ 85040
Contractor’s Authorized Project Representative:
Name:
Chris Eischen
Title:
Civil Division Manager
Phone:
602-291-3415
Email:
ceischen@sunlandasphalt.com
Project Name: Chandler Heights Road - Gilbert Road to Val Vista Drive
Page 3
City Project No.: ST1804.40
Federal Project No.: CHN-0(244)D; ADOT Project No.: T0203 01C
Rev 10/23/23
PROJECT DESCRIPTION:
This project will improve Chandler Heights Road from Gilbert Road to Val Vista Drive including
widening to at least four thru lanes; turn lanes; bike lanes; raised landscaped median; curb, gutter,
and sidewalk, including ADA upgrades; traffic signals; LEG streetlights; storm drainage; irrigation;
wet utilities, including rehabilitation; and dry utilities, including extension of fiber. This is a
federally funded project using FHWA funds.
PROJECT LOCATION:
Chandler Heights Road from Gilbert Road to Val Vista Drive.
Project Name: Chandler Heights Road - Gilbert Road to Val Vista Drive
Page 4
City Project No.: ST1804.40
Federal Project No.: CHN-0(244)D; ADOT Project No.: T0203 01C
Rev 10/23/23
AGREEMENT DOCUMENTS
2.1
AGREEMENT DOCUMENTS
The Agreement between City and Contractor will consist of the following Agreement
Documents:
1. This Construction Services Agreement and all of its Exhibits, including Project
Plans and Technical Specifications.
2. General Conditions and General Conditions Appendices, incorporated by
reference.
3. Project Specific Special Provisions as set forth in Exhibit A, incorporated by
reference.
4. Project Bid Proposal.
2.2
In the event of any inconsistency, conflict, or ambiguity between or among the
Agreement Documents, the Agreement Documents will take precedence as described
in Section 14.1.4 of the General Conditions.
2.3
DEFINITIONS
The definitions in Section 2 of the General Conditions apply to all the Agreement
Documents, including this Agreement.
CONSTRUCTION SERVICES
3.1
GENERAL
3.1.1
Scope of Work. All terms and conditions are set forth in the Agreement. Any terms
and conditions and exceptions noted in the Contractor’s proposal or other
documents do not apply unless agreed to in this Agreement or an approved
addendum.
3.1.2
Contractor agrees this is a Unit Price Agreement. Contractor agrees at its own cost and
expense, to do all Work necessary required to fully, timely and properly complete
the construction of the Project in strict accordance with the Agreement Documents
in a good and workmanlike manner, free and clear of all claims, liens, and charges
whatsoever, in the manner and under the conditions specified, within the Agreement
time.
3.1.3
Contractor must provide all of the labor and materials, and perform the Work in
accordance with Section 4 of the General Conditions. Some, but not all, of the major
components of the Construction Services and the corresponding subsections of
Section 4 of the General Conditions are set forth below.
Project Name: Chandler Heights Road - Gilbert Road to Val Vista Drive
Page 5
City Project No.: ST1804.40
Federal Project No.: CHN-0(244)D; ADOT Project No.: T0203 01C
Rev 10/23/23
3.1.4
At all times relevant to this Agreement and performance of the Work, the Contactor
must fully comply with all Laws, Regulations, or Legal Requirements applicable to City,
the Project and the Agreement,
including, without limitation, those set forth on
attached Exhibit A.
3.1.5
Contractor must perform the Work under this Agreement using only those firms,
team members and individuals designated by Contractor consistent with
Contractor’s accepted Bid, or otherwise, approved by City pursuant to the General
Conditions. No other entities or individuals may be used without the prior written
approval of the Project Manager.
3.1.6
Contractor must comply with all terms and conditions of the General Conditions.
3.1.7
In the event of a conflict between this Agreement and the General Conditions or an
exhibit hereto or appendix thereto, the terms of this Agreement will control.
3.1.8
Ownership of Work Product. Notwithstanding anything to the contrary in this
Agreement, all Work Product prepared or otherwise created in connection with the
performance of this Agreement, including the Work, are to be and remain the
property of City. For purposes of this provision, “Work Product” will include all designs,
drawings, plans, specifications, ideas, renderings and other information or matter, in
whatever form created (e.g., electronic or printed) and in all media now known or
hereinafter created. All Work Product will be considered Work Made for Hire as
defined in the United States Copyright Act 17 U.S.C. § 101 (Copyright Act). If for any
reason, any such Work is found not to be a Work Made for Hire, Contractor hereby
transfers and assigns ownership of the copyright in such Work to City. The rights in
this Section are exclusive to City in perpetuity.
3.2
CONTRACTOR’S PRE-AGREEMENT AND PRE-WORK DELIVERABLES
3.2.1
The Contractor must provide the Deliverables in accordance with Section 4.2 of
the General Conditions.
3.3
PRE-CONSTRUCTION CONFERENCE
Contractor must attend the Pre-Construction Conference in accordance with Section
4.3 of the General Conditions.
3.4
PERFORMANCE OF THE WORK (INCLUDING FIELD MEASUREMENTS,
SUBCONTRACTORS, AND SUPPLIERS)
Contractor must perform the Work in accordance with Section 4.4 of the General
Conditions.
Project Name: Chandler Heights Road - Gilbert Road to Val Vista Drive
Page 6
City Project No.: ST1804.40
Federal Project No.: CHN-0(244)D; ADOT Project No.: T0203 01C
Rev 10/23/23
3.5
CONTROL OF THE PROJECT SITE
Contractor must control and maintain the Project Site in accordance with Section 4.5
of the General Conditions.
3.6
PROJECT SAFETY
Contractor must implement and enforce Project safety in accordance with Section 4.6
of the General Conditions.
3.7
MATERIALS QUALITY, SUBSTITUTIONS AND SHOP DRAWINGS
Contractor must provide materials testing and submit substitute materials and Shop
Drawings in accordance with Section 4.7 of the General Conditions.
3.8
PROJECT RECORD DOCUMENTS
Contractor must maintain and make available the Project Record Documents in
accordance with Section 4.8 of the General Conditions.
3.9
WARRANTY AND CORRECTION OF DEFECTIVE WORK
Contractor must provide warranties and correct defective Work in accordance with
Section 4.9 of the General Conditions.
CITY RESPONSIBILITIES
4.1
City will have the responsibilities, and provide the information specified in, and
subject to the conditions set forth in, Section 5 of the General Conditions.
AGREEMENT TIME
5.1
GENERAL
5.1.1
The total Agreement Duration is 365 Calendar Days (including Substantial Completion
by 305 Calendars Days and Final Acceptance by 365 Calendar Days).
5.1.2
The Agreement Time will start with the Notice to Proceed (NTP) and end with
Final Acceptance, as set forth in Article 5.4 below.
5.1.3
The Agreement Time will be as set forth in the Project Schedule. Contractor agrees
that it will commence performance of the Work and complete the Project through
Final Acceptance within the Agreement Time.
5.1.4
Time is of the essence of this Agreement for the Project, and for each phase and
designated Milestone thereof.
Project Name: Chandler Heights Road - Gilbert Road to Val Vista Drive
Page 7
City Project No.: ST1804.40
Federal Project No.: CHN-0(244)D; ADOT Project No.: T0203 01C
Rev 10/23/23
5.1.5
Failure on the part of Contractor to adhere to the approved Project Schedule will
be deemed a
material breach and sufficient grounds for termination of this
Agreement by City.
5.2
PROJECT SCHEDULE
5.2.1
The Project Schedule will be updated and maintained throughout Contractor’s
performance under this Agreement in accordance with Section 6.2 of the General
Conditions.
5.2.2
Work must be completed to meet the following milestones after the Notice to
Proceed:
Milestone
Time
Liquidated damages for delay
1.
n/a
within
n/a
n/a
per calendar day
5.3
SUBSTANTIAL COMPLETION
Substantial Completion must be achieved no later than the Substantial Completion
Date set forth in the Project Schedule. Substantial Completion will be determined in
accordance with Section 6.3 of the General Conditions.
5.4
FINAL ACCEPTANCE
5.4.1
Final Acceptance will be obtained within the time period set forth in the Project
Schedule.
5.4.2
Final Acceptance will be issued pursuant to Section 6.5 of the General Conditions.
5.5
LIQUIDATED DAMAGES
5.5.1
Substantial Completion Liquidated Damages. Contractor acknowledges and agrees
that if Contractor fails to obtain Substantial Completion of the Work within the
Agreement Time, City will sustain extensive damages and serious loss as a result of
such failure. The exact amount of such damages will be extremely difficult to
ascertain. Therefore, City and Contractor agree that if Contractor fails to achieve
Substantial Completion of the Work within the Agreement Time, City will be entitled
to retain or recover from Contractor, as liquidated damages and not as a penalty,
the sum per calendar day as indicated in MAG § 108.9.
5.5.2
Final Acceptance Liquidated Damages. For the same reasons set forth in Article 5.5.1
above, City and Contractor further agree that if Contractor fails to achieve Final
Acceptance of the Work within the Agreement Time, City will be entitled to retain or
recover from Contractor, as liquidated damages and not as a penalty, the sum per
Project Name: Chandler Heights Road - Gilbert Road to Val Vista Drive
Page 8
City Project No.: ST1804.40
Federal Project No.: CHN-0(244)D; ADOT Project No.: T0203 01C
Rev 10/23/23
calendar day as indicated in MAG § 108.9 commencing from the actual date of
Substantial Completion or Final Acceptance as required under the Agreement.
5.5.3
MAG Liquidated Damages. Liquidated damages provisions in MAG § 108.9 will apply.
5.5.4
City may deduct liquidated damages described in this Article 5.5 from any unpaid
amounts then or thereafter due Contractor under this Agreement. Any liquidated
damages not so deducted from any unpaid amounts due Contractor will be payable
to City at the demand of City, together with interest from the date of the demand at
the highest lawful rate of interest payable by Contractor.
5.6
MUTUAL WAIVER OF CONSEQUENTIAL DAMAGES ONLY
5.6.1
Contractor and City waive claims against each other for consequential damages
arising out of or relating to this Agreement. This mutual waiver includes.
1. Damages incurred by City for rental expenses, for losses of use, income, profit,
financing, business and reputation, and for loss of management or employee
productivity or of the services of such persons; and
2. Damages incurred by Contractor for principal office expenses including the
compensation of personnel stationed there, for losses of financing, business and
reputation, and for loss of profit except anticipated profit arising directly from the
Work.
5.6.2
This mutual waiver is applicable, without limitation, to all consequential damages
due to either party’s termination of this Agreement. Nothing contained in this
Article 5 .6 will be deemed to preclude an award of liquidated damages, when
applicable, in accordance with Article 5.5 above.
5.6.3
Nothing herein will be deemed to constitute a waiver of any other remedy available
to City in the event of Contractor’s default under this Agreement prior to full
performance of the Work including, as
applicable, specific performance or
completion of the Work on behalf of Contractor, the cost and expense of which will
be offset against any monies then or thereafter due to Contractor (if any) and
otherwise immediately reimbursed to City by Contractor.
AGREEMENT PRICE
6.1
AGREEMENT PRICE
6.1.1
In exchange for Contractor’s full, timely, and acceptable performances and
construction of the Work under this Agreement, and subject to all of the terms of
this Agreement, City will pay Contractor the “Agreement Price,” which is $9,784,943.
Project Name: Chandler Heights Road - Gilbert Road to Val Vista Drive
Page 9
City Project No.: ST1804.40
Federal Project No.: CHN-0(244)D; ADOT Project No.: T0203 01C
Rev 10/23/23
6.1.2
The Agreement Price is all-inclusive and specifically includes all fees, cost, insurance
and bond premiums, and taxes of any type necessary to fully, properly and timely
perform and construct Work.
6.2
CHANGES TO AGREEMENT PRICE
Shall be determined under Section 9 of the General Conditions.
PAYMENT
Payments will be made to Contractor in accordance with Section 8 of the General Conditions.
CHANGES TO THE AGREEMENT
Changes to the Agreement may be made in strict accordance with Section 9 of the
General Conditions.
SUSPENSION AND TERMINATION
This Agreement may be suspended or terminated in accordance with Section 10 of the
General Conditions.
INSURANCE AND BONDS
10.1
Contractor must provide insurance in accordance with Sections 11.1 through 11.3
of the General Conditions. Contractor must provide proof of such insurance and all
required endorsements in forms acceptable to City prior to commencing any Work
under this Agreement.
10.2
Contractor must provide performance and payment bonds to City in Accordance with
Section 11.4 of the General Conditions and A.R.S. § 34-222.
10.3
Failure to provide proof of insurance and the required endorsements, or the
required bonds, in forms acceptable to City, will be a material breach and grounds
for termination for cause of this Agreement.
INDEMNIFICATION
Contractor must have and assume the indemnity obligations set forth in Section 12 of the
General Conditions.
DISPUTE RESOLUTION
Any claims or disputes relating to this Agreement will be resolved according to the dispute
resolution process set forth in Section 13 of, and Appendix 6 to, the General Conditions.
Project Name: Chandler Heights Road - Gilbert Road to Val Vista Drive
Page 10
City Project No.: ST1804.40
Federal Project No.: CHN-0(244)D; ADOT Project No.: T0203 01C
Rev 10/23/23
FORCED LABOR OF ETHNIC UYGHURS PROHIBITED By entering into this
Agreement, Contractor certifies and agrees Contractor does not currently use and will not
use for the term of this Agreement: (i) the forced labor of ethnic Uyghurs in the People's
Republic of China; or (ii) any goods or services produced by the forced labor of ethnic
Uyghurs in the People's Republic of China; or (iii) any contractors, subcontractors or suppliers
that use the forced labor or any goods or services produced by the forced labor of ethnic
Uyghurs in the People's Republic of China.
SIGNATURE PAGE TO FOLLOW
Project Name: Chandler Heights Road - Gilbert Road to Val Vista Drive
Page 11
City Project No.: ST1804.40
Federal Project No.: CHN-0(244)D; ADOT Project No.: T0203 01C
Rev 10/23/23
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement through their duly
authorized representatives and bind their respective entitles as of the effective date.
“CITY” CITY OF CHANDLER
MAYOR
RECOMMENDED BY:
Daniel Haskins, P.E.
CIP City Engineer
APPROVED AS TO FORM:
City Attorney
ATTEST:
City Clerk
Seal
“CONTRACTOR”
SUNLAND ASPHALT & CONSTRUCTION, LLC
Signature
Date
Print Name
Title
Signer Email Address
09.19.2024
Chris Eischen
Civil Division Manager
ceischen@sunlandasphalt.com
EXHIBIT A
Project Name: Chandler Heights Road - Gilbert Road to Val Vista Drive
A-1
City Project No.: ST1804.401
Federal Project No.: CHN-0(244)D; ADOT Project No.: T0203 01C
Rev. 10/23/23
PROJECT SPECIFIC
SPECIAL PROVISIONS
4.2.7 Aerial Construction Photography
General Conditions Section 4 Subsections 4.2.7.1 & 4.2.7.2 are not applicable to this project.
4.2.8 Government Approvals and Permits
General Conditions Section 4 Subsection 4.2.8.1, City permit fees will be paid internally by the
City and all other fees will be the responsibility of the Contractor.
Subletting of Agreement
Contractor must perform, with his own organization, work amounting to not less than 50 percent
of the total Agreement cost.
Failure to submit Subcontractor’s List Form, demonstrating self-performance not less than 50
percent of the total Agreement cost, will cause the bid to be deemed non-responsive.
Bidders should contact the Arizona Registrar of Contractors for information on license
requirements.
EXHIBIT B
Project Name: Chandler Heights Road - Gilbert Road to Val Vista Drive
B-1
City Project No.: ST1804.401
Federal Project No.: CHN-0(244)D; ADOT Project No.: T0203 01C
Rev. 10/23/23
GENERAL CONDITIONS
GENERAL CONDITIONS
Approved date: July 20, 2022
Revised: 7/20/2022
GC-2 of 76
TABLE OF CONTENTS
SECTION 1 - SCOPE OF THESE GENERAL CONDITIONS ............................................................................... 3
SECTION 2 - GENERAL DEFINITIONS ............................................................................................................ 3
SECTION 3 - STANDARD SPECIFICATIONS AND DETAILS ........................................................................... 7
SECTION 4 - CONT R ACT OR’S R ES PONS IBILIT IES FOR CONST RUCT ION SE RVIC ES .................................. 8
SECTION 5 - CITY RESPONSIBILITIES .......................................................................................................... 27
SECTION 6 - AGREEMENT TIME ................................................................................................................... 29
SECTION 7 - AGREEMENT PRICE .................................................................................................................. 35
SECTION 8 - PAYMENT ................................................................................................................................. 35
SECTION 9 - CHANGES TO THE AGREEMENT ............................................................................................. 40
SECTION 10 - SUSPENSION AND TERMINATION ...................................................................................... 43
SECTION 11 - INSURANCE AND BONDS ..................................................................................................... 44
SECTION 12 - INDEMNIFICATION ............................................................................................................... 50
SECTION 13 - DISPUTE RESOLUTION .......................................................................................................... 50
SECTION 14 - MISCELLANEOUS PROVISIONS ............................................................................................ 50
SECTION 15 - PROVISIONS APPLICABLE SOLELY TO GMP AND COST-BASED AGREEMENTS, CHANGE
ORDERS, AND JOB ORDERS ......................................................................................................................... 58
SECTION 16 - PROVISIONS APPLICABLE SOLELY TO JOB ORDER AGREEMENTS (JOC) ........................ 61
SECTION 17 - PROVISIONS APPLICABLE SOLELY TO PRE-CONSTRUCTION SERVICES FOR
CONSTRUCTION MANAGER AT RISK .......................................................................................................... 66
SECTION 18 - APPENDICES ...................................................................................................... APP-1 of 30
Appendix 1 – Policy Statement for Calculating Delays and Damages
Appendix 2 – Cost Reduction Incentive Proposals for Design Bid Build Agreements
Appendix 3 – Contractor’s Affidavit Regarding Settlement of Claims
Appendix 4 – Forms of Performance Bond
Appendix 5 – Forms of Payment Bond
Appendix 6 – Dispute Resolution
Appendix 7 – Certificate of Completion
Appendix 8 – Construction Sign Detail
Appendix 9 – Cost of the Work (Applicable solely to Construction Manager at Risk and
Job Order Contracting)
Appendix 10 Landscape Establishment Period
General Conditions
Revised: 7/20/22
GC-3 of 76
SECTION 1 - SCOPE OF THESE GENERAL CONDITIONS
These General Conditions encompass provisions that apply, and are incorporated into all
construction Agreements entered into by the City of Chandler, unless otherwise specifically excluded in
the executed Agreement.
SECTION 2 - GENERAL DEFINITIONS
Allowance : A specific amount for a specific item of Work, if any, that City agrees has not been sufficiently
designed, detailed, or selected (including design changes from 90% to 100% as authorized by and at
the discretion of the City) at the time the Agreement Price is agreed to for Contractor to provide a definitive
price.
Alternate Systems Evaluations or Alternative Analysis: Alternatives for design, means and methods or
other scope considerations that are evaluated using value analysis principles and have the potential to
reduce construction costs while still delivering a quality and functional Project that meets City
requirements.
Change Order: A written instrument issued after execution of the Agreement Documents signed by
City and Contractor, stating their agreement upon all of the following: the addition, deletion or revision
in the scope of services or deliverables; the amount of the adjustment to the Agreement Price, the
extent of the adjustment to the Agreement Time, or modifications of other agreement terms. The
Agreement Price and the Agreement Time may be changed only by Change Order.
Consultant: Person or firm that provides professional services.
City (Owner or OWNER): City of Chandler, a municipal corporation, with whom Contractor has entered
into the Agreement and for whom the Work or Services are to be provided pursuant to the Agreement(s).
Contingent Bid Items: This is a minor bid item which is likely, but not certain, to occur during the course
of work. If the Engineer determines that this work is required, the Contractor will accomplish the work
and payment will be made based on the contingent unit bid price included in the proposal. Since the
quantity listed in the proposal is primarily for bid comparison, the amount of work required by the
Engineer may vary materially from this.
Agreement: The written agreement executed between City and Contractor, including all of the Agreement
Documents.
Agreement Documents: The documents which together form the Agreement between City and
Contractor, as identified in Article 2 of the Agreement, or are otherwise incorporated into the
Agreement, including the Agreement, the exhibits thereto, these General Conditions, any Notice to
Proceed, and any Job Order (if applicable), the Plans and Specifications, Project Schedule, written
and properly executed Change Orders, MAG Specifications and City’s amendments thereto, and any
other documents so designated in the Agreement.
Agreement Price: The agreed-upon price to be paid to Contractor for full, timely, and acceptable
completion of the Work or Services under the terms of the Agreement.
Agreement Time(s): The number of calendar days or the dates related to the applicable phase,
Substantial Completion, or Final Acceptance as stated in Agreement Documents. Agreement Time starts
General Conditions
Revised: 7/20/22
GC-4 of 76
with the Notice to Proceed (NTP) and ends with Final Acceptance. The Agreement Time is set forth in
the Agreement and is based upon the Project Schedule agreed to by City in writing.
Contractor: The person or business association with whom City has entered into an agreement for
construction related Work or Services in relation to the Project at issue.
Contractor Payment Request: The form that is accepted by City and used by Contractor in requesting
progress payments or final payment and which must include such supporting documentation as is
required by the Agreement Documents or City.
Construction Budget: The City’s budget for construction of the Project.
Construction Documents: The Plans, Specifications, and Drawings prepared and issued by the Design
Professional and approved by City for construction, meaning the documents are sealed by the
Design Professional (as required), acceptable for permitting and incorporated into the Agreement by
this reference. All amendments and modifications to the Construction Documents must be approved in
writing by City prior to incorporation into the Agreement.
Cost of the Work: The term Cost of the Work will mean costs necessarily incurred by Contractor in the
proper performance of the Work. Such costs will be at rates not higher than the standard paid at the
place of the Project except with prior consent of City.
Critical Path Method (CPM): A scheduling technique which identifies the logical sequence of the activities
occurring in a Construction Project, the anticipated time required to complete each activity in the
Project, and the activities that must be completed on schedule to finish the Project within the anticipated
time. Typically, activities are arranged in a network that shows both activities and their dependencies.
CPM is also used as a management technique which enables contracting parties to predict when
activities may occur so that resources can be effectively used and limitations can be identified.
Critical Path: Critical Path is the sequence of project network activities which add up to the longest overall
duration. Once established in the Project Schedule, the Critical Path for the Project must not be
changed without prior written approval of City.
Day: Calendar day(s) unless otherwise specifically stated in the Agreement Documents.
Design Professional: The qualified, licensed person, firm or corporation who furnishes design and
construction administration services required under the Agreement Documents. These services may
include, but are not limited to: development of Construction Drawings and Documents, review of
Contractor Submittal(s), review of and response
to
Requests for Information, approval and
certification of progress payment
applications,
construction administration, and construction
agreement close out.
Differing Site Conditions: Concealed or latent physical conditions or subsurface conditions at the Site
that, (i) materially differ from the conditions indicated in the Agreement Documents, or (ii) are of an
unusual nature, differing materially from the conditions ordinarily encountered and generally recognized
as inherent in the Work at the general area of the Site. Caliche, rock, hard-digging or sandy/silty soil
encountered on a project is not considered a “Differing Site Condition.”
Drawings (Plans): Documents, which visually represent the scope, extent and character of the Work to
be furnished and performed by Contractor during the construction phase and which have been prepared
General Conditions
Revised: 7/20/22
GC-5 of 76
or approved by the Design Professional and City. These documents include Drawings that have reached
a sufficient state of completion and released by Design Professional solely for the purposes of review
and use in performing constructability or bid-ability reviews by Contractor and in preparing cost
estimates (e.g. Master Planning and Programming, Schematic Design, Design Development, and
Construction Drawings), but “not for construction.” Shop Drawings are not Drawings as so defined.
Final Acceptance: The City’s acceptance of the facility or project from the Contractor after all Work is
completed, tested, and inspected in accordance with the Agreement requirements. Final Acceptance
results in a Letter of Acceptance (LOA).
Fixed Price: A fixed price or amount for an Agreement Price, Scope of Work, materials, or other item
under an Agreement, Change Order, or other agreement, which City agrees, in writing, to pay instead
of the actual cost.
Float: The number of Days by which an activity can be delayed without lengthening the Critical Path and
extending the Agreement Time. Unless otherwise expressly agreed in writing, all Float belongs to City.
Laws, Regulations, or Legal Requirements: Any and all applicable laws, rules, regulations, ordinances,
codes and orders applicable to the Project of any and all governmental bodies, agencies, authorities
and courts having jurisdiction and any applicable provisions of the Development Agreement for the
Project (if any), including, without limitation, those provisions relating to the design and construction
of the Project.
Line Item: The individual elements of Work identified on a bid or other schedule and associated with a
price or a unit price and quantity particular to that individual element of the Work. Also refers to
individual items of work within the Schedule of Values.
Liquidated Damages: Designated damages for the City to collect as compensation upon a specific breach
(example: late delivery).
Long-Lead Item: Long-lead item refers to the equipment, product, or system that is identified at the
earliest stage of a project to have a delivery time long enough to affect directly the Critical Path/the overall
lead time of the project.
MAG: The Maricopa Association of Governments.
MAG Specifications: The most current version of the Uniform Standard Specifications for Public Works
Construction published by MAG.
MAG Standard Details: The most current version of the Uniform Standard Details as published by MAG.
Minor change: A change in the Work having no impact on cost or time or the City-approved design intent,
as determined by City.
Notice to Proceed (NTP): A written notice given by City to Contractor fixing the date on which
Contractor will start to perform Contractor’s obligations under the Agreement.
Project: The Project specified in the Agreement (including a Job Order).
Project Manager: The Project Manager designated in Article 1 of the Agreement, or any successor thereto
General Conditions
Revised: 7/20/22
GC-6 of 76
designated by City. The Project Manager has the authority to act on behalf of City, as delineated and
limited by the Agreement Documents and applicable law. And City will communicate with Contractor
through the Project Manager. However, the Project Manager has no authority to bind City or City
Council in contravention of any City code, State or Federal statute or regulation, or these General
Conditions.
Project Schedule: The schedule for the completion of the Project agreed to and required by City.
Project Specific Conditions: Additional conditions which apply to the specific Project and Scope of Work
which are set forth in Exhibit D of the Agreement.
Project Team: The Project Team consisting of the Design Professional, Contractor, Project Manager, and
such others as City may designate.
Punch List: The list initially prepared by Contractor pursuant to the Agreement Documents, reviewed
and supplemented by the Project Manager (and at the sole option of the Project Manager, the Design
Professional) and approved by City containing items of incomplete work not impacting Substantial
Completion, if allowed for under the Agreement, and to be completed or corrected by Contractor after
Substantial Completion and before Final Acceptance in accordance with the Agreement Documents.
Quality Assurance (QA) Testing: Testing performed to verify the accuracy and applicability of the QC
testing results and to ascertain that the materials installed meet the specified levels of quality in
accordance with the Agreement Documents.
Quality Control (QC) Testing: Testing performed to assure that the materials installed comply with the
requirements in the Agreement Documents.
Requests for Information (RFIs): Formal written request from Contractor to City or Design Professional
for the Project seeking clarification or additional information needed for Contractor to properly
complete the Work or Services under the Agreement. City may require RFI’s to be submitted on a specific
form or in a specified format.
Schedule of Values (SOV): The specified document prepared by Contractor, and approved and accepted
by City, which divides the Agreement Price into pay items, such that the sum of all pay items equals
the Agreement Price for the construction phase Work, or for any portion of the Work having a separate
specified Agreement Price.
Scope of Work: The scope of work agreed to or required by City and incorporated into the Agreement as
Exhibit A.
Shop Drawings: All drawings, diagrams, schedules and other data specifically prepared for the Work
by Contractor or a Subcontractor, Sub-subcontractor, manufacturer, supplier or distributor to
illustrate some portion of the Work.
Site: The land or premises on which the Project is located.
Specifications: The part(s) of the Agreement Documents for the construction phase consisting of written
technical descriptions of materials, equipment, construction systems, standards and workmanship as
applied to the Work and certain administrative details applicable thereto. Where specified, the Project
must be constructed using the current Uniform Standard Specifications and Details for Public Works
General Conditions
Revised: 7/20/22
GC-7 of 76
Construction as furnished by the Maricopa Association of Governments, as amended by City.
Subconsultant: A person, firm or corporation having an Agreement with Consultant/Contractor to
furnish services required as its independent professional associate or consultant with respect to the
Project.
Subcontractor: An individual or firm having a direct Agreement with Contractor or any other individual or
firm having an Agreement with the aforesaid contractors at any tier, who undertakes to perform a part
of pre-construction services or construction phase Work at the Site for which Contractor is responsible.
Subcontractors must be selected
through the Subcontractor selection process described in the
Agreement Documents, if any.
Substantial Completion: The date when the City determines that the Work (or separable units of Phases
as provided in the Agreement Documents) is essentially and satisfactorily complete in accordance with
the Agreement Documents such that the Project is ready for use by the City for its intended purpose,
opening to the general public, full occupancy or use by City (including, without limitation, all separate
units, or rooms, facilities, access, income-generating areas, and all areas serving the general public, as
applicable, must be ready for full operation without material inconvenience or discomfort), including, to
the extent applicable to the Work, the following: all materials, equipment, systems, controls, features,
facilities, accessories, and similar elements are installed in the proper manner and in operating
condition, inspected, and approved; surfaces have been painted; masonry and concrete cleaned with
any sealer or other finish applied; utilities and systems connected and functioning; site work
complete; permanent heating, ventilation, air conditioning, vertical transportation, and other systems
properly operating with proper controls; lighting and electrical systems installed, operable and
controlled; paving completed, signage installed, and other work as applicable, has been performed to
a similar state of essential and satisfactory completion.
Supplier: A manufacturer, fabricator, distributor, or vendor having a direct Agreement with Contractor
or with any Subcontractor to furnish materials or equipment to be incorporated in the construction
phase Work by Contractor or any Subcontractor.
Total Float: Number of Days by which pre-construction services or construction phase Work or any part
of the same may be delayed without necessarily extending a pertinent Agreement Time or schedule
milestone in the Project Schedule.
Work: The entire completion of construction or the various separately identifiable parts thereof,
required to be furnished during the construction phase. Work includes and is the result of performing
or furnishing labor and furnishing and incorporating materials, resources and equipment into the
construction, and performing or furnishing services and documents as required by the Agreement
Documents for the construction phase.
Writing: Typing, printing, photography and other modes of representing or reproducing words in a
visible form, including email, and expressions.
SECTION 3 - STANDARD SPECIFICATIONS AND DETAILS
3.1
City operates under the latest revision of the MAG Specifications and MAG Standard
Details as amended by City. City’s current amendment to the MAG Specifications, part of
the City’s Unified Development Manual, may be found and downloaded from City’s website
at http://www.chandleraz.gov.
General Conditions
Revised: 7/20/22
GC-8 of 76
3.2
Copies of the MAG Specifications and MAG Standard Details are available at the
Maricopa Association of Governments office, 302 N. 1st Avenue, Suite 300, Phoenix,
Arizona.
They
may
also
be
downloaded
from
their
website
at:
http://www.azmag.gov/Newsroom/Publications
3.3
The MAG Specifications and Standard Details and City’s amendments thereto are
incorporated into the Agreement by this reference.
SECTION 4 - CONT R ACT OR’S R ES PONS IBILIT IES FOR CONST RUCT ION SE RVIC ES
4.1
GENERAL
4.1.1
Contractor must construct the Work in accordance with the Agreement Documents and as
outlined in Exhibit A of the Agreement to the satisfaction of City, exercising the degree of
professional care, skill, diligence, quality and judgment that a professional construction
manager engaged, experienced and specializing in the construction management of
construction and facilities of similar scope, function, size, quality, complexity and detail in
urban areas throughout the United States comparable to Chandler, Arizona would exercise
at such time, under similar conditions. Contractor must, at all times, perform the Work in
conformance with sound and generally accepted engineering principles and construction
management and construction contracting practices.
4.1.2
If Contractor observes errors, discrepancies or omissions in the Agreement Documents,
Contractor must promptly notify the Design Professional and City and request clarification.
If Contractor, with the exercise of reasonable care, should have recognized such error,
inconsistency, omission, or difference and fails to report it to City, and if Contractor
proceeds with the Work affected by such observed errors, discrepancies or omissions,
without receiving such clarifications, Contractor does so at its own risk and will be liable to
City for damages resulting from proceeding without clarification.
4.1.3
Project Team and agents of each of them, testing agencies and governmental agencies with
jurisdictional interests will be provided access to the Work at reasonable times for their
observation, inspection, and testing. Contractor must provide proper and safe conditions
for such access.
4.1.4
Contractor must comply with, and require all Subcontractors to comply with, the Arizona
Contractors’ license laws, including all requirements with respect to being duly registered
and licensed.
4.1.5
Contractor must ensure that all employees performing any Work for which Contractor is
responsible have a legal right to live and work in the United States. In addition, all
compensation of any such employee must meet all applicable requirements of the Fair Labor
Standards Act (FLSA) and Federal Minimum Wage laws.
4.1.6
Contractor must comply with the Immigration Reform and Control Act of 1986 (IRCA).
Contractor understands and acknowledges the applicability of the IRCA activities.
Contractor agrees to comply with the IRCA while performing their work and to permit City
inspection of Contractor personnel records to verify such compliance.
4.1.7
Pursuant to MAG Specifications §§ 107.4, Contractor must report immediately any discovery
of archeological ruins or artifacts. Excavation must stop immediately so that City can decide
on the pertinent steps to follow such discovery.
General Conditions
Revised: 7/20/22
GC-9 of 76
4.1.8
All property owners that may be affected by the proposed construction activities must be
notified of the scope, duration of the construction activities and possible interference with
their day-to-day activities by Contractor prior to start of construction. In addition, individual
residential or commercial interferences, such as driveway restrictions, water outages, and
all other Work adjacent to residence/business, require 48-hour notification in advance of
specific adjoining Work. Notification may be through door hangers or other procedures
approved by the City.
4.1.9
Access must be maintained to adjacent properties at all times during construction. Where
property has more than one point of access, no more than one access will be restricted or
closed at any one time. Access to adjacent private driveways will be maintained during all
non-working hours.
4.1.10
Contractor must furnish and erect construction signs in accordance with Project
Specifications. The signs must be professionally prepared and subject to approval by City,
must be maintained by Contractor for the duration of the project, and must be removed by
Contractor during the final project clean up.
4.1.11
The number of signs required, the size, shape, installation requirements and information to
be included for construction signs is established on the detail sheet, provided, however,
signs must be a minimum of 4 foot by 8 foot and must be installed so that the bottom of
the sign is at least 4 foot above grade. No direct payment will be made for furnishing and
erecting construction signs. The cost thereof must be included in other items for which
direct payment is made. Sign locations will be determined by City.
4.1.12
All required construction signs must be installed by Contractor within 7 Days of Notice to
Proceed.
4.1.13
The Work to be accomplished under these Agreement Documents has been designed for
City by a Design Professional retained by City for this purpose. It is understood that normal
construction Administration for the purpose of interpretation of the Agreement Documents
is provided by City. Should any services of the Design Professional be required to assist in
the corrections of errors or omissions by Contractor, or services of the Design Professional
be required because of changes in structure or equipment where Contractor has requested
approval of substitute methods or material, or any other items detailed herein below, those
services will be provided by the Design Professional at the standard hourly rates previously
negotiated with City and must be paid for by the Contractor.
4.1.14
Contractor must reimburse City for costs incurred by the Design Professional for additional
services to the Project through no fault of City or the Design Professional including, but not
limited to, the following conditions:
a. Additional Site visits, investigations, inspections, design work or reports by
the Design Professional which are required due to damages to existing
facilities or completed Work caused by the Contractor in his performance,
Contractor’s negligence, or Contractor’s Work which is rejected as defective
or as failing to conform to the Agreement Documents;
b. Design Professional construction phase services rendered on the project
during the time the project remains incomplete after the Agreement date of
final completion will be charged to Contractor at a rate previously negotiated
City; and
General Conditions
Revised: 7/20/22
GC-10 of 76
c. All retesting required due to the failure of Contractor’s Work to meet the
requirements of the Agreement Documents will be at Contractor’s expense.
All standby and travel time by the City’s testing lab, the Design Professional
or City due to Contractor’s inability to be prepared for testing at the agreed
upon time will be at the Contractor’s expense.
4.1.15
City may withhold from any payment otherwise due to Contractor any amounts necessary
to pay the Design Professional for such additional services as provided herein above.
4.1.16
Contractor will not be required to bear additional costs incurred by City due to errors by the
Design Professional.
4.2
CONTRACTOR’S PRE-AGREEMENT AND PRE-WORK DELIVERABLES
4.2.1
Prior to award of the Agreement, Contractor must execute Agreement and deliver to City.
Failure to do so may delay Agreement award. Contractor must also provide to City its
Contractor’s License classification and number and its Federal Tax I.D. number.
4.2.2
Before beginning any Work under the Agreement, Agreement must be fully executed by
City.
4.2.3
After Agreement award, City will issue to Contractor an award letter. At that time Contractor
must deliver to City such bonds and certificates of insurance with endorsements in such
amounts (and other evidence of insurance requested by City) required under Section 11 of
these General Conditions, and as the Agreement requires.
4.2.4
As evidence of Workmen’s Compensation Insurance, Contractor must, upon request,
provide a letter of certification from the Industrial Commission of Arizona that Contractor
is insured by the State Compensation Fund or is an authorized self-insurer or a certificate
of insurance issued by an insurance company authorized by the Insurance Department
of Arizona to write Workmen’s Compensation and Occupational Disease Insurance in the
State of Arizona.
4.2.5
Within 10 Days of the date of the executed Agreement letter issued by City, Contractor must
submit to City for review and acceptance the following items:
4.2.5.1
Comprehensive construction Project Schedule including a Critical Path Method (CPM)
diagram schedule as described in Section 6.2. Project Schedule must be in Microsoft Project
standard file format. Within 10 Days of receipt of City’s comments, Contractor must make
all required corrections, adjustments, and additions to complete the Project Schedule and
resubmit to City for review.
4.2.5.2
Preliminary schedule of submittals and Shop Drawings. Within 10 Days of receipt of City’s
comments, Contractor must submit the corrected and completed schedule of Shop
Drawings submissions for approval. Contractor’s schedule of Shop Drawings and sample
submittals will be acceptable to City if it provides a workable arrangement for reviewing and
processing the required submittals.
4.2.5.3
Schedule of Values in a form specified by City reflecting the subcontracts and other
categories that will be used to submit Pay Applications for the Work. The total amount of
the Schedule of Values must not be greater than the Agreement Price. The Schedule of
Values will be reviewed at the Pre-Construction Conference and revised by Contractor within
10 Days after Pre-Construction Conference in response to comments and questions from
General Conditions
Revised: 7/20/22
GC-11 of 76
City.
Once accepted by City in writing, the Schedule of Values for the Project must not be
changed without the prior written approval of City.
4.2.6
Video Recording Requirement. Prior to performing any Work, Contractor must document
the existing conditions of the Site, all other areas where Work will occur and all adjacent
areas that may be impacted by the Work via digital video format. Contractor must video
record and index all areas, features, buildings and other public and private improvements
that could potentially be impacted by the Work. Video recording must be coordinated with
City. When video recording private property, Contractor must also coordinate the video
recording with the private property owner, if possible. Contractor must provide City with a
copy of said digital video format prior to performing any Work.
4.2.7
Aerial Drone Construction Photography.
4.2.7.1
If Agreement duration is greater than 90 calendar days, Contractor must engage a
professional unmanned aerial vehicle (UAV) aerial pilot to photograph the Site prior to
construction mobilization, at three-month intervals during construction, and following final
inspection. Drone camera specifications must meet the following minimum requirements:
a. 1-inch CMOS
b. Pixels: 20M
c. FOV 84 8.8 mm/24 mm (35 mm format equivalent) f/2.8-f/11 auto focus at 1 m-
d. For photographing: 16.9 Aspect Ratio: 5472x3078
e. For video shooting: MP4/MOV/H.264
f.
FHD: 1920x1080 120p @100Mbps
g. File format: High Definition (HD) JPEG for digital photos and HD MPEG 4 for
digital video.
h. All metadata to be recorded including GPS data and preserved with photographs
provided.
Interval
JPEG
3 month intervals
At an altitude (AGL) between
70-90 ft.
3 month intervals
Images to be taken every 50-
100 ft. to be determined based
on project scope.
4.2.7.2
Drone photos to be taken in sequential geographical order and then organized and provided in
the same manner unless otherwise specified.
4.2.7.3
Photos to be provided digitally via an online file share service and/or by a USB drive to contractor.
4.2.7.4
Drone pilots to obey ALL local (city, county, state) UAV regulations as well as FAA UAV
guidelines including, but not limited to, conducting all flights during daylight hours, not exceeding
maximum altitude ceilings (depending on area), not flying over people, yielding to other aircraft.
4.2.7.5
Drone pilots must fly drone within visual line of sight (VSOL) and have visual spotter when
needed. Drone pilots only to operate in favorable weather conditions when minimum visibility is
3 miles or greater.
4.2.7.6
Drone pilots to conduct a preflight checklist and visually inspect the entire flight path prior to flying
to ensure a safe flight.
General Conditions
Revised: 7/20/22
GC-12 of 76
4.2.7.7
Airspace Authorizations. Operations in Class G airspace are allowed without air traffic control
(ATC) permission. Operations in Class B, C, D and E airspace need ATC authorization. Drone
pilots to schedule each flight in advance and based on airspace if required will notify nearby
airports/control towers, etc.
4.2.8
Government Approvals and Permits.
4.2.8.1
Contractor must obtain all necessary permits for the Work and pay all applicable fees,
unless otherwise noted on the Plans and in the Specifications. City permit fees will be paid
internally by City. For bidding purposes, an allowance for all permit fees is included in the
bid schedule under the item “allowance for permit fees.” The Contractor will be paid for
the actual cost of the permit fees upon submitting a receipt showing the fee Contractor
has paid. Excluded from the above allowance are items such as all costs incurred by the
Contractor in securing the permit except for the actual permit fee established by the
agency, cost for all shutdowns or outages, cost for pole bracing, cost of permits for
construction water, cost of construction water, cost for any additional insurance
requirements, cost for any licenses, and other similar type costs. Contractor is specifically
notified of the need to obtain the necessary environmental permits or file the necessary
environmental and regulatory permit notices.
4.2.8.2
Copies of all permits and the associated notices must be provided to City prior to starting
the permitted activity.
4.3
PRE-CONSTRUCTION CONFERENCE
4.3.1
Prior to the commencement of any Work, City will schedule a Pre-Construction Conference.
4.3.2
The purpose of this Conference is to establish a working relationship between Contractor,
the utility firms, and various City agencies. The agenda will include critical elements of the
Work schedule, submittal schedule, cost breakdown of major lump sum items, Payment
Requests and processing, coordination with the involved utility firms, and emergency
telephone numbers for all representatives involved in the course of construction.
4.3.3
Minimum attendance by Contractor at any mandatory meeting with City must be (1)
Contractor’s Representative, who is authorized to execute and sign documents on behalf
of the firm, (2) Contractor’s on-site Superintendent, and (3) Contractor’s Safety Office,
or other employee responsible for safety.
4.4
PERFORMANCE OF THE WORK (INCLUDING FIELD MEASUREMENTS,
SUBCONTRACTORS, AND SUPPLIERS)
4.4.1
Unless otherwise provided in the Agreement Documents to be the responsibility of City or a
separate Contractor, Contractor must provide through itself or Subcontractors the
necessary supervision, labor, inspection, testing, start-up, material, equipment, machinery,
temporary utilities and other temporary facilities to permit Contractor to complete the
Work consistent with the Agreement Documents.
4.4.2
Contractor must perform all construction activities efficiently and with the requisite
expertise, skill and competence to satisfy the requirements of the Agreement Documents.
Contractor must at all times exercise complete and exclusive control over the means,
methods, safety, sequences and techniques of construction.
4.4.3
Contractor’s Superintendent must be present at the Site at all times that material Work
General Conditions
Revised: 7/20/22
GC-13 of 76
under this Agreement is taking place. Contractor’s Superintendent or designee must be
present at the Site at all times any other Work under this Agreement is taking place.
Superintendent must not be replaced without written notice to City. Whenever the
Superintendent is not present at a particular part of the Work where the City or Design
Professional may desire to inform the Contractor relative to interpretation of the Drawings
and Specifications or to disapproval or rejection of materials or Work performed, the City
or Design Professional may provide such information in writing to the foreman or other
worker in charge of the particular part of the Work in reference to which the information is
given. Information so given will be as binding as if given to the Superintendent.
4.4.4
All elements of the Work must be under the direct supervision of a foreman or his
designated representative on the Site who must have the authority to take actions required
to properly carry out that particular element of the Work.
4.4.5
Working Hours. Except in connection with the safety or protection of persons or the Work
or property at the Site or adjacent thereto, and except as otherwise indicated, all Work at
the Site must be performed during regular working hours, and Contractor will not permit
overtime work or the performance of Work on Saturday, Sunday or any legal holiday without
City’s written consent given after prior written notice to City. If it will become absolutely
necessary to perform Work at night or on Saturdays, Sundays or legal holidays, the City
must be informed at least 24 hours in advance of the beginning of performance of such
Work. Only such Work will be done at night as can be done satisfactorily as determined by
the City. Good lighting and all other necessary facilities for carrying out and inspecting the
Work must be provided and maintained at all points where such Work is being done.
Further, unless such non-normal work hours are performed at City’s request or required by
the Agreement Documents, Contractor must pay to City all additional costs incurred by City
by reason of such non-normal working hours. Expenses incurred by City for overtime
compensation must be reimbursed by Contractor as follows: (i) City staff at the rate set forth
in current City Fee Schedule as published on City website, (ii) Design Professional and staff
at the standard hourly rates previously negotiated with City, and (iii) all others at actual cost
plus ten percent administrative overhead. Such costs may be deducted by City from any
payments due to Contractor. Provided, however, if overtime work or work during other
than normal hours is at the request of City and not due to Contractor delay, City will pay the
cost of City overtime expenses.
4.4.6
Where the Agreement Documents require that a particular product be installed or applied
by an applicator approved by the manufacturer, it is Contractor’s responsibility to ensure
the Subcontractor employed for such work is approved by the manufacturer. All materials
and equipment must be stored, applied, installed, connected, erected, used, cleaned and
conditioned in accordance with the instructions of the applicable manufacturer, fabricator,
supplier or distributor, except as otherwise provided in the Agreement Documents; but no
provisions of any such instructions will be effective to impose on City of Design Professional
responsibility for the means, methods, techniques, sequences or procedures of
construction or for safety precautions incident thereto.
4.4.7
Before starting the Work, Contractor must carefully study and compare the various
Plans, Drawings, other Agreement Documents, and Specifications relative to that portion
of the Work, as well as the information furnished by City, must take field measurements of
any existing conditions related to that portion of the Work and must observe any conditions
at the Site affecting it. The exactness of grades, elevations, dimensions, or locations given
on any Drawings, or the Work installed by other contractors, is not guaranteed by City.
General Conditions
Revised: 7/20/22
GC-14 of 76
4.4.8
Before ordering materials or doing Work, Contractor and each Subcontractor must verify
measurements at the Site and will be responsible for the correctness of such
measurements. No extra charge or compensation will be allowed because of differences
between actual dimensions and the dimensions indicated on the Agreement Documents,
including the Drawings.
4.4.9
Ground Level Construction Photography.
4.4.9.1
The Contractor must furnish progress photographs of the project. The photographer
selected by the Contractor must be approved by the City and must be either a commercial
photographer or an individual experienced and equipped for such photography.
4.4.9.2
The Contractor must deliver to City all photographs taken during that period with each
application for payment. If the current photographs do not accompany the application, the
application will not be reviewed and will be returned to the Contractor as incomplete.
4.4.9.3
Photographs must be identified by use of typewritten labels affixed to the back of the
photograph. The label must provide a description of the view, the direction from which the
photograph was taken, the name of the project, City’s project number, the name of
Contractor and the date of the photography. The stationing must also be included for all
pipeline installations.
4.4.9.4
Photographs must be taken during the construction period and must be of aesthetic
composition and depict the progress of the Work from the beginning of construction
through and including the finished product. City may vary the specified frequency so that
significant progress or changes can be recorded on the photographs.
4.4.10
Underground Facilities.
4.4.10.1
The existence and number of facilities as shown on the Plans are estimated from
information furnished by the particular utility. Contractor is responsible for field verification
and location of all utilities prior to the start of construction. No field work will be allowed to
start until Contractor has contacted Arizona 811 and all affected utilities have been located.
In addition, Contractor must expose and physically locate all potentially conflicting utilities
prior to construction. The actual locations of the utilities must be compared to locations
shown on the Plans and any required changes in alignment and grade must be made at the
time of construction in consultation with Project Manager. It is generally recognized and
Contractor should anticipate that information from Arizona 811 or information from utility
companies during project design, frequently fails to disclose all underground facilities. The
fact that more utility lines or other underground facilities are located in the Project Site than
shown on the Project Plans does not constitute an “unforeseen Condition” and such
undisclosed underground facilities do not differ materially from the conditions which
Contractor should expect. The provisions of Sections 105.4, 105.6, 107.11 and 109.8.1 of the
MAG Uniform Standard Specifications for Public Works Construction apply and are
incorporated herein by this reference.
4.4.10.2
Contractor is responsible for all coordination with utility companies. The provisions of
Sections 105.4, 105.6, 107.11 and 109.8.1 of the MAG Uniform Standard Specifications for
Public Works Construction strictly apply and no additional compensation will be paid to
Contractor for delays due to utility work on the project.
4.4.11
Relocation of Existing Water Meters. When a service line has been extended and a line
General Conditions
Revised: 7/20/22
GC-15 of 76
setter installed in a meter box, City forces will re-install meter. No compression fittings will
be utilized.
4.4.12
Water Turn-On or Turn-Off.
4.4.12.1
Contractor must coordinate all water line turn-ons and turn-offs through the City.
Application must be made to the Municipal Utility Division and Contractor must pay the
established charges. The City will close existing valves, but will not guarantee a bone-dry
Shutdown.
4.4.12.2
Contractor must notify all customers affected by the turn-off not less than 48 hours in
advance. Notification must be in writing, must give the reason for the turn-off and must
give the estimated time and duration that water service will be interrupted. Contractor is
also notified that water turn-off will not be permitted on the Day before and after
Thanksgiving Day and Christmas Day.
4.4.12.3
No direct payment will be made to Contractor for turn-ons or turn-offs. Costs associated
therewith will be included in other items for which direct payment is made.
4.4.13
Tests and Inspections.
4.4.13.1
Contractor must give City timely (at a minimum, twenty-four hours) notice of readiness of
the Work for all required inspections, tests or approvals. Contractor must give timely notice
to City in advance of backfilling or otherwise covering any part of the Work so that city
representative may, if desired, observe such part of the Work before it is concealed.
Whenever Contractor varies the normal period during which Work or any portion of it is
carried on each Day, Contractor must give timely notice to City so that city representative
may, if desired, be present to observe the Work in progress. If Contractor fails to give such
timely notice, any Work done in the absence of city representative will be subject to
rejection. If Contractor gives such notice to City, but then is not ready for such inspections,
tests, approvals or observations at the time so noticed, Contractor must reimburse City for
all costs incurred by the attendance of city representatives.
4.4.13.2
If any law, ordinance, rule, regulation, code, or orders of any public body having jurisdiction
requires any Work (or part thereof) to be inspected, tested or approved, Contractor (unless
another party is specified in the Agreement Documents) must assume full responsibility
therefor, pay all costs in connection therewith and furnish City the required certificates of
inspection, testing, or approval. Contractor must also be responsible for and must pay all
costs in connection with any inspection or testing required by the Specifications in
connection with City's acceptance of a manufacturer, fabricator, supplier or distributor of
materials or equipment proposed to be incorporated in the Work, or of materials or
equipment submitted for approval prior to Contractor's purchase thereof for incorporation
in the Work. The cost of all other inspections, tests and approvals required by the
Agreement Documents will be paid by City (unless otherwise specified).
4.4.13.3
All inspections, tests or approvals other than those required by law, ordinance, rule,
regulation, code or order of any public body having jurisdiction must be performed by
organizations acceptable to City and by the Design Professional if so specified.
4.4.13.4
Neither observations by City, the Design Professional nor inspections, tests or approvals by
others will relieve Contractor from their obligations to perform the Work in accordance with
the Agreement Documents.
General Conditions
Revised: 7/20/22
GC-16 of 76
4.4.14
Uncovering Work. If any Work that is to be observed, inspected, tested or approved is
covered without written concurrence of City, it must, if requested by City be uncovered for
observation. Unless Contractor has given City timely notice of Contractor's intention to
cover such Work and City has not acted with reasonable promptness in response to such
notice, Contractor must furnish all necessary labor, material and bear all the expenses of
such uncovering, exposure, observation, inspection and testing and of satisfactory
reconstruction, including compensation for additional professional services, and an
appropriate deductive Change Order will be issued.
4.4.15
In all cases of interconnection of its Work with existing or other Work, Contractor must verify
at the Site all dimensions relating to such existing or other Work. Any errors due to
Contractor’s failure to so verify all such grades, elevations, locations or dimensions must
be promptly rectified by Contractor without any increase in the Agreement Price. Any
design errors or omissions noted by
Contractor during this review must be reported
promptly to City.
4.4.16
Contractor must establish and maintain all construction grades, lines, levels, and
benchmarks, and will be responsible for accuracy and protection of same. This Work
must be performed or supervised by a licensed civil engineer or surveyor in the State of
Arizona.
4.4.17
Contractor must photograph all buried piping of greater than four (4) inches in diameter
prior to backfill.
4.4.18
Contractor is responsible for the proper performance of the work of Subcontractors and any
acts and omissions in connection with such performance. Nothing in the Agreement
Documents is intended or deemed to create any legal or contractual relationship
between City and any Subcontractor or Sub-Subcontractor, including but not limited to any
third-party beneficiary rights.
4.4.19
Contractor must coordinate the activities of all Subcontractors. Contractor must
coordinate performance of the Work with City’s Public Works & Utilities Department and
other departments or agencies within City. The Design Professional and other contractors
or parties involved in the Project. If City performs other work on the Project or at the Site with
separate contractors under City’s control, Contractor agrees to cooperate and coordinate
its activities with those of such separate contractors so that the Project can be completed
in an orderly and coordinated manner without unreasonable disruption.
4.4.20
Contractor will not substitute or change any Subcontractor or Supplier without the prior
written approval of City. Any substitute or replacement Subcontractor or Supplier must
be required to meet the same qualifications and selection criteria and process as the
original Subcontractor or Supplier. If a Subcontract/Supplier selection plan has been
approved by City, Contractor will follow that plan unless otherwise approved by City in
writing.
4.4.21
Contractor must not change or replace any members of its Project team, including
Contractor’s Representative, Project Manager, or Superintendent, without an explanation for
the change being given to City, and receiving prior written approval of the change from City,
which approval will not be unreasonably withheld.
4.4.22
Subcontractors whose scope of work has a value greater than 15% of the total Agreement
Price are required to furnish performance and payment bonds to Contractor, unless
General Conditions
Revised: 7/20/22
GC-17 of 76
otherwise approved in writing by City.
4.4.23
Contractor must comply with MAG Specification § 108.2 (E) unless otherwise specified in
Agreement Documents.
4.5
CONTROL OF THE PROJECT SITE
4.5.1
Throughout all phases of construction, including suspension of Work, Contractor must keep
the Site reasonably free from debris, trash and construction wastes to permit Contractor to
perform its construction services efficiently, safely and without interfering with the use of
adjacent land areas.
Prior to Final Acceptance of the Work, or a portion of the Work,
Contractor must remove all debris, trash, construction wastes, materials, equipment,
machinery and tools arising from the Work or applicable portions thereof to permit City
to occupy the Project or a portion of the Project for its intended use.
4.5.2
Contractor must take whatever steps, procedures or means necessary to prevent dust
nuisance due to construction operations. The dust control measures must be maintained
at all times to the satisfaction of City and in accordance with the requirements of the
Maricopa County Bureau of Air Pollution Control Rules and Regulations.
4.5.3
Contractor must maintain Americans with Disabilities Act (ADA) and American National
Standards
Institute (ANSI) accessibility requirements during construction activities,
including
without
limitation compliance with the 2010 regulations governing
implementation of the ADA to the extent applicable.
ADA and ANSI accessibility
requirements must include, but not be limited to, parking, building access, areas of refuge,
and emergency exit paths of travel. Contractor i s responsible for the coordination of all
Work to minimize disruption to residents and the public.
4.5.4
Only materials and equipment used directly in the Work will be brought to and stored on the
Site by Contractor. When equipment is no longer required for Work, it must be removed
promptly from the Site. Protection of construction materials and equipment stored at the
Site from weather, theft, damage and all other adversity is solely the responsibility of the
Contractor.
4.5.5
Contractor agrees all persons working on the Site must act at all times in the best interest
of the Project and will comply with all applicable rules and regulations reasonably set forth
by City related to the Site. Notwithstanding the foregoing or anything in this Agreement to
the contrary, City may remove from the Site any individual who City deems in their
reasonable discretion to be creating a disturbance or causing any problem on the Site.
4.5.6
Contractor will be responsible to City for the acts and omissions of Contractor’s employees,
Subcontractors and their agents and employees, and any other person performing any of
the Work under an Agreement with Contractor, or claiming by, through or under Contractor,
for all damages, losses, costs and expenses resulting from such acts or omissions.
4.5.7
City may conduct criminal, drive history, and all other requested background checks of
Contractor and Subcontractor personnel performing Work or who have access to City’s
information, data, or facilities in accordance with City’s current background check policies,
or the provisions of the Project Specific Conditions. Any officer, employee or agent that
fails to background check must be replaced immediately.
4.5.8
City will have a final authority, based upon security reasons: (i) to determine when
General Conditions
Revised: 7/20/22
GC-18 of 76
security clearance of Contractor’s and Subcontractor’s personnel is required; (ii) to determine
the nature of the security clearance, up to and including fingerprinting personnel; and
(iii) to determine whether or not any individual or entity may provide Services or perform
Work under the Agreement.
4.5.9
If City objects to any personnel for any reasonable cause, then Contractor must, upon notice
from City, remove such individual from the Project.
4.6
PROJECT SAFETY
4.6.1
The Project and all Work performed in relation thereto is governed by applicable provisions
of the federal laws, including but not limited to, the latest amendments of the following:
a. Williams-Steiger Occupational Safety & Health Act of 1970, Public Law, 91-596.
b. Part 1910 and Part 1926 – Occupational Safety and Health Standards,
Chapter XVII of Title 29, Code of Federal Regulations.
c. Part 1518 – Safety and Health Regulations for Construction, Chapter XIII of
Title 29, Code of Federal Regulations.
4.6.2
Contractor is responsible for safety of the job Site for employees of Contractor as well
as for members of the general public and others who may drive or walk through or be at
the Site.
4.6.3
Contractor recognizes the importance of performing the Work in a safe manner so as to
prevent damage, injury or loss to: (i) all individuals at the Site, whether working or visiting;
(ii) the Work, including materials and equipment incorporated into the Work and stored On-
Site or Off-Site; and (iii) all other property at the Site or adjacent thereto, including trees,
shrubs, lawns, walks, pavements, roadways, structures and utilities not designated for
removal, relocation or replacement in the course of construction; and (iv) the owners or
tenants of adjacent property and their patrons, employees and invitees.
4.6.4
Contractor assumes responsibility for implementing and monitoring all safety precautions
and programs related to the performance of the Work.
4.6.5
Contractor must provide a “competent person’ as required by O.S.H.A regulations. The
“competent person” must be identified at the Pre-Construction Conference with City
advised in writing of any changes.
4.6.6
The “competent person” must make routine daily inspections of the Site and must hold
weekly safety meetings with Contractor’s personnel, Subcontractors and others as
applicable.
4.6.7
Contractor and Subcontractors must comply with all legal and regulatory requirements
relating to safety, as well as any City specific safety requirements set forth in the Agreement
Documents, provided that such City-specific requirements do not violate any applicable
legal and regulatory requirements.
4.6.8
Contractor will immediately report in writing any safety-related injury, loss, damage or
accident arising from the Work to Project Manager and, to the extent mandated by Legal
Requirements, to all government or quasi-government authorities having jurisdiction over
safety-related matters involving the Project or the Work.
General Conditions
Revised: 7/20/22
GC-19 of 76
4.6.9
Contractor’s responsibility for safety under this Section is not intended in any way to
relieve Subcontractors and Sub-Subcontractors of their own contractual and legal
obligations and responsibility for (i) complying with all Legal Requirements, including those
related to health and safety matters, and (ii) taking all necessary measures to implement
and monitor all safety precautions and programs to guard against injury, losses, damages
or accidents resulting from their performance of the Work.
4.6.10
As between City and Contractor, Contractor is responsible to City for any and all the safety
issues relating to the Work on the Project. Contractor must administer and manage the
safety program. This will include, but not necessarily be limited to review of the safety
programs of each Subcontractor. Contractor must monitor the establishment and
execution of compliance with all applicable regulatory and advisory agency construction
safety standards. Contractor’s responsibility for review, monitoring, and coordination of the
Subcontractor’s safety programs will not extend to direct control over execution of the
Subcontractors’ safety programs. Notwithstanding Contractor’s safety obligations to City,
it is agreed and understood that each individual Subcontractor will remain controlling
employer responsible for the safety programs and precautions applicable to its own work
and the activities of other’s work in areas designated to be controlled by such Subcontractor
for purposes of workers compensation insurance coverage.
4.6.11
Nothing in this agreement will relieve Contractor of his responsibility to maintain traffic,
structures, etc., as noted on the Plans, Specifications, and Project Specific Conditions.
Contractor is responsible to provide all necessary shoring, bracing and trench support as
is necessary to maintain traffic structures, etc., as stipulated in the Plans, Specifications, and
Special Provisions. If the stability of adjoining building, walls, roadways, etc., is endangered
by Contractor’s excavation, shoring, bracing, or under pinning must be provided as
necessary to ensure project safety. Cost for shoring, bracing, underpinnings, and trench
support will be included in the appropriate items listed in the Agreement Price, and no
additional payment will be made for this work.
4.7
MATERIALS QUALITY, SUBSTITUTIONS, AND SHOP DRAWINGS
4.7.1
Quality Control and Quality Assurance Testing.
4.7.1.1
All construction materials to be used or incorporated in the Project are subject to
inspection, Quality Control & Quality Assurance Testing, and approval or rejection by City.
Any material rejected by City must be removed immediately and replaced in an acceptable
manner to City at no additional cost to City. When QC/QA tests indicate noncompliance
with the Agreement Documents, retesting must be performed by the same testing
laboratory that performed the tests that indicated noncompliance.
4.7.1.2
The Contractor must establish, provide, and maintain an effective Quality Control Testing
Program (QCTP). The Contractor must develop his own program or procure the services of
a consultant. In either case, the party performing the tests must be currently certified by the
National Bureau of Standards in the National Voluntary Laboratory Accreditation Program
(NVLAP) for construction
services or the AASHTO Accreditation Plan (AAP) for Soils,
Asphalt and Concrete. The Contractor must provide all support necessary to perform QC
and QA testing and sampling (i.e. shoring for testing trench backfill, backhoes, motor
graders, loaders, etc. to facilitate testing and sampling). The City will perform the QA testing.
4.7.1.3
The Contractor must submit a written QCTP to the City as a required submittal. The
Contractor must not begin Work until the Quality Control Program has been reviewed and
General Conditions
Revised: 7/20/22
GC-20 of 76
accepted by the City. Resumes of all personnel that will be associated directly or indirectly
with the QCTP must be included.
4.7.1.4
The QCTP must include, but not be limited to, on-site/field and laboratory testing of all
material delivered to the Site and any existing materials or conditions pertinent to the
project.
4.7.1.5
All testing must be under the direction of a Professional Engineer registered in the State of
Arizona, knowledgeable in Materials Testing. All “Test Report” forms must be stamped by
said Engineer.
4.7.1.6
The written QCTP will set forth the responsibilities of the engineer, project manager,
supervisory personnel and each technician assigned to this project. Substitutions or
replacement of personnel must require prior written approval by the City. All personnel must
be proficient within their assigned duties and possess certification(s) commensurate with
their position and responsibilities. The minimum certification(s) for each technician must
be NICET Level II, Arizona Technical Testing Institute, American Concrete Institute, or other
nationally recognized program applicable to the project and approved by the City of
Chandler. The written QCTP must include a description of the required field and
construction materials laboratory tests, including required frequencies that meet the
minimums established herein.
4.7.1.7
The Contractor must establish a system to record and report all material test results. The
daily test reports must include, but not be limited to:
a. Test designation;
b. Date of test;
c. Name of tester;
d. Location of test/sample (station and offset);
e. Product suppliers and product codes (as applicable);
f.
Depth/elevation of test/sample;
g. Test result;
h. Control requirement(s);
i.
Cause of rejection (if applicable);
j.
Results of retests (if applicable); and
k. Remedial action (if applicable).
4.7.1.8
The Contractor must submit test results to the designated City representative.
4.7.1.9
The Contractor must also submit a weekly report to the City summarizing the testing
and construction activities completed by emailing the report to the email addresses noted
above. All weekly reports must be submitted simultaneously to the Contractor and the
City of Chandler. The report must include individual summary sheets for each utility line,
structure, and portion of the pavement section. Cores must be numbered sequentially
throughout the Project. Re-cores must reference the original core by number and must
contain the averaged values for thickness and density. Total pavement thickness must be
reported. Vertical location of tests for underground utilities must indicate the depth of the
General Conditions
Revised: 7/20/22
GC-21 of 76
excavation at the location of the test (i.e., cut to flow line [if applicable], depth to bottom
or top of pipe, etc.). Density tests must be numbered sequentially. If the minimum number
of tests has not been performed per the written QCTP, this must be stated in the weekly
summary report with an explanation of the circumstances.
4.7.1.10
The City will maintain a copy of the Project test results and weekly reports in the Project
file. In cases where quality control activities do not comply with the Agreement provisions,
the City may:
a. Order the Contractor to replace ineffective or unqualified quality control
personnel.
b. Order the Contractor to stop operations until appropriate corrective action is
taken.
4.7.1.11
Although minimum testing requirements are specified herein, the Contractor bears full
responsibility for the quality of the materials and their installation and may elect to
perform additional testing beyond the requirements set forth herein to ensure compliance.
4.7.1.12
The Quality Control requirements contained in this Section are in addition to and separate
from Quality Assurance Testing, which will be performed by the City of Chandler or its
representative. If the Quality Assurance test results are not in agreement with the Quality
Control test results, the Contractor will have the option to retain a third party consultant for
referee tests. The third party consultant must meet the same requirements as the
consultant performing the Quality Control Testing. The results of the third party will be
binding. All cost incurred by the referee testing will be the Contractor’s expense. If the
Contractor elects not to retain a third party for referee testing, the City of Chandler test
results will prevail.
4.7.1.13
Except as otherwise noted within this Section, Work or materials required by this Section are
non- pay items. Per MAG Section 101, a non-pay item is an item of Work for which no
separate payment will be made, the cost of which is to be included as an incidental cost
for associated item(s) included on the Bid Schedule or Schedule of Values.
4.7.2
Trade Names and Substitutions.
4.7.2.1
Substitutions prior to bid will only be considered if in compliance with Arizona Revised
Statute § 34-104.
4.7.2.2
Contractor, if requested by City, must submit Samples or any additional information that
may be necessary to evaluate the acceptability of the substitution.
4.7.2.3
City will make the final decision and will notify Contractor in writing as to whether the
substitution has been accepted or rejected.
4.7.2.4
If City does not respond within 15 working days, Contractor must continue to perform the
Work in accordance with the Agreement Documents and the substitution will be considered
rejected.
4.7.3
Shop Drawings.
4.7.3.1
Contractor must prepare and submit Shop Drawings which show details of all Work to insure
proper installation of the Work using those materials and equipment specified under the
approved Plans and Specifications.
General Conditions
Revised: 7/20/22
GC-22 of 76
4.7.3.2
Contractor must submit a schedule of Shop Drawing submissions, which avoids bulk
submissions to the extent reasonably possible, with the Project Schedule for City approval.
The schedule of Shop Drawing submissions must include all of the items for which Shop
Drawings are required by the Agreement Documents, including the Specifications. Unless
otherwise noted, Shop Drawings will not be required for items specified or detailed in
the Uniform Standard Specifications and Details or the Technical Specifications.
4.7.3.3
Shop Drawings must be numbered consecutively for each Specification section and must
accurately and distinctly present the following:
a. All working and erection dimensions.
b. Arrangements and sectional views.
c. Necessary details, including complete information for making connections
between work under this Agreement and work under other Agreements.
d. Kinds of materials and finishes.
e. Parts list and description thereof.
4.7.3.4
Each Drawing or page must include:
a. Project Name, City of Chandler Project Number and descriptions.
b. Submittal date and space for revision dates.
c. Identification of equipment, product or material.
d. Name of Contractor and Subcontractor.
e. Name of Supplier and Manufacturer.
f.
Relation to adjacent structure of material.
g. Physical dimensions clearly identified.
h. ASTM and Federal Specifications references.
i.
Identification of and justification for deviations from the Agreement
Documents.
j.
Contractor’s stamp, initialed or signed, dated and certifying the review
of submittal, certification of field measurements and compliance with
Agreement.
k. Location at which the equipment or materials are to be installed.
4.7.3.5
Location will mean both physical location and location relative to other connected or
attached material. City will return unchecked any submittal, which does not contain
complete data on the Work and full information on related matters.
4.7.3.6
Stock or standard drawings will not be accepted for review unless full identification and
supplementary information is shown thereon in ink or typewritten form.
4.7.3.7
Contractor must schedule, prepare and submit all Shop Drawings in accordance with a time-
table
that will allow its suppliers and manufacturers sufficient time to fabricate,
manufacture, inspect, test and deliver their respective products to the project Site in a
timely manner so as to not delay the complete performance of the Work.
General Conditions
Revised: 7/20/22
GC-23 of 76
4.7.3.8
If the Shop Drawings show departures from the Agreement requirements, Contractor
must make specific mention thereof in the Letter of Transmittal; otherwise review of such
submittals by City will not constitute review of the departure. Review of the Drawings will
constitute review of the specific subject matter for which the Drawings were submitted
and not of any other structure, material, equipment, or apparatus shown on the Drawings.
4.7.3.9
The review of Shop Drawings will be general and will not relieve Contractor of responsibility
for the accuracy of such Drawings, nor for the proper fitting and construction of the Work,
nor for the furnishing of materials or Work required by the Agreement. No construction
called for by Shop Drawings will be initiated until such Drawings have been reviewed and
approved by City.
4.7.3.10
The procedure in seeking review of the Shop Drawings will be as follows:
a. Contractor must submit complete sets of Shop Drawings and other
descriptive data as specified in this Section.
b. After Contractor’s submittal or resubmittal of Shop Drawings, if Contractor
has submitted Shop Drawings in accordance with the City-approved
submittal schedule, or upon resubmission, City will be provided with three
(3) calendar weeks for review. Should City require additional review time
above and beyond the three (3) calendar weeks, Contractor may ask for a
time extension or monetary compensation, if they can present valid, factual
evidence that actual damages were incurred by Contractor. City will
determine
the amount of the time extension or the monetary
compensation to be awarded Contractor, if any, in accordance with City’s
Policy Statement for Calculating Delays and Damages, Appendix 1.
4.7.3.11
Contractor will be responsible for all extra costs incurred by City caused by Contractor’s
failure to comply with the procedure outline above.
4.7.4
Long Lead Time Items. Contractor must submit Shop Drawings, as required by the Engineer,
on all long lead items to be furnished and installed as part of the project within 10 Days
after the date of the executed Agreement letter issued by City. In addition,
Contractor must order all long lead items to be furnished and installed as part of this
Project within 3 Days after receiving approved Shop Drawings. For all long lead times for
which Shop Drawings are not required, Contractor must order said long lead items within
15 Days after the date of the executed Agreement letter issued by City. Within 2 Days
after ordering long lead items, Contractor must supply copies of all purchase orders,
along with an accurate delivery schedule from the supplier.
4.7.5
Construction Water. If Contractor uses water from City’s water system for construction
water, Contractor must obtain a fire hydrant meter from City of Chandler Utility Services
(480-782-2280) and all construction water must be obtained through the hydrant meter.
Contractor must pay all fees related to the hydrant meter and all water bills for construction
water. All cost for meters and construction water will be included in the Agreement Price.
4.8
PROJECT RECORD DOCUMENTS
4.8.1
During the construction period, Contractor must maintain at the jobsite a full-size set of
prints of the Construction Document Drawings and Shop Drawings for Project Record
Document purposes.
General Conditions
Revised: 7/20/22
GC-24 of 76
4.8.2
Contractor must mark these Drawings to indicate the actual installation where the installation
varies from the original Construction Documents. Contractor must give particular attention
to information on elements that will be concealed, which would be difficult to identify or
measure and record later. Items required to be marked include but are not limited to:
a. Dimensional changes to the Drawings.
b. Revisions to details shown on Drawings.
c. Locations and depths of underground utilities.
d. Revisions to routing of piping and conduits.
e. Actual equipment locations.
f.
Changes made by Change Order or Addendum.
g. Details not on original Agreement Drawings.
4.8.3
Contractor must mark completely and accurately Project Record Drawing sets of
Construction Documents.
4.8.4
Contractor must mark Project Record Drawings sets with red erasable colored pencil.
4.8.5
Contractor must note Request for Information (RFI) Numbers and Change Order numbers,
etc., as required to identify the source of the change to the Construction Documents.
4.8.6
Contractor must submit Project Record Drawing sets and Shop Drawings to City or its
representative for review and comment.
4.8.7
Upon receipt of the reviewed Project Record Drawings from City, Contractor must correct
any deficiencies and omissions to the Drawings and submit the final original of the Project
Record Drawings to City prior to Final Payment.
4.8.8
Project Manager will review the Project Record Drawings monthly prior to the date
established for the Payment Request and will be the sole judge of acceptance of these
Drawings.
4.9
WARRANTY AND CORRECTION OF DEFECTIVE WORK
4.9.1
Contractor warrants to City that the construction, including all materials and equipment
furnished as part of the Work, will be new unless otherwise specified in the Agreement
Documents, of good quality, and free of defects in materials and workmanship. Contractor’s
warranty obligation excludes defects caused by abuse, alterations, or unreasonable failure
to maintain the construction by persons other than Contractor, subcontractors, or others
under Contractor’s control. Nothing in this warranty will limit any manufacturer’s warranty
which provides City with greater warranty rights than set forth herein or in the Agreement.
Contractor will provide City with all manufacturers’ warranties and operation and
maintenance manuals upon substantial completion of the Work. Contractor’s warranty
must be for one (1) year, in accordance with MAG Specification § 108.8, and will commence
for all portions of the Work upon Final Acceptance of the entire Work as determined by City
under the Agreement. All statutory or other warranties, express or implied, related to latent
defects will remain in force and are not limited by this provision.
4.9.2
City May Stop the Work. If the Work is defective, or Contractor fails to supply sufficient
skilled workmen or suitable materials or equipment, City may order Contractor to stop the
General Conditions
Revised: 7/20/22
GC-25 of 76
Work without cost to City, or any portion thereof, until the cause for such order has been
eliminated; however, this right of City to stop the Work will not give rise to any duty on the
part of City to exercise this right for the benefit of Contractor or any other party.
4.9.3
Correction or Removal of Defective Work.
4.9.3.1
If required by City, Contractor must promptly, without cost to City and as specified by City,
either correct any defective Work, whether or not fabricated, installed or completed, or, if
the Work has been rejected by City, remove it from the Site and replace it with non-defective
Work. Contractor must correct any Work which may be displaced in correcting, removing or
replacing defective Work. No compensation will be allowed Contractor for such removal,
replacement or remedial Work. Contractor must reimburse City for costs incurred by City
due to such correction or removal including but not limited to additional expenses for
inspection, testing or observation and for repeated reviews by the City or Design
Professional.
4.9.3.2
Upon failure on the part of the Contractor to comply within a reasonably prompt time with
any written order of City to correct or remove defective Work, City has authority to cause
nonconforming materials or rejected Work to be remedied, removed, or replaced at the
Contractor's expense and to deduct the costs from any moneys due or to become due the
Contractor.
4.9.4
City May Correct Defective Work. If Contractor fails within a reasonable time after written
notice of City to proceed to correct defective Work or to remove and replace rejected Work
as required by City or if Contractor fails to perform the Work in accordance with the
Agreement Documents (including any requirements of the progress schedule), City may,
after 7 Days' written notice to Contractor, correct and remedy any such deficiency. To the
extent necessary to complete corrective and remedial action, City may exclude Contractor
from all or part of the Work, and suspend Contractor's services related thereto, take
possession of Contractor's tools, appliances, construction equipment and machinery at the
Site and incorporate in the Work all materials and equipment stored at the Site or for which
City has paid Contractor, but which are stored elsewhere. Contractor must allow City, city
representatives, agents and employees such access to the Site as may be necessary to
enable City to exercise City’s rights under this Section. All direct and indirect costs of City in
exercising such rights will be charged against Contractor in an amount verified by City
representative, and a Change Order will be issued incorporating the necessary revisions in
the Agreement Documents and a reduction in the Agreement Price. Such direct and indirect
costs will include, in particular but without limitation, compensation for additional
professional services required and all costs of repair and replacement of Work or others
destroyed or damaged by correction, removal or replacement of Contractor's defective
Work. Contractor will not be allowed an extension of the Agreement Time because of any
delay in Contractor’s performance of the Work attributable to the exercise by City or City's
rights hereunder.
4.9.5
Correction or Removal of Unauthorized Work.
4.9.5.1
Any Work done beyond the lines and grades shown on the Drawings or established by the
Design Professional or any changes in, additions to, or deductions from the Work done
without written authority will be considered as unauthorized and will not be paid for. Work
so done may be ordered remedied, removed, or replaced at the Contractor's expense.
4.9.5.2
Upon failure on the part of the Contractor to comply promptly with any order of the City,
General Conditions
Revised: 7/20/22
GC-26 of 76
City will have authority to cause unauthorized Work to be remedied, removed, or replaced
at the Contractor's expense and to deduct the costs from any moneys due or to become
due the Contractor.
4.9.6
Correction Period - One Year Guarantee.
4.9.6.1
If, within one year after the date of Final Acceptance, or such longer period of time as may
be prescribed by law or by the terms of any applicable special guarantee required by the
Agreement Documents, or by any specific provision of the Agreement Documents, any Work
is found to be defective, Contractor must promptly, without cost to City and in accordance
with City's written instructions, either correct such defective Work, or, if it has been rejected
by City, remove it from the Site and replace it with non-defective Work. If Contractor does
not promptly comply with the terms of such instructions, or in an emergency where delay
would cause serious risk of loss or damage, City may have the defective Work corrected or
the rejected Work removed and replaced, and all direct and indirect costs of such removal
and replacement, including compensation for additional professional services, must be paid
by Contractor. Such action by the City will not relieve the Contractor of the guarantees
required by this Section or elsewhere in the Agreement Documents.
4.9.6.2
If, in the opinion of the City, defective Work creates a dangerous condition or requires
immediate correction or attention to prevent further loss to the City or to prevent
interruption of operation of the City, the City will attempt to give the notice required by this
Section. If the Contractor cannot be contacted or does not comply with the City's request
for correction within a reasonable time as determined by the City, the City may,
notwithstanding the provisions of this Section, proceed to make such correction or provide
such attention; and the costs of such correction or attention will be charged against the
Contractor. Such action by the City will not relieve the Contractor of the guarantees
required by this Section or elsewhere in the Agreement Documents.
4.9.6.3
This Section does not in any way limit the guarantee on any items for which a longer
guarantee is specified or on any items for which a manufacturer or supplier gives a
guarantee for a longer period. The Contractor agrees to act as co-guarantor with such
manufacturer or supplier and must furnish the City all appropriate guarantee or warranty
certificates upon completion of the Project. No guarantee period, whether provided for in
this Section or elsewhere, will in any way limit the liability of Contractor or their sureties or
insurers under the indemnity or insurance provisions of these General Conditions and the
Project Specific Special Conditions.
4.9.7
Acceptance of Defective Work.
4.9.7.1
If, instead of requiring correction or removal and replacement of defective Work, City may
accept Work when in the best interest of the City to do so with appropriate monetary credit
from Contractor. If any such acceptance occurs prior to final payment, a Change Order will
be issued incorporating the necessary revisions in the Agreement Documents, including
appropriate reduction in the Agreement Price; or, if the acceptance occurs after final
payment, an appropriate amount must be paid by Contractor to City.
4.9.7.2
Alternatively, City may require Contractor to furnish at Contractor's expense, a special
performance guarantee or other surety prior to acceptance of defective work.
4.9.8
The Warranty period begins on the Final Acceptance date noted in the Certificate of
Completion, irrespective of early completion by some Subcontractors of their work.
General Conditions
Revised: 7/20/22
GC-27 of 76
4.9.9
Contractor’s warranty obligation must be in accordance with MAG Specifications.
4.9.10
Nothing in the warranties contained in the Agreement Documents are intended to limit any
manufacturer’s warranty which provides City with greater warranty rights than set forth
in this Section or the Agreement Documents. Contractor must provide City with all
manufacturers’ warranties
prior to Substantial Completion, if applicable, or Final
Acceptance.
4.9.11
Contractor agrees that it will be responsible to manage and administer the correction of any
Work that is not in conformance with the Agreement Documents during the warranty
periods set forth in this Section, or during any longer periods to the extent required by the
Agreement Documents. A progress payment, or partial or entire use or occupancy of the
Project by City, will not constitute acceptance of Work not in accordance with the Agreement
Documents.
4.9.12
When notified of a warranty issue, Contractor must respond in writing within 48-hours and
must perform warranty Work as soon as material for said repairs are available (as judged
solely by City), and in any event Contractor must, take immediate steps to commence and
complete correction of nonconforming Work no later than the time period set forth in
City’s written notification in accordance with the Agreement Documents. This includes the
correction, removal or replacement of the nonconforming Work and any damage caused
to other parts of the Work affected by the nonconforming Work. If defects develop which
are determined by City to be an emergency, City will notify Contractor, via the most
expeditious means regarding the nature and condition of the defects. In turn, Contractor
must immediately dispatch necessary forces to correct the defect or the emergency
condition in accordance with Agreement Documents.
4.9.13
The time periods referenced in this Section apply only to Contractor’s obligation to
correct nonconforming Work and is not intended to constitute a period of limitations for any
other rights or remedies that City may have regarding Contractor’s other obligations under
the Agreement Documents.
4.9.14
Without limiting the foregoing or anything in these General Conditions or the Agreement
to the contrary, Contractor must obtain and provide to City all warranties for any portion
of the Project offered by the manufacturer, installer or provider thereof. City and the user
of the facility will have the right to the full value and benefit of all such warranties.
Contractor must ensure all such warranties are fully transferrable to facilitate the full value
of this Section.
4.9.15
Contractor’s warranty excludes damages or defects caused by abuse, alterations to the Work
not executed by or through Contractor, improper or insufficient maintenance, improper
operation, or normal wear and tear and normal usage.
4.9.16
In the event of any noncompliance with this entire Section 4, City may require Contractor to
stop or suspend the Work in whole or in part.
SECTION 5 - CITY RESPONSIBILITIES
5.1
CITY PROJECT MANAGER AND INSPECTORS
5.1.1
Project Manager is responsible for providing City-supplied information and approvals in a
timely manner to assist Contractor to fulfill its obligations under the Agreement Documents.
General Conditions
Revised: 7/20/22
GC-28 of 76
5.1.2
Project Manager will also provide Contractor with prompt notice when it observes any
failure on the part of Contractor to fulfill its contractual obligations, including any default
or defect in the Project or non-conformance with the Drawings and Specifications.
5.1.3
City may utilize Field Inspectors to assist Project Manager during construction in
observing performance of Contractor. City’s use of Inspectors is for the purpose of assisting
Project Manager.
5.1.4
The Inspectors are authorized to inspect all Work and materials furnished. Such inspections
may extend to all or part of the Work and to preparation, fabrication or manufacture of the
materials to be used. The Inspectors have the authority to issue instructions contrary to
the Construction Documents if approved and coordinated with the directions of Project
Manager.
5.1.5
The Inspectors have the authority to reject work or materials until any questions at issue can
be decided by Project Manager.
5.1.6
The use of Inspectors by City will not make City responsible for or give City control
over construction means, methods, techniques, sequences or procedures or for safety
precautions or programs or responsibility for Contractor’s failure to perform the Work in
accordance with Agreement Documents. The Inspectors are not authorized to direct any of
Contractor’s activities, employees or Subcontractors.
5.2
DESIGN PROFESSIONAL SERVICES
City may contract separately with one or more Design Professionals to provide
construction administration of the Project. The Design Professional’s Agreement, as well as
other firms hired by City may be furnished to Contractor. Contractor does not have the right
to limit or restrict or reject any Agreement modifications that are mutually acceptable to City
and Design Professional.
5.3
CIT Y ’S SEP AR AT E CONT R ACT ORS
City is responsible for all work performed on the Project or at the Site by separate
contractors retained by City. City will contractually require its separate contractors to
reasonably cooperate with, and reasonably coordinate their activities so as not to interfere
with Contractor in order to enable Contractor to timely complete the Work consistent with
the Agreement Documents. Contractor must immediately notify the Project manager,
and address the matter in the next monthly status report, if any activities of such separate
contractors are expected to interfere, or are interfering, with Contractor and such
interference will or could result in any delay in Contractor’s performance of the Work.
5.4
PERMIT REVIEW AND INSPECTIONS
5.4.1
If requested by Contractor, Project Manager will provide assistance and guidance in
obtaining necessary reviews, permits and inspections.
5.4.2
The regulating agencies of City, such as Development and Sustainability, Fire and
Planning Departments, enforce legal requirements. The enforcement activities of City are
independent and separate from this Agreement.
5.5
PLANS AND SPECIFICATIONS TO THE CONTRACTOR.
Contractor will be provided up to five copies of the Agreement Documents as are
reasonably necessary for the execution of the Work. Additional copies will be furnished,
General Conditions
Revised: 7/20/22
GC-29 of 76
upon request, at the cost of reproduction.
SECTION 6 - AGREEMENT TIME
6.1
AGREEMENT TIME
6.1.1
The Agreement Time will start with the Notice to Proceed (“NTP”) and end with Final
Acceptance.
6.1.2
Beginning on the date of the NTP, Contractor must begin to fulfill Contractor’s obligations
under the Agreement. Contractor’s obligations include providing City and other
agencies with any submittals required by the Project Specific Special Provisions, including
but not limited to, an approved Project Schedule, Traffic Control Plans, and a Stormwater
Pollution Prevention Plan. Contractor must submit all such required submittals before
any physical construction work commences on the Site. NTP does not authorize
construction work until all a greement insurance, bonds, and schedules are submitted to
and accepted by the City.
6.1.3
The Agreement Time will be as set forth in the Project Schedule. Contractor agrees that
it will commence performance of the Work and complete the Project through both
Substantial Completion and Final Acceptance within the Agreement Time.
6.1.4
Time is of the essence of this Agreement, for the Project, for the Work, and for each phase
and designated Milestone thereof.
6.1.5
Failure of Contractor to perform any covenant or condition contained in the Agreement
Documents within the time periods specified herein, will constitute a material breach of this
Agreement entitling City to terminate the Agreement unless Contractor applies for and
receives an extension of time, in accordance with the procedures set forth in the Agreement
Documents.
6.1.6
Failure of City to insist upon the performance of any covenant or condition within the time
periods specified herein, will not constitute a waiver of Contractor’s duty to perform every
other covenant or condition within the designated periods, unless a specific waiver is
granted in writing for each such covenant or condition.
6.1.7
City’s agreement to waive a specific time provision or to extend the time for performance
will not constitute a waiver of any other time provisions contained in the Agreement
Documents. Failure of Contractor to complete performance promptly within the additional
time authorized in the waiver or extension of time agreement constitutes a material breach
of this Agreement entitling City to all the remedies set forth herein or provided by law.
6.2
PROJECT SCHEDULE
6.2.1
The Project Schedule must be in Microsoft Project standard file format, must be updated and
maintained throughout the Agreement Time, and must contain the following:
6.2.1.1
Detailed representation of all activities for the project, both on-site construction and major
procurement. All significant activities together with the resource loading requirements for
each and all items appearing on the schedule of values or bid schedule for progress
payments must be shown on the Project Schedule or in attached transmittal letter as
described in Section 6.2.8.
General Conditions
Revised: 7/20/22
GC-30 of 76
6.2.1.2
Dependencies between activities must be indicated so that it may establish as to the effect
the progress of any one activity would have on other activities and on the Schedule.
6.2.1.3
Activities for submission, review, and approval of all required submittals.
6.2.1.4
An amount of time will be established prior to the final completion date for “punch list and
cleanup”. No other activities will be scheduled during this period. Punch list and cleanup
must be shown on the Project Schedule and must be entirely completed prior to the
expiration of the Agreement Time.
6.2.2
Within 10 Days of receipt of City’s comments, Contractor must make all required
corrections, adjustments, and additions to complete the Project Schedule and resubmit to
City for review. City’s review of and response to the Project Schedule is for the purpose of:
(1) City planning and staffing for the Project as may be required from time to time; (2)
ensuring Contractor’s general conformance with the scheduling requirements of the
Agreement Documents and completion of the Project within the Agreement Time; and (3)
monitoring and evaluating the construction status for purposes of approving monthly
progress payments. Acceptance of a submitted schedule by City should in no way be
construed as an affirmation or admission that the schedule is reasonable or workable by
Contractor. The responsibility for completing the Work on the Project within the
Agreement Time remains the obligation of Contractor. City’s review does not relieve
Contractor from compliance with the requirements of the Agreement Documents or
be construed as relieving Contractor of its complete and exclusive control over the
means, methods, sequences and techniques for executing the work.
6.2.3
The Project Schedule must show milestones, including milestones for City-furnished
information, and must include activities for City-furnished material and construction by
other contractors when those activities are interrelated with Contractor activities.
6.2.4
The Project Schedule must be revised as required by conditions and progress of the Work,
but such revisions do not relieve Contractor of its obligations to complete the Work
within the Agreement Time, as adjusted in accordance with the Agreement Documents.
No modification to the Agreement Documents or the Agreement Time will be effective
unless approved in advance by City.
6.2.5
For all items of materials and equipment that are critical or may require long lead times to
acquire, the Project Schedule must show dates for submission, review and approval of
submittals, ordering, and delivery.
6.2.6
An updated Project Schedule must be submitted monthly to City as part of the Payment
Request. The monthly submittal must include one full size plot of the entire schedule and
one electronic copy containing the schedule in Microsoft Project standard file format. In
addition, Contractor must, upon request by City, provide a copy of all submitted schedule
data in electronic
format which must be clearly labeled with the Project description,
scheduling program name and version number, and schedule print/data date.
6.2.7
Contractor must provide City with a monthly status report with each Project Schedule
detailing the progress of the Work, including: (i) if the Work is proceeding according to
schedule, (ii) any discrepancies, conflicts, or ambiguities found to exist in the Agreement
Documents that require resolution, and (iii) other information detailing items that require
resolution so as not to jeopardize the ability to complete the Work in the Agreement Time.
General Conditions
Revised: 7/20/22
GC-31 of 76
6.2.8
With each Project Schedule submittal, Contractor must include a transmittal letter
including the following:
a. Description of problem tasks, referenced to field instructions or requests
for information (RFI’s), as appropriate.
b. Current and anticipated delays including:
(i)
Cause of the delay.
(ii)
Corrective action and schedule adjustments to correct the delay.
(iii)
Known or potential impacts and their delay on other activities,
milestones, and their impact on the Substantial Completion and
Final Acceptance dates.
(iv)
Changes in construction sequence.
c. Pending items and status thereof including but not limited to:
(i) Time Extension requests;
(ii)
Substantial Completion date status;
(iii)
Final Acceptance date status.
d. If ahead of schedule, the number of calendar Days ahead.
e. If behind schedule, the number of calendar Days behind.
f.
Other Project or scheduling concerns.
6.2.9
Critical Path Method (CPM).
6.2.9.1
Unless otherwise specified in the Agreement, the Project Schedule must include a Critical
Path
Method (CPM) diagram schedule showing the sequence of activities, the
interdependence of each activity and identifies the Critical Path.
6.2.9.2
The CPM diagram schedule must be in calendar Days and indicate duration, earliest and
latest start and finish dates for all activities, and total Float Times for all activities except
critical activities. The CPM diagram must be presented in a time scaled graphical format for
the Project as a whole.
6.2.9.3
The CPM diagram schedule must indicate all relationships between activities.
6.2.9.4
The activities making the Project Schedule must contain sufficient detail to assure that
adequate planning has been done for proper execution of the Work and such that it provides
an appropriate basis for monitoring and evaluation the progress of the Work. Individual
activities must not exceed 30 Days in length, in most cases.
6.2.9.5
The CPM diagram schedule must be based upon activities, which coincide with the Schedule
of Values.
6.2.9.6
The CPM diagram schedule must show all submittals associated with each work activity and
the review time for each submittal.
6.2.10
Float Time.
6.2.10.1
The total Float Time within the overall schedule is for the exclusive use of City, but City
may approve Contractor’s use of Float as needed to meet Agreement Milestones and
General Conditions
Revised: 7/20/22
GC-32 of 76
the Project completion date.
6.2.10.2
Contractor will not be allowed to sequence, hide, or reallocate Float Time through
such strategies, as extending activity duration estimates to consume available Float, using
preferential logic, or using extensive crew/resource sequencing, tec. No time extensions
will be granted nor delay damages paid until a delay occurs which extends the Work beyond
the Agreement Time.
6.2.11
City-Caused Delays. City-caused delays on the Project, if any, may be offset by City-caused
time savings (i.e., Critical Path submittals returned in less time than allowed by the
Agreement, approval of substitution requests and credit changes which result in savings of
time to Contractor, etc.) In such an event, Contractor will not be entitled to receive a time
extension or delay damages until all City-caused time savings are exceeded and the
Agreement Time is also exceeded.
6.2.12
Rain-Related Delays. Contractor is required, in preparing the Project Schedule to take into
account all relevant weather conditions, including normal rainfall and distribution. No
additional compensation will be given for any rain-related delays or impacts on the Work
or the Project Schedule. No time extension will be granted in the Project Schedule unless
the rainfall during the construction of Work is unusually severe, was not reasonably
anticipated, and the total rainfall was significantly in excess of the normal rainfall for the
Project Site location. Normal rainfall for the Project will be determined from the 10-year
average rainfall for the Site as measured by the National Oceanic and Atmospheric
Administration or comparable source of reliable information for rainfall in Chandler,
Arizona. In addition, the excessive rainfall must have actually impacted Work activities on
the Critical Path and caused delay beyond any remaining Float at the time of the rain- caused
delay. The burden of documenting normal rainfall, the excessive rainfall and the impact on
Critical Path activities is on Contractor. All other provisions in the Agreement Documents
relating to claims, including without limitation notice requirements, apply to any claim by
Contractor for a rain delay.
6.2.13
City’s “Policy Statement for Calculating Delays and Damages,” Appendix 1 to these
General Conditions, will apply to all claims of delay and delay damages.
6.2.14
Force Majeure. If Contractor is delayed or prevented from the performance of any Work
required under this Agreement by reason of acts of God or other causes beyond the control
and without fault of Contractor (financial inability excepted), performance of that Work will
be excused, but only for the period of the delay. The time for performance of the Work will
be extended for a period equivalent to the period of delay. In addition, the parties agree if
Contractor’s delayed or suspended performance directly arises out of or directly results
from the COVID-19 pandemic, Contractor’s delayed or suspended performance may be
excused as set forth in this clause. Provided, however; Contractor must give the City written
notice within 30 days of the occurrence of the event giving rise to COVID-19 pandemic
related delayed or suspended performance. For COVID-19 pandemic related delay or
suspended performance, the parties must agree in writing to the length of the excused
delay or suspended performance. Further, Contractor must obtain the City’s written
approval to use any allowance established as part of the project for delays and costs related
to the COVID-19 pandemic.
6.3
SUBSTANTIAL COMPLETION
6.3.1
When Contractor considers that the Work, phase or a portion thereof, which City agrees in
General Conditions
Revised: 7/20/22
GC-33 of 76
writing to accept separately, is substantially complete, City will prepare and submit to
Contractor a comprehensive Punch List of items to be completed or corrected prior to Final
Acceptance and Final Payment. Failure to include an item on such Punch List does not alter
the responsibility of Contractor to complete all Work in accordance with the Agreement
Documents.
6.3.2
Upon receipt of Contractor’s Punch List, Project Manager will make an inspection to
determine whether the Work or designated portion thereof is substantially complete.
Project Manager may, at Project Manager’s sole option, be assisted in such inspection by
the Design Professional for the Project. If the inspection by the Project Manager discloses
any item, whether or not included on Contractor’s Punch List, which is not sufficiently
completed in accordance with the Agreement Documents so that City can occupy or utilize
the Work, phase or designated portion thereof for its intended use, Contractor must,
before issuance of the Certificate of Substantial Completion, complete or correct such
item upon notification by Project Manager. In such case, Contractor must then submit a
request for another inspection by Project Manager to determine Substantial Completion.
6.3.3
Certificate of Substantial Completion.
6.3.3.1
The Project Manager will not issue a Certificate of Substantial Completion unless and until
the Work (or separable units or Phases as provided in the Agreement Documents) is
essentially and satisfactorily complete in accordance with the Agreement Documents, such
that the Project is ready for use by City for its intended purpose, opening to the general
public, full occupancy or use by City (including, without limitation, all separate units, or
rooms, facilities, access, income-generating areas, and all areas serving the general public,
as applicable, must be ready for full-operation
without material inconvenience or
discomfort), including, to the extent applicable to the Work, the following: all materials,
equipment, systems, controls, features, facilities, accessories and similar elements are
installed in the proper manner and in operating condition, inspected and approved;
surfaces have been painted; masonry and concrete cleaned with any sealer or other finish
applied; utilities and systems connected and functioning; site work complete; permanent
heating,
ventilation, air condition, vertical transportation and other systems properly
operating with proper controls; lighting and electrical systems installed, operable and
controlled; paving completed, signage installed, and other Work as applicable, has
been performed to a similar state of essential and satisfactory completion. A minor
amount of Work, as determined by and at the discretion of the Project Manager, such
as installation of minor accessories or items, a minor amount of painting, minor
replacement of defective work, minor adjustment of controls or sound
systems, or
completion or correction of minor exterior work that cannot be completed as a result of
weather conditions, will not delay determination of Substantial Completion. If prior
written approval is obtained from City for purposes of Substantial Completion, specified
areas of the entire Work or Project may be individually certified as Substantially
Complete. In no event will Substantial Completion be deemed to have occurred unless
and until: (i) a temporary certificate of occupancy has been issued by the appropriate
Governmental Authorities (as applicable) and (ii) all terms and Work required under this
Agreement have been fulfilled by Contractor and same will have also been approved and
accepted by City, subject only to the Punch List items.
6.3.3.2
If requested by City, Contractor must complete and turn-over to City the Project on a phased
basis. Each phase will have a separate inspection by the Project Manager, a Punch List
generated, and then an inspection by City with final approval and acceptance only after the
General Conditions
Revised: 7/20/22
GC-34 of 76
Project Manager’s Punch List.
6.4
PARTIAL UTILIZATION
6.4.1
City at City’s option may use and occupy any substantially completed parts of the Work
which has specifically been identified in the Agreement Documents, or which City, the
Design Professional and Contractor agree constitutes a separately functioning and usable
part of the Work that can be used by City for its intended purpose, without significant
interference with Contractor’s performance of the remainder of the Work, provided,
however, if the portion of the Work to be used or occupied has not been found to be
substantially complete, City must do so in accordance with Section 6.3 prior to such
occupancy.
6.4.2
In lieu of the issuance of a Certificate of Substantial Completion as to part of the Work, City
may take over operation of a facility constituting part of the Work whether or not it is
substantially complete if such facility is functionally and separately usable; provided that
prior to any such takeover, City and Contractor agree in writing as to the division of
responsibilities between City and Contractor for security, operation, safety, maintenance,
correction period, heat, utilities and insurance with respect to such facility.
6.4.3
Substantial Completion of or City's beneficial occupancy of a part of the Project will not alter
the fact that the one-year warranty for the whole Project starts at the date of Final
Completion of the whole Project.
6.5
FINAL ACCEPTANCE
6.5.1
Unless otherwise expressly agreed to in writing by City, Final Acceptance must be obtained
by no later than 30 Days (60 Days for federally funded agreements) after the date of Substantial
Completion. Failure to timely obtain Final Acceptance will be a material breach of the
Agreement.
6.5.2
Upon receipt of written notice that the Work is ready for final inspection and acceptance, City
and Contractor will jointly inspect to verify that the remaining items of Work have been
completed. There will be no partial acceptance. Final Acceptance will not occur until all
items of Work, including Punch List Items, have been completed to City’s satisfaction as
reflected in the written Final Acceptance.
6.5.3
Final Payment will not be due, owing, or paid by City until Final Acceptance is issued.
6.5.4
Landscape Establishment Period. Unless otherwise expressly agreed to in writing by City, the
Landscape Establishment Period will begin on the date of Final Acceptance of the Project and
will run 90 Calendar Days thereafter. Landscape Establishment Period requirements are
detailed in General Conditions Appendices, attached herein.
6.6
CONTINUATION OF WORK
6.6.1
Permitting Contractor to continue and finish the Work or any part of it after the time fixed
for its completion (whether milestone, phase, Substantial Completion or Final Acceptance)
or after the date to which the time fixed for any completion may have been extended, does
not operate as a waiver by City of any rights under the Agreement Documents, law or equity.
6.6.2
Furthermore, the timely completion of the Work being of the utmost importance under
this Agreement, notwithstanding the existence of one or more disputes between the parties
General Conditions
Revised: 7/20/22
GC-35 of 76
concerning the scope of the Work, the Project Schedule, Agreement Time, payments or any
other matter, and further notwithstanding a party’s invocation of the Dispute Resolution
provisions specified in Appendix 6 of these General Conditions, unless City suspends
the Agreement or Contractor’s performance pursuant to Section 10 of these General
Conditions, Contractor will continue to prosecute the Work, including any Change Order
work or Extra Work Orders, in a diligent and timely manner and not stop, slow down or
impede by action or inaction the progress of the Work, including commencing performance
of and thereafter completing any additional work called out in any Change Order or Extra
Work Order issued by Project Manager with the approval of City, so long as City makes
payment to Contractor in accordance with Section 8 of these General Conditions.
SECTION 7 - AGREEMENT PRICE
7.1
UNIT PRICE AGREEMENTS
7.1.1
The Agreement Price for all Unit Price Agreements will be the amount set forth in the
Agreement or Change Order multiplied by the verified quantity provided.
7.1.2
Measurements of quantities to determine the total Agreement Price must be in accordance
with MAG Specification §§ 109.1 and 109.2.
7.1.3
The Unit Price may only be changed as set forth in Section 9 below.
7.2
CHANGE ORDERS
7.2.1
Unit Price Change Orders. The Change Order Price for all Unit Price Change Orders will be
the amount set forth in the Change Order multiplied by the verified quantity provided.
7.2.2
Measurements of quantities to determine the total Change Order Price must be in
accordance with MAG Specifications §§ 109.1 and 109.2.
7.2.3
The Unit Price may only be changed as set forth in Section 9 below.
7.2.4
MAG Specification § 109.4.1 is modified as follows: Before § 109.4.1, the following is added:
Any deduction or increase in the Agreement Price must be supported by a signed,
written Change Order fully executed by City, and supported by such backup as the Project
Manager may require.
7.3
SALES TAX
Contractor is required to pay all applicable sales tax in accordance with the law of the state of
Arizona and this cost must be included in all Agreement Prices. When equipment, materials
or supplies generally taxable to Contractor are eligible for a tax exemption due to the nature
of the Project, Contractor must assist City in applying for and obtaining such tax credits and
exemptions which will be paid or credited to City.
SECTION 8 - PAYMENT
8.1
PAYMENT FOR CONSTRUCTION SERVICES
8.1.1
Payment for the Work will be made in accordance with MAG Standard Specification § 109
as amended below.
8.1.2
Contractor must submit to City for review a completed Contractor Payment Request signed
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by Contractor, covering the Work completed as of the date of the Request and accompanied
by such supporting documentation as is required by the Agreement Documents and also
as City may reasonably require. A Contractor Payment Request will not be considered
complete unless it is accompanied by an updated Project Schedule and a certification that
the on-site, red lined, as built Drawings are up to date. If payment is requested on the basis
of materials and equipment not incorporated in the Work but delivered and suitably,
securely stored at the Site or at another location (such as a bonded warehouse) agreed to
in writing, the Contractor Payment Request must also be accompanied by such data,
satisfactory to City, as will establish City's title to the material and equipment and protect
City's interest therein, including applicable insurance. Each subsequent Contractor Payment
Request must include an affidavit of Contractor stating that all previous progress payments
received on account of the Work have been applied to discharge in full all of Contractor's
obligations reflected in prior Contractor Payment Requests.
8.1.3
Except for Work performed under a JOC Agreement, the Contracting Agency will retain 10
percent of all estimates as a guarantee for complete performance of the Agreement in
accordance with Arizona Revised Statutes Section 34-221 or 34-607. The Contractor may
elect to deposit securities in lieu of retention in accordance with Arizona Revised Statutes
Section 34-221, Paragraph C.5. or 34-607, Paragraph B.5.
8.1.4
The payment process functions as follows: Prior to the payment cycle date, Contractor must
send a draft Contractor Payment Request to Project Manager. The Project Team will review
the Request and agree upon any necessary adjustments. Contractor must certify the final
Request by signing and returning to Project Manager.
8.1.5
When construction of the Project is fifty percent (50%) completed, Contractor may
request payment of one-half of the retention pursuant to A.R.S. § 34-609(B)(3), subject to all
of City’s rights to withhold or offset payments, and other rights of City, under the Agreement.
8.1.6
City reserves the right under A.R.S. § 34-609(B)(3) to reinstate the ten percent (10%) retention
if City determines that satisfactory progress is not being made.
8.1.7
Contractor’s Warranty of Title.
8.1.7.1
Contractor warrants and guarantees that title to all Work, materials and equipment covered
by any Contractor Payment Request, whether incorporated in the Project or not, will pass
to City at the time of payment, free and clear of all liens, claims, security interests, and
encumbrances, provided that this will not preclude the Contractor from installing metering
devices or other equipment of utility companies or municipalities, the title of which is
commonly retained by the utility company or municipality.
8.1.7.2
No materials, supplies, or equipment for the Work under this Agreement will be purchased
subject to any chattel mortgage or under a conditional sale contract or other agreement by
which an interest therein, or any part thereof, is retained by the seller or supplier.
8.1.7.3
Nothing contained in this Section will defeat or impair the right of such persons furnishing
materials or labor under any bond given by the Contractor for their protection, or any right
under any law permitting such persons to look to funds due the Contractor in the hands of
the City. The provisions of this Section must be inserted in all subcontracts and material
agreements, and notices of its provision must be given to all persons furnishing materials
for the Work when no formal agreement is entered into for such materials.
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8.2
PAYMENT UPON SUBSTANTIAL COMPLETION
8.2.1
No payment will be made upon Substantial Completion, except for a regularly-scheduled
monthly progress payment, as allowed by Section 8.2.2.
8.2.2
No further payments will be made to Contractor until Final Acceptance.
8.3
FINAL PAYMENT
8.3.1
Subject to all of City’s rights to withhold or offset payment, and other rights under the
Agreement, Final Payment including remaining retainage will be paid only after:
a. Work has been fully completed (including completion of all incorrect or
incomplete work items) and the written Final Acceptance has been issued by
City;
b. Necessary operating manuals, any excess materials and supplies necessary
for matching materials and supplies incorporated into the Work,
acceptable sewer video results (if applicable), and complete “as-built”
Drawings (including the Building Information Model, if required by the
Agreement Documents) have been delivered to City, as specified in this
Section 8.3;
c. Full and unconditional lien waivers and releases by Contractor and any
person performing labor or supplying material, machinery, fixtures, or tools
for the Work have been delivered to Contractor;
d. All conditions and requirements imposed by City or any financing entity
for the corresponding disbursement have been met; and
e. Contractor delivers to City a Contractor Payment Request requesting Final
Payment.
8.3.2
Contractor must also submit a signed copy of Contractor’s Affidavit Regarding Settlement
of Claims, Appendix 3 to these General Conditions, and Certificate of Completion, Appendix 7
to these General Conditions, prior to Final Payment.
8.3.3
In addition, if required under the Project Specific Special Provisions, Contractor must
compile a complete equipment list and maintenance manual to be submitted to City
as a precondition to Final Payment. The list must include the following items for all
equipment supplied under the Plumbing, Electrical, Air Conditioning, Elevator, and other
Special Equipment Specifications:
a. Name, Model and Manufacturer.
b. Complete parts lists and Drawings.
c. Local source of supply for replacement parts along with suppliers’ telephone
numbers.
d. Local service organizations serving the equipment and their telephone
numbers.
e. All tags, inspection slips, instruction packages, etc., removed from
equipment must be properly identified as to pieces of equipment from
which they were taken.
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8.3.4
Contractor must also deliver to City, prior to Final Payment, one (1) digital (in the format
specified by City), and if requested by City, one (1) hard copy, of any applicable
Maintenance manuals. Each manual must include all manufacturer’s operation and
maintenance instructions and “as-built” Drawings with the list herein specified. It must also
include all other diagrams and instructions necessary to properly operate and maintain the
equipment, the name, address and telephone number of Contractor and all Subcontractors
involved.
8.4
CIT Y ’S RIGHT TO WITHHOLD PAYMENT
City may withhold payment to such extent as may be necessary in City’s opinion to protect
City from loss for which Contractor is responsible, including, without limitation, if any of
the following conditions exist:
a. Defective Work not remedied;
b. Third party claims filed or reasonable evidence indicating probable filing of
such claims unless security acceptable to City is provided by Contractor;
c. Failure of Contractor to make payments properly to Subcontractors or for
labor, materials or equipment;
d. Reasonable evidence that the Work cannot be completed for the unpaid
balance of the Agreement Price;
e. Damage to City or another Contractor;
f.
Reasonable evidence that the Work will not be completed within the
Agreement Time, and that the unpaid balance would not be adequate to
cover actual or liquidated damages for the anticipated delay;
g. Failure to carry out the Work in accordance with the Agreement Documents;
or
h. Contractor is in default of any of its other obligations under the Agreement
Documents.
8.5
JOINT/DIRECT CHECKS
To promote the timely completion and progress of the Work or when appropriate and
necessary, payments to Contractor may be made jointly to Contractor and its employees,
agents, Subcontractors and suppliers, or any of them. For federally funded agreements,
see federal provisions for additional requirements for the joint check process.
8.6
PAYMENT NOT A WAIVER
No payment (nor use or occupancy of the Project by City) will be deemed acceptance or
approval of the Work or as a waiver of any claims, rights, or remedies of City.
8.7
LIENS AND BOND CLAIMS
Contractor must make all payments, in the time required, of all labor and materials
furnished to Contractor in the course of the Work and must promptly furnish evidence of
such payments as City may require. Contractor must pay when due all claims arising out of
performance of the Work covered by this Agreement for which a lien may be filed either
against the real estate or leasehold interest of City, or against payments due from City to
Contractor, or for which a claim may be made against any payment or performance bond
or both. To the fullest extent permitted by law, Contractor agrees that no liens or other
claims in the nature of a lien against the real estate, leasehold, or other interest of City,
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against payment due from City to Contractor, or against any payment or performance
bond, must be filed or made in connection with the Work by any party who has supplied
professional services, labor, materials, machinery, fixtures, tools, or equipment used in or
in connection with the performance of this Agreement, and Contractor agrees to remove or
to cause to be removed any such liens or claims in the nature of a lien or bond claim within
10 Days upon receiving notice or obtaining actual knowledge of the existence of such liens
or claim. In addition, Contractor agrees to defend, indemnify, and hold harmless City
from and against any and all such liens and claims. This paragraph does not apply to claims
and liens of Contractor due to non-payment for work performed.
8.8
FIN AN CI AL R ECORDKE EPI NG AND C IT Y ’S AUD I T RIGHT
8.8.1
Records for all Agreements between City and Contractor must, upon reasonable notice, be
open to inspection and subject to audit, scanning, and reproduction during normal
business working hours. Such audits may be performed by any City’s representative or any
outside representative engaged by City for the purpose of examining such records. City or
its designee may conduct such audits or inspections throughout the term of this Agreement
and for a period of five years after Final Payment or longer if required by law. City’s
representatives may (without limitation) conduct verifications such as counting employees
at the Site, witnessing the distribution of payroll, verifying information and amounts through
interviews and written confirmations with Contractor employees, field and agency labor,
Subcontractors, and vendors.
8.8.2
Contractor’s “records” must include any and all information, materials and data of every kind
and
character, including without limitation, records, books, papers, documents,
subscriptions, recordings, agreements, purchase orders, leases, contracts, commitments,
arrangements, notes daily diaries, superintendent reports, drawings, receipts, vouchers and
memoranda, and any and all other agreements, sources of information and matters that
may in City’s judgment have any bearing on or pertain to any matters, rights, duties or
obligations under or covered by any Agreement Document. Such records must include (hard
copy, as well as computer readable data if it can be made available), written policies and
procedures; time sheets; payroll registers; payroll records; cancelled payroll checks;
subcontract files (including proposals of successful and unsuccessful bidders, bid recaps,
negotiation notes, etc.); original bid estimates; estimating work sheets; correspondence;
Change Order files (including documentation covering negotiated settlements); back-
charge logs and supporting documentation; invoices and related payment documentation;
general ledger, information detailing cash and trade discounts earned, insurance rebates
and dividends; and any other Contractor records which may have a bearing on matters of
interest to City or the Project in connection with Contractor’s dealings with City or the
Project (all foregoing
hereinafter referred to as “records”) to the extent necessary to
adequately permit evaluation and verification of any or all of the following:
a. Compliance with Agreement requirements for deliverables;
b. Compliance with approved Plans and Specifications;
c. Compliance with § 14.9 below;
d. Compliance with Agreement provisions regarding the pricing of Change
Orders;
e. Accuracy of Contractor representations regarding the pricing of invoices; or
f.
Accuracy of Contractor representations related to claims submitted by
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Contractor or any of their employees.
8.8.3
Contractor must require all payees (examples of payees include Subcontractors, Suppliers,
Insurance Carriers, etc.) to comply with the provisions of this Section by including the
requirements hereof in a written agreement between Contractor and payee. Contractor will
ensure that all payees (including those entering into lump sum agreements) have the same
right to audit provisions contained in this Agreement included in their agreements with
Contractor.
8.8.4
City’s authorized representative(s) (including, without limitation, Project Manager) must have
reasonable access to Contractor’s facilities, must be allowed to interview all current or former
employees to discuss matters pertinent to the performance of this Agreement and must be
provided adequate and appropriate work space, in order to conduct audits in compliance
with this Section.
8.8.5
If an audit inspection or examination in accordance with this Section, discloses overpricing
or overcharges to City (of any nature) by Contractor or Contractor’s Subcontractors in excess
of $100,000 in addition to making adjustments for the overcharges, the reasonable actual
cost of City’s audit must be reimbursed to City by Contractor. Any adjustments or payments
which must be made as a result of any such audit or inspection of Contractor’s invoices or
records must be made within a reasonable amount of time (not to exceed 90 Days) from
presentation of City’s findings to Contractor.
8.8.6
In addition to the normal paperwork documentation Contractor typically furnishes to City,
Contractor agrees to furnish, upon written request from City, any of the documentation
necessary for City to exercise its audit rights under this Section 8.8 in computer readable file
formats (Word, Excel, or .pdf), as City may designate.
8.8.7
City, its authorized representative, and the appropriate agency, reserve the right to
audit Contractor’s records in compliance with local, state or federal policies, statutes
or at City’s discretion, within three (3) years of Final Acceptance of the Work.
SECTION 9 - CHANGES TO THE AGREEMENT
9.1
FIELD ORDERS
City may authorize minor changes in the Work not involving an adjustment in the
Agreement Price or the Agreement Times, which are consistent with the overall intent of
the Agreement Documents. These may be accomplished by a written Field Order on the
standard form approved and executed by City. Such Field Orders must be binding and
Contractor must perform the change promptly. If Contractor believes that a Field Order
justifies an increase in the Agreement Price or Agreement Time, Contractor may make a
claim therefor as provided in Section 7.2.
9.2
EXTRA WORK/CHANGES IN THE WORK
9.2.1
City reserves the right to make such changes in the Plans and Specifications for the Work,
as it may deem appropriate and any such change as set forth in a written Change Order
must be deemed a part of this Agreement as if originally incorporated herein.
9.2.2
In the event City and Contractor cannot agree on the terms of a Change Order, or
when circumstances otherwise require, the Project Manager has the authority to direct the
Contractor to perform extra work, if the work in question is an item not provided for in the
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Agreement as awarded. The Project Manager will have the authority to determine, based
upon factual evidence presented by the Contractor, whether the work in question is an
item not provided for in the Agreement as awarded. If the Project Manager directs the
Contractor to perform extra work, the Project Manager’s instructions will include a price
that the Contractor cannot exceed in charging the City for the extra work. Upon receipt of
the Project Manager’s directions to perform extra work, the Contractor must promptly
proceed with the extra work and document the actual cost thereof. Contractor’s right to
payment for extra work will be determined under Subsection 9.2.4 below. The Contractor is
responsible to manage the extra work to ensure that the price limits set by the Project
Manager are not exceeded. Contractor must perform the extra work and submit
documentation for the actual cost of the extra work to the City. A Change Order will be
issued to cover this work.
9.2.3
Contractor will not be entitled to payment for extra work unless a written Change Order, in
form and content prescribed by City, has been executed by City. On all requests for Change
Orders, Contractor must specify the increased or decreased costs and whether it
believes any extensions of time will be necessary to complete its Work as modified by the
Change Order. If extra work is performed under Subsection 9.2.2 above, a corresponding
Change Order will be prepared, approved and processed by City before payment can be
made to Contractor.
9.2.4
In general, pricing for Change Orders will include the same mark-up percentages that were
in effect when the Agreement was awarded. The cost or credit to the City resulting from a
change in the Work is subject to Appendix 1 (Policy Statement for Calculating Delays and
Damages) and will be determined, based on the type of pricing for the Agreement involved,
as follows:
a. By mutual acceptance of a lump sum properly itemized in a form acceptable
to City;
b. By unit prices stated in the Agreement Documents;
c. When the City determines that a Unit Price Book Job Order associated with
a Job Order Agreement requires a Change Order, by using the same Total
Cost Data and CCI that are in effect when the Change Order is anticipated to
be issued; or
d. By actual cost and a percentage fee covering overhead and profit, as follows:
(i)
Contractor will perform the extra work and be compensated for actual
cost of labor, materials and equipment.
(ii)
Contractor will have the right to add the fee percentage applicable
to the Work under the Agreement, or if no such fee has been agreed
to by the parties, not more than five percent (5%) to the
Subcontractor’s prices for authorized extra work performed solely
by Subcontractors. Such percentage will include all of Contractor’s
charges for overhead, profit, administration and supervision.
(iii)
Contractor or Subcontractor will have the right to add the fee
percentage applicable to Work under the Agreement for self-
performed extra work, or if no such fee has been agreed to by the
parties, Contractor’s or Subcontractor’s maximum total allowable
additions for overhead, profit, administration and supervision will
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not exceed ten percent (10%) of actual verifiable labor, materials
and equipment for such self- performed extra work.
9.2.5
Any agreement which modifies the terms of the Agreement (including Change Orders)
will be approved in writing by the Project Manager. Once properly executed by both
parties, these modifications to the Agreement will have the same effect as if they had been
included in the original Agreement.
9.3
ACCURACY OF CHANGE ORDER PRICING INFORMATION
9.3.1
Subject to Sections 9.3.2 through 9.3.4, signature by the contracting parties constitutes full
accord and satisfaction between City and Contractor for all costs, damages, and expenses
of whatever kind of nature, including delay, impact or acceleration damages, which may be
occasioned by a Change Order of other modification of the Agreement agreed to in writing.
9.3.2
Accurate Change Order Pricing Information: Contractor agrees that it is responsible for
submitting accurate cost and pricing data to City to support its Fixed Price, Unit Price, or
Cost Plus Change Order Proposals or other Agreement Price adjustments under the
Agreement. Contractor further agrees to submit Change Order proposals with cost and
pricing data which is accurate, complete, current, and in accordance with the terms of
the Agreement with respect to pricing of change orders. Contractor agrees that any “buy-
out savings” on Change Orders will accrue 100% to Owner. “Buy-out savings” are defined
as any savings negotiated by the Contractor with a Subcontractor or a Material Supplier
after receiving approval of a Change Order amount that was designated to be paid to a
specific Subcontractor or Supplier for the Approved Change Order work.
9.3.3
Right to Verify Change Order Pricing Information: Contractor agrees that City, through
its designated representative, will have the right to examine, copy, and scan the records
of the Contractor, Subcontractor or Sub-Subcontractor’s records (during the Agreement
period and up to three years after final payment is made on the Agreement) to verify
the accuracy and appropriateness of the pricing data used to price all Change Order
proposals or claims. Contractor agrees that if City determines the cost and pricing data
submitted (whether approved or not) was inaccurate, incomplete, not current, or not in
compliance with the terms of the Agreement regarding pricing of Change Orders, an
appropriate Agreement Price adjustment will be made. Such post-approval Contact Price
adjustments will apply to all levels of contractors and Subcontractors and to all types of
Change Order proposals, specifically including Fixed Price, Unit Price, and Cost Plus Change
Orders.
9.3.4
Requirements for Detailed Change Order Pricing Information: Contractor agrees to
provide a detailed breakdown of allowable labor and labor burden cost (i.e., base wage
rate of applicable classifications of workers, payroll taxes, and insurance and benefits
costs). This information will be used to evaluate the potential cost of labor and labor burden
related to Change Order work. It is intended that this information represent an accurate
estimate of the Contractor’s actual labor and labor burden cost components. Information
is not intended to establish fixed billing or Change Order pricing labor rates. However, at the
time Change Orders are priced, the submitted cost data for labor rates may be used to price
Change Order work. The accuracy of any such agreed upon labor rate cost components
used to price Change Orders will be subject to later audit. Approved Change Order
amounts may be adjusted later to correct the impact of inaccurate labor cost
components if the agreed upon labor cost components are determined to be inaccurate.
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9.4
EMERGENCIES
In any emergency affecting the safety of persons or property, Contractor will act, at its
discretion, to prevent threatened damage, injury or loss. Any change in the Agreement Price
or Agreement Time resulting from emergency work will be determined as provided in this
Section.
9.5
DIFFERING SITE CONDITIONS
9.5.1
If Differing Site Conditions are encountered at the Project Site, then notice by the observing
party must be given to the other party promptly before conditions are disturbed (to the extent
practicable) and in no event later than 14 Days after first observance of the conditions.
City will promptly investigate such conditions and, if City determines that Differing Site
Conditions exist and they materially cause an increase in the cost of, or time required for,
performance of any part of the Work, Contractor will be entitled to equitable adjustment
in the Agreement Price or Construction Schedule (and other time requirements), or both.
If it is determined by City that the conditions at the Project Site are not Differing Site
Conditions and no change is justified, then City will so notify Contractor in writing, stating the
reasons. Claims in opposition to such determination must be made within 14 Days after
City has given notice of its decision. If City and Contractor cannot agree on an adjustment
in the Agreement Price or Construction Schedule (and other time requirements), the
adjustment may be submitted to dispute resolution as provided these General Conditions.
9.6
CHANGES IN LAWS, REGULATIONS, OR LEGAL REQUIREMENTS OR TAXES
In the event of a material change in applicable Laws, Regulations, or Legal Requirements, or
taxes subsequent to the date of the Agreement by the parties, Contractor may be entitled
to a Change Order, in City’s discretion, to the extent Contractor can document to the
satisfaction of City that such change significantly increases Contractor’s actual cost of
performance of the Work.
SECTION 10 -SUSPENSION AND TERMINATION
10.1
SUSPENSION
City may suspend the Agreement and Contractor’s performance in accordance with MAG
Specifications § 105.1 and 108.7.
10.2
TERMINATION BY THE CITY FOR CAUSE
10.2.1
MAG Specifications § 108.11 applies to the Agreement.
10.2.2
City may also terminate the Agreement if City determines, in its sole discretion that
Contractor has:
a. After prior written notice, refused or failed to supply enough properly skilled
workers or proper materials;
b. After prior written notice, failed to make payment to Subcontractors for
materials or labor in accordance with the respective agreements between
Contractor and the Subcontractors;
c.
After prior written notice, disregards laws, ordinances, or rules, regulations or
orders of a public authority having jurisdiction;
d. After prior written notice, repeatedly failed to comply with written directives
from City;
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e. Is adjudged as bankrupt or insolvent;
f.
Made a general assignment for the benefit of creditors;
g. Appointed a trustee or receiver for itself or any of its property;
h. Filed a petition to take advantage of any debtor's act, or to reorganize under
the bankruptcy or similar laws; or
i.
Otherwise breached a provision of the Agreement Documents or any other
Agreement between City and Contractor.
10.2.3
When any of the above reasons exist, City may terminate the Agreement, without prejudice
to any other rights or remedies of City, after giving Contractor and Contractors’ surety, if
any, 7 Days written notice of City’s intent to terminate the Agreement and Contractor’s
failure to cure any such reasons. Upon such termination, City may: (1) take possession of
the Site and of all materials thereon owned by Contractor; or (2) finish the Work by whatever
reasonable method City may deem expedient. When City terminates the Agreement for one
of the reasons state above, Contractor will not be entitled to receive further payment until
the Work is finished. If the unpaid balance of the Agreement Price existing at the time of
such termination exceeds the costs and expenses of finishing the Work and any other
damages incurred by City, such excess will be paid to Contractor. If such costs, expenses
and damages exceed such unpaid balance, Contractor must pay the difference to City. This
obligation for payment will survive termination of the Agreement.
10.3
TERMINATION BY CITY FOR CONVENIENCE
City may also terminate the Agreement at any time for its convenience upon 7 Days written
notice to Contractor specifying the termination date. In the event of termination which is
not the fault, in whole or in part, of Contractor, City will pay to Contractor only such
compensation, including reimbursable expenses, due for Work properly performed on
the Project prior to the termination date. Upon any termination of the Agreement, no
further payments will be due from City to Contractor.
10.4
A.R.S. § 38-511
The Agreement is subject to, and may be terminated by City in accordance with, the
provisions of A.R.S. § 38-511.
SECTION 11 -INSURANCE AND BONDS
11.1
INSURANCE REQUIREMENTS
11.1.1
After Agreement award, the Contractor must furnish the City a certificate of insurance on a
standard insurance industry ACORD form. The ACORD form must be issued by an insurance
company authorized to transact business in the State of Arizona possessing a current A.M.
Best, Inc. rating of A-7, or better and legally authorized to do business in the State of Arizona
with policies and forms satisfactory to City. Provided, however, the A.M. Best rating
requirement may not be deemed to apply to required Worker’s Compensation coverage.
11.1.2
The Contractor and any of its Subcontractors must procure and maintain, until all of their
obligations have been discharged, including any warranty periods under this Agreement are
satisfied, the insurances set forth below.
11.1.3
The insurance requirements set forth below are minimum requirements for this Agreement
and in no way limit the indemnity covenants contained in this Agreement.
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11.1.4
The City in no way warrants that the minimum insurance limits contained in this Agreement
are sufficient to protect Contractor from liabilities that might arise out of the performance
of the Agreement services under this Agreement by Contractor, its agents, representatives,
employees, or Subcontractors and the Contractor is free to purchase any additional
insurance as may be determined necessary.
11.1.5
Failure to demand evidence of full compliance with the insurance requirements in this
Agreement or failure to identify any insurance deficiency will not relieve the Contractor
from, nor will it be considered a waiver of its obligation to maintain the required insurance
at all times during the performance of this Agreement.
11.1.6
Use of Subcontractors: If any Work is subcontracted in any way, the Contractor must
execute a written agreement with Subcontractor containing the same Indemnification
Clause and Insurance Requirements as the City requires of the Contractor in this
Agreement. The Contractor is responsible for executing the Agreement with the
Subcontractor and obtaining Certificates of Insurance and verifying the insurance
requirements.
11.2
MINIMUM SCOPE AND LIMITS OF INSURANCE
11.2.1
The Contractor must provide coverage with limits of liability not less than those stated
below.
11.2.1.1
Commercial General Liability-Occurrence Form. Contractor must maintain “occurrence”
form Commercial General Liability insurance with a limit of not less than $2,000,000 for each
occurrence, $4,000,000 aggregate. Said insurance must also include coverage for products
and completed operations, independent contractors, personal injury and advertising injury.
If any Excess insurance is utilized to fulfill the requirements of this paragraph, the Excess
insurance must be “follow form” equal or broader in coverage scope than underlying
insurance.
11.2.1.2
Automobile Liability-Any Automobile or Owned, Hired and Non-Owned Vehicles. Contractor
must maintain Business/Automobile Liability insurance with a limit of $1,000,000 each
accident on Contractor owned, hired, and non-owned vehicles assigned to or used in the
performance under this Agreement. If any Excess or Umbrella insurance is utilized to fulfill
the requirements of this paragraph, the Excess or Umbrella insurance must be “follow
form” equal or broader in coverage scope than underlying insurance.
11.2.1.3
Workers Compensation and Employers Liability Insurance. Contractor must maintain
Workers Compensation insurance to cover obligations imposed by federal and state
statutes having jurisdiction of Contractor employees engaged in the performance of Work
under this Agreement and must also maintain Employers’ Liability insurance of not less than
$1,000,000 for each accident and $1,000,000 disease for each employee.
11.2.1.4
Builders’ Risk/Installation Floater Insurance. The Contractor bears all responsibility for loss
to all equipment or Work under construction. Unless waived in writing by the City the
Contractor will purchase and maintain in force Builders’ Risk/Installation Floater insurance
on the entire Work until completed and accepted by the City. This insurance will be Special
Causes of Loss policy form, (minimally including perils of fire, flood, lightning, explosion,
windstorm and hail, smoke, aircraft and vehicles, riot and civil commotion, theft, vandalism,
malicious mischief, and collapse), completed value, replacement cost policy form equal to
the Agreement Price and all subsequent modifications. The Contractor’s Builders’
General Conditions
Revised: 7/20/22
GC-46 of 76
Risk/Installation Floater insurance must be primary and not contributory.
a. Builders’ Risk/Installation Floater insurance must cover the entire Work
including reasonable compensation for architects and engineers’ services
and expenses and other “soft costs” made necessary by an insured loss.
Builders’ Risk/Installation Floater insurance must provide coverage from the
time any covered property comes under the Contractor’s control and or
responsibility, and continue without interruption during course of
construction, renovation and or installation, including any time during which
any Project property or equipment is in transit, off Site, or while on Site for
future use or installation. Insured property must include, but not be limited
to, scaffolding, false work, and temporary buildings at the Site. This
insurance must also cover the cost of removing debris, including demolition
as may be legally required by operation of any law, ordinance, regulation or
code.
b. The Contractor must also purchase and maintain Boiler and Machinery
insurance with the same requirements as Builders’ Risk/Installation Floater
insurance cited above if the Work to be performed involves any exposures
or insurable property normally covered under a Boiler and Machinery
insurance policy or made necessary as required by law or testing
requirements in the performance of this Agreement. The Contractor will be
responsible for any and all deductibles under these policies and the
Contractor waives all rights of recovery and subrogation against the City
under the Contractor- Builders’ Risk/Installation Floater insurance described
herein.
c. Builders’ Risk/Installation Floater Insurance must be maintained until
whichever of the following first occurs: (i) final payment has been made; or,
(ii) until no person or entity, other than the City, has an insurable interest in
the property required to be covered.
d. The Builders’ Risk/Installation Floater insurance must be endorsed so that
the insurance will not be canceled or lapse because of any partial use or
occupancy by the City.
e. The Builders Risk/Installation Floater insurance must include as named
insureds, the City, the Contractor, and all tiers of Subcontractors and others
with an insurable interest in the Work who will be named as additional
insureds unless they are able to provide the same level of coverage with the
City and Contractor named as additional insureds. Certificates must contain
a provision that the insurance will not be canceled or materially altered
without at least 30 Days advance notice to the City. The City must also be
named as a Loss Payee under the Builders’ Risk/Installation Floater coverage.
f.
The Builders Risk/Installation Floater insurance must be written using the
Special Causes of Loss policy form, replacement cost basis.
g. All rights of subrogation under the Builders Risk/Installation Floater
insurance are, by this Agreement, waived against the City, its officers,
officials, agents and employees.
h. The Contractor is responsible for payment of all deductibles under the
Builders’ Risk/Installation Floater insurance policy.
General Conditions
Revised: 7/20/22
GC-47 of 76
11.2.1.5
Pollution Liability Insurance (Including Errors and Omissions). For Job Orders, Pollution
Liability Insurance is only required if applicable and determined on a project specific basis.
Contractor must maintain Pollution Liability Insurance with a limit of not less than
$5,000,000 per loss, $5,000,000 aggregate for losses caused by pollution conditions
including coverage for bodily injury, property damage, defense costs, clean-up costs, and
completed operations that arise from the operations of Contractor as described in this
Agreement.
a. The policy must provide for complete professional service coverage,
including coverage for pollution liability that is a result of a breach of
professional duties.
b. The policy must provide for protection again claims for third-party bodily
injury, property damage, or environmental damage caused for pollution
conditions resulting from general contracting activities for which Contractor
is legally liable.
c. The policy must provide for cleanup costs when mandated by governmental
entities, when required by law, or as a result of third-party claims.
d. Completed Operations Coverage must be kept in place for up to the statute
of repose.
e. The policy must be endorsed to include the following additional insured
language: “City, its elected officials, trustees, employees, agents, and
volunteers must be named as additional insureds with respect to liability
arising out of the activities performed by, or on behalf of Contractor”.
f.
If Work under this Agreement requires the transportation of any hazardous
material or regulated substances, Contractor must carry Auto Liability with a
CA 9948 endorsement or equivalent.
g. If Work under this Agreement requires the disposal of any hazardous
materials from the job site, Contractor must obtain a certificate of insurance
for Pollution Legal Liability from the disposal site operator with a limit of not
less than $5,000,000 per loss, $5,000,000 aggregate.
11.2.1.6
Cyber Technology Errors and Omissions, Network Security, and Privacy Liability Insurance.
The policy must cover professional misconduct or lack of ordinary skill for those positions
defined in the Scope of Services of this Agreement with a limit of not less than $5,000,000
for each occurrence, $5,000,000 aggregate. In the event that the professional liability
insurance required by this Agreement is written on a claims-made basis, Contractor
warrants that any retroactive date under the policy must precede the effective date of this
Agreement; and that either continuous coverage will be maintained or an extended
discovery period will be exercised for a period of two (2) years beginning at the time work
under this Agreement is completed. If such insurance is maintained on an occurrence form
basis, Contractor must maintain such insurance for an additional period of one (1) year
following termination of Agreement. If such insurance is maintained on a claims-made
basis, Contractor must maintain such insurance for an additional period of three (3) years
following termination of the Agreement. If Contractor contends that any of the insurance it
maintains pursuant to other sections of this Exhibit C satisfies this requirement (or
otherwise insures the risks described in this section), then Contractor must provide proof
of same.
General Conditions
Revised: 7/20/22
GC-48 of 76
The insurance must provide coverage for the following risks:
a. Liability arising from theft, dissemination, or use of confidential information
(a defined term including but not limited to bank account, credit card
account, personal information such as name, address, social security
numbers, etc. information) stored or transmitted in electronic form.
b. Network Security Liability arising from the unauthorized access to, use of, or
tampering with computer systems including hacker attacks, inability of an
authorized third party, to gain access to your services including denial of
service, unless caused by a mechanical or electrical failure.
c. Liability arising from the introduction of a computer virus into, or otherwise
causing damage to, a customer’s or third person’s computer, computer
system, network, or similar computer related property and the data,
software, and programs thereon.
The policy must provide a waiver of subrogation.
11.3
ADDITIONAL POLICY PROVISIONS REQUIRED
11.3.1
Self-Insured Retentions or Deductibles. Any self-insured retentions and deductibles must
be declared and approved by the City. If not approved, the City may require that the insurer
reduce or eliminate any deductible or self-insured retentions with respect to the City, its
officers, officials, agents, employees, and volunteers.
11.3.2
The Contractor’s insurance must contain broad form contractual liability coverage.
11.3.3
The Contractor's insurance coverage must be primary insurance with respect to the City, its
officers, officials, agents, and employees. Any insurance or self-insurance maintained by
the City, its officers, officials, agents, and employees will be in excess of the coverage
provided by the Contractor and must not contribute to it.
11.3.4
The Contractor's insurance must apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
11.3.5
Coverage provided by the Contractor must not be limited to the liability assumed under the
indemnification provisions of this Agreement.
11.3.6
The policies must contain a severability of interest clause and waiver of subrogation against
the City, its officers, officials, agents, and employees, for losses arising from Work
performed by the Contractor for the City.
11.3.7
The Contractor, its successors and or assigns, are required to maintain Commercial General
Liability insurance as specified in this Agreement for a minimum period of 3 years following
completion and acceptance of the Work. The Contractor must submit a Certificate of
Insurance evidencing Commercial General Liability insurance during this 3 year period
containing all the Agreement insurance requirements, including naming the required
Additional Insureds set forth herein.
11.3.8
If a Certificate of Insurance is submitted as verification of coverage, the City will reasonably
rely upon the Certificate of Insurance as evidence of coverage but this acceptance and
reliance will not waive or alter in any way the insurance requirements or obligations of this
Agreement.
General Conditions
Revised: 7/20/22
GC-49 of 76
11.3.9
Insurance Cancellation During Agreement Term.
11.3.9.1
If any of the required policies expire during the life of this Agreement, the Contractor must
forward renewal or replacement Certificates to the City within 10 Days after the renewal
date containing all the required insurance provisions.
11.3.9.2
Each insurance policy required by the insurance provisions of this Agreement must provide
the required coverage and must not be suspended, voided or canceled except after 30 Days
prior written notice has been given to the City, except when cancellation is for non-payment
of premium, then 10 Days prior notice may be given. Such notice must be sent directly to
Chandler Law-Risk Management Department, Post Office Box 4008, Mailstop 628, Chandler,
Arizona 85225. If any insurance company refuses to provide the require notice, the
Contractor or its insurance broker must notify the City of any cancellation, suspension, non-
renewal of any insurance within 7 Days of receipt of insurers’ notification to that effect.
11.3.10
City as Additional Insured. The above-referenced policies are to contain, or be endorsed to
contain, the following provisions:
11.3.10.1
The Commercial General Liability and Automobile Liability policies are to contain, or be
endorsed to contain, the following provisions: The City, its officers, officials, agents, and
employees are additional insureds with respect to liability arising out of activities performed
by, or on behalf of, the Contractor including the City's general supervision of the Contractor;
Products and Completed Operations of the Contractor; and automobiles owned, leased,
hired, or borrowed by the Contractor.
11.3.10.2
The City, its officers, officials, agents, and employees must be additional insureds to the full
limits of liability purchased by the Contractor even if those limits of liability are in excess of
those required by this Agreement.
11.4
BONDS AND OTHER PERFORMANCE SECURITY
11.4.1
After Agreement award, Contractor must provide a Performance Bond and a Payment
Bond, each in an amount equal to the full amount of the Agreement Price.
11.4.2
Each such bond must be executed by a surety company or companies holding a Certificate
of Authority to transact surety business in the State of Arizona, issued by the Director of the
Arizona Department of Insurance and must be named in the current list of "Companies
Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable
Reinsuring Companies" as published in Circular 570 (amended) by the Audit Staff Bureau of
Accounts, U.S. Treasury Department. A copy of the Certificate of Authority must accompany
the bonds. The Certificate must have been issued or updated within two (2) years prior to
the execution of this Agreement. The bonds must be written or countersigned by an
authorized representative of the surety who is either a resident of the state of Arizona or
whose principal office is maintained in this state, as by law required.
11.4.3
The bonds must be made payable and be acceptable to City. The bond forms for the
performance and payment bonds must be in the forms required under A.R.S. § 34-221, et.
Seq., as in Appendices 4 and 5 of these General Conditions.
11.4.4
Upon the request of any person or entity appearing to be a potential beneficiary of bonds
covering payment of obligations arising under the Agreement Documents, Contractor must
promptly furnish a copy of the bonds or must permit a copy to be made.
General Conditions
Revised: 7/20/22
GC-50 of 76
11.4.5
All bonds submitted for this Project must be provided by a company which has been rated AM
Best rating of A- or better for the prior four quarters by the latest edition of the ‘Results
Best’s Key Rating Guide (Property/Casualty)” published by the A.M. Best Company.
11.4.6
Personal or individual bonds are not acceptable.
11.4.7
If the surety on any Bond furnished by Contractor is declared a bankrupt or becomes
insolvent, or Contractor’s right to do business is terminated in any state where any part of
the Project is located, or it ceases to meet the requirements of this Section 11.4, Contractor
must within 5 Days thereafter substitute another Bond and surety, both of which must be
acceptable to City.
SECTION 12 - INDEMNIFICATION
12.1
To the extent permitted by law, the Contractor and its owners, officers, directors, agents,
employees, and subconsultants (collectively "lndemnitor") must indemnify, save, and hold
harmless the City and its officers, officials, agents, and employees (collectively "lndemnitee")
from any and all claims, actions, liabilities, damages, losses, or expenses (including court
costs, attorneys' fees, and costs of claim processing, investigation, and litigation) (collectively
"Claims") caused or alleged to be caused, in whole or in part, by the negligent, reckless,
wrongful, or willful acts, errors, or omissions of Indemnitor in connection with this
Agreement. This indemnity includes any Claim or amount arising out of or recovered under
workers' compensation laws or on account of Indemnitor's failure to conform to any federal,
state, or local law, statute, ordinance, rule, regulation, or court decree. Indemnitor must
indemnify lndemnitee from and against any and all Claims, except those arising solely from
lndemnitee's own negligent, reckless, wrongful, or willful acts, errors, or omissions.
Indemnitor is responsible for primary loss investigation, defense, and judgment costs where
this indemnification applies. In consideration of the award of this Agreement, Indemnitor
agrees to waive all rights of subrogation against lndemnitee for losses arising from or
related to this Agreement. Indemnitor's obligations under this provision survive the
termination or expiration of this Agreement.
SECTION 13 -DISPUTE RESOLUTION
13.1
All disputes arising out of or relating to the Agreement, the Work or the Project, other than
termination under Section 10, will be resolved pursuant to the Dispute Resolution
process set forth in Appendix 6 of these General Conditions, and not pursuant to MAG
Specifications § 110.
13.2
Contractor agrees that during any dispute between the parties, Contractor will continue to
perform its obligations under the Agreement until such dispute is resolved.
13.3
Notwithstanding any other provision in this Agreement, City has the right to immediately file
in court and pursue an action for a temporary restraining order and injunctive relief against
Contractor if City determines that such action is necessary to protect its interests under the
Agreement, to obtain specific performance of any provision of the Agreement, to advance
the completion of the Project, or to protect health, welfare and safety.
SECTION 14 - MISCELLANEOUS PROVISIONS
14.1
AGREEMENT DOCUMENTS
General Conditions
Revised: 7/20/22
GC-51 of 76
14.1.1
The Agreement Documents are intended to permit the parties to complete the Work
and all obligations required by the Agreement Documents within the Agreement Times for
the Agreement Price. The Agreement Documents are intended to be complementary and
interpreted in harmony so as to avoid conflict, with words and phrases interpreted in a
manner consistent with construction and design industry standards.
14.1.2
It is the intent of the Agreement Documents to describe a functionally complete Project (or
part thereof) to be constructed in accordance with the Agreement Documents. Any labor,
documentation, services, materials, or equipment that may reasonably be inferred from the
Agreement Documents or from prevailing custom or trade usage as being required to
produce the intended result must be provided by Contractor whether or not specifically
called for at no additional cost to City.
14.1.3
The Agreement Documents establish the rights and obligations of the parties and include
the Agreement, Addenda (which pertain to the Agreement Documents), Contractor's Bid or
Proposal (including documentation accompanying the Bid and any post-Bid documentation
submitted prior to Agreement award) when attached as an exhibit to the Agreement, the
accepted Project Schedule, the Notice to Proceed, the Performance Bond, the Payment
Bond, Project Design, Engineering and Specifications, these General Conditions, the Project
Specific Special Provisions, Technical Specifications, Agreement Drawings, as the same may
be more specifically identified in the Agreement, Change Orders, Work Change Directives,
Field Orders and the written interpretations and clarifications of the Design Professional or
City representative and Modifications issued after execution of the Agreement. Approved
Shop Drawings and the reports and drawings of subsurface and physical conditions are not
Agreement Documents.
14.1.4
In the event of any inconsistency, conflict, or ambiguity between or among the Agreement
Documents, the Agreement Documents will take precedence as follows from highest to
lowest: Change Orders, Addenda, Agreement, Project Specific Special Provisions, General
Conditions, Technical Specifications, Drawings/Plans, Chandler Amendments to MAG
Standard Specifications and Chandler Standard Details, and MAG Uniform Standard
Specifications and Details for Public Works Construction. If applicable to this Agreement,
Federal Provisions prevail.
14.1.5
On the Drawings, given dimensions will take precedence over scaled measurements and
large scale drawings over small-scale drawings.
14.1.6
Clarifications and interpretations of the Agreement Documents will be issued by the Design
Professional through the City.
14.1.7
The headings used in this Agreement or any other Agreement Documents, are for ease of
reference only and must not in any way be construed to limit or alter the meaning of any
provision.
14.1.8
The Agreement Documents form the entire agreement between City and Contractor.
No oral representations or other agreements have been made by the parties except as
specifically stated in the Agreement Documents.
14.1.9
The Agreement Documents may not be changed, altered, or amended in any way except in
writing signed by a duly authorized representative of each party in the form of a Change
Order.
General Conditions
Revised: 7/20/22
GC-52 of 76
14.1.10
Re-Use of Documents. Neither Contractor nor any Subcontractor, manufacturer, fabricator,
supplier or distributor will have or acquire any title to or ownership rights in any of the
Drawings, Specifications or other documents (or copies of any thereof) prepared by or
bearing the seal of the Design Professional; and they must not re-use any of them on
extensions of the Project or any other project without written consent of City and the Design
Professional and specific written verification or adaptation by the Design Professional.
14.2
REFERENCE STANDARDS
14.2.1
Reference to standards, specifications, manuals, or codes of any technical society,
organization, or association, or to Laws or Regulations, whether such reference be specific
or by implication, will mean the standard, specification, manual, code, or Laws or
Regulations in effect at the time of opening of Bids (or on the Effective Date of the
Agreement if there were no Bids), except as may be otherwise specifically stated in the
Agreement Documents.
14.2.2
The provisions of any such standard, specification, manual or code, or any instruction of a
Supplier will not change the duties or responsibilities of City, Contractor, Design
Professional or Project Manager, or any of their Subcontractors, consultants, agents, or
employees from those set forth in the Agreement Documents, nor will any such provision
or instruction assign to City, Contractor, Design Professional, or any of their agents, or
employees any duty or authority to supervise or direct the performance of the Work or any
duty or authority to undertake responsibility inconsistent with the provisions of the
Agreement Documents.
14.3
COMPLIANCE WITH ARIZONA LAW AND FEDERAL LAW
14.3.1
Compliance with A.R.S. § 41-4401. Pursuant to the provisions of A.R.S. § 41-4401, the
Contractor hereby warrants to the City that the Contractor and each of its subcontractors
(“Subcontractors”) must comply with all Federal Immigration laws and regulations that
relate to the immigration status of their employees and the requirement to use E-Verify set
forth in A.R.S. §23-214(A).
14.3.2
A breach of the Contractor Immigration Warranty constitutes a material breach of this
Agreement and subject to penalties up to and including termination of this Agreement.
14.3.3
The City retains the legal right to inspect the papers of any Contractor or Subcontractor
employee who works on this Agreement to ensure that the Contractor or Subcontractor is
complying with the Contractor Immigration Warranty. The Contractor agrees to assist the
City in the conduct of any such inspections.
14.3.4
The City may, at its sole discretion, conduct random verifications of the employment records
of the Contractor and any Subcontractors to ensure compliance with Contractors
Immigration Warranty. The Contractor agrees to assist the City in performing any such
random verifications.
14.3.5
The provisions of this Article must be included in any agreement the Contractor enters into
with any and all of its subcontractors who provide services under this Agreement or any
subcontract. “Services” are defined as furnishing labor, time or effort in the State of Arizona
by a contractor or subcontractor. Services include construction or maintenance of any
structure, building or transportation facility or improvement to real property.
General Conditions
Revised: 7/20/22
GC-53 of 76
14.4
HAZARDOUS ENVIRONMENTAL CONDITIONS
14.4.1
Contractor will not be responsible for any Hazardous Environmental Condition uncovered
or revealed at the Site which was not shown or indicated in Drawings or Specifications or
identified in the Agreement Document to be within the scope of the Work. Contractor will
be responsible for a Hazardous Environmental Condition created with any materials
brought to the Site by Contractor, Subcontractors, Suppliers, or anyone else for whom
Contractor is responsible.
14.4.2
If Contractor encounters a Hazardous Environmental Condition or if Contractor or anyone
for whom Contractor is responsible creates a Hazardous Environmental Condition.
Contractor must immediately:
a. Secure or otherwise isolate such condition;
b. Stop all Work in connection with such condition and in any area affected
thereby; and
c. Notify City and promptly thereafter confirm such notice in writing.
14.4.3
City will promptly retain a qualified expert to evaluate such condition or take corrective
action, if any.
14.4.4
Contractor will be responsible for any and all civil or criminal penalties, fines, damages, or
other charges imposed by any regulatory agency or court for sewage discharges that are in
violation of applicable statutes and laws and that are a result, direct or indirect, of work
performed under this Agreement. Contractor will also be responsible for reimbursement
to City for administration, reporting, and tracking expenses required as a result of any spill
event. In the event the regulatory agency or court imposes a probationary period,
Contractor must post bond for the probationary period to ensure that all such costs are
reimbursed to City. This responsibility will apply whether penalties are imposed directly on
Contractor or any of its Subcontractors, or the City of Chandler. Contractor must defend
and indemnify City against such penalties. Regulatory agencies may include, but are not
limited to, the Arizona Department of Environmental Quality (ADEQ) and the United States
Environmental Protection Agency (USEPA).
14.5
COOPERATION AND FURTHER DOCUMENTATION
Contractor agrees to provide City such other duly executed documents as may be
reasonably requested by City to implement the intent of the Agreement Documents.
14.6
ASSIGNMENT
Neither Contractor nor City will, without the written consent of the other assign, transfer or
sublet any portion of this Agreement or part of the Work or the obligations required by
the Agreement Documents, any such assignment will be void, will transfer no rights to the
purported assignee, and would be a material breach of the Agreement.
14.7
SUCCESSORS
Contractor and City intend that the provisions of the Agreement Documents are binding
upon the parties, their employees, agents, heirs, successors and assigns.
14.8
LAWFUL PRESENCE
Pursuant to A.R.S. §§ 1-501 and 1-502, City is prohibited from awarding an agreement to any
natural person who cannot establish that such person is lawfully present in the United
General Conditions
Revised: 7/20/22
GC-54 of 76
States. To establish lawful presence, a person must produce qualifying identification and
sign a City-provided affidavit affirming the identification provided is genuine. This
requirement will be imposed at the time of agreement award. This requirement does not
apply to business organizations such as corporations, partnerships, or limited liability
companies.
14.9
NO BOYCOTT OF ISRAEL CERTIFICATION
By Contractor's signature on this Agreement, Contractor certifies under A.R.S. § 35-393.01
that Contractor is not currently engaged in and for the duration of this Agreement will not
engage in a boycott of Israel.
14.10
NO THIRD PARTY BENEFICIARY
Nothing under the Agreement Documents will be construed to give any rights or benefits
in the Agreement Documents to anyone other than City and Contractor, and all duties and
responsibilities undertaken pursuant to the Agreement Documents will be for the sole and
exclusive benefit of City and Contractor and not for the benefit of any other party, unless
otherwise expressly set forth in the Agreement Documents.
14.11
GOVERNING LAW AND VENUE
The Agreement and all Agreement Documents will be deemed to be made under, and will
be construed in accordance with and governed by the laws of the State of Arizona without
regard to the conflicts or choice of law provisions thereof. Any court action to enforce any
provision of the Agreement or to obtain any remedy with respect hereto must be brought
in the Superior Court, Maricopa County, Arizona, and for this purpose, each party hereby
expressly and irrevocably consents to the jurisdiction and venue of such Court.
14.12
SEVERABILITY
If any provision of the Agreement Documents or the application thereof to any person or
circumstance will be invalid, illegal or unenforceable to any extent, the remainder of the
affected provision, the remainder of the Agreement Documents, and the application
thereof will not be affected and will be enforceable to the fullest extent permitted by law.
14.13
LEGAL REQUIREMENTS
At all times relevant to its entry into this Agreement and performance of the Services and
the Work, Contractor must fully comply with all Laws, Regulations, or Legal Requirements
applicable to City, the Project, and the Agreement, including, without limitation, those set
forth on Exhibit C of the Agreement.
14.14
PARTIAL INVALIDITY
If any provision of the Agreement is held by a court of competent jurisdiction to be invalid,
void or unenforceable, the remaining provisions will nevertheless continue in full force
without being impaired or invalidated in any way.
14.15
ATTORNEYS' FEES
Should either party to the Agreement bring an action to enforce any provision of the
Agreement, the prevailing party will be entitled to recover reasonable attorneys' fees and
costs in connection therewith.
14.16
CONFLICT OF INTEREST
14.16.1
Contractor agrees to disclose any financial or economic interest with the Project property,
or any property affected by the Project, existing prior to the execution of the Agreement.
General Conditions
Revised: 7/20/22
GC-55 of 76
Further, Contractor agrees to disclose any financial or economic interest with the Project
property, or any property affected by the Project, if Contractor gains such interest during
the course of this Agreement. If Contractor gains financial or economic interest in the
Project during the course of this Agreement,
this may be grounds for terminating this
Agreement. Any decision to terminate the Agreement must be at the sole discretion of City.
14.16.2
Contractor will not engage the services on this Agreement of any present City employee who
was involved as a decision maker in the selection or approval processes, or who negotiated
or approved billings or Agreement Modifications for this Agreement.
14.16.3
Contractor agrees that it will not perform services on this Project for a contractor,
subcontractor, or any supplier, not covered under this Agreement.
14.17
INDEPENDENT CONTRACTOR
Contractor is and must be an independent contractor. Any provisions in the Agreement
Documents that may appear to give City the right to direct Contractor as to the details of
accomplishing the Work or to exercise a measure of control over the Work means that
Contractor must follow the wishes of City as the results of the Work only. These results
must comply with all applicable laws and ordinances.
14.18
NOTICE OF INJURY
Should City or Contractor suffer injury or damage to their person or property because of
any error, omission or act of the other party or of any of the other party's employees or
agents or others for whose acts the other party is legally liable, claim must be made in
writing to the other party within 7 Days of the first observance of such injury or damage.
14.19
CONFIDENTIALITY
Contractor, for the benefit of City, hereby agrees it will not release or cause or permit
to be released to the public any press notices, publicity (oral or written) or advertising
promotion relating to, any statement regarding, or any other public announcement or
disclosure or cause or permit to be publicly announced or disclosed, in any manner
whatsoever, the specific terms and conditions of this Agreement or any comment relating
to the Project or the Site. Notwithstanding the foregoing, Contractor will be entitled to
disclose the terms of the Agreement to the extent required by law or in the course of
enforcing or defending a claim or action hereunder. Contractor must give City reasonably
prompt notice of any disclosure or statement made pursuant to this provision.
14.20
DATA CONFIDENTIALITY
14.20.1
As used in the Agreement, “data” means all information, whether written or verbal, including
plans, specifications, renderings, photographs, studies, investigations, audits, analyses,
samples, reports, calculations, internal memos, meeting minutes, data field notes, work
product, proposals, correspondence and any other similar documents or information
prepared by, obtained by, or transmitted to the City in the performance of this Agreement.
14.20.2
Contractor agrees that all data, regardless of form, including originals, images, and
reproductions, prepared by, obtained by, or transmitted to City in connection with the
Contractor’s performance of this Agreement is confidential and proprietary information
belonging to City.
14.20.3
Except as specifically provided in this Agreement, Contractor or its Subcontractors must not
divulge data to any third party without prior written consent of City. Contractor or its
General Conditions
Revised: 7/20/22
GC-56 of 76
Subcontractors must not use data for any purposes except to perform Work required under
this Agreement. These prohibitions will not apply to the following data provided Contractor
has first given the required notice to City:
a. Data which was known to Contractor or its Subcontractors prior to its
performance under this Agreement unless such data was acquired in
connection with Work performed for City;
b. Data which was acquired by Contractor or its Subcontractors in its
performance under this Agreement and which was disclosed to Contractor
or its Subcontractors by a third party, who to the best of Contractor’s or its
Subcontractor’s knowledge and belief, had the legal right to make such
disclosure and Contractor or its Subcontractors are not otherwise required
to hold such data in confidence; or
c. Data which is required to be disclosed by virtue of law, regulation, or court
order, to which the Contractor or its Subcontractors are subject.
14.20.4
In the event the Contractor or its Subcontractors are required or requested to disclose data
to a third party, or any other information to which the Contractor or its Subcontractors
became privy as a result of any other agreement with City, the Contractor must first notify
City as set forth in this Section of the request or demand for the data. The Contractor or its
Subcontractors must give City sufficient facts so that City can be given an opportunity to
first give its consent or take such action that City may deem appropriate to protect such
data or other information from disclosure.
14.20.5
Unless prohibited by law, within 10 Days after completion of services for a third party on
real or personal property owned or leased by City, the Contractor must promptly deliver, as
set forth in this Section, a copy of all data to City. All data will continue to be subject to the
confidentiality agreements of this Agreement.
14.20.6
Contractor or its Subcontractors assume all liability for maintaining the confidentiality of
the data in its possession and agree to compensate City if any of the provisions of this
Section are violated by Contractor, its employees, agents, or Subcontractors. Solely for the
purposes of seeking injunctive relief, it is agreed that a breach of this Section will be deemed
to cause irreparable harm that justified injunctive relief in court. Contractor agrees that the
requirements of this Section will be incorporated into all subcontracts entered into by
Contractor. A violation of this Section may result in immediate termination of this
Agreement without notice.
14.21
SURVIVAL
All warranties, representations and indemnifications by Contractor must survive the
completion or termination of this Agreement.
14.22
COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that no person has been employed or retained to solicit or secure
this Agreement upon an agreement or understanding for a commission, percentage,
brokerage, or contingent fee, and that no member of City Council, or any employee of
City has any interest, financially, or otherwise, in the firm. For breach or violation of this
warrant, City will have the right to annul the Agreement without liability or at its discretion
to deduct from the Agreement Price or consideration, the full amount of such commission,
percentage, brokerage, or contingent fee.
General Conditions
Revised: 7/20/22
GC-57 of 76
14.23
NO WAIVER
The failure of either party to enforce any of the provisions of the Agreement Documents or
to require performance of the other party of any of the provisions hereof must not be
construed to be a waiver of such provisions, nor will it affect the validity of the Agreement
Documents or any part thereof, or the right of either party to thereafter enforce each and
every provision.
14.24
NONEXCLUSIVE REMEDIES
The remedies set forth in this Agreement are cumulative and not exclusive, and failure to
exercise any remedy (including, without limitation, any right to terminate) will not preclude
any party from exercising any other right in seeking any other remedy available to it at law
or in equity.
14.25
PROJECT COMMUNICATIONS
14.25.1
All communications concerning the performance of the Work or the Project will be provided
to the designated Project Manager and Contractor’s Representative set forth in Article 1
of the Agreement. City may change the designated Project Manager and, subject to
Section 4.4.20 of
these General Conditions, Contractor may change Contractor
Representative, by written notice to the other.
14.25.2
Project communications may be exchanged by e-mail, but email communications cannot
change the terms of the Agreement or the Scope of Work, or effectuate any change that
requires a written Change Order.
14.25.3
When any provisions of the Agreement Documents requires Contractor or the Design
Professional to give written notice to City, it will be deemed to have been validly given if
delivered in person or if delivered at or sent by registered or certified mail, postage prepaid,
to the Parties indicated in Agreement Article 1, incorporated by reference.
14.25.4
When any provisions of the Agreement Documents requires City, Project Manager, or the
Design Professional to give written notice to Contractor, it will be deemed to have been
validly given if delivered in person to the person designated in the Agreement Documents
as Contractor’s Resident Superintendent, or if delivered at or sent by registered or certified
mail, postage prepaid, to Contractor at the last address in the Agreement Documents or
such substitute address which Contractor designates in writing, or to the business address
known to the giver of notice.
14.26
DRUG FREE WORKPLACE PROGRAM
14.26.1
City has adopted a policy establishing a drug free workplace for itself and as a requirement
for Contractors doing business with City, to ensure the safety and health of employees
working on City projects.
14.26.2
Contractor must require a drug free workplace for all employees working under the
Agreement. Specifically, all employees of Contractor who are working under an
agreement with City must be notified, in writing, by Contractor that they are prohibited
from the manufacture, distribution,
dispensation, possession or unlawful use of a
controlled substance in the workplace.
14.27
Failure to require a drug free workplace in accordance with the City’s policy may result
in termination of the Agreement and possible debarment form bidding on future City
General Conditions
Revised: 7/20/22
GC-58 of 76
projects.
SECTION 15 - PROVISIONS APPLICABLE SOLELY TO GMP AND COST-BASED AGREEMENTS,
CHANGE ORDERS, AND JOB ORDERS
15.1
ADDITIONAL DEFINITIONS
The definitions set forth in Section 2 apply to GMP and Cost-Based Agreements, Change
Orders, and Job Orders, together with the additional definitions set forth below.
Baseline Cost Model –
A breakdown and estimate of the scope of the Project developed by CM@Risk pursuant to Section 17.5
of these General Conditions.
CM@Risk or Construction Manager at Risk –
The person or firm selected by City to provide pre-construction and/or construction services as
detailed in a Construction Manager at Risk Agreement with City. In these General Conditions, the
term “Contractor” includes CM@Risk under both Pre-Construction and Construction Services
Agreements.
CM@Risk Fee or Contractor’s Fee –
An agreed to percentage in an accepted GMP that represents the Contractor’s fee for performance of
the Work.
Agreement Documents –
Where compensation under the Agreement is based upon a GMP accepted by City, the term
“Agreement Documents” also includes the accepted GMP Proposal.
Agreement Price –
Where compensation under the Agreement based upon a GMP accepted by City, the term
“Agreement Price” refers to the GMP.
Cost-Based Agreement, Change Order, or Job Order –
A Agreement, Change Order, or Job Order where the Agreement Price is based upon the actual
cost of performing the Work, subject to the terms of the Agreement Documents, including this
Section 15. These would include those generally referred to as “Cost of the Work plus a Fee with
a GMP,” “Time and Materials,” or “Cost Plus a Fee.”
Cost of the Work –
The direct costs necessarily incurred by Contractor in the proper, timely, and complete performance
on the Work. The Cost of the Work will include only those costs set forth in Section 15.2 of these
General Conditions.
Deliverables –
The work products prepared by Contractor in performing the scope of work described in the
Agreement. Some of the major deliverables to be prepared and provided by Contractor during pre-
construction may include but are not limited to: the Baseline Cost Model and Schedule that validate
City’s plan and budget, Construction Management Plan, Detailed Project Schedule, Schedule of Values,
alternative system evaluations, procurement strategies and plans, Detailed Cost Estimates,
construction market surveys, cash flow projections, GMP Proposals, Subcontractor procurement plan,
Subcontractor agreements, Subcontractor bid packages, Supplier agreements, Constructability
Review, Cost Control Log, Traffic control and phasing plans and others as indicated in this Agreement
or required by the Project Team.
General Conditions
Revised: 7/20/22
GC-59 of 76
Pre-Construction Services Agreement –
The Agreement entered into between City and the CM@Risk for Pre-Construction Services to be
provided by the CM@Risk, including, without limitation, the generation of a GMP Proposal. If the GMP
Proposal is accepted by City and a Construction Agreement is entered into between City and CM@Risk,
the duties, obligations and warranties of the CM@Risk under the Pre-Construction Services
Agreement survive and are incorporated into the resulting Construction Agreement.
Pre-Construction Services –
The services to be provided under the Pre-Construction Services Agreement, including Section 17 of
these General Conditions.
Detailed Project Schedule –
The Detailed Project Schedule developed by the CM@Risk for the review and approval of the Project
Manager in accordance with Section 17.3 of these General Conditions, if applicable.
General Conditions Costs –
Those costs set forth in Section 4 of Appendix 9 to these General Conditions.
GMP Plans and Specifications –
The plan and specifications upon which the Guaranteed Maximum price Proposal is based.
GMP Proposal –
The proposal of Contractor submitted pursuant to Section 17.7 of these General Conditions for the
entire Work and/or portion (phases) of the Work.
Guaranteed Maximum Price or GMP –
The Guaranteed Maximum Price set forth in the Agreement, Change Order, or Job Order if applicable.
15.2
AGREEMENT PRICE
15.2.1
The Agreement Price for all Agreements, Change Orders, and Job Orders based upon
payment of the Cost of the Work plus a Fee with a GMP, time and materials, or cost-plus a
fee will be the Cost of the Work incurred plus the Fee agreed to in writing by City, limited to
the amount of the GMP, if agreed to. Unless otherwise expressly provided in the Agreement,
Change Order, or Job Order, all Cost Based pricing will be subject to and limited to GMP.
15.2.2
The Agreement Price may only be changed as set forth in Section 9 above.
15.2.3
Only costs specifically designated as reimbursable costs are eligible for payment by City or
may be charged against the Agreement Price. All other costs will not be paid by City and will
not be chargeable against the Agreement Price.
15.2.4
Cost-Based Agreements. For Agreements, Change Orders, or Job Orders, reimbursable
costs must be determined pursuant to Appendix 9 to these General Conditions, Cost of the
Work, and not by MAG Specifications §109.5.
15.3
ALLOWANCES
15.3.1
Contractor must include in the Agreement Price all Allowances stated in the Agreement
Documents and agreed to in writing by City. Items covered by these Allowances must be
supplied for such amounts and by such persons as City may direct, provided Contractor will
not be required to employ persons against whom Contractor makes a reasonable objection.
General Conditions
Revised: 7/20/22
GC-60 of 76
Materials, labor, and equipment under an Allowance will be selected by City in accordance
with a schedule to be mutually agreed upon by City, Design Professional and Contractor or
otherwise in reasonably sufficient time to avoid delay in the Work.
15.3.2
Unless otherwise provided in the Agreement Documents:
15.3.2.1
These Allowances must cover the cost to Contractor, less any applicable trade discount, of
the materials, labor, and equipment required by the Allowances, delivered at the Site, and
all applicable taxes;
15.3.2.2
Contractor’s costs for unloading and handling on the Site, labor, installation costs, overhead,
profit and other expenses relating to materials, labor, and equipment required by the
Allowance must be included in the Agreement Sum and not in the Allowance; and
15.3.2.3
Whenever the cost is more or less than the Allowance, the Agreement Sum must be
adjusted accordingly by Change Order, the amount of which will recognize the difference
between actual costs for an Allowance item and the amount of the Allowance item and
changes, if any, in handling costs on the Site, labor, installation costs, overhead, profit and
other expenses.
15.4
CONTINGENCY
An agreed to amount in the GMP that may only be used in accordance with the terms set
forth in these General Conditions and with prior written approval by the City.
15.4.1
Construction Contingency. This GMP includes a dollar amount listed as a Construction
Contingency which will be readily available for increased costs for subcontractors, material,
and equipment subject to prior approval of City, which approval will not be withheld
unreasonably. The Construction Contingency may also be used, at the discretion of City, to
reimburse CM@Risk for unexpected costs due to (a) scope gaps between trade
subcontractors; (b) agreement default by trade subcontractors; (c) unforeseen field
conditions, but only as defined in Section 9.5 above; (d) work completed to meet the intent
of the design, but which was not indicated on the plans; (e) costs overruns not covered by
allowances; (f) costs of corrective work not provided for elsewhere; and (g) implementation
of any Recovery Plan. Cost for which CM@Risk desires to be paid from the Construction
Contingency must be documented by CM@Risk on a time and materials basis and are
subject to verification by City. If agreed to by City, a “Use of Contingency” form will be
executed by both parties authorizing the actual cost of the work to be paid and included in
the Work Item Direct Costs. The Construction Contingency is not allocated to any particular
item of the Project but may be used for any portion of the work as determined above. Any
amount not used in the Construction Contingency will belong to City and will reduce the
GMP.
15.4.2
Owner’s Contingency. This GMP also includes a dollar amount listed as an Owner’s
Contingency which may be used only by the City (owner department) for upgrades and
changes in scope or other changes not already included within the intent of the Project
Program. City will provide CM@Risk with a Work Change Directive authorizing CM@Risk to
perform the additional work and to transfer funds from the Owner’s Contingency to the
Work Item Direct Costs category to be paid with such direct costs. These additional costs
will be in an amount mutually agreed upon by CM@Risk and City or will be documented by
CM@Risk on a time and materials basis and are subject to verification by City. Any amount
not used in the Owner’s Contingency will belong to the City and will reduce the GMP.
General Conditions
Revised: 7/20/22
GC-61 of 76
15.5
REDUCTION IN RETENTION
If the Agreement Price is based upon a GMP, in order to receive payment of one-half of the
retention as set forth in Section 8.1.5 above, Contractor must also submit to the Project
Manager a complete accounting of the Actual Reimbursable Cost of the Work to date,
including all such documentation (including, without limitation, invoices, subcontract,
subcontractor change orders, purchase orders, records of payment, etc.) as City may require,
to establish whether the payments made to Contractor equal, exceed, or are less than the
actual reimbursable Cost of the Work to date. Any excess payments by City, as determined
by the Project Manager, will be deducted from the one-half retention payment to be made
to Contractor, and any additional excess amounts paid to Contractor will be refunded by
Contractor to City. The Project Manager’s determinations as to Actual Reimbursable Cost
of the Work will be the basis of payment until final Project Closeout and Final Payment
under the Agreement.
15.6
FINAL PAYMENT
If the Agreement Price is based upon a GMP, as a further condition precedent to Final
Payment by City, Contractor must submit to the Project Manager a complete final
accounting of the Actual Reimbursable Cost of the Work, including all such documentation
(including, without limitation,
invoices, subcontracts, subcontractor change orders,
purchase orders, records of payment, etc.) as City may require, to establish whether the
payments made to Contractor equal, exceed, or are less than the Actual Reimbursable Cost
of the Work to date. Any excess payments by City, as determined by the Project Manager,
will be deducted from the one-half retention payment to be made to Contractor, and any
additional excess amounts paid to Contractor will be refunded by Contractor to City.
Disputes relating to the Final Cost of the Work will be subject to City’s audit rights under
Sections 8.8 above and 15.7 below, and the dispute resolution process under Section 13
above.
15.7
OPEN BOOK
On any GMP-based or Cost-Based Agreement, Job Order, or Change Order, City may attend
any and all meetings or discussions pertaining to the Project, including bid openings, and
must have access to all books, invoices, accounts, memoranda, correspondence, and
written communications or records of any kind pertaining to the Project, including without
limitation, those stored in electronic format.
15.8
DIFFERING SITE CONDITIONS AND/OR CHANGE IN LAWS
A Change Order for increased costs under Section 9.5 or 9.6 above will only be considered
or granted by City to the extent such actual, documented costs are justified.
SECTION 16 - PROVISIONS APPLICABLE SOLELY TO JOB ORDER AGREEMENTS (JOC)
16.1
ADDITIONAL DEFINITIONS
The definitions set forth in Sections 2 and below will apply to all Job Order Agreements and
Job Orders. In addition, the definitions set forth in Section 15.1 above will apply to all Cost-
Based Job Orders.
Agreement –
Includes the Job Order Master Agreement and Job Order Project Agreements issued and agreed to by City
and JOC Contractor.
JOC Contractor’s Coefficient –
A numerical factor that represents JOC Contractor total costs (indirect and direct costs, sales tax,
General Conditions
Revised: 7/20/22
GC-62 of 76
profit, etc.) and other adjustments for market conditions.
Job Order Request for Proposal (RFP) –
The Request for Proposals issued by City for each Job Order Project Agreement relating to a specific
Project.
Job Order Cost Proposal –
The Proposal submitted by JOC Contractor in response to a Job Order Request for Proposal (RFP) issued
by City to develop a Job Order Project Agreement for a specific Project.
Guaranteed Maximum Price (GMP) Job Order –
Job Order under which JOC Contractor is compensated for actual costs incurred.
Job Order Project Agreement (Job Order) –
The agreement for a specific project, as it may be modified by all Change Orders, executed by the
Parties, which incorporates the terms and conditions of the Job Order Master Agreement.
16.2
ORDERING AND PROCESSING PROCEDURES FOR JOB ORDERS
16.2.1
The process for developing and issuing a Job Order for a particular Project consists of three
(3) procedures: (1) issuance of a RFP by City; (2) JOC Contractor’s response to the RFP in the
form of JOC Contractor’s Job Order Cost Proposal; and (3) Issuance of a Job Order by City, as
set for below.
16.2.2
RFP’s For Job Orders
16.2.2.1
City will provide to JOC Contractor RFP with a Scope of Work (SOW) describing the Work to
be performed, which may include special instructions and conditions, material submittal
requirements, and, if applicable, a complete set of sketches, construction drawings and
specifications for the Job Order.
16.2.2.2
Some Job Order RFP’s will be issued by City without detailed sketches, drawing and
specifications and will rely on JOC Contractor to produce them for City review and approval
and is considered to be Pre-Construction and incidental design services included in JOC
Contractor’s overhead for GMP Job Orders. In addition JOC Contractor will not be
reimbursed for any Pre-Job Order costs, including proposal preparation, attendance during
negotiations, or site visits.
16.2.3
JOC Contractor’s Job Order Cost Proposal
16.2.3.1
JOC Contractor must respond within ten (10) calendar days of the RFP date or site visit,
whichever is later or as otherwise indicated on a case-by-case basis, by submitting JOC
Contractor’s Job Order Cost Proposal to the City representative.
16.2.3.2
Unless otherwise required under the terms of the RFP, JOC Contractor’s Job Order Cost
Proposal must include the following.
a. JOC Contractor’s Job Order Cost Proposal in PDF and electronic format;
b. A Project Schedule and schedule of values that reflects the costs of each work
element on the schedule. The schedule must show all milestones (e.g.,
permits, submittals, ordering materials, demolition, work phases, closeout
and completion date); and
General Conditions
Revised: 7/20/22
GC-63 of 76
c. Necessary documentation will be required to indicate that adequate scoping,
layout, setup and planning to accomplish the Work has been done.
Examples of documentation that might reasonably be expected include
sketches, drawings, calculations, catalog cuts and specifications produced
to a level of detail and skill that could be expected of experienced,
competent Project Managers with five or more periods experience in their
respective trade.
16.2.3.3
JOC Contractor must select Subcontractors based on qualifications alone or on a
combination of qualifications and price and must not select Subcontractors based on
price alone. A qualifications and price selection may be a one-step selection based on
a combination of qualifications and price or two-step selection. In a two-step selection,
the first step must be based on qualifications alone and the second step may be based or
a combination of qualifications and price or on price alone.
16.2.3.4
Upon request, JOC Contractor must provide City with copies of Subcontractor quotes and
the basis for selection of each Subcontractor.
16.2.3.5
If City objects to a selected Subcontractor, City will make the objection and the reasons for
the objection known to the JOC Contractor. JOC Contractor must then present an
acceptable Subcontractor for the applicable discipline. City will not unreasonably object
to or withhold approval of a Subcontractor.
16.2.3.6
For self-performed work, the City retains the right to have the JOC Contractor establish JOC
Contractor’s costs by bidding their costs against at least three (3) other interested trade
Contractors. No self- performed work will be allowed to be performed on a lump sum basis.
16.2.4
Issuance of Job Order
16.2.4.1
City Representative will compare the JOC Contractor’s Job Order Cost Proposal with the City’s
estimate,
schedules and other requirements, and then, if the City Representative
determines it is in the best interest of City, arrange a meeting with JOC Contractor, at which
time the JOC Contractor’s Job Order Cost Proposal will be discussed and negotiated.
16.2.4.2
If the City Representative determines that it is in the best interest of the City, City will then
issue a Job Order to JOC Contractor for execution.
16.2.4.3
Specific Job Orders may vary, but unless agreed to by City in writing otherwise, the content
of Job Orders under the Agreement will generally be as follow, all of which will be signed
and/or initialed by JOC Contractor’s designated representative:
a. The description of the Scope of the Work and Project Schedule (attached as
Exhibit A to the Job Order);
b. The address or location of the Work;
c. The Agreement Price for Work (Construction) included in the Project
(attached as Exhibit B to the Job Order);
d. The name of the JOC Contractor representative for the Project;
e. The Drawings and Specifications for the Project;
f.
If any shop drawings, project date and/or samples are required for the Job
Order, the date for delivery of each required item (included in the Project
General Conditions
Revised: 7/20/22
GC-64 of 76
Schedule, Exhibit A to the Job order); and
g. Project Specific Provisions, if any, in Exhibit A to the Job Order,
including, without limitation, whether any of the following are required:
Pre-Construction Conference, weekly progress meetings, field office,
storage enclosure, materials and equipment handling facility, submittals,
shop drawings, product data, equipment list, samples, project manual,
schedule of values, Construction progress schedule, narrative reports,
progress report, progress charts, progress photographs, materials status
report, Construction diagram, Construction status report, operation and
maintenance data, operating maintenance instructions and parts list, and
as-build drawings.
16.2.5
Job Order Intent. Each Job Order will be interpreted to include all items reasonably
necessary to complete the Project under that Job Order as described in the scope of the
Work in that Job Order. All Work must be performed in a professional manner and all
materials used must be new and of the highest quality and of the type best adapted to
their purpose, unless otherwise specified. The Notice to Proceed date, and the award date
established therein, will be deemed an integral part of the Job Order the same as if set forth
therein.
16.3
INCIDENTAL DESIGN SERVICES
16.3.1
This effort includes all “extensions of design” for systems that are typically specified in
a performance oriented manner by consultants and designers. Examples include: fire
sprinkler systems, fire alarm and sprinkler systems, DDC controls, control systems,
prefabricated metal building and similar situations. These designs are normally provided
under submittals as a shop drawing with engineering backup and as appropriate, seals of
registered engineers specializing in the particular system.
16.3.2
Incidental design includes all documents, sketches, schematic diagrams, floor plan
layouts, equipment schedules and other documents produced by the JOC Contractor to
define the work required for projects that the City does not develop formal or abbreviated
designs requiring a seal by a registered engineer. Incidental design does not include
preparation of designs requiring an architect or engineer seal.
16.3.3
JOC Contractor represents, covenants, and agrees, and contractually assumes the
obligation to furnish, all of the required Design Services through properly licensed and
experienced Design Professionals in complete accordance with all of the duties imposed
on a Design Professional under the Agreement Documents, Laws, Regulations, or Legal
Requirements, and the common law.
16.3.4
All Design Documents (and all other Project-related documents, models, computer
drawings and other electronic expression, photographs and other expressions CADD, and
BIM files and images included) that JOC Contractor and/or JOC Contractor’s Design
Professional(s) prepare in connection with a Job Order and the copyrights therein
(collectively, the “Instruments of Service”) will be the property of City. JOC Contractor
covenants and agrees to execute any additional document reasonably requested by City
to confirm such assignment without any additional compensation.
16.4
CONSTRUCTION SERVICES
General Conditions
Revised: 7/20/22
GC-65 of 76
16.4.1
The following subsections of this Section 16.4 set forth requirements beyond those set forth
in Section 4 above which apply to Construction Services performed under a Job Order.
16.4.2
JOC Contractor must perform the Work using only those firms, team members and
individuals designated by JOC Contractor consistent with each Job Order or otherwise
approved by City pursuant to the General Conditions. No other entities or individuals may
be used without the prior written approval of the Project Manager.
16.4.3
Construction Phasing
16.4.3.1
City use of the facilities is anticipated while the Work is being performed. The Work must
be planned and accomplished so that there will be a minimum of interference and
inconvenience to occupants in the building and agencies in the vicinity and to other
craftsmen who may have to do work in the affected facilities. Any blockage of building
exits or driveways must be coordinated in advance.
16.4.3.2
If applicable, furniture, portable office equipment and wall appurtenances not rigidly
fastened to the walls must be moved by JOC Contractor, protected from damage and
replaced to the original position upon completion of the work. If the work required by
the Job Order will not allow furniture and portable office equipment to be replaced to its
original position, new locations will be designated by City. Incidental costs associated with
moving one-piece furnishings up to approximately 150 pounds to perform such tasks as
painting, carpet or tile replacement, etc., are considered a general cost of building
renovation and must be included in the JOC Contractor’s Coefficient. Costs for large scale
or wholesale removal and replacement of large quantities of
desks or modular
workstations, copiers, multiple full file cabinets, etc. to another location or storage outside
the work space, or disassembly and reassembly of modular furniture is not considered
part of the JOC Contractor’s Coefficient and will be priced separately.
16.4.3.3
The work must, so far as practicable, be done in definite sections or divisions and confined
to limited areas which must be completed before work in other sections or divisions are
begun.
16.4.4
Work Site Conflicts. In the event of a conflict between JOC Contractor and others in an
occupied facility or where other Contractors are performing work on the same facility
under other Agreements, City will decide to dispute and that decision will be final.
16.4.5
Ownership of Work Product. Work Product prepared or otherwise created in connection
with the performance of this Agreement, including the Work, are to be and remain the
property of City. For purposes of this provision, “Work Product” will include all designs,
drawings, plans, specifications, ideas, renderings and other information or matter, in
whatever form created (e.g., electronic or printed) and in all media now known or
hereinafter created. All Work Product will be considered Work Made for Hire as defined
in the United States Copyright Act 17 U.S.C. §101 (Copyright Act). If for any reason any such
Work is found not to be a work for hire, JOC Contractor hereby transfers and assigns
ownership of the copyright in such Work to City. The rights in this Section are exclusive to
City in perpetuity.
16.5
OPTIONAL LIQUIDATED DAMAGES
16.5.1
Specific Job Orders. City will have the right to assess liquidated damages in relation to
any specific JOC Project Agreement as set forth below.
General Conditions
Revised: 7/20/22
GC-66 of 76
16.5.2
Substantial Completion Liquidated Damages. JOC Contractor acknowledges and agrees
that if JOC Contractor fails to obtain Substantial Completion of the Work within the
Agreement Time, City will sustain extensive damages and serious loss as a result of such
failure. The exact amount of such damages will be extremely difficult to ascertain.
Therefore, City and JOC Contractor agree that if JOC Contractor fails to achieve Substantial
Completion of the Work within the Agreement Time, City will be entitled to retain or
recover from JOC Contractor, as liquidated damages and not as a penalty, the sum per
calendar day as indicated in MAG § 108.9.
16.5.3
Final Acceptance Liquidated Damages. For the same reasons set forth in Section 16.5.2
above, City and JOC Contractor further agree that if JOC Contractor fails to achieve Final
Acceptance of the Work within the Agreement Time, City will be entitled to retain or recover
from JOC Contractor, as liquidated damages and not as a penalty, the sum per calendar
day as indicated in MAG § 108.9 commencing from the actual date of Substantial
Completion or Final Acceptance as required under any specific JOC Project Agreement.
16.5.4
MAG Liquidated Damages. Liquidated damages provisions in MAG § 108.9 may apply to any
specific JOC Project Agreement.
16.5.5
City may deduct liquidated damages assessed pursuant to this Section 16.5 from any
unpaid amounts then or thereafter due JOC Contractor under the Agreement or any
specific JOC Project Agreement between JOC Contractor and City. Any liquidated damages
not so deducted from any unpaid amounts due JOC Contractor must be payable to City
at the demand of City, together with interest from the date of the demand at the highest
lawful rate of interest payable to JOC Contractor.
16.6
PERFORMANCE MEASUREMENT
16.6.1
Performance Assessment. After the Final Acceptance of Work under each Job Order, City
will complete a written evaluation of the performance of JOC Contractor on the Job Order.
16.6.2
Consideration in Assignment of Work. JOC Contractor’s record of cost, schedule and
quality performance and comparative assessments will be significant considerations in
City’s determination whether to award future Job Orders. JOC Contractor agrees that any
determination by City not to not award future Job Orders or Option periods based on
performance will be at the sole discretion of City.
SECTION 17 - PROVISIONS APPLICABLE SOLELY TO PRE-CONSTRUCTION SERVICES FOR
CONSTRUCTION MANAGER AT RISK
17.1
ADDITIONAL DEFINITIONS
The definitions set forth in Section 2 and 15.1 above will apply to all Pre-Construction
Services Agreements.
17.2
GENERAL
17.2.1
CM@Risk must perform the Services required by, and in accordance with the Agreement
Documents and as outlined in Exhibit A of the Agreement to the satisfaction of the
Project Manager, exercising the degree of care, skill, diligence and judgment a professional
construction manager experienced in the performance of such services for construction
and/or facilities of similar scope, function, size, quality, complexity and detail to the
Project in urban areas throughout the United States, would exercise at such time, under
General Conditions
Revised: 7/20/22
GC-67 of 76
similar conditions. CM@Risk must, at all times, perform the required services consistent
with sound and generally accepted engineering principles and construction management
and construction contracting practices.
17.2.2
As a participating member of the Project Team, CM@Risk must provide to City and Design
Professional a written evaluation of City’s Project Program and budget, each in terms of
the other, with recommendations as to the appropriateness of each. CM@Risk must
prepare a Baseline Cost Model that validates City’s budget. The Baseline Cost Model must
include all assumptions and basis of estimates in enough detail so that the Project Team
can compare future detail estimates to the Baseline Cost model for variances. City and
Design Professional will provide all the reasonably required data that is available in
order to reach agreement between the team members that the Baseline Cost Model is an
accurate projection of the costs of the Project.
17.2.3
CM@Risk must attend Project Team meetings, which may include, but are not limited to,
bi- weekly Project management meetings, Project workshops, special Project meetings,
construction document rolling reviews, public meetings and partnering sessions. CM@Risk
attendance at design or other meetings in which CM@Risk is provided the opportunity but
does not actively participate and/or is not properly prepared is not acceptable. Repeated
instances of non-participation and/or lack of preparedness will be grounds for termination
of CM@Risk Agreement for default.
17.2.4
CM@Risk must provide Pre-Construction Services, described herein, in a timely manner
and consistent with the intent of the most current Drawings and Specifications. CM@Risk
must promptly notify City in writing whenever CM@Risk determines any Drawings or
Specifications are inappropriate for the Project and/or cause changes in the scope of Work
that deviates more than the allowed contingencies within the Baseline Cost Model or
requires an adjustment in the Baseline Cost Model, Detailed Cost Estimate, Detailed
Project Schedule, GMP Proposals and/or in the Agreement Time for the Work, to the extent
such as established.
17.2.5
CM@Risk when requested by City, must attend, make presentations and participate as may
be appropriate in public agency and or community meetings, relevant to the Project.
CM@Risk must provide drawings, schedule diagrams, budget charges and other materials
describing the Project when their use is required or appropriate in any such public agency
meetings.
17.2.6
Ownership of Work Product. All Work Product prepared or otherwise created in connection
with the performance of this Agreement, including the Work, are to be and remain the
property of City. For purposes of this provision, “Work Product” will include all designs,
drawings, plans, specifications, ideas, renderings and other information or material, in
whatever form created (e.g., electronic or printed) and in all media now know or hereinafter
created. All Work Product will be considered Work Made for Hire as defined in the United
States Copyright Act 17 U.S.C.
§101 (Copyright Act). If for any reason any such Work is found not to be a work for
hire, Contractor hereby transfers and assigns ownership of the copyright in such Work to
City. The rights in this Section are exclusive to City in perpetuity.
17.2.7
CM@Risk represents to City in completing Pre-Construction Services and providing the
reports
and analysis required thereunder, that Work can be properly and timely
constructed within the GMP Proposal, if accepted. CM@Risk does not assume any design
General Conditions
Revised: 7/20/22
GC-68 of 76
responsibilities unless specifically called for in the scope of work, but CM@Risk will be
responsible for their errors, omissions or inconsistencies included in the Work.
17.3
DETAILED PROJECT SCHEDULE
17.3.1
The fundamental purpose of the Detailed Project Schedule is to identify, coordinate and
record the tasks and activities to be performed by all of the Project Team members and
then for the Project Team to utilize that Deliverable as a basis for managing and
monitoring all member’s compliance with the schedule requirements of the Project.
Each Project Team member is responsible for its compliance with the Detailed Project
Schedule requirements. CM@Risk must, however, develop and maintain the Detailed
Project Schedule on behalf of and to be used by the Project Team based on input from the
other Project Team members. The Baseline Project Schedule must be developed as part
of the Baseline Cost Model. The Detailed Project Schedule must use the Critical Path
method (“CPM”) technique, unless required otherwise, in writing by City. CM@Risk must
use scheduling software acceptable to City to develop the Detailed Project Schedule.
The Detailed Project Schedule must be presented in graphical and tabular reports as
agreed upon by the Project Team. If Project phasing as described below is required, the
Detailed Project Schedule must indicate milestone dates for the phases once
determined. As part of construction phase, City may require CM@Risk to prepare a
“resource loaded” schedule for all work, including work performed by Subcontractors,
detailing each of the project tasks and the required/anticipated number of personnel per
day for each task. CM@Risk must also indicate on the schedule its ability to meet said
required/anticipated personnel requirements.
17.3.2
CM@Risk must include and integrate in the Detailed Project Schedule the services and
activities required of City, Design Professional and CM@Risk including all construction
phase activities based on the input received from City and the Design Professional.
The Detailed Project Schedule must define activities as determined by City to the extent
required to show: (a) the coordination between preliminary design and various pre-
construction documents, (b) any separate long-lead procurements, (c) any permitting
issues, (d) any land, right-of-way, or easement acquisition, (e) bid packaging strategy and
awards to Subcontractors and Suppliers, (f) major stages of construction, (g) start-up and
commissioning, and (h) occupancy of the completed Work by City. The Detailed Project
Schedule must include by example and not limitation, proposed activity sequences and
durations for design, procurement, construction and testing activities, milestone dates for
actions and decisions by the Project Team, preparation and processing of shop drawings
and samples, delivery of materials or equipment requiring long-lead time procurement (if
any), milestone dates for various construction phases, Total Float for all activities to the
extent authorized by City, relationships between the activities,
City’s occupancy
requirements showing portions of the Project having occupancy priority, and proposed
dates for Final Acceptance.
17.3.3
A Baseline Project Schedule must be initiated with the project Baseline Cost Model and
agreed to by the project team at the same time. CM@Risk must update and maintain a
detailed Project Schedule throughout pre-construction such that it will not require major
changes at the start of the construction phase to incorporate CM@Risk’s plan for the
performance of the construction phase Work. CM@Risk must provide updates and/or
revisions to the Detailed Project Schedule for use by the Project Team, whenever required,
but no less often than at the Project Team meetings. CM@Risk must include with such
submittals a narrative describing its analysis of the progress achieved to-date vs. the
General Conditions
Revised: 7/20/22
GC-69 of 76
Baseline Project Schedule, including any concerns regarding delays or potential delays, and
any recommendations regarding mitigating actions.
17.3.4
If phased construction is deemed appropriate at the time of developing the Baseline Cost
Model or during the development of the Detailed Project Schedule, and City approves,
CM@Risk must review the design and make recommendations regarding the phased
issuance of Construction Documents to facilitate phased construction of the Work, with
the objective of reducing the Project Schedule and/or Cost of the Work. CM@Risk must take
into consideration such factors as natural and practical lines of work severability,
sequencing effectiveness, access and availability constraints, total time for completion,
construction market conditions, labor and materials availability, and any other factors
pertinent to saving time and cost.
17.3.5
Long Lead Time Items. As part of developing the Detailed Project Schedule, CM@Risk must
identify all long lead time materials, fabrications, equipment, or other items which may
impact the Project Schedule and may require early action on the part of the Project Team.
Dates for selecting and ordering long lead time items will be included and highlighted
in the Detailed Project Schedule
17.3.6
Equipment Plan. Contractor must develop an Equipment Plan that addresses all rental
and owned equipment, regardless of whether such equipment will be provided by
CM@Risk or subcontractor(s), that will be necessary to construct the Project and the cost
of which will be included as a Cost of the Work in the GMP Proposal. The Equipment Plan
will seek to minimize the cost of the equipment to City and maximize the efficient and
coordinated use of the equipment for completion of the Project. The Equipment Plan will
not only include the costs and allowable lease rates for the equipment, but will also include
an equipment schedule that will be incorporated into the Detailed Project Schedule and the
Schedule of Values submitted with the GMP Proposal.
17.4
DESIGN DOCUMENT REVIEWS
17.4.1
CM@Risk must evaluate periodically the availability of labor, materials/equipment, cost-
sensitive aspects of the design; and other factors that may create an unacceptable variance
to the Baseline Cost Model and/or Baseline Project Schedule.
17.4.2
CM@Risk must recommend, in conjunction with the Project Team, those additional surface
and subsurface investigations that, in its professional opinion, are required to provide the
necessary
information for CM@Risk to construct the Project.
These additional
investigations, if agreed to
be necessary by the Project Manager and the Design
Professional, will be acquired by City and copies of the reports will be provided to CM@Risk.
17.4.3
CM@Risk must meet with the Project Team as required to review designs during their
development. CM@Risk must familiarize itself with the evolving documents through
pre-
construction. CM@Risk must proactively advise the Project Team and make
recommendations on factors related to construction costs, and concerns pertaining to the
feasibility and practicality
of any proposed means and methods, selected materials,
equipment and building systems, and, labor and material availability. CM@Risk must
furthermore advise the Project Team on proposed site improvements, excavation and
foundation considerations, as well as, concerns that exist with respect to coordination of
the Drawings and Specifications. CM@Risk must use established value analysis principles
in recommending cost effective alternatives.
General Conditions
Revised: 7/20/22
GC-70 of 76
17.4.4
CM@Risk must routinely conduct constructability and bid-ability reviews of the Drawings
and Specifications as necessary to satisfy the needs of the Project Team. The reviews must
attempt to identify all discrepancies and inconsistencies in the Construction Documents
especially those related to clarity, consistency, completeness and coordination of Work of
Subcontractors and Suppliers.
17.4.4.1
CM@Risk must evaluate whether: (a) the Drawings and Specifications are configured to
enable efficient construction; (b) design elements are standardized; (c) construction
efficiency
is
properly
considered
in
the
Drawings
and
Specifications;
(d)
module/preassembly design is prepared to facilitate fabrication, transport and installation;
(e) sequences of Work required by or inferable from the Drawings and Specifications are
practicable; (f) the design has taken into consideration efficiency issues concerning access
and entrance to the site, laydown and storage
of materials, staging of site facilities,
construction parking, and other similar pertinent issues; and (g) the design maintains
continued operation of the existing City systems and maintains traffic on adjacent
roadways. CM@Risk must also review the Drawings and Specifications to ensure that what
is depicted therein can be constructed as designed and must promptly inform the Project
Team of any issues.
17.4.4.2
CM@Risk must check cross-reference and complementary Drawings and sections within
the Specifications and in general evaluate whether: (a) the Drawings and Specifications
are sufficiently clear and detailed to minimize ambiguity and to reduce scope interpretation
discrepancies; (b) named materials and equipment are commercially available and are
performing well, or otherwise, in similar installations; (c) Specifications include alternatives
in the event a requirement cannot be met in the field; and (d) in its professional opinion, the
Project is likely to be subject to Differing Site Conditions.
17.4.4.3
The results of the reviews must be provided to Project Team in formal, written reports
clearly
identifying all reviewed documents and the discovered discrepancies and
inconsistencies in the Drawings and Specifications with notations and recommendations
made on the Drawings, Specifications and other documents. CM@Risk must meet with
Project Team to discuss any findings and review reports.
17.4.4.4
CM@Risk’s reviews must be from a Contractor’s perspective, and though it will serve to
eliminate/reduce the number of RFIs) and changes during the construction phase,
responsibility for the Drawings and Specifications will remain with the Design Professional
and not CM@Risk.
17.4.5
It is CM@Risk’s responsibility to assist the Design Professional in ascertaining that, in
CM@Risk’s professional opinion, the Construction Documents are in accordance with
applicable Laws, Regulations, or Legal Requirements, building codes, sound engineering
principle’s rules and regulations. If CM@Risk recognizes that portions of the Construction
Documents are at variance with applicable laws, statutes, ordinances, building codes,
sound engineering principle’s rules and regulations, it must promptly notify the Project Team
in writing, describing the apparent variance of deficiency. However, the Design Professional
is ultimately responsible for the compliance of the Drawings and Specifications with those
laws, statutes, ordinances, building codes, rules and regulations.
17.4.6
The Project Team will routinely identify and evaluate using value analysis principles and
alternate systems, approaches, design changes that have the potential to reduce Project
costs while still delivering a high quality and fully functional Project consistent with
General Conditions
Revised: 7/20/22
GC-71 of 76
the Project Program. If the Project Team agrees, CM@Risk in cooperation with the Design
Professional, will perform a cost/benefit analysis of the alternatives and submit such in
writing to the Project Team. City, through the Project Manager, will direct which alternatives
will be incorporated into the Project. The Design Professional will have full design
responsibility for the review and incorporation of CM@Risk suggested alternatives into
the Drawings and Specifications. CM@Risk must analyze the costs and schedule impacts of
the alternatives against the Baseline
Cost Model and Schedule and provide a
recommendation for the Project Team’s consideration and City’s approval prior to the
establishment of the GMP.
17.5
BASELINE COSTS MODEL, DETAILED COST ESTIMATES, AND SCHEDULE OF VALUES
17.5.1
At the conclusion of the Master Planning and Programming, if required, CM@Risk will
review all available information regarding the design and scope of the Project using
CM@Risk’s experience in performing similar work, knowledge of similar projects and
current and projected construction costs and, based upon that review, must develop a
Baseline Cost Model for review by the Project Team and approval by City. Once approved
by City, the Baseline Cost Model will be continually referenced as detailed estimates are
created as the design progresses throughout Pre-Construction until the final GMP for the
entire Project is established. A final GMP for the entire Project must be established and
approved by City prior to the start of construction. It is the responsibility of CM@Risk
to ensure City has sufficient information to evaluate and approve a final GMP prior to
the time necessary to start construction so construction can be completed within the
Agreement Time. The Project Detailed Cost Estimate will be the best representation from
CM@Risk of what the complete functional Project’s construction costs will be as indicated
by the most current available documents and will be constantly checked against the
Baseline Cost Model. CM@Risk must communicate to the Project Team and assumptions
made in preparing the Baseline Cost Model. The Baseline Cost
Model must support
CM@Risk’s Detailed Cost Estimates and may be broken down initially as dictated by the
available information, as required by City.
17.5.2
After receipt of the Design Professional’s most current documents from certain specified
pre- construction milestones, CM@Risk must provide a draft Detailed Cost Estimate
including a detailed written report detailing any variances to the Baseline Cost Model and
Baseline Project Schedule. The Design Professional and CM@Risk will reconcile any
disagreements on the estimate to arrive at an agreed upon Detailed Cost Estimate for the
construction costs based on the scope of the Project through that specified pre-
construction milestone. Pre-Construction milestones applicable to this paragraph are:
Master Planning and Programming, Schematic Design, 50% Design Development, 100%
Design Development, and 50% Construction Drawings, If no consensus is reached, City will
make the final determination. If the Project Team requires additional updates of the
Detailed Cost Estimate beyond that specified in this paragraph, CM@Risk must provide the
requested information in a timely manner.
17.5.3
If at any point the Detailed Cost Estimate submitted to City exceeds the previously
accepted Baseline Cost Model or previously approved Detailed Cost Estimate agreed to as
set forth in Section 17.5.2 above, CM@Risk must make appropriate recommendations to
project Team on means/methods, materials, and or other design elements that it
believes will reduce the estimated construction costs, such that it is equal to or less than
the established Project Team’s Baseline Cost Model.
General Conditions
Revised: 7/20/22
GC-72 of 76
17.5.4
Unless other levels of completion are agreed to in writing in the Construction Documents,
at 50% Construction Drawings and included with the associated report, CM@Risk must
also submit to the Project Team for review and approval a Schedule of Values that complies
with the following requirements. The Schedule of Values must be based on City standard
bid schedule and highlight significant variances from any previously submitted Schedule
of Values. The Schedule of Values must be directly related to the breakdowns reflected in
the Detailed Project Schedule and CM@Risk’s Detailed Cost Estimate. In addition, the
Schedule of Values must: (a) detail unit prices and quantity take-offs, (b) detail all other
contingencies and unit price Work shown and specified in the detailed design documents.
17.5.5
CM@Risk is to track, estimate/price and address the Project Team’s overall project cost issues
that arise outside of the Baseline Cost Model and the latest approved Detailed Cost
Estimate such as: City generated changes, Project Team proposed changes, alternate
system analysis, constructability items and value engineering analysis. The system used
to implement this process will be referred to as the Design Evolution Log. This is to be
addressed between the Baseline Cost Model and the Master Planning and Programming
Detailed Cost Estimate, and then (unless other levels of completion are agreed to in writing
in the Construction Documents) between the Detailed Cost Estimates for each of the pre-
construction milestones thereafter, Schematic Design, 50% Design Development, 100%
Design Development, and 50% Construction Documents, and the bid packages for all
Phases.
17.5.6
Upon request by City, CM@Risk must submit to City a cash flow projection for the Project
based on the current updated/revised Detailed Project Schedule and the anticipated level of
payments for CM@Risk during the design and construction phases. In addition, if requested
by City and based on information provided by City, CM@Risk must prepare a cash flow
projection for the entire Project based on historical records for similar types of projects
to assist City in the financing process.
17.5.7
Construction Water. CM@Risk must estimate the quantity of water to be used and include
the cost thereof in each Detailed Cost Estimate and GMP Proposal provided by City.
17.6
SUBCONTRACTOR AND MAJOR SUPPLIER SELECTIONS
17.6.1
There are two ways to select Subcontractors and major Suppliers prior to submission of a
GMP Proposal: (1) qualifications-based selection; or (2) a combination of qualifications
and price. Except as noted below, the selection of Subcontractors/Suppliers is the sole
responsibility of CM@Risk. In any case, CM@Risk is solely responsible for the performance
of the selected Subcontractors/Suppliers, and for compliance with the requirements of
Title 34 of the Arizona Revised Statutes in the selection of a Subcontractors/Suppliers,
to the extent applicable. CM@Risk must comply with its Subcontractor Selection Plan
submitted with its Statement of Qualifications.
17.6.2
City may approve the selection of a Subcontractor(s) or Suppliers(s) based only on their
qualifications when CM@Risk can demonstrate it is in the best interest of the Project. All
Work that is performed, after such a qualifications-based selection, for a price that is
negotiated by CM@Risk will be billed in accordance with the GMP for actual costs and may
be subject to audit by City.
17.6.2.1
Qualifications based selection of a Subcontractor(s)/Supplier(s) should only occur prior to
the submittal of the GMP Proposal.
General Conditions
Revised: 7/20/22
GC-73 of 76
17.6.2.2
If a Subcontractor/Supplier selection plan was submitted and agreed to by City, CM@Risk
must apply the plan in the evaluation of the qualifications of a Subcontractor(s) or
Supplier(s) and provide City with its review and recommendations.
17.6.2.3
CM@Risk must receive written City approval for each selected Subcontractor(s) and
Supplier(s).
17.6.2.4
CM@Risk must negotiate costs for services/supplies from each Subcontractor/Supplier
selected under this method.
17.6.3
All Work must be competitively bid unless a Subcontractor or Supplier was selected pursuant
to Section 17.6.2 above.
17.6.3.1
CM@Risk must develop Subcontractor and Supplier interest, submit the names of a
minimum of three qualified Subcontractors or Suppliers for each trade in the Project for
approval by City and solicit bids for the various Work categories. If there are not three
qualified Subcontractors/Suppliers available for a specific trade or there are extenuating
circumstances warranting such, CM@Risk may request approval by City to submit less
than three names. Without prior written notice to City, no change in the recommended
Subcontractors/Supplies will be allowed.
17.6.3.2
If City objects to any nominated Subcontractor/Supplier or to any self-performed Work for
good
reason, CM@Risk must nominate a substitute Subcontractor/Supplier that is
acceptable to City.
17.6.3.3
CM@Risk must distribute Drawings and Specifications, and when appropriate, conduct a
Pre- Bid Conference with prospective Subcontractors and Suppliers.
17.6.3.4
If CM@Risk desires to self-perform certain portions of the Work, it must request to be one of
the approved Subcontractor bidders for those specific bid packages. CM@Risk’s bid will
be evaluated in accordance with the process identified below. If events warrant and City
concurs that it is necessary in order to ensure compliance with the Project Schedule
and/or the most recent Detailed Cost Estimate, CM@Risk may be authorized to self-
perform Work without bidding or rebidding the Work. When CM@Risk self-performs work
without bidding, only the actual costs associated with performing the Work in accordance
with the approved GMP will be billed and may be subject to audit by City.
17.6.3.5
CM@Risk must receive, open, record and evaluate the bids; provided, however, that if
CM@Risk or one of its affiliates is bidding to self-perform the Work that is the subject of the
bid, then the bids must be received, opened, recorded and evaluated by Project Manager
instead of CM@Risk. Bids for each category of Work must be opened and recorded at a
pre-determined time. The apparent low bidders must be interviewed to determine the
responsiveness of their proposals. In evaluating the responsiveness of bid proposals
CM@Risk, in addition to bid price, may consider the following factors: past performance
on similar projects, qualifications and
experience of personnel assigned, quality
management plan, approach or understanding of the
Work to be performed, and
performance
schedule
to
complete
the
Work.
The
final
evaluation
of
Subcontractor/Supplier bids must be done with Project Manager in attendance to observe
and witness the process. CM@Risk must resolve any Subcontractor/Supplier bid withdrawal,
protest or disqualification in connection with the award at no increase in the Cost of Work.
17.6.4
CM@Risk will be required to prepare two different reports on the subcontracting process.
General Conditions
Revised: 7/20/22
GC-74 of 76
17.6.4.1
Within fifteen days after each major Subcontractor/Supplier bid opening process;
CM@Risk must prepare a report for City’s review and approval identifying the
recommended Subcontractors/Supplier for each category of Work. The report must detail:
(a) the name of the recommended Subcontractor/Supplier and the amount of the
Subcontractor/Supplier bid for each sub-agreement; (b) the sum of all recommended
Subcontractor/Supplier bids received; (c) and trade work and its cost that CM@Risk intends
to self-perform, if any.
17.6.4.2
Upon completion of the Subcontractor/Supplier bidding process, CM@Risk must submit
a summary report to City of the entire Subcontractor/Supplier selection process. The report
must indicate, by bid process, all Subcontractors/Suppliers contacted to determine
interest, the Subcontractors/Suppliers solicited, the bids received and costs negotiated,
and the recommended Subcontractors/Suppliers for each category of Work.
17.6.5
The approved Subcontractors/Suppliers will provide a Schedule of Values with their bid
proposals, which will be used to create the overall Project Schedule of Values.
17.6.6
If after receipt of sub-bids or after award to Subcontractors and Suppliers, City objects to
any nominated Subcontractor/Supplier or to any self-performed Work without any
reasonable basis, CM@Risk must nominate a substitute Subcontractor or Supplier,
preferably if such option is still available, from those who submitted Subcontractor bids
for the Work affected. Once such substitute Subcontractors and Suppliers are consented
to by City, CM@Risk’s proposed GMP for the Work or portion thereof must be
correspondingly adjusted to reflect any higher or lower costs form any such substitution.
17.7
GMP PROPOSAL
17.7.1
When a GMP Proposal is submitted for a phase of the Work, the GMP will have a Detailed Cost
Estimate of the Costs of the Work (as set forth in Section 15.2) in each phase of the Work
that is being proposed plus the current estimate for all other Work. City will not approve
the GMP for the phase of work without a total estimate for the complete Project. City may
request a GMP Proposal for all or any portion of the Project and at any time during pre-
construction. Any GMP Proposals submitted by CM@Risk must be based on and consistent
with Baseline Cost Model and the current update/revised Detailed Cost Estimate at the
time of the request and include any clarifications or assumptions upon which the GMP
Proposal(s) are based.
17.7.2
A GMP Proposal for the entire Project will be the sum of the Cost of the Work, CM@Risk Fee,
and General Conditions Cost. CM@Risk guarantees to complete the Project at or less than
the final GMP Proposal amount plus approved Change Orders. CM@Risk will be responsible
for any costs for expenses that would cause the Cost of the Work actually incurred,
including the Construction Fee and General Conditions Costs, to exceed the GMP.
17.7.3
CM@Risk must prepare its GMP Proposal in accordance with City’s request for GMP Proposal
requirements based on the most current completed Drawings and Specifications at that
time, which unless otherwise directed by City in writing, will be at 100% Construction
Drawings. CM@Risk must mark the face of each document of each set upon which its GMP
Proposal is based.
These documents must be identified as the GMP Plans and
Specifications. CM@Risk must send one set of those documents to the Project Manager,
keep one set and return the third set to the Design Professional.
17.7.4
An updated/revised Detailed Project Schedule, Equipment Plan, and Schedule of Values
General Conditions
Revised: 7/20/22
GC-75 of 76
must be included in any GMP Proposal(s), all of which must reflect the GMP Plans and
Specifications the Detailed Project Schedule must be shown in relationship to the Project
Schedule and identify any variance to the Baseline Project Schedule. Any such Detailed
Project Schedule updates/revisions must continue to comply with the requirements of
Section 17.3.1 through 17.3.5.
17.7.5
GMP Proposals(s) Review and Approval
17.7.5.1
CM@Risk must meet with the Project Team to review the GMP Proposal(s) and the written
statement of its basis. In the event the Project Team discovers inconsistencies or
inaccuracies
in the information presented, CM@Risk must make adjustments as
necessary to the GMP Proposal.
17.7.5.2
If during the review and negotiation of GMP Proposals design changes are required, City
may authorize and cause the Design Professional to revise the GMP Plans and Specifications
to the extent necessary to reflect the agreed-upon assumptions and clarifications contained
in the final approved GMP Proposal. Such revised GMP Plans and Specification will be
furnished to CM@Risk. CM@Risk must promptly notify the Project Team in writing if any
such revised
GMP Plans and Specifications are inconsistent with the agreed upon
assumptions and clarifications.
17.7.6
All portions of or items comprising the GMP Proposal are subject to audit by City, as
deemed appropriate by City, including, without limitation, any based upon unit prices or
Work to be self- performed by CM@Risk, or its affiliates.
17.8
PAYMENT PROCEDURE FOR PRE-CONSTRUCTION SERVICES
17.8.1
Requests for monthly payments by CM@Risk for Pre-Construction Services must be
submitted monthly and must be accompanied by a progress report, detailed invoices
and receipts, if applicable. Any requests for payment must include, as a minimum, a
narrative description of the tasks accomplished during the billing period, a listing of any
Deliverables submitted, and copies of any Subconsultants’ requests for payment, plus
similar narrative and listings of Deliverables associated with their Work. Payment for
services negotiated as a lump sum will be made in accordance with the percentage of work
completed during the preceding month.
17.8.2
In no event will City pay more than seventy-five (75%) of the Agreement Price until
acceptance of ALL Pre-Construction Services and award of the final approved Construction
Services Agreement for the entire Project by City Council. If CM@Risk does not prepare a
GMP Proposal that is acceptable to City, or the GMP Proposal exceeds the City’s
Construction Budget, then CM@Risk understands and acknowledges that it will forfeit any
right to receive the 25% of the Agreement Price being retained by City.
17.8.3
CM@Risk agrees that no charges or claims for costs or damages of any type will be made by
it for any delays or hindrances beyond the reasonable control of City during the progress of
any portion of Pre-Construction Services specified in this Agreement. Such delays or
hindrances, if
any, will be solely compensated for by an extension of time for such
reasonable period and may be mutually agreed between the parties. It is understood
and agreed, however, that permitting CM@Risk to proceed to complete any such Services,
in whole or in part after the date to which the time of completion may have been extended,
will in no way act as a waiver on the part of City of any of their respective legal rights herein.
General Conditions
Revised: 7/20/22
GC-76 of 76
17.8.4
No compensation to CM@Risk will be allowed contrary to Article I, Chapter I, Title 34 of the
Arizona Revised Statutes.
17.8.5
If any service(s) executed by CM@Risk is abandoned or suspended in whole or in part, for
a period of more than 180 days through no fault of CM@Risk, CM@Risk is to be paid for
the services performed prior to the abandonment or suspension.
17.9
SURVIVAL OF THE DESIGN SERVICES AGREEMENT, DUTIES, OBLIGATIONS AND
WARRANTIES
If the GMP Proposal is accepted by City and a Construction Agreement is entered into
between City and CM@Risk, the duties, obligations and warranties of CM@Risk under the
Pre- Construction Services Agreement survive and are incorporated into the resulting
Construction Agreement.
App’d 7/20/2022
APP-1 of 33
General Conditions Appendices
SECTION 15 – APPENDICES
The following Appendices attached hereto are referenced in the General Conditions and
are incorporated herein.
Appendix 1 – Policy Statement for Calculating Delays and Damages
Appendix 2 – Cost Reduction Incentive Proposals for Design Bid Build Agreements
Appendix 3 – Contractor’s Affidavit Regarding Settlement of Claims
Appendix 4 – Forms of Performance Bond
Appendix 5 – Forms of Payment Bond
Appendix 6 – Dispute Resolution
Appendix 7 – Certificate of Completion
Appendix 8 – Construction Sign Detail
Appendix 9 – Cost of the Work (Applicable solely to Construction Manager at Risk and
Job Order Contracting)
Appendix 10 Landscape Establishment Period
App’d 7/20/2022
APP-2 of 33
General Conditions
Appendix 1
CALCULATING DELAYS AND DAMAGES
The purpose of this policy statement is to establish guidelines and procedures for negotiation
between the Contractor and City of Chandler relating to compensation for delays pursuant to
Arizona Revised Statutes (A.R.S.) 34-221(F). This policy statement contains notice requirements in
addition to those set forth in the Agreement Documents, and will be the Agreement Provision
contemplated by that statute.
NOTE: As used herein, the term “Engineer” will refer to the City of Chandler City Engineer or
his/her designated representative. Nothing in this Policy Statement will be construed to void any
provision in the Agreement which requires timely notice of delays or provides for arbitration or
any other procedure for settlement or provides for liquidated damages.
I.
TYPES OF DELAYS:
For the purposes of this document, there are essentially four types of delays encountered by
City of Chandler Construction Contractors; excusable/compensable, excusable/non-
compensable, non- excusable, and concurrent. Only delays that extend Agreement
Completion Time set forth in the Agreement Document will be considered for issues
relating to Agreement extensions or additional compensation. All other delays are
considered to be activity delays and do not entitle the Contractor to either time
extensions or additional compensation. Agreement Completion Time will be defined as the
date set forth in Maricopa Association of Governments (MAG) Uniform Standard Specification
Section 101 and as may be modified by the Agreement Documents.
A.
Excusable/Compensable:
These are delays caused solely by the City’s actions or inactions, are unreasonable
under the circumstances, and which were not within the contemplation of the
parties to the Agreement at or prior to the time of execution of the
Agreement. Since the Contractor presumably has no control over the events
causing the delay, he may be entitled to both Agreement time extensions and
additional compensation for delay damages. Further, he/she may be entitled to
additional compensation from the impact of that delay on other work. Examples of
excusable/compensable (E/C) delays include:
failure to properly locate
an
underground City-owned utility within 2 feet of the actual location; failure to
relocate City-owned utilities far enough in advance of construction in an area
where the Contractor is scheduled to work that it delays start or completion of
the Contractor’s regularly scheduled work; failure to provide City-furnished
equipment or materials in a timely manner if required by the Agreement; failure
to acquire necessary Right-of-Way or Public Utility Easements prior to the Contractor
beginning Work in the area; failure to timely return Shop Drawings or other
Agreement Submittals in accordance with the Agreement; unreasonable delay by
the City in making decisions which affect critical activities; surveying errors when the
City is contractually responsible for providing Project Surveying. This list is not meant
to be all inclusive, but is intended merely as examples of the type of City action or
inaction which can result in a Contractor’s claim for additional time and
App’d 7/20/2022
APP-3 of 33
General Conditions
Appendix 1
compensation.
B.
Excusable/Non-compensable:
These are delays over which neither the City nor the Contractor had control. Since
both parties to the Agreement have been potentially damaged by the delay, but
neither have caused it, only Time Extensions are warranted. Examples of excusable,
non-compensable (E/N) delays include: unusually severe weather; fire; acts of God;
failure of non-City owned utilities (SRP, CenturyLink, Cable TV, Southern Pacific
Railroad, and Southwest Gas, etc.) to properly or timely locate accurately; failure of
non-City owned utilities to relocate in advance of construction; the voluntary or
involuntary filing for Bankruptcy protection by a Supplier or Subcontractor which
causes the Supplier/Subcontractor to fail to meet a contractual deadline provided
the Contractor can provide documentation that he/she executed the required
Purchase Orders/Subcontract Agreements and received delivery schedules which,
if met, would have eliminated the delay; delays as a result of an incomplete
shutdown of a City or non-City owned utility main (the City does not guarantee a
complete shutdown). This list also is not necessarily all inclusive but merely
indicative of type and class of E/N delays.
C.
Non-excusable/Non-compensable:
These are delays caused by the actions or inactions of Contractor or an officer,
employee, agent, Subcontractor, Supplier or any other party for whom the
Contractor is responsible. Since the Contractor has assumed responsibility for the
risks associated with the events that caused the delay, he/she are not entitled to
either time extensions or monetary delay damages. All non-excusable delays are
also non-compensable. Examples of non- excusable, non-compensable (N/N)
delays include: failure to perform by the Contractor, its Subcontractors and/or
Suppliers (except as noted in section I.B above); failure to provide adequate
labor,
materials,
and/or
equipment
on
the
Project;
failure
to
perform
contractually-required coordination with utilities, agencies and other Contractors;
failure to notify the Engineer, in writing, of delay impacts within two working days,
as required by MAG 104.2.3, or the next work day, as required by MAG 109.8.2;
failure to timely submit Shop Drawings; failure to pothole or otherwise visually locate
utilities sufficiently ahead of the Work to allow the Engineer to direct corrective
action when necessary; delays due to retesting of previously failed work, re-
inspection, and/or restaking resulting from faulty workmanship, poor quality
control, or lack of compliance with Agreement Specifications. Again, this list is not
necessarily all inclusive.
D.
Concurrent:
When two or more delays occur simultaneously or overlap, each delay is
analyzed separately to determine its impact on the overall project completion date
based on when that delay started. Once again, only those delays which actually
extend the Agreement completion
time
are
considered
as
delays.
The
concurrent delay is considered an additional delay only to the extent it prolongs
App’d 7/20/2022
APP-4 of 33
General Conditions
Appendix 1
the delay to the Agreement Completion Time beyond the date that the one it is
concurrent with had already delayed that date. For example, if two delays are
concurrent, and one is five days long and the second is seven days long, the second
concurrent delay will only extend the Agreement Completion Time by two days. The
same method of analysis is used when there are multiple concurrent delays. Only
those extending the Project Completion Date are considered to be delays for the
purposes of this policy. The portion of each concurrent delay that delays the
completion of the work is classified in the same manner as described previously for
individual delays and being either E/C, E/N or N/N.
An example of a concurrent delay is where the City delays furnishing material,
but the Contractor could not have installed it anyway due to unusually severe
weather. The effect of the first delaying activity will extend for the full duration
and will be considered controlling on the Contractor’s schedule. A subsequent,
concurrent delay will thereafter only be considered to effect the project completion
(if at all) once the first delaying activity has ceased to impact the project completion.
In this case, if the unusually severe weather continued and delayed the work after
the material was delivered, the first portion of the delay would be classified E/C
(delay for material) and the second as E/N (delay due to unusually severe weather).
Using the procedure set forth above, the entire concurrent portion would be
considered E/C as shown in the chart which follows.
Example of a Concurrent Delay:
E/C Delay
E/N Delay
City Related Material Delay
Rain Delay
II.
ANALYZING THE DELAY:
The Contractor must provide all documents required or requested by the Engineer to analyze the
delay(s). It is important to understand that, prior to the delay analysis, delays and their impacts are
alleged issues. The information the Contractor provides will be compared with the Inspector’s Daily
Log, Schedules and other available Project information and together they will support or refute that
delays occurred and, if so, how they impact other work and the overall project completion. The
Contractor’s delay in providing these documents will be considered prima facie evidence that either
the delay did not occur or it did not impact the Project Completion Date and any claim for time
extension or damages will be denied.
App’d 7/20/2022
APP-5 of 33
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The Engineer will accept delay analyses in CPM format, as these may demonstrate to his/her
satisfaction whether or not Project Completion has been impacted by a specific event. If the
Contractor chooses not to use CPM scheduling procedures, then the burden will be on the
Contractor to prove to the Engineer’s satisfaction that the Project Completion has been
impacted. The procedures below assume that the Contractor is using CPM scheduling methods.
As a minimum the Contractor must provide the following materials to the Engineer:
A.
As-Planned Schedule. The initial construction schedule, required by the Agreement
Documents, will be considered the baseline schedule. It is to the Contractor’s
advantage that the As-Planned (baseline) Schedule be as detailed as possible in
order for delays, as they occur, to be incorporated into the schedule in
representative locations. It is also to the Contractor’s advantage to use a computer
software program to generate the schedule since updated schedules are required
monthly by the Agreement Documents and since updated schedules are
required to support delays and requests for additional compensation for delays.
The As-Planned (baseline) Schedule must be presented in network format which
clearly shows the interrelationships of the activities. The Contractor must also
provide a printout of the activities showing early start, early finish, late start, late
finish, duration and float. The activity list printout must also indicate predecessor
and successor activities.
B.
As-Built Schedules. The as planned (baseline) schedule must be updated with
complete progress-to-date information (actualized) up to the date of the start of the
alleged delay. Each updated schedule will serve as the as-built schedule for analyzing
the alleged delay and provide a new baseline as-planned schedule for the next delay.
This process must be repeated for each alleged delay as it occurs. In updating the
baseline schedule, the alleged delay must be treated as an activity and inserted into
the schedule as a predecessor to the impacted activity (ies). When an activity that
has already started is impacted, it is preferable to divide this activity into two
parts and show the impact affecting the second part. For schedules which
incorporate a time line (or data date), the delay activity must be inserted at the time
it actually occurred. Some software scheduling programs have a PAUSE-RESUME
feature that can be used to facilitate the requirements. The updated schedule must
also be accompanied by a listing of activities as with the baseline schedule. This
activities list must contain the alleged delay as an activity showing the duration and
the activities which are predecessors and successors to it. When computer
generated schedules are used, the Contractor must provide, in electronic media
format, the complete data files for the updated schedule that included the delay
activity, preferably either in Suretrak or in Microsoft Project. Each electronic media
must contain a label identifying the Project name, Contractor’s name, program
name and version number, data date and project finish date.
C.
Other Documents: In order to determine the amount of the alleged delay and if
it is compensable, the Contractor must provide all backup documentation relevant to
the issue and as required by the Engineer. This documentation must include copies
of such items as: purchase orders; delivery schedules; correspondence; memoranda
of telephone calls; force account daily worksheets (initialed by the Inspector);
payroll data; estimating (bid) worksheets; and any other materials which may be
App’d 7/20/2022
APP-6 of 33
General Conditions
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requested by the Engineer.
D.
Procedure: Only after receipt of sufficient documentation will the Engineer analyze
each alleged delay and determine if it is supported or refuted. If supported, the
Engineer will determine if it is excusable or non-excusable, compensable or non-
compensable. If the Engineer determines that the delay did not affect the Project
Completion, the as-planned schedule, which has been updated to the date of the
alleged delay, must be revised to indicate this. If the Engineer determines the delay
did occur but was N/N, then no time extension will be granted. It is imperative that
an actualized schedule be submitted as soon as the occurrence of the alleged delay
is known. In no event will the Contractor submit an actualized updated schedule
later than 60 days after the occurrence of the alleged delay becomes known.
If the Engineer determines the delay did occur and was excusable but, due to a
reason listed in section I.B. is non-compensable, he/she will determine the length
of the E/N delay and prepare a Change Order to add that time to the Agreement.
The Engineer’s decision will be final.
If the Engineer determines the delay was excusable and compensable, he/she will
determine the length of the E/C delay and proceed to review the Contractor’s
damage calculations in accordance with Section III. The Engineer will check the
Contractor’s calculations, review the backup documentation provided, and prepare a
Change Order to cover both the additional compensation and the time extension.
The Engineer’s decision on both the time extension and additional compensation for
the delay will be final.
If the issue involves a concurrent delay, the Engineer will analyze available data
to determine the portions which are E/C, E/N, and/or N/N as described above. The
Engineer will proceed to determine the length of E/C delay and verify the Contractor’s
delay damage calculations, if any are provided. Upon completion of this review, the
Engineer will prepare a Change Order for the Contractor’s review and signature.
The Engineer’s decision regarding excusable delay and additional compensation for
the delay is final.
The amount of time the Engineer will require to analyze the alleged delay(s) will
depend upon the Engineer’s workload, the complexity of the delay analysis,
availability of supporting data, extent of cooperation by the Contractor, and other
factors beyond the Engineer’s control. It is entirely possible other delay(s) may
occur while the Engineer is analyzing particular claim for delay(s). The Engineer’s
failure to respond to the Contractor in a set period of time will not be used as the
basis for a further delay claim or as justification for extending and existing delay
claim. The time required for delay analysis by the Engineer will not be counted
against the time allotted for processing Final Payment as required by (MAG Section
109.7(B)) or the release of retention and Final Payment as prescribed by A.R.S.
Arizona Revised Statutes §34-221.
III.
CALCULATING MONETARY DELAY DAMAGES:
Additional compensation for delay, when authorized by the Engineer, will be calculated in accordance
App’d 7/20/2022
APP-7 of 33
General Conditions
Appendix 1
with MAG Section 109.5 ACTUAL COST WORK with the following exceptions:
A.
No additional compensation or other monetary damages will be awarded or paid for
any loss of anticipated profits by the Contractor, Subcontractors or Suppliers.
B.
No additional compensation or other monetary damages will be awarded for home
office overhead or non-project general conditions of the Contractor, Subcontractors
or Suppliers.
C.
Equipment:
1.
Contractor-owned equipment rate calculations must be computed in
accordance with Section 109.04(D)(3), Arizona Department of Transportation
“Standard Specifications for Road and Bridge Construction,” 2008 or latest
edition and as modified herein. Year and regional adjustment factors must
be based on the most recent publications of the Rental Rate Blue Book for
Construction
Equipment, published
by
the
Equipment
Guide-Book
Company, San Jose, CA, same as provided by ADOT and in print as of the
date of alleged delay. In no event will the compensation for Contractor-
owned equipment exceed the purchase price, including tax, paid by the
Contractor for the equipment. Compensation will not be allowed for small
tools or equipment that show a daily equipment rental rate of less than $5.00
per day or for unlisted equipment that has a value of less than for
hundred dollars ($400.00).
2.
For leased and rented equipment or equipment not otherwise listed in the
Blue Book, rental contracts, or other supporting data will be used to establish
the hourly rate. No hourly operating expense will be allowed for delay on
standby equipment. In no case will equipment be considered for rental which
exceeds the hourly rate for the first eight hours and the daily rate
divided by eight for all additional hours as compared with similar
equipment listed in the Blue Book. The hourly standby rate must be
computed as the lesser of:
a.
Dividing the monthly invoice or rental value by 176 hours
per month when the equipment is utilized by the Contractor
for more than three weeks;
b.
Dividing the monthly invoice or rental value by 40 hours per
week when the equipment is utilized by the Contractor for
more than three days.
In no event will compensation be paid for delay at more than
8 hours per day or 40 hours per week.
3.
Except for vehicles used by supervisory personnel, all equipment will be paid
at the “standby” rate during the delay period.
4.
Equipment brought solely to mitigate the delay (such as pumps, light plants,
etc.) may be paid in accordance with ADOT section 109.04(D) (3).
App’d 7/20/2022
APP-8 of 33
General Conditions
Appendix 1
5.
The Blue Book regional adjustment will apply in determining rental rates.
D.
Material:
Allowable material charges may include, in addition to material incorporated in the
work material used to mitigate the delay such as barricades, plates, shoring, cold
mix, etc. Except in emergencies the Contractor will not employ such material
without the prior written approval of the Engineer.
E.
Labor:
1.
Except for Supervisory Personnel (Superintendent, Project Engineer, and
Foremen), labor wages will not be paid after the first one-half day of
claimed delay or impact. It is expected the Contractor will reassign or
layoff unneeded employees.
2.
For Foreman wages to be included, that Foreman must have been
actively employed on the project prior to the commencement of the delay
and be directly responsible for the activity being delayed.
3.
Labor burden must be actual amounts incurred but must not exceed the
ADOT approved rate.
F.
All costs (equipment, material, and labor) must be substantiated by the City of
Chandler’s Daily Work Reports.
IV.
DOCUMENT REQUIRED FOR CLAIM ANALYSIS:
For purposes of reviewing the Contractor’s request for additional compensation, it will be required
that the Contractor submit the following listed information. Information requested must be prepared
on forms which are substantially similar to the City of Chandler’s Daily Work Report form, a copy of
which is attached as an exhibit.
A.
Labor:
For each employee, laborer, and foreman, for which compensation is requested:
Name, classification, dates of work performed, daily hours worked, total hours worked,
labor rates, labor burden rates, overtime or premium time charges. Further, the
Contractor must make available for inspection and copying to the Engineer the
following listed documentation.
1.
Certified payroll reports for the period of work claimed.
2.
Accounting of Fringe Benefits – certified by a CPA.
3.
Contractor’s and Subcontractor’s daily field reports and daily diaries.
B.
Materials:
For all materials for which compensation is requested, if any, total quantities of
materials, prices, extensions and transportation costs must be provided on a daily
App’d 7/20/2022
APP-9 of 33
General Conditions
Appendix 1
basis. Further, the Contractor must make available for inspection and copying to the
Engineer the following listed documentation.
1.
Invoices for all materials incorporated.
2.
Weigh tickets.
3.
Purchase orders.
4.
Delivery schedules.
5.
Quotes or proposals from manufacturers or supplier.
6.
Freight bills, Bills of Lading, or other documentation to show transportation
costs.
7.
Restocking charges-invoices from vendor.
C.
Equipment:
For all equipment, the Contractor must provide the Engineer with the designation,
dates and hours of usage, dates and hours of standby, if any, daily hours, total hours,
rental rates and extension for each unit of equipment and machinery. Rental
rates will be as established in Section III. Further, the Contractor must make
available for inspection and copying to the Engineer the following listed
documentation.
1.
Owned:
a.
Purchase contracts(s).
b.
Depreciation schedule(s).
c.
Invoices for fuel, lube, repairs and other operating costs.
2.
Leased:
a.
Lease agreement with hourly rate, overtime rate, double shift rate, etc.
b.
Invoices or other documentation showing hours worked on a daily
basis.
D.
Subcontractors/Owner-Operators:
In the event the Contractor submits a claim which includes requests for
compensation for Subcontractors of Owner-Operators, the same information
requested of the Contractor must be provided by the Subcontractor/Owner-
Operator. Further, the Contractor must make available for inspection and copying
to the Engineer the following listed documentation.
1.
Bid/Estimate work sheets and/or spreadsheets.
2.
Subcontract Agreements or Agreements with Owner-Operator.
3.
All invoices and billing statements received from the Subcontractor/Owner-
Operator which relates to the amount requested.
E.
Miscellaneous:
Further, the Contractor must make available for inspection and copying to the
Engineer the following listed documentation.
1.
Evidence of payment for bonds and insurance premiums (MAG 109.5.6).
App’d 7/20/2022
APP-10 of 33
General Conditions
Appendix 1
2.
Taxes – unless the Contractor can show otherwise, taxes are reimbursable at
65% of the total cost (less bonds and insurance).
V.
TIME LIMIT ON SUBMISSIONS OF CLAIM FOR DELAY OR IMPACT DAMAGES:
No claims for delay or impact damages will be considered or allowed more than 45 days after the
event or occurrence which the Contractor claims gives rise to the delay or impact. In no event will
a claim for delay or impact damages be considered after submission by the Contractor of the Final
Payment Request.
App’d 7/20/2022
APP-11 of 33
General Conditions
Appendix 2
COST REDUCTION INCENTIVE PROPOSALS
FOR DESIGN BID BUILD AGREEMENTS
The Contractor may submit to the Engineer proposals for modifying the Plans, Specifications, or
other requirements of the Agreement for the sole purpose of reducing the total cost of Project
construction. The proposals must not impair in any manner the essential functions or characteristics
of the project; including but not limited to service life, economy of operations, ease of maintenance,
desired appearance, compatibility with existing or planned equipment, standardization of
systems, or design and safety standards.
It must not be inferred from this Policy that the Engineer is required to consider any proposal
submitted.
Submissions that propose changes in the basic design of a bridge, propose changes in pipe line
size, materials, bedding conditions, pipe specifications; or that propose any change in pavement
design will not be considered.
Proposals submitted pursuant to this Policy will be identified as Cost Reduction Incentive Proposals.
They must be submitted in writing and, at a minimum, contain the following.
1.
Complete the attached or similar cost reduction incentive proposal form.
2.
A description of both the existing Agreement Requirements for performing the work
and the proposed changes.
3.
All Engineering Drawings and computations necessary for the thorough and
expeditious evaluation.
4.
An itemization of the existing Agreement Requirements that must be changed if the
Proposal is adopted and a recommendation as to the manner in which the change
should be made.
5.
A detailed estimate of the cost of performing the Work under the existing
Agreement and under the proposed changes, including the cost of developing
and implementing the changes.
6.
The Agreement items affected by the proposed changes and any variations in
quantities resulting from the changes.
7.
An objective estimate of any effects the proposal will have on collateral cost to the
City, costs of related items, and cost of maintenance and operation.
8.
A statement as to the effect that the Proposal will have on the time for the
completion of the Project.
9.
A statement as to the time by which a Change Order adopting the Proposal must
be executed or when the Engineer must have given verbal approval.
App’d 7/20/2022
APP-12 of 33
General Conditions
Appendix 2
Proposals will be processed expeditiously; however, the City will not be liable for any delay in acting
upon any Proposal nor for any failure to accept any Proposal pursuant to this Special Provision.
The Engineer will be the sole judge of the acceptability of a Proposal and of the estimated net
savings in construction costs from the adoption of all or any part of the Proposal. The Contractor
will be notified in writing by the Engineer as to whether his/her Proposal has been accepted. The
decision by the Engineer is final.
When the City deems such action to be appropriate, it reserves the right to require the Contractor to
share equally in the cost to the City of investigating, evaluating, and processing the proposal as a
condition for the consideration of such Proposal. Such cost must be shared whether the Proposal is
accepted or rejected. When such a condition is imposed, the City will estimate these costs and the
Contractor must indicate his acceptance thereof in writing. Such acceptance will authorize the City
to deduct the Contractor’s share of the costs from any monies due or that may become due to the
Contractor under the Agreement.
If the Contractor’s Proposal is accepted in whole or in part, the necessary Agreement
Modifications and Agreement Price Adjustments will be affected by the execution of a Change Order
which will specifically state that it is executed pursuant to this Special Provision.
The Contractor must continue to perform the work in accordance with the requirements of the
Agreement until a Change Order incorporating the Proposal has been executed or until he/she
has been given verbal approval by the Engineer that his/her Proposal has been accepted. If the
Change Order has not been executed or he/she has not been given verbal approval on or before the
date specified on the attached cost reduction incentive proposal form or on or before such other date
as the Contractor may have subsequently specified in writing, the Proposal may be deemed to be
rejected.
The executed Change Order will incorporate the changes in the Plans, Specifications, or other
requirements of the Agreement which are necessary to permit the Proposal, or such part of it which
has been accepted, to be put into effect, and will include any condition – upon which the City’s
approval thereof is based, if such approval is conditional. The executed Change Order may also
extend the time for the completion of the Agreement if such an extension has been deemed to be
warranted by the Engineer as a result of his evaluation of the Proposal.
The executed Change Order will also establish the estimated net savings in the cost of performing
the Work attributable to the Proposal effectuated by the Change Order. In determining the net
savings, the right is reserved to the Engineer to disregard the Agreement bid prices if, in his/her
judgment, such prices do not represent a fair measure of the value of the Work to be performed or
to be deleted. The net savings will be established by determining the Contractor’s cost of performing
the Work, taking into account his/her cost of developing the Proposal and implementing the
change, and reducing this amount by any ascertainable collateral costs to the City. The executed
Change Order may provide that the Contractor be paid 50 percent of the estimated net savings
amount.
The executed Change Order may also provide for the adjustment in Agreement prices. Agreement
prices may be adjusted by subtracting the City’s share of the accrued net savings.
App’d 7/20/2022
APP-13 of 33
General Conditions
Appendix 2
The amount specified to be paid to the Contractor in the executed Change Order which effectuates a
Cost Reduction Proposal will constitute full compensation to the Contractor for the Cost Reduction
Proposal and the performance of the work thereof pursuant to the said Change Order.
Upon acceptance of a Cost Reduction Incentive Proposal, any restrictions imposed by the
Contractor on its use or on disclosure of the information will become void, and the City thereafter
will have the right to use all or any part of the Proposal without obligation or compensation of any
kind to the Contractor.
App’d 7/20/2022
APP-14 of 33
General Conditions
Appendix 2
COST REDUCTION INCENTIVE PROPOSAL FORM
TO:
CIP City Engineer
FROM:
PROJECT NAME:
[TITLE]
CITY PROJECT NUMBER:
[####]
DATE:
Summary of Change (Brief description of proposed change including advantages and disadvantages):
ESTIMATED COST SUMMARY (Attached detailed estimate):
A.
Original Cost:
$
B.
Proposed Cost:
$
C.
Construction Savings (A-B):
$
D.
Gross Savings (Included OH
%, Bond
%)
$
E.
Contractor Implementing
$_
F.
City Implementing Cost:
$_
Reduction in Agreement Price (C+D-E-F) x 50%:
$
Date by which a Change Order must be issued so as to obtain maximum cost reduction:
App’d 7/20/2022
APP-15 of 33
General Conditions
Appendix 3
CITY OF CHANDLER, ARIZONA
PUBLIC WORKS & UTILITIES DEPARTMENT
CONTRACTOR'S AFFIDAVIT REGARDING SETTLEMENT OF CLAIMS
________________________, Arizona
Date ____________________________
Project Name: [TITLE]
City Project No.: [####]
To the City of Chandler, Arizona
Gentlemen:
This is to certify that all lawful claims for materials, rental of equipment and labor used in connection
with the construction of the above project, whether by subcontractor or claimant in person, have been
duly discharged.
The undersigned, for the total compensation of $________________________, as set out in the final pay
application, as full and complete payment under the terms of the Agreement, hereby waives and
relinquishes any and all further claims or right of lien under, in connection with, or as a result of the
above described project. The undersigned further agrees to indemnify and save harmless the City of
Chandler against any and all liens, claims or liens, suits, actions, damages, charges and expenses
whatsoever, which said City may suffer arising out of the failure of the undersigned to pay for all labor
performances and materials furnished for the performance of said installation.
Signed and dated at ________________, this _________ day of _______________ 20_____.
__________________________________
CONTRACTOR
By _______________________________
STATE OF ARIZONA
)
) SS
COUNTY OF MARICOPA
)
The foregoing instrument was subscribed and sworn to before me this __________ day of
__________________ 20 _________.
___________________________________
Notary Public
___________________________________
My Commission Expires
App’d 7/20/2022
APP-18 of 33
General Conditions
Appendix 6
DISPUTE RESOLUTION
A.
INFORMAL DISPUTE RESOLUTION
The parties to the Agreement agree that time is of the essence in relation to
performance of the Agreement and completion of the Project, therefore any and all
disputes in relation to the Agreement will initially be referred to the Project
Manager,
the
Design
Professional Representative
and/or
the
Contractor
Representative as applicable to the dispute, for immediate resolution. If, after
good faith efforts to reach a resolution, none is reached, any party to the dispute
may submit the dispute to the Dispute Resolution Representative (“DRR”) process
set forth below, which is intended to be an expedited process.
B.
DISPUTE RESOLUTION REPRESENTATIVE (“DRR”) PROCESS
1.
The Parties under the Agreement agree that all claims and disputes in relation
to the Project which are not resolved in the ordinary course of the Project
(“Claim” or “Claims”) will, as a prerequisite to any mediation, or litigation of
the Claim, first be submitted for resolution between the designated
Dispute Resolution Representatives of the Parties as set forth herein (the
“DRR Process”).
2.
The DRR Process will be initiated through service of a DRR Notice as set
forth below:
a.
For claims by the Contractor or the Design Professional, the DRR
Process will be initiated by the party asserting the claim serving
written notice on the City setting forth in detail: (i) the basis for the
claim; (ii) the effect of the Claim upon the construction of, and/or
Project Schedule for, the Project;
(iii) the specific relief requested, the amount thereof, and how such
was calculated; (iv) the parties involved in the Claim, and how
they are involved; (v) the specific Agreement provisions in the
Agreement Documents (including, if applicable, drawings and
specifications) which apply; and (vi) efforts made to date to resolve
the Claim.
b.
For claims by the City, the DRR process will be initiated by the
City providing written notice to the other parties of the basis and
amount of its claim, the parties involved in the Claim, and how they
are involved, the provisions in the Agreement Documents that apply,
and the relief requested.
c.
The DRR Notice will be hand-delivered and e-mailed to the other
parties’ designated Dispute Resolution Representatives.
3.
The other parties will respond in writing to the DRR Notice (“DRR
Response”) within ten (10) calendar days of receipt of the DRR Notice, setting
forth those items set forth in the DRR Notice that they agree with, dispute,
and/or have questions concerning. The DRR Response will be hand-delivered
and e-mailed to the other parties’ Dispute Resolution Representatives.
App’d 7/20/2022
APP-19 of 33
General Conditions
Appendix 6
4.
The designated Dispute Resolution Representatives for the Parties to the
claim will then meet as soon as possible and in any event within twenty (20)
calendar days of submission of the DRR Notice (regardless of whether a
DRR Response has been submitted by all parties involved in the dispute), at
a mutually agreed upon time and place, to attempt to resolve the Claim
based upon the DRR Notice and DRR Response.
5.
At any time after the first meeting required above, either party may
terminate the DRR Process by written notice to the other party.
6.
The parties may agree, in writing, to extend or modify the time limits or
other provisions of the DRR process in relation to a specific pending Claim.
7.
Unless otherwise designated in a written notice to the other parties, the City
and the representatives of the Contractor and of the Design Professional will
act as the parties’ designated Dispute Resolution Representatives.
8.
If a resolution of the Claim is reached, that resolution must be set forth in
writing and must be signed by the Parties’ designated Dispute Resolution
Representative. If the resolution involves a change in any Agreement
Documents, the Agreement Price, the Project Schedule, or any other change
requiring a written Change Order or Amendment, the parties must execute
an appropriate written Change Order or Amendment pursuant to the terms
of the Agreement Documents.
C.
MEDIATION
1.
Unless extended by written agreement of the parties involved in the dispute,
any Claim not resolved through the DRR process set forth above within
five (5) calendar days after the meeting required under B (4) above, or after
the DRR is terminated pursuant to B (5) above, whichever is earlier, will be
submitted to mediation as a condition precedent to litigation by either party.
2.
The mediation will be commenced by written demand upon the other party
for mediation. If the parties cannot agree upon a mediator within ten (10)
calendar days of the written demand, either party may make a request to the
Civil Presiding Judge of the Maricopa County Superior Court to appoint a
mediator. The mediation will occur within forth (40) calendar days of the
written demand for mediation, unless the parties agree, in writing, to a
longer period of time.
3.
The qualifications for the mediator will be that he/she be: (a) an
experienced mediator, arbitrator or litigator of construction disputes; and (b)
having engaged a significant portion of his/her time involving and/or
resolving construction disputes for at least the past five (5) years.
4.
Each party will provide to the other party and the mediator all of the
information and documentation required under B(1) and (2) above, together
with any additional information and documentation which the party believes
relevant. In addition, the parties will exchange, and provide to the mediator
App’d 7/20/2022
APP-20 of 33
General Conditions
Appendix 6
such additional memoranda, information and/or documentation, as the
mediator may request, and in the form and at such times, as the mediator
may direct.
5.
The parties will share the mediator’s fee and any filing fees equally. The
mediation will be held in Chandler, Arizona, unless another location is
mutually agreed upon. Agreements reached in mediation will be specifically
enforceable in any court having jurisdiction thereof.
D.
LITIGATION
Any claim arising out of or related to the Agreement, except Claims relating to
aesthetic effect and except those claims waived as provided for in the Agreement
Documents, must be resolved through litigation in the Maricopa County, Arizona
Superior Court.
App’d 7/20/2022
APP-21 of 33
General Conditions
Appendix 7
CITY OF CHANDLER, ARIZONA
PUBLIC WORKS & UTILITIES DEPARTMENT
CERTIFICATE OF COMPLETION
PROJECT NAME:
[TITLE]
CITY PROJECT NO.:
[####]
If Federally Funded:
FEDERAL NO.:
ADOT NO:
(This section to be completed by Prime)
I HEREBY CERTIFY THAT ALL GOODS AND/OR SERVICES REQUIRED BY CITY OF CHANDLER FOR THIS
PROJECT HAVE BEEN DELIVERED IN ACCORDANCE WITH THE AGREEMENT DOCUMENTS AND BID
SPECIFICATIONS AND ALL ACTIVITIES REQUIRED BY THE AGREEMENTOR UNDER THE AGREEMENT
HAVE BEEN COMPLETED AS OF THE COMPLETION DATE LISTED HERE:
FINAL ACCEPTANCE DATE:
PRIME CONTRACTOR:
FIRM NAME:
PRINCIPAL:
TITLE:
SIGNATURE:
DATE:
CERTIFIED BY [INSERT NAME AND TITLE OF PARTY THAT OVERSEES CONSTRUCTION]:
FIRM NAME:
SIGNATURE:
DATE:
PROJECT ACCEPTED BY CITY OF CHANDLER:
NAME:
SIGNATURE:
DATE:
App’d 7/20/2022
APP-22 of 33
General Conditions
Appendix 8
CONSTRUCTION SIGN DETAIL
8'
3"
CITY OF CHANDLER
5"
3"
PUTTING YOUR FUNDS TO WORK
5"
3"
PROJECT TITLE:
5"
4'
3"
PROJECT NUMBER:
3"
2"
PROJECT COST:
3"
2"
CONTRACTOR:
3"
2"
MANAGED BY:
PUBLIC WORKS & UTILITIES DEPARTMENT
3"
CAPITAL PROJECTS DIVISION
3"
<--- 4" X 4" POSTS --->
NOTES:
SIGN(S) MUST BE FURNISHED AND ERECTED PRIOR TO COMMENCEMENT OF CONSTRUCTION. POSTS
MUST BE ANCHORED A MINIMUM OF TWO FEET INTO THE GROUND. BOTTOM OF SIGN MUST BE A
MINIMUM OF FOUR FEET ABOVE THE GROUND.
TYPICAL PROJECT IDENTIFICATION SIGN FOR GENERAL PROJECTS MUST BE NON-REFLECTORIZED
GREEN BACKGROUND, AND NON-REFLECTORIZED WHITE LETTERS AND NUMERALS.
ONE SIGN MUST BE ERECTED FOR BUILDINGS AND OTHER LIMITED AREA SINGLE SITES. FOR MULTIPLE
SITES, ONE SIGN MUST BE ERECTED AT EACH SITE.
FOR LINEAR PROJECTS ONE HALF MILE OR LONGER, PLACE ONE SIGN AT EACH END OF THE PROJECT.
App’d 7/20/2022
APP-23 of 33
General Conditions
Appendix 9 – CM@Risk & JOC
COST OF THE WORK
(APPLICABLE SOLELY TO CONSTRUCTION MANAGER AT RISK AND JOB ORDER CONTRACTING)
SECTION 1 – COSTS TO BE REIMBURSED
1.1 Cost of the Work
The term Cost of the Work will mean costs necessarily incurred by Contractor in the proper
performance of the Work. Such costs must be at rates not higher than the standard paid at the place
of the Project except with prior consent of City. The Cost of the Work will include only the items set
forth in this Section 1.
1.2 Labor Costs
1.2.1
Wages of construction workers directly employed by the Contractor to perform the
construction of the Work at the site or, with City’s approval, at off-site workshops. Cost to
be reimbursed will be the actual wages paid to the individuals performing the work.
1.2.2
Wages or salaries of the Contractor’s supervisory and administrative personnel when
stationed at the site with City’s approval. No Contractor personnel stationed at the
Contractor’s home or branch offices will be charged to the Cost of the Work. Non-field
office based Contractor management and support personnel are expected to provide
service and advice from time to time throughout the job and his/her time devoted to
Project matters is considered to be covered by the Contractor’s Fee.
1.2.3
Wages and salaries of Contractor’s supervisory or administrative personnel who would
normally be stationed at the field office in accordance with Section 1.2.2 but who become
engaged, at factories,
workshops or on the road, in expediting the production or
transportation of materials or equipment required for the Work, but only for that portion
of his/her time required for the Work. Employee bonuses and/or costs associated with
Employee Stock Ownership Plans (“ESOP”) will not be considered reimbursable labor or
labor burden costs and will be considered non-reimbursable costs considered to be covered
by the Contractor’s Fee.
1.2.4
Costs paid or incurred by Contractor for taxes, insurance, contributions, assessments and
benefits required by law or collective bargaining agreements and, for personnel not
covered by such agreements, customary benefits such as sick leave, medical and health
benefits, holiday, vacations and pensions, provided such costs are based on wages and
salaries included in the Cost of the Work under Subparagraphs 1.2.1 through 1.2.3.
1.2.4.1 Cost of the Work will include the actual net cost to Contractor for worker’s
compensation insurance attributable to the wages chargeable to the Cost of Work per this
Agreement. The actual net cost of worker’s compensation must take into consideration
all cost adjustments due to experience modifiers, premium discounts, policy dividends,
retrospective rating plan premium
adjustments, assigned risk pool rebates, any
applicable weekly maximums, etc. Contractor may charge an estimated amount for
worker’s compensation insurance costs, but will make appropriate cost adjustments to
actual costs within 45 days of receipt of actual cost adjustments from the insurance
carrier.
App’d 7/20/2022
APP-24 of 33
General Conditions
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1.2.4.3 Overtime wages paid to salaried personnel (if approved in advance in writing by City)
will be reimbursed at the actual rate of overtime pay paid to the individual. No time
charges for overtime hours worked on the Project will be allowed if the individual is not paid
for the overtime worked.
1.2.4.4 Any overtime premium or shift differential expense to be incurred by Contractor for hourly
workers will require City’s advance written approval before the incremental cost of the
overtime premium or shift differential will be considered a reimbursable cost. If the
Contractor is required to work overtime as a result of an inexcusable delay or other
coordination problems caused by the Contractor or anyone he/she is responsible for,
the overtime premium and/or shift differential expense portion of the payroll expense
and related labor burden costs will be considered as cost not to be reimbursed.
1.2.4.5 Reimbursable labor burden costs will be limited to payroll taxes, worker’s compensation
insurance, the employer’s portion of union benefit costs for union employees working on the
Project, and the actual verifiable fringe benefit costs incurred by Contractor for non-union
individuals working on the Project subject to the following maximum percentages for the
following reimbursable non-union fringe benefit costs. The following maximums (as a
percentage of reimbursable actual wages by individual) will apply for each of the following
types of fringe benefit costs specifically attributable to each of the non-union personnel
working on the Project:
•
Medical Insurance, Dental, Life & AD&D Insurance:
12.00%
•
Holiday, vacation and other paid time not worked:
10.00%
•
Pension Plan Contributions to Vested Employee Account,
Simplified Employee Pension Plans, or 401K matching plans
(Note: ESOP related costs are covered by the Contractor Fee)
10.00%
For non-union personnel, no other fringe benefit costs (other than the three specific
categories listed immediately above, will be considered reimbursable Cost of Work. Any
labor burden costs that are in excess of the amounts considered reimbursable or are
otherwise not considered reimbursable under the terms of this agreement are intended to
be covered by the Contractor Fee.
1.3
Subcontract Costs
1.3.1
Payments made by Contractor to Subcontractors in accordance with the requirements of
the subcontracts.
1.3.2
For Scope of Work Bid Packages typically performed by Subcontractors, Contractor may
“self- perform” such work on an actual cost basis subject to an agreed upon Guaranteed
Maximum Price for the “self-performed work”. The Contractor must, unless agreed to by City
in writing, bid his/her proposed guaranteed Maximum Price for the work to be “self-
performed” against at least three other interested trade Contractors. All savings under
any such Subcontract for “self-performed work” must be applied to reduce the Cost of Work
under the Agreement and the Guaranteed Maximum Price. For purposes of defining “self-
performed work” subject to this provision, any division of Contractor, or any separate
Contractor or Subcontractor that is partially owned or wholly owned by the Contractor or
any of his/her employees or employee’s relatives will be considered a related party entity
App’d 7/20/2022
APP-25 of 33
General Conditions
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and will be subject to this provision regarding “self-performed work”. No self-performed work
will be allowed to be performed on a Fixed Price basis.
1.3.3
Contractor (with respect to its Suppliers, Subcontractors and all lower tier Subcontractors)
must provide City advance written notice and must obtain City’s approval for any proposed
Subcontract Change Order, Material Purchase Order, or other financial commitment in an
amount in excess of $5,000 prior to placing such order or entering into such agreement
(regardless of whether or not any such commitment will affect the prime Agreement
Guaranteed Maximum Cost). It is agreed that sums applicable to any Subcontract Change
Order, Purchase Order or other financial commitment entered into in violation of the above
notice and approval requirement will not be included in the amounts owning to Contractor,
Subcontractors or Suppliers whether as Costs of the Work or as reasonable termination
costs in the event of termination.
1.4
Costs of Material and Equipment Incorporated in the Completed Construction
1.4.1
Costs, including transportation and storage, of materials and equipment incorporated or
to be incorporated in the completed construction.
1.4.2
Costs of materials described in the preceding Subparagraph 1.4.1 in excess of those
actually installed to allow for reasonable waste and spoilage. Unused excess materials, in
any, will become City’s property at the completion of the Work or, at City’s option, may be
sold by the Contractor. Any amounts realized from such sales must be credited to City as a
deduction from the Cost of Work.
1.4.3
Proceeds from the sale of recyclable materials, scrap, waste, etc. will be credited to job cost.
1.5
Costs of Other materials and Equipment, Temporary Facilities and Related Items
1.5.1
Costs, including transportation and storage, installation, maintenance, dismantling and
removal of materials, supplies, temporary facilities, machinery, equipment and hand tools
not customarily owned by construction workers, that are provided by the Contractor at the
site and fully consumed in the performance of the Work; and cost (less salvage value) of such
items if not fully consumed, whether sold to others or retained by Contractor. Cost for
items previously used by Contractor will mean fair market value.
1.5.2
Rental charges for temporary facilities, machinery, equipment, and hand tools not
customarily owned by construction workers that are provided by Contractor at the site,
whether rented from Contractor or others, and costs of transportation, installation, minor
repairs and replacements,
dismantling and removal thereof. Rates and quantities of
equipment rented will be subject to City’s prior written approval.
1.5.2.1 The Projected usage for each piece of equipment to be rented for use on the Project and
the estimated total rentals must be considered by Contractor before the piece of
equipment is rented so that an appropriate rent versus buy decision can be made.
Purchased equipment must be considered “job owned”. At the completion of the Project,
Contractor must transfer title and possession of all remaining job-owned equipment to
City, or Contractor may keep any such equipment for an appropriate fair market value
credit to job cost, which will be mutually agreed to by City and Contractor.
App’d 7/20/2022
APP-26 of 33
General Conditions
Appendix 9 – CM@Risk & JOC
1.5.2.2 Each piece of equipment to be rented must have hourly, daily, weekly and monthly rates
and the most economical rate available will be reimbursed based on the circumstances of
actual need and usage of the piece of equipment while it is stationed at the jobsite.
When the piece of equipment is no longer needed for the work, no rental charges will be
reimbursed if the piece of equipment remains at the jobsite for the convenience of
Contractor.
1.5.2.3 Equipment Rental Rates
1.5.2.3.1 Compensation for equipment used on the Project will be paid in accordance with the
Equipment Plan submitted by Contractor in the accepted GMP Proposal and no payments
will be made in excess of the rates set forth in the Equipment Plan, or actual
documented costs, whichever is less.
1.5.2.3.2 All equipment rental rates and costs are subject to City’s right to audit when submitted as
part of Equipment Plan and/or at any time during the Project.
1.5.2.4 The aggregate rentals chargeable for each piece of Contractor owned tools or equipment
must not exceed 50% of the fair market value of such equipment at the time of its
commitment to the Work. The original purchase price and date of purchase of the equipment
will be documented with a copy of the purchase invoice for the piece of equipment. Such
aggregate limitations will apply and no further rentals will be charged even if a piece of
equipment is taken off the job and is later replaced by a similar piece of equipment. For
purposes of computing the aggregate rentals applicable to aggregate rental limitations,
rental charges for similar pieces of equipment will be combined if the pieces of equipment
were not used at the same time.
1.5.2.5 Fair market value for used material and equipment as referred to in the Agreement
Documents will mean the estimated price a reasonable purchaser would pay to purchase
the used material or equipment at the time it was initially needed for the job. Note: This is
usually lower than the price a reasonable purchaser would pay for similar new construction
material or construction equipment.
1.5.2.6 All losses resulting from lost, damaged or stolen tools and equipment will be the sole
responsibility of Contractor, and not City, and the cost of such losses will not be
reimbursable under the Agreement.
1.5.2.7 Contractor will be required to maintain a detailed equipment inventory of all job-owned
equipment (either purchased and charged to job cost or job-owned through aggregate
rentals) and such inventory must be submitted to City each month. For each piece of
equipment, such inventory should contain at a minimum (1) original purchase price or
acquisition cost (2) acquisition date (3) approved Fair Market Value at the time the piece of
equipment was first used on the job and (4) final disposition.
1.5.2.8 All costs incurred for minor maintenance and repairs will be reimbursed at actual cost. Such
costs include routine and preventative maintenance, minor repairs and other incidental
costs. Repairs and/or replacement of a capital nature are considered to be covered by the
rental rates. Major repairs and overhauls are not considered routine and ordinary;
consequently such costs are not reimbursable and are intended to be covered by the rental
App’d 7/20/2022
APP-27 of 33
General Conditions
Appendix 9 – CM@Risk & JOC
rates.
1.5.3
Costs of removal of debris from the Site.
1.5.4
Costs of document reproductions, facsimile transmissions and long-distance telephone
calls, postage and parcel delivery charges, telephone service at the site and reasonable
petty cash expenses of the site office.
1.5.5
That portion of the reasonable expenses of Contractor’s personnel incurred while
traveling in discharge of duties connected with the Work.
1.5.5.1 No travel expenses will be reimbursed to Contractor’s representatives unless Project related
travel required them to travel to a destination more than 100 miles from the Project
location. Any travel involving airfare will require advance written approval by an authorized
City’s representative.
1.5.6
Costs of materials and equipment suitably stored off the site at a mutually acceptable
location, if approved in advance by the City.
1.5.7
Reproduction costs will be the actual costs of reproduction subject to a maximum of five
cents ($.05) per square foot for prints and a maximum of five cents ($.05) per 8 ½ by 11-
inch page for offset print or photo copied agreement documents, specifications, etc.
Telephone costs will be the actual costs paid to the third party telephone company for the
field office telephone.
1.6
Miscellaneous Costs
1.6.1
That portion of insurance and bond premiums that can be directly attributed to the
Agreement. The City will reimburse Contractor for contractually required bond at time of first
pay application for GMP and Cost-Based Agreements upon receipt of proof of payment
from the Contractor. If the Contractor completes Work for less than the Agreement Price,
Contractor must credit the City a pro- rated amount for the unused portion of the bond
payment
1.6.1.1 Contractor’s actual cost for insurance will be considered to be included within the Maximum
limit for General Conditions Costs. All premiums for any insurance and bonds required for
the Project must reflect the net actual costs to Contractor after taking into consideration cost
adjustments due
to experience modifiers, premium
discounts, policy dividends,
retrospective rating plan premium adjustments, assigned risk pool rebates, refunds, etc.
1.6.1.2 The amount to be reimbursed to Contractor for all contractually required insurance will be
actual costs not to exceed a total of 2% of the Agreement Value, unless Contractor
establishes to City’s satisfaction that the actual cost is higher and City agrees to such actual
higher cost in writing. If Contractor’s cost of contractually required insurance is greater
than the amount agreed to be reimbursed per this Agreement Provision, the difference
will be considered to be covered by the Contractor’s Fee. The City will reimburse
Contractor for contractually required insurance on a monthly basis for GMP and Cost-
Based Agreements. If Contractor can demonstrate substantial savings by paying for all
insurance in advance, the City may agree to reimburse all insurance costs at time of first pay
App’d 7/20/2022
APP-28 of 33
General Conditions
Appendix 9 – CM@Risk & JOC
application for GMP and Cost-Based Agreements with proof of payment from Contractor.
1.6.2
Sales, use or similar taxes imposed by a governmental authority that are related to the Work.
1.6.3
Fees and assessments for the building permit and for other permits, licenses and
inspections for which Contractor is required by the Agreement Documents to pay.
1.6.4
Fees of laboratories for tests required by the Agreement Documents, except those related to
defective or nonconforming Work and which do not fall within the scope of ¶ 1.7.3 below.
1.6.5
Royalties and license fees paid for the use of a particular design, process or product
required by the Agreement Documents; the cost of defending suites or claims for
infringement of patent rights arising from such requirement of the Agreement Documents;
and payments made in accordance with legal judgments against Contractor resulting from
such suites or claims and payments of settlements made with City’s consent. However,
such costs of legal defenses, judgments and settlements must not be included in the
calculation of the Contractor’s Fee or subject to the Guaranteed Maximum Price.
1.6.6
Data processing costs related to the Work. However, any such data processing costs will be
limited to the cost of personal computer hardware used at the field office in the
normal day to day administration, management and control of the Project. The
aggregate charges for any such hardware must not exceed the Fair Market Value of the
hardware at the time it was brought to the field office. If the total charges for any particular
piece of hardware reach an amount equal to the Fair Market Value, that particular piece of
hardware must be turned over to City whenever it is no longer needed for the Project. If
Contractor elects to keep the particular piece of hardware, the job costs must be credited
with a mutually agreeable amount which will represent the Fair Market Value of the
particular piece of hardware at the time it was no longer needed for the job. Software or
other costs associated with the use of computer programs will not be considered to be a
reimbursable cost and will be considered to be covered by the Contractor’s Fee.
1.6.7
Deposits lost for causes other than Contractor’s negligence or failure to fulfill a specific
responsibility to City as set forth in the Agreement Documents.
1.6.8
Legal, mediation and arbitration costs, including attorneys’ fees, other than those arising
from disputes between City and Contractor, reasonably incurred by Contractor in the
performance of the Work and with City’s prior written approval; which approval will not be
unreasonably withheld.
1.6.9
Expenses incurred in accordance with Contractor’s standard personnel policy for relocation
and temporary living allowances of personnel required for the Work, if pre-approved by City
in writing. If City authorizes the reimbursement of relocation costs, the reimbursable
relocation expenses will be limited to a maximum of $50,000 per person. Any relocation
cost incurred by Contractor in excess of the amount reimbursed by City will be considered to
be covered by the Contractor’s Fee.
1.7
Other Costs and Emergencies
1.7.1
Other costs incurred in the performance of the Work if and to the extent approved in
App’d 7/20/2022
APP-29 of 33
General Conditions
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advance in writing by City.
1.7.2
Costs due to emergencies incurred in taking action to prevent threatened damage, injury or
loss in case of an emergency affecting the safety of persons and property.
1.7.3
Costs of repairing or correcting damaged or nonconforming Work executed by Contractor,
Subcontractors or Suppliers, provided that such damaged or nonconforming Work was not
caused by negligence or failure to fulfill a specific responsibility of Contractor and only to the
extent that the cost of repair or correction is not recoverable by Contractor from
insurance, sureties, Subcontractors or Suppliers.
1.8
Related Party Transactions
1.8.1
The term “related party” will mean a parent, subsidiary, affiliate or other entity having
common ownership or management with Contractor; any entity in which any stockholder in,
or management employee of, Contractor owns any interest in excess of ten percent in the
aggregate; or any person or entity which has the right to control the business or affairs of
Contractor. The term “related party” includes any member of the immediate family of any
person identified above.
1.8.2
If any of the costs to be reimbursed arise from a transaction between Contractor and a
related party, Contractor must notify City in writing of the specific nature of the
contemplated transaction, including the identity of the related party and the anticipated
cost to be incurred, before any such transaction is consummated or cost incurred. If City,
after such notification, authorizes in writing
the proposed transaction, then the cost
incurred will be included as a cost to be reimbursed, and Contractor must procure the Work,
equipment, goods or service from the related party, as a Subcontractor. If City fails to
authorize the transaction, Contractor must procure the Work, equipment, goods or
service from some person or entity other than a related party.
SECTION 2 – COSTS NOT TO BE REIMBURSED
2.1
The Cost of Work must not include:
2.1.1
Salaries and other compensation of Contractor’s personnel stationed at Contractor’s principal
office or offices other than the site office, except as specifically provided in Subparagraphs
1.2.2 and 1.2.3.
2.1.2
Expenses of Contractors’ principal office and offices other than the site office.
2.1.3
Overhead and general expenses, except as may be expressly included in Section 1.
2.1.3.1 Costs of Contractor’s home office computer services or other outside computer processing
services will be considered overhead and general expense. Accordingly, Contractor should
not plan to perform any such computer related services or alternatives at the field office
when such services or functions can be performed at Contractor’s home or branch offices,
or other outside service locations.
2.1.4
Contractor’s capital expenses, including interest on Contractor’s capital employed for the Work.
App’d 7/20/2022
APP-30 of 33
General Conditions
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2.1.5
Rental costs of machinery and equipment, except as specifically provided in subparagraph
1.5.2.
2.1.6
Except as provided in Subparagraph 1.7.3 of the Agreement, costs due to the negligence or
failure to fulfill a specific responsibility of Contractor, Subcontractors and Suppliers or
anyone directly or indirectly employed by any of them or for whose acts of them may be
liable.
2.1.7
Any cost not specifically and expressly described in Section 1.
2.1.8
Costs, other than costs included in Change Orders approved by City that would cause the
GMP to be exceeded.
SECTION 3 – DISCOUNTS, REBATES, REFUNDS AND SAVINGS
3.1
Cash discounts obtained on payments made by Contractor will accrue to City if (1) before
making the payment, Contractor included them in an Application for Payment and
received payment therefore from City, or (2) City has deposited funds with Contractor with
which to make payments; otherwise, cash discounts will accrue to Contractor. Trade
discounts, rebates, refunds and amounts received from sales or surplus materials and
equipment will accrue to City, and Contractor must make provisions so that they can be
secured.
3.1.1
Cost of the Work will be credited with all insurance policy discounts, performance and
payment bond rebates or refunds, refunds or return premiums from any Subcontractor
default insurance, refunds or rebates from any Contractor controlled insurance programs
applicable to the Project, merchandise rebates of any nature, refunds of any nature,
insurance dividends; and a portion of any volume rebates or free material credits earned
with purchase of material or other goods and services charged to the job.
3.1.2
“Cash” discounts which may accrue to Contractor will be limited to a maximum of 1.5% of
invoice cost. Any portion of “Cash” discounts greater than 1.5% will automatically accrue
to City if Contractor is eligible to take advantage of the discounts.
3.2
Amounts that accrue to City in accordance with the provisions of Paragraph 3.1 will be
credited to City as a deduction from the Cost of the Work.
3.3
Any and all savings on the GMP, or any separately guaranteed items comprising the GMP,
will belong to City, subject to any express right in the Agreement for Contractor to share
in savings. Savings are subject to City’s right to audit, and may be audited separately.
SECTION 4 – GENERAL CONDITIONS COSTS
4.1
General Conditions Costs may include, but are not limited to, the following types of costs
incurred by Contractor during construction of the Work to the extent they are reimbursable
Costs of the Work as delineated above: payroll costs for Work conducted at the site, payroll
costs for the superintendent and full-time general foremen, payroll costs for management
App’d 7/20/2022
APP-31 of 33
General Conditions
Appendix 9 – CM@Risk & JOC
personnel resident and working on the site workers not included as direct labor costs
engaged in support (e.g. loading/unloading, clean-up, etc.), administrative office personnel,
costs of offices and temporary facilities including office materials, office supplies, office
equipment, minor expenses, utilities, fuel, sanitary facilities and telephone services at the
site, costs of liability insurance premiums not included in labor burdens for direct labor
costs, costs of bond premiums, costs of consultants not in the direct employ of Contractor
or Subcontractors, fees for permits and licenses.
4.2
General Conditions Costs may be paid on a percentage of the Agreement Price or on a
lump/stipulate sum basis as set forth in the Agreement. All costs included in the General
Conditions Costs will not be separately invoiced to or paid by City.
4.3
The total amount of General Conditions Costs for the Work may be divided by the number of
days allowed for performance of the Work, to determine a fixed daily rate for General
Conditions Costs that may be used in computing the General Conditions Costs allocated to
any period of time, or for any adjustments in the General Conditions Costs agreed to in
writing by City.
App’d 7/20/2022
APP-32 of 33
General Conditions
Appendix 10
LANDSCAPE ESTABLISHMENT PERIOD
Section 1 – Description and General
Contractor is in direct control of work performed under the Landscape Establishment Period. If work
is subcontracted, a representative of the Contractor will be present at the site of the work for all
hours that the subcontractor works. Subcontracting of Landscape Establishment work will be
permitted for weed eradication with herbicides, because of special licensing. A licensed temporary
service may be used to supply labor to Contractor if Contractor has received approval from City
Representatives. Contractor will submit the required subcontract documentation.
Contractor must provide adequate personnel to accomplish the required maintenance of the plant
materials at intervals acceptable to City Representatives.
If not healthy at the end of the maintenance period, the maintenance must be continued until the
plant material is approved by City.
1.1 Time and Schedule
Unless otherwise expressly agreed to in writing by City, the Landscape Establishment Period will be
per General Conditions Section 6.5.4.
1.2 Planted Stock and Seeding Establishment
1.2.1
Tree planting and staking must be per City of Chandler Standard Detail C-801.
1.2.2
All trees will stand erect on their own without stakes when brought to this site. If the tree
cannot stand on its own when nursery stakes are removed, the tree will be removed and
replaced.
1.3 Pre-Emergent Herbicide and Weed Control
1.3.1
Contractor will provide three applications of an approved pre-emergent herbicide on all
unpaved areas of the project, as directed by City Representatives, to control weed growth in
all areas of the project. The number of applications may be increased as directed by the City
Representative, and at no additional cost to City, if the City Representative deems additional
applications are required to control weed growth.
1.3.2
Application sequence will be approved in advance by City. The first application of pre-
emergent will be completed prior to the application of Decomposed Granite and will be
included with the cost of the Decomposed Granite as specified and part of the Construction
Phase portion of work. The second application of pre-emergent will be completed after
installation of the Decomposed Granit and no later than half-way through the Landscape
Establishment Period. The third and final application of pre-emergent will be applied 15
days prior to completion of the Landscape Establishment portion of the project. The second
and third pre-emergent applications will be included with the cost of Landscape
Establishment. Watering will be completed in accordance with the manufacturer’s
recommendations, as included and as related to each application.
1.3.3
The pre-emergent herbicide will be applied in accordance with the Technical Specifications
and the recommendations of the pre-emergent herbicide manufacturer, as approved by
City Representatives.
App’d 7/20/2022
APP-33 of 33
General Conditions
Appendix 10
1.3.4
The control of weeds will be accomplished by the use of herbicides. Manual removal of
weeds will be required, after herbicides have taken affect.
1.3.5
Contractor is responsible for the removal and disposal of all trash and debris that during
the Landscape Establishment Period. Contractor will keep the project in a neat and orderly
manner during the duration of the Landscape Establishment Period.
1.4 Water
The water used during Landscape Establishment to properly maintain the plant material will be
furnished by City, at designated sources from within the project limits, at no charge to Contractor.
Contractor will be responsible for all equipment, materials and labor necessary to load, transport and
unload water for watering purposes.
1.5 Plant Material Replacements
The plant material replacement will be considered as included in the work for Landscape
Establishment, and will be made at no charge to the City.
1.5.1
Shrub and Plant Replacement - During the second half of the Landscaping Establishment
period, Contractor will provide, where required, plant replacements as follows:
Original Size
Replacement Size
1 gallon
5 gallon
5 gallon
15 gallon
15 gallon
24-inch box
36-inch box
48-inch box
1.5.2
Tree Replacement – During the second half of the Landscape Establishment Period,
Contractor will provide plant material replacements for existing plants that die as follows:
Existing Plant Material Sizes
Replacement Size
Trees:
2-inch Caliper
24-inch box
4-inch Caliper
36-inch box
6-inch Caliper and greater
54-inch box
Shrubs:
All Existing Shrubs
15 gallon
1.6 Measurement and Payment
See Technical Specifications for Measurement Payment provisions.
EXHIBIT C
Project Name: Chandler Heights Road - Gilbert Road to Val Vista Drive
C-1
City Project No.: ST1804.401
Federal Project No.: CHN-0(244)D; ADOT Project No.: T0203 01C
Rev. 10/23/23
TECHNICAL SPECIFICATIONS
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
1
TABLE OF CONTENTS
PART A: BID ITEMS
6
ITEM NO. 1
CONSTRUCTION SURVEYING AND LAYOUT
6
ITEM NO. 2
GPS DATA COLLECTION (ESRI – ARCGIS GEODATABASE FORMAT)
10
ITEM NO. 3
CONTRACTOR QUALITY CONTROL
13
ITEM NO. 4
EROSION CONTROL (SWPPP PREPERATION, INSTALLATION,
MAINTENANCE, AND REMOVAL)
13
ITEM NO. 5
MOBILIZATION/DEMOBILIZATION
13
ITEM NO. 6
CLEARING AND GRUBBING
14
ITEM NO. 7
REMOVE TREE, DIAMETER > 12 IN
14
ITEM NO. 8
CONSTRUCT BERM
15
ITEM NO. 9
EARTHWORK FOR RETENTION BASINS
16
ITEM NO. 10
RIPRAP, D50=6 IN, T=12 IN
17
ITEM NO. 11
SUBGRADE PREPARATION
17
ITEM NO. 12
AGGREGATE BASE, 4 IN THICK (APN 304-81-037C)
18
ITEM NO. 13
AGGREGATE BASE, 5 IN THICK
18
ITEM NO. 14
AGGREGATE BASE, 12 IN THICK
18
ITEM NO. 15
ASPHALTIC CONCRETE PAVEMENT (2 IN SURFACE COURSE, A-12.5
EVAC)
19
ITEM NO. 16
ASPHALTIC CONCRETE PAVEMENT (3 IN SURFACE COURSE, A-12.5
EVAC)
19
ITEM NO. 17
ASPHALTIC CONCRETE PAVEMENT (3 IN BASE COURSE, A-19 EVAC)
19
ITEM NO. 18
PORTLAND CEMENT CONCRETE PAVEMENT (PCCP) 9 IN THICK
20
ITEM NO. 19
BITUMINOUS TACK COAT SS-1H, DILUTED
21
ITEM NO. 20
SURFACE SEAL
22
ITEM NO. 21
VERTICAL CURB & GUTTER, TYPE A, H=6 IN, MAG DET 220-1
23
ITEM NO. 22
SINGLE CURB, TYPE A, MAG DET 222
23
ITEM NO. 23
END OF MEDIAN RAMP, CITY DET C-225
23
ITEM NO. 24
CONCRETE HEADER (6 IN)
24
ITEM NO. 25
CONCRETE SIDEWALK, MAG DET 230
25
ITEM NO. 26
CONCRETE CURB RAMP WITH DETECTABLE WARNING, CITY DET C-257 25
ITEM NO. 27
CONCRETE CURB RAMP WITH DETECTABLE WARNING, CITY DET C-258 25
ITEM NO. 28
DRIVEWAY ENTRANCE, MAG DET. 250-2, RESIDENTIAL
26
ITEM NO. 29
CONCRETE APRON AND VALLEY GUTTER, MAG DET 240
27
ITEM NO. 30
INTERLOCKING CONCRETE PAVERS
27
ITEM NO. 31
REINSTALL PAVER DRIVEWAY (APN 304-81-221C)
28
ITEM NO. 32
REMOVE AND REPLACE EXISTING CAST IRON MANHOLE FRAME AND
COVER WITH COMPOSITE MANHOLE FRAME AND COVER PER COC DTL
C-400 AND ADJUST TO GRADE PER COC DTL C-401, TYPE ‘B’
29
ITEM NO. 33
ADJUST VALVE BOX & COVER, MAG DET 391-1, 391-2 AND CITY DET C-307
AND C-317
30
ITEM NO. 34
ADJUST VALVE BOX & COVER (NON-CITY UTILITY)
30
ITEM NO. 35
REMOVE PIPE, BACKFILL & COMPACT, VARIOUS TYPES AND SIZES
30
ITEM NO. 36
REMOVE ASPHALTIC CONCRETE PAVEMENT
31
ITEM NO. 37
MILL AND REMOVE BITUMINOUS PAVEMENT, 2 IN
32
ITEM NO. 38
REMOVE IRRIGATION STRUCTURE
33
ITEM NO. 39
REMOVE CONCRETE CURB AND GUTTER
33
ITEM NO. 40
REMOVE CONCRETE DITCH AND BACKFILL
33
ITEM NO. 41
REMOVE CONCRETE SIDEWALKS, DRIVEWAYS, AND SLABS
34
ITEM NO. 42
REMOVE VALLEY GUTTER
34
ITEM NO. 43
REMOVE AND SALVAGE PAVERS (APN 304-81-221C)
35
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
2
ITEM NO. 44
REMOVE DIRECT BURY POLE AND MAST ARM
35
ITEM NO. 45
REMOVE EXISTING HPS FIXTURE
36
ITEM NO. 46
REMOVE AND SALVAGE SIGN ASSEMBLY
36
ITEM NO. 47
REMOVE FENCE
38
ITEM NO. 48
REMOVE WALL
38
ITEM NO. 49
REMOVE AND SALVAGE EXISTING WROUGHT IRON GATE (APN 304-81-
221C)
39
ITEM NO. 50
REMOVE EXISTING DECORATIVE WALL, REMOVE AND SALVAGE
EXISTING LIGHT FIXTURE AND CURVED WROUGHT IRON VIEW VENCE
(APN 304-81-221c)
40
ITEM NO. 51
REMOVE AND SALVAGE TRAFFIC SIGNALS
40
ITEM NO. 52
REMOVE AND RELOCATE MAILBOX
41
ITEM NO. 53
REMOVE AND REINSTALL SIGN
42
ITEM NO. 54
TRAFFIC CONTROL
43
ITEM NO. 55
UNIFORMED OFF-DUTY LAW ENFORCEMENT OFFICER
44
ITEM NO. 56
SURVEY MARKER, TYPE A, MAG DET 120
45
ITEM NO. 57
METAL FENCE (MATCH-IN-KIND) (APN 304-75-013B)
45
ITEM NO. 58
LANDSCAPE ESTABLISHMENT – NINETY (90) DAYS
46
ITEM NO. 59
SHRUB – 1 GAL
49
ITEM NO. 60
SHRUB – 5 GAL
49
ITEM NO. 61
TREE – 48 IN BOX, 3 IN CAL MIN
49
ITEM NO. 62
DECOMPOSED GRANITE, 1 ¼ IN SCREENED, DESERT GOLD
51
ITEM NO. 63
DECOMPOSED GRANITE, ¼ IN MINUS, EXPRESS CARMEL
51
ITEM NO. 64
DECOMPOSED GRANITE (TO MATCH EXISTING)
51
ITEM NO. 65
DECOMPOSED GRANITE, ½ IN SCREENED, EXPRESS ROSE
51
ITEM NO. 66
LANDSCAPE / IRRIGATION RESTORATION
57
ITEM NO. 67
SCH. 40 PVC IRRIGATION PIPE SLEEVE 2 IN
62
ITEM NO. 68
CLASS 200 PVC IRRIGATION PIPE ¾ IN
63
ITEM NO. 69
CLASS 200 PVC IRRIGATION PIPE 1 IN
63
ITEM NO. 70
SCH. 40 PVC IRRIGATION PIPE 2 IN
63
ITEM NO. 71
WATER METER (1 IN LANDSCAPE IRRIGATION SERVICE)
65
ITEM NO. 72
1 IN BACKFLOW PREVENTION UNIT (REDUCED PRESSURE)
66
ITEM NO. 73
1 IN MASTER VALVE
69
ITEM NO. 74
CONTROLLER, AUTOMATIC (6 STA)
70
ITEM NO. 75
1 IN REMOTE CONTROL VALVE, ELECTRIC
73
ITEM NO. 76
FLUSH END ASSEMBLY (DRIP)
75
ITEM NO. 77
MULTI OUTLET EMITTER ASSEMBLY
76
ITEM NO. 78
REMOVE PAINT STRIPE
79
ITEM NO. 79
4 IN WHITE TRAFFIC PAINT STRIPE
79
ITEM NO. 80
4 IN YELLOW TRAFFIC PAINT STRIPE
79
ITEM NO. 81
PAINT MEDIAN NOSE
80
ITEM NO. 82
4 IN WHITE THERMOPLASTIC TRAFFIC STRIPE
80
ITEM NO. 83
THERMOPLASTIC/PREFORMED SYMBOL BIKE LANE MARKING SET
80
ITEM NO. 84
THERMOPLASTIC/PREFORMED SYMBOL LEFT TURN ARROW
80
ITEM NO. 85
THERMOPLASTIC/PREFORMED SYMBOL RIGHT TURN ARROW
80
ITEM NO. 86
REFLECTORIZED RAISED PAVEMENT MARKER (TYPE G, CLEAR, 1-WAY)
81
ITEM NO. 87
REFLECTORIZED RAISED PAVEMENT MARKER (TYPE D, YELLOW, 2-WAY)
81
ITEM NO. 88
REFLECTORIZED RAISED PAVEMENT MARKER (TYPE H, YELLOW, 1-WAY)
81
ITEM NO. 89
PERFORATED SIGN POST
82
ITEM NO. 90
PERFORATED SIGN POST FOUNDATION
82
ITEM NO. 91
FLAT SHEET ALUMINUM SIGN PANEL, HIGH INTENSITY GRADE
83
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
3
ITEM NO. 92
NO. 7 PULL BOX
84
ITEM NO. 93
NO. 7 PULL BOX W/ EXTENSION
84
ITEM NO. 94
NO. 9 PULL BOX
84
ITEM NO. 95
SPLIT NO. 9 PULL BOX
84
ITEM NO. 96
PULL BOX, SRP LIGHTING (CONTRACTOR SUPPLIED AND INSTALLED) 85
ITEM NO. 97
SCH. 40 PVC ELECTRICAL CONDUIT, 1 IN
86
ITEM NO. 98
SCH. 40 PVC ELECTRICAL CONDUIT, 2 IN
86
ITEM NO. 99
SCH. 40 PVC ELECTRICAL CONDUIT, 2 ½ IN (STREETLIGHTING PER SRP
PLANS)
86
ITEM NO. 100
SCH. 40 PVC ELECTRICAL CONDUIT, 3 IN
86
ITEM NO. 101
SCH. 40 PVC ELECTRICAL CONDUIT, 4 IN
86
ITEM NO. 102
4 – 2 IN PVC INTERCONNECT CONDUIT
86
ITEM NO. 103
4 – 2 IN HDPE INTERCONNECT CONDUIT (DIRECTIONAL DRILL)
86
ITEM NO. 104
SRP UNDERGROUND CONVERSION
88
ITEM NO. 105
POLE FOUNDATION, TYPE A
89
ITEM NO. 106
POLE FOUNDATION, TYPE RC
89
ITEM NO. 107
VIDEO DETECTION SYSTEM (CAMERA)
90
ITEM NO. 108
TYPE A SIGNAL POLE
92
ITEM NO. 109
TYPE RC SIGNAL POLE
92
ITEM NO. 110
AUDIBLE PEDESTRIAN PUSH BUTTON WITH SIGN
93
ITEM NO. 111
20 FT MAST ARM (TAPERED)
93
ITEM NO. 112
45 FT MAST ARM (TAPERED)
93
ITEM NO. 113
55 FT MAST ARM (TAPERED)
93
ITEM NO. 114
CONTROL CABINET
94
ITEM NO. 115
CONTROL CABINET FOUNDATION
94
ITEM NO. 116
OPTICOM PRE-EMPTION UNIT
95
ITEM NO. 117
TRAFFIC SIGNAL MOUNTING ASSEMBLY (TYPE II)
97
ITEM NO. 118
TRAFFIC SIGNAL MOUNTING ASSEMBLY (TYPE IV)
97
ITEM NO. 119
TRAFFIC SIGNAL MOUNTING ASSEMBLY (TYPE V)
97
ITEM NO. 120
TRAFFIC SIGNAL MOUNTING ASSEMBLY (TYPE VII)
97
ITEM NO. 121
SIGN ASSEMBLY (IISNS)
97
ITEM NO. 122
TRAFFIC SIGNAL (FLASHING YELLOW ARROW FACE) (LED)
98
ITEM NO. 123
TRAFFIC SIGNAL FACE (TYPE F) (LED)
98
ITEM NO. 124
TRAFFIC SIGNAL FACE (PEDESTRIAN) (MAN/HAND) (LED)
98
ITEM NO. 125
STREET LIGHT POLE FOUNDATION, FOR SL-1 POLE
102
ITEM NO. 126
STREET LIGHT POLE, SL-1 WITH SINGLE DAVIT ARM
102
ITEM NO. 127
LED STREETLIGHT LUMINAIRE, TYPE II
103
ITEM NO. 128
LED LUMINAIRE (TRAFFIC SIGNAL)
103
ITEM NO. 129
CONDUCTORS (SIGNALS AND SIGNAL LIGHTING)
105
ITEM NO. 130
FIBER OPTIC CABLE (SINGLE MODE 12)
105
ITEM NO. 131
FIBER OPTIC CABLE (SINGLE MODE 144)
105
ITEM NO. 132
UNDERGROUND FIBER OPTIC SPLICE CLOSURE
105
ITEM NO. 133
FIBER OPTIC PATCH PANEL (12 PORT)
113
ITEM NO. 134
CCTV CAMERA AND FIELD EQUIPMENT
114
ITEM NO. 135
FIELD HARDENED ETHERNET SWITCH
116
ITEM NO. 136
CONCRETE SCUPPER, CITY DET C-500, W=8 FT
118
ITEM NO. 137
CONCRETE SPILLWAY, CITY DET C-500, W=8.5 FT
119
ITEM NO. 138
CATCH BASIN, MAG DET 533-1, TYPE D, ONE 3 FT WING
120
ITEM NO. 139
CATCH BASIN, MAG DET 533-1, TYPE D, TWO 3 FT WINGS
120
ITEM NO. 140
CONCRETE MASONRY WALL (FULL WALL)
120
ITEM NO. 141
CONCRETE MASONRY WALL (PARTIAL WALL VIEW FENCE)
120
ITEM NO. 142
CONCRETE MASONRY WALL (FULL WALL WITH DOOLEY FOUNDATION)
120
ITEM NO. 143
RE-INSTALL EXISTING WROUGHT IRON SWINGING GATE (APN 304-81-
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
4
221C)
122
ITEM NO. 144
RECONSTRUCT DECORATIVE WALL, MATCH IN-KIND (APN 304-81-221c)
123
ITEM NO. 145
CONCRETE LINED (IRRIGATION) DITCH WITH 1 FT BOTTOM
123
ITEM NO. 146
SAWCUT DITCH AT TIE-IN
124
ITEM NO. 147
CONCRETE DITCH TERMINATION (HAND PLACED)
124
ITEM NO. 148
IRRIGATION VALVE, 12 IN WITH CONCRETE SCOURING BASIN PER MAG
DET 506
125
ITEM NO. 149
HEADWALL, MAG DET 502-1 (PRIVATE IRRIGATION)
125
ITEM NO. 150
STEEL CASING PIPE SLEEVE, 54 IN DIA.
126
ITEM NO. 151
6 IN DUCTILE IRON PIPE WATERLINE WITH FITTINGS
126
ITEM NO. 152
REMOVE FIRE HYDRANT
128
ITEM NO. 153
REMOVE EXISTING FLUSHING PIPE AND METER BOX
128
ITEM NO. 154
INSTALL FIRE HYDRANT PER GIL-320
128
ITEM NO. 155
8 IN AWWA C-900, CLASS 150 WATERLINE WITH FITTINGS
128
ITEM NO. 156
6 IN GATE VALVE WITH BOX AND COVER, MAG DET 391-1, TYPE C
130
ITEM NO. 157
GATE VALVE BOX AND COVER PER MAG DET 340 AND STAINLESS-STEEL
TAPPING SLEEVE
130
ITEM NO. 158
MAINTENANCE OF PLANT OPERATION (MOPO)
131
ITEM NO. 159
CONCRETE PIPE COLLAR FOR 18 IN PIPE, MAG DET 505
132
ITEM NO. 160
CONCRETE PIPE COLLAR FOR 24 IN PIPE, MAG DET 505
132
ITEM NO. 161
12 IN RGRCP, CLASS IV
133
ITEM NO. 162
18 IN RGRCP, CLASS IV
133
ITEM NO. 163
24 IN RGRCP CLASS III
133
ITEM NO. 164
24 IN RGRCP, CLASS IV
133
ITEM NO. 165
24 IN RGRCP, CLASS V
133
ITEM NO. 166
STORM DRAIN MANHOLE, MAG DTL 520 & 522, CITY DET C-400
134
ITEM NO. 167
DRYWELL, CITY DET C-501
134
ITEM NO. 168
BUBBLE-UP STRUCTURE, COC DET C-507
135
iTEM NO. 169
IRRIGATION JUNCTION BOX, PER DETAIL SHEET Pi01
135
ITEM NO. 170
IRRIGATION CONTROL GATE, 24 IN WATERMAN C-10
136
ITEM NO. 171
ALLOWANCE: ROADWAY AND CONCRETE FLATWORK
137
ITEM NO. 172
ALLOWANCE: LANDSCAPING
137
ITEM NO. 173
ALLOWANCE: TRAFFIC SIGNAL AND COMMUNICATIONS FACILITIES
138
ITEM NO. 174
ALLOWANCE: SRP ELECTRICAL
139
ITEM NO. 175
ALLOWANCE: FURNISH AND INSTALL TEMPORARY FENCING
139
ITEM NO. 176
ALLOWANCE: WET UTILITIES
140
ITEM NO. 177
ALLOWANCE: DRY UTILITIES
141
ITEM NO. 178
ALLOWANCE: STORM DRAINAGE
141
ITEM NO. 179
ALLOWANCE: REMOVALS
142
ITEM NO. 180
ALLOWANCE: RWCD & PRIVATE IRRIGATION
142
SOILS INFORMATION
143
ENVIRONMENTAL MITIGATION MEASURES
143
PERMITS
145
COOPERATION WITH UTILITIES
147
COOPERATION BETWEEN CONTRACTORS AND OTHER AGENCY PROJECTS
151
NOTIFICATION TO PROPERTY OWNERS
152
TRAFFIC CONTROL
152
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
5
APPENDICES
APPENDIX A – SUBGRADE ACCEPTANCE CHART
APPENDIX B – CITY OF CHANDLER REQUEST FOR PUBLIC RECORDS
APPENDIX C – ESRI GPS DATA DICTIONAIRY
APPENDIX D – GEOTECHNICAL REPORT
APPENDIX E – WESTERN BURROWING OWL AWARNESS FLYER
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
6
PART A: BID ITEMS
The following items, though not a comprehensive list, are non-payment items being
considered incidental to the project, the costs of which are to be included within other bid
items:
Saw cutting
Locating (or pothole) of new or existing utilities
Concrete curb and gutter transition, MAG Std. Det. 221
Curb transition, MAG Det. 220-2 and 221
SWPPP preparation and document maintenance
Contractor’s site office or yard.
Roadway sweeping
Any and all permits - preparation costs and permit fees
Protective fencing or plating for open trenches
Photographing and videotaping of the project
Preparation of record drawings
Crown line
Temporary pavement as required for all pipeline and underground work
Removal of existing landscape irrigation pipe, tubing, and equipment
ITEM NO. 1
CONSTRUCTION SURVEYING AND LAYOUT
Description:
The Contractor will furnish all labor, materials, and equipment necessary to perform all
surveying, staking, laying out of control lines, and verifications of the accuracy of all
existing control points that are delineated in the Contract Documents. The work will be
done under the direction of a Registered Land Surveyor (RLS) licensed to practice in the
State of Arizona.
Construction Requirements:
Staking Outline: Prior to beginning any survey operations, the Contractor will furnish to
the Engineer, for approval, a written outline detailing the method of staking, interval of
stakes, marking of stakes, grade control for various courses of materials, referencing,
structure control, and any other procedures and controls necessary for survey completion.
A part of this outline will also be a schedule that will show the sequencing of the survey
and layout work, throughout the course of the contract, listing a percentage of completion
for each month.
Field Books: The Contractor will furnish field books to be used for recording survey data
and field notes. These books will be available for inspection by the City at any time and
will become the property of the City upon completion of the work.
Survey Control Verification: Control Points (horizontal and vertical) -The existence and
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
7
location of all survey monuments, bench marks, and control points will be verified prior to
demolition or construction activity. Immediately notify the City of Chandler Project
Manager when location discrepancies greater than 0.02 foot horizontal or 0.01 foot
vertical are found. All datum will be based upon the City of Chandler datum.
Control Lines: Construction control lines with grade breaks, transition points, horizontal
and vertical curves, etc., will be established and referenced prior to construction.
Temporary Bench Marks:
Temporary bench marks will be established prior to
construction, maintained and periodically verified for accuracy throughout the
construction phase.
Pre-Construction Location Survey:
All existing features will be located prior to
construction, referenced to survey monuments along control lines by stationing in
accordance with the construction documents and by offset distance from the control lines.
All features will be re-locatable after construction. Distances measured will be within 0.01
foot.
Survey monuments: The land surveyor will follow the requirements of A.R.S. § 33-103
when establishing, replacing or setting Public Land System Survey monuments at Section
or Quarter Section corners and will follow the requirement in Section 9(C) of the Arizona
Boundary Survey Minimum Standards when establishing new or replacement boundary
monuments and witness corner monuments. Finally, land surveyors will also comply with
the requirements of A.R.S. § 104 through 106 when establishing, replacing or setting any
type of boundary monument. Whenever any monuments are established, including those
set to replace missing or damaged monuments of a previous survey, those actions require
the surveyor to create and record a survey drawing documenting the new monumentation
as established.
Water and Sewer Line Appurtenances: Water and sewer line surface appurtenances
such as manholes, valves, and cleanouts that lie within the construction area will be
located and noted on the Contractor's approved construction documents prior to any
demolition or excavation.
Match Points and Removals:
Verify the location (horizontal and vertical) of existing
facilities to which the project connects. Immediately notify City Representatives when
location discrepancies of connecting facilities greater than 0.10 foot horizontal or 0.02
foot vertical are found.
Construction Stakes:
The Contractor will set construction stakes and marks
establishing lines and grades for road work, curbs, gutters, sidewalks, structures,
buildings, centerlines for utilities and necessary appurtenances, and other work as
indicated in the Contract Documents and will be responsible for their conformance with
the Project Plans and Technical Specifications.
The stakes will be established in accordance with the following guidelines which represent
the minimum standard and the Contractor will provide additional stakes and controls
necessary to perform the work. The Contractor will be held responsible for the
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
8
preservation of all stakes and marks and will replace, at no additional cost to the City, any
construction stakes or marks which have been carelessly or willfully destroyed by any
party.
(a) Roadway: Subgrade stakes will be set to subgrade elevation at 50 foot intervals
on straight sections, 25 foot intervals through vertical curves, on horizontal curves
with radius of 600 feet or less, and/or slopes of less than 0.4%, and the beginning
and end of horizontal and vertical curves and grade breaks. Stakes will be set at
crown lines, at grade break lines, and at edges of pavement which do not abut
concrete curb and gutter or at the edge of pavement abutting vertical curbs or other
structures whose surface grade will not be flush with the finished pavement grade.
Quarter lines will be staked where the distance between the crown line stakes and
the curb and gutter face exceeds 20 feet. ABC stakes will be set to ABC elevation
at 33 foot intervals on straight sections, 25 foot intervals through vertical curves,
on horizontal curves with radius of 600 feet or less, and/or slopes of less than
0.4%, and the beginning and end of horizontal and vertical curves, and grade
breaks. Stakes will be set at crown lines, at grade breaks, and at edges of
pavement which do not abut concrete curb and gutter or at the edge of pavement
abutting vertical curbs or other structures whose surface grade will not be flush
with the finished pavement grade. Quarter lines will be staked where the distance
between the crown line stakes and the curb and gutter face exceeds 20 feet.
(1)
Where the existing pavement will be milled and inlayed, the Contractor will
provide 10-foot grid interval surface control horizontally and vertically.
(2)
Pavement edges will be controlled by utilizing a wire control mechanism or
screeding along a concrete gutter or other structure whose surface grade is
flush with the finished pavement grade. Stakes will be set to finished
elevation at 33 foot intervals on straight sections, 25 foot intervals on curves
with radius of 600 feet or less, and/or slopes of less than 0.4%, and the
beginning and end of horizontal and vertical curves, and grade breaks.
(b) Sidewalk and Bike Paths: Stakes are not required for sidewalks five feet or less
in width which are adjoining existing curb and gutter.
(1)
Sidewalk stakes will be set to grade on an offset and tacked for line at 25
foot intervals at the beginning and end of horizontal and vertical curves and
grade breaks.
(c) Storm Sewer and Drainage: All cuts will be to the invert of the pipe, given to the
nearest 0.01 of a foot.
(1)
Stakes for storm sewer will be driven flush with the existing ground, set on
an offset at 50 foot intervals. Stakes will be marked with the offset and
indicated cut.
(2)
Wyes for laterals will be marked with a line only stake.
(3)
Manholes will be marked with the offset and indicated cut to top of manhole
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
9
grade and inverts.
(4)
Stakes for storm water inlets, two per inlet, will be set on a line normal to the
roadway at the center line of the inlet five and ten feet from the face of curb.
The stakes will be marked with the offset to the face of curb and the cut or
fill to the top of curb and inverts.
(5)
Cut sheets will be supplied to the Contractor and City of Chandler Inspector.
(d) Water: All cuts will be to the invert of the pipe, given to the nearest 0.10 of a foot.
(1)
Stakes for water will be driven flush with the existing ground, set on an offset
at 50 foot intervals and specified grade breaks. Stakes will be marked with
the offset and indicated cut.
(2)
Fittings or other critical points such as tees will be marked with a line only
stake.
(3)
Fire hydrants will be located with two stakes per hydrant set parallel with the
roadway five feet from the centerline of the hydrant. The stakes will be
marked with the offset to the hydrant and indicated cut to the top of curb at
the centerline of the hydrant.
(4)
Water meters will be located with two stakes per meter set parallel with the
roadway five feet from the centerline of the meter. The stakes will be marked
with the offset to the meter and indicated cut to the top of curb at the
centerline of the meter.
(5)
Cut sheets will be supplied to the Contractor and City of Chandler Inspector.
(e) Traffic Signing, Striping and Detector Loops: The Contractor will delineate the
procedures and controls to be utilized in the Staking Outline.
(f) Inspection and Acceptance of Work: The City reserves the right to make
inspections and random checks of any portion of the staking and layout work. If, in
the City's opinion, the work is not being performed in a manner that will assure
proper control and accuracy of the work, the City may order any or all of the staking
and layout work redone at no additional cost.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
10
Measurement and Payment:
Construction Surveying and Layout will be measured as a single complete unit of work
and paid at the contract lump sum price, which price will be full compensation for the work
as described herein and required to provide all necessary survey stakes and control. The
approved schedule showing the sequencing and percentage of the survey and layout
work will be the basis on which monthly progress payments will be made. This schedule
will be subject to periodic review, at the request of either party, if the survey and layout
work lags or accelerates. If necessary, the schedule will be revised to reflect changes in
survey and layout progress. When approved, the revised schedule will become the basis
for payment.
ITEM NO. 2
GPS DATA COLLECTION (ESRI – ARCGIS GEODATABASE
FORMAT)
Description:
This work under this item will consist of furnishing all labor, materials, and equipment
necessary to provide survey grade GPS / GIS data meeting the following requirements
for all facilities to be owned and/or operated by the City of Chandler.
Construction Requirements:
(a) ESRI File Geodatabase format:
All GPS point data, along with corresponding GIS Attribute data, must be submitted
in ESRI File Geodatabase format. The City of Chandler will provide an electronic
copy of the File Geodatabase in ESRI ArcGIS format upon submitting the “Request
for Public Records” form in Appendix B. All public record requests must be initiated
on-line
at
https://www.chandleraz.gov/government/departments/development-
services/public-records-request. A copy of the request must be sent to the
designated City of Chandler Representative.
(b) Data dictionary and Attribute data:
Attribute data should be provided for each of the GPS’d Utility Feature listed in
section ‘d’ below. All Attribute data should conform to the ESRI File Geodatabase
format provided in Appendix C.
(c) Coordinate System:
Horizontal Datum: Arizona State Plane Coordinates, Central Zone NAD83 (HARN)
Vertical Datum: NAVD88.
(d) Point Data for GPS:
(1)
Water System Features:
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
11
(2)
Water main location (top of pipe), size and material (one coordinate provided
every 100 feet minimum) and at fittings.
(3)
Water fitting location (top of feature), size, material and type including: Bend
(22.5, 45, or 90), Tee, Tapping Sleeve, Cross, Coupling, End Cap, Line Stop,
Reducer, Saddle, Other.
(4)
Water valve location (center of valve box cover), size and type.
(5)
Fire hydrant location (top of hydrant), manufacturer and year.
(6)
Water service line location (at connection to main, any bends, and
termination at meter box or meter vault or at the edge of easement or ROW),
size and material.
(7)
Water blow-off and air release valve location (center of cover), size, type and
manufacturer.
(8)
Water manhole or vault location (center of cover), size and type.
(9)
Waste Water System Features:
(10) Sewer manhole and cleanout location (center of cover), size, material, and
cover type.
(11) Sewer gravity main location (invert of pipe), size, material and flow direction
(from) at all manholes, cleanouts and structures.
(12) Sewer service line location, size and material (at connection to main, and
termination at cleanout, or stub out at edge of the easement or ROW).
(13) Sewer force main location (top of pipe), size, and material (one coordinate
provided every 100 feet minimum) and at fittings.
(14) Sewer force main (and gravity) fitting location (top of feature), size, material
and type including: Bend (22.5, 45, or 90), Tee, Tapping Sleeve, Cross,
Coupling, End Cap, Line Stop, Reducer, Saddle, Wye, Other.
(15) Sewer force main valve location (center of valve box cover), size and type.
(16) Sewer force main air release valve location (center of cover), size, type and
manufacturer.
(17) Sewer force main manhole or vault location (center of cover), size and
material.
(18) Sewer structure (center of structure), type (diversion, junction box)
(19) Reclaimed Water System Features:
(20) Reclaimed main location (top of pipe), size, and material (one coordinate
provided every 100 feet minimum) and at fittings.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
12
(21) Reclaimed fitting location (top of feature), size, material and type including:
Bend (22.5, 45, or 90), Tee, Tapping Sleeve, Cross, Coupling, End Cap, Line
Stop, Reducer, Saddle, Other.
(22) Reclaimed valve location (center of valve box cover), size and type.
(23) Reclaimed service line location (at connection to main, any bends, and
termination at meter box or meter vault or at the edge of easement or ROW),
size and material.
(24) Reclaimed blow-off and air release valve location (center of cover), size, type
and manufacturer.
(25) Reclaimed manhole or vault location (center of cover), size and type.
(26) Storm Water System Features:
(27) Storm manhole and cleanout location (center of cover), size, material, and
cover type.
(28) Storm gravity main location (invert of pipe), size, material, and flow direction
(from) at all manholes, cleanouts, and structures.
(29) Storm structure location (center of structure), type and category including:
(30) Drywell, Catch Basin, Scupper, Bubbler Box, Collection Vault.
(31)
Standard GPS Metadata on all points collected: Date, Time, Height,
Horiz_Precision, Vert_Precision, Northing, Easting, Surveyor, Datafile, and
Comments
(e) Electronic Data Submittal:
Each submittal must consist of
(1)
ESRI – ArcGIS Geodatabase with cumulative data and attribute, and
(2)
Construction plans with collected utilities clearly redlined
(3)
The frequency of data submittal will be every two weeks after water, sewer,
reclaim or storm assets go into the ground. Submittals can be emailed to:
GPS@Chandleraz.gov
Measurement and Payment:
GPS Data Collection (ESRI – ArcGIS Geodatabase Format) will be measured as a single
complete unit of work and paid at the contract lump sum price, which price will be full
compensation for the work as described herein, including submittal and acceptance by
City of Chandler.
No payment will be made for rejected GPS Point Data.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
13
ITEM NO. 3
CONTRACTOR QUALITY CONTROL
See City of Chandler General Conditions.
ITEM NO. 4
EROSION CONTROL (SWPPP PREPERATION, INSTALLATION,
MAINTENANCE, AND REMOVAL)
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to prepare the SWPPP plan, furnish, install, maintain and remove (if
applicable) erosion control best management practices as specified in the Project Plans
and directed by City Representatives.
Materials:
All materials will conform to the requirements of ADOT Standard Specifications. Section
810-2.
Construction Requirements:
All work under this item will be completed in conformance with the Project Plans and all
applicable City, County, State, and Federal regulations.
Measurement and Payment:
Erosion Control (SWPPP Preparation, Installation, Maintenance, and Removal) will be
measured as a single complete unit of work and paid at the contract lump sum price,
which price will be full compensation for the work described herein and complete in place.
No payment will be made for rejected best management practices, for maintenance after
a storm event, or for damage by the Contractor. No allowance will be made for extra
material used in overlapping at splice joints.
ITEM NO. 5
MOBILIZATION/DEMOBILIZATION
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to conform to MAG Uniform Standard Specifications Section 109.10.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
14
Measurement and Payment:
Mobilization/Demobilization will be measured as a single complete unit of work and paid
at the contact lump sum price, which price will be full compensation for the work, complete
in place.
ITEM NO. 6
CLEARING AND GRUBBING
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to conform to MAG Uniform Standard Specifications Section 201. The
Contractor should review the landscape plans to identify trees to be protected in place.
The Contractor will clear and grub only the areas required to construct the project
improvements.
Construction Requirements:
All work under this item will be completed in conformance with MAG Uniform Standard
Specifications Section 201 in its entirety except as modified herein.
Burning of trash, debris, plant material, wood, or any other waste material will not be
allowed.
Measurement and Payment:
Clearing and Grubbing will be measured as a single complete unit of work and paid at the
contact lump sum price, which price will be full compensation for the work, complete in
place. No separate measurement will be made for trees 12 inches or less in diameter at
1-foot above the original ground surface.
ITEM NO. 7
REMOVE TREE, DIAMETER > 12 IN
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to remove and dispose of existing trees more than 12 inches in diameter,
including roots and stumps from the project area, as shown on the Project Plans, in
accordance with the requirements of MAG Uniform Standard Specifications Section 201
in its entirety except as modified herein.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
15
Construction Requirements:
All tree removal personnel will have a minimum of one-year experience in large tree
removal and be supervised at all times by a foreman with a minimum of two years’
experience. Background information on all personal associated with this task, along with
references that will verify experience, will be submitted to City Representatives at the pre-
construction meeting.
Remove trees in sections by performing cutting operations from the top down, utilizing
cranes or boom trucks to control the fall of large pieces of trunk, branches and any tree
debris.
Cut trees flush with existing grades. All stumps will be ground to a minimum of three feet
below existing grade including the removal of all roots that are at that same elevation
below existing grade with the cost for these removals included under this bid item.
Cavities resulting from the removal of stumps and roots will be backfilled with material
approved by City Representatives. The material will be compacted to a density of not
less than 95 percent of the maximum density as determined in accordance with the
requirements of the applicable test methods of the ADOT Materials Testing Manual and
as directed and approved by City Representatives.
Contractor will coordinate with City Representatives no less than two weeks prior to this
work to tag all trees designated for removal.
Upon removal, trees will become property of the Contractor.
Burning of the removed trees will not be permitted. All tree materials resulting from
removal will be removed from the jobsite during the same work day period. No debris
larger than one square inch will remain after the removal process is completed.
Measurement and Payment:
Remove Tree, Diameter > 12 In will be measured as a unit each for each tree removed
and will be paid for at the contract unit price each, which price will be full compensation
for the work, complete in place, including excavation and subsequent backfill,
compaction, hauling, obtaining permits, and disposing of the trees.
ITEM NO. 8
CONSTRUCT BERM
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to grade the berm around the proposed temporary retention basins as shown
on the plans.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
16
Construction Requirements:
The grading shall comply with MAG Uniform Standard Specifications Section 211 in its
entirety.
Measurement and Payment:
Construct Berm will be measured per cubic yard and will be paid for at the contract unit
price per cubic yard, which price shall be full compensation for the work, complete in
place.
ITEM NO. 9
EARTHWORK FOR RETENTION BASINS
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary for the excavation (or fill) to construct the retention basins as depicted by the
contours and elevations shown within the details of the drainage plans. The work will also
include adjustments for any structures or landscaping in existing retention basins as
specified in the Project Plans.
Construction Requirements:
All grading for Earthwork for Retention Basins will be constructed in accordance with the
requirements of with ADOT Standard Specifications Section 203.4, except as modified
herein.
All basins constructed will be percolation tested in accordance with the double-ring
infiltrometer test ASTM D3385. The results of the tests will be submitted to the City for
evaluation prior to the acceptance of the basin grading.
Retention basin slopes will not exceed 4:1 horizontal to vertical.
Measurement:
Earthwork for Retention Basins will be measured per cubic yard, including percolation
tests. The Engineer will compute the quantities of material excavated by a method which
in his opinion is best suited to obtain an accurate determination.
Payment:
The accepted quantity of Earthwork for Retention Basins, measured as provided above,
will be paid for at the contract unit price per cubic yard, which price will be full
compensation for the work, complete in place. Payment will include adjustments and
grading around existing structures and landscaping. No additional payment will be made
for grading beyond the “match points” or extent of the new drainage contour lines, as
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
17
specified in the Project Plans or as a result of disturbance by the Contractor.
No additional payment will be made for the percolation tests, the cost being considered
incidental to this item.
ITEM NO. 10
RIPRAP, D50=6 IN, T=12 IN
Description:
The work under this item will include furnishing of all materials, labor, and equipment
necessary to install riprap at locations and dimensions as specified in on the Project Plans
including filter fabric.
Materials:
Riprap stone will comply with MAG Uniform Standard Specifications Sections 701.2 and
703 in their entirety. All riprap will have a d50 size of six inches and T of 12 inches. Riprap
will be constructed one foot thick. Filter Fabric will comply with MAG Uniform Standard
Specification Section 796 in its entirety.
Construction Requirements:
Riprap will be constructed in accordance with MAG Uniform Standard Specification
Section 220.
Measurement and Payment:
Riprap, D50=6 In, T=12 In will be measured per cubic yard and will be paid for at the
contract unit price per cubic yard, which price will be full compensation for the item,
complete in place, including filter fabric.
ITEM NO. 11
SUBGRADE PREPARATION
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary for the excavation for the grading and construction of the roadway as specified
in the Project Plans.
Construction Requirements:
Subgrade Preparation will comply with MAG Standard Specifications Section 205 and
301 in its entirety, except as modified herein.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
18
Measurement:
Subgrade Preparation will be measured per square yard including roadway excavation,
borrow excavation, and fill construction.
Payment:
The accepted quantity of Subgrade Preparation, measured as provided above, will be
paid for at the contract unit price per square yard, which price will be full compensation
for the work, complete in place.
ITEM NO. 12
AGGREGATE BASE, 4 IN THICK (APN 304-81-037C)
ITEM NO. 13
AGGREGATE BASE, 5 IN THICK
ITEM NO. 14
AGGREGATE BASE, 12 IN THICK
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary for the placement and construction of the aggregate base course as specified
in the Project Plans (DWG TX01).
Materials:
Aggregate Base will all comply with MAG Standard Specifications Section 702 in its
entirety, except as modified herein.
The graded aggregate base course will meet City requirements, as shown in the table
below:
Select Aggregate Base Conditions
SIEVE SIZE
(PER ASTM D422-63)
PERCENT PASSING
BY WEIGHT
1 1/4 INCH
100
No. 4
38-65
No. 8
25-60
No. 30
10-40
No. 200
3-12
P.I. MAX
5
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
19
Construction Requirements:
The work under these items will comply with MAG Standard Specifications Section 310
in its entirety, except as modified herein.
Measurement:
Aggregate Base, per thickness as specified in the Project Plans, will be measured per
square yard.
Payment:
The accepted quantities of Aggregate Base, per thickness as specified in the Project
Plans, measured as provided above, will be paid for at the contract unit price per square
yard which price will be full compensation for the work, complete in place. Payment will
include the excavation of in-situ material to reach depths specified on the Project Plans,
percolation tests, and filter fabric.
No additional payment will be made for the excavation of in-situ material to reach depths
as specified in the Project Plans, percolation tests or filter fabric, the cost being
considered incidental to this item
ITEM NO. 15
ASPHALTIC CONCRETE PAVEMENT (2 IN SURFACE COURSE,
A-12.5 EVAC)
ITEM NO. 16
ASPHALTIC CONCRETE PAVEMENT (3 IN SURFACE COURSE,
A-12.5 EVAC)
ITEM NO. 17
ASPHALTIC CONCRETE PAVEMENT (3 IN BASE COURSE, A-19
EVAC)
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary for mixing at a plant, hauling, and placing a mixture of aggregate materials,
mineral admixture and asphalt binder to form a pavement course upon a previously
prepared base or sub base at all locations as specified in the Project Plans.
Materials:
Asphalt Concrete Pavement mix design will conform to current East Valley Asphalt
Committee (EVAC) Conventional List of Hot Mix Approved Asphalt Mixes as follows:
2 in surface course will be A-1/2
3 in surface course will be A-1/2
3 in base course will be A-3/4
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
20
For current EVAC specifications see City of Mesa website located here:
http://www.mesaaz.gov/business/engineering/approve-products-equipment-natural-gas-
line-contractors.
Surface course paving of milled surfaces will conform to MAG 710.
Construction Requirements:
The work under this item will comply with MAG Standard Specifications Section 321 in its
entirety, except as modified herein.
The base prepared by the Contractor, on which the asphalt concrete pavement is to be
placed, will be smooth, firm, and true to grade and cross-section as specified in the Project
Plans, and will be so maintained throughout the period of placing asphalt concrete. If
necessary, in order to obtain the above specified base condition, and if ordered by City
Representatives, a leveling course of asphalt concrete compacted in layers not exceeding
2 inches in thickness or aggregate base will be spread to level irregularities such as dips,
depressions, and sags. All irregularities such as humps or high spots will be removed in
order to provide a smooth base of uniform grade and cross-section, so that subsequent
surfacing will be of uniform thickness. No additional compensation will be allowed for
furnishing and placing these materials and for all work incidental to the correcting of
irregularities will be considered as included in the contract price for asphalt concrete
pavement.
Cold joints between pavement sections will be saw cut.
Surface course paving of milled surfaces will conform to MAG 710. Tack coat will be
applied to milled surface prior to paving, which is described under a separate item.
Measurement and Payment:
Asphaltic Concrete Pavement will be measured per square yard and will be paid for at
the contract unit price per square yard which price will be full compensation for the work,
complete in place.
No additional payment will be paid for saw cutting associated with cold joints.
Measurement and payment for tack coat between lifts as well as for milled surfaces will
be paid for under a separate item.
ITEM NO. 18
PORTLAND CEMENT CONCRETE PAVEMENT (PCCP) 9 IN THICK
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary to construct concrete bus bays and private driveways as specified in the
Project Plans.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
21
Materials:
Portland Cement Concrete Pavement will comply with MAG Standard Specifications
Section 725 in its entirety, except as modified herein.
Construction Requirements:
The work under these items will comply with MAG Uniform Standard Specifications
Section 324 in its entirety, as well as City Details C-230 and C-231.
Measurement and Payment:
Portland Cement Concrete Pavement will be measured per square yard and will be paid
for at the contract unit price per square yard, which price will be full compensation for the
item, complete in place.
ITEM NO. 19
BITUMINOUS TACK COAT SS-1H, DILUTED
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to apply a bituminous tack coat at all locations as specified in the Project Plans
or as directed by City Representatives.
Materials:
Bituminous Tack Coat will be SS-1h type or approved equal and will conform to MAG
Standard Specification Section 713 in its entirety.
Construction Requirements:
Bituminous Tack Coat will comply with MAG Standard Specifications Section 329 in its
entirety, except as modified herein.
Tack coat will be applied at the rate of no less than 0.08 gallons per square yard or as
directed by City Representatives.
Measurement:
Bituminous Tack Coat will be measured per square yard and will be paid for at the contract
unit price per square yard, which price will be full compensation for the work, complete in
place.
No additional payment will be made for application of Bituminous Tack Coat SS-1H,
Diluted, the cost being considered incidental to this item.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
22
ITEM NO. 20
SURFACE SEAL
Description:
The work under this item will consist of furnishing of all materials, labor, and equipment
necessary to complete surface seal of all areas identified on the Project Plans and as
directed by City Representatives. The work will include cleaning and routing out
appropriate cracks, cleaning and sweeping, and applying crack seal to appropriate
cracks.
Materials:
Mineral aggregate gradation will conform to MAG Standard Specifications Section 715,
Table 715-1, Type II.
Crack seal will be Deery-Crafco 220 or approved equal.
Surface seal shall be Polymer Modified Rejuvenating Emulsion Fog Coat (PMRE) from
EGRON, or approved equal.
Construction Requirements:
The work under this item will comply with MAG Standard Specifications Section 331 in its
entirety.
Prior to surface seal, pavement is to be cleaned and routed for appropriate cracks,
cleaned and swept, and crack sealed with Deery-Crafco 220 or approved equal.
Contractor shall seal all cracks having an average clear opening ¼” or greater. All cracks
with an average clear opening of less than 1/4 inch shall not be sealed unless directed to
do so by City Representatives. All cracks between asphalt and curb or gutter shall be
sealed regardless of clear opening size unless directed by City Representatives.
Contractor shall contact City Representatives for filling of cracks 2” or wider.
Immediately prior to applying the sealant, Contractor shall thoroughly clean cracks and
remove any loose particles, grass, grass roots, weeds, dust and other deleterious
substances by means of high velocity compressed air or other methods prior approved
by City Representatives. The compressor used shall be capable of a sustaining a
minimum pressure of 90 psi. The crack cleaning equipment shall be capable of cleaning
cracks to a minimum depth of ½” and shall be capable of dust containment (typically by
a vacuum apparatus) by filtering particulate matter 10 micrometers or less in diameter
with no dust clouds visible to the naked eye as determined by the City Representative.
The conventional method of openly blowing out cracks with compressed air with no dust
containment shall not be an acceptable crack cleaning method.
Crack cleaning shall be inspected and approved by the City Representative prior to the
application of crack sealant.
Contractor shall place sealant so as to completely fill the crack and form a lap of greater
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
23
than 1” on each side. Immediately after the application, a rubber squeegee or other
acceptable means shall be used to level the sealant flush with the existing pavement
surface. After cooling, the sealant shall not shrink more than ¼” below the pavement
surface.
Sealant shall be heated to between 325°F and 400°F (163°C and 204°C) for at least ½
hour prior to application. Sealant shall only be applied to clean, dry cracks that have been
approved by the City Representative from the bottom up to the surface level. Contractor
shall provide certificates on all temperature gauges. The dates of the certificates shall be
within the previous three (3) month period.
The sealant shall be intended to be placed entirely within the crack. Blotter material may
be required to prevent asphalt rubber bleed and/or pickup of sealant by vehicular traffic.
Contractor shall install blotter material of a type acceptable to City and at the direction of
the City Representative at no additional cost to the City. Typical blotter material shall be
made up of sand/silica sand and cannot include powdered cement. Any blotter material
must be pre-approved by the City Representative.
Measurement and Payment:
Surface Seal will be measured by the square yard and will be paid for at the contract unit
price per square yard, which price will be full compensation for the item, complete in place.
No additional measurement or payment will be made for crack sealing, asphalt emulsion,
blotter, and aggregate, the cost being considered incidental to this item.
ITEM NO. 21
VERTICAL CURB & GUTTER, TYPE A, H=6 IN, MAG DET 220-1
ITEM NO. 22
SINGLE CURB, TYPE A, MAG DET 222
ITEM NO. 23
END OF MEDIAN RAMP, CITY DET C-225
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary to construct new curb and gutter, single curb, and end median ramp at
locations as specified in the Project Plans.
Materials:
Curb & Gutter and transitions will comply with MAG Details 220-1, 220-2, 221, and 222.
Single Curb, Type A will conform to MAG Detail 222. End Median Ramp will comply with
City Detail C-225.
Construction Requirements:
The work under these items will comply with MAG Standard Specifications Section 340
in its entirety, MAG Details 220-1, 220-2, and 222, and City Detail C-225. Concrete
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
24
curb/curb and gutter transitions will be constructed in accordance with MAG Detail 221.
Measurement:
Vertical Curb & Gutter and Single Curb will be measured per linear foot, including median
nose transitions and curb and gutter transitions. End of Median Ramp will be measured
as a unit for each, including concrete median paving and concrete curbs at the end of
median ramp.
Payment:
Vertical Curb & Gutter and Single Curb, measured as provided above, will be paid for at
the contract unit price per linear foot, which price will be full compensation for the work,
complete in place.
End of Median Ramp, measured as provided above, will be paid for at the contract unit
price each, which price will be full compensation for the work, complete in place, including
concrete median paving and concrete curb at the end of median ramp.
No additional payment will be paid for median nose transitions or curb/curb and gutter
transitions, the cost being considered incidental to this item.
ITEM NO. 24
CONCRETE HEADER (6 IN)
Description:
The work under this item will consist of furnishing of all materials, labor, and equipment
necessary to construct concrete header with a medium broom finish at the locations as
specified in the Project Plans and in accordance with the details shown on the Project
Plans, these Technical Specifications, and the requirements of the MAG Standard
Specifications.
Materials:
All materials will conform to MAG Standard Specifications Sections 342 in its entirety.
Construction Requirements:
The Contractor will be responsible for forming the concrete headers per the detail shown
on the Project Plans and City Detail C-225. Prior to placing the concrete header, the
Contractor will obtain approval from City Representatives for the finish and forming to
ensure it is consistent with the layout as specified in the Project Plans and that the finish
is acceptable prior to proceeding with the work.
All exposed edges will have a 1/4-inch radius.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
25
Measurement and Payment:
Concrete Header (6 in) will be measured by the linear foot and will be paid for at the
contract unit price per linear foot, which price will be full compensation for the work
complete in place.
ITEM NO. 25
CONCRETE SIDEWALK, MAG DET 230
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary construct new concrete sidewalk per MAG Detail 230 at all locations as
specified in the Project Plans.
Materials:
All materials will conform to MAG Detail 230 in their entirety, except as modified herein.
Construction Requirements:
Comply with Chapter 4 - Street Design and Access Control, of City of Chandler
Engineering & Design Standards Manual and MAG Detail 230 in their entirety and all City
of Chandler supplements, except as modified herein.
Measurement and Payment:
Concrete Sidewalk will be measured per square foot and will be paid for at the contract
unit price per square foot, which price will be full compensation for the work, complete in
place.
ITEM NO. 26
CONCRETE CURB RAMP WITH DETECTABLE WARNING, CITY
DET C-257
ITEM NO. 27
CONCRETE CURB RAMP WITH DETECTABLE WARNING, CITY
DET C-258
Description:
The work under this item will consist of furnishing of all materials, labor, and equipment
necessary to construct concrete curb ramps at locations as specified in the Project Plans.
Materials:
All materials will conform to City Details C-257 and C-257 in their entirety, including all
City of Chandler supplements.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
26
Construction Requirements:
Concrete Curb Ramps will comply with City Details C-257 and C-258 in their entirety,
including all City of Chandler supplements.
The work under this item includes construction of the adjacent concrete sidewalk areas
and concrete curb as shown per City Details C-257 and C-258 and as specified in the
Project Plans and all City of Chandler supplements
Measurement:
Concrete Curb Ramps will be measured as a unit for each, including detectable warnings,
additional sidewalk area, and concrete curb as specified in the Project Plans.
Payment:
The accepted quantities of Concrete Curb Ramps, measured as provided above, will be
paid for at the contract unit price each, which price will be full compensation for the item,
complete in place.
No additional payment will be made for additional sidewalk area or concrete curb, the
cost being considered incidental to this item.
Detectable warnings will be installed, measured, and paid for under a separate item.
ITEM NO. 28
DRIVEWAY ENTRANCE, MAG DET. 250-2, RESIDENTIAL
Description:
The work under these items will consist of furnishing all materials, labor and equipment
necessary construct new concrete driveway entrances at all locations as specified in the
Project Plans.
Materials:
All materials will conform to MAG Details 250-1 & 250-2 in their entirety.
Construction Requirements:
The work under these items will comply MAG Details 250-1 & 250-2 in their entirety,
except as specified in the Project Plans and all City of Chandler supplements
Measurement and Payment:
Driveway Entrances will be measured per square foot and will be paid for at the contract
unit price per square foot, which price will be full compensation for the work, complete in
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
27
place.
ITEM NO. 29
CONCRETE APRON AND VALLEY GUTTER, MAG DET 240
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to construct new concrete apron and valley gutters at all locations as specified
in the Project Plans.
Materials:
All materials will conform to MAG Detail 240 in its entirety.
Construction Requirements:
The work under this item will comply with MAG Detail 240 in its entirety, including all City
of Chandler supplements except as modified herein.
Measurement and Payment:
Concrete Apron and Valley Gutter will be measured per square foot and will be paid for
at the contract unit price per square foot, which price will be full compensation for the
work, complete in place.
ITEM NO. 30
INTERLOCKING CONCRETE PAVERS
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to complete the installation of decorative interlocking concrete pavers within
the medians or as otherwise as specified in the Project Plans.
Materials:
The Interlocking Concrete Pavers will be Acker-Stone Industries Street Stone I (3”x6”,
6”x6”) / Street Stone II (6”x9”) type, Gila River color, and Random Ashlar pattern, or
approved equal per City of Chandler Approved Products List. All other materials will
comply with MAG Detail 225.
Construction Requirements:
The work under this item will comply with MAG Detail 225 and COC Detail C-225. The
subgrade surface, 4-inch aggregate base course (ABC) base, and 1-inch sand bedding
will each be compacted to a density of not less than 95 percent of the maximum density
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
28
as determined in accordance with the requirements of the applicable test methods of the
ADOT Materials Testing Manual, as directed and approved by City Representatives.
A sample of the pavers and layout pattern will be submitted to the City of Chandler for
approval at least two weeks before the start of work. Installation of decorative interlocking
concrete pavers will not begin until the submitted samples and layout pattern have been
approved by City Representatives.
Measurement and Payment:
Interlocking Concrete Pavers will be measured by the square yard and will be paid for at
the contract unit price per square yard, which price will be full compensation for the item,
compete in place, including samples, preparation of the subgrade, ABC base, sand and
design of layout pattern.
ITEM NO. 31
REINSTALL PAVER DRIVEWAY (APN 304-81-221C)
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to complete the installation of a brick paver driveway at APN 304-81-221C as
specified in the Project Plans.
Materials:
Existing pavers will be salvaged by the City and stored onsite until they are reinstalled.
The brick paver driveway will be reinstalled using the existing materials and required to
generally match the existing brick paver driveway in shape, size, type, and color. Any new
brick paver material will be approved by City Representatives prior to installation. All other
materials will comply with manufacturer requirements.
Construction Requirements:
The work under this item will comply with manufacturer requirements. The subgrade
surface, ABC base, and sand bedding will be installed and compacted per manufacturer
requirements, as directed and approved by City Representatives.
A sample of the pavers and layout pattern will be submitted to the City of Chandler for
approval at least two weeks before the start of work. Installation of the brick paver
driveway will not begin until the submitted samples and layout pattern have been
approved by City Representatives.
Additional pavers not used for the reinstallation of the brick paver driveway will be
returned to the property owner. The Contractor will be required to obtain the property
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
29
owners’ sign-off as proof of delivery of the salvaged material.
Measurement and Payment:
Reinstall Paver Driveway will be measured by the square foot and will be paid for at the
contract unit price per square foot, which price will be full compensation for the item,
compete in place, including samples, preparation of the subgrade, ABC base, sand and
design of layout pattern.
The contractor will be responsible for payment of additional pavers if existing pavers are
damaged during construction and cannot be salvaged and reused.
ITEM NO. 32
REMOVE AND REPLACE EXISTING CAST IRON MANHOLE
FRAME AND COVER WITH COMPOSITE MANHOLE FRAME AND
COVER PER COC DTL C-400 AND ADJUST TO GRADE PER COC
DTL C-401, TYPE ‘B’
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to remove and replace all existing sanitary sewer manhole frames and covers
with composite manhole frames and covers and adjust them to match the final surface
grade at all locations as specified in the Project Plans. This work will include application
of a corrosion-protective coating system per City of Chandler Standard Detail C-401.
The Contractor shall comply with the City of Chandler Specifications for Corrosion-
Protective Manholes. The City shall supply composite frame, cover, and grade rings to
be installed by the Contractor as well as the construction of a new concrete collar. Training
on the composite installation is required by the City prior to obtaining City supplied
materials.
Materials:
All materials shall conform to City of Chandler Standard Details C-400 and C-401.
Corrosion-protective coating system materials in accordance with MAG Section 626 and
City MAG Supplement Section 626 shall be one of the systems included on the City of
Chandler list of approved products.
All composite adjustment ring materials shall comply with City of Chandler Standard
Details C-400 and C-401 and the City of Chandler list of approved products.
The City shall supply the composite frame, cover, and grade rings to the Contractor.
Construction Requirements:
The work under this item will comply with City Details C-400 and C-401.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
30
All manholes shall have a corrosion-protective coating system applied to all exposed
surfaces, with the application completed in accordance with the manufacturer’s
specifications and the City of Chandler’s specifications.
Measurement and Payment:
Remove & Replace Manhole Frame & Cover and Adjust to Grade will be measured as a
unit per each and will be paid for at the contract unit price each, which price shall be full
compensation for the work, complete in place.
No payment will be made to furnish manhole cover, to be provided to the Contractor by
the City.
ITEM NO. 33
ADJUST VALVE BOX & COVER, MAG DET 391-1, 391-2 AND CITY
DET C-307 AND C-317
ITEM NO. 34
ADJUST VALVE BOX & COVER (NON-CITY UTILITY)
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary to reset frames and covers for existing water and reclaimed water valve boxes
and covers at all locations as specified in the Project Plans. This work also includes
adjustment of private utility valves as indicated on the Project Plans.
Materials:
All materials will conform to MAG Details 270, 391-1 and 391-2 and City Detail C-307, or
as otherwise required by non-City utilities.
Construction Requirements:
Comply with, MAG Details 270, 391-1 and 391-2, and City Details C-307 and C-317, in
their entirety, including all City of Chandler supplements except as modified herein, or as
otherwise required by non-City utilities.
Measurement and Payment:
Adjust Valve Box & Cover will be measured as a unit for each and will be paid for at the
contract unit price each, which price will be full compensation for the work, complete in
place.
ITEM NO. 35
REMOVE PIPE, BACKFILL & COMPACT, VARIOUS TYPES AND
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
31
SIZES
Description:
The work under this item will consist of furnishing all materials, labor, and equipment for
the removal of abandoned pipes (all types) at locations as specified in the Project Plans
or as directed by City Representatives, including, but not limited to, private irrigation
pipelines along as specified in the Project Plans.
Construction Requirements:
Removal of abandoned pipes, backfilling, and compaction will comply with MAG Standard
Specifications Section 350 in its entirety except as modified herein.
Measurement and Payment:
Remove Pipe, Backfill & Compact will be measured per linear foot and will be paid for at
the contract unit price per linear foot, which price will be full compensation for the work,
complete in place. No additional payment will be made for cutting, plugging, capping,
backfilling, compaction, hauling, proper disposal, or temporary pavement, the cost being
considered incidental to this item.
ITEM NO. 36
REMOVE ASPHALTIC CONCRETE PAVEMENT
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
for the removal and disposal of existing asphaltic concrete pavement and Portland
cement concrete pavement at locations as specified in the Project Plans.
Construction Requirements:
The work under these items will comply with MAG Standard Specifications Section 350
in its entirety.
Measurement and Payment:
Remove Asphaltic Concrete Pavement will be measured per square yard and will be paid
for at the contract unit price per square yard, which price will be full compensation for the
work, complete in place.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
32
ITEM NO. 37
MILL AND REMOVE BITUMINOUS PAVEMENT, 2 IN
Description:
The work under this item will consist of furnishing all materials, labor, and equipment for
milling, removal, and disposal of existing bituminous pavement as well as cleaning,
sweeping, and crack seal at locations as specified in the Project Plans.
Construction Requirements:
Mill, removal, and disposal of existing bituminous pavement at a depth of two inches will
comply with MAG Standard Specifications Section 317 in its entirety.
The milled surface is to be cleaned to route out appropriate cracks. The surface is then
to be cleaned and swept. Crack seal (Deery-Crafco 220 or approved equal) is to be
applied to appropriate cracks to prepare for paving.
Contractor shall seal all cracks having an average clear opening ¼” or greater. All cracks
with an average clear opening of less than 1/4 inch shall not be sealed unless directed to
do so by City Representatives. All cracks between asphalt and curb or gutter shall be
sealed regardless of clear opening size unless directed by City Representatives.
Contractor shall contact City Representatives for filling of cracks 2” or wider.
Immediately prior to applying the sealant, Contractor shall thoroughly clean cracks and
remove any loose particles, grass, grass roots, weeds, dust and other deleterious
substances by means of high velocity compressed air or other methods prior approved
by City Representatives. The compressor used shall be capable of a sustaining a
minimum pressure of 90 psi. The crack cleaning equipment shall be capable of cleaning
cracks to a minimum depth of ½” and shall be capable of dust containment (typically by
a vacuum apparatus) by filtering particulate matter 10 micrometers or less in diameter
with no dust clouds visible to the naked eye as determined by the City Representative.
The conventional method of openly blowing out cracks with compressed air with no dust
containment shall not be an acceptable crack cleaning method.
Crack cleaning shall be inspected and approved by the City Representative prior to the
application of crack sealant.
Contractor shall place sealant so as to completely fill the crack and form a lap of greater
than 1” on each side. Immediately after the application, a rubber squeegee or other
acceptable means shall be used to level the sealant flush with the existing pavement
surface. After cooling, the sealant shall not shrink more than ¼” below the pavement
surface.
Sealant shall be heated to between 325°F and 400°F (163°C and 204°C) for at least ½
hour prior to application. Sealant shall only be applied to clean, dry cracks that have been
approved by the City Representative from the bottom up to the surface level. Contractor
shall provide certificates on all temperature gauges. The dates of the certificates shall be
within the previous three (3) month period.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
33
The sealant shall be intended to be placed entirely within the crack. Blotter material may
be required to prevent asphalt rubber bleed and/or pickup of sealant by vehicular traffic.
Contractor shall install blotter material of a type acceptable to City and at the direction of
the City Representative at no additional cost to the City. Typical blotter material shall be
made up of sand/silica sand and cannot include powdered cement. Any blotter material
must be pre-approved by the City Representative.
Measurement and Payment:
Mill and Remove Bituminous Pavement will be measured per square yard and will be paid
for at the contract unit price per square yard, which price will be full compensation for the
work, complete in place, including all asphalt milling around structures, removal and
disposal of milled materials, cleaning, sweeping, and crack sealing to prepare for paving.
ITEM NO. 38
REMOVE IRRIGATION STRUCTURE
Description:
The work under this item shall consist of removal and disposal of a private irrigation
structure necessary for the accomplishment of the improvements shown on the Project
Plans.
Construction Requirements:
Comply with MAG Uniform Standard Specifications Section 350 in its entirety, including
all City of Chandler supplements except as modified herein.
Measurement and Payment:
Remove Irrigation Structure will be measured as a unit for each and will be paid for at the
contract unit price per each which price shall be full compensation for the work, complete
in place. No additional payment will be made for excavation, backfilling, compaction,
disposal and capping at the utility main, epoxy, coordination of water/reclaimed water
shutdowns, the cost being considered included in this item.
ITEM NO. 39
REMOVE CONCRETE CURB AND GUTTER
ITEM NO. 40
REMOVE CONCRETE DITCH AND BACKFILL
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
34
for the removal and disposal of existing concrete curb & gutter and concrete irrigation
ditch at locations as specified in the Project Plans.
Construction Requirements:
Removal and disposal of existing concrete curb & gutter and concrete irrigation ditch will
comply with MAG Standard Specifications Section 350 in its entirety, except as modified
herein.
The Contractor will be responsible for removing the identified concrete improvements in
their entirety. The Contractor will backfill the excavated area per the City’s requirements
for backfilling and compaction.
Measurement and Payment:
Remove Concrete Curb & Gutter and Remove Concrete Ditch & Backfill will be measured
per linear foot and will be paid for at the contract unit price per linear foot, which price will
be full compensation for the work, including all removals, disposals, backfilling, and
compaction, complete in place.
ITEM NO. 41
REMOVE CONCRETE SIDEWALKS, DRIVEWAYS, AND SLABS
ITEM NO. 42
REMOVE VALLEY GUTTER
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
for the removal and disposal of existing concrete sidewalks, driveways, slabs, and valley
gutters at locations as specified in the Project Plans.
Construction Requirements:
The work under these items will comply with MAG Standard Specifications Section 350
in its entirety, except as modified herein.
The Contractor will be responsible for removing and disposal of the identified concrete
improvements in their entirety. The Contractor will backfill the excavated area per the
City’s requirements for backfilling and compaction.
Measurement and Payment:
Remove Concrete Sidewalk, Driveway, Slabs, and Valley Gutter will be measured per
square foot and will be paid for at the contract unit price per square foot, which price will
be full compensation for the work, including all removals, disposals, backfilling, and
compaction, complete in place.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
35
ITEM NO. 43
REMOVE AND SALVAGE PAVERS (APN 304-81-221C)
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
for the removal and salvage of the existing paver driveway on APN 304-81-221C.
Construction Requirements:
The work under these items will comply with MAG Standard Specifications Section 350
in its entirety, except as modified herein.
The Contractor will be responsible for removing and salvage of the identified pavers in
their entirety. The Contractor will backfill the excavated area per the City’s requirements
for backfilling and compaction.
Measurement and Payment:
Remove and Salvage Existing Pavers will be measured per square foot and will be paid
for at the contract unit price per square foot, which price will be full compensation for the
work, including all removals, disposals, backfilling, and compaction, complete in place.
ITEM NO. 44
REMOVE DIRECT BURY POLE AND MAST ARM
Description:
The work under this item will include the furnishing of all materials, equipment and labor
for removing Streetlight poles and equipment within the project limits.
Construction Requirements:
The Contractor will coordinate all work associated with the streetlight systems (i.e. de-
energizing the system, etc.) with SRP Power. The Contractor will be responsible for
removing all existing Streetlight poles, luminaires, mast arms, and associated
appurtenances within the project limits. All associated street light material and equipment,
including poles, will be disposed of by the Contractor at their expense.
The Contractor will backfill the excavated area per MAG Standard Specifications Section
350.
Measurement:
Remove Direct Bury Pole and Mast Arm will be measured as a unit for each light pole
removed including luminaires, mast arms, and associated appurtenance.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
36
Payment:
The accepted quantities of Remove Direct Bury Pole and Mast Arm, measured as
provided above, will be paid for at the contract unit price per each, which price will be full
compensation for the item, complete in place. No additional payment will be paid for the
disposal of removed materials, the cost considered being included in this bid item.
ITEM NO. 45
REMOVE EXISTING HPS FIXTURE
Description:
The work under this item will include the furnishing of all materials, equipment and labor
for removing and disposing of existing high pressure sodium light fixtures within the
project limits.
Construction Requirements:
The Contractor will coordinate all work associated with the streetlight systems (i.e. de-
energizing the system, etc.) with SRP Power. The Contractor will be responsible for
removing all existing luminaires within the project limits. All associated light material will
be disposed of by the Contractor at their expense.
Measurement:
Remove Existing HPS Fixture will be measured as a unit for each light fixture removed.
Payment:
The accepted quantities of Remove Existing HPS Fixture, measured as provided above,
will be paid for at the contract unit price per each, which price will be full compensation
for the item, complete in place. No additional payment will be paid for the disposal of
removed materials, the cost considered being included in this bid item.
ITEM NO. 46
REMOVE AND SALVAGE SIGN ASSEMBLY
Description:
The work under this item consists of furnishing all equipment, labor, and materials
necessary to removal and salvage existing signs at locations as specified in the Project
Plans or directed by City Representatives.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
37
Construction Requirements:
The Contractor will be responsible for removing, salvaging, storing, and delivering the
identified existing signs, and if necessary, removing the existing sign foundation, sign
post, hardware and appurtenances and salvaging as required.
At least two week prior to removal of signs, the Contractor will make arrangements for the
City Representative to inspect all items to determine which items are salvageable. Any
items not salvageable, as determined by the City, will be disposed of by the Contractor at
his expense. All salvaged items will be returned to the City of Chandler storage yard at
1800 S/ McQueen Road, Chandler, Arizona. Any items determined to be salvageable
prior to removal and then damaged during the removal or delivery will be replaced at no
cost to the City.
The work shall include any necessary excavation and backfilling, to remove foundation
and to return the existing ground to its former state before removal. The Contractor shall
completely backfill and compact the foundation excavation area in accordance with the
City requirements and MAG Standard Specifications Section 350.
The Contractor will utilize the existing stop signs and other signing items instead of
temporary signing at those locations as much as possible until the existing signing items
are no longer determined to be necessary. All items to be removed and which will not be
incorporated into the new work, will be removed in a manner which will not produce
unnecessary damage or disturbance. The Contractor will not disturb any other signs, sign
posts, foundations, or object marks, not specifically indicated on the Projects Plans or in
the technical specifications to be removed unless otherwise direction by City
Representatives.
Any items which are not identified to be removed but which are damaged as a result of
the construction will be replaced at the Contractor’s expense.
Measurement and Payment:
Remove and Salvage Sign will be measured as a unit for each and will be paid for at the
contract unit price per each, which price shall be full compensation for the work, complete
in place.
No additional payment will be made for hauling, storing, delivery, removal, or disposal
offsite of the signs, sign posts, foundations, hardware, backfill and compaction, the cost
being considered incidental to this item.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
38
ITEM NO. 47
REMOVE FENCE
ITEM NO. 48
REMOVE WALL
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
for the removal and disposal of existing fences, walls and gates at locations as specified
in the Project Plans, including all appurtenance, such as, but not limited to foundations,
hardware, and termination of electrical.
Construction Requirements:
The work under these items will comply with MAG Standard Specifications Section 350
in its entirety, including all except as modified herein.
The Contractor will remove the fences, walls, and gates, including foundations, hardware,
posts, lighting, and backfill, compaction, and disposal.
The Contractor will be required to notify property owners 30 days prior to wall removal
and coordinate materials to be salvaged to the property owner including but not limited to
existing light fixtures, existing wrought iron, and other existing features. The Contractor
will be required to obtain the property owners’ sign-off as proof of delivery of salvaged
materials.
The Contractor will remove the segment of existing power feed (to wall lighting) that is in
conflict with the project improvements and terminate beyond the alignment of the new
wall.
The Contractor will not remove existing fences and gates until new fence and gates have
been fully erected, except as needed to construct new fence and gate connections to
existing fence.
Measurement:
Remove Fence and Remove Wall will be measured per linear foot along the center of the
fence or wall.
Remove Gate will be measured as a unit for each, including hardware, posts, foundations,
backfill, compaction and disposal.
Payment:
The accepted quantity of Remove Fence and Remove Wall, measured as provided
above, will be paid for at the contract unit price per linear foot, which price will be full
compensation for the work, complete in place.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
39
No separate payment will be made for the removal, disposal, or salvage of hardware,
posts, lighting, hardware, and foundations, backfill and compaction, removal of existing
power feed and termination beyond the alignment of the new wall, the cost being
considered incidental to this item.
ITEM NO. 49
REMOVE AND SALVAGE EXISTING WROUGHT IRON GATE (APN
304-81-221C)
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
for the removal and salvage of the existing entry gate on APN 304-81-022C as specified
in the Project Plans, including all appurtenance, such as, but not limited to foundations,
hardware, and termination of electrical.
Construction Requirements:
The work under these items will comply with MAG Standard Specifications Section 350
in its entirety, including all except as modified herein.
The Contractor will remove the gate including foundations, hardware, posts, lighting, and
backfill, compaction, and disposal.
The Contractor will be required to notify property owners 30 days prior to gate removal
and coordinate materials to be salvaged to the property.. The Contractor will be required
to obtain the property owners’ sign-off as proof of delivery of salvaged materials.
The Contractor will not remove existing gate until new fence and gates have been fully
erected, except as needed to construct new fence and gate connections to existing fence.
Measurement:
Remove and Salvage Gate will be measured as a unit for lump sum, including hardware,
posts, foundations, backfill, compaction and disposal.
Payment:
The accepted quantity of Remove and Salvage Gate, measured as provided above, will
be paid at the contract unit price each, which price will be full compensation for the work,
complete in place.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
40
ITEM NO. 50
REMOVE
EXISTING
DECORATIVE
WALL,
REMOVE
AND
SALVAGE EXISTING LIGHT FIXTURE AND CURVED WROUGHT
IRON VIEW VENCE (APN 304-81-221C)
Description:
The work under this item will consist of furnishing all materials, labor, and equipment for
the removal and disposal of the existing decorative wall and planter area and the removal
and salvage of the existing light fixture and curved wrought iron view fence at the entrance
of APN 303-81-221C as specified in the Project Plans.
Construction Requirements:
Remove Existing Decorative Wall will comply with MAG Standard Specifications Section
350 in its entirety, except as modified herein.
The Contractor will be responsible for removing and disposing of the identified features
in its entirety. The Contractor will backfill the excavated area per MAG Standard
Specifications Section 350.
The Contractor will be required to notify property owners 30 days prior to wall removal
and coordinate materials to be salvaged to the property including light fixture and curved
wrought iron view fence. The Contractor will be required to obtain the property owners’
sign-off as proof of delivery of salvaged materials.
Measurement and Payment:
Remove Existing Decorative Wall will be measured as a single complete unit of work and
will be paid at the contract lump sum price, which price will be full compensation for the
work, complete in place, including all removals, disposals, backfilling, and compaction.
ITEM NO. 51
REMOVE AND SALVAGE TRAFFIC SIGNALS
Description:
The work under this item will consist of furnishing of all materials, labor, and equipment
for removing and salvaging traffic signals, including the foundations, poles, luminaires,
mast arms, vehicular and pedestrian signal heads, mounting assemblies, video detection,
emergency preemption, interconnect cabling, interconnect pull boxes, and incidental
traffic signal equipment.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
41
Construction Requirements:
At least two weeks prior to removals, the Contractor and City Representative will inspect
all traffic signals and equipment to determine which items are salvageable.
Prior to the delivery of any salvaged material or equipment, the Contractor will make
arrangements for the City to inspect all items. Any material or equipment not salvageable,
as determined by the City, will be disposed of by the Contractor at his expense. Any
items determined to be salvageable prior to removal and then damaged during the
removal will be replaced at no cost to the City.
The Contractor will remove the existing interconnect cabling and interconnect pull boxes
at locations as specified in the Project Plans.
The Contractor will be responsible for removing all existing traffic signal foundations,
poles, luminaires, mast arms, vehicular and pedestrian signal heads, mounting
assemblies, video detection, emergency preemption, interconnect cabling, interconnect
pull boxes, and incidental traffic signal equipment at locations as specified in the Project
Plans. All salvaged luminaires, mast arms, and poles will be returned to the City of
Chandler storage yard at 1800 S. McQueen Road, Chandler, Arizona. All remaining traffic
signal components, including but not limited to vehicular and pedestrian signal heads,
mounting assemblies, video detection, emergency preemption, are to be salvaged and
delivered to the Operations Yard at 249 E. Chicago Street, Chandler, Arizona.
Pole foundations will be removed completely. The Contractor will backfill the excavated
area per the City’s requirements for backfilling and compaction.
Measurement and Payment:
Remove and Salvage Traffic Signals will be measured as a single complete unit of work
and paid for at the contract lump sum price, which price will be full compensation for the
work, complete in place, including delivery and disposal.
ITEM NO. 52
REMOVE AND RELOCATE MAILBOX
Description:
The work under this item will consist of furnishing all materials, labor, and equipment for
relocating mailboxes at locations as specified in the Project Plans or as directed by City
Representatives. Foundation removal, if required, will also be included in this work.
Construction Requirements:
Relocate mailboxes will comply with MAG Standard Specifications Section 350 in its
entirety.
Prior to the removal of mailboxes, the Contractor will make arrangements for the City to
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
42
inspect all items. Any mailboxes deemed not salvageable, as determined by the City, will
be disposed of by the Contractor and replaced with a City-approved and property owner-
accepted mailbox at the Contractor’s expense.
The work under this item will also include the relocation of foundations, backfill, and
compaction.
For each mailbox, the Contractor shall protect-in-place the existing mailbox or provide a
temporary mailbox during construction as directed by the United States Postal Service
(USPS), until the permanent mailbox is installed. If a temporary mailbox is installed, the
Contractor shall coordinate with the United States Postal Service (USPS) prior to removal
of the existing mailbox to ensure continued mail service throughout construction duration.
Temporary mailboxes shall be of a similar size to the existing mailbox.
Measurement:
Remove and Relocate Mailbox will be measured as a unit for each mailbox relocated
including foundation, appurtenances, backfill and compaction, and disposal.
Payment:
The accepted quantities of Remove and Relocate Mailboxes, measured as provided
above, will be paid for at the contract unit price each, which price will be full compensation
for the work, complete in place.
No additional payment will be paid for backfill and compaction and disposal of removed
items, the cost being considered incidental to this item.
Any mailboxes deemed not salvageable, as determined by the City that must be disposed
of and replaced with a City-approved equal mailbox, no additional payment will be paid
for materials or installation, the costs being considered incidental to this item.
No additional payment will be paid for materials or installation of temporary interim
mailboxes or USPS coordination, the costs being considered incidental to this item.
ITEM NO. 53
REMOVE AND REINSTALL SIGN
Description:
The work under this item consists of furnishing all equipment, labor, and materials
necessary to remove and reinstall existing signs at locations as specified in the Project
Plans or directed by City Representatives.
Construction Requirements:
The Contractor will be responsible for removing, storing, and reinstalling the identified
existing signs, and if necessary removing the existing sign foundation, sign post,
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
43
hardware and appurtenances and reinstalling sign to a new sign post and foundation or
light pole with new hardware and appurtenances.
The work under this item will comply with MAG Standard Specifications Section 350 and
City of Chandler Standard Detail C-613.
Prior to the removal of signs, the Contractor will make arrangements for the City
Representative to inspect all signs all signs to be removed. Any signs deemed not
salvageable, as determined by the City Representative, will be disposed of by the
Contractor at his expense. Any signs damaged during removal or storage will be replaced
at no cost to the City.
Measurement and Payment:
Remove and Reinstall Sign will be measured as a unit for each and will be paid for at the
contract unit price each, which price will be full compensation for the work, complete in
place.
No additional payment will be made for new hardware, appurtenances, sign post,
foundation, backfill, compaction or disposal, the cost being considered incidental to this
item.
ITEM NO. 54
TRAFFIC CONTROL
Description:
Traffic Control is per City’s General Conditions and MAG Uniform Standard Details for
Public Works Construction, Section 401 “TRAFFIC CONTROL”.
Construction Requirements:
Traffic Control is per City’s General Conditions and MAG Uniform Standard Details for
Public Works Construction, Section 401 “TRAFFIC CONTROL”.
Measurement:
Traffic Control is per City’s General Conditions and MAG Uniform Standard Details for
Public Works Construction, Section 401 “TRAFFIC CONTROL”.
Payment:
Traffic Control is per City’s General Conditions and MAG Uniform Standard Details for
Public Works Construction, Section 401 “TRAFFIC CONTROL”.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
44
ITEM NO. 55
UNIFORMED OFF-DUTY LAW ENFORCEMENT OFFICER
Description:
The purpose of this allowance is to provide a funding source for the direct costs
associated with utilizing Local Law Enforcement Officers for traffic control purposes as
required by the City. The Contractor is encouraged to first utilize City of Chandler officers
for off-duty flagging services. Should City of Chandler officers not be available for the
time(s) requested by the Contractor, the Contractor may utilize officers from other
jurisdictions with prior approval by City Representatives. In all cases, the Contractor will
be responsible for obtaining, coordinating, and paying all costs for local enforcement
officers and their vehicles.
Contract reimbursement from this allowance (in whole or in part) is not ensured. The
Contractor will not anticipate, nor plan, for the allowance dollar amount to be included in
the total contract amount as part of this project.
Construction Requirements:
A uniformed off-duty law enforcement officer will not be scheduled to work more than 12
consecutive hours unless an emergency exists which, in the opinion of the City
Representative, requires that the officer remains in the capacity of flagger.
Measurement:
Flagging services will be measured for each hour a uniformed off-duty enforcement officer
and authorized vehicle is employed directly by the Contractor as a flagger and authorized
in advance by the City Representative. Flagging services will be rounded to the nearest
hour.
Uniformed off-duty law enforcement officer flagging services used outside the project
limits will not be reimbursed under this item. The project limits are defined as the
construction work zone as shown on the approved traffic control plan for the specific area
under construction.
Payment:
The accepted quantities of Uniformed Off-Duty Law Enforcement Officer, measured as
provided above, will be paid for at the contract unit price per hour, which price will be full
compensation for the work, complete in place, including vehicle and workman's
compensation.
Reimbursement for Uniformed Off-Duty Law Enforcement Officer will be paid at actual
police department invoiced amount only (law enforcement officer hourly rate + hourly
workers compensation fee + hourly law enforcement vehicle fee). No additional markup
(overhead or profit) is allowed or paid for.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
45
ITEM NO. 56
SURVEY MARKER, TYPE A, MAG DET 120
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary install survey markers, of the type indicated, at all locations as specified in the
Project Plans.
Materials:
All materials will conform to MAG Detail 120.
Construction Requirements:
The work under this item will comply with MAG Detail 120 in its entirety, including all City
of Chandler supplements except as modified herein.
Measurement and Payment:
Survey Marker will be measured as a unit for each and will be paid for at the contract unit
price each, which price will be full compensation for the work, complete in place.
ITEM NO. 57
METAL FENCE (MATCH-IN-KIND) (APN 304-75-013B)
Description:
This work will consist of furnishing all labor, materials, and equipment necessary to
construct new metal fence and connect to existing on APN 304-75-013B.
Materials:
All materials will match existing. The Contractor will submit shop drawings to City
Representative for approval.
Construction Requirements:
The Contractor will comply with shop drawing submittal approved by City Representative.
Measurement:
Metal Fence (Match-in-Kind) will be measured per linear foot, including excavation,
foundations, posts, braces, and hardware.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
46
Payment:
The accepted quantities of Metal Fence (Match-in-Kind), measured as provided above,
will be paid for at the contract unit price per linear foot which price will be full compensation
for the work, complete in place.
ITEM NO. 58
LANDSCAPE ESTABLISHMENT – NINETY (90) DAYS
Description:
The Construction Phase of the contract will consist of all items under this contract other
than items covered under the Landscape Establishment item. When all work is completed
under the Construction Phase of the contract and approved by City Representatives,
Landscape Establishment of the contract will begin. No work or contract time under the
Landscape Establishment phase of the project will begin until all work under the
Construction Phase is considered complete by City Representatives.
The water used during Landscape Establishment to properly maintain the plant material
will be furnished by the City of Chandler, at designated sources from within the project
limits, at no charge to the Contractor. The Contractor will be responsible for all
equipment, materials and labor necessary to load, transport and unload water for
watering purposes.
During the second half of the Landscaping Establishment period, the Contractor will
provide, where required, plant replacements as follows:
Original Size
Replacement Size
1 gallon
5 gallon
5 gallon
15 gallon
15 gallon
24-inch box
36-inch box
48-inch box
During the second half of the Landscape Establishment period, the Contractor will
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
47
provide plant material replacements for existing plants that die as follows:
Existing Plant Material Sizes
Replacement Size
Trees:
2-inch Caliper
24-inch box
4-inch Caliper
36-inch box
6-inch Caliper and greater
54-inch box
Shrubs:
All Existing Shrubs
15 Gallon
The plant material replacement will be considered as included in the work for Landscape
Establishment and will be made at no charge to the City of Chandler.
General:
The Prime Contractor will be in direct control of work performed under Landscape
Establishment. If work is subcontracted, due to labor shortage, a representative of the
Prime Contractor will be present at the site of the work for all hours that the subcontractor
works. Subcontracting of Landscape Establishment work will be permitted for weed
eradication with herbicides, because of special licensing. A licensed temporary service
may be used to supply labor to the prime if the prime has received approval from City
Representatives. The Prime Contractor will submit the required subcontract
documentation.
The Landscape Establishment period will be 90 days.
Planted Stock and Seeding Establishment:
Materials and labor required for tree guying will be considered as included in the cost paid
for under for the Landscape Establishment item.
All trees will stand erect on their own without stakes when brought to this site. If the tree
cannot stand on its own when nursery stakes are removed, the tree will be removed and
replaced.
The Contractor will provide three applications of an approved pre-emergent herbicide on
all unpaved areas of the project, as directed by City Representatives, to control weed
growth in all areas of the project. The number of applications may be increased as
directed by the City Representative, and at no additional cost to the City, if the City
Representative deems additional applications are required to control weed growth.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
48
Application sequence will be approved in advance by the City of Chandler. The first
application of pre-emergent will be completed prior to the application of Decomposed
Granite and will be included with the cost of the Decomposed Granite as specified and
part of the Construction Phase portion of work. The second application of pre-emergent
will be completed half-way through the Landscape Establishment period. The third and
final application of pre-emergent will be applied 15 days prior to completion of the
Landscape Establishment portion of the project. The second and third pre-emergent
applications will be included with the cost of Landscape Establishment. Watering will be
completed in accordance with the manufacturer’s recommendations, as included and as
related to each application.
The pre-emergent herbicide will be applied in accordance with the requirements of
Section 803-3.02 of these Technical Specifications and the recommendations of the pre-
emergent herbicide manufacturer, as approved by City Representatives.
The control of weeds will be accomplished by the use of herbicides. Manual removal of
weeds will be required, after herbicides have taken affect.
Contractor is responsible for the removal and disposal of all trash and debris that during
the Landscape Establishment period. Contractor will keep the project in a neat and
orderly manner during the duration of the Landscape Establishment period.
The Contractor will supply City of Chandler with a minimum of 250 white colored marking
flags for the purpose of conducting the monthly Landscape Establishment inspections per
the acceptance of City Representatives.
Measurement and Payment:
Landscape Establishment will be measured as a single complete unit of work and paid
for at the contract unit lump sum price, which price will be full compensation for the work,
complete in place.
Partial payments may be made for Landscape Establishment. Payment will be based
upon the length of the landscaping establishment period as specified in these technical
specifications, and the contract lump sum price for this item.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
49
ITEM NO. 59
SHRUB – 1 GAL
ITEM NO. 60
SHRUB – 5 GAL
ITEM NO. 61
TREE – 48 IN BOX, 3 IN CAL MIN
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary to plant shrubs, agave, yucca, and trees, of the size and type indicated, at all
locations as specified in the Project Plans.
Control stationing, application of rodent repellent by mechanical or chemical means,
removal of excess material(s), and general plant care and maintenance will also be
completed in accordance with the requirements of Section 430 of MAG Standard
Specifications, these Technical Specifications, and as required and approved by City
Representatives.
Materials:
Amendments with each cubic yard of soil conditioner will consist of 25 pounds of
agricultural gypsum, 1 pound of water soluble or powdered soil sulfur and 9 pounds of
slow release Isobutylidene diurea fertilizer 25-4-8. Soil sulfur will be 85-95 percent pure
soil sulfur.
Amendments will be inspected separately before adding to soil conditioner to ensure
quality control. Pre-packaging of amendments is prohibited.
Within 60 calendar days of the Notice of Award, the Contractor will furnish a complete
Plant Availability List of all the plantings needed for this project. The list will include the
confirmed nursery source for the planting stock, assuring the availability of each plant
material and the size specified herein.
The list will include the species name (botanical, common, and varietal), size and quantity
of the plant material, the confirmed source for the plant material as evidenced by an
invoice or contract with the confirmed source and the approximate date the plant material
will be delivered to the jobsite. This Plant Availability List will be submitted in triplicate to
City Representatives.
Approval of the Plant Availability List by City Representatives does not relieve the
Contractor of the responsibility for providing plantings that will pass the inspection
required elsewhere in the ADOT Standard Specifications or these Technical
Specifications.
Prior to planting, the selection of trees will be approved by the City Representatives. The
Contractor will meet with the project Landscape Architect at up to three (3) local nurseries
or wholesale plant providers to select and tag trees for use in the project. Local nurseries
will be defined as those located within the Phoenix Metro Area. Nursery visits will occur
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
50
a minimum of three (3) months prior to planting. The selected trees may be purchased
and stored at the nursery, under continued care of the nursery, until time of planting. No
planting will occur during the months of June through September.
To properly plant maintain and care for the plant material, water used during landscape
construction will be furnished by the City of Chandler at the designated water meter
sources from within the project limits, at no cost to the City.
Trees will be maintained in a straight vertical position during both the Construction Phase
and the Landscape Establishment Phase of the project.
The Contractor will be responsible for the care of the trees and damage caused by
improper support of the trees or due to construction activities. If necessary, or if required
by City Representatives, all staking and bracing of trees will be completed as detailed on
the Project Plans.
Construction Requirements:
Immediately after planting, all plants will be irrigated with the irrigation system until the
backfill soil around and below the roots and the root ball itself is brought to 100 percent
water holding capacity.
Plant pits and root balls will not be allowed to be flooded and totally saturated. Water will
not be used to accomplish soil compaction around the root ball.
The soil for back-filling the planting pits will confirm to Section 430 of MAG Standard
Specifications.
All trees will be staked per City of Chandler standard details and are considered incidental
to the tree planting.
The Contractor will layout the planting pits in accordance with the Project Plans and
control stationing along the curb edge using a starting location, methods, and markings
approved by City Representatives. The planting layout will be according to the Project
Plans. Triangular spacing shown are minimums only; actual spacing may vary.
The flagging will remain in the center of the planting pit until planting starts.
The Contractor will pay special attention to the infestation of weeds and grasses. If either
of these items are found in the planting pits, it could result in immediate removal and
disposal of the plant. The planting pit will be excavated and inspected to assure complete
eradication of roots or rhizomes which may have grown into the area. This work and
associated materials will be the responsibility of the Contractor and will be completed at
no additional cost to the City.
All water used during the planting operation phase of the project will be the responsibility
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
51
of the Contractor and will be provided at no additional cost to the City.
Measurement and Payment:
Shrubs and trees will be measured as a unit for each item planted and will be paid for at
the contract unit price each, which price will be full compensation for the work, complete
in place.
No payment will be made for shrubs and trees selected for inspection and not planted or
for the care and protection of trees, shrubs, agave, yucca, prior to the beginning of the
landscaping establishment period, the costs being considered as included in the prices
paid for trees accepted and paid for under this bid item.
ITEM NO. 62
DECOMPOSED GRANITE, 1 ¼ IN SCREENED, DESERT GOLD
ITEM NO. 63
DECOMPOSED GRANITE, ¼ IN MINUS, EXPRESS CARMEL
ITEM NO. 64
DECOMPOSED GRANITE (TO MATCH EXISTING)
ITEM NO. 65
DECOMPOSED GRANITE, ½ IN SCREENED, EXPRESS ROSE
Description:
The work under these items consists of the following:
· Eradicating existing grasses and weeds with an approved herbicide and by
mechanical methods. Also included will be furnishing and applying herbicide mixed
in water.
· Grading surfaces upon which decomposed granite will be placed to ensure proper
drainage.
· Furnishing, placing, and compacting and decomposed granite, which will include
all excavation and back filling.
· Included in the granite work is maintaining these areas free of weeds and
trash/debris during the construction and landscape establishment phases of the
project.
All work under this section will be completed in accordance with the details shown on the
Project Plans, MAG Standard Specifications Section 430 and 795, and the requirements
of these Technical Specifications.
Materials:
Decomposed Granite to be placed at the specified in locations shown on the Project Plans
will be approved for color and gradation requirements prior to placement. The color to be
used on the project will have the same color range as those listed below and will be
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
52
approved by the City of Chandler representative prior to processing or placement.
Desert Gold Color Table
COLOR
GRANITE NAME
SOURCE
Gold
Desert Gold
Red Mountain Mining
Gold
Arizona Gold
Granite Express
Gold
Belmont Gold
Custom Landscape
Materials
Express Carmel Color Table
COLOR
GRANITE NAME
SOURCE
Brown
Express Carmel
Rock Pros
Brown
Mountain Vista Brown
Kilauea Crushers
Brown
Desert Vista Brown
Custom Landscape
Materials
Express Rose Color Table
COLOR
GRANITE NAME
SOURCE
Rose
Express Rose
Rock Pros
Rose
Desert Mauve
Kilauea Crushers
Rose
Grande Rose
Pioneer Landscape
Materials
Granite color will be no lighter in coloration than the lightness of the specified colors
above.
Granite will have no more than 10 percent of the lighter color pigments (white and cream
color pigmentations) in the decomposed granite mix.
For color verification of the specified color and/or for approval of an alternate color, the
Contractor will provide a 10-ton material sample for each color required on the project for
review.
Criteria to be used for approval for project granite color will be based on the following:
· Similarity to the granite color sample designated as the desired granite control
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
53
color of the project
· Conformance to the material samples maintained by the City of Chandler
· If referenced similar color decomposed granite was used on previous Chandler
projects
· The material’s appearance after being wet and then dried
Each decomposed granite color approved for construction will be acquired from a single
source.
Color and gradation requirements for the Decomposed Granite (To Match Existing) will
be submitted by the Contractor to the City Representatives along with a decomposed
granite sample for approval prior to ordering and installation. Decomposed Granite (To
Match Existing) may vary in size, gradation, and color by location. Each type, regardless
of size, gradation, and color, will be included under this item, and each type will be
submitted and approved prior to ordering and installation.
Gradation requirements for Decomposed Granite (1 ¼” Screened)(Desert Gold) are as
follows:
Decomposed Granite 1 ¼ Inch Screened, Desert Gold
Sieve Size
Percent Passing
1 ¼ Inch
95-100
1 Inch
20-30
¾ Inch
0-5
½ Inch
0-4
3/8 Inch
0-3
¼ Inch
0-2
Decomposed Granite ¼ Inch Minus, Express Carmel
Sieve Size
Percent Passing
¼ Inch
100
No. 40
5-25
Decomposed Granite ½ Inch Screened, Express Rose
Sieve Size
Percent Passing
¾ Inch
100
½ Inch
50-60
3/8 Inch
10-20
¼ Inch
0-10
The salvage and reuse of existing granite material from the project area will not be
allowed. All decomposed granite will be new. Each decomposed granite material will
come from a single source to ensure uniformity of color.
All samples of decomposed granite will be supplied by the Contractor for approval prior
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
54
to ordering and installation. The Contractor will receive approval from the City of Chandler
for alternate granite color and/or color changes for decomposed granite prior to
installation.
Construction Requirements:
Decomposed Granite to be used on the project and all granite samples prior to placement
on the job site must meet the following requirements:
· Copy of the environmental permit for each granite source pit.
· Written acknowledgement from each supplier that they can provide the quantity
of Granite Material required to complete the project.
· Written acknowledgement that granite supplier material will be provided within the
contract time frame.
· The cost for any approved alternate decomposed granite color will be paid for at
the contract bid price.
· The Contractor will provide a 5-gallon bucket sample for each color required on
the project and each proposed alternate color
· All samples provided will be cleaned and washed and will be leveled and cover
an area of about 10 feet by 10 feet, and will be identified at the jobsite with a sign
measuring 1-foot x 1-1/2 feet, with double staking behind the sign, and placed
securely into the ground adjacent to the granite mulch color(s) samples(s).
· Labeling of decomposed granite signs will first list on line one the name of the
product, and on the second line will appear the name of the supplier. Text for
labeling will be waterproof, clearly legible, printed, and 1-inch capitalized text.
· Contractor will utilize one of each of the pre-bid opening colors at the same
contract bid price if an alternate color is not approved.
· All granite samples provided after bidding acceptance are to be clean and
washed, leveled covering an approximate spread area of 10 feet x 20 feet, and
signed identifying the product and source.
· Alternate granite samples will have been cleared by City Representatives prior to
color(s) submittal and on-site placement for review and approval.
· Alternate granite samples submitted after award of contract will be submitted a
minimum of 30 days prior to granite installation for review and approval.
The granite color review and approval process will be coordinated by the Contractor with
City Representatives and requires a 1-week minimum advance notice by the Contractor
through the City Representatives. All granite colors and color alternates are as approved
by City of Chandler. Granite colors are evaluated by comparison to approved color
samples and existing decomposed granite.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
55
The Contractor will remove all non-planted vegetation from all areas designated to receive
decomposed granite (by chemical or mechanical means) and maintain the designated
areas “vegetation-free” for a minimum period of 40 working days prior to placement of the
granite mulch and decomposed granite, or as specified by the City Representative.
Prior to placement of the decomposed granite, designated areas to receive granite mulch
and decomposed granite will be completely free of all grass, weeds, or other
miscellaneous vegetation growth.
When using herbicides, a pre-emergent herbicide (Gallery, Surflan, Barricade or
equivalent) will be applied to all granite material areas in the manner recommended by
the manufacturer to prevent germination of noxious weeds. The Contractor will comply
with all applicable portions of Subsection 803-3.02 of the ADOT Standard Specifications.
The subgrade upon which the decomposed granite is placed, will be graded and
compacted to promote proper drainage, as approved by the City Representative.
The subgrade will be compacted to between 85 to 90 percent of the maximum proctor
density, as determined in accordance with the requirements of Arizona Test Methods 230
or 235, depending on the test method used to determine the compaction density (Sand
Cone or Nuclear Method).
All vehicles used for spreading, grading and raking the decomposed granite will have one
set of wheels with floatation tires having a minimum width of 18 inches to allow equal
compaction.
All Decomposed Granite and Decomposed Granite (To Match Existing) will be placed to
a depth as indicated on the Project Plans and details. After rough spreading and rough
grading of the granite mulch within the designated areas, the decomposed granite will be
raked evenly and thoroughly to blend the different gradation sizes.
The use of conveyor belt type of equipment for placing granite mulch and decomposed
granite will not relieve the Contractor from the requirements of compacting the granite
mulch and decomposed granite with equipment as described herein.
After placement, the granite mulch and decomposed granite will be saturated with water
to an optimum moisture level as recommended by the supplier. The City Representatives
will approve the amount of water necessary to aid in the compaction of the granite mulch,
prior to application.
During the final spreading and final grading operations, all surfaces within the granite
mulch and decomposed granite areas will be passed over by the spreading and grading
equipment a minimum of two-times.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
56
Equipment operations for spreading, grading, raking, chemical application, water settling,
and other operations will be done in a manner that uniformly maximizes the vehicle‘s
wheel compaction over the surface area.
The pre-emergent herbicide will be applied in the manner recommended by the
manufacturer to prevent germination of noxious weeds.
Pre-emergent herbicide will be applied to the designated granite mulch and decomposed
granite areas as specified in the ADOT Standard Specifications: The City of Chandler
requires three (3) applications of pre-emergent.
After placing, spreading and grading the granite mulch and decomposed granite, the
Contractor will water settle the total thickness of the granite mulch and decomposed
granite, to remove the fine material from the surface. The water settling operation, noted
above, will be completed by applying water at minimum depth of 1/2 inch over the
decomposed granite placed or as approved by the City Representative.
Measurement and Payment:
Decomposed Granite, 1-1/4 Inch Screened, Desert Gold; Decomposed Granite, ¼ Inch
Minus, Express Carmel, Decomposed Granite (To Match Existing), and Decomposed
Granite, ½ Inch Screened, Express Rose will be measured by the square yard and will
be paid for at the contract unit price per square yard, which price will be full compensation
for the item, complete in place. Payment will include all required or requested samples,
grading, compaction, pre-emergent herbicide, all erosion repair work and other related
activities as described and specified herein, and as specified in the Project Plans or as
required by City Representatives.
No additional payment will be made for all erosion repair work or compaction of soil, as
specified herein, the cost being considered incidental to this item.
Contractor will be responsible for all erosion repairs on project site that may occur during
decomposed granite mulch color review and approval process at no additional payment
to the Contractor.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
57
ITEM NO. 66
LANDSCAPE / IRRIGATION RESTORATION
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to restore the existing landscape and irrigation in areas that are disturbed by
construction. The restoration of the existing trail, including decomposed granite, to match
existing, and concrete header, to match existing, is included in this bid item. Contractor
will renew and replace the existing decomposed granite to match replaced decomposed
granite within these restoration areas. Work in this bid item includes any sprinkler
irrigation restoration associated with the disturbed areas.
Materials:
Any disturbed existing irrigation system will require that the Contractor re-construct the
irrigation system using the emitters, sprinklers, valves, piping, fittings, controllers, wiring,
and other components, of sizes and types to match existing equipment and as called for
in the contract documents.
All replacement or repair materials will match the existing materials that have been
damaged. Irrigation materials and components will be from the same manufacturer as
originally installed. Emitters and sprinklers will have the same volume output as original.
PVC pipe may be from a different manufacturer, but the grade will be as originally
installed. All mainline fittings will be Schedule 80, all lateral fittings will be Schedule 40.
Turf Restoration area will receive ‘Midiron Hybrid Bermuda’ sod or approved equal and
will be inspected and approved by City Representatives at the site upon delivery to
conformity to specifications. If installation occurs between October 15th to April 15th, turf
restoration areas will receive ‘Premium Rye Grass’ seed. Sod will be nursery grown,
strongly rotted, 2 years old, and free of weeds, undesirable plants and other material
which will be detrimental or will hinder the proper development of the sod.
Landscape materials and decomposed granite will be replaced to match existing
conditions. Contractor will walk site with City Representatives to inspect Landscape and
Irrigation Restoration areas prior to construction activities.
Construction Requirements:
Contractor will verify exact limits of disturbance with City Representatives in areas
specified in on the Project Plans as Landscape and Irrigation Restoration Areas. All work
will be in accordance with these Technical Specifications and MAG Standard
Specifications.
Contractor will identify and coordinate limits of disturbance areas where appropriate with
City Representatives prior to beginning of construction activities. Contractor will contact
City Representatives for review and approval of all Landscape and Irrigation Restoration
materials prior to installation.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
58
The work will also consist of reconstructing, rerouting, modifying, or repairing the existing
irrigation system in areas specified in on the Project Plans. The Contractor will be required
to repair and/or replace all disturbed or damaged irrigation components, returning their
operation to 100 percent within 24 hours following initial disturbance of the irrigation
components. The existing irrigation that will be impacted includes the drip irrigation
system for the trees, shrubs and ground covers, as well as the sprinkler irrigation system
for the turf areas. The work will include furnishing and installing the various irrigation
sleeves, piping, drip emitters, gate valves, electric control valves, wiring, and valve boxes,
including required excavation and backfill at the specified in locations shown on the
Project Plans or as directed by the City Representatives.
All work will be in accordance with the details shown on the Project Plans, or as directed
by the City Representatives and the requirements of these Technical Specifications. The
existing irrigation components will be protected and maintained in their current condition
where feasible or repaired, replaced, extended and reconnected in areas including, but
not limited to, those areas that are disturbed during the construction, areas shown on the
Project Plans or as directed by City Representatives. The Contractor will be required to
maintain water to all existing plant materials throughout the duration of the contract using
repairs, reconnections, replacements or rerouting of the system as approved by City
Representatives. The Contractor will ensure that the entire existing and new irrigation
systems within the project limits are operational and functional and will test and receive
approval from City Representatives prior to proceeding with other related work. The City
Representatives will inspect and give approval prior to backfilling.
The system will be constructed to grades and conform to areas and locations as shown
on the drawings.
Protection of Existing Vegetation: The work will include the protection of all existing
plant material. Contractor will take great care to protect in place all existing plant material.
Contractor will replace in like kind and size existing plant material removed, damaged, or
destroyed at no cost to the City and to the satisfaction of City Representatives. The
Contractor will identify, and the City Representatives will review existing plant materials
within the disturbance areas. Salvage and relocate or replace all plant material in conflict
with the construction as designated in Landscape and Irrigation Restoration Areas in like
kind and size per the direction of City Representatives.
Identify, protect, and maintain existing vegetation within the protected areas indicated on
the Contract Drawings during the Contract from the Notice-To-Proceed to Final
Acceptance. Perform the Work of this Section in accordance with the standards of the
Tree Care Industry Association (TCIA). Do not perform work within the protected areas
unless approved by City Representatives. Do not store materials within the protected
areas. Do not permit vehicle parking, foot traffic, or other activity not approved in writing
by City Representatives within the protected areas. Provide labor and new and
undamaged materials that constitute “Best Practice” to meet the letter and intent of this
Contract. Follow the safety requirements of ANSI Z133.1.
Verification of Conditions: Prior to the start of construction, Contractor will conduct
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
59
onsite inspections of plants and vegetation with the City of Chandler Representative and
identify and inventory the plants and vegetation that are to remain in place during this
area tour. Field measure and stake Project improvements as needed for establishing the
location and limits of disturbance.
Construction within Protected Areas:
Demolition and Construction Activities: Contractor will perform demolition and
construction activities within protected areas in a manner that minimizes damage to tree
roots and branches. Use hand tools where necessary. Make minimal use of construction
equipment within the protected areas. Use such equipment within the protected area only
when approved by City Representatives. Tree pruning will be performed by a Certified
Arborist. Notify the City Representatives 72 hours prior to the use of the equipment within
the protected areas.
Provide bridging materials, such as protective planking, in protected areas where
construction equipment operates. When utilities must be installed within protected areas,
bore under the protected areas whenever possible instead of digging open trenches
through them.
Excavating around Trees and Shrubs: Contractor will excavate around trees and
shrubs within protected areas only where indicated on the Project Plans. When work that
may impact protected plants occurs, plan the work to assure minimal disturbance to the
plants, follow good horticultural practices, and direct pruning and wound treatment in
accordance with this Section.
Protecting Root Systems: Contractor will protect root systems from damage due to
runoff or spillage of noxious materials in solution during storage or construction activities.
Protect root systems from flooding or soil erosion. Provide a minimum of two layers of
untreated burlap as a covering over exposed root face areas. Do not disturb or excavate
protected root zone areas unless specifically authorized to do so by City Representatives.
Where trenching for utilities is required within protected areas, excavate under or over
roots by hand digging under the authority of City Representatives. If large roots are
encountered, or if a condition potentially fatal to the plant is observed, notify City
Representatives prior to continuing or commencing work. Do not cut main lateral roots or
taproots, those 2-1/2 inches in diameter or greater; however, smaller roots that interfere
with the installation of new work may be cut. Cut smaller roots with sharp pruning
instruments, but do not break or chop roots. Excavate root systems by hand in areas
where new construction is required within protected areas. Use a narrow-tine spading fork
to expose roots. Cut exposed roots back from the new construction. Do not permit
exposed roots to dry out before permanent backfills is placed. Provide temporary earth
cover, or pack the roots with peat moss, and wrap the roots with burlap. Water and
maintain the roots in a moist condition, and temporarily support and protect them from
damage until they are permanently relocated and covered with backfill. Provide imported
topsoil backfill to cover exposed roots in soil cuts. Do not overload root zones by placing
backfill above the existing grade.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
60
Protecting, Restoring, or Modifying Irrigation System: The work under this item will
consist of testing, reconstructing, or modifying the existing irrigation systems that are
damaged by the construction or as specified in on the Project Plans for modification. Prior
to construction activities, the Contractor will stake areas that are designated to be
disturbed. The Contractor, along with City Representatives, will meet with the
maintenance representative, owner, owner representative, for each area within the
project that is designated to be disturbed to determine where the existing and functioning
irrigation system is located and how it is operated. The Contractor will be required to
repair and or replace all disturbed or damaged irrigation components to 100 percent
operational. Contractor will ensure that all reconnections (water and power) have been
tested and approved by City Representatives prior to back filling. Prior to final acceptance
and during the maintenance period specified, the contractor and the City Representatives
will meet again with the designated representative to engage each and every irrigation
system that has been disturbed or that is adjacent to this project. The Contractor will
ensure that each system has been returned to a fully operational and functional system
and that all deficiencies have been corrected. All work will comply with these plans and
Technical Specifications.
The underground location of the irrigation facilities is unknown. The Contractor will take
care to minimize disturbance to these areas.
All construction will be coordinated to ensure that the existing irrigation system and its
associated electrical controls are fully functional within 24 hours of modifications. Work
activities that require more than 24 hours of outage will be coordinated with City
Representatives for approval and alternate irrigation methods such as truck watering or
temporary “rain or rent” systems will be required as directed by City Representatives. The
cost of alternate irrigation methods necessary due to extended irrigation system outages
will be at the Contractor’s expense, at no cost to the Department.
All work will be in accordance with the details shown on the Project Plans, or as directed
by City Representatives and the requirements of these Specifications. All work will be
inspected and approved by City Representatives prior to backfilling and will comply with
all the requirements of Section 808 Water Distribution as specified in the most recent
edition of the ADOT Standard Specifications for Road and Bridge Construction.
Repair/Restoration: Contractor will restore all landscape areas and other surface
improvements that were to remain in place, but that have been damaged by the
Contractor’s actions or omissions. Restore landscape areas as nearly as possible to the
original condition.
Repairing Damaged Plants: Where damage to vegetation has occurred, Contractor will
prune plants in accordance with Tree Care Industry Association (TCIA) standards to
remove branches from the work area, and where needed to maintain the health of the
plant. Remove material in a manner that yields minimal impact and is approved by City
Representatives.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
61
Replacing Damaged Plants: Contractor will remove plants that were identified by City
Representatives to remain in place, but that are damaged during the course of the work
to an extent that they cannot be repaired; and replace the damaged plants with new plants
of the same type and value. Remove and replace damaged plants as directed by the City
Representatives. Base the value of plants that are to be replaced on the criteria found in
the Council of Tree and Landscape Appraisers’ “Guide for Plant Appraisal”, as evaluated
by City Representatives. Contractor will remove and replace damaged plants at no
additional cost to the City. Plants will be replaced at the following sizes or as directed by
City Representatives:
Existing Plant Material Size
Replacement Size
Trees:
2” Caliper
24” Box
4” Caliper
36” Box
6” Caliper
54” Box
All Existing Shrubs
5 Gallon
Clean up the ground areas under plants remaining in place as directed by City
Representatives. Wash off foliage that becomes soiled, or when directed to do so by City
Representatives. Remove materials that fall or flow into protected areas. Provide
protective barriers as needed or as directed by City Representatives to prevent materials
from falling or flowing into protected areas.
Waste Management: Contractor will gather and dispose of spoils and vegetative waste,
including dead and damaged plants and the trimmings accumulated from the operations
to clear and remove existing vegetation. Dispose of spoils and vegetative waste off-site
in conformance with the regulations imposed by the local authorities, and in an area
approved for such disposal by the local authorities.
Maintenance of Vegetation: Contractor will care for and maintain existing vegetation
within protected areas as indicated on the Project Plans. Provide water and labor as
needed for plant health, growth, and for washing down soiled foliage. Provide fertilizer,
deep root fertilization, pesticides, anti-desiccants, and other materials and labor as
needed to maintain the existing plants in a healthy and growing condition. Provide plant
maintenance for the duration of the Contract, until Final Acceptance.
Record Drawings: The Contractor will keep and maintain separate record drawings
(“field redlined record drawings”), corrected shop drawings, or other drawings necessary
for the Engineer to show the landscape and irrigation work as constructed. These field
redlined record drawings will be kept on the worksite and they will be maintained clear,
accurate and current as changes occur that may differ with the bid set construction
documents and addenda. All landscape and irrigation related elements buried or
backfilled will be recorded in the “field redlined record drawings” prior to burial and
backfilling occurs. The Contractor will submit the updated field redlined record drawings
with monthly pay estimates to City Representatives. Complete field redlined record
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
62
drawings that the Contractor maintains will be submitted to City Representatives in a
format that will allow City Representatives to create the formal record drawings. The
Contractor will submit the field redlined record drawings to City Representatives prior to
the end of each construction phase. No extra measurement or direct payment will be
made for this work; the cost being considered included in the price of the contract items.
Measurement and Payment:
Landscape / Irrigation Restoration Areas will be measured per square yard and will be
paid for at the contract unit price per square yard, which will be full compensation for the
work, complete in place, including all costs, materials, equipment, labor, and operations
necessary for the furnishing and full restoration of all plant materials, decomposed
granite, turf grass, drip and sprinkler irrigation, and other miscellaneous items to the
satisfaction of City Representatives.
ITEM NO. 67
SCH. 40 PVC IRRIGATION PIPE SLEEVE 2 IN
Description:
The work under these items will consist of furnishing all materials, labor and equipment
necessary to install 2-inch pipe sleeves as specified in the Project Plans, or at locations
determined on site at the time of installation in accordance with the requirements of ADOT
Standard Specifications, these Technical Specifications, and approved by the City
Representative.
Materials:
Irrigation pipe sleeves will be PVC Schedule 40, belled ends, solvent weld. Pipe and
fittings will conform to the requirements of Subsection 808-2.01 (I) (1) of the ADOT
Standard Specifications.
Construction Requirements:
All sleeve installation will conform to the plan detail when crossing paved roadways and
18 inches minimum when placed beneath a sidewalk.
Sleeves will be installed through the use of open trench.
The Contractor will locate all existing utilities prior to the installation of the sleeves.
The Contractor will repair any existing utilities damaged during the sleeve installation at
no cost to the City.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
63
Measurement and Payment:
Irrigation Pipe Sleeves will be measured per linear foot of pipe furnished and installed
and will be paid for at the contract unit price per linear foot, which price will be full
compensation for the item, complete in place, as described herein and/or on the Project
Plans including pipe, and all trenching, bedding, backfill, compaction, trench shoring,
potholing, utility locating and incidentals as specified herein and as shown on the Project
Plans.
No additional payment will be made for trench shoring, supplying the sand bedding
material or in coordinating the efforts with City Representatives in verifying all sleeve
locations, the cost being considered incidental to this item.
ITEM NO. 68
CLASS 200 PVC IRRIGATION PIPE ¾ IN
ITEM NO. 69
CLASS 200 PVC IRRIGATION PIPE 1 IN
ITEM NO. 70
SCH. 40 PVC IRRIGATION PIPE 2 IN
Description:
The work under these items consists of furnishing all materials, labor, and equipment
necessary to install polyvinyl chloride (PVC) pipe and fittings of the various sizes
complete, including excavation and backfilling at the locations as specified in the Project
Plans, Details, and these Technical Specifications.
Materials:
Pipe and fittings will be polyvinyl chloride, hereinafter PVC, conforming to the
requirements of Subsection 808-2.01 (I) (1) of the ADOT Standard Specifications.
All materials and fittings will be new and of the manufacturer’s most current design.
Plastic pipe and fittings will be installed in accordance with the requirements specified
herein and the manufacturer's recommendations.
Bedding and Cover Material:
Bedding and cover material for PVC piping, flexible emitter hose and 24-volt wiring will
conform to the following gradation requirements when tested in accordance with
Arizona Test Method 201:
Sieve Size
Percent Passing
No. 4
100
No. 16
30 - 80
No. 50
0 - 30
No. 100
0 - 25
No. 200
0 - 20.0
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
64
Construction Requirements:
Installation of PVC pipe and fittings will conform to the requirements of Subsection 808-
3.03 of the ADOT Standard Specifications.
All piping will be installed as detailed on the Project Plans and will have a minimum cover
as shown.
The Contractor will furnish to City Representatives, prior to pipe installation, all installation
instructions as published by the plastic pipe and fitting manufacturers. Installation of
PVC piping and fittings will be in accordance with the published instructions, the project
documents and as directed by City Representatives.
Sub-main and lateral pipe sections downstream of control valves with hydraulic flows of
less than 0.5 gallons per minute as shown on the Project Plans will be thoroughly flushed
and have the remote control valve's flow control stem properly adjusted, all to the
satisfaction and approval of City Representatives. The cost for this work will be
included in the cost of contract items.
No emitter laterals or piping will be installed through or beneath plant pits. Minimum
distance between plant pit perimeter and piping will be 18 inches. The maximum distance
between the plant pit and piping will be governed by maximum emitter supply tubing
lengths as specified on the Project Plans.
All trenches excavated for the irrigation systems will be backfilled within five working days
from the day they are excavated. Barricades will be placed by excavated ditches located
within 30 feet of the traveled way in a manner acceptable to the Project Manager.
Open ditches beyond 30 feet from the traveled way will be delineated in a manner
acceptable to City Representatives.
Flush end caps will be installed as shown on the Project Plans or as directed by City
Representatives to promote good flushing of the entire irrigation system.
The emitter lateral end cap assembly will be installed at the locations indicated on the
Project Plans and in accordance with the requirements of the Technical Specifications.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
65
The end plug unit with resilient sealed, unscrewing cap will be of the socket, solvent-weld
type, constructed of glass-filled polypropylene. The PVC lateral-to-riser fitting will be a
socket, solvent-weld, Schedule 40, 90-degree elbow fitting. The flexible PVC hose will
be manufactured from 100 percent virgin polyvinyl chloride resin and will have the
following physical characteristics:
O.D.
0.840 inch
I.D.
0.546 inch (min.)
Wall
0.147 inch (min.)
Measurement and Payment:
Irrigation Pipe will be measured on a per linear foot basis and will be paid for by the linear
foot, which price will be full compensation for the work, complete in place, as specified
herein and on the Project Plans.
ITEM NO. 71
WATER METER (1 IN LANDSCAPE IRRIGATION SERVICE)
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to install new potable water service with meter, connections, corporation stop,
curb stop, appurtenant fittings, water meter box and cover, copper service pipe (type K)
and pavement replacement as required at the location shown on the Project Plans or as
directed by City Representatives. The Contractor will perform all required operations to
install the new water service, including coordination, inspections, permitting, account
establishment, and any fees, with the City of Chandler.
Materials:
All materials will conform to City of Chandler Standards unless otherwise as specified in
the Project Plans or in these Technical Specifications.
Construction Requirements:
Potable water service construction will conform to City of Chandler Standards and the
details in the Project Plans.
The Contractor will measure the static water pressure on site at each point of
connection as soon as practical and report the results in writing to City Representatives.
The Contractor will coordinate the installation of the water service, including completing
any applications and obtaining any necessary permits for the water service installations.
The accounts for the new meters to serve medians will be established in the name of:
City of Chandler Streets Department
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
66
The Contractor will be responsible to secure from the City of Chandler all permits, pay all
fees and deposits. The City will directly pay for all development and impact fees normally
associated with the meter installation in medians. Once installed, the City will pay for all
water delivered.
Measurement:
Water Meter (1 In Landscape Irrigation Service) will be measured as a unit for each. No
separate measurement will be made for copper service line.
Payment:
The Contractor will be reimbursed for the exact amounts paid to the City of Chandler for
each water service with meter installed. The Contractor will provide the City of Chandler
receipts for each meter installed. The Contractor may include a nominal fee for the
required coordination with the City.
Water meters, where indicated, will be installed by the City of Chandler. The City of
Chandler has agreed to waive water system and resource development fees. Contractor
will pay City of Chandler for required meter installation cost and required permits.
ITEM NO. 72
1 IN BACKFLOW PREVENTION UNIT (REDUCED PRESSURE)
Description:
The work under this item consists of furnishing and installing the backflow prevention unit
assemblies for landscape irrigation, to include all grading, excavation and backfill, the
backflow preventer unit, required pipe and fittings, concrete slab, an enclosure, and the
removal and disposal of all excess materials off-site. Separate enclosures as described
in these Technical Specifications are required at all locations.
The work will also include the provision and installation of pipe and fittings from the two-
inch water meter to the backflow prevention unit, and all other miscellaneous labor,
equipment and materials required to construct the backflow prevention assembly as
detailed in the plans, and according to the requirements of these Technical Specifications.
Materials:
The backflow preventer will conform to the requirements of Subsection 808-2.01(A)(3) of
the Standard Specifications.
The copper pipe and fittings in the bid items will be as detailed and in accordance with
the following:
1.
The copper pipe will be Type “K” conforming to the requirements of ASTM B-
88 for backflow prevention assemblies.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
67
2.
The copper or cast bronze fittings will conform to the requirements of ANSI STD
B 16.22 and ANSI STD B 16.18.
The concrete pad will be as shown on the plans and concrete will be 2,500-psi at 28 days
and will conform to the requirements of Section 922, Utility Concrete for Miscellaneous
Construction, of the Standard Specifications. Reinforcing steel will conform to the
requirements of Section 1003, Reinforcing Steel of the Standard Specifications.
The steel enclosure for the backflow prevention unit will be pre-manufactured. A
commercial grade lock with two keys, compatible with the City of Chandler Maintenance
Department locking system and approved by City Representatives, will be provided for
each enclosure. The pre-manufactured enclosure will meet the following material
requirements:
· The enclosure will be welded to the pipe and angle frame at 4-inch-on center and will
be coated with heat applied powder-coated finish color, Desert Tan.
· The enclosure will be hinged on one end in order to allow access. The enclosure will
be secured to the concrete slab with eyebolts, brackets and lock hasps provided by
the manufacturer.
· The enclosure will be secured to the concrete slab on the other end by an eyebolt
staple and a steel strap designed to fit over the eyebolt.
· The enclosure will be constructed of bent 1-¼ inch Schedule 40 pipe, 1 x 1 x 1/8 inch
angle steel bottom rail and ½ -inch-13 gauge rolled, expanded steel.
· The enclosure will be the size recommended by the enclosure manufacturer for the
City of Chandler model of backflow preventer used and will be a minimum of 10 inches
wide, 24 inches high and 20 inches long and large enough to accommodate the
controller and backflow preventer as detailed.
· A lock shield will be provided to protect the lock from vandalism. The lock shield will
be constructed of 3/16-inch-thick steel and will measure approximately 2 inches by 4
inches. The lock shield will be an integral part of the enclosure.
Construction Requirements:
All backflow prevention reinforcing, anchor bolts and other embedded items will be in
place and inspected by City Representatives prior to placing the concrete slab.
The concrete slab will be constructed at the locations and in accordance with the details
shown on the project plans, these Technical Specifications and will be approved by City
Representatives.
The contractor will excavate and grade the area of the enclosure as shown on project
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
68
plans and as directed by City Representatives.
The surfaces upon which the enclosure slab is to be placed will be fine graded and
compacted to a density of not less than 95 percent of the maximum density in accordance
with the requirements of the Material Testing Manual of the Materials Section.
Concrete work will conform to the applicable requirements of Section 601 of the Standard
Specifications. Unless otherwise detailed or specified all exposed concrete slabs will have
a light, broom finish.
The enclosure will be installed according to the manufacturer’s installation
recommendations which describe how to set the enclosure on a partially hardened slab,
while still embedding the eyebolt in the slab using slab pour voids and a wetter, more
plastic concrete. Eyebolts, with nuts attached near the end of the threads will be wrapped
in multiple layers using electrician’s vinyl tape. Tamper-proof bolts provided by the
manufacturer will be used to prohibit removal of brackets.
No penetrations will be located within eight inches of the edge of the concrete slab.
The Contractor will provide the conduit and stub-ups through the enclosure concrete slab
at the locations shown for in coming and out-going supply lines.
Maximum length of copper pipe run from the water meter to the backflow preventer will
not exceed 36 inches, or as approved by the water provider and City Representatives.
The Contractor is responsible for obtaining all permits necessary for the backflow
preventer installation and the performance of all required testing and certification. The
tester will be State Certified to perform the required tests.
The Contractor will measure the incoming water pressure at each new backflow
prevention unit and report the results in writing to City Representatives, within (5) five
working days from activation of the backflow preventer.
Measurement:
The 1 In Backflow Prevention Unit (Reduced Pressure) will be measured as a unit for
each and will be paid for at the contract unit price each, which price will be full
compensation for the work, complete in place, as specified herein and in the project plans,
including any coordination required with City and furnishing and placing steel enclosure
and concrete pad.
No additional payment will be made for backflow prevention testing, the cost being
considered incidental to this item.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
69
ITEM NO. 73
1 IN MASTER VALVE
Description:
The work under this item consists of furnishing and installing master valves complete,
including all necessary pipe and fittings, pressure regulator riser, wye filter, union, ball
valve, ID tag, valve box and appurtenances, excavation, and backfilling as required at
the locations as specified in the Project Plans, Details, and these Technical
Specifications.
Materials:
The valve will be a normally closed, electronically-actuated, diaphragm-operated,
remote-control valve. The valve will be capable of operating between 20 and 150 PSI
with a flow range of between 20 and 150 GPM.
The valve will be available in either a globe or angle configuration in the 1-inch models
with the 1-1/2- and 2-inch models having combination globe/angle body styles. All valve
models will have Female National Pipe Thread (FNPT) inlets and outlets. When
specified, the valve will be configured with British Standard Pipe threads. An optional
Male National Pipe Thread (MNPT) inlet and outlet model and a MNPT inlet by Poly
Barb outlet model will be available in the 1” globe style body. Both the 1-inch globe and
angle valve models will be available with an optional, non-rising stem-type, flow control
mechanism. This mechanism will be operable with a slotted screwdriver or with a
removable flow control handle.
The body and bonnet will be molded of non-corrodible PVC, rated to 150 PSI. The
bonnet bolts will be serviceable with a slotted screwdriver, Phillips screwdriver, or a hex
wrench, and will be held captive in the bonnet when the bonnet is removed from the
valve body. The diaphragm assembly will be of molded construction and will have a
Santoprene seating material. The valve will be equipped with an internal filter as well as
a self-cleaning metering rod, so only clean water can enter the solenoid chamber.
The valve will be available with an optional adjustable pressure-regulating device with
a calibrated dial for setting of the outlet pressure. (The regulator will be capable of
adjusting the outlet pressure from between 20 and 100 PSI when inlet pressure is 15
PSI or greater than regulated outlet pressure.) The regulated downstream pressure will
remain constant regardless of variations in upstream pressure. The regulation will be
maintained when valve is manually operated with use of internal bleed valve.
The standard solenoid will be a 24 VAC unit with a 350 mA inrush current and 190 mA
holding current at 60 cycles and a 370 mA inrush current and 210 mA holding current
at 50 cycles. When specified, the unit will be equipped with a DC latching solenoid for
use with 12-volt battery-operated controllers. The solenoid will be an encapsulated, one-
piece unit with captive plunger. It will be equipped with manual internal bleed capability
to release the upper chamber water to the downstream piping, allowing the valve to
open. The valve will have a manual bleed screw that provides an additional method for
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
70
manual operation of the valve.
Construction Requirements:
The Contractor will install the master valve at the locations as specified in the Project Plans
Details.
Construction requirements will conform to the requirements of Section 808 Water
Distribution of the ADOT Standard Specifications.
The Contractor will install the required conduit and conductors between the master valve
and the automatic controller as detailed on the Project Plans and make necessary wire
connections as required and directed by the manufacturer.
The master valve will serve as a shut-off safety valve when the pressure drops below a
set pressure sensed by a pressure transducer.
Each master valve will be installed as detailed on the plans and per manufacturer’s
recommendations.
Measurement and Payment:
1 Inch Master Valve will be measured as a unit for each and will be paid for at the contract
unit price each, which price will be full compensation for the work, complete in place,
including master valve and all necessary items as specified herein and in the Project Plans.
ITEM NO. 74
CONTROLLER, AUTOMATIC (6 STA)
Description:
The work under this item consists of furnishing all labor, materials, equipment for
installing a battery-operated irrigation controller, complete in place, including steel
enclosure, conduit, DC latching control, common and spare wires, pull boxes, excavation
and backfilling at the locations specified in on the Project Plans, Details, and in
accordance with these Technical Specifications.
Materials:
The irrigation system controllers (6 Sta) will be pre-assembled commercial grade 6 station
battery-operated controllers with knockouts for field wires and optional AC power. The
enclosure shall be stainless steel for outdoor use, mounted on metal pole sweep attached
to a mounting adapter secured in concrete, as specified and detailed on the Project Plans.
Controller display shall be high resolution digital LCD. The control panel shall have
buttons to select values, a dial to selection functions, a hard-reset feature returning
existing settings to factory conditions, a removable panel to shield and allow access to
the wiring terminals, and a sensor switch to bypass or activate a wired sensor.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
71
The controller shall be powered by 6 AA (1.5V) alkaline batteries. Each station output
shall supply .05 mA 11 VDC per station current for solenoid activation. Any valves
attached to the controller shall have only DC-latching solenoids of matching
manufacturer.
The controller shall have a Metal Oxide Varistors (MOV) on the power input portion to
help protect the micro-circuitry from power surges.
The controller shall have 6- station metal screw and washer terminals.
The controller shall have 1 sensor terminal input for a soil moisture sensor, freeze sensor
or rain sensor that prevents the controller from irrigating when rainfall, freeze or moisture
exceeds a pre-selected amount. The controller shall provide power from the controller to
the wired sensor. The controller shall work with normally-closed wired sensors. The
controller shall have 1 built-in pump/master valve (P/MV) terminal output.
The controller shall have 3 independent programs with unique day schedules, start times,
and station run times. The controller shall have 4 start times per program per day. The
controller shall operate 1 program at a time.
The controller shall have a weekly 7-day schedule that allows user to choose day(s) of
week for desired watering. Interval watering shall be between 1 and 31 days. It shall also
have a 365-day calendar clock to accommodate true odd and even watering. Operation
shall be available in automatic, semi-automatic and manual modes. All programming shall
be accomplished by use of a programming dial and selection buttons with user feedback
provided by a LCD display. Watering times shall be available from 0 minutes to 4 hours
in 1-minute increments per station. The controller shall provide the option to turn off
specific watering days Monday through Sunday to comply with any state and local
regulations. The controller shall have a programmable rain delay that turns off the
controller for a predetermined period from 1 to 7 days. The controller shall be equipped
with a sensor bypass switch that allows the user to override a wired sensor that has
suspended watering. The controller shall store and restore program data for easy retrieval
The controller shall have seasonal adjust allowing for station run time adjustment from
10% to 150% in 10% increments to compensate for weather changes. The controller shall
provide total irrigation run times for each station. The controller shall have test
programming to verify each station running successfully.
The DC-latching control and common wire for operation of remote control valves will
conform to the requirements of Subsection 808-2.01 (F) of the ADOT Standard
Specifications. All control ("hot") wire will be of a contrasting color to white common or
ground wire. Black wire will not be acceptable for use on a DC-latching control circuit.
Control wires to shrub valves will be different color than those to tree valves. Wire color
will be as approved by City Representatives.
Two spare wires, sized to match the common wires for the controller and colored different
that the control and common wires used, will be run from the controller to the furthest
valve on each wire segment. Loop the spare wires through each valve box on the segment
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
72
coiling a 15-foot coil within each valve box.
Pull boxes will match the valve box as specified under the 1” Remote Control Valve,
Electric item.
Control and common wire sizes will be of sizes indicated on the Project Plans. Individual
control wires will be installed to each remote control valve. Common wire installation will
be as detailed on the irrigation system plans (wiring schedules). Common wires within
wire segments will carry the entire distance to the controller. Each wire segment will have
at least one separate common wire.
Construction Requirements:
The controller enclosure will be installed per manufacturer’s recommendations.
Wire connections at remote control valves and at field splices will be made with epoxy
resin filled type wire connectors installed as recommended by the manufacturer.
Necessary splices will be made at remote control valve boxes, or separate splice boxes.
Valve or junction boxes will be of type specified in the 1” Remote Control Valve, Electric
item.
Control and common wire placed through pipe sleeves will be encased in 1-inch
(minimum) schedule 40 PVC electrical sleeves for full length of the pipe sleeves. Conduit
will be increased in size as may be necessary for additional wires or required by the NEC.
All wire will be installed as detailed on the Project Plans and will have a minimum cover
as shown.
Control and common wire throughout the project will be neatly bundled and taped with
plastic electrical tape at 10-foot intervals between splices or connections and as directed
by City Representatives.
Contractor will prepare and implement a 12-month irrigation schedule, based on seasonal
changes, with a minimum of three adjustments to the system within the year. The City
Representatives will approve the schedule prior to implementation. The controller will be
programmed based on time and flow. The monthly projected hours of irrigation as well as
gallons to be delivered, by valve group, according to the 12-month irrigation schedule will
be provided to City Representatives within 30 days following the start of the Phase II
establishment period.
A wiring schematic will be placed in each controller cabinet. The schematic will show all
wire connections including the wire connections at the controllers and field splices in pull
or junction boxes, such as those not occurring in scheduled and planned valve boxes.
The work will also include that the Contractor supply a copy of the controller program for
approval by City Representatives.
No separate payment will be made for wire, installation, splice boxes, and conduit.
A test of the irrigation system in whole will be accomplished prior to landscape
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
73
installation, at close of the landscaping construction phase, and monthly during
Landscape Establishment.
Testing of the system mainline, sub-mains, and remote control valves will be performed
at a hydrostatic pressure of 150-pounds per square inch (psi) for a minimum of 2- hours.
City Representatives will advise the Contractor when additional flushing of the irrigation
system is required in addition to those specified, in order to ensure proper operation of
system components.
At the completion of the landscaping construction period, the Contractor will deliver the
following to City Representatives: two copies of the Operations & Maintenance manual,
and one copy of the controller irrigation schedule.
Measurement and Payment:
The Automatic Controller (6 Sta) will be measured as a unit for each and will be paid for
at the contract unit price each, which price will be full compensation for the work, complete
in place, as described and specified herein and in the Project Plans.
No additional payment will be made for automatic controller and enclosure installation,
the cost being considered incidental to this item.
ITEM NO. 75
1 IN REMOTE CONTROL VALVE, ELECTRIC
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary for installing the remote control valves complete, including all necessary pipe
and fittings, pressure regulator riser, wye filter, union, ball valve, ID tag, valve box and
appurtenances, excavation, and backfilling as required at the locations specified in the
Project Plans, Details, and these Technical Specifications.
Materials:
Each remote control valve will conform to the requirements of Subsection 808-2.01 (D)
(1) of the ADOT Standard Specifications with the following exceptions:
The remote control valve will have a self-cleaning stainless steel screen that cleans itself
continuously during flow/operation, as provided by ordering the optional automatic filter
system. The remote control valve body will be constructed of glass filled nylon and will
have a working pressure rating of 220 PSI and an operational flow range of 0.1 to
40 gallons per minute. The solenoid plunger and the bonnet bolts will be captive.
All remote control valves and automatic controllers will be compatible and fully functional
in all modes.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
74
All valves will include a plastic scrubber to clean the stainless steel screen of grit and
other debris.
Valve ID tag will be made of Polyurethane Behr Desopan material, tan color, and 3” x
4” size will be installed on valve control wires with permanent printed black color
‘controller letter – valve (station) number’ on one side and bilingual “Warning Recycled
Water Do Not Drink” message on other side.
Each regulator will meet the following minimum requirements:
Each regulator will have a flow range from 0.1 GPM to 8 GPM with a regulated nominal
outlet pressure of 30 PSI with an inlet pressure range of 0 to 150 PSI.
Inlet fittings will be ¾ inch Female Pipe Threaded (FPT) inlet and outlet for installation,
as detailed on the Project Plans.
The pressure regulator will be of the non-adjustable pre-set type consisting of a two-
piece, sonic welded body molded from acrylonitrile butadiene styrene containing a valve
housing of acetyl plastic and a rolling diaphragm of ethylene propylene (EPDM)
material. The internal spring will be stainless steel.
The wye filter will be ¾” inch brass body with ¾” Male Pipe Thread (MPT) inlet and outlet.
The filter will be accessed by unscrewing the cap from the body. The cap to body
seal will be made with an “O” ring. The filter screen will be 100 mesh stainless steel.
The pressure rating of the filter will be a minimum of 150 PSI.
A schedule 80 PVC union with minimum rating of 150 PSI will be installed after pressure
regulator and filter to facilitate removal of all items within valve box if necessary.
The Contractor will provide an in-line, full port, single union, brass ball valve type shutoff
valve with the following characteristics:
Pressure rating
220 PSI
O-rings
EPDM
Seat
EPDM or PTFE
Connections
FIPT threaded socket
The valve box, cover and necessary extensions will be as shown on the Project Plans
and will be manufactured of molded, virgin plastic materials conforming to the following
physical characteristics:
PROPERTY
ASTM TEST
METHOD
REQUIREMENT
Tensile Strength
D-638
3400 PSI (minimum)
Deflection Temp @
66 PSI Stress
D-648
170 degrees Fahrenheit
The valve box will be rectangular in configuration, measuring approximately 25 1/4
inches x 15 3/4 inches on the bottom by 15 inches in height and will be integrally colored
tan. Box extensions will be of the top extension type with integral locking clips, and when
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
75
installed will provide minimum 6-inch height extension. Valve box lids will be integrally
colored tan.
Valve boxes will receive 1” height heat branding labeling of the box indicating the
‘controller letter – valve (station) number’.
Geotextile fabric will be as indicated on the Project Plans details and conform to the
following minimum material requirements:
Manufacturing process:
Spunbound
Material:
Polypropylene
Bonding process:
Thermal
Weight:
3.0 ounce minimum
Puncture resistance:
30 lbs. minimum
Mullen burst:
140 pounds per square inch
Trapezoidal tear
40 pounds minimum
Permeability-vertical water flow
85 feet per minute per square foot
Gravel for sumps will be rounded washed pea gravel conforming to AASHTO M-43 #8.
The control valve, pressure regulator, wye filter, ball valve, union, and ID tag will be
completely exposed and accessible within the valve box. Box extensions will be
installed as necessary to expose valves and appurtenances as required.
Measurement and Payment:
1 Inch Remote Control Valve, Electric will be measured as unit per each and will be paid
for at the contract unit price, per each, which price will be full compensation for the work,
complete in place, including all necessary pipe and fittings, pressure regulator, wye filter,
union, ball valve, ID tag, valve box, and appurtenances, excavation, and backfilling as
described and specified herein and as shown on the Project Plans.
No additional payment will be made for the gravel sump or geotextile fabric, the cost being
considered incidental to this item.
ITEM NO. 76
FLUSH END ASSEMBLY (DRIP)
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary for installing lateral flush valve assemblies at all locations as specified in
Project Plans, Details, and these Technical Specifications.
The required Flush Device Assembly (Drip) components include ball valve, necessary
pipe, fittings, valve box, and all excavation and backfilling. Any removal and salvage after
testing will be incidental to this item with no additional cost to the City.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
76
Materials:
The lateral flush valve assembly ball valve will be constructed of PVC with ¾” female
hose thread swivel inlet and ¾” male hose thread outlet.
Flex pipe will be ¾” schedule 40 I.P.S.
The valve boxes for lateral flush valves will be a round, one-piece 7” inch diameter at
the top with a depth of 10 ¼ inches and with bolt down T-style cover.
Valve boxes will receive 1” height heat branding labeling of the box indicating “FC” for
Flush Cap. Gravel sump and filter fabric will conform to Item 8080168 above. Valve box
will be tan in decomposed granite areas if using potable water, and green in turf if using
potable water.
Install the Valve Flush Device Assembly (Drip) with female hose swivel as inlet
connected to Schedule 40 male adaptor and Schedule 40 flex pipe per the plan details.
Measurement Payment:
Flush Device Assembly (Drip) will be measured as a unit for each and will be paid for
at the contract unit price per each, which price will be full compensation for the work,
complete in place, as specified herein and on the Project Plans.
ITEM NO. 77
MULTI OUTLET EMITTER ASSEMBLY
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary for installing the emitter assemblies, multi-outlet, including excavating and
backfilling, at the locations specified in the Project Plans, Details, and these Technical
Specifications.
Materials:
The emitter case will be made of durable black, heat resistant acetyl plastic material.
It will be resistant to temperature variation, ultraviolet radiation, smog, (ozone), and
common liquid fertilizer and weed spray. The case will completely encompass the
silicone diaphragm, protecting it from potentially harmful environmental factors.
The emitters will be of the non-compensating, continuous flushing type, based on the
pressure cascade principal using a series of flexible orifices.
The emitter will be capable of continuous, clog free operation with 30 mesh (minimum)
filtration. The emitter will be capable of being installed in all positions and maintain
its given flow characteristics. The emitter will be non-adjustable and the flow regime will
be maintained by flexible orifice silicone diaphragms.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
77
The emitter will function with a system pressure range of 15 PSI minimum to 30
PSI maximum. The emitter flow variation of the 1 GPH emitter will not exceed 1.06
GPH at 120 degrees F. or 1.07 GPH at 150 degrees F. Emitter manufacturing variability
will not exceed 0.05 GPH.
The multi-outlet emitter will be capable of delivering one of the following quantities from
each of the six outlets of the emitter regardless of the number of outlets open:
G.P.H.
at
P.S.I.
0.60
20
0.71
25
0.80
30
or
1.00
20
1.15
25
1.34
30
or
2.00
20
2.30
25
2.68
30
The flexible polyethylene supply tubing will be for pressure application, manufactured
from 100 percent Union Carbide G-Resin 7510 Natural 7 virgin resin with minimum two
percent carbon black content and with the following physical characteristics:
I.D. 0.250-inches
O.D. 0.350-inches
Wall Thickness 0.050-inches
The flexible distribution tube for use with multi-outlet emitter will be a black vinyl blend
suitable for use as emitter outlet tubing with the following physical characteristics:
I.D. 0.160-inches
O.D. 0.220-inches
Wall Thickness 0.030-inches
The distribution tube will be capable of being bent around a 7/8 inch mandrel without
kinking.
The tube stake required to position the distribution tube will be manufactured of 20
percent glass-filled polypropylene, minimum 6-inch overall length with slotted top to retain
the distribution tube as detailed at the location(s) shown on the Project Plans.
Multi-outlet emitters will consist of the emitter unit, the ½” PVC lateral pipe, the ½”
flex PVC nipple riser, flexible vinyl distribution tubing, emitter valve box, geotextile filter
fabric, pea gravel sump and PVC fittings necessary to connect the emitter to the ¾” PVC
supply lateral pipe.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
78
The emitter valve box will be constructed of tan colored HDPE (high-density polyethylene)
in a round conical shape with a 6 1/8” top diameter, 8” bottom diameter and an overall
height of 8 ¾”. The cover will be T-style fastened to box by twist and lock method.
The geotextile fabric for use beneath the pea gravel sump will conform to ADOT
Standard Specification section 1014-4.02 Moderate Survivability Fabric (B) Woven.
The supply pipe from the ¾” PVC lateral to multi-outlet emitters will be ½ inch Class
315 PVC with Schedule 40 PVC 90-degree elbows.
Construction Requirements:
The multi-outlet emitter will be placed in an emitter valve box below grade with the
distribution tube extending to the plants as detailed on the Project Plans.
The supply tubing for City of Chandler emitters will extend from the ¾” PVC lateral to the
emitter and enable the emitter to be located so that the distribution tubing from the emitter
to the plant does not exceed 15-foot in length.
The supply pipe for emitters will be ½” Class 315 PVC. The ½” PVC will enable placement
of the emitter so that the distribution tubing can be placed per the Irrigation Emitter Layout
detail included in the Project Plans. The supply pipe will be placed at 12” depth.
The number of emitters per riser circuit, as shown on the Project Plans, is approximate.
The Contractor will add no more than two multi-outlet emitters per circuit, as detailed.
Any additional emitters required and exceeding the above indicated amount must be
approved by City Representatives prior to installation.
The Contractor will maintain a set of record data for all irrigation lines and equipment
coordinating with the City of Chandler’s GIS requirements. All GIS data collection of
irrigation equipment to complete the record drawings that are tied to City coordinates will
remain the responsibility of the Contractor at no cost to the City.
Measurement and Payment:
Multi Outlet Emitter Assembly will be measured as unit for each and will be paid for at the
contract unit price each, which price will be full compensation for the work, complete in
place, as specified herein and on the Project Plans.
No additional payment will be made for supply tubing, ½” PVC supply pipe, emitter valve
box, geotextile fabric, pea gravel sump, distribution tube, or hose stake the cost being
considered incidental to this item.
No additional payment will be made for deep water drip stakes, the cost being
considered incidental to this item.
No additional payment will be made for GIS data collection and for producing the required
record drawings, the cost being considered incidental to this item.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
79
ITEM NO. 78
REMOVE PAINT STRIPE
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to remove existing striping at the locations as specified in the Project Plans.
Construction Requirements:
For obliteration elements, the Contractor will not be allowed to utilize portable grinders
that destroy the surface of the pavement. The Contractor will use water blasting for stripe
removal and will not damage the existing pavement.
Measurement and Payment:
Remove Paint Stripe will be measured per linear foot and will be paid for at the contract
unit price per linear foot, which price will be full compensation for the item, complete in
place.
ITEM NO. 79
4 IN WHITE TRAFFIC PAINT STRIPE
ITEM NO. 80
4 IN YELLOW TRAFFIC PAINT STRIPE
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary to install traffic paint stripes at the locations as specified in the Project Plans.
Materials:
The work under these items will conform to the current editions of the City of Chandler
Standard Details C-614, C-620 and C-623 and ADOT Standard Specifications Section
708.
Construction Requirements:
The work under these items will conform to the layouts in the Project Plans and City Detail
C-614, unless otherwise revised by the City Representative.
Measurement:
4 Inch White Traffic Paint Stripe and 4 Inch Yellow Traffic Paint Stripe will be measured
per linear foot. No measurement will be made for the number of linear feet of gaps in
dashed lines.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
80
Payment:
The accepted quantities of 4 Inch White Traffic Paint Stripe and 4 Inch Yellow Traffic Paint
Stripe, measured as provided above, will be paid for at the contract unit price per linear
foot, which price will be full compensation for the item, complete in place.
ITEM NO. 81
PAINT MEDIAN NOSE
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to paint median noses at the locations as specified in the Project Plans.
Materials:
The materials under this item will conform to City Detail C-617.
Construction Requirements:
The work under this item will be completed per City Detail C-617.
Measurement:
Paint Median Nose will be measured as a unit for each bull nose painted and will be paid
for at the contract unit price each, which price will be full compensation for the work,
complete in place.
ITEM NO. 82
4 IN WHITE THERMOPLASTIC TRAFFIC STRIPE
ITEM NO. 83
THERMOPLASTIC/PREFORMED SYMBOL BIKE LANE MARKING
SET
ITEM NO. 84
THERMOPLASTIC/PREFORMED SYMBOL LEFT TURN ARROW
ITEM NO. 85
THERMOPLASTIC/PREFORMED SYMBOL RIGHT TURN ARROW
Description:
The work under these items consists of furnishing all labor, equipment and materials,
and equipment necessary for the installation of thermoplastic striping and symbols at
the locations as specified in the Project Plans.
Materials:
The work under these items will conform to the current editions of the City Details C-614,
C-620 and C-623, and ADOT Standard Specifications Section 704.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
81
Construction Requirements:
The work under these items will conform to the layouts in the Project Plans and in
accordance with City Detail C-614, unless otherwise adjusted by the City Representative.
Measurement:
4 Inch White Thermoplastic Traffic Stripe will be measured per linear foot. No
measurement will be made for the number of linear feet for gaps in dashed lines.
Thermoplastic/Preformed Symbols for Bike Lane Marking Set, Left Turn Arrow, and Right
Turn Arrow be measured as a unit for each pavement symbol installed.
Payment:
The accepted quantities of 4 Inch White Thermoplastic Traffic Stripe, measured as
provided above, will be paid for at the contract unit price per linear foot, which price will
be full compensation for the item, complete in place.
The accepted quantities of Thermoplastic/Preformed Symbols for Bike Lane Marking Set,
Left Turn Arrow, and Right Turn Arrow, measured as provided above, will be paid for at
the contract unit price per each, which price will be full compensation for the item,
complete in place.
ITEM NO. 86
REFLECTORIZED RAISED PAVEMENT MARKER (TYPE G,
CLEAR, 1-WAY)
ITEM NO. 87
REFLECTORIZED RAISED PAVEMENT MARKER (TYPE D,
YELLOW, 2-WAY)
ITEM NO. 88
REFLECTORIZED RAISED PAVEMENT MARKER (TYPE H,
YELLOW, 1-WAY)
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary to install type G, type D, and type H reflectorized raised pavement markers at
the locations as specified in the Project Plans.
Materials:
The reflectorized raised pavement markers and adhesives will conform to City Detail C-
622.
Construction Requirements:
The work under these items will conform to the City Details C-614, C-620 C-622, and C-
623, City of Chandler Engineering & Design Standards Manual, Chapter 4 – Street Design
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
82
and Access Control, and as specified in the Project Plans.
Measurement and Payment:
Reflectorized Raised Pavement Marker (Type G, Clear, 1-Way), Reflectorized Raised
Pavement Marker (Type D, Yellow, 2-Way), and Reflectorized Raised Pavement Marker
(Type H, Yellow, 1-Way) will be measured as a unit for each pavement marker installed
and will be paid for at the contract unit price, which price will be full compensation for the
item, complete in place. No additional payment will be made for adhesive, the cost being
considered incidental to this item.
ITEM NO. 89
PERFORATED SIGN POST
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to install perforated sign posts at the locations as specified in the Project Plans.
Materials:
The Perforated Sign Post will conform to City Detail C-613.
Construction Requirements:
The work under this item will conform to City Detail C-613.
Measurement and Payment:
Perforated Sign Post will be measured per linear foot of sign post installed and will be
paid for at the contract unit price per linear foot, which price will be full compensation for
the item, complete in place.
ITEM NO. 90
PERFORATED SIGN POST FOUNDATION
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to install concrete perforated sign foundations, including anchor, sleeve, and
associated hardware to attach post to foundation at the locations as specified in the
Project Plans.
Materials:
All materials required to install concrete perforated sign foundations and attachment of
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
83
post will conform to City Detail C-613.
Construction Requirements:
The work under this item will conform to City Detail C-613 and as specified in the Project
Plans.
Measurement and Payment:
Perforated Sign Post Foundation will be measured as a unit for each foundation installed
and will be paid for at the contract unit price per each, which price will be full compensation
for the item, complete in place. No additional payment will be made for anchor, sign post
sleeves, and associated hardware to attach post to foundation, the cost be considered
incidental to this item.
ITEM NO. 91
FLAT SHEET ALUMINUM SIGN PANEL, HIGH INTENSITY GRADE
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to install the sign panels at locations as specified in the Project Plans.
Materials:
Sign Panels will meet the requirements of the ADOT Specifications Section 608 and will
conform to all applicable current editions of the City Details.
Construction Requirements:
The Sign Panels will be installed per ADOT Standard Specifications Section 608 and will
conform to all applicable current editions of the City Details.
Measurement:
Flat Sheet Aluminum Sign Panel will be measured per square foot for each panel
furnished and installed.
Payment:
The accepted quantities of Flat Sheet Aluminum Sign Panel, measured as provided
above, will be paid for at the contract unit price per square foot, which price will be full
compensation for the item, complete in place, including hardware and appurtenances
require to install sign.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
84
ITEM NO. 92
NO. 7 PULL BOX
ITEM NO. 93
NO. 7 PULL BOX W/ EXTENSION
ITEM NO. 94
NO. 9 PULL BOX
ITEM NO. 95
SPLIT NO. 9 PULL BOX
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary for the installation of new pull boxes and pull boxes with extensions, including,
excavation, backfill, compaction, and appurtenances at locations as specified in the
Project Plans.
Materials:
All Pull Boxes, extensions and lids will be polymer concrete material and conform to the
details in the Project Plans If pull boxes details are not contained in the Project Plans, the
Contractor will conform the applicable City Details and ADOT Specifications Section 732.
Contractor to coordinate with City Representatives for markings on pull box. Markings
will be clearly defined and uniform in depth and will be placed parallel to the long side of
the lid. Letters will be nominally one inch high.
Pull boxes lids will be rated for traffic loads in locations where subject to vehicular traffic.
Each lid will be furnished with two lock-down bolts.
Concrete Pull Boxes and lids will not be used.
Construction Requirements:
All construction will be performed in accordance with the details in the Project Plans. And
ADOT Specifications Section 732-3.
New Pull Boxes will be located out of sidewalks, but within the City of Chandler right of
way, approximately as shown on the plans. Adjustments in pull box locations are allowed,
but are subject to Inspector approval.
Pull Boxes will be installed at finished grade. The pull box will be backfilled with select
excavated material and thoroughly compacted to within two inches of original grade. The
compaction around the box will not cause the sides to deflect or any part of the box or lid
to crack. The Contractor will replace any cracked, broken, chipped, or damaged pull
boxes or lids at no additional cost to the City.
All pull boxes will be left in clean conditions, free of dirt and debris upon completion of
work.
Measurement:
Pull Box and Pull Box with Extension will be measured as unit for each pull box installed
including pick up, excavation, installation backfill, extension, lid, fittings, elbows, caps,
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
85
solvent, and all applicable appurtenances.
Payment:
Accepted quantities of Pull Boxes and Pull Box with Extension, measured as provided
above, will be paid for at the contract unit price each, which price will be full compensation
for the item, complete in place, including pick up, excavation, installation backfill,
extension, lid, fittings, elbows, caps, solvent, all applicable appurtenances, and disposing
of surplus or unsuitable material.
ITEM NO. 96
PULL BOX, SRP LIGHTING (CONTRACTOR SUPPLIED AND
INSTALLED)
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary for the installation of SRP approved lighting pull boxes for the streetlight
system in accordance with the details and requirements as specified in the Project Plans.
Materials:
SRP Lighting Pull Boxes are to be furnished by the Contractor. Material specifications will
be per SRP standards and as shown in City Details C-757-1 and C-757-3. This item will
include the ground rod required in each new streetlight pull box and associated conductor
clamps.
Construction Requirements:
The Contractor will furnish and install the lighting pull boxes in accordance with City
Details C-757-1 and C-757-3 at the approximate locations as specified in the Project
Plans. All pull boxes will be placed within proximity of the streetlight pole as shown in City
Detail C-757-1 and should be located in the public utility easement where available. The
pull boxes will be installed at finish grade.
Measurement:
SRP Lighting Pull Box (Contractor Supplied and Installed) will be measured as unit for
each pull box installed, including pick up, and installation, materials, excavation,
backfilling, conductor clamps, ground rod, fittings, elbows, caps, and solvent.
Payment:
Accepted quantities of SRP Lighting Pull Box (Contractor Supplied and Installed),
measured as provided above, will be paid for at the contract unit price each, which price
will be full compensation for the item, complete in place. No additional payment will be
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
86
made for pick up, and installation, materials, excavation, backfilling, conductor clamps,
ground rod, fittings, elbows, caps, and solvent, the cost being considered incidental to
this item.
ITEM NO. 97
SCH. 40 PVC ELECTRICAL CONDUIT, 1 IN
ITEM NO. 98
SCH. 40 PVC ELECTRICAL CONDUIT, 2 IN
ITEM NO. 99
SCH. 40 PVC ELECTRICAL CONDUIT, 2 ½ IN (STREETLIGHTING
PER SRP PLANS)
ITEM NO. 100
SCH. 40 PVC ELECTRICAL CONDUIT, 3 IN
ITEM NO. 101
SCH. 40 PVC ELECTRICAL CONDUIT, 4 IN
ITEM NO. 102
4 – 2 IN PVC INTERCONNECT CONDUIT
ITEM NO. 103
4 – 2 IN HDPE INTERCONNECT CONDUIT (DIRECTIONAL DRILL)
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary for the installation of PVC conduit with pull rope installed in accordance with
the details shown on the utility company plans.
Materials:
All conduits will meet the requirements of Section 732-2 of the ADOT Standard
Specifications for Schedule 40 PVC.
The materials for the Sch. 40 PVC Electrical Conduit, 2 1/2” (Streetlighting Per SRP
Plans) item will include 2.5-inch diameter schedule 40 PVC, 2500lb pull tape, trench, and
all other materials incidental to this item of work, conforming to SRP specifications.
HDPE conduit will have a minimum rating of SDR 11. It will have a cell classification of
PE334470C (for black conduit) and PE334470E (for colored conduit) per ASTM 3350:
Standard Specification for Polyethylene Pipe and Fittings Materials.
The polyethylene base resin will meet the density requirement and melt index properties
described herein. The density will not be less than 0.940 and not more than 0.955 g/CM3
in accordance with ASTM D 1505: Standard Test Method for Density of Plastics by the
Density-Gradient Technique. The range for the melt index will be between 0.05 to 0.5g/10
minutes in accordance with ASTM D 1238: Standard Test Method for Melt Flow Rates of
Thermoplastics by Extrusion Plastometer. The HDPE conduit will have a minimum
Flexural Modulus, of 80,000 psi, per ASTM D 790 and a minimum tensile strength at yield
of 3,000 psi, per ASTM D-638.
Additives to the base resin will be included to provide heat stabilization, oxidation
prevention and ultraviolet (UV) protection. It will utilize carbon black in the range of 2 to 3
percent for long term protection against UV degradation. The minimum protection period
will be one year from date of manufacture in unprotected, outdoor storage in accordance
with ASTM D 1603: Standard Test Method for Carbon Black in Olefin Plastics.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
87
HDPE conduit and fittings will comply with ASTM D 2241 and ASTM-F2160-01.
The Contractor will provide City Representatives with manufacturer’s certification of
analysis and compliance showing that HDPE conduit meets these specifications.
Should the Contractor choose to substitute HDPE conduit in place of the installation of
direct buried PVC conduit, direct buried HDPE conduit will be paid at the unit bid price of
direct buried PVC conduit.
Unless otherwise shown on the Plans; bends, conduit fittings, expansion joints, 36-inch
sweeps and other conduit accessories not specifically mentioned will be manufactured
from a material similar to the connecting conduit.
Conduit elbows used for fiber optic cable installations (including future installations) will
be a minimum of 36-inches and for bends of 90 degrees or greater will be encased in 1-
sack slurry or concrete for at least 12” beyond each bend or coupling joint, whichever is
greater. All other conduit elbows will be a minimum of 24-inches.
Construction Requirements:
All construction will be performed in accordance with the Project Plans. Where not
included in these Technical Specifications or other referenced specifications, the work
under this item will be installed per Section 732-3 of the ADOT Standard Specifications.
The Contractor will trench and install the 2.5-inch diameter conduit at the approximate
locations indicated on the Project Plans. The conduit will be installed at a depth as shown
on the Project Plans from finished grade to the top of conduit. Each conduit will terminate
in a pull box. Elbows will be the same size as the conduit with minimum 18-inch radius at
the junction box and 24 inches at all other locations.
Interconnect conduit will be comprised of four 2-inch conduits, one conduit black in color
and the three other conduits gray in color. All unused conduits will have 2500-pound
detectable mule tape installed, with detectable members spliced across junction boxes to
form a continuously detectable conduit run. All conduits will enter junction boxes using
45-degree sweeps with no less than a 36-inch radius. (unless otherwise specified).
All conduit will have a continuous 2500 lb pull tape installed within and the ends sealed
in a NEC approved manner to keep all moisture and foreign matter out of the conduit.
Tying two sections of pull tape together is not allowed and will result in replacement by
the contractor. A #12 AWG copper conductor tracer wire will be installed within each
conduit or one tracer wire will be installed externally of the conduits, but alongside the
conduits within the same bore or trench. Tracer wire must be electrically continuous. Any
direct buried copper splice of the tracer wire must meet NEC requirements for direct
buried electrical splices.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
88
Measurement:
Electrical Conduit and Interconnect Conduit will be measured by the linear foot from
center to center of pull boxes or from end to end of conduit when no pull boxes are used.
Payment:
The accepted quantities for Electrical Conduit and Interconnect Conduit, measured as
provided above, will be paid for at the contract unit price per linear foot, which price will
be full compensation for the work, complete in place, including excavation, drilling, slurry,
fittings, mule tape, tracer wire, backfill necessary to complete the work.
No additional payment will be made for conduit bends or rigid non-metallic conduit bends
at pull boxes, expansion fittings coupling fittings, the cost being considered incidental to
this item.
No additional payment will be made for saw cutting, boring, trenching, pavement removal,
disposal and pavement replacement done as part of conduit installation, the cost being
considered incidental to this item.
ITEM NO. 104
SRP UNDERGROUND CONVERSION
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to trench and install conduit, including grading for SRP equipment pads and
associated coordination that will be provided by the Contractor for the underground
conversion per Project Plans. This work includes the underground relocation of the
distribution line for both the underground conversion and underground relocation work.
Construction Requirements:
Work will consist of providing trench (or other means and methods as required) and
conduit to construct SRP underground power conduit per the SRP plans. Work will need
to be closely coordinated with SRP work. SRP will pull conductor through Contractor
supplied and installed conduit and pull boxes. SRP will also be installing pad-mounted
equipment. Contractor will provide graded areas at the equipment pad locations as
shown on the plans.
This work will include trenching, jacking, drilling, excavating, grading for SRP concrete
pads, placing and compacting backfill material in accordance with the locations shown on
the Project Plans, including SRP plans, the requirements of these specifications, and SRP
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
89
requirements and details as shown on the SRP plans.
Materials:
Electrical Conduit and conduit fittings will be listed by UL, conform to NEC standards, and
adhere to SRP requirements and standards.
Excavating and compacting backfill material will be in accordance with SRP Standards.
SRP Pull Boxes will be listed by UL, conform to NEC standards, and adhere to SRP
requirements and standards.
Measurement:
SRP Underground Conversion furnished and installed will be measured by linear foot of
trench. All labor and materials for installing a complete conduit system, including, but not
limited to conduit, pull boxes, excavating, compacted backfill material, trenchless
installation methods, coordination with SRP, grading for SRP concrete pads, and
restoration of effected area to original condition will be included as part of the unit of
measurement.
Payment:
SRP Underground Conversion, measured as provided above, will be paid for at the
contract unit price per linear foot, which price will be full compensation for the work
described herein, including all incidentals necessary to complete the work, delivery,
storage and handling of the materials.
No additional payment will be made for various types of means and methods as may be
required for installation, such as horizontal directional drilling, in order to protect existing
improvements, the cost being considered incidental to this item.
ITEM NO. 105
POLE FOUNDATION, TYPE A
ITEM NO. 106
POLE FOUNDATION, TYPE RC
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary to install traffic signal pole foundations at the locations and elevations as
specified in the Project Plans.
Materials:
The work under these items will conform to the City of Chandler (COC) Standard Details
C-710, C-713, C-714, and C-718, the current editions of the ADOT “Traffic Signals &
Lighting” Standard Drawings T-SL 4.01, T-SL4.27, and T-SL4.28, Subsection 731 of the
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
90
ADOT Standard Specifications and City of Chandler’s Approved Product List.
Construction Requirements:
The work under these items will conform to the COC Standard Detail C-710, C-713, C-
714, and C-718, the current editions of the ADOT Standard Drawings T-SL 4.01, T-SL
4.27, and T-SL 4.28, and Subsection 731 of the ADOT Standard Specifications.
Contractor shall refer to the ADOT Standard Drawing T-SL 4.28 for further information
regarding, anchor bolt details, the bold projection above foundation and the spacing
between the top of foundation and the bottom of the pole base plate. The top of pole
foundation shall match the elevation as specified in the project plans.
Measurement:
The pole foundations will be measured as a unit for each foundation furnished and
installed, including excavation and backfill.
Payment:
The accepted quantities of pole foundations, measured as provided above, will be paid
for at the contract unit price each, for the type of foundation designated in the bidding
schedule, which price will be full compensation for the work, complete in place.
No additional payment will be made for all hardware, anchor bolts, wire, excavation,
backfill and incidentals, the cost being considered incidental to this item.
ITEM NO. 107
VIDEO DETECTION SYSTEM (CAMERA)
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary for installing a 4-camera video detection system at the intersections as
specified in the Project Plans.
Materials:
The video detection equipment will be FLIR – TrafiSense Dual 2 (645) (one per approach).
Video detection equipment will include the following items:
· TI BPL2 Edge BIU&SIU Interfaces (Two per Traffic Signal Cabinet)
· SDR-240-48 Mean Well Power Supply, and Cables (One Power Supply per Four
Sensors Max)
· One (1) 10” Steel Din Rail and Two Unistrut Clips with Screws (per Power Supply)
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
91
· Phoenix Contact Ground Terminal Block MFR #3044092 (One per Camera)
· Phoenix Contact White Terminal Block MFR #3045075 (One per Camera)
· Phoenix Contact Black Terminal Block MFR #3045088 (One per Camera)
· Altech Corp Fuse Block MFR #CF4U (One per Power Supply)
· Little Fuse SLOW BLOW 3.15A 5X20MM Glass Cartridge 250VAC MFR
02183.15HXP (One per Fuse Block)
· Pelco Astro-Brac Product #AG-0169-74-96-PNC (One per approach and to mount
on the signal arm )
· BELDEN 1036A 18-1T STR BC PVC O/A FOIL SHD PVC JKT 105C 300V
BLK/WHT/RED UL PLTC OR ITC
Placement of detection zones will be by means of a notebook computer (PC) operating
the software suite provided under this item. The VGA mode monitor, integral to the
notebook computer (computer screen), will be able to show the detection zones
superimposed on images of traffic scenes.
The video detection system will optimally detect vehicle passage and presence when the
MVP sensor is mounted 30 feet, or higher, above the roadway when the image sensor is
adjacent to the desired coverage area, and when the distance to the farthest detection
zone locations are not greater than 10 times the mounting height of the camera.
Warranty, Support and Service:
The Contractor shall provide a minimum of one-year warranty for the video detection
cameras. Ongoing software support by the Contractor shall include software updates of
the camera sensor, modular cabinet interface unit and computer applications. These
updates will be provided free of charge during the one-year warranty period. The
Contractor shall maintain a program for technical support and software updates following
expiration of the warranty period. Construction Requirements:
A member of the City of Chandler Traffic Signal Group or their representative will
supervise the installation and testing of the video detection system.
The video detection camera shall be installed and optimized by an authorized FLIR
representative per manufacturer’s specifications using the PELCO Astra-Brac camera
mount between outside signal heads on the level part of signal arm for optimal
detection. The Contractor shall install a drip loop at each camera mount. The final
mounting location shall be approved by City of Chandler Traffic Engineering.
The video detection cable will be installed from the new video detection camera and be
terminated on the existing traffic signal cabinet. Work within the existing traffic signal
cabinet will be done by City staff.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
92
The City TMC will inspect and approve the installation of the camera prior to acceptance.
Measurement:
The Video Detection System (Camera) will be measured per each video detection system
furnished and installed including sensors, cabling, mounting brackets, and interface
panels.
Payment:
The accepted quantity of Video Detection System (Camera), measured as provided
above, will be paid for each video detection system, which will be full compensation for
the item complete in place, including sensors, cabling, mounting brackets, and interface
panels as specified in the Project Plans and described herein.
ITEM NO. 108
TYPE A SIGNAL POLE
ITEM NO. 109
TYPE RC SIGNAL POLE
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary to install traffic signal poles at the locations as specified in the Project Plans.
Materials:
The work under these items will conform to the City of Chandler Standard Detail C-710,
C-713, C-714 and C-717, and the current editions of the ADOT “Traffic Signals & Lighting”
Standard Drawing T-SL 4.27, and Subsection 731-2.02 of the ADOT Standard
Specifications for Road and Bridge Construction.
Construction Requirements:
The work under these items will conform to the City of Chandler Standard Detail C-710
and C-714 and Subsection 731-2.02 of the ADOT Standard Specifications for Road and
Bridge Construction.
Measurement:
The traffic signal poles will be measured as a unit for each type of pole furnished and
installed.
Payment:
The accepted quantities of traffic signal poles, measured as provided above, will be paid
for at the contract unit price each, for the type of pole designated in the bidding schedule,
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
93
which price will be full compensation for the work complete in place as described and
specified herein and on the Project Plans, including all hardware, wire, and incidentals
necessary to complete the work.
ITEM NO. 110
AUDIBLE PEDESTRIAN PUSH BUTTON WITH SIGN
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary for installing audible pedestrian push buttons with signs at the locations as
specified in the Project Plans.
Materials:
The work under this item will conform to the current editions of the ADOT “Traffic Signals
& Lighting” Standard Drawings and the City of Chandler Approved Product’s List.
Construction Requirements:
The work under this item will conform to Section 735-2.02 of the ADOT Standard
Specifications.
Measurement:
The Audible Pedestrian Push Button will be measured as a unit for each audible
pedestrian push button furnished and installed.
Payment:
The Audible Pedestrian Push Button, measured as provided above, will be paid for at the
contract unit price each, which price will be full compensation for the work complete in
place, as specified herein and on the Project Plans.
ITEM NO. 111
20 FT MAST ARM (TAPERED)
ITEM NO. 112
45 FT MAST ARM (TAPERED)
ITEM NO. 113
55 FT MAST ARM (TAPERED)
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary to install traffic signal mast arms at the locations as specified in the Project
Plans.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
94
Materials:
The work under these items will conform to the City of Chandler Standard Detail C-710,
C-713, C-714 and C-717, and the current editions of the ADOT “Traffic Signals & Lighting”
Standard Drawings, and Subsection 731-2.02 of the ADOT Standard Specifications for
Road and Bridge Construction.
Construction Requirements:
The work under these items will conform to the City of Chandler Standard Detail C-710
and C-714 and Subsection 731-2.02 of the ADOT Standard Specifications for Road and
Bridge Construction.
Measurement:
The traffic signal mast arms will be measured as a unit for each type of mast arm furnished
and installed.
Payment:
The accepted quantities of traffic signal mast arms, measured as provided above, will be
paid for at the contract unit price each, for the type of mast arm designated in the bidding
schedule, which price will be full compensation for the work complete in place and as
specified herein and on the Project Plans, including all hardware, wire, and incidentals
necessary to complete the work.
ITEM NO. 114
CONTROL CABINET
ITEM NO. 115
CONTROL CABINET FOUNDATION
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary to install traffic signal control cabinet, controller, and foundation at the location
as specified in the Project Plans.
Materials:
(A)
Control Cabinet:
The control cabinet will be a Mobotrex TS2 Type 1 cabinet per COC Approved
Products List and will conform to the current editions of the ADOT Traffic
Signals & Lighting Standard Drawings and ADOT Standard Specifications
Section 734.
(B)
Controller:
The traffic signal controller will be a McCain ATC EX2 NEMA Controller, or
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
95
approved equivalent, and will conform to the current editions of the ADOT
“Traffic Signals & Lighting” Standard Drawings and Section 734 of the ADOT
Standard Specifications.
(C)
Control Cabinet Foundation:
The control cabinet foundation will be 4,000 psi Class S concrete and will
conform to the current editions of the ADOT “Traffic Signals & Lighting”
Standard Drawings and Section 734 of the ADOT Standard Specifications.
Construction Requirements:
The work under these items will conform to the City of Chandler’s Standard Detail C-723
and Section 734-3 of the ADOT Standard Specifications for Road and Bridge
Construction.
Measurement:
The traffic signal cabinets and foundations will be measured as a unit for each cabinet or
foundation furnished and installed.
Payment:
The accepted quantities of traffic signal control cabinets and foundations, measured as
provided above, will be paid for at the contract unit price each, for the type of mounting
assembly designated in the bidding schedule, which price will be full compensation for
the work, complete in place, as specified herein and on the Project Plans, including
service terminal boxes, cabinet mounted service enclosures, meter sockets, breaker
panels, foundations, conduit, elbows, anchor bolts, clearance pad, auxiliary signal
controls, external logic modules and all other components necessary to provide a
complete functional assembly for controlling the operation and timing of traffic control
signals.
ITEM NO. 116
OPTICOM PRE-EMPTION UNIT
Description:
The work under this item will consist of furnishing all labor, materials, and equipment to
install emergency vehicle sensors and phase selector cards as specified in the Project
Plans.
Materials:
The pre-emption equipment will be Opticom Model No. 721. The pre-emption equipment
will include the following equipment:
· Opticom 721 (One per Approach)
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
96
· 762 Phase Selector (Two per Traffic Signal Cabinet)
· Opticom 138 Detector Cable
Construction Requirements:
The emergency vehicle pre-emption system sensors will be mounted on the specified
poles and for specified directions as indicated on the Project Plans. Sensors will be
attached to the mast arm of the specified poles in a rigid and waterproof manner, with
cables routed inside the mast arm and pole shaft.
Sensors will be aimed by the Contractor for maximum distance sensing.
The Contractor is responsible for installing all components, making all connections and
adjusting sensors for the emergency pre-emption system.
Phase selectors will be placed in the appropriate input file slots in the traffic signal
controller cabinet by the Contractor.
Preemption cables will run unspliced from the sensors to the existing controller cabinet
and will be furnished and installed and terminated in the cabinet by the Contractor, under
this item.
Preemption cables will be clearly tagged and marked in the controller cabinet and each
pull box they pass through, designating the direction, phase or corner served. The
Contractor is responsible for ensuring the emergency pre-emption system is properly
aimed and ready for activation prior to the date of turn-on. The Contractor will make any
adjustments to sensor aiming or cabling, as requested by City Representatives.
The pre-emption system will be tested by the Contractor to insure proper operation.
Measurement:
Opticom Pre-emption Unit will be measured as a unit for each pre-emption unit installed
and tested complete in place.
Payment:
Opticom Pre-emption Unit, measured as above, will be paid for at the contract unit price
per each, which will be in full compensation for the work, complete in place, including pre-
emption sensors and testing as specified herein and specified in Project Plans.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
97
ITEM NO. 117
TRAFFIC SIGNAL MOUNTING ASSEMBLY (TYPE II)
ITEM NO. 118
TRAFFIC SIGNAL MOUNTING ASSEMBLY (TYPE IV)
ITEM NO. 119
TRAFFIC SIGNAL MOUNTING ASSEMBLY (TYPE V)
ITEM NO. 120
TRAFFIC SIGNAL MOUNTING ASSEMBLY (TYPE VII)
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary to install traffic signal mounting assemblies at the locations as specified in the
Project Plans.
Materials:
The work under these items shall conform to the current editions of the ADOT “Traffic
Signals & Lighting” Standard Drawings and Section 733 of the ADOT Standard
Specifications.
Construction Requirements:
The work under these items shall conform to Section 733-3 of the ADOT Standard
Specifications.
Measurement:
The traffic signal mounting assemblies will be measured as a unit for each type of
mounting assembly furnished and installed.
Payment:
The accepted quantities of traffic signal mounting assemblies, measured as provided
above, will be paid for at the contract unit price each, for the type of mounting assembly
designated in the bidding schedule, which price shall be full compensation for the work,
complete in place, as specified herein and on the Project Plans, including visors,
backplates, and incidentals necessary to complete the work.
ITEM NO. 121
SIGN ASSEMBLY (IISNS)
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary for developing shop drawings and mounting details and installing the Internally
Illuminated Street Name Signs (IISNS) as specified in the Project Plans.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
98
Materials:
The work under this item will conform to the City Details C-606 and C-607.
Construction Requirements:
The work under this item will conform to City Details C-606, C-607, and C-608.
IISNS cabling will run unspliced from the traffic signal control cabinet to the IISNS.
Measurement and Payment:
Sign Assembly (IISNS) will be measured as a unit for each IISNS and will be paid for at
the contract unit price each, for the IISNS designated in the bidding schedule, which price
will be full compensation for the work, complete in place described and specified herein
and on the Project Plans, including IISNS cabling, mounting brackets, and incidentals
necessary to complete the work.
ITEM NO. 122
TRAFFIC SIGNAL (FLASHING YELLOW ARROW FACE) (LED)
ITEM NO. 123
TRAFFIC SIGNAL FACE (TYPE F) (LED)
ITEM NO. 124
TRAFFIC SIGNAL FACE (PEDESTRIAN) (MAN/HAND) (LED)
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary to install traffic signal indications and pedestrian signal indications at the
locations as specified in the Project Plans.
Materials:
The work under these items will conform to the current editions of the ADOT Traffic
Signals & Lighting Standard Drawings and ADOT Standard Specifications Section 733.
All traffic signal indications will be Light Emitting Diode (LED) modules.
Vehicle type LED modules will fit in all standard, incandescent vehicle traffic signal
housings. Each module will be complete, consisting of:
·
A lens
·
LED circuit board inclusive of all of the LEDs and required circuit components
·
36 inch 16 AWG wire leads with strain relief and quick connect terminals
·
A rigid housing for protection in shipping, handling and installation
·
A one-piece neoprene gasket.
Pedestrian Signal Module:
The pedestrian LED traffic signal module will fit the message of a 16 inch by 18 inch
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
99
pedestrian signal housing built to the PTCSI Standard. The “HAND” and “MAN” symbol
will be 12 inches in height, and conform to PTCSI Standards.
Pedestrian LED signal modules will be designed so, that when operated over the
specified ambient temperature and voltage range, the signal will attract the attention of,
and be readable to, a viewer (both night and day) at all distances from 9.8 feet to 196.9
feet (3 meters to 60 meters). The measured chromaticity coordinates of the LED
pedestrian signal module will conform to the chromaticity requirements of Section 5.3 and
Figure C of the PTCSI standard.
The LED pedestrian signal module will be man/hand overlay with fill-in figures for both
the man and the hand. Outline and/or side-by-side modules will not be used.
The LED pedestrian signal module will conform to all other specifications in this
document, where applicable.
The LED signal module will be rated for use in the ambient operating temperature range,
measured at the exposed rear of the module, of -40°F to +165°F (–40°C to +74°C).
The LED signal module will be protected against dust and moisture intrusion per the
requirements of NEMA Standard 250-1991, Section 4.7.2.l and 4.7.3.2, for Type 4
enclosures to protect all internal LED, electronic, and electronic components.
The LED signal module lens will be UV stabilized and scratch resistant.
The external lens surface for all vehicle signals will be smooth, with no raised features,
so as to minimize the collection of dirt, diesel smoke, and other particulate contaminates,
and to facilitate periodic cleaning. External lens facets are not allowed. The LED signal
module lens will be UV stabilized and scratch resistant.
The LEDs will be mounted and soldered to a printed circuit board. The LED signal module
will be watertight when properly mounted in an installed traffic signal housing. The LED
signal module will utilize the same mounting hardware used to secure the incandescent
lens and gasket assembly and only require a screwdriver or standard installation tool to
complete the mounting into an existing traffic signal housing built to the VTCSH Standard.
Unit will connect to existing electrical wiring utilizing quick connect terminal.
The LED signal module will be a single, self-contained device, not requiring on-site
assembly for installation into an existing traffic signal housing. The power supply for the
LED signal module will be an integral part of the module. The LED signal module
assembly will weigh less than 5 pounds.
The assembly and manufacturing process for the LED signal module will be designed to
assure all internal LED and electronic components are adequately supported to withstand
mechanical shock and vibration from high winds and other sources.
When necessary, modules will have a prominent and permanent vertical indexing
indicator, i.e., UP ARROW or the word UP or TOP, for correct indexing and orientation
inside signal housing.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
100
Each individual LED signal module will be identified for Warranty purposes and clearly
marked with:
·
Manufacturer’s name
·
Date of manufacture.
·
Unit serial number.
·
Nominal operating voltage
·
Power consumption in Watts
Environmental:
The LED signal module will operate over the temperature range of -40°F to +165°F (–
40°C to +74°C). The LED signal module will be protected against dust and moisture
intrusion per the requirements of NEMA Standard 250-1991, Section 4.7.2.l and 4.7.3.2,
for Type 4 enclosures to protect all internal LED, electronic, and electronic components.
Electrical – Input:
LED signal modules will operate from a 60 +/- 3 cycle AC line power over a voltage range
from 80 VAC RMS to 135 VAC RMS. The control circuitry will prevent current flow through
the LEDs in the off state to avoid any false indication as may be perceived by the human
eye. The LED traffic signal module will be operationally compatible with NEMA TS - 1 and
NEMA TS - 2 conflict monitoring parameters.
Green LED signals will not illuminate for input voltages below 35 VAC RMS and will
illuminate for all input voltages higher than 45 VAC RMS (voltage will be regulated above
80 VAC RMS). This requirement is so that a green indication will not illuminate due to a
“floating” or high-impedance neutral connection.
All wiring and terminal blocks will meet the requirements of Section 13.02 of the VTCSH
standard. Two secured, color coded, 36 inch (914 mm) long 600 V, 20 AWG minimum,
jacketed wires, conforming to the National Electrical Code, rated for service at +221°F
(+105°C), are to be provided for electrical connection.
The signal module on-board circuitry will include voltage surge protection to withstand
high-repetition noise transients and low-repetition high-energy transients as stated in
Section 2.1.6, NEMA Standard TS-2, 1992.
The individual LED light sources will be wired so that a catastrophic failure of one LED
light source will result in the loss of not more than 5 percent of the signal module light
output. One LED failure in an LED Signal Module will not affect any other LEDs. In case
of a failure of one LED, only one LED will be lost and not an entire string or module.
Power factor will be 90% or greater, at nominal rated voltage, at 77°F (25°C), after 60
minutes of operation.
Total harmonic distortion induced into an AC power line by an LED signal module,
operated at nominal operating voltage, with a power consumption equal to or greater than
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
101
15 watts at 770F (250C) will not exceed 20 percent. Total harmonic distortion induced into
an AC power line by an LED signal module, operated at nominal operating voltage, with
a power consumption less than 15 watts at 77°F’ (259C ) will not exceed 40 percent.
The LED signal and associated on-board circuitry must meet Federal Communications
Commission (FCC) Title 47, subpart B, Section 15 regulations concerning the emission
of electronic noise.
Optical – Output:
The light intensity and distribution from LED signal modules will as a minimum, meet the
current ITE and CAL TRANS standards and measurement criteria for vehicle traffic
control, even after a 30 minute warm up of continuous operation.
Test data to verify the performance as meeting the ITE intensity requirements at +165°F
(+74°C) will be supplied from either of the following (or another certified independent test
lab):
Lighting Sciences
7630 East Evans Road
Scottsdale, AZ 85260
ETL Testing Laboratories
3933 US Route 11
Cortland, NY 13045-0950
The light output of all LED vehicle signal modules will also meet ITE specifications for
chromaticity.
Fluctuations in line voltage over the range of 80 VAC to l35 VAC will not affect luminous
intensity by more than +/- 10 percent.
LED traffic signals will be temperature compensated so as to maintain intensity at
elevated temperatures. LED traffic signal will be tested and documented by CAL TRANS
as being in compliance with CAL TRANS intensity standards at elevated temperatures.
The LEDs will not exhibit degradation of more than 30% of their initial light intensity
following accelerated life testing (operating at +185°F (+85°C) and 85% humidity, for 1000
hours). AlGaAs technology is not acceptable.
Warranty:
All LED traffic signal modules supplied will be warranted for five years against
manufacturing defects.
LED traffic signal modules will be performance warranted to be in compliance with ITE
and CAL TRANS minimum intensity standards, at +165°F (+74°C), after a period of three
years, measured at 117 volts AC.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
102
Failures due to acts of God, abuse, and accidents are excluded from warranty coverage.
The manufacturer expressly warrants that all goods furnished will conform to all
specifications and appropriate standards, will be new, and will be free from defects in
material or workmanship. The manufacturer warrants that all such goods will conform to
any statements made on the containers or labels or advertisements for such goods and
that any goods will be adequately contained, packaged, marked and labeled. The
manufacturer warrants that all goods furnished will be merchantable, and will be safe and
appropriate for the purpose for which goods of that kind are normally used. If the
manufacturer knows or has reason to know the particular purpose for which the City
intends to use the goods, the manufacturer warrants that such goods will be fit for such
particular purpose. The manufacturer’s warranty will run to the City, its successors, and
assigns. The manufacturer agrees to replace or correct defects of any goods not
conforming to the foregoing warranty promptly, without expense to the City, when notified
of such nonconformity by the City, provided the City elects to provide the manufacturer
with the opportunity to do so. In the event of failure of the manufacturer to correct defects
in or replace nonconforming goods promptly, City, after reasonable notice to the
manufacturer, may make such corrections or replace such goods and charge the
manufacturer for the cost incurred by the City in doing so.
Construction Requirements:
The work under these items will conform to ADOT Standard Specifications Section 733.3.
Measurement:
The traffic signal indications and pedestrian signal indications will be measured as a unit
for each type of signal face furnished and installed.
Payment:
The accepted quantities of traffic signal indications and pedestrian indications, measured
as provided above, will be paid for at the contract unit price each, for the type of signal
face designated in the bidding schedule, complete in place, which price will be full
compensation for the work as specified herein and on the Project Plans, including visors,
backplates, lamps and incidentals necessary to complete the work.
ITEM NO. 125
STREET LIGHT POLE FOUNDATION, FOR SL-1 POLE
ITEM NO. 126
STREET LIGHT POLE, SL-1 WITH SINGLE DAVIT ARM
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary to install the streetlight pole, including signal davit arm, pole foundation, and
appurtenances at the locations as specified in the Project Plans.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
103
Materials:
The streetlight pole, foundation and single davit arm will conform to the current edition of
the City Details C-751-1, C-751-2, and C-751-3 (Streetlight Detail SL-1).
Construction Requirements:
The pole will be installed plumb and straight. The base of the pole will be oriented so that
the hand hole is located away from the sidewalk and street.
The Contractor will furnish and install the (2) #12 AWG conductors and (1) #8 AWG
Ground wire from the luminaire to the junction box. The Contractor will install fuse holders
and fuses for all current carrying conductors within the handhole of pole.
The streetlight pole foundation will be installed as directed in the current edition of the
City Streetlight Detail SL-1.
Measurement:
Pole Foundation, for SL-1 Pole will be measured as a unit for each foundation installed.
Payment:
The accepted quantities of Pole Foundation and SL-1 Pole, measured as provided above,
will be paid for at the contract unit price per each, which price will be full compensation
for the item, complete in place.
No additional payment will be made for conductors to be installed from the junction box
to the luminaire or fuses/fuse holders, the cost being considered incidental to this item.
ITEM NO. 127
LED STREETLIGHT LUMINAIRE, TYPE II
ITEM NO. 128
LED LUMINAIRE (TRAFFIC SIGNAL)
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary for furnishing and installing luminaires at locations as specified in the Project
Plans.
Materials:
LED Luminaires will be in accordance with Streetlight Technical Design Manual Section
2.2, LED Luminaires. The luminaire model will be as indicated on the Project Plans.
House side shields will be installed on the luminaires where indicated on the Project
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
104
Plans.
Construction Requirements:
Installation and type of luminaire will meet SRP and City of Chandler standards. LED
Streetlight Luminaires will be compatible with and meet mounting requirements per ADOT
“Traffic Signals and Lighting” Standard Drawings and Section 731-2.02 of the ADOT
Standard Specifications.
The existing LED luminaires, and any associated equipment, will be removed and
relocated to a new traffic signal pole light mast arm as specified in the Plans.
Prior to removing the assembly, the Contractor will disconnect the luminaire power
conductors. The contractor will install new cabling as required to provide a fully functional
relocated LED luminaire.
(A)
Initial Documentation
Prior to removing each LED luminaire assembly, the contractor will document
the physical condition of each piece of equipment via photography. This
documentation will constitute as the baseline for the physical condition of each
LED luminaire assembly.
(B)
Installation
Prior to installing the existing LED luminaire on the new traffic signal pole light
mast arm, the physical condition of each piece of equipment will be inspected
and compared to the photographs taken after the luminaire was initially
removed from the existing light pole. The Contractor will repair any damaged
physical features per the direction of the Engineer at no additional cost to the
City.
Measurement:
LED Streetlight Luminaire will be measured as a unit for each installed in accordance with
the contract plans and these Technical Specifications.
Payment:
The LED Streetlight Luminaire, measured as provided above, will be paid for at the
contract unit price each, which will be full compensation for the work, complete in place,
including storing, transporting, disconnecting, and installing the LED Luminaire on a new
or existing light mast arm and any associated equipment required in the traffic signal
cabinet.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
105
ITEM NO. 129
CONDUCTORS (SIGNALS AND SIGNAL LIGHTING)
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to install traffic signal and signal lighting conductors in conduits at the locations
as specified in the Project Plans.
Materials:
The material under this item will conform to the current editions of the ADOT Traffic
Signals & Lighting Standard Drawings and ADOT Standard Specification Section 732-
2.01
Construction Requirements:
The work under this item will conform to Section 732-3 of the ADOT Standard
Specifications.
Measurement:
Conductors (Signals and Signal Lighting) will be measured as a single complete unit of
work. This method of measurement will be used for signal and lighting conductors shown
in the signal conductor schedule on the Project Plans.
Payment:
Conductors (Signals and Signal Lighting), measured as provided above, will be paid for
at the contract lump sum price, which price will be full compensation for the work,
complete in place.
ITEM NO. 130
FIBER OPTIC CABLE (SINGLE MODE 12)
ITEM NO. 131
FIBER OPTIC CABLE (SINGLE MODE 144)
ITEM NO. 132
UNDERGROUND FIBER OPTIC SPLICE CLOSURE
Description:
The Contractor will furnish all labor, material, and equipment necessary to install Single
Mode Fiber Optic (SMFO) communication cables in conduit as shown on the Project
Plans.
The SMFO Communication subsystem will be completed with the use of two types of
SMFO cable installations. These are (1) 144-fiber trunk or branch cables used for the
main communication system backbone, and (2) 12-fiber service cable used for connecting
the main trunk or branch cables to the field devices, as shown on the Project Plans. The
traffic service cables will be factory terminated to a “Gator Patch” patch panel or approved
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
106
equal (non-factory terminated poly-mod systems are not an approved equal product),
unless otherwise directed by the designated City Representative.
The trunkline cable will have all fibers sealed from moisture and dust particles in a new
or existing splice enclosure in No. 9 splice vaults, or as directed by the designated City
Representative.
The Contractor will furnish all labor, material, and equipment necessary to install fiber
optic splice closures at locations shown in the Project Plans or approved splicing
diagrams, and at the cut end of a cable run, or as directed by the designated City
Representative. These splice closures will be used to house and protect the splices.
Due to the ever changing nature of the City fiber network, the approved fiber splicing
diagrams will be provided by the City only after the fiber conduit infrastructure installation
has passed inspection and prior to the fiber optic cable installation. Should a discrepancy
exist between the Project Plans and the approved fiber splicing diagrams in regards to
splice locations, the fiber splicing diagrams take priority, unless otherwise directed by the
designated City Representative.
Materials:
General Requirements:
(A)
Documentation:
The Contractor will provide certification that the cables furnished and installed are
in conformance with the appropriate specifications. This certification will be in two
parts:
(1) The Contractor will secure a certification from the cable manufacturer that the
cable is in conformance with the Rural Electrification Administration (REA)
Bulletin 1753F-601 (where applicable) and these Technical Specifications.
(2) The Contractor will certify that the installation of the communication cable
subsystem is in accordance with the cable and splice manufacturer's
recommendations and these Technical Specifications.
(B)
Warranty:
Each item of the communication cable subsystem will be warranted by the
Contractor against all defects in material and workmanship in accordance with
Subsection 106.13.
(C)
Technical Requirements:
The 144 fiber SMFO will be a continuous cable of sufficient length to permit the
associated runs shown on the Project Plans to be made without full cable splices
between specified splice locations. Full cable splices will be submitted to City
Representatives for approval. The cable will be wound on the reel in such a manner
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
107
as to provide access to both ends of the cable to enable testing to be performed
while the cable is on the reel. Fiber optic cable cuts, splices or cable sheath cuts
must only be created as indicated on splicing diagrams, unless otherwise directed
by the designated City Representative. If the Contractor violates these cut
requirements, the entire length of cable from the previous splice point will be
removed from the project and a new cable will be pulled at no additional cost to
the project. The City will provide the approved fiber cable diagrams for those splice
locations along with the approved splicing diagrams for those locations.
Where cable is pulled through an intermediate pull box, the Contractor will ensure
that the cable is protected from sharp edges and excessive bends. The Contractor
will not cause the cable to violate the minimum bending radius for which the cable
was designed. If the Contractor violates the bending radius, the entire length of
cable from the previous splice point will be removed from the project and a new
cable will be pulled at no additional cost to the project.
Cables will be pulled in the conduit with a split mesh cable grip designed to provide
a firm hold on the exterior covering of the cable. Cable will not drag on the ground
or pavement during installation. The Contractor will ensure that the tensile load on
the cable does not exceed the allowed maximum by using a system that includes
a means of alerting the installer when the pulling tension approaches the limit and
displays the actual tension on the cable. The Contractor may supplement this
procedure with a breakaway tension limiter set below the recommended tensile
limit of the cable being pulled.
During pulling, the cable will be lubricated at each pull box. The Contractor will use
a prelubrication or continuous lubrication method. The lubricant used will be
compatible with the cable jacket as recommended by the cable manufacturer.
Liquid detergent will not be used. The Contractor will supply documentation
identifying either the manufacturer recommendation or a published standard
recommending the maximum pulling tension and speeds and these values will not
be exceeded. The Contractor will have this documentation on site during each pull.
If the Contractor fails to continuously lubricate the cable, the work will be stopped
until the terms of this specification are being met to the satisfaction of City
Representatives. No compensation for the work stoppage will be given.
Where cables are to be installed in conduit with existing cables or wires that will
remain, the Contractor will not damage the existing cables or wires. The Contractor
will disconnect, remove, reinstall, and reconnect the existing cables and wires as
necessary to facilitate the installation of the new cable, only after prior authorization
of the designated City Representative, as critical data is often transmitted over
these cables. Prior notification of a minimum of two weeks in advance will be
necessary. The Contractor will be responsible for any damage to the existing
cables or wires caused by this operation. New and existing conductors will be
terminated and labeling reconciled. No additional payment will be made as this
work will be considered incidental to the associated items. A police officer will be
required if the traffic signal is turned off to pull wire.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
108
Cable will not be installed in any conduit until the associated pull boxes are
installed prior to cable installation.
(D)
Technical Specifications:
The SMFO cable furnished and installed by the Contractor will be designed for
underground, in-conduit, and building installation applications and will meet the
following requirements:
Fibers per cable: 144 for main trunkline or branch cables
48 for building entrance cables
12 for traffic signal service cables
Cladding diameter: 125.0 microns
Core diameter: 8.3 microns nominal
Core eccentricity: < 1.0 micron (0.3 typical)
Temperature range: -34ºC to +74ºC.
Coating thickness: 50 ±15 microns
Cable construction: Loose tube
Outer jacket: Polyethylene
Bending radius: 20 x Dia. minimum
Tensile strength: 600 pounds
Strength member: Dielectric
Mode field diameter: 9.3 ±0.5 microns
Zero dispersion wavelength: 1300 to 1320 nm
Zero dispersion slope: < 0.092 picosec/nm2-km
Cutoff wavelength: 1260 nm
Point discontinuities at 1300 nm: < 0.1 dB
The 12-fiber service cable will be installed with the “Gator Patch” patch on the floor
of the traffic signal controller cabinet. Jumper cables utilizing ST connectors will be
installed from the “Gator Patch” to the required equipment. The cost of the jumper
cables will be incidental to the service cable. The Contractor is required to seal the
unused connectors and fibers from moisture and dust particles. The “Gator Patch”
patch will not be pulled through conduit at any time.
Attenuation will be less than 0.35 dB per km at 1300 nm. The Contractor will not
exceed the fiber optic cable manufacturer's guidelines for receiving signal input
level. The Contractor will be responsible for all damages caused by an excessive
input signal level. A violation of the power limit may damage equipment.
(E)
Installation Procedure:
Fiber optic cable installation will be allowed to begin only after the fiber conduit
infrastructure installation has passed inspection and the approved fiber splicing
diagrams have been provided to the Contractor by the designated City
Representative.
Each City of Chandler No. 9 pull box will have 100 feet of slack cable and 50 feet
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
109
of slack cable in a No. 7E pull box loosely looped.
All fiber optic cable will be pulled in innerduct except as specified on the Project
Plans. Care will be exercised during cable pulls through conduit bends, poles and
cabinets, and looping in junction boxes. In the event the minimum fiber optic radius
cannot be maintained during the installation, the Contractor will submit alternative
resolutions to City Representatives for review.
To reduce the possibility of damage to the outer jacket of the fiber optic cable,
protective measures will be used when the cable is installed. The requirements,
herein, will be followed but do not limit the installation to only those identified. The
purpose of the installation specifications is to ensure protection of the fiber optic
cable when it is installed. Other protective measures, not specified herein, may be
taken during installation if it will ensure protection of the cable.
Repair of cable jacket will not be permitted. Jacket damage will require a new cable
run.
A cable feeder guide will be used between the cable reel and the face of the duct
and conduit to protect the cable and guide it off the reel and into the duct. The
cable will be carefully inspected for jacket defects as it is removed from the reel. If
defects are noticed, the pulling operation will be stopped immediately and City
Representatives notified.
Precautions will be taken during installation to prevent the cable from being kinked
or crushed.
A pulling eye will be attached to the cable end and be used to pull the cable through
the duct and conduit system.
As the cable is pulled off the reel and into the cable feeder guide, it will be
sufficiently lubricated with a lubricant that will be of the water-based type and
approved by the cable manufacturer.
Dynamometers or break away pulling swings will be used to ensure the pulling-line
tension does not exceed the installation tension values specified by the cable
manufacturer. The mechanical stress placed upon the cable during installation will
not be such that the cable is twisted and stretched.
The pulling of the cable will be hand-assisted at each pull box or splice vault. The
cable will not be crushed, kinked or forced around sharp corners.
At each pull box and at each cabinet the cable will be visibly marked as follows:
“CAUTION - FIBER OPTIC CABLE”
The markings will be affixed with nylon ties and will be a warning label that will
never fade or rub off.
The length of cable being pulled will not exceed the maximum cable tension as
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
110
specified by the cable manufacturer.
The supplier of the fiber optic cable will provide assistance and/or supervision in
the installation process unless the installing company meets the requirements of
the supplier.
Where applicable each cable should be labeled and attached to the cable racks
with Ty-Raps immediately upon entering the box. Cables should be looped
independently of one another. Ty-Raps will contain the cable loops of one cable.
Ty-Raps should be tightened so that they prevent cable slippage but do not deform
or damage the cable sheath. Ty-Raps will be used as necessary to neatly and
independently rack the cables.
Splicing of the SMFO cable will be done only at splice vaults as shown on the
Project Plans or approved fiber splicing diagrams by fusion splicing technique.
Should a discrepancy exist between the Project Plans and the approved fiber
splicing diagrams in regards to splice locations, the approved fiber splicing
diagrams take priority, unless otherwise directed by the designated City
Representative. The City will provide fiber cable diagrams for those splice locations
along with the approved splicing diagrams for those locations. All splices and
connectors will be prepared in accordance with the cable manufacturer's, splice
manufacturer's, or connector manufacturer’s recommendations. Splices will
introduce less than 0.2 dB attenuation and connectors will introduce less than 0.5
dB attenuation. Contractor will submit to City Representatives, all full cable splice
locations for approval.
Cable Marking:
The completed (trunk, branch and service) cables will have sequential length
markers in a contrasting color to the cable jacket, at regular intervals of three (3’)
feet, (in English units) along the outside of the jacket. Printed on the jacket will be
the cable code to identify the number and type of fibers, the manufacturer’s name,
manufacture’s part number, the year of manufacture and the sequential length
markings. The marking will be readable and proportionate in height to the cable
and must be permanent and weatherproof.
Colors:
The color of the outer jacket will be black, and the cable must be outdoor rated.
The single mode trunk cable “buffer tube” outer jackets and fiber jackets will be
colored in accordance with EIA-598 and designated as shown on the table below.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
111
Subcable (Buffer Tube) Jacket Cover Assignments for Trunk Cables:
Fiber Buffer Tube
System Corridor Application
Blue
As directed by designated City Representative
Orange
As directed by designated City Representative
Green
As directed by designated City Representative
Brown
As directed by designated City Representative
Slate
As directed by designated City Representative
White
As directed by designated City Representative
Red
As directed by designated City Representative
Black
As directed by designated City Representative
Yellow
As directed by designated City Representative
Violet
As directed by designated City Representative
Rose
As directed by designated City Representative
Aqua
As directed by designated City Representative
Typical Fiber Color Assignments:
Fiber Fiber color
System Application
Mode
Fiber
1
Blue
Traffic Signal Data
SM
9/125um
2
Orange
Traffic Signal Data
SM
9/125um
3
Green
Future T.S., CCTV, VMS SM
9/125um
4
Brown
Future T.S., CCTV, VMS SM
9/125um
5
Slate
Future T.S., CCTV, VMS SM
9/125um
6
White
Future T.S., CCTV, VMS SM
9/125um
Each fiber optic cable will be coiled at a minimum radius of 20 times the outer
diameter of the fiber cable in pull boxes. For example, if the cable has a diameter
of .5 inches, the minimum radius will be no less than 10 inches. At no time will any
fiber optic cable be direct buried throughout the project limits.
(F)
Splice Closure:
Fiber optic splice closures will be either shell design or cylindrical, butt-end style
corrosion resistant, watertight, and meet the requirements of GR-771-CORE.
Underground splice closures will seal, bond, anchor, and provide efficient routing,
storage, organization, and protection for fiber optic cable and splices. The splice
closure will provide an internal configuration and end cap with a minimum of two
express ports for entry and exit of backbone cable and a minimum of three
additional ports for additional fiber cables.
Splice closures will be designed to accommodate heat-shrink fusion splice trays in
sufficient quantities to perform the required number of splices. At a minimum, the
splice closure will accommodate 144 splices. Each splice closure will be supplied
with at least one spare heat shrink fusion splice tray and the hardware to terminate
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
112
at least one additional 12-fiber service cable.
Splice closures will have a reliable dual seal design with both the cable jackets and
core tubes sealed, without the use of water-blocking material. The splice closures
will be capable of being opened and completely resealed without loss of
performance. Splice closures will be of a type that allows for existing fiber cables
to be removed without having to cut the fibers to allow for future replacement of
the splice enclosure without a loss of service.
The splice closure minimum dimensions will be at least 29 inches long by 11 inches
wide, unless otherwise directed by the designated City Representative.
Construction Requirements:
General Requirements:
Installation and testing of all equipment will be accomplished by the Contractor in
conformance with these technical specifications.
Test Requirements for Fiber Optic Cable:
The SMFO cable will be tested after installation to verify the integrity of the fiber optic
cable plant and its performance. The Contractor will test all terminated fibers of each
SMFO cable using an Optical Time Domain Reflectometer (OTDR) in accordance with
EIA/TIA-455. Splices testing -0.1 dB or greater or connectors testing -0.5dB or greater
will be remade. If any fibers are out of specification, the entire SMFO cable run will be
replaced at no additional cost. Records of all fiber installation attenuation measurements
will be logged and supplied to the City prior to final acceptance. These records will be
used as a future reference.
Splicing:
At the locations shown in the Project Plans or in the fiber splicing diagrams, the Contractor
will perform all required fusion splicing. Should a discrepancy exist between the Project
Plans and the fiber splicing diagrams in regards to splice locations, the approved fiber
splicing diagrams take priority, unless otherwise directed by the designated City
Representative. The Contractor will install the splice closure in a manner proposed to and
approved by the designated City Representative, such that the trunk cable entries are on
the same side of the end cap so if additional fiber optic cables are installed at a later date,
the two existing seals remain undisturbed.
All splices will be prepared in accordance with the manufacturer’s recommendations. Each
splice between two new fibers will introduce less than 0.1 dB attenuation. For splices
between one new and one existing, or reconnection of two existing fibers, the maximum
allowable attenuation will be 0.3 dB.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
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Measurement:
The communication cable will be measured by the linear foot for each size cable furnished
and installed; it will be measured horizontally along the route between center of pull boxes
and center of pull box to center of cabinet.
No payment will be made for cable that is below ground in vertical conduit stub-ups or for
slack cable in pull boxes, or field equipment cabinets. No measurement will be made for
splicing and terminating cables, testing, tracer wire, pull tape, or for lubricant. All materials
required to complete the system will be incidental to the cable.
No measurement or payment will be made for removal or installation of existing cable as
required by the Project plans, specification, or direction by City Representatives.
Fiber optic splice closures will be measured as a unit for each splice closure unit furnished,
and installed, complete in place, including the fusion splicing of the fibers in new splice
closures.
Payment:
The communication cables will be paid as measured per linear foot. Contract unit price
will be full compensation for the cable described and specified herein and on the Plans,
complete in place and tested. Use of equipment required to remove or install cable,
including equipment to limit pull-tension and speed, and racks and hooks for pre-existing
pull boxes will be incidental to these items and will not be measured or paid. This
installation equipment will remain the property of the Contractor.
The accepted quantities of fiber optic splice closures, measured as provided above, will
be paid for at the contract unit price each, which price will be full compensation for the
work, complete in place and as specified herein and on plans.
ITEM NO. 133
FIBER OPTIC PATCH PANEL (12 PORT)
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary for installing and testing Fiber Optic Patch Panel (12-Port), including but not
limited to, termination panel, cabling, and miscellaneous materials required to provide a
complete and operational fiber connection.
Materials:
Termination panels (a.k.a. patch panels) shall be furnished and installed per the plans
and these special provisions. Termination panels for branch fiber provided shall support
12 strands of fiber and SC connections. Termination panels shall be incorporated on a
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
114
mounting plate with other CCTV cabinet equipment (if applicable) and mounted on the side
of the cabinet.
Construction Requirements:
All splices and connectors shall be prepared in accordance with the cable manufacturer’s,
splice manufacturer's, and connector manufacturer’s recommendations. Each splice shall
introduce less than 0.1 dB attenuation except where new cable is spliced to existing the
maximum attenuation is 0.3 dB, and each connector shall introduce less than 0.5 dB
attenuation. All splicing shall be done in a splice van or enclosure to protect fibers from
excess dust. No open air splicing is allowed.
All connectors for termination shall be factory assembled. No hot melt or mechanical
connectors will be accepted.
Measurement:
The Fiber Optic Patch Panel (12-Port) will be measured as a unit for each item, furnished
and installed, complete in place.
Payment:
The accepted quantity of Fiber Optic Patch Panel (12-Port), measured as provided above,
will be paid for at the contract unit price each, complete in place and successfully tested.
ITEM NO. 134
CCTV CAMERA AND FIELD EQUIPMENT
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary for installing and testing CCTV cameras and associated equipment including,
but not limited to, cameras, camera housings, pan/tilt/zoom assemblies, mounting
hardware, power/communications/video cabling and miscellaneous materials required to
provide a complete and operational CCTV system.
Materials:
The CCTV cameras will be the following:
Manufacturer
Model Number
Axis Communications
Camera:
Midspan POE:
Pole Mount:
P5655-E
T8134 60W
T91L61
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
115
Cable:
Belden 7929A CAT5E
Refer to the Project Plans for specific CCTV requirements. All materials provided will be
from new un-depreciated stock. Refurbished materials are not acceptable. All materials
provided will be currently supported by the manufacturer and not scheduled for end-of-
life.
The Contractor will furnish mounting arms and required mounting hardware to install the
CCTV assembly on the poles as shown on the Project Plans. The Contractor will supply
all grommets, connectors, cabling, nipples, and incidental hardware required to install the
power and network cabling from the CCTV cabinet to the CCTV Assembly.
The Contractor will coordinate with the City to obtain IP addressing, and program IP and
other communications parameters into the CCTV camera.
Construction Requirements:
The Contractor will mount the CCTV assembly which includes the camera mount, camera
housing, camera, zoom lens, tilt/pan drive, and receiver/driver on traffic signal poles per
the requirements of the CCTV camera supplier.
No wire, cables, or conductors will be exposed from the base of the tilt/pan drive to the
ground. All conductors will be routed inside the support structure.
The surge suppression rack will be installed in the traffic signal cabinet and all surge
suppressors connected per the supplier/manufacturer’s instructions. All surge protector
leads will be as straight and short as possible. The mounting bolts for the chassis and
terminal strips will not protrude from the outside of the enclosure. All cabling, connectors,
and hardware required to interconnect the various CCTV field and fiber optic
communications equipment will be furnished and installed by the Contractor.
(A)
Test Requirements
(1) General:
All CCTV components will be subject to testing and monitoring to determine
conformance with all applicable specifications and to ensure proper operation
of the equipment and system.
(2) Stand-Alone Tests:
The test will exercise all stand-alone (non-network) functional operations of the
CCTV. The tests will verify the following:
· Control of focus, zoom, digital zoom, white balance, iris, tilt/pan, and
power on/off
· Response to automatic preset positioning commands
· Display of Camera ID information and directional indicators
· Video “blacked out” when in a privacy zone
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
116
· Presence and quality of video signal during bright sunlight and night
conditions
· Retention of non-volatile RAM data (i.e., sector text, preset positions)
Measurement:
The CCTV Camera and Field Equipment will be measured as a unit for each item, furnished
and installed, complete in place.
Payment:
The accepted quantity of CCTV Camera and Field Equipment, measured as provided
above, will be paid for at the contract unit price each, complete in place and successfully
tested.
ITEM NO. 135
FIELD HARDENED ETHERNET SWITCH
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to install Field Hardened Ethernet Switches, capable of providing 8-port
managed Ethernet communications and network-managed Layer 2 functionality.
Materials:
The supplied Ethernet Switches will be EtherWAN, Model No. EX78934E-0VB. The
ethernet switch will include the following:
· One (1) Power Supply – Model No. EPOW-54-600 600W
· SFP Transceivers – Model No. EX-1250TSP-MB5L-AS (Four per Traffic Signal
Cabinet)
· Four foot CAT6 Cables (Seven per Traffic Signal Cabinet)
General Requirements:
The Ethernet switch will provide a minimum of four 1000Base-Tx and four gigabit combo
ports. The four combo ports are 10/100/1000Mbps configurable for single mode optical
fiber by the use of Comnet compatible SFP modules. One SFP module will be provided
for each combo port (3 total) and will have a maximum path length of 10km at 1310nm
Wavelength. Fiber optic jumper cables will be duplex LC (on SFP end) and ST (on
termination panel end).The Contractor will provide a complete and operational
communication system.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
117
(A)
Documentation:
Submittals and documentation will conform to Subsection 103 Submittal
Requirements as amended by these Technical Specifications.
(B)
Warranties:
All work will be guaranteed for a minimum of one year, after City Representatives
and the City of Chandler have issued final system acceptance.
(C)
Physical:
The Ethernet switch will conform to standard mounting shelf mounting provisions
within the controller cabinet. No printed circuit board (PCB) will be openly exposed
in the construction of the Ethernet modem. All connectors, indicators, and
replaceable components will be permanently marked and traceable to the supplied
documentation, including schematics and parts lists. The Ethernet switch’s
external markings will include the product name, model number, part number,
serial number, manufacturer's name, and manufacturer's address.
(D)
Environmental:
The Ethernet switch will be designed to operate in –20 to +70 degrees Celsius with
no cooling air flow required.
(E)
Maintenance Interface:
The Ethernet switch will include at least the following visual signal indicators:
· Transmit Data for each port or channel
· Receive Data for each port or channel
· Optic signal status
· Power (PWR)
(F)
Electrical:
(1)
Power:
The power supply will operate from 115 VAC ±15%, 60 Hz ±10%, single phase
power. The power supply will include at least a 6’ power cable with a male
power connector compatible with standard UL requirements.
(2)
Grounding Provisions:
Provisions to prevent damage to Ethernet Switch’s electronics from lightning
via any metallic cable interconnect with the transceiver will be included in the
design.
(G)
Communications Interface:
(1)
Electrical Data Interface:
The Ethernet switch will connect to the Serial Server by a CAT-5e cable via RJ-
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
118
45 ports.
(2)
Optical Interface:
The optical interface to the Ethernet switch’s will be single mode fiber, via ST
connectors. Mode fields of either depressed cladding or matched cladding will
be accommodated by the connector. Female connectors will be provided on
the Fiber Optic Transceiver’s as follows:
· Transmit
· Receive
Construction Requirements:
Installation Requirements:
The Ethernet switch will be free of sharp edges. Power input requirements (i.e., voltage
and current) will be marked on the case. All power connections will be protected against
inadvertent contact by maintenance personnel.
Testing Requirements:
The Contractor will verify proper operation of the communications between each of the
traffic signal controllers and the City’s traffic signal control system in the TMC.
Measurement:
Field Hardened Ethernet Switch installation will be measured as a unit for each Ethernet
switch, complete in place, to include, but not limited to power supply, CAT6 cabling,
jumper cabling, SFP modules, and port connections, in accordance with the Project Plans
and these Technical Specifications.
Payment:
The accepted quantity of Field Hardened Ethernet Switch, measured as provided above,
will be paid for at the contract unit price per each, which will be compensation for the
work, complete in place, as specified in the Project Plans and herein.
ITEM NO. 136
CONCRETE SCUPPER, CITY DET C-500, W=8 FT
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary to construct scuppers, of the widths indicated, at all locations as specified in
the Project Plans. Each scupper will include a storm drain inlet marker per the City Detail
C-508.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
119
Materials:
All materials will conform to City Detail C-500 and MAG Detail 203 in their entirety.
Construction Requirements:
The work under these items will comply with City Detail C-500 and MAG Detail 203 in
their entirety.
Measurement:
Concrete Scupper will be measured as a unit for each including storm drain inlet marker
and painting of exposed angle iron.
Payment:
The accepted quantities of Concrete Scupper, measured as provided above, will be paid
for at the contract unit price each, which price will be full compensation for the work,
complete in place, including inlet marker and painting of exposed angle iron.
ITEM NO. 137
CONCRETE SPILLWAY, CITY DET C-500, W=8.5 FT
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary to construct concrete spillways of the widths indicated, at all locations as
specified in the Project Plans.
Materials:
All materials for spillway will conform to City Detail C-500 in its entirety.
Construction Requirements:
The work under these items will comply with City Detail C-500 in its entirety.
At locations where a new spillway abuts an existing spillway shown on the Project Plans,
the Contractor will provide dowels space no more than 12 inches on center in the center
of the existing spillway. Dowels will be 12 inches long of #4 rebar with minimum embed
of 4.5 inches. Drill and epoxy dowels with Hilti Hit-Hy 200 adhesive or approved equal.
The existing spillway slab will be roughened to +/-1/4 inch amplitude prior to pouring new
spillway.
Measurement:
Concrete Spillways will be measured as a unit for each linear foot of spillway constructed.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
120
Payment:
The accepted quantities of spillway, measured as provided above, will be paid for at the
contract unit price per linear foot, which price will be full compensation for the work,
complete in place, including drilling, dowels, and epoxy.
ITEM NO. 138
CATCH BASIN, MAG DET 533-1, TYPE D, ONE 3 FT WING
ITEM NO. 139
CATCH BASIN, MAG DET 533-1, TYPE D, TWO 3 FT WINGS
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary for installing catch basins at locations as specified in the Project Plans and in
conformance to MAG Details 532 and 533-1.
Material:
All materials will conform to MAG Details 532 and 533-1, in their entirety.
Construction Requirements:
The work under these items will conform to MAG Details 532 and 533-1, in their entirety.
Each catch basin will include an inlet marker per City Detail C-508.
Measurement and Payment:
All catch basins will be measured as a unit for each and will be paid for at the contract
unit price each, which price will be full compensation for the work, complete in place. No
additional payment will be made for trash racks, removal of obstructions, excavation,
bedding, backfilling, compacting, inlet markers and joint materials, the cost being
considered incidental to this item.
ITEM NO. 140
CONCRETE MASONRY WALL (FULL WALL)
ITEM NO. 141
CONCRETE MASONRY WALL (PARTIAL WALL VIEW FENCE)
ITEM NO. 142
CONCRETE MASONRY WALL (FULL WALL WITH DOOLEY
FOUNDATION)
Description:
The work under this item will include furnishing of all materials, personnel, and equipment
necessary to construct concrete masonry walls on private property in accordance with the
details shown on sheet DTL01 and DTL02 of the Project Plans and at locations
designated on the Project Plans.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
121
Materials:
All materials will comply with MAG Uniform Standard Specifications Sections 775 in its
entirety. Mortar and grout will conform to MAG Uniform Standard Specifications Section
776. Reinforcing steel will conform to MAG Uniform Standard Specifications Section 727.
Portland cement concrete will conform to MAG Uniform Standard Specifications Section
725. Concrete for the CMU wall footings and drilled piers shall be MAG Class A concrete
and as specified in the Project Plans.
Construction Requirements:
Comply with MAG Uniform Standard Specifications Section 510 in its entirety, including
all City of Chandler supplements except as modified herein and as shown on the Project
Plans.
The drilled pier foundations for the Dooley Wall will conform to Sections 609-1 through
609-3 of the ADOT Standard Specifications unless otherwise noted in these
specifications. A Confirmation Shaft (609-3.02) and Integrity Testing (609-3.05) will not
be required. Concrete will be placed, finished and cured in accordance with MAG Uniform
Standard Specifications Section 505.
The Contractor will construct a new pull box to connect to the private power feed
(terminated near new wall alignment under REMOVE WALL item) and furnish and install
new 1” conduit with pull string and flush mounted light fixture mounting box in the entrance
pilasters as shown on DT01 of the Project Plans to provide for future entry lighting.
Ornamental steel fence on the Partial Wall View Fence will be Ameristar Fence “Montage
Plus Majestic”, black finish or approved equal and conform to the details on DTL01 of the
Project Plans. The Contractor will submit shop drawings for approval by City
Representative. The Contractor will follow manufacturer requirements.
Measurement:
Concrete Masonry Wall will be measured by the linear foot measured at the center of the
wall.
Payment:
The accepted quantities of Concrete Masonry Wall measured as provided above, will be
paid for at the contract unit price per linear foot, which price will be full compensation for
the item, complete in place as shown on the Project Plans.
No additional payment will be made for work to reconnect the existing power feed to the
new entry pilasters, the cost being considered incidental to this item.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
122
ITEM NO. 143
RE-INSTALL EXISTING WROUGHT IRON SWINGING GATE (APN
304-81-221C)
Description:
The work under this item will include furnishing of all materials, personnel, and equipment
necessary to re-install the existing gate at the entry of APN 304-81-221C.
Materials:
All materials will comply with MAG Uniform Standard Specifications Sections 775 in its
entirety. Mortar and grout will conform to MAG Uniform Standard Specifications Section
776. Reinforcing steel will conform to MAG Uniform Standard Specifications Section 727.
Portland cement concrete will conform to MAG Uniform Standard Specifications Section
725. Concrete for the CMU wall footings shall be MAG Class A concrete and as specified
in the Project Plans.
Construction Requirements:
Comply with MAG Uniform Standard Specifications Section 510 in its entirety, including
all City of Chandler supplements except as modified herein and as shown on the Project
Plans.
Measurement:
Re-install Gate will be measured by lump sum and will include all work necessary to
restore the entry in-kind with the existing condition.
Payment:
The accepted quantities of Re-install Existing Wrought Iron Swinging Gate measured as
provided above, will be paid for at the contract unit price per lump sum, which price will
be full compensation for the item, complete in place as shown on the Project Plans.
No additional payment will be made for re-installing detection equipment for automatic
gate opening function, the cost being considered incidental to this item.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
123
ITEM NO. 144
RECONSTRUCT DECORATIVE WALL, MATCH IN-KIND (APN 304-
81-221C)
Description:
The work under this item will include furnishing of all materials, personnel, and equipment
necessary to construct concrete masonry wall at the entry of APN 304-81-221C to match
in-kind.
Materials:
All materials will comply with MAG Uniform Standard Specifications Sections 775 in its
entirety. Mortar and grout will conform to MAG Uniform Standard Specifications Section
776. Reinforcing steel will conform to MAG Uniform Standard Specifications Section 727.
Portland cement concrete will conform to MAG Uniform Standard Specifications Section
725. Concrete for the CMU wall footings shall be MAG Class A concrete and as specified
in the Project Plans.
Construction Requirements:
Comply with MAG Uniform Standard Specifications Section 510 in its entirety, including
all City of Chandler supplements except as modified herein and as shown on the Project
Plans.
Measurement:
Reconstruct Decorative Wall will be measured by lump sum and will include all work
necessary to restore the entry in-kind with the existing condition.
Payment:
The accepted quantities of Reconstruct Decorative Wall measured as provided above,
will be paid for at the contract unit price per lump sum, which price will be full
compensation for the item, complete in place as shown on the Project Plans.
ITEM NO. 145
CONCRETE LINED (IRRIGATION) DITCH WITH 1 FT BOTTOM
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary for installing concrete ditches at locations as specified in the Project Plans.
Materials:
Concrete is to be Class B per MAG Spec Section 725 and as specified in the Project
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
124
Plans.
Construction Requirements:
Concrete ditches including ditch pads and ditch bends will be constructed in compliance
with the detail on drawing PI01 of the Project Plans. Ditch bends will meet the same
thickness requirements as the ditch, and will include jointing materials capable of creating
a water-tight joint between ditch sections.
Measurement and Payment:
Concrete Lined Ditch will be measured per linear foot of ditch and will be paid for at the
contract unit price per linear foot, which price will be full compensation for the item,
complete in place. No additional payment will be made for ditch pads, radius corners,
connections to headwalls, materials, removal of obstructions, excavation, bedding,
backfilling, compacting, and joint materials, the cost being considered incidental to this
item.
ITEM NO. 146
SAWCUT DITCH AT TIE-IN
ITEM NO. 147
CONCRETE DITCH TERMINATION (HAND PLACED)
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary for installing ditch tie-ins and hand placed concrete ditch terminations.
Materials:
Concrete is to be Class B per MAG Spec Section 725 and as specified in the Project
Plans.
Construction Requirements:
The work under this item will comply with the details in the Project Plans. Ditch
terminations will meet the same thickness requirements as the ditch, and will include
jointing materials capable of creating a water-tight joint between it and adjoining ditch
sections.
Measurement and Payment:
Sawcut Ditch at Tie-in will be measured as a unit for each tie-in and Concrete Ditch
Termination (Hand Placed) will be measured as a unit for each termination and both will
be paid for at the contract unit price each, which price will be full compensation for the
item, complete in place. No additional payment will be made for removal of obstructions,
excavation, bedding, backfilling, compacting, and joint materials, the cost being
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
125
considered incidental to this item.
ITEM NO. 148
IRRIGATION VALVE, 12 IN WITH CONCRETE SCOURING BASIN
PER MAG DET 506
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary for installing irrigation valves, the tee on the irrigation line and riser pipe to the
valve at locations and to dimensions shown on the Project Plans and in accordance to
MAG Detail 506.
Materials and Construction Requirements:
Irrigation valves will be constructed in compliance with MAG Detail 506, and all referenced
specifications therein in their entirety.
Measurement and Payment:
Irrigation Valve, 12 In (MAG Det 506) will be measured as a unit for each and will be paid
for at the contract unit price each, which price will be full compensation for the work,
complete in place. No additional payment will be made for removal of obstructions,
excavation, bedding, backfilling, compacting, and joint materials, the cost being
considered incidental to this item.
ITEM NO. 149
HEADWALL, MAG DET 502-1 (PRIVATE IRRIGATION)
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to install irrigation headwalls, including the trash racks at the locations as
specified in the Project Plans.
Materials and Construction Requirements:
The work under this item will comply with MAG Detail 502-1.
Measurement and Payment:
Headwalls, including trash racks, will be measured as unit for each and will be paid for at
the contract unit price each, which price will be full compensation for the work, complete
in place.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
126
ITEM NO. 150
STEEL CASING PIPE SLEEVE, 54 IN DIA.
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary for the trenchless operation to install a steel casing under RWCD facilities
using horizontal earth auger boring (jack and bore) as shown in the Project Plans.
Materials:
Materials shall comply with MAG Standard Specifications Section 602.
Construction Requirements:
Contractor will conform to RWCD construction requirements and coordination
requirements. For other requirements not covered by RWCD, the Contractor will comply
with MAG Standard Specifications Section 602 as shown in the Project Plans.
Measurement and Payment:
Steel Casing will be measured per the number of horizontal linear feet from the end of the
steel casing at the bore pit to the end of the steel casing in the reception pit as shown on
the Project Plans. Steel Casing will be paid for at the contract unit price per linear foot,
which will be full compensation for the work, complete in place, including but not limited
to excavation, trenchless installation, bulkheads, grout, rails, skids, straps, and backfill.
Payment for steel casing does not include payment for the carrier pipe which will be paid
for separately at the contract unit price for the carrier pipe.
ITEM NO. 151
6 IN DUCTILE IRON PIPE WATERLINE WITH FITTINGS
Description:
The work under these items will include the furnishing of all materials, personnel, and
equipment necessary to install potable waterlines of the sizes, materials, and locations
shown on the Project Plans. Work includes extending several existing potable water
stubs and providing new stubs for future development as shown on the Project Plans.
Construction Requirements:
All work and materials will comply with the appropriate MAG Specification Sections and
appropriate City of Chandler Supplement to MAG.
No field cuts of restrained pipe are permitted without prior approval of City
Representatives.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
127
Restrained joints for fittings will be mechanical joint fittings with wedge-type mechanical
pipe-grippers or flange. The wedges will be ductile iron heat treated to a minimum
hardness of 370 BHN. The mechanical joint restraint will have a working pressure of 350
psi.
All pipe and fittings will be wrapped in a polyethylene sleeve.
Water pipe bedding will be per City of Chandler Detail C-308.
Trench replacement will be “T-Top” per MAG Detail 200-1 and 200-2.
Measurement:
Potable water pipelines, of the sizes shown on the Project Plans will be measured by
linear foot. There will be no measurement for fittings, thrust blocks, adaptors, couplings,
polywrap, testing, trench replacement, removal of caps, or other materials and labor
needed to construct the potable waterlines unless otherwise quantified in the bid
schedule, the cost of these items will be considered included in this item.
There will be no measurement for additional valves, fittings, or any other improvements
not specifically included in the project plans that may be needed for testing, isolating, or
other reason to construct the waterlines.
Payment:
The accepted quantities of potable water pipelines, measured as provided above, will be
paid for at the contract unit price as indicated above, which price will be full compensation
for the item, complete in place. There will be no additional payment for restrained joints,
fittings, thrust blocks, adaptors, couplings, horizontal realignment, temporary paving,
trench replacement, removal of caps, or other materials and labor needed to relocate the
waterlines as shown on the Project Plans, the cost of these items will be considered
included in other bid items for which they are necessary.
No payment will be made for additional valves, fittings, or any other improvements not
specifically included in the Project Plans that may be needed for testing, isolating, or other
reason to construct the waterlines as shown on the Project Plans. These will be included
in the cost of this item and will be at no additional cost to the City.
Even if not specifically shown on the boring logs, the Contractor may encounter large
cobbles, boulders, caliche, conglomerate, hard rock, sand, perched groundwater, historic
or prehistoric cultural resources, or other differing site conditions on this project. There
will be no additional compensation made for any differing site condition that may be
encountered. Additional work items, such as trench boxes, laying back trenches, soil
pumping mitigation, etc., associated with unforeseen soil conditions will be considered
incidental to this item.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
128
ITEM NO. 152
REMOVE FIRE HYDRANT
ITEM NO. 153
REMOVE EXISTING FLUSHING PIPE AND METER BOX
ITEM NO. 154
INSTALL FIRE HYDRANT PER GIL-320
Description:
The work under these items will include the furnishing of all materials, personnel, and
equipment necessary to remove fire hydrants and flushing pipes with meter box and
install fire hydrants at locations shown on the Project Plans.
Construction Requirements:
Removal of existing fire hydrants and meter boxes will comply with MAG Standard
Specifications Section 350 in its entirety.
All work and materials for installing fire hydrants will comply with Town of Gilbert Detail
GIL-320.
Measurement:
Remove Fire Hydrant, Meter Box and Install Fire Hydrant will be measured by unit each.
No additional measurement will be made for pipe, fittings, or valves, the measurement of
these items will be considered included in other bid items.
Payment:
The accepted quantities of Remove Fire Hydrant, Remove Meter Box, and Install Fire
Hydrant as provided above, will be paid for at the contract unit price as indicated above,
which price will be full compensation for the item, complete in place. There will be no
additional payment for restrained joints, fittings, thrust blocks, adaptors, couplings,
horizontal realignment, temporary paving, trench repair, or other materials and labor
needed to construct fire hydrants as shown on the Project Plans, the cost of these items
will be considered included in other bid items for which they are necessary.
No payment will be made for additional valves, fittings, or any other improvements not
specifically included in the Project Plans that may be needed for testing, isolating, or other
reason in order to construct fire hydrants as shown on the Project Plans.
ITEM NO. 155
8 IN AWWA C-900, CLASS 150 WATERLINE WITH FITTINGS
Description:
The work under these items will include the furnishing of all materials, personnel, and
equipment necessary to install 8 inch waterlines at locations shown on the Project Plans.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
129
Work includes extending existing water stubs that are part of the Town of Gilbert’s system
beyond the proposed roadway widening.
Construction Requirements:
All work and materials will comply with the appropriate MAG Specification Sections and
Town of Gilbert Standards.
No field cuts of restrained pipe are permitted without prior approval of City
Representatives.
Restrained joints for fittings will be mechanical joint fittings with wedge-type mechanical
pipe-grippers or flange. The wedges will be ductile iron heat treated to a minimum
hardness of 370 BHN. The mechanical joint restraint will have a working pressure of 350
psi.
Resilient wedge gate valves will be used on all water lines, unless otherwise noted and
approved through the plan review process.
All pipe and fittings will be wrapped in a polyethylene sleeve.
Trench replacement will be “T-Top” per MAG Detail 200-1 and 200-2.
Measurement:
Water pipelines, of the sizes shown on the Project Plans will be measured per linear foot.
There will be no measurement for fittings, thrust blocks, adaptors, couplings, polywrap,
testing, removal of caps, or other materials and labor needed to construct the reclaimed
waterlines, unless otherwise quantified in the bid schedule, the cost of these items will be
considered included in other bid items for which they are necessary.
Additional valves, fittings, or any other improvements not specifically included in the
project plans that may be needed for testing, isolating, or other reason in order to
construct the reclaimed waterlines will be included in the cost for which such work is
necessary and will be at no additional cost to the City.
Payment:
The accepted quantities of waterline items, measured as provided above, will be paid for
at the contract unit price as indicated above, which price will be full compensation for the
item, complete in place. There will be no additional payment for restrained joints, fittings,
thrust blocks, adaptors, couplings, horizontal realignment, temporary paving, removal of
caps, or other materials and labor needed to relocate the waterlines as shown on the
Project Plans, the cost of these items will be considered included in other bid items for
which they are necessary.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
130
No payment will be made for additional valves, fittings, or any other improvements not
specifically included in the Project Plans that may be needed for testing, isolating, or other
reason in order to construct the waterlines as shown on the Project Plans.
Even if not specifically shown on the boring logs, the Contractor may encounter large
cobbles, boulders, caliche, conglomerate, hard rock, sand, perched groundwater, historic
or prehistoric cultural resources, or other differing site conditions on this project. There
will be no additional compensation made for any differing site condition that may be
encountered. Additional work items, such as trench boxes, laying back trenches, soil
pumping mitigation, etc., associated with unforeseen soil conditions will be considered
incidental to this item.
ITEM NO. 156
6 IN GATE VALVE WITH BOX AND COVER, MAG DET 391-1, TYPE
C
ITEM NO. 157
GATE VALVE BOX AND COVER PER MAG DET 340 AND
STAINLESS-STEEL TAPPING SLEEVE
Description:
The work under this item consists of installing gate valves, including valve box, gravel,
geotextile fabric, concrete support block, excavation and backfilling for both waterline
replacement applications and landscape irrigation applications at the locations designated
and in accordance with the details shown on the Project Plans and in accordance with the
requirements of these Technical Specifications.
Materials:
All materials will conform to City of Chandler Standards unless otherwise specified on
the Project Plans or in these Technical Specifications
Construction Requirements:
All work will comply with the appropriate MAG and City Specification Sections.
Valve boxes that will be located within proposed gutters will have a debris cap per MAG
Detail 392. Contractor will be responsible for making this determination. Any valve boxes
installed within proposed gutters without a debris cap will be required to be fitted with a
debris cap at the Contractor’s expense.
Resilient wedge gate valves will be used on all water lines, unless otherwise noted and
approved through the plan review process.
Measurement:
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
131
Gate Valves will be measured on a per each basis.
Payment:
The accepted quantities of Gate Valves, measured as provided above, will be paid for at
the contract unit price each, which price will be full compensation for the work complete in
place, as described and specified herein and on the Project Plans.
No payment or direct payment will be made for the gravel sump, geotextile fabric, or 5-foot-
long operating handles, the cost considered included in the item.
ITEM NO. 158
MAINTENANCE OF PLANT OPERATION (MOPO)
Description:
Work will include preparation of a maintenance of plant operation (MOPO) to keep
waterlines functioning during construction of the new waterline throughout the project
limits. The work under this item will consist of furnishing all materials, labor, equipment,
and coordination required to meet the requirements of the approved MOPO.
Construction Requirements:
Contractor will prepare a MOPO that provides sufficient detail on the required sequencing
to ensure the continuous operation of the existing waterlines and the numerous services
that are fed from the existing waterlines along the project limits. These include individual
water services, fire hydrants, pipeline feeds, and fire department connections. The
Contractor is hereby advised that the long term shut downs of the existing waterline will
not be permitted.
The MOPO will at the minimum include the following:
· Timing and method for each waterline tie in.
· Method of keeping existing line functioning prior to connecting water services, fire
hydrants, pipeline feeds, and fire department connections to the new waterline.
This may include temporary tie-ins, temporary valving, and temporary thrust
restraint.
· Detailed schedule for overall installation of the waterline and abandonment of
existing waterline, including the preparation of a construction sequencing plan.
The schedule for the waterline construction and abandonment work will align with
the sequencing plans or a revised sequencing plan approved by City
Representatives.
· Timing and method of removal of temporary improvements necessary for providing
continuous water service such as temporary tie-ins, temporary valving, and
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
132
temporary thrust restraint. Detail will be provided as to the material used including,
but not limited to size and material of pipe and valves, size of thrust blocks, and
size and manufacturer of adaptor couplings.
Contractor will submit MOPO to City Representatives for review and approval prior to
starting waterline construction.
Work under this item will also include work necessary to meet the requirements of the
approved MOPO including temporary tie-ins, temporary valving, insertion valves such as
Inserta Valve, and temporary thrust restraint. Improvements are anticipated to include at
a minimum piping, valves, thrust blocks, trenching, excavation, temporary pavement,
traffic control, coordination with property owners, and coordination with City staff.
Measurement and Payment:
Maintenance of Plant Operation (MOPO) will be measured as a single complete unit of
work and paid at the contract lump sum price, which price will be full compensation for
the work, complete in place, including all required labor, material, and coordination
required to prepare a detailed MOPO and the associated work to meet the requirements
of approved MOPO. No separate measurement will be made for temporary thrust blocks,
temporary valves, insertion valves such as Inserta Valve, temporary pipe installation,
development of a MOPO plan, implementation of the MOPO plan, coordination, labor,
and materials as required to maintain constant services to all existing water users within
the projects limits.
ITEM NO. 159
CONCRETE PIPE COLLAR FOR 18 IN PIPE, MAG DET 505
ITEM NO. 160
CONCRETE PIPE COLLAR FOR 24 IN PIPE, MAG DET 505
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary to construct pipe plugs and pipe collar at all locations as specified in the Project
Plans.
Materials:
Pipe plugs will conform to MAG Detail 427. Concrete Pipe Collars will conform to MAG
Detail 505.
Construction Requirements:
Pipe plugs will conform to MAG Detail 427. Concrete Pipe Collars will conform to MAG
Detail 505.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
133
Measurement and Payment:
Pipe Plug and Concrete Pipe Collar will be measured as unit for each and will be paid for
at the contract unit price each, which price will be full compensation for the work, complete
in place.
Any temporary pavement needs will be considered included in this bid item.
ITEM NO. 161
12 IN RGRCP, CLASS IV
ITEM NO. 162
18 IN RGRCP, CLASS IV
ITEM NO. 163
24 IN RGRCP CLASS III
ITEM NO. 164
24 IN RGRCP, CLASS IV
ITEM NO. 165
24 IN RGRCP, CLASS V
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary for installing RGRCP as specified in the Project Plans.
Materials:
RGRCP will be in conformance with MAG Uniform Standard Specifications Section 618.2
and 735.
Construction Requirements:
This work also includes the installation of prefabricated tees for the connection to existing
irrigation systems. All storm drain and reinforced concrete pipe construction will be
constructed in compliance with MAG Standard Specifications Section 618 in its entirety.
Comply with MAG Standard Detail 505 in its entirety.
Trench replacement will be “T-Top” per MAG Detail 200-1 and 200-2.
Measurement and Payment:
All RGRCP will be measured per linear foot of pipe and will be paid for at the contract unit
price per linear foot, which price will be full compensation for the item, complete in place,
including the pipe, connections to existing facilities/pipelines, removal of obstructions,
excavation, bedding, backfilling, compacting, testing, temporary pavement and joint
materials.
No additional payment will be made for slurry of pipe segments as determined by the City,
the cost being considered incidental to this item.
Even if not specifically shown on the boring logs, the Contractor may encounter large
cobbles, boulders, caliche, conglomerate, hard rock, sand, perched groundwater, historic
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
134
or prehistoric cultural resources, or other differing site conditions on this project. There
will be no additional compensation made for any differing site condition that may be
encountered. Additional work items, such as trench boxes, laying back trenches, soil
pumping mitigation, etc., associated with unforeseen soil conditions will be considered
incidental to this item.
ITEM NO. 166
STORM DRAIN MANHOLE, MAG DTL 520 & 522, CITY DET C-400
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to construct storm drain manholes at locations as specified in the Project
Plans.
Materials and Construction Requirements:
Storm Drain Manholes will comply with per MAG Details 520 and 522 and City Detail C-
400 in their entirety.
Measurement and Payment:
Storm Drain Manholes will be measured as unit for each and will be paid for at the contract
unit price each, which price will be full compensation for the work, complete in place.
ITEM NO. 167
DRYWELL, CITY DET C-501
Description:
The work under this item will consist of furnishing all labor, materials and equipment
necessary to construct drywells in locations shown on the Project Plans.
Materials:
The drywell will conform City Detail 501 in its entirety.
Construction Requirements:
Infiltration results in proximity to proposed drywell location will be taken by the drywell
manufacturer and will be provided to the City Representatives and Contractor as soon as
possible. The Contractor will not construct any drywell systems without direction and
approval by City Representatives.
The drywells will be constructed per the Project Plans, City Detail 501, and in accordance
with Engineering & Design Standards Manual, Chapter 3 – Storm Drainage System
Design. All drywells must be registered with ADEQ and constructed by an ADEQ licensed
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
135
contractor. Approved registration materials and map identifying drywell locations(s) must
be provided to City Representatives.
Measurement and Payment:
Drywalls will be measured as unit for each and will be made at the contract unit price
each for each accepted drywell installed in place and fully operational with post-
construction performance testing accepted by City Representatives.
ITEM NO. 168
BUBBLE-UP STRUCTURE, COC DET C-507
Description:
The work under this item will consist of furnishing all labor, materials and equipment
necessary to construct bubble-up structures in places shown on the Project Plans.
Construction Requirements:
The bubble-up structures will be constructed per the detail in the Project Plans and City
of Chandler Detail C-507.
Materials:
All concrete for the bubble-up structure construction will conform to MAG Uniform
Standard Specifications section 725.
Bubble-up frame and cover will be constructed per City of Chandler Detail C-507.
Measurement:
Bubble-up Structure will be measured as a unit for each structure furnished and installed.
Payment:
Payment will be made at the contract unit price for each accepted Bubble-up Structure
installed in place and fully operational with post-construction performance testing
accepted by City Representatives.
ITEM NO. 169
IRRIGATION JUNCTION BOX, PER DETAIL SHEET PI01
Description:
The work under this item will consist of furnishing all materials, labor and equipment
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
136
necessary for installing irrigation junction boxes at locations and to dimensions shown on
the Project Plans.
Construction Requirements:
Junction Boxes shall be constructed in compliance with the detail on sheet PI01 of the
Project Plans, and all referenced specifications therein in their entirety. The junction box
shall be monolithic cast-in-place concrete with 8” thick walls.
Measurement and Payment:
Irrigation Junction Box will be measured as a unit for each junction box and will be paid
for at the contract unit price per each unit, which price shall be full compensation for the
item, complete in place. Compensation shall include furnishing and installing the junction
boxes, materials, removal of obstructions, excavation, bedding, backfilling, compacting
and joint materials.
ITEM NO. 170
IRRIGATION CONTROL GATE, 24 IN WATERMAN C-10
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary for installing irrigation control gates at locations and to dimensions shown on
the Project Plans.
Construction Requirements:
Irrigation gates shall be constructed in compliance with the manufacturer’s requirements,
and all referenced specifications therein in their entirety,
Measurement and Payment:
Irrigation Control Gate will be measured as a unit for each gate and will be paid for at the
contract unit price per each unit, which price shall be full compensation for the item,
complete in place. Compensation shall include furnishing and installing the irrigation
control gate, materials, removal of obstructions, excavation, bedding, backfilling,
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
137
compacting and joint materials.
ITEM NO. 171
ALLOWANCE: ROADWAY AND CONCRETE FLATWORK
Description:
The purpose of this allowance is to provide a funding source for any additional roadway
and concrete flatwork work as approved by City Representatives. The Contractor will be
reimbursed for the associated costs of additional roadway work and concrete flatwork.
Any costs, fees, or charges necessary to open asphalt batch plant during off hours (i.e.
weekend or week night) will be reimbursed from this allowance.
Contract reimbursement from this allowance (in whole or in part) is not ensured.
Contractor will not anticipate, nor plan, for the amount from this allowance to be included
in the total contract amount as part of this project.
Construction Requirements:
Additional roadway and concrete flatwork work will be completed as approved and
directed by City Representatives.
Measurement and Payment:
Payment for Allowance: Roadway and Concrete Flatwork will be made on an incremental
basis in accordance with the requirements of City of Chandler General Conditions Section
9.
No payment in excess of 100% of the contract lump sum price will be made, unless
authorized by City Representatives as a result of extra work authorized in accordance
with City of Chandler General Conditions Section 9.
ITEM NO. 172
ALLOWANCE: LANDSCAPING
Description:
The purpose of the allowance is to create a funding source for any additional landscaping
work as approved by City Representatives. The Contractor will be reimbursed for the
associated costs of additional landscaping work.
Contract reimbursement from this allowance (in whole or in part) is not ensured.
Contractor will not anticipate, nor plan, for the amount from this allowance to be included
in the total contract amount as part of this project.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
138
Construction Requirements:
Additional landscaping work will be completed as approved and directed by City
Representatives.
Measurement and Payment:
Payment for Allowance: Landscaping will be made on an incremental basis in accordance
with the requirements of City of Chandler General Conditions Section 9.
No payment in excess of 100% of the contract lump sum price will be made, unless
authorized by City Representatives as a result of extra work authorized in accordance
with City of Chandler General Conditions Section 9.
ITEM NO. 173
ALLOWANCE: TRAFFIC SIGNAL AND COMMUNICATIONS
FACILITIES
Description:
The purpose of this allowance is to provide a funding source for any additional traffic
signal and communication facilities work as approved by City Representatives. The
Contractor will be reimbursed for the associated costs of additional traffic signal and
communications facilities work.
Contract reimbursement from this allowance (in whole or in part) is not ensured.
Contractor will not anticipate, nor plan, for the amount from this allowance to be included
in the total contract amount as part of this project.
Construction Requirements:
Additional traffic signal and communications facilities work will be completed as approved
and directed by City Representatives.
Measurement and Payment:
Payment for Allowance: Traffic Signal and Communications Facilities will be made on an
incremental basis from allowance in accordance with the requirements of City of Chandler
General Conditions Section 9.
No payment in excess of 100% of the contract lump sum price will be made, unless
authorized by City Representatives as a result of extra work authorized in accordance
with City of Chandler General Conditions Section 9.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
139
ITEM NO. 174
ALLOWANCE: SRP ELECTRICAL
Description:
The purpose of this allowance is to provide a funding source for coordination and paying
all necessary fees for permit and hook up to SRP to install a complete functioning
electrical service to power the irrigation controllers and streetlighting. This item will include
providing all permits, connection fees, foundations, junction boxes, conduit risers, conduit
sweeps, coordination, and required protection when working near overhead lines required
by SRP to provide the electrical connection from the SRP transformer to the proposed
service meter pedestal.
Construction Requirements:
All work will conform to the requirements of SRP. The Contractor will contact the SRP to
coordinate power service and construction requirements.
The Contractor will secure the necessary utility company permits, pay the related fee(s)
for said permit including utility company connection fees, and coordinate the installation
of the required power services.
The meter will be energized and have the account established in the name of the City of
Chandler.
Measurement and Payment:
Payment for Allowance: SRP Electrical will be made on an incremental basis in
accordance with the requirements of City of Chandler General Conditions Section 9.
No payment in excess of 100% of the contract lump sum price will be made, unless
authorized by City Representatives as a result of extra work authorized in accordance
with City of Chandler General Conditions Section 9.
ITEM NO. 175
ALLOWANCE: FURNISH AND INSTALL TEMPORARY FENCING
Description:
The purpose of this allowance is to provide a funding source for furnishing and installing
any temporary fencing and gates as approved by City Representatives. The Contractor
will be reimbursed for the associated costs of furnishing and installing temporary fencing
and gates.
Contract reimbursement from this allowance (in whole or in part) is not ensured.
Contractor will not anticipate, nor plan, for the amount from this allowance to be included
in the total contract amount as part of this project.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
140
Construction Requirements:
See items Fence (Replace In Kind), Remove and Reconstruct Fence, Chain Link Fence
Gate, 24’ Double Swing, MAG DET 160, and Fence Gate (Size Per Plans) of these
technical specifications and comply with MAG Uniform Standard Specifications Section
420 in its entirety, including all City of Chandler supplements except as modified herein,
for construction requirements.
Measurement and Payment:
Payment for Allowance: Furnish and Install Temporary Fencing will be made on an
incremental basis from allowance in accordance with the requirements of City of Chandler
General Conditions Section 9.
No payment in excess of 100% of the contract lump sum price will be made, unless
authorized by City Representatives as a result of extra work authorized in accordance
with City of Chandler General Conditions Section 9.
ITEM NO. 176
ALLOWANCE: WET UTILITIES
Description:
The purpose of the allowance is to create a funding source for any additional wet utility
(water, sanitary sewer, reclaimed water) work as approved by City Representatives. The
Contractor will be reimbursed for the associated costs of additional wet utility work.
Contract reimbursement from this allowance (in whole or in part) is not ensured.
Contractor will not anticipate, nor plan, for the amount from this allowance to be included
in the total contract amount as part of this project.
Construction Requirements:
Additional wet utility work will be completed as approved and directed by City
Representatives.
Measurement and Payment:
Payment for Allowance: Wet Utilities will be made on an incremental basis from allowance
in accordance with the requirements of City of Chandler General Conditions Section 9.
No payment in excess of 100% of the contract lump sum price will be made, unless
authorized by City Representatives as a result of extra work authorized in accordance
with City of Chandler General Conditions Section 9.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
141
ITEM NO. 177
ALLOWANCE: DRY UTILITIES
Description:
The purpose of the allowance is to create a funding source for any additional dry utility
work as approved by City Representatives. The Contractor will be reimbursed for the
associated costs of additional dry utility work.
Contract reimbursement from this allowance (in whole or in part) is not ensured.
Contractor will not anticipate, nor plan, for the amount from this allowance to be included
in the total contract amount as part of this project.
Construction Requirements:
Additional dry utility work will be completed as approved and directed by City
Representatives.
Measurement and Payment:
Payment for Allowance: Dry Utilities will be made on an incremental basis from allowance
in accordance with the requirements of City of Chandler General Conditions Section 9.
No payment in excess of 100% of the contract lump sum price will be made, unless
authorized by City Representatives as a result of extra work authorized in accordance
with City of Chandler General Conditions Section 9.
ITEM NO. 178
ALLOWANCE: STORM DRAINAGE
Description:
The purpose of the allowance is to create a funding source for any additional storm drain
work as approved by City Representatives. The Contractor will be reimbursed for the
associated costs of additional storm drain work.
Contract reimbursement from this allowance (in whole or in part) is not ensured.
Contractor will not anticipate, nor plan, for the amount from this allowance to be included
in the total contract amount as part of this project.
Construction Requirements:
Additional storm drain work will be completed as approved and directed by City
Representatives.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
142
Measurement and Payment:
Payment for Allowance: Storm Drain will be made on an incremental basis from allowance
in accordance with the requirements of City of Chandler General Conditions Section 9.
No payment in excess of 100% of the contract lump sum price will be made, unless
authorized by City Representatives as a result of extra work authorized in accordance
with City of Chandler General Conditions Section 9.
ITEM NO. 179
ALLOWANCE: REMOVALS
Description:
The purpose of the allowance is to create a funding source for any additional removal
work as approved by City Representatives. The Contractor will be reimbursed for the
associated costs of additional roadway work.
Contract reimbursement from this allowance (in whole or in part) is not ensured.
Contractor will not anticipate, nor plan, for the amount from this allowance to be included
in the total contract amount as part of this project.
Construction Requirements:
Additional removal work will be completed as approved and directed by City
Representatives.
Measurement and Payment:
Payment for Allowance: Removals will be made on an incremental basis from allowance
in accordance with the requirements of City of Chandler General Conditions Section 9.
No payment in excess of 100% of the contract lump sum price will be made, unless
authorized by City Representatives as a result of extra work authorized in accordance
with City of Chandler General Conditions Section 9.
ITEM NO. 180
ALLOWANCE: RWCD & PRIVATE IRRIGATION
Description:
The purpose of the allowance is to create a funding source for any additional RWCD and
private irrigation work as approved by City Representatives. The Contractor will be
reimbursed for the associated costs of additional RWCD and private irrigation work.
Contract reimbursement from this allowance (in whole or in part) is not ensured.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
143
Contractor will not anticipate, nor plan, for the amount from this allowance to be included
in the total contract amount as part of this project.
Construction Requirements:
Additional RWCD and private irrigation work will be completed as approved and directed
by City Representatives.
Measurement and Payment:
Payment for Allowance: RWCD and Private Irrigation will be made on an incremental
basis from allowance in accordance with the requirements of City of Chandler General
Conditions Section 9.
No payment in excess of 100% of the contract lump sum price will be made, unless
authorized by City Representatives as a result of extra work authorized in accordance
with City of Chandler General Conditions Section 9.
SOILS INFORMATION
The material boring logs shown in the Geotechnical Report are provided in Appendix D.
It is not intended to imply that the character of materials shown in the logs is
representative throughout the project. The soil borings are indicative of the soil
characteristics only at the locations and to the depths of each of the borings.
Even if not specifically shown on the boring logs, the Contractor may encounter large
cobbles, boulders, caliche, conglomerate, hard rock, sand, perched groundwater, historic
or prehistoric cultural resources, or other differing site conditions on this project. There
will be no additional compensation made for any differing site condition that may be
encountered. It is the Contractor’s responsibility to include the cost of any additional work
items, such as trench boxes, laying back trenches, soil pumping mitigation, etc.,
associated with unforeseen soil conditions in all contract bid items requiring earthwork
and will be considered incidental.
ENVIRONMENTAL MITIGATION MEASURES
Full Environmental Report available upon request.
The Contractor will comply with the following environmental mitigation measures. The
cost of complying with the environmental mitigation measures will be considered
incidental to other project bid, including, but not limited to burrowing owls and other
migratory birds. Note that references to Engineer in the below mitigation measures
implies City Representatives.
The project mitigation measures are not subject to change without written approval
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
144
from the Federal Highway Administration.
Contractor Responsibilities:
1. If clearing, grubbing, or tree/limb removal will occur between March 1 and August
31, the contractor shall employ a qualified biologist to conduct a migratory bird nest
search of all vegetation within the 10 (ten) days prior to removal. Vegetation may
be removed if it has been surveyed and no active bird nests are present. If active
nests cannot be avoided, the contractor shall notify the Engineer to evaluate the
situation. During the non-breeding season (September 1 – February 28),
vegetation removal is not subject to this restriction.
2. Prior to construction, all personnel who will be on-site, including, but not limited to,
contractors, contractors’ employees, supervisors, inspectors, and subcontractors
shall review the attached Arizona Department of Transportation Environmental
Planning “Western Burrowing Owl Awareness” flyer. See Appendix E.
3. If any burrowing owls or active burrows are identified the contractor shall notify the
Engineer immediately. No construction activities shall take place within 100 feet of
any active burrow.
4. If the Engineer in cooperation with the Environmental Planning Biologist
determines that burrowing owls cannot be avoided, the contractor shall employ a
qualified biologist holding a permit from the US Fish & Wildlife Service to relocate
burrowing owls from the project area, as appropriate.
5. To prevent the introduction of invasive species seeds, all earthmoving and hauling
equipment shall be washed prior to entering the construction site and the
contractor shall inspect all construction equipment and remove all attached debris,
including plant parts, soil and mud, prior to the equipment entering the construction
site.
6. To prevent invasive species seeds from leaving the site, the contractor shall
inspect all construction and hauling equipment and remove all debris, including
plant parts, soil and mud, prior to leaving the construction site.
7. The contractor shall develop a Noxious and Invasive Plant Species Treatment and
Control Plan in accordance with the requirements in the contract documents.
Plants to be controlled shall include those listed in the State and Federal Noxious
Weed and the State Invasive Species list in accordance with State and Federal
Laws and Executive Orders. The plan and associated treatments shall include all
areas within the project right of way and easements as shown on the project plans.
The treatment and control plan shall be submitted to the Engineer for the City of
Chandler Landscape Architect for review and approval prior to implementation by
the contractor.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
145
8. Prior to the start of ground-disturbing activities and throughout the duration of
construction and any landscape establishment period, the contractor shall arrange
for and perform the control of noxious and invasive species in the project area.
9. The contractor shall notify their employees prior to impact/disturbance where
respirable crystalline silica dust may be created with regards to the US Department
of Labor Occupation Safety and Health Administration Construction Standard (29
CFR 1926.1153). As part of this notification the OSHA Fact Sheets are provided
in reference to this ruling: English: https://www.osha.gov/Publications/
OSHA3681.pdf, and Spanish: https://www.osha.gov/OshDoc/data_General_
Facts/crystalline-spanish.pdf must be made available to the area supervisor and
reviewed with potentially affected employees, prior to work that could expose
workers to respirable crystalline silica dust.
PERMITS
The Contractor will comply with the requirements of MAG Standard Specifications
Sections 107.2 except as modified herein.
The Contractor will obtain all permit(s) required to construct the project, including but not
limited to:
City Water Meter Permit
The Contractor will obtain City permit(s) required for fire hydrant water trucks (Contractor
submits and pays for this permit, no separate payment will be made for this permit; the
cost being considered as included in the price of other contract items) and new landscape
water meters (City pays for the permit but Contractor must sign and pick up the permit).
City Encroachment, Civil and Building Permits
The Contractor will obtain City permit(s) required for encroachment, civil and structures.
The City pays for the permits but Contractor must sign and pick up the permit.
City Administrative Use Permits
The Contractor will pay and obtain City permit(s) required for construction trailer and
temporary facilities. No separate payment will be made for this permit, the cost being
considered as included in the price of other contract items.
Maricopa County Permits
The Contractor will pay and obtain Maricopa County permit(s) required for traffic control
within their jurisdiction. No separate payment will be made for this permit, the cost being
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
146
considered as included in the price of other contract items.
Air Quality Permit
The Contractor will obtain a Maricopa County Air Quality Permit for this project. The
Contractor will be required to prepare a comprehensive fugitive dust control plan, in
accordance with the guidelines established in Rule 310 of Maricopa County Regulation
III, Control of Air Contaminants. The Contractor will complete and submit the control plan
with the permit application and obtain approval from the County prior to any activities
which may produce dust pollutants.
No separate payment will be made for the preparation, implementation of the fugitive dust
control plan, or permit fees, the costs being considered as included in the price of contract
items.
Erosion Control Permit
The Contractor will submit the Arizona Pollutant Discharge Elimination System Notice of
Intent (NOI) and the Notice of Termination (NOT) to the Arizona Department of
Environmental Quality. The Contractor and the City Representatives will jointly review the
Stormwater Pollution Prevention Plan (SWPPP) prior to submission of the NOI and prior
to the start of work. The SWPPP will be maintained throughout the duration of the project
in accordance with the APDES requirements and a current version will be available at all
times at the project site.
No separate payment will be made for the preparation, implementation of the SWPPP, or
permit fees, the costs being considered as included in the price of contract items.
RWCD Permit
The Contractor will obtain a Notice to Proceed permit to perform work that is within an
RWCD right-of-way or easement. The Contractor will submit plans and any other
required information to RWCD to obtain approval to proceed with work within their right-
of-way or easement. Contractor will be responsible to pay required Crossing Permit Fees,
dry-up fees, and provide a cash or bond deposit, if necessary. No separate payment will
be made for the preparation, implementation and fees associated with the RWCD permit,
the costs being considered as included in the price of contract items.
Salt River Project (SRP) Construction License
This project requires the Contractor to remove existing SRP facilities in some locations
and install new SRP facilities in other locations. As such, SRP requires the Contractor
obtain a Construction License for a nominal fee. No separate payment will be made for
the preparation of the construction license or license fees, the costs being considered as
included in the price of contract items.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
147
COOPERATION WITH UTILITIES
The Contractor shall comply with the requirements of MAG Standard Specifications
Sections 105.6 and ADOT Standard Specifications Section 107.15 except as modified
herein.
The locations of existing underground utilities have been shown on the Project Plans to
the best of the Design Engineer’s knowledge and information provided by each utility
company; however, it shall be the Contractor’s responsibility to notify Blue Stake at 602-
263-1100 (1-800-STAKE-IT), field verify all utility locations and to coordinate in a timely
manner with pertinent utility companies so that any obstructing utility installation may be
adjusted without delay to the Contractor’s project schedule.
For new utilities (water, sanitary sewer, power, signal, fiber optic, electrical, drainage,
etc.) that are installed as part of this contract, the Contractor shall act as the interim locator
of the new utility until As-Builts are completed by the Contractor and Final Acceptance for
the project is granted by the City of Chandler. The Contractor shall be responsible for
locating all underground existing facilities by vacuum exploration (potholing) to determine
depth, alignment, and clearance in a timely manner; the cost for potholing new or existing
utilities shall be included in the cost for other items of work.
Coordination with the pertinent utility companies has been a part of the development of
this project. Construction activities shall be coordinated and scheduled to incorporate the
following applicable utility construction activities:
· Lumen Facility Relocations
· SRP Power 12kV Facility Relocations
The following telephone numbers should put the Contractor in contact with the proper
personnel for coordination:
UTILITY COMPANY
CONTACT
PHONE
Lumen
Jason Jensen
801-735-2464
Cox
Nancy Manns
623-328-3884
Roosevelt Water Conservation District
Tabatha Langland
480-988-9586
Southwest Gas
Gene Florez
480-730-3841
Salt River Project
Christy Baltras
602-236-3117
Town of Gilbert
Tom Condit
480-503-6815
City of Chandler – Fiber
Gilbert Bracamonte
480-782-3310
City of Chandler – Traffic Signals
Dana Alvidrez
480-782-3470
City of Chandler – Municipal Utilities
Department
Gina Ishida-
Raybourn
480-782-3584
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
148
Regardless of the means and methods utilized during the construction of the work, the
Contractor shall protect all existing utilities during construction. Any damages to the
existing utilities resulting from the scope of work, shall be the repaired and paid for by the
Contractor. The Contractor shall follow all Blue stake and state laws regarding the
protection of utilities during construction.
It shall be the Contractor’s responsibility to determine the exact location of the utilities
prior to any construction operations and to notify the above-mentioned utility companies
at least two working days prior to commencing any work on the project.
The following utility companies have facilities needing adjustment prior to
construction:
Lumen
Lumen has multiple facilities that are in conflict within the project limits. Lumen has
existing facilities that are located along the southside of Chandler Heights Road
throughout the project limits.
Lumen has existing overhead facilities underbuilt with SRP distribution on the south side
of Chandler Heights Rd from STA 295+00 to STA 324+00. The Lumen overhead facility
and the existing pedestals at the base of the existing overhead poles will be relocated
underground by Lumen forces prior to construction.
Lumen has an existing vault on the south side of Chandler Heights Rd at STA 245+00
that will be relocated for construction of the proposed sidewalk ramp on the southwest
corner of Chandler Heights Rd and Desert Jewel Blvd. The existing vault will be relocated
outside of the proposed sidewalk ramp by Lumen forces prior to construction.
Lumen owned manholes that will require adjustments are to be completed by the
Contractor as shown in the project plans. Lumen manhole adjustments will be completed
during the City’s planned roadway construction. The Contractor shall coordinate with
Lumen for scheduling of work and access to the manholes.
The following utility companies have facilities needing adjustment during
construction:
Salt River Project – Power
SRP – Power Distribution has existing facilities that are in conflict with the proposed
improvements at multiple locations within the project limits. Conflicts include existing
overhead distribution facilities located along the southside of Chandler Heights Road from
approximately STA 295+00 to STA 324+00.
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
149
SRP job number T3129119
This job will remove the existing overhead power line located along the southside of
Chandler Heights Road. SRP forces will complete the removal of the overhead poles and
wires once the proposed underground system has been energized.
SRP job number T3129125
This job will underground the existing overhead power line located along the southside of
Chandler Heights Road from approximately STA 295+00 to STA 324+00. The Contractor
will be responsible for all trenching, conduit, streetlight pull boxes, ground rods, sweeps,
etc. as part of the underground conversion and street lighting project. SRP will install the
wire within the conduits and energize the streetlights. SRP will need a minimum of 30
days to pull wire, install equipment, energize, and remove equipment for the street
lighting.
SRP job number T3129130
This job will install 2 new lights along the north side of Chandler Heights Road, west of
Lindsay Road. The Contractor will be responsible for all trenching, conduit, streetlight pull
boxes, ground rods, sweeps, etc. as part of the underground conversion and street
lighting project. SRP will install the wire within the conduits and energize the streetlights.
SRP will need a minimum of 30 days to pull wire, install equipment, energize, and remove
equipment for the street lighting.
Any damage to existing, new or partially completed SRP facilities, including survey
markers and staking, by the Contractor’s forces or equipment will be the responsibility of
the Contractor. No excavation shall take place without Blue Stake.
The Contractor will be required to stake final grades for new work to be performed by
SRP such as: trench line, pad mounted equipment, pole location, etc. Horizontal and
vertical controls must be established by the contractor in the immediate vicinity of the
work for all grades and survey ties.
Any streetlights that are to be disconnected for removal and/or construction purposes
require a disconnect letter from the City, and the Contractor shall give a minimum of 5
working days’ notice for disconnect and/or reconnect.
If the streetlights are to be removed, SRP will only remove its cable from any conduit to
the point of delivery and abandon the conduit and any direct buried cable. The Contractor
should confirm ownership of the lights before any removal and disposal. The Contractor
will be responsible for the cost of each disconnect or reconnect. Streetlights and
interconnections are not the property of SRP.
A DISCONNECT IS ONLY THE REMOVAL OF THE METER. If total removal of electrical
equipment is required, a written request to remove or abandon equipment is required from
the Contractor and the City. Any removal fees for SRP, if not previously paid for by the
City, will be paid by the Contractor and reimbursed to the contractor by the City if prompt
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
150
payment by the Contractor will expedite the removal.
An SRP inspector must inspect any construction performed by the Contractor for and on
behalf of SRP. Any conduit installation or other work that is performed by the Contractor
for and on behalf of SRP including street light conduits that is covered or closed before
being inspected by SRP will be exposed for inspection at the Contractor’s expense. A
pre-activity meeting with SRP shall take place prior to the start of work. Pre-scheduling of
inspection may be available after construction starts. The present phone number for
scheduling inspection is (602) 236-0436. This number may change at the discretion of
SRP.
The project has a network of underground power lines. All work at or in close proximity to
said lines shall be performed in accordance with all Federal, State, and local laws and
regulations, including but not limited to:
A. Arizona law regarding "Underground Facilities" (A.R.S. 40-360.21, .22, .24, -.26
and .28).
B. Arizona law regarding "High Voltage Power Lines and Safety Restrictions" I
(A.R.S. 40-360.41 -.45).
C. The Occupational Safety and Health Administration.
D. The National Electric Safety Code.
City of Chandler
Municipal Utilities Department
Water:
The City of Chandler Municipal Utilities has an existing 16 in DIP waterline that that
located along the south side of Chandler Heights Road throughout the project limits and
will be protected in place, except for the following improvements:
· Adjustments of existing waterline valves will be completed by the Contractor at the
locations shown on the Project Plans.
Sewer:
The City of Chandler Municipal Utilities has existing sewer that is located along Chandler
Heights Road throughout the project limits and will be protected in place, except for the
following improvements:
· Adjustments of existing sewer manholes will be completed by the Contractor at the
locations shown on the Project Plans.
Reclaimed Water:
The City of Chandler Municipal Utilities has an existing reclaimed waterline that is located
along Chandler Heights Road throughout the project limits and will be protected in place,
except for the following improvements:
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
151
· Adjustments of existing reclaimed waterline valves will be completed by the
Contractor at the locations shown on the Project Plans.
Town of Gilbert
The Town of Gilbert has an existing 12” PVC waterline along Chandler Heights Road from
148th Street to Val Vista Drive. Existing waterline stubs will be extended from the existing
line per the project plans.
All improvements to the Town of Gilbert existing 12” PVC waterline shall conform to Town
of Gilbert standards as shown on the project plans.
The following utility companies have facilities in the area, but are not anticipated
to be in conflict:
Cox Communications
Cox has existing underground facilities on the north and south side of Chandler Heights
Road. There are no conflicts anticipated with the Cox facilities.
Roosevelt Water Conservation District (RWCD)
RWCD has an existing lateral on the north side of Chandler Heights Road from Gilbert
Road to Val Vista Drive. There are existing manholes and delivery structures on this
lateral that shall be protected in place. The segment of existing open ditch lateral located
from White Place to the west side of the Chandler Pathways development (STA 259+25
and STA 266+50) will be relocated to a pipe lateral prior to the construction of this project
by the Old Stone Ranch development project. There are no conflicts anticipated with the
RWCD facilities.
Southwest Gas
Southwest Gas has an existing 4” gas line along Chandler Heights Road from Gilbert
Road to Mustang Drive. Southwest Gas also has an existing 4” gas line along the south
side of Chandler Heights Road from Lindsay Road to 146th Street. The existing Southwest
Gas facilities will be protected in place. There are no conflicts anticipated with Southwest
Gas facilities.
COOPERATION BETWEEN CONTRACTORS AND OTHER AGENCY PROJECTS
Contractor will conform to the requirements of MAG Section 105.7 except as modified
herein.
The Contractor is advised that there will be construction activity by others adjacent to the
project site. The Contractor will coordinate the work to accommodate the construction
activities.
The Contractor will contact the City of Chandler, Town of Gilbert, Chandler Municipal
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
152
Airport, Federal Aviation Administration (FAA), RWCD, SRP, Chandler Public School
District, Gilbert Public School District, ADOT, Maricopa County Department of
Transportation (MCDOT) Flood Control District of Maricopa County (FCDMC), and
adjacent private development contractors to verify other nearby projects in the vicinity of
this project. Projects include but are not limited to:
· Chandler Heights Road Improvements (City Project Number ST1616.401)
· Lindsay Road Improvements (City Project Number ST2001.201)
The Contractor is advised to schedule and coordinate all work activities and regional
transit so as not to adversely conflict with this work. This includes coordinating with
schools regarding the relocation of school bus stops during construction. The Contractor
will be expected to attend any monthly coordination meetings set up by other agencies
or other prime contractors working on adjacent projects to discuss coordination.
NOTIFICATION TO PROPERTY OWNERS
The Contractor will provide advance notice (at least 30 days) to residential and local
business property owners along Chandler Heights Road when constructing
improvements adjacent to their property that may require action by a property owner to
remove, relocate, etc. existing features that impede construction by the Contractor.
No separate payment will be made for providing advance notice, the costs being
considered as included in the price of other contract items. Any claims resulting due to
delay in providing sufficient notice by the Contractor will not be approved.
TRAFFIC CONTROL
Access Requirements for Pedestrians:
The Contractor will maintain ADA accessible passable walkway along Chandler Heights
Road and Lindsay Road at all times during construction.
Traffic-Related Work Restrictions:
No lane restrictions or intersection closures will be allowed during special events or
holiday times as determined by the City.
No trenches will be left open overnight in areas that are not fenced in to prohibit access
to vehicles and pedestrians. All trenches within the roadway will be plated or backfilled
and paved prior to allowing vehicles to travel on the section of roadway.
Traffic Signal Requirements:
City of Chandler
Chandler Heights Road Improvements
Project No. ST1804.401
Gilbert Road to Val Vista Drive
Technical Specifications
ADOT TRACS No. T0203 01C
Federal Project No. CHN-0(244)D
153
The existing traffic signal at the intersection of Chandler Heights Road and Lindsay Road
will remain operational until the new traffic signal infrastructure has been constructed and
ready for switch over. The traffic signal switch over does not have to be completed at one
time and can be completed in phases as the new traffic signal construction is completed.
Portable temporary signal equipment will not be used under any circumstances.
APPENDIX A
Subgrade Acceptance Chart
0
10
20
30
40
50
0
10
20
30
40
50
60
70
80
90
100
% Passing No. 200 Sieve
Plasticity Index
ACCEPTABLE
UNACCEPTABLE
Design R-Value = 20
Construction Control R-Value = 20
SUBGRADE ACCEPTANCE CHART
APPENDIX B
City of Chandler Request for Public Records
Mailing Address:
P.O. Box 4008, MS 401
Chandler, Arizona 85244-4008
Transportation and Development Department
Records Management Section
215 E. Buffalo St., Chandler Arizona
Telephone: (480) 782-3000
Fax: (480) 782-3055
www.chandleraz.gov
Form No: UDM-39/Planning
Rev: 7-30-14
Request for Public Records
Name
E-mail
Date
Agency/Company Name
Telephone No.
Fax No.
Street Address
City, State
Zip Code
Describe the record(s) you are requesting. Please include all pertinent information such as address, permit
number, zoning case number, date, etc
Permit
View Copy
Certificate of Occupancy
View Copy
Residential Plot Plan
View Copy
Building Plans
View Copy
Other
View Copy
Please indicate whether you will use the records for a non-commercial or a commercial purpose.
Non-Commercial
I declare that I have read and understood the Public Records Request Policy and General Information sheet
regarding requests for public records from the Planning and Development Department. The records that I am
requesting are not for a commercial purpose as defined by Arizona Revised Statues §39-121.03(D). These records
are for my use; I will not sell them to another person. I understand the City of Chandler does not guarantee the
accuracy or completeness of these records and declare the City of Chandler, its officers and employees free from
any and all damages, lawsuits, causes of action and liabilities that may result from my reliance upon and use of the
above described information.
Print Name: ___________________________ Signature: ___________________________Date: _____________
Commercial – please complete the form for commercial use of public records.
For Records Office Use
Cost of Reproduction: copies @ $ per copy. Postage charge (if any): $ Total: $
Completed by:
Date:
Comments:
Transportation and Development Department
Form No: UDM-039/Planning
Rev: 7-30-14
Page No. 2
Public Records Request
Policy and General Information
Policy
It is the policy of the Planning and Development Department to comply with all City, State of Arizona, and
Federal laws and regulations regarding the release of public records. Public records in the custody of
the Planning and Development Department are open to inspection by any person at all times during
regualar office hours (8:00 a.m. to 5:00 p.m. Monday-Friday). However, please be aware that the City
may deny inspection of certain records if they are made confidential by State or Federal law, or involve
the privacy interests of persons, or if disclosure would be detrimental to the best interests of the City
Requests for Public Records for a Non-Commercial Purpose
Please submit requests for inspection or copies of public records in writing, with adequate and detailed
information. The City is not responsible for creating new documents or generating reports in response to
non-specific requests.
Requests for copies of public records for a non-commercial purpose will be processed within 10 working
days, unless the request is for an unusually large number of records. The City will charge a reasonable
fee to cover reproduction expenses. Checks should be made payable to the City of Chandler.
Requests for Public Records for a Commercial Purpose
Requests for public records to be used for commercial purpose must be accompanied by a statement of
that purpose, with a notary affidavit. These requests will be sent to the appropriate Division Manager’s
office for verification and authorization; please allow extra time for processing. The Arizona Revised
Statues §39-121.03(D) defines a commercial purpose as:
Sale or resale.
Producing a document containing all or part of the copy, printout or photograph for sale.
Obtaining names and addresses from public records for the purpose of solicitation or the sale of
names and addresses to another for the purpose of solicitation.
Any purpose in which the purchaser can reasonably anticipate the receipt of monetary gain from
the direct or indirect use of the public record.
It is a violation of the public record law to:
Obtain a public record for a non-commercial purpose and use it for a commercial purpose.
Obtain a public record for a commercial purpose and use it for a different commercial purpose.
APPENDIX C
ESRI GPS Data Dictionary
Page 1 of 35
DATA DICTIONARY
FOR
WATER, SEWER, RECLAIM & STORM
Page 2 of 35
DATA DICTIONARY:
WATER
Page 3 of 35
FeatureClassName
FITTING_PNT
DatasetType
FeatureClass
FieldName
FEATUREOWNER
Type
String
Length
20
AliasName
FEATUREOWNER
DomainName
WS_FEATUREOWNER
DefaultValue
null
LIFECYCLESTATUS
String
20
LIFECYCLESTATUS
WS_LIFECYCLESTATUS
null
SPATIALSOURCE
String
20
SPATIALSOURCE
WS_SPATIALSOURCE_STD
GPS
MATERIAL
String
20
MATERIAL
WS_MATERIAL
null
DIAMETER1
String
8
DIAMETER1
null
null
DIAMETER2
String
8
DIAMETER2
null
null
TYPE
String
30
TYPE
WS_FITTING_TYPE
null
BEND
String
20
BEND
WS_FITTING_BEND
null
GPS_COMMENT
String
30
GPS_COMMENT
null
null
GPS_DATE
Date
8
GPS_DATE
null
null
FeatureClassName
DatasetType
SYSTEM_VALVE_PNT
FeatureClass
FieldName
FEATUREOWNER
Type
String
Length
20
AliasName
FEATURE OWNER
DomainName
WS_FEATUREOWNER
DefaultValue
null
LIFECYCLESTATUS
String
20
LIFECYCLE STATUS
WS_LIFECYCLESTATUS
null
SPATIALSOURCE
String
20
SPATIAL SOURCE
WS_SPATIALSOURCE
GPS
DIAMETER
String
8
Diameter
WS_SYSVAL_DIAM
null
TYPE
String
25
TYPE
WS_SYSVAL_TYPE
null
VALVETYPE
String
10
VALVE TYPE
WS_SYSVAL_VALVETYPE
null
FUNCTION
String
25
FUNCTION
WS_SYSVAL_FUNCTION
null
GROUNDTYPE
String
25
GROUNDTYPE
WS_SYSVAL_GROUNDTYPE
null
WO_CAT_CODE
String
10
WO CAT CODE
null
1310A06
WO_CAT
String
25
WO CAT
null
System Valves
WATERTYPE
String
25
WATERTYPE
null
POTABLE
GPS_DATE
Date
8
GPS DATE
null
null
GPS_COMMENT
String
30
GPS COMMENT
null
null
Page 4 of 35
FeatureClassName
HYDRANT_PNT
DatasetType
FeatureClass
FieldName
HYDRANT_ID
Type
String
Length
25
AliasName
HYDRANT_ID
DomainName
null
DefaultValue
HYD-VERIFY
FEATUREOWNER
String
25
Feature Owner
WS.FEATUREOWNER
null
LIFECYCLESTATUS
String
25
Lifecycle Status
WS_LIFECYCLESTATUS
null
SPATIALSOURCE
String
25
Spatial Source
WS_SPATIALSOURCE_STD
GPS
BARRELDIAMETER
Double
8
Barrel Diameter
null
6
LARGENOZZLEDIAMETER
Double
8
Large Nozzle Diameter
null
4.5
SMALLNOZZLEDIAMETER
Double
8
Small Nozzle Diameter
null
2.5
OUTLETCONFIGURATION
Double
8
Outlet Configuration
null
3
SEATDIAMETER
Double
8
Seat Diameter
null
6
MANUFACTURER
String
25
Manufacturer
WS_HYD_MANUFACTURER
null
YEARMANUFACTURED
String
25
Manufacture Year
null
null
COLOR
String
25
Color
WS_HYD_COLOR
null
GPS_DATE
Date
8
GPS_DATE
null
null
GPS_COMMENT
String
50
GPS_COMMENT
null
null
FeatureClassName
DatasetType
WATER_MANHOLE_PNT
FeatureClass
FieldName
Type
Length
AliasName
DomainName
DefaultValue
FEATUREOWNER
String
20
FEATUREOWNER
WS_FEATUREOWNER
null
LIFECYCLESTATUS
String
20
LIFECYCLESTATUS
WS_LIFECYCLESTATUS
null
SPATIALSOURCE
String
20
SPATIALSOURCE
WS_SPATIALSOURCE_STD
GPS
SUBTYPE
String
25
SUBTYPE
WS_SUBTYPE
null
ACCESSDIAMETER
String
8
ACCESSDIAMETER
WS_ACCESSDIAMETER
32
GROUNDTYPE
String
20
GROUNDTYPE
WS_GROUNDTYPE
null
COVERMATERIAL
String
10
COVERMATERIAL
WS_COVERMATERIAL
null
COVERTYPE
String
8
COVERTYPE
WS_COVERTYPE
null
GPS_DATE
Date
8
GPS_DATE
null
null
GPS_COMMENT
String
30
GPS_COMMENT
null
null
Page 5 of 35
FeatureClassName
WATER_VAULT_PNT
DatasetType
FeatureClass
FieldName
SUBTYPE
Type
String
Length
20
AliasName
SUBTYPE
DomainName
null
DefaultValue
null
FEATUREOWNER
String
20
FEATUREOWNER
WS_FEATUREOWNER
null
LIFECYCLESTATUS
String
20
LIFECYCLESTATUS
WS_LIFECYCLESTATUS
null
SPATIALSOURCE
String
20
SPATIALSOURCE
WS_SPATIALSOURCE_STD
GPS
SUB_TYPE
String
20
SUB_TYPE
WS_VAULT_SUB_TYPE
null
ADDRESS
String
50
ADDRESS
null
null
GPS_DATE
Date
8
GPS_DATE
null
null
GPS_COMMENT
String
50
GPS_COMMENT
null
null
Page 6 of 35
Domain:
WS_FEATUREOWNER
Description: TYPE OF SERVICE
Code
Name
COC
Chandler
GRIC
Gila River Indian Community
COG
Gilbert
GOULD
Gould
INTEL
Intel
COUNTY
Maricopa County
COM
Mesa
MICROCHIP
Microchip
MOTOROLA
Motorola
COP
Phoenix
PRIVATE
Private
SRP
SRP
SRVWUA
SRVWUA
COT
Tempe
UNKNOWN
UNKNOWN
Domain:
WS_SPATIALSOURCE_STD
Description: SPATIAL SOURCE
Code
Name
GPS
GPS
Domain:
WS_FITTING_TYPE
Description: FITTING TYPE
Code
Name
11B
11B
22B
22B
45B
45B
90B
90B
COUPLING
COUPLING
Page 7 of 35
CROSS
CROSS
ENDCAP
ENDCAP
LINESTOP
LINESTOP
OTHER
OTHER
REDUCER
REDUCER
SADDLE
SADDLE
TAPPING SLEEVE
TAPPING SLEEVE
TEE
TEE
UNKNOWN
UNKNOWN
WYE
WYE
Domain:
WS_FITTING_BEND
Description: FITTING BEND
Code
Name
HORIZONTAL
HORIZONTAL
NONE
NONE
VERTICAL
VERTICAL
Domain:
WS_LIFECYCLESTATUS
Description: SYSTEM VALVE LIFECYCLE STATUS
Code
Name
ABANDONED
ABANDONED
ACTIVE
ACTIVE
FUTURE
FUTURE
INACTIVE
INACTIVE
REMOVED
REMOVED
UNKNOWN
UNKNOWN
Domain:
WS_SYSVAL_DIAM
Description: SYSTEM VALVE DIAMETER
Code
Name
2
2
3
3
Page 8 of 35
4
4
6
6
8
8
10
10
12
12
16
16
20
20
24
24
30
30
36
36
42
42
48
48
Domain:
WS_SYSVAL_TYPE
Description: SYSTEM TYPE
Code
Name
ARV
ARV
BLOWOFF
BLOWOFF
STANDARD
STANDARD
Domain:
WS_SYSVAL_VALVETYPE
Description: SYSTEM VALVE TYPE
Code
Name
BALL
BALL
BUTTERFLY
BUTTERFLY
GATE
GATE
INSERTA
INSERTA
PIV
PIV
PLUG
PLUG
UNKNOWN
UNKNOWN
Domain:
WS_SYSVAL_FUNCTION
Description: SYSTEM VALVE FUNCTION
Code
Name
Page 9 of 35
ARV
ARV
BACKFLOW
BACKFLOW
BYPASS
BYPASS
FDC
FDC
FIRELINE
FIRELINE
HYDRANT
HYDRANT
INLINE
INLINE
PUMPOUT
PUMPOUT
PUMPSTATION
PUMPSTATION
SERVICE
SERVICE
STUBOUT
STUBOUT
UNKNOWN
UNKNOWN
VAULT
VAULT
WPF
WPF
ZONE_SPLIT_VALVES
ZONE_SPLIT_VALVES
Domain:
WS_SYSVAL_GROUNDTYPE
Description: SYSTEM VALVE FUNCTION
Code
Name
ASPHALT
ASPHALT
CONCRETE
CONCRETE
LANDSCAPE
LANDSCAPE
UNKNOWN
UNKNOWN
Domain:
WS_HYD_MANUFACTURER
Description: HYDRANT MANUFACTURER
Code
Name
AMERICANDARLING
AMERICANDARLING
AVK
AVK
CLOW
CLOW
DRESSER
DRESSER
GREENBERG
GREENBERG
KENNEDY
KENNEDY
MUELLER
MUELLER
PACIFIC
PACIFIC
UNKNOWN
UNKNOWN
Page 10 of 35
WATEROUS
WATEROUS
Domain:
WS_MATERIAL
Description: MATERIAL
Code
Name
ABS
ABS
ACP
ACP
BRASS
BRASS
CIP
CIP
DIP
DIP
PCPP
PCPP
PE
PE
PVC
PVC
RCP
RCP
RPM
RPM
RTR
RTR
STL
STL
TRUSS
TRUSS
VCP
VCP
Domain:
WS_YES_NO
Description: YES OR NO
Code
Name
YES
YES
NO
NO
Domain:
WS_HYD_COLOR
Description:COLOR OF HYDRANT
Code
Name
BLACK/ALUMINUM
BLACK/ALUMINUM
BLACK/YELLOW
BLACK/YELLOW
Page 11 of 35
GREEN
GREEN
RED
RED
RED/YELLOW
RED/YELLOW
UNKNOWN
UNKNOWN
WHITE
WHITE
YELLOW
YELLOW
Domain:
WS_SUBTYPE
Description: SUBTYPE OF MANHOLE
Code
Name
PUMPOUT STATION
PUMPOUT STATION
UNKNOWN
UNKNOWN
VALVE ACCESS
VALVE ACCESS
Domain:
WS_ACCESSDIAMETER
Description: ACCESS DIAMTER
Code
Name
22
22
24
24
26
26
28
28
30
30
32
32
38
38
Domain:
WS_GROUNDTYPE
Description: GROUND TYPE
Code
Name
ASPHALT
ASPHALT
CONCRETE
CONCRETE
Page 12 of 35
DIRT
DIRT
UNKNOWN
UNKNOWN
Domain:
WS_COVERMATERIAL
Description: COVERMATERIAL
Code
Name
ALUMINUM
ALUMINUM
CASTIRON
CASTIRON
UNKNOWN
UNKNOWN
Domain:
WS_COVERTYPE
Description: COVER TYPE
Code
Name
BOLTED
BOLTED
SEALED
SEALED
UNKNOWN
UNKNOWN
VENTED
VENTED
Domain:
WS_VAULT_SUB_TYPE
Description: SUBTYPE OF VAULT
Code
Name
FIRELINE
FIRELINE
METER
METER
UNKNOWN
UNKNOWN
VALVE
VALVE
Page 13 of 35
DATA DICTIONARY:
SEWER
Page 14 of 35
FeatureClassName
SEWER_MANHOLE_PNT
DatasetType
FeatureClass
FieldName
Type
Length
AliasName
DomainName
DefaultValue
FEATUREOWNER
String
20
FEATUREOWNER
WW_FEATUREOWNER
null
LIFECYCLESTATUS
String
20
LIFECYCLESTATUS
WW_LIFECYCLESTATUS
null
SPATIALSOURCE
String
20
SPATIALSOURCE
WW_SPATIALSOURCE
GPS
LID
String
20
LID
WW_MANHOLE_LID
null
TYPE
String
20
TYPE
null
null
COVER_MATERIAL
String
20
COVER_MATERIAL
null
null
COVER_HOLE
String
20
COVER_HOLE
null
null
COVER_SIZE
String
20
COVER_SIZE
null
null
GPS_DATE
Date
8
GPS_DATE
null
null
GPS_COMMENT
String
30
GPS_COMMENT
null
null
FeatureClassName
DatasetType
SEWER_CLEANOUT_PNT
FeatureClass
FieldName
FEATUREOWNER
LIFECYCLESTATUS
Type Length AliasName
String
20
FEATUREOWNER
String
20
LIFECYCLESTATUS
DomainName
WW_FEATUREOWNER
WW_LIFECYCLESTATUS
DefaultValue
null
null
LOCATIONDESCRIPTION String
100
LOCATIONDESCRIPTION
SPATIALSOURCE
String
20
SPATIALSOURCE
LID
String
20
LID
null
WW_SPATIALSOURCE
WW_SEWER_LID
null
null
null
GPS_DATE
Date
8
GPS_DATE
null
null
GPS_COMMENT
String
30
GPS_COMMENT
null
null
FeatureClassName
DatasetType
SEWER_FITTING_PNT
FeatureClass
FieldName
Type
Length
AliasName
DomainName
DefaultValue
FEATUREOWNER
String
20
FEATUREOWNER
WW_FEATUREOWNER
null
LIFECYCLESTATUS
String
20
LIFECYCLESTATUS
WW_LIFECYCLESTATUS
null
SPATIALSOURCE
String
20
SPATIALSOURCE
WW_SPATIALSOURCE
null
SIZE_
String
20
SIZE_
null
null
MATERIAL
String
20
MATERIAL
WW_MATERIAL
null
TYPE
String
30
TYPE
WW_FITTING_TYPE
null
BEND
String
20
BEND
WW_BEND
null
LOCATIONDESCRIPTION
String
100
LOCATIONDESCRIPTION
null
null
GPS_DATE
Date
8
GPS_DATE
null
null
GPS_COMMENT
String
30
GPS_COMMENT
null
null
Page 15 of 35
FeatureClassName
SEWER_CONTROL_VALVE_PNT
DatasetType
FeatureClass
FieldName
Type
Length
AliasName
DomainName
DefaultValue
TYPE
String
25
TYPE
null
null
FEATUREOWNER
String
20
FEATUREOWNER
null
null
LIFECYCLESTATUS
String
20
LIFECYCLESTATUS
WW_LIFECYCLESTATUS
null
SPATIALSOURCE
String
20
SPATIALSOURCE
WW_SPATIALSOURCE
GPS
LOCATIONDESCRIPTION
String
100
LOCATIONDESCRIPTION
null
null
DIAMETER
String
8
DIAMETER
null
null
GPS_DATE
Date
8
GPS_DATE
null
null
GPS_COMMENT
String
30
GPS_COMMENT
null
null
FeatureClassName
DatasetType
SEWER_MISC_STRUCT_PNT
FeatureClass
FieldName
Type
Length
AliasName
DomainName
DefaultValue
TYPE
String
25
TYPE
WW_TYPE
null
FEATUREOWNER
String
20
FEATUREOWNER
WW_FEATUREOWNER
null
LIFECYCLESTATUS
String
20
LIFECYCLESTATUS
WW_LIFECYCLESTATUS
null
SPATIALSOURCE
String
20
SPATIALSOURCE
WW_SPATIALSOURCE
GPS
LOCATIONDESCRIPTION
String
100
LOCATIONDESCRIPTION
null
null
GPS_DATE
Date
8
GPS_DATE
null
null
GPS_COMMENT
String
30
GPS_COMMENT
null
null
Page 16 of 35
Domain: WW_FEATUREOWNER
Description: WASTEWATER FEATURE OWNER
Code
Name
COC
COC
PRIVATE
PRIVATE
CONTRACTOR
CONTRACTOR
TOG
TOG
UNKNOWN
UNKNOWN
Domain: WW_LIFECYCLESTATUS
Description: WASTEWATER FEATURE LIFECYCLESTATUS
Code
Name
ACTIVE
ACTIVE
FUTURE
FUTURE
PULLED
PULLED
INACTIVE
INACTIVE
UNKNOWN
UNKNOWN
ABANDONED
ABANDONED
Domain: WW_SPATIALSOURCE
Description: WASTEWATER FEATURE SPATIAL SOURCE
Code
Name
GPS
GPS
Domain: WW_TYPE
Description: WASTEWATER TYPE
Code
Name
DIVERSION
DIVERSION
JUNCTION
JUNCTION
Domain: WW_SEWER_LID
Description: WASTEWATER LID
Code
Name
OLD
OLD
NEW
NEW
Page 17 of 35
Domain: WW_BEND
Description: WASTEWATER BEND
Code
Name
HORIZONTAL
HORIZONTAL
VERTICAL
VERTICAL
NONE
NONE
Domain: WW_MATERIAL
Description: WASTEWATER MATERIAL
Code
Name
ACP
ACP
CONCRETE
CONCRETE
DIP
DIP
HDPE
HDPE
MJDIP
MJDIP
PVC
PVC
PVC LINED VCP
PVC LINED VCP
RCP ABS
RCP ABS
STEEL ENCASED VCP
STEEL ENCASED VCP
TLOCKLINE LINE RCP
TLOCKLINE LINE RCP
UNKNOWN
UNKNOWN
VCP
VCP
Domain: WW_FITTING_TYPE
Description: WASTEWATER FITTING_TYPE
Code
Name
ARV
ARV
FLOW METER
FLOW METER
NO_FLOW_POINT
NO_FLOW_POINT
OTHER
OTHER
OWNERSHIP_CHANGE
OWNERSHIP_CHANGE
PLUG
PLUG
REDUCER
REDUCER
UNKNOWN
UNKNOWN
Page 18 of 35
DATA DICTIONARY:
RECLAIM
Page 19 of 35
FeatureClassName REC_FITTING_PNT
DatasetType
FeatureClass
Description
REC_FITTING_PNT
FeatureDataset
null
Tags
null
ShapeType
Point
FeatureType
Simple
AliasName
REC_FITTING_PNT
HasM
false
HasZ
false
SubtypeFieldName
null
DefaultSubtype
null
DSID
39
Fields
FieldName
Type
Length
AliasName
DomainName
DefaultValue
FEATUREOWNER
String
20
FEATUREOWNER
RWS_FEATUREOWNER
null
LIFECYCLESTATUS
String
20
LIFECYCLESTATUS
RWS_LIFECYCLESTATUS
null
SPATIALSOURCE
String
20
SPATIALSOURCE
RWS_SPATIALSOURCE
null
MATERIAL
String
20
MATERIAL
WS_MATERIAL
null
DIAMETER1
String
8
DIAMETER1
RWS_FITTING_DIAMETER
null
DIAMETER2
String
8
DIAMETER2
RWS_FITTING_DIAMETER
null
TYPE
String
30
TYPE
RWS_FITTING_TYPE
null
BEND
String
20
BEND
WS_FITTING_BEND
null
GPS_COMMENT
String
30
GPS_COMMENT
null
null
GPS_DATE
Date
8
GPS_DATE
null
null
Page 20 of 35
FeatureClassName
DatasetType
Description
FeatureDataset
Tags
ShapeType
FeatureType
AliasName
HasM
HasZ
SubtypeFieldName
DefaultSubtype
DSID
REC_SYSTEM_VALVE_PNT
FeatureClass
REC_SYSTEM_VALVE_PNT
null
null
Point
Simple
REC_SYSTEM_VALVE_PNT
false
false
null
null
13
Fields
FieldName
Type
Length
AliasName
DomainName
DefaultValue
FEATUREOWNER
String
20
Feature Owner
WS_SYSVAL_FEATUREOWNER
null
LIFECYCLESTATUS
String
20
Lifecycle Status
WS_SYSVAL_LIFECYCLESTATUS
null
SPATIALSOURCE
String
20
Spatial Source
WS_SYSVAL_SPATIALSOURCE
null
TYPE
String
25
TYPE
WS_SYSVAL_TYPE
null
VALVETYPE
String
10
Valve Type
WS_SYSVAL_VALVETYPE
null
FUNCTION
String
25
FUNCTION
WS_SYSVAL_FUNCTION
null
DIAMETER
String
8
Diameter
WS_SYSVAL_DIAM
null
GROUNDTYPE
String
25
GROUNDTYPE
RWS_GROUNDTYPE
null
GPS_DATE
Date
8
GPS_DATE
null
null
GPS_COMMENT
String
30
GPS_COMMENT
null
null
WO_CAT_CODE
String
10
WO_CAT_CODE
null
6210A15
WO_CAT
String
25
WO_CAT
null
System Valves
Page 21 of 35
FeatureClassName
DatasetType
Description
FeatureDataset
Tags
ShapeType
REC_RECLAIM_MANHOLE_PNT
FeatureClass
REC_RECLAIM_MANHOLE_PNT
null
null
Point
Fields
FieldName
Type
Length
AliasName
DomainName
DefaultValue
FEATUREOWNER
String
20
FEATUREOWNER
RWS_FEATUREOWNER
null
LIFECYCLESTATUS
String
20
LIFECYCLESTATUS
RWS_LIFECYCLESTATUS
null
SPATIALSOURCE
String
20
SPATIALSOURCE
RWS_SPATIALSOURCE
null
ACCESSDIAMETER
String
8
ACCESSDIAMETER
RWS_ACCESSDIAMETER
null
GROUNDTYPE
String
20
GROUNDTYPE
RWS_GROUNDTYPE
null
COVERMATERIAL
String
10
COVERMATERIAL
RWS_COVERMATERIAL
null
COVERTYPE
String
8
COVERTYPE
RWS_COVERTYPE
null
GPS_DATE
Date
8
GPS_DATE
null
null
GPS_COMMENT
String
30
GPS_COMMENT
null
null
Fields
FieldName
Type
Length
AliasName
DomainName
DefaultValue
FEATUREOWNER
String
20
FEATUREOWNER
RWS_FEATUREOWNER
null
LIFECYCLESTATUS
String
20
LIFECYCLESTATUS
RWS_LIFECYCLESTATUS
null
SPATIALSOURCE
String
20
SPATIALSOURCE
RWS_SPATIALSOURCE
null
SUBTYPE
String
20
SUBTYPE
RWS_FITTING_SUBTYPE
null
GPS_DATE
Date
8
GPS_DATE
null
null
GPS_COMMENT
String
50
GPS_COMMENT
null
null
Page 22 of 35
RWS_FEATUREOWNER
Description: Feature owner
Coded Values
Code
Name
COC
COC
COM
COM
INTEL
INTEL
OMG
OMG
PRIVATE
PRIVATE
SRVWUA
SRVWUA
TOG
TOG
UNKNOWN
UNKNOWN
RWS_LIFECYCLESTATUS
Description: Status of feature
Code
Description
ABANDONED
ABANDONED
ACTIVE
ACTIVE
FUTURE
FUTURE
INACTIVE
INACTIVE
PULLED
PULLED
UNKNOWN
UNKNOWN
RWS_SPATIALSOURCE
Description: Spatial Source of feature
Code
Description
ASBUILT
ASBUILT
DESIGN
DESIGN
FIELD
FIELD
GPS
GPS
ORTHOPHOTO
ORTHOPHOTO
UNKNOWN
UNKNOWN
Page 23 of 35
RWS_MAIN_OR_SERVICE_MATERIAL
Description: Material of feature
Code
Description
AC
AC
CC
CC
CI
CI
DI
DI
PVC
PVC
UNKNOWN
UNKNOWN
RWS_SERVICE_MATERIAL
Description: Material of feature
Code
Description
AC
AC
CI
CI
COPPER
COPPER
DI
DI
PVC
PVC
UNKNOWN
UNKNOWN
RWS_MAIN_TYPE
Description: TYPE OF MAIN
Code
Description
DISTRIBUTION
DISTRIBUTION
PURGE LINE
PURGE LINE
RECHARGE WELL
RECHARGE WELL
STUBOUT
STUBOUT
TRANSMISSION
TRANSMISSION
UNKNOWN
UNKNOWN
Page 24 of 35
RWS_FITTING_TYPE
Description: TYPE OF FITTING
Code
Description
11B
11B
22B
22B
45B
45B
90B
90B
COUPLING
COUPLING
CROSS
CROSS
ENDCAP
ENDCAP
LINESTOP
LINESTOP
MECHANICAL JOINT
MECHANICAL JOINT
OTHER
OTHER
RECHARGE WELL
RECHARGE WELL
REDUCER
REDUCER
SADDLE
SADDLE
TAPPING SLEEVE
TAPPING SLEEVE
TEE
TEE
UNKNOWN
UNKNOWN
WYE
WYE
RWS_SERVICE_LATERAL_TYPE
Description: TYPE OF SERVICE
Code
Description
AIR RELEASE
AIR RELEASE
COMMERCIAL
COMMERCIAL
INDUSTRIAL
INDUSTRIAL
LANDSCAPE
LANDSCAPE
MULTIFAMILY
MULTIFAMILY
RESIDENTIAL
RESIDENTIAL
Page 25 of 35
RWS_SERVICE_LATERAL_DIAMETER
Description: TYPE OF SERVICE
Code
Description
0.63
0.63
0.75
0.75
1.0
1.0
1.25
1.25
1.5
1.5
2.0
2.0
2.5
2.5
3.0
3.0
4.0
4.0
6.0
6.0
8.0
8.0
12.0
12.0
UNKNOWN
UNKNOWN
RWS_MAIN_DIAMETER
Description: DIAMETER OF MAIN
Code
Description
4
4
6
6
8
8
10
10
12
12
15
15
16
16
18
18
20
20
24
24
30
30
36
36
42
42
48
48
Page 26 of 35
RWS_FITTING_DIAMETER
Description: DIAMETER OF FITTING
Code
Description
0.63
0.63
0.75
0.75
1
1
1.25
1.25
1.5
1.5
2
2
2.5
2.5
3
3
4
4
6
6
8
8
10
10
12
12
15
15
16
16
18
18
20
20
24
24
30
30
36
36
42
42
48
48
RWS_ACCESSDIAMETER
Description: ACCESS DIAMETER
Code
Description
22
22
24
24
26
26
28
28
30
30
30
30
28
28
Page 27 of 35
RWS_GROUNDTYPE
Description: GROUND TYPE
Code
Description
ASPHALT
ASPHALT
CONCRETE
CONCRETE
DIRT
DIRT
UNKNOWN
UNKNOWN
RWS_COVERMATERIAL
Description: COVER MATERIAL
Code
Description
ALUMINUM
ALUMINUM
CASTIRON
CASTIRON
UNKNOWN
UNKNOWN
RWS_COVERTYPE
Description: COVER TYPE
Code
Description
BOLTED
BOLTED
SEALED
SEALED
UNKNOWN
UNKNOWN
VENTED
VENTED
RWS_COVERTYPE
Description: COVER TYPE
Code
Description
BOLTED
BOLTED
SEALED
SEALED
UNKNOWN
UNKNOWN
VENTED
VENTED
Page 28 of 35
WS_SYSVAL_DIAM
Description: SYSTEM VALVE DIAMETER
Code
Name
2
2
3
3
4
4
6
6
8
8
10
10
12
12
16
16
20
20
24
24
30
30
36
36
42
42
48
48
WS_SYSVAL_VALVETYPE
Description: SYSTEM VALVE TYPE
Code
Name
BALL
BALL
BUTTERFLY
BUTTERFLY
GATE
GATE
INSERTA
INSERTA
PIV
PIV
PLUG
PLUG
UNKNOWN
UNKNOWN
WS_FITTING_BEND
Description: FITTING BEND
Page 29 of 35
Code
Name
HORIZONTAL
HORIZONTAL
NONE
NONE
VERTICAL
VERTICAL
WS_MATERIAL
Description: MATERIAL
Code
Name
ABS
ABS
ACP
ACP
BRASS
BRASS
CIP
CIP
DIP
DIP
PCPP
PCPP
PE
PE
PVC
PVC
RCP
RCP
RPM
RPM
RTR
RTR
STL
STL
TRUSS
TRUSS
VCP
VCP
Page 30 of 35
DATA DICTIONARY:
STORM
Page 31 of 35
FeatureClassName
DatasetType
BUBBLERBOX_PNT
FeatureClass
Fields
FieldName
Type
Length
AliasName
DomainName
DefaultValue
BUBBLERBOX_ID
String
20
BUBBLERBOX_ID
null
ST-BB-VERIFY
FEATUREOWNER
String
25
FEATUREOWNER
SWS_FEATUREOWNER
null
LIFECYCLESTATUS
String
25
LIFECYCLESTATUS
SWS_LIFECYCLESTATUS
null
SPATIALSOURCE
String
25
SPATIALSOURCE
SWS_SPATIALSOURCE
null
GRATE_OPENINGS_NUM
SmallInteger
2
GRATE_OPENINGS_NUM
SWS_GRATE_OPENINGS
null
GRATE_LENGTH
Double
8
GRATE_LENGTH
SWS_GRATE_LENGTH
null
GRATE_WIDTH
Double
8
GRATE_WIDTH
SWS_GRATE_WIDTH
null
DRYWELL_ASSOC
String
5
DRYWELL_ASSOC
GIS_BOOLEAN_YES_NO
null
COMMENTS
String
255
COMMENTS
null
null
COLLECTED_DATE
Date
8
COLLECTED_DATE
null
null
FeatureClassName
DatasetType
CATCHBASIN_PNT
FeatureClass
Fields
FieldName
Type
Length AliasName
DomainName
DefaultValue
CATCHBASIN_ID
String
20
CATCHBASIN_ID
null
ST-CB-VERIFY
FEATUREOWNER
String
25
FEATUREOWNER
SWS_FEATUREOWNER
null
LIFECYCLESTATUS
String
25
LIFECYCLESTATUS
SWS_LIFECYCLESTATUS
null
CATCHBASIN_TYPE
String
25
CATCHBASIN_TYPE
SWS_CB_TYPE
null
CITY_EMBLEM
String
5
CITY_EMBLEM
GIS_BOOLEAN_YES_NO
null
ACCESS_OPENING_TYPE
String
25
ACCESS_OPENING_TYPE
SWS_CB_ACCESS_OPENING_TYPE
null
GRATE_LENGTH
Double
8
GRATE_LENGTH
SWS_GRATE_LENGTH
null
GRATE_WIDTH
Double
8
GRATE_WIDTH
SWS_GRATE_WIDTH
null
LID
String
5
LID
GIS_BOOLEAN_YES_NO
null
LID_TYPE
String
25
LID_TYPE
SWS_CB_LID_TYPE
null
DRYWELL_CONN
String
5
DRYWELL_CONN
GIS_BOOLEAN_YES_NO
null
OUTLET_CONN
String
5
OUTLET_CONN
GIS_BOOLEAN_YES_NO
null
BUBBLERBOX_CONN
String
5
BUBBLERBOX_CONN
GIS_BOOLEAN_YES_NO
null
BUBBLERBOX_DRYWELL_ASSOC
String
5
BUBBLERBOX_DRYWELL_ASSOC
GIS_BOOLEAN_YES_NO
null
LAKE_DRAIN
String
5
LAKE_DRAIN
GIS_BOOLEAN_YES_NO
null
COMMENTS
String
255
COMMENTS
null
null
COLLECTED_DATE
Date
8
COLLECTED_DATE
null
null
Page 32 of 35
FeatureClassName
DatasetType
DRYWELL_PNT
FeatureClass
Fields
FieldName
Type
Length
AliasName
DomainName
DefaultValue
DRYWELL_ID
String
20
DRYWELL_ID
null
ST-DW-VERIFY
FEATUREOWNER
String
25
FEATUREOWNER
SWS_FEATUREOWNER
null
LIFECYCLESTATUS
String
25
LIFECYCLESTATUS
SWS_LIFECYCLESTATUS
null
SPATIALSOURCE
String
25
SPATIALSOURCE
SWS_SPATIALSOURCE
null
FIELD_LOC
String
100
FIELD_LOC
SWS_DW_LOCATION
null
INSTALLER
String
30
INSTALLER
SWS_DW_INSTALLER
null
CHAMBER_TYPE
String
30
CHAMBER_TYPE
SWS_DW_CHAMBER_TYPE
null
LID_SIZE
SmallInteger
2
LID_SIZE
SWS_DW_LID_SIZE
null
LID_TYPE
String
25
LID_TYPE
SWS_DW_LID_TYPE
null
NUISANCE_LINE_ASSOC
String
5
NUISANCE_LINE_ASSOC
GIS_BOOLEAN_YES_NO
null
CONCRETE_PAD
String
5
CONCRETE_PAD
GIS_BOOLEAN_YES_NO
null
COMMENTS
String
255
COMMENTS
null
null
COLLECTED_DATE
Date
8
COLLECTED_DATE
null
null
FeatureClassName
DatasetType
INLET_PNT
FeatureClass
Fields
FieldName
Type
Length
AliasName
DomainName
DefaultValue
INLET_ID
String
20
INLET_ID
null
ST-IN-VERIFY
CATCHBASIN_TYPE
String
25
CATCHBASIN_TYPE
SWS_CB_TYPE
null
FEATUREOWNER
String
25
FEATUREOWNER
SWS_FEATUREOWNER
null
LIFECYCLESTATUS
String
25
LIFECYCLESTATUS
SWS_LIFECYCLESTATUS
null
SPATIALSOURCE
String
25
SPATIALSOURCE
SWS_SPATIALSOURCE
null
FIELD_LOC
String
100
FIELD_LOC
SWS_FIELD_LOC
null
GRATE_ASSOC
String
25
GRATE_ASSOC
GIS_BOOLEAN_YES_NO
null
GRATE_LENGTH
Double
8
GRATE_LENGTH
SWS_GRATE_LENGTH
null
GRATE_WIDTH
Double
8
GRATE_WIDTH
SWS_GRATE_WIDTH
null
INLET_PIPE_DIAM
SmallInteger
2
INLET_PIPE_DIAM
SWS_INLET_PIPE_DIAM
null
INLET_NUMBER
SmallInteger
2
INLET_NUMBER
null
null
TRASHRACK_ASSOC
String
5
TRASHRACK_ASSOC
GIS_BOOLEAN_YES_NO
null
TRASH_LENGTH
Double
8
TRASH_LENGTH
null
null
TRASH_WIDTH
Double
8
TRASH_WIDTH
null
null
NUISANCE_LINE_ASSOC
String
5
NUISANCE_LINE_ASSOC
GIS_BOOLEAN_YES_NO
null
BUBBLER_BOX_DRYWELL_ASSOC
String
5
BUBBLER_BOX_DRYWELL_ASSOC
GIS_BOOLEAN_YES_NO
null
HEADWALLASSOC
String
5
HEADWALLASSOC
GIS_BOOLEAN_YES_NO
null
COMMENTS
String
255
COMMENTS
null
null
COLLECTED_DATE
Date
8
COLLECTED_DATE
null
null
Page 33 of 35
FeatureClassName
OUTLET_PNT
DatasetType
FeatureClass
Fields
FieldName
Type
Length
AliasName
DomainName
DefaultValue
OUTLET_ID
String
20
OUTLET_ID
null
ST-OUT-VERIFY
FEATUREOWNER
String
25
FEATUREOWNER
SWS_FEATUREOWNER
null
LIFECYCLESTATUS
String
25
LIFECYCLESTATUS
SWS_LIFECYCLESTATUS
null
SPATIALSOURCE
String
25
SPATIALSOURCE
SWS_SPATIALSOURCE
null
GRATE_ASSOC
String
25
GRATE_ASSOC
GIS_BOOLEAN_YES_NO
null
GRATE_LENGTH
Double
8
GRATE_LENGTH
SWS_GRATE_LENGTH
null
GRATE_WIDTH
Double
8
GRATE_WIDTH
SWS_GRATE_WIDTH
null
INLET_PIPE_DIAM
SmallInteger
2
INLET_PIPE_DIAM
SWS_INLET_PIPE_DIAM
null
INLET_NUMBER
SmallInteger
2
INLET_NUMBER
SWS_INLET_NUMBER
null
TRASHRACK_ASSOC
String
5
TRASHRACK_ASSOC
GIS_BOOLEAN_YES_NO
null
TRASH_LENGTH
Double
8
TRASH_LENGTH
null
null
TRASH_WIDTH
Double
8
TRASH_WIDTH
null
null
NUISANCE_LINE_ASSOC
String
5
NUISANCE_LINE_ASSOC
GIS_BOOLEAN_YES_NO
null
BUBBLER_BOX_DRYWELL_ASSOC
String
5
BUBBLER_BOX_DRYWELL_ASSOC
GIS_BOOLEAN_YES_NO
null
HEADWALLASSOC
String
5
HEADWALLASSOC
GIS_BOOLEAN_YES_NO
null
ADOTOUTFLOW
String
5
ADOTOUTFLOW
GIS_BOOLEAN_YES_NO
NO
COMMENTS
String
255
COMMENTS
null
null
COLLECTED_DATE
Date
8
COLLECTED_DATE
null
null
Page 34 of 35
FeatureClassName
SCUPPER_PNT
DatasetType
FeatureClass
Fields
FieldName
Type
Length
AliasName
DomainName
DefaultValue
SCUPPER_ID
String
20
SCUPPER_ID
null
ST-SCP-VERIFY
FEATUREOWNER
String
25
FEATUREOWNER
SWS_FEATUREOWNER
null
LIFECYCLESTATUS
String
25
LIFECYCLESTATUS
SWS_LIFECYCLESTATUS
null
SPATIALSOURCE
String
25
SPATIALSOURCE
SWS_SPATIALSOURCE
null
CITY_EMBLEM
String
5
CITY_EMBLEM
GIS_BOOLEAN_YES_NO
null
NUMBER_OPENINGS
SmallInteger
2
NUMBER_OPENINGS
null
null
WIDTH
Double
8
WIDTH
null
null
SPILLWAY_ASSOC
String
25
SPILLWAY_ASSOC
GIS_BOOLEAN_YES_NO
null
HEADWALL_ASSOC
String
5
HEADWALL_ASSOC
GIS_BOOLEAN_YES_NO
null
NUISANCE_LINE_ASSOC
String
5
NUISANCE_LINE_ASSOC
GIS_BOOLEAN_YES_NO
null
BUBBLERBOX_ASSOC
String
5
BUBBLERBOX_ASSOC
GIS_BOOLEAN_YES_NO
null
BUBBLER_BOX_DRYWELL_ASSOC
String
5
BUBBLER_BOX_DRYWELL_ASSOC
GIS_BOOLEAN_YES_NO
null
LAKE_DRAIN
String
5
LAKE_DRAIN
GIS_BOOLEAN_YES_NO
null
RIPRAP
String
25
RIPRAP
GIS_BOOLEAN_YES_NO
null
COMMENTS
String
255
COMMENTS
null
null
COLLECTED_DATE
Date
8
COLLECTED_DATE
null
null
FeatureClassName
DatasetType
STORM_DRAIN_MANHOLE_PNT
FeatureClass
Fields
FieldName
Type
Length
AliasName
DomainName
DefaultValue
STORMDRAIN_ID
String
20
STORMDRAIN_ID
null
ST-MH-VERIFY
FEATUREOWNER
String
25
FEATUREOWNER
SWS_FEATUREOWNER
null
LIFECYCLESTATUS
String
25
LIFECYCLESTATUS
SWS_LIFECYCLESTATUS
null
SPATIALSOURCE
String
25
SPATIALSOURCE
SWS_SPATIALSOURCE
null
STRUCTURE_TYPE
SmallInteger
2
STRUCTURE_TYPE
SWS_STRUCTURE_TYPE
null
CHANDLER_NAME
String
5
CHANDLER_NAME
GIS_BOOLEAN_YES_NO
null
DIAMETER
SmallInteger
2
DIAMETER
SWS_SDMH_SIZE
null
VENT_HOLE
String
30
VENT_HOLE
GIS_BOOLEAN_YES_NO
null
ACCESS_OPENING_TYPE
String
25
ACCESS_OPENING_TYPE
SWS_SDMH_ACCESS_OPENING_TYPE
null
LID_TYPE
String
30
LID_TYPE
SWS_SDMH_TYPE
null
LID_TEXT
String
30
LID_TEXT
SWS_SDMH_LID_TEXT
null
COMMENTS
String
255
COMMENTS
null
null
COLLECTED_DATE
Date
8
COLLECTED_DATE
null
null
Page 35 of 35
Domain Name
Current Description
GIS_BOOLEAN_YES_NO
GIS Boolean Yes or No
GIS_COLLECTOR_ID
GPS Crew Employee IDs
SWS_DW_CHAMBER_TYPE
Drywell chamber type
SWS_DW_DEPT_RESP
Department responsible for DryWell Maint
SWS_DW_INSTALLER
DryWell installers
SWS_DW_LID_SIZE
Standard size of Drywell lid
SWS_DW_LID_TYPE
Drywell lid type
SWS_DW_LOCATION
Drywell location
SWS_EP_DIAM
Standard sizes of Equalizer Pipe diameters
SWS_EP_MATERIAL
Equalizer Pipe material
SWS_FEATUREOWNER
Storm feature ownership
SWS_GRATE_LENGTH
Denotes the length of a storm water grate
SWS_GRATE_WIDTH
Denotes the width of a storm water grate
SWS_INLET_NUMBER
Number of Inlets
SWS_INLET_PIPE_DIAM
Inlet pipe diameter
SWS_LIFECYCLESTATUS
Denotes the Lifecyclestatus for Storm features
SWS_RB_MAINT_LIST
Retention Basin maintainer
SWS_RB_TYPE
Retention Basin Type
SWS_SDMH_ACCESS_OPENING_TYPE
Storm Drain Manhole Access Opening type
SWS_SDMH_LID_TEXT
Storm Drain Manhole Lid Text
SWS_SDMH_SIZE
Standard size of Storm Drain Manhole
SWS_SDMH_TYPE
Storm Drain Manhole Type
SWS_SEPARATOR_LID_TYPE
Denotes the type of separator lid
SWS_SEPARATOR_TYPE
Denotes the type of separator
SWS_SPATIALSOURCE
Denotes the Spatial Source of Storm features
SWS_SPL_WALL_MATERIAL
Denotes Spillway Wall Material
SWS_STRUCTURE_TYPE
Type of structure for GBA
APPENDIX D
Geotechnical Report
APPENDIX E
Western Burrowing Owl Awareness Flyer
Western Burrowing Owl Awareness
ADOT Environmental Planning Group
1611 W. Jackson St Mail Drop EM02
Phoenix, AZ 85007
The purpose of this flyer is to provide ADOT employees
and contractors, working on roadside projects, with basic
knowledge to reduce the risk of incidental take of
Western Burrowing Owls.
Legal Status:
Western Burrowing Owls (Athene cunicularia) are protected under the Federal Migratory Bird Treaty Act
of 1918. All migratory birds and their parts are fully protected. They are also protected under Arizona
State Law in Title 17 101, Title 17 235, and Title 17 236.
What to look for:
•
Descriptionʹ small, ground dwelling owl.
•
Lengthʹ 19.5 25.0 cm (7.68 9.85 inches)
•
Wingspanʹ 58.42 cm (23.0 inches)
•
Massʹ about 150 grams
•
Males are typically slightly larger than females.
•
Round head, lacks ear tufts.
•
Distinct oval facial ruff, framed by a broad, puffy
white eyebrow.
•
Eyes contain a bright yellow iris.
Identifying an active burrow:
•
Owls use burrows constructed by ground squirrels, badgers, coyotes and tortoises. They can also
use pipes, culverts, and ditches.
•
Presence of excrement (whitewash) near entrance to burrow.
•
Burrowing owls frequently decorate entrance of burrows with cow or horse manure, feathers,
vegetation and trash items.
How to avoid them:
•
Scan ahead prior to arriving at a sign location.
•
If burrowing owls are observed within the project area, stop and move at least 100 feet beyond
the owl or occupied burrow before resuming work.
If you think your work may potentially impact a Burrowing Owl or active burrow, please stop.
Move at least 100 feet from the animal or burrow before resuming work.
If you have any questions or think you have a borrowing owl or active burrow on your work site please contact:
Joshua Fife, Biologist, ADOT Environmental Planning Group, jfife@azdot.gov
Office: (602)712 6819, Mobile: (602) 622 9622, EPG General: (602)712 7767
Source: Arizona Game and Fish Department Animal Abstract: Western Burrowing Owl. Heritage Data Management System
(revised November 25, 2013)
Where are owls found?
•
Dry, open, short grass, treeless plains.
•
Dependent on fossorial mammals.
(ground squirrels, prairie dogs, badgers,
etc.) to construct burrows.
•
Human dominated landscapes: golf
courses, airports, agricultural fields.
EXHIBIT D
Project Name: Chandler Heights Road - Gilbert Road to Val Vista Drive
D-1
City Project No.: ST1804.401
Federal Project No.: CHN-0(244)D; ADOT Project No.: T0203 01C
Rev. 10/23/23
GIS / GPS DATA DELIVERY REQUIREMENTS
GIS / GPS Data Delivery Requirements
Contractor must provide survey grade GPS / GIS data, meeting the following requirements for all
facilities to be owned and/or operated by the City of Chandler.
a) ESRI File Geodatabase format:
All GPS point data, along with corresponding GIS Attribute data, must be submitted in ESRI File
Geodatabase format. The City of Chandler will provide a copy of the File Geodatabase in ESRI
ArcGIS format. Please submit your request through the Project Manager.
b) Data dictionary and Attribute data:
Attribute data should be provided for each of the GPS’d Utility Feature listed in Section ‘d’ below.
All Attribute data should conform to the ESRI File Geodatabase format, provided by the City. A
copy of the data dictionary is also attached here for reference
c) Coordinate System:
Horizontal Datum: Arizona State Plane Coordinates, Central Zone NAD83 (HARN)
Vertical Datum: NAVD88
d) Point Data for GPS:
1) Water System Features:
•
Water main location (top of pipe), size and material (one (1) coordinate provided every 100 feet
minimum) and at fittings.
•
Water fitting location (top of feature), size, material and type including: Bend (22.5, 45, or 90),
Tee, Tapping Sleeve, Cross, Coupling, End Cap, Line Stop, Reducer,
•
Saddle, Other.
•
Water valve location (center of valve box cover), size and type.
•
Fire hydrant location (top of hydrant), manufacturer and year.
•
Water service line location (at connection to main, any bends, and termination at meter box or
meter vault or at the edge of easement or ROW), size and material.
•
Water blow-off and air release valve location (center of cover), size, type and
manufacturer.
•
Water manhole or vault location (center of cover), size and type.
2) Waste Water System Features:
•
Sewer manhole and cleanout location (center of cover), size, material, and cover type.
•
Sewer gravity main location (invert of pipe), size, material and flow direction (from) at all
manholes, cleanouts and structures.
•
Sewer service line location, size and material (at connection to main, and termination at
cleanout, or stub out at edge of the easement or ROW).
•
Sewer force main location (top of pipe), size, and material (one (1) coordinate provided every
100 feet minimum) and at fittings.
•
Sewer force main (and gravity) fitting location (top of feature), size, material and type including:
Bend (22.5, 45, or 90), Tee, Tapping Sleeve, Cross, Coupling, End Cap, Linestop, Reducer,
Saddle, Wye, Other
•
Sewer force main valve location (center of valve box cover), size and type.
•
Sewer force main air release valve location (center of cover), size, type and
manufacturer.
•
Sewer force main manhole or vault location (center of cover), size and material.
•
Sewer structure (center of structure), type (diversion, junction box)
3) Reclaimed Water System Features:
•
Reclaimed main location (top of pipe), size, and material (one (1) coordinate provided
every 100 feet minimum) and at fittings.
•
Reclaimed fitting location (top of feature), size, material and type including: Bend (22.5, 45,
or 90), Tee, Tapping Sleeve, Cross, Coupling, End Cap, Linestop,
•
Reducer, Saddle, Other.
•
Reclaimed valve location (center of valve box cover), size and type.
•
Reclaimed service line location (at connection to main, any bends, and termination at meter
box or meter vault or at the edge of easement or ROW), size and material.
•
Reclaimed blow-off and air release valve location (center of cover), size, type and
manufacturer.
•
Reclaimed manhole or vault location (center of cover), size and type.
4) Storm Water System Features:
•
Storm manhole and cleanout location (center of cover), size, material, and cover type.
•
Storm gravity main location (invert of pipe), size, material, and flow direction (from) at all
manholes, cleanouts and structures.
•
Storm structure location (center of structure), type and category including: Drywell, Catch
Basin, Scupper, Bubbler Box, and Collection Vault.
5) Standard GPS Metadata on all points collected: Date, Time, Height, Horiz_Precision,
Vert_Precision, Northing, Easting, Surveyor, Datafile, and Comments
e) Electronic Data Submittal:
Each submittal must consist of
1) ESRI – ArcGIS Geodatabase with cumulative data and attributes, and
2) Construction plans with collected utilities clearly redlined and changes marked
The frequency of data submittal will be every two weeks after water, sewer, reclaim or storm assets
go into the ground. Submittals can be emailed to: GIS@chandleraz.gov
DATA DICTIONARY
FOR
WATER, SEWER, RECLAIM & STORM
DATA DICTIONARY:
WATER
Water Fitting
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
4
SHAPE
SHAPE
Geometry
0
FEATUREOWNER
FEATUREOWNER
String
20
WS_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
String
20
WS_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
String
20
WS_SPATIALSOURCE_STD
MATERIAL
MATERIAL
String
20
DIAMETER1
DIAMETER1
String
8
RWS_FITTING_DIAMETER
DIAMETER2
DIAMETER2
String
8
ROTATION
ROTATION
Double
8
GPSOID
GPSOID
Integer
4
GPS_DATE
GPS_DATE
Date
8
GPS_TIME
GPS_TIME
String
10
GPS_HEIGHT
GPS_HEIGHT
Double
8
HORZ_PREC
HORZ_PREC
Double
8
VERT_PREC
VERT_PREC
Double
8
NORTHING
NORTHING
Double
8
EASTING
EASTING
Double
8
GPS_COMMENT
GPS_COMMENT
String
30
TYPE
TYPE
String
30
WS_FITTING_TYPE
BEND
BEND
String
20
WS_FITTING_BEND
Water Hydrant
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
4
SHAPE
SHAPE
Geometry
0
FEATUREOWNER
Feature Owner
String
25
WS_FEATUREOWNER
LIFECYCLESTATUS
Lifecycle Status
String
25
WS_LIFECYCLESTATUS
SPATIALSOURCE
Spatial Source
String
25
WS_SPATIALSOURCE_STD
BARRELDIAMETER
Barrel Diameter
Double
8
LARGENOZZLEDIAMETER
Large Nozzle Diameter
Double
8
SMALLNOZZLEDIAMETER
Small Nozzle Diameter
Double
8
OUTLETCONFIGURATION
Outlet Configuration
Double
8
SEATDIAMETER
Seat Diameter
Double
8
MANUFACTURER
Manufacturer
String
25
WS_HYD_MANUFACTURER
YEARMANUFACTURED
Manufacture Year
String
25
HASLOCK
Has Lock ?
String
25
GIS_BOOLEAN_YES_NO
COLOR
Color
String
25
ROTATION
Symbol Rotation
Double
8
GPSOID
GPS ObjectID
Integer
4
GPS_DATE
GPS_DATE
Date
8
GPS_TIME
GPS_TIME
String
25
GPS_HEIGHT
GPS_HEIGHT
Double
8
HORZ_PREC
HORZ_PREC
String
25
VERT_PREC
VERT_PREC
String
25
NORTHING
NORTHING
String
25
EASTING
EASTING
String
25
DATAFILE
DATAFILE
String
25
GPS_COMMENT
GPS_COMMENT
String
50
WATER VALVE
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
4
SHAPE
SHAPE
Geometry
0
FEATUREOWNER
FEATURE OWNER
String
20
RWS_SYSVAL_FUNCTION
LIFECYCLESTATUS
LIFECYCLE STATUS
String
20
WS_SYSVAL_LIFECYCLESTATUS
SPATIALSOURCE
SPATIAL SOURCE
String
20
WS_SYSVAL_SPATIALSOURCE
TYPE
TYPE
String
25
RWS_SYSVAL_TYPE
VALVETYPE
VALVE TYPE
String
10
RWS_SYSVAL_VALVETYPE
GROUNDTYPE
GROUNDTYPE
String
25
WS_SYSVAL_GROUNDTYPE
DIAMETER
Diameter
String
8
WS_SYSVAL_DIAM
GPSOID
GPS OBJECTID
Integer
4
GPS_DATE
GPS DATE
Date
8
GPS_TIME
GPS TIME
String
10
GPS_HEIGHT
GPS HEIGHT
Double
8
HORZ_PREC
HORZ PREC
Double
8
VERT_PREC
VERT PREC
Double
8
NORTHING
NORTHING
Double
8
EASTING
EASTING
Double
8
DATAFILE
DATAFILE
String
20
GPS_COMMENT
GPS COMMENT
String
30
WO_CAT_CODE
WO CAT CODE
String
10
WO_CAT
WO CAT
String
25
WATER MANHOLE
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
4
SHAPE
SHAPE
Geometry
0
FEATUREOWNER
FEATUREOWNER
String
20
WS_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
String
20
WS_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
String
20
WS_SPATIALSOURCE_STD
ACCESSDIAMETER
ACCESSDIAMETER
String
8
ACCESSTYPE
ACCESSTYPE
String
20
GROUNDTYPE
GROUNDTYPE
String
20
WS_SYSVAL_GROUNDTYPE
COVERMATERIAL
COVERMATERIAL
String
10
COVERTYPE
COVERTYPE
String
8
GPSOID
GPSOID
Integer
4
GPS_DATE
GPS_DATE
Date
8
GPS_TIME
GPS_TIME
String
10
GPS_HEIGHT
GPS_HEIGHT
Double
8
HORZ_PREC
HORZ_PREC
Double
8
VERT_PREC
VERT_PREC
Double
8
NORTHING
NORTHING
Double
8
EASTING
EASTING
Double
8
DATAFILE
DATAFILE
String
20
GPS_COMMENT
GPS_COMMENT
String
30
WATER MISC PNT
This feature is used for any miscellaneous information
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
4
SHAPE
SHAPE
Geometry
0
GPSOID
GPSOID
Integer
4
GPS_DATE
GPS_DATE
Date
8
GPS_TIME
GPS_TIME
String
10
GPS_HEIGHT
GPS_HEIGHT
Double
8
HORZ_PREC
HORZ_PREC
Double
8
VERT_PREC
VERT_PREC
Double
8
NORTHING
NORTHING
Double
8
EASTING
EASTING
Double
8
DATAFILE
DATAFILE
String
20
GPS_COMMENT
GPS_COMMENT
String
50
NOTES
NOTES
String
150
SIZE
SIZE
Double
8
Water Domains:
Domain name
WS_LIFECYCLESTATUS
ABANDONED
ABANDONED
ACTIVE
ACTIVE
FUTURE
FUTURE
INACTIVE
INACTIVE
REMOVED
REMOVED
UNKNOWN
UNKNOWN
Domain name
WS_SYSVAL_SPATIALSOURCE
APPROVED PLANS
APPROVED PLANS
ASBUILT
ASBUILT
DESIGN
DESIGN
GPS
GPS
HYDRMAINT
HYDRMAINT
ORTHOPHOTO
ORTHOPHOTO
TM7
TM7
UNKNOWN
UNKNOWN
Domain name
WS_HYD_MANUFACTURER
AMERICANDARLING AMERICANDARLING
AVK
AVK
CLOW
CLOW
DRESSER
DRESSER
GREENBERG
GREENBERG
KENNEDY
KENNEDY
MUELLER
MUELLER
PACIFIC
PACIFIC
UNKNOWN
UNKNOWN
WATEROUS
WATEROUS
Domain name
WS_FEATUREOWNER
COC
Chandler
COG
Gilbert
COM
Mesa
COP
Phoenix
COT
Tempe
COUNTY
Maricopa County
GOULD
Gould
GRIC
GRIC
INTEL
Intel
MICROCHIP
Microchip
MOTOROLA
Motorola
PRIVATE
Private
SRP
SRP
SRVWUA
SRVWUA
UNKNOWN
UNKNOWN
Domain name
WS_SYSVAL_LIFECYCLESTATUS
FUTURE
FUTURE
UNKNOWN
UNKNOWN
INACTIVE
INACTIVE
ACTIVE
ACTIVE
REMOVED
REMOVED
ABANDONED
ABANDONED
Domain name
WS_FITTING_BEND
HORIZONTAL
HORIZONTAL
VERTICAL
VERTICAL
Domain name
WS_SYSVAL_DIAM
2
2
3
3
4
4
6
6
8
8
10
10
12
12
16
16
20
20
24
24
30
30
36
36
42
42
48
48
54
54
Domain name
WS_FITTING_TYPE
11B
11B
22B
22B
45B
45B
90B
90B
COUPLING
COUPLING
CROSS
CROSS
ENDCAP
ENDCAP
LINESTOP
LINESTOP
OTHER
OTHER
REDUCER
REDUCER
SADDLE
SADDLE
TAPPING SLEEVE
TAPPING SLEEVE
TEE
TEE
UNKNOWN
UNKNOWN
WYE
WYE
Domain name
WS_SYSVAL_GROUNDTYPE
CONCRETE
CONCRETE
ASPHALT
ASPHALT
LANDSCAPE
LANDSCAPE
UNKNOWN
UNKNOWN
Domain name
WS_SPATIALSOURCE_STD
ASBUILT
ASBUILT
DESIGN
DESIGN
FIELD
FIELD
GPS
GPS
ORTHOPHOTO
ORTHOPHOTO
UNKNOWN
UNKNOWN
DATA DICTIONARY:
SEWER
SEWER CLEANOUT
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
4
SHAPE
SHAPE
Geometry
0
FEATUREOWNER
FEATUREOWNER
String
20
WW_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
String
20
WW_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
String
20
WW_SPATIALSOURCE
RIM_ELEV
RIM_ELEV
Double
8
INV_ELEV
INV_ELEV
Double
8
GPSOID
GPSOID
Integer
4
GPS_DATE
GPS_DATE
Date
8
GPS_TIME
GPS_TIME
String
10
GPS_HEIGHT
GPS_HEIGHT
Double
8
HORZ_PREC
HORZ_PREC
Double
8
VERT_PREC
VERT_PREC
Double
8
NORTHING
NORTHING
Double
8
EASTING
EASTING
Double
8
DATAFILE
DATAFILE
String
20
GPS_COMMENT
GPS_COMMENT
String
30
SEWER CONTROL VALVE
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
4
SHAPE
SHAPE
Geometry
0
TYPE
TYPE
String
25
FEATUREOWNER
FEATUREOWNER
String
20
WW_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
String
20
WW_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
String
20
WW_SPATIALSOURCE
DIAMETER
DIAMETER
String
8
GPSOID
GPSOID
Integer
4
GPS_DATE
GPS_DATE
Date
8
GPS_TIME
GPS_TIME
String
10
GPS_HEIGHT
GPS_HEIGHT
Double
8
HORZ_PREC
HORZ_PREC
Double
8
VERT_PREC
VERT_PREC
Double
8
NORTHING
NORTHING
Double
8
EASTING
EASTING
Double
8
DATAFILE
DATAFILE
String
20
GPS_COMMENT
GPS_COMMENT
String
30
SEWER_FITTING
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
4
SHAPE
SHAPE
Geometry
0
FEATUREOWNER
FEATUREOWNER
String
20
WW_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
String
20
WW_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
String
20
WW_SPATIALSOURCE
MATERIAL
MATERIAL TYPE
String
20
TYPE
TYPE
String
30
BEND
BEND
String
20
GPSOID
GPSOID
Integer
4
GPS_DATE
GPS_DATE
Date
8
GPS_TIME
GPS_TIME
String
10
GPS_HEIGHT
GPS_HEIGHT
Double
8
HORZ_PREC
HORZ_PREC
Double
8
VERT_PREC
VERT_PREC
Double
8
NORTHING
NORTHING
Double
8
EASTING
EASTING
Double
8
DATAFILE
DATAFILE
String
20
GPS_COMMENT
GPS_COMMENT
String
30
SIZE_
SIZE OF FITTING
String
20
SEWER_MANHOLE
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
4
SHAPE
SHAPE
Geometry
0
FEATUREOWNER
FEATUREOWNER
String
25
WW_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
String
25
WW_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
String
20
WW_SPATIALSOURCE
LID
LID TYPE
String
20
TYPE
TYPE
String
20
WW_MH_TYPE
COVER_MATERIAL
COVER_MATERIAL
String
25
WW_MH_COVER_MATERIAL
COVER_HOLE
COVER_HOLE
String
25
WW_MH_COVER_HOLE
COVER_SIZE
COVER_SIZE
String
20
WW_MH_COVER_SIZE
RIM_ELEV
RIM_ELEV
Double
8
INV_ELEV
INV_ELEV
Double
8
GPSOID
GPSOID
Integer
4
GPS_DATE
GPS_DATE
Date
8
GPS_TIME
GPS_TIME
String
10
GPS_HEIGHT
GPS_HEIGHT
Double
8
HORZ_PREC
HORZ_PREC
Double
8
VERT_PREC
VERT_PREC
Double
8
NORTHING
NORTHING
Double
8
EASTING
EASTING
Double
8
DATAFILE
DATAFILE
String
20
GPS_COMMENT
GPS_COMMENT
String
30
LINER
LINER
String
50
WW_MH_LINER
WALL_MATERIAL
WALL_MATERIAL
String
50
WW_MH_WALL_MATERIAL
SEWER_MISC
For any Miscellaneous features
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
4
SHAPE
SHAPE
Geometry
0
SPATIALSOURCE
SPATIALSOURCE
String
20
MATERIAL
MATERIAL
String
20
TYPE
TYPE
String
30
BEND
BEND
String
20
NOTES
NOTES
String
255
GPSOID
GPSOID
Integer
4
GPS_DATE
GPS_DATE
Date
8
GPS_TIME
GPS_TIME
String
10
GPS_HEIGHT
GPS_HEIGHT
Double
8
HORZ_PREC
HORZ_PREC
Double
8
VERT_PREC
VERT_PREC
Double
8
NORTHING
NORTHING
Double
8
EASTING
EASTING
Double
8
DATAFILE
DATAFILE
String
20
GPS_COMMENT
GPS_COMMENT
String
30
SIZE_
SIZE_
String
20
Sewer Domains:
Domain name
WW_FEATUREOWNER
COC
COC
PRIVATE
PRIVATE
TOG
TOG
UNKNOWN
UNKNOWN
Domain name
WW_SPATIALSOURCE
GPS
GPS
ASBUILT
ASBUILT
UNKNOWN
UNKNOWN
Domain name
WW_MH_COVER_HOLE
UNKNOWN
UNKNOWN
SEALED
SEALED
Domain name
WW_MH_LINER
CAST-IN-PLACE
CAST-IN-PLACE
CEMENTITIOUS
CEMENTITIOUS
COMPOSITE
COMPOSITE
CURED-IN-PLACE
CURED-IN-PLACE
EPOXY
EPOXY
FR PLASTIC INSERT
FR PLASTIC INSERT
FR POLYMER INSERT
FR POLYMER INSERT
INSERT
INSERT
UNKNOWN
UNKNOWN
Domain name
WW_LIFECYCLESTATUS
ABANDONED
ABANDONED
ACTIVE
ACTIVE
INACTIVE
INACTIVE
PULLED
PULLED
UNKNOWN
UNKNOWN
Domain name
WW_MH_COVER_MATERIAL
ALUMINUM
ALUMINUM
CASTIRON
CASTIRON
HDPE COMPOSITE - CAP HDPE COMPOSITE - CAP
HDPE COMPOSITE - EJ
HDPE COMPOSITE - EJ
HDPE COMPOSITE -
HD20
HDPE COMPOSITE - HD20
STEEL
STEEL
UNKNOWN
UNKNOWN
Domain name
WW_MH_COVER_SIZE
0
Unknown
4
4
6
6
8
8
22
22
24
24
26
26
28
28
30
30
32
32
38
38
48
48
60
60
Domain name
WW_MH_WALL_MATERIAL
NONE
NONE
COMPOSITE
COMPOSITE
UNKNOWN
UNKNOWN
CONCRETE
CONCRETE
POURED
POURED
TLOCK
TLOCK
PRECAST
PRECAST
BRICK
BRICK
Domain name
WW_MH_TYPE
0
UNKNOWN
1
SANITARY SEWER
2
ARV
DATA DICTIONARY:
RECLAIM
RECLAIM_FITTING
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
4
SHAPE
SHAPE
Geometry
0
FEATUREOWNER
FEATUREOWNER
String
20
RWS_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
String
20
RWS_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
String
20
RWS_SPATIALSOURCE
MATERIAL
MATERIAL
String
20
RWS_MAIN_OR_SERVICE_MATERIAL
DIAMETER1
DIAMETER1
String
8
RWS_FITTING_DIAMETER
DIAMETER2
DIAMETER2
String
8
RWS_FITTING_DIAMETER
TYPE
TYPE
String
30
RWS_FITTING_TYPE
BEND
BEND
String
20
RWS_FITTING_BEND
GPSOID
GPSOID
Integer
4
GPS_DATE
GPS_DATE
Date
8
GPS_TIME
GPS_TIME
String
10
GPS_HEIGHT
GPS_HEIGHT
Double
8
HORZ_PREC
HORZ_PREC
Double
8
VERT_PREC
VERT_PREC
Double
8
NORTHING
NORTHING
Double
8
EASTING
EASTING
Double
8
GPS_COMMENT
GPS_COMMENT
String
30
RECLAIM_MISC_STRUCT
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
4
SHAPE
SHAPE
Geometry
0
TYPE
SUBTYPE
String
20
GPSOID
GPSOID
Integer
4
GPS_DATE
GPS_DATE
Date
8
GPS_TIME
GPS_TIME
String
10
GPS_HEIGHT
GPS_HEIGHT
Double
8
HORZ_PREC
HORZ_PREC
Double
8
VERT_PREC
VERT_PREC
Double
8
NORTHING
NORTHING
Double
8
EASTING
EASTING
Double
8
GPS_COMMENT
GPS_COMMENT
String
50
NOTES
Notes
String
150
RECLAIM_MANHOLE
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
4
SHAPE
SHAPE
Geometry
0
FEATUREOWNER
FEATUREOWNER
String
20
RWS_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
String
20
RWS_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
String
20
RWS_SPATIALSOURCE
ACCESSDIAMETER
ACCESSDIAMETER
String
8
RWS_GROUNDTYPE
GROUNDTYPE
GROUNDTYPE
String
20
COVERMATERIAL
COVERMATERIAL
String
10
COVERTYPE
COVERTYPE
String
8
GPSOID
GPSOID
Integer
4
GPS_DATE
GPS_DATE
Date
8
GPS_TIME
GPS_TIME
String
10
GPS_HEIGHT
GPS_HEIGHT
Double
8
HORZ_PREC
HORZ_PREC
Double
8
VERT_PREC
VERT_PREC
Double
8
NORTHING
NORTHING
Double
8
EASTING
EASTING
Double
8
GPS_COMMENT
GPS_COMMENT
String
30
RECLAIM SYSTEM VALVE
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
4
SHAPE
SHAPE
Geometry
0
FEATUREOWNER
FEATURE OWNER
String
20
RWS_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLE STATUS
String
20
RWS_LIFECYCLESTATUS
SPATIALSOURCE
SPATIAL SOURCE
String
20
RWS_SPATIALSOURCE
TYPE
TYPE
String
25
RWS_SYSVAL_TYPE
VALVETYPE
VALVE TYPE
String
10
RWS_SYSVAL_VALVETYPE
FUNCTION
FUNCTION
String
25
RWS_SYSVAL_FUNCTION
GROUNDTYPE
GROUNDTYPE
String
25
RWS_SYSVAL_GROUNDTYPE
GPSOID
GPS OBJECTID
Integer
4
GPS_DATE
GPS DATE
Date
8
GPS_TIME
GPS TIME
String
10
GPS_HEIGHT
GPS HEIGHT
Double
8
HORZ_PREC
HORZ PREC
Double
8
VERT_PREC
VERT PREC
Double
8
NORTHING
NORTHING
Double
8
EASTING
EASTING
Double
8
GPS_COMMENT
GPS COMMENT
String
30
WO_ZONE
WO ZONE
Double
8
DIAMETER
DIAMETER
Double
8
RWS_SYSVAL_DIAM
WO_CAT_CODE
WO_CAT_CODE
String
10
Reclaim Domains:
Domain name
RWS_SYSVAL_VALVETYPE
BALL
BALL
BUTTERFLY
BUTTERFLY
GATE
GATE
INSERTA
INSERTA
UNKNOWN
UNKNOWN
Domain name
RWS_SYSVAL_FUNCTION
ARV
ARV
INLINE
INLINE
PUMPOUT
PUMPOUT
PUMPSTATION
PUMPSTATION
SERVICE
SERVICE
STUBOUT
STUBOUT
UNKNOWN
UNKNOWN
VAULT
VAULT
Domain name
RWS_SYSVAL_TYPE
ARV
ARV
BLOWOFF
BLOWOFF
STANDARD
STANDARD
Domain name
RWS_FEATUREOWNER
COC
CHANDLER
COM
MESA
INTEL
INTEL
OCA
OCA
OMG
OMG
PRIVATE
PRIVATE
SRP
SRP
TOG
GILBERT
UNKNOWN
UNKNOWN
Domain name
RWS_FITTING_BEND
HORIZONTAL
HORIZONTAL
VERTICAL
VERTICAL
Domain name
RWS_MAIN_OR_SERVICE_MATERIAL
AC
AC
CC
CC
CI
CI
CU
COPPER
DI
DI
PVC
PVC
UNKNOWN
UNKNOWN
Domain name
RWS_FITTING_TYPE
11B
11B
22B
22B
45B
45B
90B
90B
COUPLING
COUPLING
CROSS
CROSS
ENDCAP
ENDCAP
LINESTOP
LINESTOP
MECHANICAL
JOINT
MECHANICAL JOINT
OTHER
OTHER
RECHARGE WELL
RECHARGE WELL
REDUCER
REDUCER
SADDLE
SADDLE
TAPPING SLEEVE
TAPPING SLEEVE
TEE
TEE
UNKNOWN
UNKNOWN
WYE
WYE
Domain name
RWS_SPATIALSOURCE
ASBUILT
ASBUILT
FIELD
FIELD
GPS
GPS
ORTHOPHOTO
ORTHOPHOTO
UNKNOWN
UNKNOWN
Domain name
RWS_LIFECYCLESTATUS
ABANDONED
ABANDONED
ACTIVE
ACTIVE
INACTIVE
INACTIVE
REMOVED
REMOVED
UNKNOWN
UNKNOWN
Domain name
RWS_SYSVAL_DIAM
1.5
1.5
2
2
3
3
4
4
6
6
8
8
10
10
12
12
16
16
20
20
24
24
30
30
36
36
42
42
48
48
9999
UNKNOWN
Domain name
RWS_GROUNDTYPE
ASPHALT
ASPHALT
CONCRETE
CONCRETE
DIRT
DIRT
UNKNOWN
UNKNOWN
Domain name
RWS_SYSVAL_GROUNDTYPE
ASPHALT
ASPHALT
CONCRETE
CONCRETE
LANDSCAPE
LANDSCAPE
UNKNOWN
UNKNOWN
Domain name
RWS_FITTING_DIAMETER
0.63
0.63
0.75
0.75
1
1
1.25
1.25
1.5
1.5
2
2
2.5
2.5
3
3
4
4
6
6
8
8
10
10
12
12
15
15
16
16
18
18
20
20
24
24
30
30
36
36
42
42
48
48
DATA DICTIONARY:
STORM
SWS_DRAIN_MANHOLE
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
4
SHAPE
SHAPE
Geometry
0
FEATUREOWNER
FEATUREOWNER
String
25
SWS_FEATUREOWNER_1
LIFECYCLESTATUS
LIFECYCLESTATUS
String
25
SWS_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
String
25
SWS_SPATIALSOURCE
STRUCTURE_TYPE
STRUCTURE_TYPE
SmallInteger
2
SWS_STRUCTURE_TYPE
CHANDLER_NAME
CHANDLER_NAME_ON_LID
String
5
GIS_BOOLEAN_YES_NO
DIAMETER
DIAMETER
SmallInteger
2
SWS_SDMH_SIZE
VENT_HOLE
VENT_HOLE
String
30
GIS_BOOLEAN_YES_NO
ACCESS_OPENING_TYPE
ACCESS_OPENING_TYPE
String
25
SWS_SDMH_ACCESS_OPENING_TYPE
LID_TYPE
LID_TYPE
String
30
SWS_SDMH_TYPE
LID_TEXT
LID_TEXT
String
30
SWS_SDMH_LID_TEXT
COMMENTS
COMMENTS
String
255
COLLECTED_DATE
COLLECTED_DATE
Date
8
SWS_BUBBLER_BOX
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
4
SHAPE
SHAPE
Geometry
0
FEATUREOWNER
FEATUREOWNER
String
25
SWS_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
String
25
SWS_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
String
25
SWS_SPATIALSOURCE
GRATE_OPENINGS_NUM
GRATE_OPENINGS_NUM
SmallInteger
2
SWS_GRATE_OPENINGS
GRATE_LENGTH
GRATE_LENGTH
Double
8
SWS_GRATE_LENGTH
GRATE_WIDTH
GRATE_WIDTH
Double
8
SWS_GRATE_WIDTH
DRYWELL_ASSOC
DRYWELL_ASSOC
String
5
GIS_BOOLEAN_YES_NO
GPSX
GPSX
Double
8
GPSY
GPSY
Double
8
COMMENTS
COMMENTS
String
255
COLLECTED_DATE
COLLECTED_DATE
Date
8
NOTES
NOTES
String
50
SWS_CATCHBASIN
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
4
SHAPE
SHAPE
Geometry
0
FEATUREOWNER
FEATUREOWNER
String
25
SWS_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
String
25
SWS_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
String
25
SWS_LIFECYCLESTATUS
STRUCTURE_TYPE
STRUCTURE_TYPE
SmallInteger
2
SWS_STRUCTURE_TYPE
CATCHBASIN_TYPE
CATCHBASIN_TYPE
String
25
SWS_CB_TYPE
LOCATION
LOCATION
String
100
CITY_EMBLEM
CITY_EMBLEM
String
5
GIS_BOOLEAN_YES_NO
ACCESS_OPENING_TYPE
ACCESS_OPENING_TYPE
String
25
SWS_CB_ACCESS_OPENING_TYPE
GRATE_LENGTH
GRATE_LENGTH
Double
8
SWS_GRATE_LENGTH
GRATE_WIDTH
GRATE_WIDTH
Double
8
SWS_GRATE_WIDTH
LID
LID
String
5
GIS_BOOLEAN_YES_NO
LID_TYPE
LID_TYPE
String
25
SWS_CB_LID_TYPE
DRYWELL_CONN
DRYWELL_CONN
String
5
GIS_BOOLEAN_YES_NO
OUTLET_CONN
OUTLET_CONN
String
5
GIS_BOOLEAN_YES_NO
BUBBLERBOX_CONN
BUBBLERBOX_CONN
String
5
GIS_BOOLEAN_YES_NO
BUBBLERBOX_DRYWELL_ASSOC
BUBBLERBOX_DRYWELL_ASSOC
String
5
GIS_BOOLEAN_YES_NO
LAKE_DRAIN
LAKE_DRAIN
String
5
GIS_BOOLEAN_YES_NO
GPSX
GPSX
Double
8
GPSY
GPSY
Double
8
COMMENTS
COMMENTS
String
255
COLLECTED_DATE
COLLECTED_DATE
Date
8
NOTES
NOTES
String
50
SWS_DRYWELL_PNT
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
4
Shape
Shape
Geometry
0
FEATUREOWNER
FEATUREOWNER
String
25
SWS_FEATUREOWNER_1
LIFECYCLESTATUS
LIFECYCLESTATUS
String
25
SWS_LIFECYCLESTATUS_1
SPATIALSOURCE
SPATIALSOURCE
String
25
SWS_SPATIALSOURCE_1
FIELD_LOC
FIELD_LOC
String
100
SWS_DW_LOCATION
INSTALLER
INSTALLER
String
30
SWS_DW_INSTALLER
CHAMBER_TYPE
CHAMBER_TYPE
String
30
SWS_DW_CHAMBER_TYPE
LID_SIZE
LID_SIZE
SmallInteger
2
SWS_DW_LID_SIZE
LID_TYPE
LID_TYPE
String
25
SWS_DW_LID_TYPE
NUISANCE_LINE_ASSOC
NUISANCE_LINE_ASSOC
String
5
GIS_BOOLEAN_YES_NO
CONCRETE_PAD
CONCRETE_PAD
String
5
GIS_BOOLEAN_YES_NO
COMMENTS
COMMENTS
String
255
COLLECTED_DATE
COLLECTED_DATE
Date
8
SWS_INLET_PNT
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
4
Shape
Shape
Geometry
0
CATCHBASIN_TYPE
CATCHBASIN_TYPE
String
25
SWS_CB_TYPE
FEATUREOWNER
FEATUREOWNER
String
25
SWS_FEATUREOWNER_1
LIFECYCLESTATUS
LIFECYCLESTATUS
String
25
SWS_LIFECYCLESTATUS_1
SPATIALSOURCE
SPATIALSOURCE
String
25
SWS_SPATIALSOURCE_1
FIELD_LOC
FIELD_LOC
String
100
SWS_FIELD_LOC
GRATE_ASSOC
GRATE_ASSOC
String
25
GIS_BOOLEAN_YES_NO
GRATE_LENGTH
GRATE_LENGTH
Double
8
SWS_GRATE_LENGTH
GRATE_WIDTH
GRATE_WIDTH
Double
8
SWS_GRATE_WIDTH
INLET_PIPE_DIAM
INLET_PIPE_DIAM
SmallInteger
2
SWS_INLET_PIPE_DIAM
INLET_NUMBER
NUMBER_OF_INLETS
SmallInteger
2
TRASHRACK_ASSOC
TRASHRACK_ASSOC
String
5
GIS_BOOLEAN_YES_NO
TRASH_LENGTH
TRASH_LENGTH
Double
8
TRASH_WIDTH
TRASH_WIDTH
Double
8
NUISANCE_LINE_ASSOC
NUISANCE_LINE_ASSOC
String
5
GIS_BOOLEAN_YES_NO
BUBBLER_BOX_DRYWELL_ASSOC
BUBBLER_BOX_DRYWELL_ASSOC
String
5
GIS_BOOLEAN_YES_NO
HEADWALLASSOC
HEADWALLASSOC
String
5
GIS_BOOLEAN_YES_NO
COMMENTS
COMMENTS
String
255
COLLECTED_DATE
COLLECTED_DATE
Date
8
SWS_OUTLET_PNT
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
4
SHAPE
SHAPE
Geometry
0
FEATUREOWNER
FEATUREOWNER
String
25
SWS_FEATUREOWNER_1
LIFECYCLESTATUS
LIFECYCLESTATUS
String
25
SWS_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
String
25
SWS_SPATIALSOURCE_1
GRATE_ASSOC
GRATE_ASSOC
String
25
GIS_BOOLEAN_YES_NO
GRATE_LENGTH
GRATE_LENGTH
Double
8
SWS_GRATE_LENGTH
GRATE_WIDTH
GRATE_WIDTH
Double
8
SWS_GRATE_WIDTH
INLET_PIPE_DIAM
INLET_PIPE_DIAM
SmallInteger
2
SWS_INLET_PIPE_DIAM
INLET_NUMBER
NUMBER_OF_INLETS
SmallInteger
2
TRASHRACK_ASSOC
TRASHRACK_ASSOC
String
5
GIS_BOOLEAN_YES_NO
TRASH_LENGTH
TRASH_LENGTH
Double
8
TRASH_WIDTH
TRASH_WIDTH
Double
8
NUISANCE_LINE_ASSOC
NUISANCE_LINE_ASSOC
String
5
GIS_BOOLEAN_YES_NO
BUBBLER_BOX_DRYWELL_ASSOC
BUBBLER_BOX_DRYWELL_ASSOC
String
5
GIS_BOOLEAN_YES_NO
HEADWALLASSOC
HEADWALLASSOC
String
5
GIS_BOOLEAN_YES_NO
COMMENTS
COMMENTS
String
255
COLLECTED_DATE
COLLECTED_DATE
Date
8
SWS_SCUPPER_PNT
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
4
SHAPE
SHAPE
Geometry
0
FEATUREOWNER
FEATUREOWNER
String
25
SWS_FEATUREOWNER_1
LIFECYCLESTATUS
LIFECYCLESTATUS
String
25
SWS_LIFECYCLESTATUS_1
SPATIALSOURCE
SPATIALSOURCE
String
25
CITY_EMBLEM
CITY_EMBLEM
String
5
GIS_BOOLEAN_YES_NO
NUMBER_OPENINGS
NUMBER_OPENINGS
SmallInteger
2
WIDTH
WIDTH
Double
8
SPILLWAY_ASSOC
SPILLWAY_ASSOC
String
25
GIS_BOOLEAN_YES_NO
HEADWALL_ASSOC
HEADWALL_ASSOC
String
5
GIS_BOOLEAN_YES_NO
NUISANCE_LINE_ASSOC
NUISANCE_LINE_ASSOC
String
5
GIS_BOOLEAN_YES_NO
BUBBLERBOX_ASSOC
BUBBLERBOX_ASSOC
String
5
GIS_BOOLEAN_YES_NO
BUBBLER_BOX_DRYWELL_ASSOC
BUBBLER_BOX_DRYWELL_ASSOC
String
5
GIS_BOOLEAN_YES_NO
LAKE_DRAIN
LAKE_DRAIN
String
5
GIS_BOOLEAN_YES_NO
RIPRAP
RIPRAP
String
25
GIS_BOOLEAN_YES_NO
COMMENTS
COMMENTS
String
255
COLLECTED_DATE
COLLECTED_DATE
Date
8
Sewer Domains:
Domain name
SWS_DW_LOCATION
AIRPORT
AIRPORT
CITYRETENTION
CITY RETENTION
PARK
PARK
PARKING_LOT
PARKING LOT
PRIVATERETENTION
PRIVATE RETENTION
STREET
STREET
WELL_SITE
WELL SITE
Domain name
SWS_GRATE_LENGTH
12
12
24
24
28
28
30
30
36
36
38
38
40
40
50
50
60
60
76
76
Domain name
SWS_CB_LID_TYPE
STEEL
STEEL
CONCRETE
CONCRETE
Domain name
SWS_DW_CHAMBER_TYPE
DOUBLE
DOUBLE
SINGLE
SINGLE
TRIPLE
TRIPLE
Domain name
SWS_LIFECYCLESTATUS_1
ABANDONED
ABANDONED
ACTIVE
ACTIVE
INACTIVE
INACTIVE
REMOVED
REMOVED
Domain name
SWS_GRATE_OPENINGS
1
1
2
2
3
3
4
4
5
5
6
6
Domain name
SWS_SPATIALSOURCE_1
FIELD
FIELD
GPS
GPS
Domain name
SWS_SPATIALSOURCE
APPROVED_PLANS
APPROVED_PLANS
ASBUILT
ASBUILT
DESIGN
DESIGN
FIELD
FIELD
GPS
GPS
ORTHOPHOTO
ORTHOPHOTO
UNKNOWN
UNKNOWN
Domain name
SWS_SDMH_SIZE
22
22
24
24
26
26
28
28
30
30
32
32
38
38
Domain name
GIS_BOOLEAN_YES_NO
YES
YES
NO
NO
Domain name
SWS_DW_LID_SIZE
22
22
24
24
25
25
26
26
32
32
38
38
Domain name
SWS_STRUCTURE_TYPE
1
CATCH BASIN
2
SCUPPER
3
DRYWELL
4
MANHOLE
5
OUTLET
6
INLET
7
BUBBLERBOX
8
SPILLWAY
9
SEPARATOR
Domain name
SWS_CB_ACCESS_OPENING_TYPE
NONE
NONE
RECTANGULAR
RECTANGULAR
ROUND
ROUND
SQUARE
SQUARE
Domain name
SWS_FEATUREOWNER_1
ADOT
ADOT
CITY_OF_CHANDLER
CITY_OF_CHANDLER
HOA
HOA
PRIVATE
PRIVATE
Domain name
SWS_LIFECYCLESTATUS
ACTIVE
ACTIVE
FUTURE
FUTURE
REMOVED
REMOVED
INACTIVE
INACTIVE
ABANDONED
ABANDONED
Domain name
SWS_FEATUREOWNER
ADOT
ADOT
CITY_OF_CHANDLER
CITY_OF_CHANDLER
HOA
HOA
OTHER
OTHER
Domain name
SWS_SDMH_LID_TEXT
CHANDLER_SANITATION_SEWER CHANDLER SANITATION SEWER
CHANDLER_STORM/SEWER
CHANDLER STORM/SEWER
NONE
NONE
OTHER
OTHER
STORM SEWER
STORM SEWER
Domain name
SWS_DW_INSTALLER
McGUCKINDRILLING
McGUCKIN DRILLING
OTHER
OTHER
TORRENTRESOURCES
TORRENT RESOURCES
WACODRILLING
WACO DRILLING
Domain name
SWS_GRATE_WIDTH
6
6
12
12
16
16
18
18
24
24
28
28
30
30
36
36
38
38
44
44
72
72
Domain name
SWS_SDMH_ACCESS_OPENING_TYPE
NONE
NONE
RECTANGULAR
RECTANGULAR
ROUND
ROUND
SQUARE
SQUARE
Domain name
SWS_FIELD_LOC
AIRPOR
AIRPORT
CTYRTN
CITYRETENTION
Domain name
SWS_CB_TYPE
NONE
NONE
PARK
PARK
PRKLOT
PARKING_LOT
PVRET
PRIVATERETENTION
STREET
STREET
TYPE_A
TYPE_A
TYPE_B
TYPE_B
TYPE_C
TYPE_C
TYPE_D
TYPE_D
TYPE_E
TYPE_E
TYPE_F
TYPE_F
TYPE_G
TYPE_G
TYPE_H
TYPE_H
TYPE_Q
TYPE_Q
WELLSI
WELL_SITE
Domain name
SWS_INLET_PIPE_DIAM
12
12
13
13
14
14
15
15
16
16
18
18
24
24
26
26
30
30
36
36
42
42
46
46
60
60
72
72
Domain name
SWS_SDMH_TYPE
PRESSURIZED
PRESSURIZED
NON-PRESSURIZED
NON-PRESSURIZED
Domain name
SWS_DW_LID_TYPE
STEEL
STEEL
GRANITE
GRANITE
CONCRETE_SEALED
CONCRETE_SEALED
GRATE
GRATE
EXHIBIT E
Project Name: Chandler Heights Road - Gilbert Road to Val Vista Drive
E-1
City Project No.: ST1804.401
Federal Project No.: CHN-0(244)D; ADOT Project No.: T0203 01C
Rev. 10/23/23
FEDERAL PROVISIONS
FEDERAL DOCUMENTS
CONSTRUCTION BID / CONTRACT
• Contract with a DBE Goal (Race Conscious)
• Contract with Davis Bacon Wages
FEDERAL DOCUMENTS
TABLE OF CONTENTS
Federal Construction Bid Table of Contents
FEDERAL FUNDED CONSTRUCTION CONTRACT DOCUMENTS
TABLE OF CONTENTS
Note: This bid/contract has a DBE Goal and Davis Bacon Wages Requirements
City of Chandler Federal Requirements Guide for Contractors ................................................................ 1.0
Federal Non-Collusion Bidding Certification ............................................................................................. 2.0
Prompt Pay and Payment Reporting Provisions ........................................................................................ 3.0
Title VI ............................................................................................................................................................ 4.0
Title VI Assurance
Title VI Appendix A
Title VI Appendix E
DBE EPrise (Disadvantaged Business Enterprises) / DBE Goal............................................................... 5.0
Verification Statement for SAM requirements & E-Verify ......................................................................... 6.0
FHWA 1273 .................................................................................................................................................... 7.0
Buy America / Build America Buy America / Material Certifications ....................................................... 8.0
EEO (Equal Opportunity Employment) ........................................................................................................ 9.0
EEO Clause / Statement
EEO Executive Order 11246 (Standard Federal EEO Construction Contract Specifications)
EEO Notice of Requirement for Affirmative Action to Ensure EEO
EEO Equal Employment Opportunity Compliance Reports
EEO Executive Order 2009-09
Federal Immigration and Nationality Act ..................................................................................................... 10.0
Records Retention/Contractor-Subcontractor Records ........................................................................... 11.0
Jobsite Posters Requirements .................................................................................................................... 12.0
David Bacon Wage Decision for this contract ............................................................................................ 13.0
DBE / ADOT BECO Forms ............................................................................................................................ 14.0
-
DBE Form 3102C DBE Goal Assurance
-
DBE Form 3106 DBE Intended Participation Affidavit Summary (Prime)
-
DBE Form(s) 3105C DBE Intended Participation Affidavit & Confirmation (DBE Subcontractors)
-
DBE Bidders/Proposers List / Email Confirmation
To be used as applicable during the course of the construction project as applicable:
-
DBE Form 103C GFE Guide
-
DBE Form 3108C DBE Termination Substitution Request
-
DBE Form 3109C Joint Check Agreement Request
-
DBE Form 3114C Joint Check Agreement
-
DBE Form 3110C DBE Certification of Final Payment
-
Construction Contracts LPA DBE Subcontract Compliance Assurances (for subcontracts)
Forced Labor of Ethnic Uyghurs Certification Form .................................................................................. 15.0
1.0
FEDERAL GUIDE
FOR CONTRACTORS
City of Chandler Federal Funded Contract Guide for Contractors – Rev 2024-06-28; page 1 of 4
Federal Funded Contract Guide for Contractors/Subcontractors
This is an FHWA federal funded project.
1.
This an FHWA Federal Funded Contract/Project. There is a ZERO TOLERANCE for compliance of the federal requirements.
2.
NEW: Build America-Buy America Requirements – please review the documentation provided.
3.
NEW: No Retention can be held on federal funded contracts: City to Prime and Prime to Subcontractors.
4.
NEW: FHWA 1273 10-23-2023
5.
A successful responsive low bidder will have 60 calendar days to obtain proper contractor’s license required by the State.
6.
Prime Contractor Must self-perform 50% of the contract.
7.
Records: Record Retention for federal projects must be maintained for five (5) years following completion. This includes Prime
Contractor, Subcontractors, Consultants, Subconsultants.
8.
Web Site Registration Requirements:
a.
AZ UTRACS website - (https://utracs.azdot.gov) All Contractors/Subcontractors are required to have a 5-digit AZ
UTRACS Number, and have an updated non-expired profile in this system.
b.
ADOT DOORs System – Monthly Payment Reporting System (not just for DBE’s)
(https://adotdoors.dbesystem.com/) or (https://arizonalpa.dbesystem.com) Contractors/subcontractors must be registered
in the ADOT Payment Reporting System. This is where monthly payments will be reported and verified.
c.
SAM (www.sam.gov) – This site identifies contractors who cannot work on a federal funded project due to specific
debarments. See Code of Federal Regulations Title 2 Subtitle A Part 180 Subpart H.
i. No Contractor/Subcontractor with a debarment can work on a federal funded project.
ii. No Contractor/Subcontractor with an unresolved federal debt can work on a federal funded project.
d.
LCPTracker (Certified Payroll) – (https://prod-cdn.lcptracker.net) Only required if your company work is identified as
being required to submit certified payroll reports.
9.
CERTIFIED PAYROLL / FRINGE BENEFITS / EMPLOYEE DEDUCTIONS / CLASSIFICATIONS
a.
Certified Payrolls Reporting is a requirement to work on this project.
b.
IMPORTANT: Hours/dates/employees/classifications worked MUST MATCH what jobsite inspector reports on his/her
daily report each day. ENSURE YOUR CREW CHECKS IN WITH PRIME AND INSPECTOR.
c.
City of Chandler requires the use of LCPTracker system for transmitting certified payroll reports.
d.
Certified Payroll Reporting Starts: The first day a contractor/subcontractor starts work on site until their contract work is
complete and finalized. This includes working and non working weeks.
e.
Late or non-submittal of payroll reports:
i. US Department of Labor requires that payroll reports be submitted within 7 days of pay date.
ii. City of Chandler may assess penalty retainer of $2,500 for each non-submitted payroll and/or discrepancy payroll
reports submitted and rejected AND CAN BE PASSED TO SUBCONTRACTOR.
iii. City of Chandler can stop subcontract work until compliance is met.
f.
Foreman, Superintendents, Owners who perform labor on site are considered laborers and MUST BE REPORTED ON
CERTIFIED PAYROLL with exception to de minimis time.
g.
Payroll Time Requirements / Legal
i. All Laborers / Mechanics on Federal Funded Projects Must Be Paid Weekly.
ii. Contractor Penalty for not paying weekly - $5,000 Fine and/or up to five (5) years in Prison.
iii. If Contractor lies/falsifies Certified Payroll, penalty can be up to 15 years in jail.
iv. Under paying employees – subcontract may be terminated, contractor/subcontractor can be debarred from working
on federal funded contracts for up to three (3) years.
h.
Project Specific Davis Bacon Wage Decision is included in your contract. Not all Wage Decisions are the same and are
"Project Specific". You must pay all certified payroll employees at or above the specified Davis Bacon Wage Decision
rates for this project. (Base + Fringe)
i.
Site of Work: Includes project site, other areas where significant portion of the building or work is constructed provided
that: 1) such site is established specifically for the contract and no other work, and 2) is located adjacent or virtually
adjacent to the site of the work (within visual).
j.
Employee Benefits Plans / Fringes:
i. If Contractor / Subcontractor wants to utilize company paid benefits paid to employee towards the required Davis
Bacon Wage requirement in lieu of cash, the following two items must be submitted to and approved by the City
Federal Compliance Oversight.
1.
Company-Employee Benefits and Health care plan. This includes company benefits for employees, which may
include more than health care plans, such as vacation, sick leave, 401K, paid time off, etc.
2.
Worksheet showing the hourly breakdown of the costs to be used.
City of Chandler Federal Funded Contract Guide for Contractors – Rev 2024-06-28; page 2 of 4
k.
Employee Deduction Authorization Form (EDA): All Contractors/Subcontractors submitting certified payroll must submit
these forms to the City of Chandler for every employee that has dollars in the “Other” box on the payroll reports.
This is a one-time submittal for each employee unless deductions change for that employee, and does not need to be
submitted with every payroll report. Submit to: Janece Ray at Janece.ray@chandleraz.gov. Request a generic form if you
do not have one.
l.
Classification Requests (also known as Conformance Requests): If no classification matches a task/employee work
classification from the wage decision for this contract, YOU WILL NEED TO SUBMIT A Classification Request SF1444
(City of Chandler Form, ADOT Forms are not allowed).
m. Overtime Requirement by Department of Labor: The overtime rate must be 1.5 x the Base Rate on the Wage Decision or
1.5 x a higher wage rate that you already pay, (you cannot pay 1.5 OT rate on the base rate if you are paying a lower
base rate due to higher fringe rate).
n.
DO NOT USE ‘GENERAL LABORER CLEANUP’ as a catch all. DOL DOES NOT WANT TO SEE MORE THAN 3
GENERAL LABORERS TO A SKILLED CLASSIFICATION.
10. EMPLOYEE INTERVIEWS
a.
Employee Interviews process is a Department of Labor federal requirement on federal funded projects. This is to ensure
employees are being paid correctly for the tasks they are working. Interviews are confidential and employers cannot have
access to interview documentation.
11. PAYMENT REPORTING: (aka Monthly Payments made-received/Prompt Pay Requirements/DBE Dollars-Goal Tracking)
a.
ALL CONTRACTORS AND SUBCONTRACTORS, MUST be registered with ADOT's DOORs System in order to work on
this federal funded project. ( https://adotdoors.dbesystem.com/) THIS INCLUDES PROFESSIONAL SERVICES.
b.
ALL CONTRACTORS/SUBCONTRACTORS are required to report monthly in the above listed system from your first
payment to when your contract is complete. This includes months that $-0- payments occur.
c.
Report the date paid; Report the date received. DO NOT GUESS.
i.
DBE’s who subcontract down to a lower tier: If Lower Tier is not a DBE, payment amounts to lower tier will not
count towards the DBE Goal.
d.
It is not allowed to change/cancel DBE Subcontractors without approval from the City.
e.
Scope of Work changes on a DBE subcontract is not allowed without City approval.
f.
Reporting Schedule: Primes must report payments made to subcontractors no later than the 10th of each month for
payments made the previous month. Subcontractors must verify or report payment discrepancies by the 30th of each
month for report made by the Prime. Subcontractors must report payments made to lower tiers by the 15th of each month
for payments made the previous month (including $0).
g.
DBE Subcontractors: important reminder – payments reported total and the DBE Final Payment Certification Form
required at completion of subcontract work must have the same total dollars paid – must match.
12. PROMPT PAY
a.
Subcontractors must be paid within 7 days from payment received from the City for the related work.
b.
The following month – by the 10th of each month, Primes must report into the DBE System – reporting all payments made
to the subcontractors the previous month as listed above.
c.
Prime is responsible for ensuring subcontractors pay lower tiers.
d.
Subcontractors must pay lower tiers within 7 days of receiving payment from the Prime for work the lower tier performed
that was paid to the Prime – to the subcontractor.
e.
Note that just because a subcontractor or a lower tier subcontractor performed work, the Prime may not have been paid
for that work. Prompt Pay 7-day payment requirements is for work paid for from the City to the Prime; Prime to the
Subcontractor; Subcontractor to the Lower Tier Subcontractor.
f.
Payment reporting: is the reported amount correct, was payment received within 7 days from the date the Prime was
paid? DO NOT GUESS.
13. REGISTRAR OF CONTRACTORS LICENSE (ROC)
a.
A current ROC License is required for all Contractors/Subcontractors with exceptions to businesses/services that do not
require an ROC License.
b.
Name on the Subcontract, the SRF Request Form, and the ROC License MUST MATCH.
14. BUY AMERICA AND BUILD AMERICA-BUY AMERICA (BABA) REQUIREMENTS FOR MATERIALS
a.
MATERIALS USED ON THIS PROJECT MUST FOLLOW THE BUY AMERICA REQUIREMENTS.
b.
Zero tolerance on all material requiring “Buy America” material certification.
c.
Suppliers, vendors, and subcontractors must provide material certifications before material can be accepted, installed,
and paid for.
d.
NO PAYMENTS FOR MATERIALS WITHOUT APPROVED MATERIAL CERTIFICATIONS.
e.
Recommendation: Provide Buy America/Build America-Buy America Requirements to your Vendors and Suppliers.
City of Chandler Federal Funded Contract Guide for Contractors – Rev 2024-06-28; page 3 of 4
15. JOBSITE POSTERS
a.
There are jobsite poster requirements and City of Chandler will assist with required posters list.
b.
All employees working on site must have access to view jobsite posters without supervision.
c.
All employees must be able to state they have seen the wage decision for this project.
16. SUBCONTRACTORS
a.
Subcontractors (including Professional Services) must go through the approval process with the City.
b.
Subcontractors cannot start until approved by the City. (this includes barricades, professional services etc.)
c.
All subcontractors must notify Prime and Inspector to be on site each day.
d.
FHWA requires Inspector to document on daily report each day, what subcontractors and identify their
employees, the task classifications, and equipment subcontractor is utilizing on site.
e.
DBE Subcontractors: Subcontracts must be submitted prior to construction start.
f.
All subcontractors (includes lower tiers) must have an ROC license (if the business type requires it).
g.
All contractors/subcontractors must have a 5-digit AZ UTRACS number (https://utracs.azdot.gov)
h.
All contractors/subcontractors (including lower tiers) will be required to report monthly into the ADOT DBE Reporting
System: This is for payments received/not received from Prime, payments made to lower tiers, lower tiers must report
payments received/not received.
i.
All DBE Subcontractors MUST perform a minimum of 30% of their contract.
j.
Testing Subcontractors must be on the ADOT Accredited Materials Testing Laboratories List.
(https://azdot.gov/business/engineering-and-construction/materials/materials-quality-assurance/adot-accredited).
17. TITLE VI
a.
Any complaints related to Title VI while on the jobsite must be forwarded to the City of Chandler Federal Compliance to
handle. Please forward complaints to one of the following:
i. Dan Haskins: 480-782-3335 / dan.haskins@chandleraz.gov
ii. Janece Ray: 480-782-3331 / janece.ray@chandleraz.gov
b.
Federal Requirements – we must follow the requirements under Title VI –
Title VI: The City of Chandler hereby gives public notice that it is the City’s policy to assure full compliance with Title VI of the Civil
Rights Act of 1964, the Civil Rights Restoration Act of 1987, and related statutes and regulations in all programs and activities. Title VI
requires that no person shall, on the grounds of race, color, sex, national origin, age or disability be excluded from the participation in,
be denied the benefits of, or be otherwise subjected to discrimination under any Federal Aid Highway program or other activity for which
the City receives Federal financial assistance. Any person, who believes his/her Title VI protection has been violated, may file a
complaint. Any such complaint must be in writing and filed with the City’s Title VI Program Manager within one hundred eighty (180)
days following the date of the alleged discriminatory occurrence. Title VI Discrimination Complaint Forms may be obtained from the City
by contacting the Capital Projects Title VI Coordinator, Dan Haskins at 480-782-3335 or Daniel.haskins@chandleraz.gov
18. T&M
a.
For T&M work activities, Lump Sum charges/Hourly Rates/Daily Rates ARE NOT ALLOWED on federal funded
contracts. Contractors and Subcontractors – required: daily work document signed off by inspector with employees,
hours, equipment, description. Invoice documentation must show each date for employees, hours, and certified payroll
rates on the applicable APPROVED certified payroll.
19. RETENTION
a.
Due to FHWA Federal requirements on FHWA Federal Funded Contracts, the City must follow the same retention
process that ADOT uses, and Contractors must follow the same process as the City. Per the federal regulation options,
ADOT has chosen the option to no longer hold retention on federal funded contracts. Therefore, the City and the
Contractors cannot hold retention.
b.
Tip for Primes: There are some Federal Compliance tasks that have penalties. Pay attention to subcontractor
discrepancies that have penalties such as certified payrolls, payment reporting, and Prompt Pay. These penalties will be
deducted from the Prime’s pay application payment and the Prime can then pass on/withhold to the applicable
subcontractor(s).
20. SANCTIONS / PENALTIES / LIQUIDATED DAMAGES (Certified Payroll, Prompt Pay, DBE Reporting)
a.
Certified Payrolls
i. Monthly discrepancies will be notified to Prime for the previous month’s discrepancies.
ii. Discrepancy penalties are $2,500 each with a 10-day grace period to correct the discrepancy. Corrections made 11th
day to 90th day, the penalty is assessed. Corrections after the 90th day $500 is non-refundable.
b.
Payment Reporting
i. Not Reporting has required Penalties - Liquidated Damages, non-refundable: If you made any payments to subs
and do not report the payments the following month, the penalty that the City must assess and will be withheld from
the next pay application, is $ 5,000. non-refundable. And will be assessed again the following month if payment not
reported, non-refundable.
City of Chandler Federal Funded Contract Guide for Contractors – Rev 2024-06-28; page 4 of 4
ii. After 90 consecutive days of non-reporting of those payment(s), the penalty/liquidated damages will increase to
$10,000 for each subsequent month until the Contractor reports.
iii. This Liquidated Damages $1000.00 can only be initiated by the City of Chandler to the Prime, BUT the Prime CAN
pass on to the respective Subcontractor who did not report for a payment to a lower tier.
c.
Prompt Pay Provisions - Penalty for Non-Payments
i. City of Chandler is required to withhold two times (2x) the amount due to subcontractors if not paid within 7 days of
receiving payment. If full payment is made to that subcontractor within 30 days of the date the City of Chandler pays
the Prime, the amount withheld (2x the amount due to subcontractor) will be released. If payment is made after the
30 days of the City of Chandler's payment date to the Prime Contractor, 75% will be returned and 25% will be
withheld as liquidated damages.
ii. This is also required of subcontractors to lower tier subcontractors.
iii. If non-payment lasts for three consecutive months, or any four months over the course of one project:
1. Withhold monthly progress payments
2. Terminate the contract for default
3. Can be disqualified from future bidding, temporarily or permanently, based on severity of violations.
COURTESY WEBSITE REFERENCE LIST
1
https://utracs.azdot.gov
Register for Utracs 5-digit number, profile, list
NAICS codes, shows whether or not you are a
DBE. There are links on this page to:
-On Line Bidders List
-DBE Reporting system
2
https://adotdoors.dbesystem.com/
Payment Reporting System – verifies payments,
Prompt Pay, DBE requirements. This is for all
contractors, subcontractors, consultants
subconsultants.
3
www.sam.gov
Register a profile. This site shows contractors that
have outstanding/unresolved federal tax liens or
are on a debarment list from working on a federal
funded project. You want this site to show your
company clear to work on federal funded projects.
4
https://prod-cdn.lcptracker.net/
Certified Payroll Reporting System
5
https://www.dol.gov/whd/resources/posters.htm
https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm
https://www.dol.gov/vets/programs/userra/poster.htm
https://www.osha.gov/Publications/poster.html
https://www.fhwa.dot.gov/programadmin/contracts/1273/1273.pdf
https://www.fhwa.dot.gov/programadmin/contracts/poster.cfm)
https://www.dol.gov/agencies/olms/poster/labor-rights-federal-contractors
https://www.azica.gov/posters-employers-must-display
https://www.fhwa.dot.gov/programadmin/contracts/fhwa1022.pdf
https://www.azica.gov/posters-employers-must-display
Where to find jobsite posters
6
https://azdot.gov/business/engineering-and-
construction/materials/materials-quality-assurance/adot-accredited
ADOT Accredited Laboratories
ADOT Accredited Materials Testing Laboratories -
Independent
2.0
FEDERAL NON-COLLUSION BIDDING CERTIFICATION
3.0
PROMPT PAY PROVISIONS
Prompt Pay and Payment Reporting Provisions- 1/5
CONSTRUCTION AND PROFESSIONAL SERVICES/DESIGN CONTRACTS
PROMPT PAY AND PAYMENT REPORTING PROVISIONS
** FOR USE ON LPA FEDERAL AID PROJECTS **
(07/24/2023)
MEASUREMENTS AND PAYMENT:
(A) Partial Payments:
If satisfactory progress is being made, the contractor shall receive a payment based on the
amount of work completed. Progress payments may be made by the LPA/Subrecipient
Procurement Office to the contractor on the basis of an approved estimate of the work
performed during a preceding period of time. The progress payments will be paid on or
before 14 days after the estimate of the work is approved. The estimate of the work will be
deemed received by the LPA/Subrecipient Procurement Office on submission to the person
designated by the LPA/Subrecipient Procurement Office for the submission, review or
approval of the estimate of the work. The LPA/Subrecipient Procurement Office by mutual
agreement may make progress payments on contracts of less than 90 days and will make
monthly progress payments on all other contracts. Payment to the contractor on the basis of
a duly certified and approved estimate of the work performed during the preceding calendar
month under the contract may include payment for material and equipment.
An estimate of the work submitted will be deemed approved and certified for payment after
seven days from the date of submission unless before that time the LPA/Subrecipient
Procurement Office or Designee prepares and issues a specific written finding setting forth
those items in detail in the estimate of the work that are not approved for payment under the
contract. The contractor shall work with the LPA/Subrecipient or the LPA/Subrecipient
Designee to finalize monthly estimate. The progress payments will be paid on or before 14
days after the estimate of the work is certified and approved in accordance with Arizona
Revised Statutes Section 34-221.
The contractor shall pay to the contractor's subcontractors or material suppliers and each
subcontractor shall pay to the subcontractor's subcontractor or material supplier, within
seven days of receipt of each progress payment the respective amounts allowed the
contractor or subcontractor on account of the work performed by the subcontractors, to the
extent of each subcontractor's interest.
No contract for construction services may materially alter the rights of any contractor,
subcontractor, or material supplier to receive prompt and timely payment.
A subcontractor may notify the LPA/Subrecipient Procurement Office in writing requesting
that the subcontractor be notified by the Subrecipient Procurement Office in writing within
five days from payment of each progress payment made to the contractor.
Prompt Pay and Payment Reporting Provisions- 2/5
(B) No Retainage on Progress Payments:
(1) This is a federally-funded project. Therefore, notwithstanding A.R.S. § 34-221,
the LPA/Subrecipient Procurement Office will not withhold retainage from
progress payments. Neither the contractor, nor the subcontractor of any tier,
may withhold any retainage on progress payments to subcontractors or
suppliers of any tier.
(2) This provision does not prevent the LPA/Subrecipient Procurement Office from
withholding retainage or reducing payments where otherwise provided in the
contract. These cases may include, but are not limited to:
(a) Delayed work;
(b) Work that is not satisfactorily performed; or
(c)
A failure to submit necessary reports, certifications, or documents to
the LPA/Subrecipient Procurement Office.
(C) Subcontractor Payments:
(1)
No Retainage:
(a) This is a federally-funded project. Therefore, notwithstanding A.R.S. §
34-221, neither the contractor, nor the subcontractor of any tier, may
withhold any retainage on progress payments to subcontractors or
suppliers of any tier.
(b) Pursuant to Subsection (B)(2) of this Specification, the contract does
not prevent the LPA/Subrecipient Procurement Office from withholding
retainage or reducing payments where otherwise provided in the
contract. These cases may include, but are not limited to:
(i)
Delayed work;
(ii)
Work that is not satisfactorily performed; or
(iii)
A failure to submit necessary reports, certifications,
or
documents
to
the
LPA/Subrecipient
Procurement Office.
(c) When the LPA/Subrecipient Procurement Office withholds retainage or
reduces payments under Subsection (B)(2) of this Specification, the
contractor may withhold retainage on progress payments to
subcontractors or suppliers of any tier. However, the contractor may
only withhold a reasonable amount of retainage.
(d) For the purpose of this section, a “reasonable amount” of retainage is
based on the subcontractor’s involvement or the supplier’s involvement
in the cause for the LPA/Subrecipient Procurement Office’s reduction
of payment. The final amount retained from all subcontractors and
suppliers shall not be higher than the amount retained by the
LPA/Subrecipient. However, tier subcontracts shall include provisions
that comply with this section.
Prompt Pay and Payment Reporting Provisions- 3/5
(2)
No Set-offs Arising from Other Contracts:
If a subcontractor is performing work on multiple contracts for the same contractor or
subcontractor of any tier, the contractor or subcontractor of any tier shall not withhold or
reduce payment from its subcontractors on the contract because of disputes or claims on
another contract.
(3)
Partial Payment:
The contractor and each subcontractor of any tier shall make prompt partial payments to its
subcontractors within seven days of receipt of payment from the LPA/Subrecipient
Procurement Office. Notwithstanding any provision of Arizona Revised Statutes Section 34-
221, the parties may not agree otherwise.
(4)
Final Payment:
The contractor and each subcontractor of any tier shall make prompt final payment to each
of its subcontractors. The contractor and each subcontractor of any tier shall pay all
monies, including retention, due to its subcontractor within seven days of receipt of
payment. Notwithstanding any provision of Arizona Revised Statutes Section 34-221, the
parties may not agree otherwise.
(5) Payment Reporting:
For the purposes of this subsection “Reportable Contracts” means any subcontract, of any
tier, DBE or non-DBE, by which work shall be performed on behalf of the contractor and any
contract of any tier with a DBE material supplier.
The requirements of this subsection apply to all Reportable Contracts.
Payment Reporting for all Reportable Contracts shall be done through the LPA DBE System
which can be accessed at AZ UTRACS on the Arizona Transportation Business Portal at
www.azutracs.com. No later than fifteen calendar days after the preconstruction conference,
the contractor shall log into the system and enter or verify the name, contact information,
and subcontract amounts for Reportable Contracts on the project. As Reportable Contracts
are approved over the course of the contract, the contractor shall enter the subcontractor
information in the LPA DBE System. Reportable contracts information shall be entered into
the system no later than five calendar days after approval by the LPA/Subrecipient
Procurement Office.
The contractor shall report on a monthly basis indicating the amounts actually paid and the
dates of each payment under any Reportable Contract on the project. The contractor shall
provide information for payments made on all Reportable Contracts during the previous
month by the last day of the current month. In the event that no payments were made during
a given month, the contractor shall identify that by entering a dollar value of zero. If the
contractor does not pay the full amount of any invoice from a subcontractor, the contractor
shall note that and provide the reasons in the comment section of the Monthly Payment
Audit of the LPA DBE System.
Prompt Pay and Payment Reporting Provisions- 4/5
In addition, the contractor shall require that all participants in any Reportable Contract
electronically verify receipt of payment on the contract within 15 days of receipt of electronic
payment notification and the contractor shall actively monitor the system to ensure that the
verifications are input. The contractor shall proactively work to resolve any payment
discrepancies in the system between payment amounts it reports and payment confirmation
amounts reported by others.
The contractor shall ensure that all Reportable Contract payment activity is in the LPA DBE
System. This includes all lower-tier Reportable Contracts.
The contractor shall maintain records for each payment explaining the amount requested by
the subcontractor, and the amount actually paid pursuant to the request, which may include
but are not limited to, estimates, invoices, pay requests, copies of checks or wire transfers,
and lien waivers in support of the monthly payments in the system.
The contractor shall ensure that a copy of this Subsection is included in every Reportable
Contract of every tier.
(a) Sanctions for Inadequate Reporting:
For each month that the contractor fails to submit timely and complete payment information
the LPA/Subrecipient Procurement Office will retain $5,000 as sanctions from the monies
due to the contractor. After 90 consecutive days of non-reporting, the sanctions will increase
to $10,000 for each subsequent month which the contractor fails to report until the
information is provided. These sanctions will be in addition to all other retention or liquidated
damages provided for elsewhere in the contract.
(6)
Completion of Work:
A subcontractor's work is satisfactorily completed when all the tasks called for in the
subcontract have been accomplished, documented, and accepted by the LPA/Subrecipient
Procurement Office.
(7)
Disputes:
If there is a discrepancy between what is reported by the contractor in the LPA DBE System
and what the subcontractor indicates, an alert email will automatically be sent to the
contractor. The email will be sent to the email address provided by the contractor in the
LPA DBE System. It is the contractor’s responsibility to ensure that the email address in
the system is kept current.
The contractor shall provide a verifiable explanation of the discrepancy in the LPA DBE
System as early as practicable but in no case later than seven days after the date of the
alert email.
The LPA/Subrecipient will determine whether the contractor has acted in good faith
concerning any such explanations. The LPA/Subrecipient and ADOT BECO reserves the
right to request and receive documents from the contractor and all subcontractors of any
Prompt Pay and Payment Reporting Provisions- 5/5
tier, in order to determine whether prompt payment requirements are met.
The contractor shall implement and use the dispute resolution process outlined in the
subcontract or by following the LPA/Subcrecipient escalation process, to resolve payment
disputes.
(8)
Non-compliance:
Failure to make prompt partial payment, or prompt final payment including any retention,
within the time frames established above, will result in remedies, as the LPA/Subrecipient
Procurement Office deems appropriate, which may include but are not limited to:
(a) Sanctions: These sanctions will be in addition to all other retention or
liquidated damages provided for elsewhere in the contract.
(i) The LPA/Subrecipient Procurement Office will withhold two times the
disputed dollar amount not paid to each subcontractor.
(ii) If full payment is made within 30 days of the LPASubrecipient
Procurement Office’s payment to the contractor, the amount withheld by
the LPA/Subrecipient Procurement Office will be released.
(iii) If full payment is made after 30 days of the LPA/Subrecipient
Procurement Office’s payment to the contractor, the LPA/Subrecipient
Procurement Office will release 75 percent of the funds withheld. The
LPA/Subrecipient Procurement Office will retain 25 percent of the
monies withheld as sanctions.
(b) Additional Remedies. If the contractor fails to make prompt payment for
three consecutive months, or any four months over the course of one
project, or if the contractor fails to make prompt payment on two or more
projects within 24 months, the LPA/Subrecipient Procurement Office may,
in addition, invoke the following remedies:
(i) Withhold monthly progress payments until the issue is resolved and full
payment has been made to all subcontractors, subject to the sanctions
described in paragraph (a) above,
(ii) Terminate the contract for default,
(iii) Disqualify the contractor from future bidding, temporarily or
(iv) permanently, depending on the number and severity of violations, if
applicable.
In determining whether sanctions will be assessed, the extent of the sanctions, or additional
remedies assessed, the LPA/Subrecipient will consider whether there have been other
violations on this or other contracts, whether the failure to make prompt payment was due to
circumstances beyond the contractor’s control, and other circumstances. The contractor
may, within 15 calendar days of receipt of the decision of the LPA/Subrecipient, escalate the
decision according to the contract’s escalation process.
4.0
TITLE VI
-TITLE VI ASSURANCE
-TITLE VI APPENDIX A
-TITLE VI APPENDIX E
APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest
(hereinafter referred to as the "contractor") agrees as follows:
1.
Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the
Acts and the Regulations relative to Non-discrimination in Federally-assisted programs of the U.S. Department of
Transportation, Federal Highway Administration or the Arizona Department of Transportation, as they may be
amended from time to time, which are herein incorporated by reference and made a part of this contract.
2.
Non-discrimination: The contractor, with regard to the work performed by it during the contract, will
not discriminate on the grounds of race, color, or national origin in the selection and retention of
subcontractors, including procurements of materials and leases of equipment. The contractor will not
participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including
employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49
CFR Part 21.
3.
Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations,
either by competitive bidding, or negotiation made by the contractor for work to be performed under a
subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or
supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and
the Regulations relative to Non-discrimination on the grounds of race, color, or national origin.
4.
Information and Reports: The contractor will provide all information and reports required by the Acts,
the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts,
other sources of information, and its facilities as may be determined by the Recipient, the Federal Highway
Administration or Arizona Department of Transportation to be pertinent to ascertain compliance with such Acts,
Regulations, and instructions. Where any information required of a contractor is in the exclusive possession of
another who fails or refuses to furnish the information, the contractor will so certify to the Recipient, the
Federal Highway Administration, or Arizona Department of Transportation, as appropriate, and will set forth
what efforts it has made to obtain the information.
5.
Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non-discrimination
provisions of this contract, the Recipient will impose such contract sanctions as it or the Federal Highway
Administration or Arizona Department of Transportation, may determine to be appropriate, including, but not
limited to:
a. withholding payments to the contractor under the contract until the contractor complies; and/or
b. cancelling, terminating, or suspending a contract, in whole or in part.
6.
Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in
every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the
Regulations and directives issued pursuant thereto. The contractor will take action with respect to any
subcontract or procurement as the Recipient, the Federal Highway Administration, or Arizona Department of
Transportation may direct as a means of enforcing such provisions including sanctions for noncompliance.
Provided, that if the contractor becomes involved in, or is threatened with litigation by a subcontractor, or
supplier because of such direction, the contractor may request the Recipient to enter into any litigation to
protect the interests of the Recipient. In addition, the contractor may request the United States to enter into the
litigation to protect the interests of the United States.
A
APPENDIX E
During the performance of this contract, the contractor, for itself, its assignees, and successors in
interest (hereinafter referred to as the "contractor") agrees to comply with the following non-
discrimination statutes and authorities; including but not limited to:
Pertinent Non-Discrimination Authorities:
•
Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 CFR Part 21.
•
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42
U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired
because of Federal or Federal-aid programs and projects);
•
Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis
of sex);
•
Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 CFR Part 27;
•
The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age);
•
Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended,
(prohibits discrimination based on race, creed, color, national origin, or sex);
•
The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section
504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities"
to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors,
whether such programs or activities are Federally funded or not);
•
Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis
of disability in the operation of public entities, public and private transportation systems, places of
public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by
Department of Transportation regulations at 49 C.F.R. parts 37 and 38;
•
The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
•
Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low-Income Populations, which ensures discrimination against minority populations
by discouraging programs, policies, and activities with disproportionately high and adverse human
health or environmental effects on minority and low-income populations;
•
Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency, and resulting agency guidance, national origin discrimination includes discrimination
because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take
reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at
74087 to 74100);
•
Title IX of the Education Amendments of 1972, as amended, which prohibits you from
discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).
E
5.0
DBE EPRISE
(see DBE Goal in this document)
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CONSTRUCTION CONTRACTS
DBE PROVISIONS
FOR USE ON LPA FEDERAL AID PROJECTS WITH GOALS.
(LPA EPRISE, 07/01/2017)
DISADVANTAGED BUSINESS ENTERPRISES:
1.0
Policy:
The Arizona Department of Transportation (hereinafter the Department) has established a
Disadvantaged Business Enterprise (DBE) program in accordance with the regulations of the
U.S. Department of Transportation (USDOT), 49 CFR Part 26. The Department has received
Federal financial assistance from the U.S. Department of Transportation and as a condition of
receiving this assistance, the Department has signed an assurance that it will comply with 49
CFR Part 26.
It is the policy of the Department to ensure that DBEs, as defined in Part 26, have an equal
opportunity to receive and participate in USDOT-assisted contracts. It is also the policy of the
Department:
1. To ensure nondiscrimination in the award and administration of USDOT-assisted
contracts;
2. To create a level playing field on which DBEs can compete fairly for
USDOT-assisted contracts;
3. To ensure that the DBE program is narrowly tailored in accordance with applicable
law;
4. To ensure that only firms that fully meet 49 CFR Part 26 eligibility standards are
counted as DBEs;
5. To help remove barriers to the participation of DBEs in USDOT-assisted contracts;
6. To assist in the development of firms that can compete successfully in the market
place outside the DBE program and;
7. To promote the use of DBEs in all types of federally-assisted contracts and
procurement activities.
It is also the policy of the Department to facilitate and encourage participation of Small
Business Concerns (SBCs), as defined herein in USDOT-assisted contracts. The Department
encourages contractors to take reasonable steps to eliminate obstacles to SBCs’ participation
and to utilize SBCs in performing contracts.
Local Public Agencies (LPA) and or Subrecipients of Federal financial assistance have
adopted ADOT’s DBE Program Plan, adhere to the Department’s DBE policy and will
administer and manage the contracts from advertising, consultant selection, negotiation,
contract execution, processing payment reports and contract modifications, audits, DBE
compliance (e.g., reporting and monitoring) through contract closeout.
Construction DBE Provisions 7/01/2017
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2.0
Assurances of Non-Discrimination:
The contractor, subrecipient, or subcontractor shall not discriminate on the basis of race, color,
national origin or sex in the performance of this contract. The contractor shall carry out
applicable requirements of 49 CFR Part 26 in the award and administration of
USDOT-assisted contracts. Failure by the contractor to carry out these requirements is a
material breach of this contract, which may result in the termination of this contract or such
other remedy as the LPA/Subrecipient, with the Department’s concurrence, deems
appropriate, which may include, but not limited to:
(1) Withholding monthly progress payments;
(2) Assessing sanctions;
(3) Liquidated damages; and/or
(4) Disqualifying the contractor from future bidding as non-responsible.
The contractor, subrecipient, or subcontractor shall ensure that all subcontract agreements
contain this non-discrimination assurance.
3.0
Definitions:
(A) Commercially Useful Function (CUF): Commercially Useful Function is defined fully in
49 CFR 26.55 which definition is incorporated herein by reference.
(B) Committed DBE: A DBE that was identified by the contractor, typically on a DBE
Affidavit, to meet an assigned DBE goal as a condition of contract award and
performance, and includes any substitute DBE that has subsequently been committed
work to meet the assigned contract goal.
(C) Disadvantaged Business Enterprise (DBE): a for-profit small business concern
which meets both of the following requirements:
(1)
Is at least 51 percent owned by one or more socially and economically
disadvantaged individuals or, in the case of any publicly owned business, at least 51
percent of the stock is owned by one or more such individuals; and,
(2)
Whose management and daily business operations are controlled by one or more of
the socially and economically disadvantaged individuals who own it.
(D) Joint Check: a two-party check between a subcontractor, DBE and/or non-DBE, a prime
contractor and the regular dealer of material supplies.
(E) Joint Venture: an association of a DBE firm and one or more other firms to carry out a
single, for-profit business enterprise, for which parties combine their property, capital,
efforts, skills and knowledge, and in which the DBE is responsible for a distinct, clearly
defined portion of the work of the contract and whose share in the capital contribution,
Construction DBE Provisions 7/01/2017
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control, management, risks, and profits of the joint venture are commensurate with its
ownership interest.
(F) NAICS Code: The North American Industry Classification System (NAICS) is the
standard used by Federal statistical agencies in classifying business establishments for
the purpose of collecting, analyzing, and publishing statistical data related to the US
business economy.
(G) Non-DBE: any firm that is not a DBE.
(H) Race Conscious: a measure or program is one that is focused specifically on assisting
only DBEs, including women-owned DBEs.
(I)
Race Neutral: a measure or program is one that is, or can be, used to assist all small
businesses. For the purposes of this part, race neutral includes gender-neutrality.
(J) Small Business Concern: a business that meets all of the following conditions:
(1)
Operates as a for-profit business;
(2)
Operates a place of business primarily within the U.S., or makes a significant
contribution to the U.S. economy through payment of taxes or use of
American products, materials, or labor;
(3)
Is independently owned and operated;
(4)
Is not dominant in its field on a national basis; and
(5)
Does not have annual gross receipts that exceed the Small Business
Administration size standards average annual income criteria for its primary
North American Industry Classification System (NAICS) code.
(K) Socially and Economically Disadvantaged Individuals: any individual who is a citizen
(or lawfully admitted permanent resident) of the United States and who is:
(1)
Any individual who is found to be a socially and economically disadvantaged
individual on a case-by-case basis.
(2)
Any individual in the following groups, members of which are rebuttably presumed
to be socially and economically disadvantaged:
(i)
"Black Americans," which includes persons having origins in any of the Black
racial groups of Africa;
(ii)
"Hispanic Americans," which includes persons of Mexican, Puerto Rican,
Cuban, Dominican, Central or South American, or other Spanish or
Portuguese culture or origin, regardless of race;
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(iii)
"Native Americans," which includes persons who are enrolled members of a
federally or State recognized Indian tribe, Alaskan Natives or Native
Hawaiians;
(iv)
“Asian-Pacific Americans,” which includes persons whose origins are from
Japan, China, Taiwan, Korea, Burma (Myanmar), Vietnam, Laos, Cambodia
(Kampuchea), Thailand, Malaysia, Indonesia, the Philippines, Brunei,
Samoa, Guam, the U.S. Trust Territories of the Pacific Islands (Republic of
Palau), the Republic of the Northern Marianas Islands, Macao, Fiji, Tonga,
Kiribati, Tuvalu, Nauru, Federated States of Micronesia, or Hong Kong;
(v)
“Subcontinent Asian Americans,” which includes persons whose origins are
from India, Pakistan, Bangladesh, Bhutan, the Maldives Islands, Nepal or Sri
Lanka;
(vi)
Women;
(vii)
Any additional groups whose members are designated as socially and
economically disadvantaged by the Small Business Administration (SBA), at
such time as the SBA designation becomes effective.
4.0
Working with DBEs:
The Department works with DBEs and assists them in their efforts to participate in the highway
construction program. All bidders should contact the Department’s Business Engagement and
Compliance Office (BECO) by phone, through email, or at the address shown below, for
assistance in their efforts to use DBEs in the highway construction program of the Department.
BECO contact information is as follows:
Arizona Department of Transportation
Business Engagement and Compliance Office
1801 W. Jefferson Street, Room 101, Mail Drop 154A
Phoenix, AZ 85007
Phone (602) 712-7761
FAX (602) 712-8429
Email: contractorcompliance@azdot.gov
Website: www.azdot.gov/bec
4.01
Mentor-Protégé Program:
ADOT has established a Mentor-Protégé program as an initiative to encourage and develop
disadvantaged businesses in the highway construction industry. The program encourages prime
contractors to provide certain types of assistance to certified DBE subcontractors. ADOT
encourages contractors and certified DBE subcontractors to engage in a Mentor-Protégé
agreement under certain conditions. Such an agreement must be mutually beneficial to both
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parties and to ADOT in fulfilling the requirements of 49 CFR Part 23. For guidance regarding
this program, refer to the Mentor-Protégé Program Guidelines available on the BECO website.
The Mentor-Protégé program is intended to increase legitimate DBE activities. But the program
does not diminish the DBE rules or regulations, and participants may not circumvent these rules.
5.0
Applicability:
ADOT has established an overall annual goal for DBE participation on Federal-aid contracts.
ADOT intends for the goal to be met with a combination of race conscious and race neutral
efforts. Race conscious participation occurs where the contractor uses a percentage of DBEs,
as defined herein, to meet the contract-specified goal. Race neutral efforts are those that are,
or can be, used to assist all small businesses or increase opportunities for all small
businesses. The regulation, 49 CFR 26, describes race neutral participation as when a DBE
wins a prime contract through customary competitive procurement procedures or is awarded a
subcontract on a prime contract that does not carry a DBE contract goal.
The contractor shall meet the goal specified herein with DBEs, or establish that it was unable
to meet the goal despite making good faith efforts to do so. Prime contractors are encouraged
to obtain DBE participation above and beyond any goals that may be set for this project.
The DBE provisions are applicable to all bidders including DBE bidders.
6.0
Certification and Registration:
6.01
DBE Certification:
Certification as a DBE shall be predicated on:
(1) The completion and execution of an application for certification as a "Disadvantaged
Business Enterprise".
(2) The submission of documents pertaining to the firm(s) as stated in the application(s),
including but not limited to a statement of social disadvantage and a personal financial
statement.
(3) The submission of any additional information which the Department may require to
determine the firm's eligibility to participate in the DBE program.
(4) The information obtained during the on-site visits to the offices of the firm and to active
job-sites.
Applications for certification may be filed online with the Department or one of its Unified
Certification Program (UCP) partner agencies at any time through the Arizona Unified
Transportation
Registration
and
Certification
System
(AZ
UTRACS)
website
at
http://www.azutracs.com.
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DBE firms and firms seeking DBE certification shall cooperate fully with requests for
information relevant to the certification process. Failure or refusal to provide such information
is a ground for denial or removal of certification.
ADOT is a member of the AZ Unified Certification Program (AZUCP). Only DBE firms that are
certified by the AZUCP are eligible for credit on ADOT projects. A list of DBE firms certified by
AZUCP is available on the internet at http://www.azutracs.com/. The list will indicate contact
information and specialty for each DBE firm, and may be sorted in a variety of ways. However,
ADOT does not guarantee the accuracy and/or completeness of this information, nor does
ADOT represent that any licenses or registrations are appropriate for the work to be done.
The Department’s certification of a DBE is not a representation of qualifications and/or abilities;
only that the firm has met the criteria for DBE certification as outlined in 49 CFR Part 26. The
contractor bears all risks of ensuring that DBE firms selected by the contractor are able to
perform the work.
6.02
SBC Registration:
To comply with 49 CFR Part 26.39, ADOT’s DBE Program incorporates contracting
requirements to facilitate participation by Small Business Concerns (SBCs) in federally
assisted contracts. SBCs are for-profit businesses authorized to do business in Arizona that
meet the Small Business Administration (SBA) size standards for average annual revenue
criteria for its primary North American Industry Classification System (NAICS) code.
While the SBC component of the DBE program does not require utilization goals on projects,
the Department and the LPA/Subrecipient encourages contractors to utilize small businesses
that are registered in AZ UTRACS on their contracts, in addition to DBEs meeting the
certification requirement. The contractor may use the AZ UTRACS website to search for
certified DBEs and registered SBCs that can be used on the contract. However, SBCs that
are not DBEs will not be counted toward the DBE contract goal.
SBCs can register online at the AZ UTRACS website. The registration of SBCs is not a
representation of qualifications and/or abilities. The contractor bears all risks of ensuring that
SBC firms selected by the contractor are able to perform the work.
7.0
DBE Financial Institutions:
ADOT thoroughly investigates the full extent of services offered by financial institutions owned
and controlled by socially and economically disadvantaged individuals in its service area and
makes reasonable efforts to use these institutions. ADOT encourages prime contractors to use
such institutions on USDOT assisted contracts. However, use of DBE financial institutions will
not be counted toward the DBE contract goal.
ADOT and the LPA/Subrecipient encourages prime contractors to research the Federal Reserve
Board website at www.federalreserve.gov to identify minority-owned banks in Arizona derived
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from the Consolidated Reports of Condition and Income filed quarterly by banks (FFIEC 031 and
041) and from other information on the Board’s National Information Center database.
8.0
Time is of the Essence:
TIME IS OF THE ESSENCE IN RESPECT TO THE DBE PROVISIONS.
9.0
Computation of Time:
In computing any period of time described in this DBE special provision, such as calendar
days, the day from which the period begins to run is not counted, and when the last day of the
period is a Saturday, Sunday, or Federal or State holiday, the period extends to the next day
that is not a Saturday, Sunday, or Federal or State holiday. In circumstances where the
LPA/Subrecipient Procurement Office is closed for all or part of the last day, the period
extends to the next day on which the LPA/Subrecipient Procurement Office is open.
10.0
Contractor and Subcontractor Requirements:
10.01
General:
The contractor shall establish a DBE program that will ensure nondiscrimination in the award
and administration of contracts and subcontracts.
Agreements between the bidder and a DBE in which the DBE promises not to provide
subcontracting quotations to other bidders are prohibited.
10.02
DBE Liaison:
The contractor shall designate a DBE Liaison responsible for the administration of the
contractor’s DBE program. The name of the designated DBE Liaison shall be included in the
DBE Intended Participation Affidavit Summary.
11.0
Bidders/Proposers List and AZ UTRACS Registration Requirement:
Under Title 49 CFR of the Code of Federal Regulations, Part 26.11, DOTs are required to collect
certain information from all contractors and subcontractors who seek to work on federally-
assisted contracts in order to set overall and contract DBE goals. ADOT collects this information
through a Bidders/Proposers List when firms register their companies on the Arizona Unified
Transportation Registration and Certification System (AZ UTRACS) web portal at
http://www.azutracs.com/ a centralized database for companies that seek to do business with
ADOT and the LPA/Subrecipient. This information will be maintained as confidential to the extent
allowed by federal and state law.
Prime contractors and all subcontractors, including DBEs, must be registered in AZ UTRACS.
Bidders may verify that their firm and each subcontractors is registered using the AZ UTRACS
website.
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Bidders may obtain additional information at the AZ UTRACS website or by contacting the
LPA/Subrecipient.
Bidders shall create the Bidders/Proposers List in the AZ UTRACS by selecting all
subcontractors, service providers, manufacturers and suppliers that expressed interest or
submitted bids, proposals or quotes for this contract. The Bidders/Proposers List form must be
complete and must include the names for all subcontractors, service providers, manufacturers
and suppliers regardless of the bidders’ intentions to use those firms on the project.
All bidders must complete the Bidders/Proposers List online at AZ UTRACS whether they are
the apparent low bidder or not. A confirmation email will be generated by the system. The
bidders shall submit to the LPA/Subrecipient a copy of the email confirmation no later than 4:00
p.m. on the fifth calendar day following the bid opening. Faxed copies are acceptable.
FAILURE
TO
SUBMIT
THE
REQUIRED
BIDDERS/PROPOSERS
LIST
TO
THE
LPA/SUBRECIPIENT PROCUREMENT OFFICE BY THE STATED TIME AND IN THE
MANNER HEREIN SPECIFIED SHALL BE CAUSE FOR THE BIDDER BEING DEEMED
INELIGIBLE FOR AWARD OF THE CONTRACT.
12.0
DBE Goals:
The minimum goal for participation by DBEs on this project is as follows:
_ _____ Percent
The percentage of DBE participation shall be based on the total construction bid.
13.0
Submission with Bids:
All bidders are required to certify in their bid proposal on the “Disadvantaged Business
Enterprise Goal Assurance” certificate either:
(1) The bidder has met the established DBE goal and arrangements with certified DBEs
have been made prior to the submission of the bid, or
(2) The bidder has been unable to meet the established DBE goal prior to the submission
of the bid and has made good faith efforts to do so.
For the purpose of this section, ‘arrangements’ means, at a minimum, agreement between the
bidder and the certified DBE, either written or oral, on unit prices and scope of work.
This certificate may not be revised or corrected after submission of the bid. If the bidder
certifies that it has met the goal, the bidder cannot change its position after submission of the
bid and submit documentation of a good faith effort. If the bidder certifies that it has been
unable to meet the goal and has made a good faith effort, the bidder cannot change its
10.62
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position after submission of the bid and claim to have met or be able to meet the established
goal.
Bids submitted with altered, incomplete or unsigned certificates will be considered non-
responsive. Bids submitted with certifications on forms other than those furnished by the
LPA/Subrecipient Procurement Office will be considered non-responsive.
Certifications on forms other than those furnished by the LPA/Subrecipient will be considered
non-responsive.
14.0
Bidder Meeting DBE Goal:
14.01
General:
To be considered responsible and eligible for award of a contract, a bidder who has indicated
in its bid that it met the DBE goal must submit the information described in this Subsection no
later than five calendar days after bid opening.
If the bid of the apparent low bidder is rejected for any reason, the next low bidder may
become the apparent low bidder only if it had submitted the information described in this
Subsection or Subsection 15.01, as appropriate, no later than five calendar days after bid
opening.
In order to be awarded this contract, a bidder must establish either (1) that it has met the DBE
participation goal of the contract or (2) that it has made adequate good faith efforts (GFE) to
meet the DBE goal. This requirement is in addition to all other pre-award requirements.
If the apparent low bidder indicates in the bid that it has met the DBE goal, the bidder shall
submit a DBE Intended Participation Affidavit for each individual DBE, and the Intended
Participation Affidavit Summary as follows:
(1) The DBE Intended Participation Affidavit for each individual DBE and the Intended
Participation Affidavit Summary must be received by LPA/Subrecipient Procurement
Office no later than 4:00 P.M. on the fifth calendar day following the bid opening.
Copies of these forms are available from LPA/Subrecipient. The affidavits and
Summary shall indicate that the bidder has met DBE goal if this was indicated on the
submittal with the bid.
(2) The Intended Participation Affidavit Summary and the DBE Intended Participation
Affidavit for each individual DBE must be accurate and complete in every detail and
must be signed by an officer of the contractor(s). Percentages and dollar amounts must
be accurate. Percentages shall be listed to two decimal places. The DBE Intended
Participation Affidavit Summary must be submitted listing all the DBEs intended to be
used and the creditable amounts.
Construction DBE Provisions 7/01/2017
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(3) A separate DBE Intended Participation Affidavit must be submitted for each DBE used
to meet the goal of the project. The bidder shall indicate each DBE's name, a
description of the work the DBE will perform, bid item number, proposed subcontract
amount, and the NAICS code applicable to the kind of work the firm would perform on
the contract. A list of certified DBEs with their respective NAICS codes can be located
on the DBE Directory at AZ UTRACS website. All partial items must be explained. If not,
the DBE will be considered to be responsible for the entire item. The intended DBE
must complete and sign the form to confirm its participation in the contract.
(4) The affidavits and summary may be submitted electronically through email to the LPA/
Subrecipient Procurement Office.
(5) A bidder must determine DBE credit in accordance with DBE Subsection 18 (Crediting
DBE Participation Toward Meeting Goals). The affidavit will be reviewed, and approved
or rejected by the LPA/Subrecipient Procurement Office, with BECO concurrence.
(6) Only those DBE firms certified by the Arizona Unified Certification Program (AZUCP) as
of the deadline for bid submittal will be considered for DBE credit. It shall be the bidder’s
responsibility to ascertain the certification status of designated DBEs.
(7) All DBE commitment amounts must be finalized between the DBE subcontractor and the
bidder prior to the deadline for affidavit submittal. Bidders shall not inflate DBE awards in
order to meet contract goals.
(8) The bidder bears the risk of late submission or late delivery by the postal service or a
delivery service. Affidavits and Summary received by the LPA/Subrecipient Procurement
Office after 4:00 P.M. on the fifth calendar day following the bid opening will not be
accepted.
(9) Reduction of DBE commitments after affidavit submittal and prior to execution of the
contract without good cause will result in the bid being rejected or LPA/Subrecipient
rescinding any award. Scheduling conflicts are not necessarily evidence of good cause
as this should have been considered during pre-bid negotiations. The contractor is
responsible for ensuring the DBE is available to meet the requirements of the contract.
14.02
Failure to Comply:
If the apparent low bidder fails to submit the required information by the stated time and in the
manner herein specified, or if the submitted information reveals a failure to meet the
requirements of the specifications, the apparent low bidder shall be ineligible to receive award
of the contract and the bid will be rejected.
15.0
Documented Good Faith Effort:
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15.01
General:
To be considered responsible and eligible for award of a contract a bidder, who has indicated in its
bid that it was unable to meet the DBE goal but made good faith efforts must submit the
information described in this Subsection no later than five calendar days after bid opening.
If the bid of the apparent low bidder is rejected for any reason, the next low bidder may become the
apparent low bidder only if it had submitted the information described in this Subsection or
Subsection 14.01, as appropriate, no later than five calendar days after bid opening.
Failure to demonstrate good faith efforts to the satisfaction of the LPA/Subrecipient with
concurrence of BECO will result in the rejection of the bid. In the event that the low bid is
rejected, the Department will consider award of the contract to the next responsible and
responsive bidder. To be considered responsive, the bidder must have submitted the information
described in either Subsection 14 or 15 of this DBE special provision, no later than five calendar
days after bid opening.
The bidder’s good faith effort documentation must be submitted to and received by the
LPA/Subrecipient Procurement Office by 4:00 P.M. on the fifth calendar day after the bids are
opened. Good faith effort documentation may be submitted electronically through email to the
LPA/Subrecipient Procurement Office. Good faith effort documentation submitted after the time
specified will not be accepted.
The bidder bears the risk of late submission or late delivery by the postal service or a delivery
service.
The documentation of good faith efforts must include copies of each DBE and non-DBE
subcontractor quote submitted to the bidder when a non-DBE subcontractor was selected over a
DBE for work on the contract. A generalized assertion that the contractor received multiple
quotes is not sufficient unless copies of those quotes are provided.
Bidders are encouraged to review Appendix A of 49 CFR Part 26.
Useful information related to encouraging DBE participation and documented good faith efforts
can be found in the “Good Faith Effort Guide” and other documents made available on the
internet at BECO’s website. The information provided in the “Good Faith Effort Guide” does
not replace the specifications; bidders must comply with the requirements of this specification.
In order to be awarded a contract on the basis of good faith efforts, a bidder must show that it
took all necessary and reasonable steps to achieve the DBE goal which, by their scope,
intensity, and appropriateness to the objective, could reasonably be expected to obtain
sufficient DBE participation, even if they were not fully successful. The quality, quantity, and
intensity of the different kinds of efforts the bidder made will be evaluated. The efforts
employed by the bidder should be those that one could reasonably expect a bidder to make if
the bidder were actively and aggressively trying to obtain DBE participation sufficient to meet
the DBE goal. Mere pro forma efforts are not sufficient good faith efforts to meet the DBE
contract requirements.
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The bidder shall, as a minimum, seek DBEs in the same geographic area in which it generally
seeks subcontractors for a given project. If the bidder cannot meet the goals using DBEs from
this geographic area, the bidder, as part of its effort to meet the goals, shall expand its search to
a reasonably wider geographic area.
The following is a list of types of efforts a bidder must address when submitting good faith
effort documentation:
(1) Contacting the LPA/Subrecipient and BECO prior to the submission of bids, either by
e-mail, or by telephone, to inform of the firm’s difficulty in meeting the DBE goals on a
given project, and requesting assistance. The bidder must document its contact with
LPA/Subrecipient and BECO, and indicate the type of contact, the date and time of the
contact, the name of the person(s) contacted, and any details related to the
communication. The contact must be made in sufficient time before bid submission to
allow the LPA/Subrecipient and BECO to provide effective assistance. The bidder will
not be considered to have made good faith efforts if the bidder failed to contact
LPA/Subrecipient and BECO.
(2) Conducting market research to identify small business contractors and suppliers, and
soliciting, through all reasonable and available means the interest of all certified DBEs
who have the capability to perform the work of the contract. This may include
attendance at pre-bid meetings and business matchmaking meetings and events,
advertising and/or providing written notices, posting of “Notices of Sources Sought”
and/or “Requests for Proposals” at reasonable locations, including the contractor’s
website, written notices or emails to all DBEs listed in the Department’s directory of
transportation firms that specialize in areas of work desired (as noted in the DBE
directory) and which are located in the area or surrounding areas of the project. The
bidder should solicit this interest as early in the acquisition process as practicable to
allow DBEs to respond to the solicitation and submit a timely offer for the subcontract.
The bidder should determine with certainty if the DBEs are interested by taking
appropriate steps to follow-up initial solicitations.
(3) Selecting portions of the work to be performed by DBEs in order to increase the
likelihood that the DBE goals will be achieved. This includes, where appropriate,
breaking out contract work items into economically feasible units (for example smaller
tasks or quantities) to facilitate DBE participation, even when the prime contractor might
otherwise prefer to perform these work items with its own forces. This may include,
where possible, establishing flexible time frames for performance and delivery
schedules in a manner that encourages and facilitates DBE participation.
(4) Providing interested DBEs with adequate information about the plans, specifications,
and requirements of the contract in a timely manner to assist DBEs in responding to
solicitations.
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(5) Negotiating in good faith with interested DBEs. It is the bidder’s responsibility to make
a portion of the work available to the DBE subcontractors and suppliers, and to select
those portions of work or material needs consistent with the available DBE
subcontractors and suppliers, so as to facilitate DBE participation. Evidence of such
negotiation includes the names, addresses, and telephone numbers of DBEs that were
considered; a description of the information provided from the plans and specifications
for the work selected for subcontracting; and evidence as to why additional agreements
could not be reached for DBEs to perform work.
Mailings to DBEs requesting bids are not alone sufficient to constitute good faith effort.
A bidder using good business judgment would consider a number of factors in
negotiating with subcontractors, including DBE subcontractors, and would take a firm’s
price and capabilities as well as contract goals into consideration. However, the fact
that there may be some additional costs involved in finding and using DBEs is not in
itself sufficient reason for a bidder’s failure to meet the DBE goal, as long as such costs
are reasonable. Also, the ability or desire of a prime contractor to perform the work of a
contract with its own organization does not relieve the bidder of the responsibility to
make good faith efforts. However, prime contractors are not required to accept higher
quotes from DBEs if the price difference is excessive or unreasonable. Documentation,
such as copies of all other bids or quotes, must be submitted.
(6) Not rejecting DBEs as being unqualified without sound reasons based on a thorough
investigation of their capabilities. The contractor’s standing within its industry,
membership in specific groups, organizations or associations and political or social
affiliations (for example, union vs. non-union employee status) are not legitimate
causes for the rejection or non-solicitation of bids in the contractor’s efforts to meet the
project goal.
(7) Making efforts to assist interested DBEs in obtaining bonding, lines of credit, or
insurance as required by the recipient or contractor.
(8) Making efforts to assist interested DBEs in obtaining necessary equipment, supplies,
materials, or related assistance or services.
(9) Effectively using the services of available minority/women community organizations;
minority/women contractors’ groups; local, state, and Federal minority/women business
assistance offices; and other organizations as allowed on a case-by-case basis to
provide assistance in the recruitment and placement of DBEs.
Another practice considered an insufficient good faith effort is the rejection of the DBE
because its quotation for the work was not the lowest received. The contractor must submit
copies of each DBE and non-DBE subcontractor quote submitted to the bidder when a non-
DBE subcontractor was selected over a DBE for work on the contract. A generalized assertion
that the contractor has received multiple quotes is not sufficient unless copies of those quotes
are provided. The Department may contact rejected DBEs as part of its investigation.
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However, nothing in this paragraph shall be construed to require the bidder or prime contractor
to accept unreasonable quotes in order to satisfy contract goals.
In determining whether a bidder has made good faith efforts, the LPA/Subrecipient will review
the documented efforts of the contractor and will review the performance of other bidders in
meeting the contract goal.
A promise to use DBEs after contract award is not considered to be responsive to the contract
solicitation or to constitute good faith efforts.
The LPA/Subrecipient will evaluate the submittal and make a determination, with BECO
concurrence, on whether in fact good faith efforts have been demonstrated consistent with
the specifications and the Federal regulations, 49 CFR 26, Appendix A.
15.02
Failure to Comply:
If the apparent low bidder fails to submit the required information by the stated time and in the
manner herein specified, or if the submitted information reveals a failure to meet the
requirements of the specifications, the apparent low bidder shall be ineligible to receive award
of the contract and the bid will be rejected.
15.03
Appeal and Protest of Good Faith Effort Determination:
Any interested party may appeal the determination of LPA/Subrecipient to the State Engineer.
That appeal must be in writing and personally delivered or sent by certified mail, return receipt
requested, to the State Engineer. The protest must be received by the State Engineer no later
than seven calendar days after the decision of the LPA/Subrecipient. Copies of the protest
shall be sent by the protestant to the LPA/Subrecipient and every bidder, at the same time the
protest is submitted to the State Engineer. Any bidder whose bid is rejected for failure to meet
the goal or make GFE will be given the opportunity to meet in person with the State Engineer,
at the bidder’s written request included in the protest, to discuss the issue of whether it met the
goal or made adequate good faith efforts to do so.
Any interested party may submit a response to the appeal no later than seven calendar days
after the appeal. Responses from interested parties must also be in writing and personally
delivered or sent by certified mail, return receipt requested, to the State Engineer. Any
interested party submitting such response shall also provide a copy of its response to the
LPA/Subrecipient and every bidder, at the same time the protest is submitted to the State
Engineer. The State Engineer shall promptly consider any appeals under this subsection and
shall notify the LPA/Subrecipient and all bidders in writing of the State Engineer’s findings and
decision.
In accordance with 49 CFR 26.53(d)(5), the result of the State Engineer’s decision is not subject
to administrative appeal to the USDOT.
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16.0
Rejection of Low Bid:
If, for any reason, the bid of the apparent low bidder is rejected, a new apparent low bidder will
be identified. The LPA/Subrecipient Procurement Office will notify the new apparent low
bidder.
A bidder may become the apparent low bidder only if it had submitted the information
described in Subsection 14.01 or 15.01, as appropriate, no later than five calendar days after
bid opening.
17.0
Payment Reporting:
The contractor shall report on a monthly basis indicating the amounts paid to all subcontractors,
of all tiers, working on the project. Reporting shall be in accordance with Prompt Pay and
Payment Provision Reporting requirements section of the contract specifications.
18.0
Crediting DBE Participation Toward Meeting Goals:
18.01
General Requirements:
To count toward meeting a goal, the DBE firm must be certified as of the deadline for
submission of bids in each NAICS code applicable to the kind of work the firm will perform on the
contract. NAICS for each DBE can be found on the AZ UTRACS under the Firm Directory.
General descriptions of all NAICS codes can be found at www.naics.com.
Credit towards the contractor’s DBE goal is given only after the DBE has been paid for the work
performed.
The entire amount of a contract that is performed by the DBE’s own forces, including the cost of
supplies and materials purchased by the DBE for the work on the contract and equipment leased
by the DBE will be credited toward DBE participation. Supplies and equipment the DBE
subcontractor purchases or leases from the prime contractor or its affiliate will not be credited
toward DBE participation. Work included in a force account item cannot be listed on the DBE
Intended Participation Affidavit.
The contractor bears the responsibility to determine whether the DBE possesses the proper
contractor’s license(s) to perform the work and, if DBE credit is requested, that the DBE
subcontractor is certified for the requested type of work.
If a DBE cannot complete its work due to failure to obtain or maintain its licensing, the contractor
bears the responsibility to notify the LPA/Subrecipient immediately after the contractor becomes
aware of the situation, and request approval to replace the DBE with another DBE. The
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contractor shall follow the DBE termination/substitution requirements described in Subsection
24.0 of these DBE provisions.
The Department’s certification is not a representation of a DBE’s qualifications and/or abilities.
The contractor bears all risks that the DBE may not be able to perform its work for any reason.
A DBE may participate as a prime contractor, subcontractor, joint venture partner with either a
prime contractor or a subcontractor, or as a vendor of materials or supplies. A DBE joint venture
partner shall be responsible for a clearly defined portion of the work to be performed, in addition
to meeting the requirements for ownership and control.
The dollar amount of work to be accomplished by DBEs, including partial amount of a lump sum
or other similar item, shall be on the basis of subcontract, purchase order, hourly rate, rate per
ton, etc., as agreed to between parties.
With the exception of bond premiums, all work must be attributed to specific bid items. Where
work applies to several items, the DBE contracting arrangement must specify unit price and
amount attributable to each bid item. DBE credit for any individual item of work performed by the
DBE shall be the lesser of the amount to be paid to the DBE or the prime contractor's bid price.
If the amount bid by the DBE on any item exceeds the prime contractor’s bid amount, the prime
contractor may not obtain credit by attributing the excess to other items.
Where more than one DBE is engaged to perform parts of an item (for example, supply and
installation), the total amount payable to the DBEs will not be considered in excess of the prime
contractor’s bid amount for that item.
Bond premiums may be stated separately, so long as the arrangement between the prime
contractor and the DBE provides for separate payment not to exceed the price charged by the
bonding company.
DBE credit may be obtained only for specific work done for the project, supply of equipment
specifically for physical work on the project, or supply of materials to be incorporated in the work.
DBE credit will not be allowed for costs such as overhead items, capital expenditures (for
example, purchase of equipment), and office items.
If a DBE performs part of an item (for example, installation of materials purchased by a
Non-DBE), the DBE credit shall not exceed the lesser of (1) the DBE’s contract or (2) the prime
contractor’s bid for the item, less a reasonable deduction for the portion performed by the Non-
DBE.
When a DBE performs as a partner in a joint venture, only that portion of the total dollar value of
the contract which is clearly and distinctly performed by the DBE's own forces can be credited
toward the DBE goal.
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The contractor may credit second-tier subcontracts issued to DBEs by non-DBE subcontractors.
Any second-tier subcontract to a DBE used to meet the goal must meet the requirements of a
first-tier DBE subcontract.
A prime contractor may credit the entire amount of that portion of a construction contract that is
performed by the DBE’s own forces. The cost of supplies and materials obtained by the DBE
for the work of the contract can be included so long as that cost is reasonable. Leased
equipment may also be included. No credit is permitted for supplies purchased or equipment
leased from the prime contractor or its affiliate(s).
When a DBE subcontracts a part of the work of its contract to another firm, the value of the
subcontract may be credited towards the DBE goal only if the DBE’s subcontractor is itself a
DBE and performs the work with its own forces. Work that a DBE subcontracts to a non-DBE
firm does not count toward a DBE goal.
A prime contractor may credit the entire amount of fees or commissions charged by a DBE
firm for providing a bona fide service, such as professional, technical, consultant, or
managerial services, or for providing bonds or insurance specifically required for the
performance of a USDOT-assisted contract, provided the fees are reasonable and not
excessive as compared with fees customarily allowed for similar services.
18.02
DBE Prime Contractor:
When a certified DBE firm bids on a contract that contains a DBE goal, the DBE firm is
responsible for meeting the DBE goal on the contract or making good faith efforts to meet the
goal, just like any other bidder. In most cases, a DBE bidder on a contract will meet the DBE
goal by virtue of the work it performs on the contract with its own forces. However, all the work
that is performed by the DBE bidder or any other DBE subcontractors and DBE suppliers will
count toward the DBE goal. The DBE bidder shall list itself along with any DBE subcontractors
and suppliers, on the DBE Intended Participation Affidavit and Summary in order to receive
credit toward the DBE goal.
18.03
Effect of Loss of DBE Eligibility:
If a DBE is deemed ineligible (decertified) or suspended in accordance with 49 CFR 26.87 and
26.88, the DBE may not be considered to meet a contract goal on a new contract, but may be
considered to meet the contract goal under a subcontract that was executed before the DBE
suspension or decertification is effective.
When a committed DBE firm or a DBE prime contractor loses its DBE eligibility and a
subcontract or contract has not been executed before a decertification notice is issued to the
DBE firm by its certifying agency, the ineligible firm does not count toward the contract goal. The
contractor must meet the contract goal with an eligible DBE firm or firms or demonstrate good
faith effort. When a subcontract is executed with the DBE firm before the Department notified
the firm of its ineligibility, the contractor may continue to use the firm on the contract and may
continue to receive credit toward the DBE goal for the firm’s work.
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18.04
Notifying the Contractor of DBE Certification Status:
Each DBE contract of any tier shall require any DBE subcontractor or supplier that is either
decertified or certified during the term of the contract to immediately notify the contractor and
all parties to the DBE contract in writing, with the date of decertification or certification. The
contractor shall require that this provision be incorporated in any contract of any tier in which a
DBE is a participant.
18.05
Police Officers:
DBE credit will not be permitted for procuring DPS officers. For projects on which officers from
other agencies are supplied, DBE credit will be given only for the broker fees charged, and will
not include amounts paid to the officers. The broker fees must be reasonable.
18.06
Commercially Useful Function:
A prime contractor can credit expenditures to a DBE subcontractor toward DBE goals only if
the DBE performs a Commercially Useful Function (CUF).
A DBE performs a CUF when it is responsible for execution of the work of a contract and
carries out its responsibilities by actually performing, managing, and supervising the work
involved. To perform a commercially useful function, the DBE must also be responsible, with
respect to materials and supplies on the contract, for negotiating price, determining quality and
quantity, ordering the material, and installing (where applicable) and paying for the material
itself that it uses on the project. To determine whether a DBE is performing a commercially
useful function, the LPA/Subrecipient will evaluate the amount of work subcontracted, industry
practices, whether the amount the firm is to be paid under the contract is commensurate with
the work it is actually performing and the DBE credit claimed for its performance of the work,
and other relevant factors.
A DBE will not be considered to perform a commercially useful function if its role is limited to
that of an extra participant in a transaction, contract, or project through which funds are
passed in order to obtain the appearance of DBE participation. In determining whether a DBE
is such an extra participant, the LPA/Subrecipient will examine similar transactions, particularly
those in which DBEs do not participate.
If a DBE does not perform or exercise responsibility for at least 30 percent of the total cost of
its contract with its own work force, or if the DBE subcontracts a greater portion of the work of
a contract than would be expected on the basis of normal industry practice for the type of work
involved, the LPA/Subrecipient will presume that the DBE is not performing a commercially
useful function.
When a DBE is presumed not to be performing a commercially useful function as provided
above, the DBE may present evidence to rebut this presumption. The LPA/Subrecipient will
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determine if the firm is performing a CUF given the type of work involved and normal industry
practices.
The LPA/Subrecipient will notify the contractor, in writing, if it determines that the contractor’s
DBE subcontractor is not performing a CUF. The contractor will be notified within seven
calendar days of the LPA/Subrecipient’s decision.
Decisions on CUF may be appealed to the ADOT BECO. The appeal must be in writing and
personally delivered or sent by certified mail, return receipt requested, to the ADOT BECO.
The appeal must be received by the ADOT BECO no later than seven calendar days after the
decision of LPA/Subrecipient. LPA/Subrecipient decision remains in effect unless and until
ADOT BECO reverses or modifies LPA/Subrecipient decision. ADOT BECO will promptly
consider any appeals under this subsection and notify the contractor of the ADOT BECO
findings and decisions. Decisions on CUF matters are not administratively appealable to
USDOT.
The LPA/Subrecipient will conduct project site visits on the contract to confirm that DBEs are
performing a CUF. The contractor shall cooperate during the site visits and the
LPA/Subrecipient staff will make every effort not to disrupt work on the project.
18.07
Trucking:
LPA/Subrecipient will use the following factors in determining whether a DBE trucking
company is performing a commercially useful function. The DBE must be responsible for the
management and supervision of the entire trucking operation for which it is responsible on a
particular contract, and there cannot be a contrived arrangement for the purpose of meeting
DBE goals.
The DBE must itself own and operate at least one fully licensed, insured, and operational truck
used on the contract on every day that credit is to be given for trucking.
The contractor will receive credit for the total value of transportation services provided by the
DBE using trucks it owns, insures and operates, and using drivers it employs.
The DBE may lease trucks from another DBE firm, including an owner-operator who is
certified as a DBE. The DBE who leases trucks from another DBE receives credit for the total
value of the transportation services.
The DBE may also lease trucks from a non-DBE firm, including an owner-operator. The DBE
who leases trucks with drivers from a non-DBE is entitled to credit for the total value of the
transportation services provided by non-DBE leased trucks with drivers not to exceed the value
of transportation services on the contract provided by DBE-owned trucks or leased trucks with
DBE employee drivers. Additional participation by non-DBE owned trucks with drivers receives
credit only for the fee or commission paid to the DBE as a result of the lease agreement.
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Example: DBE Firm X uses two of its own trucks on a contract. It leases two trucks from DBE
Firm Y and six trucks from non-DBE firm Z. DBE credit would be awarded for the total value of
transportation services provided by Firm X and Firm Y, and may also be awarded for the total
value of transportation services provided by four of the six trucks provided by Firm Z. In all,
full credit would be allowed for the participation of eight trucks. DBE credit could be awarded
only for the fees or commissions pertaining to the remaining trucks Firm X receives as a result
of the lease with Firm Z.
The DBE may lease trucks without drivers from a non-DBE truck leasing company. If the DBE
leases trucks from a non-DBE leasing company and uses its own employees as drivers, it is
entitled to credit for the total value of these hauling services.
Example: DBE Firm X uses two of its own trucks on a contract. It leases three additional
trucks from non-DBE Firm Z. Firm X uses is own employees to drive the trucks leased from
Firm Z. DBE credit would be awarded for the total value of the transportation services
provided by all five trucks.
For purposes of this section, a lease must indicate that the DBE has exclusive use of and
control over the truck. This does not preclude the leased truck from working for others during
the term of the lease with the consent of the DBE, so long as the lease gives the DBE
absolute priority for use of the leased truck. Leased trucks must display the name and
identification number of the DBE. Credit will be allowed only for those lease costs related to
the time each truck is devoted to the project.
DBE credit for supplying paving grade asphalt and other asphalt products will only be
permitted for standard industry hauling costs, and only if the DBE is owner or lessee of the
equipment and trucks. Leases for trucks must be long term (extending for a fixed time period
and not related to time for contract performance) and must include all attendant
responsibilities such as insurance, titling, hazardous waste requirements, and payment of
drivers.
18.08
Materials and Supplies:
LPA/Subrecipient will credit expenditures with DBEs for material and supplies towards the
DBE goal as follows. If the materials or supplies are obtained from a DBE manufacturer, 100
percent of the cost of the materials or supplies is credited. A manufacturer is defined as a firm
that operates or maintains a factory or establishment that produces, on the premises, the
materials, supplies, articles, or equipment required under the contract, and of the general
character described by the specifications.
If the materials or supplies are purchased from a DBE regular dealer, 60 percent of the cost of
the materials or supplies is credited. A DBE regular dealer is defined as a firm that owns,
operates, or maintains a store or warehouse or other establishment in which the materials,
supplies, articles, or equipment of the general character described by the specifications and
required under the contract are bought, kept in stock, and regularly sold or leased to the public
in the usual course of business. To be a regular dealer, the firm must be an established,
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regular business that engages, as its principal business and under its own name, in the
purchase and sale or lease of the products in question. A firm may be a DBE regular dealer in
such bulk items as petroleum products, steel, cement, stone or asphalt without owning,
operating, or maintaining a place of business, as provided above, if the person both owns and
operates distribution equipment for the products. Any supplementing of regular dealers’ own
distribution equipment shall be by a long-term lease agreement, and not on an ad-hoc or
contract-by-contract basis. Packagers, brokers, manufacturers’ representatives, or other
persons who arrange or expedite transactions are not regular dealers within the meaning of
this paragraph and the paragraph above.
With respect to materials or supplies purchased from a DBE which is neither a manufacturer
nor a regular dealer, the LPA/Subrecipient will credit the entire amount of the fees or
commissions charged by the DBE for assistance in the procurement of the materials and
supplies, or fees or transportation charges for the delivery of materials or supplies required on
a job site, toward DBE goals, provided the fees are determined to be reasonable and not
excessive as compared with fees customarily allowed for similar services. The cost of the
materials and supplies themselves may not be counted toward the DBE goal.
The LPA/Subrecipient will credit expenditures with DBEs for material and supplies (e.g.
whether a firm is acting as a regular dealer or a transaction expediter) towards the DBE goal
on a contract-by-contract basis. The fact that a DBE firm qualifies under a classification
(manufacturer, regular dealer or supplier) for one contract does not mean it will qualify for the
same classification on another contract. The bidder shall be responsible for verifying whether
a DBE qualifies as a DBE manufacturer, regular dealer or supplier. The bidder may contact
the LPA/Subrecipient for assistance in this determination.
19.0
Effect of Contract Changes:
If for any reason it becomes apparent that the DBE goal will not be met then the contractor
shall: (1) immediately notify the LPA/Subrecipient of the potential or actual decrease in DBE
compensation, and (2) make good faith efforts to obtain DBE participation to meet or exceed
the DBE contract goal. Good faith efforts required under the provisions of this section may
vary, depending on the time available, the nature of the change, who initiated the change, and
other factors as determined by LPA/Subrecipient.
LPA/Subrecipient will approve or deny the contractor’s good faith efforts with BECO
concurrence.
The contractor is not required to take work committed to another subcontractor and assign it to
a DBE subcontractor in order to meet the committed DBE percentage.
If the resulting change increases the scope or quantity of work being done by a DBE
subcontractor, the DBE shall be given the opportunity to complete the additional work and
receive additional compensation beyond their original subcontract amount.
20.0
DBE Participation Above the Goal (Race Neutral Participation):
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Additional DBE participation above the DBE participation required to meet the contract DBE goal
is an important aspect of the Department’s DBE program. The contractor is strongly encouraged
to use additional DBEs above the DBE goal requirement in the contract to assist the Department
in meeting its overall DBE goal and help the Department to meet the maximum feasible portion
of its DBE goals through race neutral participation as outlined in 49 CFR Part 26.
There are fewer administrative requirements on the part of the contractor when using race
neutral DBEs (DBEs not listed on the DBE Intended Participation Affidavit Summary). For
example, if a DBE is not listed on the DBE Intended Participation Affidavit Summary, the DBE
does not have to submit an Affidavit, and the subcontract approval process follows the same
process of any other subcontract. The contractor does not have to replace the race neutral DBE
with another DBE subcontractor if the race neutral DBE fails to perform. Therefore these DBEs
are treated as any other subcontractor on the project.
21.0
Required Provisions for DBE Subcontracts:
All subcontracts of any tier, all supply contracts, and any other contracts in which a DBE is a
party shall include, as a physical attachment, DBE Subcontract Compliance Assurances
available from the LPA/Subrecipient.
Contractors executing agreements with subcontractors, DBE or non-DBE, that materially
modify federal regulation and state statutes such as, prompt payment and retention
requirements, through subcontract terms and conditions will be found in breach of contract
which may result in termination of the contract, or any other such remedy as the
LPA/Subrecipient and ADOT deem appropriate as outlined in DBE Subsection 2.0.
LPA/Subrecipient reserves the right to conduct random reviews of DBE and non-DBE
subcontract documentation to ensure compliance with federal requirements.
The contractor shall ensure that all subcontracts or agreements with DBEs to supply labor or
materials require that the subcontract and all lower tier subcontracts be performed in accordance
with 49 CFR Part 26.
The Contractor shall provide electronic copies of signed subcontract agreements for all DBE
Subcontracts listed on the DBE Intended Participation Affidavit Summary by uploading them
within 15 calendar days of an approved contract to the LPA DBE System.
22.0
Contract Performance:
Contract items of work designated by the contractor to be awarded to DBEs shall be
performed by the designated DBE or a LPA/Subrecipient, with BECO concurrence, approved
DBE substitute. DBE contract work items shall not be performed by the contractor, or a non-
DBE subcontractor without prior approval by the LPA/Subrecipient, with BECO concurrence.
The DBE must perform a commercially useful function; that is, the DBE must manage,
perform, and supervise a distinct element of work.
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The contractor is required to use DBEs identified to meet the contract goal, so the prime
contractor is responsible for ensuring that the DBEs are available to meet scheduling, work
and other requirements on the contract.
LPA/Subrecipient will conduct reviews to ensure compliance with DBE requirements. The
reviews may include, among other activities, interview of DBEs and their employees and the
contractor and its employees. The contractor shall cooperate in the review and make its
employees available. The contractor shall inform the LPA/Subrecipient in advance when each
DBE will be working on the project to help facilitate reviews.
LPA/Subrecipient reserves the right to inspect all records of the contractor and all records of
the DBEs and non-DBE subcontractors concerning this contract. The contractor must make
all documents related to all contracts available to the LPA/Subrecipient upon request.
The contractor shall provide to the LPA/Subrecipient, at the pre-construction conference,
copies of all completed, approved, and signed subcontracts, purchase orders, invoices, etc.,
with all committed DBEs. These documents shall include the AZ UTRACS Registration
number for the subcontractor or materials supplier.
Use of every DBE listed on the DBE Intended Participation Affidavit Summary is a condition of
this contract. The contractor shall utilize the specific DBEs listed to perform the work and
supply the materials for which each is listed on the Intended Participation Affidavit Summary
unless the contractor obtains written consent from the LPA/Subrecipient with BECO
concurrence. The contractor shall not be entitled to any payment for work or material that is
not performed or supplied by the listed DBE, unless the contractor obtains written consent
from the LPA/Subrecipient with BECO concurrence.
23.0
Joint Checks:
23.01
Requirements:
A DBE subcontractor and a material supplier (or equipment supplier) may request permission
for the use of joint checks for payments from the prime contractor to the DBE subcontractor
and the supplier. Joint checks may be issued only if all the conditions in this subsection are
met.
1. The DBE subcontractor must be independent from the prime contractor and the
supplier, and must perform a commercially useful function. The DBE subcontractor
must be responsible for negotiating the price of the material, determining quality and
quantity, ordering the materials, installing (where applicable), and paying for the
material. The DBE subcontractor may not be utilized as an extra participant in a
transaction, contract, or project in order to obtain the appearance of DBE participation.
2. The use of joint checks will be allowed only if the prime contractor, DBE subcontractor,
and material supplier establish that the use of joint checks in similar transactions is a
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commonly recognized business practice in the industry, particularly with respect to
similar transactions in which DBE’s do not participate.
3. A material or supply contract may not bear an excessive ratio relative to the DBE
subcontractor’s normal capacity.
4. There may not be any exclusive arrangement between one prime and one DBE in the
use of joint checks that may bring into question whether the DBE is independent of the
prime contractor.
5. Any arrangement for joint checks must be in writing, and for a specific term (for
example, one year, or a specified number of months) that does not exceed a
reasonable time to establish a suitable credit line with the supplier.
6. The prime contractor may act solely as the payer of the joint check, and may not have
responsibility for establishing the terms of the agreement between the DBE
subcontractor and the supplier.
7. The DBE must be responsible for receiving the check from the prime contractor and
delivering the check to the supplier.
8. The prime contractor cannot require the DBE subcontractor to use a specific supplier,
and the prime contractor may not participate in the negotiation of unit prices between
the DBE subcontractor and the supplier.
23.02
Procedure and Compliance:
1. BECO must approve the agreement for the use of joint checks in writing before any joint
checks are issued. The prime contractor shall submit a DBE joint check request form,
available from the BECO website, along with the joint check agreement, to
LPA/Subrecipient and BECO through email within seven calendar days from the time
the subcontract is executed.
2. After obtaining authorization from BECO for the use of joint checks, the prime
contractor, the DBE, and the supplier must retain documentation to allow for efficient
monitoring of the agreement by the LPA/Subrecipient.
3. Copies of canceled checks must be submitted, with the payment information for the
period in which the joint check was issued, electronically through email to
LPA/Subrecipient Procurement Office and made available for review at the time of the
onsite CUF review. The prime contractor, DBE, and supplier each have an independent
duty to report to the LPA/Subrecipient in the case of any change from the approved
joint check arrangement.
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4. Any failure to comply will be considered by the LPA/Subrecipient, with ADOT
concurrence to be a material breach of this contract and will subject the prime
contractor, DBE, and supplier to contract remedies and, in the case of serious
violations, a potential for termination of the contract, or other remedies which may
prevent future participation by the offending party.
24.0
DBE Termination/Substitution:
24.01
General Requirements:
The contractor shall make all reasonable efforts to avoid terminating or substituting a DBE
listed on the DBE Intended Participation Affidavit Summary. At a minimum, the contractor shall
negotiate in good faith, give timely notices and/or extend deadlines to the extent that it will not
jeopardize the contract with the LPA/Subrecipient. Reasonable methods to resolve
performance disputes must be applied and documentation provided to LPA/Subrecipient
before attempting to substitute or terminate a DBE.
24.02
Contractor Notice of Termination/Substitution:
All terminations, substitutions, and reductions in scope of work to be performed by DBEs listed
on the DBE Intended Participation Affidavit Summary must be approved in writing by the
LPA/Subrecipient, with BECO concurrence. The contractor shall contact the LPA/Subrecipient
within 24 hours from the first sign of any reason for potential DBE termination/substitution.
The contractor shall not terminate a DBE subcontractor listed on the DBE Intended
Participation Affidavit or complete the work contracted to the DBE with its own forces or with a
non-DBE firm without the LPA/Subrecipient written consent and BECO concurrence. Before
submitting a formal request to the LPA/Subrecipient for DBE termination/substitution, the
contractor shall give written notice to the DBE subcontractor with a copy to the
LPA/Subrecipient of its intent to terminate or substitute the DBE identifying the reason for the
action. The notice shall include the deadline for the DBE to submit a written response
advising the contractor, LPA/Subrecipient of its position which shall be a minimum of five
calendar days after the notice is given. Before making a determination for approval regarding
the contractor’s termination and substitution request, the LPA/Subrecipient, with BECO
concurrence, will consider both the contractor’s request and the DBE firm’s response.
24.03
Contractor Request for Termination/Substitution:
The contractor shall formally request the termination or substitution of a DBE listed on the
DBE Intended Participation Affidavit Summary by submitting the DBE Termination/Substitution
Request form with supporting documentation to the LPA/Subrecipient; form is available from
the LPA/Subrecipient. The submission shall include the following information:
1) The date the contractor determined the DBE to be unwilling, unable, or ineligible to
perform.
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2) A brief statement of facts describing the situation and citing specific actions or
inaction by the DBE firm giving rise to contractor’s assertion that the DBE firm is
unwilling, unable, or ineligible to perform.
3) A brief statement of the good faith efforts undertaken by the contractor to enable the
DBE firm to perform.
4) The total dollar amount currently paid for work performed by the DBE firm.
5) The total dollar amount remaining to be paid to the DBE firm for work completed, but
for which the DBE firm has not received payment, and over which the contractor and
the DBE firm have no dispute.
6) The projected date that the contractor requires a substitution or replacement DBE to
commence work, if consent is granted to the request.
7) The DBE’s response to the notice of intent to terminate. If there is no response from
the DBE within the time allowed in the notice of intent to terminate, the contractor
shall state that no response was received.
Written consent for terminating any DBE listed on the DBE Intended Participation Affidavit
Summary will be granted only where the contractor can demonstrate good cause showing that
the DBE is unable, unwilling, or ineligible to perform. Such written consent to terminate any
DBE shall concurrently constitute written consent to substitute or replace the terminated DBE.
Termination or substitution of a DBE listed on the DBE Intended Participation Affidavit
Summary will not be allowed based solely on a contractor's ability to negotiate a more
advantageous contract with another subcontractor. Prior to making a determination for
approval regarding the contractor’s termination and substitution request, the LPA/Subrecipient,
with BECO concurrence, will consider both the contractor’s request and the DBE firm’s
response.
24.04
Good Cause:
The LPA/Subrecipient, with BECO concurrence, will make the determination of good cause by
providing written consent to the contractor after evaluating the contractor’s good cause to
terminate or substitute a DBE firm. Good cause for this purpose includes the following in
relation to the listed DBE subcontractor:
1. Fails or refuses to execute a written contract.
2. Fails or refuses to perform the work of its subcontract in a way consistent with normal
industry practice standards. However, good cause does not exist if the failure or refusal
of the DBE subcontractor to perform its work on the subcontract results from the bad
faith or discriminatory action of the prime contractor.
3. Fails or refuses to meet the prime contractor’s reasonable, nondiscriminatory
bond/insurance requirements.
4. Becomes bankrupt, insolvent, or exhibits credit unworthiness.
5. Is ineligible to work on public works projects because of suspension and debarment
proceedings pursuant to federal or state law.
6. Is not a responsible contractor.
7. Voluntarily withdraws from the project and provides written notice of its withdrawal to
the Department.
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8. Is ineligible to receive DBE credit for the type of work required.
9. A DBE owner dies or becomes disabled with the result that the firm is unable to
complete its work on the contract.
10. Other documented good cause that the BECO determines compels the termination or
substitution of the DBE subcontractor.
24.05
DBE Termination/Substitution Good Faith Effort:
If the LPA/Subrecipient approves the termination of a DBE, the contractor shall make good
faith efforts to find another DBE subcontractor to substitute for the original DBE. The good
faith efforts as identified in DBE Subsection 15.0 shall be directed at finding another DBE to
perform at least the same amount of work under the contract as the DBE that was terminated,
to the extent needed to meet the contract goal. If a replacement DBE is not identified for the
original DBE’s work, the good faith efforts shall be documented and provided, upon request, to
the LPA/Subrecipient within seven calendar days from the date of the request.
A prime contractor’s inability to find a replacement DBE at the original price is not alone
sufficient to support a finding that good faith efforts have been made to replace the original
DBE. The fact that the contractor has the ability and/or desire to perform the contract work
with its own forces does not relieve the contractor of the obligation to make good faith efforts
to find the replacement DBE, and it is not a sound basis for rejecting a prospective
replacement DBE’s reasonable quote.
The termination of a DBE firm shall not relieve the contractor of its obligations under this
Special Provision, and the unpaid portion of the terminated DBE firm’s subcontract will not be
counted toward the DBE goal.
If the LPA/Subrecipient has eliminated items of work subcontracted to a committed DBE, the
prime contractor shall still make good faith efforts to replace the DBE with another DBE to the
extent necessary to meet the goal. The LPA/Subrecipient will review the quality, thoroughness,
and intensity of those efforts and give consideration to when the change was made, the nature
of the change, and other factors as determined by the LPA/Subrecipient.
When a DBE substitution has been approved by the LPA/Subrecipient and concurred by
BECO, the contractor shall submit an amended DBE Intended Participation Affidavit and
Intended Participation Affidavit Summary to LPA/Subrecipient Procurement Office for approval
with the substitute DBE’s name, description of work, NAICS code, AZ UTRACS registration
number, and dollar value of work. Approval from LPA/Subrecipient with BECO concurrence
must be obtained prior to the substituted DBE beginning work.
24.06
Sanctions:
Failure by the contractor to carry out the requirements of these DBE Termination/Substitution
specifications is a material breach of contract and will result in such remedies as the
LPA/Subrecipient deems appropriate, with ADOT concurrence, which will include, but are not
limited to the assessment of liquidated damages. The LPA/Subrecipient will deduct from
monies due or becoming due to the contractor, the dollar amount of the wrongfully
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substituted/replaced DBE subcontract plus 25 percent of the amount remaining to be paid to
the DBE as liquidated damages. These liquidated damages shall be in addition to all other
retention or liquidated damages provided for elsewhere in the contract.
25.0
Certification of Final DBE Payments:
The contractor’s achievement of the goal is measured by actual payments made to the DBE.
The contractor shall submit the “Certification of Final DBE Payments” form for each DBE firm
working on the contract. This form shall be signed by the contractor and the relevant DBE,
and submitted to the LPA/Subrecipient no later than 30 days after the DBE completes its work.
The LPA/Subrecipient and ADOT will use this certification and other information available to
determine applicable DBE credit allowed to date by the contractor and the extent to which the
DBE firms were fully paid for that work. By the act of filing the forms, the contractor
acknowledges that the information is supplied in order to justify the payment of state and
federal funds to the contractor.
The contractor will not be released from the obligations of the contract until the “Certification of
Final DBE Payments” forms are received and deemed acceptable by the LPA/Subrecipient.
26.0
Sanctions for Not Meeting Contract DBE Goal:
If the LPA/Subrecipient determines, with BECO concurrence, that the contractor has, without
justification, not met the established DBE goal the LPA/Subrecipient will, at its discretion,
deduct up to two times the amount of the unattained portion of established DBE goal from
monies due or becoming due the contractor as liquidated damages, based on the
circumstances of the noncompliance.
The LPA/Subrecipient, with BECO concurrence, will determine whether liquidated damages
will be assessed and the amount of the liquidated damages. The LPA/Subrecipient will
consider whether there have been other violations on this or other contracts, whether the
failure was due to circumstances beyond the control of the contractor, whether the contractor
has made good faith efforts to meet the goal, and other appropriate circumstances.
The contractor may, within 15 calendar days of receipt of the decision of the LPA/Subrecipient
escalate the decision to the State Engineer. If the contractor does not escalate the decision of
the LPA/Subrecipient, in writing, within 15 calendar days of receipt of the decision, the
contractor will be deemed to have accepted the decision and there will be no further remedy
for the contractor.
In addition to any other sanctions, willful failure of the contractor, DBE or other subcontractor
to comply with this contract or with the Federal DBE regulations may result in disqualification
from further contracting, subcontracting, or other participation in the Department’s and
LPA/Subrecipient’s projects.
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27.0
False, Fraudulent, or Dishonest Conduct:
In addition to any other remedies or actions, the Department will bring to the attention of the
US Department of Transportation any appearance of false, fraudulent, or dishonest conduct in
connection with the DBE program, so that USDOT can take steps such as referral to the
Department of Justice for criminal prosecution, referral to the USDOT Inspector General for
possible initiation of suspension and debarment proceedings against the offending parties or
application of “Program Fraud and Civil Penalties” rules provided in 49 CFR Part 31.
6.0
VERIFICATIONS STATEMENT
FOR
STATUS OF FEDERAL TAX LIENS
STATUS OF DEBARMENT
USE OF E-VERIFY FOR EMPLOYMENT HIRING
7.0
FHWA 1273
1
FHWA-1273 – Revised October 23, 2023
REQUIRED CONTRACT PROVISIONS
FEDERAL-AID CONSTRUCTION CONTRACTS
I.
General
II.
Nondiscrimination
III.
Non-segregated Facilities
IV.
Davis-Bacon and Related Act Provisions
V.
Contract Work Hours and Safety Standards Act
Provisions
VI.
Subletting or Assigning the Contract
VII.
Safety: Accident Prevention
VIII. False Statements Concerning Highway Projects
IX.
Implementation of Clean Air Act and Federal Water
Pollution Control Act
X.
Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion
XI.
Certification Regarding Use of Contract Funds for
Lobbying
XII. Use of United States-Flag Vessels:
ATTACHMENTS
A. Employment and Materials Preference for Appalachian
Development Highway System or Appalachian Local Access
Road Contracts (included in Appalachian contracts only)
I. GENERAL
1. Form FHWA-1273 must be physically incorporated in each
construction contract funded under title 23, United States
Code, as required in 23 CFR 633.102(b) (excluding
emergency contracts solely intended for debris removal). The
contractor (or subcontractor) must insert this form in each
subcontract and further require its inclusion in all lower tier
subcontracts (excluding purchase orders, rental agreements
and other agreements for supplies or services). 23 CFR
633.102(e).
The applicable requirements of Form FHWA-1273 are
incorporated by reference for work done under any purchase
order, rental agreement or agreement for other services. The
prime contractor shall be responsible for compliance by any
subcontractor, lower-tier subcontractor or service provider. 23
CFR 633.102(e).
Form FHWA-1273 must be included in all Federal-aid design-
build contracts, in all subcontracts and in lower tier
subcontracts (excluding subcontracts for design services,
purchase orders, rental agreements and other agreements for
supplies or services) in accordance with 23 CFR 633.102. The
design-builder shall be responsible for compliance by any
subcontractor, lower-tier subcontractor or service provider.
Contracting agencies may reference Form FHWA-1273 in
solicitation-for-bids or request-for-proposals documents,
however, the Form FHWA-1273 must be physically
incorporated (not referenced) in all contracts, subcontracts and
lower-tier subcontracts (excluding purchase orders, rental
agreements and other agreements for supplies or services
related to a construction contract). 23 CFR 633.102(b).
2. Subject to the applicability criteria noted in the following
sections, these contract provisions shall apply to all work
performed on the contract by the contractor's own organization
and with the assistance of workers under the contractor's
immediate superintendence and to all work performed on the
contract by piecework, station work, or by subcontract. 23
CFR 633.102(d).
3. A breach of any of the stipulations contained in these
Required Contract Provisions may be sufficient grounds for
withholding of progress payments, withholding of final
payment, termination of the contract, suspension / debarment
or any other action determined to be appropriate by the
contracting agency and FHWA.
4. Selection of Labor: During the performance of this contract,
the contractor shall not use convict labor for any purpose
within the limits of a construction project on a Federal-aid
highway unless it is labor performed by convicts who are on
parole, supervised release, or probation. 23 U.S.C. 114(b).
The term Federal-aid highway does not include roadways
functionally classified as local roads or rural minor collectors.
23 U.S.C. 101(a).
II. NONDISCRIMINATION (23 CFR 230.107(a); 23 CFR Part
230, Subpart A, Appendix A; EO 11246)
The provisions of this section related to 23 CFR Part 230,
Subpart A, Appendix A are applicable to all Federal-aid
construction contracts and to all related construction
subcontracts of $10,000 or more. The provisions of 23 CFR
Part 230 are not applicable to material supply, engineering, or
architectural service contracts.
In addition, the contractor and all subcontractors must comply
with the following policies: Executive Order 11246, 41 CFR
Part 60, 29 CFR Parts 1625-1627, 23 U.S.C. 140, Section 504
of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794),
Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C.
2000d et seq.), and related regulations including 49 CFR Parts
21, 26, and 27; and 23 CFR Parts 200, 230, and 633.
The contractor and all subcontractors must comply with: the
requirements of the Equal Opportunity Clause in 41 CFR 60-
1.4(b) and, for all construction contracts exceeding $10,000,
the Standard Federal Equal Employment Opportunity
Construction Contract Specifications in 41 CFR 60-4.3.
Note: The U.S. Department of Labor has exclusive authority to
determine compliance with Executive Order 11246 and the
policies of the Secretary of Labor including 41 CFR Part 60,
and 29 CFR Parts 1625-1627. The contracting agency and
the FHWA have the authority and the responsibility to ensure
compliance with 23 U.S.C. 140, Section 504 of the
Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and
Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C.
2000d et seq.), and related regulations including 49 CFR Parts
21, 26, and 27; and 23 CFR Parts 200, 230, and 633.
The following provision is adopted from 23 CFR Part 230,
Subpart A, Appendix A, with appropriate revisions to conform
to the U.S. Department of Labor (US DOL) and FHWA
requirements.
2
1. Equal Employment Opportunity: Equal Employment
Opportunity (EEO) requirements not to discriminate and to
take affirmative action to assure equal opportunity as set forth
under laws, executive orders, rules, regulations (see 28 CFR
Part 35, 29 CFR Part 1630, 29 CFR Parts 1625-1627, 41 CFR
Part 60 and 49 CFR Part 27) and orders of the Secretary of
Labor as modified by the provisions prescribed herein, and
imposed pursuant to 23 U.S.C. 140, shall constitute the EEO
and specific affirmative action standards for the contractor's
project activities under this contract. The provisions of the
Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et
seq.) set forth under 28 CFR Part 35 and 29 CFR Part 1630
are incorporated by reference in this contract. In the execution
of this contract, the contractor agrees to comply with the
following minimum specific requirement activities of EEO:
a. The contractor will work with the contracting agency and
the Federal Government to ensure that it has made every
good faith effort to provide equal opportunity with respect to all
of its terms and conditions of employment and in their review
of activities under the contract. 23 CFR 230.409 (g)(4) & (5).
b. The contractor will accept as its operating policy the
following statement:
"It is the policy of this Company to assure that applicants
are employed, and that employees are treated during
employment, without regard to their race, religion, sex,
sexual orientation, gender identity, color, national origin, age
or disability. Such action shall include: employment,
upgrading, demotion, or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms
of compensation; and selection for training, including
apprenticeship, pre-apprenticeship, and/or on-the-job
training."
2. EEO Officer: The contractor will designate and make
known to the contracting officers an EEO Officer who will have
the responsibility for and must be capable of effectively
administering and promoting an active EEO program and who
must be assigned adequate authority and responsibility to do
so.
3. Dissemination of Policy: All members of the contractor's
staff who are authorized to hire, supervise, promote, and
discharge employees, or who recommend such action or are
substantially involved in such action, will be made fully
cognizant of and will implement the contractor's EEO policy
and contractual responsibilities to provide EEO in each grade
and classification of employment. To ensure that the above
agreement will be met, the following actions will be taken as a
minimum:
a. Periodic meetings of supervisory and personnel office
employees will be conducted before the start of work and then
not less often than once every six months, at which time the
contractor's EEO policy and its implementation will be
reviewed and explained. The meetings will be conducted by
the EEO Officer or other knowledgeable company official.
b. All new supervisory or personnel office employees will be
given a thorough indoctrination by the EEO Officer, covering
all major aspects of the contractor's EEO obligations within
thirty days following their reporting for duty with the contractor.
c. All personnel who are engaged in direct recruitment for
the project will be instructed by the EEO Officer in the
contractor's procedures for locating and hiring minorities and
women.
d. Notices and posters setting forth the contractor's EEO
policy will be placed in areas readily accessible to employees,
applicants for employment and potential employees.
e. The contractor's EEO policy and the procedures to
implement such policy will be brought to the attention of
employees by means of meetings, employee handbooks, or
other appropriate means.
4. Recruitment: When advertising for employees, the
contractor will include in all advertisements for employees the
notation: "An Equal Opportunity Employer." All such
advertisements will be placed in publications having a large
circulation among minorities and women in the area from
which the project work force would normally be derived.
a. The contractor will, unless precluded by a valid
bargaining agreement, conduct systematic and direct
recruitment through public and private employee referral
sources likely to yield qualified minorities and women. To
meet this requirement, the contractor will identify sources of
potential minority group employees and establish with such
identified sources procedures whereby minority and women
applicants may be referred to the contractor for employment
consideration.
b. In the event the contractor has a valid bargaining
agreement providing for exclusive hiring hall referrals, the
contractor is expected to observe the provisions of that
agreement to the extent that the system meets the contractor's
compliance with EEO contract provisions. Where
implementation of such an agreement has the effect of
discriminating against minorities or women, or obligates the
contractor to do the same, such implementation violates
Federal nondiscrimination provisions.
c. The contractor will encourage its present employees to
refer minorities and women as applicants for employment.
Information and procedures with regard to referring such
applicants will be discussed with employees.
5. Personnel Actions: Wages, working conditions, and
employee benefits shall be established and administered, and
personnel actions of every type, including hiring, upgrading,
promotion, transfer, demotion, layoff, and termination, shall be
taken without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, age or disability.
The following procedures shall be followed:
a. The contractor will conduct periodic inspections of project
sites to ensure that working conditions and employee facilities
do not indicate discriminatory treatment of project site
personnel.
b. The contractor will periodically evaluate the spread of
wages paid within each classification to determine any
evidence of discriminatory wage practices.
c. The contractor will periodically review selected personnel
actions in depth to determine whether there is evidence of
discrimination. Where evidence is found, the contractor will
promptly take corrective action. If the review indicates that the
discrimination may extend beyond the actions reviewed, such
corrective action shall include all affected persons.
d. The contractor will promptly investigate all complaints of
alleged discrimination made to the contractor in connection
with its obligations under this contract, will attempt to resolve
such complaints, and will take appropriate corrective action
3
within a reasonable time. If the investigation indicates that the
discrimination may affect persons other than the complainant,
such corrective action shall include such other persons. Upon
completion of each investigation, the contractor will inform
every complainant of all of their avenues of appeal.
6. Training and Promotion:
a. The contractor will assist in locating, qualifying, and
increasing the skills of minorities and women who are
applicants for employment or current employees. Such efforts
should be aimed at developing full journey level status
employees in the type of trade or job classification involved.
b. Consistent with the contractor's work force requirements
and as permissible under Federal and State regulations, the
contractor shall make full use of training programs (i.e.,
apprenticeship and on-the-job training programs for the
geographical area of contract performance). In the event a
special provision for training is provided under this contract,
this subparagraph will be superseded as indicated in the
special provision. The contracting agency may reserve
training positions for persons who receive welfare assistance
in accordance with 23 U.S.C. 140(a).
c. The contractor will advise employees and applicants for
employment of available training programs and entrance
requirements for each.
d. The contractor will periodically review the training and
promotion potential of employees who are minorities and
women and will encourage eligible employees to apply for
such training and promotion.
7. Unions: If the contractor relies in whole or in part upon
unions as a source of employees, the contractor will use good
faith efforts to obtain the cooperation of such unions to
increase opportunities for minorities and women. 23 CFR
230.409. Actions by the contractor, either directly or through a
contractor's association acting as agent, will include the
procedures set forth below:
a. The contractor will use good faith efforts to develop, in
cooperation with the unions, joint training programs aimed
toward qualifying more minorities and women for membership
in the unions and increasing the skills of minorities and women
so that they may qualify for higher paying employment.
b. The contractor will use good faith efforts to incorporate an
EEO clause into each union agreement to the end that such
union will be contractually bound to refer applicants without
regard to their race, color, religion, sex, sexual orientation,
gender identity, national origin, age, or disability.
c. The contractor is to obtain information as to the referral
practices and policies of the labor union except that to the
extent such information is within the exclusive possession of
the labor union and such labor union refuses to furnish such
information to the contractor, the contractor shall so certify to
the contracting agency and shall set forth what efforts have
been made to obtain such information.
d. In the event the union is unable to provide the contractor
with a reasonable flow of referrals within the time limit set forth
in the collective bargaining agreement, the contractor will,
through independent recruitment efforts, fill the employment
vacancies without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, age, or disability;
making full efforts to obtain qualified and/or qualifiable
minorities and women. The failure of a union to provide
sufficient referrals (even though it is obligated to provide
exclusive referrals under the terms of a collective bargaining
agreement) does not relieve the contractor from the
requirements of this paragraph. In the event the union referral
practice prevents the contractor from meeting the obligations
pursuant to Executive Order 11246, as amended, and these
special provisions, such contractor shall immediately notify the
contracting agency.
8. Reasonable Accommodation for Applicants /
Employees with Disabilities: The contractor must be familiar
with the requirements for and comply with the Americans with
Disabilities Act and all rules and regulations established
thereunder. Employers must provide reasonable
accommodation in all employment activities unless to do so
would cause an undue hardship.
9. Selection of Subcontractors, Procurement of Materials
and Leasing of Equipment: The contractor shall not
discriminate on the grounds of race, color, religion, sex, sexual
orientation, gender identity, national origin, age, or disability in
the selection and retention of subcontractors, including
procurement of materials and leases of equipment. The
contractor shall take all necessary and reasonable steps to
ensure nondiscrimination in the administration of this contract.
a. The contractor shall notify all potential subcontractors,
suppliers, and lessors of their EEO obligations under this
contract.
b. The contractor will use good faith efforts to ensure
subcontractor compliance with their EEO obligations.
10. Assurances Required:
a. The requirements of 49 CFR Part 26 and the State
DOT’s FHWA-approved Disadvantaged Business Enterprise
(DBE) program are incorporated by reference.
b. The contractor, subrecipient or subcontractor shall not
discriminate on the basis of race, color, national origin, or sex
in the performance of this contract. The contractor shall carry
out applicable requirements of 49 CFR part 26 in the award
and administration of DOT-assisted contracts. Failure by the
contractor to carry out these requirements is a material breach
of this contract, which may result in the termination of this
contract or such other remedy as the recipient deems
appropriate, which may include, but is not limited to:
(1) Withholding monthly progress payments;
(2) Assessing sanctions;
(3) Liquidated damages; and/or
(4) Disqualifying the contractor from future bidding as non-
responsible.
c. The Title VI and nondiscrimination provisions of U.S.
DOT Order 1050.2A at Appendixes A and E are incorporated
by reference. 49 CFR Part 21.
11. Records and Reports: The contractor shall keep such
records as necessary to document compliance with the EEO
requirements. Such records shall be retained for a period of
three years following the date of the final payment to the
contractor for all contract work and shall be available at
reasonable times and places for inspection by authorized
representatives of the contracting agency and the FHWA.
a. The records kept by the contractor shall document the
following:
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(1) The number and work hours of minority and non-
minority group members and women employed in each work
classification on the project;
(2) The progress and efforts being made in cooperation
with unions, when applicable, to increase employment
opportunities for minorities and women; and
(3) The progress and efforts being made in locating, hiring,
training, qualifying, and upgrading minorities and women.
b. The contractors and subcontractors will submit an annual
report to the contracting agency each July for the duration of
the project indicating the number of minority, women, and non-
minority group employees currently engaged in each work
classification required by the contract work. This information is
to be reported on Form FHWA-1391. The staffing data should
represent the project work force on board in all or any part of
the last payroll period preceding the end of July. If on-the-job
training is being required by special provision, the contractor
will be required to collect and report training data. The
employment data should reflect the work force on board during
all or any part of the last payroll period preceding the end of
July.
III. NONSEGREGATED FACILITIES
This provision is applicable to all Federal-aid construction
contracts and to all related construction subcontracts of more
than $10,000. 41 CFR 60-1.5.
As prescribed by 41 CFR 60-1.8, the contractor must ensure
that facilities provided for employees are provided in such a
manner that segregation on the basis of race, color, religion,
sex, sexual orientation, gender identity, or national origin
cannot result. The contractor may neither require such
segregated use by written or oral policies nor tolerate such use
by employee custom. The contractor's obligation extends
further to ensure that its employees are not assigned to
perform their services at any location under the contractor's
control where the facilities are segregated. The term "facilities"
includes waiting rooms, work areas, restaurants and other
eating areas, time clocks, restrooms, washrooms, locker
rooms and other storage or dressing areas, parking lots,
drinking fountains, recreation or entertainment areas,
transportation, and housing provided for employees. The
contractor shall provide separate or single-user restrooms and
necessary dressing or sleeping areas to assure privacy
between sexes.
IV. DAVIS-BACON AND RELATED ACT PROVISIONS
This section is applicable to all Federal-aid construction
projects exceeding $2,000 and to all related subcontracts and
lower-tier subcontracts (regardless of subcontract size), in
accordance with 29 CFR 5.5. The requirements apply to all
projects located within the right-of-way of a roadway that is
functionally classified as Federal-aid highway. 23 U.S.C. 113.
This excludes roadways functionally classified as local roads
or rural minor collectors, which are exempt. 23 U.S.C. 101.
Where applicable law requires that projects be treated as a
project on a Federal-aid highway, the provisions of this subpart
will apply regardless of the location of the project. Examples
include: Surface Transportation Block Grant Program projects
funded under 23 U.S.C. 133 [excluding recreational trails
projects], the Nationally Significant Freight and Highway
Projects funded under 23 U.S.C. 117, and National Highway
Freight Program projects funded under 23 U.S.C. 167.
The following provisions are from the U.S. Department of
Labor regulations in 29 CFR 5.5 “Contract provisions and
related matters” with minor revisions to conform to the FHWA-
1273 format and FHWA program requirements.
1. Minimum wages (29 CFR 5.5)
a. Wage rates and fringe benefits. All laborers and
mechanics employed or working upon the site of the work (or
otherwise working in construction or development of the
project under a development statute), will be paid
unconditionally and not less often than once a week, and
without subsequent deduction or rebate on any account
(except such payroll deductions as are permitted by
regulations issued by the Secretary of Labor under the
Copeland Act (29 CFR part 3)), the full amount of basic hourly
wages and bona fide fringe benefits (or cash equivalents
thereof) due at time of payment computed at rates not less
than those contained in the wage determination of the
Secretary of Labor which is attached hereto and made a part
hereof, regardless of any contractual relationship which may
be alleged to exist between the contractor and such laborers
and mechanics. As provided in paragraphs (d) and (e) of 29
CFR 5.5, the appropriate wage determinations are effective by
operation of law even if they have not been attached to the
contract. Contributions made or costs reasonably anticipated
for bona fide fringe benefits under the Davis-Bacon Act (40
U.S.C. 3141(2)(B)) on behalf of laborers or mechanics are
considered wages paid to such laborers or mechanics, subject
to the provisions of paragraph 1.e. of this section; also, regular
contributions made or costs incurred for more than a weekly
period (but not less often than quarterly) under plans, funds, or
programs which cover the particular weekly period, are
deemed to be constructively made or incurred during such
weekly period. Such laborers and mechanics must be paid the
appropriate wage rate and fringe benefits on the wage
determination for the classification(s) of work actually
performed, without regard to skill, except as provided in
paragraph 4. of this section. Laborers or mechanics performing
work in more than one classification may be compensated at
the rate specified for each classification for the time actually
worked therein: Provided, That the employer's payroll records
accurately set forth the time spent in each classification in
which work is performed. The wage determination (including
any additional classifications and wage rates conformed under
paragraph 1.c. of this section) and the Davis-Bacon poster
(WH–1321) must be posted at all times by the contractor and
its subcontractors at the site of the work in a prominent and
accessible place where it can be easily seen by the workers.
b. Frequently recurring classifications. (1) In addition to wage
and fringe benefit rates that have been determined to be
prevailing under the procedures set forth in 29 CFR part 1, a
wage determination may contain, pursuant to § 1.3(f), wage
and fringe benefit rates for classifications of laborers and
mechanics for which conformance requests are regularly
submitted pursuant to paragraph 1.c. of this section, provided
that:
(i) The work performed by the classification is not
performed by a classification in the wage determination for
which a prevailing wage rate has been determined;
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(ii) The classification is used in the area by the
construction industry; and
(iii) The wage rate for the classification bears a reasonable
relationship to the prevailing wage rates contained in the
wage determination.
(2) The Administrator will establish wage rates for such
classifications in accordance with paragraph 1.c.(1)(iii) of this
section. Work performed in such a classification must be paid
at no less than the wage and fringe benefit rate listed on the
wage determination for such classification.
c. Conformance. (1) The contracting officer must require that
any class of laborers or mechanics, including helpers, which is
not listed in the wage determination and which is to be
employed under the contract be classified in conformance with
the wage determination. Conformance of an additional
classification and wage rate and fringe benefits is appropriate
only when the following criteria have been met:
(i) The work to be performed by the classification
requested is not performed by a classification in the wage
determination; and
(ii) The classification is used in the area by the
construction industry; and
(iii) The proposed wage rate, including any bona fide fringe
benefits, bears a reasonable relationship to the wage rates
contained in the wage determination.
(2) The conformance process may not be used to split,
subdivide, or otherwise avoid application of classifications
listed in the wage determination.
(3) If the contractor and the laborers and mechanics to be
employed in the classification (if known), or their
representatives, and the contracting officer agree on the
classification and wage rate (including the amount designated
for fringe benefits where appropriate), a report of the action
taken will be sent by the contracting officer by email to
DBAconformance@dol.gov. The Administrator, or an
authorized representative, will approve, modify, or disapprove
every additional classification action within 30 days of receipt
and so advise the contracting officer or will notify the
contracting officer within the 30–day period that additional time
is necessary.
(4) In the event the contractor, the laborers or mechanics to
be employed in the classification or their representatives, and
the contracting officer do not agree on the proposed
classification and wage rate (including the amount designated
for fringe benefits, where appropriate), the contracting officer
will, by email to DBAconformance@dol.gov, refer the
questions, including the views of all interested parties and the
recommendation of the contracting officer, to the Administrator
for determination. The Administrator, or an authorized
representative, will issue a determination within 30 days of
receipt and so advise the contracting officer or will notify the
contracting officer within the 30–day period that additional time
is necessary.
(5) The contracting officer must promptly notify the
contractor of the action taken by the Wage and Hour Division
under paragraphs 1.c.(3) and (4) of this section. The contractor
must furnish a written copy of such determination to each
affected worker or it must be posted as a part of the wage
determination. The wage rate (including fringe benefits where
appropriate) determined pursuant to paragraph 1.c.(3) or (4) of
this section must be paid to all workers performing work in the
classification under this contract from the first day on which
work is performed in the classification.
d. Fringe benefits not expressed as an hourly rate.
Whenever the minimum wage rate prescribed in the contract
for a class of laborers or mechanics includes a fringe benefit
which is not expressed as an hourly rate, the contractor may
either pay the benefit as stated in the wage determination or
may pay another bona fide fringe benefit or an hourly cash
equivalent thereof.
e. Unfunded plans. If the contractor does not make
payments to a trustee or other third person, the contractor may
consider as part of the wages of any laborer or mechanic the
amount of any costs reasonably anticipated in providing bona
fide fringe benefits under a plan or program, Provided, That
the Secretary of Labor has found, upon the written request of
the contractor, in accordance with the criteria set forth in
§ 5.28, that the applicable standards of the Davis-Bacon Act
have been met. The Secretary of Labor may require the
contractor to set aside in a separate account assets for the
meeting of obligations under the plan or program.
f. Interest. In the event of a failure to pay all or part of the
wages required by the contract, the contractor will be required
to pay interest on any underpayment of wages.
2. Withholding (29 CFR 5.5)
a. Withholding requirements. The contracting agency may,
upon its own action, or must, upon written request of an
authorized representative of the Department of Labor, withhold
or cause to be withheld from the contractor so much of the
accrued payments or advances as may be considered
necessary to satisfy the liabilities of the prime contractor or any
subcontractor for the full amount of wages and monetary relief,
including interest, required by the clauses set forth in this
section for violations of this contract, or to satisfy any such
liabilities required by any other Federal contract, or federally
assisted contract subject to Davis-Bacon labor standards, that
is held by the same prime contractor (as defined in § 5.2). The
necessary funds may be withheld from the contractor under
this contract, any other Federal contract with the same prime
contractor, or any other federally assisted contract that is
subject to Davis-Bacon labor standards requirements and is
held by the same prime contractor, regardless of whether the
other contract was awarded or assisted by the same agency,
and such funds may be used to satisfy the contractor liability
for which the funds were withheld. In the event of a
contractor's failure to pay any laborer or mechanic, including
any apprentice or helper working on the site of the work all or
part of the wages required by the contract, or upon the
contractor's failure to submit the required records as discussed
in paragraph 3.d. of this section, the contracting agency may
on its own initiative and after written notice to the contractor,
take such action as may be necessary to cause the
suspension of any further payment, advance, or guarantee of
funds until such violations have ceased.
b. Priority to withheld funds. The Department has priority to
funds withheld or to be withheld in accordance with paragraph
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2.a. of this section or Section V, paragraph 3.a., or both, over
claims to those funds by:
(1) A contractor's surety(ies), including without limitation
performance bond sureties and payment bond sureties;
(2) A contracting agency for its reprocurement costs;
(3) A trustee(s) (either a court-appointed trustee or a U.S.
trustee, or both) in bankruptcy of a contractor, or a contractor's
bankruptcy estate;
(4) A contractor's assignee(s);
(5) A contractor's successor(s); or
(6) A claim asserted under the Prompt Payment Act, 31
U.S.C. 3901–3907.
3. Records and certified payrolls (29 CFR 5.5)
a. Basic record requirements (1) Length of record retention.
All regular payrolls and other basic records must be
maintained by the contractor and any subcontractor during the
course of the work and preserved for all laborers and
mechanics working at the site of the work (or otherwise
working in construction or development of the project under a
development statute) for a period of at least 3 years after all
the work on the prime contract is completed.
(2) Information required. Such records must contain the
name; Social Security number; last known address, telephone
number, and email address of each such worker; each
worker's correct classification(s) of work actually performed;
hourly rates of wages paid (including rates of contributions or
costs anticipated for bona fide fringe benefits or cash
equivalents thereof of the types described in 40 U.S.C.
3141(2)(B) of the Davis-Bacon Act); daily and weekly number
of hours actually worked in total and on each covered contract;
deductions made; and actual wages paid.
(3) Additional records relating to fringe benefits. Whenever
the Secretary of Labor has found under paragraph 1.e. of this
section that the wages of any laborer or mechanic include the
amount of any costs reasonably anticipated in providing
benefits under a plan or program described in 40 U.S.C.
3141(2)(B) of the Davis-Bacon Act, the contractor must
maintain records which show that the commitment to provide
such benefits is enforceable, that the plan or program is
financially responsible, and that the plan or program has been
communicated in writing to the laborers or mechanics affected,
and records which show the costs anticipated or the actual
cost incurred in providing such benefits.
(4) Additional records relating to apprenticeship. Contractors
with apprentices working under approved programs must
maintain written evidence of the registration of apprenticeship
programs, the registration of the apprentices, and the ratios
and wage rates prescribed in the applicable programs.
b. Certified payroll requirements (1) Frequency and method
of submission. The contractor or subcontractor must submit
weekly, for each week in which any DBA- or Related Acts-
covered work is performed, certified payrolls to the contracting
agency. The prime contractor is responsible for the submission
of all certified payrolls by all subcontractors. A contracting
agency or prime contractor may permit or require contractors
to submit certified payrolls through an electronic system, as
long as the electronic system requires a legally valid electronic
signature; the system allows the contractor, the contracting
agency, and the Department of Labor to access the certified
payrolls upon request for at least 3 years after the work on the
prime contract has been completed; and the contracting
agency or prime contractor permits other methods of
submission in situations where the contractor is unable or
limited in its ability to use or access the electronic system.
(2) Information required. The certified payrolls submitted
must set out accurately and completely all of the information
required to be maintained under paragraph 3.a.(2) of this
section, except that full Social Security numbers and last
known addresses, telephone numbers, and email addresses
must not be included on weekly transmittals. Instead, the
certified payrolls need only include an individually identifying
number for each worker ( e.g., the last four digits of the
worker's Social Security number). The required weekly
certified payroll information may be submitted using Optional
Form WH–347 or in any other format desired. Optional Form
WH–347 is available for this purpose from the Wage and Hour
Division website at https://www.dol.gov/sites/dolgov/files/WHD/
legacy/files/wh347/.pdf or its successor website. It is not a
violation of this section for a prime contractor to require a
subcontractor to provide full Social Security numbers and last
known addresses, telephone numbers, and email addresses to
the prime contractor for its own records, without weekly
submission by the subcontractor to the contracting agency.
(3) Statement of Compliance. Each certified payroll
submitted must be accompanied by a “Statement of
Compliance,” signed by the contractor or subcontractor, or the
contractor's or subcontractor's agent who pays or supervises
the payment of the persons working on the contract, and must
certify the following:
(i) That the certified payroll for the payroll period contains
the information required to be provided under paragraph 3.b.
of this section, the appropriate information and basic records
are being maintained under paragraph 3.a. of this section,
and such information and records are correct and complete;
(ii) That each laborer or mechanic (including each helper
and apprentice) working on the contract during the payroll
period has been paid the full weekly wages earned, without
rebate, either directly or indirectly, and that no deductions
have been made either directly or indirectly from the full
wages earned, other than permissible deductions as set
forth in 29 CFR part 3; and
(iii) That each laborer or mechanic has been paid not less
than the applicable wage rates and fringe benefits or cash
equivalents for the classification(s) of work actually
performed, as specified in the applicable wage determination
incorporated into the contract.
(4) Use of Optional Form WH–347. The weekly submission
of a properly executed certification set forth on the reverse
side of Optional Form WH–347 will satisfy the requirement for
submission of the “Statement of Compliance” required by
paragraph 3.b.(3) of this section.
7
(5) Signature. The signature by the contractor,
subcontractor, or the contractor's or subcontractor's agent
must be an original handwritten signature or a legally valid
electronic signature.
(6) Falsification. The falsification of any of the above
certifications may subject the contractor or subcontractor to
civil or criminal prosecution under 18 U.S.C. 1001 and 31
U.S.C. 3729.
(7) Length of certified payroll retention. The contractor or
subcontractor must preserve all certified payrolls during the
course of the work and for a period of 3 years after all the work
on the prime contract is completed.
c. Contracts, subcontracts, and related documents. The
contractor or subcontractor must maintain this contract or
subcontract and related documents including, without
limitation, bids, proposals, amendments, modifications, and
extensions. The contractor or subcontractor must preserve
these contracts, subcontracts, and related documents during
the course of the work and for a period of 3 years after all the
work on the prime contract is completed.
d. Required disclosures and access (1) Required record
disclosures and access to workers. The contractor or
subcontractor must make the records required under
paragraphs 3.a. through 3.c. of this section, and any other
documents that the contracting agency, the State DOT, the
FHWA, or the Department of Labor deems necessary to
determine compliance with the labor standards provisions of
any of the applicable statutes referenced by § 5.1, available for
inspection, copying, or transcription by authorized
representatives of the contracting agency, the State DOT, the
FHWA, or the Department of Labor, and must permit such
representatives to interview workers during working hours on
the job.
(2) Sanctions for non-compliance with records and worker
access requirements. If the contractor or subcontractor fails to
submit the required records or to make them available, or
refuses to permit worker interviews during working hours on
the job, the Federal agency may, after written notice to the
contractor, sponsor, applicant, owner, or other entity, as the
case may be, that maintains such records or that employs
such workers, take such action as may be necessary to cause
the suspension of any further payment, advance, or guarantee
of funds. Furthermore, failure to submit the required records
upon request or to make such records available, or to permit
worker interviews during working hours on the job, may be
grounds for debarment action pursuant to § 5.12. In addition,
any contractor or other person that fails to submit the required
records or make those records available to WHD within the
time WHD requests that the records be produced will be
precluded from introducing as evidence in an administrative
proceeding under 29 CFR part 6 any of the required records
that were not provided or made available to WHD. WHD will
take into consideration a reasonable request from the
contractor or person for an extension of the time for
submission of records. WHD will determine the
reasonableness of the request and may consider, among other
things, the location of the records and the volume of
production.
(3) Required information disclosures. Contractors and
subcontractors must maintain the full Social Security number
and last known address, telephone number, and email address
of each covered worker, and must provide them upon request
to the contracting agency, the State DOT, the FHWA, the
contractor, or the Wage and Hour Division of the Department
of Labor for purposes of an investigation or other compliance
action.
4. Apprentices and equal employment opportunity (29 CFR
5.5)
a. Apprentices (1) Rate of pay. Apprentices will be permitted
to work at less than the predetermined rate for the work they
perform when they are employed pursuant to and individually
registered in a bona fide apprenticeship program registered
with the U.S. Department of Labor, Employment and Training
Administration, Office of Apprenticeship (OA), or with a State
Apprenticeship Agency recognized by the OA. A person who is
not individually registered in the program, but who has been
certified by the OA or a State Apprenticeship Agency (where
appropriate) to be eligible for probationary employment as an
apprentice, will be permitted to work at less than the
predetermined rate for the work they perform in the first 90
days of probationary employment as an apprentice in such a
program. In the event the OA or a State Apprenticeship
Agency recognized by the OA withdraws approval of an
apprenticeship program, the contractor will no longer be
permitted to use apprentices at less than the applicable
predetermined rate for the work performed until an acceptable
program is approved.
(2) Fringe benefits. Apprentices must be paid fringe benefits
in accordance with the provisions of the apprenticeship
program. If the apprenticeship program does not specify fringe
benefits, apprentices must be paid the full amount of fringe
benefits listed on the wage determination for the applicable
classification. If the Administrator determines that a different
practice prevails for the applicable apprentice classification,
fringe benefits must be paid in accordance with that
determination.
(3) Apprenticeship ratio. The allowable ratio of apprentices to
journeyworkers on the job site in any craft classification must
not be greater than the ratio permitted to the contractor as to
the entire work force under the registered program or the ratio
applicable to the locality of the project pursuant to paragraph
4.a.(4) of this section. Any worker listed on a payroll at an
apprentice wage rate, who is not registered or otherwise
employed as stated in paragraph 4.a.(1) of this section, must
be paid not less than the applicable wage rate on the wage
determination for the classification of work actually performed.
In addition, any apprentice performing work on the job site in
excess of the ratio permitted under this section must be paid
not less than the applicable wage rate on the wage
determination for the work actually performed.
(4) Reciprocity of ratios and wage rates. Where a contractor
is performing construction on a project in a locality other than
the locality in which its program is registered, the ratios and
wage rates (expressed in percentages of the journeyworker's
hourly rate) applicable within the locality in which the
construction is being performed must be observed. If there is
no applicable ratio or wage rate for the locality of the project,
the ratio and wage rate specified in the contractor's registered
program must be observed.
b. Equal employment opportunity. The use of apprentices
and journeyworkers under this part must be in conformity with
8
the equal employment opportunity requirements of Executive
Order 11246, as amended, and 29 CFR part 30.
c. Apprentices and Trainees (programs of the U.S. DOT).
Apprentices and trainees working under apprenticeship and
skill training programs which have been certified by the
Secretary of Transportation as promoting EEO in connection
with Federal-aid highway construction programs are not
subject to the requirements of paragraph 4 of this Section IV.
23 CFR 230.111(e)(2). The straight time hourly wage rates for
apprentices and trainees under such programs will be
established by the particular programs. The ratio of
apprentices and trainees to journeyworkers shall not be
greater than permitted by the terms of the particular program.
5. Compliance with Copeland Act requirements. The
contractor shall comply with the requirements of 29 CFR part
3, which are incorporated by reference in this contract as
provided in 29 CFR 5.5.
6. Subcontracts. The contractor or subcontractor must insert
FHWA-1273 in any subcontracts, along with the applicable
wage determination(s) and such other clauses or contract
modifications as the contracting agency may by appropriate
instructions require, and a clause requiring the subcontractors
to include these clauses and wage determination(s) in any
lower tier subcontracts. The prime contractor is responsible for
the compliance by any subcontractor or lower tier
subcontractor with all the contract clauses in this section. In
the event of any violations of these clauses, the prime
contractor and any subcontractor(s) responsible will be liable
for any unpaid wages and monetary relief, including interest
from the date of the underpayment or loss, due to any workers
of lower-tier subcontractors, and may be subject to debarment,
as appropriate. 29 CFR 5.5.
7. Contract termination: debarment. A breach of the
contract clauses in 29 CFR 5.5 may be grounds for termination
of the contract, and for debarment as a contractor and a
subcontractor as provided in 29 CFR 5.12.
8. Compliance with Davis-Bacon and Related Act
requirements. All rulings and interpretations of the Davis-
Bacon and Related Acts contained in 29 CFR parts 1, 3, and 5
are herein incorporated by reference in this contract as
provided in 29 CFR 5.5.
9. Disputes concerning labor standards. As provided in 29
CFR 5.5, disputes arising out of the labor standards provisions
of this contract shall not be subject to the general disputes
clause of this contract. Such disputes shall be resolved in
accordance with the procedures of the Department of Labor
set forth in 29 CFR parts 5, 6, and 7. Disputes within the
meaning of this clause include disputes between the contractor
(or any of its subcontractors) and the contracting agency, the
U.S. Department of Labor, or the employees or their
representatives.
10. Certification of eligibility. a. By entering into this contract,
the contractor certifies that neither it nor any person or firm
who has an interest in the contractor's firm is a person or firm
ineligible to be awarded Government contracts by virtue of 40
U.S.C. 3144(b) or § 5.12(a).
b. No part of this contract shall be subcontracted to any
person or firm ineligible for award of a Government contract by
virtue of 40 U.S.C. 3144(b) or § 5.12(a).
c. The penalty for making false statements is prescribed in
the U.S. Code, Title 18 Crimes and Criminal Procedure, 18
U.S.C. 1001.
11. Anti-retaliation. It is unlawful for any person to discharge,
demote, intimidate, threaten, restrain, coerce, blacklist, harass,
or in any other manner discriminate against, or to cause any
person to discharge, demote, intimidate, threaten, restrain,
coerce, blacklist, harass, or in any other manner discriminate
against, any worker or job applicant for:
a. Notifying any contractor of any conduct which the worker
reasonably believes constitutes a violation of the DBA, Related
Acts, this part, or 29 CFR part 1 or 3;
b. Filing any complaint, initiating or causing to be initiated
any proceeding, or otherwise asserting or seeking to assert on
behalf of themselves or others any right or protection under the
DBA, Related Acts, this part, or 29 CFR part 1 or 3;
c. Cooperating in any investigation or other compliance
action, or testifying in any proceeding under the DBA, Related
Acts, this part, or 29 CFR part 1 or 3; or
d. Informing any other person about their rights under the
DBA, Related Acts, this part, or 29 CFR part 1 or 3.
V. CONTRACT WORK HOURS AND SAFETY STANDARDS
ACT
Pursuant to 29 CFR 5.5(b), the following clauses apply to any
Federal-aid construction contract in an amount in excess of
$100,000 and subject to the overtime provisions of the
Contract Work Hours and Safety Standards Act. These
clauses shall be inserted in addition to the clauses required by
29 CFR 5.5(a) or 29 CFR 4.6. As used in this paragraph, the
terms laborers and mechanics include watchpersons and
guards.
1. Overtime requirements. No contractor or subcontractor
contracting for any part of the contract work which may require
or involve the employment of laborers or mechanics shall
require or permit any such laborer or mechanic in any
workweek in which he or she is employed on such work to
work in excess of forty hours in such workweek unless such
laborer or mechanic receives compensation at a rate not less
than one and one-half times the basic rate of pay for all hours
worked in excess of forty hours in such workweek. 29 CFR
5.5.
2. Violation; liability for unpaid wages; liquidated
damages. In the event of any violation of the clause set forth
in paragraph 1. of this section the contractor and any
subcontractor responsible therefor shall be liable for the
unpaid wages and interest from the date of the underpayment.
In addition, such contractor and subcontractor shall be liable to
the United States (in the case of work done under contract for
the District of Columbia or a territory, to such District or to such
territory), for liquidated damages. Such liquidated damages
shall be computed with respect to each individual laborer or
9
mechanic, including watchpersons and guards, employed in
violation of the clause set forth in paragraph 1. of this section,
in the sum currently provided in 29 CFR 5.5(b)(2)* for each
calendar day on which such individual was required or
permitted to work in excess of the standard workweek of forty
hours without payment of the overtime wages required by the
clause set forth in paragraph 1. of this section.
* $31 as of January 15, 2023 (See 88 FR 88 FR 2210) as may
be adjusted annually by the Department of Labor, pursuant to
the Federal Civil Penalties Inflation Adjustment Act of 1990.
3. Withholding for unpaid wages and liquidated damages
a. Withholding process. The FHWA or the contracting
agency may, upon its own action, or must, upon written
request of an authorized representative of the Department of
Labor, withhold or cause to be withheld from the contractor so
much of the accrued payments or advances as may be
considered necessary to satisfy the liabilities of the prime
contractor or any subcontractor for any unpaid wages;
monetary relief, including interest; and liquidated damages
required by the clauses set forth in this section on this
contract, any other Federal contract with the same prime
contractor, or any other federally assisted contract subject to
the Contract Work Hours and Safety Standards Act that is held
by the same prime contractor (as defined in § 5.2). The
necessary funds may be withheld from the contractor under
this contract, any other Federal contract with the same prime
contractor, or any other federally assisted contract that is
subject to the Contract Work Hours and Safety Standards Act
and is held by the same prime contractor, regardless of
whether the other contract was awarded or assisted by the
same agency, and such funds may be used to satisfy the
contractor liability for which the funds were withheld.
b. Priority to withheld funds. The Department has priority to
funds withheld or to be withheld in accordance with Section IV
paragraph 2.a. or paragraph 3.a. of this section, or both, over
claims to those funds by:
(1) A contractor's surety(ies), including without limitation
performance bond sureties and payment bond sureties;
(2) A contracting agency for its reprocurement costs;
(3) A trustee(s) (either a court-appointed trustee or a U.S.
trustee, or both) in bankruptcy of a contractor, or a contractor's
bankruptcy estate;
(4) A contractor's assignee(s);
(5) A contractor's successor(s); or
(6) A claim asserted under the Prompt Payment Act, 31
U.S.C. 3901–3907.
4. Subcontracts. The contractor or subcontractor must insert
in any subcontracts the clauses set forth in paragraphs 1.
through 5. of this section and a clause requiring the
subcontractors to include these clauses in any lower tier
subcontracts. The prime contractor is responsible for
compliance by any subcontractor or lower tier subcontractor
with the clauses set forth in paragraphs 1. through 5. In the
event of any violations of these clauses, the prime contractor
and any subcontractor(s) responsible will be liable for any
unpaid wages and monetary relief, including interest from the
date of the underpayment or loss, due to any workers of lower-
tier subcontractors, and associated liquidated damages and
may be subject to debarment, as appropriate.
5. Anti-retaliation. It is unlawful for any person to discharge,
demote, intimidate, threaten, restrain, coerce, blacklist, harass,
or in any other manner discriminate against, or to cause any
person to discharge, demote, intimidate, threaten, restrain,
coerce, blacklist, harass, or in any other manner discriminate
against, any worker or job applicant for:
a. Notifying any contractor of any conduct which the worker
reasonably believes constitutes a violation of the Contract
Work Hours and Safety Standards Act (CWHSSA) or its
implementing regulations in this part;
b. Filing any complaint, initiating or causing to be initiated
any proceeding, or otherwise asserting or seeking to assert on
behalf of themselves or others any right or protection under
CWHSSA or this part;
c. Cooperating in any investigation or other compliance
action, or testifying in any proceeding under CWHSSA or this
part; or
d. Informing any other person about their rights under
CWHSSA or this part.
VI. SUBLETTING OR ASSIGNING THE CONTRACT
This provision is applicable to all Federal-aid construction
contracts on the National Highway System pursuant to 23 CFR
635.116.
1. The contractor shall perform with its own organization
contract work amounting to not less than 30 percent (or a
greater percentage if specified elsewhere in the contract) of
the total original contract price, excluding any specialty items
designated by the contracting agency. Specialty items may be
performed by subcontract and the amount of any such
specialty items performed may be deducted from the total
original contract price before computing the amount of work
required to be performed by the contractor's own organization
(23 CFR 635.116).
a. The term “perform work with its own organization” in
paragraph 1 of Section VI refers to workers employed or
leased by the prime contractor, and equipment owned or
rented by the prime contractor, with or without operators.
Such term does not include employees or equipment of a
subcontractor or lower tier subcontractor, agents of the prime
contractor, or any other assignees. The term may include
payments for the costs of hiring leased employees from an
employee leasing firm meeting all relevant Federal and State
regulatory requirements. Leased employees may only be
included in this term if the prime contractor meets all of the
following conditions: (based on longstanding interpretation)
(1) the prime contractor maintains control over the
supervision of the day-to-day activities of the leased
employees;
(2) the prime contractor remains responsible for the quality
of the work of the leased employees;
10
(3) the prime contractor retains all power to accept or
exclude individual employees from work on the project; and
(4) the prime contractor remains ultimately responsible for
the payment of predetermined minimum wages, the
submission of payrolls, statements of compliance and all
other Federal regulatory requirements.
b. "Specialty Items" shall be construed to be limited to work
that requires highly specialized knowledge, abilities, or
equipment not ordinarily available in the type of contracting
organizations qualified and expected to bid or propose on the
contract as a whole and in general are to be limited to minor
components of the overall contract. 23 CFR 635.102.
2. Pursuant to 23 CFR 635.116(a), the contract amount upon
which the requirements set forth in paragraph (1) of Section VI
is computed includes the cost of material and manufactured
products which are to be purchased or produced by the
contractor under the contract provisions.
3. Pursuant to 23 CFR 635.116(c), the contractor shall furnish
(a) a competent superintendent or supervisor who is employed
by the firm, has full authority to direct performance of the work
in accordance with the contract requirements, and is in charge
of all construction operations (regardless of who performs the
work) and (b) such other of its own organizational resources
(supervision, management, and engineering services) as the
contracting officer determines is necessary to assure the
performance of the contract.
4. No portion of the contract shall be sublet, assigned or
otherwise disposed of except with the written consent of the
contracting officer, or authorized representative, and such
consent when given shall not be construed to relieve the
contractor of any responsibility for the fulfillment of the
contract. Written consent will be given only after the
contracting agency has assured that each subcontract is
evidenced in writing and that it contains all pertinent provisions
and requirements of the prime contract. (based on long-
standing interpretation of 23 CFR 635.116).
5. The 30-percent self-performance requirement of paragraph
(1) is not applicable to design-build contracts; however,
contracting agencies may establish their own self-performance
requirements. 23 CFR 635.116(d).
VII. SAFETY: ACCIDENT PREVENTION
This provision is applicable to all Federal-aid construction
contracts and to all related subcontracts.
1. In the performance of this contract the contractor shall
comply with all applicable Federal, State, and local laws
governing safety, health, and sanitation (23 CFR Part 635).
The contractor shall provide all safeguards, safety devices and
protective equipment and take any other needed actions as it
determines, or as the contracting officer may determine, to be
reasonably necessary to protect the life and health of
employees on the job and the safety of the public and to
protect property in connection with the performance of the
work covered by the contract. 23 CFR 635.108.
2. It is a condition of this contract, and shall be made a
condition of each subcontract, which the contractor enters into
pursuant to this contract, that the contractor and any
subcontractor shall not permit any employee, in performance
of the contract, to work in surroundings or under conditions
which are unsanitary, hazardous or dangerous to his/her
health or safety, as determined under construction safety and
health standards (29 CFR Part 1926) promulgated by the
Secretary of Labor, in accordance with Section 107 of the
Contract Work Hours and Safety Standards Act (40 U.S.C.
3704). 29 CFR 1926.10.
3. Pursuant to 29 CFR 1926.3, it is a condition of this contract
that the Secretary of Labor or authorized representative
thereof, shall have right of entry to any site of contract
performance to inspect or investigate the matter of compliance
with the construction safety and health standards and to carry
out the duties of the Secretary under Section 107 of the
Contract Work Hours and Safety Standards Act (40 U.S.C.
3704).
VIII. FALSE STATEMENTS CONCERNING HIGHWAY
PROJECTS
This provision is applicable to all Federal-aid construction
contracts and to all related subcontracts.
In order to assure high quality and durable construction in
conformity with approved plans and specifications and a high
degree of reliability on statements and representations made
by engineers, contractors, suppliers, and workers on Federal-
aid highway projects, it is essential that all persons concerned
with the project perform their functions as carefully, thoroughly,
and honestly as possible. Willful falsification, distortion, or
misrepresentation with respect to any facts related to the
project is a violation of Federal law. To prevent any
misunderstanding regarding the seriousness of these and
similar acts, Form FHWA-1022 shall be posted on each
Federal-aid highway project (23 CFR Part 635) in one or more
places where it is readily available to all persons concerned
with the project:
18 U.S.C. 1020 reads as follows:
"Whoever, being an officer, agent, or employee of the United
States, or of any State or Territory, or whoever, whether a
person, association, firm, or corporation, knowingly makes any
false statement, false representation, or false report as to the
character, quality, quantity, or cost of the material used or to
be used, or the quantity or quality of the work performed or to
be performed, or the cost thereof in connection with the
submission of plans, maps, specifications, contracts, or costs
of construction on any highway or related project submitted for
approval to the Secretary of Transportation; or
Whoever knowingly makes any false statement, false
representation, false report or false claim with respect to the
character, quality, quantity, or cost of any work performed or to
be performed, or materials furnished or to be furnished, in
connection with the construction of any highway or related
project approved by the Secretary of Transportation; or
Whoever knowingly makes any false statement or false
representation as to material fact in any statement, certificate,
or report submitted pursuant to provisions of the Federal-aid
Roads Act approved July 11, 1916, (39 Stat. 355), as
amended and supplemented;
Shall be fined under this title or imprisoned not more than 5
years or both."
11
IX. IMPLEMENTATION OF CLEAN AIR ACT AND FEDERAL
WATER POLLUTION CONTROL ACT (42 U.S.C. 7606; 2
CFR 200.88; EO 11738)
This provision is applicable to all Federal-aid construction
contracts in excess of $150,000 and to all related
subcontracts. 48 CFR 2.101; 2 CFR 200.327.
By submission of this bid/proposal or the execution of this
contract or subcontract, as appropriate, the bidder, proposer,
Federal-aid construction contractor, subcontractor, supplier, or
vendor agrees to comply with all applicable standards, orders
or regulations issued pursuant to the Clean Air Act (42 U.S.C.
7401-7671q) and the Federal Water Pollution Control Act, as
amended (33 U.S.C. 1251-1387). Violations must be reported
to the Federal Highway Administration and the Regional Office
of the Environmental Protection Agency. 2 CFR Part 200,
Appendix II.
The contractor agrees to include or cause to be included the
requirements of this Section in every subcontract, and further
agrees to take such action as the contracting agency may
direct as a means of enforcing such requirements. 2 CFR
200.327.
X. CERTIFICATION REGARDING DEBARMENT,
SUSPENSION, INELIGIBILITY AND VOLUNTARY
EXCLUSION
This provision is applicable to all Federal-aid construction
contracts, design-build contracts, subcontracts, lower-tier
subcontracts, purchase orders, lease agreements, consultant
contracts or any other covered transaction requiring FHWA
approval or that is estimated to cost $25,000 or more – as
defined in 2 CFR Parts 180 and 1200. 2 CFR 180.220 and
1200.220.
1. Instructions for Certification – First Tier Participants:
a. By signing and submitting this proposal, the prospective
first tier participant is providing the certification set out below.
b. The inability of a person to provide the certification set out
below will not necessarily result in denial of participation in this
covered transaction. The prospective first tier participant shall
submit an explanation of why it cannot provide the certification
set out below. The certification or explanation will be
considered in connection with the department or agency's
determination whether to enter into this transaction. However,
failure of the prospective first tier participant to furnish a
certification or an explanation shall disqualify such a person
from participation in this transaction. 2 CFR 180.320.
c. The certification in this clause is a material representation
of fact upon which reliance was placed when the contracting
agency determined to enter into this transaction. If it is later
determined that the prospective participant knowingly rendered
an erroneous certification, in addition to other remedies
available to the Federal Government, the contracting agency
may terminate this transaction for cause of default. 2 CFR
180.325.
d. The prospective first tier participant shall provide
immediate written notice to the contracting agency to whom
this proposal is submitted if any time the prospective first tier
participant learns that its certification was erroneous when
submitted or has become erroneous by reason of changed
circumstances. 2 CFR 180.345 and 180.350.
e. The terms "covered transaction," "debarred,"
"suspended," "ineligible," "participant," "person," "principal,"
and "voluntarily excluded," as used in this clause, are defined
in 2 CFR Parts 180, Subpart I, 180.900-180.1020, and 1200.
“First Tier Covered Transactions” refers to any covered
transaction between a recipient or subrecipient of Federal
funds and a participant (such as the prime or general contract).
“Lower Tier Covered Transactions” refers to any covered
transaction under a First Tier Covered Transaction (such as
subcontracts). “First Tier Participant” refers to the participant
who has entered into a covered transaction with a recipient or
subrecipient of Federal funds (such as the prime or general
contractor). “Lower Tier Participant” refers any participant who
has entered into a covered transaction with a First Tier
Participant or other Lower Tier Participants (such as
subcontractors and suppliers).
f. The prospective first tier participant agrees by submitting
this proposal that, should the proposed covered transaction be
entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is debarred,
suspended, declared ineligible, or voluntarily excluded from
participation in this covered transaction, unless authorized by
the department or agency entering into this transaction. 2
CFR 180.330.
g. The prospective first tier participant further agrees by
submitting this proposal that it will include the clause titled
"Certification Regarding Debarment, Suspension, Ineligibility
and Voluntary Exclusion-Lower Tier Covered Transactions,"
provided by the department or contracting agency, entering
into this covered transaction, without modification, in all lower
tier covered transactions and in all solicitations for lower tier
covered transactions exceeding the $25,000 threshold. 2 CFR
180.220 and 180.300.
h. A participant in a covered transaction may rely upon a
certification of a prospective participant in a lower tier covered
transaction that is not debarred, suspended, ineligible, or
voluntarily excluded from the covered transaction, unless it
knows that the certification is erroneous. 2 CFR 180.300;
180.320, and 180.325. A participant is responsible for
ensuring that its principals are not suspended, debarred, or
otherwise ineligible to participate in covered transactions. 2
CFR 180.335. To verify the eligibility of its principals, as well
as the eligibility of any lower tier prospective participants, each
participant may, but is not required to, check the System for
Award Management website (https://www.sam.gov/). 2 CFR
180.300, 180.320, and 180.325.
i. Nothing contained in the foregoing shall be construed to
require the establishment of a system of records in order to
render in good faith the certification required by this clause.
The knowledge and information of the prospective participant
is not required to exceed that which is normally possessed by
a prudent person in the ordinary course of business dealings.
j. Except for transactions authorized under paragraph (f) of
these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a
person who is suspended, debarred, ineligible, or voluntarily
excluded from participation in this transaction, in addition to
other remedies available to the Federal Government, the
department or agency may terminate this transaction for cause
or default. 2 CFR 180.325.
* * * * *
12
2. Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion – First Tier
Participants:
a. The prospective first tier participant certifies to the best of
its knowledge and belief, that it and its principals:
(1) Are not presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from
participating in covered transactions by any Federal
department or agency, 2 CFR 180.335;.
(2) Have not within a three-year period preceding this
proposal been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing
a public (Federal, State, or local) transaction or contract under
a public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false
statements, or receiving stolen property, 2 CFR 180.800;
(3) Are not presently indicted for or otherwise criminally or
civilly charged by a governmental entity (Federal, State or
local) with commission of any of the offenses enumerated in
paragraph (a)(2) of this certification, 2 CFR 180.700 and
180.800; and
(4) Have not within a three-year period preceding this
application/proposal had one or more public transactions
(Federal, State or local) terminated for cause or default. 2
CFR 180.335(d).
(5) Are not a corporation that has been convicted of a felony
violation under any Federal law within the two-year period
preceding this proposal (USDOT Order 4200.6 implementing
appropriations act requirements); and
(6) Are not a corporation with any unpaid Federal tax liability
that has been assessed, for which all judicial and
administrative remedies have been exhausted, or have lapsed,
and that is not being paid in a timely manner pursuant to an
agreement with the authority responsible for collecting the tax
liability (USDOT Order 4200.6 implementing appropriations act
requirements).
b. Where the prospective participant is unable to certify to
any of the statements in this certification, such prospective
participant should attach an explanation to this proposal. 2
CFR 180.335 and 180.340.
* * * * *
3. Instructions for Certification - Lower Tier Participants:
(Applicable to all subcontracts, purchase orders, and other
lower tier transactions requiring prior FHWA approval or
estimated to cost $25,000 or more - 2 CFR Parts 180 and
1200). 2 CFR 180.220 and 1200.220.
a. By signing and submitting this proposal, the prospective
lower tier participant is providing the certification set out below.
b. The certification in this clause is a material representation
of fact upon which reliance was placed when this transaction
was entered into. If it is later determined that the prospective
lower tier participant knowingly rendered an erroneous
certification, in addition to other remedies available to the
Federal Government, the department, or agency with which
this transaction originated may pursue available remedies,
including suspension and/or debarment.
c. The prospective lower tier participant shall provide
immediate written notice to the person to which this proposal is
submitted if at any time the prospective lower tier participant
learns that its certification was erroneous by reason of
changed circumstances. 2 CFR 180.365.
d. The terms "covered transaction," "debarred,"
"suspended," "ineligible," "participant," "person," "principal,"
and "voluntarily excluded," as used in this clause, are defined
in 2 CFR Parts 180, Subpart I, 180.900 – 180.1020, and 1200.
You may contact the person to which this proposal is
submitted for assistance in obtaining a copy of those
regulations. “First Tier Covered Transactions” refers to any
covered transaction between a recipient or subrecipient of
Federal funds and a participant (such as the prime or general
contract). “Lower Tier Covered Transactions” refers to any
covered transaction under a First Tier Covered Transaction
(such as subcontracts). “First Tier Participant” refers to the
participant who has entered into a covered transaction with a
recipient or subrecipient of Federal funds (such as the prime or
general contractor). “Lower Tier Participant” refers any
participant who has entered into a covered transaction with a
First Tier Participant or other Lower Tier Participants (such as
subcontractors and suppliers).
e. The prospective lower tier participant agrees by
submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into
any lower tier covered transaction with a person who is
debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction, unless
authorized by the department or agency with which this
transaction originated. 2 CFR 1200.220 and 1200.332.
f. The prospective lower tier participant further agrees by
submitting this proposal that it will include this clause titled
"Certification Regarding Debarment, Suspension, Ineligibility
and Voluntary Exclusion-Lower Tier Covered Transaction,"
without modification, in all lower tier covered transactions and
in all solicitations for lower tier covered transactions exceeding
the $25,000 threshold. 2 CFR 180.220 and 1200.220.
g. A participant in a covered transaction may rely upon a
certification of a prospective participant in a lower tier covered
transaction that is not debarred, suspended, ineligible, or
voluntarily excluded from the covered transaction, unless it
knows that the certification is erroneous. A participant is
responsible for ensuring that its principals are not suspended,
debarred, or otherwise ineligible to participate in covered
transactions. To verify the eligibility of its principals, as well as
the eligibility of any lower tier prospective participants, each
participant may, but is not required to, check the System for
Award Management website (https://www.sam.gov/), which is
compiled by the General Services Administration. 2 CFR
180.300, 180.320, 180.330, and 180.335.
h. Nothing contained in the foregoing shall be construed to
require establishment of a system of records in order to render
in good faith the certification required by this clause. The
knowledge and information of participant is not required to
exceed that which is normally possessed by a prudent person
in the ordinary course of business dealings.
i. Except for transactions authorized under paragraph e of
these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a
person who is suspended, debarred, ineligible, or voluntarily
13
excluded from participation in this transaction, in addition to
other remedies available to the Federal Government, the
department or agency with which this transaction originated
may pursue available remedies, including suspension and/or
debarment. 2 CFR 180.325.
* * * * *
4. Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion--Lower Tier
Participants:
a. The prospective lower tier participant certifies, by
submission of this proposal, that neither it nor its principals:
(1) is presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from
participating in covered transactions by any Federal
department or agency, 2 CFR 180.355;
(2) is a corporation that has been convicted of a felony
violation under any Federal law within the two-year period
preceding this proposal (USDOT Order 4200.6 implementing
appropriations act requirements); and
(3) is a corporation with any unpaid Federal tax liability that
has been assessed, for which all judicial and administrative
remedies have been exhausted, or have lapsed, and that is
not being paid in a timely manner pursuant to an agreement
with the authority responsible for collecting the tax liability.
(USDOT Order 4200.6 implementing appropriations act
requirements)
b. Where the prospective lower tier participant is unable to
certify to any of the statements in this certification, such
prospective participant should attach an explanation to this
proposal.
* * * * *
XI. CERTIFICATION REGARDING USE OF CONTRACT
FUNDS FOR LOBBYING
This provision is applicable to all Federal-aid construction
contracts and to all related subcontracts which exceed
$100,000. 49 CFR Part 20, App. A.
1. The prospective participant certifies, by signing and
submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
a. No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of
any Federal agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any
Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or
cooperative agreement.
b. If any funds other than Federal appropriated funds have
been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any Federal
agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and
submit Standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
2. This certification is a material representation of fact upon
which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by 31
U.S.C. 1352. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
3. The prospective participant also agrees by submitting its
bid or proposal that the participant shall require that the
language of this certification be included in all lower tier
subcontracts, which exceed $100,000 and that all such
recipients shall certify and disclose accordingly.
XII. USE OF UNITED STATES-FLAG VESSELS:
This provision is applicable to all Federal-aid construction
contracts, design-build contracts, subcontracts, lower-tier
subcontracts, purchase orders, lease agreements, or any other
covered transaction. 46 CFR Part 381.
This requirement applies to material or equipment that is
acquired for a specific Federal-aid highway project. 46 CFR
381.7. It is not applicable to goods or materials that come into
inventories independent of an FHWA funded-contract.
When oceanic shipments (or shipments across the Great
Lakes) are necessary for materials or equipment acquired for a
specific Federal-aid construction project, the bidder, proposer,
contractor, subcontractor, or vendor agrees:
1. To utilize privately owned United States-flag commercial
vessels to ship at least 50 percent of the gross tonnage
(computed separately for dry bulk carriers, dry cargo liners,
and tankers) involved, whenever shipping any equipment,
material, or commodities pursuant to this contract, to the
extent such vessels are available at fair and reasonable rates
for United States-flag commercial vessels. 46 CFR 381.7.
2. To furnish within 20 days following the date of loading for
shipments originating within the United States or within 30
working days following the date of loading for shipments
originating outside the United States, a legible copy of a rated,
‘on-board’ commercial ocean bill-of-lading in English for each
shipment of cargo described in paragraph (b)(1) of this section
to both the Contracting Officer (through the prime contractor in
the case of subcontractor bills-of-lading) and to the Office of
Cargo and Commercial Sealift (MAR-620), Maritime
Administration, Washington, DC 20590. (MARAD requires
copies of the ocean carrier's (master) bills of lading, certified
onboard, dated, with rates and charges. These bills of lading
may contain business sensitive information and therefore may
be submitted directly to MARAD by the Ocean Transportation
Intermediary on behalf of the contractor). 46 CFR 381.7.
14
ATTACHMENT A - EMPLOYMENT AND MATERIALS
PREFERENCE FOR APPALACHIAN DEVELOPMENT
HIGHWAY SYSTEM OR APPALACHIAN LOCAL ACCESS
ROAD CONTRACTS (23 CFR 633, Subpart B, Appendix B)
This provision is applicable to all Federal-aid projects funded
under the Appalachian Regional Development Act of 1965.
1. During the performance of this contract, the contractor
undertaking to do work which is, or reasonably may be, done
as on-site work, shall give preference to qualified persons who
regularly reside in the labor area as designated by the DOL
wherein the contract work is situated, or the subregion, or the
Appalachian counties of the State wherein the contract work is
situated, except:
a. To the extent that qualified persons regularly residing in
the area are not available.
b. For the reasonable needs of the contractor to employ
supervisory or specially experienced personnel necessary to
assure an efficient execution of the contract work.
c. For the obligation of the contractor to offer employment to
present or former employees as the result of a lawful collective
bargaining contract, provided that the number of nonresident
persons employed under this subparagraph (1c) shall not
exceed 20 percent of the total number of employees employed
by the contractor on the contract work, except as provided in
subparagraph (4) below.
2. The contractor shall place a job order with the State
Employment Service indicating (a) the classifications of the
laborers, mechanics and other employees required to perform
the contract work, (b) the number of employees required in
each classification, (c) the date on which the participant
estimates such employees will be required, and (d) any other
pertinent information required by the State Employment
Service to complete the job order form. The job order may be
placed with the State Employment Service in writing or by
telephone. If during the course of the contract work, the
information submitted by the contractor in the original job order
is substantially modified, the participant shall promptly notify
the State Employment Service.
3. The contractor shall give full consideration to all qualified
job applicants referred to him by the State Employment
Service. The contractor is not required to grant employment to
any job applicants who, in his opinion, are not qualified to
perform the classification of work required.
4. If, within one week following the placing of a job order by
the contractor with the State Employment Service, the State
Employment Service is unable to refer any qualified job
applicants to the contractor, or less than the number
requested, the State Employment Service will forward a
certificate to the contractor indicating the unavailability of
applicants. Such certificate shall be made a part of the
contractor's permanent project records. Upon receipt of this
certificate, the contractor may employ persons who do not
normally reside in the labor area to fill positions covered by the
certificate, notwithstanding the provisions of subparagraph (1c)
above.
5. The provisions of 23 CFR 633.207(e) allow the
contracting agency to provide a contractual preference for the
use of mineral resource materials native to the Appalachian
region.
6. The contractor shall include the provisions of Sections 1
through 4 of this Attachment A in every subcontract for work
which is, or reasonably may be, done as on-site work.
8.0
BUY AMERICA
BUILD AMERICA / BUY AMERICA
MATERIAL CERTIFICATIONS
REQUIREMENTS
Federal Funded Contract Guide for Contractors – Rev 2023-04-10 pg 1 of 5
BUY AMERICA / BUILD AMERICA BUY AMERICA / MATERIAL CERTIFICATION
REQUIREMENTS
For City of Chandler Federal Funded Projects Per FHWA
The City of Chandler will follow Buy America requirements and the Build America Buy America
requirements.
A. REGULATIONS
1. FHWA - BUY AMERICA AND THE NEW BUILD AMERICA, BUY AMERICA REGULATION EFFECTIVE
NOVEMBER 1, 2022.
https://www.transportation.gov/sites/dot.gov/files/docs/buy_america_provisions_side_by_side.pdf)
Federal Highway Administration (FHWA) - 23 U.S.C. § 313 – Buy America; 23 C.F.R. § 635.410
The Secretary of Transportation shall not obligate any funds unless steel, iron, and manufactured products used
In such project are produced in the United States.
2. MAG SPECIFICATION SECTION 106.2.1
3. ADOT SPECIFICATION 106, 106.05 AND 106.15
B. PROCEDURE FOR MATERIAL CERTIFICATION REQUIREMENTS – CITY OF CHANDLER
1. All material for a federal funded project must have a material certification.
2. All material delivered to jobsite must be accompanied by a material certification.
3. Material Certifications must be submitted to the City of Chandler representative for review and approval and is not
deemed accepted until City of Chandler representative approval.
4. Buy America Material – All Iron and Steel products. (See Item A above)
5. Buy America Material Installation: All Buy America Iron and Steel Products MUST NOT be installed without
Material Certification received and approval from City of Chandler.
6. All non-Buy America Material Installation: All non-Buy America material, if installed without material certification
receipt and approval is at the Prime Contractor's risk and WILL NOT BE PAID until approval of material
certification for that material.
C. MATERIAL CERTIFICATIONS – Every Material Certification must have the following– Items 1-11
1. Project Name
2. City Project Number
3. Federal Project Number
4. ADOT Number (previously known as Tracs Number) (if FHWA funded project)
5. Supplier Information: Name, Address, Telephone Number
6. Description of the material supplied
7. Quantity of material represented by the certificate
8. Means of material identification, such as label, lot number, or marking
9. A Statement that the material complies in all respects with the requirements of the cited specifications.
Certificates shall state compliance with the cited specification, such as AASHTO M 320, ASTM C 494; or specific
table or subsection of the Arizona Department of Transportation Standard Specifications or Special Provisions.
Certificates may cite both, if applicable.
10. Authorization Signature Statement: A statement that the individual signing has the legal authority to bind the
manufacturer or the supplier of the material.
11. The name, title, signature, and date of signature of the signing-responsible individual.
12. Statement that that Federal Requirements for Buy America / BABA have been followed.
Federal Funded Contract Guide for Contractors – Rev 2023-04-10 pg 2 of 5
ADOT SPECIFICATION – BUILD AMERICA BUY AMERICA (106CMATLS, 10-20-22)
SECTION 106 CONTROL OF MATERIALS: of the Standard Specification is modified to add:
106.17 Construction Materials
A construction material, when used on a federal-aid construction project shall comply with the requirements of Build
America Buy America (BABA) Act specific in Title IX, Subtitle A, Part 1, Sections 70901 and 70911-70918 of the
Infrastructure Investment and Job Act (ILJA).
A ‘construction material’ that is permanently incorporated on the project shall include an article, material, or supply that is
or consists primarily of the following:
-
Non-ferrous metals;
-
Plastic and polymer-based products (including polyvinylchloride, composite building materials, and polymers used
in fiber optic cables);
-
Glass (including optic glass);
-
Lumber; or
-
Drywall
Items manufactured through a combination of either two or more materials listed above, or at least one of the materials list
above and a material not listed shall be considered as a manufactured product, rather than as a construction material.
Build America Buy America provisions specified for manufactured products in Section 70912(6)(B) of the ILJA, do not
apply to federal-aid construction projects per FHQWA’s existing statutory requirement applicable to manufactured
products. A “manufactured product’ is considered to be an item that undergoes one or more manufacturing processes
before the item can be used on a federal-aid construction project.
Construction materials shall not include cement and cementitious materials; bituminous materials; aggregates such as
stone, sand, or gravel; or aggregate binding agents or additives.
All construction materials shall be produced in the United States. This means, all manufacturing processes to produce the
construction materials shall occur in the United States. All manufacturing processes for construction materials shall mean
the final manufacturing process and the immediately preceding manufacturing stage for the construction material.
The contractor shall furnish the Engineer with Certificate of Compliance, conforming to the requirements of Subsection
106.05 of the ADOT specifications, which shall state that the construction materials incorporated in the project meet the
requirements specified herein.
Certificates of Compliance shall also certify that all manufacturing processes to produce construction materials occurred in
the United States.
Convict-produced materials are prohibited in accordance with the requirements of 23 CFR 635.417.
Federal Funded Contract Guide for Contractors – Rev 2023-04-10 pg 3 of 5
ADDITIONAL INFORMATION FOR THE BUILD AMERICA, BUY AMERICA ACT
Federal Funded Contract Guide for Contractors – Rev 2023-04-10 pg 4 of 5
9.0
EEO
-
EEO Clause / Statement
-
EEO Executive Order 11246
(Standard Federal EEO Construction Contract Specifications)
-
EEO Notice of Requirement for Affirmative Action to Ensure EEO
-
EEO Equal Employment Opportunity Compliance Reports
-
EEO Executive Order 2009-09
NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION
TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY
(EXECUTIVE ORDER 11246)
JULY 1, 1979 (Revised November 3, 1980)
(Revised April 15, 1981)
1. The bidder’s attention is called to the “Equal Opportunity Clause” and the “Standard Federal Equal
Employment Specifications” set forth herein.
2. The goals and timetables for minority and female participation, expressed in percentage terms for the
Contractor’s aggregate work force in each trade on all construction work in the covered areas, are as
follows:
Minority
Female
Tucson & Balance of Pima County
24.1
6.9
Cochise, Graham, Greenlee &Santa Cruz Counties
27.0
6.9
Phoenix and Balance of Maricopa County
15.8
6.9
Apache, Coconino, Gila, Mohave, Navajo, Pinal, Yavapai, and
Yuma Counties
19.6
6.9
These goals are applicable to all the Contractor’s construction work (whether or not it is Federal or federally
assisted) performed in all areas where the contractor has Federal or federally assisted work.
The Contractor’s compliance with the Executive Order and the regulations in 41 CFR Part 60-4 shall be
based on its implementation of the Equal Opportunity Clause, specific affirmative action obligations required
by the specifications set forth in 41 CFR 60-4.3 (a), and its efforts to meet the goals. The hours of minority
and female employment and training must be substantially uniform throughout the length of the contract,
and in each trade, and the Contractor shall make a good faith effort to employ minorities and women evenly
on each of its projects. The transfer of minority or female employees or trainees from Contractor to
Contractor or from project to project for the sole purpose of meeting the contractor’s goals shall be a
violation of the contract, the Executive Order and the regulations in41 CFR Part 60-4. Compliance with the
goals will be measured against the total work hours performed.
BECORev.8Ͳ24Ͳ16EEOComplianceReports
FederalͲAidProjects
Sheet1of1
EQUAL EMPLOYMENT OPPORTUNITY
COMPLIANCE REPORTS
(Project, Training and Annual)
Federal-Aid Projects
February 1, 1977; Revised July 1, 1978; Revised November 3, 1980
Revised April 15, 1981; Revised September 7, 1983
Revised October 15, 1998; Revised August, 1, 2005;
Revised March 1, 2015, Revised August 24, 2016
ANNUAL REPORT:
For each contract in the amount of $10,000 or more, and for each subcontract,
regardless of tier not including material suppliers, in the amount of $10,000 or
more, the contractor and each subcontractor regardless of tier shall submit an
annual Equal Employment Opportunity (EEO) Report containing all the
information required on Form FHWA-1391.
The staffing figures to be reported should represent the project workforce on
board in all or any part of the last payroll period preceding the end of July.
The report shall be submitted no later than August 15 to the City of Chandler
federal compliance officer.
10.0
FEDERAL IMMIGRATION AND NATIONALITY ACT
Federal Immigration and Nationality Act
(Reference to Arizona Executive Order 2005-30)
The contractor, including all subcontractors, shall comply with all federal, state and local immigration laws and
regulations, as set forth in Arizona Executive Order 2005-30, relating to the immigration status of their employees
who perform services on the contract during the duration of the contract. The Agency (City of Chandler) shall
retain the right to perform random audits of contractor and subcontractor records or to inspect papers of any
employee thereof to ensure compliance.
By submission of a bid, the contractor warrants that the contractor and all prosed subcontractors are and shall
remain in compliance with all federal, state, and local immigration laws and regulations relating to the immigration
status of their employees who perform services on the contract. The Agency may, at its sole discretion, require
evidence of compliance from the contractor or subcontractor. Should the Agency request evidence of
compliance, the contractor or subcontractor shall have ten (10) working days from receipt of the request to supply
adequate information. The Department and Agency (City of Chandler) will accept, as evidence of compliance, a
showing by the contractor or subcontractor, that it has followed the employment verification provisions of the
Federal Immigration and Nationality Act as set forth in Sections 274A and 274B of that Act, including
implementation of regulations and agreements between the Department of Homeland Security and the Social
Security Administration's verification service. The contractor shall include the requirements of this provision in all
subcontracts for this project.
Failure to comply with the immigration laws or to submit proof of compliance constitutes a material breach of
contract. The Agency will recue the contractor's compensation by $10,000 for the initial instance of non-
compliance by the contractor or a subcontractor. Should the same contractor or subcontractor commit
subsequent violations within a two (2) year time period from the initial violation, the contractor's compensation will
be reduced by $50,000 for each violation. The third instance by the same contractor or subcontractor within a two
(2) year period may result, in addition to the $50,000 reduction in compensation, in removal of the offending
contractor of subcontractor, suspension of work in whole or in part or, in the case of a third violation by the
contractor, termination of the contract for default in addition, the Department may debar a contractor or
subcontractor who has committed three (3) violations within a two (2) year period for up to one (1) year. For
purposes of this paragraph, a violation by a subcontractor does not count as a violation by the contractor.
Any delay resulting from a sanction under this subsection is a non-excusable delay. The contractor is not entitled
to any compensation or extension of time for any delays or additional costs resulting from a sanction under this
subsection.
11.0
RECORDS RETENTION
CONTRACTOR/SUBCONTRACTOR RECORDS
RECORDS RETENTION
Contractor and Subcontractor Project Records
(Reference to A.R.S.35-214)
The contractor, subcontractors and all suppliers shall keep and maintain all books, papers, records, files,
accounts, reports, bid documents with backup data, including electronic data, and all other material relating to the
contract and project for five (5) years following completion and acceptance of the work.
All of the above material shall be made available for auditing, inspection, and copying and shall be produced upon
request to the Agency.
The City of Chandler – Capital Projects
215 E Buffalo Street, Mail Stop 407
Chandler, Arizona 85225.
The contractor shall insert the above requirement in each subcontract purchase order and lease agreement and
shall also include in all subcontracts, a clause requiring subcontractors to include the above requirement in any
lower-tier subcontract, purchase order, or lease agreement.
12.0
JOBSITE POSTERS REQUIREMENTS
(Reference Guide Only)
Jobsite Posters Requirements Reference 2024-01-09 / Verified 2024-04-10
CONSTRUCTION BID / CONTRACT FEDERAL DOCUMENTS SECTION
JOBSITE POSTER REQUIREMENTS REFERENCE
Jobsite Poster Requirements Section – Requirements are subject to changes. Prime Contractor will be provided with an
updated checklist and updated screen shots or copies from websites as needed or requested. It is required to have the most
current poster revisions.
Jobsite Posters Requirements Reference 2024-01-09 / Verified 2024-04-10
#1
#2a
Jobsite Posters Requirements Reference 2024-01-09 / Verified 2024-04-10
#2B
#3
Jobsite Posters Requirements Reference 2024-01-09 / Verified 2024-04-10
#4
#5
Jobsite Posters Requirements Reference 2024-01-09 / Verified 2024-04-10
#6
Jobsite Posters Requirements Reference 2024-01-09 / Verified 2024-04-10
#7
#8
Jobsite Posters Requirements Reference 2024-01-09 / Verified 2024-04-10
#9
#10
Jobsite Posters Requirements Reference 2024-01-09 / Verified 2024-04-10
#11
#12
Jobsite Posters Requirements Reference 2024-01-09 / Verified 2024-04-10
#13
#14
Jobsite Posters Requirements Reference 2024-01-09 / Verified 2024-04-10
#15
Jobsite Posters Requirements Reference 2024-01-09 / Verified 2024-04-10
#16
FHWA 1273 (also known as the “Pink Sheets”) (14 Page Document)
SHOWN HERE IS ONLY THE FIRST PAGE OF THE FOURTEEN (14) PAGE DOCUMENT FOR
REFERENCE. ALL PAGES MUST BE AVAILABLE ON THE JOBSITE POSTERS BOARD. MUST USE
THE CURRENT REVISION DATED 10-23-2023
END OF Jobsite Poster Description for the FHWA 1273 (shown here, Pg 1 of the14 Page Document)
Jobsite Posters Requirements Reference 2024-01-09 / Verified 2024-04-10
#17
DAVIS BACON WAGE DECISION EXAMPLE
PICTURED HERE IS ONLY THE FIRST TWO PAGES (Page 1&2) OF A DAVIS BACON WAGE
DECISION FOR REFERENCE ONLY. CONTRACTOR REQUIRED TO DISPLAY/PROVIDE THE ENTIRE
DAVIS BACON WAGE DECISION THAT IS IN THE CONTRACT FOR THIS PROJECT ON THE
JOBSITE POSTERS BOARD. **note: City of Chandler recommends maintaining the last blank page
of the Davis Bacon Wage Decision to post any additional added classifications that occur during
the course of the project.
END OF JOBSITE POSTERS REQUIREMENTS SECTION
13.0
DAVIS BACON WAGE DECISION
"General Decision Number: AZ20240008 01/19/2024
Superseded General Decision Number: AZ20230008
State: Arizona
Construction Type: Highway
Counties: Coconino, Maricopa, Mohave, Pima, Pinal, Yavapai
and Yuma Counties in Arizona.
HIGHWAY CONSTRUCTION PROJECTS
Note: Contracts subject to the Davis-Bacon Act are generally
required to pay at least the applicable minimum wage rate
required under Executive Order 14026 or Executive Order 13658.
Please note that these Executive Orders apply to covered
contracts entered into by the federal government that are
subject to the Davis-Bacon Act itself, but do not apply to
contracts subject only to the Davis-Bacon Related Acts,
including those set forth at 29 CFR 5.1(a)(1).
______________________________________________________________
|If the contract is entered |. Executive Order 14026 |
|into on or after January 30, | generally applies to the |
|2022, or the contract is | contract. |
|renewed or extended (e.g., an |. The contractor must pay |
|option is exercised) on or | all covered workers at |
|after January 30, 2022: | least $17.20 per hour (or |
| | the applicable wage rate |
| | listed on this wage |
| | determination, if it is |
| | higher) for all hours |
| | spent performing on the |
| | contract in 2024. |
|______________________________|_____________________________|
|If the contract was awarded on|. Executive Order 13658 |
|or between January 1, 2015 and| generally applies to the |
|January 29, 2022, and the | contract. |
|contract is not renewed or |. The contractor must pay all|
|extended on or after January | covered workers at least |
|30, 2022: | $12.90 per hour (or the |
| | applicable wage rate listed|
| | on this wage determination,|
| | if it is higher) for all |
| | hours spent performing on |
| | that contract in 2024. |
|______________________________|_____________________________|
The applicable Executive Order minimum wage rate will be
adjusted annually. If this contract is covered by one of the
Executive Orders and a classification considered necessary for
performance of work on the contract does not appear on this
wage determination, the contractor must still submit a
conformance request.
Additional information on contractor requirements and worker
protections under the Executive Orders is available at
http://www.dol.gov/whd/govcontracts.
Modification Number Publication Date
0 01/05/2024
1 01/19/2024
CARP0408-005 07/01/2023
Rates Fringes
CARPENTER (Including Cement
Form Work).......................$ 34.50 14.17
----------------------------------------------------------------
ENGI0428-001 06/01/2023
Rates Fringes
POWER EQUIPMENT OPERATOR
Group 1.....................$ 31.69 13.52
Group 2.....................$ 34.96 13.52
Group 3.....................$ 36.04 13.52
Group 4.....................$ 37.07 13.52
POWER EQUIPMENT OPERATORS CLASSIFICATIONS:
GROUP 1: A-frame boom truck, air compressor, Beltcrete,
boring bridge and texture, brakeman, concrete mixer (skip
type), conductor, conveyor, cross timing and pipe float,
curing machine, dinky (under 20 tons), elevator hoist
(Husky and similar), firemen, forklift, generator (all),
handler, highline cableway signalman, hydrographic mulcher,
joint inserter, jumbo finishing machine, Kolman belt
loader, machine conveyor, multiple power concrete saw,
pavement breaker, power grizzly, pressure grout machine,
pump, self-propelled chip spreading machine, slurry seal
machine (Moto paver driver), small self-propelled compactor
(with blade-backfill, ditch operation), straw blower,
tractor (wheel type), tripper, tugger (single drum),
welding machine, winch truck
GROUP 2:
ALL COUNTIES INCLUDING MARICOPA: Aggregate Plant, Asphalt
plant Mixer, Bee Gee, Boring Machine, Concrete Pump,
Concrete Mechanical Tamping-Spreading Finishing Machine,
Concrete Batch Plant, Concrete Mixer (paving & mobile),
Elevating Grader (except as otherwise classified), Field
Equipment Serviceman, Locomotive Engineer (including Dinky
20 tons & over), Moto-Paver, Oiler-Driver, Operating
Engineer Rigger, Power Jumbo Form Setter, Road Oil Mixing
Machine, Self-Propelled Compactor (with blade-grade
operation), Slip Form (power driven lifting device for
concrete forms), Soil Cement Road Mixing Machine,
Pipe-Wrapping & Cleaning Machine (stationary or traveling),
Surface Heater & Planer, Trenching Machine, Tugger (2 or
more drums).
MARICOPA COUNTY ONLY: Backhoe < 1 cu yd, Motor Grader
(rough), Scraper (pneumatic tired), Roller (all types
asphalt), Screed, Skip Loader (all types 3<6 cu yd),
Tractor (dozer, pusher-all).
GROUP 3:
ALL COUNTIES INCLUDING MARICOPA: Auto Grade Machine, Barge,
Boring Machine (including Mole, Badger & similar type
directional/horizontal), Crane (crawler & pneumatic 15>100
tons), Crawler type Tractor with boom attachment & slope
bar, Derrick, Gradall, Heavy Duty Mechanic-Welder,
Helicopter Hoist or Pilot, Highline Cableway, Mechanical
Hoist, Mucking Machine, Overhead Crane, Pile Driver
Engineer (portable, stationary or skid), Power Driven Ditch
Lining or Ditch Trimming Machine, Remote Control Earth
Moving Machine, Slip Form Paving Machine (including
Gunnert, Zimmerman & similar types), Tower Crane or similar
type.
MARICOPA COUNTY ONLY: Backhoe<10 cu yd, Clamshell < 10 cu yd,
Concrete Pump (truck mounted with boom only), Dragline <10
cu yd, Grade Checker, Motor Grader (finish-any type power
blade), Shovel < 10 cu yd.
GROUP 4: Backhoe 10 cu yd and over, Clamshell 10 cu yd and
over, Crane (pneumatic or crawler 100 tons & over),
Dragline 10 cu yd and over, Shovel 10 cu yd and over.
All Operators, Oilers, and Motor Crane Drivers on equipment
with Booms, except concrete pumping truck booms, including
Jibs, shall receive $0.01 per hour per foot over 80 ft in
addition to regular rate of pay
Premium pay for performing hazardous waste removal $0.50 per
hour over base rate.
----------------------------------------------------------------
* IRON0075-004 10/01/2023
COCONINO, MARICOPA, MOHAVE, YAVAPAI & YUMA COUNTIES
Rates Fringes
Ironworker, Rebar................$ 32.00 18.91
Zone 1: 0 to 50 miles from City Hall in Phoenix or Tucson
Zone 2: 050 to 100 miles - Add $4.00
Zone 3: 100 to 150 miles - Add $5.00
Zone 4: 150 miles & over - Add $6.50
----------------------------------------------------------------
LABO1184-008 06/01/2023
Rates Fringes
Laborers:
Group 1.....................$ 24.18 7.59
Group 2.....................$ 25.82 7.59
Group 3.....................$ 26.68 7.59
Group 4.....................$ 27.65 7.59
Group 5.....................$ 28.75 7.59
LABORERS CLASSIFICATIONS:
GROUP 1: All Counties: Chipper, Rip Rap Stoneman. Pinal
County Only: General/Cleanup Laborer. Maricopa County
Only: Flagger.
GROUP 2: Asphalt Laborer (Shoveling-excluding Asphalt Raker
or Ironer), Bander, Cement Mason Tender, Concrete Mucker,
Cutting Torch Operator, Fine Grader, Guinea Chaser, Power
Type Concrete Buggy
GROUP 3: Chain Saw, Concrete Small Tools, Concrete Vibrating
Machine, Cribber & Shorer (except tunnel), Hydraulic Jacks
and similar tools, Operator and Tender of Pneumatic and
Electric Tools (not herein separately classified), Pipe
Caulker and Back-Up Man-Pipeline, Pipe Wrapper, Pneumatic
Gopher, Pre-Cast Manhole Erector, Rigger and Signal
Man-Pipeline
GROUP 4: Air and Water Washout Nozzleman; Bio-Filter,
Pressman, Installer, Operator; Scaffold Laborer; Chuck
Tender; Concrete Cutting Torch; Gunite; Hand-Guided
Trencher; Jackhammer and/or Pavement Breaker; Scaler (using
boson's chair or safety belt); Tamper (mechanical all
types).
GROUP 5: AC Dumpman, Asbestos Abatement, Asphalt Raker II,
Drill Doctor/Air Tool Repairman, Hazardous Waste Removal,
Lead Abatement, Lead Pipeman, Process Piping Installer,
Scaler (Driller), Pest Technician/Weed Control, Scissor
Lift, Hydro Mobile Scaffold Builder.
----------------------------------------------------------------
PAIN0086-001 04/01/2017
Rates Fringes
PAINTER
PAINTER (Yavapai County
only), SAND BLASTER/WATER
BLASTER (all Counties)......$ 19.58 6.40
ZONE PAY: More than 100 miles from Old Phoenix Courthouse
$3.50 additional per hour.
----------------------------------------------------------------
* SUAZ2009-001 04/20/2009
Rates Fringes
CEMENT MASON.....................$ 19.28 3.99
ELECTRICIAN......................$ 22.84 6.48
IRONWORKER (Rebar)
Pima County.................$ 23.17 14.83
Pinal County................$ 20.27 8.35
LABORER
Asphalt Raker...............$ 15.49 ** 3.49
Compaction Tool Operator....$ 14.59 ** 2.91
Concrete Worker.............$ 13.55 ** 3.20
Concrete/Asphalt Saw........$ 13.95 ** 2.58
Driller-Core, diamond,
wagon, air track............$ 16.94 ** 3.12
Dumpman Spotter.............$ 14.99 ** 3.16
Fence Builder...............$ 13.28 ** 2.99
Flagger
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 12.35 ** 1.59
Formsetter..................$ 16.09 ** 3.97
General/Cleanup Laborer
Coconino, Maricopa,
Mohave, Pima, Yavapai &
Yuma.......................$ 14.54 ** 3.49
Grade Setter (Pipeline).....$ 17.83 5.45
Guard Rail Installer........$ 13.28 ** 2.99
Landscape Laborer...........$ 11.39 **
Landscape Sprinkler
Installer...................$ 15.27 **
Pipelayer...................$ 14.81 ** 2.96
Powderman, Hydrasonic.......$ 16.39 ** 2.58
OPERATOR: Power Equipment
Asphalt Laydown Machine.....$ 21.19 6.05
Backhoe < 1 cu yd
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 17.37 3.85
Backhoe < 10 cu yd
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 18.72 3.59
Clamshell < 10 cu yd
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 18.72 3.59
Concrete Pump (Truck
Mounted with boom only)
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 19.92 7.10
Crane (under 15 tons).......$ 21.35 7.36
Dragline (up to 10 cu yd)
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 18.72 3.59
Drilling Machine
(including Water Wells).....$ 20.58 5.65
Grade Checker
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 16.04 ** 3.68
Hydrographic Seeder.........$ 15.88 ** 7.67
Mass Excavator..............$ 20.97 4.28
Milling Machine/Rotomill....$ 21.42 7.45
Motor Grader (Finish-any
type power blade)
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 21.92 4.66
Motor Grader (Rough)
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 20.07 4.13
Oiler.......................$ 18.15 8.24
Power Sweeper...............$ 16.76 ** 4.44
Roller (all types Asphalt)
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 18.27 3.99
Roller (excluding asphalt)..$ 15.65 ** 3.32
Scraper (pneumatic tired)
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 17.69 3.45
Screed
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 17.54 3.72
Shovel < 10 cu yd
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 18.72 3.59
Skip Loader (all types <3
cu yd)......................$ 18.28 5.30
Skip Loader (all types 3 <
6 cu yd)
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 18.64 4.86
Skip Loader (all types 6 <
10 cu yd)...................$ 20.15 4.52
Tractor (dozer, pusher -
all)
Coconino, Mohave, Pima,
Pinal, Yavapai & Yuma......$ 17.26 2.65
PAINTER
Coconino, Maricopa,
Mohave, Pima, Pinal & Yuma..$ 15.57 ** 3.92
TRUCK DRIVER
2 or 3 Axle Dump or
Flatrack....................$ 16.27 ** 3.30
5 Axle Dump or Flatrack.....$ 13.97 ** 2.89
6 Axle Dump or Flatrack (<
16 cu yd)...................$ 17.79 6.42
Belly Dump..................$ 14.67 **
Oil Tanker Bootman..........$ 22.03
Self-Propelled Street
Sweeper.....................$ 13.11 ** 5.48
Water Truck 2500 < 3900
gallons.....................$ 18.14 4.55
Water Truck 3900 gallons
and over....................$ 15.92 ** 3.33
Water Truck under 2500
gallons.....................$ 15.94 ** 4.16
----------------------------------------------------------------
WELDERS - Receive rate prescribed for craft performing
operation to which welding is incidental.
================================================================
** Workers in this classification may be entitled to a higher
minimum wage under Executive Order 14026 ($17.20) or 13658
($12.90). Please see the Note at the top of the wage
determination for more information. Please also note that the
minimum wage requirements of Executive Order 14026 are not
currently being enforced as to any contract or subcontract to
which the states of Texas, Louisiana, or Mississippi, including
their agencies, are a party.
Note: Executive Order (EO) 13706, Establishing Paid Sick Leave
for Federal Contractors applies to all contracts subject to the
Davis-Bacon Act for which the contract is awarded (and any
solicitation was issued) on or after January 1, 2017. If this
contract is covered by the EO, the contractor must provide
employees with 1 hour of paid sick leave for every 30 hours
they work, up to 56 hours of paid sick leave each year.
Employees must be permitted to use paid sick leave for their
own illness, injury or other health-related needs, including
preventive care; to assist a family member (or person who is
like family to the employee) who is ill, injured, or has other
health-related needs, including preventive care; or for reasons
resulting from, or to assist a family member (or person who is
like family to the employee) who is a victim of, domestic
violence, sexual assault, or stalking. Additional information
on contractor requirements and worker protections under the EO
is available at
https://www.dol.gov/agencies/whd/government-contracts.
Unlisted classifications needed for work not included within
the scope of the classifications listed may be added after
award only as provided in the labor standards contract clauses
(29CFR 5.5 (a) (1) (iii)).
----------------------------------------------------------------
The body of each wage determination lists the classification
and wage rates that have been found to be prevailing for the
cited type(s) of construction in the area covered by the wage
determination. The classifications are listed in alphabetical
order of ""identifiers"" that indicate whether the particular
rate is a union rate (current union negotiated rate for local),
a survey rate (weighted average rate) or a union average rate
(weighted union average rate).
Union Rate Identifiers
A four letter classification abbreviation identifier enclosed
in dotted lines beginning with characters other than ""SU"" or
""UAVG"" denotes that the union classification and rate were
prevailing for that classification in the survey. Example:
PLUM0198-005 07/01/2014. PLUM is an abbreviation identifier of
the union which prevailed in the survey for this
classification, which in this example would be Plumbers. 0198
indicates the local union number or district council number
where applicable, i.e., Plumbers Local 0198. The next number,
005 in the example, is an internal number used in processing
the wage determination. 07/01/2014 is the effective date of the
most current negotiated rate, which in this example is July 1,
2014.
Union prevailing wage rates are updated to reflect all rate
changes in the collective bargaining agreement (CBA) governing
this classification and rate.
Survey Rate Identifiers
Classifications listed under the ""SU"" identifier indicate that
no one rate prevailed for this classification in the survey and
the published rate is derived by computing a weighted average
rate based on all the rates reported in the survey for that
classification. As this weighted average rate includes all
rates reported in the survey, it may include both union and
non-union rates. Example: SULA2012-007 5/13/2014. SU indicates
the rates are survey rates based on a weighted average
calculation of rates and are not majority rates. LA indicates
the State of Louisiana. 2012 is the year of survey on which
these classifications and rates are based. The next number, 007
in the example, is an internal number used in producing the
wage determination. 5/13/2014 indicates the survey completion
date for the classifications and rates under that identifier.
Survey wage rates are not updated and remain in effect until a
new survey is conducted.
Union Average Rate Identifiers
Classification(s) listed under the UAVG identifier indicate
that no single majority rate prevailed for those
classifications; however, 100% of the data reported for the
classifications was union data. EXAMPLE: UAVG-OH-0010
08/29/2014. UAVG indicates that the rate is a weighted union
average rate. OH indicates the state. The next number, 0010 in
the example, is an internal number used in producing the wage
determination. 08/29/2014 indicates the survey completion date
for the classifications and rates under that identifier.
A UAVG rate will be updated once a year, usually in January of
each year, to reflect a weighted average of the current
negotiated/CBA rate of the union locals from which the rate is
based.
----------------------------------------------------------------
WAGE DETERMINATION APPEALS PROCESS
1.) Has there been an initial decision in the matter? This can
be:
* an existing published wage determination
* a survey underlying a wage determination
* a Wage and Hour Division letter setting forth a position on
a wage determination matter
* a conformance (additional classification and rate) ruling
On survey related matters, initial contact, including requests
for summaries of surveys, should be with the Wage and Hour
National Office because National Office has responsibility for
the Davis-Bacon survey program. If the response from this
initial contact is not satisfactory, then the process described
in 2.) and 3.) should be followed.
With regard to any other matter not yet ripe for the formal
process described here, initial contact should be with the
Branch of Construction Wage Determinations. Write to:
Branch of Construction Wage Determinations
Wage and Hour Division
U.S. Department of Labor
200 Constitution Avenue, N.W.
Washington, DC 20210
2.) If the answer to the question in 1.) is yes, then an
interested party (those affected by the action) can request
review and reconsideration from the Wage and Hour Administrator
(See 29 CFR Part 1.8 and 29 CFR Part 7). Write to:
Wage and Hour Administrator
U.S. Department of Labor
200 Constitution Avenue, N.W.
Washington, DC 20210
The request should be accompanied by a full statement of the
interested party's position and by any information (wage
payment data, project description, area practice material,
etc.) that the requestor considers relevant to the issue.
3.) If the decision of the Administrator is not favorable, an
interested party may appeal directly to the Administrative
Review Board (formerly the Wage Appeals Board). Write to:
Administrative Review Board
U.S. Department of Labor
200 Constitution Avenue, N.W.
Washington, DC 20210
4.) All decisions by the Administrative Review Board are final.
================================================================
END OF GENERAL DECISION"
14.0
DBE DOCUMENTS
/.\DOT
CONSTRUCTION
DISAVANTAGED BUSINESS ENTERPRISE (DBE)
Intended Participation Affidavit - Summary
Prime Contractor: __________________ _ Project Name:
TRACS ADOT No.:
Project/Federal No.:
AZUTRACS No.:
Required DBE Goal:
DBE Liaison Name: ___________________ Contact Phone Number: ____________ _
A
B
C
D
E
Minimum Contract
Total DBE Credit
Name of DBE Firm
Scope of Work
Amount
Adjustments
Dollar Value
Total DBE Credit Dollar Value
{F) Contract Bid Amount
Total% of DBE Commitment
By signature below, the undersigned agrees that formal agreements/subcontracts with the listed DBE firms will occur for the work cited
herein should this contract be awarded.
(Name)
(Title)
(Signature)
(Date)
BECO LPA FORM 3106C - Rev. 4-01-2019
CITY OF CHANDLER
Sunland Asphalt & Construction, LLC
Chandler Heights Road Gilbert Road to Val Vista Drive
T0203 01C
CHN-0(244)D
10.62%
11128
Yanira Espana
480-440-9274
C & L Asphalt Patching, LLC
Hulxe Construction Services LLC
Asphalt Paving
Roadway Striping
$1,024,029.00
$0.00
$1,024,029.00
$0.00
$43,217.30.00
$43,217.30.00
$1,067,246.30
$9,784,943.00
10.91%
Chris Eischen
Division Manager
August 12, 2024
ADOT
CITY OF CHANDLER
CONSTRUCTION
DISADVANTAGED BUSINESS ENTERPRISE {DBE)
Intended Participation Affidavit
11 te-r
1oi,n1r,i<l-Onson
Page-]
Prime Contractor: Sunland AsphcHt & Construction, L L C
Project Name: Chandler Heights Road Gilbert Road to Val Vista Drive
TRACS No(s}: qT
nQ/.J0203 01C
Project/Federal No, :_C_H_N_-0 ( 2 44 ) D---- ----
DBE Firm: C & L Asphalt Patching, L L C
AZ uTRACS Registration No,:_1 0 1_0_2 _ _ _
- - - - -
Select:
00 Subcontractor D Trucker
O Broker (Fees/Commission)
D Supplier (60% DBE Credit} □ .Manufacturer
1. The undersigned is prepared to perform the following scope{s) of work.on the above referenced project .
NAICS
Codelsl
.
' " ' "
Bid ltem
No,
Partial
Yes/No:
UNIT PRICE OR LUMP SUM BID
.
.
Description / Scope of Work
Quantity
Unit Price
Total
' ' ···-......
237310
5
Yes
Mobilization/Demobilization
1 L S
$10,000.00
$10,000,00
.
.
237310
15
Yes
Asphaltic Concrete Pavement (2 In
61,791.00 S Y
$11.60
$716,811.00
Surface Course, A-12.5 EVAC)
237310
16
Yes
Asphaltic Concrete Pavement (3 In
393.00 S Y
$28.06
$11,030.00
Surface Course, A-12.5 EVAC)
237310
17
Yes
Asphaltic Concrete Pavement (3 In
16,322.00 S Y
$17,53
$286,188.00
Base Course, A-19 EVAC)
2. (TrUcking) If there is any Trucking in the work listed above, complete the following:
Minimum Contract Amount;
$1,024,029.00
DBE firm owns total#
N/A
Trucks
Project Use
DBE owned trucks
DBE leased trucks
non-DBE leased w/DBE driver
non-DBE leased w/o DBE driver
# of Trucks
N/A
N/A
NIA
NIA
Dollar Ampunt,
N/A
N/A
NIA
NIA
3. (Brokerage) The undersigned affirms that the amount of fees and commissions for work quoted above are as follows;
Total Min Contract Amount
$ N/A
fees/Commissions - - - - - - " N
" '/A' " --'&
. . _ _ _ _ _ %_
NIA
of work bid to a non-DBE firm.
4. The undersigned will sublet and/or award
S. The undersigned will sublet and/or award - - - - - - " N
;cc/1';_. _ _ _ _
,of work to another certified DBE firm.
Confirmation of Participation
By signature below, the undersigned agrees to enter into a formal agreement/subcontract for the work cited herein should the prime
contractor receive award of this contract from the Purchaser,
l,._ca,<_. 1",,,,_fn
! Zt1:'-'1J.JAL....:.A.:...·:.__::. S=.,t,
. . 'f-l:/:
:c,:,_t:;i--1
, =
e <, J:::,.' - - - - -
confirm that
7
v
-{Aothomed DBE firm officer, pnn1 name andtttle)
will be participating in the above project.
will be performing the scope as describe above for:
{).
tAuthom.ect OB£ firmofftcer, Signature)
BECO LPA FORM 3105C Rev. 4-01-2019
ADOT
CITY OF CHANDLER
CONSTRUCTION
DISADVANTAGED BUSINESS ENTERPRISE (DBE)
Intended Participation Affidavit
Clear Form
"lefer 10 I ntr·I<t onl 1n
Pt"t':W}
Prime Contractor:
Project Name:
---------------------
-------------------
TRACS No(s): (ADO_T-'--'n-"-o,..__ _______________ _
Project/Federal No.: __ _
DBE Firm: ________________________ AZ UTRACS Registration No.: ____________ _
Select:
D Subcontractor D Trucker
D Broker (Fees/Commission)
D Supplier (60% DBE Credit) n Manufacturer
1. The undersigned is prepared to perform the following scope(s) of work on the above referenced project.
UNIT PRICE OR LUMP SUM BID
NAICS
Bid Item
Partial
Description / Scope of Work
Quantity
Unit Price
Total
Code(s)
No.
Yes/No
2. (Trucking) If there is any Trucking in the work listed above, complete the following:
Minimum Contract Amount:
Project Use
# of Trucks
Dollar Amount
DBE firm owns total # ____ Trucks
DBE owned trucks
DBE leased trucks
non-DBE leased w/DBE driver
non-DBE leased w/o DBE driver
3. (Brokerage) The undersigned affirms that the amount of fees and commissions for work quoted above are as follows:
Total Min Contract Amount
s
Fees/Commissions -------Ä&Å ____ '¾_
0
4. The undersigned will sublet and/or award ____________ o.f work bid to a non-DBE firm.
5. The undersigned will sublet and/or award
____ o.f work to another certified DBE firm.
Confirmation of Participation
By signature below. the undersigned agrees to enter into a formal agreement/subcontract for the work cited herein should the prime
contractor receive award of this contract from the Purchaser.
I, ____________________ _ confirm that
(Authorized DBE firm officer, print name and t,tle)
(Name of DBE firm)
will be participating in the above project.
The DBE firm will be performing the scope as describe above for:
(Total DBE Credit Dollar Value)
(Authonzed DBE firm officer, Signature)
(Date)
BECO LPA FORM 3105C Rev. 4 -01-2019
Eric Varela / Owner
Hulxe Construction Services LLC
9/12/2024
$43,217.30
Sunland Asphalt & Construction, LLC
Chandler Heights Road Gilbert Road to Val Vista Drive
T0203 01C
CHN-0(244)D
Hulxe Construction Services LLC
20681
237310
237310
237310
237310
Yes
No
No
No
5
78
79
80
Mobilization/Demobilization
Remove Paint Stripe
4 In White Traffic Paint Stripe
4 In Yellow Traffic Paint Stripe
1,470.00 LF
50,688.00 LF
3,760.00 LF
1.00 LS
$14,000.00
$14,000.00
$2.85
$0.10
$0.10
$4,189.50
$5,068.80
$376.00
$43,217.30
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
X
HULXE PG 1 OF 3
Grand
Total
Pgs 1,2,3
ADOT
CITY OF CHANDLER
CONSTRUCTION
DISADVANTAGED BUSINESS ENTERPRISE (DBE)
Intended Participation Affidavit
Clear Form
"lefer 10 I ntr·I<t onl 1n
Pt"t':W}
Prime Contractor:
Project Name:
---------------------
-------------------
TRACS No(s): (ADO_T-'--'n-"-o,..__ _______________ _
Project/Federal No.: __ _
DBE Firm: ________________________ AZ UTRACS Registration No.: ____________ _
Select:
D Subcontractor D Trucker
D Broker (Fees/Commission)
D Supplier (60% DBE Credit) n Manufacturer
1. The undersigned is prepared to perform the following scope(s) of work on the above referenced project.
UNIT PRICE OR LUMP SUM BID
NAICS
Bid Item
Partial
Description / Scope of Work
Quantity
Unit Price
Total
Code(s)
No.
Yes/No
2. (Trucking) If there is any Trucking in the work listed above, complete the following:
Minimum Contract Amount:
Project Use
# of Trucks
Dollar Amount
DBE firm owns total # ____ Trucks
DBE owned trucks
DBE leased trucks
non-DBE leased w/DBE driver
non-DBE leased w/o DBE driver
3. (Brokerage) The undersigned affirms that the amount of fees and commissions for work quoted above are as follows:
Total Min Contract Amount
s
Fees/Commissions -------Ä&Å ____ '¾_
0
4. The undersigned will sublet and/or award ____________ o.f work bid to a non-DBE firm.
5. The undersigned will sublet and/or award
____ o.f work to another certified DBE firm.
Confirmation of Participation
By signature below. the undersigned agrees to enter into a formal agreement/subcontract for the work cited herein should the prime
contractor receive award of this contract from the Purchaser.
I, ____________________ _ confirm that
(Authorized DBE firm officer, print name and t,tle)
(Name of DBE firm)
will be participating in the above project.
The DBE firm will be performing the scope as describe above for:
(Total DBE Credit Dollar Value)
(Authonzed DBE firm officer, Signature)
(Date)
BECO LPA FORM 3105C Rev. 4 -01-2019
Eric Varela / Owner
Hulxe Construction Services LLC
$43, 217.30
8/12/2024
Sunland Asphalt & Construction, LLC
Chandler Heights Road Gilbert Road to Val Vista Drive
T0203 01C
CHN-0(244)D
Hulxe Construction Services LLC
20681
237310
237310
237310
237310
No
No
No
No
81
82
83
84
Paint Median Nose
4 In White Thermoplastic Traffic Stripe
Thermoplastic/Preformed Symbol Bike
Lane Marking Set
Thermoplastic/Preformed Symbol Left
Turn Arrow
14,500.00 LF
32.00 EA
22.00 EA
20.00 EA
$1.25
$25.00
$0.38
$185.00
$150.00
$5,510.00
$5,920.00
$3,300.00
$43,217.30
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
X
HULXE PG 2 OF 3
Grand
Total
Pgs 1,2,3
ADOT
CITY OF CHANDLER
CONSTRUCTION
DISADVANTAGED BUSINESS ENTERPRISE (DBE)
Intended Participation Affidavit
Clear Form
"lefer 10 I ntr·I<t onl 1n
Pt"t':W}
Prime Contractor:
Project Name:
---------------------
-------------------
TRACS No(s): (ADO_T-'--'n-"-o,..__ _______________ _
Project/Federal No.: __ _
DBE Firm: ________________________ AZ UTRACS Registration No.: ____________ _
Select:
D Subcontractor D Trucker
D Broker (Fees/Commission)
D Supplier (60% DBE Credit) n Manufacturer
1. The undersigned is prepared to perform the following scope(s) of work on the above referenced project.
UNIT PRICE OR LUMP SUM BID
NAICS
Bid Item
Partial
Description / Scope of Work
Quantity
Unit Price
Total
Code(s)
No.
Yes/No
2. (Trucking) If there is any Trucking in the work listed above, complete the following:
Minimum Contract Amount:
Project Use
# of Trucks
Dollar Amount
DBE firm owns total # ____ Trucks
DBE owned trucks
DBE leased trucks
non-DBE leased w/DBE driver
non-DBE leased w/o DBE driver
3. (Brokerage) The undersigned affirms that the amount of fees and commissions for work quoted above are as follows:
Total Min Contract Amount
s
Fees/Commissions -------Ä&Å ____ '¾_
0
4. The undersigned will sublet and/or award ____________ o.f work bid to a non-DBE firm.
5. The undersigned will sublet and/or award
____ o.f work to another certified DBE firm.
Confirmation of Participation
By signature below. the undersigned agrees to enter into a formal agreement/subcontract for the work cited herein should the prime
contractor receive award of this contract from the Purchaser.
I, ____________________ _ confirm that
(Authorized DBE firm officer, print name and t,tle)
(Name of DBE firm)
will be participating in the above project.
The DBE firm will be performing the scope as describe above for:
(Total DBE Credit Dollar Value)
(Authonzed DBE firm officer, Signature)
(Date)
BECO LPA FORM 3105C Rev. 4 -01-2019
Eric Varela / Owner
Hulxe Construction Services LLC
$43,217.30
8/12/2024
Sunland Asphalt & Construction, LLC
Chandler Heights Road Gilbert Road to Val Vista Drive
T0203 01C
CHN-0(244)D
Hulxe Construction Services LLC
20681
237310
237310
237310
237310
No
No
No
No
85
86
87
88
Thermoplastic/Preformed Symbol Right
Turn Arrow
Reflectorized Raised Pavement Marker
(Type G, Clear, 1-Way)
700.00 EA
60.00 EA
120.00 EA
14.00 EA
$150.00
$2,100.00
$3.10
$3.10
$3.10
$2,170.00
$186.00
$372.00
$43,217.30
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
X
Reflectorized Raised Pavement Marker
(Type D, Yellow, 2-Way)
Reflectorized Raised Pavement Marker
(Type H, Yellow, 1-Way)
HULXE PG 3 OF 3
Grand
Total
Pgs 1,2,3
1
Chris Eischen
From:
Sue Berry
Sent:
Monday, August 12, 2024 11:02 AM
To:
Chris Eischen; Yanira Espana
Subject:
Fwd: Bidders List for Sunland Asphalt & Construction LLC
Here you go.
Get Outlook for iOS
Sue Berry
Senior Project Coordinator - Public Works
Sunland Asphalt & Construction, LLC
3030 S. 7th St.
Phoenix, AZ 85040
Office 602 323 2800
Direct 602 304 2713
Cell
602 558 4626
www.sunlandasphalt.com
LinkedIn | Facebook | Instagram | Twitter
From: ADOT Business Engagement and Compliance Office <AZUTRACS-Support@azdot.gov>
Sent: Monday, August 12, 2024 11:00:18 AM
To: Sue Berry <sberry@sunlandasphalt.com>
Cc: ContractorCompliance@azdot.gov <ContractorCompliance@azdot.gov>
Subject: Bidders List for Sunland Asphalt & Construction LLC
Sunland Asphalt & Construction LLC, AZUTRACS Number: 11128 has submitted a Bidder/Proposer list
for T020301C on 08/12/2024 at 11:00 AM MST (UTC - 07:00).
Bidders/Proposers for this firm include:
Firm
Name
AZUTRACS
#
Expiration
Date
Email Address
ATL, INC.
19420
08/22/2026 roger.fitzmaurice@cmtlaboratories.com
2
Atlas Technical Consultants LLC
20684
01/10/2025 phillip.schneider@oneatlas.com
B&F Contracting, Inc
19225
01/19/2025 jonstott@bfcontracting.com
C & L Asphalt Patching, LLC
10102
04/13/2024 cnl@cnlasphalt.com
C & S Sweeping Services, Inc.
10106
05/12/2026 Heather@candssweeping.com
Chacon's Landscaping & Irrigation Inc.
18468
06/27/2027 chacon@chaconslandscaping.com
D2 Surveying, LLC
10237
01/26/2026 jeremy@d2surveying.com
European Pavers Southwest Inc.
14813
11/04/2025 kmiller@epswi.com
Franklin Striping, Inc.
10413
04/19/2026 administration@franklinstriping.com
Hulxe Construction Services LLC
20681
01/07/2025 admin@hulxe.net
Kimbrell Electric, Inc
15429
11/30/2026 amberc@kimbrellelectric.com
LJ Landscapes, LLC
16138
01/25/2026 lj.landscapes.llc@gmail.com
MGM Sweeping LLC
16333
01/14/2025 matiezmendoza07@gmail.com
Molina Contracting Inc.
18329
02/08/2027 molinabids@gmail.com
National Barricade LLC
15827
01/08/2027 jlewellen@gonbc.com
Ninyo & Moore Geotechnical and
Environmental Sciences Consultants
10775
04/24/2026 slorenzo@ninyoandmoore.com
Pipeline Services, Inc.
15906
11/07/2026 mbrown@pipelineservices.net
Right Choice, LLC
14941
06/30/2023 roybalpauline@yahoo.com
Roadway Electric LLC
15499
01/22/2027 debh@roadwayelectric.com
Specialty Companies Group
11076
10/20/2024 controller@scofaz.com
Sun Valley Markings, LLC
21690
12/04/2026 chris.brandt@sunvalleymarkings.com
Torrent Resources, Inc.
16818
05/08/2027 austin.king@oldcastle.com
3
Utility Construction Company, Inc.
11243
01/13/2026 suzette@utilityconstructionco.com
Western Technologies, Inc.
11288
06/21/2026 k.corradino@wt-us.com
William Charles Construction
19434
06/11/2027 tracy.fudge@williamcharles.com
Unregistered Bidders:
Firm Name
Email Address
Phone
Number
Contractors West
cbowmer@contractorswest.com
480-969-
6300
Your firm was recently added to a Bidders or Proposers List for a federally funded transportation project
submitted by Contractors West for project T020301C .
All firms working on projects as well as firms expressing interest in working on Arizona Transportation
projects should be AZ UTRACS Registered. You are encouraged to go to http://utracs.azdot.gov to
complete an AZ UTRACS Registration. Completing this registration is simple and adds your firm to the
AZ UTRACS Firm Search Directory and increases your chances of finding work on Arizona Transportation
projects.
For questions regarding the AZ UTRACS Registration system, email AZUTRACS-Support@azdot.gov
Curran Masonry Corp.
curranaz@msn.com
480-821-
0379
Your firm was recently added to a Bidders or Proposers List for a federally funded transportation project
submitted by Curran Masonry Corp. for project T020301C .
All firms working on projects as well as firms expressing interest in working on Arizona Transportation
projects should be AZ UTRACS Registered. You are encouraged to go to http://utracs.azdot.gov to
complete an AZ UTRACS Registration. Completing this registration is simple and adds your firm to the
AZ UTRACS Firm Search Directory and increases your chances of finding work on Arizona Transportation
projects.
For questions regarding the AZ UTRACS Registration system, email AZUTRACS-Support@azdot.gov
Horizontal Boring, LLC
gromero@teamhb.com
602-384-
8715
Your firm was recently added to a Bidders or Proposers List for a federally funded transportation project
submitted by Horizontal Boring, LLC for project T020301C .
All firms working on projects as well as firms expressing interest in working on Arizona Transportation
projects should be AZ UTRACS Registered. You are encouraged to go to http://utracs.azdot.gov to
complete an AZ UTRACS Registration. Completing this registration is simple and adds your firm to the
AZ UTRACS Firm Search Directory and increases your chances of finding work on Arizona Transportation
projects.
4
For questions regarding the AZ UTRACS Registration system, email AZUTRACS-Support@azdot.gov
Integrated Masonry
wstrait@integratedmasonry.com
623-434-
0840
Your firm was recently added to a Bidders or Proposers List for a federally funded transportation project
submitted by Integrated Masonry for project T020301C .
All firms working on projects as well as firms expressing interest in working on Arizona Transportation
projects should be AZ UTRACS Registered. You are encouraged to go to http://utracs.azdot.gov to
complete an AZ UTRACS Registration. Completing this registration is simple and adds your firm to the
AZ UTRACS Firm Search Directory and increases your chances of finding work on Arizona Transportation
projects.
For questions regarding the AZ UTRACS Registration system, email AZUTRACS-Support@azdot.gov
Land-Tech Landscaping
eric@land-tech.biz
623-738-
8469
Your firm was recently added to a Bidders or Proposers List for a federally funded transportation project
submitted by Land-Tech Landscaping for project T020301C .
All firms working on projects as well as firms expressing interest in working on Arizona Transportation
projects should be AZ UTRACS Registered. You are encouraged to go to http://utracs.azdot.gov to
complete an AZ UTRACS Registration. Completing this registration is simple and adds your firm to the
AZ UTRACS Firm Search Directory and increases your chances of finding work on Arizona Transportation
projects.
For questions regarding the AZ UTRACS Registration system, email AZUTRACS-Support@azdot.gov
Regal Fence
matt@regalfenceaz.com
480-645-
9455
Your firm was recently added to a Bidders or Proposers List for a federally funded transportation project
submitted by Regal Fence for project T020301C .
All firms working on projects as well as firms expressing interest in working on Arizona Transportation
projects should be AZ UTRACS Registered. You are encouraged to go to http://utracs.azdot.gov to
complete an AZ UTRACS Registration. Completing this registration is simple and adds your firm to the
AZ UTRACS Firm Search Directory and increases your chances of finding work on Arizona Transportation
projects.
For questions regarding the AZ UTRACS Registration system, email AZUTRACS-Support@azdot.gov
StormWater Pros, LLC
estimating@stormwaterprosllc.com
480-926-
1003
Your firm was recently added to a Bidders or Proposers List for a federally funded transportation project
submitted by StormWater Pros, LLC for project T020301C .
All firms working on projects as well as firms expressing interest in working on Arizona Transportation
projects should be AZ UTRACS Registered. You are encouraged to go to http://utracs.azdot.gov to
complete an AZ UTRACS Registration. Completing this registration is simple and adds your firm to the
5
AZ UTRACS Firm Search Directory and increases your chances of finding work on Arizona Transportation
projects.
For questions regarding the AZ UTRACS Registration system, email AZUTRACS-Support@azdot.gov
(ADOT No.)
(City Project No.)
DISADVANTAGED BUSINESS ENTERPRISE (DBE)
Joint Check Request
BECO Form 3109C (Rev. 12-1-2016)
TRACS No(s).:
Project/Contract No.:
Prime Name:
AZ UTRACS Registration No.:
DBE Firm:
AZ UTRACS Registration No.:
Material Supplier:
AZ UTRACS Registration No.:
Requestor:
Email:
Phone Number:
The Agency will closely monitor the use of joint checks. To receive DBE credit for performing a commercially useful
function with respect to obtaining materials and supplies, a DBE must "be responsible for negotiating price, determining
quality and quantity, ordering the material and installing (where applicable) and paying for the material itself.” Only
when a DBE meets all of these requirements should credit be counted for the procurement of the items by the DBE.
Please refer to the DBE Special Provisions Section 23 Joint Checks for qualifying conditions. If proper procedures are not
followed or ADOT determines that the arrangement results in lack of independence for the DBE involved, no credit for
the DBE's participation as it relates to the material cost will be counted toward the contract goal requirement.
I have read and understand the above information and have attached a copy of the Joint Check Agreement relating to
this request. I hereby acknowledge that the information provided on this form is true and accurate.
Authorized DBE Representative (print name)
Signature
Date
Authorized Prime Representative (print name)
Signature
Date
Authorized Material Supplier Representative (print name)
Signature
Date
FOR AGENCY/BECO USE ONLY Request is:
Approved Not Approved
Agency Representative:
Signature:
Date:
BECO Representative:
Signature:
Date:
Clear
SIGN
SIGN
JOINT CHECK AGREEMENT
ADOT TRACS NO : ________________________________ Project/ Contract No. :_____________________________________
1.
________________________________________________________________is the general contractor on the project known
as ___________________________________________________________________________________________ (“Project”),
and which is being constructed for _________________________________________________________________ (“Owner”).
2.
Contractor has entered a Subcontract agreement dated _______ day of ___________________, ______ with
__________________________________________________________ (“Subcontractor”) for the performance of
the following wok on the project: _______________________________________________________________.
3.
_______________________________________________________________(“Vendor”) is supplying the following materials
to Subcontractor pursuant to a Purchase order or other contract dated _______ day of ________________, ______ and for
use in Connection with Subcontractor’s work on the Project: _________________________________________________.
4.
Subcontractor hereby requests Contractor to issue checks jointly payable to Subcontractor and Vendor for those
amounts sought in Subcontractor’s Payment Application, and reflecting the value of material furnished by Vendor to
Subcontractor and for use on the project.
5.
Contractor’s agreement to issue checks to conditioned upon the following:
5.1. Subcontractor’s submittal of an Application for Payment, consistent with the terms and conditions of the
Subcontract, seeking payment of amounts owed by Subcontractor to Vendor and requesting the issuance of a check
for such amount made jointly payable to Subcontractor or Vendor.
5.2. Contractor’s approval of the Subcontractor’s Payment Application.
5.3. Contractor’s receipt of funds from the Owner to pay the referenced Application for Payment, including that portion
sought to pay for the materials furnished by the Vendor.
5.4. The issuance by Vendor to Subcontractor of releases waiving any right to assert claims or liens arising out of the materials
for which the joint check is requested. The occurrence of each of the foregoing shall constitute a condition precedent
to Contractor’s obligation to issue such checks.
5.5. Nothing contained herein shall relieve Subcontractor of its primary liability to Vendor for payment of amounts
owed Vendor for materials furnished for use on the Project, and except as expressly stated herein, Contractor has no
liability of any kind to Vendor.
6.
All payments made pursuant to this Agreement shall constitute credits against the Subcontract Amount.
7.
The total amount of all joint checks to be issued under this Agreement shall not exceed $ _______________ and once said
amount is reached, Contractor shall be under no obligation to issue any additional joint checks hereunder.
8.
This Agreement applies only to the above referenced Project.
9.
Checks issued hereunder shall be furnished to Subcontractor for its endorsement and distribution to vendor
SO AGREED this
day of __________________, 20
.
Signatures on Notarial certificate of agreement on page 2.
3114C - LPA 07.01.2016
Page 1 of 2
CITY OF CHANDLER
JOINT CHECK AGREEMENT
ADOT TRACS NO: ________________________________ Project/ Contract No: ______________________________________
Authorized Prime Representative
Name_____________________________________________
Title _______________________________________
Signature _______________________________________________________ Date __________________________
Authorized Subcontractor Representative
Name_____________________________________________
Title _______________________________________
Signature _______________________________________________________ Date __________________________
Authorized Material Supplier Representative
Name_____________________________________________
Title _______________________________________
Signature _______________________________________________________ Date __________________________
--------------------------------------------------------------------------------------------------------------------------------------------------
State of Arizona
County of
Subscribed and sworn (or affirmed) before me on this
day of
, 20___________.
(Day)
(Month)
(Year)
by
,
,
.
(Name of Signers)
(Notary Seal)
Notary Public Signature
3114C - LPA 07.01.2016
Page 2 of 2
CITY OF CHANDLER
SIGN
SIGN
SIGN
SIGN
CERTIFICATION OF FINAL DISADVANTAGED BUSINESS ENTERPRISE (DBE) PAYMENTS
Construction Contracts
(Submit one form for each DBE involved in the contract)
The undersigned contractor on Agency Project No:
ADOT TRACS No: __________________ herby,
certifies that full payment was made, to the firm indicated for material and/or work performed under this project's contract as follows:
DBE FIRM AZ UTRACS Vendor Registration #
Name of DBE Firm
was paid the amount of
This certificate is made under Federal and State Laws concerning false statement. Supporting documentation for this
payment is subject to audit and should be retained for a minimum of three years from project acceptance date. In the
event the DBE was not paid in accordance with affidavits submitted by the prime contractor, all documentation
supporting the contractor's position should be submitted.
I DECLARE UNDER PENALTY OF PERJURY IN THE SECOND DEGREE, AND ANY OTHER APPLICABLE STATE OR FEDERAL LAWS
THAT THE STATEMENT MADE ON THIS DOCUMENT ARE TRUE AND COMPLETE TO THE BEST OF MY KNOWLEDGE.
Contractor Company Name:
Check One:
Prime Contractor
Subcontractor
Name:
Title:
Signature:
Date:
The undersigned subcontractor/supplier/manufacturer for the above named project hereby certified that payments
were received and/or justification by contractor is correct.
I DECLARE UNDER PENALTY OF PERJURY IN THE SECOND DEGREE, AND ANY OTHER APPLICABLE STATE OR FEDERAL LAWS
THAT THE STATEMENT MADE ON THIS DOCUMENT ARE TRUE AND COMPLETE TO THE BEST OF MY KNOWLEDGE.
DBE Firm Name:
Check One:
Subcontractor/Supplier/Manufacturer
Lower-tier Subcontractor/Supplier/Manufacturer
Name:
Title:
Signature:
Date:
3110C - LPA 12.20.2016
City of Chandler
Clear
1 of 24
BECO Form 103C (Rev. 8-2-17)
ARIZONA DEPARTMENT OF TRANSPORTATION
BUSINESS ENGAGEMENT AND COMPLIANCE OFFICE
Disadvantaged Business Enterprises (DBE)
Good Faith Efforts (GFE) Guide
For Construction Projects
For use in bidding federally funded Arizona Department of Transportation (ADOT) projects subject to the
Disadvantaged Business Enterprises (DBE) Program.
The purpose of the GFE Guide is to help Bidders understand the type of documentation that is required if the
Bidder has indicated on the DBE Assurance Form that the goal will not be met. GFE documentation must be
submitted within five (5) calendar days following the bid opening. Failure to submit good faith effort
documentation within the required time period will render the bid non-responsive.
For questions about this guide or any components of the DBE Good Faith Effort, please contact the ADOT
Business Engagement and Compliance Office (BECO) at (602) 712-7761 or ContractorCompliance@azdot.gov.
2 of 24
BECO Form 103C (Rev. 8-2-17)
DISADVANTAGED BUSINESS ENTERPRISES GFE GUIDE
TABLE OF CONTENTS
SECTION 1.0 PURPOSE
3
1.1 CRITICAL INITIAL GFE REQUIREMENTS
3
1.2 GFE DOCUMENTATION REVIEW
3
SECTION 2.0 GOOD FAITH EFFORT SUBMITTAL
4
2.1 GFE SUBMISSION
4
2.2 GFE LETTER
4
SECTION 3.0 DBE GOAL NOTICE
5
SECTION 4.0 DBE ASSURANCE CERTIFICATE
6
4.01 EXHIBIT A
6
SECTION 5.0 GOOD FAITH EFFORTS
5.1 CONTACT BECO IF UNABLE TO MEET DBE GOAL
7
5.2 SOLICITING THROUGH ALL REASONABLE AND AVAILABLE MEANS
8
5.3 SELECTING PORTIONS OF WORK
10
5.4 PROVIDE INTERESTED DBES WITH PROJECT INFORMATION
11
5.5 NEGOTIATE IN GOOD FAITH WITH INTERESTED DBES
12
5.6 HAVING SOUND REASON FOR REJECTING DBES
15
5.7 ASSISTING INTERESTED DBES – BONDING, CREDIT, INSURANCE
16
5.8 ASSISTING INTERESTED DBES – EQUIPMENT, SUPPLIES, MATERIALS,
RELATED SERVICES
17
5.9 MINORITY/WOMEN COMMUNITY ORGANIZATIONS
18
SECTION 6.0 APPENDIX A TO PART 26 – GUIDANCE CONCERNING GFEs
22
3 of 24
BECO Form 103C (Rev. 8-2-17)
SECTION 1.0 PURPOSE
This guide contains suggested information and forms bidders can use to help prepare good faith effort
documentation. Good faith efforts must be performed well in advance of bid opening.
1.1
CRITICAL INITIAL GFE REQUIREMENTS
1. CONTACT BECO FOR ASSISTANCE - As soon as the bidder is aware it is unable to meet the goal, the bidder
must contact BECO for assistance. Any solicitations made to interested DBEs must be done no less than ten
(10) calendar days prior to bid opening.
2. DO NOT CHANGE POSITION AFTER BID PROPOSAL – If the bidder certifies that it has been unable to meet
the goal and has made a good faith effort, the bidder cannot change its position after submission of the bid
and claim to have met the established goal.
As specified in Section 13.0 Submission with Bids of the Disadvantaged Business Enterprises (DBE), Contract
Special Provisions (EPRISE, 07/01/16), all Bidders shall submit information to demonstrate that good faith
efforts to meet the DBE goal has been made if their Disadvantaged Business Enterprise Assurances certificate
(Section 4.01 Exhibit A) indicates that the DBE goal will not be met.
1.2
GFE DOCUMENTATION REVIEW
All Bidders are encouraged to consider this GFE Guide. Reviews of GFE documentation will focus on items
identified in Section 5.0 of this guide. The items in Section 5.0 are not intended to be an exclusive or exhaustive
checklist. Other factors or types of efforts documented shall be relevant in appropriate cases.
4 of 24
BECO Form 103C (Rev. 8-2-17)
SECTION 2.0 GOOD FAITH EFFORT SUBMITTAL
2.1
GFE SUBMISSION
The bidder may submit its documentation one of three ways:
1. Hard copy to:
2. Fax to:
3. Email to:
Business Engagement & Compliance Office
1801 W. Jefferson St. Ste. 101 (MD 154A)
Phoenix, AZ 85007
(602) 712-8429
contractorcompliance@azdot.gov – Please be sure that all emails reach its destination by
4:00 PM of the final submission day (usually 5 days after bid opening).
Emailed documentation received after 4:00 PM will not be included in the GFE review.
2.2
GFE LETTER
The letter should include the following information:
Project Name
Project TRACS Number
Federal Project Number
Name of person submitting documentation
Phone Number
Signature
Company Name
Street Address
City, State, Zip Code
Telephone number
Fax number
Email address
Contact Person
Contact Person’s Telephone Number
The letter should include an overview of good faith efforts and any necessary explanations of the documentation
submitted.
5 of 24
BECO Form 103C (Rev. 8-2-17)
SECTION 3.0 DBE GOAL NOTICE
3.01 NOTICE TO BIDDERS
The DBE goal is project-specific and is listed in the “Notice to Bidders.”
In the Notice to Bidders:
THIS IS A FEDERAL AID CONTRACT. THE DISADVANTAGED BUSINESS ENTERPRISE
(DBE) CONTRACT GOAL IS [X.XX %]. YOU MUST MEET THIS DBE GOAL AND/OR
PROVIDE ADEQUATE GOOD FAITH EFFORT DOCUMENTATION AS OUTLINED IN
THESE SPECIAL PROVISIONS. TO COMPLY WITH ADOT’s DBE PROGRAM GOOD
FAITH EFFORT, THE BIDDER MUST TAKE CERTAIN ACTIONS A MINIMUM OF
FIFTEEN (15) DAYS PRIOR TO BID OPENING.
All Good Faith Effort documentation must be received by BECO no later than 4:00 P.M. on the seventh calendar
day following the bid opening.
Failure to submit good faith effort documentation within the required time period will render the bid
nonresponsive. Refer for specific bid requirements to the Disadvantaged Business Enterprises (DBE), Contract
Special Provisions (EPRISE, 07/01/16)
For Good Faith Effort assistance, please contact BECO at (602) 712-7761 or email
ContractorCompliance@azdot.gov.
6 of 24
BECO Form 103C (Rev. 8-2-17)
SECTION 4.0 DBE ASSURANCE CERTIFICATE
4.01 EXHIBIT A
This form is included in the electronic bid documents and shall be completed and submitted as part of the bid
submittal. The form is used to identify if a Bidder can or cannot meet the DBE goal required on the contract. Bids
submitted with altered, incomplete or unsigned form will be considered nonresponsive.
Exhibit A
7 of 24
BECO Form 103C (Rev. 8-2-17)
SECTION 5.0 GOOD FAITH EFFORTS
GFE documentation, identified herein, to be provided by Bidders as part of Good Faith Effort will assist ADOT and
its Subrecipients/Subgrantees/Local Public Agencies (LPAs) in determining whether the Bidder has performed its
due diligence, took all necessary and reasonable steps to secure DBE participation for the contract pursuant to
DBE Contract Special Provisions (EPRISE 07/01/16), Section 15.0 Documented Good Faith Effort and Appendix A
to Part 26. BECO will review the GFE documentation and will recommend to the State Engineer whether the
Bidder has made satisfactory good faith efforts to secure sufficient DBE participation to meet the contract goal.
The Business Engagement and Compliance Office will make the final determination of Bidder’s meeting (or not
meeting) the GFE requirements.
The burden of proof rests with the Bidder.
The following sections are a restatement of the Good Faith Efforts outlined in Section 15.0 Documented Good
Faith Effort of the DBE Special Provisions (EPRISE 07/01/16). Additional guidance over what is outlined in the
provisions is provided herein, along with documentation examples.
The types of actions Bidders take and the documentation necessary to establish good faith efforts to meet the
DBE goal can include, but not limited, to the following activities (Sections 5.01, 5.02, etc.).
5.1
CONTACT BECO IF UNABLE TO MEET DBE GOAL
Purpose: To communicate with BECO prior to the submission of bids, either by e-mail, telephone, or any
other communication avenue to inform BECO of the firm’s difficulty in meeting the DBE goals on a
given project, and request assistance.
Action: Contact BECO at the first indication of not being able to locate DBEs for a specific project. The
bidder must document its contact with BECO, indicate the type of contact, the date and time of the
contact, the name of the person(s) contacted, and any details related to the communication. The
contact must be made in sufficient time before bid submission to allow BECO to provide effective
assistance.
The bidder will not be considered to have made good faith efforts if the bidder failed to contact
BECO.
Document and retain all communications (e.g., phone, fax, email, mail) conducted with BECO staff.
SECTION 5.01
CONTACT BECO
EXAMPLE
Occurrence
Date
BECO Staff
Name or Email
Bidder’s Contact Name
Comment
1.
2.
3.
8 of 24
BECO Form 103C (Rev. 8-2-17)
5.2
SOLICIT THROUGH ALL REASONABLE AND AVAILABLE MEANS
Purpose:
To identify all reasonable and available activities the Bidder performed to solicit the interest of all
certified DBEs who have the capacity and ability to perform work on the project.
Action:
Identify and list all activities the Bidder engaged in to solicit DBEs using all reasonable and available
means.
Bidder’s GFE Documentation:
1) Provide a list of activities performed to solicit DBEs.
2) Identify and provide documentation:
a. Activity undertaken, such as:
advertising – copies or print screens of online project advertisement (See Section
5.03 Selecting Portions of Work for example of an advertisement),
pre-bid meeting sign-in sheets,
business matchmaking meetings or events – proof of attendance,
written notice(s) sent – letters, fax or emails to DBEs,
any other market research conducted to identify and solicit DBE contractors and
suppliers
b. Date action was taken;
c. Name of DBEs that showed interest;
d. Date of Bidder’s follow-up with the interested DBEs
SECTION 5.02
SOLICITING
EXAMPLES
Bidder Activity
(Advertising, Pre-bid meeting,
business event, written notice,
etc.)
Date
Name of DBE(s)
Interested
Date Bidder Follow-up
9 of 24
BECO Form 103C (Rev. 8-2-17)
Example of Written Notice with Fax Transmittal
HP LaserJet 3100
SEND CONFIRMATION REPORT for
Printer/Fax/Copier/Scanner
ABC Construction Company
623-321-7655
January – 29 – 13 2:34 PM
Job
Start Time
Usage
Phone Number
or ID
TYPE
Pages
Mode
Status
542
1/29
2:34pm
0’35”
19257484577
Send
1/1
EC144
Complete
ABC Construction Company
123 Main Street
Anytown, CA 98765
925-321-7655
Fax: 925-321-7655
abcconstruction@aol.com
INVITATION TO BID
January 29, 2013
The Electric Shop Telephone:925-748-1327
1210 Cedar Avenue Fax: 925-748-4577
Pleasanton, CA 94588
ABC Construction Company is seeking quotes from qualified MBE/WBE/SBE/OBE/LBE/DVBE businesses and invites
your bid/quote on the following listed project/contract:
Project: El Sobrante Area Overlays/Pavement Replacement, El Sobrante, CA
Approx. Value: $2,415,218
No. of Working Days: 60
Owner: Contra Costa County Bids Due: 2-10-13 @ 2 pm
Seeking all trades including but not limited to: earthwork, asphalt, concrete, rebar, fencing, electrical, fire protect,
lath/plaster/drywall, structural steel, mechanical, sheet metal, insulation and other related trades.
We are an equal opportunity employer and intend to seriously negotiate with qualified DBEs for project participation. For
assistance in obtaining bonds, lines of credit, and/or insurance please contact Roger Smith. Plans, specifications and
requirements for the project are available for review at our office or at the Contra Costa County Public Works Dept. 255
Glacier Drive, Martinez, CA, 94553 and are available online at www.cccounty.us/pwprojects. Please contact us at the
above listed number for further information regarding bidding on this project.
Please fax your response to: Rodger Smith at 925-321-7655
We will be bidding Yes
Sincerely,
Rodger Smith
ABC Construction Company
No
10 of 24
BECO Form 103C (Rev. 6-2-16)
5.3
SELECTING PORTIONS OF WORK
Purpose: To ensure work items are broke out into economically feasible units to facilitate DBE participation,
even when the prime contractor might otherwise prefer to perform these work items with its own
forces.
Action:
Identify economically feasible work units to be performed by DBEs
Bidder’s GFE Documentation
1) Identify documentation of the following:
a. Activity undertaken, such as:
List of work items needed to be performed,
Breaking large work tasks into partial work items (smaller tasks or quantities),
Flexible time frames for performance and delivery schedules
SECTION 5.03
SELECTING PORTIONS OF WORK
EXAMPLE
Posted in Arizona Builder Exchange website on January 15, 2014
ABC Construction Company is requesting sub-bids from qualified DBE subcontractors, suppliers, manufacturers
& truckers for: ADOT Phoenix, AZ
Project:
Broadway Area Infrastructure Program Phase 3.A
Project#:
0662-GR4141-02
Engineer Est.:
$450,000
No. Working Days:
30
Bid Due Date:
2/10/14 at 2 pm
For the following (but not limited to) work items:
traffic control,
construction area signs,
trucking,
hazardous materials removal,
grinding,
striping,
electrical,
asphalt, concrete,
If you are interested in bidding on this work or know someone who is, please contact Steve @ 623-321-7654,
Fax: 623-321-7655 or email steve@Mail.com
Plans, Specs, and Requirements for the project are available for review at our office in Anytown or at the ADOT,
Phoenix AZ and are available at: http://www.azdot.gov/projects/Projects.
For assistance in obtaining bonds, lines of credit, and/or insurance for this project, please contact Steve at the
noted phone number.
ABC Construction Company
123 Main Street Anytown, AZ 85009
Contact: Steve
Phone: 925-321-7654
Fax:
925-321-7655
steve@Mail.com
11 of 24
BECO Form 103C (Rev. 6-2-16)
5.4
PROVIDE INTERESTED DBES WITH PROJECT INFORMATION
Purpose:
To provide interested DBEs with adequate information about the plans, specifications, and
requirements of the contract in a timely manner to assist DBEs in responding to solicitations.
Action:
Provide DBEs access to plans, specifications and other contract requirements in a timely manner
prior to bid solicitation
Bidder’s GFE Documentation:
1) Identify in writing and provide documentation of the following:
What types of project information did DBEs have access to prior to bid?
How were DBEs informed of the availability of project information?
When were they notified they had access to project information?
Provide copies of advertisements that may explain the above information,
(See Section 5.03 Selecting Portions of Work for an advertisement example that
informs firms of where project plans are located)
Provide screen shots of steps in accessing project information online –screens
shots must identify project numbers and/or descriptions
12 of 24
BECO Form 103C (Rev. 6-2-16)
5.5
NEGOTIATE IN GOOD FAITH WITH INTERESTED DBES
Purpose: To ensure that negotiations with interested DBEs were made in good faith by providing evidence as
to why additional agreements could not be reached for DBEs to perform work. It is the bidder’s
responsibility to make a portion of the work available to the DBE subcontractors and suppliers, and
to select those portions of work or material needs consistent with the available DBE subcontractors
and suppliers, so as to facilitate DBE participation.
Action:
Provide evidence that good faith negotiations took place with interested DBEs.
Pro forma mailings to DBEs requesting bids are not alone sufficient to constitute good faith efforts.
A bidder using good business judgment would consider a number of factors in negotiating with
subcontractors, including DBE subcontractors, and would take a firm’s price and capabilities as well as
contract goals into consideration. However, the fact that there may be some additional costs involved
in finding and using DBEs is not in itself sufficient reason for a bidder’s failure to meet the DBE goal, as
long as such costs are reasonable. Also, the ability or desire of a prime contractor to perform the work
of a contract with its own organization does not relieve the bidder of the responsibility to make good
faith efforts. However, prime contractors are not required to accept higher quotes from DBEs if the
price difference is excessive or unreasonable.
Another practice considered an insufficient good faith effort is the rejection of the DBE because its
quotation for the work was not the lowest received. The bidder must submit copies of each DBE and
non-DBE subcontractor quote submitted to the bidder when a non-DBE subcontractor was selected
over a DBE for work on the contract. The Department will review whether DBE prices were
substantially higher and contact the DBEs listed on a contractor’s solicitation to inquire as to whether
they were contacted by the prime contractor. However, nothing in this paragraph shall be construed to
require the bidder or prime contractor to accept unreasonable quotes in order to satisfy contract goals.
Bidder’s GFE Documentation:
1) Identify DBEs that were considered for negotiations and include the following information:
a. Name of each business;
b. Telephone number of each business;
c. Contact person name negotiated with;
d. A description from the plans and specifications of work selected for subcontracting
2) Provide documentation of the following:
ALL Quotes from DBEs
ALL Quotes from non-DBEs that were considered alongside DBE firms
13 of 24
BECO Form 103C (Rev. 6-2-16)
SECTION 5.05
NEGOTIATE IN GOOD FAITH
EXAMPLE
NEGOTIATIONS LOG EXAMPLE
ABC Construction Company
Contact List
Negotiations Made By
Discovery House Facility
Rodger Smith
Only List DBEs
Name of Business
Address
Telephone
Number
Contact
Person
Task
Description
Quotes
Rec’d?
Considered for
project?
Arrow Landscape
567 James St.
Anytown, AZ
602-727-4915
Andrew Lang
Erosion Control
& Seeding
Yes
No
Bear Valley
Contractors
25 Teal St,
Anytown, AZ
520-282-3404
Todd
Lewinsky
Sidewalk, Curb
& Gutter
No
No
B&C Fence
Company
456 Apple Dr.
Anytown, AZ
480-578-5026
Dorthy Smith
Fencing
Yes
Yes
Delta Cement Co.
10 Banks Ave.
Anytown, AZ
623-297-5666
Bob Valentine
Material
Supplier
Yes
No
Ebarra Landscape
Services, Inc.
345 Ortiz Rd.
Anytown, AZ
623-451-2105
Troy Torres
Erosion Control
& Seeding
No
No
Flores Grading &
Paving
789 Zion Dr.
Anytown, AZ
602-383-2928
Ken Overton
Sidewalk, Curb
& Gutter
Yes
Yes
Gateway Electric,
Inc.
1001 Bakers
Anytown, AZ
602-222-2873
Christina Lee
Traffic Signals
No
No
Hertz Air
Conditioning Co.,
Inc.
219 Hightower
Anytown, AZ
480-522-8727
Ellen Young
HVAC
No
No
Itachi Landscape
160 Crane St.
Anytown, AZ
602-647-8955
Dan Kovaski
Erosion Control
& Seeding
Yes
No
Jett Construction,
Inc.
456 Anchor Rd.
Anytown, AZ
602-364-8081
Rita Holt
Sidewalk, Curb
& Gutter
Yes
No
14 of 24
BECO Form 103C (Rev. 6-2-16)
QUOTE EXAMPLE
ABC Construction Company
925-321-7654
925-321-7655 Fax
Owned By U.S. Perma, Inc.
State License No. 439330 – Since 1962
Ceramic
Mosaic
Quarry
Marble
Granite
Pavers
Thin Brick
Date: February 4, 2013
Quote: 06190311
City: Martinez
QUOTE
Reference: DISCOVERY HOUSE FACILITY
Attention: Estimating
Base Bid: $40,938.00
Addendum’s: 1 only
Inclusions
Ceramic tile lobby and restrooms. Mortar
floor at restrooms, cement backer board at
walls and lobby floor (included at $6,435.00).
Waterproof membrane at restrooms floors.
Exclusions
Demo & Prep
This is a price quote confirmation for the aforementioned project as set forth in the inclusions
section of this form. This quote is in accordance with plans, drawings, and specifications as
presented to us, or as specified by your company. Shop drawings are not included unless
specified above. All labor, materials, taxes, freight, equipment, etc., necessary to attain a
complete product are included unless otherwise stated. This bid shall be valid for a period of sixty
(60) days.
Thank you,
John Smith
123 Main Street
Anytown, CA 94553
15 of 24
BECO Form 103C (Rev. 6-2-16)
5.6
HAVING SOUND REASON FOR REJECTING DBES
Purpose: To not reject DBEs as being unqualified without sound reasons based on a thorough investigation of
their capabilities.
Action: The DBE contractor’s standing within its industry, membership in specific groups, organizations or
associations and political or social affiliations (for example, union vs. non-union employee status)
are not legitimate causes for the rejection or non-solicitation of bids in the contractor’s efforts to
meet the project goal.
Bidder’s GFE Documentation:
1) Demonstrate that DBEs were rejected for sound reasons based on a thorough investigation of their
capabilities;
2) Provide documentation of the following examples:
Past performance
Relevant business experience & stability
Safety record
Business ethic & moral integrity
Technical capacity
Other factors
16 of 24
BECO Form 103C (Rev. 6-2-16)
5.7
ASSISTING INTERESTED DBES - BONDING, CREDIT, INSURANCE
Purpose: To assist interested DBEs in obtaining bonds, lines of credit, and insurance as required by
ADOT/Subrecipient/LPA/Grantee or Bidder.
Action: Assist interested DBEs in such areas as obtaining bonding, lines of credit, or insurance and providing
any technical assistance or information related to the plans, specification, and requirements of the
project, excluding supplies and equipment the DBE subcontractor purchases or leases from the
prime contractor or its affiliate.
Bidder’s GFE Documentation:
1) If assistance was given, list each certified DBE to which such assistance was provided and include the
following information:
a. Name of the DBE;
b. Date assistance was provided;
c. DBE contact person;
d. Telephone number of contact person with DBE; and
e. Explanation of assistance provided to the DBE (e.g., obtaining bonding, lines of credit, or
insurance).
SECTION 5.07
BONDING, CREDIT, INSURANCE
EXAMPLE
BONDS, LINES OF CREDIT AND INSURANCE
DBE firm:
Date:
Contact person:
Telephone #:
Assistance offered:
DBE firm:
Date:
Contact person:
Telephone #:
Assistance offered:
17 of 24
BECO Form 103C (Rev. 6-2-16)
5.8
ASSISTING INTERESTED DBES – EQUIPMENT, SUPPLIES, MATERIALS, RELATED
SERVICES
Purpose: To assist interested DBEs in obtaining necessary equipment, supplies, materials, or related
assistance and services.
Action: Assist interested DBEs in such areas as obtaining equipment, supplies, materials, or related
assistance or services related to the plans, specification, and requirements of the project, excluding
supplies and equipment the DBE subcontractor purchases or leases from the prime contractor or its
affiliate.
Bidder’s GFE Documentation:
1) If assistance was given, list each certified DBE to which such assistance was provided and include the
following information:
a. Name of the DBE;
b. Date assistance was provided;
c. DBE contact person;
d. Telephone number of contact person with DBE; and
e. Explanation of assistance provided to the DBE (e.g., obtaining equipment, supplies, materials, or
related assistance or services).
SECTION 5.08
EQUIPMENT, SUPPLIES, MATERIALS,
RELATED SERVICES
EXAMPLE
EQUIPMENT, SUPPLIES, MATERIALS, RELATED ASSISTANCE OR SERVICES
DBE firm:
Date:
Contact person:
Telephone #:
Assistance offered:
DBE firm:
Date:
Contact person:
Telephone #:
Assistance offered:
18 of 24
BECO Form 103C (Rev. 6-2-16)
5.9
MINORITY/WOMEN COMMUNITY ORGANIZATIONS
Purpose: To effectively use the services of available minority/women community organizations;
minority/women contractors’ groups; local, state, and Federal minority/women business assistance
offices; other organizations as allowed for providing assistance in the recruitment and placement of
DBEs.
Action:
1) Contact minority/women community organizations, DBE-related agencies recruitment/placement
organizations, or other groups, for assistance in contacting, recruiting, and using DBE subcontractors,
suppliers, manufacturers, and truckers. Contact should occur in a manner that allows interested DBEs to
respond within ten (10) calendar days prior to bid opening.
Here are some example organizations that are available for assistance with DBE recruitment. This is not
a complete list and bidders are expected to contact additional organizations to assist in finding DBEs.
Ricardo Carlo, President
Associated Minority Contractors of America
2630 S. 20th Place
Phoenix, AZ 85034
Office: (602) 495-0026 Fax: (602) 252-3749
Cell: (623) 521-8195
&
3941 E. 29th Street, Suite 605
Tucson, AZ 85711
Toll Free: (877) 619-0026
Email: amca@qwestoffice.net
Web: www.amcaaz.com
Kaaren-Lyn Morton, Business Consultant
Minority Business Development Agency
Business Center
255 E. Osborn Road, Suite 202
Phoenix, AZ 85012-2358
Office: (602) 248-0007, Ext. 216 Fax: (602) 279-8900
Cell: (480) 343-2799
Email: kaaren@phoenixmbdacenter.com
Web: www.phoenixmbdacenter.com
Operated by the Arizona Hispanic Chamber of Commerce Foundation
Business Engagement & Compliance Office
Arizona Department of Transportation
1801 W. Jefferson St. Ste. 101 (MD 154A)
Phoenix, AZ 85007
Office: (602) 712-7761 Fax: (602) 712-8429
Email: DBESupportiveServices@azdot.gov
The Arizona Unified Transportation Registration and Certification System (AZ UTRACS) online database
(http://www.azutracs.com/) contains an inventory of DBEs. The database can be queried to provide a list
of certified DBEs in specialty areas or discipline-specific.
19 of 24
BECO Form 103C (Rev. 6-2-16)
2) Written requests for assistance must contain:
a. Areas of work to be subcontracted;
b. Bidder Name and contact person’s name;
c. Contact person’s telephone number;
d. Description of availability of plans, specifications, and other requirements for the project; and
e. Bidder’s policy concerning assistance to subcontractors (including suppliers, manufacturers, and
truckers) in obtaining bonds, lines of credit, insurance, equipment, supplies, materials, related
assistance and services.
Bidder’s GFE Documentation:
1) Submit a copy of each request for assistance in recruiting DBEs.
2) Faxed copies must also include the fax transmittal confirmation slip showing the date and time of
transmission.
3) Mailed letters must include copies of the metered envelopes or certified mail receipts.
4) Provide telephone number of each agency.
5) Provide contact person with the agency.
6) Provide response received from the agency (i.e., lists, Internet page, letters, emails, etc.).
7) Furnish any additional data to support demonstration of good faith efforts to contact, recruit, and utilize
DBEs on this project.
20 of 24
BECO Form 103C (Rev. 6-2-16)
SECTION 5.09
MINORITY/WOMEN COMMUNITY ORGANIZATIONS
EXAMPLE
DBE QUOTE SOLICITATION REQUEST
(Enter: COMPANY NAME) is soliciting quotes from certified DBEs for the: (Enter: PROJECT LOCATION)
(Example: Payson Winslow Highway SR 87 Limestone Wash Bridge)
Bidding Date: (Example: NOVEMBER 8, 2013)
Project No: (Example: STP-BR-087-C(203)T)
Tracs No: (Example: 000 YU YYU SS86101C)
Bids due Contractor: (Example: NOVEMBER 4, 2013)
DBEs interested in bidding this project should contact:
(Example: John Doe at 602 777 0000 or via email estimator@live.com)
(Enter: COMPANY NAME) is interested in subcontracting the following categories of work:
(Enter bid items for bid below)
Concrete
Seeding
Paving
Trucking
Excavation
Survey
Traffic Control
Guardrail
Permanent Signs
Excavation
Lead Abatement
Pavement Marking
*Please include any additional information that would assist efforts in DBE participation and a web-
friendly company logo and Point of Contact.
Bids documents can be found at: (Enter: COMPANY WEBSITE)
For questions regarding the ADOT DBE Supportive Services Program please contact us at
DBEsupportiveservices@azdot.gov.
21 of 24
BECO Form 103C (Rev. 6-2-16)
CONTACT LOG
Agency Name
Telephone
Number
Contact
Person
Agency
Response
Services Rendered
22 of 24
BECO Form 103C (Rev. 6-2-16)
SECTION 6.0 APPENDIX A TO PART 26 – GUIDANCE CONCERNING GFEs
The following appendix from 49 CFR Part 26 is a guide to assist agencies in determining what a good faith effort
is.
APPENDIX A TO PART 26 — GUIDANCE CONCERNING GOOD FAITH EFFORTS
Note: “YOU” means the Agency (ADOT) in the following section of this requirement.
I.
When, as a recipient, you establish a contract goal on a DOT-assisted contract for procuring construction,
equipment, services, or any other purpose, a bidder must, in order to be responsible and/or responsive,
make sufficient good faith efforts to meet the goal. The bidder can meet this requirement in either of two
ways. First, the bidder can meet the goal, documenting commitments for participation by DBE firms sufficient
for this purpose. Second, even if it doesn't meet the goal, the bidder can document adequate good faith
efforts. This means that the bidder must show that it took all necessary and reasonable steps to achieve a
DBE goal or other requirement of this part which, by their scope, intensity, and appropriateness to the
objective, could reasonably be expected to obtain sufficient DBE participation, even if they were not fully
successful.
II. In any situation in which you have established a contract goal, Part 26 requires you to use the good faith
efforts mechanism of this part. As a recipient, you have the responsibility to make a fair and reasonable
judgment whether a bidder that did not meet the goal made adequate good faith efforts. It is important for
you to consider the quality, quantity, and intensity of the different kinds of efforts that the bidder has made,
based on the regulations and the guidance in this Appendix.
The efforts employed by the bidder should be those that one could reasonably expect a bidder to take if the
bidder were actively and aggressively trying to obtain DBE participation sufficient to meet the DBE contract
goal. Mere pro forma efforts are not good faith efforts to meet the DBE contract requirements. We
emphasize, however, that your determination concerning the sufficiency of the firm's good faith efforts is a
judgment call. Determinations should not be made using quantitative formulas.
III. The Department also strongly cautions you against requiring that a bidder meet a contract goal (i.e., obtain a
specified amount of DBE participation) in order to be awarded a contract, even though the bidder makes an
adequate good faith efforts showing. This rule specifically prohibits you from ignoring bona fide good faith
efforts.
IV. he following is a list of types of actions which you should consider as part of the bidder's good faith efforts to
obtain DBE participation. It is not intended to be a mandatory checklist, nor is it intended to be exclusive or
exhaustive. Other factors or types of efforts may be relevant in appropriate cases.
A. (1) Conducing market research to identify small business contractors and suppliers and soliciting through
all reasonable and available means the interest of all certified DBEs that have the capability to perform
the work of the contract. This may include attendance at pre-bid and business matchmaking meetings
and events, advertising and/or written notices, posting of Notices of Sources Sought and/or Requests for
Proposals, written notices or emails to all DBEs listed in the State's directory of transportation firms that
specialize in the areas of work desired (as noted in the DBE directory) and which are located in the area
or surrounding areas of the project.
(2) The bidder should solicit this interest as early in the acquisition process as practicable to allow the
DBEs to respond to the solicitation and submit a timely offer for the subcontract. The bidder should
23 of 24
BECO Form 103C (Rev. 6-2-16)
determine with certainty if the DBEs are interested by taking appropriate steps to follow up initial
solicitations.
B. Selecting portions of the work to be performed by DBEs in order to increase the likelihood that the DBE
goals will be achieved. This includes, where appropriate, breaking out contract work items into
economically feasible units (for example, smaller tasks or quantities) to facilitate DBE participation, even
when the prime contractor might otherwise prefer to perform these work items with its own forces. This
may include, where possible, establishing flexible timeframes for performance and delivery schedules in
a manner that encourages and facilitates DBE participation.
C. Providing interested DBEs with adequate information about the plans, specifications, and requirements
of the contract in a timely manner to assist them in responding to a solicitation with their offer for the
subcontract.
D. (1) Negotiating in good faith with interested DBEs. It is the bidder's responsibility to make a portion of
the work available to DBE subcontractors and suppliers and to select those portions of the work or
material needs consistent with the available DBE subcontractors and suppliers, so as to facilitate DBE
participation. Evidence of such negotiation includes the names, addresses, and telephone numbers of
DBEs that were considered; a description of the information provided regarding the plans and
specifications for the work selected for subcontracting; and evidence as to why additional Agreements
could not be reached for DBEs to perform the work.
(2) A bidder using good business judgment would consider a number of factors in negotiating with
subcontractors, including DBE subcontractors, and would take a firm's price and capabilities as well as
contract goals into consideration. However, the fact that there may be some additional costs involved in
finding and using DBEs is not in itself sufficient reason for a bidder's failure to meet the contract DBE
goal, as long as such costs are reasonable. Also, the ability or desire of a prime contractor to perform the
work of a contract with its own organization does not relieve the bidder of the responsibility to make
good faith efforts. Prime contractors are not, however, required to accept higher quotes from DBEs if the
price difference is excessive or unreasonable.
E. (1) Not rejecting DBEs as being unqualified without sound reasons based on a thorough investigation of
their capabilities. The contractor's standing within its industry, membership in specific groups,
organizations, or associations and political or social affiliations (for example union vs. non-union status)
are not legitimate causes for the rejection or non-solicitation of bids in the contractor's efforts to meet
the project goal. Another practice considered an insufficient good faith effort is the rejection of the DBE
because its quotation for the work was not the lowest received. However, nothing in this paragraph shall
be construed to require the bidder or prime contractor to accept unreasonable quotes in order to satisfy
contract goals.
(2) A prime contractor's inability to find a replacement DBE at the original price is not alone sufficient to
support a finding that good faith efforts have been made to replace the original DBE. The fact that the
contractor has the ability and/or desire to perform the contract work with its own forces does not relieve
the contractor of the obligation to make good faith efforts to find a replacement DBE, and it is not a
sound basis for rejecting a prospective replacement DBE's reasonable quote.
F. Making efforts to assist interested DBEs in obtaining bonding, lines of credit, or insurance as required by
the recipient or contractor.
G. Making efforts to assist interested DBEs in obtaining necessary equipment, supplies, materials, or related
assistance or services.
24 of 24
BECO Form 103C (Rev. 6-2-16)
H. Effectively using the services of available minority/women community organizations; minority/women
contractors' groups; local, State, and Federal minority/women business assistance offices; and other
organizations as allowed on a case-by-case basis to provide assistance in the recruitment and placement
of DBEs.
V. In determining whether a bidder has made good faith efforts, it is essential to scrutinize its documented
efforts. At a minimum, you must review the performance of other bidders in meeting the contract goal. For
example, when the apparent successful bidder fails to meet the contract goal, but others meet it, you may
reasonably raise the question of whether, with additional efforts, the apparent successful bidder could have
met the goal. If the apparent successful bidder fails to meet the goal, but meets or exceeds the average DBE
participation obtained by other bidders, you may view this, in conjunction with other factors, as evidence of
the apparent successful bidder having made good faith efforts. As provided in §26.53(b)(2)((vi), you must also
require the contractor to submit copies of each DBE and non-DBE subcontractor quote submitted to the
bidder when a non-DBE subcontractor was selected over a DBE for work on the contract to review whether
DBE prices were substantially higher; and contact the DBEs listed on a contractor's solicitation to inquire as to
whether they were contacted by the prime. Pro forma mailings to DBEs requesting bids are not alone
sufficient to satisfy good faith efforts under the rule.
VI. A promise to use DBEs after contract award is not considered to be responsive to the contract solicitation or
to constitute good faith efforts.
Note: Contacting BECO (602 712-7761) for assistance in identifying certified DBEs that can perform work on a
contract is also considered a strong factor in making good faith efforts.
15.0
FORCED LABOR OF ETHNIC UYGHURS BAN
CERTIFICATION FORM
END OF
FEDERAL DOCUMENTS
EXHIBIT F
Project Name: Chandler Heights Road - Gilbert Road to Val Vista Drive
F-1
City Project No.: ST1804.401
Federal Project No.: CHN-0(244)D; ADOT Project No.: T0203 01C
Rev. 10/23/23
SUBCONTRACTOR DOCUMENTS WITH CONTRACTOR
Any subcontractor assumptions, clarifications, exclusions, terms & conditions, signature
blocks, etc. included are strictly between the Contractor and their subcontractors, and do
not apply to the Agreement between the Contractor and the City.
N/A