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Meeting Minutes
Chandler Museum Foundation
Governance Subcommittee
Regular Meeting
August 12, 2024 | 10:00 a.m.
Chandler Museum, Saguaro Room
300 S. Chandler Village Drive, Chandler, AZ
Call to Order
The meeting was called to order by Joan Clark at 10:00 a.m.
Roll Call
Board Member Attendance
Staff Attendance
Joan Clark, Chair
Jody Crago, Museum Manager
Rich Feely
Absent
Martin Sepulveda
Scheduled and Unscheduled Public Appearances
None.
Consent Agenda
1. May 2024 Museum Foundation Governance Subcommittee Meeting Minutes
• Rich Feely made a motion to approve the meeting minutes of the Museum
Foundation Governance Subcommittee Regular Meeting of May 13, 2024.
• Joan Clark seconded the motion. Motion carried unanimously (2-0). The minutes
were approved as written.
Briefing
2. Review Governance Subcommittee Charter
• At the previous meeting, the subcommittee went through different areas of strategic
priority for the Governance subcommittee which were fiduciary, strategic, and
generative. Each member took an area to focus on in terms of execution. Brenda
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Abney is no longer on the subcommittee, so Joan Clark is taking responsibility for the
strategic area. Rich Feely has responsibility over fiduciary. Martin Sepulveda has
responsibility over generative/engagement and awareness.
• The fiscal year just started, so it’s a good time for the Governance subcommittee to
review how it will function to achieve the subcommittee’s goals in monitoring the
Foundation’s strategic plan and overall operations.
3. Format & Schedule of Progress Report on CMF Strategic Plan Goals
• Each member will report periodically to the rest of the subcommittee. Members will
be assigned to specific meetings.
o Joan Clark – Strategic Progress Report – October 14, 2024.
o Rich Feely – Fiduciary Progress Report – December 9, 2024.
o Martin Sepulveda – Engagement & Awareness Progress Report – January 13,
2025.
o Joan Clark – Strategic Progress Report – March 10, 2025.
o Rich Feely – Fiduciary Progress Report – May 13, 2025.
o Martin Sepulveda – Engagement & Awareness Progress Report – June 9,
2025.
4. Update on Status of CMF Board LiveBinder
• LiveBinder is almost ready. Almost everything is loaded and Joan is working to
reorganizing some things.
• Joan’s next step is to create a board orientation type space for new members so they
aren’t overwhelmed by information.
5. Role of Governance Subcommittee in Creating 2024-25 Annual CMF Retreat Agenda
• Governance subcommittee will share a consolidated report with the full board in
January, as a prelude to a retreat, which Joan proposes should be in March 2025. She
proposes a half-day session with the full board.
• Joan proposes the retreat consist of a SWOT analysis, to engage everyone in voicing
strengths, weaknesses, opportunities, and threats. Then the board can analyze if the
strategic plan needs any adjustments. A regular Foundation meeting is scheduled for
March 18, 2025, at 5:30pm. That meeting can be changed to a retreat, and if everyone
is available, would start earlier in the day. Rich Feely agreed.
• Rich Feely suggested that the Governance subcommittee brings the City’s Arts
Initiative Plan, which should be out sometime in the March timeframe, for discussion.
• The Governance subcommittee will propose to the Executive subcommittee that the
March regular foundation meeting be changed from a regular, open meeting into a
half-day retreat (closed). Jody will add this item to the next Executive Subcommittee
meeting agenda.
Member Comments
None.
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Member Announcements
None.
Calendar
Next Governance Subcommittee Meeting is scheduled for October 14, 2024, at 10:00 a.m., at the
Chandler Museum.
Adjourn
The meeting was adjourned at 10:20 a.m.
______________________________
______________________________
Joan Clark, Chair
Jody Crago, Staff Liaison