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City Clerk Document No. City Council Meeting Date: November 7, 2024 AMENDMENT TO CITY OF CHANDLER AGREEMENT FLEET MANAGEMENT SYSTEM CITY OF CHANDLER AGREEMENT NO. IT9-208-4034 THIS AMENDMENT NO. 5 (Amendment No. 5) is made and entered into by and between the City of Chandler, an Arizona municipal corporation (City), and CCG Systems, Inc. DBA FASTER Asset Solutions (Contractor), (City and Contractor may individually be referred to as Party and collectively referred to as Parties) and made , 2024 (Effective Date). RECITALS WHEREAS, the Parties entered into an agreement for the fleet management system (Agreement); and WHEREAS, the term of the Agreement was September 30, 2019 through September 29, 2020 with the option of up to four one-year extensions; and WHEREAS, the Parties exercised the four one-year extensions through Amendments to extend the Agreement through extended the Agreement through September 29, 2025; and WHEREAS, the Parties wish to extend the Agreement for one additional year. AGREEMENT NOW THEREFORE, the Parties agree as follows: 1. The recitals are accurate and are incorporated and made a part of the Agreement by this reference. 2. The Parties wish to increase the Scope of Services to include Motorpool + Keybox hardware and software, as more fully described in Attachment A to this Amendment. 3. The City will pay the Contractor the per unit cost set forth in Revised Exhibit B of the original Agreement, which is attached to and incorporated into and made a part of this Amendment No. 5. Total payments made to the Contractor during the term of this Amendment No. 4 will not exceed $163,479. Docusign Envelope ID: 2F21D796-533C-403C-A1E8-9FC01985658A 4. The Agreement is extended for a one-year period September 30, 2024, through September 29, 2025. 5. All other terms and conditions of the Agreement remain unchanged and in full force and effect. If a conflict or ambiguity arises between this Amendment No. 5 and the Agreement, the terms and conditions in this Amendment No. 5 prevail and control. IN WITNESS WHEREOF, the Parties have entered into this Amendment on the Effective Date. FOR THE CITY FOR THE CONTRACTOR By: _________________________________________ By: _________________________________________ Its: Mayor Its: _________________________________________ APPROVED AS TO FORM: By: _________________________________________ City Attorney ATTEST: By: _________________________________________ City Clerk Docusign Envelope ID: 2F21D796-533C-403C-A1E8-9FC01985658A President ATTACHMENT A MOTORPOOL + KEYBOX SCOPE OF SERVICES This Scope of Services describes the minimum requirements for the MotorPool module. The city and the contractor will agree to a final Scope of Services and project start date. MotorPool Asset Sharing, Rental & Reservations System Set Up MotorPool Asset Sharing, Rental and Reservation System/Add-on is a comprehensive system for managing motor pools, asset sharing, rental and reservations, which is an add-on to FASTER Web. With unlimited user access (named accounts), this web-based rental and reservation application is designed for both attended and unattended motor pools. It provides simple and sensible workflow processes that are user friendly for both the customer and end user. Its flexible rate structures, configuration, and consolidated billing provides the ability to seamlessly manage multiple pool locations. MotorPool is deployed within 10 business days. Implementation includes two sessions, a system overview meeting for key users and stakeholders and live remote go-live training for users. MotorPool System Overview & Configuration Sessions System overview and configuration session activities take place via live remote web-based session to prepare and train customer for set up and software configuration. MotorPool System Training/Go Live Remote MotorPool Operations User Training (includes dispatchers, reservationist and admin). Additional classes may be purchased if needed. Onsite training is available and can be quoted at customer's request. KEYBOX Setup Setup of keybox equipment with FASTER Motorpool Module This requires the separate purchase of one or more KEYper Systems Inc. key box(es) model: KEYper MXi Lock-in. FASTER has developed with KEYper Systems a special version of the KEYper MXi Lock-in that can integrate with FASTER Web MotorPool. The key box(es) must be procured through FASTER along with the Integration. (Note: Upgrades and Support for this integration add-on software is separate from the manufacturer's warranty and support information and cost.) The FASTER Web MotorPool Key Box Integration allows fleet operations to provide attendant-less dispatch and return of MotorPool assets using a KEYper Systems key box. Key fobs associated with an asset in FASTER Web MotorPool are used to track the dispatch and return of asset reservations through Docusign Envelope ID: 2F21D796-533C-403C-A1E8-9FC01985658A the key box. Enables attendant-less vehicle dispatch and return Users will use FASTER Web’s MotorPool interface to create and edit asset reservations. Drivers will pick up and return keys via the key box. Optional upgrade to for driver to input a meter reading at the key box during asset return. Sends automated email notifications: Multiple cabinet capacity supported (daisy chaining) KEYper MXi LOCK-IN COMPLETE SYTEM Complete system includes 1 year of Premier Plus warranty and support plus the following components: Locking Cable Seals Battery Backup UPC Sturdi Fobs Biometric Fingerprint Reader USB FOB Reader (1) Wire Cutter Digital Camera Network Cable Docusign Envelope ID: 2F21D796-533C-403C-A1E8-9FC01985658A REVISED EXHIBIT B COMPENSATION AND FEES One-Time Fees Description Fee MotorPool Module including: Set up Training Go-Live Equipment and shipping $60,342.40 Annual Support and Maintenance Fees Description Fee FASTER Web upgrades and support $31,910.99 Web current customers hosting $38,345.53 Web current customers SaaS $26,205.48 MotorPool module support $6,674.40 Total $103,136.40 Docusign Envelope ID: 2F21D796-533C-403C-A1E8-9FC01985658A