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City of Chandler, Arizona
Public Works & Utilities Department
Capital Projects Division
CONSTRUCTION BID
FRYE ROAD PROTECTED BIKE LANES
CITY PROJECT NO.: ST2106.401
FEDERAL PROJECT NO.: CHN-0(250)D
ADOT PROJECT NO. T0317 01C
MAYOR
Kevin Hartke
VICE MAYOR
OD Harris
COUNCIL
Matt Orlando Christine Ellis
Mark Stewart Angel Encinas Jane Poston
__________________________________________________
Daniel Haskins, P.E.
CIP City Engineer
CITY OF CHANDLER, ARIZONA
CONSTRUCTION BID
TABLE OF CONTENTS
INVITATION TO BID
BID SUBMITTAL LIST
CONSTRUCTION AGREEMENT
PROJECT SPECIFIC SPECIAL PROVISIONS
GENERAL CONDITIONS
TECHNICAL SPECIFICATIONS
GIS/GPS DATA DELIVERY REQUIREMENTS
(if applicable)
FEDERAL PROVISIONS
(if applicable)
LEGAL AD DEPARTMENT
INVITATION TO BID
FRYE ROAD PROTECTED BIKE LANES
CITY PROJECT NO.: ST2106.401
FEDERAL PROJECT NO.: CHN-0(250)D
ADOT PROJECT NO. T0317 01C
NOTICE IS HEREBY GIVEN that sealed bids will be received and date/time stamped by the City of Chandler
Capital Projects Office, 215 East Buffalo Street, Chandler, Arizona 85225 until the bid submission date
specified below.
All firms must be registered on the Arizona Procurement Portal (https://app.az.gov/) vendor registration
system prior to submitting a Bid. Non-registered firms will not receive addenda notifications. Download
the
Bid
Documents
and
any
Addenda
at
www.chandleraz.gov/business/vendor-services/capital-
projects/construction-bids. It is the contractor's sole responsibility to obtain all addenda from the City
website prior to submitting their bid proposal, and to acknowledge receipt and acceptance of the addenda
in their bid proposal submittal. No separate notification of addenda will be issued. The City recommends
Contractors regularly check the website for updated information.
PRE-BID CONFERENCE:
October 10, 2024
10:00 a.m.
Arizona time
A MANDATORY pre-bid conference will be held at:
City of Chandler South Atrium Conference Room,
215 E. Buffalo Street, Chandler, Arizona 85225
SOLICITATION QUESTIONS DUE DATE:
October 15, 2024
5:00 p.m.
Arizona time
All solicitation questions must be emailed to bid.questions@chandleraz.gov with
the subject line of:
“ST2106.401; CHN-0(250)D; T0317 01C FRYE ROAD BIKE LANES BID QUESTION”.
Questions received after the due date and time will NOT be considered.
BID SUBMISSION:
November 7, 2024
3:00 p.m.
Arizona time
Sealed bids must be delivered to the City of Chandler Capital Projects Office located
at 215 East Buffalo Street, Chandler, Arizona, 85225. Bids must be received on or
before date and time specified. At that time, bids will be publicly opened and read
aloud in the South Atrium Conference Room. Bids received after the due date and
time will be returned unopened without consideration.
All bids must be submitted in a sealed envelope plainly marked as follows:
BID OF _____________________________, CONTRACTOR
FOR:
“Frye Road Protected Bike Lanes”
“CITY PROJECT NO.: ST2106.401
FEDERAL PROJECT NO.: CHN-0(250)D
ADOT PROJECT NO. T0317 01C”
Work under this Agreement includes upgrading the existing Frye Road bicycle route that connects
surrounding neighborhoods to downtown Chandler and the Paseo Trail System. The improvements include
a protected and or separated bicycle lane from 0.5 miles west of Arizona Avenue to the Paseo Trail. The
improvements will include mill and overlay of the roadway, new median landscaping and irrigation, new
prefabricated concrete medians, ADA upgrades, traffic signal CCTV upgrades, and storm drainage
improvements. Work must be completed within 630 consecutive calendar days from the Notice to Proceed.
The Engineer’s Estimate range is $ 10,000,000 - $ 15,000,000.
This is a Federal Funded Project with DBE requirements. Full Environmental Report is available upon request.
Mitigation Measures are not subject to change without prior written approval from the Federal Highway
Administration.
Bids must be submitted on the Proposal Form provided and be accompanied by the Bid Bond for not less
than ten percent (10%) of the total bid, payable to the City of Chandler, Arizona, or a certified or cashier's
check. PERSONAL OR INDIVIDUAL SURETY BONDS ARE NOT ACCEPTABLE.
The successful bidder will be required to execute the standard form of agreement for construction prior to
Council award
The successful bidder must furnish a Payment Bond and Performance Bond in the amount equal to one
hundred percent (100%) of the Agreement Price.
The right is hereby reserved to accept or reject any or all bids or parts thereto, to waive any informalities in
any proposal and reject the bids of any persons who have been delinquent or unfaithful to any agreement
with the City of Chandler.
All Bids will remain open for 90 days after the Bid opening day, but the City may, in its sole discretion, release
any Bid and return the bid security prior to that date. No Bidder may withdraw his Bid during this period
without written permission from the City.
Find PRELIMINARY BID RESULTS at: https://www.chandleraz.gov/business/vendor-services/capital-projects
Protest Policy - A protest of a proposed award must be filed WITH THE PURCHASING OFFICE within 5 calendar
days of the first posting of the award recommendation. Award recommendations are posted on the Capital
Projects web site or the City Clerk web site. If the due date occurs on a weekend or holiday the protest must
be filed the next business day.
A Protest must include:
•
The name, address and telephone number of the protester;
•
The signature of the protester or its representative;
•
Identification of the project and the solicitation or agreement number;
•
A detailed statement of the legal and factual grounds of the protest including copies of relevant
documents; and
•
The form of relief requested.
City will review the protest and issue a written response.
PUBLISHED DATE:
September 26, 2024
October 2, 2024
Arizona Republic
AFFIDAVIT OF PUBLICATION
Rev.7/20/2022 1
DO NOT DOUBLE-SIDE ANY PART OF THE BID SUBMITTAL
PROJECT NAME:
FRYE ROAD PROTECTED BIKE LANES
CITY PROJECT NO.:
ST2106.401
FEDERAL PROJECT NO.: CHN-0(250)D
ADOT PROJECT NO.:
T0317 01C
***THIS IS A FEDERAL FUNDED PROJECT***
PLEASE INCLUDE THE FOLLOWING ITEMS IN YOUR SUBMITTAL ACCORDING TO THE DATE
AND TIME LISTED IN THE INVITATION TO BID ADVERTISEMENT:
A. Bid Bond (Original – with Seal)
B. Signed Proposal Acknowledgement, and licenses
C. Bid Schedule
D. Subcontractor’s List Form
E. Certificate of Insurability and Bonding
F. Arizona Department of Revenue Privilege Tax License
FEDERAL DOCUMENTS REQUIRED (see Federal Document Section)
1. Federal Non-Collusion Bidding Certificate
2. Verification Statement
3. Forced Labor Ethnic Uyghurs Ban Certification Form
4. EEO Clause / Statement
5. DBE Form 3102C – DBE Goad Assurance (if DBE goal applies)
BID SUBMITTAL LIST
This list may not include all required bid submission items. It is the Contractor’s
responsibility to read the entire bid and determine all items required by the submission date
and time.
Rev.7/20/2022 2
FEDERAL DOCUMENTS REQUIRED TO BE SUBMITTED BY THE 5TH DAY POST BID OPENING
DAY, BY 4PM IN ORDER FOR BID TO BE CONSIDERED, TO EMAIL ADDRESS:
CP.FUND@CHANDLERAZ.GOV (see Federal Document Section). *Do not submit with bid*
1. On-Line DBE BECO Bidders/Proposers List Email Confirmation (do not forward email)
2. DBE Form 3106C (if applicable) or (if DBE goal applies)
3. DBE Form 3105C (one for each Committed DBE Subcontractor) (if applicable) or (if DBE
goal applies)
EXHIBIT A
A-1
Project Name: FRYE ROAD PROTECTED BIKE LANES
City Project No.: City Project No. ST2106.401; Federal No. CHN-0(250D; ADOT No. T0317 01C
Rev. 10/23/23
PROJECT SPECIFIC
SPECIAL PROVISIONS
4.2.7 Aerial Construction Photography
General Conditions Section 4 Subsections 4.2.7.1 & 4.2.7.2 are not applicable to this project.
4.2.8 Government Approvals and Permits
General Conditions Section 4 Subsection 4.2.8.1, City permit fees will be paid internally by the
City and all other fees will be the responsibility of the Contractor.
Subletting of Agreement
Contractor must perform, with his own organization, work amounting to not less than 50 percent
of the total Agreement cost.
Failure to submit Subcontractor’s List Form, demonstrating self-performance not less than 50
percent of the total Agreement cost, will cause the bid to be deemed non-responsive.
Bidders should contact the Arizona Registrar of Contractors for information on license
requirements.
Construction Sequencing
Construction sequencing shall follow the below phasing plan:
Phase I – Arizona Avenue to Consolidated Canal:
•
Construct project from Arizona Avenue to the Consolidated Canal.
•
Coordinate with Utility Companies performing work from Fairview Street to Arizona
Avenue.
o
Once utility work is complete, contractor may work on Phase I and Phase II
simultaneously.
Phase II – Fairview Street to Arizona Avenue:
•
Construction project from Fairview Street to Arizona Avenue.
It is strongly encouraged to perform mill and overlay operations during school’s summer break to
avoid having to perform traffic control operations around school operations.
EXHIBIT B
B-1
Project Name: FRYE ROAD PROTECTED BIKE LANES
City Project No. ST2106.401; Federal No. CHN-0(250D; ADOT No. T0317 01C
Rev. 10/23/23
GENERAL CONDITIONS
GENERAL CONDITIONS
Approved date: July 20, 2022
Revised: 7/20/2022
GC-2 of 75
TABLE OF CONTENTS
SECTION 1 - SCOPE OF THESE GENERAL CONDITIONS ............................................................................... 3
SECTION 2 - GENERAL DEFINITIONS ............................................................................................................ 3
SECTION 3 - STANDARD SPECIFICATIONS AND DETAILS ........................................................................... 7
SECTION 4 - CONT R ACT OR’S R ES PONS IBILIT IES FOR CONST RUCT ION SE RVIC ES .................................. 8
SECTION 5 - CITY RESPONSIBILITIES .......................................................................................................... 27
SECTION 6 - AGREEMENT TIME ................................................................................................................... 29
SECTION 7 - AGREEMENT PRICE .................................................................................................................. 35
SECTION 8 - PAYMENT ................................................................................................................................. 35
SECTION 9 - CHANGES TO THE AGREEMENT ............................................................................................. 40
SECTION 10 - SUSPENSION AND TERMINATION ...................................................................................... 43
SECTION 11 - INSURANCE AND BONDS ..................................................................................................... 44
SECTION 12 - INDEMNIFICATION ............................................................................................................... 49
SECTION 13 - DISPUTE RESOLUTION .......................................................................................................... 49
SECTION 14 - MISCELLANEOUS PROVISIONS ............................................................................................ 50
SECTION 15 - PROVISIONS APPLICABLE SOLELY TO GMP AND COST-BASED AGREEMENTS, CHANGE
ORDERS, AND JOB ORDERS ......................................................................................................................... 57
SECTION 16 - PROVISIONS APPLICABLE SOLELY TO JOB ORDER AGREEMENTS (JOC) ........................ 61
SECTION 17 - PROVISIONS APPLICABLE SOLELY TO PRE-CONSTRUCTION SERVICES FOR
CONSTRUCTION MANAGER AT RISK .......................................................................................................... 66
SECTION 18 - APPENDICES ...................................................................................................... APP-1 of 30
Appendix 1 – Policy Statement for Calculating Delays and Damages
Appendix 2 – Cost Reduction Incentive Proposals for Design Bid Build Agreements
Appendix 3 – Contractor’s Affidavit Regarding Settlement of Claims
Appendix 4 – Forms of Performance Bond
Appendix 5 – Forms of Payment Bond
Appendix 6 – Dispute Resolution
Appendix 7 – Certificate of Completion
Appendix 8 – Construction Sign Detail
Appendix 9 – Cost of the Work (Applicable solely to Construction Manager at Risk and
Job Order Contracting)
Appendix 10 Landscape Establishment Period
General Conditions
Revised: 7/20/22
GC-3 of 75
SECTION 1 - SCOPE OF THESE GENERAL CONDITIONS
These General Conditions encompass provisions that apply, and are incorporated into all
construction Agreements entered into by the City of Chandler, unless otherwise specifically excluded in
the executed Agreement.
SECTION 2 - GENERAL DEFINITIONS
Allowance : A specific amount for a specific item of Work, if any, that City agrees has not been sufficiently
designed, detailed, or selected (including design changes from 90% to 100% as authorized by and at
the discretion of the City) at the time the Agreement Price is agreed to for Contractor to provide a definitive
price.
Alternate Systems Evaluations or Alternative Analysis: Alternatives for design, means and methods or
other scope considerations that are evaluated using value analysis principles and have the potential to
reduce construction costs while still delivering a quality and functional Project that meets City
requirements.
Change Order: A written instrument issued after execution of the Agreement Documents signed by
City and Contractor, stating their agreement upon all of the following: the addition, deletion or revision
in the scope of services or deliverables; the amount of the adjustment to the Agreement Price, the
extent of the adjustment to the Agreement Time, or modifications of other agreement terms. The
Agreement Price and the Agreement Time may be changed only by Change Order.
Consultant: Person or firm that provides professional services.
City (Owner or OWNER): City of Chandler, a municipal corporation, with whom Contractor has entered
into the Agreement and for whom the Work or Services are to be provided pursuant to the Agreement(s).
Contingent Bid Items: This is a minor bid item which is likely, but not certain, to occur during the course
of work. If the Engineer determines that this work is required, the Contractor will accomplish the work
and payment will be made based on the contingent unit bid price included in the proposal. Since the
quantity listed in the proposal is primarily for bid comparison, the amount of work required by the
Engineer may vary materially from this.
Agreement: The written agreement executed between City and Contractor, including all of the Agreement
Documents.
Agreement Documents: The documents which together form the Agreement between City and
Contractor, as identified in Article 2 of the Agreement, or are otherwise incorporated into the
Agreement, including the Agreement, the exhibits thereto, these General Conditions, any Notice to
Proceed, and any Job Order (if applicable), the Plans and Specifications, Project Schedule, written
and properly executed Change Orders, MAG Specifications and City’s amendments thereto, and any
other documents so designated in the Agreement.
Agreement Price: The agreed-upon price to be paid to Contractor for full, timely, and acceptable
completion of the Work or Services under the terms of the Agreement.
Agreement Time(s): The number of calendar days or the dates related to the applicable phase,
Substantial Completion, or Final Acceptance as stated in Agreement Documents. Agreement Time starts
General Conditions
Revised: 7/20/22
GC-4 of 75
with the Notice to Proceed (NTP) and ends with Final Acceptance. The Agreement Time is set forth in
the Agreement and is based upon the Project Schedule agreed to by City in writing.
Contractor: The person or business association with whom City has entered into an agreement for
construction related Work or Services in relation to the Project at issue.
Contractor Payment Request: The form that is accepted by City and used by Contractor in requesting
progress payments or final payment and which must include such supporting documentation as is
required by the Agreement Documents or City.
Construction Budget: The City’s budget for construction of the Project.
Construction Documents: The Plans, Specifications, and Drawings prepared and issued by the Design
Professional and approved by City for construction, meaning the documents are sealed by the
Design Professional (as required), acceptable for permitting and incorporated into the Agreement by
this reference. All amendments and modifications to the Construction Documents must be approved in
writing by City prior to incorporation into the Agreement.
Cost of the Work: The term Cost of the Work will mean costs necessarily incurred by Contractor in the
proper performance of the Work. Such costs will be at rates not higher than the standard paid at the
place of the Project except with prior consent of City.
Critical Path Method (CPM): A scheduling technique which identifies the logical sequence of the activities
occurring in a Construction Project, the anticipated time required to complete each activity in the
Project, and the activities that must be completed on schedule to finish the Project within the anticipated
time. Typically, activities are arranged in a network that shows both activities and their dependencies.
CPM is also used as a management technique which enables contracting parties to predict when
activities may occur so that resources can be effectively used and limitations can be identified.
Critical Path: Critical Path is the sequence of project network activities which add up to the longest overall
duration. Once established in the Project Schedule, the Critical Path for the Project must not be
changed without prior written approval of City.
Day: Calendar day(s) unless otherwise specifically stated in the Agreement Documents.
Design Professional: The qualified, licensed person, firm or corporation who furnishes design and
construction administration services required under the Agreement Documents. These services may
include, but are not limited to: development of Construction Drawings and Documents, review of
Contractor Submittal(s), review of and response
to
Requests for Information, approval and
certification of progress payment
applications,
construction administration, and construction
agreement close out.
Differing Site Conditions: Concealed or latent physical conditions or subsurface conditions at the Site
that, (i) materially differ from the conditions indicated in the Agreement Documents, or (ii) are of an
unusual nature, differing materially from the conditions ordinarily encountered and generally recognized
as inherent in the Work at the general area of the Site. Caliche, rock, hard-digging or sandy/silty soil
encountered on a project is not considered a “Differing Site Condition.”
Drawings (Plans): Documents, which visually represent the scope, extent and character of the Work to
be furnished and performed by Contractor during the construction phase and which have been prepared
General Conditions
Revised: 7/20/22
GC-5 of 75
or approved by the Design Professional and City. These documents include Drawings that have reached
a sufficient state of completion and released by Design Professional solely for the purposes of review
and use in performing constructability or bid-ability reviews by Contractor and in preparing cost
estimates (e.g. Master Planning and Programming, Schematic Design, Design Development, and
Construction Drawings), but “not for construction.” Shop Drawings are not Drawings as so defined.
Final Acceptance: The City’s acceptance of the facility or project from the Contractor after all Work is
completed, tested, and inspected in accordance with the Agreement requirements. Final Acceptance
results in a Letter of Acceptance (LOA).
Fixed Price: A fixed price or amount for an Agreement Price, Scope of Work, materials, or other item
under an Agreement, Change Order, or other agreement, which City agrees, in writing, to pay instead
of the actual cost.
Float: The number of Days by which an activity can be delayed without lengthening the Critical Path and
extending the Agreement Time. Unless otherwise expressly agreed in writing, all Float belongs to City.
Laws, Regulations, or Legal Requirements: Any and all applicable laws, rules, regulations, ordinances,
codes and orders applicable to the Project of any and all governmental bodies, agencies, authorities
and courts having jurisdiction and any applicable provisions of the Development Agreement for the
Project (if any), including, without limitation, those provisions relating to the design and construction
of the Project.
Line Item: The individual elements of Work identified on a bid or other schedule and associated with a
price or a unit price and quantity particular to that individual element of the Work. Also refers to
individual items of work within the Schedule of Values.
Liquidated Damages: Designated damages for the City to collect as compensation upon a specific breach
(example: late delivery).
Long-Lead Item: Long-lead item refers to the equipment, product, or system that is identified at the
earliest stage of a project to have a delivery time long enough to affect directly the Critical Path/the overall
lead time of the project.
MAG: The Maricopa Association of Governments.
MAG Specifications: The most current version of the Uniform Standard Specifications for Public Works
Construction published by MAG.
MAG Standard Details: The most current version of the Uniform Standard Details as published by MAG.
Minor change: A change in the Work having no impact on cost or time or the City-approved design intent,
as determined by City.
Notice to Proceed (NTP): A written notice given by City to Contractor fixing the date on which
Contractor will start to perform Contractor’s obligations under the Agreement.
Project: The Project specified in the Agreement (including a Job Order).
Project Manager: The Project Manager designated in Article 1 of the Agreement, or any successor thereto
General Conditions
Revised: 7/20/22
GC-6 of 75
designated by City. The Project Manager has the authority to act on behalf of City, as delineated and
limited by the Agreement Documents and applicable law. And City will communicate with Contractor
through the Project Manager. However, the Project Manager has no authority to bind City or City
Council in contravention of any City code, State or Federal statute or regulation, or these General
Conditions.
Project Schedule: The schedule for the completion of the Project agreed to and required by City.
Project Specific Conditions: Additional conditions which apply to the specific Project and Scope of Work
which are set forth in Exhibit D of the Agreement.
Project Team: The Project Team consisting of the Design Professional, Contractor, Project Manager, and
such others as City may designate.
Punch List: The list initially prepared by Contractor pursuant to the Agreement Documents, reviewed
and supplemented by the Project Manager (and at the sole option of the Project Manager, the Design
Professional) and approved by City containing items of incomplete work not impacting Substantial
Completion, if allowed for under the Agreement, and to be completed or corrected by Contractor after
Substantial Completion and before Final Acceptance in accordance with the Agreement Documents.
Quality Assurance (QA) Testing: Testing performed to verify the accuracy and applicability of the QC
testing results and to ascertain that the materials installed meet the specified levels of quality in
accordance with the Agreement Documents.
Quality Control (QC) Testing: Testing performed to assure that the materials installed comply with the
requirements in the Agreement Documents.
Requests for Information (RFIs): Formal written request from Contractor to City or Design Professional
for the Project seeking clarification or additional information needed for Contractor to properly
complete the Work or Services under the Agreement. City may require RFI’s to be submitted on a specific
form or in a specified format.
Schedule of Values (SOV): The specified document prepared by Contractor, and approved and accepted
by City, which divides the Agreement Price into pay items, such that the sum of all pay items equals
the Agreement Price for the construction phase Work, or for any portion of the Work having a separate
specified Agreement Price.
Scope of Work: The scope of work agreed to or required by City and incorporated into the Agreement as
Exhibit A.
Shop Drawings: All drawings, diagrams, schedules and other data specifically prepared for the Work
by Contractor or a Subcontractor, Sub-subcontractor, manufacturer, supplier or distributor to
illustrate some portion of the Work.
Site: The land or premises on which the Project is located.
Specifications: The part(s) of the Agreement Documents for the construction phase consisting of written
technical descriptions of materials, equipment, construction systems, standards and workmanship as
applied to the Work and certain administrative details applicable thereto. Where specified, the Project
must be constructed using the current Uniform Standard Specifications and Details for Public Works
General Conditions
Revised: 7/20/22
GC-7 of 75
Construction as furnished by the Maricopa Association of Governments, as amended by City.
Subconsultant: A person, firm or corporation having an Agreement with Consultant/Contractor to
furnish services required as its independent professional associate or consultant with respect to the
Project.
Subcontractor: An individual or firm having a direct Agreement with Contractor or any other individual or
firm having an Agreement with the aforesaid contractors at any tier, who undertakes to perform a part
of pre-construction services or construction phase Work at the Site for which Contractor is responsible.
Subcontractors must be selected
through the Subcontractor selection process described in the
Agreement Documents, if any.
Substantial Completion: The date when the City determines that the Work (or separable units of Phases
as provided in the Agreement Documents) is essentially and satisfactorily complete in accordance with
the Agreement Documents such that the Project is ready for use by the City for its intended purpose,
opening to the general public, full occupancy or use by City (including, without limitation, all separate
units, or rooms, facilities, access, income-generating areas, and all areas serving the general public, as
applicable, must be ready for full operation without material inconvenience or discomfort), including, to
the extent applicable to the Work, the following: all materials, equipment, systems, controls, features,
facilities, accessories, and similar elements are installed in the proper manner and in operating
condition, inspected, and approved; surfaces have been painted; masonry and concrete cleaned with
any sealer or other finish applied; utilities and systems connected and functioning; site work
complete; permanent heating, ventilation, air conditioning, vertical transportation, and other systems
properly operating with proper controls; lighting and electrical systems installed, operable and
controlled; paving completed, signage installed, and other work as applicable, has been performed to
a similar state of essential and satisfactory completion.
Supplier: A manufacturer, fabricator, distributor, or vendor having a direct Agreement with Contractor
or with any Subcontractor to furnish materials or equipment to be incorporated in the construction
phase Work by Contractor or any Subcontractor.
Total Float: Number of Days by which pre-construction services or construction phase Work or any part
of the same may be delayed without necessarily extending a pertinent Agreement Time or schedule
milestone in the Project Schedule.
Work: The entire completion of construction or the various separately identifiable parts thereof,
required to be furnished during the construction phase. Work includes and is the result of performing
or furnishing labor and furnishing and incorporating materials, resources and equipment into the
construction, and performing or furnishing services and documents as required by the Agreement
Documents for the construction phase.
Writing: Typing, printing, photography and other modes of representing or reproducing words in a
visible form, including email, and expressions.
SECTION 3 - STANDARD SPECIFICATIONS AND DETAILS
3.1
City operates under the latest revision of the MAG Specifications and MAG Standard
Details as amended by City. City’s current amendment to the MAG Specifications, part of
the City’s Unified Development Manual, may be found and downloaded from City’s website
at http://www.chandleraz.gov.
General Conditions
Revised: 7/20/22
GC-8 of 75
3.2
Copies of the MAG Specifications and MAG Standard Details are available at the
Maricopa Association of Governments office, 302 N. 1st Avenue, Suite 300, Phoenix,
Arizona.
They
may
also
be
downloaded
from
their
website
at:
http://www.azmag.gov/Newsroom/Publications
3.3
The MAG Specifications and Standard Details and City’s amendments thereto are
incorporated into the Agreement by this reference.
SECTION 4 - CONT R ACT OR’S R ES PONS IBILIT IES FOR CONST RUCT ION SE RVIC ES
4.1
GENERAL
4.1.1
Contractor must construct the Work in accordance with the Agreement Documents and as
outlined in Exhibit A of the Agreement to the satisfaction of City, exercising the degree of
professional care, skill, diligence, quality and judgment that a professional construction
manager engaged, experienced and specializing in the construction management of
construction and facilities of similar scope, function, size, quality, complexity and detail in
urban areas throughout the United States comparable to Chandler, Arizona would exercise
at such time, under similar conditions. Contractor must, at all times, perform the Work in
conformance with sound and generally accepted engineering principles and construction
management and construction contracting practices.
4.1.2
If Contractor observes errors, discrepancies or omissions in the Agreement Documents,
Contractor must promptly notify the Design Professional and City and request clarification.
If Contractor, with the exercise of reasonable care, should have recognized such error,
inconsistency, omission, or difference and fails to report it to City, and if Contractor
proceeds with the Work affected by such observed errors, discrepancies or omissions,
without receiving such clarifications, Contractor does so at its own risk and will be liable to
City for damages resulting from proceeding without clarification.
4.1.3
Project Team and agents of each of them, testing agencies and governmental agencies with
jurisdictional interests will be provided access to the Work at reasonable times for their
observation, inspection, and testing. Contractor must provide proper and safe conditions
for such access.
4.1.4
Contractor must comply with, and require all Subcontractors to comply with, the Arizona
Contractors’ license laws, including all requirements with respect to being duly registered
and licensed.
4.1.5
Contractor must ensure that all employees performing any Work for which Contractor is
responsible have a legal right to live and work in the United States. In addition, all
compensation of any such employee must meet all applicable requirements of the Fair Labor
Standards Act (FLSA) and Federal Minimum Wage laws.
4.1.6
Contractor must comply with the Immigration Reform and Control Act of 1986 (IRCA).
Contractor understands and acknowledges the applicability of the IRCA activities.
Contractor agrees to comply with the IRCA while performing their work and to permit City
inspection of Contractor personnel records to verify such compliance.
4.1.7
Pursuant to MAG Specifications §§ 107.4, Contractor must report immediately any discovery
of archeological ruins or artifacts. Excavation must stop immediately so that City can decide
on the pertinent steps to follow such discovery.
General Conditions
Revised: 7/20/22
GC-9 of 75
4.1.8
All property owners that may be affected by the proposed construction activities must be
notified of the scope, duration of the construction activities and possible interference with
their day-to-day activities by Contractor prior to start of construction. In addition, individual
residential or commercial interferences, such as driveway restrictions, water outages, and
all other Work adjacent to residence/business, require 48-hour notification in advance of
specific adjoining Work. Notification may be through door hangers or other procedures
approved by the City.
4.1.9
Access must be maintained to adjacent properties at all times during construction. Where
property has more than one point of access, no more than one access will be restricted or
closed at any one time. Access to adjacent private driveways will be maintained during all
non-working hours.
4.1.10
Contractor must furnish and erect construction signs in accordance with Project
Specifications. The signs must be professionally prepared and subject to approval by City,
must be maintained by Contractor for the duration of the project, and must be removed by
Contractor during the final project clean up.
4.1.11
The number of signs required, the size, shape, installation requirements and information to
be included for construction signs is established on the detail sheet, provided, however,
signs must be a minimum of 4 foot by 8 foot and must be installed so that the bottom of
the sign is at least 4 foot above grade. No direct payment will be made for furnishing and
erecting construction signs. The cost thereof must be included in other items for which
direct payment is made. Sign locations will be determined by City.
4.1.12
All required construction signs must be installed by Contractor within 7 Days of Notice to
Proceed.
4.1.13
The Work to be accomplished under these Agreement Documents has been designed for
City by a Design Professional retained by City for this purpose. It is understood that normal
construction Administration for the purpose of interpretation of the Agreement Documents
is provided by City. Should any services of the Design Professional be required to assist in
the corrections of errors or omissions by Contractor, or services of the Design Professional
be required because of changes in structure or equipment where Contractor has requested
approval of substitute methods or material, or any other items detailed herein below, those
services will be provided by the Design Professional at the standard hourly rates previously
negotiated with City and must be paid for by the Contractor.
4.1.14
Contractor must reimburse City for costs incurred by the Design Professional for additional
services to the Project through no fault of City or the Design Professional including, but not
limited to, the following conditions:
a. Additional Site visits, investigations, inspections, design work or reports by
the Design Professional which are required due to damages to existing
facilities or completed Work caused by the Contractor in his performance,
Contractor’s negligence, or Contractor’s Work which is rejected as defective
or as failing to conform to the Agreement Documents;
b. Design Professional construction phase services rendered on the project
during the time the project remains incomplete after the Agreement date of
final completion will be charged to Contractor at a rate previously negotiated
City; and
General Conditions
Revised: 7/20/22
GC-10 of 75
c. All retesting required due to the failure of Contractor’s Work to meet the
requirements of the Agreement Documents will be at Contractor’s expense.
All standby and travel time by the City’s testing lab, the Design Professional
or City due to Contractor’s inability to be prepared for testing at the agreed
upon time will be at the Contractor’s expense.
4.1.15
City may withhold from any payment otherwise due to Contractor any amounts necessary
to pay the Design Professional for such additional services as provided herein above.
4.1.16
Contractor will not be required to bear additional costs incurred by City due to errors by the
Design Professional.
4.2
CONTRACTOR’S PRE-AGREEMENT AND PRE-WORK DELIVERABLES
4.2.1
Prior to award of the Agreement, Contractor must execute Agreement and deliver to City.
Failure to do so may delay Agreement award. Contractor must also provide to City its
Contractor’s License classification and number and its Federal Tax I.D. number.
4.2.2
Before beginning any Work under the Agreement, Agreement must be fully executed by
City.
4.2.3
After Agreement award, City will issue to Contractor an award letter. At that time Contractor
must deliver to City such bonds and certificates of insurance with endorsements in such
amounts (and other evidence of insurance requested by City) required under Section 11 of
these General Conditions, and as the Agreement requires.
4.2.4
As evidence of Workmen’s Compensation Insurance, Contractor must, upon request,
provide a letter of certification from the Industrial Commission of Arizona that Contractor
is insured by the State Compensation Fund or is an authorized self-insurer or a certificate
of insurance issued by an insurance company authorized by the Insurance Department
of Arizona to write Workmen’s Compensation and Occupational Disease Insurance in the
State of Arizona.
4.2.5
Within 10 Days of the date of the executed Agreement letter issued by City, Contractor must
submit to City for review and acceptance the following items:
4.2.5.1
Comprehensive construction Project Schedule including a Critical Path Method (CPM)
diagram schedule as described in Section 6.2. Project Schedule must be in Microsoft Project
standard file format. Within 10 Days of receipt of City’s comments, Contractor must make
all required corrections, adjustments, and additions to complete the Project Schedule and
resubmit to City for review.
4.2.5.2
Preliminary schedule of submittals and Shop Drawings. Within 10 Days of receipt of City’s
comments, Contractor must submit the corrected and completed schedule of Shop
Drawings submissions for approval. Contractor’s schedule of Shop Drawings and sample
submittals will be acceptable to City if it provides a workable arrangement for reviewing and
processing the required submittals.
4.2.5.3
Schedule of Values in a form specified by City reflecting the subcontracts and other
categories that will be used to submit Pay Applications for the Work. The total amount of
the Schedule of Values must not be greater than the Agreement Price. The Schedule of
Values will be reviewed at the Pre-Construction Conference and revised by Contractor within
10 Days after Pre-Construction Conference in response to comments and questions from
General Conditions
Revised: 7/20/22
GC-11 of 75
City.
Once accepted by City in writing, the Schedule of Values for the Project must not be
changed without the prior written approval of City.
4.2.6
Video Recording Requirement. Prior to performing any Work, Contractor must document
the existing conditions of the Site, all other areas where Work will occur and all adjacent
areas that may be impacted by the Work via digital video format. Contractor must video
record and index all areas, features, buildings and other public and private improvements
that could potentially be impacted by the Work. Video recording must be coordinated with
City. When video recording private property, Contractor must also coordinate the video
recording with the private property owner, if possible. Contractor must provide City with a
copy of said digital video format prior to performing any Work.
4.2.7
Aerial Drone Construction Photography.
4.2.7.1
If Agreement duration is greater than 90 calendar days, Contractor must engage a
professional unmanned aerial vehicle (UAV) aerial pilot to photograph the Site prior to
construction mobilization, at three-month intervals during construction, and following final
inspection. Drone camera specifications must meet the following minimum requirements:
a. 1-inch CMOS
b. Pixels: 20M
c. FOV 84 8.8 mm/24 mm (35 mm format equivalent) f/2.8-f/11 auto focus at 1 m-
d. For photographing: 16.9 Aspect Ratio: 5472x3078
e. For video shooting: MP4/MOV/H.264
f.
FHD: 1920x1080 120p @100Mbps
g. File format: High Definition (HD) JPEG for digital photos and HD MPEG 4 for
digital video.
h. All metadata to be recorded including GPS data and preserved with photographs
provided.
Interval
JPEG
3 month intervals
At an altitude (AGL) between
70-90 ft.
3 month intervals
Images to be taken every 50-
100 ft. to be determined based
on project scope.
4.2.7.2
Drone photos to be taken in sequential geographical order and then organized and provided in
the same manner unless otherwise specified.
4.2.7.3
Photos to be provided digitally via an online file share service and/or by a USB drive to contractor.
4.2.7.4
Drone pilots to obey ALL local (city, county, state) UAV regulations as well as FAA UAV
guidelines including, but not limited to, conducting all flights during daylight hours, not exceeding
maximum altitude ceilings (depending on area), not flying over people, yielding to other aircraft.
4.2.7.5
Drone pilots must fly drone within visual line of sight (VSOL) and have visual spotter when
needed. Drone pilots only to operate in favorable weather conditions when minimum visibility is
3 miles or greater.
4.2.7.6
Drone pilots to conduct a preflight checklist and visually inspect the entire flight path prior to flying
to ensure a safe flight.
General Conditions
Revised: 7/20/22
GC-12 of 75
4.2.7.7
Airspace Authorizations. Operations in Class G airspace are allowed without air traffic control
(ATC) permission. Operations in Class B, C, D and E airspace need ATC authorization. Drone
pilots to schedule each flight in advance and based on airspace if required will notify nearby
airports/control towers, etc.
4.2.8
Government Approvals and Permits.
4.2.8.1
Contractor must obtain all necessary permits for the Work and pay all applicable fees,
unless otherwise noted on the Plans and in the Specifications. City permit fees will be paid
internally by City. For bidding purposes, an allowance for all permit fees is included in the
bid schedule under the item “allowance for permit fees.” The Contractor will be paid for
the actual cost of the permit fees upon submitting a receipt showing the fee Contractor
has paid. Excluded from the above allowance are items such as all costs incurred by the
Contractor in securing the permit except for the actual permit fee established by the
agency, cost for all shutdowns or outages, cost for pole bracing, cost of permits for
construction water, cost of construction water, cost for any additional insurance
requirements, cost for any licenses, and other similar type costs. Contractor is specifically
notified of the need to obtain the necessary environmental permits or file the necessary
environmental and regulatory permit notices.
4.2.8.2
Copies of all permits and the associated notices must be provided to City prior to starting
the permitted activity.
4.3
PRE-CONSTRUCTION CONFERENCE
4.3.1
Prior to the commencement of any Work, City will schedule a Pre-Construction Conference.
4.3.2
The purpose of this Conference is to establish a working relationship between Contractor,
the utility firms, and various City agencies. The agenda will include critical elements of the
Work schedule, submittal schedule, cost breakdown of major lump sum items, Payment
Requests and processing, coordination with the involved utility firms, and emergency
telephone numbers for all representatives involved in the course of construction.
4.3.3
Minimum attendance by Contractor at any mandatory meeting with City must be (1)
Contractor’s Representative, who is authorized to execute and sign documents on behalf
of the firm, (2) Contractor’s on-site Superintendent, and (3) Contractor’s Safety Office,
or other employee responsible for safety.
4.4
PERFORMANCE OF THE WORK (INCLUDING FIELD MEASUREMENTS,
SUBCONTRACTORS, AND SUPPLIERS)
4.4.1
Unless otherwise provided in the Agreement Documents to be the responsibility of City or a
separate Contractor, Contractor must provide through itself or Subcontractors the
necessary supervision, labor, inspection, testing, start-up, material, equipment, machinery,
temporary utilities and other temporary facilities to permit Contractor to complete the
Work consistent with the Agreement Documents.
4.4.2
Contractor must perform all construction activities efficiently and with the requisite
expertise, skill and competence to satisfy the requirements of the Agreement Documents.
Contractor must at all times exercise complete and exclusive control over the means,
methods, safety, sequences and techniques of construction.
4.4.3
Contractor’s Superintendent must be present at the Site at all times that material Work
General Conditions
Revised: 7/20/22
GC-13 of 75
under this Agreement is taking place. Contractor’s Superintendent or designee must be
present at the Site at all times any other Work under this Agreement is taking place.
Superintendent must not be replaced without written notice to City. Whenever the
Superintendent is not present at a particular part of the Work where the City or Design
Professional may desire to inform the Contractor relative to interpretation of the Drawings
and Specifications or to disapproval or rejection of materials or Work performed, the City
or Design Professional may provide such information in writing to the foreman or other
worker in charge of the particular part of the Work in reference to which the information is
given. Information so given will be as binding as if given to the Superintendent.
4.4.4
All elements of the Work must be under the direct supervision of a foreman or his
designated representative on the Site who must have the authority to take actions required
to properly carry out that particular element of the Work.
4.4.5
Working Hours. Except in connection with the safety or protection of persons or the Work
or property at the Site or adjacent thereto, and except as otherwise indicated, all Work at
the Site must be performed during regular working hours, and Contractor will not permit
overtime work or the performance of Work on Saturday, Sunday or any legal holiday without
City’s written consent given after prior written notice to City. If it will become absolutely
necessary to perform Work at night or on Saturdays, Sundays or legal holidays, the City
must be informed at least 24 hours in advance of the beginning of performance of such
Work. Only such Work will be done at night as can be done satisfactorily as determined by
the City. Good lighting and all other necessary facilities for carrying out and inspecting the
Work must be provided and maintained at all points where such Work is being done.
Further, unless such non-normal work hours are performed at City’s request or required by
the Agreement Documents, Contractor must pay to City all additional costs incurred by City
by reason of such non-normal working hours. Expenses incurred by City for overtime
compensation must be reimbursed by Contractor as follows: (i) City staff at the rate set forth
in current City Fee Schedule as published on City website, (ii) Design Professional and staff
at the standard hourly rates previously negotiated with City, and (iii) all others at actual cost
plus ten percent administrative overhead. Such costs may be deducted by City from any
payments due to Contractor. Provided, however, if overtime work or work during other
than normal hours is at the request of City and not due to Contractor delay, City will pay the
cost of City overtime expenses.
4.4.6
Where the Agreement Documents require that a particular product be installed or applied
by an applicator approved by the manufacturer, it is Contractor’s responsibility to ensure
the Subcontractor employed for such work is approved by the manufacturer. All materials
and equipment must be stored, applied, installed, connected, erected, used, cleaned and
conditioned in accordance with the instructions of the applicable manufacturer, fabricator,
supplier or distributor, except as otherwise provided in the Agreement Documents; but no
provisions of any such instructions will be effective to impose on City of Design Professional
responsibility for the means, methods, techniques, sequences or procedures of
construction or for safety precautions incident thereto.
4.4.7
Before starting the Work, Contractor must carefully study and compare the various
Plans, Drawings, other Agreement Documents, and Specifications relative to that portion
of the Work, as well as the information furnished by City, must take field measurements of
any existing conditions related to that portion of the Work and must observe any conditions
at the Site affecting it. The exactness of grades, elevations, dimensions, or locations given
on any Drawings, or the Work installed by other contractors, is not guaranteed by City.
General Conditions
Revised: 7/20/22
GC-14 of 75
4.4.8
Before ordering materials or doing Work, Contractor and each Subcontractor must verify
measurements at the Site and will be responsible for the correctness of such
measurements. No extra charge or compensation will be allowed because of differences
between actual dimensions and the dimensions indicated on the Agreement Documents,
including the Drawings.
4.4.9
Ground Level Construction Photography.
4.4.9.1
The Contractor must furnish progress photographs of the project. The photographer
selected by the Contractor must be approved by the City and must be either a commercial
photographer or an individual experienced and equipped for such photography.
4.4.9.2
The Contractor must deliver to City all photographs taken during that period with each
application for payment. If the current photographs do not accompany the application, the
application will not be reviewed and will be returned to the Contractor as incomplete.
4.4.9.3
Photographs must be identified by use of typewritten labels affixed to the back of the
photograph. The label must provide a description of the view, the direction from which the
photograph was taken, the name of the project, City’s project number, the name of
Contractor and the date of the photography. The stationing must also be included for all
pipeline installations.
4.4.9.4
Photographs must be taken during the construction period and must be of aesthetic
composition and depict the progress of the Work from the beginning of construction
through and including the finished product. City may vary the specified frequency so that
significant progress or changes can be recorded on the photographs.
4.4.10
Underground Facilities.
4.4.10.1
The existence and number of facilities as shown on the Plans are estimated from
information furnished by the particular utility. Contractor is responsible for field verification
and location of all utilities prior to the start of construction. No field work will be allowed to
start until Contractor has contacted Arizona 811 and all affected utilities have been located.
In addition, Contractor must expose and physically locate all potentially conflicting utilities
prior to construction. The actual locations of the utilities must be compared to locations
shown on the Plans and any required changes in alignment and grade must be made at the
time of construction in consultation with Project Manager. It is generally recognized and
Contractor should anticipate that information from Arizona 811 or information from utility
companies during project design, frequently fails to disclose all underground facilities. The
fact that more utility lines or other underground facilities are located in the Project Site than
shown on the Project Plans does not constitute an “unforeseen Condition” and such
undisclosed underground facilities do not differ materially from the conditions which
Contractor should expect. The provisions of Sections 105.4, 105.6, 107.11 and 109.8.1 of the
MAG Uniform Standard Specifications for Public Works Construction apply and are
incorporated herein by this reference.
4.4.10.2
Contractor is responsible for all coordination with utility companies. The provisions of
Sections 105.4, 105.6, 107.11 and 109.8.1 of the MAG Uniform Standard Specifications for
Public Works Construction strictly apply and no additional compensation will be paid to
Contractor for delays due to utility work on the project.
4.4.11
Relocation of Existing Water Meters. When a service line has been extended and a line
General Conditions
Revised: 7/20/22
GC-15 of 75
setter installed in a meter box, City forces will re-install meter. No compression fittings will
be utilized.
4.4.12
Water Turn-On or Turn-Off.
4.4.12.1
Contractor must coordinate all water line turn-ons and turn-offs through the City.
Application must be made to the Municipal Utility Division and Contractor must pay the
established charges. The City will close existing valves, but will not guarantee a bone-dry
Shutdown.
4.4.12.2
Contractor must notify all customers affected by the turn-off not less than 48 hours in
advance. Notification must be in writing, must give the reason for the turn-off and must
give the estimated time and duration that water service will be interrupted. Contractor is
also notified that water turn-off will not be permitted on the Day before and after
Thanksgiving Day and Christmas Day.
4.4.12.3
No direct payment will be made to Contractor for turn-ons or turn-offs. Costs associated
therewith will be included in other items for which direct payment is made.
4.4.13
Tests and Inspections.
4.4.13.1
Contractor must give City timely (at a minimum, twenty-four hours) notice of readiness of
the Work for all required inspections, tests or approvals. Contractor must give timely notice
to City in advance of backfilling or otherwise covering any part of the Work so that city
representative may, if desired, observe such part of the Work before it is concealed.
Whenever Contractor varies the normal period during which Work or any portion of it is
carried on each Day, Contractor must give timely notice to City so that city representative
may, if desired, be present to observe the Work in progress. If Contractor fails to give such
timely notice, any Work done in the absence of city representative will be subject to
rejection. If Contractor gives such notice to City, but then is not ready for such inspections,
tests, approvals or observations at the time so noticed, Contractor must reimburse City for
all costs incurred by the attendance of city representatives.
4.4.13.2
If any law, ordinance, rule, regulation, code, or orders of any public body having jurisdiction
requires any Work (or part thereof) to be inspected, tested or approved, Contractor (unless
another party is specified in the Agreement Documents) must assume full responsibility
therefor, pay all costs in connection therewith and furnish City the required certificates of
inspection, testing, or approval. Contractor must also be responsible for and must pay all
costs in connection with any inspection or testing required by the Specifications in
connection with City's acceptance of a manufacturer, fabricator, supplier or distributor of
materials or equipment proposed to be incorporated in the Work, or of materials or
equipment submitted for approval prior to Contractor's purchase thereof for incorporation
in the Work. The cost of all other inspections, tests and approvals required by the
Agreement Documents will be paid by City (unless otherwise specified).
4.4.13.3
All inspections, tests or approvals other than those required by law, ordinance, rule,
regulation, code or order of any public body having jurisdiction must be performed by
organizations acceptable to City and by the Design Professional if so specified.
4.4.13.4
Neither observations by City, the Design Professional nor inspections, tests or approvals by
others will relieve Contractor from their obligations to perform the Work in accordance with
the Agreement Documents.
General Conditions
Revised: 7/20/22
GC-16 of 75
4.4.14
Uncovering Work. If any Work that is to be observed, inspected, tested or approved is
covered without written concurrence of City, it must, if requested by City be uncovered for
observation. Unless Contractor has given City timely notice of Contractor's intention to
cover such Work and City has not acted with reasonable promptness in response to such
notice, Contractor must furnish all necessary labor, material and bear all the expenses of
such uncovering, exposure, observation, inspection and testing and of satisfactory
reconstruction, including compensation for additional professional services, and an
appropriate deductive Change Order will be issued.
4.4.15
In all cases of interconnection of its Work with existing or other Work, Contractor must verify
at the Site all dimensions relating to such existing or other Work. Any errors due to
Contractor’s failure to so verify all such grades, elevations, locations or dimensions must
be promptly rectified by Contractor without any increase in the Agreement Price. Any
design errors or omissions noted by
Contractor during this review must be reported
promptly to City.
4.4.16
Contractor must establish and maintain all construction grades, lines, levels, and
benchmarks, and will be responsible for accuracy and protection of same. This Work
must be performed or supervised by a licensed civil engineer or surveyor in the State of
Arizona.
4.4.17
Contractor must photograph all buried piping of greater than four (4) inches in diameter
prior to backfill.
4.4.18
Contractor is responsible for the proper performance of the work of Subcontractors and any
acts and omissions in connection with such performance. Nothing in the Agreement
Documents is intended or deemed to create any legal or contractual relationship
between City and any Subcontractor or Sub-Subcontractor, including but not limited to any
third-party beneficiary rights.
4.4.19
Contractor must coordinate the activities of all Subcontractors. Contractor must
coordinate performance of the Work with City’s Public Works & Utilities Department and
other departments or agencies within City. The Design Professional and other contractors
or parties involved in the Project. If City performs other work on the Project or at the Site with
separate contractors under City’s control, Contractor agrees to cooperate and coordinate
its activities with those of such separate contractors so that the Project can be completed
in an orderly and coordinated manner without unreasonable disruption.
4.4.20
Contractor will not substitute or change any Subcontractor or Supplier without the prior
written approval of City. Any substitute or replacement Subcontractor or Supplier must
be required to meet the same qualifications and selection criteria and process as the
original Subcontractor or Supplier. If a Subcontract/Supplier selection plan has been
approved by City, Contractor will follow that plan unless otherwise approved by City in
writing.
4.4.21
Contractor must not change or replace any members of its Project team, including
Contractor’s Representative, Project Manager, or Superintendent, without an explanation for
the change being given to City, and receiving prior written approval of the change from City,
which approval will not be unreasonably withheld.
4.4.22
Subcontractors whose scope of work has a value greater than 15% of the total Agreement
Price are required to furnish performance and payment bonds to Contractor, unless
General Conditions
Revised: 7/20/22
GC-17 of 75
otherwise approved in writing by City.
4.4.23
Contractor must comply with MAG Specification § 108.2 (E) unless otherwise specified in
Agreement Documents.
4.5
CONTROL OF THE PROJECT SITE
4.5.1
Throughout all phases of construction, including suspension of Work, Contractor must keep
the Site reasonably free from debris, trash and construction wastes to permit Contractor to
perform its construction services efficiently, safely and without interfering with the use of
adjacent land areas.
Prior to Final Acceptance of the Work, or a portion of the Work,
Contractor must remove all debris, trash, construction wastes, materials, equipment,
machinery and tools arising from the Work or applicable portions thereof to permit City
to occupy the Project or a portion of the Project for its intended use.
4.5.2
Contractor must take whatever steps, procedures or means necessary to prevent dust
nuisance due to construction operations. The dust control measures must be maintained
at all times to the satisfaction of City and in accordance with the requirements of the
Maricopa County Bureau of Air Pollution Control Rules and Regulations.
4.5.3
Contractor must maintain Americans with Disabilities Act (ADA) and American National
Standards
Institute (ANSI) accessibility requirements during construction activities,
including
without
limitation compliance with the 2010 regulations governing
implementation of the ADA to the extent applicable.
ADA and ANSI accessibility
requirements must include, but not be limited to, parking, building access, areas of refuge,
and emergency exit paths of travel. Contractor i s responsible for the coordination of all
Work to minimize disruption to residents and the public.
4.5.4
Only materials and equipment used directly in the Work will be brought to and stored on the
Site by Contractor. When equipment is no longer required for Work, it must be removed
promptly from the Site. Protection of construction materials and equipment stored at the
Site from weather, theft, damage and all other adversity is solely the responsibility of the
Contractor.
4.5.5
Contractor agrees all persons working on the Site must act at all times in the best interest
of the Project and will comply with all applicable rules and regulations reasonably set forth
by City related to the Site. Notwithstanding the foregoing or anything in this Agreement to
the contrary, City may remove from the Site any individual who City deems in their
reasonable discretion to be creating a disturbance or causing any problem on the Site.
4.5.6
Contractor will be responsible to City for the acts and omissions of Contractor’s employees,
Subcontractors and their agents and employees, and any other person performing any of
the Work under an Agreement with Contractor, or claiming by, through or under Contractor,
for all damages, losses, costs and expenses resulting from such acts or omissions.
4.5.7
City may conduct criminal, drive history, and all other requested background checks of
Contractor and Subcontractor personnel performing Work or who have access to City’s
information, data, or facilities in accordance with City’s current background check policies,
or the provisions of the Project Specific Conditions. Any officer, employee or agent that
fails to background check must be replaced immediately.
4.5.8
City will have a final authority, based upon security reasons: (i) to determine when
General Conditions
Revised: 7/20/22
GC-18 of 75
security clearance of Contractor’s and Subcontractor’s personnel is required; (ii) to determine
the nature of the security clearance, up to and including fingerprinting personnel; and
(iii) to determine whether or not any individual or entity may provide Services or perform
Work under the Agreement.
4.5.9
If City objects to any personnel for any reasonable cause, then Contractor must, upon notice
from City, remove such individual from the Project.
4.6
PROJECT SAFETY
4.6.1
The Project and all Work performed in relation thereto is governed by applicable provisions
of the federal laws, including but not limited to, the latest amendments of the following:
a. Williams-Steiger Occupational Safety & Health Act of 1970, Public Law, 91-596.
b. Part 1910 and Part 1926 – Occupational Safety and Health Standards,
Chapter XVII of Title 29, Code of Federal Regulations.
c. Part 1518 – Safety and Health Regulations for Construction, Chapter XIII of
Title 29, Code of Federal Regulations.
4.6.2
Contractor is responsible for safety of the job Site for employees of Contractor as well
as for members of the general public and others who may drive or walk through or be at
the Site.
4.6.3
Contractor recognizes the importance of performing the Work in a safe manner so as to
prevent damage, injury or loss to: (i) all individuals at the Site, whether working or visiting;
(ii) the Work, including materials and equipment incorporated into the Work and stored On-
Site or Off-Site; and (iii) all other property at the Site or adjacent thereto, including trees,
shrubs, lawns, walks, pavements, roadways, structures and utilities not designated for
removal, relocation or replacement in the course of construction; and (iv) the owners or
tenants of adjacent property and their patrons, employees and invitees.
4.6.4
Contractor assumes responsibility for implementing and monitoring all safety precautions
and programs related to the performance of the Work.
4.6.5
Contractor must provide a “competent person’ as required by O.S.H.A regulations. The
“competent person” must be identified at the Pre-Construction Conference with City
advised in writing of any changes.
4.6.6
The “competent person” must make routine daily inspections of the Site and must hold
weekly safety meetings with Contractor’s personnel, Subcontractors and others as
applicable.
4.6.7
Contractor and Subcontractors must comply with all legal and regulatory requirements
relating to safety, as well as any City specific safety requirements set forth in the Agreement
Documents, provided that such City-specific requirements do not violate any applicable
legal and regulatory requirements.
4.6.8
Contractor will immediately report in writing any safety-related injury, loss, damage or
accident arising from the Work to Project Manager and, to the extent mandated by Legal
Requirements, to all government or quasi-government authorities having jurisdiction over
safety-related matters involving the Project or the Work.
General Conditions
Revised: 7/20/22
GC-19 of 75
4.6.9
Contractor’s responsibility for safety under this Section is not intended in any way to
relieve Subcontractors and Sub-Subcontractors of their own contractual and legal
obligations and responsibility for (i) complying with all Legal Requirements, including those
related to health and safety matters, and (ii) taking all necessary measures to implement
and monitor all safety precautions and programs to guard against injury, losses, damages
or accidents resulting from their performance of the Work.
4.6.10
As between City and Contractor, Contractor is responsible to City for any and all the safety
issues relating to the Work on the Project. Contractor must administer and manage the
safety program. This will include, but not necessarily be limited to review of the safety
programs of each Subcontractor. Contractor must monitor the establishment and
execution of compliance with all applicable regulatory and advisory agency construction
safety standards. Contractor’s responsibility for review, monitoring, and coordination of the
Subcontractor’s safety programs will not extend to direct control over execution of the
Subcontractors’ safety programs. Notwithstanding Contractor’s safety obligations to City,
it is agreed and understood that each individual Subcontractor will remain controlling
employer responsible for the safety programs and precautions applicable to its own work
and the activities of other’s work in areas designated to be controlled by such Subcontractor
for purposes of workers compensation insurance coverage.
4.6.11
Nothing in this agreement will relieve Contractor of his responsibility to maintain traffic,
structures, etc., as noted on the Plans, Specifications, and Project Specific Conditions.
Contractor is responsible to provide all necessary shoring, bracing and trench support as
is necessary to maintain traffic structures, etc., as stipulated in the Plans, Specifications, and
Special Provisions. If the stability of adjoining building, walls, roadways, etc., is endangered
by Contractor’s excavation, shoring, bracing, or under pinning must be provided as
necessary to ensure project safety. Cost for shoring, bracing, underpinnings, and trench
support will be included in the appropriate items listed in the Agreement Price, and no
additional payment will be made for this work.
4.7
MATERIALS QUALITY, SUBSTITUTIONS, AND SHOP DRAWINGS
4.7.1
Quality Control and Quality Assurance Testing.
4.7.1.1
All construction materials to be used or incorporated in the Project are subject to
inspection, Quality Control & Quality Assurance Testing, and approval or rejection by City.
Any material rejected by City must be removed immediately and replaced in an acceptable
manner to City at no additional cost to City. When QC/QA tests indicate noncompliance
with the Agreement Documents, retesting must be performed by the same testing
laboratory that performed the tests that indicated noncompliance.
4.7.1.2
The Contractor must establish, provide, and maintain an effective Quality Control Testing
Program (QCTP). The Contractor must develop his own program or procure the services of
a consultant. In either case, the party performing the tests must be currently certified by the
National Bureau of Standards in the National Voluntary Laboratory Accreditation Program
(NVLAP) for construction
services or the AASHTO Accreditation Plan (AAP) for Soils,
Asphalt and Concrete. The Contractor must provide all support necessary to perform QC
and QA testing and sampling (i.e. shoring for testing trench backfill, backhoes, motor
graders, loaders, etc. to facilitate testing and sampling). The City will perform the QA testing.
4.7.1.3
The Contractor must submit a written QCTP to the City as a required submittal. The
Contractor must not begin Work until the Quality Control Program has been reviewed and
General Conditions
Revised: 7/20/22
GC-20 of 75
accepted by the City. Resumes of all personnel that will be associated directly or indirectly
with the QCTP must be included.
4.7.1.4
The QCTP must include, but not be limited to, on-site/field and laboratory testing of all
material delivered to the Site and any existing materials or conditions pertinent to the
project.
4.7.1.5
All testing must be under the direction of a Professional Engineer registered in the State of
Arizona, knowledgeable in Materials Testing. All “Test Report” forms must be stamped by
said Engineer.
4.7.1.6
The written QCTP will set forth the responsibilities of the engineer, project manager,
supervisory personnel and each technician assigned to this project. Substitutions or
replacement of personnel must require prior written approval by the City. All personnel must
be proficient within their assigned duties and possess certification(s) commensurate with
their position and responsibilities. The minimum certification(s) for each technician must
be NICET Level II, Arizona Technical Testing Institute, American Concrete Institute, or other
nationally recognized program applicable to the project and approved by the City of
Chandler. The written QCTP must include a description of the required field and
construction materials laboratory tests, including required frequencies that meet the
minimums established herein.
4.7.1.7
The Contractor must establish a system to record and report all material test results. The
daily test reports must include, but not be limited to:
a. Test designation;
b. Date of test;
c. Name of tester;
d. Location of test/sample (station and offset);
e. Product suppliers and product codes (as applicable);
f.
Depth/elevation of test/sample;
g. Test result;
h. Control requirement(s);
i.
Cause of rejection (if applicable);
j.
Results of retests (if applicable); and
k. Remedial action (if applicable).
4.7.1.8
The Contractor must submit test results to the designated City representative.
4.7.1.9
The Contractor must also submit a weekly report to the City summarizing the testing
and construction activities completed by emailing the report to the email addresses noted
above. All weekly reports must be submitted simultaneously to the Contractor and the
City of Chandler. The report must include individual summary sheets for each utility line,
structure, and portion of the pavement section. Cores must be numbered sequentially
throughout the Project. Re-cores must reference the original core by number and must
contain the averaged values for thickness and density. Total pavement thickness must be
reported. Vertical location of tests for underground utilities must indicate the depth of the
General Conditions
Revised: 7/20/22
GC-21 of 75
excavation at the location of the test (i.e., cut to flow line [if applicable], depth to bottom
or top of pipe, etc.). Density tests must be numbered sequentially. If the minimum number
of tests has not been performed per the written QCTP, this must be stated in the weekly
summary report with an explanation of the circumstances.
4.7.1.10
The City will maintain a copy of the Project test results and weekly reports in the Project
file. In cases where quality control activities do not comply with the Agreement provisions,
the City may:
a. Order the Contractor to replace ineffective or unqualified quality control
personnel.
b. Order the Contractor to stop operations until appropriate corrective action is
taken.
4.7.1.11
Although minimum testing requirements are specified herein, the Contractor bears full
responsibility for the quality of the materials and their installation and may elect to
perform additional testing beyond the requirements set forth herein to ensure compliance.
4.7.1.12
The Quality Control requirements contained in this Section are in addition to and separate
from Quality Assurance Testing, which will be performed by the City of Chandler or its
representative. If the Quality Assurance test results are not in agreement with the Quality
Control test results, the Contractor will have the option to retain a third party consultant for
referee tests. The third party consultant must meet the same requirements as the
consultant performing the Quality Control Testing. The results of the third party will be
binding. All cost incurred by the referee testing will be the Contractor’s expense. If the
Contractor elects not to retain a third party for referee testing, the City of Chandler test
results will prevail.
4.7.1.13
Except as otherwise noted within this Section, Work or materials required by this Section are
non- pay items. Per MAG Section 101, a non-pay item is an item of Work for which no
separate payment will be made, the cost of which is to be included as an incidental cost
for associated item(s) included on the Bid Schedule or Schedule of Values.
4.7.2
Trade Names and Substitutions.
4.7.2.1
Substitutions prior to bid will only be considered if in compliance with Arizona Revised
Statute § 34-104.
4.7.2.2
Contractor, if requested by City, must submit Samples or any additional information that
may be necessary to evaluate the acceptability of the substitution.
4.7.2.3
City will make the final decision and will notify Contractor in writing as to whether the
substitution has been accepted or rejected.
4.7.2.4
If City does not respond within 15 working days, Contractor must continue to perform the
Work in accordance with the Agreement Documents and the substitution will be considered
rejected.
4.7.3
Shop Drawings.
4.7.3.1
Contractor must prepare and submit Shop Drawings which show details of all Work to insure
proper installation of the Work using those materials and equipment specified under the
approved Plans and Specifications.
General Conditions
Revised: 7/20/22
GC-22 of 75
4.7.3.2
Contractor must submit a schedule of Shop Drawing submissions, which avoids bulk
submissions to the extent reasonably possible, with the Project Schedule for City approval.
The schedule of Shop Drawing submissions must include all of the items for which Shop
Drawings are required by the Agreement Documents, including the Specifications. Unless
otherwise noted, Shop Drawings will not be required for items specified or detailed in
the Uniform Standard Specifications and Details or the Technical Specifications.
4.7.3.3
Shop Drawings must be numbered consecutively for each Specification section and must
accurately and distinctly present the following:
a. All working and erection dimensions.
b. Arrangements and sectional views.
c. Necessary details, including complete information for making connections
between work under this Agreement and work under other Agreements.
d. Kinds of materials and finishes.
e. Parts list and description thereof.
4.7.3.4
Each Drawing or page must include:
a. Project Name, City of Chandler Project Number and descriptions.
b. Submittal date and space for revision dates.
c. Identification of equipment, product or material.
d. Name of Contractor and Subcontractor.
e. Name of Supplier and Manufacturer.
f.
Relation to adjacent structure of material.
g. Physical dimensions clearly identified.
h. ASTM and Federal Specifications references.
i.
Identification of and justification for deviations from the Agreement
Documents.
j.
Contractor’s stamp, initialed or signed, dated and certifying the review
of submittal, certification of field measurements and compliance with
Agreement.
k. Location at which the equipment or materials are to be installed.
4.7.3.5
Location will mean both physical location and location relative to other connected or
attached material. City will return unchecked any submittal, which does not contain
complete data on the Work and full information on related matters.
4.7.3.6
Stock or standard drawings will not be accepted for review unless full identification and
supplementary information is shown thereon in ink or typewritten form.
4.7.3.7
Contractor must schedule, prepare and submit all Shop Drawings in accordance with a time-
table
that will allow its suppliers and manufacturers sufficient time to fabricate,
manufacture, inspect, test and deliver their respective products to the project Site in a
timely manner so as to not delay the complete performance of the Work.
General Conditions
Revised: 7/20/22
GC-23 of 75
4.7.3.8
If the Shop Drawings show departures from the Agreement requirements, Contractor
must make specific mention thereof in the Letter of Transmittal; otherwise review of such
submittals by City will not constitute review of the departure. Review of the Drawings will
constitute review of the specific subject matter for which the Drawings were submitted
and not of any other structure, material, equipment, or apparatus shown on the Drawings.
4.7.3.9
The review of Shop Drawings will be general and will not relieve Contractor of responsibility
for the accuracy of such Drawings, nor for the proper fitting and construction of the Work,
nor for the furnishing of materials or Work required by the Agreement. No construction
called for by Shop Drawings will be initiated until such Drawings have been reviewed and
approved by City.
4.7.3.10
The procedure in seeking review of the Shop Drawings will be as follows:
a. Contractor must submit complete sets of Shop Drawings and other
descriptive data as specified in this Section.
b. After Contractor’s submittal or resubmittal of Shop Drawings, if Contractor
has submitted Shop Drawings in accordance with the City-approved
submittal schedule, or upon resubmission, City will be provided with three
(3) calendar weeks for review. Should City require additional review time
above and beyond the three (3) calendar weeks, Contractor may ask for a
time extension or monetary compensation, if they can present valid, factual
evidence that actual damages were incurred by Contractor. City will
determine
the amount of the time extension or the monetary
compensation to be awarded Contractor, if any, in accordance with City’s
Policy Statement for Calculating Delays and Damages, Appendix 1.
4.7.3.11
Contractor will be responsible for all extra costs incurred by City caused by Contractor’s
failure to comply with the procedure outline above.
4.7.4
Long Lead Time Items. Contractor must submit Shop Drawings, as required by the Engineer,
on all long lead items to be furnished and installed as part of the project within 10 Days
after the date of the executed Agreement letter issued by City. In addition,
Contractor must order all long lead items to be furnished and installed as part of this
Project within 3 Days after receiving approved Shop Drawings. For all long lead times for
which Shop Drawings are not required, Contractor must order said long lead items within
15 Days after the date of the executed Agreement letter issued by City. Within 2 Days
after ordering long lead items, Contractor must supply copies of all purchase orders,
along with an accurate delivery schedule from the supplier.
4.7.5
Construction Water. If Contractor uses water from City’s water system for construction
water, Contractor must obtain a fire hydrant meter from City of Chandler Utility Services
(480-782-2280) and all construction water must be obtained through the hydrant meter.
Contractor must pay all fees related to the hydrant meter and all water bills for construction
water. All cost for meters and construction water will be included in the Agreement Price.
4.8
PROJECT RECORD DOCUMENTS
4.8.1
During the construction period, Contractor must maintain at the jobsite a full-size set of
prints of the Construction Document Drawings and Shop Drawings for Project Record
Document purposes.
General Conditions
Revised: 7/20/22
GC-24 of 75
4.8.2
Contractor must mark these Drawings to indicate the actual installation where the installation
varies from the original Construction Documents. Contractor must give particular attention
to information on elements that will be concealed, which would be difficult to identify or
measure and record later. Items required to be marked include but are not limited to:
a. Dimensional changes to the Drawings.
b. Revisions to details shown on Drawings.
c. Locations and depths of underground utilities.
d. Revisions to routing of piping and conduits.
e. Actual equipment locations.
f.
Changes made by Change Order or Addendum.
g. Details not on original Agreement Drawings.
4.8.3
Contractor must mark completely and accurately Project Record Drawing sets of
Construction Documents.
4.8.4
Contractor must mark Project Record Drawings sets with red erasable colored pencil.
4.8.5
Contractor must note Request for Information (RFI) Numbers and Change Order numbers,
etc., as required to identify the source of the change to the Construction Documents.
4.8.6
Contractor must submit Project Record Drawing sets and Shop Drawings to City or its
representative for review and comment.
4.8.7
Upon receipt of the reviewed Project Record Drawings from City, Contractor must correct
any deficiencies and omissions to the Drawings and submit the final original of the Project
Record Drawings to City prior to Final Payment.
4.8.8
Project Manager will review the Project Record Drawings monthly prior to the date
established for the Payment Request and will be the sole judge of acceptance of these
Drawings.
4.9
WARRANTY AND CORRECTION OF DEFECTIVE WORK
4.9.1
Contractor warrants to City that the construction, including all materials and equipment
furnished as part of the Work, will be new unless otherwise specified in the Agreement
Documents, of good quality, and free of defects in materials and workmanship. Contractor’s
warranty obligation excludes defects caused by abuse, alterations, or unreasonable failure
to maintain the construction by persons other than Contractor, subcontractors, or others
under Contractor’s control. Nothing in this warranty will limit any manufacturer’s warranty
which provides City with greater warranty rights than set forth herein or in the Agreement.
Contractor will provide City with all manufacturers’ warranties and operation and
maintenance manuals upon substantial completion of the Work. Contractor’s warranty
must be for one (1) year, in accordance with MAG Specification § 108.8, and will commence
for all portions of the Work upon Final Acceptance of the entire Work as determined by City
under the Agreement. All statutory or other warranties, express or implied, related to latent
defects will remain in force and are not limited by this provision.
4.9.2
City May Stop the Work. If the Work is defective, or Contractor fails to supply sufficient
skilled workmen or suitable materials or equipment, City may order Contractor to stop the
General Conditions
Revised: 7/20/22
GC-25 of 75
Work without cost to City, or any portion thereof, until the cause for such order has been
eliminated; however, this right of City to stop the Work will not give rise to any duty on the
part of City to exercise this right for the benefit of Contractor or any other party.
4.9.3
Correction or Removal of Defective Work.
4.9.3.1
If required by City, Contractor must promptly, without cost to City and as specified by City,
either correct any defective Work, whether or not fabricated, installed or completed, or, if
the Work has been rejected by City, remove it from the Site and replace it with non-defective
Work. Contractor must correct any Work which may be displaced in correcting, removing or
replacing defective Work. No compensation will be allowed Contractor for such removal,
replacement or remedial Work. Contractor must reimburse City for costs incurred by City
due to such correction or removal including but not limited to additional expenses for
inspection, testing or observation and for repeated reviews by the City or Design
Professional.
4.9.3.2
Upon failure on the part of the Contractor to comply within a reasonably prompt time with
any written order of City to correct or remove defective Work, City has authority to cause
nonconforming materials or rejected Work to be remedied, removed, or replaced at the
Contractor's expense and to deduct the costs from any moneys due or to become due the
Contractor.
4.9.4
City May Correct Defective Work. If Contractor fails within a reasonable time after written
notice of City to proceed to correct defective Work or to remove and replace rejected Work
as required by City or if Contractor fails to perform the Work in accordance with the
Agreement Documents (including any requirements of the progress schedule), City may,
after 7 Days' written notice to Contractor, correct and remedy any such deficiency. To the
extent necessary to complete corrective and remedial action, City may exclude Contractor
from all or part of the Work, and suspend Contractor's services related thereto, take
possession of Contractor's tools, appliances, construction equipment and machinery at the
Site and incorporate in the Work all materials and equipment stored at the Site or for which
City has paid Contractor, but which are stored elsewhere. Contractor must allow City, city
representatives, agents and employees such access to the Site as may be necessary to
enable City to exercise City’s rights under this Section. All direct and indirect costs of City in
exercising such rights will be charged against Contractor in an amount verified by City
representative, and a Change Order will be issued incorporating the necessary revisions in
the Agreement Documents and a reduction in the Agreement Price. Such direct and indirect
costs will include, in particular but without limitation, compensation for additional
professional services required and all costs of repair and replacement of Work or others
destroyed or damaged by correction, removal or replacement of Contractor's defective
Work. Contractor will not be allowed an extension of the Agreement Time because of any
delay in Contractor’s performance of the Work attributable to the exercise by City or City's
rights hereunder.
4.9.5
Correction or Removal of Unauthorized Work.
4.9.5.1
Any Work done beyond the lines and grades shown on the Drawings or established by the
Design Professional or any changes in, additions to, or deductions from the Work done
without written authority will be considered as unauthorized and will not be paid for. Work
so done may be ordered remedied, removed, or replaced at the Contractor's expense.
4.9.5.2
Upon failure on the part of the Contractor to comply promptly with any order of the City,
General Conditions
Revised: 7/20/22
GC-26 of 75
City will have authority to cause unauthorized Work to be remedied, removed, or replaced
at the Contractor's expense and to deduct the costs from any moneys due or to become
due the Contractor.
4.9.6
Correction Period - One Year Guarantee.
4.9.6.1
If, within one year after the date of Final Acceptance, or such longer period of time as may
be prescribed by law or by the terms of any applicable special guarantee required by the
Agreement Documents, or by any specific provision of the Agreement Documents, any Work
is found to be defective, Contractor must promptly, without cost to City and in accordance
with City's written instructions, either correct such defective Work, or, if it has been rejected
by City, remove it from the Site and replace it with non-defective Work. If Contractor does
not promptly comply with the terms of such instructions, or in an emergency where delay
would cause serious risk of loss or damage, City may have the defective Work corrected or
the rejected Work removed and replaced, and all direct and indirect costs of such removal
and replacement, including compensation for additional professional services, must be paid
by Contractor. Such action by the City will not relieve the Contractor of the guarantees
required by this Section or elsewhere in the Agreement Documents.
4.9.6.2
If, in the opinion of the City, defective Work creates a dangerous condition or requires
immediate correction or attention to prevent further loss to the City or to prevent
interruption of operation of the City, the City will attempt to give the notice required by this
Section. If the Contractor cannot be contacted or does not comply with the City's request
for correction within a reasonable time as determined by the City, the City may,
notwithstanding the provisions of this Section, proceed to make such correction or provide
such attention; and the costs of such correction or attention will be charged against the
Contractor. Such action by the City will not relieve the Contractor of the guarantees
required by this Section or elsewhere in the Agreement Documents.
4.9.6.3
This Section does not in any way limit the guarantee on any items for which a longer
guarantee is specified or on any items for which a manufacturer or supplier gives a
guarantee for a longer period. The Contractor agrees to act as co-guarantor with such
manufacturer or supplier and must furnish the City all appropriate guarantee or warranty
certificates upon completion of the Project. No guarantee period, whether provided for in
this Section or elsewhere, will in any way limit the liability of Contractor or their sureties or
insurers under the indemnity or insurance provisions of these General Conditions and the
Project Specific Special Conditions.
4.9.7
Acceptance of Defective Work.
4.9.7.1
If, instead of requiring correction or removal and replacement of defective Work, City may
accept Work when in the best interest of the City to do so with appropriate monetary credit
from Contractor. If any such acceptance occurs prior to final payment, a Change Order will
be issued incorporating the necessary revisions in the Agreement Documents, including
appropriate reduction in the Agreement Price; or, if the acceptance occurs after final
payment, an appropriate amount must be paid by Contractor to City.
4.9.7.2
Alternatively, City may require Contractor to furnish at Contractor's expense, a special
performance guarantee or other surety prior to acceptance of defective work.
4.9.8
The Warranty period begins on the Final Acceptance date noted in the Certificate of
Completion, irrespective of early completion by some Subcontractors of their work.
General Conditions
Revised: 7/20/22
GC-27 of 75
4.9.9
Contractor’s warranty obligation must be in accordance with MAG Specifications.
4.9.10
Nothing in the warranties contained in the Agreement Documents are intended to limit any
manufacturer’s warranty which provides City with greater warranty rights than set forth
in this Section or the Agreement Documents. Contractor must provide City with all
manufacturers’ warranties
prior to Substantial Completion, if applicable, or Final
Acceptance.
4.9.11
Contractor agrees that it will be responsible to manage and administer the correction of any
Work that is not in conformance with the Agreement Documents during the warranty
periods set forth in this Section, or during any longer periods to the extent required by the
Agreement Documents. A progress payment, or partial or entire use or occupancy of the
Project by City, will not constitute acceptance of Work not in accordance with the Agreement
Documents.
4.9.12
When notified of a warranty issue, Contractor must respond in writing within 48-hours and
must perform warranty Work as soon as material for said repairs are available (as judged
solely by City), and in any event Contractor must, take immediate steps to commence and
complete correction of nonconforming Work no later than the time period set forth in
City’s written notification in accordance with the Agreement Documents. This includes the
correction, removal or replacement of the nonconforming Work and any damage caused
to other parts of the Work affected by the nonconforming Work. If defects develop which
are determined by City to be an emergency, City will notify Contractor, via the most
expeditious means regarding the nature and condition of the defects. In turn, Contractor
must immediately dispatch necessary forces to correct the defect or the emergency
condition in accordance with Agreement Documents.
4.9.13
The time periods referenced in this Section apply only to Contractor’s obligation to
correct nonconforming Work and is not intended to constitute a period of limitations for any
other rights or remedies that City may have regarding Contractor’s other obligations under
the Agreement Documents.
4.9.14
Without limiting the foregoing or anything in these General Conditions or the Agreement
to the contrary, Contractor must obtain and provide to City all warranties for any portion
of the Project offered by the manufacturer, installer or provider thereof. City and the user
of the facility will have the right to the full value and benefit of all such warranties.
Contractor must ensure all such warranties are fully transferrable to facilitate the full value
of this Section.
4.9.15
Contractor’s warranty excludes damages or defects caused by abuse, alterations to the Work
not executed by or through Contractor, improper or insufficient maintenance, improper
operation, or normal wear and tear and normal usage.
4.9.16
In the event of any noncompliance with this entire Section 4, City may require Contractor to
stop or suspend the Work in whole or in part.
SECTION 5 - CITY RESPONSIBILITIES
5.1
CITY PROJECT MANAGER AND INSPECTORS
5.1.1
Project Manager is responsible for providing City-supplied information and approvals in a
timely manner to assist Contractor to fulfill its obligations under the Agreement Documents.
General Conditions
Revised: 7/20/22
GC-28 of 75
5.1.2
Project Manager will also provide Contractor with prompt notice when it observes any
failure on the part of Contractor to fulfill its contractual obligations, including any default
or defect in the Project or non-conformance with the Drawings and Specifications.
5.1.3
City may utilize Field Inspectors to assist Project Manager during construction in
observing performance of Contractor. City’s use of Inspectors is for the purpose of assisting
Project Manager.
5.1.4
The Inspectors are authorized to inspect all Work and materials furnished. Such inspections
may extend to all or part of the Work and to preparation, fabrication or manufacture of the
materials to be used. The Inspectors have the authority to issue instructions contrary to
the Construction Documents if approved and coordinated with the directions of Project
Manager.
5.1.5
The Inspectors have the authority to reject work or materials until any questions at issue can
be decided by Project Manager.
5.1.6
The use of Inspectors by City will not make City responsible for or give City control
over construction means, methods, techniques, sequences or procedures or for safety
precautions or programs or responsibility for Contractor’s failure to perform the Work in
accordance with Agreement Documents. The Inspectors are not authorized to direct any of
Contractor’s activities, employees or Subcontractors.
5.2
DESIGN PROFESSIONAL SERVICES
City may contract separately with one or more Design Professionals to provide
construction administration of the Project. The Design Professional’s Agreement, as well as
other firms hired by City may be furnished to Contractor. Contractor does not have the right
to limit or restrict or reject any Agreement modifications that are mutually acceptable to City
and Design Professional.
5.3
CIT Y ’S SEP AR AT E CONT R ACT ORS
City is responsible for all work performed on the Project or at the Site by separate
contractors retained by City. City will contractually require its separate contractors to
reasonably cooperate with, and reasonably coordinate their activities so as not to interfere
with Contractor in order to enable Contractor to timely complete the Work consistent with
the Agreement Documents. Contractor must immediately notify the Project manager,
and address the matter in the next monthly status report, if any activities of such separate
contractors are expected to interfere, or are interfering, with Contractor and such
interference will or could result in any delay in Contractor’s performance of the Work.
5.4
PERMIT REVIEW AND INSPECTIONS
5.4.1
If requested by Contractor, Project Manager will provide assistance and guidance in
obtaining necessary reviews, permits and inspections.
5.4.2
The regulating agencies of City, such as Development and Sustainability, Fire and
Planning Departments, enforce legal requirements. The enforcement activities of City are
independent and separate from this Agreement.
5.5
PLANS AND SPECIFICATIONS TO THE CONTRACTOR.
Contractor will be provided up to five copies of the Agreement Documents as are
reasonably necessary for the execution of the Work. Additional copies will be furnished,
General Conditions
Revised: 7/20/22
GC-29 of 75
upon request, at the cost of reproduction.
SECTION 6 - AGREEMENT TIME
6.1
AGREEMENT TIME
6.1.1
The Agreement Time will start with the Notice to Proceed (“NTP”) and end with Final
Acceptance.
6.1.2
Beginning on the date of the NTP, Contractor must begin to fulfill Contractor’s obligations
under the Agreement. Contractor’s obligations include providing City and other
agencies with any submittals required by the Project Specific Special Provisions, including
but not limited to, an approved Project Schedule, Traffic Control Plans, and a Stormwater
Pollution Prevention Plan. Contractor must submit all such required submittals before
any physical construction work commences on the Site. NTP does not authorize
construction work until all a greement insurance, bonds, and schedules are submitted to
and accepted by the City.
6.1.3
The Agreement Time will be as set forth in the Project Schedule. Contractor agrees that
it will commence performance of the Work and complete the Project through both
Substantial Completion and Final Acceptance within the Agreement Time.
6.1.4
Time is of the essence of this Agreement, for the Project, for the Work, and for each phase
and designated Milestone thereof.
6.1.5
Failure of Contractor to perform any covenant or condition contained in the Agreement
Documents within the time periods specified herein, will constitute a material breach of this
Agreement entitling City to terminate the Agreement unless Contractor applies for and
receives an extension of time, in accordance with the procedures set forth in the Agreement
Documents.
6.1.6
Failure of City to insist upon the performance of any covenant or condition within the time
periods specified herein, will not constitute a waiver of Contractor’s duty to perform every
other covenant or condition within the designated periods, unless a specific waiver is
granted in writing for each such covenant or condition.
6.1.7
City’s agreement to waive a specific time provision or to extend the time for performance
will not constitute a waiver of any other time provisions contained in the Agreement
Documents. Failure of Contractor to complete performance promptly within the additional
time authorized in the waiver or extension of time agreement constitutes a material breach
of this Agreement entitling City to all the remedies set forth herein or provided by law.
6.2
PROJECT SCHEDULE
6.2.1
The Project Schedule must be in Microsoft Project standard file format, must be updated and
maintained throughout the Agreement Time, and must contain the following:
6.2.1.1
Detailed representation of all activities for the project, both on-site construction and major
procurement. All significant activities together with the resource loading requirements for
each and all items appearing on the schedule of values or bid schedule for progress
payments must be shown on the Project Schedule or in attached transmittal letter as
described in Section 6.2.8.
General Conditions
Revised: 7/20/22
GC-30 of 75
6.2.1.2
Dependencies between activities must be indicated so that it may establish as to the effect
the progress of any one activity would have on other activities and on the Schedule.
6.2.1.3
Activities for submission, review, and approval of all required submittals.
6.2.1.4
An amount of time will be established prior to the final completion date for “punch list and
cleanup”. No other activities will be scheduled during this period. Punch list and cleanup
must be shown on the Project Schedule and must be entirely completed prior to the
expiration of the Agreement Time.
6.2.2
Within 10 Days of receipt of City’s comments, Contractor must make all required
corrections, adjustments, and additions to complete the Project Schedule and resubmit to
City for review. City’s review of and response to the Project Schedule is for the purpose of:
(1) City planning and staffing for the Project as may be required from time to time; (2)
ensuring Contractor’s general conformance with the scheduling requirements of the
Agreement Documents and completion of the Project within the Agreement Time; and (3)
monitoring and evaluating the construction status for purposes of approving monthly
progress payments. Acceptance of a submitted schedule by City should in no way be
construed as an affirmation or admission that the schedule is reasonable or workable by
Contractor. The responsibility for completing the Work on the Project within the
Agreement Time remains the obligation of Contractor. City’s review does not relieve
Contractor from compliance with the requirements of the Agreement Documents or
be construed as relieving Contractor of its complete and exclusive control over the
means, methods, sequences and techniques for executing the work.
6.2.3
The Project Schedule must show milestones, including milestones for City-furnished
information, and must include activities for City-furnished material and construction by
other contractors when those activities are interrelated with Contractor activities.
6.2.4
The Project Schedule must be revised as required by conditions and progress of the Work,
but such revisions do not relieve Contractor of its obligations to complete the Work
within the Agreement Time, as adjusted in accordance with the Agreement Documents.
No modification to the Agreement Documents or the Agreement Time will be effective
unless approved in advance by City.
6.2.5
For all items of materials and equipment that are critical or may require long lead times to
acquire, the Project Schedule must show dates for submission, review and approval of
submittals, ordering, and delivery.
6.2.6
An updated Project Schedule must be submitted monthly to City as part of the Payment
Request. The monthly submittal must include one full size plot of the entire schedule and
one electronic copy containing the schedule in Microsoft Project standard file format. In
addition, Contractor must, upon request by City, provide a copy of all submitted schedule
data in electronic
format which must be clearly labeled with the Project description,
scheduling program name and version number, and schedule print/data date.
6.2.7
Contractor must provide City with a monthly status report with each Project Schedule
detailing the progress of the Work, including: (i) if the Work is proceeding according to
schedule, (ii) any discrepancies, conflicts, or ambiguities found to exist in the Agreement
Documents that require resolution, and (iii) other information detailing items that require
resolution so as not to jeopardize the ability to complete the Work in the Agreement Time.
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6.2.8
With each Project Schedule submittal, Contractor must include a transmittal letter
including the following:
a. Description of problem tasks, referenced to field instructions or requests
for information (RFI’s), as appropriate.
b. Current and anticipated delays including:
(i)
Cause of the delay.
(ii)
Corrective action and schedule adjustments to correct the delay.
(iii)
Known or potential impacts and their delay on other activities,
milestones, and their impact on the Substantial Completion and
Final Acceptance dates.
(iv)
Changes in construction sequence.
c. Pending items and status thereof including but not limited to:
(i) Time Extension requests;
(ii)
Substantial Completion date status;
(iii)
Final Acceptance date status.
d. If ahead of schedule, the number of calendar Days ahead.
e. If behind schedule, the number of calendar Days behind.
f.
Other Project or scheduling concerns.
6.2.9
Critical Path Method (CPM).
6.2.9.1
Unless otherwise specified in the Agreement, the Project Schedule must include a Critical
Path
Method (CPM) diagram schedule showing the sequence of activities, the
interdependence of each activity and identifies the Critical Path.
6.2.9.2
The CPM diagram schedule must be in calendar Days and indicate duration, earliest and
latest start and finish dates for all activities, and total Float Times for all activities except
critical activities. The CPM diagram must be presented in a time scaled graphical format for
the Project as a whole.
6.2.9.3
The CPM diagram schedule must indicate all relationships between activities.
6.2.9.4
The activities making the Project Schedule must contain sufficient detail to assure that
adequate planning has been done for proper execution of the Work and such that it provides
an appropriate basis for monitoring and evaluation the progress of the Work. Individual
activities must not exceed 30 Days in length, in most cases.
6.2.9.5
The CPM diagram schedule must be based upon activities, which coincide with the Schedule
of Values.
6.2.9.6
The CPM diagram schedule must show all submittals associated with each work activity and
the review time for each submittal.
6.2.10
Float Time.
6.2.10.1
The total Float Time within the overall schedule is for the exclusive use of City, but City
may approve Contractor’s use of Float as needed to meet Agreement Milestones and
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the Project completion date.
6.2.10.2
Contractor will not be allowed to sequence, hide, or reallocate Float Time through
such strategies, as extending activity duration estimates to consume available Float, using
preferential logic, or using extensive crew/resource sequencing, tec. No time extensions
will be granted nor delay damages paid until a delay occurs which extends the Work beyond
the Agreement Time.
6.2.11
City-Caused Delays. City-caused delays on the Project, if any, may be offset by City-caused
time savings (i.e., Critical Path submittals returned in less time than allowed by the
Agreement, approval of substitution requests and credit changes which result in savings of
time to Contractor, etc.) In such an event, Contractor will not be entitled to receive a time
extension or delay damages until all City-caused time savings are exceeded and the
Agreement Time is also exceeded.
6.2.12
Rain-Related Delays. Contractor is required, in preparing the Project Schedule to take into
account all relevant weather conditions, including normal rainfall and distribution. No
additional compensation will be given for any rain-related delays or impacts on the Work
or the Project Schedule. No time extension will be granted in the Project Schedule unless
the rainfall during the construction of Work is unusually severe, was not reasonably
anticipated, and the total rainfall was significantly in excess of the normal rainfall for the
Project Site location. Normal rainfall for the Project will be determined from the 10-year
average rainfall for the Site as measured by the National Oceanic and Atmospheric
Administration or comparable source of reliable information for rainfall in Chandler,
Arizona. In addition, the excessive rainfall must have actually impacted Work activities on
the Critical Path and caused delay beyond any remaining Float at the time of the rain- caused
delay. The burden of documenting normal rainfall, the excessive rainfall and the impact on
Critical Path activities is on Contractor. All other provisions in the Agreement Documents
relating to claims, including without limitation notice requirements, apply to any claim by
Contractor for a rain delay.
6.2.13
City’s “Policy Statement for Calculating Delays and Damages,” Appendix 1 to these
General Conditions, will apply to all claims of delay and delay damages.
6.2.14
Force Majeure. If Contractor is delayed or prevented from the performance of any Work
required under this Agreement by reason of acts of God or other causes beyond the control
and without fault of Contractor (financial inability excepted), performance of that Work will
be excused, but only for the period of the delay. The time for performance of the Work will
be extended for a period equivalent to the period of delay. In addition, the parties agree if
Contractor’s delayed or suspended performance directly arises out of or directly results
from the COVID-19 pandemic, Contractor’s delayed or suspended performance may be
excused as set forth in this clause. Provided, however; Contractor must give the City written
notice within 30 days of the occurrence of the event giving rise to COVID-19 pandemic
related delayed or suspended performance. For COVID-19 pandemic related delay or
suspended performance, the parties must agree in writing to the length of the excused
delay or suspended performance. Further, Contractor must obtain the City’s written
approval to use any allowance established as part of the project for delays and costs related
to the COVID-19 pandemic.
6.3
SUBSTANTIAL COMPLETION
6.3.1
When Contractor considers that the Work, phase or a portion thereof, which City agrees in
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writing to accept separately, is substantially complete, City will prepare and submit to
Contractor a comprehensive Punch List of items to be completed or corrected prior to Final
Acceptance and Final Payment. Failure to include an item on such Punch List does not alter
the responsibility of Contractor to complete all Work in accordance with the Agreement
Documents.
6.3.2
Upon receipt of Contractor’s Punch List, Project Manager will make an inspection to
determine whether the Work or designated portion thereof is substantially complete.
Project Manager may, at Project Manager’s sole option, be assisted in such inspection by
the Design Professional for the Project. If the inspection by the Project Manager discloses
any item, whether or not included on Contractor’s Punch List, which is not sufficiently
completed in accordance with the Agreement Documents so that City can occupy or utilize
the Work, phase or designated portion thereof for its intended use, Contractor must,
before issuance of the Certificate of Substantial Completion, complete or correct such
item upon notification by Project Manager. In such case, Contractor must then submit a
request for another inspection by Project Manager to determine Substantial Completion.
6.3.3
Certificate of Substantial Completion.
6.3.3.1
The Project Manager will not issue a Certificate of Substantial Completion unless and until
the Work (or separable units or Phases as provided in the Agreement Documents) is
essentially and satisfactorily complete in accordance with the Agreement Documents, such
that the Project is ready for use by City for its intended purpose, opening to the general
public, full occupancy or use by City (including, without limitation, all separate units, or
rooms, facilities, access, income-generating areas, and all areas serving the general public,
as applicable, must be ready for full-operation
without material inconvenience or
discomfort), including, to the extent applicable to the Work, the following: all materials,
equipment, systems, controls, features, facilities, accessories and similar elements are
installed in the proper manner and in operating condition, inspected and approved;
surfaces have been painted; masonry and concrete cleaned with any sealer or other finish
applied; utilities and systems connected and functioning; site work complete; permanent
heating,
ventilation, air condition, vertical transportation and other systems properly
operating with proper controls; lighting and electrical systems installed, operable and
controlled; paving completed, signage installed, and other Work as applicable, has
been performed to a similar state of essential and satisfactory completion. A minor
amount of Work, as determined by and at the discretion of the Project Manager, such
as installation of minor accessories or items, a minor amount of painting, minor
replacement of defective work, minor adjustment of controls or sound
systems, or
completion or correction of minor exterior work that cannot be completed as a result of
weather conditions, will not delay determination of Substantial Completion. If prior
written approval is obtained from City for purposes of Substantial Completion, specified
areas of the entire Work or Project may be individually certified as Substantially
Complete. In no event will Substantial Completion be deemed to have occurred unless
and until: (i) a temporary certificate of occupancy has been issued by the appropriate
Governmental Authorities (as applicable) and (ii) all terms and Work required under this
Agreement have been fulfilled by Contractor and same will have also been approved and
accepted by City, subject only to the Punch List items.
6.3.3.2
If requested by City, Contractor must complete and turn-over to City the Project on a phased
basis. Each phase will have a separate inspection by the Project Manager, a Punch List
generated, and then an inspection by City with final approval and acceptance only after the
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Project Manager’s Punch List.
6.4
PARTIAL UTILIZATION
6.4.1
City at City’s option may use and occupy any substantially completed parts of the Work
which has specifically been identified in the Agreement Documents, or which City, the
Design Professional and Contractor agree constitutes a separately functioning and usable
part of the Work that can be used by City for its intended purpose, without significant
interference with Contractor’s performance of the remainder of the Work, provided,
however, if the portion of the Work to be used or occupied has not been found to be
substantially complete, City must do so in accordance with Section 6.3 prior to such
occupancy.
6.4.2
In lieu of the issuance of a Certificate of Substantial Completion as to part of the Work, City
may take over operation of a facility constituting part of the Work whether or not it is
substantially complete if such facility is functionally and separately usable; provided that
prior to any such takeover, City and Contractor agree in writing as to the division of
responsibilities between City and Contractor for security, operation, safety, maintenance,
correction period, heat, utilities and insurance with respect to such facility.
6.4.3
Substantial Completion of or City's beneficial occupancy of a part of the Project will not alter
the fact that the one-year warranty for the whole Project starts at the date of Final
Completion of the whole Project.
6.5
FINAL ACCEPTANCE
6.5.1
Unless otherwise expressly agreed to in writing by City, Final Acceptance must be obtained
by no later than 30 Days (60 Days for federally funded agreements) after the date of Substantial
Completion. Failure to timely obtain Final Acceptance will be a material breach of the
Agreement.
6.5.2
Upon receipt of written notice that the Work is ready for final inspection and acceptance, City
and Contractor will jointly inspect to verify that the remaining items of Work have been
completed. There will be no partial acceptance. Final Acceptance will not occur until all
items of Work, including Punch List Items, have been completed to City’s satisfaction as
reflected in the written Final Acceptance.
6.5.3
Final Payment will not be due, owing, or paid by City until Final Acceptance is issued.
6.5.4
Landscape Establishment Period. Unless otherwise expressly agreed to in writing by City, the
Landscape Establishment Period will begin on the date of Final Acceptance of the Project and
will run 90 Calendar Days thereafter. Landscape Establishment Period requirements are
detailed in General Conditions Appendices, attached herein.
6.6
CONTINUATION OF WORK
6.6.1
Permitting Contractor to continue and finish the Work or any part of it after the time fixed
for its completion (whether milestone, phase, Substantial Completion or Final Acceptance)
or after the date to which the time fixed for any completion may have been extended, does
not operate as a waiver by City of any rights under the Agreement Documents, law or equity.
6.6.2
Furthermore, the timely completion of the Work being of the utmost importance under
this Agreement, notwithstanding the existence of one or more disputes between the parties
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concerning the scope of the Work, the Project Schedule, Agreement Time, payments or any
other matter, and further notwithstanding a party’s invocation of the Dispute Resolution
provisions specified in Appendix 6 of these General Conditions, unless City suspends
the Agreement or Contractor’s performance pursuant to Section 10 of these General
Conditions, Contractor will continue to prosecute the Work, including any Change Order
work or Extra Work Orders, in a diligent and timely manner and not stop, slow down or
impede by action or inaction the progress of the Work, including commencing performance
of and thereafter completing any additional work called out in any Change Order or Extra
Work Order issued by Project Manager with the approval of City, so long as City makes
payment to Contractor in accordance with Section 8 of these General Conditions.
SECTION 7 - AGREEMENT PRICE
7.1
UNIT PRICE AGREEMENTS
7.1.1
The Agreement Price for all Unit Price Agreements will be the amount set forth in the
Agreement or Change Order multiplied by the verified quantity provided.
7.1.2
Measurements of quantities to determine the total Agreement Price must be in accordance
with MAG Specification §§ 109.1 and 109.2.
7.1.3
The Unit Price may only be changed as set forth in Section 9 below.
7.2
CHANGE ORDERS
7.2.1
Unit Price Change Orders. The Change Order Price for all Unit Price Change Orders will be
the amount set forth in the Change Order multiplied by the verified quantity provided.
7.2.2
Measurements of quantities to determine the total Change Order Price must be in
accordance with MAG Specifications §§ 109.1 and 109.2.
7.2.3
The Unit Price may only be changed as set forth in Section 9 below.
7.2.4
MAG Specification § 109.4.1 is modified as follows: Before § 109.4.1, the following is added:
Any deduction or increase in the Agreement Price must be supported by a signed,
written Change Order fully executed by City, and supported by such backup as the Project
Manager may require.
7.3
SALES TAX
Contractor is required to pay all applicable sales tax in accordance with the law of the state of
Arizona and this cost must be included in all Agreement Prices. When equipment, materials
or supplies generally taxable to Contractor are eligible for a tax exemption due to the nature
of the Project, Contractor must assist City in applying for and obtaining such tax credits and
exemptions which will be paid or credited to City.
SECTION 8 - PAYMENT
8.1
PAYMENT FOR CONSTRUCTION SERVICES
8.1.1
Payment for the Work will be made in accordance with MAG Standard Specification § 109
as amended below.
8.1.2
Contractor must submit to City for review a completed Contractor Payment Request signed
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by Contractor, covering the Work completed as of the date of the Request and accompanied
by such supporting documentation as is required by the Agreement Documents and also
as City may reasonably require. A Contractor Payment Request will not be considered
complete unless it is accompanied by an updated Project Schedule and a certification that
the on-site, red lined, as built Drawings are up to date. If payment is requested on the basis
of materials and equipment not incorporated in the Work but delivered and suitably,
securely stored at the Site or at another location (such as a bonded warehouse) agreed to
in writing, the Contractor Payment Request must also be accompanied by such data,
satisfactory to City, as will establish City's title to the material and equipment and protect
City's interest therein, including applicable insurance. Each subsequent Contractor Payment
Request must include an affidavit of Contractor stating that all previous progress payments
received on account of the Work have been applied to discharge in full all of Contractor's
obligations reflected in prior Contractor Payment Requests.
8.1.3
Except for Work performed under a JOC Agreement, the Contracting Agency will retain 10
percent of all estimates as a guarantee for complete performance of the Agreement in
accordance with Arizona Revised Statutes Section 34-221 or 34-607. The Contractor may
elect to deposit securities in lieu of retention in accordance with Arizona Revised Statutes
Section 34-221, Paragraph C.5. or 34-607, Paragraph B.5.
8.1.4
The payment process functions as follows: Prior to the payment cycle date, Contractor must
send a draft Contractor Payment Request to Project Manager. The Project Team will review
the Request and agree upon any necessary adjustments. Contractor must certify the final
Request by signing and returning to Project Manager.
8.1.5
When construction of the Project is fifty percent (50%) completed, Contractor may
request payment of one-half of the retention pursuant to A.R.S. § 34-609(B)(3), subject to all
of City’s rights to withhold or offset payments, and other rights of City, under the Agreement.
8.1.6
City reserves the right under A.R.S. § 34-609(B)(3) to reinstate the ten percent (10%) retention
if City determines that satisfactory progress is not being made.
8.1.7
Contractor’s Warranty of Title.
8.1.7.1
Contractor warrants and guarantees that title to all Work, materials and equipment covered
by any Contractor Payment Request, whether incorporated in the Project or not, will pass
to City at the time of payment, free and clear of all liens, claims, security interests, and
encumbrances, provided that this will not preclude the Contractor from installing metering
devices or other equipment of utility companies or municipalities, the title of which is
commonly retained by the utility company or municipality.
8.1.7.2
No materials, supplies, or equipment for the Work under this Agreement will be purchased
subject to any chattel mortgage or under a conditional sale contract or other agreement by
which an interest therein, or any part thereof, is retained by the seller or supplier.
8.1.7.3
Nothing contained in this Section will defeat or impair the right of such persons furnishing
materials or labor under any bond given by the Contractor for their protection, or any right
under any law permitting such persons to look to funds due the Contractor in the hands of
the City. The provisions of this Section must be inserted in all subcontracts and material
agreements, and notices of its provision must be given to all persons furnishing materials
for the Work when no formal agreement is entered into for such materials.
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8.2
PAYMENT UPON SUBSTANTIAL COMPLETION
8.2.1
No payment will be made upon Substantial Completion, except for a regularly-scheduled
monthly progress payment, as allowed by Section 8.2.2.
8.2.2
No further payments will be made to Contractor until Final Acceptance.
8.3
FINAL PAYMENT
8.3.1
Subject to all of City’s rights to withhold or offset payment, and other rights under the
Agreement, Final Payment including remaining retainage will be paid only after:
a. Work has been fully completed (including completion of all incorrect or
incomplete work items) and the written Final Acceptance has been issued by
City;
b. Necessary operating manuals, any excess materials and supplies necessary
for matching materials and supplies incorporated into the Work,
acceptable sewer video results (if applicable), and complete “as-built”
Drawings (including the Building Information Model, if required by the
Agreement Documents) have been delivered to City, as specified in this
Section 8.3;
c. Full and unconditional lien waivers and releases by Contractor and any
person performing labor or supplying material, machinery, fixtures, or tools
for the Work have been delivered to Contractor;
d. All conditions and requirements imposed by City or any financing entity
for the corresponding disbursement have been met; and
e. Contractor delivers to City a Contractor Payment Request requesting Final
Payment.
8.3.2
Contractor must also submit a signed copy of Contractor’s Affidavit Regarding Settlement
of Claims, Appendix 3 to these General Conditions, and Certificate of Completion, Appendix 7
to these General Conditions, prior to Final Payment.
8.3.3
In addition, if required under the Project Specific Special Provisions, Contractor must
compile a complete equipment list and maintenance manual to be submitted to City
as a precondition to Final Payment. The list must include the following items for all
equipment supplied under the Plumbing, Electrical, Air Conditioning, Elevator, and other
Special Equipment Specifications:
a. Name, Model and Manufacturer.
b. Complete parts lists and Drawings.
c. Local source of supply for replacement parts along with suppliers’ telephone
numbers.
d. Local service organizations serving the equipment and their telephone
numbers.
e. All tags, inspection slips, instruction packages, etc., removed from
equipment must be properly identified as to pieces of equipment from
which they were taken.
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8.3.4
Contractor must also deliver to City, prior to Final Payment, one (1) digital (in the format
specified by City), and if requested by City, one (1) hard copy, of any applicable
Maintenance manuals. Each manual must include all manufacturer’s operation and
maintenance instructions and “as-built” Drawings with the list herein specified. It must also
include all other diagrams and instructions necessary to properly operate and maintain the
equipment, the name, address and telephone number of Contractor and all Subcontractors
involved.
8.4
CIT Y ’S RIGHT TO WITHHOLD PAYMENT
City may withhold payment to such extent as may be necessary in City’s opinion to protect
City from loss for which Contractor is responsible, including, without limitation, if any of
the following conditions exist:
a. Defective Work not remedied;
b. Third party claims filed or reasonable evidence indicating probable filing of
such claims unless security acceptable to City is provided by Contractor;
c. Failure of Contractor to make payments properly to Subcontractors or for
labor, materials or equipment;
d. Reasonable evidence that the Work cannot be completed for the unpaid
balance of the Agreement Price;
e. Damage to City or another Contractor;
f.
Reasonable evidence that the Work will not be completed within the
Agreement Time, and that the unpaid balance would not be adequate to
cover actual or liquidated damages for the anticipated delay;
g. Failure to carry out the Work in accordance with the Agreement Documents;
or
h. Contractor is in default of any of its other obligations under the Agreement
Documents.
8.5
JOINT/DIRECT CHECKS
To promote the timely completion and progress of the Work or when appropriate and
necessary, payments to Contractor may be made jointly to Contractor and its employees,
agents, Subcontractors and suppliers, or any of them. For federally funded agreements,
see federal provisions for additional requirements for the joint check process.
8.6
PAYMENT NOT A WAIVER
No payment (nor use or occupancy of the Project by City) will be deemed acceptance or
approval of the Work or as a waiver of any claims, rights, or remedies of City.
8.7
LIENS AND BOND CLAIMS
Contractor must make all payments, in the time required, of all labor and materials
furnished to Contractor in the course of the Work and must promptly furnish evidence of
such payments as City may require. Contractor must pay when due all claims arising out of
performance of the Work covered by this Agreement for which a lien may be filed either
against the real estate or leasehold interest of City, or against payments due from City to
Contractor, or for which a claim may be made against any payment or performance bond
or both. To the fullest extent permitted by law, Contractor agrees that no liens or other
claims in the nature of a lien against the real estate, leasehold, or other interest of City,
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against payment due from City to Contractor, or against any payment or performance
bond, must be filed or made in connection with the Work by any party who has supplied
professional services, labor, materials, machinery, fixtures, tools, or equipment used in or
in connection with the performance of this Agreement, and Contractor agrees to remove or
to cause to be removed any such liens or claims in the nature of a lien or bond claim within
10 Days upon receiving notice or obtaining actual knowledge of the existence of such liens
or claim. In addition, Contractor agrees to defend, indemnify, and hold harmless City
from and against any and all such liens and claims. This paragraph does not apply to claims
and liens of Contractor due to non-payment for work performed.
8.8
FIN AN CI AL R ECORDKE EPI NG AND C IT Y ’S AUD I T RIGHT
8.8.1
Records for all Agreements between City and Contractor must, upon reasonable notice, be
open to inspection and subject to audit, scanning, and reproduction during normal
business working hours. Such audits may be performed by any City’s representative or any
outside representative engaged by City for the purpose of examining such records. City or
its designee may conduct such audits or inspections throughout the term of this Agreement
and for a period of five years after Final Payment or longer if required by law. City’s
representatives may (without limitation) conduct verifications such as counting employees
at the Site, witnessing the distribution of payroll, verifying information and amounts through
interviews and written confirmations with Contractor employees, field and agency labor,
Subcontractors, and vendors.
8.8.2
Contractor’s “records” must include any and all information, materials and data of every kind
and
character, including without limitation, records, books, papers, documents,
subscriptions, recordings, agreements, purchase orders, leases, contracts, commitments,
arrangements, notes daily diaries, superintendent reports, drawings, receipts, vouchers and
memoranda, and any and all other agreements, sources of information and matters that
may in City’s judgment have any bearing on or pertain to any matters, rights, duties or
obligations under or covered by any Agreement Document. Such records must include (hard
copy, as well as computer readable data if it can be made available), written policies and
procedures; time sheets; payroll registers; payroll records; cancelled payroll checks;
subcontract files (including proposals of successful and unsuccessful bidders, bid recaps,
negotiation notes, etc.); original bid estimates; estimating work sheets; correspondence;
Change Order files (including documentation covering negotiated settlements); back-
charge logs and supporting documentation; invoices and related payment documentation;
general ledger, information detailing cash and trade discounts earned, insurance rebates
and dividends; and any other Contractor records which may have a bearing on matters of
interest to City or the Project in connection with Contractor’s dealings with City or the
Project (all foregoing
hereinafter referred to as “records”) to the extent necessary to
adequately permit evaluation and verification of any or all of the following:
a. Compliance with Agreement requirements for deliverables;
b. Compliance with approved Plans and Specifications;
c. Compliance with § 14.9 below;
d. Compliance with Agreement provisions regarding the pricing of Change
Orders;
e. Accuracy of Contractor representations regarding the pricing of invoices; or
f.
Accuracy of Contractor representations related to claims submitted by
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Contractor or any of their employees.
8.8.3
Contractor must require all payees (examples of payees include Subcontractors, Suppliers,
Insurance Carriers, etc.) to comply with the provisions of this Section by including the
requirements hereof in a written agreement between Contractor and payee. Contractor will
ensure that all payees (including those entering into lump sum agreements) have the same
right to audit provisions contained in this Agreement included in their agreements with
Contractor.
8.8.4
City’s authorized representative(s) (including, without limitation, Project Manager) must have
reasonable access to Contractor’s facilities, must be allowed to interview all current or former
employees to discuss matters pertinent to the performance of this Agreement and must be
provided adequate and appropriate work space, in order to conduct audits in compliance
with this Section.
8.8.5
If an audit inspection or examination in accordance with this Section, discloses overpricing
or overcharges to City (of any nature) by Contractor or Contractor’s Subcontractors in excess
of $100,000 in addition to making adjustments for the overcharges, the reasonable actual
cost of City’s audit must be reimbursed to City by Contractor. Any adjustments or payments
which must be made as a result of any such audit or inspection of Contractor’s invoices or
records must be made within a reasonable amount of time (not to exceed 90 Days) from
presentation of City’s findings to Contractor.
8.8.6
In addition to the normal paperwork documentation Contractor typically furnishes to City,
Contractor agrees to furnish, upon written request from City, any of the documentation
necessary for City to exercise its audit rights under this Section 8.8 in computer readable file
formats (Word, Excel, or .pdf), as City may designate.
8.8.7
City, its authorized representative, and the appropriate agency, reserve the right to
audit Contractor’s records in compliance with local, state or federal policies, statutes
or at City’s discretion, within three (3) years of Final Acceptance of the Work.
SECTION 9 - CHANGES TO THE AGREEMENT
9.1
FIELD ORDERS
City may authorize minor changes in the Work not involving an adjustment in the
Agreement Price or the Agreement Times, which are consistent with the overall intent of
the Agreement Documents. These may be accomplished by a written Field Order on the
standard form approved and executed by City. Such Field Orders must be binding and
Contractor must perform the change promptly. If Contractor believes that a Field Order
justifies an increase in the Agreement Price or Agreement Time, Contractor may make a
claim therefor as provided in Section 7.2.
9.2
EXTRA WORK/CHANGES IN THE WORK
9.2.1
City reserves the right to make such changes in the Plans and Specifications for the Work,
as it may deem appropriate and any such change as set forth in a written Change Order
must be deemed a part of this Agreement as if originally incorporated herein.
9.2.2
In the event City and Contractor cannot agree on the terms of a Change Order, or
when circumstances otherwise require, the Project Manager has the authority to direct the
Contractor to perform extra work, if the work in question is an item not provided for in the
General Conditions
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Agreement as awarded. The Project Manager will have the authority to determine, based
upon factual evidence presented by the Contractor, whether the work in question is an
item not provided for in the Agreement as awarded. If the Project Manager directs the
Contractor to perform extra work, the Project Manager’s instructions will include a price
that the Contractor cannot exceed in charging the City for the extra work. Upon receipt of
the Project Manager’s directions to perform extra work, the Contractor must promptly
proceed with the extra work and document the actual cost thereof. Contractor’s right to
payment for extra work will be determined under Subsection 9.2.4 below. The Contractor is
responsible to manage the extra work to ensure that the price limits set by the Project
Manager are not exceeded. Contractor must perform the extra work and submit
documentation for the actual cost of the extra work to the City. A Change Order will be
issued to cover this work.
9.2.3
Contractor will not be entitled to payment for extra work unless a written Change Order, in
form and content prescribed by City, has been executed by City. On all requests for Change
Orders, Contractor must specify the increased or decreased costs and whether it
believes any extensions of time will be necessary to complete its Work as modified by the
Change Order. If extra work is performed under Subsection 9.2.2 above, a corresponding
Change Order will be prepared, approved and processed by City before payment can be
made to Contractor.
9.2.4
In general, pricing for Change Orders will include the same mark-up percentages that were
in effect when the Agreement was awarded. The cost or credit to the City resulting from a
change in the Work is subject to Appendix 1 (Policy Statement for Calculating Delays and
Damages) and will be determined, based on the type of pricing for the Agreement involved,
as follows:
a. By mutual acceptance of a lump sum properly itemized in a form acceptable
to City;
b. By unit prices stated in the Agreement Documents;
c. When the City determines that a Unit Price Book Job Order associated with
a Job Order Agreement requires a Change Order, by using the same Total
Cost Data and CCI that are in effect when the Change Order is anticipated to
be issued; or
d. By actual cost and a percentage fee covering overhead and profit, as follows:
(i)
Contractor will perform the extra work and be compensated for actual
cost of labor, materials and equipment.
(ii)
Contractor will have the right to add the fee percentage applicable
to the Work under the Agreement, or if no such fee has been agreed
to by the parties, not more than five percent (5%) to the
Subcontractor’s prices for authorized extra work performed solely
by Subcontractors. Such percentage will include all of Contractor’s
charges for overhead, profit, administration and supervision.
(iii)
Contractor or Subcontractor will have the right to add the fee
percentage applicable to Work under the Agreement for self-
performed extra work, or if no such fee has been agreed to by the
parties, Contractor’s or Subcontractor’s maximum total allowable
additions for overhead, profit, administration and supervision will
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not exceed ten percent (10%) of actual verifiable labor, materials
and equipment for such self- performed extra work.
9.2.5
Any agreement which modifies the terms of the Agreement (including Change Orders)
will be approved in writing by the Project Manager. Once properly executed by both
parties, these modifications to the Agreement will have the same effect as if they had been
included in the original Agreement.
9.3
ACCURACY OF CHANGE ORDER PRICING INFORMATION
9.3.1
Subject to Sections 9.3.2 through 9.3.4, signature by the contracting parties constitutes full
accord and satisfaction between City and Contractor for all costs, damages, and expenses
of whatever kind of nature, including delay, impact or acceleration damages, which may be
occasioned by a Change Order of other modification of the Agreement agreed to in writing.
9.3.2
Accurate Change Order Pricing Information: Contractor agrees that it is responsible for
submitting accurate cost and pricing data to City to support its Fixed Price, Unit Price, or
Cost Plus Change Order Proposals or other Agreement Price adjustments under the
Agreement. Contractor further agrees to submit Change Order proposals with cost and
pricing data which is accurate, complete, current, and in accordance with the terms of
the Agreement with respect to pricing of change orders. Contractor agrees that any “buy-
out savings” on Change Orders will accrue 100% to Owner. “Buy-out savings” are defined
as any savings negotiated by the Contractor with a Subcontractor or a Material Supplier
after receiving approval of a Change Order amount that was designated to be paid to a
specific Subcontractor or Supplier for the Approved Change Order work.
9.3.3
Right to Verify Change Order Pricing Information: Contractor agrees that City, through
its designated representative, will have the right to examine, copy, and scan the records
of the Contractor, Subcontractor or Sub-Subcontractor’s records (during the Agreement
period and up to three years after final payment is made on the Agreement) to verify
the accuracy and appropriateness of the pricing data used to price all Change Order
proposals or claims. Contractor agrees that if City determines the cost and pricing data
submitted (whether approved or not) was inaccurate, incomplete, not current, or not in
compliance with the terms of the Agreement regarding pricing of Change Orders, an
appropriate Agreement Price adjustment will be made. Such post-approval Contact Price
adjustments will apply to all levels of contractors and Subcontractors and to all types of
Change Order proposals, specifically including Fixed Price, Unit Price, and Cost Plus Change
Orders.
9.3.4
Requirements for Detailed Change Order Pricing Information: Contractor agrees to
provide a detailed breakdown of allowable labor and labor burden cost (i.e., base wage
rate of applicable classifications of workers, payroll taxes, and insurance and benefits
costs). This information will be used to evaluate the potential cost of labor and labor burden
related to Change Order work. It is intended that this information represent an accurate
estimate of the Contractor’s actual labor and labor burden cost components. Information
is not intended to establish fixed billing or Change Order pricing labor rates. However, at the
time Change Orders are priced, the submitted cost data for labor rates may be used to price
Change Order work. The accuracy of any such agreed upon labor rate cost components
used to price Change Orders will be subject to later audit. Approved Change Order
amounts may be adjusted later to correct the impact of inaccurate labor cost
components if the agreed upon labor cost components are determined to be inaccurate.
General Conditions
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9.4
EMERGENCIES
In any emergency affecting the safety of persons or property, Contractor will act, at its
discretion, to prevent threatened damage, injury or loss. Any change in the Agreement Price
or Agreement Time resulting from emergency work will be determined as provided in this
Section.
9.5
DIFFERING SITE CONDITIONS
9.5.1
If Differing Site Conditions are encountered at the Project Site, then notice by the observing
party must be given to the other party promptly before conditions are disturbed (to the extent
practicable) and in no event later than 14 Days after first observance of the conditions.
City will promptly investigate such conditions and, if City determines that Differing Site
Conditions exist and they materially cause an increase in the cost of, or time required for,
performance of any part of the Work, Contractor will be entitled to equitable adjustment
in the Agreement Price or Construction Schedule (and other time requirements), or both.
If it is determined by City that the conditions at the Project Site are not Differing Site
Conditions and no change is justified, then City will so notify Contractor in writing, stating the
reasons. Claims in opposition to such determination must be made within 14 Days after
City has given notice of its decision. If City and Contractor cannot agree on an adjustment
in the Agreement Price or Construction Schedule (and other time requirements), the
adjustment may be submitted to dispute resolution as provided these General Conditions.
9.6
CHANGES IN LAWS, REGULATIONS, OR LEGAL REQUIREMENTS OR TAXES
In the event of a material change in applicable Laws, Regulations, or Legal Requirements, or
taxes subsequent to the date of the Agreement by the parties, Contractor may be entitled
to a Change Order, in City’s discretion, to the extent Contractor can document to the
satisfaction of City that such change significantly increases Contractor’s actual cost of
performance of the Work.
SECTION 10 -SUSPENSION AND TERMINATION
10.1
SUSPENSION
City may suspend the Agreement and Contractor’s performance in accordance with MAG
Specifications § 105.1 and 108.7.
10.2
TERMINATION BY THE CITY FOR CAUSE
10.2.1
MAG Specifications § 108.11 applies to the Agreement.
10.2.2
City may also terminate the Agreement if City determines, in its sole discretion that
Contractor has:
a. After prior written notice, refused or failed to supply enough properly skilled
workers or proper materials;
b. After prior written notice, failed to make payment to Subcontractors for
materials or labor in accordance with the respective agreements between
Contractor and the Subcontractors;
c.
After prior written notice, disregards laws, ordinances, or rules, regulations or
orders of a public authority having jurisdiction;
d. After prior written notice, repeatedly failed to comply with written directives
from City;
General Conditions
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e. Is adjudged as bankrupt or insolvent;
f.
Made a general assignment for the benefit of creditors;
g. Appointed a trustee or receiver for itself or any of its property;
h. Filed a petition to take advantage of any debtor's act, or to reorganize under
the bankruptcy or similar laws; or
i.
Otherwise breached a provision of the Agreement Documents or any other
Agreement between City and Contractor.
10.2.3
When any of the above reasons exist, City may terminate the Agreement, without prejudice
to any other rights or remedies of City, after giving Contractor and Contractors’ surety, if
any, 7 Days written notice of City’s intent to terminate the Agreement and Contractor’s
failure to cure any such reasons. Upon such termination, City may: (1) take possession of
the Site and of all materials thereon owned by Contractor; or (2) finish the Work by whatever
reasonable method City may deem expedient. When City terminates the Agreement for one
of the reasons state above, Contractor will not be entitled to receive further payment until
the Work is finished. If the unpaid balance of the Agreement Price existing at the time of
such termination exceeds the costs and expenses of finishing the Work and any other
damages incurred by City, such excess will be paid to Contractor. If such costs, expenses
and damages exceed such unpaid balance, Contractor must pay the difference to City. This
obligation for payment will survive termination of the Agreement.
10.3
TERMINATION BY CITY FOR CONVENIENCE
City may also terminate the Agreement at any time for its convenience upon 7 Days written
notice to Contractor specifying the termination date. In the event of termination which is
not the fault, in whole or in part, of Contractor, City will pay to Contractor only such
compensation, including reimbursable expenses, due for Work properly performed on
the Project prior to the termination date. Upon any termination of the Agreement, no
further payments will be due from City to Contractor.
10.4
A.R.S. § 38-511
The Agreement is subject to, and may be terminated by City in accordance with, the
provisions of A.R.S. § 38-511.
SECTION 11 -INSURANCE AND BONDS
11.1
INSURANCE REQUIREMENTS
11.1.1
After Agreement award, the Contractor must furnish the City a certificate of insurance on a
standard insurance industry ACORD form. The ACORD form must be issued by an insurance
company authorized to transact business in the State of Arizona possessing a current A.M.
Best, Inc. rating of A-7, or better and legally authorized to do business in the State of Arizona
with policies and forms satisfactory to City. Provided, however, the A.M. Best rating
requirement may not be deemed to apply to required Worker’s Compensation coverage.
11.1.2
The Contractor and any of its Subcontractors must procure and maintain, until all of their
obligations have been discharged, including any warranty periods under this Agreement are
satisfied, the insurances set forth below.
11.1.3
The insurance requirements set forth below are minimum requirements for this Agreement
and in no way limit the indemnity covenants contained in this Agreement.
General Conditions
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11.1.4
The City in no way warrants that the minimum insurance limits contained in this Agreement
are sufficient to protect Contractor from liabilities that might arise out of the performance
of the Agreement services under this Agreement by Contractor, its agents, representatives,
employees, or Subcontractors and the Contractor is free to purchase any additional
insurance as may be determined necessary.
11.1.5
Failure to demand evidence of full compliance with the insurance requirements in this
Agreement or failure to identify any insurance deficiency will not relieve the Contractor
from, nor will it be considered a waiver of its obligation to maintain the required insurance
at all times during the performance of this Agreement.
11.1.6
Use of Subcontractors: If any Work is subcontracted in any way, the Contractor must
execute a written agreement with Subcontractor containing the same Indemnification
Clause and Insurance Requirements as the City requires of the Contractor in this
Agreement. The Contractor is responsible for executing the Agreement with the
Subcontractor and obtaining Certificates of Insurance and verifying the insurance
requirements.
11.2
MINIMUM SCOPE AND LIMITS OF INSURANCE
11.2.1
The Contractor must provide coverage with limits of liability not less than those stated
below.
11.2.1.1
Commercial General Liability-Occurrence Form. Contractor must maintain “occurrence”
form Commercial General Liability insurance with a limit of not less than $2,000,000 for each
occurrence, $4,000,000 aggregate. Said insurance must also include coverage for products
and completed operations, independent contractors, personal injury and advertising injury.
If any Excess insurance is utilized to fulfill the requirements of this paragraph, the Excess
insurance must be “follow form” equal or broader in coverage scope than underlying
insurance.
11.2.1.2
Automobile Liability-Any Automobile or Owned, Hired and Non-Owned Vehicles. Contractor
must maintain Business/Automobile Liability insurance with a limit of $1,000,000 each
accident on Contractor owned, hired, and non-owned vehicles assigned to or used in the
performance under this Agreement. If any Excess or Umbrella insurance is utilized to fulfill
the requirements of this paragraph, the Excess or Umbrella insurance must be “follow
form” equal or broader in coverage scope than underlying insurance.
11.2.1.3
Workers Compensation and Employers Liability Insurance. Contractor must maintain
Workers Compensation insurance to cover obligations imposed by federal and state
statutes having jurisdiction of Contractor employees engaged in the performance of Work
under this Agreement and must also maintain Employers’ Liability insurance of not less than
$1,000,000 for each accident and $1,000,000 disease for each employee.
11.2.1.4
Builders’ Risk/Installation Floater Insurance. The Contractor bears all responsibility for loss
to all equipment or Work under construction. Unless waived in writing by the City the
Contractor will purchase and maintain in force Builders’ Risk/Installation Floater insurance
on the entire Work until completed and accepted by the City. This insurance will be Special
Causes of Loss policy form, (minimally including perils of fire, flood, lightning, explosion,
windstorm and hail, smoke, aircraft and vehicles, riot and civil commotion, theft, vandalism,
malicious mischief, and collapse), completed value, replacement cost policy form equal to
the Agreement Price and all subsequent modifications. The Contractor’s Builders’
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Risk/Installation Floater insurance must be primary and not contributory.
a. Builders’ Risk/Installation Floater insurance must cover the entire Work
including reasonable compensation for architects and engineers’ services
and expenses and other “soft costs” made necessary by an insured loss.
Builders’ Risk/Installation Floater insurance must provide coverage from the
time any covered property comes under the Contractor’s control and or
responsibility, and continue without interruption during course of
construction, renovation and or installation, including any time during which
any Project property or equipment is in transit, off Site, or while on Site for
future use or installation. Insured property must include, but not be limited
to, scaffolding, false work, and temporary buildings at the Site. This
insurance must also cover the cost of removing debris, including demolition
as may be legally required by operation of any law, ordinance, regulation or
code.
b. The Contractor must also purchase and maintain Boiler and Machinery
insurance with the same requirements as Builders’ Risk/Installation Floater
insurance cited above if the Work to be performed involves any exposures
or insurable property normally covered under a Boiler and Machinery
insurance policy or made necessary as required by law or testing
requirements in the performance of this Agreement. The Contractor will be
responsible for any and all deductibles under these policies and the
Contractor waives all rights of recovery and subrogation against the City
under the Contractor- Builders’ Risk/Installation Floater insurance described
herein.
c. Builders’ Risk/Installation Floater Insurance must be maintained until
whichever of the following first occurs: (i) final payment has been made; or,
(ii) until no person or entity, other than the City, has an insurable interest in
the property required to be covered.
d. The Builders’ Risk/Installation Floater insurance must be endorsed so that
the insurance will not be canceled or lapse because of any partial use or
occupancy by the City.
e. The Builders Risk/Installation Floater insurance must include as named
insureds, the City, the Contractor, and all tiers of Subcontractors and others
with an insurable interest in the Work who will be named as additional
insureds unless they are able to provide the same level of coverage with the
City and Contractor named as additional insureds. Certificates must contain
a provision that the insurance will not be canceled or materially altered
without at least 30 Days advance notice to the City. The City must also be
named as a Loss Payee under the Builders’ Risk/Installation Floater coverage.
f.
The Builders Risk/Installation Floater insurance must be written using the
Special Causes of Loss policy form, replacement cost basis.
g. All rights of subrogation under the Builders Risk/Installation Floater
insurance are, by this Agreement, waived against the City, its officers,
officials, agents and employees.
h. The Contractor is responsible for payment of all deductibles under the
Builders’ Risk/Installation Floater insurance policy.
General Conditions
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GC-47 of 75
11.2.1.5
Pollution Liability Insurance (Including Errors and Omissions). For Job Orders, Pollution
Liability Insurance is only required if applicable and determined on a project specific basis.
Contractor must maintain Pollution Liability Insurance with a limit of not less than
$5,000,000 per loss, $5,000,000 aggregate for losses caused by pollution conditions
including coverage for bodily injury, property damage, defense costs, clean-up costs, and
completed operations that arise from the operations of Contractor as described in this
Agreement.
a. The policy must provide for complete professional service coverage,
including coverage for pollution liability that is a result of a breach of
professional duties.
b. The policy must provide for protection again claims for third-party bodily
injury, property damage, or environmental damage caused for pollution
conditions resulting from general contracting activities for which Contractor
is legally liable.
c. The policy must provide for cleanup costs when mandated by governmental
entities, when required by law, or as a result of third-party claims.
d. Completed Operations Coverage must be kept in place for up to the statute
of repose.
e. The policy must be endorsed to include the following additional insured
language: “City, its elected officials, trustees, employees, agents, and
volunteers must be named as additional insureds with respect to liability
arising out of the activities performed by, or on behalf of Contractor”.
f.
If Work under this Agreement requires the transportation of any hazardous
material or regulated substances, Contractor must carry Auto Liability with a
CA 9948 endorsement or equivalent.
g. If Work under this Agreement requires the disposal of any hazardous
materials from the job site, Contractor must obtain a certificate of insurance
for Pollution Legal Liability from the disposal site operator with a limit of not
less than $5,000,000 per loss, $5,000,000 aggregate.
11.3
ADDITIONAL POLICY PROVISIONS REQUIRED
11.3.1
Self-Insured Retentions or Deductibles. Any self-insured retentions and deductibles must
be declared and approved by the City. If not approved, the City may require that the insurer
reduce or eliminate any deductible or self-insured retentions with respect to the City, its
officers, officials, agents, employees, and volunteers.
11.3.2
The Contractor’s insurance must contain broad form contractual liability coverage.
11.3.3
The Contractor's insurance coverage must be primary insurance with respect to the City, its
officers, officials, agents, and employees. Any insurance or self-insurance maintained by
the City, its officers, officials, agents, and employees will be in excess of the coverage
provided by the Contractor and must not contribute to it.
11.3.4
The Contractor's insurance must apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
11.3.5
Coverage provided by the Contractor must not be limited to the liability assumed under the
General Conditions
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GC-48 of 75
indemnification provisions of this Agreement.
11.3.6
The policies must contain a severability of interest clause and waiver of subrogation against
the City, its officers, officials, agents, and employees, for losses arising from Work
performed by the Contractor for the City.
11.3.7
The Contractor, its successors and or assigns, are required to maintain Commercial General
Liability insurance as specified in this Agreement for a minimum period of 3 years following
completion and acceptance of the Work. The Contractor must submit a Certificate of
Insurance evidencing Commercial General Liability insurance during this 3 year period
containing all the Agreement insurance requirements, including naming the required
Additional Insureds set forth herein.
11.3.8
If a Certificate of Insurance is submitted as verification of coverage, the City will reasonably
rely upon the Certificate of Insurance as evidence of coverage but this acceptance and
reliance will not waive or alter in any way the insurance requirements or obligations of this
Agreement.
11.3.9
Insurance Cancellation During Agreement Term.
11.3.9.1
If any of the required policies expire during the life of this Agreement, the Contractor must
forward renewal or replacement Certificates to the City within 10 Days after the renewal
date containing all the required insurance provisions.
11.3.9.2
Each insurance policy required by the insurance provisions of this Agreement must provide
the required coverage and must not be suspended, voided or canceled except after 30 Days
prior written notice has been given to the City, except when cancellation is for non-payment
of premium, then 10 Days prior notice may be given. Such notice must be sent directly to
Chandler Law-Risk Management Department, Post Office Box 4008, Mailstop 628, Chandler,
Arizona 85225. If any insurance company refuses to provide the require notice, the
Contractor or its insurance broker must notify the City of any cancellation, suspension, non-
renewal of any insurance within 7 Days of receipt of insurers’ notification to that effect.
11.3.10
City as Additional Insured. The above-referenced policies are to contain, or be endorsed to
contain, the following provisions:
11.3.10.1
The Commercial General Liability and Automobile Liability policies are to contain, or be
endorsed to contain, the following provisions: The City, its officers, officials, agents, and
employees are additional insureds with respect to liability arising out of activities performed
by, or on behalf of, the Contractor including the City's general supervision of the Contractor;
Products and Completed Operations of the Contractor; and automobiles owned, leased,
hired, or borrowed by the Contractor.
11.3.10.2
The City, its officers, officials, agents, and employees must be additional insureds to the full
limits of liability purchased by the Contractor even if those limits of liability are in excess of
those required by this Agreement.
11.4
BONDS AND OTHER PERFORMANCE SECURITY
11.4.1
After Agreement award, Contractor must provide a Performance Bond and a Payment
Bond, each in an amount equal to the full amount of the Agreement Price.
11.4.2
Each such bond must be executed by a surety company or companies holding a Certificate
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GC-49 of 75
of Authority to transact surety business in the State of Arizona, issued by the Director of the
Arizona Department of Insurance and must be named in the current list of "Companies
Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable
Reinsuring Companies" as published in Circular 570 (amended) by the Audit Staff Bureau of
Accounts, U.S. Treasury Department. A copy of the Certificate of Authority must accompany
the bonds. The Certificate must have been issued or updated within two (2) years prior to
the execution of this Agreement. The bonds must be written or countersigned by an
authorized representative of the surety who is either a resident of the state of Arizona or
whose principal office is maintained in this state, as by law required.
11.4.3
The bonds must be made payable and be acceptable to City. The bond forms for the
performance and payment bonds must be in the forms required under A.R.S. § 34-221, et.
Seq., as in Appendices 4 and 5 of these General Conditions.
11.4.4
Upon the request of any person or entity appearing to be a potential beneficiary of bonds
covering payment of obligations arising under the Agreement Documents, Contractor must
promptly furnish a copy of the bonds or must permit a copy to be made.
11.4.5
All bonds submitted for this Project must be provided by a company which has been rated AM
Best rating of A- or better for the prior four quarters by the latest edition of the ‘Results
Best’s Key Rating Guide (Property/Casualty)” published by the A.M. Best Company.
11.4.6
Personal or individual bonds are not acceptable.
11.4.7
If the surety on any Bond furnished by Contractor is declared a bankrupt or becomes
insolvent, or Contractor’s right to do business is terminated in any state where any part of
the Project is located, or it ceases to meet the requirements of this Section 11.4, Contractor
must within 5 Days thereafter substitute another Bond and surety, both of which must be
acceptable to City.
SECTION 12 - INDEMNIFICATION
12.1
To the extent permitted by law, the Contractor and its owners, officers, directors, agents,
employees, and subconsultants (collectively "lndemnitor") must indemnify, save, and hold
harmless the City and its officers, officials, agents, and employees (collectively "lndemnitee")
from any and all claims, actions, liabilities, damages, losses, or expenses (including court
costs, attorneys' fees, and costs of claim processing, investigation, and litigation) (collectively
"Claims") caused or alleged to be caused, in whole or in part, by the negligent, reckless,
wrongful, or willful acts, errors, or omissions of Indemnitor in connection with this
Agreement. This indemnity includes any Claim or amount arising out of or recovered under
workers' compensation laws or on account of Indemnitor's failure to conform to any federal,
state, or local law, statute, ordinance, rule, regulation, or court decree. Indemnitor must
indemnify lndemnitee from and against any and all Claims, except those arising solely from
lndemnitee's own negligent, reckless, wrongful, or willful acts, errors, or omissions.
Indemnitor is responsible for primary loss investigation, defense, and judgment costs where
this indemnification applies. In consideration of the award of this Agreement, Indemnitor
agrees to waive all rights of subrogation against lndemnitee for losses arising from or
related to this Agreement. Indemnitor's obligations under this provision survive the
termination or expiration of this Agreement.
SECTION 13 -DISPUTE RESOLUTION
General Conditions
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GC-50 of 75
13.1
All disputes arising out of or relating to the Agreement, the Work or the Project, other than
termination under Section 10, will be resolved pursuant to the Dispute Resolution
process set forth in Appendix 6 of these General Conditions, and not pursuant to MAG
Specifications § 110.
13.2
Contractor agrees that during any dispute between the parties, Contractor will continue to
perform its obligations under the Agreement until such dispute is resolved.
13.3
Notwithstanding any other provision in this Agreement, City has the right to immediately file
in court and pursue an action for a temporary restraining order and injunctive relief against
Contractor if City determines that such action is necessary to protect its interests under the
Agreement, to obtain specific performance of any provision of the Agreement, to advance
the completion of the Project, or to protect health, welfare and safety.
SECTION 14 - MISCELLANEOUS PROVISIONS
14.1
AGREEMENT DOCUMENTS
14.1.1
The Agreement Documents are intended to permit the parties to complete the Work
and all obligations required by the Agreement Documents within the Agreement Times for
the Agreement Price. The Agreement Documents are intended to be complementary and
interpreted in harmony so as to avoid conflict, with words and phrases interpreted in a
manner consistent with construction and design industry standards.
14.1.2
It is the intent of the Agreement Documents to describe a functionally complete Project (or
part thereof) to be constructed in accordance with the Agreement Documents. Any labor,
documentation, services, materials, or equipment that may reasonably be inferred from the
Agreement Documents or from prevailing custom or trade usage as being required to
produce the intended result must be provided by Contractor whether or not specifically
called for at no additional cost to City.
14.1.3
The Agreement Documents establish the rights and obligations of the parties and include
the Agreement, Addenda (which pertain to the Agreement Documents), Contractor's Bid or
Proposal (including documentation accompanying the Bid and any post-Bid documentation
submitted prior to Agreement award) when attached as an exhibit to the Agreement, the
accepted Project Schedule, the Notice to Proceed, the Performance Bond, the Payment
Bond, Project Design, Engineering and Specifications, these General Conditions, the Project
Specific Special Provisions, Technical Specifications, Agreement Drawings, as the same may
be more specifically identified in the Agreement, Change Orders, Work Change Directives,
Field Orders and the written interpretations and clarifications of the Design Professional or
City representative and Modifications issued after execution of the Agreement. Approved
Shop Drawings and the reports and drawings of subsurface and physical conditions are not
Agreement Documents.
14.1.4
In the event of any inconsistency, conflict, or ambiguity between or among the Agreement
Documents, the Agreement Documents will take precedence as follows from highest to
lowest: Change Orders, Addenda, Agreement, Project Specific Special Provisions, General
Conditions, Technical Specifications, Drawings/Plans, Chandler Amendments to MAG
Standard Specifications and Chandler Standard Details, and MAG Uniform Standard
Specifications and Details for Public Works Construction. If applicable to this Agreement,
Federal Provisions prevail.
General Conditions
Revised: 7/20/22
GC-51 of 75
14.1.5
On the Drawings, given dimensions will take precedence over scaled measurements and
large scale drawings over small-scale drawings.
14.1.6
Clarifications and interpretations of the Agreement Documents will be issued by the Design
Professional through the City.
14.1.7
The headings used in this Agreement or any other Agreement Documents, are for ease of
reference only and must not in any way be construed to limit or alter the meaning of any
provision.
14.1.8
The Agreement Documents form the entire agreement between City and Contractor.
No oral representations or other agreements have been made by the parties except as
specifically stated in the Agreement Documents.
14.1.9
The Agreement Documents may not be changed, altered, or amended in any way except in
writing signed by a duly authorized representative of each party in the form of a Change
Order.
14.1.10
Re-Use of Documents. Neither Contractor nor any Subcontractor, manufacturer, fabricator,
supplier or distributor will have or acquire any title to or ownership rights in any of the
Drawings, Specifications or other documents (or copies of any thereof) prepared by or
bearing the seal of the Design Professional; and they must not re-use any of them on
extensions of the Project or any other project without written consent of City and the Design
Professional and specific written verification or adaptation by the Design Professional.
14.2
REFERENCE STANDARDS
14.2.1
Reference to standards, specifications, manuals, or codes of any technical society,
organization, or association, or to Laws or Regulations, whether such reference be specific
or by implication, will mean the standard, specification, manual, code, or Laws or
Regulations in effect at the time of opening of Bids (or on the Effective Date of the
Agreement if there were no Bids), except as may be otherwise specifically stated in the
Agreement Documents.
14.2.2
The provisions of any such standard, specification, manual or code, or any instruction of a
Supplier will not change the duties or responsibilities of City, Contractor, Design
Professional or Project Manager, or any of their Subcontractors, consultants, agents, or
employees from those set forth in the Agreement Documents, nor will any such provision
or instruction assign to City, Contractor, Design Professional, or any of their agents, or
employees any duty or authority to supervise or direct the performance of the Work or any
duty or authority to undertake responsibility inconsistent with the provisions of the
Agreement Documents.
14.3
COMPLIANCE WITH ARIZONA LAW AND FEDERAL LAW
14.3.1
Compliance with A.R.S. § 41-4401. Pursuant to the provisions of A.R.S. § 41-4401, the
Contractor hereby warrants to the City that the Contractor and each of its subcontractors
(“Subcontractors”) must comply with all Federal Immigration laws and regulations that
relate to the immigration status of their employees and the requirement to use E-Verify set
forth in A.R.S. §23-214(A).
14.3.2
A breach of the Contractor Immigration Warranty constitutes a material breach of this
Agreement and subject to penalties up to and including termination of this Agreement.
General Conditions
Revised: 7/20/22
GC-52 of 75
14.3.3
The City retains the legal right to inspect the papers of any Contractor or Subcontractor
employee who works on this Agreement to ensure that the Contractor or Subcontractor is
complying with the Contractor Immigration Warranty. The Contractor agrees to assist the
City in the conduct of any such inspections.
14.3.4
The City may, at its sole discretion, conduct random verifications of the employment records
of the Contractor and any Subcontractors to ensure compliance with Contractors
Immigration Warranty. The Contractor agrees to assist the City in performing any such
random verifications.
14.3.5
The provisions of this Article must be included in any agreement the Contractor enters into
with any and all of its subcontractors who provide services under this Agreement or any
subcontract. “Services” are defined as furnishing labor, time or effort in the State of Arizona
by a contractor or subcontractor. Services include construction or maintenance of any
structure, building or transportation facility or improvement to real property.
14.4
HAZARDOUS ENVIRONMENTAL CONDITIONS
14.4.1
Contractor will not be responsible for any Hazardous Environmental Condition uncovered
or revealed at the Site which was not shown or indicated in Drawings or Specifications or
identified in the Agreement Document to be within the scope of the Work. Contractor will
be responsible for a Hazardous Environmental Condition created with any materials
brought to the Site by Contractor, Subcontractors, Suppliers, or anyone else for whom
Contractor is responsible.
14.4.2
If Contractor encounters a Hazardous Environmental Condition or if Contractor or anyone
for whom Contractor is responsible creates a Hazardous Environmental Condition.
Contractor must immediately:
a. Secure or otherwise isolate such condition;
b. Stop all Work in connection with such condition and in any area affected
thereby; and
c. Notify City and promptly thereafter confirm such notice in writing.
14.4.3
City will promptly retain a qualified expert to evaluate such condition or take corrective
action, if any.
14.4.4
Contractor will be responsible for any and all civil or criminal penalties, fines, damages, or
other charges imposed by any regulatory agency or court for sewage discharges that are in
violation of applicable statutes and laws and that are a result, direct or indirect, of work
performed under this Agreement. Contractor will also be responsible for reimbursement
to City for administration, reporting, and tracking expenses required as a result of any spill
event. In the event the regulatory agency or court imposes a probationary period,
Contractor must post bond for the probationary period to ensure that all such costs are
reimbursed to City. This responsibility will apply whether penalties are imposed directly on
Contractor or any of its Subcontractors, or the City of Chandler. Contractor must defend
and indemnify City against such penalties. Regulatory agencies may include, but are not
limited to, the Arizona Department of Environmental Quality (ADEQ) and the United States
Environmental Protection Agency (USEPA).
14.5
COOPERATION AND FURTHER DOCUMENTATION
General Conditions
Revised: 7/20/22
GC-53 of 75
Contractor agrees to provide City such other duly executed documents as may be
reasonably requested by City to implement the intent of the Agreement Documents.
14.6
ASSIGNMENT
Neither Contractor nor City will, without the written consent of the other assign, transfer or
sublet any portion of this Agreement or part of the Work or the obligations required by
the Agreement Documents, any such assignment will be void, will transfer no rights to the
purported assignee, and would be a material breach of the Agreement.
14.7
SUCCESSORS
Contractor and City intend that the provisions of the Agreement Documents are binding
upon the parties, their employees, agents, heirs, successors and assigns.
14.8
LAWFUL PRESENCE
Pursuant to A.R.S. §§ 1-501 and 1-502, City is prohibited from awarding an agreement to any
natural person who cannot establish that such person is lawfully present in the United
States. To establish lawful presence, a person must produce qualifying identification and
sign a City-provided affidavit affirming the identification provided is genuine. This
requirement will be imposed at the time of agreement award. This requirement does not
apply to business organizations such as corporations, partnerships, or limited liability
companies.
14.9
NO BOYCOTT OF ISRAEL CERTIFICATION
By Contractor's signature on this Agreement, Contractor certifies under A.R.S. § 35-393.01
that Contractor is not currently engaged in and for the duration of this Agreement will not
engage in a boycott of Israel.
14.10
NO THIRD PARTY BENEFICIARY
Nothing under the Agreement Documents will be construed to give any rights or benefits
in the Agreement Documents to anyone other than City and Contractor, and all duties and
responsibilities undertaken pursuant to the Agreement Documents will be for the sole and
exclusive benefit of City and Contractor and not for the benefit of any other party, unless
otherwise expressly set forth in the Agreement Documents.
14.11
GOVERNING LAW AND VENUE
The Agreement and all Agreement Documents will be deemed to be made under, and will
be construed in accordance with and governed by the laws of the State of Arizona without
regard to the conflicts or choice of law provisions thereof. Any court action to enforce any
provision of the Agreement or to obtain any remedy with respect hereto must be brought
in the Superior Court, Maricopa County, Arizona, and for this purpose, each party hereby
expressly and irrevocably consents to the jurisdiction and venue of such Court.
14.12
SEVERABILITY
If any provision of the Agreement Documents or the application thereof to any person or
circumstance will be invalid, illegal or unenforceable to any extent, the remainder of the
affected provision, the remainder of the Agreement Documents, and the application
thereof will not be affected and will be enforceable to the fullest extent permitted by law.
14.13
LEGAL REQUIREMENTS
At all times relevant to its entry into this Agreement and performance of the Services and
the Work, Contractor must fully comply with all Laws, Regulations, or Legal Requirements
applicable to City, the Project, and the Agreement, including, without limitation, those set
General Conditions
Revised: 7/20/22
GC-54 of 75
forth on Exhibit C of the Agreement.
14.14
PARTIAL INVALIDITY
If any provision of the Agreement is held by a court of competent jurisdiction to be invalid,
void or unenforceable, the remaining provisions will nevertheless continue in full force
without being impaired or invalidated in any way.
14.15
ATTORNEYS' FEES
Should either party to the Agreement bring an action to enforce any provision of the
Agreement, the prevailing party will be entitled to recover reasonable attorneys' fees and
costs in connection therewith.
14.16
CONFLICT OF INTEREST
14.16.1
Contractor agrees to disclose any financial or economic interest with the Project property,
or any property affected by the Project, existing prior to the execution of the Agreement.
Further, Contractor agrees to disclose any financial or economic interest with the Project
property, or any property affected by the Project, if Contractor gains such interest during
the course of this Agreement. If Contractor gains financial or economic interest in the
Project during the course of this Agreement,
this may be grounds for terminating this
Agreement. Any decision to terminate the Agreement must be at the sole discretion of City.
14.16.2
Contractor will not engage the services on this Agreement of any present City employee who
was involved as a decision maker in the selection or approval processes, or who negotiated
or approved billings or Agreement Modifications for this Agreement.
14.16.3
Contractor agrees that it will not perform services on this Project for a contractor,
subcontractor, or any supplier, not covered under this Agreement.
14.17
INDEPENDENT CONTRACTOR
Contractor is and must be an independent contractor. Any provisions in the Agreement
Documents that may appear to give City the right to direct Contractor as to the details of
accomplishing the Work or to exercise a measure of control over the Work means that
Contractor must follow the wishes of City as the results of the Work only. These results
must comply with all applicable laws and ordinances.
14.18
NOTICE OF INJURY
Should City or Contractor suffer injury or damage to their person or property because of
any error, omission or act of the other party or of any of the other party's employees or
agents or others for whose acts the other party is legally liable, claim must be made in
writing to the other party within 7 Days of the first observance of such injury or damage.
14.19
CONFIDENTIALITY
Contractor, for the benefit of City, hereby agrees it will not release or cause or permit
to be released to the public any press notices, publicity (oral or written) or advertising
promotion relating to, any statement regarding, or any other public announcement or
disclosure or cause or permit to be publicly announced or disclosed, in any manner
whatsoever, the specific terms and conditions of this Agreement or any comment relating
to the Project or the Site. Notwithstanding the foregoing, Contractor will be entitled to
disclose the terms of the Agreement to the extent required by law or in the course of
enforcing or defending a claim or action hereunder. Contractor must give City reasonably
prompt notice of any disclosure or statement made pursuant to this provision.
General Conditions
Revised: 7/20/22
GC-55 of 75
14.20
DATA CONFIDENTIALITY
14.20.1
As used in the Agreement, “data” means all information, whether written or verbal, including
plans, specifications, renderings, photographs, studies, investigations, audits, analyses,
samples, reports, calculations, internal memos, meeting minutes, data field notes, work
product, proposals, correspondence and any other similar documents or information
prepared by, obtained by, or transmitted to the City in the performance of this Agreement.
14.20.2
Contractor agrees that all data, regardless of form, including originals, images, and
reproductions, prepared by, obtained by, or transmitted to City in connection with the
Contractor’s performance of this Agreement is confidential and proprietary information
belonging to City.
14.20.3
Except as specifically provided in this Agreement, Contractor or its Subcontractors must not
divulge data to any third party without prior written consent of City. Contractor or its
Subcontractors must not use data for any purposes except to perform Work required under
this Agreement. These prohibitions will not apply to the following data provided Contractor
has first given the required notice to City:
a. Data which was known to Contractor or its Subcontractors prior to its
performance under this Agreement unless such data was acquired in
connection with Work performed for City;
b. Data which was acquired by Contractor or its Subcontractors in its
performance under this Agreement and which was disclosed to Contractor
or its Subcontractors by a third party, who to the best of Contractor’s or its
Subcontractor’s knowledge and belief, had the legal right to make such
disclosure and Contractor or its Subcontractors are not otherwise required
to hold such data in confidence; or
c. Data which is required to be disclosed by virtue of law, regulation, or court
order, to which the Contractor or its Subcontractors are subject.
14.20.4
In the event the Contractor or its Subcontractors are required or requested to disclose data
to a third party, or any other information to which the Contractor or its Subcontractors
became privy as a result of any other agreement with City, the Contractor must first notify
City as set forth in this Section of the request or demand for the data. The Contractor or its
Subcontractors must give City sufficient facts so that City can be given an opportunity to
first give its consent or take such action that City may deem appropriate to protect such
data or other information from disclosure.
14.20.5
Unless prohibited by law, within 10 Days after completion of services for a third party on
real or personal property owned or leased by City, the Contractor must promptly deliver, as
set forth in this Section, a copy of all data to City. All data will continue to be subject to the
confidentiality agreements of this Agreement.
14.20.6
Contractor or its Subcontractors assume all liability for maintaining the confidentiality of
the data in its possession and agree to compensate City if any of the provisions of this
Section are violated by Contractor, its employees, agents, or Subcontractors. Solely for the
purposes of seeking injunctive relief, it is agreed that a breach of this Section will be deemed
to cause irreparable harm that justified injunctive relief in court. Contractor agrees that the
requirements of this Section will be incorporated into all subcontracts entered into by
Contractor. A violation of this Section may result in immediate termination of this
General Conditions
Revised: 7/20/22
GC-56 of 75
Agreement without notice.
14.21
SURVIVAL
All warranties, representations and indemnifications by Contractor must survive the
completion or termination of this Agreement.
14.22
COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that no person has been employed or retained to solicit or secure
this Agreement upon an agreement or understanding for a commission, percentage,
brokerage, or contingent fee, and that no member of City Council, or any employee of
City has any interest, financially, or otherwise, in the firm. For breach or violation of this
warrant, City will have the right to annul the Agreement without liability or at its discretion
to deduct from the Agreement Price or consideration, the full amount of such commission,
percentage, brokerage, or contingent fee.
14.23
NO WAIVER
The failure of either party to enforce any of the provisions of the Agreement Documents or
to require performance of the other party of any of the provisions hereof must not be
construed to be a waiver of such provisions, nor will it affect the validity of the Agreement
Documents or any part thereof, or the right of either party to thereafter enforce each and
every provision.
14.24
NONEXCLUSIVE REMEDIES
The remedies set forth in this Agreement are cumulative and not exclusive, and failure to
exercise any remedy (including, without limitation, any right to terminate) will not preclude
any party from exercising any other right in seeking any other remedy available to it at law
or in equity.
14.25
PROJECT COMMUNICATIONS
14.25.1
All communications concerning the performance of the Work or the Project will be provided
to the designated Project Manager and Contractor’s Representative set forth in Article 1
of the Agreement. City may change the designated Project Manager and, subject to
Section 4.4.20 of
these General Conditions, Contractor may change Contractor
Representative, by written notice to the other.
14.25.2
Project communications may be exchanged by e-mail, but email communications cannot
change the terms of the Agreement or the Scope of Work, or effectuate any change that
requires a written Change Order.
14.25.3
When any provisions of the Agreement Documents requires Contractor or the Design
Professional to give written notice to City, it will be deemed to have been validly given if
delivered in person or if delivered at or sent by registered or certified mail, postage prepaid,
to the Parties indicated in Agreement Article 1, incorporated by reference.
14.25.4
When any provisions of the Agreement Documents requires City, Project Manager, or the
Design Professional to give written notice to Contractor, it will be deemed to have been
validly given if delivered in person to the person designated in the Agreement Documents
as Contractor’s Resident Superintendent, or if delivered at or sent by registered or certified
mail, postage prepaid, to Contractor at the last address in the Agreement Documents or
such substitute address which Contractor designates in writing, or to the business address
known to the giver of notice.
General Conditions
Revised: 7/20/22
GC-57 of 75
14.26
DRUG FREE WORKPLACE PROGRAM
14.26.1
City has adopted a policy establishing a drug free workplace for itself and as a requirement
for Contractors doing business with City, to ensure the safety and health of employees
working on City projects.
14.26.2
Contractor must require a drug free workplace for all employees working under the
Agreement. Specifically, all employees of Contractor who are working under an
agreement with City must be notified, in writing, by Contractor that they are prohibited
from the manufacture, distribution,
dispensation, possession or unlawful use of a
controlled substance in the workplace.
14.27
Failure to require a drug free workplace in accordance with the City’s policy may result
in termination of the Agreement and possible debarment form bidding on future City
projects.
SECTION 15 - PROVISIONS APPLICABLE SOLELY TO GMP AND COST-BASED AGREEMENTS,
CHANGE ORDERS, AND JOB ORDERS
15.1
ADDITIONAL DEFINITIONS
The definitions set forth in Section 2 apply to GMP and Cost-Based Agreements, Change
Orders, and Job Orders, together with the additional definitions set forth below.
Baseline Cost Model –
A breakdown and estimate of the scope of the Project developed by CM@Risk pursuant to Section 17.5
of these General Conditions.
CM@Risk or Construction Manager at Risk –
The person or firm selected by City to provide pre-construction and/or construction services as
detailed in a Construction Manager at Risk Agreement with City. In these General Conditions, the
term “Contractor” includes CM@Risk under both Pre-Construction and Construction Services
Agreements.
CM@Risk Fee or Contractor’s Fee –
An agreed to percentage in an accepted GMP that represents the Contractor’s fee for performance of
the Work.
Agreement Documents –
Where compensation under the Agreement is based upon a GMP accepted by City, the term
“Agreement Documents” also includes the accepted GMP Proposal.
Agreement Price –
Where compensation under the Agreement based upon a GMP accepted by City, the term
“Agreement Price” refers to the GMP.
Cost-Based Agreement, Change Order, or Job Order –
A Agreement, Change Order, or Job Order where the Agreement Price is based upon the actual
cost of performing the Work, subject to the terms of the Agreement Documents, including this
Section 15. These would include those generally referred to as “Cost of the Work plus a Fee with
a GMP,” “Time and Materials,” or “Cost Plus a Fee.”
Cost of the Work –
The direct costs necessarily incurred by Contractor in the proper, timely, and complete performance
on the Work. The Cost of the Work will include only those costs set forth in Section 15.2 of these
General Conditions
Revised: 7/20/22
GC-58 of 75
General Conditions.
Deliverables –
The work products prepared by Contractor in performing the scope of work described in the
Agreement. Some of the major deliverables to be prepared and provided by Contractor during pre-
construction may include but are not limited to: the Baseline Cost Model and Schedule that validate
City’s plan and budget, Construction Management Plan, Detailed Project Schedule, Schedule of Values,
alternative system evaluations, procurement strategies and plans, Detailed Cost Estimates,
construction market surveys, cash flow projections, GMP Proposals, Subcontractor procurement plan,
Subcontractor agreements, Subcontractor bid packages, Supplier agreements, Constructability
Review, Cost Control Log, Traffic control and phasing plans and others as indicated in this Agreement
or required by the Project Team.
Pre-Construction Services Agreement –
The Agreement entered into between City and the CM@Risk for Pre-Construction Services to be
provided by the CM@Risk, including, without limitation, the generation of a GMP Proposal. If the GMP
Proposal is accepted by City and a Construction Agreement is entered into between City and CM@Risk,
the duties, obligations and warranties of the CM@Risk under the Pre-Construction Services
Agreement survive and are incorporated into the resulting Construction Agreement.
Pre-Construction Services –
The services to be provided under the Pre-Construction Services Agreement, including Section 17 of
these General Conditions.
Detailed Project Schedule –
The Detailed Project Schedule developed by the CM@Risk for the review and approval of the Project
Manager in accordance with Section 17.3 of these General Conditions, if applicable.
General Conditions Costs –
Those costs set forth in Section 4 of Appendix 9 to these General Conditions.
GMP Plans and Specifications –
The plan and specifications upon which the Guaranteed Maximum price Proposal is based.
GMP Proposal –
The proposal of Contractor submitted pursuant to Section 17.7 of these General Conditions for the
entire Work and/or portion (phases) of the Work.
Guaranteed Maximum Price or GMP –
The Guaranteed Maximum Price set forth in the Agreement, Change Order, or Job Order if applicable.
15.2
AGREEMENT PRICE
15.2.1
The Agreement Price for all Agreements, Change Orders, and Job Orders based upon
payment of the Cost of the Work plus a Fee with a GMP, time and materials, or cost-plus a
fee will be the Cost of the Work incurred plus the Fee agreed to in writing by City, limited to
the amount of the GMP, if agreed to. Unless otherwise expressly provided in the Agreement,
Change Order, or Job Order, all Cost Based pricing will be subject to and limited to GMP.
15.2.2
The Agreement Price may only be changed as set forth in Section 9 above.
General Conditions
Revised: 7/20/22
GC-59 of 75
15.2.3
Only costs specifically designated as reimbursable costs are eligible for payment by City or
may be charged against the Agreement Price. All other costs will not be paid by City and will
not be chargeable against the Agreement Price.
15.2.4
Cost-Based Agreements. For Agreements, Change Orders, or Job Orders, reimbursable
costs must be determined pursuant to Appendix 9 to these General Conditions, Cost of the
Work, and not by MAG Specifications §109.5.
15.3
ALLOWANCES
15.3.1
Contractor must include in the Agreement Price all Allowances stated in the Agreement
Documents and agreed to in writing by City. Items covered by these Allowances must be
supplied for such amounts and by such persons as City may direct, provided Contractor will
not be required to employ persons against whom Contractor makes a reasonable objection.
Materials, labor, and equipment under an Allowance will be selected by City in accordance
with a schedule to be mutually agreed upon by City, Design Professional and Contractor or
otherwise in reasonably sufficient time to avoid delay in the Work.
15.3.2
Unless otherwise provided in the Agreement Documents:
15.3.2.1
These Allowances must cover the cost to Contractor, less any applicable trade discount, of
the materials, labor, and equipment required by the Allowances, delivered at the Site, and
all applicable taxes;
15.3.2.2
Contractor’s costs for unloading and handling on the Site, labor, installation costs, overhead,
profit and other expenses relating to materials, labor, and equipment required by the
Allowance must be included in the Agreement Sum and not in the Allowance; and
15.3.2.3
Whenever the cost is more or less than the Allowance, the Agreement Sum must be
adjusted accordingly by Change Order, the amount of which will recognize the difference
between actual costs for an Allowance item and the amount of the Allowance item and
changes, if any, in handling costs on the Site, labor, installation costs, overhead, profit and
other expenses.
15.4
CONTINGENCY
An agreed to amount in the GMP that may only be used in accordance with the terms set
forth in these General Conditions and with prior written approval by the City.
15.4.1
Construction Contingency. This GMP includes a dollar amount listed as a Construction
Contingency which will be readily available for increased costs for subcontractors, material,
and equipment subject to prior approval of City, which approval will not be withheld
unreasonably. The Construction Contingency may also be used, at the discretion of City, to
reimburse CM@Risk for unexpected costs due to (a) scope gaps between trade
subcontractors; (b) agreement default by trade subcontractors; (c) unforeseen field
conditions, but only as defined in Section 9.5 above; (d) work completed to meet the intent
of the design, but which was not indicated on the plans; (e) costs overruns not covered by
allowances; (f) costs of corrective work not provided for elsewhere; and (g) implementation
of any Recovery Plan. Cost for which CM@Risk desires to be paid from the Construction
Contingency must be documented by CM@Risk on a time and materials basis and are
subject to verification by City. If agreed to by City, a “Use of Contingency” form will be
executed by both parties authorizing the actual cost of the work to be paid and included in
the Work Item Direct Costs. The Construction Contingency is not allocated to any particular
General Conditions
Revised: 7/20/22
GC-60 of 75
item of the Project but may be used for any portion of the work as determined above. Any
amount not used in the Construction Contingency will belong to City and will reduce the
GMP.
15.4.2
Owner’s Contingency. This GMP also includes a dollar amount listed as an Owner’s
Contingency which may be used only by the City (owner department) for upgrades and
changes in scope or other changes not already included within the intent of the Project
Program. City will provide CM@Risk with a Work Change Directive authorizing CM@Risk to
perform the additional work and to transfer funds from the Owner’s Contingency to the
Work Item Direct Costs category to be paid with such direct costs. These additional costs
will be in an amount mutually agreed upon by CM@Risk and City or will be documented by
CM@Risk on a time and materials basis and are subject to verification by City. Any amount
not used in the Owner’s Contingency will belong to the City and will reduce the GMP.
15.5
REDUCTION IN RETENTION
If the Agreement Price is based upon a GMP, in order to receive payment of one-half of the
retention as set forth in Section 8.1.5 above, Contractor must also submit to the Project
Manager a complete accounting of the Actual Reimbursable Cost of the Work to date,
including all such documentation (including, without limitation, invoices, subcontract,
subcontractor change orders, purchase orders, records of payment, etc.) as City may require,
to establish whether the payments made to Contractor equal, exceed, or are less than the
actual reimbursable Cost of the Work to date. Any excess payments by City, as determined
by the Project Manager, will be deducted from the one-half retention payment to be made
to Contractor, and any additional excess amounts paid to Contractor will be refunded by
Contractor to City. The Project Manager’s determinations as to Actual Reimbursable Cost
of the Work will be the basis of payment until final Project Closeout and Final Payment
under the Agreement.
15.6
FINAL PAYMENT
If the Agreement Price is based upon a GMP, as a further condition precedent to Final
Payment by City, Contractor must submit to the Project Manager a complete final
accounting of the Actual Reimbursable Cost of the Work, including all such documentation
(including, without limitation,
invoices, subcontracts, subcontractor change orders,
purchase orders, records of payment, etc.) as City may require, to establish whether the
payments made to Contractor equal, exceed, or are less than the Actual Reimbursable Cost
of the Work to date. Any excess payments by City, as determined by the Project Manager,
will be deducted from the one-half retention payment to be made to Contractor, and any
additional excess amounts paid to Contractor will be refunded by Contractor to City.
Disputes relating to the Final Cost of the Work will be subject to City’s audit rights under
Sections 8.8 above and 15.7 below, and the dispute resolution process under Section 13
above.
15.7
OPEN BOOK
On any GMP-based or Cost-Based Agreement, Job Order, or Change Order, City may attend
any and all meetings or discussions pertaining to the Project, including bid openings, and
must have access to all books, invoices, accounts, memoranda, correspondence, and
written communications or records of any kind pertaining to the Project, including without
limitation, those stored in electronic format.
15.8
DIFFERING SITE CONDITIONS AND/OR CHANGE IN LAWS
A Change Order for increased costs under Section 9.5 or 9.6 above will only be considered
General Conditions
Revised: 7/20/22
GC-61 of 75
or granted by City to the extent such actual, documented costs are justified.
SECTION 16 - PROVISIONS APPLICABLE SOLELY TO JOB ORDER AGREEMENTS (JOC)
16.1
ADDITIONAL DEFINITIONS
The definitions set forth in Sections 2 and below will apply to all Job Order Agreements and
Job Orders. In addition, the definitions set forth in Section 15.1 above will apply to all Cost-
Based Job Orders.
Agreement –
Includes the Job Order Master Agreement and Job Order Project Agreements issued and agreed to by City
and JOC Contractor.
JOC Contractor’s Coefficient –
A numerical factor that represents JOC Contractor total costs (indirect and direct costs, sales tax,
profit, etc.) and other adjustments for market conditions.
Job Order Request for Proposal (RFP) –
The Request for Proposals issued by City for each Job Order Project Agreement relating to a specific
Project.
Job Order Cost Proposal –
The Proposal submitted by JOC Contractor in response to a Job Order Request for Proposal (RFP) issued
by City to develop a Job Order Project Agreement for a specific Project.
Guaranteed Maximum Price (GMP) Job Order –
Job Order under which JOC Contractor is compensated for actual costs incurred.
Job Order Project Agreement (Job Order) –
The agreement for a specific project, as it may be modified by all Change Orders, executed by the
Parties, which incorporates the terms and conditions of the Job Order Master Agreement.
16.2
ORDERING AND PROCESSING PROCEDURES FOR JOB ORDERS
16.2.1
The process for developing and issuing a Job Order for a particular Project consists of three
(3) procedures: (1) issuance of a RFP by City; (2) JOC Contractor’s response to the RFP in the
form of JOC Contractor’s Job Order Cost Proposal; and (3) Issuance of a Job Order by City, as
set for below.
16.2.2
RFP’s For Job Orders
16.2.2.1
City will provide to JOC Contractor RFP with a Scope of Work (SOW) describing the Work to
be performed, which may include special instructions and conditions, material submittal
requirements, and, if applicable, a complete set of sketches, construction drawings and
specifications for the Job Order.
16.2.2.2
Some Job Order RFP’s will be issued by City without detailed sketches, drawing and
specifications and will rely on JOC Contractor to produce them for City review and approval
and is considered to be Pre-Construction and incidental design services included in JOC
Contractor’s overhead for GMP Job Orders. In addition JOC Contractor will not be
reimbursed for any Pre-Job Order costs, including proposal preparation, attendance during
negotiations, or site visits.
General Conditions
Revised: 7/20/22
GC-62 of 75
16.2.3
JOC Contractor’s Job Order Cost Proposal
16.2.3.1
JOC Contractor must respond within ten (10) calendar days of the RFP date or site visit,
whichever is later or as otherwise indicated on a case-by-case basis, by submitting JOC
Contractor’s Job Order Cost Proposal to the City representative.
16.2.3.2
Unless otherwise required under the terms of the RFP, JOC Contractor’s Job Order Cost
Proposal must include the following.
a. JOC Contractor’s Job Order Cost Proposal in PDF and electronic format;
b. A Project Schedule and schedule of values that reflects the costs of each work
element on the schedule. The schedule must show all milestones (e.g.,
permits, submittals, ordering materials, demolition, work phases, closeout
and completion date); and
c. Necessary documentation will be required to indicate that adequate scoping,
layout, setup and planning to accomplish the Work has been done.
Examples of documentation that might reasonably be expected include
sketches, drawings, calculations, catalog cuts and specifications produced
to a level of detail and skill that could be expected of experienced,
competent Project Managers with five or more periods experience in their
respective trade.
16.2.3.3
JOC Contractor must select Subcontractors based on qualifications alone or on a
combination of qualifications and price and must not select Subcontractors based on
price alone. A qualifications and price selection may be a one-step selection based on
a combination of qualifications and price or two-step selection. In a two-step selection,
the first step must be based on qualifications alone and the second step may be based or
a combination of qualifications and price or on price alone.
16.2.3.4
Upon request, JOC Contractor must provide City with copies of Subcontractor quotes and
the basis for selection of each Subcontractor.
16.2.3.5
If City objects to a selected Subcontractor, City will make the objection and the reasons for
the objection known to the JOC Contractor. JOC Contractor must then present an
acceptable Subcontractor for the applicable discipline. City will not unreasonably object
to or withhold approval of a Subcontractor.
16.2.3.6
For self-performed work, the City retains the right to have the JOC Contractor establish JOC
Contractor’s costs by bidding their costs against at least three (3) other interested trade
Contractors. No self- performed work will be allowed to be performed on a lump sum basis.
16.2.4
Issuance of Job Order
16.2.4.1
City Representative will compare the JOC Contractor’s Job Order Cost Proposal with the City’s
estimate,
schedules and other requirements, and then, if the City Representative
determines it is in the best interest of City, arrange a meeting with JOC Contractor, at which
time the JOC Contractor’s Job Order Cost Proposal will be discussed and negotiated.
16.2.4.2
If the City Representative determines that it is in the best interest of the City, City will then
issue a Job Order to JOC Contractor for execution.
16.2.4.3
Specific Job Orders may vary, but unless agreed to by City in writing otherwise, the content
General Conditions
Revised: 7/20/22
GC-63 of 75
of Job Orders under the Agreement will generally be as follow, all of which will be signed
and/or initialed by JOC Contractor’s designated representative:
a. The description of the Scope of the Work and Project Schedule (attached as
Exhibit A to the Job Order);
b. The address or location of the Work;
c. The Agreement Price for Work (Construction) included in the Project
(attached as Exhibit B to the Job Order);
d. The name of the JOC Contractor representative for the Project;
e. The Drawings and Specifications for the Project;
f.
If any shop drawings, project date and/or samples are required for the Job
Order, the date for delivery of each required item (included in the Project
Schedule, Exhibit A to the Job order); and
g. Project Specific Provisions, if any, in Exhibit A to the Job Order,
including, without limitation, whether any of the following are required:
Pre-Construction Conference, weekly progress meetings, field office,
storage enclosure, materials and equipment handling facility, submittals,
shop drawings, product data, equipment list, samples, project manual,
schedule of values, Construction progress schedule, narrative reports,
progress report, progress charts, progress photographs, materials status
report, Construction diagram, Construction status report, operation and
maintenance data, operating maintenance instructions and parts list, and
as-build drawings.
16.2.5
Job Order Intent. Each Job Order will be interpreted to include all items reasonably
necessary to complete the Project under that Job Order as described in the scope of the
Work in that Job Order. All Work must be performed in a professional manner and all
materials used must be new and of the highest quality and of the type best adapted to
their purpose, unless otherwise specified. The Notice to Proceed date, and the award date
established therein, will be deemed an integral part of the Job Order the same as if set forth
therein.
16.3
INCIDENTAL DESIGN SERVICES
16.3.1
This effort includes all “extensions of design” for systems that are typically specified in
a performance oriented manner by consultants and designers. Examples include: fire
sprinkler systems, fire alarm and sprinkler systems, DDC controls, control systems,
prefabricated metal building and similar situations. These designs are normally provided
under submittals as a shop drawing with engineering backup and as appropriate, seals of
registered engineers specializing in the particular system.
16.3.2
Incidental design includes all documents, sketches, schematic diagrams, floor plan
layouts, equipment schedules and other documents produced by the JOC Contractor to
define the work required for projects that the City does not develop formal or abbreviated
designs requiring a seal by a registered engineer. Incidental design does not include
preparation of designs requiring an architect or engineer seal.
16.3.3
JOC Contractor represents, covenants, and agrees, and contractually assumes the
obligation to furnish, all of the required Design Services through properly licensed and
General Conditions
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GC-64 of 75
experienced Design Professionals in complete accordance with all of the duties imposed
on a Design Professional under the Agreement Documents, Laws, Regulations, or Legal
Requirements, and the common law.
16.3.4
All Design Documents (and all other Project-related documents, models, computer
drawings and other electronic expression, photographs and other expressions CADD, and
BIM files and images included) that JOC Contractor and/or JOC Contractor’s Design
Professional(s) prepare in connection with a Job Order and the copyrights therein
(collectively, the “Instruments of Service”) will be the property of City. JOC Contractor
covenants and agrees to execute any additional document reasonably requested by City
to confirm such assignment without any additional compensation.
16.4
CONSTRUCTION SERVICES
16.4.1
The following subsections of this Section 16.4 set forth requirements beyond those set forth
in Section 4 above which apply to Construction Services performed under a Job Order.
16.4.2
JOC Contractor must perform the Work using only those firms, team members and
individuals designated by JOC Contractor consistent with each Job Order or otherwise
approved by City pursuant to the General Conditions. No other entities or individuals may
be used without the prior written approval of the Project Manager.
16.4.3
Construction Phasing
16.4.3.1
City use of the facilities is anticipated while the Work is being performed. The Work must
be planned and accomplished so that there will be a minimum of interference and
inconvenience to occupants in the building and agencies in the vicinity and to other
craftsmen who may have to do work in the affected facilities. Any blockage of building
exits or driveways must be coordinated in advance.
16.4.3.2
If applicable, furniture, portable office equipment and wall appurtenances not rigidly
fastened to the walls must be moved by JOC Contractor, protected from damage and
replaced to the original position upon completion of the work. If the work required by
the Job Order will not allow furniture and portable office equipment to be replaced to its
original position, new locations will be designated by City. Incidental costs associated with
moving one-piece furnishings up to approximately 150 pounds to perform such tasks as
painting, carpet or tile replacement, etc., are considered a general cost of building
renovation and must be included in the JOC Contractor’s Coefficient. Costs for large scale
or wholesale removal and replacement of large quantities of
desks or modular
workstations, copiers, multiple full file cabinets, etc. to another location or storage outside
the work space, or disassembly and reassembly of modular furniture is not considered
part of the JOC Contractor’s Coefficient and will be priced separately.
16.4.3.3
The work must, so far as practicable, be done in definite sections or divisions and confined
to limited areas which must be completed before work in other sections or divisions are
begun.
16.4.4
Work Site Conflicts. In the event of a conflict between JOC Contractor and others in an
occupied facility or where other Contractors are performing work on the same facility
under other Agreements, City will decide to dispute and that decision will be final.
16.4.5
Ownership of Work Product. Work Product prepared or otherwise created in connection
General Conditions
Revised: 7/20/22
GC-65 of 75
with the performance of this Agreement, including the Work, are to be and remain the
property of City. For purposes of this provision, “Work Product” will include all designs,
drawings, plans, specifications, ideas, renderings and other information or matter, in
whatever form created (e.g., electronic or printed) and in all media now known or
hereinafter created. All Work Product will be considered Work Made for Hire as defined
in the United States Copyright Act 17 U.S.C. §101 (Copyright Act). If for any reason any such
Work is found not to be a work for hire, JOC Contractor hereby transfers and assigns
ownership of the copyright in such Work to City. The rights in this Section are exclusive to
City in perpetuity.
16.5
OPTIONAL LIQUIDATED DAMAGES
16.5.1
Specific Job Orders. City will have the right to assess liquidated damages in relation to
any specific JOC Project Agreement as set forth below.
16.5.2
Substantial Completion Liquidated Damages. JOC Contractor acknowledges and agrees
that if JOC Contractor fails to obtain Substantial Completion of the Work within the
Agreement Time, City will sustain extensive damages and serious loss as a result of such
failure. The exact amount of such damages will be extremely difficult to ascertain.
Therefore, City and JOC Contractor agree that if JOC Contractor fails to achieve Substantial
Completion of the Work within the Agreement Time, City will be entitled to retain or
recover from JOC Contractor, as liquidated damages and not as a penalty, the sum per
calendar day as indicated in MAG § 108.9.
16.5.3
Final Acceptance Liquidated Damages. For the same reasons set forth in Section 16.5.2
above, City and JOC Contractor further agree that if JOC Contractor fails to achieve Final
Acceptance of the Work within the Agreement Time, City will be entitled to retain or recover
from JOC Contractor, as liquidated damages and not as a penalty, the sum per calendar
day as indicated in MAG § 108.9 commencing from the actual date of Substantial
Completion or Final Acceptance as required under any specific JOC Project Agreement.
16.5.4
MAG Liquidated Damages. Liquidated damages provisions in MAG § 108.9 may apply to any
specific JOC Project Agreement.
16.5.5
City may deduct liquidated damages assessed pursuant to this Section 16.5 from any
unpaid amounts then or thereafter due JOC Contractor under the Agreement or any
specific JOC Project Agreement between JOC Contractor and City. Any liquidated damages
not so deducted from any unpaid amounts due JOC Contractor must be payable to City
at the demand of City, together with interest from the date of the demand at the highest
lawful rate of interest payable to JOC Contractor.
16.6
PERFORMANCE MEASUREMENT
16.6.1
Performance Assessment. After the Final Acceptance of Work under each Job Order, City
will complete a written evaluation of the performance of JOC Contractor on the Job Order.
16.6.2
Consideration in Assignment of Work. JOC Contractor’s record of cost, schedule and
quality performance and comparative assessments will be significant considerations in
City’s determination whether to award future Job Orders. JOC Contractor agrees that any
determination by City not to not award future Job Orders or Option periods based on
performance will be at the sole discretion of City.
General Conditions
Revised: 7/20/22
GC-66 of 75
SECTION 17 - PROVISIONS APPLICABLE SOLELY TO PRE-CONSTRUCTION SERVICES FOR
CONSTRUCTION MANAGER AT RISK
17.1
ADDITIONAL DEFINITIONS
The definitions set forth in Section 2 and 15.1 above will apply to all Pre-Construction
Services Agreements.
17.2
GENERAL
17.2.1
CM@Risk must perform the Services required by, and in accordance with the Agreement
Documents and as outlined in Exhibit A of the Agreement to the satisfaction of the
Project Manager, exercising the degree of care, skill, diligence and judgment a professional
construction manager experienced in the performance of such services for construction
and/or facilities of similar scope, function, size, quality, complexity and detail to the
Project in urban areas throughout the United States, would exercise at such time, under
similar conditions. CM@Risk must, at all times, perform the required services consistent
with sound and generally accepted engineering principles and construction management
and construction contracting practices.
17.2.2
As a participating member of the Project Team, CM@Risk must provide to City and Design
Professional a written evaluation of City’s Project Program and budget, each in terms of
the other, with recommendations as to the appropriateness of each. CM@Risk must
prepare a Baseline Cost Model that validates City’s budget. The Baseline Cost Model must
include all assumptions and basis of estimates in enough detail so that the Project Team
can compare future detail estimates to the Baseline Cost model for variances. City and
Design Professional will provide all the reasonably required data that is available in
order to reach agreement between the team members that the Baseline Cost Model is an
accurate projection of the costs of the Project.
17.2.3
CM@Risk must attend Project Team meetings, which may include, but are not limited to,
bi- weekly Project management meetings, Project workshops, special Project meetings,
construction document rolling reviews, public meetings and partnering sessions. CM@Risk
attendance at design or other meetings in which CM@Risk is provided the opportunity but
does not actively participate and/or is not properly prepared is not acceptable. Repeated
instances of non-participation and/or lack of preparedness will be grounds for termination
of CM@Risk Agreement for default.
17.2.4
CM@Risk must provide Pre-Construction Services, described herein, in a timely manner
and consistent with the intent of the most current Drawings and Specifications. CM@Risk
must promptly notify City in writing whenever CM@Risk determines any Drawings or
Specifications are inappropriate for the Project and/or cause changes in the scope of Work
that deviates more than the allowed contingencies within the Baseline Cost Model or
requires an adjustment in the Baseline Cost Model, Detailed Cost Estimate, Detailed
Project Schedule, GMP Proposals and/or in the Agreement Time for the Work, to the extent
such as established.
17.2.5
CM@Risk when requested by City, must attend, make presentations and participate as may
be appropriate in public agency and or community meetings, relevant to the Project.
CM@Risk must provide drawings, schedule diagrams, budget charges and other materials
describing the Project when their use is required or appropriate in any such public agency
meetings.
General Conditions
Revised: 7/20/22
GC-67 of 75
17.2.6
Ownership of Work Product. All Work Product prepared or otherwise created in connection
with the performance of this Agreement, including the Work, are to be and remain the
property of City. For purposes of this provision, “Work Product” will include all designs,
drawings, plans, specifications, ideas, renderings and other information or material, in
whatever form created (e.g., electronic or printed) and in all media now know or hereinafter
created. All Work Product will be considered Work Made for Hire as defined in the United
States Copyright Act 17 U.S.C.
§101 (Copyright Act). If for any reason any such Work is found not to be a work for
hire, Contractor hereby transfers and assigns ownership of the copyright in such Work to
City. The rights in this Section are exclusive to City in perpetuity.
17.2.7
CM@Risk represents to City in completing Pre-Construction Services and providing the
reports
and analysis required thereunder, that Work can be properly and timely
constructed within the GMP Proposal, if accepted. CM@Risk does not assume any design
responsibilities unless specifically called for in the scope of work, but CM@Risk will be
responsible for their errors, omissions or inconsistencies included in the Work.
17.3
DETAILED PROJECT SCHEDULE
17.3.1
The fundamental purpose of the Detailed Project Schedule is to identify, coordinate and
record the tasks and activities to be performed by all of the Project Team members and
then for the Project Team to utilize that Deliverable as a basis for managing and
monitoring all member’s compliance with the schedule requirements of the Project.
Each Project Team member is responsible for its compliance with the Detailed Project
Schedule requirements. CM@Risk must, however, develop and maintain the Detailed
Project Schedule on behalf of and to be used by the Project Team based on input from the
other Project Team members. The Baseline Project Schedule must be developed as part
of the Baseline Cost Model. The Detailed Project Schedule must use the Critical Path
method (“CPM”) technique, unless required otherwise, in writing by City. CM@Risk must
use scheduling software acceptable to City to develop the Detailed Project Schedule.
The Detailed Project Schedule must be presented in graphical and tabular reports as
agreed upon by the Project Team. If Project phasing as described below is required, the
Detailed Project Schedule must indicate milestone dates for the phases once
determined. As part of construction phase, City may require CM@Risk to prepare a
“resource loaded” schedule for all work, including work performed by Subcontractors,
detailing each of the project tasks and the required/anticipated number of personnel per
day for each task. CM@Risk must also indicate on the schedule its ability to meet said
required/anticipated personnel requirements.
17.3.2
CM@Risk must include and integrate in the Detailed Project Schedule the services and
activities required of City, Design Professional and CM@Risk including all construction
phase activities based on the input received from City and the Design Professional.
The Detailed Project Schedule must define activities as determined by City to the extent
required to show: (a) the coordination between preliminary design and various pre-
construction documents, (b) any separate long-lead procurements, (c) any permitting
issues, (d) any land, right-of-way, or easement acquisition, (e) bid packaging strategy and
awards to Subcontractors and Suppliers, (f) major stages of construction, (g) start-up and
commissioning, and (h) occupancy of the completed Work by City. The Detailed Project
Schedule must include by example and not limitation, proposed activity sequences and
durations for design, procurement, construction and testing activities, milestone dates for
actions and decisions by the Project Team, preparation and processing of shop drawings
General Conditions
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GC-68 of 75
and samples, delivery of materials or equipment requiring long-lead time procurement (if
any), milestone dates for various construction phases, Total Float for all activities to the
extent authorized by City, relationships between the activities,
City’s occupancy
requirements showing portions of the Project having occupancy priority, and proposed
dates for Final Acceptance.
17.3.3
A Baseline Project Schedule must be initiated with the project Baseline Cost Model and
agreed to by the project team at the same time. CM@Risk must update and maintain a
detailed Project Schedule throughout pre-construction such that it will not require major
changes at the start of the construction phase to incorporate CM@Risk’s plan for the
performance of the construction phase Work. CM@Risk must provide updates and/or
revisions to the Detailed Project Schedule for use by the Project Team, whenever required,
but no less often than at the Project Team meetings. CM@Risk must include with such
submittals a narrative describing its analysis of the progress achieved to-date vs. the
Baseline Project Schedule, including any concerns regarding delays or potential delays, and
any recommendations regarding mitigating actions.
17.3.4
If phased construction is deemed appropriate at the time of developing the Baseline Cost
Model or during the development of the Detailed Project Schedule, and City approves,
CM@Risk must review the design and make recommendations regarding the phased
issuance of Construction Documents to facilitate phased construction of the Work, with
the objective of reducing the Project Schedule and/or Cost of the Work. CM@Risk must take
into consideration such factors as natural and practical lines of work severability,
sequencing effectiveness, access and availability constraints, total time for completion,
construction market conditions, labor and materials availability, and any other factors
pertinent to saving time and cost.
17.3.5
Long Lead Time Items. As part of developing the Detailed Project Schedule, CM@Risk must
identify all long lead time materials, fabrications, equipment, or other items which may
impact the Project Schedule and may require early action on the part of the Project Team.
Dates for selecting and ordering long lead time items will be included and highlighted
in the Detailed Project Schedule
17.3.6
Equipment Plan. Contractor must develop an Equipment Plan that addresses all rental
and owned equipment, regardless of whether such equipment will be provided by
CM@Risk or subcontractor(s), that will be necessary to construct the Project and the cost
of which will be included as a Cost of the Work in the GMP Proposal. The Equipment Plan
will seek to minimize the cost of the equipment to City and maximize the efficient and
coordinated use of the equipment for completion of the Project. The Equipment Plan will
not only include the costs and allowable lease rates for the equipment, but will also include
an equipment schedule that will be incorporated into the Detailed Project Schedule and the
Schedule of Values submitted with the GMP Proposal.
17.4
DESIGN DOCUMENT REVIEWS
17.4.1
CM@Risk must evaluate periodically the availability of labor, materials/equipment, cost-
sensitive aspects of the design; and other factors that may create an unacceptable variance
to the Baseline Cost Model and/or Baseline Project Schedule.
17.4.2
CM@Risk must recommend, in conjunction with the Project Team, those additional surface
and subsurface investigations that, in its professional opinion, are required to provide the
necessary
information for CM@Risk to construct the Project.
These additional
General Conditions
Revised: 7/20/22
GC-69 of 75
investigations, if agreed to
be necessary by the Project Manager and the Design
Professional, will be acquired by City and copies of the reports will be provided to CM@Risk.
17.4.3
CM@Risk must meet with the Project Team as required to review designs during their
development. CM@Risk must familiarize itself with the evolving documents through
pre-
construction. CM@Risk must proactively advise the Project Team and make
recommendations on factors related to construction costs, and concerns pertaining to the
feasibility and practicality
of any proposed means and methods, selected materials,
equipment and building systems, and, labor and material availability. CM@Risk must
furthermore advise the Project Team on proposed site improvements, excavation and
foundation considerations, as well as, concerns that exist with respect to coordination of
the Drawings and Specifications. CM@Risk must use established value analysis principles
in recommending cost effective alternatives.
17.4.4
CM@Risk must routinely conduct constructability and bid-ability reviews of the Drawings
and Specifications as necessary to satisfy the needs of the Project Team. The reviews must
attempt to identify all discrepancies and inconsistencies in the Construction Documents
especially those related to clarity, consistency, completeness and coordination of Work of
Subcontractors and Suppliers.
17.4.4.1
CM@Risk must evaluate whether: (a) the Drawings and Specifications are configured to
enable efficient construction; (b) design elements are standardized; (c) construction
efficiency
is
properly
considered
in
the
Drawings
and
Specifications;
(d)
module/preassembly design is prepared to facilitate fabrication, transport and installation;
(e) sequences of Work required by or inferable from the Drawings and Specifications are
practicable; (f) the design has taken into consideration efficiency issues concerning access
and entrance to the site, laydown and storage
of materials, staging of site facilities,
construction parking, and other similar pertinent issues; and (g) the design maintains
continued operation of the existing City systems and maintains traffic on adjacent
roadways. CM@Risk must also review the Drawings and Specifications to ensure that what
is depicted therein can be constructed as designed and must promptly inform the Project
Team of any issues.
17.4.4.2
CM@Risk must check cross-reference and complementary Drawings and sections within
the Specifications and in general evaluate whether: (a) the Drawings and Specifications
are sufficiently clear and detailed to minimize ambiguity and to reduce scope interpretation
discrepancies; (b) named materials and equipment are commercially available and are
performing well, or otherwise, in similar installations; (c) Specifications include alternatives
in the event a requirement cannot be met in the field; and (d) in its professional opinion, the
Project is likely to be subject to Differing Site Conditions.
17.4.4.3
The results of the reviews must be provided to Project Team in formal, written reports
clearly
identifying all reviewed documents and the discovered discrepancies and
inconsistencies in the Drawings and Specifications with notations and recommendations
made on the Drawings, Specifications and other documents. CM@Risk must meet with
Project Team to discuss any findings and review reports.
17.4.4.4
CM@Risk’s reviews must be from a Contractor’s perspective, and though it will serve to
eliminate/reduce the number of RFIs) and changes during the construction phase,
responsibility for the Drawings and Specifications will remain with the Design Professional
and not CM@Risk.
General Conditions
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GC-70 of 75
17.4.5
It is CM@Risk’s responsibility to assist the Design Professional in ascertaining that, in
CM@Risk’s professional opinion, the Construction Documents are in accordance with
applicable Laws, Regulations, or Legal Requirements, building codes, sound engineering
principle’s rules and regulations. If CM@Risk recognizes that portions of the Construction
Documents are at variance with applicable laws, statutes, ordinances, building codes,
sound engineering principle’s rules and regulations, it must promptly notify the Project Team
in writing, describing the apparent variance of deficiency. However, the Design Professional
is ultimately responsible for the compliance of the Drawings and Specifications with those
laws, statutes, ordinances, building codes, rules and regulations.
17.4.6
The Project Team will routinely identify and evaluate using value analysis principles and
alternate systems, approaches, design changes that have the potential to reduce Project
costs while still delivering a high quality and fully functional Project consistent with
the Project Program. If the Project Team agrees, CM@Risk in cooperation with the Design
Professional, will perform a cost/benefit analysis of the alternatives and submit such in
writing to the Project Team. City, through the Project Manager, will direct which alternatives
will be incorporated into the Project. The Design Professional will have full design
responsibility for the review and incorporation of CM@Risk suggested alternatives into
the Drawings and Specifications. CM@Risk must analyze the costs and schedule impacts of
the alternatives against the Baseline
Cost Model and Schedule and provide a
recommendation for the Project Team’s consideration and City’s approval prior to the
establishment of the GMP.
17.5
BASELINE COSTS MODEL, DETAILED COST ESTIMATES, AND SCHEDULE OF VALUES
17.5.1
At the conclusion of the Master Planning and Programming, if required, CM@Risk will
review all available information regarding the design and scope of the Project using
CM@Risk’s experience in performing similar work, knowledge of similar projects and
current and projected construction costs and, based upon that review, must develop a
Baseline Cost Model for review by the Project Team and approval by City. Once approved
by City, the Baseline Cost Model will be continually referenced as detailed estimates are
created as the design progresses throughout Pre-Construction until the final GMP for the
entire Project is established. A final GMP for the entire Project must be established and
approved by City prior to the start of construction. It is the responsibility of CM@Risk
to ensure City has sufficient information to evaluate and approve a final GMP prior to
the time necessary to start construction so construction can be completed within the
Agreement Time. The Project Detailed Cost Estimate will be the best representation from
CM@Risk of what the complete functional Project’s construction costs will be as indicated
by the most current available documents and will be constantly checked against the
Baseline Cost Model. CM@Risk must communicate to the Project Team and assumptions
made in preparing the Baseline Cost Model. The Baseline Cost
Model must support
CM@Risk’s Detailed Cost Estimates and may be broken down initially as dictated by the
available information, as required by City.
17.5.2
After receipt of the Design Professional’s most current documents from certain specified
pre- construction milestones, CM@Risk must provide a draft Detailed Cost Estimate
including a detailed written report detailing any variances to the Baseline Cost Model and
Baseline Project Schedule. The Design Professional and CM@Risk will reconcile any
disagreements on the estimate to arrive at an agreed upon Detailed Cost Estimate for the
construction costs based on the scope of the Project through that specified pre-
construction milestone. Pre-Construction milestones applicable to this paragraph are:
General Conditions
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GC-71 of 75
Master Planning and Programming, Schematic Design, 50% Design Development, 100%
Design Development, and 50% Construction Drawings, If no consensus is reached, City will
make the final determination. If the Project Team requires additional updates of the
Detailed Cost Estimate beyond that specified in this paragraph, CM@Risk must provide the
requested information in a timely manner.
17.5.3
If at any point the Detailed Cost Estimate submitted to City exceeds the previously
accepted Baseline Cost Model or previously approved Detailed Cost Estimate agreed to as
set forth in Section 17.5.2 above, CM@Risk must make appropriate recommendations to
project Team on means/methods, materials, and or other design elements that it
believes will reduce the estimated construction costs, such that it is equal to or less than
the established Project Team’s Baseline Cost Model.
17.5.4
Unless other levels of completion are agreed to in writing in the Construction Documents,
at 50% Construction Drawings and included with the associated report, CM@Risk must
also submit to the Project Team for review and approval a Schedule of Values that complies
with the following requirements. The Schedule of Values must be based on City standard
bid schedule and highlight significant variances from any previously submitted Schedule
of Values. The Schedule of Values must be directly related to the breakdowns reflected in
the Detailed Project Schedule and CM@Risk’s Detailed Cost Estimate. In addition, the
Schedule of Values must: (a) detail unit prices and quantity take-offs, (b) detail all other
contingencies and unit price Work shown and specified in the detailed design documents.
17.5.5
CM@Risk is to track, estimate/price and address the Project Team’s overall project cost issues
that arise outside of the Baseline Cost Model and the latest approved Detailed Cost
Estimate such as: City generated changes, Project Team proposed changes, alternate
system analysis, constructability items and value engineering analysis. The system used
to implement this process will be referred to as the Design Evolution Log. This is to be
addressed between the Baseline Cost Model and the Master Planning and Programming
Detailed Cost Estimate, and then (unless other levels of completion are agreed to in writing
in the Construction Documents) between the Detailed Cost Estimates for each of the pre-
construction milestones thereafter, Schematic Design, 50% Design Development, 100%
Design Development, and 50% Construction Documents, and the bid packages for all
Phases.
17.5.6
Upon request by City, CM@Risk must submit to City a cash flow projection for the Project
based on the current updated/revised Detailed Project Schedule and the anticipated level of
payments for CM@Risk during the design and construction phases. In addition, if requested
by City and based on information provided by City, CM@Risk must prepare a cash flow
projection for the entire Project based on historical records for similar types of projects
to assist City in the financing process.
17.5.7
Construction Water. CM@Risk must estimate the quantity of water to be used and include
the cost thereof in each Detailed Cost Estimate and GMP Proposal provided by City.
17.6
SUBCONTRACTOR AND MAJOR SUPPLIER SELECTIONS
17.6.1
There are two ways to select Subcontractors and major Suppliers prior to submission of a
GMP Proposal: (1) qualifications-based selection; or (2) a combination of qualifications
and price. Except as noted below, the selection of Subcontractors/Suppliers is the sole
responsibility of CM@Risk. In any case, CM@Risk is solely responsible for the performance
of the selected Subcontractors/Suppliers, and for compliance with the requirements of
General Conditions
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Title 34 of the Arizona Revised Statutes in the selection of a Subcontractors/Suppliers,
to the extent applicable. CM@Risk must comply with its Subcontractor Selection Plan
submitted with its Statement of Qualifications.
17.6.2
City may approve the selection of a Subcontractor(s) or Suppliers(s) based only on their
qualifications when CM@Risk can demonstrate it is in the best interest of the Project. All
Work that is performed, after such a qualifications-based selection, for a price that is
negotiated by CM@Risk will be billed in accordance with the GMP for actual costs and may
be subject to audit by City.
17.6.2.1
Qualifications based selection of a Subcontractor(s)/Supplier(s) should only occur prior to
the submittal of the GMP Proposal.
17.6.2.2
If a Subcontractor/Supplier selection plan was submitted and agreed to by City, CM@Risk
must apply the plan in the evaluation of the qualifications of a Subcontractor(s) or
Supplier(s) and provide City with its review and recommendations.
17.6.2.3
CM@Risk must receive written City approval for each selected Subcontractor(s) and
Supplier(s).
17.6.2.4
CM@Risk must negotiate costs for services/supplies from each Subcontractor/Supplier
selected under this method.
17.6.3
All Work must be competitively bid unless a Subcontractor or Supplier was selected pursuant
to Section 17.6.2 above.
17.6.3.1
CM@Risk must develop Subcontractor and Supplier interest, submit the names of a
minimum of three qualified Subcontractors or Suppliers for each trade in the Project for
approval by City and solicit bids for the various Work categories. If there are not three
qualified Subcontractors/Suppliers available for a specific trade or there are extenuating
circumstances warranting such, CM@Risk may request approval by City to submit less
than three names. Without prior written notice to City, no change in the recommended
Subcontractors/Supplies will be allowed.
17.6.3.2
If City objects to any nominated Subcontractor/Supplier or to any self-performed Work for
good
reason, CM@Risk must nominate a substitute Subcontractor/Supplier that is
acceptable to City.
17.6.3.3
CM@Risk must distribute Drawings and Specifications, and when appropriate, conduct a
Pre- Bid Conference with prospective Subcontractors and Suppliers.
17.6.3.4
If CM@Risk desires to self-perform certain portions of the Work, it must request to be one of
the approved Subcontractor bidders for those specific bid packages. CM@Risk’s bid will
be evaluated in accordance with the process identified below. If events warrant and City
concurs that it is necessary in order to ensure compliance with the Project Schedule
and/or the most recent Detailed Cost Estimate, CM@Risk may be authorized to self-
perform Work without bidding or rebidding the Work. When CM@Risk self-performs work
without bidding, only the actual costs associated with performing the Work in accordance
with the approved GMP will be billed and may be subject to audit by City.
17.6.3.5
CM@Risk must receive, open, record and evaluate the bids; provided, however, that if
CM@Risk or one of its affiliates is bidding to self-perform the Work that is the subject of the
bid, then the bids must be received, opened, recorded and evaluated by Project Manager
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instead of CM@Risk. Bids for each category of Work must be opened and recorded at a
pre-determined time. The apparent low bidders must be interviewed to determine the
responsiveness of their proposals. In evaluating the responsiveness of bid proposals
CM@Risk, in addition to bid price, may consider the following factors: past performance
on similar projects, qualifications and
experience of personnel assigned, quality
management plan, approach or understanding of the
Work to be performed, and
performance
schedule
to
complete
the
Work.
The
final
evaluation
of
Subcontractor/Supplier bids must be done with Project Manager in attendance to observe
and witness the process. CM@Risk must resolve any Subcontractor/Supplier bid withdrawal,
protest or disqualification in connection with the award at no increase in the Cost of Work.
17.6.4
CM@Risk will be required to prepare two different reports on the subcontracting process.
17.6.4.1
Within fifteen days after each major Subcontractor/Supplier bid opening process;
CM@Risk must prepare a report for City’s review and approval identifying the
recommended Subcontractors/Supplier for each category of Work. The report must detail:
(a) the name of the recommended Subcontractor/Supplier and the amount of the
Subcontractor/Supplier bid for each sub-agreement; (b) the sum of all recommended
Subcontractor/Supplier bids received; (c) and trade work and its cost that CM@Risk intends
to self-perform, if any.
17.6.4.2
Upon completion of the Subcontractor/Supplier bidding process, CM@Risk must submit
a summary report to City of the entire Subcontractor/Supplier selection process. The report
must indicate, by bid process, all Subcontractors/Suppliers contacted to determine
interest, the Subcontractors/Suppliers solicited, the bids received and costs negotiated,
and the recommended Subcontractors/Suppliers for each category of Work.
17.6.5
The approved Subcontractors/Suppliers will provide a Schedule of Values with their bid
proposals, which will be used to create the overall Project Schedule of Values.
17.6.6
If after receipt of sub-bids or after award to Subcontractors and Suppliers, City objects to
any nominated Subcontractor/Supplier or to any self-performed Work without any
reasonable basis, CM@Risk must nominate a substitute Subcontractor or Supplier,
preferably if such option is still available, from those who submitted Subcontractor bids
for the Work affected. Once such substitute Subcontractors and Suppliers are consented
to by City, CM@Risk’s proposed GMP for the Work or portion thereof must be
correspondingly adjusted to reflect any higher or lower costs form any such substitution.
17.7
GMP PROPOSAL
17.7.1
When a GMP Proposal is submitted for a phase of the Work, the GMP will have a Detailed Cost
Estimate of the Costs of the Work (as set forth in Section 15.2) in each phase of the Work
that is being proposed plus the current estimate for all other Work. City will not approve
the GMP for the phase of work without a total estimate for the complete Project. City may
request a GMP Proposal for all or any portion of the Project and at any time during pre-
construction. Any GMP Proposals submitted by CM@Risk must be based on and consistent
with Baseline Cost Model and the current update/revised Detailed Cost Estimate at the
time of the request and include any clarifications or assumptions upon which the GMP
Proposal(s) are based.
17.7.2
A GMP Proposal for the entire Project will be the sum of the Cost of the Work, CM@Risk Fee,
and General Conditions Cost. CM@Risk guarantees to complete the Project at or less than
General Conditions
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GC-74 of 75
the final GMP Proposal amount plus approved Change Orders. CM@Risk will be responsible
for any costs for expenses that would cause the Cost of the Work actually incurred,
including the Construction Fee and General Conditions Costs, to exceed the GMP.
17.7.3
CM@Risk must prepare its GMP Proposal in accordance with City’s request for GMP Proposal
requirements based on the most current completed Drawings and Specifications at that
time, which unless otherwise directed by City in writing, will be at 100% Construction
Drawings. CM@Risk must mark the face of each document of each set upon which its GMP
Proposal is based.
These documents must be identified as the GMP Plans and
Specifications. CM@Risk must send one set of those documents to the Project Manager,
keep one set and return the third set to the Design Professional.
17.7.4
An updated/revised Detailed Project Schedule, Equipment Plan, and Schedule of Values
must be included in any GMP Proposal(s), all of which must reflect the GMP Plans and
Specifications the Detailed Project Schedule must be shown in relationship to the Project
Schedule and identify any variance to the Baseline Project Schedule. Any such Detailed
Project Schedule updates/revisions must continue to comply with the requirements of
Section 17.3.1 through 17.3.5.
17.7.5
GMP Proposals(s) Review and Approval
17.7.5.1
CM@Risk must meet with the Project Team to review the GMP Proposal(s) and the written
statement of its basis. In the event the Project Team discovers inconsistencies or
inaccuracies
in the information presented, CM@Risk must make adjustments as
necessary to the GMP Proposal.
17.7.5.2
If during the review and negotiation of GMP Proposals design changes are required, City
may authorize and cause the Design Professional to revise the GMP Plans and Specifications
to the extent necessary to reflect the agreed-upon assumptions and clarifications contained
in the final approved GMP Proposal. Such revised GMP Plans and Specification will be
furnished to CM@Risk. CM@Risk must promptly notify the Project Team in writing if any
such revised
GMP Plans and Specifications are inconsistent with the agreed upon
assumptions and clarifications.
17.7.6
All portions of or items comprising the GMP Proposal are subject to audit by City, as
deemed appropriate by City, including, without limitation, any based upon unit prices or
Work to be self- performed by CM@Risk, or its affiliates.
17.8
PAYMENT PROCEDURE FOR PRE-CONSTRUCTION SERVICES
17.8.1
Requests for monthly payments by CM@Risk for Pre-Construction Services must be
submitted monthly and must be accompanied by a progress report, detailed invoices
and receipts, if applicable. Any requests for payment must include, as a minimum, a
narrative description of the tasks accomplished during the billing period, a listing of any
Deliverables submitted, and copies of any Subconsultants’ requests for payment, plus
similar narrative and listings of Deliverables associated with their Work. Payment for
services negotiated as a lump sum will be made in accordance with the percentage of work
completed during the preceding month.
17.8.2
In no event will City pay more than seventy-five (75%) of the Agreement Price until
acceptance of ALL Pre-Construction Services and award of the final approved Construction
Services Agreement for the entire Project by City Council. If CM@Risk does not prepare a
General Conditions
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GC-75 of 75
GMP Proposal that is acceptable to City, or the GMP Proposal exceeds the City’s
Construction Budget, then CM@Risk understands and acknowledges that it will forfeit any
right to receive the 25% of the Agreement Price being retained by City.
17.8.3
CM@Risk agrees that no charges or claims for costs or damages of any type will be made by
it for any delays or hindrances beyond the reasonable control of City during the progress of
any portion of Pre-Construction Services specified in this Agreement. Such delays or
hindrances, if
any, will be solely compensated for by an extension of time for such
reasonable period and may be mutually agreed between the parties. It is understood
and agreed, however, that permitting CM@Risk to proceed to complete any such Services,
in whole or in part after the date to which the time of completion may have been extended,
will in no way act as a waiver on the part of City of any of their respective legal rights herein.
17.8.4
No compensation to CM@Risk will be allowed contrary to Article I, Chapter I, Title 34 of the
Arizona Revised Statutes.
17.8.5
If any service(s) executed by CM@Risk is abandoned or suspended in whole or in part, for
a period of more than 180 days through no fault of CM@Risk, CM@Risk is to be paid for
the services performed prior to the abandonment or suspension.
17.9
SURVIVAL OF THE DESIGN SERVICES AGREEMENT, DUTIES, OBLIGATIONS AND
WARRANTIES
If the GMP Proposal is accepted by City and a Construction Agreement is entered into
between City and CM@Risk, the duties, obligations and warranties of CM@Risk under the
Pre- Construction Services Agreement survive and are incorporated into the resulting
Construction Agreement.
App’d 7/20/2022
APP-1 of 33
General Conditions Appendices
SECTION 15 – APPENDICES
The following Appendices attached hereto are referenced in the General Conditions and
are incorporated herein.
Appendix 1 – Policy Statement for Calculating Delays and Damages
Appendix 2 – Cost Reduction Incentive Proposals for Design Bid Build Agreements
Appendix 3 – Contractor’s Affidavit Regarding Settlement of Claims
Appendix 4 – Forms of Performance Bond
Appendix 5 – Forms of Payment Bond
Appendix 6 – Dispute Resolution
Appendix 7 – Certificate of Completion
Appendix 8 – Construction Sign Detail
Appendix 9 – Cost of the Work (Applicable solely to Construction Manager at Risk and
Job Order Contracting)
Appendix 10 Landscape Establishment Period
App’d 7/20/2022
APP-2 of 33
General Conditions
Appendix 1
CALCULATING DELAYS AND DAMAGES
The purpose of this policy statement is to establish guidelines and procedures for negotiation
between the Contractor and City of Chandler relating to compensation for delays pursuant to
Arizona Revised Statutes (A.R.S.) 34-221(F). This policy statement contains notice requirements in
addition to those set forth in the Agreement Documents, and will be the Agreement Provision
contemplated by that statute.
NOTE: As used herein, the term “Engineer” will refer to the City of Chandler City Engineer or
his/her designated representative. Nothing in this Policy Statement will be construed to void any
provision in the Agreement which requires timely notice of delays or provides for arbitration or
any other procedure for settlement or provides for liquidated damages.
I.
TYPES OF DELAYS:
For the purposes of this document, there are essentially four types of delays encountered by
City of Chandler Construction Contractors; excusable/compensable, excusable/non-
compensable, non- excusable, and concurrent. Only delays that extend Agreement
Completion Time set forth in the Agreement Document will be considered for issues
relating to Agreement extensions or additional compensation. All other delays are
considered to be activity delays and do not entitle the Contractor to either time
extensions or additional compensation. Agreement Completion Time will be defined as the
date set forth in Maricopa Association of Governments (MAG) Uniform Standard Specification
Section 101 and as may be modified by the Agreement Documents.
A.
Excusable/Compensable:
These are delays caused solely by the City’s actions or inactions, are unreasonable
under the circumstances, and which were not within the contemplation of the
parties to the Agreement at or prior to the time of execution of the
Agreement. Since the Contractor presumably has no control over the events
causing the delay, he may be entitled to both Agreement time extensions and
additional compensation for delay damages. Further, he/she may be entitled to
additional compensation from the impact of that delay on other work. Examples of
excusable/compensable (E/C) delays include:
failure to properly locate
an
underground City-owned utility within 2 feet of the actual location; failure to
relocate City-owned utilities far enough in advance of construction in an area
where the Contractor is scheduled to work that it delays start or completion of
the Contractor’s regularly scheduled work; failure to provide City-furnished
equipment or materials in a timely manner if required by the Agreement; failure
to acquire necessary Right-of-Way or Public Utility Easements prior to the Contractor
beginning Work in the area; failure to timely return Shop Drawings or other
Agreement Submittals in accordance with the Agreement; unreasonable delay by
the City in making decisions which affect critical activities; surveying errors when the
City is contractually responsible for providing Project Surveying. This list is not meant
to be all inclusive, but is intended merely as examples of the type of City action or
inaction which can result in a Contractor’s claim for additional time and
App’d 7/20/2022
APP-3 of 33
General Conditions
Appendix 1
compensation.
B.
Excusable/Non-compensable:
These are delays over which neither the City nor the Contractor had control. Since
both parties to the Agreement have been potentially damaged by the delay, but
neither have caused it, only Time Extensions are warranted. Examples of excusable,
non-compensable (E/N) delays include: unusually severe weather; fire; acts of God;
failure of non-City owned utilities (SRP, CenturyLink, Cable TV, Southern Pacific
Railroad, and Southwest Gas, etc.) to properly or timely locate accurately; failure of
non-City owned utilities to relocate in advance of construction; the voluntary or
involuntary filing for Bankruptcy protection by a Supplier or Subcontractor which
causes the Supplier/Subcontractor to fail to meet a contractual deadline provided
the Contractor can provide documentation that he/she executed the required
Purchase Orders/Subcontract Agreements and received delivery schedules which,
if met, would have eliminated the delay; delays as a result of an incomplete
shutdown of a City or non-City owned utility main (the City does not guarantee a
complete shutdown). This list also is not necessarily all inclusive but merely
indicative of type and class of E/N delays.
C.
Non-excusable/Non-compensable:
These are delays caused by the actions or inactions of Contractor or an officer,
employee, agent, Subcontractor, Supplier or any other party for whom the
Contractor is responsible. Since the Contractor has assumed responsibility for the
risks associated with the events that caused the delay, he/she are not entitled to
either time extensions or monetary delay damages. All non-excusable delays are
also non-compensable. Examples of non- excusable, non-compensable (N/N)
delays include: failure to perform by the Contractor, its Subcontractors and/or
Suppliers (except as noted in section I.B above); failure to provide adequate
labor,
materials,
and/or
equipment
on
the
Project;
failure
to
perform
contractually-required coordination with utilities, agencies and other Contractors;
failure to notify the Engineer, in writing, of delay impacts within two working days,
as required by MAG 104.2.3, or the next work day, as required by MAG 109.8.2;
failure to timely submit Shop Drawings; failure to pothole or otherwise visually locate
utilities sufficiently ahead of the Work to allow the Engineer to direct corrective
action when necessary; delays due to retesting of previously failed work, re-
inspection, and/or restaking resulting from faulty workmanship, poor quality
control, or lack of compliance with Agreement Specifications. Again, this list is not
necessarily all inclusive.
D.
Concurrent:
When two or more delays occur simultaneously or overlap, each delay is
analyzed separately to determine its impact on the overall project completion date
based on when that delay started. Once again, only those delays which actually
extend the Agreement completion
time
are
considered
as
delays.
The
concurrent delay is considered an additional delay only to the extent it prolongs
App’d 7/20/2022
APP-4 of 33
General Conditions
Appendix 1
the delay to the Agreement Completion Time beyond the date that the one it is
concurrent with had already delayed that date. For example, if two delays are
concurrent, and one is five days long and the second is seven days long, the second
concurrent delay will only extend the Agreement Completion Time by two days. The
same method of analysis is used when there are multiple concurrent delays. Only
those extending the Project Completion Date are considered to be delays for the
purposes of this policy. The portion of each concurrent delay that delays the
completion of the work is classified in the same manner as described previously for
individual delays and being either E/C, E/N or N/N.
An example of a concurrent delay is where the City delays furnishing material,
but the Contractor could not have installed it anyway due to unusually severe
weather. The effect of the first delaying activity will extend for the full duration
and will be considered controlling on the Contractor’s schedule. A subsequent,
concurrent delay will thereafter only be considered to effect the project completion
(if at all) once the first delaying activity has ceased to impact the project completion.
In this case, if the unusually severe weather continued and delayed the work after
the material was delivered, the first portion of the delay would be classified E/C
(delay for material) and the second as E/N (delay due to unusually severe weather).
Using the procedure set forth above, the entire concurrent portion would be
considered E/C as shown in the chart which follows.
Example of a Concurrent Delay:
E/C Delay
E/N Delay
City Related Material Delay
Rain Delay
II.
ANALYZING THE DELAY:
The Contractor must provide all documents required or requested by the Engineer to analyze the
delay(s). It is important to understand that, prior to the delay analysis, delays and their impacts are
alleged issues. The information the Contractor provides will be compared with the Inspector’s Daily
Log, Schedules and other available Project information and together they will support or refute that
delays occurred and, if so, how they impact other work and the overall project completion. The
Contractor’s delay in providing these documents will be considered prima facie evidence that either
the delay did not occur or it did not impact the Project Completion Date and any claim for time
extension or damages will be denied.
App’d 7/20/2022
APP-5 of 33
General Conditions
Appendix 1
The Engineer will accept delay analyses in CPM format, as these may demonstrate to his/her
satisfaction whether or not Project Completion has been impacted by a specific event. If the
Contractor chooses not to use CPM scheduling procedures, then the burden will be on the
Contractor to prove to the Engineer’s satisfaction that the Project Completion has been
impacted. The procedures below assume that the Contractor is using CPM scheduling methods.
As a minimum the Contractor must provide the following materials to the Engineer:
A.
As-Planned Schedule. The initial construction schedule, required by the Agreement
Documents, will be considered the baseline schedule. It is to the Contractor’s
advantage that the As-Planned (baseline) Schedule be as detailed as possible in
order for delays, as they occur, to be incorporated into the schedule in
representative locations. It is also to the Contractor’s advantage to use a computer
software program to generate the schedule since updated schedules are required
monthly by the Agreement Documents and since updated schedules are
required to support delays and requests for additional compensation for delays.
The As-Planned (baseline) Schedule must be presented in network format which
clearly shows the interrelationships of the activities. The Contractor must also
provide a printout of the activities showing early start, early finish, late start, late
finish, duration and float. The activity list printout must also indicate predecessor
and successor activities.
B.
As-Built Schedules. The as planned (baseline) schedule must be updated with
complete progress-to-date information (actualized) up to the date of the start of the
alleged delay. Each updated schedule will serve as the as-built schedule for analyzing
the alleged delay and provide a new baseline as-planned schedule for the next delay.
This process must be repeated for each alleged delay as it occurs. In updating the
baseline schedule, the alleged delay must be treated as an activity and inserted into
the schedule as a predecessor to the impacted activity (ies). When an activity that
has already started is impacted, it is preferable to divide this activity into two
parts and show the impact affecting the second part. For schedules which
incorporate a time line (or data date), the delay activity must be inserted at the time
it actually occurred. Some software scheduling programs have a PAUSE-RESUME
feature that can be used to facilitate the requirements. The updated schedule must
also be accompanied by a listing of activities as with the baseline schedule. This
activities list must contain the alleged delay as an activity showing the duration and
the activities which are predecessors and successors to it. When computer
generated schedules are used, the Contractor must provide, in electronic media
format, the complete data files for the updated schedule that included the delay
activity, preferably either in Suretrak or in Microsoft Project. Each electronic media
must contain a label identifying the Project name, Contractor’s name, program
name and version number, data date and project finish date.
C.
Other Documents: In order to determine the amount of the alleged delay and if
it is compensable, the Contractor must provide all backup documentation relevant to
the issue and as required by the Engineer. This documentation must include copies
of such items as: purchase orders; delivery schedules; correspondence; memoranda
of telephone calls; force account daily worksheets (initialed by the Inspector);
payroll data; estimating (bid) worksheets; and any other materials which may be
App’d 7/20/2022
APP-6 of 33
General Conditions
Appendix 1
requested by the Engineer.
D.
Procedure: Only after receipt of sufficient documentation will the Engineer analyze
each alleged delay and determine if it is supported or refuted. If supported, the
Engineer will determine if it is excusable or non-excusable, compensable or non-
compensable. If the Engineer determines that the delay did not affect the Project
Completion, the as-planned schedule, which has been updated to the date of the
alleged delay, must be revised to indicate this. If the Engineer determines the delay
did occur but was N/N, then no time extension will be granted. It is imperative that
an actualized schedule be submitted as soon as the occurrence of the alleged delay
is known. In no event will the Contractor submit an actualized updated schedule
later than 60 days after the occurrence of the alleged delay becomes known.
If the Engineer determines the delay did occur and was excusable but, due to a
reason listed in section I.B. is non-compensable, he/she will determine the length
of the E/N delay and prepare a Change Order to add that time to the Agreement.
The Engineer’s decision will be final.
If the Engineer determines the delay was excusable and compensable, he/she will
determine the length of the E/C delay and proceed to review the Contractor’s
damage calculations in accordance with Section III. The Engineer will check the
Contractor’s calculations, review the backup documentation provided, and prepare a
Change Order to cover both the additional compensation and the time extension.
The Engineer’s decision on both the time extension and additional compensation for
the delay will be final.
If the issue involves a concurrent delay, the Engineer will analyze available data
to determine the portions which are E/C, E/N, and/or N/N as described above. The
Engineer will proceed to determine the length of E/C delay and verify the Contractor’s
delay damage calculations, if any are provided. Upon completion of this review, the
Engineer will prepare a Change Order for the Contractor’s review and signature.
The Engineer’s decision regarding excusable delay and additional compensation for
the delay is final.
The amount of time the Engineer will require to analyze the alleged delay(s) will
depend upon the Engineer’s workload, the complexity of the delay analysis,
availability of supporting data, extent of cooperation by the Contractor, and other
factors beyond the Engineer’s control. It is entirely possible other delay(s) may
occur while the Engineer is analyzing particular claim for delay(s). The Engineer’s
failure to respond to the Contractor in a set period of time will not be used as the
basis for a further delay claim or as justification for extending and existing delay
claim. The time required for delay analysis by the Engineer will not be counted
against the time allotted for processing Final Payment as required by (MAG Section
109.7(B)) or the release of retention and Final Payment as prescribed by A.R.S.
Arizona Revised Statutes §34-221.
III.
CALCULATING MONETARY DELAY DAMAGES:
Additional compensation for delay, when authorized by the Engineer, will be calculated in accordance
App’d 7/20/2022
APP-7 of 33
General Conditions
Appendix 1
with MAG Section 109.5 ACTUAL COST WORK with the following exceptions:
A.
No additional compensation or other monetary damages will be awarded or paid for
any loss of anticipated profits by the Contractor, Subcontractors or Suppliers.
B.
No additional compensation or other monetary damages will be awarded for home
office overhead or non-project general conditions of the Contractor, Subcontractors
or Suppliers.
C.
Equipment:
1.
Contractor-owned equipment rate calculations must be computed in
accordance with Section 109.04(D)(3), Arizona Department of Transportation
“Standard Specifications for Road and Bridge Construction,” 2008 or latest
edition and as modified herein. Year and regional adjustment factors must
be based on the most recent publications of the Rental Rate Blue Book for
Construction
Equipment, published
by
the
Equipment
Guide-Book
Company, San Jose, CA, same as provided by ADOT and in print as of the
date of alleged delay. In no event will the compensation for Contractor-
owned equipment exceed the purchase price, including tax, paid by the
Contractor for the equipment. Compensation will not be allowed for small
tools or equipment that show a daily equipment rental rate of less than $5.00
per day or for unlisted equipment that has a value of less than for
hundred dollars ($400.00).
2.
For leased and rented equipment or equipment not otherwise listed in the
Blue Book, rental contracts, or other supporting data will be used to establish
the hourly rate. No hourly operating expense will be allowed for delay on
standby equipment. In no case will equipment be considered for rental which
exceeds the hourly rate for the first eight hours and the daily rate
divided by eight for all additional hours as compared with similar
equipment listed in the Blue Book. The hourly standby rate must be
computed as the lesser of:
a.
Dividing the monthly invoice or rental value by 176 hours
per month when the equipment is utilized by the Contractor
for more than three weeks;
b.
Dividing the monthly invoice or rental value by 40 hours per
week when the equipment is utilized by the Contractor for
more than three days.
In no event will compensation be paid for delay at more than
8 hours per day or 40 hours per week.
3.
Except for vehicles used by supervisory personnel, all equipment will be paid
at the “standby” rate during the delay period.
4.
Equipment brought solely to mitigate the delay (such as pumps, light plants,
etc.) may be paid in accordance with ADOT section 109.04(D) (3).
App’d 7/20/2022
APP-8 of 33
General Conditions
Appendix 1
5.
The Blue Book regional adjustment will apply in determining rental rates.
D.
Material:
Allowable material charges may include, in addition to material incorporated in the
work material used to mitigate the delay such as barricades, plates, shoring, cold
mix, etc. Except in emergencies the Contractor will not employ such material
without the prior written approval of the Engineer.
E.
Labor:
1.
Except for Supervisory Personnel (Superintendent, Project Engineer, and
Foremen), labor wages will not be paid after the first one-half day of
claimed delay or impact. It is expected the Contractor will reassign or
layoff unneeded employees.
2.
For Foreman wages to be included, that Foreman must have been
actively employed on the project prior to the commencement of the delay
and be directly responsible for the activity being delayed.
3.
Labor burden must be actual amounts incurred but must not exceed the
ADOT approved rate.
F.
All costs (equipment, material, and labor) must be substantiated by the City of
Chandler’s Daily Work Reports.
IV.
DOCUMENT REQUIRED FOR CLAIM ANALYSIS:
For purposes of reviewing the Contractor’s request for additional compensation, it will be required
that the Contractor submit the following listed information. Information requested must be prepared
on forms which are substantially similar to the City of Chandler’s Daily Work Report form, a copy of
which is attached as an exhibit.
A.
Labor:
For each employee, laborer, and foreman, for which compensation is requested:
Name, classification, dates of work performed, daily hours worked, total hours worked,
labor rates, labor burden rates, overtime or premium time charges. Further, the
Contractor must make available for inspection and copying to the Engineer the
following listed documentation.
1.
Certified payroll reports for the period of work claimed.
2.
Accounting of Fringe Benefits – certified by a CPA.
3.
Contractor’s and Subcontractor’s daily field reports and daily diaries.
B.
Materials:
For all materials for which compensation is requested, if any, total quantities of
materials, prices, extensions and transportation costs must be provided on a daily
App’d 7/20/2022
APP-9 of 33
General Conditions
Appendix 1
basis. Further, the Contractor must make available for inspection and copying to the
Engineer the following listed documentation.
1.
Invoices for all materials incorporated.
2.
Weigh tickets.
3.
Purchase orders.
4.
Delivery schedules.
5.
Quotes or proposals from manufacturers or supplier.
6.
Freight bills, Bills of Lading, or other documentation to show transportation
costs.
7.
Restocking charges-invoices from vendor.
C.
Equipment:
For all equipment, the Contractor must provide the Engineer with the designation,
dates and hours of usage, dates and hours of standby, if any, daily hours, total hours,
rental rates and extension for each unit of equipment and machinery. Rental
rates will be as established in Section III. Further, the Contractor must make
available for inspection and copying to the Engineer the following listed
documentation.
1.
Owned:
a.
Purchase contracts(s).
b.
Depreciation schedule(s).
c.
Invoices for fuel, lube, repairs and other operating costs.
2.
Leased:
a.
Lease agreement with hourly rate, overtime rate, double shift rate, etc.
b.
Invoices or other documentation showing hours worked on a daily
basis.
D.
Subcontractors/Owner-Operators:
In the event the Contractor submits a claim which includes requests for
compensation for Subcontractors of Owner-Operators, the same information
requested of the Contractor must be provided by the Subcontractor/Owner-
Operator. Further, the Contractor must make available for inspection and copying
to the Engineer the following listed documentation.
1.
Bid/Estimate work sheets and/or spreadsheets.
2.
Subcontract Agreements or Agreements with Owner-Operator.
3.
All invoices and billing statements received from the Subcontractor/Owner-
Operator which relates to the amount requested.
E.
Miscellaneous:
Further, the Contractor must make available for inspection and copying to the
Engineer the following listed documentation.
1.
Evidence of payment for bonds and insurance premiums (MAG 109.5.6).
App’d 7/20/2022
APP-10 of 33
General Conditions
Appendix 1
2.
Taxes – unless the Contractor can show otherwise, taxes are reimbursable at
65% of the total cost (less bonds and insurance).
V.
TIME LIMIT ON SUBMISSIONS OF CLAIM FOR DELAY OR IMPACT DAMAGES:
No claims for delay or impact damages will be considered or allowed more than 45 days after the
event or occurrence which the Contractor claims gives rise to the delay or impact. In no event will
a claim for delay or impact damages be considered after submission by the Contractor of the Final
Payment Request.
App’d 7/20/2022
APP-11 of 33
General Conditions
Appendix 2
COST REDUCTION INCENTIVE PROPOSALS
FOR DESIGN BID BUILD AGREEMENTS
The Contractor may submit to the Engineer proposals for modifying the Plans, Specifications, or
other requirements of the Agreement for the sole purpose of reducing the total cost of Project
construction. The proposals must not impair in any manner the essential functions or characteristics
of the project; including but not limited to service life, economy of operations, ease of maintenance,
desired appearance, compatibility with existing or planned equipment, standardization of
systems, or design and safety standards.
It must not be inferred from this Policy that the Engineer is required to consider any proposal
submitted.
Submissions that propose changes in the basic design of a bridge, propose changes in pipe line
size, materials, bedding conditions, pipe specifications; or that propose any change in pavement
design will not be considered.
Proposals submitted pursuant to this Policy will be identified as Cost Reduction Incentive Proposals.
They must be submitted in writing and, at a minimum, contain the following.
1.
Complete the attached or similar cost reduction incentive proposal form.
2.
A description of both the existing Agreement Requirements for performing the work
and the proposed changes.
3.
All Engineering Drawings and computations necessary for the thorough and
expeditious evaluation.
4.
An itemization of the existing Agreement Requirements that must be changed if the
Proposal is adopted and a recommendation as to the manner in which the change
should be made.
5.
A detailed estimate of the cost of performing the Work under the existing
Agreement and under the proposed changes, including the cost of developing
and implementing the changes.
6.
The Agreement items affected by the proposed changes and any variations in
quantities resulting from the changes.
7.
An objective estimate of any effects the proposal will have on collateral cost to the
City, costs of related items, and cost of maintenance and operation.
8.
A statement as to the effect that the Proposal will have on the time for the
completion of the Project.
9.
A statement as to the time by which a Change Order adopting the Proposal must
be executed or when the Engineer must have given verbal approval.
App’d 7/20/2022
APP-12 of 33
General Conditions
Appendix 2
Proposals will be processed expeditiously; however, the City will not be liable for any delay in acting
upon any Proposal nor for any failure to accept any Proposal pursuant to this Special Provision.
The Engineer will be the sole judge of the acceptability of a Proposal and of the estimated net
savings in construction costs from the adoption of all or any part of the Proposal. The Contractor
will be notified in writing by the Engineer as to whether his/her Proposal has been accepted. The
decision by the Engineer is final.
When the City deems such action to be appropriate, it reserves the right to require the Contractor to
share equally in the cost to the City of investigating, evaluating, and processing the proposal as a
condition for the consideration of such Proposal. Such cost must be shared whether the Proposal is
accepted or rejected. When such a condition is imposed, the City will estimate these costs and the
Contractor must indicate his acceptance thereof in writing. Such acceptance will authorize the City
to deduct the Contractor’s share of the costs from any monies due or that may become due to the
Contractor under the Agreement.
If the Contractor’s Proposal is accepted in whole or in part, the necessary Agreement
Modifications and Agreement Price Adjustments will be affected by the execution of a Change Order
which will specifically state that it is executed pursuant to this Special Provision.
The Contractor must continue to perform the work in accordance with the requirements of the
Agreement until a Change Order incorporating the Proposal has been executed or until he/she
has been given verbal approval by the Engineer that his/her Proposal has been accepted. If the
Change Order has not been executed or he/she has not been given verbal approval on or before the
date specified on the attached cost reduction incentive proposal form or on or before such other date
as the Contractor may have subsequently specified in writing, the Proposal may be deemed to be
rejected.
The executed Change Order will incorporate the changes in the Plans, Specifications, or other
requirements of the Agreement which are necessary to permit the Proposal, or such part of it which
has been accepted, to be put into effect, and will include any condition – upon which the City’s
approval thereof is based, if such approval is conditional. The executed Change Order may also
extend the time for the completion of the Agreement if such an extension has been deemed to be
warranted by the Engineer as a result of his evaluation of the Proposal.
The executed Change Order will also establish the estimated net savings in the cost of performing
the Work attributable to the Proposal effectuated by the Change Order. In determining the net
savings, the right is reserved to the Engineer to disregard the Agreement bid prices if, in his/her
judgment, such prices do not represent a fair measure of the value of the Work to be performed or
to be deleted. The net savings will be established by determining the Contractor’s cost of performing
the Work, taking into account his/her cost of developing the Proposal and implementing the
change, and reducing this amount by any ascertainable collateral costs to the City. The executed
Change Order may provide that the Contractor be paid 50 percent of the estimated net savings
amount.
The executed Change Order may also provide for the adjustment in Agreement prices. Agreement
prices may be adjusted by subtracting the City’s share of the accrued net savings.
App’d 7/20/2022
APP-13 of 33
General Conditions
Appendix 2
The amount specified to be paid to the Contractor in the executed Change Order which effectuates a
Cost Reduction Proposal will constitute full compensation to the Contractor for the Cost Reduction
Proposal and the performance of the work thereof pursuant to the said Change Order.
Upon acceptance of a Cost Reduction Incentive Proposal, any restrictions imposed by the
Contractor on its use or on disclosure of the information will become void, and the City thereafter
will have the right to use all or any part of the Proposal without obligation or compensation of any
kind to the Contractor.
App’d 7/20/2022
APP-14 of 33
General Conditions
Appendix 2
COST REDUCTION INCENTIVE PROPOSAL FORM
TO:
CIP City Engineer
FROM:
PROJECT NAME:
FRYE ROAD PROTECTED BIKE LANES
CITY PROJECT NO.:
ST2106.401
FEDERAL PROJECT NO.:
CHN-0(250)D
ADOT PROJECT NO.:
T0317 01C
DATE:
Summary of Change (Brief description of proposed change including advantages and disadvantages):
ESTIMATED COST SUMMARY (Attached detailed estimate):
A.
Original Cost:
$
B.
Proposed Cost:
$
C.
Construction Savings (A-B):
$
D.
Gross Savings (Included OH
%, Bond
%)
$
E.
Contractor Implementing
$_
F.
City Implementing Cost:
$_
Reduction in Agreement Price (C+D-E-F) x 50%:
$
Date by which a Change Order must be issued so as to obtain maximum cost reduction:
App’d 7/20/2022
APP-15 of 33
General Conditions
Appendix 3
CITY OF CHANDLER, ARIZONA
PUBLIC WORKS & UTILITIES DEPARTMENT
CONTRACTOR'S AFFIDAVIT REGARDING SETTLEMENT OF CLAIMS
________________________, Arizona
Date ____________________________
Project Name: FRYE ROAD PROTECTED BIKE LANES
CITY PROJECT NO.:ST2106.401
FEDERAL PROJECT NO.:CHN-0(250)D
ADOT PROJECT NO.:T0317 01C
To the City of Chandler, Arizona
Gentlemen:
This is to certify that all lawful claims for materials, rental of equipment and labor used in connection
with the construction of the above project, whether by subcontractor or claimant in person, have been
duly discharged.
The undersigned, for the total compensation of $________________________, as set out in the final pay
application, as full and complete payment under the terms of the Agreement, hereby waives and
relinquishes any and all further claims or right of lien under, in connection with, or as a result of the
above described project. The undersigned further agrees to indemnify and save harmless the City of
Chandler against any and all liens, claims or liens, suits, actions, damages, charges and expenses
whatsoever, which said City may suffer arising out of the failure of the undersigned to pay for all labor
performances and materials furnished for the performance of said installation.
Signed and dated at ________________, this _________ day of _______________ 20_____.
__________________________________
CONTRACTOR
By _______________________________
STATE OF ARIZONA
)
) SS
COUNTY OF MARICOPA
)
The foregoing instrument was subscribed and sworn to before me this __________ day of
__________________ 20 _________.
___________________________________
Notary Public
___________________________________
My
Commission
Expires
App’d 7/20/2022
APP-16 of 33
General Conditions
Appendix 4
PERFORMANCE BOND
ARIZONA STATUTORY PERFORMANCE BOND
PURSUANT TO TITLES 28, 34, AND 41, ARIZONA REVISED STATUTES
(Penalty of this bond must be 100% of the Agreement amount)
KNOW ALL MEN BY THESE PRESENTS THAT:___________________________________________________
(hereinafter "Principal"), and __________________________________________________________ (hereinafter "Surety"), a
corporation organized and existing under the laws of the State of ______________ with its principal office in the City
of _____________________________, holding a certificate of authority to transact surety business in Arizona issued by
the Director of Insurance pursuant to Title 20, Chapter 2, Article 1, as Surety, are held and firmly bound unto
__________________________(hereinafter "Obligee") in the amount of __________________________________________
(Dollars) ($___________), for the payment whereof, Principal and Surety bind themselves, and their heirs,
administrators, executors, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the Principal has entered into a certain written Agreement with the Obligee, dated
the ____________ day of _______________________, 20___ for construction of FRYE ROAD PROTECTED BIKE LANES,
CITY PROJECT NO.:ST2106.401; FEDERAL PROJECT NO.: CHN-0(250)D; ADOT PROJECT NO.: T0317 01C which
Agreement is hereby referred to and made a part hereof as fully and to the same extent as if copies at length
herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal faithfully performs
and fulfills all the undertakings, covenants, terms, and conditions of the Agreement during the original term of the
Agreement and any extension of the Agreement, with or without notice of the Surety, and during the life of any
guaranty required under the Agreement, and also performs and fulfills all the undertakings, covenants, terms,
conditions, and agreements of all duly authorized modifications of the Agreement that may hereafter be made,
notice of which modifications to the Surety being hereby waived, the above obligation is void. Otherwise it
remains in full force and effect.
PROVIDED, HOWEVER that this bond is executed pursuant to the provisions of Title 34, Chapter 2, Article 2,
Arizona Revised Statutes, and all liabilities on this bond will be determined in accordance with the provisions of
Title 34, Chapter 2, Article 2, Arizona Revised Statutes, to the same extent as if it were copied at length in this
Agreement.
The prevailing party in a suit on this bond may recover as part of the judgment reasonable attorney fees
that may be fixed by a judge of the court.
Witness our hands this ________________ day of ____________________, 20__.
____________________________________
PRINCIPAL
SEAL
___________________________________
AGENT OF RECORD
By _________________________________
____________________________________
SURETY
SEAL
___________________________________
AGENT ADDRESS
App’d 7/20/2022
APP-17 of 33
General Conditions
Appendix 5
PAYMENT BOND
ARIZONA STATUTORY PAYMENT BOND
PURSUANT TO TITLES 28, 34, AND 41, OF THE ARIZONA REVISED STATUTES
(Penalty of this Bond must be 100% of the Agreement amount)
KNOW ALL MEN BY THESE PRESENTS THAT:________________________________________________
(hereinafter "Principal"), as Principal, and _________________________________________(hereinafter "Surety"), a
corporation organized and existing under the laws of the State of __________________ with its principal office in the
City of __________________, holding a certificate of authority to transact surety business in Arizona issued by the
Director of the Department of Insurance pursuant to Title 20, Chapter 2, Article 1, as Surety, are held and firmly
bound
unto
________________________
(hereinafter
"Obligee")
in
the
amount
of
______________________________________________ (Dollars) ($___________), for the payment whereof, the Principal and
Surety bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally,
firmly by these presents.
WHEREAS, the Principal has entered into a certain written Agreement with the Obligee, dated the _________ day of
_______________________, 20___ for construction of FRYE ROAD PROTECTED BIKE LANES, CITY PROJECT
NO.:ST2106.401; FEDERAL PROJECT NO.: CHN-0(250)D; ADOT PROJECT NO.: T0317 01C which Agreement is
hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal promptly pays all
moneys due to all persons supplying labor or materials to the Principal or the Principal's subcontractors in the
prosecution of the work provided for in said Agreement, this obligation is void. Otherwise it remains in full force
and effect.
PROVIDED, HOWEVER that this bond is executed pursuant to the provisions of Title 34, Chapter 2, Article 2
Arizona Revised Statutes, and all liabilities on this bond will be determined in accordance with the provisions,
conditions and limitations of Title 34, Chapter 2, Article 2, Arizona Revised Statutes, to the same extent as if it were
copied at length in this Agreement.
The prevailing party in a suit on this bond may recover as part of the judgment reasonable attorney fees
that may be fixed by a judge of the court.
Witness our hands this ________________ day of ____________________, 20__.
____________________________________
PRINCIPAL
SEAL
___________________________________
AGENT OF RECORD
By _________________________________
____________________________________
SURETY
SEAL
___________________________________
AGENT ADDRESS
App’d 7/20/2022
APP-18 of 33
General Conditions
Appendix 6
DISPUTE RESOLUTION
A.
INFORMAL DISPUTE RESOLUTION
The parties to the Agreement agree that time is of the essence in relation to
performance of the Agreement and completion of the Project, therefore any and all
disputes in relation to the Agreement will initially be referred to the Project
Manager,
the
Design
Professional Representative
and/or
the
Contractor
Representative as applicable to the dispute, for immediate resolution. If, after
good faith efforts to reach a resolution, none is reached, any party to the dispute
may submit the dispute to the Dispute Resolution Representative (“DRR”) process
set forth below, which is intended to be an expedited process.
B.
DISPUTE RESOLUTION REPRESENTATIVE (“DRR”) PROCESS
1.
The Parties under the Agreement agree that all claims and disputes in relation
to the Project which are not resolved in the ordinary course of the Project
(“Claim” or “Claims”) will, as a prerequisite to any mediation, or litigation of
the Claim, first be submitted for resolution between the designated
Dispute Resolution Representatives of the Parties as set forth herein (the
“DRR Process”).
2.
The DRR Process will be initiated through service of a DRR Notice as set
forth below:
a.
For claims by the Contractor or the Design Professional, the DRR
Process will be initiated by the party asserting the claim serving
written notice on the City setting forth in detail: (i) the basis for the
claim; (ii) the effect of the Claim upon the construction of, and/or
Project Schedule for, the Project;
(iii) the specific relief requested, the amount thereof, and how such
was calculated; (iv) the parties involved in the Claim, and how
they are involved; (v) the specific Agreement provisions in the
Agreement Documents (including, if applicable, drawings and
specifications) which apply; and (vi) efforts made to date to resolve
the Claim.
b.
For claims by the City, the DRR process will be initiated by the
City providing written notice to the other parties of the basis and
amount of its claim, the parties involved in the Claim, and how they
are involved, the provisions in the Agreement Documents that apply,
and the relief requested.
c.
The DRR Notice will be hand-delivered and e-mailed to the other
parties’ designated Dispute Resolution Representatives.
3.
The other parties will respond in writing to the DRR Notice (“DRR
Response”) within ten (10) calendar days of receipt of the DRR Notice, setting
forth those items set forth in the DRR Notice that they agree with, dispute,
and/or have questions concerning. The DRR Response will be hand-delivered
and e-mailed to the other parties’ Dispute Resolution Representatives.
App’d 7/20/2022
APP-19 of 33
General Conditions
Appendix 6
4.
The designated Dispute Resolution Representatives for the Parties to the
claim will then meet as soon as possible and in any event within twenty (20)
calendar days of submission of the DRR Notice (regardless of whether a
DRR Response has been submitted by all parties involved in the dispute), at
a mutually agreed upon time and place, to attempt to resolve the Claim
based upon the DRR Notice and DRR Response.
5.
At any time after the first meeting required above, either party may
terminate the DRR Process by written notice to the other party.
6.
The parties may agree, in writing, to extend or modify the time limits or
other provisions of the DRR process in relation to a specific pending Claim.
7.
Unless otherwise designated in a written notice to the other parties, the City
and the representatives of the Contractor and of the Design Professional will
act as the parties’ designated Dispute Resolution Representatives.
8.
If a resolution of the Claim is reached, that resolution must be set forth in
writing and must be signed by the Parties’ designated Dispute Resolution
Representative. If the resolution involves a change in any Agreement
Documents, the Agreement Price, the Project Schedule, or any other change
requiring a written Change Order or Amendment, the parties must execute
an appropriate written Change Order or Amendment pursuant to the terms
of the Agreement Documents.
C.
MEDIATION
1.
Unless extended by written agreement of the parties involved in the dispute,
any Claim not resolved through the DRR process set forth above within
five (5) calendar days after the meeting required under B (4) above, or after
the DRR is terminated pursuant to B (5) above, whichever is earlier, will be
submitted to mediation as a condition precedent to litigation by either party.
2.
The mediation will be commenced by written demand upon the other party
for mediation. If the parties cannot agree upon a mediator within ten (10)
calendar days of the written demand, either party may make a request to the
Civil Presiding Judge of the Maricopa County Superior Court to appoint a
mediator. The mediation will occur within forth (40) calendar days of the
written demand for mediation, unless the parties agree, in writing, to a
longer period of time.
3.
The qualifications for the mediator will be that he/she be: (a) an
experienced mediator, arbitrator or litigator of construction disputes; and (b)
having engaged a significant portion of his/her time involving and/or
resolving construction disputes for at least the past five (5) years.
4.
Each party will provide to the other party and the mediator all of the
information and documentation required under B(1) and (2) above, together
with any additional information and documentation which the party believes
relevant. In addition, the parties will exchange, and provide to the mediator
App’d 7/20/2022
APP-20 of 33
General Conditions
Appendix 6
such additional memoranda, information and/or documentation, as the
mediator may request, and in the form and at such times, as the mediator
may direct.
5.
The parties will share the mediator’s fee and any filing fees equally. The
mediation will be held in Chandler, Arizona, unless another location is
mutually agreed upon. Agreements reached in mediation will be specifically
enforceable in any court having jurisdiction thereof.
D.
LITIGATION
Any claim arising out of or related to the Agreement, except Claims relating to
aesthetic effect and except those claims waived as provided for in the Agreement
Documents, must be resolved through litigation in the Maricopa County, Arizona
Superior Court.
App’d 7/20/2022
APP-21 of 33
General Conditions
Appendix 7
CITY OF CHANDLER, ARIZONA
PUBLIC WORKS & UTILITIES DEPARTMENT
CERTIFICATE OF COMPLETION
PROJECT NAME:
FRYE ROAD PROTECTED BIKE LANES
CITY PROJECT NO.:
ST2106.401
If Federally Funded:
FEDERAL NO.:
CHN-0(250)D
ADOT NO:
T0317 01C
(This section to be completed by Prime)
I HEREBY CERTIFY THAT ALL GOODS AND/OR SERVICES REQUIRED BY CITY OF CHANDLER FOR THIS
PROJECT HAVE BEEN DELIVERED IN ACCORDANCE WITH THE AGREEMENT DOCUMENTS AND BID
SPECIFICATIONS AND ALL ACTIVITIES REQUIRED BY THE AGREEMENTOR UNDER THE AGREEMENT
HAVE BEEN COMPLETED AS OF THE COMPLETION DATE LISTED HERE:
FINAL ACCEPTANCE DATE:
PRIME CONTRACTOR:
FIRM NAME:
PRINCIPAL:
TITLE:
SIGNATURE:
DATE:
CERTIFIED BY [INSERT NAME AND TITLE OF PARTY THAT OVERSEES CONSTRUCTION]:
FIRM NAME:
SIGNATURE:
DATE:
PROJECT ACCEPTED BY CITY OF CHANDLER:
NAME:
SIGNATURE:
DATE:
App’d 7/20/2022
APP-22 of 33
General Conditions
Appendix 8
CONSTRUCTION SIGN DETAIL
8'
3"
CITY OF CHANDLER
5"
3"
PUTTING YOUR FUNDS TO WORK
5"
3"
PROJECT TITLE:
5"
4'
3"
PROJECT NUMBER:
3"
2"
PROJECT COST:
3"
2"
CONTRACTOR:
3"
2"
MANAGED BY:
PUBLIC WORKS & UTILITIES DEPARTMENT
3"
CAPITAL PROJECTS DIVISION
3"
<--- 4" X 4" POSTS --->
NOTES:
SIGN(S) MUST BE FURNISHED AND ERECTED PRIOR TO COMMENCEMENT OF CONSTRUCTION. POSTS
MUST BE ANCHORED A MINIMUM OF TWO FEET INTO THE GROUND. BOTTOM OF SIGN MUST BE A
MINIMUM OF FOUR FEET ABOVE THE GROUND.
TYPICAL PROJECT IDENTIFICATION SIGN FOR GENERAL PROJECTS MUST BE NON-REFLECTORIZED
GREEN BACKGROUND, AND NON-REFLECTORIZED WHITE LETTERS AND NUMERALS.
ONE SIGN MUST BE ERECTED FOR BUILDINGS AND OTHER LIMITED AREA SINGLE SITES. FOR MULTIPLE
SITES, ONE SIGN MUST BE ERECTED AT EACH SITE.
FOR LINEAR PROJECTS ONE HALF MILE OR LONGER, PLACE ONE SIGN AT EACH END OF THE PROJECT.
App’d 7/20/2022
APP-23 of 33
General Conditions
Appendix 9 – CM@Risk & JOC
COST OF THE WORK
(APPLICABLE SOLELY TO CONSTRUCTION MANAGER AT RISK AND JOB ORDER CONTRACTING)
SECTION 1 – COSTS TO BE REIMBURSED
1.1 Cost of the Work
The term Cost of the Work will mean costs necessarily incurred by Contractor in the proper
performance of the Work. Such costs must be at rates not higher than the standard paid at the place
of the Project except with prior consent of City. The Cost of the Work will include only the items set
forth in this Section 1.
1.2 Labor Costs
1.2.1
Wages of construction workers directly employed by the Contractor to perform the
construction of the Work at the site or, with City’s approval, at off-site workshops. Cost to
be reimbursed will be the actual wages paid to the individuals performing the work.
1.2.2
Wages or salaries of the Contractor’s supervisory and administrative personnel when
stationed at the site with City’s approval. No Contractor personnel stationed at the
Contractor’s home or branch offices will be charged to the Cost of the Work. Non-field
office based Contractor management and support personnel are expected to provide
service and advice from time to time throughout the job and his/her time devoted to
Project matters is considered to be covered by the Contractor’s Fee.
1.2.3
Wages and salaries of Contractor’s supervisory or administrative personnel who would
normally be stationed at the field office in accordance with Section 1.2.2 but who become
engaged, at factories,
workshops or on the road, in expediting the production or
transportation of materials or equipment required for the Work, but only for that portion
of his/her time required for the Work. Employee bonuses and/or costs associated with
Employee Stock Ownership Plans (“ESOP”) will not be considered reimbursable labor or
labor burden costs and will be considered non-reimbursable costs considered to be covered
by the Contractor’s Fee.
1.2.4
Costs paid or incurred by Contractor for taxes, insurance, contributions, assessments and
benefits required by law or collective bargaining agreements and, for personnel not
covered by such agreements, customary benefits such as sick leave, medical and health
benefits, holiday, vacations and pensions, provided such costs are based on wages and
salaries included in the Cost of the Work under Subparagraphs 1.2.1 through 1.2.3.
1.2.4.1 Cost of the Work will include the actual net cost to Contractor for worker’s
compensation insurance attributable to the wages chargeable to the Cost of Work per this
Agreement. The actual net cost of worker’s compensation must take into consideration
all cost adjustments due to experience modifiers, premium discounts, policy dividends,
retrospective rating plan premium
adjustments, assigned risk pool rebates, any
applicable weekly maximums, etc. Contractor may charge an estimated amount for
worker’s compensation insurance costs, but will make appropriate cost adjustments to
actual costs within 45 days of receipt of actual cost adjustments from the insurance
carrier.
App’d 7/20/2022
APP-24 of 33
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1.2.4.3 Overtime wages paid to salaried personnel (if approved in advance in writing by City)
will be reimbursed at the actual rate of overtime pay paid to the individual. No time
charges for overtime hours worked on the Project will be allowed if the individual is not paid
for the overtime worked.
1.2.4.4 Any overtime premium or shift differential expense to be incurred by Contractor for hourly
workers will require City’s advance written approval before the incremental cost of the
overtime premium or shift differential will be considered a reimbursable cost. If the
Contractor is required to work overtime as a result of an inexcusable delay or other
coordination problems caused by the Contractor or anyone he/she is responsible for,
the overtime premium and/or shift differential expense portion of the payroll expense
and related labor burden costs will be considered as cost not to be reimbursed.
1.2.4.5 Reimbursable labor burden costs will be limited to payroll taxes, worker’s compensation
insurance, the employer’s portion of union benefit costs for union employees working on the
Project, and the actual verifiable fringe benefit costs incurred by Contractor for non-union
individuals working on the Project subject to the following maximum percentages for the
following reimbursable non-union fringe benefit costs. The following maximums (as a
percentage of reimbursable actual wages by individual) will apply for each of the following
types of fringe benefit costs specifically attributable to each of the non-union personnel
working on the Project:
•
Medical Insurance, Dental, Life & AD&D Insurance:
12.00%
•
Holiday, vacation and other paid time not worked:
10.00%
•
Pension Plan Contributions to Vested Employee Account,
Simplified Employee Pension Plans, or 401K matching plans
(Note: ESOP related costs are covered by the Contractor Fee)
10.00%
For non-union personnel, no other fringe benefit costs (other than the three specific
categories listed immediately above, will be considered reimbursable Cost of Work. Any
labor burden costs that are in excess of the amounts considered reimbursable or are
otherwise not considered reimbursable under the terms of this agreement are intended to
be covered by the Contractor Fee.
1.3
Subcontract Costs
1.3.1
Payments made by Contractor to Subcontractors in accordance with the requirements of
the subcontracts.
1.3.2
For Scope of Work Bid Packages typically performed by Subcontractors, Contractor may
“self- perform” such work on an actual cost basis subject to an agreed upon Guaranteed
Maximum Price for the “self-performed work”. The Contractor must, unless agreed to by City
in writing, bid his/her proposed guaranteed Maximum Price for the work to be “self-
performed” against at least three other interested trade Contractors. All savings under
any such Subcontract for “self-performed work” must be applied to reduce the Cost of Work
under the Agreement and the Guaranteed Maximum Price. For purposes of defining “self-
performed work” subject to this provision, any division of Contractor, or any separate
Contractor or Subcontractor that is partially owned or wholly owned by the Contractor or
any of his/her employees or employee’s relatives will be considered a related party entity
App’d 7/20/2022
APP-25 of 33
General Conditions
Appendix 9 – CM@Risk & JOC
and will be subject to this provision regarding “self-performed work”. No self-performed work
will be allowed to be performed on a Fixed Price basis.
1.3.3
Contractor (with respect to its Suppliers, Subcontractors and all lower tier Subcontractors)
must provide City advance written notice and must obtain City’s approval for any proposed
Subcontract Change Order, Material Purchase Order, or other financial commitment in an
amount in excess of $5,000 prior to placing such order or entering into such agreement
(regardless of whether or not any such commitment will affect the prime Agreement
Guaranteed Maximum Cost). It is agreed that sums applicable to any Subcontract Change
Order, Purchase Order or other financial commitment entered into in violation of the above
notice and approval requirement will not be included in the amounts owning to Contractor,
Subcontractors or Suppliers whether as Costs of the Work or as reasonable termination
costs in the event of termination.
1.4
Costs of Material and Equipment Incorporated in the Completed Construction
1.4.1
Costs, including transportation and storage, of materials and equipment incorporated or
to be incorporated in the completed construction.
1.4.2
Costs of materials described in the preceding Subparagraph 1.4.1 in excess of those
actually installed to allow for reasonable waste and spoilage. Unused excess materials, in
any, will become City’s property at the completion of the Work or, at City’s option, may be
sold by the Contractor. Any amounts realized from such sales must be credited to City as a
deduction from the Cost of Work.
1.4.3
Proceeds from the sale of recyclable materials, scrap, waste, etc. will be credited to job cost.
1.5
Costs of Other materials and Equipment, Temporary Facilities and Related Items
1.5.1
Costs, including transportation and storage, installation, maintenance, dismantling and
removal of materials, supplies, temporary facilities, machinery, equipment and hand tools
not customarily owned by construction workers, that are provided by the Contractor at the
site and fully consumed in the performance of the Work; and cost (less salvage value) of such
items if not fully consumed, whether sold to others or retained by Contractor. Cost for
items previously used by Contractor will mean fair market value.
1.5.2
Rental charges for temporary facilities, machinery, equipment, and hand tools not
customarily owned by construction workers that are provided by Contractor at the site,
whether rented from Contractor or others, and costs of transportation, installation, minor
repairs and replacements,
dismantling and removal thereof. Rates and quantities of
equipment rented will be subject to City’s prior written approval.
1.5.2.1 The Projected usage for each piece of equipment to be rented for use on the Project and
the estimated total rentals must be considered by Contractor before the piece of
equipment is rented so that an appropriate rent versus buy decision can be made.
Purchased equipment must be considered “job owned”. At the completion of the Project,
Contractor must transfer title and possession of all remaining job-owned equipment to
City, or Contractor may keep any such equipment for an appropriate fair market value
credit to job cost, which will be mutually agreed to by City and Contractor.
App’d 7/20/2022
APP-26 of 33
General Conditions
Appendix 9 – CM@Risk & JOC
1.5.2.2 Each piece of equipment to be rented must have hourly, daily, weekly and monthly rates
and the most economical rate available will be reimbursed based on the circumstances of
actual need and usage of the piece of equipment while it is stationed at the jobsite.
When the piece of equipment is no longer needed for the work, no rental charges will be
reimbursed if the piece of equipment remains at the jobsite for the convenience of
Contractor.
1.5.2.3 Equipment Rental Rates
1.5.2.3.1 Compensation for equipment used on the Project will be paid in accordance with the
Equipment Plan submitted by Contractor in the accepted GMP Proposal and no payments
will be made in excess of the rates set forth in the Equipment Plan, or actual
documented costs, whichever is less.
1.5.2.3.2 All equipment rental rates and costs are subject to City’s right to audit when submitted as
part of Equipment Plan and/or at any time during the Project.
1.5.2.4 The aggregate rentals chargeable for each piece of Contractor owned tools or equipment
must not exceed 50% of the fair market value of such equipment at the time of its
commitment to the Work. The original purchase price and date of purchase of the equipment
will be documented with a copy of the purchase invoice for the piece of equipment. Such
aggregate limitations will apply and no further rentals will be charged even if a piece of
equipment is taken off the job and is later replaced by a similar piece of equipment. For
purposes of computing the aggregate rentals applicable to aggregate rental limitations,
rental charges for similar pieces of equipment will be combined if the pieces of equipment
were not used at the same time.
1.5.2.5 Fair market value for used material and equipment as referred to in the Agreement
Documents will mean the estimated price a reasonable purchaser would pay to purchase
the used material or equipment at the time it was initially needed for the job. Note: This is
usually lower than the price a reasonable purchaser would pay for similar new construction
material or construction equipment.
1.5.2.6 All losses resulting from lost, damaged or stolen tools and equipment will be the sole
responsibility of Contractor, and not City, and the cost of such losses will not be
reimbursable under the Agreement.
1.5.2.7 Contractor will be required to maintain a detailed equipment inventory of all job-owned
equipment (either purchased and charged to job cost or job-owned through aggregate
rentals) and such inventory must be submitted to City each month. For each piece of
equipment, such inventory should contain at a minimum (1) original purchase price or
acquisition cost (2) acquisition date (3) approved Fair Market Value at the time the piece of
equipment was first used on the job and (4) final disposition.
1.5.2.8 All costs incurred for minor maintenance and repairs will be reimbursed at actual cost. Such
costs include routine and preventative maintenance, minor repairs and other incidental
costs. Repairs and/or replacement of a capital nature are considered to be covered by the
rental rates. Major repairs and overhauls are not considered routine and ordinary;
consequently such costs are not reimbursable and are intended to be covered by the rental
App’d 7/20/2022
APP-27 of 33
General Conditions
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rates.
1.5.3
Costs of removal of debris from the Site.
1.5.4
Costs of document reproductions, facsimile transmissions and long-distance telephone
calls, postage and parcel delivery charges, telephone service at the site and reasonable
petty cash expenses of the site office.
1.5.5
That portion of the reasonable expenses of Contractor’s personnel incurred while
traveling in discharge of duties connected with the Work.
1.5.5.1 No travel expenses will be reimbursed to Contractor’s representatives unless Project related
travel required them to travel to a destination more than 100 miles from the Project
location. Any travel involving airfare will require advance written approval by an authorized
City’s representative.
1.5.6
Costs of materials and equipment suitably stored off the site at a mutually acceptable
location, if approved in advance by the City.
1.5.7
Reproduction costs will be the actual costs of reproduction subject to a maximum of five
cents ($.05) per square foot for prints and a maximum of five cents ($.05) per 8 ½ by 11-
inch page for offset print or photo copied agreement documents, specifications, etc.
Telephone costs will be the actual costs paid to the third party telephone company for the
field office telephone.
1.6
Miscellaneous Costs
1.6.1
That portion of insurance and bond premiums that can be directly attributed to the
Agreement. The City will reimburse Contractor for contractually required bond at time of first
pay application for GMP and Cost-Based Agreements upon receipt of proof of payment
from the Contractor. If the Contractor completes Work for less than the Agreement Price,
Contractor must credit the City a pro- rated amount for the unused portion of the bond
payment
1.6.1.1 Contractor’s actual cost for insurance will be considered to be included within the Maximum
limit for General Conditions Costs. All premiums for any insurance and bonds required for
the Project must reflect the net actual costs to Contractor after taking into consideration cost
adjustments due
to experience
modifiers, premium
discounts,
policy dividends,
retrospective rating plan premium adjustments, assigned risk pool rebates, refunds, etc.
1.6.1.2 The amount to be reimbursed to Contractor for all contractually required insurance will be
actual costs not to exceed a total of 2% of the Agreement Value, unless Contractor
establishes to City’s satisfaction that the actual cost is higher and City agrees to such actual
higher cost in writing. If Contractor’s cost of contractually required insurance is greater
than the amount agreed to be reimbursed per this Agreement Provision, the difference
will be considered to be covered by the Contractor’s Fee. The City will reimburse
Contractor for contractually required insurance on a monthly basis for GMP and Cost-
Based Agreements. If Contractor can demonstrate substantial savings by paying for all
insurance in advance, the City may agree to reimburse all insurance costs at time of first pay
App’d 7/20/2022
APP-28 of 33
General Conditions
Appendix 9 – CM@Risk & JOC
application for GMP and Cost-Based Agreements with proof of payment from Contractor.
1.6.2
Sales, use or similar taxes imposed by a governmental authority that are related to the Work.
1.6.3
Fees and assessments for the building permit and for other permits, licenses and
inspections for which Contractor is required by the Agreement Documents to pay.
1.6.4
Fees of laboratories for tests required by the Agreement Documents, except those related to
defective or nonconforming Work and which do not fall within the scope of ¶ 1.7.3 below.
1.6.5
Royalties and license fees paid for the use of a particular design, process or product
required by the Agreement Documents; the cost of defending suites or claims for
infringement of patent rights arising from such requirement of the Agreement Documents;
and payments made in accordance with legal judgments against Contractor resulting from
such suites or claims and payments of settlements made with City’s consent. However,
such costs of legal defenses, judgments and settlements must not be included in the
calculation of the Contractor’s Fee or subject to the Guaranteed Maximum Price.
1.6.6
Data processing costs related to the Work. However, any such data processing costs will be
limited to the cost of personal computer hardware used at the field office in the
normal day to day administration, management and control of the Project. The
aggregate charges for any such hardware must not exceed the Fair Market Value of the
hardware at the time it was brought to the field office. If the total charges for any particular
piece of hardware reach an amount equal to the Fair Market Value, that particular piece of
hardware must be turned over to City whenever it is no longer needed for the Project. If
Contractor elects to keep the particular piece of hardware, the job costs must be credited
with a mutually agreeable amount which will represent the Fair Market Value of the
particular piece of hardware at the time it was no longer needed for the job. Software or
other costs associated with the use of computer programs will not be considered to be a
reimbursable cost and will be considered to be covered by the Contractor’s Fee.
1.6.7
Deposits lost for causes other than Contractor’s negligence or failure to fulfill a specific
responsibility to City as set forth in the Agreement Documents.
1.6.8
Legal, mediation and arbitration costs, including attorneys’ fees, other than those arising
from disputes between City and Contractor, reasonably incurred by Contractor in the
performance of the Work and with City’s prior written approval; which approval will not be
unreasonably withheld.
1.6.9
Expenses incurred in accordance with Contractor’s standard personnel policy for relocation
and temporary living allowances of personnel required for the Work, if pre-approved by City
in writing. If City authorizes the reimbursement of relocation costs, the reimbursable
relocation expenses will be limited to a maximum of $50,000 per person. Any relocation
cost incurred by Contractor in excess of the amount reimbursed by City will be considered to
be covered by the Contractor’s Fee.
1.7
Other Costs and Emergencies
1.7.1
Other costs incurred in the performance of the Work if and to the extent approved in
App’d 7/20/2022
APP-29 of 33
General Conditions
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advance in writing by City.
1.7.2
Costs due to emergencies incurred in taking action to prevent threatened damage, injury or
loss in case of an emergency affecting the safety of persons and property.
1.7.3
Costs of repairing or correcting damaged or nonconforming Work executed by Contractor,
Subcontractors or Suppliers, provided that such damaged or nonconforming Work was not
caused by negligence or failure to fulfill a specific responsibility of Contractor and only to the
extent that the cost of repair or correction is not recoverable by Contractor from
insurance, sureties, Subcontractors or Suppliers.
1.8
Related Party Transactions
1.8.1
The term “related party” will mean a parent, subsidiary, affiliate or other entity having
common ownership or management with Contractor; any entity in which any stockholder in,
or management employee of, Contractor owns any interest in excess of ten percent in the
aggregate; or any person or entity which has the right to control the business or affairs of
Contractor. The term “related party” includes any member of the immediate family of any
person identified above.
1.8.2
If any of the costs to be reimbursed arise from a transaction between Contractor and a
related party, Contractor must notify City in writing of the specific nature of the
contemplated transaction, including the identity of the related party and the anticipated
cost to be incurred, before any such transaction is consummated or cost incurred. If City,
after such notification, authorizes in writing
the proposed transaction, then the cost
incurred will be included as a cost to be reimbursed, and Contractor must procure the Work,
equipment, goods or service from the related party, as a Subcontractor. If City fails to
authorize the transaction, Contractor must procure the Work, equipment, goods or
service from some person or entity other than a related party.
SECTION 2 – COSTS NOT TO BE REIMBURSED
2.1
The Cost of Work must not include:
2.1.1
Salaries and other compensation of Contractor’s personnel stationed at Contractor’s principal
office or offices other than the site office, except as specifically provided in Subparagraphs
1.2.2 and 1.2.3.
2.1.2
Expenses of Contractors’ principal office and offices other than the site office.
2.1.3
Overhead and general expenses, except as may be expressly included in Section 1.
2.1.3.1 Costs of Contractor’s home office computer services or other outside computer processing
services will be considered overhead and general expense. Accordingly, Contractor should
not plan to perform any such computer related services or alternatives at the field office
when such services or functions can be performed at Contractor’s home or branch offices,
or other outside service locations.
2.1.4
Contractor’s capital expenses, including interest on Contractor’s capital employed for the Work.
App’d 7/20/2022
APP-30 of 33
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2.1.5
Rental costs of machinery and equipment, except as specifically provided in subparagraph
1.5.2.
2.1.6
Except as provided in Subparagraph 1.7.3 of the Agreement, costs due to the negligence or
failure to fulfill a specific responsibility of Contractor, Subcontractors and Suppliers or
anyone directly or indirectly employed by any of them or for whose acts of them may be
liable.
2.1.7
Any cost not specifically and expressly described in Section 1.
2.1.8
Costs, other than costs included in Change Orders approved by City that would cause the
GMP to be exceeded.
SECTION 3 – DISCOUNTS, REBATES, REFUNDS AND SAVINGS
3.1
Cash discounts obtained on payments made by Contractor will accrue to City if (1) before
making the payment, Contractor included them in an Application for Payment and
received payment therefore from City, or (2) City has deposited funds with Contractor with
which to make payments; otherwise, cash discounts will accrue to Contractor. Trade
discounts, rebates, refunds and amounts received from sales or surplus materials and
equipment will accrue to City, and Contractor must make provisions so that they can be
secured.
3.1.1
Cost of the Work will be credited with all insurance policy discounts, performance and
payment bond rebates or refunds, refunds or return premiums from any Subcontractor
default insurance, refunds or rebates from any Contractor controlled insurance programs
applicable to the Project, merchandise rebates of any nature, refunds of any nature,
insurance dividends; and a portion of any volume rebates or free material credits earned
with purchase of material or other goods and services charged to the job.
3.1.2
“Cash” discounts which may accrue to Contractor will be limited to a maximum of 1.5% of
invoice cost. Any portion of “Cash” discounts greater than 1.5% will automatically accrue
to City if Contractor is eligible to take advantage of the discounts.
3.2
Amounts that accrue to City in accordance with the provisions of Paragraph 3.1 will be
credited to City as a deduction from the Cost of the Work.
3.3
Any and all savings on the GMP, or any separately guaranteed items comprising the GMP,
will belong to City, subject to any express right in the Agreement for Contractor to share
in savings. Savings are subject to City’s right to audit, and may be audited separately.
SECTION 4 – GENERAL CONDITIONS COSTS
4.1
General Conditions Costs may include, but are not limited to, the following types of costs
incurred by Contractor during construction of the Work to the extent they are reimbursable
Costs of the Work as delineated above: payroll costs for Work conducted at the site, payroll
costs for the superintendent and full-time general foremen, payroll costs for management
App’d 7/20/2022
APP-31 of 33
General Conditions
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personnel resident and working on the site workers not included as direct labor costs
engaged in support (e.g. loading/unloading, clean-up, etc.), administrative office personnel,
costs of offices and temporary facilities including office materials, office supplies, office
equipment, minor expenses, utilities, fuel, sanitary facilities and telephone services at the
site, costs of liability insurance premiums not included in labor burdens for direct labor
costs, costs of bond premiums, costs of consultants not in the direct employ of Contractor
or Subcontractors, fees for permits and licenses.
4.2
General Conditions Costs may be paid on a percentage of the Agreement Price or on a
lump/stipulate sum basis as set forth in the Agreement. All costs included in the General
Conditions Costs will not be separately invoiced to or paid by City.
4.3
The total amount of General Conditions Costs for the Work may be divided by the number of
days allowed for performance of the Work, to determine a fixed daily rate for General
Conditions Costs that may be used in computing the General Conditions Costs allocated to
any period of time, or for any adjustments in the General Conditions Costs agreed to in
writing by City.
App’d 7/20/2022
APP-32 of 33
General Conditions
Appendix 10
LANDSCAPE ESTABLISHMENT PERIOD
Section 1 – Description and General
Contractor is in direct control of work performed under the Landscape Establishment Period. If work
is subcontracted, a representative of the Contractor will be present at the site of the work for all
hours that the subcontractor works. Subcontracting of Landscape Establishment work will be
permitted for weed eradication with herbicides, because of special licensing. A licensed temporary
service may be used to supply labor to Contractor if Contractor has received approval from City
Representatives. Contractor will submit the required subcontract documentation.
Contractor must provide adequate personnel to accomplish the required maintenance of the plant
materials at intervals acceptable to City Representatives.
If not healthy at the end of the maintenance period, the maintenance must be continued until the
plant material is approved by City.
1.1 Time and Schedule
Unless otherwise expressly agreed to in writing by City, the Landscape Establishment Period will be
per General Conditions Section 6.5.4.
1.2 Planted Stock and Seeding Establishment
1.2.1
Tree planting and staking must be per City of Chandler Standard Detail C-801.
1.2.2
All trees will stand erect on their own without stakes when brought to this site. If the tree
cannot stand on its own when nursery stakes are removed, the tree will be removed and
replaced.
1.3 Pre-Emergent Herbicide and Weed Control
1.3.1
Contractor will provide three applications of an approved pre-emergent herbicide on all
unpaved areas of the project, as directed by City Representatives, to control weed growth in
all areas of the project. The number of applications may be increased as directed by the City
Representative, and at no additional cost to City, if the City Representative deems additional
applications are required to control weed growth.
1.3.2
Application sequence will be approved in advance by City. The first application of pre-
emergent will be completed prior to the application of Decomposed Granite and will be
included with the cost of the Decomposed Granite as specified and part of the Construction
Phase portion of work. The second application of pre-emergent will be completed after
installation of the Decomposed Granit and no later than half-way through the Landscape
Establishment Period. The third and final application of pre-emergent will be applied 15
days prior to completion of the Landscape Establishment portion of the project. The second
and third pre-emergent applications will be included with the cost of Landscape
Establishment. Watering will be completed in accordance with the manufacturer’s
recommendations, as included and as related to each application.
1.3.3
The pre-emergent herbicide will be applied in accordance with the Technical Specifications
and the recommendations of the pre-emergent herbicide manufacturer, as approved by
City Representatives.
App’d 7/20/2022
APP-33 of 33
General Conditions
Appendix 10
1.3.4
The control of weeds will be accomplished by the use of herbicides. Manual removal of
weeds will be required, after herbicides have taken affect.
1.3.5
Contractor is responsible for the removal and disposal of all trash and debris that during
the Landscape Establishment Period. Contractor will keep the project in a neat and orderly
manner during the duration of the Landscape Establishment Period.
1.4 Water
The water used during Landscape Establishment to properly maintain the plant material will be
furnished by City, at designated sources from within the project limits, at no charge to Contractor.
Contractor will be responsible for all equipment, materials and labor necessary to load, transport and
unload water for watering purposes.
1.5 Plant Material Replacements
The plant material replacement will be considered as included in the work for Landscape
Establishment, and will be made at no charge to the City.
1.5.1
Shrub and Plant Replacement - During the second half of the Landscaping Establishment
period, Contractor will provide, where required, plant replacements as follows:
Original Size
Replacement Size
1 gallon
5 gallon
5 gallon
15 gallon
15 gallon
24-inch box
36-inch box
48-inch box
1.5.2
Tree Replacement – During the second half of the Landscape Establishment Period,
Contractor will provide plant material replacements for existing plants that die as follows:
Existing Plant Material Sizes
Replacement Size
Trees:
2-inch Caliper
24-inch box
4-inch Caliper
36-inch box
6-inch Caliper and greater
54-inch box
Shrubs:
All Existing Shrubs
15 gallon
1.6 Measurement and Payment
See Technical Specifications for Measurement Payment provisions.
EXHIBIT C
C-1
Project Name: FRYE ROAD PROTECTED BIKE LANES
City Project No. ST2106.401; Federal No. CHN-0(250D; ADOT No. T0317 01C
Rev. 10/23/23
TECHNICAL SPECIFICATIONS
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 01C
Federal Project No. CHN-02(250)D
1
FRYE ROAD PROTECTED BIKE LANES
FRYE ROAD: ½ MILE WEST OF ARIZONA AVENUE TO PASEO TRAIL
CITY OF CHANDLER PROJECT NO. ST2106.401
FEDERAL PROJECT NO. CHN-02(250)D
ADOT TRACS NO. T0317 01C
TECHNICAL SPECIFICATIONS
PREPARED FOR:
CITY OF CHANDLER
PUBLIC WORKS & UTILITES
CAPITAL PROJECTS
PREPARED BY:
TYLin, J2, and Y2K
DATE: June 2024
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06/28/24
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 01C
Federal Project No. CHN-02(250)D
2
TABLE OF CONTENTS
PART A: BID ITEMS
1
ITEM NO. 1
CONSTRUCTION SURVEYING AND LAYOUT
1
ITEM NO. 2
GPS DATA COLLECTION (ESRI – ARCGIS GEODATABASE FORMAT)
5
ITEM NO. 3
EROSION CONTROL (SWPPP PREPARATION, INSTALLATION,
MAINTENANCE, AND REMOVAL)
7
ITEM NO. 4
MOBILIZATION/DEMOBILIZATION
8
ITEM NO. 5
TRAFFIC CONTROL
8
ITEM NO. 6
UNIFORMED OFF-DUTY LAW ENFORCEMENT OFFICER
9
ITEM NO. 7
SUBGRADE PREPARATION
10
ITEM NO. 8
AGGREGATE BASE – 6” DEPTH
11
ITEM NO. 9
ASPHALTIC CONCRETE PAVEMENT (3 IN SURFACE COURSE A-12.5 EVAC)
12
ITEM NO. 10
ASPHALTIC CONCRETE PAVEMENT (2 IN SURFACE COURSE A-12.5 EVAC,
MILL/REPLACE)
12
ITEM NO. 11
ASPHALTIC CONCRETE PAVEMENT (1.5 IN SURFACE COURSE A-12.5
EVAC, MILL/REPLACE)
12
ITEM NO. 12
BITUMINOUS TACK COAT SS-1H, DILUTED
13
ITEM NO. 13
7” PCCP SHARED USE PATH
14
ITEM NO. 14
VERTICAL CURB & GUTTER, TYPE A, H=6 IN, MAG DET 220-1
15
ITEM NO. 15
ROLL CURB & GUTTER, TYPE C, H=3.5 IN, MAG DET 220-1
15
ITEM NO. 16
SINGLE CURB, TYPE A, MAG DET 222, DRAINAGE OPENINGS
15
ITEM NO. 17
SINGLE CURB, TYPE A1, ADOT STD DWG C-05.10, H=6 IN
15
ITEM NO. 18
END OF MEDIAN RAMP, CITY DET C-225
15
ITEM NO. 19
CONCRETE MEDIAN FILL, 4 IN
15
ITEM NO. 20
SINGLE CURB, TYPE A, MAG DET 222,
15
ITEM NO. 21
CURB AND GUTTER, MAG DET 220, TYPE B, H=6 IN
15
ITEM NO. 22
CONCRETE HEADER
16
ITEM NO. 23
CONCRETE SCUPPER, PER DETAIL SHEET 18
17
ITEM NO. 24
CONCRETE SIDEWALK, MAG DET 230
17
ITEM NO. 25
8” CONCRETE SIDEWALK, MAG DET 230
17
ITEM NO. 26
CONCRETE CURB RAMP TO SIDEWALK LEVEL
18
ITEM NO. 27
2 FT X 4 FT DETECTABLE WARNINGS PER CITY APPROVED PRODUCTS
LIST
19
ITEM NO. 28
1 FT X 2 FT TACTILE DIRECTIONAL INDICATORS
19
ITEM NO. 29
10IN X 18IN TRAPEZOIDAL WARNING DEVICE
21
ITEM NO. 30
INTERLOCKING CONCRETE PAVERS
22
ITEM NO. 31
CONSTRUCT CONCRETE RAISED BUS BULB AND RAISED BIKE LANE PER
DETAIL SHEET 15
23
ITEM NO. 32
CONCRETE RAISED BIKE LANE PER DETAIL SHEET 16
24
ITEM NO. 33
ADJUST MANHOLE FRAME & COVER, MAG DET 422
24
ITEM NO. 34
ADJUST STORM DRAIN MANHOLE FRAME & COVER, MAG DET 422
25
ITEM NO. 35
ADJUST VALVE BOX & COVER, MAG DET 391-1 AND CITY DET C-307
26
ITEM NO. 36
ADJUST VALVE BOX & COVER, MAG DET 391-2 AND CITY DET C-307, NO
TRAFFIC
26
ITEM NO. 37
MODULAR RUBBER SPEED BUMPS
26
ITEM NO. 38
K71 FLEXIBLE TRAFFIC POST BOLLARD
27
ITEM NO. 39
ART PANELS
29
ITEM NO. 40
PRECAST CURB 18” TYPE 3
29
ITEM NO. 41
PRECAST CURB 18” TYPE 3-1R
29
ITEM NO. 42
PRECAST CURB 18” TYPE 3-2R
29
ITEM NO. 43
PRECAST CURB 8” TYPE 1
29
ITEM NO. 44
PRECAST CURB 8” TYPE 1-1R
29
ITEM NO. 45
PRECAST CURB 8” TYPE 1-2R
29
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 01C
Federal Project No. CHN-02(250)D
3
ITEM NO. 46
VALLEY GUTTER, MAG DET 240
30
ITEM NO. 47
CONCRETE RAMP, CITY DET C-257
31
ITEM NO. 48
CONCRETE RAMP, MAG DET 238-3
31
ITEM NO. 49
INDUSTRIAL DRIVEWAY, MAG DET 250-2
32
ITEM NO. 50
DECOMPOSED GRANITE DRIVEWAY CONNECTION
33
ITEM NO. 51
REMOVE ASPHALTIC CONCRETE PAVEMENT
37
ITEM NO. 52
MILL AND REMOVE BITUMINOUS PAVEMENT
37
ITEM NO. 53
REMOVE CATCH BASIN
38
ITEM NO. 54
REMOVE CONCRETE CURB & GUTTER
39
ITEM NO. 55
REMOVE CONCRETE SIDEWALK
39
ITEM NO. 56
REMOVE CONCRETE VALLEY GUTTER
39
ITEM NO. 57
REMOVE CONCRETE HEADER
39
ITEM NO. 58
REMOVE AND REINSTALL GATE
39
ITEM NO. 59
DECOMPOSED GRANITE, 1 ¼ IN SCREENED, DESERT GOLD
40
ITEM NO. 60
TREES (48 IN BOX, 2 INCH CALIPER MIN.)
44
ITEM NO. 61
SHRUBS (5 GALLON)
44
ITEM NO. 62
GATEWAY MONUMENTS INCLUDING INTEGRAL LIGHTING
47
ITEM NO. 63
LANDSCAPE ESTABLISHMENT PERIOD
62
ITEM NO. 64
WATER METER (3/4 IN LANDSCAPE IRRIGATION SERVICE)
62
ITEM NO. 65
3/4 IN BACKFLOW PREVENTION UNIT (REDUCED PRESSURE)
63
ITEM NO. 66
IRRIGATION CONTROLLER (BATTERY POWERED) AND CONTROL WIRE 66
ITEM NO. 67
1 INCH ISOLATION BALL VALVE WITH BOX & COVER
69
ITEM NO. 68
1” DRIP REMOTE CONTROL VALVE ASSEMBLY
69
ITEM NO. 69
END FLUSH CAP ASSEMBLY
70
ITEM NO. 70
MULTI OUTLET EMITTER ASSEMBLY
71
ITEM NO. 71
3/4 IN DRIP LATERAL PIPE - CLASS 200, SDR 21 PVC W/ SCH 40 FITTINGS
73
ITEM NO. 72
2 INCH SCH. 40 PVC PIPE SLEEVE (WHITE)
75
ITEM NO. 73
PERFORATED SIGN POST
76
ITEM NO. 74
PERFORATED SIGN POST FOUNDATION
77
ITEM NO. 75
FLAT SHEET ALUMINUM SIGN PANEL, HIGH INTENSITY GRADE
77
ITEM NO. 76
REMOVE PAVEMENT MARKINGS
78
ITEM NO. 77
REMOVE AND SALVAGE SIGN
78
ITEM NO. 78
4-INCH WHITE THERMOPLASTIC STRIPE
79
ITEM NO. 79
4-INCH YELLOW THERMOPLASTIC STRIPE
79
ITEM NO. 80
BIKE LANE TRANSITION ZONE MARKINGS, WHITE THERMOPLASTIC
79
ITEM NO. 81
BIKE LANE TRANSITION ZONE MARKINGS, GREEN THERMOPLASTIC
79
ITEM NO. 82
BIKE LANE CONFLICT ZONE MARKINGS, GREEN THERMOPLASTIC
79
ITEM NO. 83
THERMOPLASTIC PAVEMENT MARKING SYMBOL, BIKE LANE YIELD
CHEVRONS
79
ITEM NO. 84
THERMOPLASTIC PAVEMENT MARKING SYMBOL, RAILROAD
79
ITEM NO. 85
THERMOPLASTIC PAVEMENT MARKING SYMBOL, BIKE LANE W/PERSON
79
ITEM NO. 86
THERMOPLASTIC PAVEMENT MARKING SYMBOL, TURN ARROW
79
ITEM NO. 87
THERMOPLASTIC PAVEMENT MARKING SYMBOL, SHARED LANE
79
ITEM NO. 88
THERMOPLASTIC PAVEMENT MARKING SYMBOL, ADA PARKING SYMBOL
79
ITEM NO. 89
THERMOPLASTIC BIKE TURN BOX
80
ITEM NO. 90
PAINT MEDIAN BULLNOSE
81
ITEM NO. 91
REFLECTORIZED RAISED PAVEMENT MARKER (TYPE G, CLEAR, 1-WAY)
82
ITEM NO. 92
CCTV CAMERA AND FIELD EQUIPMENT
82
ITEM NO. 93
ELECTRICAL CONDUIT (2-INCH, BORE INSTALLATION )
84
ITEM NO. 94
PULL BOX (TYPE J)
86
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 01C
Federal Project No. CHN-02(250)D
4
ITEM NO. 95
METER PEDESTAL CABINET W/FOUNDATION
87
ITEM NO. 96
REMOVE AND SALVAGE STREETLIGHT POLE
88
ITEM NO. 97
RELOCATE EXISTING LUMINAIRE
89
ITEM NO. 98
STREETLIGHT POLE FOUNDATION FOR SL-1 POLE
89
ITEM NO. 99
STREETLIGHT POLE, SL-1 WITH SINGLE DAVIT ARM
89
ITEM NO. 100
LED STREETLIGHT LUMINAIRE
90
ITEM NO. 101
CATCH BASIN, MAG DET 542-1, TYPE I, ONE 10 FT WING, MODIFIED
91
ITEM NO. 102
18 IN RGRCP, CLASS III
92
ITEM NO. 103
STORM DRAIN MANHOLE, MAG DTL 520 & 522
92
ITEM NO. 104
STREET SWEEPER
93
ITEM NO. 105
ALLOWANCE: ROADWAY AND CONCRETE FLATWORK
94
ITEM NO. 106
ALLOWANCE: LANDSCAPING
95
ITEM NO. 107
ALLOWANCE: APS ELECTRICAL
95
ITEM NO. 108
ALLOWANCE: REMOVALS
96
ITEM NO. 109
ALLOWANCE: UNION PACIFIC RAILROAD IMPROVEMENTS
97
SOILS INFORMATION
98
ENVIRONMENTAL MITIGATION MEASURES
98
PERMITS
99
COOPERATION WITH UTILITIES
100
COOPERATION BETWEEN AGREEMENTORS AND OTHER AGENCY PROJECTS
103
NOTIFICATION TO PROPERTY OWNERS
103
TRAFFIC CONTROL
103
ITEM NO. 110
ALLOWANCE: CONTRACTOR QUALITY CONTROL
104
APPENDIX A – GEOTECHNICAL / SOILS REPORT
APPENDIX B – ENVIRONMENTAL MITIGATION MEASURES
APPENDIX C – GIS DATA DICTIONAIRY
APPENDIX D – PERMITS / AGREEMENTS / THIRD-PARTY REQUIREMENTS, AS
APPLICABLE
APPENDIX D – UTILITES
APPENDIX E – ANY OTHER ITEMS SPECIFIC TO THE PROJECT, AS APPLICABLE
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
1
PART A: BID ITEMS
The following items, though not a comprehensive list, are non-payment items being
considered incidental to the project, the costs of which are to be included within other bid
items:
Saw cutting
Locating (or pothole) of new or existing utilities
Concrete curb and gutter transition, MAG Std. Det. 221
Curb transition, MAG Det. 220-2 and 221
SWPPP preparation and document maintenance
Agreementor’s site office or yard.
Roadway sweeping
Any and all permits - preparation costs and permit fees
Protective fencing or plating for open trenches
Photographing and videotaping of the project
Preparation of record drawings
Crown line
Temporary pavement as required for all pipeline and underground work
Removal of existing landscape irrigation pipe, tubing, and equipment
ITEM NO. 1
CONSTRUCTION SURVEYING AND LAYOUT
Description:
The Agreementor will furnish all labor, materials, and equipment necessary to perform all
surveying, staking, laying out of control lines, and verifications of the accuracy of all
existing control points that are delineated in the Agreement Documents. The work will be
done under the direction of a Registered Land Surveyor (RLS) licensed to practice in the
State of Arizona.
Construction Requirements:
Staking Outline: Prior to beginning any survey operations, the Agreementor will furnish
to the Engineer, for approval, a written outline detailing the method of staking, interval of
stakes, marking of stakes, grade control for various courses of materials, referencing,
structure control, and any other procedures and controls necessary for survey completion.
A part of this outline will also be a schedule that will show the sequencing of the survey
and layout work, throughout the course of the Agreement, listing a percentage of
completion for each month.
Field Books: The Agreementor will furnish field books to be used for recording survey
data and field notes. These books will be available for inspection by the City at any time
and will become the property of the City upon completion of the work.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
2
Survey Control Verification: Control Points (horizontal and vertical) -The existence and
location of all survey monuments, bench marks, and control points will be verified prior to
demolition or construction activity. Immediately notify the City of Chandler Project
Manager when location discrepancies greater than 0.02 foot horizontal or 0.01 foot
vertical are found. All datum will be based upon the City of Chandler datum.
Control Lines: Construction control lines with grade breaks, transition points, horizontal
and vertical curves, etc., will be established and referenced prior to construction.
Temporary Bench Marks: Temporary bench marks will be established prior to
construction, maintained and periodically verified for accuracy throughout the
construction phase.
Pre-Construction Location Survey: All existing features will be located prior to
construction, referenced to survey monuments along control lines by stationing in
accordance with the construction documents and by offset distance from the control lines.
All features will be re-locatable after construction. Distances measured will be within 0.01
foot.
Survey monuments: The land surveyor will follow the requirements of A.R.S. § 33-103
when establishing, replacing or setting Public Land System Survey monuments at Section
or Quarter Section corners and will follow the requirement in Section 9(C) of the Arizona
Boundary Survey Minimum Standards when establishing new or replacement boundary
monuments and witness corner monuments. Finally, land surveyors will also comply with
the requirements of A.R.S. § 104 through 106 when establishing, replacing or setting any
type of boundary monument. Whenever any monuments are established, including those
set to replace missing or damaged monuments of a previous survey, those actions require
the surveyor to create and record a survey drawing documenting the new monumentation
as established.
Water and Sewer Line Appurtenances: Water and sewer line surface appurtenances
such as manholes, valves, and cleanouts that lie within the construction area will be
located and noted on the Agreementor's approved construction documents prior to any
demolition or excavation.
Match Points and Removals: Verify the location (horizontal and vertical) of existing
facilities to which the project connects. Immediately notify City Representatives when
location discrepancies of connecting facilities greater than 0.10 foot horizontal or 0.02
foot vertical are found.
Construction Stakes: The Agreementor will set construction stakes and marks
establishing lines and grades for road work, curbs, gutters, sidewalks, structures,
buildings, centerlines for utilities and necessary appurtenances, and other work as
indicated in the Agreement Documents and will be responsible for their conformance with
the Project Plans and Technical Specifications.
The stakes will be established in accordance with the following guidelines which represent
the minimum standard and the Agreementor will provide additional stakes and controls
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
3
necessary to perform the work. The Agreementor will be held responsible for the
preservation of all stakes and marks and will replace, at no additional cost to the City, any
construction stakes or marks which have been carelessly or willfully destroyed by any
party.
(a) Roadway: Subgrade stakes will be set to subgrade elevation at 50 foot intervals
on straight sections, 25 foot intervals through vertical curves, on horizontal curves
with radius of 600 feet or less, and/or slopes of less than 0.4%, and the beginning
and end of horizontal and vertical curves and grade breaks. Stakes will be set at
crown lines, at grade break lines, and at edges of pavement which do not abut
concrete curb and gutter or at the edge of pavement abutting vertical curbs or other
structures whose surface grade will not be flush with the finished pavement grade.
Quarter lines will be staked where the distance between the crown line stakes and
the curb and gutter face exceeds 20 feet. ABC stakes will be set to ABC elevation
at 33 foot intervals on straight sections, 25 foot intervals through vertical curves,
on horizontal curves with radius of 600 feet or less, and/or slopes of less than
0.4%, and the beginning and end of horizontal and vertical curves, and grade
breaks. Stakes will be set at crown lines, at grade breaks, and at edges of
pavement which do not abut concrete curb and gutter or at the edge of pavement
abutting vertical curbs or other structures whose surface grade will not be flush
with the finished pavement grade. Quarter lines will be staked where the distance
between the crown line stakes and the curb and gutter face exceeds 20 feet.
(1)
Where the existing pavement will be milled and inlayed, the Agreementor will
provide 10-foot grid interval surface control horizontally and vertically.
(2)
Pavement edges will be controlled by utilizing a wire control mechanism or
screeding along a concrete gutter or other structure whose surface grade is
flush with the finished pavement grade. Stakes will be set to finished
elevation at 33 foot intervals on straight sections, 25 foot intervals on curves
with radius of 600 feet or less, and/or slopes of less than 0.4%, and the
beginning and end of horizontal and vertical curves, and grade breaks.
(b) Sidewalk and Bike Paths: Stakes are not required for sidewalks five feet or less
in width which are adjoining existing curb and gutter.
(1)
Sidewalk stakes will be set to grade on an offset and tacked for line at 25
foot intervals at the beginning and end of horizontal and vertical curves and
grade breaks.
(c) Storm Sewer and Drainage: All cuts will be to the invert of the pipe, given to the
nearest 0.01 of a foot.
(1)
Stakes for storm sewer will be driven flush with the existing ground, set on
an offset at 50 foot intervals. Stakes will be marked with the offset and
indicated cut.
(2)
Wyes for laterals will be marked with a line only stake.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
4
(3)
Manholes will be marked with the offset and indicated cut to top of manhole
grade and inverts.
(4)
Stakes for storm water inlets, two per inlet, will be set on a line normal to the
roadway at the center line of the inlet five and ten feet from the face of curb.
The stakes will be marked with the offset to the face of curb and the cut or
fill to the top of curb and inverts.
(5)
Cut sheets will be supplied to the Agreementor and City of Chandler
Inspector.
(d) Water: All cuts will be to the invert of the pipe, given to the nearest 0.10 of a foot.
(1)
Stakes for water will be driven flush with the existing ground, set on an offset
at 50 foot intervals and specified grade breaks. Stakes will be marked with
the offset and indicated cut.
(2)
Fittings or other critical points such as tees will be marked with a line only
stake.
(3)
Fire hydrants will be located with two stakes per hydrant set parallel with the
roadway five feet from the centerline of the hydrant. The stakes will be
marked with the offset to the hydrant and indicated cut to the top of curb at
the centerline of the hydrant.
(4)
Water meters will be located with two stakes per meter set parallel with the
roadway five feet from the centerline of the meter. The stakes will be marked
with the offset to the meter and indicated cut to the top of curb at the
centerline of the meter.
(5)
Cut sheets will be supplied to the Agreementor and City of Chandler
Inspector.
(e) Traffic Signing, Striping and Detector Loops: The Agreementor will delineate
the procedures and controls to be utilized in the Staking Outline.
(f) Inspection and Acceptance of Work: The City reserves the right to make
inspections and random checks of any portion of the staking and layout work. If, in
the City's opinion, the work is not being performed in a manner that will assure
proper control and accuracy of the work, the City may order any or all of the staking
and layout work redone at no additional cost.
Measurement and Payment:
Construction Surveying and Layout will be measured as a single complete unit of work
and paid at the agreement lump sum price, which price will be full compensation for the
work as described herein and required to provide all necessary survey stakes and control.
The approved schedule showing the sequencing and percentage of the survey and layout
work will be the basis on which monthly progress payments will be made. This schedule
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
5
will be subject to periodic review, at the request of either party, if the survey and layout
work lags or accelerates. If necessary, the schedule will be revised to reflect changes in
survey and layout progress. When approved, the revised schedule will become the basis
for payment.
ITEM NO. 2
GPS DATA COLLECTION (ESRI – ARCGIS GEODATABASE
FORMAT)
Description:
This work under this item will consist of furnishing all labor, materials, and equipment
necessary to provide survey grade GPS / GIS data meeting the following requirements
for all facilities to be owned and/or operated by the City of Chandler.
Construction Requirements:
(a) ESRI File Geodatabase format:
All GPS point data, along with corresponding GIS Attribute data, must be submitted
in ESRI File Geodatabase format. The City of Chandler will provide an electronic
copy of the File Geodatabase in ESRI ArcGIS format upon submitting the “Request
for Public Records” form in Appendix D. All public record requests must be initiated
on-line
at
https://www.chandleraz.gov/government/departments/development-
services/public-records-request. A copy of the request must be sent to the
designated City of Chandler Representative.
(b) Data dictionary and Attribute data:
Attribute data should be provided for each of the GPS’d Utility Feature listed in
section ‘d’ below. All Attribute data should conform to the ESRI File Geodatabase
format provided in Appendix C.
(c) Coordinate System:
Horizontal Datum: Arizona State Plane Coordinates, Central Zone NAD83 (HARN)
Vertical Datum: NAVD88.
(d) Point Data for GPS:
(1)
Water System Features:
(2)
Water main location (top of pipe), size and material (one coordinate provided
every 100 feet minimum) and at fittings.
(3)
Water fitting location (top of feature), size, material and type including: Bend
(22.5, 45, or 90), Tee, Tapping Sleeve, Cross, Coupling, End Cap, Line Stop,
Reducer, Saddle, Other.
(4)
Water valve location (center of valve box cover), size and type.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
6
(5)
Fire hydrant location (top of hydrant), manufacturer and year.
(6)
Water service line location (at connection to main, any bends, and
termination at meter box or meter vault or at the edge of easement or ROW),
size and material.
(7)
Water blow-off and air release valve location (center of cover), size, type and
manufacturer.
(8)
Water manhole or vault location (center of cover), size and type.
(9)
Waste Water System Features:
(10) Sewer manhole and cleanout location (center of cover), size, material, and
cover type.
(11) Sewer gravity main location (invert of pipe), size, material and flow direction
(from) at all manholes, cleanouts and structures.
(12) Sewer service line location, size and material (at connection to main, and
termination at cleanout, or stub out at edge of the easement or ROW).
(13) Sewer force main location (top of pipe), size, and material (one coordinate
provided every 100 feet minimum) and at fittings.
(14) Sewer force main (and gravity) fitting location (top of feature), size, material
and type including: Bend (22.5, 45, or 90), Tee, Tapping Sleeve, Cross,
Coupling, End Cap, Line Stop, Reducer, Saddle, Wye, Other.
(15) Sewer force main valve location (center of valve box cover), size and type.
(16) Sewer force main air release valve location (center of cover), size, type and
manufacturer.
(17) Sewer force main manhole or vault location (center of cover), size and
material.
(18) Sewer structure (center of structure), type (diversion, junction box)
(19) Reclaimed Water System Features:
(20) Reclaimed main location (top of pipe), size, and material (one coordinate
provided every 100 feet minimum) and at fittings.
(21) Reclaimed fitting location (top of feature), size, material and type including:
Bend (22.5, 45, or 90), Tee, Tapping Sleeve, Cross, Coupling, End Cap, Line
Stop, Reducer, Saddle, Other.
(22) Reclaimed valve location (center of valve box cover), size and type.
(23) Reclaimed service line location (at connection to main, any bends, and
termination at meter box or meter vault or at the edge of easement or ROW),
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
7
size and material.
(24) Reclaimed blow-off and air release valve location (center of cover), size, type
and manufacturer.
(25) Reclaimed manhole or vault location (center of cover), size and type.
(26) Storm Water System Features:
(27) Storm manhole and cleanout location (center of cover), size, material, and
cover type.
(28) Storm gravity main location (invert of pipe), size, material, and flow direction
(from) at all manholes, cleanouts, and structures.
(29) Storm structure location (center of structure), type and category including:
(30) Drywell, Catch Basin, Scupper, Bubbler Box, Collection Vault.
(31) Standard GPS Metadata on all points collected: Date, Time, Height,
Horiz_Precision, Vert_Precision, Northing, Easting, Surveyor, Datafile, and
Comments
(e) Electronic Data Submittal:
Each submittal must consist of
(1)
ESRI – ArcGIS Geodatabase with cumulative data and attribute, and
(2)
Construction plans with collected utilities clearly redlined
(3)
The frequency of data submittal will be every two weeks after water, sewer,
reclaim or storm assets go into the ground. Submittals can be emailed to:
GPS@Chandleraz.gov
Measurement and Payment:
GPS Data Collection (ESRI – ArcGIS Geodatabase Format) will be measured as a single
complete unit of work and paid at the agreement lump sum price, which price will be full
compensation for the work as described herein, including submittal and acceptance by
City of Chandler.
No payment will be made for rejected GPS Point Data.
ITEM NO. 3
EROSION CONTROL (SWPPP PREPARATION, INSTALLATION,
MAINTENANCE, AND REMOVAL)
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
8
necessary to prepare the SWPPP plan, furnish, install, maintain and remove (if
applicable) erosion control best management practices as specified in the Project Plans
and directed by City Representatives.
Materials:
All materials will conform to the requirements of ADOT Standard Specifications. Section
810-2.
Construction Requirements:
All work under this item will be completed in conformance with the Project Plans and all
applicable City, County, State, and Federal regulations.
Measurement and Payment:
Erosion Control (SWPPP Preparation, Installation, Maintenance, and Removal) will be
measured as a single complete unit of work and paid at the Agreement lump sum price,
which price will be full compensation for the work described herein and complete in place.
No payment will be made for rejected best management practices, for maintenance after
a storm event, or for damage by the Agreementor. No allowance will be made for extra
material used in overlapping at splice joints.
ITEM NO. 4
MOBILIZATION/DEMOBILIZATION
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to conform to MAG Uniform Standard Specifications Section 109.10.
Measurement and Payment:
Mobilization/Demobilization will be measured as a single complete unit of work and paid
at the contact lump sum price, which price will be full compensation for the work, complete
in place.
ITEM NO. 5
TRAFFIC CONTROL
Description:
Traffic Control is per City’s General Conditions and MAG Uniform Standard Details for
Public Works Construction, Section 401 “TRAFFIC CONTROL”.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
9
Construction Requirements:
Traffic Control is per City’s General Conditions and MAG Uniform Standard Details for
Public Works Construction, Section 401 “TRAFFIC CONTROL”.
Contractor to maintain westbound traffic at Frye and Arizona Avenue. At no time will Frye
be eastbound only at Arizona.
Contractor to maintain flow for San Marcos Elementary and Frye Elementary to be
accessible before 8:20 am and after 2:30 pm.
Contractor to maintain flow for Willis Jr. High to be accessible before 9:15 am and after
3:50 pm.
Contractor to maintain flow for Bologna Elementary to be accessible before 8:50 am and
after 3:00 pm.
Contractor to maintain access to and from Fire Station at all times.
Measurement:
Traffic Control is per City’s General Conditions and MAG Uniform Standard Details for
Public Works Construction, Section 401 “TRAFFIC CONTROL”.
Payment:
Traffic Control is per City’s General Conditions and MAG Uniform Standard Details for
Public Works Construction, Section 401 “TRAFFIC CONTROL”.
ITEM NO. 6
UNIFORMED OFF-DUTY LAW ENFORCEMENT OFFICER
Description:
The purpose of this allowance is to provide a funding source for the direct costs
associated with utilizing Local Law Enforcement Officers for traffic control purposes as
required by the City. The Agreementor is encouraged to first utilize City of Chandler
officers for off-duty flagging services. Should City of Chandler officers not be available for
the time(s) requested by the Agreementor, the Agreementor may utilize officers from
other jurisdictions with prior approval by City Representatives. In all cases, the
Agreementor will be responsible for obtaining, coordinating, and paying all costs for local
enforcement officers and their vehicles.
Agreement reimbursement from this allowance (in whole or in part) is not ensured. The
Agreementor will not anticipate, nor plan, for the allowance dollar amount to be included
in the total Agreement amount as part of this project.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
10
Construction Requirements:
A uniformed off-duty law enforcement officer will not be scheduled to work more than 12
consecutive hours unless an emergency exists which, in the opinion of the City
Representative, requires that the officer remains in the capacity of flagger.
Measurement:
Flagging services will be measured for each hour a uniformed off-duty enforcement officer
and authorized vehicle is employed directly by the Agreementor as a flagger and
authorized in advance by the City Representative. Flagging services will be rounded to
the nearest hour.
Uniformed off-duty law enforcement officer flagging services used outside the project
limits will not be reimbursed under this item. The project limits are defined as the
construction work zone as shown on the approved traffic control plan for the specific area
under construction.
Payment:
The accepted quantities of Uniformed Off-Duty Law Enforcement Officer, measured as
provided above, will be paid for at the Agreement unit price per hour, which price will be
full compensation for the work, complete in place, including vehicle and workman's
compensation.
Reimbursement for Uniformed Off-Duty Law Enforcement Officer will be paid at actual
police department invoiced amount only (law enforcement officer hourly rate + hourly
workers compensation fee + hourly law enforcement vehicle fee). No additional markup
(overhead or profit) is allowed or paid for.
ITEM NO. 7
SUBGRADE PREPARATION
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary for the excavation for the grading and construction of the roadway as specified
in the Project Plans.
Construction Requirements:
Subgrade Preparation will comply with MAG Standard Specifications Section 205 and
301 in its entirety, except as modified herein.
Measurement:
Subgrade Preparation will be measured per square yard including roadway excavation,
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
11
borrow excavation, and fill construction.
Payment:
The accepted quantity of Subgrade Preparation, measured as provided above, will be
paid for at the Agreement unit price per square yard, which price will be full compensation
for the work, complete in place.
ITEM NO. 8
AGGREGATE BASE – 6” DEPTH
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary for the placement and construction of the aggregate base course as specified
in the Project Plans.
Materials:
Aggregate Base will all comply with MAG Standard Specifications Section 702 in its
entirety, except as modified herein.
The graded aggregate base course will meet City requirements, as shown in the table
below:
Select Aggregate Base Conditions
SIEVE SIZE
(PER ASTM D422-63)
PERCENT PASSING
BY WEIGHT
1 1/4 INCH
100
No. 4
38-65
No. 8
25-60
No. 30
10-40
No. 200
3-12
P.I. MAX
5
Construction Requirements:
The work under these items will comply with MAG Standard Specifications Section 310
in its entirety, except as modified herein.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
12
Measurement:
Aggregate Base, per thickness as specified in the Project Plans, will be measured per
square yard.
Payment:
The accepted quantities of Aggregate Base, per thickness as specified in the Project
Plans, measured as provided above, will be paid for at the Agreement unit price per
square yard which price will be full compensation for the work, complete in place.
Payment will include the excavation of in-situ material to reach depths specified on the
Project Plans, percolation tests, and filter fabric.
No additional payment will be made for the excavation of in-situ material to reach depths
as specified in the Project Plans, percolation tests or filter fabric, the cost being
considered incidental to this item
ITEM NO. 9
ASPHALTIC CONCRETE PAVEMENT (3 IN SURFACE COURSE A-
12.5 EVAC)
ITEM NO. 10
ASPHALTIC CONCRETE PAVEMENT (2 IN SURFACE COURSE A-
12.5 EVAC, MILL/REPLACE)
ITEM NO. 11
ASPHALTIC CONCRETE PAVEMENT (1.5 IN SURFACE COURSE
A-12.5 EVAC, MILL/REPLACE)
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary for mixing at a plant, hauling, and placing a mixture of aggregate materials,
mineral admixture and asphalt binder to form a pavement course upon a previously
prepared base or sub base at all locations as specified in the Project Plans.
Materials:
Asphalt Concrete Pavement mix design will conform to current East Valley Asphalt
Committee (EVAC) Hot Mix Approved Asphalt Mixes as follows:
2 in surface course will be A-1/2
3 in surface will be A-1/2
For current EVAC specifications see City of Mesa website located here:
http://www.mesaaz.gov/business/engineering/approve-products-equipment-natural-gas-
line-Agreementors.
Construction Requirements:
The work under this item will comply with MAG Standard Specifications Section 321 in its
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
13
entirety, except as modified herein.
The base prepared by the Agreementor, on which the asphalt concrete pavement is to be
placed, will be smooth, firm, and true to grade and cross-section as specified in the Project
Plans, and will be so maintained throughout the period of placing asphalt concrete. If
necessary, in order to obtain the above specified base condition, and if ordered by City
Representatives, a leveling course of asphalt concrete compacted in layers not exceeding
2 inches in thickness or aggregate base will be spread to level irregularities such as dips,
depressions, and sags. All irregularities such as humps or high spots will be removed in
order to provide a smooth base of uniform grade and cross-section, so that subsequent
surfacing will be of uniform thickness. No additional compensation will be allowed for
furnishing and placing these materials and for all work incidental to the correcting of
irregularities will be considered as included in the Agreement price for asphalt concrete
pavement.
Cold joints between pavement sections will be saw cut.
Measurement and Payment:
Asphaltic Concrete Pavement will be measured per square yard and will be paid for at
the Agreement unit price per square yard which price will be full compensation for the
work, complete in place.
No additional payment will be paid for saw cutting associated with cold joints.
Measurement and payment for tack coat will be paid for under a separate item.
Measurement and payment for milling and removing bituminous pavement will be paid
for under a separate item.
ITEM NO. 12
BITUMINOUS TACK COAT SS-1H, DILUTED
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to apply a bituminous tack coat at all locations as specified in the Project Plans
or as directed by City Representatives.
Materials:
Bituminous Tack Coat will be SS-1h type or approved equal and will conform to MAG
Standard Specification Section 713 in its entirety.
Construction Requirements:
Bituminous Tack Coat will comply with MAG Standard Specifications Section 329 in its
entirety, except as modified herein.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
14
Tack coat will be applied at the rate of no less than 0.08 gallons per square yard or as
directed by City Representatives.
Measurement:
Bituminous Tack Coat will be measured per square yard and will be paid for at the
Agreement unit price per square yard, which price will be full compensation for the work,
complete in place.
No additional payment will be made for application of Bituminous Tack Coat SS-1H,
Diluted, the cost being considered incidental to this item.
ITEM NO. 13
7” PCCP SHARED USE PATH
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary construct new concrete pathway and associated grading at all locations as
specified in the Project Plans.
Materials:
Pathway construction shall conform to MAG Standard Specifications Section 340.
Concrete shall conform to MAG Standard Specifications Section 725, Class ‘B’.
Expansion joints shall be ½” bituminous type preformed expansion joint filler per MAG
Standard Specifications Section 729.
Construction Requirements:
Comply with Chapter 4 - Street Design and Access Control, of City of Chandler
Engineering & Design Standards Manual in their entirety and all City of Chandler
supplements, except as modified herein.
Compacted subgrade will comply with MAG Standard Specifications Section 205 and 301
in its entirety, except as modified herein. Subgrade shall be scarified and loosened to a
depth of 8 inches. Relative compaction of 95 percent shall be achieved in accordance
with MAG Standard Specifications Section 301.3.
Associated grading to construct the path per the typical section and profile specified shall
be included in this item.
Large aggregate, in contraction joint shall be separated to a depth of 1”, finish depth shall
be a minimum of 3/4'”.
Expansion joints shall conform to MAG Standard Specifications Section 340 and be
installed prior to concrete placement at a maximum spacing of 50’.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
15
Measurement and Payment:
Concrete Pathway will be measured per square foot and will be paid for at the Agreement
unit price per square foot, which price will be full compensation for the work, complete in
place including grading and subgrade preparation.
ITEM NO. 14
VERTICAL CURB & GUTTER, TYPE A, H=6 IN, MAG DET 220-1
ITEM NO. 15
ROLL CURB & GUTTER, TYPE C, H=3.5 IN, MAG DET 220-1
ITEM NO. 16
SINGLE CURB, TYPE A, MAG DET 222, DRAINAGE OPENINGS
ITEM NO. 17
SINGLE CURB, TYPE A1, ADOT STD DWG C-05.10, H=6 IN
ITEM NO. 18
END OF MEDIAN RAMP, CITY DET C-225
ITEM NO. 19
CONCRETE MEDIAN FILL, 4 IN
ITEM NO. 20
SINGLE CURB, TYPE A, MAG DET 222,
ITEM NO. 21
CURB AND GUTTER, MAG DET 220, TYPE B, H=6 IN
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary to construct new curb and gutter, single curb, extruded single curb, and curb
and gutter transition, end median ramp, and concrete median fill at locations as specified
in the Project Plans.
Materials:
Curb & Gutter and transitions will comply with MAG Details 220-1, 220-2, 221, and 222.
Single Curb, Type A & B will conform to MAG Detail 222. Single Curb, Extruded will
conform to MAG Standard Specifications Section 725 in its entirety. End Median Ramp
will comply with City Detail C-225. Concrete median fill shall conform to MAG Standard
Specifications 342 and shall be Class ‘A’ concrete per MAG Standard Specification
Section 725.
Construction Requirements:
The work under these items will comply with MAG Standard Specifications Section 340
in its entirety, MAG Details 220-1, 220-2, and 222, and City Detail C-225. Concrete
curb/curb and gutter transitions will be constructed in accordance with MAG Detail 221.
Concrete median fill shall receive a light broom finish. Subgrade compaction for concrete
median fill shall comply with MAG Standard Specification Section 301.
Measurement:
Vertical Curb & Gutter, Concrete Ribbon Curb, Roll Curb & Gutter, Mountable Curb &
Gutter, Single Curb, and Single Curb, Extruded will be measured per linear foot, including
median nose transitions, curb openings, and curb and gutter transitions. End of Median
Ramp will be measured per square foot, including concrete median paving and concrete
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
16
curbs at the end of median ramp.
Payment:
Vertical Curb & Gutter, Concrete Ribbon Curb, Roll Curb & Gutter, Mountable Curb &
Gutter, Single Curb, and Single Curb, Extruded, measured as provided above, will be
paid for at the Agreement unit price per linear foot, which price will be full compensation
for the work, complete in place.
End of Median Ramp, measured as provided above, will be paid for at the Agreement unit
price per square foot, which price will be full compensation for the work, complete in place,
including concrete median paving and concrete curb at the end of median ramp.
End of Median Ramp, measured as provided above, will be paid for at the Agreement unit
price per square foot, which price will be full compensation for the work, complete in place,
including subgrade preparation and fill material under the median concrete.
No additional payment will be paid for curb and gutter transitions, the cost being
considered incidental to this item.
ITEM NO. 22
CONCRETE HEADER
Description:
The work under this item will consist of furnishing of all materials, labor, and equipment
necessary to construct concrete header with a medium broom finish at the locations as
specified in the Project Plans and in accordance with the details shown on the Project
Plans, these Technical Specifications, and the requirements of the MAG Standard
Specifications.
Materials:
All materials will conform to MAG Standard Specifications Sections 342 in its entirety.
Construction Requirements:
The Agreementor will be responsible for forming the concrete headers per the detail
shown on the Project Plans and City Detail C-225. Prior to placing the concrete header,
the Agreementor will obtain approval from City Representatives for the finish and forming
to ensure it is consistent with the layout as specified in the Project Plans and that the
finish is acceptable prior to proceeding with the work.
All exposed edges will have a 1/4-inch radius.
Measurement and Payment:
Concrete Header (6 in) will be measured by the linear foot and will be paid for at the
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
17
Agreement unit price per linear foot, which price will be full compensation for the work
complete in place.
ITEM NO. 23
CONCRETE SCUPPER, PER DETAIL SHEET 18
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary to construct raised median scupper openings at all locations as specified in
the Project Plans.
Materials:
All materials will conform to Scupper Opening Detail in Plans in its entirety.
Construction Requirements:
The work under these items will comply with the Scupper Opening Detail in Plans in its
entirety.
A sample mockup of the scupper opening will be submitted to the City of Chandler for
approval at least two weeks before the start of work including scupper openings.
Installation of scupper openings will not begin until the mockup layout has been approved
by City Representatives.
Measurement:
Concrete Scupper will be measured as a unit for each.
Payment:
The accepted quantities of Concrete Scupper, measured as provided above, will be paid
for at the Agreement unit price each, which price will be full compensation for the work,
complete in place, including a mockup scupper opening for City Representative approval
prior to constructing scupper details.
ITEM NO. 24
CONCRETE SIDEWALK, MAG DET 230
ITEM NO. 25
8” CONCRETE SIDEWALK, MAG DET 230
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary construct new concrete sidewalk per MAG Detail 230 at all locations as
specified in the Project Plans.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
18
Materials:
All materials will conform to MAG Detail 230 in their entirety, except as modified herein.
Construction Requirements:
Comply with Chapter 4 - Street Design and Access Control, of City of Chandler
Engineering & Design Standards Manual and MAG Detail 230 in their entirety and all City
of Chandler supplements, except as modified herein.
Measurement and Payment:
Concrete Sidewalk will be measured per square foot and will be paid for at the Agreement
unit price per square foot, which price will be full compensation for the work, complete in
place. No additional measurement or payment will be made for grading back of sidewalk
to match into existing ground, cost considered to be included in the price of sidewalk
items.
ITEM NO. 26
CONCRETE CURB RAMP TO SIDEWALK LEVEL
Description:
The work under this item will consist of furnishing of all materials, labor, and equipment
necessary to construct concrete curb ramps at locations as specified in the Project Plans.
Materials:
All materials will conform to the Project Plans and MAG Detail 238-1 in their entirety.
Construction Requirements:
Concrete Curb Ramps will comply with plan details, MAG Detail 238-1, and all City of
Chandler supplements.
The work under this item includes construction of the adjacent concrete sidewalk areas
and concrete curb as shown in the Project Plans and all City of Chandler supplements
Measurement:
Concrete Curb Ramps will be measured as a unit for each, including detectable warnings,
additional sidewalk area, and concrete curb as specified in the Project Plans.
Payment:
The accepted quantities of Concrete Curb Ramps, measured as provided above, will be
paid for at the Agreement unit price each, which price will be full compensation for the
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
19
item, complete in place.
No additional payment will be made for additional sidewalk area or concrete curb, the
cost being considered incidental to this item.
Detectable warnings will be installed, measured, and paid for under a separate item.
ITEM NO. 27
2 FT X 4 FT DETECTABLE WARNINGS PER CITY APPROVED
PRODUCTS LIST
Description:
The work under this item will consist of furnishing of all materials, labor, and equipment
necessary to construct detectable sidewalk warning devices at locations as specified in
the Project Plans.
Materials:
Detectable warnings must be raised truncated domes, terracotta color and contrast to
pavement.
All materials will conform to the manufacturer's requirements for Section 4.1,
DETECTABLE SIDEWALK WARNING DEVICES, of the City of Chandler List of
Approved
Products
available
online
at
the
following
link:
https://www.chandleraz.gov/sites/default/files/departments/development-services/City-
of-Chandler-UDM-List-of-Approved-Products-November-2023.pdf.
Construction Requirements:
Detectable warnings will comply with plan details and all City of Chandler supplements.
Installation must be in accordance with manufacturer's recommendations.
Measurement and Payment:
Detectable Warnings will be measured per square foot and will be paid for at the
Agreement unit price per square foot, which price will be full compensation for the work,
complete in place.
ITEM NO. 28
1 FT X 2 FT TACTILE DIRECTIONAL INDICATORS
Description:
The work under this item will consist of furnishing of all materials, labor, and equipment
necessary to construct tactile directional indicators at locations as specified in the Project
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
20
Plans.
Materials:
Tactile Directional Indicators (TDI) must be tile applied to concrete surface, terracotta
color and contrast to pavement.
All materials will conform to the manufacturer's requirements and as noted herein.
TDIs shall conform to the Americans with Disability Act (ADA) and Public Right-of-Way
Accessibility Guidelines (PROWAG).
Directional bar tile shall meet or exceed the following test criteria:
Stamped concrete, polymer concrete, concrete pavers/tile, or brick products are not
acceptable for use.
Standard
Standard Description
Value
AASHTO H20
Load Bearing Test
No Damage at 16,000 lbs.
ASTM D695
Compressive Strength
28,900 psi minimum
ASTM D790
Flexural Strength
29,300 psi minimum
ASTM D 638
Tensile Strength
11,600 psi minimum
ASTM C 1028
Standard Test Method for
Determining
the
Static
Coefficient of Friction (Slip
Resistance)
1.18 Dry / 1.05 Wet
AS HB198:2014 (AS/NZS
4586)
Pendulum Sustainable Slip
Resistance (SSR)
Pendulum
Test
Value
(PTV), with Four S (96)
hard rubber slider: 56 Dry /
44 Wet;
After
500
cycles
of
abrasion: 34 Wet
ASTM C501
Abrasion Resistance
Minimum 500
FM 5-594
Abrasion
Resistance,
Florida Method
Average Volume Loss: no
more than 0.03 cm3
NTPEP TP103 (2015)
High Temperature Thermal
Cycling Exposure, (Sect
14) and Resistance to
Impact from Falling Tup
(Sect 10)
Min. 60 thermal cycles at
200℉
(93.33℃)
=
maximum
damage
classification of ‘C’ at 20 ft-
lb impact
ASTM G155
Accelerated Weathering
ΔE<5.0 at 2,000 hours min.
ASTM D570
Water Absorption
0.07%
ASTM C1026
Freeze/Thaw/Heat
No deterioration
ASTM D1037
Freeze/Thaw
No deterioration
ASTM D543
Chemical Stain Resistance No reaction
ASTM D1308
Chemical Stain Resistance No reaction
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
21
Tiles shall be 12” x 24” with 2 rows of 4 bars.
Raised directional bars shall be of 0.20” (5.0 mm) nominal height, 11.0” (279.4 mm)
minimum length, base width of 1.3” (33 mm) nominal and top width of 0.90” (22.86 mm)
nominal. Spacing between parallel bars shall be 3.0” (76.2 mm) on center.
Construction Requirements:
TDIs will comply with plan details and all City of Chandler supplements.
Installation must be in accordance with manufacturer's recommendations.
Two (2) TDI samples shall be submitted to the City of Chandler for a minimum of four (4)
weeks prior to construction of TDI locations.
Installer shall be certified in writing by Surface Applied Directional Bar Tile manufacturer
as qualified for installation. Installer shall have completed TDI or detectable warnings
previously.
Measurement and Payment:
Tactile Directional Indicators will be measured per each and will be paid for at the
Agreement unit price per square foot, which price will be full compensation for the work,
complete in place.
ITEM NO. 29
10IN X 18IN TRAPEZOIDAL WARNING DEVICE
Description:
The work under this item will consist of furnishing of all materials, labor, and equipment
necessary to construct trapezoidal warning devices at locations as specified in the Project
Plans.
Materials:
Trapezoidal Warning Devices (TWD) must be tile applied to concrete surface, terracotta
color and contrast to pavement.
All materials will conform to the manufacturer's requirements and as noted herein.
TWDs shall conform to the Americans with Disability Act (ADA) and Public Right-of-Way
Accessibility Guidelines (PROWAG).
Standard
Standard Description
Value
ASTM-B117
Salt and Spray
No change after 200 hours
ASTM E84
Flame Spread Index
20
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
22
TWD tile shall meet or exceed the following test criteria:
Tiles shall be 10” x 18” bars with 10” 18” End Caps used at the end of a TWD run.
Tiles shall be made of nano-engineered polymer concrete.
Construction Requirements:
TWDs will comply with plan details and all City of Chandler supplements.
Installation must be in accordance with manufacturer's recommendations.
Two (2) TWD samples shall be submitted to the City of Chandler for a minimum of four
(4) weeks prior to construction of TWD locations.
Installer shall be certified in writing by Surface Applied TWD Tile manufacturer as qualified
for installation. Installer shall have completed surface applied detectable warnings
previously.
Measurement and Payment:
Trapezoidal Warning Devices will be measured per each and will be paid for at the
Agreement unit price per square foot, which price will be full compensation for the work,
complete in place.
ITEM NO. 30
INTERLOCKING CONCRETE PAVERS
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to complete the installation of decorative interlocking concrete pavers within
the medians or as otherwise specified in the Project Plans.
Materials:
The Interlocking Concrete Pavers will be as indicated in the Project Plans.
Standard
Standard Description
Value
ASTM C 39
Compression Strength
> 12,000 psi
ASTM C 418
Abrasion Resistance
<= 0.03 cm3/cm2
ASTM C 1262
Freeze / Thaw
= 0.00%
ASTM C 97
Water Absorption
< 0.25%
ASTM C 1028
Slip Resistance
Fa > = 0.80
ASTM C 947
Flexural Strength
> 2,500 psi
ASTM C 496
Tensile Strength
> 1,900 psi
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
23
Construction Requirements:
The work under this item will comply with MAG Detail 225, City Detail C-225, and MAG
Section 342.
Contractor shall supply a 5’-0” x 5’-0” sample installation of the pavers for approval by
City Representative and Landscape Architect prior to ordering and installation. A sample
of the pavers and layout pattern will be submitted to the City of Chandler and Landscape
Architect for approval at least three weeks before the start of work. Installation of
decorative interlocking concrete pavers will not begin until the submitted samples and
layout pattern mock-up have been approved by City Representative and Landscape
Architect.
Measurement and Payment:
Interlocking Concrete Pavers will be measured by the square foot and will be paid for at
the Agreement unit price per square foot, which price will be full compensation for the
item, compete in place, including samples, mock-up, preparation of the subgrade, ABC
base, sand, pavers, installation, and any appurtenant work needed to complete the work.
ITEM NO. 31
CONSTRUCT CONCRETE RAISED BUS BULB AND RAISED BIKE
LANE PER DETAIL SHEET 15
Description:
The work under these items will consist of furnishing all materials, labor and equipment
necessary construct new concrete raised bus bulbs and bike lanes at all locations as
specified in the Project Plans.
Materials:
All materials will conform to Section 340, 725, and 729 of the MAG Specifications, City of
Chandler Supplements, and details in the Project Plans in their entirety.
Construction Requirements:
The work under these items will comply with the details in the Project Plans, MAG
Specifications, and all City of Chandler supplements
Measurement and Payment:
Raised bus bulbs and raised bike lane will be measured per square foot and will be paid
for at the Agreement unit price per square foot, which price will be full compensation for
the work, complete in place, including subgrade preparation.
Adjacent raised median, sidewalk, and detectable warnings will be measured and paid
for under their own respective bid items.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
24
ITEM NO. 32
CONCRETE RAISED BIKE LANE PER DETAIL SHEET 16
Description:
The work under these items will consist of furnishing all materials, labor and equipment
necessary construct new concrete raised bike lanes at all locations as specified in the
Project Plans.
Materials:
All materials will conform to Section 340, 505, and 725 of the MAG Specifications, City of
Chandler Supplements, and details in the Project Plans in their entirety. Expansion and
contraction joints shall conform to MAG Detail 230.
Construction Requirements:
The work under these items will comply with the details in the Project Plans and all City
of Chandler supplements. Expansion and contraction joints shall comply with MAG Detail
230.
Measurement and Payment:
Raised bike lanes will be measured per square foot and will be paid for at the Agreement
unit price per square foot, which price will be full compensation for the work, complete in
place, including subgrade preparation.
Adjacent roll curb and ramps to raised bike lane will be measured and paid for under their
own respective bid items.
ITEM NO. 33
ADJUST MANHOLE FRAME & COVER, MAG DET 422
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to adjust existing manhole frames and covers to match the final surface grade
at all locations as specified in the Project Plans including application of corrosion-
protective coating system on all installed concrete adjustment rings.
The Contractor shall comply with the City of Chandler Specifications for Corrosion-
Protective Manholes. The City shall supply composite frame, cover, and grade rings to
be installed by the Contractor as well as the construction of a new concrete collar. Training
on the composite installation is required by the City prior to obtaining City supplied
materials.
Materials:
All materials shall conform to City of Chandler Standard Details C-400 and C-401.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
25
Corrosion-protective coating system materials in accordance with MAG Section 626 and
City MAG Supplement Section 626 shall be one of the systems included on the City of
Chandler list of approved products.
The City will provide the manhole covers to the Contractor.
Construction Requirements:
The work under this item will comply with City Details C-400 and C-401.
All concrete adjustment rings installed will have a corrosion-protective coating applied
with the application completed in accordance with the manufacturer’s specifications and
City of Chandler’s specifications.
Measurement and Payment:
Adjust Manhole Frame & Cover will be measured as a unit per each and will be paid for
at the contract unit price each, which price shall be full compensation for the work,
complete in place. Item includes removal of existing manhole frame and covers.
No payment will be made to furnish manhole cover, to be provided to the Contractor by
the City.
ITEM NO. 34
ADJUST STORM DRAIN MANHOLE FRAME & COVER, MAG DET
422
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to adjust existing storm drain manhole frames and covers to match the final
surface grade at all locations as specified in the Project Plans including application of
corrosion-protective coating system on all installed concrete adjustment rings.
Materials:
All materials will conform to MAG Detail 422 and City Detail C-401.
Corrosion-protective coating system materials will be one of the systems included on the
City of Chandler list of approved products.
Construction Requirements:
The work under this item will comply with MAG Detail 422 and City Detail C-401 in their
entirety.
All concrete adjustment rings installed will have a corrosion-protective coating applied
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
26
with the application completed in accordance with the manufacturer’s specifications and
City of Chandler’s specifications on file.
Measurement and Payment:
Adjust Manhole Frame & Cover will be measured as a unit for each and will be paid for
at the Agreement unit price each, which price will be full compensation for the work,
complete in place.
No additional payment will be made for the supply and application of corrosion-protective
coating system on all installed adjustment rings, the cost being considered incidental to
this item.
ITEM NO. 35
ADJUST VALVE BOX & COVER, MAG DET 391-1 AND CITY DET
C-307
ITEM NO. 36
ADJUST VALVE BOX & COVER, MAG DET 391-2 AND CITY DET
C-307, NO TRAFFIC
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary to reset frames and covers for existing water and reclaimed water valve boxes
and covers at all locations as specified in the Project Plans.
Materials:
All materials will conform to MAG Details 270, 391-1 and 391-2 and City Detail C-307.
Construction Requirements:
Comply with, MAG Details 270, 391-1 and 391-2, and City Details C-307 and C-317, in
their entirety, including all City of Chandler supplements except as modified herein.
Measurement and Payment:
Adjust Valve Box & Cover will be measured as a unit for each and will be paid for at the
Agreement unit price each, which price will be full compensation for the work, complete
in place, considered incidental to this item.
ITEM NO. 37
MODULAR RUBBER SPEED BUMPS
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to install modular rubber speed bumps (MRSB), including anchors and
associated hardware to attach bumps to pavement at the locations as specified in the
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
27
Project Plans.
Materials:
All materials required to install modular rubber speed bumps shall be per manufacturer’s
recommendations and per Project Plans.
MRSBs shall be constructed from vulcanized rubber. MRSBs shall be 6-ft long x 11-inch
wide x 2-inch tall.
MRSBs shall be black with high visibility yellow stripes molded into the speed bump.
Yellow stripes shall be spaced approximately 1-ft apart at a 45-degree angle from the
edge line of the MRSB. Yellow stripes shall be EPDM rubber material with embedded
glass reflectors.
Mounting hardware shall be 12-inch long galvanized steel spikes.
MRSBs shall be 6’ Economy Rubber Speed Bumps or approved equal. Any alternative
product shall be submitted for evaluation by the City during bidding. No substitute
proposals will be accepted after the bid advertisement period.
A manufacturer specification sheet shall be submitted to City representatives for approval
prior to ordering MRSBs.
Construction Requirements:
The work under these items will conform to manufacturer installation recommendations
and requirements in the Project Plans.
10 additional of MRSBs shall be provided to City representatives for storage at City
maintenance facilities. The bid quantity provides an additional 10 MRSBs for the
purposes of providing to City representatives.
Measurement and Payment:
Modular Speed Bumps will be measured as a unit for each modular rubber speed bump
installed and will be paid for at the Agreement unit price per each, which price will be full
compensation for the item, complete in place. No additional payment will be made for
anchor and associated hardware to attach to pavement, the cost be considered incidental
to these items.
ITEM NO. 38
K71 FLEXIBLE TRAFFIC POST BOLLARD
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to install K71 flexible traffic post bollards, including anchors, sleeves, rubber
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
28
base, T-Bars, and associated hardware to attach delineators to pavement at the locations
as specified in the Project Plans.
Materials:
K71 flexible traffic post bollards (K71s) shall be self re-erecting and capable of resisting
impacts over 65 miles per hour without damaging the post or the vehicle.
K71s shall have 2 reflective collars 4 inch wide each.
K71s shall be 7.5 inch diameter and 29 inch height.
K71s shall be white in color with white reflective collars.
All materials required to install K71s shall be per manufacturer’s recommendations and
per Project Plans.
K71s shall be connected to pavement with a single point anchor.
Adhesive shall be a 2 part fast curing adhesive for bonding to metal anchor sleeve.
A manufacturer specification sheet shall be submitted to City representatives for approval
prior to ordering K71s.
Construction Requirements:
The work under these items will conform to manufacturer installation recommendations
and requirements in the Project Plans. K71s shall be installed via single point anchors
provided by the manufacturer.
10 additional of K71s shall be provided to City representatives for storage at City
maintenance facilities. The bid quantity provides an additional 10 K71s for the purposes
of providing to City representatives.
A T-Bar used for installation and removal of K71 post shall be provided to City
representatives following construction.
Measurement and Payment:
K71 Flexible Traffic Post Bollards will be measured as a unit for each unit installed and
will be paid for at the Agreement unit price per each, which price will be full compensation
for the item, complete in place. No additional payment will be made for anchor and
associated hardware to attach to pavement, the cost being considered incidental to this
item. No additional payment will be made for providing a T-Bar to City representatives
after construction, the cost being considered incidental to this item.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
29
ITEM NO. 39
ART PANELS
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to install art panels at the locations as specified in the Project Plans.
Materials:
Art panels shall be DezignLine RailScreen Panels or approved equal. Any alternative
product than the DezignLine RailScreen Panels shall be submitted for evaluation by the
City during bidding. No substitute proposals will be accepted after the bid advertisement
period.
Art panels shall be 43-inches wide by 26-inches tall. Stanchions shall be placed at 48-
inch spacing.
Construction Requirements:
The work under this item will conform to requirements in the Project Plans. A vinyl printer
shall screen print custom art work to each vertical delineator panel. Custom artwork
imagery shall be provided by City representatives for use by the vinyl print shop.
Measurement and Payment:
Vertical Delineators will be measured per linear foot of delineator installed and will be paid
for at the Agreement unit price per linear foot, which price will be full compensation for
the item, complete in place.
ITEM NO. 40
PRECAST CURB 18” TYPE 3
ITEM NO. 41
PRECAST CURB 18” TYPE 3-1R
ITEM NO. 42
PRECAST CURB 18” TYPE 3-2R
ITEM NO. 43
PRECAST CURB 8” TYPE 1
ITEM NO. 44
PRECAST CURB 8” TYPE 1-1R
ITEM NO. 45
PRECAST CURB 8” TYPE 1-2R
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary to install precast curbs, including anchors and associated hardware to attach
curbs to pavement at the locations as specified in the Project Plans.
Materials:
Concrete shall be Class AA conforming to MAG Standard Specifications Section 725 in
its entirety.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
30
Mounting hardware shall be #6 epoxy coated dowel bars embedded to 12” depth.
Precast curb supplier shall be one of the following or an approved equal:
• Architectural Cast Stone, www.acscaststone.com
• Jensen Precast, www.jensenprecast.com
• Precast Unlimited, www.precastunlimited.com
Colors, patterns, stain, and etching shall be per the Plans. No color, patterns, stain, or
etching shall be applied to Type 1 precast curbs.
Construction Requirements:
The work under these items will conform to manufacturer installation recommendations
and requirements in the Project Plans.
10 additional of Precast Curbs of each type/size shall be provided to City representatives
for storage at City maintenance facilities. The bid quantity provides an additional 10
Precast Curbs for each type/size of precast curb for the purposes of providing to City
representatives.
Contractor shall submit complete shop drawings and constructed samples per plans.
Measurement and Payment:
Precast Curbs will be measured as a unit for each 8-ft long Precast Curb unit installed
and will be paid for at the Agreement unit price per each, which price will be full
compensation for the item, complete in place. No additional payment will be made for
anchor and associated hardware to attach to pavement, the cost be considered incidental
to these items.
ITEM NO. 46
VALLEY GUTTER, MAG DET 240
Description:
The work under this item will consist of furnishing of all materials, labor, and equipment
necessary to construct valley gutter at the locations as specified in the Project Plans and
in accordance with the details shown on the Project Plans, these Technical Specifications,
and the requirements of the MAG Standard Specifications.
Materials:
All materials will conform to MAG Standard Specifications Sections 342 in its entirety.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
31
Construction Requirements:
The Agreementor will be responsible for forming the concrete headers per the detail
shown on the Project Plans and MAG Standard Detail 240. Prior to placing the concrete
header, the Agreementor will obtain approval from City Representatives for the finish and
forming to ensure it is consistent with the layout as specified in the Project Plans and that
the finish is acceptable prior to proceeding with the work.
Measurement and Payment:
Valley Gutter will be measured by the square foot and will be paid for at the Agreement
unit price per square foot, which price will be full compensation for the work complete in
place.
ITEM NO. 47
CONCRETE RAMP, CITY DET C-257
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary construct new concrete sidewalk per City Detail C-257 at all locations as
specified in the Project Plans.
Materials:
All materials will conform to City Detail C-257 in their entirety, except as modified herein.
Construction Requirements:
Comply with Chapter 4 - Street Design and Access Control, of City of Chandler
Engineering & Design Standards Manual and City Detail C-257 in their entirety and all
City of Chandler supplements, except as modified herein.
Measurement and Payment:
Concrete Ramp will be measured per square foot and will be paid for at the Agreement
unit price per square foot, which price will be full compensation for the work, complete in
place.
ITEM NO. 48
CONCRETE RAMP, MAG DET 238-3
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary construct new concrete sidewalk per MAG Detail 238-3 at all locations as
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
32
specified in the Project Plans.
Materials:
All materials will conform to MAG Detail 238-3 in their entirety, except as modified herein.
Construction Requirements:
Comply with Chapter 4 - Street Design and Access Control, of City of Chandler
Engineering & Design Standards Manual and MAG Detail 238-3 in their entirety and all
City of Chandler supplements, except as modified herein.
Measurement and Payment:
Concrete Ramp will be measured per square foot and will be paid for at the Agreement
unit price per square foot, which price will be full compensation for the work, complete in
place.
ITEM NO. 49
INDUSTRIAL DRIVEWAY, MAG DET 250-2
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary construct new concrete driveway per MAG Detail 250-2 at all locations as
specified in the Project Plans.
Materials:
All materials will conform to MAG Detail 250-2 in their entirety, except as modified herein.
Construction Requirements:
Comply with Chapter 4 - Street Design and Access Control, of City of Chandler
Engineering & Design Standards Manual and MAG Detail 250-2 in their entirety and all
City of Chandler supplements, except as modified herein.
Measurement and Payment:
Concrete Driveway will be measured per square foot and will be paid for at the Agreement
unit price per square foot, which price will be full compensation for the work, complete in
place.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
33
ITEM NO. 50
DECOMPOSED GRANITE DRIVEWAY CONNECTION
Description:
The work under these items consists of the following:
• Eradicating existing grasses and weeds with an approved herbicide and by
mechanical methods. Also included will be furnishing and applying herbicide mixed
in water.
• Grading surfaces upon which and decomposed granite will be placed to ensure
proper drainage.
• Furnishing, placing, and compacting and decomposed granite, which will include
all excavation and back filling.
• Included in the granite work is maintaining these areas free of weeds and
trash/debris during the construction and landscape establishment phases of the
project.
All work under this section will be completed in accordance with the details shown on the
Project Plans, MAG Standard Specifications Section 430 and 795, and the requirements
of these Technical Specifications.
Materials:
Decomposed Granite to be placed at the specified in locations shown on the Project Plans
will be approved for color and gradation requirements prior to placement. The color to be
used on the project will have the same color range as those listed below, and will be
approved by the City of Chandler representative prior to processing or placement.
Desert Gold Color Table
COLOR
GRANITE NAME
SOURCE
Gold
Desert Gold
Red Mountain Mining
Gold
Arizona Gold
Granite Express
Gold
Belmont Gold
Custom Landscape
Materials
Granite color will be no lighter in coloration than the lightness of the specified colors
above.
Granite will have no more than 10 percent of the lighter color pigments (white and cream
color pigmentations) in the decomposed granite mix.
For color verification of the specified color and/or for approval of an alternate color, the
Agreementor will provide a 5-ton material sample for each color required on the project
for review.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
34
Criteria to be used for approval for project granite color will be based on the following:
• Similarity to the granite color sample designated as the desired granite control
color of the project
• Conformance to the material samples maintained by the City of Chandler
• If referenced similar color decomposed granite was used on previous Chandler
projects
• The material’s appearance after being wet and then dried
Each decomposed granite color approved for construction will be acquired from a single
source.
Agreementor to submit a decomposed granite sample for approval prior to ordering and
installation. Decomposed Granite may vary in size, gradation, and color by location. Each
type, regardless of size, gradation, and color, will be included under this item, and each
type will be submitted and approved prior to ordering and installation.
Gradation requirements for Decomposed Granite (1 ¼” Screened) (Desert Gold) are as
follows:
Decomposed Granite 1 ¼ Inch Screened, Desert Gold
Sieve Size
Percent Passing
1 ¼ Inch
95-100
1 Inch
20-30
¾ Inch
0-5
½ Inch
0-4
3/8 Inch
0-3
¼ Inch
0-2
The salvage and reuse of existing granite material from the project area will not be
allowed. All decomposed granite will be new. Each decomposed granite material will
come from a single source to ensure uniformity of color.
All samples of decomposed granite will be supplied by the Agreementor for approval prior
to ordering and installation. The Agreementor will receive approval from the City of
Chandler for alternate granite color and/or color changes for decomposed granite prior to
installation.
Construction Requirements:
Decomposed Granite to be used on the project and all granite samples prior to placement
on the job site must meet the following requirements:
• Copy of the environmental permit for each granite source pit.
• Written acknowledgement from each supplier that they can provide the quantity
of Granite Material required to complete the project.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
35
• Written acknowledgement that granite supplier material will be provided within the
Agreement time frame.
• The cost for any approved alternate decomposed granite color will be paid for at
the Agreement bid price.
• The Agreementor will provide a 5-gallon bucket sample for each color required on
the project and each proposed alternate color
• All samples provided will be cleaned and washed, and will be leveled and cover
an area of about 10 feet by 10 feet, and will be identified at the jobsite with a sign
measuring 1-foot x 1-1/2 feet, with double staking behind the sign, and placed
securely into the ground adjacent to the granite mulch color(s) samples(s).
• Labeling of decomposed granite signs will first list on line one the name of the
product, and on the second line will appear the name of the supplier. Text for
labeling will be waterproof, clearly legible, printed, and 1-inch capitalized text.
• Agreementor will utilize one of each of the pre-bid opening colors at the same
Agreement bid price if an alternate color is not approved.
• All granite samples provided after bidding acceptance are to be clean and
washed, leveled covering an approximate spread area of 10 feet x 20 feet, and
signed identifying the product and source.
• Alternate granite samples will have been cleared by City Representatives prior to
color(s) submittal and on-site placement for review and approval.
• Alternate granite samples submitted after award of Agreement will be submitted
a minimum of 30 days prior to granite installation for review and approval.
The granite color review and approval process will be coordinated by the Agreementor
with City Representatives and requires a 1-week minimum advance notice by the
Agreementor through the City Representatives. All granite colors and color alternates are
as approved by City of Chandler. Granite colors are evaluated by comparison to approved
color samples and existing decomposed granite.
The Agreementor will remove all non-planted vegetation from all areas designated to
receive decomposed granite (by chemical or mechanical means) and maintain the
designated areas “vegetation-free” for a minimum period of 40 working days prior to
placement of the granite mulch and decomposed granite, or as specified by the City
Representative.
Prior to placement of the decomposed granite, designated areas to receive granite mulch
and decomposed granite will be completely free of all grass, weeds, or other
miscellaneous vegetation growth.
When using herbicides, a pre-emergent herbicide (Gallery, Surflan, Barricade or
equivalent) will be applied to all granite material areas in the manner recommended by
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
36
the manufacturer to prevent germination of noxious weeds. The Agreementor will comply
with all applicable portions of Subsection 803-3.02 of the ADOT Standard Specifications.
The subgrade upon which the decomposed granite is placed, will be graded and
compacted to promote proper drainage, as approved by the City Representative.
The subgrade will be compacted to between 85 to 90 percent of the maximum proctor
density, as determined in accordance with the requirements of Arizona Test Methods 230
or 235, depending on the test method used to determine the compaction density (Sand
Cone or Nuclear Method).
All vehicles used for spreading, grading and raking the decomposed granite will have one
set of wheels with floatation tires having a minimum width of 18 inches to allow equal
compaction of the granite mulch decomposed granite will be placed to a depth as
indicated on the Project Plans and details. After rough spreading and rough grading of
the granite mulch within the designated areas, the granite mulch and decomposed granite
will be raked evenly and thoroughly to blend the different gradation sizes.
The use of conveyor belt type of equipment for placing granite mulch and decomposed
granite will not relieve the Agreementor from the requirements of compacting the granite
mulch and decomposed granite with equipment as described herein.
Placement of decomposed granite shall be per locations and depths per Project Plans.
After placement, the granite mulch and decomposed granite will be saturated with water
to an optimum moisture level as recommended by the supplier. The City Representatives
will approve the amount of water necessary to aid in the compaction of the granite mulch,
prior to application.
During the final spreading and final grading operations, all surfaces within the granite
mulch and decomposed granite areas will be passed over by the spreading and grading
equipment a minimum of two-times.
Equipment operations for spreading, grading, raking, chemical application, water settling,
and other operations will be done in a manner that uniformly maximizes the vehicle‘s
wheel compaction over the surface area.
The pre-emergent herbicide will be applied in the manner recommended by the
manufacturer to prevent germination of noxious weeds.
Pre-emergent herbicide will be applied to the designated granite mulch and decomposed
granite areas as specified in the ADOT Standard Specifications: The City of Chandler
requires three (3) applications of pre-emergent.
After placing, spreading and grading the granite mulch and decomposed granite, the
Agreementor will water settle the total thickness of the granite mulch and decomposed
granite, to remove the fine material from the surface. The water settling operation, noted
above, will be completed by applying water at minimum depth of 1/2 inch over the
decomposed granite placed or as approved by the City Representative.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
37
Measurement and Payment:
Decomposed Granite, 1-1/4 Inch Screened, Desert Gold will be measured by the square
foot and will be paid for at the Agreement unit price per square foot, which price will be
full compensation for the item, complete in place. Payment will include all required or
requested samples, grading, compaction, pre-emergent herbicide, all erosion repair work
and other related activities as described and specified herein, and as specified in the
Project Plans or as required by City Representatives.
No additional payment will be made for all erosion repair work or compaction of soil, as
specified herein, the cost being considered incidental to this item.
Agreementor will be responsible for all erosion repairs on project site that may occur
during decomposed granite mulch color review and approval process at no additional
payment to the Agreementor.
ITEM NO. 51
REMOVE ASPHALTIC CONCRETE PAVEMENT
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
for the removal and disposal of existing asphaltic concrete pavement and Portland
cement concrete pavement at locations as specified in the Project Plans.
Construction Requirements:
The work under these items will comply with MAG Standard Specifications Section 350
in its entirety.
Measurement and Payment:
Remove Asphaltic Concrete Pavement and Remove Portland Cement Concrete
Pavement will be measured per square yard and will be paid for at the Agreement unit
price per square yard, which price will be full compensation for the work, complete in
place.
ITEM NO. 52
MILL AND REMOVE BITUMINOUS PAVEMENT
Description:
The work under this item will consist of furnishing all materials, labor, and equipment for
milling, removal, and disposal of existing bituminous pavement at locations as specified
in the Project Plans.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
38
Construction Requirements:
Mill, removal, and disposal of existing bituminous pavement at a depths of 1.5 and 2
inches per pavement structural sections 2 and 3 will comply with MAG Standard
Specifications Section 317 in its entirety.
Measurement and Payment:
Mill and Remove Bituminous Pavement will be measured per square yard and will be paid
for at the Agreement unit price per square yard, which price will be full compensation for
the work, complete in place, including all asphalt milling around structures, removal and
disposal of milled materials, and sweeping. Measurement of this item includes milling
and removal of pavement at a depth of 1.5 and at a depth 2 inches.
ITEM NO. 53
REMOVE CATCH BASIN
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
for the removal and disposal of catch basins at locations as specified in the Project Plans.
Construction Requirements:
Removal and disposal of catch basins will comply with MAG Standard Specifications
Section 350 in its entirety, including all except as modified herein. The work includes
removal and disposal of the grates, backfill and compaction of the excavated area. The
area of removal includes removal of curb and gutter and sidewalk areas associated with
the existing catch basin.
Measurement and Payment:
Remove Catch Basin will be measured as a unit for each and will be paid for at the
Agreement unit price each, which price will be full compensation for the work, complete
in place. No additional payment will be made for removal and disposal of the grates,
backfill and compaction of the excavated area, the cost being considered included in this
item.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
39
ITEM NO. 54
REMOVE CONCRETE CURB & GUTTER
ITEM NO. 55
REMOVE CONCRETE SIDEWALK
ITEM NO. 56
REMOVE CONCRETE VALLEY GUTTER
ITEM NO. 57
REMOVE CONCRETE HEADER
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
for the removal and disposal of existing header curb, concrete single curb, concrete curb
& gutter, and concrete irrigation ditch at locations as specified in the Project Plans.
Construction Requirements:
Removal and disposal of existing header curb, concrete single curb, concrete curb &
gutter, and concrete irrigation ditch will comply with MAG Standard Specifications Section
350 in its entirety, except as modified herein.
The Agreementor will be responsible for removing the identified concrete improvements
in their entirety. The Agreementor will backfill the excavated area per the City’s
requirements for backfilling and compaction.
Measurement and Payment:
Remove Concrete Header, Concrete Single, Concrete Curb & Gutter , Concrete Ditch &
Backfill will be measured per linear foot and will be paid for at the Agreement unit price
per linear foot, which price will be full compensation for the work, including all removals,
disposals, backfilling, and compaction, complete in place.
ITEM NO. 58
REMOVE AND REINSTALL GATE
Description:
The work under this item consists of furnishing all equipment, labor, and materials
necessary to remove and reinstall and existing gate at locations as specified in the Project
Plans or directed by City Representatives.
Construction Requirements:
The Agreementor will be responsible for removing, storing, and reinstalling the gate and
if necessary removing the existing foundation, hardware and appurtenances and
reinstalling the gate to a new foundation with new hardware and appurtenances.
The work under this item will comply with MAG Standard Specifications Section 350 and
420.
Prior to the removal of signs, the Agreementor will make arrangements for the City
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
40
Representative to inspect the gate to be removed. Photographs and video documentation
shall be provided for the existing gate prior to removal. Any gate elements damaged
during removal or storage will be replaced at no cost to the City.
Measurement and Payment:
Remove and Reinstall Gate will be measured as a unit for each and will be paid for at the
Agreement unit price each, which price will be full compensation for the work, complete
in place.
No additional payment will be made for new hardware, appurtenances, foundation,
backfill, compaction or disposal, the cost being considered incidental to this item.
ITEM NO. 59
DECOMPOSED GRANITE, 1 ¼ IN SCREENED, DESERT GOLD
Description:
The work under these items consists of the following:
• Eradicating existing grasses and weeds with an approved herbicide and by
mechanical methods. Also included will be furnishing and applying herbicide mixed
in water.
• Grading surfaces upon which and decomposed granite will be placed to ensure
proper drainage.
• Furnishing, placing, and compacting and decomposed granite, which will include
all excavation and back filling.
• Included in the granite work is maintaining these areas free of weeds and
trash/debris during the construction and landscape establishment phases of the
project.
All work under this section will be completed in accordance with the details shown on the
Project Plans, MAG Standard Specifications Section 430 and 795, and the requirements
of these Technical Specifications.
Materials:
Decomposed Granite to be placed at the specified in locations shown on the Project Plans
will be approved for color and gradation requirements prior to placement. The color to be
used on the project will have the same color range as those listed below, and will be
approved by the City of Chandler representative prior to processing or placement.
Desert Gold Color Table
COLOR
GRANITE NAME
SOURCE
Gold
Desert Gold
Red Mountain Mining
Gold
Arizona Gold
Granite Express
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
41
Gold
Belmont Gold
Custom Landscape
Materials
Granite color will be no lighter in coloration than the lightness of the specified colors
above.
Granite will have no more than 10 percent of the lighter color pigments (white and cream
color pigmentations) in the decomposed granite mix.
For color verification of the specified color and/or for approval of an alternate color, the
Agreementor will provide a 5-ton material sample for each color required on the project
for review.
Criteria to be used for approval for project granite color will be based on the following:
• Similarity to the granite color sample designated as the desired granite control
color of the project
• Conformance to the material samples maintained by the City of Chandler
• If referenced similar color decomposed granite was used on previous Chandler
projects
• The material’s appearance after being wet and then dried
Each decomposed granite color approved for construction will be acquired from a single
source.
Agreementor to submit a decomposed granite sample for approval prior to ordering and
installation. Decomposed Granite may vary in size, gradation, and color by location. Each
type, regardless of size, gradation, and color, will be included under this item, and each
type will be submitted and approved prior to ordering and installation.
Gradation requirements for Decomposed Granite (1 ¼” Screened) (Desert Gold) are as
follows:
Decomposed Granite 1 ¼ Inch Screened, Desert Gold
Sieve Size
Percent Passing
1 ¼ Inch
95-100
1 Inch
20-30
¾ Inch
0-5
½ Inch
0-4
3/8 Inch
0-3
¼ Inch
0-2
The salvage and reuse of existing granite material from the project area will not be
allowed. All decomposed granite will be new. Each decomposed granite material will
come from a single source to ensure uniformity of color.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
42
All samples of decomposed granite will be supplied by the Agreementor for approval prior
to ordering and installation. The Agreementor will receive approval from the City of
Chandler for alternate granite color and/or color changes for decomposed granite prior to
installation.
Construction Requirements:
Decomposed Granite to be used on the project and all granite samples prior to placement
on the job site must meet the following requirements:
• Copy of the environmental permit for each granite source pit.
• Written acknowledgement from each supplier that they can provide the quantity
of Granite Material required to complete the project.
• Written acknowledgement that granite supplier material will be provided within the
Agreement time frame.
• The cost for any approved alternate decomposed granite color will be paid for at
the Agreement bid price.
• The Agreementor will provide a 5-gallon bucket sample for each color required on
the project and each proposed alternate color
• All samples provided will be cleaned and washed, and will be leveled and cover
an area of about 10 feet by 10 feet, and will be identified at the jobsite with a sign
measuring 1-foot x 1-1/2 feet, with double staking behind the sign, and placed
securely into the ground adjacent to the granite mulch color(s) samples(s).
• Labeling of decomposed granite signs will first list on line one the name of the
product, and on the second line will appear the name of the supplier. Text for
labeling will be waterproof, clearly legible, printed, and 1-inch capitalized text.
• Agreementor will utilize one of each of the pre-bid opening colors at the same
Agreement bid price if an alternate color is not approved.
• All granite samples provided after bidding acceptance are to be clean and
washed, leveled covering an approximate spread area of 10 feet x 20 feet, and
signed identifying the product and source.
• Alternate granite samples will have been cleared by City Representatives prior to
color(s) submittal and on-site placement for review and approval.
• Alternate granite samples submitted after award of Agreement will be submitted
a minimum of 30 days prior to granite installation for review and approval.
The granite color review and approval process will be coordinated by the Agreementor
with City Representatives and requires a 1-week minimum advance notice by the
Agreementor through the City Representatives. All granite colors and color alternates are
as approved by City of Chandler. Granite colors are evaluated by comparison to approved
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
43
color samples and existing decomposed granite.
The Agreementor will remove all non-planted vegetation from all areas designated to
receive decomposed granite (by chemical or mechanical means) and maintain the
designated areas “vegetation-free” for a minimum period of 40 working days prior to
placement of the granite mulch and decomposed granite, or as specified by the City
Representative.
Prior to placement of the decomposed granite, designated areas to receive granite mulch
and decomposed granite will be completely free of all grass, weeds, or other
miscellaneous vegetation growth.
When using herbicides, a pre-emergent herbicide (Gallery, Surflan, Barricade or
equivalent) will be applied to all granite material areas in the manner recommended by
the manufacturer to prevent germination of noxious weeds. The Agreementor will comply
with all applicable portions of Subsection 803-3.02 of the ADOT Standard Specifications.
The subgrade upon which the decomposed granite is placed, will be graded and
compacted to promote proper drainage, as approved by the City Representative.
The subgrade will be compacted to between 85 to 90 percent of the maximum proctor
density, as determined in accordance with the requirements of Arizona Test Methods 230
or 235, depending on the test method used to determine the compaction density (Sand
Cone or Nuclear Method).
All vehicles used for spreading, grading and raking the decomposed granite will have one
set of wheels with floatation tires having a minimum width of 18 inches to allow equal
compaction of the granite mulch decomposed granite will be placed to a depth as
indicated on the Project Plans and details. After rough spreading and rough grading of
the granite mulch within the designated areas, the granite mulch and decomposed granite
will be raked evenly and thoroughly to blend the different gradation sizes.
The use of conveyor belt type of equipment for placing granite mulch and decomposed
granite will not relieve the Agreementor from the requirements of compacting the granite
mulch and decomposed granite with equipment as described herein.
Placement of decomposed granite shall be per locations and depths per Project Plans.
After placement, the granite mulch and decomposed granite will be saturated with water
to an optimum moisture level as recommended by the supplier. The City Representatives
will approve the amount of water necessary to aid in the compaction of the granite mulch,
prior to application.
During the final spreading and final grading operations, all surfaces within the granite
mulch and decomposed granite areas will be passed over by the spreading and grading
equipment a minimum of two-times.
Equipment operations for spreading, grading, raking, chemical application, water settling,
and other operations will be done in a manner that uniformly maximizes the vehicle‘s
wheel compaction over the surface area.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
44
The pre-emergent herbicide will be applied in the manner recommended by the
manufacturer to prevent germination of noxious weeds.
Pre-emergent herbicide will be applied to the designated granite mulch and decomposed
granite areas as specified in the ADOT Standard Specifications: The City of Chandler
requires three (3) applications of pre-emergent.
After placing, spreading and grading the granite mulch and decomposed granite, the
Agreementor will water settle the total thickness of the granite mulch and decomposed
granite, to remove the fine material from the surface. The water settling operation, noted
above, will be completed by applying water at minimum depth of 1/2 inch over the
decomposed granite placed or as approved by the City Representative.
Measurement and Payment:
Decomposed Granite, 1-1/4 Inch Screened, Desert Gold will be measured by the square
foot and will be paid for at the Agreement unit price per square foot, which price will be
full compensation for the item, complete in place. Payment will include all required or
requested samples, grading, compaction, pre-emergent herbicide, all erosion repair work
and other related activities as described and specified herein, and as specified in the
Project Plans or as required by City Representatives.
No additional payment will be made for all erosion repair work or compaction of soil, as
specified herein, the cost being considered incidental to this item.
Agreementor will be responsible for all erosion repairs on project site that may occur
during decomposed granite mulch color review and approval process at no additional
payment to the Agreementor.
ITEM NO. 60
TREES (48 IN BOX, 2 INCH CALIPER MIN.)
ITEM NO. 61
SHRUBS (5 GALLON)
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary to plant shrubs and trees, of the size and type indicated, at all locations as
specified in the Project Plans.
Control stationing, application of rodent repellent by mechanical or chemical means,
removal of existing soils and excess material(s), and general plant care and maintenance
will also be completed in accordance with the requirements of Section 430 of MAG
Standard Specifications, these Technical Specifications, and as required and approved
by City Representatives.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
45
Materials:
Contractor shall remove from the site and dispose of native soil excavated for the tree
and shrub pits. See Construction Requirements section within this specification.
Amendments with each cubic yard of soil conditioner will consist of 25 pounds of
agricultural gypsum, 1 pound of water soluble or powdered soil sulfur and 9 pounds of
slow release Isobutylidene diurea fertilizer 25-4-8. Soil sulfur will be 85-95 percent pure
soil sulfur.
Amendments will be inspected separately before adding to soil conditioner to ensure
quality control. Pre-packaging of amendments is prohibited.
Within 60 calendar days of the Notice of Award, the Agreementor will furnish a complete
Plant Availability List of all the plantings needed for this project. The list will include the
confirmed nursery source for the planting stock, assuring the availability of each plant
material and the size specified herein.
The list will include the species name (botanical, common, and varietal), size and quantity
of the plant material, the confirmed source for the plant material as evidenced by an
invoice or Agreement with the confirmed source and the approximate date the plant
material will be delivered to the jobsite. This Plant Availability List will be submitted in
triplicate to City Representatives.
Approval of the Plant Availability List by City Representatives does not relieve the
Agreementor of the responsibility for providing plantings that will pass the inspection
required elsewhere in the ADOT Standard Specifications or these Technical
Specifications.
Prior to planting, the selection of trees will be approved by the City Representatives and
Landscape Architect. The Agreementor will meet with the project Landscape Architect at
up to three (3) local nurseries or wholesale plant providers to select and tag trees for use
in the project. Local nurseries will be defined as those located within the Phoenix Metro
Area. Nursery visits will occur a minimum of three (3) months prior to planting. The
selected trees may be purchased and stored at the nursery, under continued care of the
nursery, until time of planting. No planting will occur during the months of June through
September.
To properly plant, maintain, and care for the plant material, water used during landscape
construction will be furnished by the City of Chandler at the designated water meter
sources from within the project limits, at no cost to the City.
Trees will be maintained in a straight vertical position during both the Construction Phase
and the Landscape Establishment Phase of the project.
The Agreementor will be responsible for the care of the trees and damage caused by
improper support of the trees or due to construction activities. If necessary, or if required
by City Representatives, all staking and bracing of trees will be completed as detailed on
the Project Plans.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
46
Construction Requirements:
Immediately after planting, all plants will be irrigated with the irrigation system until the
backfill soil around and below the roots and the root ball itself is brought to 100 percent
water holding capacity.
Plant pits and root balls will not be allowed to be flooded and totally saturated. Water will
not be used to accomplish soil compaction around the root ball.
The soil for back-filling the planting pits will confirm to Section 430 of MAG Standard
Specifications. Planting pits for trees and shrubs shall be excavated to a volume as
indicated in the plans. Contractor shall remove from the site and dispose of native soil
excavated for the tree and shrub pits. The native soil from tree pits shall not be used for
backfilling planting soil. Contractor shall scarify the walls of the planting pit. No additional
payment shall be made for removal and disposal of excavated planting pit soil, as it is
considered part of the tree and shrub planting unit costs. No additional payment shall be
made for the import of planting pit soil, as it is considered part of the tree and shrub
planting unit costs.
Contractor shall obtain a soil agronomy analysis at 5 locations along the project corridor
for the purposes of determining the planting pit tree and shrub soil medium. Soil agronomy
analysis shall take place prior to the tagging of trees at the nurseries. At a minimum, the
planting pit soil shall consist of approved topsoil, organic materials, and soil amendments
at a ratio per the soil agronomy analysis recommendation. Locations of analysis along
the project corridor shall be approved by City Representative and Landscape Architect
prior to analysis. Approval of planting pit soil shall also be approved by City
Representative and Landscape Architect prior to installation. No additional payment shall
be made for the soil agronomy analysis, as it is considered part of the tree and shrub
planting unit costs.
Planting pit soil shall be ripped and loosened two (2) feet beyond the planting pit in all
four directions for trees and shrubs, at the depth of root ball, for the purposes of allowing
roots to grow beyond the planting pits.
All trees will be staked per City Detail C-801 and are considered incidental to the tree
planting.
The Agreementor will layout the planting pits in accordance with the Project Plans and
control stationing along the curb edge using a starting location, methods, and markings
approved by City Representatives. The planting layout will be according to the Project
Plans. Triangular spacing shown are minimums only; actual spacing may vary.
The flagging will remain in the center of the planting pit until planting starts.
The Agreementor will pay special attention to the infestation of weeds and grasses. If
either of these items are found in the planting pits, it could result in immediate removal
and disposal of the plant. The planting pit will be excavated and inspected to assure
complete eradication of roots or rhizomes which may have grown into the area. This work
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
47
and associated materials will be the responsibility of the Agreementor, and will be
completed at no additional cost to the City.
All water used during the planting operation phase of the project will be the responsibility
of the Agreementor, and will be provided at no additional cost to the City.
Measurement and Payment:
Trees and shrubs will be measured as a unit for each item planted and will be paid for at
the Agreement unit price each, which price will be full compensation for the work,
complete in place, including removal of soils from the site and planting pit soil treatment.
No payment will be made for trees or shrubs selected for inspection and not planted or
for the care and protection of trees or shrubs prior to the beginning of the landscaping
establishment period, the costs being considered as included in the prices paid for trees
and shrubs, accepted and paid for under this bid item.
ITEM NO. 62
GATEWAY MONUMENTS INCLUDING INTEGRAL LIGHTING
Description:
The work under this item will consist of furnishing all materials, labor, equipment, and
installation necessary for installing the Gateway Monuments with Integral Lighting at the
locations specified in the Project Plans.
Fabricator Responsibilities:
(A)
The fabricator shall supervise, direct and be solely responsible for the work,
using his best skill and attention to detail.
(B)
The fabricator shall confine operations at the site to areas permitted by law,
ordinances, permits, and the contract documents, and shall not unreasonably encumber
the site with any materials or equipment.
(C)
The contractor shall perform all work in a professional manner and in
accordance with the requirements of the contract documents. including the furnishing of
all materials, services, implements; machinery, equipment. tools, supplies, transportation,
labor, and all other items necessary for the satisfactory prosecution and completion of the
project in full compliance with the requirements of the contract documents.
(D)
The fabricator shall not be relieved from his obligation to perform the work
in accordance with the contract documents whether by the contract, or by inspections,
tests, or approvals, required or performed by persons other than the fabricator.
(E)
Fabricator shall coordinate with other trades to assure proper and adequate
provision in work of those trades for interface with the work of this specification. Fabricator
shall also coordinate schedules for installation of the work of this specification with
schedules for other installations, to provide orderly progress of the total construction
sequence.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
48
(F)
Upon completion of the project, the fabricator shall promptly remove all
implements, surplus property and debris from the project site.
(G)
Fabricator is responsible for errors and omissions in submittals or deviations
from Contract Documents and is not relieved by Designer's review of submittals.
(H)
Notify Designer in writing of deviations from requirements of Contract
Documents at time submittals are made.
(I)
A "deviation" shall be construed to mean a minor change to the sequence
indicated on Drawings or specified.
(J)
A "deviation" is not intended to allow substitutions or product options.
(k)
In addition to notifying Designer in writing of deviations, circle deviations on
shop drawings.
All ideas, designs and configurations represented by these drawings are the sole property
of the listed designer and were created for the one time use. None of the ideas, designs
or configurations may be used for any other purpose, including the creation of
merchandising items, without the written permission of said designer nor may the
materials or ideas contained herein be disclosed to any other individual, firm or
corporation without written permission from such.
The designer shall have the right to request a credit line on any design or any visual
representations such as drawings, models or photographs used for the contractor’s
internal promotional purposes. The credit shall also be included in any publication of the
design.
Types of signs and graphics are indicated on the drawings and require various materials,
various finishes, and various fabrication and installation techniques.
It is the responsibility of the fabricator / installer to transport, deliver, handle, and store
finished elements and related materials at the job site in such manner as to prevent
damage, including damage to finishes and damage which might result from the intrusions
of foreign matter or moisture from any source.
Maintain packaged materials in manufacturer's original container with seals unbroken and
labels intact until they are incorporated into the Work. Packages showing indications of
damage that may affect conditions of content are not acceptable
Shop Drawings:
(A)
Description: Original scaled drawings prepared by fabricator, subcontractor,
supplier, or distributor, which illustrates the work, including, but not necessarily limited to,
fabrication, layout, erection and attachment details.
(B)
Accompany submittals with transmittal letter containing:
1. Date – both original submittal and any revision dates.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
49
2. Project title and number.
3. Fabricator's name and address.
4. Description of data contained in submittals.
5. Listing of any letters containing description of deviations from Contract Documents.
6. Other pertinent data necessary for a comprehensive review of the submittal.
(C)
Cross reference shop drawings to contract Drawings and Specifications and
detail all work included. Indicate dimensions, materials, fastening, anchorage, joining
methods, sealing, backing, utility requirements, rough-in, and adjacent related conditions.
(D)
Submit for approval, shop drawings for all drawing items including:
1. Complete fabrication and installation drawings for each element type.
2. Full size pattern layout of each graphic element, if requested.
3. Placement, letter spacing, size, spelling, typestyle, legibility and other information,
which describes the layout.
4. All letter styles, faithfully reproduced.
5. Structural calculation, when required and as specified by contract documents, or
local and state requirements.
6. Details for load bearing structural elements necessary for element support and
assembly. A structural engineer registered in the state where the project is located
shall seal structural design by the fabricator.
7. Submittals require a 7 working day review time from the time designer receives
files and returns them to the distributing party. Fabricator will make no claims that
work is being delayed unless prior written arrangement and agreement between
all parties has been made for a shorter review time.
(E)
SUBMITTAL REVIEW
All shop drawings will be reviewed and approved for conformance with the design intent
of these drawings. Do not begin work that requires submittals until submittals have been
returned with approval stamp and initials or signature indicating review and approval. The
fabricator will be responsible for any results of fabrication from unapproved working
drawings, material selection, shop drawings or any other agreements.
(F)
PRODUCT OR CATALOG DATA
1. Submit only pertinent pages or manufacturer's standard drawings modified to
delete non-applicable data.
2. Manufacturer's catalog sheets, brochures, diagrams, schedules, charts,
illustrations, test results, and other standard descriptive data.
3. Mark-up each copy to identify pertinent materials, products, or models.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
50
4. Clearly mark-up each copy of the submittal data to identify the Section, page
number, and Article of the Specifications to which it is references.
5. Show dimensions and clearances required.
(G)
SAMPLES
As part of the shop drawing submittal, include physical samples to illustrate materials,
equipment or workmanship, and to establish standards by which completed work will be
judged as follows:
1. Submit (3) samples of size, configuration and quantity as outlined in the drawings:
2. Each type of exposed metal used for major elements of work with respective finish.
3. Each type adhesive vinyl film, cut from sample graphic indicated.
4. Each specified paint colors on intended substrate.
5. Any additional samples as outlined in the drawings.
6. All samples to allow sufficient area for stamp approval.
(H)
GRAPHIC CONTENT / TYPOGRAPHY
1. All typefaces and fonts have been identified within the drawing package.
2. All type shall be straight and accurately spaced with square corners, uniform
curves, correct spelling and punctuation, and all finishes smooth with no visible
imperfections.
3. Typeface or style not described in the drawing package may not be used.
Modifications to the typefaces, such as condensing, expanding or compressing are
not acceptable, unless specifically outlined in the Drawings.
(J)
ADA ACCESSIBILITY GUIDELINES
1. All elements must comply with current ADA Accessibility Guidelines where
applicable, including, but not limited to: lettering and graphics, protruding objects.
Should conflicts or questions arise, notify the designer before proceeding.
Design Criteria
(A)
Structural design: Details on Drawings indicate a design approach for
structures but do not necessarily include all fabricating details required for the complete
structural integrity of the elements, including consideration for static, dynamic and
erection loads during handling, erecting, and service at the installed locations, nor do they
necessarily consider the preferred shop practices of individual fabricators. It shall,
therefore, be the responsibility of the fabricator to perform the complete structural
engineering design of the outlined elements and to incorporate all the reasonable safety
factors necessary to protect the Designer and fabricator against public liability. Design
must meet all applicable local, State, and national codes, as well as testing laboratory
listings where required.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
51
1a.
Include foundations when a part of the described work.
1b.
Submit calculations, signed and sealed by an Arizona registered
professional engineer for review.
1c.
When required because of size or weight of element, provide lifting eyes as
an integral part of design. Lifting eyes shall be inconspicuous in the finished work as
approved by Designer.
Add the following:
Reference Specifications and Standards
(A)
Reference Specifications and Standards: Except as modified by governing
codes and by the Contract Documents, comply with the applicable provisions and
recommendations of the following:
1. ACI: 347 Recommended Practice for Concrete work.
2. ANSI: B18.22.1 Plain Washers.
3. ASTM: A53 Pipe, Steel, Black and Hot-Dipped, Zinc Coated Welded and
Seamless.
4. ASTM: A153 Zinc Coating (Hot-Dip) on Iron and Steel Hardware.
5. ASTM: A167 Stainless and Heat-Resisting Chromium-Nickel Steel Plate, Sheet
and Strip.
6. ASTM: A269 Seamless and Welded Austenitic Stainless Steel Tubing for General
Service.
7. ASTM: A307 Carbon Steel Externally and Internally Threaded Standard
Fasteners.
8. ASTM: A3 12 Seamless and Welded Austenitic Stainless Steel Pipe.
9. ASTM: A366 Steel, Carbon, Cold-Rolled Sheet, Commercial Quality.
10. ASTM: A525 Steel Sheet, Zinc Coated (Galvanized) by the Hot-Dip Process,
General Requirements.
11. ASTM: A526 Steel Sheet, Zinc Coated (Galvanized) by the Hot-Dip Process,
Commercial Quality.
12. ASTM: B32 Solder Metal.
13. ASTM: B137 Measurement of Weight of Coating on Anodically Coated Aluminum.
14. ASTM: B209 Aluminum-Alloy Sheet and Plate.
15. ASTM: C523 Test for Specular Gloss.
16. ASTM: E84 Surface Burning Characteristics of Building Materials.
17. ASTM: F468 Non-Ferrous Bolts, Hex Cap Screws, and Studs for General Use..
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
52
18. AWS: Dl .1 Structural Welding Code - Steel.
19. 19.
CRSI: Concrete Reinforcing Steel Institute Manual of Standard Practice.
20. NAAMM: Metal Finishes Manual.
21. SMACNA: Architectural Sheet Metal Manual.
22. WWPA: Grading Rules.
MISCELLANEOUS METAL FABRICATION:
A.
General: For fabrication of exposed metal work, use only materials which
are smooth and free of surface blemishes including pitting, roughness, seam marks, roller
marks, and trade names. Do not use materials with stains and discoloration. Provide
sheet stock from a mill that has been stretcher leveled to highest standard of flatness
commercially available.
B.
Sheet aluminum: 5000 Series for anodized finish, and Alloy 3000 Series for
painted finish. Provide with mil finish for work that will receive a painted finish.
1.
Not less than the strength and durability properties specified in ASTM B-109.
C.
Extruded aluminum: Alloy 6063-T5. Provided mill finish for work that will
receive a painted finish.
1. Not less than the strength and durability properties specified in ASTM B-221.
D.
Aluminum in contact with steel other than non-magnetic stainless steel,
shall have adequate protection to eliminate any possibility of electrolysis. Isolate
aluminum surfaces in contact with steel, masonry, concrete or plaster with even coat of
alkali resistant asphaltum base paint.
E.
Metal thickness: Provide metal thickness indicated on Drawings. When
metal thickness is not indicated on Drawings, provide thickness most appropriate for the
fabrication condition to prevent warping or distortion.
1. For sheet steel not indicated, use not less than 20 gauge.
2. For non-ferrous metal not indicated, use not less than 0.063" thickness.
F.
Stainless steel: Type 302 or 304, ASTM A167.
1. Matte finish: Provide exposed surfaces not otherwise indicated with No. 4 grind
finish.
2. Unexposed surfaces may be mill finish.
G.
Corten Steel
1. ASTM A242(1), MIL-S-12505A and SAE J410.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
53
WORKMANSHIP:
FABRICATION / GENERAL CONSTRUCTION
(A)
INTENT OF SPECIFICATIONS
It is intended that all finished work be of the highest quality to pass eye-level examination
and scrutiny by the designer and owner.
1. Construct all work to eliminate burrs, dents, cutting edges, and sharp corners.
2. Finish welds on exposed surfaces shall be of the correct type to eliminate
distortions of flat surfaces, and to be imperceptible in the finished work. At exposed
connections, all flux, oxides, slag, and discolorations shall be removed so that
these areas match the finish of adjacent areas. Any damage by welding must be
repaired by grinding, polishing or buffing.
3. Except as indicated or directed otherwise, finish all surfaces smooth.
4. Surfaces that are intended to be flat, shall be so without dents, bulges, oil canning,
gaps, or other physical deformities.
5. Surfaces that are intended to be curved shall be smooth and free-flowing to
required shapes.
6. Make access panels tight-fitting, lightproof, and flush with adjacent surfaces.
7. Carefully follow manufacturer's recommended fabricating procedures regarding
expansion and contraction, fastening, and restraining of acrylic plastic.
8. Exercise care to assure that polished, plated, or finished surfaces are unblemished
in the finished work.
9. Isolate dissimilar materials. Exercise particular care to isolate nonferrous metals
from ferrous metals.
(B)
INSTALLATION
Field verify the exact location with the Designer for all elements. Prior to installation,
fabricator must examine areas, surfaces and conditions under which work is to be
installed. Fabricator shall inspect installation locations for conditions that would adversely
affect execution, permanence and quality of work and shall not proceed with installation
until unsatisfactory conditions have been corrected. Notify the designer in writing of these
conditions.
1. Installation work shall be under the direct supervision of a journeyman sign erector.
2. Except as may be indicated otherwise on the drawings, install prefabricated work
plumb, level, square, and true to line.
3. Securely anchor work in proper location using anchors, fasteners, or other
methods approved on shop drawings. All anchors/fasteners shall be appropriate
for the anchorage condition and be of non-corrosive type.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
54
4. Surfaces under adhesive-applied elements shall be smooth, clean, and free of
dust, oil, fingerprints, or other foreign matter. All adhesives required shall be used
in accordance with the manufacturer's specifications. The element shall be
permanently installed and not removable unless indicated on the drawings. No
adhesives that will fade, discolor or delaminate as a result of ultra violet light or
heat shall be used.
(C)
Tradeswork: It is intended that the workmanship be of the highest quality
obtainable by the respective trades and crafts experienced in the fabrication of the
outlined work, and that all work be done by journeymen, or by tradesmen under the direct
supervision of journeymen.
1. "Journeymen" shall be interpreted to mean those craftsmen who have the
qualifications and experience to meet the requirements described in the Job
Classification and Descriptions for the Electric Sign Industry, as developed by the
NESA/TRI-TRADES COMMITTEE.
(D)
Artisans: It is intended that work of an artistic or specialized nature such as
gilding, artistic carving and engraving, artistic painting, when included as part of Contract,
be executed by artisans with experience, credentials, and reputation to satisfy the
demands of the Designer.
ELECTRICAL
(A)
Power Requirements: Make final connections of illuminated signage from
junction boxes located adjacent to or within signage as outlined in the drawings. Materials
for electrical work shall be in accordance with the requirements of the National Electrical
Code, and local codes. Fabricator to provide electrical power requirements to contractor
and landscape architect or designer for coordination.
(B)
Conduit: In accordance with National Electric Code requirements and as
follows: Conduit shall be galvanized rigid conduit for entire installation except as noted or
shown. PVC Schedule 40 may be used for direct burial where installation is a minimum
of 24" below grade. See lighting plans for power connection and routing.
(C)
LED Lighting:
1. Submittals: Submit Shop Drawings which clearly indicate type, color, quantity, etc.
of all equipment to be used.
a. Product Data: Provide name of manufacturer, brand name, and catalog
number of each item. Listing items “as specified” without both make and
model or type designation is not acceptable.
b. Descriptive Data: Submit copies of complete description, information, and
performance data covering materials and equipment which are specified but
for which catalog numbers, brand names, or specific models have not been
used.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
55
c. Quality Assurance: Comply with UL (listed and labeled), NEMA, NFPA 70
(NEC), IES and applicable codes, rules and regulations, including all
building and safety laws or regulations relating to building, public health and
safety.
2. Furnish with proper junction boxes, hangers, hardware, supports, plugs as
required for application. Furnish complete with lighting elements of proper size,
type, manufacturer, color, and voltage. Fixtures shall be furnished with wire and
conduit.
3. Installation: Install in accordance with manufacturer’s written instruction and
approved shop drawings.
CONCRETE MATERIALS
A. Portland Cement: ASTM C150, Type I. Use only one brand of cement from one
mill throughout the work, unless otherwise approved by the COTR. The alkali
content shall not exceed 0.6% unless the manufacturer certifies that no alkali
reactivity is produced with the proposed combination of materials when tested in
accordance with ASTM C227.
B. Admixtures: Use only with the prior written approval of the COTR. Admixtures
submitted for COTR's review shall be certified in writing by the manufacturer to be
in compliance with ASTM C494. Do not use any admixtures that contain chlorides.
C. Water: Conform to ACI 301, Chapter 2, Paragraph 2.3.
D. Fine Aggregate: ASTM C33.
E. Aggregate for Lightweight Concrete Fill: Rotary kiln produced expanded shale,
slate, clay or slag conforming to ASTM C330.
F. Concrete Mixes: Proportioning of Concrete
1. Assume full responsibility for the strength, consistency, water/cement ratio,
and handling of concrete. Design mixes in accordance with ACI 211.1 or
ACI 211.2.
2. Use the minimum amount of water necessary to produce a mix that can be
worked readily into corners and around reinforcement without permitting
segregation of materials, air pockets or free water to collect on surfaces.
The maximum water-cement ratio shall be in accordance with ACI 301,
Chapter 3, Paragraph 3.8, Method 1 or Method 2.
3. Adjust the consistency of any mix to allow for specific placing conditions.
4. Measure materials for concrete by weighing. Separately weigh each size
of aggregate and the cement; each shall be accurate within 1%. Cement in
sacks of ninety-four pounds need not be weighed, but weigh bulk cement
and fractional packages. Measure mixing water by volume.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
56
5. Prepare design mixes, prior to the beginning of the work, in accordance with
ACI 301, Chapter 3, Paragraph 3.8, Method 1 or Method 2, and Paragraph
3.8.3.
6. Mix Properties: Provide concrete mix with the following minimum
properties: Compressive Strength: 3000 PSI at 28 days.
G. Concrete Coordination
1. Fabricator shall provide information regarding element attachment to
coordinate with concrete bases and/or areas built by others
2. EXECUTION
A. Examination: Contractor shall examine the existing substrates, adjoining
construction and conditions under which the Work is to be installed. Contractor
shall not proceed with the Work until unsatisfactory conditions have been
corrected.
B. Formwork: Provide formwork to retain cement floor fill in locations where fill does
not terminate at vertical wall and other support surfaces. Construct flatwork to
provide concrete floor fill that is level.
C. Substrate bonding: Clean existing substrate of all deleterious materials, prepare
substrates to receive floor fill and apply surface bonding materials in accordance
with the bonding agent manufacturer's written requirements.
D. Reinforcement: Install reinforcement uniformly in all concrete. Lap adjoining
pieces at least one full mesh and lace splices with wire. Offset laps of adjoining
widths to prevent continuous laps in either direction.
E. Mixing Concrete: Ready Mixed Concrete: Comply with ASTM C94. Discharge the
concrete completely at the site within 1-1/2 hours after the introduction of the
cement to the aggregates. In hot weather reduce this time limit so that no stiffening
of the concrete shall occur until after it has been placed. Begin the mixing
operation within thirty minutes after the cement has been intermingled with the
aggregates.
1. Batch Mixing at Site: Comply with ACI 301, Chapter 7, Paragraph 7.2.
Excessive mixing requiring the addition of water to preserve the required
consistency will not be permitted. Mix concrete to a consistency which can
be readily placed without segregation. Where admixtures are accepted by
the COTR, equip mixers with a device for measuring and dispensing the
admixture.
2. Lightweight Concrete: Mix lightweight concrete in accordance with the
directions of the approved lightweight aggregate manufacturer and so as to
obtain the specified compressive strength for each use.
3. Retempering: Comply with ACI 301, Chapter 7, Paragraph 7.5.
Retempering water may be added only under the supervision and approval
of the Authority's Testing Agency.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
57
F. Joints and Embedded Items: Construction Joints: Comply with ACI 301, Chapter
6, Paragraph 6.1.
1. Embedded Items: Comply with ACI 301, Chapter 6, Paragraphs 6.4 and
6.5. Accurately set anchorage devices by line and transit, and coordinate
the locating of all anchorage devices to be set for the accommodation of the
work of other trades. Locate anchor bolts as shown on the Drawings and on
shop drawings. Obtain necessary templates as required for the proper
setting of anchor bolts and other items for mechanical equipment, as
required. Assist other trades in the installation of items are to be installed in
concrete.
G. Finishing: General Requirements for Flatwork: Strike-off top surfaces of all
flatwork true and level. Use construction techniques such as adjustment of pour
size, adjustable screeds, and other appropriate means to ensure compliance with
these requirements. Monitor and survey pour areas prior to, during and after
placement operations. Where final survey indicates non-compliance with flatness
tolerances, provide corrective work to satisfy tolerance and finish requirements of
the Contract Documents.
PAINTING
With the exception of items that are to be galvanized and elements contained in the W-
series of the drawings, structural steel members and miscellaneous metal items shall
have a shop prime coat of approved rust-inhibitive paint. Application shall be as specified
in Section 530. The thickness of the prime coat shall be not less than one mill.
A. Definitions:
1. The term "paint" implies that each finish is comprised of materials and
quantities recommended by the approved materials manufacturer for the
surface to be finished, and includes preparation, priming/sealing, and
intermediate and finish coats as applicable.
B. Provide a Low VOC aliphatic polyurethane enamel with ultraviolet inhibitors,
lightfast, weather, abrasion and wear resistant additives as supplied by:
a. M.A.P. Acrylic Polyurethane, Matthews Paint Co, Kenosha WI. (1-800-323-
6593)
1. Exact identification number to be noted on shop drawing.
2. All paint finishes to be satin; not gloss, high gloss or matte, unless
otherwise noted.
3. All exterior painted surfaces shall be finished with a satin UV clearcoat,
unless otherwise noted.
C. Application and finish: Coatings shall be spray-applied by an applicator having
facilities, equipment and experience required to apply the finish to the
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
58
manufacturers specifications. All substrates shall be cleaned of any foreign
substance such as oil, grease, dirt, etc. Typical finish shall consist of:
1. An acid-wash prime coat shall be applied per manufacturer's specifications
when using raw metal as a substrate.
2. Primer / filler seal coat, properly applied to all substrates per
manufacturer's specifications including dry film thickness.
3. Primer / filler coat shall be sanded smooth before topcoating and coated
with a minimum of two applications of acrylic polyurethane in colors
indicated on the design drawings. Top coating shall be applied per
manufacturer's recommendations to a minimum total dry film
thickness of 2.0 mil.
4. Satin finish unless otherwise noted in drawings.
D. Coating Performance Criteria: (In addition to above)
1. Dry film thickness: Within minus 5% to plus 25% of the specified thickness.
2. Abrasion resistance: ASTM D968. Coefficient of abrasion; 65 minimum.
3. Pencil hardness: 2H minimum.
4. Salt spray: ASTM B-117 withstanding 3500 hours, 100% salt fog at 95
degrees F and retain adhesion, corrosion resistance, color and gloss
with no more than minimal blisters to larger than No. 8 (ASTM D-
714), and no more than 1/16"creepage or loss of adhesion from
scribed line.
5. Humidity test: ASTM D-2247 withstand 3500 hours 100% relative humidity
at 95 to 100 degrees F and retain adhesion, corrosion resistance,
color and gloss with no more than "minimal blisters to larger that No.
8 (ASTM D-714), and no more than 1/16" creepage or loss of
adhesion from scribed line.
6. Gloss: ATSM D523, +/- 5%, using a 60 degree glossmeter, of the gloss
level selected by the designer.
7. Adhesion: No removal of any finish after 1/16" cross-hatching to base
metal, impacting to the point of metal rupture, and subjecting to
application and quick of cellophane tape.
E. Surfaces under painted finish shall be smooth, clean, and free of dust, oil,
silicones, fingerprints, or other foreign matter. Digital artwork to be accurately
reproduced with all edges straight and true and all finishes smooth and with no
visible imperfections.
F. Pigmented (Opaque) finishes: Completely cover to provide an opaque, smooth
surface of uniform color, appearance, and cover. Cloudiness, spotting, holidays,
laps, brush marks, orange peel, runs sags, or other surface imperfections will not
be acceptable.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
59
G. Provide clear topcoat over all painted surfaces: Matthews #42-228 Satin finish.
H. Protect finishes on exposed surfaces from damage by application of strippable
temporary protective covering prior to shipment.
I. All painted or screen-printing shall be free of oxidation, cracking, chipping, or any
defect. Fabricator shall be required to touch-up or otherwise repair any damage
to painted surfaces to the satisfaction of the designer or owner.
J. Corrosion Protection: Coat concealed surfaces which will be in contact with
concrete, stone, masonry, wood, or dissimilar metals, in exterior work, with a heavy
or double coat of bituminous paint.
K. Touch Up
1. Required touch-up to be done with a spray mechanism. Brushed touch-
up will not be allowed. Precautions for preventing overspray to other
surfaces are to be employed.
2. Touch-up paint: Provide owner with one 1/2 pint can of touch-up paint in
the same format used for the above and of each type and color used
in the work.
METALS
A. For fabrication of exposed metal work, use only materials that are smooth and free
of surface blemishes including pitting, roughness, seam marks, roller marks, and
trade names. Do not use materials with stains and discoloration. Provide sheet
stock from a mill that has been stretcher leveled to highest standard of flatness
commercially available.
B. Sheet aluminum: Alloy 3000 Series for painted finish. Provide with mil finish for
work that will receive a painted finish.
1. Not less than the strength and durability properties specified in ASTM B-
109.
C. Extruded aluminum: Alloy 6063-T5. Provided mill finish for work that will receive a
painted finish.
1. Not less than the strength and durability properties specified in ASTM B-
221.
D. Aluminum in contact with steel other than non-magnetic stainless steel, shall have
adequate protection to eliminate any possibility of electrolysis. Isolate aluminum
surfaces in contact with steel, masonry, concrete or plaster with even coat of alkali
resistant asphaltum base paint.
E. Metal thickness: Provide metal thickness indicated on Drawings. When metal
thickness is not indicated on Drawings, provide thickness most appropriate for the
fabrication condition to prevent warping or distortion.
1. For sheet steel not indicated, use not less than 20 gauge.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
60
2. For non-ferrous metal not indicated, use not less than 0.063" thickness.
F. Stainless steel: Type 302 or 304, ASTM A167.
1. Matte finish: Provide exposed surfaces not otherwise indicated with No. 4
grind finish.
2. Unexposed surfaces may be mill finish.
G. Corten Steel
1. ASTM A242(1), MIL-S-12505A and SAE J410.
PLASTICS
A. Acrylic: Provide cast (not extruded) methylmethacrylate Monomer plastic sheet
with a minimum flexural strength of 16,000 PSI, when tested in accordance with
ATSM D790, minimum allowable continuous service temperature of 180 degrees
F.
1. Provide solid sheet, laminated sheet, or cast acrylic in size, thickness,
clarity, opacity, texture, and color required for work or specified in
drawings.
2. Edges shall be free of saw marks, chips, and to be square to face of
material. All edges are to be smooth unless otherwise specified.
3. Transparent Sheet: Where indicated as "Clear" provide colorless sheet
with light transmittance of 92%, when tested in accordance with
ASTM D 1003, in non-glare finish unless otherwise indicated.
4. White Translucent Sheet: Where indicated as "White" provide white
translucent sheet of density required to provide uniform brightness
and minimum halation.
5. Colored Translucent Sheet: Where indicated, provide white translucent
sheet of density required to provide uniform brightness and minimum
halation.
6. Frosted Acrylic: Where indicated as "Frosted" provide clear acrylic sheet
with matte finish: Auto Haas # P-95 or approved equal.
7. Suppliers (or approved equal) :
a.
Plexiglas®: Altuglas International
b.
Lucitelux® Cast Acrylic: Lucite International
c.
Polycarbonate: Makrolon XL® by Bayer MaterialScience, or
Lexan® by SABIC innovative Plastics.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
61
All Plastics shall be provided with scratch and ultra-violet resistant
coating.
COMPUTER-GENERATED VINYL GRAPHICS
A. For solid color applied vinyl graphics: Pre-spaced matte finish of 3M ScotchCal®
film or Scotchlite® in mil thickness, unless otherwise noted, in typeface, spacing,
and color noted on Drawings. Colors to be integral and not surface applied, unless
otherwise noted. Paints, inks, dyes, and other materials used in the process shall
be compatible and guaranteed not to cause discoloration, deterioration, or
delamination. Pressure-sensitive adhesive type, .0035" thickness, 3M "Scotchcal"
or Scotchlite.
B. For printed applied graphics: second surface applied 3M Scotchcal translucent film
with 3M UV matte overlaminate, printed full color with UV inks and maximum
available warranty for color – minimum 4 years.
C. Manufacturer:
3M Commercial Graphics Division,
D. Installation: Prepare surfaces to receive characters with appropriate solvent before
application, followed by water, rinse and thorough drying. Application of Letters to
faces shall be square, plumb, and true without bubbles or lifted edges. Perform
die-cutting in such a manner that edges and corners of finished letterforms are true
and clean. Letterforms with rounded positive or negative corners, nicked, cut or
ragged edges, etc. will not be accepted.
E. All inks, paints, dyes, and other materials used in the process will be compatible
and guaranteed against discolorations, deterioration or delamination.
ADHESIVES
A. Adhesives: In accordance with recommendations made by manufacturer of
material to be laminated or adhered. Adhesives that fade, discolor, or delaminate
as a result of ultraviolet light or heat shall not be used. Adhesives shall be of non-
staining and non-yellowing quality. Visible joints shall be free from air bubbles and
other defects.
B. Cement for acrylic plastic: No. 4 cement by Industrial Polychemical Co.
C. Silicone Adhesives: Ready to use, high performance adhesive. General Electric
GC 1200 sealant, translucent SCS 1201 or equal as recommended by
manufacturer for bonding condition. Silicone Adhesives: General Electric or Dow
Corning
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
62
Measurement & Payment:
Payment for Gateway Monuments Including Integral Lighting shall be made on the lump
sum basis. Price shall include both Gateway Monuments as located on the project plans,
all shop drawings, structural engineering, permitting, submittal review, labor, material,
tools, equipment, and appurtenant work to perform all work necessary to complete
installation per the plans and special provisions complete in-place.
ITEM NO. 63
LANDSCAPE ESTABLISHMENT PERIOD
Description:
Refer to City of Chandler General Conditions Landscape Establishment Period for
details.
General:
See City of Chandler General Conditions for requirements.
Measurement and Payment:
Landscape Establishment will be measured as a single complete unit of work and paid
for at the Agreement unit lump sum price, which price will be full compensation for the
work, complete in place.
Partial payments may be made for Landscape Establishment. Payment will be based
upon the length of the Landscape Establishment Period and the Agreement lump sum
price for this item.
ITEM NO. 64
WATER METER (3/4 IN LANDSCAPE IRRIGATION SERVICE)
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to install new potable water service with meter, connections, corporation stop,
curb stop, appurtenant fittings, water meter box and cover, copper service pipe (type K)
and pavement replacement as required at the location shown on the Project Plans or as
directed by City Representatives. The Agreementor will perform all required operations
to install the new water service, including coordination, inspections, permitting, account
establishment, and any fees, with the City of Chandler.
Materials:
All materials will conform to City of Chandler Standards unless otherwise as specified in
the Project Plans or in these Technical Specifications.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
63
Construction Requirements:
Potable water service construction will conform to City of Chandler Standards and the
details in the Project Plans.
The Agreementor will measure the static water pressure on site at each point of
connection as soon as practical and report the results in writing to City Representatives.
The Agreementor will coordinate the installation of the water service, including completing
any applications and obtaining any necessary permits for the water service installations.
The accounts for the new meters to serve medians will be established in the name of:
City of Chandler Streets Department
The Agreementor will be responsible to secure from the City of Chandler all permits, pay
all fees and deposits. The City will directly pay for all development and impact fees
normally associated with the meter installation in medians. Once installed, the City will
pay for all water delivered.
Measurement:
Water Meter (2 In Landscape Irrigation Service) will be measured as a unit for each. No
separate measurement will be made for copper service line.
Payment:
The Agreementor will be reimbursed for the exact amounts paid to the City of Chandler
for each water service with meter installed. The Agreementor will provide the City of
Chandler receipts for each meter installed.
Water meters, where indicated, will be installed by the City of Chandler. The City of
Chandler has agreed to waive water system and resource development fees.
Agreementor will pay City of Chandler for required meter installation cost and required
permits.
ITEM NO. 65
3/4 IN BACKFLOW PREVENTION UNIT (REDUCED PRESSURE)
Description:
The work under this item consists of furnishing and installing the backflow prevention unit
assembly, to include all grading, excavation and backfill, the backflow preventer unit,
required pipe and fittings, concrete slab, an enclosure, and the removal and disposal of
all excess materials off-site. Separate enclosures as described in these Technical
Specifications are required at all locations.
The work will also include the provision and installation of pipe and fittings from the two-
inch water meter to the backflow prevention unit, and all other miscellaneous labor,
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
64
equipment and materials required to construct the backflow prevention assembly as
detailed in the plans, and according to the requirements of these City Detail C-311.
Materials:
The backflow preventer will conform to the requirements of City Detail C-311.
The copper pipe and fittings in the bid items will be as detailed and in accordance with
the following:
1.
The copper pipe will be Type “K” conforming to the requirements of ASTM B-
88 for backflow prevention assemblies.
2.
The copper or cast bronze fittings will conform to the requirements of ANSI STD
B 16.22 and ANSI STD B 16.18.
The concrete pad will be as shown on the plans and concrete will be 2,500-psi at 28 days
and will conform to the requirements of Section 922, Utility Concrete for Miscellaneous
Construction, of the Standard Specifications. Reinforcing steel will conform to the
requirements of Section 1003, Reinforcing Steel of the Standard Specifications.
The steel enclosure for the backflow prevention unit will be pre-manufactured. A
commercial grade lock with two keys, compatible with the City of Chandler Maintenance
Department locking system and approved by City Representatives, will be provided for
each enclosure. The pre-manufactured enclosure will meet the following material
requirements:
• The enclosure will be welded to the pipe and angle frame at 4-inch-on center and will
be coated with heat applied powder-coated finish color, Desert Tan.
• The enclosure will be hinged on one end in order to allow access. The enclosure will
be secured to the concrete slab with eyebolts, brackets and lock hasps provided by
the manufacturer.
• The enclosure will be secured to the concrete slab on the other end by an eyebolt
staple and a steel strap designed to fit over the eyebolt.
• The enclosure will be constructed of bent 1-¼ inch Schedule 40 pipe, 1 x 1 x 1/8 inch
angle steel bottom rail and ½ -inch-13 gauge rolled, expanded steel.
• The enclosure will be the size recommended by the enclosure manufacturer for the
City of Chandler model of backflow preventer used and will be a minimum of 10 inches
wide, 24 inches high and 20 inches long and large enough to accommodate the
controller and backflow preventer as detailed.
• A lock shield will be provided to protect the lock from vandalism. The lock shield will
be constructed of 3/16-inch-thick steel and will measure approximately 2 inches by 4
inches. The lock shield will be an integral part of the enclosure.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
65
Construction Requirements:
All backflow prevention reinforcing, anchor bolts and other embedded items will be in
place and inspected by City Representatives prior to placing the concrete slab.
The concrete slab will be constructed at the locations and in accordance with the details
shown on the project plans, these Technical Specifications and will be approved by City
Representatives.
The Agreementor will excavate and grade the area of the enclosure as shown on project
plans and as directed by City Representatives.
The surfaces upon which the enclosure slab is to be placed will be fine graded and
compacted to a density of not less than 95 percent of the maximum density in accordance
with the requirements of the Material Testing Manual of the Materials Section.
Concrete work will conform to the applicable requirements of Section 601 of the Standard
Specifications. Unless otherwise detailed or specified all exposed concrete slabs will have
a light, broom finish.
The enclosure will be installed according to the manufacturer’s installation
recommendations which describe how to set the enclosure on a partially hardened slab,
while still embedding the eyebolt in the slab using slab pour voids and a wetter, more
plastic concrete. Eyebolts, with nuts attached near the end of the threads will be wrapped
in multiple layers using electrician’s vinyl tape. Tamper-proof bolts provided by the
manufacturer will be used to prohibit removal of brackets.
No penetrations will be located within eight inches of the edge of the concrete slab.
The Agreementor will provide the conduit and stub-ups through the enclosure concrete
slab at the locations shown for in coming and out-going supply lines.
Maximum length of copper pipe run from the water meter to the backflow preventer will
not exceed 36 inches, or as approved by the water provider and City Representatives.
The Agreementor is responsible for obtaining all permits necessary for the backflow
preventer installation and the performance of all required testing and certification. The
tester will be State Certified to perform the required tests.
The Agreementor will measure the incoming water pressure at each new backflow
prevention unit and report the results in writing to City Representatives, within (5) five
working days from activation of the backflow preventer.
Measurement:
The 2 In Backflow Prevention Unit (Reduced Pressure) will be measured as a unit for
each and will be paid for at the Agreement unit price each, which price will be full
compensation for the work, complete in place, as specified herein and in the project plans,
including any coordination required with City and furnishing and placing steel enclosure
and concrete pad.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
66
No additional payment will be made for backflow prevention testing, the cost being
considered incidental to this item.
ITEM NO. 66
IRRIGATION CONTROLLER (BATTERY POWERED) AND
CONTROL WIRE
Description:
The work under this item consists of furnishing all labor, materials, equipment for installing
the automatic controller complete in place, including steel enclosure, breakaway
mounting base, conduit, installation in enclosure, 24 volt control, common and spare
wires, pull boxes, excavation and backfilling at the locations specified in on the Project
Plans and in accordance with the details shown and these Technical Specifications.
Materials:
The irrigation system automatic controllers (6 Sta) will be commercial grade battery
controller with heavy duty surge protection including 6 station capacity as indicated on
the Project Plans, mounted in stainless steel metal enclosures as specified, detailed and
located on the Project Plans. .
Each controller will be housed in a NEMA 4, 14-gauge stainless steel, all welded
enclosure of sufficient size to contain the specified controller. Controller enclosures will
be provided with a collision pad-mounting base.
Enclosures will a have fully-gasketed hinged door, three-point dead bolt latch mechanism,
pad lockable handle and mounting back panel compatible with specified controller and
ancillary equipment. Door hinges will be full length piano type and will be welded to both
sides of the box and the door.
The controller will include a backup battery to provide real-time and program memory
protection.
The 24-volt control and common wire for operation of remote control valves will conform
to the requirements of the plans. All control ("hot") wire will be of a contrasting color to
white common or ground wire. Black wire will not be acceptable for use on a 24-volt
control circuit. Control wires to shrub valves will be different color than those to tree
valves. Wire color will be as approved by City Representatives.
One spare wires, sized to match the common wires for the controller and colored different
that the control and common wires used, will be run from the controller to the furthest
valve on each wire segment. Loop the spare wires through each valve box on the segment
coiling a 15-foot coil within each valve box.
Pull boxes will match the valve box as specified under the 1” Remote Control Valve,
Electric item.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
67
Control and common wire sizes will be of sizes indicated on the Project Plans. Individual
control wires will be installed to each remote control valve. Common wire installation will
be as detailed on the irrigation system plans (wiring schedules). Common wires within
wire segments will carry the entire distance to the controller. Each wire segment will have
at least one separate common wire.
Back-indication wires from sensors, flow meters, and safety devices will consist of an
individual control ("hot") wire from each device and one common ground wire for all
devices common to one general location. The back indicator terminals will be located at
each automatic controller. Back indicator wires will be a separate set of wires or cables
than control wires.
The Contractor will install two additional (spare) back-indicators wire between the
automatic controllers and the junction boxes adjacent to the filter.
No separate payment will be made for back-indicator wire, the cost being included in the
price of the respective bid item.
Construction Requirements:
The controller enclosure will be secured to the concrete pad utilizing the supplied collision
pad-mounting base as detailed on the Project Plans and as recommended by the
manufacturer.
Wire connections at remote control valves and at field splices will be made with epoxy
resin filled type wire connectors installed as recommended by the manufacturer. No field
splices of 24-volt wiring will be made unless length between controller and valve exceeds
2,500 feet. Necessary splices will be made at remote control valve boxes, or separate
splice boxes. Valve or junction boxes will be of type specified in the 1” Remote Control
Valve, Electric item.
Control and common wire placed through pipe sleeves will be encased in 1-inch
(minimum) schedule 40 PVC electrical sleeves for full length of the pipe sleeves. Conduit
will be increased in size as may be necessary for additional wires or required by the NEC.
Control and common wire throughout the project will be neatly bundled and taped with
plastic electrical tape at 10-foot intervals between splices or connections and as directed
by City Representatives.
The No. 6 bare copper ground wire will be used to connect the grounding rod to the
controller’s protective grounding circuit. The resistance of the ground to the controller will
exceed 10 ohms, as measured with a ground rod test set, to meet controller
manufacturer’s warranty criteria. In sandy soils that drain rapidly, or otherwise dry soils,
it may be necessary to use an earthen contact material around ground plate to improve
resistance.
Connection of these multiple common segments to the common wire terminal within the
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
68
controller enclosure may be facilitated by using terminal block connector lugs when
necessary. When merging two common wires associated by the same segment letter or
number into one single conductor, make these connections in junction boxes, of a size
and type as specified under the 1” Remote Control Valve, Electric item where the
junctions are indicated in the irrigation details of project plans.
Contractor will prepare and implement a 12-month irrigation schedule, based on seasonal
changes, with a minimum of three adjustments to the system within the year. The City
Representatives will approve the schedule prior to implementation. The controller will be
programmed based on time and flow. The monthly projected hours of irrigation as well as
gallons to be delivered, by valve group, according to the 12-month irrigation schedule will
be provided to City Representatives within 30 days following the start of the Phase II
establishment period.
A wiring schematic will be placed in each controller cabinet. The schematic will show all
wire connections including the wire connections at the controllers and field splices in pull
or junction boxes, such as those not occurring in scheduled and planned valve boxes.
The work will also include that the Contractor supply a copy of the controller program for
approval by City Representatives.
A test of the irrigation system in whole will be accomplished prior to landscape
installation, at close of the landscaping construction phase, and monthly during
Landscape Establishment.
Testing of the system mainline, sub-mains, and remote control valves will be performed
at a hydrostatic pressure of 150-pounds per square inch (psi) for a minimum of 2- hours.
City Representatives will advise the Contractor when additional flushing of the irrigation
system is required in addition to those specified, in order to ensure proper operation of
system components.
At the completion of the landscaping construction period, the Contractor will deliver the
following to City Representatives: two copies of the Operations & Maintenance manual,
and one copy of the controller irrigation schedule.
Measurement and Payment:
The 6-Station Irrigation Controller (Batter Powered) will be measured as a unit for each
and will be paid for at the Agreement unit price each, which price will be full compensation
for the work, complete in place, as described and specified herein and in the Project
Plans.
No additional payment will be made for controller and enclosure installation, the cost
being considered incidental to this item.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
69
ITEM NO. 67
1 INCH ISOLATION BALL VALVE WITH BOX & COVER
Description:
The work under this item consists of furnishing all labor, materials, equipment for installing
ball valves, including valve box, gravel, geotextile fabric, concrete support block, excavation
and backfilling at the locations designated and in accordance with the details shown on the
Project Plans and in accordance with the requirements of these Technical Specifications.
Materials:
Ball valves will shall be lead-free full port bronze ball valve with stainless steel handle and
chrome plated ball.
Valve boxes and lids will be integrally colored tan and sized as specified.
Geotextile fabric and gravel will be as specified.
The geotextile fabric for use beneath the pea gravel sump will conform to MAG Standard
Specification section 796.2.2 Non-woven class ’B’ geotextile fabric.
Construction Requirements:
Ball valves will be line size as indicated by the mainline on the Project Plans.
Valve boxes shall be installed with a 4-inch to 6-inch deep layer of 3/8-pea gravel at the
base of the box.
Valve boxes will receive 2 inch high heat branding labeling “BV” of the box indicating the
valve type.
Measurement and Payment:
Ball Valve with Box & Cover will be measured as unit for each and will be paid for at the
Agreement unit price each, which price will be full compensation for the work complete in
place, as described and specified herein and on the Project Plans.
ITEM NO. 68
1” DRIP REMOTE CONTROL VALVE ASSEMBLY
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary for installing the remote control valves complete, including all necessary pipe
and fittings, pressure regulator riser, wye filter, union, ball valve, ID tag, valve box and
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
70
appurtenances, excavation, and backfilling as required at the locations specified in the
Project Plans, and these Technical Specifications.
Materials:
Each remote control valve assembly shall be as shown on the plans and details.
Measurement and Payment:
1 Inch Drip Remote Control Valve Assembly will be measured as unit per each and will
be paid for at the Agreement unit price, per each, which price will be full compensation
for the work, complete in place, including all necessary pipe and fittings, pressure
regulator, wye filter, ball valve, ID tag, valve box, and appurtenances, dc latching
solenoids, excavation, and backfilling as described and specified herein and as shown
on the Project Plans.
No additional payment will be made for the gravel sump or geotextile fabric, the cost being
considered incidental to this item.
ITEM NO. 69
END FLUSH CAP ASSEMBLY
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary for installing lateral flush valve assemblies at all locations as specified in
Project Plans, Detail, and these Technical Specifications.
The required Flush Device Assembly (Drip) components include ball valve, necessary
pipe, fittings, valve box, and all excavation and backfilling. Any removal and salvage after
testing will be incidental to this item with no additional cost to the City.
Materials:
The lateral flush valve assembly ball valve will be constructed of PVC with ¾” female
hose thread swivel inlet and ¾” male hose thread outlet.
Flex pipe will be ¾” schedule 40 I.P.S.
The valve boxes for lateral flush valves will be a round, one-piece 7” inch diameter at
the top with a depth of 10 ¼ inches and with bolt down T-style cover.
Geotextile fabric and gravel will be as specified.
The geotextile fabric for use beneath the pea gravel sump will conform to MAG Standard
Specification section 796.2.2 Non-woven class ’B’ geotextile fabric.
Install the Valve Flush Device Assembly (Drip) with female hose swivel as inlet
connected to Schedule 40 male adaptor and Schedule 40 flex pipe per the plan details.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
71
Valve boxes will receive 2 inch high heat branding labeling “FC” of the box indicating the
valve type.
Measurement Payment:
Flush Device Assembly (Drip) will be measured as a unit for each and will be paid for
at the Agreement unit price per each, which price will be full compensation for the work,
complete in place, as specified herein and on the Project Plans.
ITEM NO. 70
MULTI OUTLET EMITTER ASSEMBLY
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary for installing the emitter assemblies, multi-outlet, including excavating and
backfilling, at the locations specified in the Project Plans, Detail, and these Technical
Specifications.
Materials:
The emitter case will be made of durable black, heat resistant acetyl plastic material.
It will be resistant to temperature variation, ultraviolet radiation, smog, (ozone), and
common liquid fertilizer and weed spray. The case will completely encompass the
silicone diaphragm, protecting it from potentially harmful environmental factors.
The emitters will be of the non-compensating, continuous flushing type, based on the
pressure cascade principal using a series of flexible orifices.
The emitter will be capable of continuous, clog free operation with 30 mesh (minimum)
filtration. The emitter will be capable of being installed in all positions and maintain
its given flow characteristics. The emitter will be non-adjustable and the flow regime will
be maintained by flexible orifice silicone diaphragms.
The emitter will function with a system pressure range of 15 PSI minimum to 30
PSI maximum. The emitter flow variation of the 1 GPH emitter will not exceed 1.06
GPH at 120 degrees F. or 1.07 GPH at 150 degrees F. Emitter manufacturing variability
will not exceed 0.05 GPH.
The multi-outlet emitter will be capable of delivering one of the following quantities from
each of the six outlets of the emitter regardless of the number of outlets open:
G.P.H.
at
P.S.I.
0.60
20
0.71
25
0.80
30
or
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
72
1.00
20
1.15
25
1.34
30
or
2.00
20
2.30
25
2.68
30
The flexible polyethylene supply tubing will be for pressure application, manufactured
from 100 percent Union Carbide G-Resin 7510 Natural 7 virgin resin with minimum two
percent carbon black content and with the following physical characteristics:
I.D.
0.250-inches
O.D. 0.350-inches
Wall Thickness 0.050-inches
The flexible distribution tube for use with multi-outlet emitter will be a black vinyl blend
suitable for use as emitter outlet tubing with the following physical characteristics:
I.D.
0.160-inches
O.D.
0.220-inches
Wall Thickness 0.030-inches
The distribution tube will be capable of being bent around a 7/8 inch mandrel without
kinking.
The tube stake required to position the distribution tube will be manufactured of 20
percent glass-filled polypropylene, minimum 6-inch overall length with slotted top to retain
the distribution tube as detailed at the location(s) shown on the Project Plans.
Multi-outlet emitters will consist of the emitter unit, the ½” PVC lateral pipe, the ½”
flex PVC nipple riser, flexible vinyl distribution tubing, emitter valve box, geotextile filter
fabric, pea gravel sump and PVC fittings necessary to connect the emitter to the ¾” PVC
supply lateral pipe.
The emitter valve box will be constructed of tan colored HDPE (high-density polyethylene)
in a round conical shape with a 6 1/8” top diameter, 8” bottom diameter and an overall
height of 8 ¾”. The cover will be T-style fastened to box by twist and lock method.
The geotextile fabric for use beneath the pea gravel sump will conform to ADOT
Standard Specification section 1014-4.02 Moderate Survivability Fabric (B) Woven.
The supply pipe from the ¾” PVC lateral to multi-outlet emitters will be ½ inch Class
315 PVC with Schedule 40 PVC 90-degree elbows.
Construction Requirements:
The multi-outlet emitter will be placed in an emitter valve box below grade with the
distribution tube extending to the plants as detailed on the Project Plans.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
73
The supply tubing for City of Chandler emitters will extend from the ¾” PVC lateral to the
emitter and enable the emitter to be located so that the distribution tubing from the emitter
to the plant does not exceed 15-foot in length.
The supply pipe for emitters will be ½” Class 315 PVC. The ½” PVC will enable placement
of the emitter so that the distribution tubing can be placed per the Irrigation Emitter Layout
detail included in the Project Plans. The supply pipe will be placed at 12” depth.
The number of emitters per riser circuit, as shown on the Project Plans, is approximate.
The Agreementor will add no more than two multi-outlet emitters per circuit, as detailed.
Any additional emitters required and exceeding the above indicated amount must be
approved by City Representatives prior to installation.
The Agreementor will maintain a set of record data for all irrigation lines and equipment
coordinating with the City of Chandler’s GIS requirements. All GIS data collection of
irrigation equipment to complete the record drawings that are tied to City coordinates will
remain the responsibility of the Agreementor at no cost to the City.
Measurement and Payment:
Multi Outlet Emitter Assembly will be measured as unit for each and will be paid for at the
Agreement unit price each, which price will be full compensation for the work, complete
in place, as specified herein and on the Project Plans.
No additional payment will be made for supply tubing, ½” PVC supply pipe, emitter valve
box, geotextile fabric, pea gravel sump, distribution tube, or hose stake the cost being
considered incidental to this item.
No additional payment will be made for deep water drip stakes, the cost being
considered incidental to this item.
No additional payment will be made for GIS data collection and for producing the required
record drawings, the cost being considered incidental to this item.
ITEM NO. 71
3/4 IN DRIP LATERAL PIPE - CLASS 200, SDR 21 PVC W/ SCH 40
FITTINGS
Description:
The work under these items consists of furnishing all materials, labor, and equipment
necessary to install polyvinyl chloride (PVC) pipe and fittings of the various sizes
complete, including excavation and backfilling at the locations as specified in on the
Project Plans, Details, and these Technical Specifications.
Materials:
Pipe and fittings will be polyvinyl chloride, hereinafter PVC, conforming to the
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
74
requirements of the City of Chandler Engineering & Design Standards Manual, Chapter
8 – Landscape Design of City Owned R.O.W., Medians, and Retention Basins.
All materials and fittings will be new and of the manufacturer’s most current design.
Plastic pipe and fittings will be installed in accordance with the requirements specified
herein and the manufacturers recommendations.
Bedding and Cover Material:
Bedding and cover material for PVC piping, flexible emitter hose and 24-volt wiring will
conform to the following gradation requirements when tested in accordance with
Arizona Test Method 201:
Sieve Size
Percent Passing
No. 4
100
No. 16
30 - 80
No. 50
0 - 30
No. 100
0 - 25
No. 200
0 - 20.0
Construction Requirements:
Installation of PVC pipe and fittings will conform to the requirements of the City of
Chandler Engineering & Design Standards Manual, Chapter 8 – Landscape Design of
City Owned R.O.W., Medians, and Retention Basins.
All piping will be installed as detailed on the Project Plans and will have a minimum cover
as shown.
The Agreementor will furnish to City Representatives, prior to pipe installation, all
installation instructions as published by the plastic pipe and fitting manufacturers.
Installation of PVC piping and fittings will be in accordance with the published instructions,
the project documents and as directed by City Representatives.
Sub-main and lateral pipe sections downstream of control valves with hydraulic flows of
less than 0.5 gallons per minute as shown on the Project Plans will be thoroughly flushed
and have the remote control valve’s flow control stem properly adjusted, all to the
satisfaction and approval of City Representatives. The cost for this work will be
included in the cost of Agreement items.
No emitter laterals or piping will be installed through or beneath plant pits. Minimum
distance between plant pit perimeter and piping will be 18 inches. The maximum distance
between the plant pit and piping will be governed by maximum emitter supply tubing
lengths as specified on the Project Plans.
All trenches excavated for the irrigation systems will be backfilled within five working days
from the day they are excavated. Barricades will be placed by excavated ditches located
within 30 feet of the traveled way in a manner acceptable to the Project Manager.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
75
Open ditches beyond 30 feet from the traveled way will be delineated in a manner
acceptable to City Representatives.
Flush end caps will be installed as shown on the Project Plans or as directed by City
Representatives to promote good flushing of the entire irrigation system.
The emitter lateral end cap assembly will be installed at the locations indicated on the
Project Plans and in accordance with the requirements of the Technical Specifications.
The end plug unit with resilient sealed, unscrewing cap will be of the socket, solvent-weld
type, constructed of glass-filled polypropylene. The PVC lateral-to-riser fitting will be a
socket, solvent-weld, Schedule 40, 90-degree elbow fitting. The flexible PVC hose will
be manufactured from 100 percent virgin polyvinyl chloride resin and will have the
following physical characteristics:
O.D.
0.840 inch
I.D.
0.546 inch (min.)
Wall
0.147 inch (min.)
Measurement and Payment:
Irrigation Pipe will be measured on a per linear foot basis and will be paid for by the linear
foot, which price will be full compensation for the work, complete in place, as specified
herein and on the Project Plans.
ITEM NO. 72
2 INCH SCH. 40 PVC PIPE SLEEVE (WHITE)
Description:
The work under these items will consist of furnishing all materials, labor and equipment
necessary to install 2 inch and 4 inch pipe sleeves as specified in the Project Plans, or at
locations determined on site at the time of installation in accordance with the requirements
of the City of Chandler Engineering & Design Standards Manual, Chapter 8 – Landscape
Design of City Owned R.O.W., Medians, and Retention Basins, and these Technical
Specifications, and approved by the City Representative.
The work will also include all barricades, warning tape, potholing, locating of buried
utilities during excavation and shoring required or specified by City Representatives.
Materials:
Irrigation pipe sleeves will be PVC Schedule 40, belled ends, solvent weld. Pipe and
fittings will conform to the requirements of Subsection 808-2.01 (I) (1) of the ADOT
Standard Specifications.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
76
Construction Requirements:
All Sleeve installation will conform to the plan detail when crossing paved roadways and
18 inches minimum when placed beneath a sidewalk.
Sleeves will be installed through the use of open trench.
The Agreementor will locate all existing utilities prior to the installation of the sleeves.
The Agreementor will repair any existing utilities damaged during the sleeve installation
at no cost to the City.
Measurement and Payment:
Irrigation Pipe Sleeves will be measured per linear foot of pipe furnished and installed
and will be paid for at the Agreement unit price per linear foot, which price will be full
compensation for the item, complete in place, as described herein and/or on the Project
Plans including pipe, and all trenching, bedding, backfill, compaction, trench shoring,
potholing, utility locating and incidentals as specified herein and as shown on the Project
Plans.
No additional payment will be made for trench shoring, supplying the sand bedding
material or in coordinating the efforts with City Representatives in verifying all sleeve
locations, the cost being considered incidental to this item.
ITEM NO. 73
PERFORATED SIGN POST
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to install perforated sign posts at the locations as specified in the Project Plans.
Materials:
The Perforated Sign Post will conform to COC Detail C-613.
Construction Requirements:
The work under this item will conform to COC Detail C-613.
Measurement and Payment:
Perforated Sign Post will be measured per linear foot of sign post installed and will be
paid for at the contract unit price per linear foot, which price will be full compensation for
the item, complete in place.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
77
ITEM NO. 74
PERFORATED SIGN POST FOUNDATION
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to install concrete perforated sign foundations, including anchor, sleeve, and
associated hardware to attach post to foundation at the locations as specified in the
Project Plans.
Materials:
All materials required to install concrete perforated sign foundations and attachment of
post will conform to COC Detail C-613.
Construction Requirements:
The work under this item will conform to COC Detail C-613 and as specified in the Project
Plans.
Measurement and Payment:
Perforated Sign Post Foundation will be measured as a unit for each foundation installed
and will be paid for at the contract unit price per each, which price will be full compensation
for the item, complete in place. No additional payment will be made for anchor, sign post
sleeves, and associated hardware to attach post to foundation, the cost be considered
incidental to this item.
ITEM NO. 75
FLAT SHEET ALUMINUM SIGN PANEL, HIGH INTENSITY GRADE
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to install the sign panels at locations as specified in the Project Plans.
Materials:
Sign Panels will meet the requirements of the ADOT Specifications Section 608 and will
conform to all applicable current editions of the COC Details.
Construction Requirements:
The Sign Panels will be installed per ADOT Standard Specifications Section 608 and will
conform to all applicable current editions of the COC Details.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
78
Measurement:
Flat Sheet Aluminum Sign Panel will be measured per square foot for each panel
furnished and installed.
Payment:
The accepted quantities of Flat Sheet Aluminum Sign Panel, measured as provided
above, will be paid for at the contract unit price per square foot, which price will be full
compensation for the item, complete in place, including hardware and appurtenances
require to install sign.
ITEM NO. 76
REMOVE PAVEMENT MARKINGS
Description:
The work under this item will consist of furnishing all materials, labor, and equipment for
the removal and disposal of existing pavement markings as specified in the Project Plans.
Construction Requirements:
Removal and disposal of existing pavement markings shall occur by water blasting by the
contractor. Grinding of the pavement shall not be permitted.
Measurement and Payment:
Remove Pavement Markings will be measured per linear foot of pavement marking
removed and will be paid for at the contract unit price per linear foot, which price will be
full compensation for the item, complete in place.
ITEM NO. 77
REMOVE AND SALVAGE SIGN
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
required for the excavation, disassembling, removal, and disposal of existing signs,
including sign post and foundations at locations as specified in the Project Plans.
The work shall include any necessary excavation and backfilling, to remove foundation
and to return the existing ground to its former state before removal.
Construction Requirements:
The Contractor will remove signs as specified in the Project Plans.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
79
At least two weeks prior to the sign removals, the Contractor and City Representative will
inspect all signs and equipment to determine which items are salvageable.
The Contractor will be responsible for removing all existing signs, sign post and
foundations at locations as specified in the Project Plans. All salvaged signs and posts
will be returned to the City of Chandler Operations Yard at 249 E. Chicago Street,
Chandler, Arizona.
Sign foundations will be removed completely. The Contractor will backfill the excavated
area per the City’s requirements for backfilling and compaction.
Prior to the delivery of any material or equipment, the Contractor will make arrangements
for the City to inspect all items. Any material or equipment not salvageable, including
foundations, as determined by the City, will be disposed of by the Contractor at his
expense. Any items determined to be salvageable prior to removal and then damaged
during the removal will be replaced at no cost to the City.
Measurement and Payment:
Remove and Salvage Signs will be measured as a single complete unit of work and will
be paid for at the contract lump sum price, which price will be full compensation for the
item, complete in place.
No additional payment will be made for hauling, removal, and disposal offsite of the signs,
delineators, object markers, sign posts, foundations, hardware, backfill and compaction,
the cost being considered incidental to this item.
ITEM NO. 78
4-INCH WHITE THERMOPLASTIC STRIPE
ITEM NO. 79
4-INCH YELLOW THERMOPLASTIC STRIPE
ITEM NO. 80
BIKE LANE TRANSITION ZONE MARKINGS, WHITE
THERMOPLASTIC
ITEM NO. 81
BIKE LANE TRANSITION ZONE MARKINGS, GREEN
THERMOPLASTIC
ITEM NO. 82
BIKE LANE CONFLICT ZONE MARKINGS, GREEN
THERMOPLASTIC
ITEM NO. 83
THERMOPLASTIC PAVEMENT MARKING SYMBOL, BIKE LANE
YIELD CHEVRONS
ITEM NO. 84
THERMOPLASTIC PAVEMENT MARKING SYMBOL, RAILROAD
ITEM NO. 85
THERMOPLASTIC PAVEMENT MARKING SYMBOL, BIKE LANE
W/PERSON
ITEM NO. 86
THERMOPLASTIC PAVEMENT MARKING SYMBOL, TURN
ARROW
ITEM NO. 87
THERMOPLASTIC PAVEMENT MARKING SYMBOL, SHARED
LANE
ITEM NO. 88
THERMOPLASTIC PAVEMENT MARKING SYMBOL, ADA
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
80
PARKING SYMBOL
ITEM NO. 89
THERMOPLASTIC BIKE TURN BOX
Description:
The work under these items consists of furnishing all labor, equipment and materials,
and equipment necessary for the installation of thermoplastic striping and symbols at
the locations as specified in the Project Plans.
Materials:
The work under these items will conform to the current editions of the COC Details C-
614, C-620 and C-623, and ADOT Standard Specifications Section 704.
Green thermoplastic material shall be a resilient preformed thermoplastic product
containing a minimum 30% intermix of anti-skid elements and where the top surface
contains anti-skid elements. These anti-skid elements must have a minimum hardness of
9 (Mohs scale).
Green thermoplastic must be composed of an ester-modified rosin in conjunction with
aggregates, pigments, binders and anti-skid elements uniformly distributed throughout
the material. The thermoplastic material must be factory-produced as a finished product
and conform to AASHTO designation M249 with the exception for any relevant
differences due to the material being supplied in a preformed state and being of a color
different from white or yellow.
For use when manufacturer’s standard application instructions require the use of a 2-part
sealer for use in bike lane green preferential treatments, the material shall be
manufactured with the appropriate pigment to ensure that the resulting color complies
with the Light Green color as specified in the FHWA Memorandum dated April 15, 2011:
Interim Approval for Optional Use of Green Colored Pavement for Bike Lane (IA-14):
Daytime Chromaticity coordinates for the color used for green colored pavement
markings shall be as follows:
x
0.230
0.266
0.367
0.444
y
0.754
0.500
0.500
0.555
Nighttime chromaticity coordinates for the color used for green colored pavement shall
be as follows:
x
0.230
0.336
0.450
0.479
y
0.754
0.540
0.450
0.520
The pigment system must not contain heavy metals or any carcinogen, as defined in 29
CFR 1910.1200 in amounts exceeding permissible limits as specified in relevant Federal
Regulations.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
81
Construction Requirements:
The work under these items will conform to the layouts in the Project Plans and in
accordance with COC Detail C-614, unless otherwise adjusted by the City
Representative.
Measurement:
4 Inch White Thermoplastic Traffic Stripe and 4 Inch Yellow Thermoplastic Traffic Stripe
will be measured per linear foot. No measurement will be made for the number of linear
feet for gaps in dashed lines.
Thermoplastic/Preformed Symbols for Bike Lane Marking Set, Railroad, Left Turn Arrow,
Right Turn Arrow and Shared Lane will be measured as a unit for each pavement symbol
installed.
White and green thermoplastic associated with the bike lane transition areas will be
measured by the square foot.
Payment:
The accepted quantities of various thermoplastic pavement markings, measured as
provided above, will be paid for at the contract unit price per linear foot, each or per
square-foot which price will be full compensation for the item, complete in place.
ITEM NO. 90
PAINT MEDIAN BULLNOSE
Description:
The work under this item consists of furnishing all labor, equipment and materials, and
equipment necessary for the installation of paint and glass beads at the median
locations as specified in the Project Plans.
Construction Requirements:
The work under these items will conform to the current editions of the COC Detail C-617.
Measurement and Payment:
Paint Median Bullnose will be measured per each median bullnose painted and will be
paid for at the contract unit price per each, which price will be full compensation for the
item, complete in place.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
82
ITEM NO. 91
REFLECTORIZED RAISED PAVEMENT MARKER (TYPE G,
CLEAR, 1-WAY)
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary to install type G reflectorized raised pavement markers at the locations as
specified in the Project Plans.
Materials:
The reflectorized raised pavement markers and adhesives will conform to ADOT Signing
and Marking Standard Drawing M-19.
Construction Requirements:
The work under these items will conform to details on the Project Plans.
Measurement and Payment:
Reflectorized Raised Pavement Marker (Type G, Clear, 1-Way) will be measured as a
unit for each pavement marker installed and will be paid for at the Agreement unit price,
which price will be full compensation for the item, complete in place. No additional
payment will be made for adhesive, the cost being considered incidental to this item.
ITEM NO. 92
CCTV CAMERA AND FIELD EQUIPMENT
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary for, installing and testing CCTV cameras and associated equipment including,
but not limited to, cameras, camera housings, pan/tilt/zoom assemblies, mounting
hardware, power/communications/video cabling and miscellaneous materials required to
provide a complete and operational CCTV system.
Materials:
The CCTV cameras will be one of the following or approved equivalent:
Manufacturer
Model Number
Axis Communications
Camera:
Power Supply:
Pole Mount:
Axis P-5655-E
T8008 PS12
T91A67
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
83
Refer to the Project Plans for specific CCTV requirements. All materials provided will be
from new un-depreciated stock. Refurbished materials are not acceptable. All materials
provided will be currently supported by the manufacturer and not scheduled for end-of-
life.
The Contractor will furnish mounting arms and required mounting hardware to install the
CCTV assembly on the poles as shown on the Project Plans. The Contractor will supply
all grommets, connectors, cabling, nipples, and incidental hardware required to install the
power and network cabling from the CCTV cabinet to the CCTV Assembly.
The Contractor will coordinate with the City to obtain IP addressing, and program IP and
other communications parameters into the CCTV camera.
The Axis P5655-E camera shall be mounted 12 inches from the video detection camera
on the luminaire mast arm with an Axis T8134 60W midspan PoE on an Axis T91 L61
wall and pole mount.
Construction Requirements:
The Contractor will mount the CCTV assembly which includes the camera mount, camera
housing, camera, zoom lens, tilt/pan drive, and receiver/driver on traffic signal poles per
the requirements of the CCTV camera supplier.
No wire, cables, or conductors will be exposed from the base of the tilt/pan drive to the
ground. All conductors will be routed inside the support structure.
The surge suppression rack will be installed in the traffic signal cabinet and all surge
suppressors connected per the supplier/manufacturer’s instructions. All surge protector
leads will be as straight and short as possible. The mounting bolts for the chassis and
terminal strips will not protrude from the outside of the enclosure. All cabling, connectors,
and hardware required to interconnect the various CCTV field and fiber optic
communications equipment will be furnished and installed by the Contractor.
(A)
Test Requirements
(1) General:
All CCTV components will be subject to testing and monitoring to determine
conformance with all applicable specifications and to ensure proper operation
of the equipment and system.
(2) Stand-Alone Tests:
The test will exercise all stand-alone (non-network) functional operations of the
CCTV. The tests will verify the following:
• Control of focus, zoom, digital zoom, white balance, iris, tilt/pan, and
power on/off
• Response to automatic preset positioning commands
• Display of Camera ID information and directional indicators
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
84
•
Video “blacked out” when in a privacy zone
•
Presence and quality of video signal during bright sunlight and night
conditions
•
Retention of non-volatile RAM data (i.e., sector text, preset positions)
Measurement:
The CCTV Camera and Field Equipment will be measured as a unit for each item, furnished
and installed, complete in place.
Payment:
The accepted quantity of CCTV Camera and Field Equipment, measured as provided
above, will be paid for at the contract unit price each, complete in place and successfully
tested.
ITEM NO. 93
ELECTRICAL CONDUIT (2-INCH, BORE INSTALLATION )
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary for the installation of electrical conduit with pull rope installed in accordance
with the details shown on the utility company plans.
Materials:
HDPE conduit will have a minimum rating of SDR 11. It will have a cell classification of
PE334470C (for black conduit) and PE334470E (for colored conduit) per ASTM 3350:
Standard Specification for Polyethylene Pipe and Fittings Materials.
The polyethylene base resin will meet the density requirement and melt index properties
described herein. The density will not be less than 0.940 and not more than 0.955 g/CM3
in accordance with ASTM D 1505: Standard Test Method for Density of Plastics by the
Density-Gradient Technique. The range for the melt index will be between 0.05 to 0.5g/10
minutes in accordance with ASTM D 1238: Standard Test Method for Melt Flow Rates of
Thermoplastics by Extrusion Plastometer. The HDPE conduit will have a minimum
Flexural Modulus, of 80,000 psi, per ASTM D 790 and a minimum tensile strength at yield
of 3,000 psi, per ASTM D-638.
Additives to the base resin will be included to provide heat stabilization, oxidation
prevention and ultraviolet (UV) protection. It will utilize carbon black in the range of 2 to 3
percent for long term protection against UV degradation. The minimum protection period
will be one year from date of manufacture in unprotected, outdoor storage in accordance
with ASTM D 1603: Standard Test Method for Carbon Black in Olefin Plastics.
HDPE conduit and fittings will comply with ASTM D 2241 and ASTM-F2160-01.
The Agreementor will provide City Representatives with manufacturer’s certification of
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
85
analysis and compliance showing that HDPE conduit meets these specifications.
Should the Agreementor choose to substitute HDPE conduit in place of the installation of
direct buried PVC conduit, direct buried HDPE conduit will be paid at the unit bid price of
direct buried PVC conduit.
Unless otherwise shown on the Plans; bends, conduit fittings, expansion joints, 36-inch
sweeps and other conduit accessories not specifically mentioned will be manufactured
from a material similar to the connecting conduit.
Conduit elbows used for fiber optic cable installations (including future installations) will
be a minimum of 36-inches and for bends of 90 degrees or greater will be encased in 1-
sack slurry or concrete for at least 12” beyond each bend or coupling joint, whichever is
greater. All other conduit elbows will be a minimum of 24-inches.
Construction Requirements:
All construction will be performed in accordance with the Project Plans. Where not
included in these Technical Specifications or other referenced specifications, the work
under this item will be installed per Section 732-3 of the ADOT Standard Specifications.
All unused conduits will have 2500-pound detectable mule tape installed, with detectable
members spliced across junction boxes to form a continuously detectable conduit run. All
conduits will enter junction boxes using 45-degree sweeps with no less than a 36-inch
radius. (unless otherwise specified).
All conduit will have a continuous 2500 lb pull tape installed within and the ends sealed
in a NEC approved manner to keep all moisture and foreign matter out of the conduit.
Tying two sections of pull tape together is not allowed and will result in replacement by
the Agreementor. A #12 AWG copper conductor tracer wire will be installed within each
conduit or one tracer wire will be installed externally of the conduits, but alongside the
conduits within the same bore or trench. Tracer wire must be electrically continuous. Any
direct buried copper splice of the tracer wire must meet NEC requirements for direct
buried electrical splices.
Measurement:
Electrical Conduit will be measured by the linear foot from center to center of pull boxes
or from end to end of conduit when no pull boxes are used.
Payment:
The accepted quantities for Electrical Conduit, measured as provided above, will be paid
for at the Agreement unit price per linear foot, which price will be full compensation for
the work, complete in place, including excavation, drilling, boring, slurry, fittings, mule
tape, tracer wire, backfill necessary to complete the work.
No additional payment will be made for conduit bends or rigid non-metallic conduit bends
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
86
at pull boxes, expansion fittings coupling fittings, the cost being considered incidental to
this item.
No additional payment will be made for saw cutting, boring, trenching, pavement removal,
disposal and pavement replacement done as part of conduit installation, the cost being
considered incidental to this item.
ITEM NO. 94
PULL BOX (TYPE J)
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary for the installation of new pull boxes and pull boxes with extensions, including,
excavation, backfill, compaction, and appurtenances at locations as specified in the
Project Plans.
Materials:
All Pull Boxes, extensions and lids will be polymer concrete material and conform to the
details in the Project Plans If pull boxes details are not contained in the Project Plans, the
Agreementor will conform the applicable City Details and ADOT Specifications Section
732.
Agreementor to coordinate with City Representatives for markings on pull box.
Markings will be clearly defined and uniform in depth and will be placed parallel to the
long side of the lid. Letters will be nominally one inch high.
Pull boxes lids will be rated for traffic loads in locations where subject to vehicular traffic.
Each lid will be furnished with two lock-down bolts.
Concrete Pull Boxes and lids will not be used.
Construction Requirements:
All construction will be performed in accordance with the details in the Project Plans. And
ADOT Specifications Section 732-3.
New Pull Boxes will be located out of sidewalks, but within the City of Chandler right of
way, approximately as shown on the plans. Adjustments in pull box locations are allowed,
but are subject to Inspector approval.
Pull Boxes will be installed at finished grade. The pull box will be backfilled with select
excavated material and thoroughly compacted to within two inches of original grade. The
compaction around the box will not cause the sides to deflect or any part of the box or lid
to crack. The Agreementor will replace any cracked, broken, chipped, or damaged pull
boxes or lids at no additional cost to the City.
All pull boxes will be left in clean conditions, free of dirt and debris upon completion of
work.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
87
Measurement:
Pull Box and Pull Box with Extension will be measured as unit for each pull box installed
including pick up, excavation, installation backfill, extension, lid, fittings, elbows, caps,
solvent, and all applicable appurtenances.
Payment:
Accepted quantities of Pull Boxes and Pull Box with Extension, measured as provided
above, will be paid for at the Agreement unit price each, which price will be full
compensation for the item, complete in place, including pick up, excavation, installation
backfill, extension, lid, fittings, elbows, caps, solvent, all applicable appurtenances, and
disposing of surplus or unsuitable material
ITEM NO. 95
METER PEDESTAL CABINET W/FOUNDATION
Description:
The work under this items will consist of furnishing all materials, labor, and equipment
necessary to install a meter pedestal cabinet, foundation, and electric meter pedestal at
the locations shown in the Project Plans. The meter with foundation will serve the gateway
monument lighting identified in the landscape plans. This work will also include any and
all conduit work necessary to connect the new meter to the power service and the new
gateway monument.
Materials:
(A)
Meter Pedestal Cabinet:
The meter pedestal cabinet will be from the ADOT Approved Products List,
shall be Myers or Tesco, and will conform to the current editions of the ADOT
Traffic Signals & Lighting Standard Drawings and ADOT Standard
Specifications Section 734.
(B)
Meter Pedestal Foundation:
The meter pedestal foundation will be 3,000 psi Class S concrete and will
conform to the current editions of the ADOT Traffic Signals & Lighting Standard
Drawings and ADOT Standard Specifications Section 734.
Construction Requirements:
The work under this item will conform to ADOT Standard Specifications Section 734-3.
Conduit work will conform to ADOT and power company standards.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
88
Measurement:
The Meter Pedestal Cabinet with Foundation will be measured as a unit for each cabinet
on a foundation furnished and installed. No separate payment will be made for the conduit
work associated with bringing power to the meter or connecting the meter to the gateway
monument as these costs are considered to be included in this item.
Payment:
The accepted quantities of Meter Pedestal Cabinet with Foundation, measured as
provided above, will be paid for at the contract unit price each, for each meter/foundation
shown in the bidding schedule, which price will be full compensation for the work complete
in place as specified herein and on the Project Plans, including all conduit, trenching,
service terminal boxes, cabinet mounted service enclosures, PEC, meter sockets,
breaker panels, foundations, conduit, elbows, anchor bolts, clearance pad, and all other
components necessary to provide a complete functional assembly.
ITEM NO. 96
REMOVE AND SALVAGE STREETLIGHT POLE
Description:
The work under this item will consist of furnishing of all materials, labor, and equipment
for removing existing streetlight poles, mast arms and any other equipment fastened to
the streetlight pole. Existing luminaires will be salvaged to the City or re-installed as
detailed in the project plans. Any signs identified on the signing and marking plans as “TO
REMAIN” on a streetlight called out for removal, shall be re-installed on the new streetlight
pole.
Construction Requirements:
At least two weeks prior to removals, the Contractor and City Representative will inspect
all streetlight poles and equipment to determine which items are salvageable.
Prior to the delivery of any salvaged material or equipment, the Contractor will make
arrangements for the City to inspect all items. Any material or equipment not salvageable,
as determined by the City, will be disposed of by the Contractor at his expense. Any items
determined to be salvageable prior to removal and then damaged during the removal will
be replaced at no cost to the City.
The Contractor will be responsible for removing any existing streetlight poles, luminaires,
or mast arms at locations as specified in the Project Plans. All equipment deemed
salvageable will be returned to the City of Chandler storage yard at 1800 S. McQueen
Road, Chandler, Arizona. Any remaining streetlighting components such as luminaires,
not scheduled to be relocated are to be salvaged and delivered to the Operations Yard at
249 E. Chicago Street, Chandler, Arizona.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
89
The Contractor will backfill the excavated area per the City’s requirements for backfilling
and compaction. The Contractor may also utilize the hole left after removing the existing
streetlight pole, as the location for the new streetlight pole so long as proper compaction
can be achieved surrounding the new pole foundation.
Measurement and Payment:
Remove and Salvage Streetlight Pole will be measured for each pole removed and
salvaged and paid for at the contract price of each, which price will be full compensation
for the work, complete in place, including delivery and disposal.
ITEM NO. 97
RELOCATE EXISTING LUMINAIRE
Description:
The work under this item consists of furnishing all labor, equipment and materials, and
equipment necessary for the relocation of existing LED roadway luminaires as specified
in the Project Plans. All photoelectric cells (PEC’s) will also be relocated with the
existing luminaire.
Construction Requirements:
At least two weeks prior to the LED luminaire relocation, the Contractor and City
Representative will inspect all luminaires and associated equipment to determine which
items are fit to be re-installed and which are considered salvageable.
The Contractor will be responsible for relocating luminaires at locations as specified in
the Project Plans. All salvaged luminaires will be returned to the City of Chandler
Operations Yard at 249 E. Chicago Street, Chandler, Arizona.
Measurement and Payment:
Relocate Existing Luminaire will be measured per each luminaire relocated including
storage, transport and re-installation and will be paid for at the contract unit price per
each, which price will be full compensation for the item, complete in place.
ITEM NO. 98
STREETLIGHT POLE FOUNDATION FOR SL-1 POLE
ITEM NO. 99
STREETLIGHT POLE, SL-1 WITH SINGLE DAVIT ARM
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary to install the streetlight pole, including signal davit arm, pole foundation, and
appurtenances at the locations as specified in the Project Plans. Work under this bid item
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
90
will also include splicing all new cabling within the pole to the existing streetlight
conductors to provide a fully functional system.
Materials:
The streetlight pole, foundation and single davit arm will conform to the current edition of
the COC Streetlight Detail SL1 for a major collector without median.
Construction Requirements:
The pole will be installed plumb and straight. The base of the pole will be oriented so that
the hand hole is located away from the sidewalk and street.
The Contractor will furnish and install the (2) #12 AWG conductors and (1) #8 AWG
Ground wire from the luminaire to the junction box. The Contractor will install fuse holders
and fuses for all current carrying conductors within the handhole of pole.
The streetlight pole foundation will be installed as directed in the current edition of the
COC Streetlight Detail SL1.
The Contractor shall ensure that placement of each streetlight pole and foundation
maintains ADA accessibility across the light pole location.
Measurement:
Pole Foundation, for SL-1 Pole will be measured as a unit for each foundation installed.
Streetlight Pole, SL-1 with Single Davit Arm will be measured as a unit for each pole
installed including all conductors and fuses and necessary equipment to connect the
cabling from the new pole to the existing power system for a completely functional system.
Payment:
The accepted quantities of Pole Foundation, for SL-1 Pole and Streetlight Pole, SL-1 with
Single Davit Arm, measured as provided above, will be paid for at the contract unit price
per each, which price will be full compensation for the item, complete in place.
No additional payment will be made for conductors to be installed from the junction box
to the luminaire or fuses/fuse holders, the cost being considered incidental to this item.
ITEM NO. 100
LED STREETLIGHT LUMINAIRE
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary for providing and installing new LED luminaires at locations specified in the
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
91
Project Plans. PEC’s as required by the City are also considered to be a portion of the
LED luminaire.
Construction Requirements:
The Contractor will provide and install the luminaire and power conductors. The contractor
will install new cabling as required to provide a fully functional LED luminaire including re-
cabling the new fixture and pole wires to the existing conductor on Frye Road. LED
streetlights will be provided and installed as required in City of Chandler Technical Design
Manual #6, Streetlight Design (2021).
Measurement:
LED Streetlight Luminaire will be measured as a unit for each unit provided and installed
in accordance with the contract plans and these Technical Specifications.
Payment:
LED Streetlight Luminaire, measured as provided above, will be paid for at the contract
unit price each, which will be full compensation for the work, complete in place, including
storing, transporting, disconnecting, and installing the LED Luminaire on a new or existing
streetlight pole mast arm and any associated equipment required in the existing lighting
pull boxes or conduit.
ITEM NO. 101
CATCH BASIN, MAG DET 542-1, TYPE I, ONE 10 FT WING,
MODIFIED
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary for installing catch basins at locations as specified in the Project Plans and in
conformance to MAG Detail 542-1.
Material:
All materials will conform to MAG Details 542-1, in their entirety.
Construction Requirements:
The work under these items will conform to MAG Details 542-1, in their entirety, except
as noted herein. The 5’-0” width denoted on PLAN VIEW and SECTION A-A of MAG
Detail 542-1 shall be modified to extend to the nearest construction joint in the sidewalk
or raised bike lane.
Each catch basin will include an inlet marker per City Detail C-508.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
92
Measurement and Payment:
All catch basins will be measured as a unit for each and will be paid for at the Agreement
unit price each, which price will be full compensation for the work, complete in place. No
additional payment will be made for trash racks, removal of obstructions, excavation,
bedding, backfilling, compacting, inlet markers and joint materials, the cost being
considered incidental to this item.
ITEM NO. 102
18 IN RGRCP, CLASS III
Description:
The work under these items will consist of furnishing all materials, labor, and equipment
necessary for installing storm drain pipe and RGRCP as specified in the Project Plans.
Materials:
Storm Drain Pipe, RGRCP, and tees will be in conformance with MAG Uniform Standard
Specifications Section 618.2 and 735.
Construction Requirements:
This work also includes the installation of prefabricated tees for the connection to existing
irrigation systems. All storm drain and reinforced concrete pipe construction will be
constructed in compliance with MAG Standard Specifications Section 618 in its entirety.
Measurement and Payment:
All RGRCP and Storm Drain Pipe will be measured per linear foot of pipe and will be paid
for at the Agreement unit price per linear foot, which price will be full compensation for
the item, complete in place, including the pipe, connections to existing facilities/pipelines,
removal of obstructions, excavation, bedding, backfilling, compacting, testing, temporary
pavement and joint materials.
No additional payment will be made for slurry of pipe segments as determined by the City,
the cost being considered incidental to this item.
ITEM NO. 103
STORM DRAIN MANHOLE, MAG DTL 520 & 522
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to construct storm drain manholes at locations as specified in the Project
Plans.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
93
Materials and Construction Requirements:
Storm Drain Manholes will comply with per MAG Details 520 and 522 in their entirety.
Manhole frame and cover shall be Americans with Disabilities Act (ADA) compliant.
Measurement and Payment:
Storm Drain Manholes will be measured as unit for each and will be paid for at the
Agreement unit price each, which price will be full compensation for the work, complete
in place.
ITEM NO. 104
STREET SWEEPER
Description:
The work under this item will consist of furnishing all materials, labor, and equipment
necessary to procure a street sweeper.
Materials:
Street sweeper shall be ordered in new condition.
Street sweeper shall be 48-inches wide by 136-inches long with a 65-inch wheelbase and
8.5-inch ground clearance. Sweeper shall come with a 2000 CFM vacuum rating.
Street sweeper shall include a 58.5 horsepower diesel engine at 2,800 RPM. Street
sweeper shall be capable of a 15 mph forward speed and 7.5 mph reverse speed. Street
sweeper shall be capable of navigating 20% maximum slope grades and perform a
minimum turning radius of 9-ft. Fuel tank capacity shall be a minimum of 21 gallons.
Water tank capacity shall be a minimum of 58 gallons. Hydraulic tank shall be a minimum
of 23 gallons.
Street sweeper shall provide rear wheel drive fully controlled by electric pedal. Tires shall
be 225 R 12 on all 4 wheels. Anti-stall protection shall be provided on street sweeper.
Brakes shall be front hydraulic standard brakes with rear hydrostatic brakes and rear
mechanical parking disc brakes.
Street sweeper shall include heavy duty shock absorbers on front and rear axles.
Street sweeper shall include 2 front headlights, 2 hazard lights, 2 work lights, and 2 strobe
lights with side panel lights. The back shall include 2 work lights, 2 strobe lights, brakes,
turn, reverse signals, and Slow Moving Vehicle signage.
A cartridge filtration system shall be included.
Street Sweeper will include: heating and air conditioning, rear-view camera with color
monitor, gutter broom speed and down pressure in-cab control, audible engine warning
system, emergency stop button, fully street legal lighting package including SMV emblem,
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
94
cartridge filtration system, 2 gallon per minute, 1800 psi pressure wash gun with 20’ hose,
electric windshield defrost, heated mirrors, radio + CD + MP3 player system, 2.2lb fire
extinguisher (1kg dry powder), and tire flatproofing – liquid sealant (all wheels).
Street sweeper shall include hinged side doors for oil cooler and radiator access on both
sides.
Street sweeper cabin shall provide 200-degree cab vision with full windshield laminated
glass.
Supplier shall include a 1-year (1000 hours) limited parts and labor warranty.
A spare set of 4 cartridge filters will need to be provided by the Agreementor.
Construction Requirements:
Contractor will use the Street Sweeper for 1 month then turn over to City staff between
substantial and final project completion. Any damage will be the responsibility of the
Contractor and will be rectified prior to turning over to the City.
Measurement and Payment:
The Street Sweeper will be measured as unit for each and will be paid for at the
Agreement unit price each, which price will be full compensation for the work, complete
in place.
ITEM NO. 105
ALLOWANCE: ROADWAY AND CONCRETE FLATWORK
Description:
The purpose of this allowance is to provide a funding source for any additional roadway
and concrete flatwork work as approved by City Representatives. The Agreementor will
be reimbursed for the associated costs of additional roadway work and concrete flatwork.
Any costs, fees, or charges necessary to open asphalt batch plant during off hours (i.e.
weekend or week night) will be reimbursed from this allowance.
Agreement reimbursement from this allowance (in whole or in part) is not ensured.
Agreementor will not anticipate, nor plan, for the amount from this allowance to be
included in the total Agreement amount as part of this project.
Construction Requirements:
Additional roadway and concrete flatwork work will be completed as approved and
directed by City Representatives.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
95
Measurement and Payment:
Payment for Allowance: Roadway and Concrete Flatwork will be made on an incremental
basis in accordance with the requirements of City of Chandler General Conditions Section
9.
No payment in excess of 100% of the Agreement lump sum price will be made, unless
authorized by City Representatives as a result of extra work authorized in accordance
with City of Chandler General Conditions Section 9.
ITEM NO. 106
ALLOWANCE: LANDSCAPING
Description:
The purpose of the allowance is to create a funding source for any additional landscaping
work as approved by City Representatives. The Agreementor will be reimbursed for the
associated costs of additional landscaping work.
Agreement reimbursement from this allowance (in whole or in part) is not ensured.
Agreementor will not anticipate, nor plan, for the amount from this allowance to be
included in the total Agreement amount as part of this project.
Construction Requirements:
Additional landscaping work will be completed as approved and directed by City
Representatives.
Measurement and Payment:
Payment for Allowance: Landscaping will be made on an incremental basis in accordance
with the requirements of City of Chandler General Conditions Section 9.
No payment in excess of 100% of the Agreement lump sum price will be made, unless
authorized by City Representatives as a result of extra work authorized in accordance
with City of Chandler General Conditions Section 9.
ITEM NO. 107
ALLOWANCE: APS ELECTRICAL
Description:
The purpose of this allowance is to provide a funding source for coordination and paying
all necessary fees for permit and hook up to APS to install a complete functioning
electrical service to power the irrigation controllers and streetlighting. This item will include
providing all permits, connection fees, foundations, junction boxes, conduit risers, conduit
sweeps, coordination, and required protection when working near overhead lines required
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
96
by APS to provide the electrical connection from the APS transformer to the proposed
service meter pedestal.
Construction Requirements:
All work will conform to the requirements of APS. The Agreementor will contact the APS
to coordinate power service and construction requirements.
The Agreementor will secure the necessary utility company permits, pay the related fee(s)
for said permit including utility company connection fees, and coordinate the installation
of the required power services.
The meter will be energized and have the account established in the name of the City of
Chandler.
Measurement and Payment:
Payment for Allowance: APS Electrical will be made on an incremental basis in
accordance with the requirements of City of Chandler General Conditions Section 9.
No payment in excess of 100% of the Agreement lump sum price will be made, unless
authorized by City Representatives as a result of extra work authorized in accordance
with City of Chandler General Conditions Section 9.
ITEM NO. 108
ALLOWANCE: REMOVALS
Description:
The purpose of the allowance is to create a funding source for any additional removal
work as approved by City Representatives. The Agreementor will be reimbursed for the
associated costs of additional roadway work.
Agreement reimbursement from this allowance (in whole or in part) is not ensured.
Agreementor will not anticipate, nor plan, for the amount from this allowance to be
included in the total Agreement amount as part of this project.
Construction Requirements:
Additional removal work will be completed as approved and directed by City
Representatives.
Measurement and Payment:
Payment for Allowance: Removals will be made on an incremental basis from allowance
in accordance with the requirements of City of Chandler General Conditions Section 9.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
97
No payment in excess of 100% of the Agreement lump sum price will be made, unless
authorized by City Representatives as a result of extra work authorized in accordance
with City of Chandler General Conditions Section 9.
ITEM NO. 109
ALLOWANCE: UNION PACIFIC RAILROAD IMPROVEMENTS
Description:
The purpose of this allowance is to provide miscellaneous services and improvements
associated with the Union Pacific Railroad crossing such as flagging as approved by the
City Representatives. The Agreementor will be reimbursed for the associated costs of
additional miscellaneous services and improvements associated with the Union Pacific
Railroad.
Agreement reimbursement from this allowance (in whole or in part) is not ensured.
Agreementor will not anticipate, nor plan, for the amount from this allowance to be
included in the total Agreement amount as part of this project
Construction Requirements:
Additional miscellaneous services and improvements associated with the Union Pacific
Railroad will be completed as approved and directed by City Representatives.
Measurement and Payment:
Payment for Allowance: Union Pacific Railroad Improvements will be made on an
incremental basis from allowance in accordance with the requirements of City of Chandler
General Conditions Section 9.
No payment in excess of 100% of the Agreement lump sum price will be made, unless
authorized by City Representatives as a result of extra work authorized in accordance
with City of Chandler General Conditions Section 9.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
98
SOILS INFORMATION
The material boring logs shown in the Geotechnical Report are provided in Appendix A.
It is not intended to imply that the character of materials shown in the logs is
representative throughout the project. The soil borings are indicative of the soil
characteristics only at the locations and to the depths of each of the borings.
Even if not specifically shown on the boring logs, the Agreementor may encounter large
cobbles, boulders, caliche, conglomerate, hard rock, sand, perched groundwater, historic
or prehistoric cultural resources, or other differing site conditions on this project. There
will be no additional compensation made for any differing site condition that may be
encountered. It is the Agreementor’s responsibility to include the cost of any additional
work items, such as trench boxes, laying back trenches, soil pumping mitigation, etc.,
associated with unforeseen soil conditions in all Agreement bid items requiring earthwork
and will be considered incidental.
ENVIRONMENTAL MITIGATION MEASURES
Full Environmental Report available upon request.
The Agreementor will comply with the following environmental mitigation measures. The
cost of complying with the environmental mitigation measures will be considered
incidental to other project bid, including, but not limited to burrowing owls and other
migratory birds. Note that references to Engineer in the below mitigation measures
implies City Representatives.
“The project mitigation measures are not subject to change without written
approval from ADOT Environmental Planning. The Contractor shall follow all the
requirements of the permits specified herein and comply with the project special
provisions as well as the MAG Uniform Standard Specifications for Public Works,
as well as all applicable local environmental requirements.”
Project Mitigation Measures:
Agreementor Responsibilities
• To prevent the introduction of invasive species seeds, all earthmoving and hauling
equipment shall be washed prior to entering the construction site and the
Agreementor shall inspect all construction equipment and remove all attached
debris, including plant parts, soil, and mud, prior to the equipment entering the
construction site.
• To prevent invasive species seeds from leaving the site, the Agreementor shall
inspect all construction and hauling equipment and remove all debris, including
plant parts, soil, and mud, prior to leaving the construction site.
• The Agreementor shall not utilize any abrasive tools or methods for the removal of
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
99
the drainage scupper/grate located at the northeast corner of the Arizona Avenue
and Frye Road intersection that would disturb the lead-based paint. This includes,
but is not limited to, sawing, grinding, sanding, or heating. Woven straps (not linked
chains) may be used to lift the drainage scupper/grate from the frame.
•
For milling activities, the roadway surface preceding the milling machine shall be
kept sufficiently wet so as to prevent the generation of any visible fugitive dust
particles, but not so wet as to cause excess runoff from the roadway surface onto
the roadway shoulder.
•
The City of Chandler shall ensure that an asbestos survey has been conducted
within the 60 months prior to the start of construction (Maricopa County Rule 370)
or if there is a need for additional site assessment.
PERMITS
The Agreementor will comply with the requirements of MAG Standard Specifications
Sections 107.2 except as modified herein.
The Agreementor will obtain all permit(s) required to construct the project, including but
not limited to:
City Water Meter Permit
The Agreementor will obtain City permit(s) required for fire hydrant water trucks
(Agreementor submits and pays for this permit, no separate payment will be made for this
permit; the cost being considered as included in the price of other Agreement items) and
new landscape water meters (City pays for the permit but Agreementor must sign and
pick up the permit).
City Encroachment, Civil and Building Permits
The Agreementor will obtain City permit(s) required for encroachment, civil and
structures. The City pays for the permits but Agreementor must sign and pick up the
permit.
City Administrative Use Permits
The Agreementor will pay and obtain City permit(s) required for construction trailer and
temporary facilities. No separate payment will be made for this permit, the cost being
considered as included in the price of other Agreement items.
Maricopa County Permits
The Agreementor will pay and obtain Maricopa County permit(s) required for traffic control
within their jurisdiction. No separate payment will be made for this permit, the cost being
considered as included in the price of other Agreement items.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
100
Air Quality Permit
The Agreementor will obtain a Maricopa County Air Quality Permit for this project. The
Agreementor will be required to prepare a comprehensive fugitive dust control plan, in
accordance with the guidelines established in Rule 310 of Maricopa County Regulation
III, Control of Air Contaminants. The Agreementor will complete and submit the control
plan with the permit application and obtain approval from the County prior to any activities
which may produce dust pollutants.
No separate payment will be made for the preparation, implementation of the fugitive dust
control plan, or permit fees, the costs being considered as included in the price of
Agreement items.
Erosion Control Permit
The Agreementor will submit the Arizona Pollutant Discharge Elimination System Notice
of Intent (NOI) and the Notice of Termination (NOT) to the Arizona Department of
Environmental Quality. The Agreementor and the City Representatives will jointly review
the Stormwater Pollution Prevention Plan (SWPPP) prior to submission of the NOI and
prior to the start of work. The SWPPP will be maintained throughout the duration of the
project in accordance with the APDES requirements and a current version will be
available at all times at the project site.
No separate payment will be made for the preparation, implementation of the SWPPP, or
permit fees, the costs being considered as included in the price of Agreement items.
Salt River Project (SRP) Construction License
This project requires the Agreementor to construct improvements on SRP property. As
such, SRP requires the Agreementor obtain a Construction License for a nominal fee. No
separate payment will be made for the preparation of the construction license or license
fees, the costs being considered as included in the price of Agreement items.
COOPERATION WITH UTILITIES
Coordination with the pertinent utility companies has been a part of the development of
this project. Construction activities will be coordinated and scheduled to incorporate the
following applicable utility construction activities:
• Arizona Public Service (APS) light pole replacements
• APS electric meters
• APS conversion of overhead utility lines to underground
• CenturyLink/Lumen underground utility lines
• CenturyLink/Lumen pedestals
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
101
• City of Chandler Storm Drain Manhole Frame and Cover Adjustments
• City of Chandler Sanitary Sewer Manhole Frame and Cover Adjustments
• City of Chandler water meters
• Cox underground utility lines
• Cox pedestals
The following telephone numbers should put the Agreementor in contact with the proper
personnel for coordination:
UTILITY COMPANY
CONTACT
PHONE
APS
Ron Gandara
602-320-7069
AT&T
Eric Nowicki
480-510-8107
CenturyLink/Lumen
Martin Samaniego
602-325-0630
City of Chandler Utilities
Gina Ishida-Raybourn
480-782-3584
City of Chandler Fiber Optic
Jaxon Underwood
480-782-3327
City of Chandler Traffic Signals
Alisa Doll
480-782-3481
Cox Communications
Jeff Krause
520-867-7526
MCI/Verizon
Ryan Kann
480-382-5844
Salt River Project
Christy Baltrus
602-236-3112
Southwest Gas
Gene Florez
480-730-3841
Zayo
Ryan Erfert
480-564-3455
Regardless of the means and methods utilized during the construction of the work, the
Agreementor will protect all existing utilities during construction. Any damages to the
existing utilities resulting from the scope of work, will be the repaired and paid for by the
Agreementor. The Agreementor will follow all AZ811 and state laws regarding the
protection of utilities during construction.
It will be the Agreementor’s responsibility to determine the exact location of the utilities
prior to any construction operations and to notify the above-mentioned utility companies
at least two working days prior to commencing any work on the project.
The following utility companies have facilities needing adjustment prior to
construction:
Southwest Gas
Southwest Gas has a 4” PE in conflict with catch basin construction at 166+48, 18.5’ Lt.
Southwest Gas relocated the conflict horizontally and vertically to clear proposed
improvements. Southwest Gas completed these relocations per Southwest Gas WR No.
4673979.
The following utility companies have facilities in the area, but are not anticipated
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
102
to be in conflict:
APS
Existing facilities were mapped per coordination with APS. Potential conflicts were
potholed to verify conflict disposition.
AT&T Local
Existing facilities were mapped per coordination with AT&T Local. Record drawing depths
were compared with existing facilities for potential conflicts. No conflicts were identified
with their facilities.
CenturyLink/Lumen
Existing facilities were mapped per coordination with CenturyLink/Lumen reviewers.
Potential conflicts were potholed to verify conflict disposition.
City of Chandler Utilities
Existing facilities were mapped per coordination with City of Chandler Utilities reviewers.
Potential conflicts were potholed to verify conflict disposition.
City of Chandler Traffic Signals
Traffic signal modifications were coordinated with City staff during design development.
Modifications to existing traffic signals are depicted in the plans and detailed in these
Technical Specifications.
Cox Communications
Existing facilities were mapped per coordination with Cox Communications reviewers.
Potential conflicts were potholed to verify conflict disposition.
MCI/Verizon
Existing facilities were mapped per coordination with MCI/Verizon. No conflicts were
identified with their facilities.
Salt River Project
Existing facilities were mapped per coordination with Salt River Project reviewers.
Facilities have been designated on the plans to be protected in place as requested by
Salt River Project.
Union Pacific Railroad
There is no construction improvements within Union Pacific Railroad right-of-way. Work
performed within the right-of-way is of a maintenance nature only.
Zayo
Existing facilities were mapped per coordination with Zayo. No conflicts were identified
with their facilities.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
103
COOPERATION BETWEEN AGREEMENTORS AND OTHER AGENCY PROJECTS
Agreementor will conform to the requirements of MAG Section 105.7 except as modified
herein.
The Agreementor is advised that there will be construction activity by others adjacent to
the project site. The Agreementor will coordinate the work to accommodate the
construction activities.
The Agreementor will contact the City of Chandler, SRP, Chandler Public School District,
ADOT, Flood Control District of Maricopa County (FCDMC), and adjacent private
development. Agreementors to verify other nearby projects in the vicinity of this project.
The Agreementor is advised to schedule and coordinate all work activities and regional
transit so as not to adversely conflict with this work. This includes coordinating with
schools regarding the relocation of school bus stops during construction. The
Agreementor will be expected to attend any monthly coordination meetings set up by
other agencies or other prime Agreementors working on adjacent projects to discuss
coordination.
NOTIFICATION TO PROPERTY OWNERS
The Agreementor will provide advance notice (at least 30 days) to residential and local
business property owners along Frye Road when constructing improvements adjacent to
their property that may require action by a property owner to remove, relocate, etc.
existing features that impede construction by the Agreementor.
No separate payment will be made for providing advance notice, the costs being
considered as included in the price of other Agreement items. Any claims resulting due
to delay in providing sufficient notice by the Agreementor will not be approved.
TRAFFIC CONTROL
Agreementor shall construct work on Frye Road between Arizona Avenue and McQueen
Road as a first phase of work. The Agreementor shall coordinate with the City of Chandler
representatives to simulate Fire Department emergency response operations within this
segment of the project following installation of the precast curbs within this segment of
the project.
Agreementor to maintain westbound traffic at Frye and Arizona Avenue. At no time will
Frye be eastbound only at Arizona.
Agreementor to maintain flow for San Marcos Elementary and Frye Elementary to be
accessible before 8:20 am and after 2:30 pm.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
104
Agreementor to maintain flow for Willis Jr. High to be accessible before 9:15 am and after
3:50 pm.
Agreementor to maintain flow for Bologna Elementary to be accessible before 8:50 am
and after 3:00 pm.
Agreementor to maintain access to and from Fire Station at all times.
Access Requirements for Pedestrians:
The Agreementor will maintain ADA accessible passable walkway along access points to
all schools (San Marcos Elementary, Frye Elementary, Willis Jr. High, and Bologna
Elementary) at all times during construction.
Traffic-Related Work Restrictions:
No lane restrictions or intersection closures will be allowed during special events or
holiday times as determined by the City.
No trenches will be left open overnight in areas that are not fenced in to prohibit access
to vehicles and pedestrians. All trenches within the roadway will be plated or backfilled
and paved prior to allowing vehicles to travel on the section of roadway.
Traffic Signal Requirements:
The existing traffic signals at the intersections of Frye Road/Arizona Avenue and Frye
Road/McQueen Road will remain operational until the new traffic signal infrastructure has
been constructed and ready for switch over. The traffic signal switch over does not have
to be completed at one time and can be completed in phases as the new traffic signal
construction is completed.
Portable temporary signal equipment will not be used under any circumstances.
ITEM NO. 110
ALLOWANCE: CONTRACTOR QUALITY CONTROL
Description:
Refer to City of Chandler General Conditions 4.7 for Description and Requirements.
Measurement and Payment:
Contractor Quality Control will be measured as a single complete unit of work and paid at
the contract lump sum price, which will be full compensation for the originally defined
contract work, complete as described herein to the satisfaction of the City Representative.
In the event that there are additional Contractor quality control activities associated with
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
105
agency approved changes in construction scope, such costs will be included in the
resulting change orders.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
103
APPENDIX A – GEOTECHNICAL / SOILS REPORT
6/24/2024
FINAL GEOTECHNICAL EXPLORATION REPORT – REVISION 1
FRYE ROAD PROTECTED BIKE LANES
½ MILE WEST OF ARIZONA AVENUE TO PASEO TRAIL (CONSOLIDATED CANAL)
CITY OF CHANDLER PROJECT NO. ST2106.201
FEDERAL PROJECT NO. CHN-02(250)D
ADOT TRACS NO. T0317 03C
CHANDLER, ARIZONA
Prepared for:
T.Y. Lin International, Inc
1475 North Scottsdale Road, Suite 450
Scottsdale, AZ 85257
Prepared by:
9180 South Kyrene Road, Suite 104
Tempe, Arizona 85284
Ethos Project No. 2022015
June 24, 2024
6/24/2024
6/24/2024
June 24, 2024
Ethos Project No.: 2022015
Attn: Chris Milner, PE, PTOE, RSP1
T.Y. LIN International, Inc.
1475 North Scottsdale Road Suite 450
Scottsdale, AZ 85257
SUBJECT:
Final Geotechnical Exploration Report – Revision 1
Frye Road Protected Bike Lanes
½ Mile West of Arizona Avenue to Paseo Trail (Consolidated Canal)
City of Chandler Project No. ST2106.201
Federal Project No. CHN-02(250)D
ADOT TRACS No. T0317 03C
Chandler, Arizona
Dear Mr. Milner:
Ethos Engineering, LLC is pleased to present the findings of the geotechnical exploration
for the proposed installation of protected bike lanes along Frye Road from ½ mile west of
Arizona Avenue to Paseo Trail (Consolidation Canal) in Chandler, Arizona. Our services
were conducted in general accordance with the scope of services presented in our
revised proposal dated September 28, 2021, and contract modification dated December
13, 2023. This report provides the results of our investigation for the proposed
improvements. This revision also addresses scope modifications to the project. The
improvements include protected bike lanes with precast concrete dividers; raised
concrete bike lanes to match existing sidewalk grade; pavement preservation, curb,
gutter, sidewalk, and driveway/roadway reconstruction at selection locations.
We appreciate the opportunity to be of service on this project. If you have any questions
regarding this report, please do not hesitate to contact us.
Sincerely,
Ethos Engineering, LLC
Reviewed By:
Francisco J. Garza, P.E.
Keith Dahlen, P.E.
President/Senior Geotechnical Engineer
Principal/Senior Geotechnical Engineer
P:\2022015 - TY Lin - Frye Road Protected Bike Lane\Engineering\Reports\CM1\Final\Chandler Frye Road Bike Lanes_Final Geotech
Report.docx
Page iii of iii
6/24/2024
TABLE OF CONTENTS
1.0
INTRODUCTION ...................................................................................................1
1.1
GENERAL ...................................................................................................1
2.0
FIELD EXPLORATION..........................................................................................1
3.0
LABORATORY TESTING .....................................................................................3
4.0
GENERAL SITE CONDITIONS.............................................................................3
4.1
SURFACE CONDITIONS ...........................................................................3
5.0
REGIONAL AND SITE GEOLOGY .......................................................................3
5.1
REGIONAL GEOLOGY...............................................................................3
5.2
GEOTECHNICAL PROFILE .......................................................................4
5.3
GROUNDWATER CONDITIONS................................................................4
6.0
ENGINEERING ANALYSES AND RECOMMENDATIONS..................................4
6.1
GENERAL ...................................................................................................4
6.2
PAVEMENT ................................................................................................5
6.2.1
Site Grading for Embankments and Pavement............................7
6.3
SLOPES......................................................................................................7
6.3.1
Permanent Slopes........................................................................7
6.3.2
Temporary Slopes........................................................................7
6.4
SURFACE DRAINAGE ...............................................................................8
7.0
CLOSURE .............................................................................................................9
8.0
REFERENCES ....................................................................................................10
FIGURES
Site Maps Showing Test Locations...............................................................Figures 1 to 4
APPENDICES
APPENDIX A – LABORATORY TEST RESULTS
APPENDIX B – PAVEMENT ANALYSES
Page 1 of 10
1.0
INTRODUCTION
1.1
GENERAL
This report presents the results of our geotechnical exploration for the bike lane and
roadway improvements on Frye Road beginning ½ mile west of Arizona Avenue to Paseo
Trail (Consolidation Canal), a distance of approximately 2.25 miles. The scope includes:
•
Construction of new bike lanes and associated roadway improvements throughout
the project limits.
•
Incorporation of pavement preservation throughout the project limits.
•
Incorporation of full-depth pavement replacement from Arizona Avenue to
Hamilton Street.
•
Replacement of cast-in-place raised median with a precast concrete divider.
•
Vehicle turnaround at the east end of the project.
The exploration included site reconnaissance, subsurface exploration including pavement
coring & soil sampling, field and laboratory testing, engineering analyses, and preparation
of this report. The purpose of this report is to provide information regarding the surface
and subsurface soil conditions and general site geology, and to provide geotechnical
recommendations for design and construction for the proposed roadway improvements
at the site.
2.0
FIELD EXPLORATION
Prior to our field exploration, Ethos obtained a City of Chandler (City) encroachment utility
permit (UTL22-0834) dated October 05, 2022, and road restrictions and closures permit
(TCP22-0969) dated November 14, 2022. Upon receipt of the permits, Ethos marked the
test locations and coordinated clearing our work areas with Arizona 811. Traffic control
for this work was provided by Roadsafe Traffic Systems Inc. (Roadsafe), as a
subcontractor to Ethos.
Drilling of the exploratory borings/corings was performed by Geomechanics Southwest,
LLC (ACS) on November 28 and 29, 2022. The field work was supervised by Magdaleno
Meza, EIT of Ethos. The pavement and geotechnical conditions on Frye Road were
explored by coring a total of 8 locations and hand sampling of aggregate base (AB) and
Page 2 of 10
near-surface subgrade at each location. The coring locations are shown on Figures 1 to
4. A summary of the field exploration program is provided in Table 2.1.
Table 2.1 – Field Exploration Program
Test ID
Station and Offset Frye Road Cst Cl
Project Element
Depth (ft)
B-1
146+00, 15’L
Roadway
1
B-2
161+25, CL
Roadway
1
B-3
176+00, 15’R
Roadway
2
B-4
191+00, 10’R
Roadway
1
B-5
205+00, 15’L
Roadway
1
B-6
224+00, 15’R
Roadway
1
B-7
239+00, 20’L
Roadway
1
B-8
254+50, 20’R
Roadway
2
The pavement cores were advanced with a hand-operated electric core drill advancing a
4-inch diameter diamond core bit. Due to the urban environment, there were multiple
utilities within close proximity to the proposed borings as shown in Photo 2.1 below. Thus,
the proposed geotechnical borings were altered to hand augers to help avoid any utilities.
The borings were hand augered and grab samples were taken of the subgrade materials.
During the field exploration, the soils/pavement encountered were visually classified,
logged, and sampled by the field engineer.
Photo 2.1 – Existing conditions near proposed location B-4
Page 3 of 10
The recovered soil samples were removed from the sampler, sealed to reduce moisture
loss, and submitted to the Quality Testing, Inc. (QT) Gilbert laboratory. All borings were
backfilled with cuttings upon completion and all corings were backfilled with cold-patch
asphalt and sealed with crack sealant.
3.0
LABORATORY TESTING
Selected laboratory tests were assigned by Ethos and performed by QT on representative
samples recovered from the borings to support our field classification and to provide
information regarding engineering characteristics and properties of the subsurface soils.
No tests were conducted on the pavement cores. The laboratory testing program is listed
in Table 3.1. The results of the laboratory tests are presented in Appendix A. Due to
sandy and gravelly conditions encountered below the AB, bulk samples could not be
obtained from the majority of borings.
Table 3.1 – Laboratory Testing Program
Laboratory Test
Sample
Type
Number
of Tests
Purpose of Test
Sieve Analysis (ASTM C136)
Bulk
2
Soil Classification
Atterberg Limits (ASTM D4318)
Bulk
2
Soil Classification
Moisture Content (ASTM D2216)
Bulk
2
Moisture Conditions
4.0
GENERAL SITE CONDITIONS
4.1
SURFACE CONDITIONS
Within the study limits, Frye Road is a two-lane undivided collector roadway constructed
on generally level terrain consisting of 14- to 18-foot-wide lanes with 5-foot bike lanes in
each travel direction. The surrounding areas consist generally of residential, multi-family
residential, and light industrial land. The ground adjacent to Frye Road consists of a
combination of desert landscaping with scattered bushes and trees and undeveloped
shoulder.
5.0
REGIONAL AND SITE GEOLOGY
5.1
REGIONAL GEOLOGY
The project site is located in the Basin and Range Geologic Province of the southwestern
United States. The Basin and Range Province is characterized by a modern landscape
Page 4 of 10
consisting of broad alluvial valleys interspersed with and bounded by uplifted and fault-
block mountain ranges, often with well-developed pediments and alluvial fans. Generally,
the mountain ranges and valleys trend in a north-south to northwest-southeast direction.
The modern landscape was formed by late Tertiary (Miocene-Pliocene) extensional
tectonism and high-angle normal faulting, followed by subsequent erosion of the uplifted
mountains and deposition of the sediments in the newly-formed basins. The Frye Road
project site is located in late Quaternary (Pleistocene-Holocene) alluvial materials which
are of substantial thickness.
5.2
GEOTECHNICAL PROFILE
The materials encountered in the borings ranged from medium plasticity clayey sands
(SC) in the western portion of the project to non-plastic silty sands (SM) in the eastern
portion. The soils were typically uncemented with calcium carbonate (lime). Grab
samples were limited given multiple utilities and coarse-grained material encountered
immediately under the pavement and field classifications were based mostly on visual
assessment.
As the Chandler area is known to have expansive soils, we reviewed the Expansive Soils
Map for the Greater Phoenix Area Soil Expansion Map (2002, NRCS). Near-surface soils
at the project site are shown to have a moderate shrink/swell potential. Given the low to
medium plasticity (i.e. tested values of less than 15) and sandy soil conditions
encountered throughout the corridor, the potential for expansive soils is considered to be
limited.
5.3
GROUNDWATER CONDITIONS
Groundwater was not encountered to the depths explored during drilling. The depth to
regional groundwater in the general area, based on Arizona Department of Water
Resources (ADWR 2009), is greater than about 120 feet and is not anticipated to impact
construction.
6.0
ENGINEERING ANALYSES AND RECOMMENDATIONS
6.1
GENERAL
Geotechnical engineering recommendations for the support of the proposed
improvements are presented in the following sections. These recommendations are
Page 5 of 10
based on our understanding of the project, the results of our field exploration and
laboratory testing for the site and engineering judgment & analyses.
The following sections of this report present our recommendations regarding pavement
design, construction considerations, site preparations and grading, moisture protection,
and excavations.
6.2
PAVEMENT
No as-builts records were available for the roadways. The surface of the existing Frye
Road roadway appeared to be in fair condition with low severity weathering present
throughout the corridor. The pavement generally did not show evidence of corrugation
or alligator cracking. The longitudinal crack spacing was widely spaced (typically less
than 15 feet) and typically of low severity. Transverse (lateral) crack spacing was of low
severity, limited in area (less than 5 percent) throughout the corridor and generally spaced
on the order of 10 to 15 feet. The cracks appeared to have not been sealed for the
majority of the roadway. The existing thickness based on the pavement cores appeared
to range from 2.75 to 6.25 inches with an average of 4.25 inches of asphaltic concrete
(AC) with underlying aggregate base (AB) ranging from 5 to 8 inches with an average of
5.75 inches. Based on the field investigation, the pavement east of McQueen Road was
noted to have a thinner AC section than the roadway to the west and will require a different
mill depth. Table 6.1 summarizes the pavement cores.
Table 6.1 – Summary of Pavement Cores
Boring ID
AC (in)
AB (in)
West End of Project
B-1
5.5
6
B-2
5.625
5
Arizona Avenue
B-3
6.25
8
B-4
4
5
B-5
3.75
6
McQueen Road
B-6
3.5
5
B-7
2.75
5.75
B-8
3
5.5
East end of project
Average
4.25
5.75
Page 6 of 10
Due to the scope and nature of this project (rehabilitation), the standard methodology for
design in accordance with the AASHTO Pavement Design Manual is not considered
necessary. The pavement design for new pavement for this project was based on the
City standard detail C-210 and C-241 for Collector Streets (City 2023). The protected
bike lane will only allow for bicycles without any vehicular traffic except at driveway
locations. Thus, the loading will generally be very small, but should meet a typical
structural number and minimum AC thickness for driveways. The corresponding
pavement section consists of 2” AC over 4” AB. Additionally, the new bike lanes will be
reconstructed throughout the corridor to provide a uniform riding surface without
transverse joints for bicycles or variable pavement thickness. Appendix B shows the
results plotted on C-241 determining base thickness for this project. The existing
pavement will also be rehabilitated to provide a uniform surface course upon completion
of construction. The rehabilitation recommendation is based on pavement condition and
existing pavement thickness. The recommended pavement for new and existing
pavement is presented in Table 6.2.
Table 6.2 – Recommended Pavement Sections in Inches
Location
Station
AC Lift Thickness
(Type)
AB
(Class 2)
Total
Thickness
New Construction
Frye Road
See Plans
3
(A-12.5 EVAC)
6
9
New Construction
Bike Lane
See Plans
2
(A-12.5 EVAC)
4
6
Roadway Reconstruction
Frye Road, Arizona
Avenue to Hamilton Street
See Plans
3
(A-12.5 EVAC)
6
9
Existing Construction
Frye Road, West End to
Arizona Avenue and
Hamilton Street to
McQueen Road
See Plans
Mill and Replace 2
(A-12.5 EVAC)
--
2
Existing Construction
Frye Road, McQueen
Road to East End
See Plans
Mill and Replace 1.5
(A-12.5 EVAC)
--
1.5
The AC should be constructed and placed as outlined in the East Valley Asphalt
Committee (EVAC) Hot Mix Asphalt Criteria (EVAC 2024).
Page 7 of 10
The AB should be constructed and placed as outlined in Sections 310 and 702 of the
MAG Standard Specifications (MAG 2024).
6.2.1 Site Grading for Embankments and Pavement
The following site grading recommendations are intended to provide support for the
proposed pavements and associated embankments at the site. The grading activities at
the site should be performed under observation and testing directed by a geotechnical
engineer.
Trash, debris, vegetation (including roots) and other organics, any unstable (soft, loose,
disturbed, water softened, etc.) soils, and other deleterious materials should be
completely removed from proposed pavement areas prior to construction. This site
grading should extend laterally a minimum of 2 feet beyond pavement areas. All areas
of excavation should be observed and approved by a representative of the geotechnical
engineer after clearing and before any filling operations begin at the site.
Subgrade preparation should be performed as outlined in Section 301 of the MAG
Standard Specifications (MAG 2024). In proposed pavement areas within soil, the ground
surface should be prepared to a minimum depth of 6 inches below finished subgrade.
Subgrade preparation should consist of scarification of 6 inches, moisture conditioning to
within 2 percent of the optimum moisture content, and compaction to a minimum of 95
percent of the maximum ASTM D698 Standard Proctor density.
6.3
SLOPES
6.3.1 Permanent Slopes
Non-stabilized embankment cut/fill slopes should be on the order of 3:1 horizontal to
vertical (H:V) or flatter. Flatter slopes will promote re-vegetation and can accept
landscaping. Slopes protected with slope paving or rock armored slopes should be not
steeper than 2:1 (H:V).
6.3.2 Temporary Slopes
Temporary excavations, where required, can be made with conventional earthmoving
equipment. Temporary slopes should be excavated in accordance with OSHA (2020). In
accordance with Subpart P, Appendix A, the embankment and native soils to a depth of
approximately 20 feet are Type C soils. For excavations less than 20 feet in such soils,
Page 8 of 10
Subpart P, Appendix B indicates a maximum allowable unshored slope of 1.5H:1V for
Type C soils. Flatter slopes may be required where either loose, sandy soils are
encountered or where the soils become excessively wet, and soft.
Should steeper slopes be required due to the proximity of existing structures or other
contractor needs, the stability of the slopes should be verified by a registered geotechnical
engineer (State of Arizona) who is proficient in slope stability analyses.
The perimeter of all excavations should be protected against water runoff and infiltration
near the edges to maintain stability. Heavy equipment and spoil piles should not be
allowed within 10 feet of the edge of the excavation. The perimeter of all excavations
should be protected against water runoff and infiltration near the edges to maintain
stability.
6.4
SURFACE DRAINAGE
Long-term performance of pavement and structures will require that the subgrade soils
and backfill be protected against excessive water infiltration and/or saturation. Surface
drainage should be established away from pavements to minimize moisture infiltration
into the subgrade. Structure fill and backfill should be well compacted to reduce possible
moisture infiltration through loose soil intervals.
Page 9 of 10
7.0
CLOSURE
The geotechnical services were performed in a manner consistent with that level of care
and skill ordinarily exercised by other members of the geotechnical profession practicing
in the same locality, under similar conditions and at the date the services are provided.
Our conclusions, opinions and recommendations are based on the completed test
borings/corings, visual observations and the review of plans prepared by others. It is
possible that conditions could vary beyond the data evaluated. Ethos makes no guarantee
or warranty, express or implied, regarding the services, communication (oral or written),
report, opinion, or instrument of service provided.
This report may be used only by the Client and their representatives, and only for the
purposes stated, within a reasonable time from its issuance. Land use, site conditions
(both on site and off site), or other factors may change over time, and additional work may
be required with the passage of time. Any party other than the Client who wishes to use
this report shall notify Ethos of such intended use. Based on the intended use of the
report, Ethos may require that additional work be performed and that an updated report
be issued. Non-compliance with any of these requirements by the Client or anyone else
will release Ethos from any liability resulting from the use of this report by any
unauthorized party.
Page 10 of 10
8.0
REFERENCES
Arizona Department of Water Resources (ADWR). 2009, Groundwater Site Inventory,
Site ID: 331834111495501, Registry ID: 55-605311, Accessed on December 22,
2022.
City of Chandler (City). 2023, Specifications and Standard Details Supplement to MAG.
January 16, 2023.
East
Valley
Asphalt
Committee
(EVAC).
2024,
Hot
Asphalt
Mix
Criteria.
https://www.mesaaz.gov/home/showpublisheddocument/47565/6383877371294
70000
Maricopa Association of Governments (MAG), 2024, Uniform Standard Specifications for
Public Works Construction. 2024 Revision to the 2020 Edition. January 2024.
Occupational Safety and Health Administration (OSHA). 2020, Code of Federal
Regulations (CFR), Standard Number 1926 Safety and Health Regulations for
Construction, Subpart P – Excavations, Appendices A & B. February 18.
U.S. Department of Agriculture, Natural Resources Conservation Service (NRCS). 2002,
Expansive Soils Map Phoenix, AZ. January 11.
FIGURES
APPENDIX A
Laboratory Test Results
Project No.
Project Name
Project Number(s) Ethos Project #2022015
QT #21079.00 Frye Road Protected Bike Lanes - Lab Testing Services
Sampled By
Sample Date
Logged By
Date Logged
Released By
Release Date
Approved By†
Date Approved
12/5/2022
12/9/2022
Material Source
Sampled From
Reference Line
Station
Offset
Native
B-03 (15"-24")
Remarks
Material Code
Material Description
Project Activity
Activity Description
Sample Intended Uses
Sieve Analysis of Soils and Aggregates
ASTM C136
Percent Passing Sieve Size
3"
(75)
2 ½"
(63)
2"
(50)
1 ½"
(38)
1"
(25)
¾"
(19.0)
½"
(12.5)
⅜"
(9.5)
¼"
(6.3)
#4
(4.75)
#8
(2.36)
#10
(2.00)
#16
(1.180)
#30
(0.600)
#40
(0.425)
#50
(0.300)
#100
(0.150)
#200
(0.075)
100
100
100
100
100
100
94
92
90
88
86
86
84
79
76
70
50
34.2
Tested By: George Bernal 12/5/2022
No Specification Requirements
Specifications
Atterberg Limits
ASTM D4318
Liquid
Limit
Plastic
Limit
Plasticity
Index
33
19
14
Tested By: David Rowland 12/5/2022
TEST RESULTS
Sample In Compliance With Referenced Specifications
USCS Classification (ASTM D2487):
SC : Clayey Sand
AASHTO Classification (AASHTO M145):
A-2-6 (1)
SPECIFICATION STATUS
Moisture Content
ASTM D2216
Percent
Moisture
11.50%
Tested By: George Bernal 12/5/2022
† Denotes name of P.E. or his designee who accepts responsibility for the contents of this report, technical or otherwise.
The test results contained herein relate only to the items inspected or tested.
This report shall not be reproduced, except in full, without the prior written approval of QT.
Page 1 of 1
SOIL & AGGREGATE SAMPLE SUMMARY
S-008801
Sample Id
Project No.
Project Name
Project Number(s) Ethos Project #2022015
QT #21079.00 Frye Road Protected Bike Lanes - Lab Testing Services
Sampled By
Sample Date
Logged By
Date Logged
Released By
Release Date
Approved By†
Date Approved
12/5/2022
12/9/2022
Material Source
Sampled From
Reference Line
Station
Offset
Native
B-08 (1.0'-2.0')
Remarks
Material Code
Material Description
Project Activity
Activity Description
Sample Intended Uses
Sieve Analysis of Soils and Aggregates
ASTM C136
Percent Passing Sieve Size
3"
(75)
2 ½"
(63)
2"
(50)
1 ½"
(38)
1"
(25)
¾"
(19.0)
½"
(12.5)
⅜"
(9.5)
¼"
(6.3)
#4
(4.75)
#8
(2.36)
#10
(2.00)
#16
(1.180)
#30
(0.600)
#40
(0.425)
#50
(0.300)
#100
(0.150)
#200
(0.075)
100
100
100
100
100
98
83
76
70
65
56
56
47
37
32
27
18
13.5
Tested By: George Bernal 12/5/2022
No Specification Requirements
Specifications
Atterberg Limits
AASHTO T89/T90
Liquid
Limit
Plastic
Limit
Plasticity
Index
N/A
N/A
NP
Tested By: David Rowland 12/5/2022
TEST RESULTS
Sample In Compliance With Referenced Specifications
USCS Classification (ASTM D2487):
SM : Silty Sand with gravel
AASHTO Classification (AASHTO M145):
A-1-a (0)
SPECIFICATION STATUS
Moisture Content
AASHTO T265
Percent
Moisture
5.50%
Tested By: David Rowland 12/5/2022
† Denotes name of P.E. or his designee who accepts responsibility for the contents of this report, technical or otherwise.
The test results contained herein relate only to the items inspected or tested.
This report shall not be reproduced, except in full, without the prior written approval of QT.
Page 1 of 1
SOIL & AGGREGATE SAMPLE SUMMARY
S-008802
Sample Id
APPENDIX B
Pavement Analyses
APPROVED:
DETAIL NO.
01-14-2010
DETAIL NO.
C-241
C-241
DEPTH OF BASE COURSE
COLLECTOR STREET
0
10
20
30
40
50
0
10
20
30
40
50
60
70
80
90
100
19"
18"
17"
16"
15"
14"
13"
12"
11"
10"
9"
8"
7"
6"
BASE THICKNESS CHART
% PASSING 200 SIEVE
PLASTICITY INDEX
1. TOP 6" OF BASE MUST BE ABC, BALANCE MAY BE ABC OR SELECT MATERIAL.
2. MINIMUM DEPTH OF FLEXIBLE BASE COURSE REQUIRED UNDER 3" (MIN) BIT. SURFACE.
NOTES:
B-8
B-3
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
104
APPENDIX B – ENVIRONMENTAL MITIGATION MEASURES
ADOT Environmental Planning 8/31/2021
Environmental Commitments 083121
Project #T0317
Page 1 of 1
0000 MA CHN T0317 01C
CHN-0(250)D
Frye Road Protected Bike Lanes
ENVIRONMENTAL COMMITMENTS
The following shall be included in the project special provisions:
“The project mitigation measures are not subject to change without written approval from ADOT
Environmental Planning. The Contractor shall follow all the requirements of the permits specified
herein and comply with the project special provisions as well as the MAG Uniform Standard
Specifications for Public Works, as well as all applicable local environmental requirements.”
The following contractor’s mitigation measures, permits and guidelines (as applicable) shall be included in
the project special provisions:
I.
Project Mitigation Measures:
Contractor Responsibilities
To prevent the introduction of invasive species seeds, all earthmoving and hauling
equipment shall be washed prior to entering the construction site and the contractor shall
inspect all construction equipment and remove all attached debris, including plant parts, soil,
and mud, prior to the equipment entering the construction site.
To prevent invasive species seeds from leaving the site, the contractor shall inspect all
construction and hauling equipment and remove all debris, including plant parts, soil, and
mud, prior to leaving the construction site.
The contractor shall not utilize any abrasive tools or methods for the removal of the drainage
scupper/grate located at the northeast corner of the Arizona Avenue and Frye Road
intersection that would disturb the lead-based paint. This includes, but is not limited to,
sawing, grinding, sanding, or heating. Woven straps (not linked chains) may be used to lift
the drainage scupper/grate from the frame.
For milling activities, the roadway surface preceding the milling machine shall be kept
sufficiently wet so as to prevent the generation of any visible fugitive dust particles, but not
so wet as to cause excess runoff from the roadway surface onto the roadway shoulder.
The City of Chandler shall ensure that an asbestos survey has been conducted within the 60
months prior to the start of construction (Maricopa County Rule 370) or if there is a need for
additional site assessment.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
105
APPENDIX C – GIS DATA DICTIONAIRY
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
106
APPENDIX D – PERMITS / AGREEMENTS / THIRD-PARTY REQUIREMENTS
FLOODPLAIN USE PERMIT
SRP CONSTRUCTION LICENSE
Inspector must be
notified 72 business hours
prior to beginning
construction:
SALT RIVER PROJECT
LICENSE TO USE RIGHT-OF-WAY
Page 1 of 13
DATE:
June 20, 2024
LICENSE #: 2400420
ISSUED BY:
Vinny DeFina
City of Chandler
SRP Water Engineering, (602) 236-5799
Licensee
P. O. Box 4008
ACCEPTED:
Address
Licensee (Owner/Agent)
Chandler, AZ 85244-4008
City, State Zip
Please remit your signed document to:
Salt River Project
P.O. Box 52025
Phoenix, Arizona 85072-2025
Water Engineering/SSW303
WARNING: Licensee is required to notify the SRP inspector, Michael Doughty @ 602-809-1304, a minimum of 72 business hours
before starting any construction in or around SRP irrigation facilities. Licensee’s contractor must have a copy of this construction
license on the job site while working around irrigation facilities. Failure to comply will result in a temporary shut down of that
portion of construction until proof of a valid construction license has been established.
Licenses Muni (East), Updated 1/4/2023
The Salt River Project Agricultural Improvement and Power District (hereinafter referred to as Salt River Project or SRP)
hereby grants a License to install facilities on the property described herein for the following purpose(s):
Frye Road Protected Bike Lanes
The Licensee, has read and understands the Special Conditions below (and in the Exhibit attached) and the General
Conditions, and agrees to these conditions for the installation at the following location(s):
SPECIAL CONDITIONS
A.
CONSTRUCTION ITEMS:
QUANTITY
ITEM
* ...................................................Pavement, Curb & Gutter, and Sidewalk Removals
* ...................................................Pavement, Curb & Gutter, and Sidewalk Installations
1 ...................................................SRP Manhole Adjustment
3 ...................................................Concrete Median w/ Art Panel Installations
* ...................................................Multi-use Path Installation
21 .................................................Street Light and Street Light Foundation Removals
21 .................................................Street Light / Street Light Foundation Installations Paralleling Irrigation Pipe
1 ...................................................Street Light Conduit Installation Undercrossing
150’ .............................................Street Light Conduit Installation Paralleling Irrigation Pipe
1 ...................................................Power Meter Installation Paralleling Irrigation Pipe
(Continues on Page 2)
B.
DRAWINGS:
PROJECT
CONSULTANT
Project # ST2106.401
TY Lin
City Project No. ST2106.503
see Page 2
SALT RIVER PROJECT
LICENSE TO USE RIGHT-OF-WAY
Page 2 of 13
DATE:
June 20, 2024
LICENSE #: 2400420
Licenses - Muni (East), Updated 1/4/2023
(Continued from Page 1)
SPECIAL CONDITIONS
A.
CONSTRUCTION ITEMS:
QUANTITY
ITEM
* ...................................................Landscape & Surface Materials
4 ...................................................Landscape Irrigation Installation Undercrossings
1445’ ...........................................Landscape Irrigation Installation Paralleling Irrigation Pipe
50’ ...............................................Sediment Wattle Installations Paralleling Irrigation Pipe
PAVEMENT REMOVAL
PAVEMENT INSTALL --------------- FRYE ROAD AND MCQUEEN ROAD
(28.00E-5.50S)
Approximately at the E 1/4 corner of Section 34, T1S-R5E
PAVEMENT REMOVAL
PAVEMENT INSTALL --------------- FRYE ROAD AND MCQUEEN ROAD
(28.00E-5.50S)
Approximately at the W 1/4 corner of Section 35, T1S-R5E
PAVEMENT INSTALL (PARALLEL)
CURB INSTALL (PARALLEL)----- FRYE ROAD AND MCQUEEN ROAD
(28.00E-5.50S)
Approximately 100’ East of the W 1/4 corner of Section 35, T1S-R5E
PAVEMENT INSTALL (PARALLEL)
CURB INSTALL (PARALLEL)
STREET LIGHT REMOVAL
SL FOUNDATION REMOVAL
STREET LIGHT INSTALL
SL FOUNDATION INSTALL ------- FRYE ROAD AND MCQUEEN ROAD
(28.05E-5.50S)
Approximately 300’ East of the W 1/4 corner of Section 35, T1S-R5E
STREET LIGHT REMOVAL
SL FOUNDATION REMOVAL
STREET LIGHT INSTALL
SL FOUNDATION INSTALL ------- FRYE ROAD AND MCQUEEN ROAD
(28.15E-5.50S)
Approximately 525’ East of the W 1/4 corner of Section 35, T1S-R5E
(Continues on Page 3)
SALT RIVER PROJECT
LICENSE TO USE RIGHT-OF-WAY
Page 3 of 13
DATE:
June 20, 2024
LICENSE #: 2400420
Licenses - Muni (East), Updated 1/4/2023
(Continued from Page 2)
PAVEMENT INSTALL (PARALLEL)
CURB INSTALL (PARALLEL)
STREET LIGHT REMOVAL
SL FOUNDATION REMOVAL
STREET LIGHT INSTALL
SL FOUNDATION INSTALL ------- FRYE ROAD AND CROSSCREEK DRIVE
(28.15E-5.50S)
Approximately 750’ East of the W 1/4 corner of Section 35, T1S-R5E
STREET LIGHT REMOVAL
SL FOUNDATION REMOVAL
STREET LIGHT INSTALL
SL FOUNDATION INSTALL ------- FRYE ROAD AND CROSSCREEK DRIVE
(28.20E-5.50S)
Approximately 365’ West of the 16/12 corner of Section 35, T1S-R5E
PAVEMENT INSTALL (PARALLEL)
CURB INSTALL (PARALLEL)----- FRYE ROAD AND CROSSCREEK DRIVE
(28.20E-5.50S)
Approximately 275’ West of the 16/12 corner of Section 35, T1S-R5E
STREET LIGHT REMOVAL
SL FOUNDATION REMOVAL
STREET LIGHT INSTALL
SL FOUNDATION INSTALL ------- FRYE ROAD AND CROSSCREEK DRIVE
(28.25E-5.50S)
Approximately 160’ West of the 16/12 corner of Section 35, T1S-R5E
SRP MANHOLE ADJUSTMENT
PAVEMENT INSTALL
CURB INSTALL (PARALLEL)
LANDSCAPE IRRIGATION PARALLEL – 520’
LANDSCAPE
SURFACE MATERIALS ------------- FRYE ROAD AND SENATE STREET
(28.25E-5.50S)
Approximately at the 16/12 corner of Section 35, T1S-R5E
STREET LIGHT REMOVAL
SL FOUNDATION REMOVAL
STREET LIGHT INSTALL
SL FOUNDATION INSTALL ------- FRYE ROAD AND CROSSCREEK DRIVE
(28.25E-5.50S)
Approximately 100’ East of the 16/12 corner of Section 35, T1S-R5E
(Continues on Page 4)
SALT RIVER PROJECT
LICENSE TO USE RIGHT-OF-WAY
Page 4 of 13
DATE:
June 20, 2024
LICENSE #: 2400420
Licenses - Muni (East), Updated 1/4/2023
(Continued from Page 3)
STREET LIGHT REMOVAL
SL FOUNDATION REMOVAL
STREET LIGHT INSTALL
SL FOUNDATION INSTALL ------- FRYE ROAD AND CROSSCREEK DRIVE
(28.30E-5.50S)
Approximately 245’ East of the 16/12 corner of Section 35, T1S-R5E
PAVEMENT INSTALL (PARALLEL)
CURB INSTALL (PARALLEL)
LANDSCAPE
SURFACE MATERIALS
FRYE ROAD AND SENATE STREET
(28.30E-5.50S)
Approximately 300’ East of the 16/12 corner of Section 35, T1S-R5E
STREET LIGHT REMOVAL
SL FOUNDATION REMOVAL
STREET LIGHT INSTALL
SL FOUNDATION INSTALL ------- FRYE ROAD AND WINDSTREAM PLACE
(28.30E-5.50S)
Approximately 465’ East of the 16/12 corner of Section 35, T1S-R5E
PAVEMENT INSTALL (PARALLEL)
CURB INSTALL (PARALLEL)
LANDSCAPE IRRIGATION PARALLEL – 775’
LANDSCAPE
SURFACE MATERIALS ------------- FRYE ROAD AND WINDSTREAM PLACE
(28.40E-5.50S)
Approximately 600’ East of the 16/12 corner of Section 35, T1S-R5E
STREET LIGHT REMOVAL
SL FOUNDATION REMOVAL
STREET LIGHT INSTALL
SL FOUNDATION INSTALL ------- FRYE ROAD AND WINDSTREAM PLACE
(28.45E-5.50S)
Approximately 400’ West of the 16/13 corner of Section 35, T1S-R5E
PAVEMENT REMOVAL
PAVEMENT INSTALL (PARALLEL)
CURB INSTALL (PARALLEL)
CONCRETE MEDIAN
ART PANEL INSTALL
LANDSCAPE
SURFACE MATERIALS ------------- FRYE ROAD AND WINDSTREAM PLACE
(28.45E-5.50S)
Approximately 225’ West of the 16/13 corner of Section 35, T1S-R5E
(Continues on Page 5)
SALT RIVER PROJECT
LICENSE TO USE RIGHT-OF-WAY
Page 5 of 13
DATE:
June 20, 2024
LICENSE #: 2400420
Licenses - Muni (East), Updated 1/4/2023
(Continued from Page 4)
STREET LIGHT REMOVAL
SL FOUNDATION REMOVAL
STREET LIGHT INSTALL
SL FOUNDATION INSTALL ------- FRYE ROAD AND LAKEVIEW BOULEVARD
(28.50E-5.50S)
Approximately 130’ West of the 16/13 corner of Section 35, T1S-R5E
PAVEMENT INSTALL (PARALLEL)
CURB INSTALL (PARALLEL)
STREET LIGHT REMOVAL
SL FOUNDATION REMOVAL
STREET LIGHT INSTALL
SL FOUNDATION INSTALL
(4) LANDSCAPE IRRIGATION UNDERCROSSINGS
LANDSCAPE
SURFACE MATERIALS ------------- FRYE ROAD AND LAKEVIEW BOULEVARD
(28.50E-5.50S)
Approximately at the 16/13 corner of Section 35, T1S-R5E
PAVEMENT INSTALL (PARALLEL)
CURB INSTALL (PARALLEL)
LANDSCAPE
SURFACE MATERIALS ------------- FRYE ROAD AND LAKEVIEW BOULEVARD
(28.55E-5.50S)
Approximately 200’ East of the 16/13 corner of Section 35, T1S-R5E
STREET LIGHT REMOVAL
SL FOUNDATION REMOVAL
STREET LIGHT INSTALL
SL FOUNDATION INSTALL ------- FRYE ROAD AND LAKEVIEW BOULEVARD
(28.55E-5.50S)
Approximately 255’ East of the 16/13 corner of Section 35, T1S-R5E
STREET LIGHT REMOVAL
SL FOUNDATION REMOVAL
STREET LIGHT INSTALL
SL FOUNDATION INSTALL ------- FRYE ROAD AND LAKEVIEW BOULEVARD
(28.55E-5.50S)
Approximately 485’ East of the 16/13 corner of Section 35, T1S-R5E
(Continues on Page 6)
SALT RIVER PROJECT
LICENSE TO USE RIGHT-OF-WAY
Page 6 of 13
DATE:
June 20, 2024
LICENSE #: 2400420
Licenses - Muni (East), Updated 1/4/2023
(Continued from Page 5)
PAVEMENT INSTALL (PARALLEL)
CURB INSTALL (PARALLEL)
CONCRETE MEDIAN
ART PANEL INSTALL
LANDSCAPE
SURFACE MATERIALS ------------- FRYE ROAD AND LAKEVIEW BOULEVARD
(28.60E-5.50S)
Approximately 545’ East of the 16/13 corner of Section 35, T1S-R5E
STREET LIGHT REMOVAL
SL FOUNDATION REMOVAL
STREET LIGHT INSTALL
SL FOUNDATION INSTALL ------- FRYE ROAD AND LAKEVIEW BOULEVARD
(28.60E-5.50S)
Approximately 715’ East of the 16/13 corner of Section 35, T1S-R5E
PAVEMENT INSTALL (PARALLEL)
CURB INSTALL (PARALLEL)
STREET LIGHT REMOVAL
SL FOUNDATION REMOVAL
STREET LIGHT INSTALL
SL FOUNDATION INSTALL
LANDSCAPE
SURFACE MATERIALS ------------- FRYE ROAD AND CANAL DRIVE
(28.70E-5.50S)
Approximately 375’ West of the 16/14 corner of Section 35, T1S-R5E
LANDSCAPE IRRIGATION
PARALLEL – 150’ ------- FRYE ROAD AND CANAL DRIVE
(28.70E-5.50S)
Approximately 200’ West of the 16/14 corner of Section 35, T1S-R5E
STREET LIGHT REMOVAL
SL FOUNDATION REMOVAL
STREET LIGHT INSTALL
SL FOUNDATION INSTALL ------- FRYE ROAD AND CANAL DRIVE
(28.75E-5.50S)
Approximately 150’ West of the 16/14 corner of Section 35, T1S-R5E
(Continues on Page 7)
SALT RIVER PROJECT
LICENSE TO USE RIGHT-OF-WAY
Page 7 of 13
DATE:
June 20, 2024
LICENSE #: 2400420
Licenses - Muni (East), Updated 1/4/2023
(Continued from Page 6)
PAVEMENT INSTALL (PARALLEL)
CURB INSTALL (PARALLEL)
STREET LIGHT REMOVAL
SL FOUNDATION REMOVAL
STREET LIGHT INSTALL
SL FOUNDATION INSTALL
LANDSCAPE
SURFACE MATERIALS ------------- FRYE ROAD AND CANAL DRIVE
(28.75E-5.50S)
Approximately at the 16/14 corner of Section 35, T1S-R5E
STREET LIGHT REMOVAL
SL FOUNDATION REMOVAL
STREET LIGHT INSTALL
SL FOUNDATION INSTALL ------- FRYE ROAD AND CANAL DRIVE
(28.80E-5.50S)
Approximately 240’ East of the 16/14 corner of Section 35, T1S-R5E
PAVEMENT INSTALL (PARALLEL)
CURB INSTALL (PARALLEL)
LANDSCAPE
SURFACE MATERIALS ------------- FRYE ROAD AND CANAL DRIVE
(28.80E-5.50S)
Approximately 300’ East of the 16/14 corner of Section 35, T1S-R5E
STREET LIGHT REMOVAL
SL FOUNDATION REMOVAL
STREET LIGHT INSTALL
SL FOUNDATION INSTALL
SL CONDUIT UNDERCROSSING
SL CONDUIT PARALLEL – 150’ -- FRYE ROAD AND CONSOLIDATED CANAL
(28.80E-5.50S)
Approximately 425’ East of the 16/14 corner of Section 35, T1S-R5E
PAVEMENT INSTALL (PARALLEL)
CURB & GUTTER REMOVAL
SIDEWALK REMOVAL
CURB & GUTTER INSTALL
SIDEWALK INSTALL --------------- FRYE ROAD AND CONSOLIDATED CANAL
(28.90E-5.50S)
Approximately 550’ East of the 16/14 corner of Section 35, T1S-R5E
(Continues on Page 8)
SALT RIVER PROJECT
LICENSE TO USE RIGHT-OF-WAY
Page 8 of 13
DATE:
June 20, 2024
LICENSE #: 2400420
Licenses - Muni (East), Updated 1/4/2023
(Continued from Page 7)
SURFACE MATERIALS
ART PANEL PARALLEL
MULTI-USE PATH
WATTLE PARALLEL – 50’
STREET LIGHT REMOVAL
SL FOUNDATION REMOVAL
STREET LIGHT INSTALL
SL FOUNDATION INSTALL
POWER METER INSTALL --------- FRYE ROAD AND CONSOLIDATED CANAL
(28.90E-5.50S)
Approximately 590’ East of the 16/14 corner of Section 35, T1S-R5E
C. SPECIFICATIONS:
1. Twelve inches (1ft) minimum clearance is to be maintained below Salt River Project's irrigation pipe.
2. Primary power/electric facilities, gas, and sewer, must go under the SRP irrigation pipe. Overcrossings of
traffic signal, street light electrical facilities, water and communications are allowed on a case-by-case
basis, pursuant to SRP Specification WES-02604-001, and must be approved and coordinated by
SRP’s Inspector.
3. When paralleling irrigation pipe, a minimum of 48 inches (4ft) horizontal clearance is to be maintained
between the pipe and the open excavation.
4. Any storm drain connector pipe, connected to the SRP irrigation system that is to be abandoned, shall be
done so with a permanent brick and mortar plug.
5. Backfill is to be in compliance with M.A.G. specifications or the governing municipality's supplement to
M.A.G.
D. SPECIFICATION #17 - MANHOLE ADJUSTMENT – RAISE:
1. Top grade of manhole is to be set by Licensee's engineer.
2. Manhole to be raised using SRP approved Neenah Incremental Adjusting Rings. Rings to be epoxyed and
bolted to existing ring. Please call SRP Material Service at 236-2908.
SALT RIVER PROJECT
LICENSE TO USE RIGHT-OF-WAY
Page 9 of 13
DATE:
June 20, 2024
LICENSE #: 2400420
Licenses - Muni (East), Updated 1/4/2023
E. SPECIFICATION #18 - MANHOLE ADJUSTMENT – LOWER:
1. Top grade of manhole is to be set by Licensee's engineer.
2. Deck of existing manhole is to be removed, taking care not to damage remainder of manhole, and existing
re-bar in all walls to be left extending out a minimum of 8 inches.
3. New top steel is to overlap existing a minimum of 8 inches and tied with tie wire.
4. Deck of manhole and placement of the top steel and the ring and cover is to be in accordance with attached
drawing.
5. Existing manhole ring is to be thoroughly cleaned of all foreign matter before re-use.
6. Construction joint is to be thoroughly cleaned and a suitable bonding agent is to be applied prior to
placement of concrete.
7. All debris is to be removed from manhole and adjoining pipes.
8. Backfill is to be in compliance with M.A.G. specifications or the governing municipality's supplement to
M.A.G.
F. SPECIFICATION #22 – LANDSCAPING:
1. Landscaping, sprinkler system, or electrical conduit is to be installed in accordance with the above-
referenced drawings, and provide 6" minimum clearance above or below SRP irrigation pipe.
2. In blading and shaping of right-of-way, ground cover over the Salt River Project's pipe shall not be reduced.
3. All installations are to provide a minimum of 48 inches of undisturbed soil around the Salt River Project's
pipeline, and trees are to be planted a minimum of 4 feet from any pipeline and 4 feet from any structure.
4. THE SALT RIVER PROJECT ASSUMES NO RESPONSIBILITY FOR DAMAGE TO ANY PORTION
OF THIS INSTALLATION IN THE COURSE OF MAINTAINING THE SALT RIVER PROJECT'S
PIPELINE. REPLACEMENT OF LANDSCAPING AND DECORATIVE APPURTENANCES WITHIN
RECOGNIZED SALT RIVER PROJECT LAND RIGHTS WILL BE AT LICENSEE'S EXPENSE.
5. Licensee shall pay the actual costs of any additional maintenance incurred by Salt River Project as a result
of the Licensee's installation.
6. Backfill is to be in compliance with M.A.G. specifications or the governing municipality's supplement to
M.A.G.
SALT RIVER PROJECT
LICENSE TO USE RIGHT-OF-WAY
Page 10 of 13
DATE:
June 20, 2024
LICENSE #: 2400420
Licenses - Muni (East), Updated 1/4/2023
G. SPECIFICATION #28 - PAVING OVER EXISTING PIPE:
1. Care shall be taken when scarifying sub base course not to disturb existing irrigation pipe.
2. In the event the irrigation pipe is damaged during construction, the Licensee will be required to remove and
replace it in accordance with SRP's specifications.
H. SPECIFICATION #48 - DEPRESSED CURB:
1. Curb shall be depressed at structure for operational access. Curb shall be driveway depressed, roll or
mountable curb, depending on structure location and existing conditions.
I. CONCRETE MEDIAN / ART PANEL INSTALLATIONS:
In the event of a maintenance issue of SRP Irrigation Pipes, the City of Chandler Concrete Median and Art
Panel Installations may be removed and potentially damaged without warning and will not be SRP’s
responsibility to cover costs of damages, repairs, replacements, and reinstallations.
J. NOTICE TO PROCEED:
Issuance of this License does not guarantee a dry-up due to seasonal water demands.
Licensee is required to notify the SRP inspector, Michael Doughty, 602-809-1304, a minimum of 72
business hours before starting any construction in or around SRP irrigation facilities.
K. BLUESTAKE:
Prior to construction, Licensee shall contact Bluestake (602-263-1100) and such other locators/utilities, as
needed, to locate and flag all existing underground utilities.
L. DUST CONTROL:
The Licensee assumes sole responsibility for obtaining a dust control permit and complying with any
required dust control plan pursuant to Maricopa County or other municipal requirements.
M. ARCHAEOLOGICAL:
As required by federal law, state law, and SRP Archaeological Policy 8-70-1, any cultural or fossil remains,
both historical and pre-historical, discovered during construction, must be immediately reported to the SRP
inspector.
SALT RIVER PROJECT
LICENSE TO USE RIGHT-OF-WAY
Page 11 of 13
DATE:
June 20, 2024
LICENSE #: 2400420
Licenses - Muni (East), Updated 1/4/2023
GENERAL CONDITIONS
1.
Licensee warrants and represents that it is qualified to perform, or will contract with qualified parties to perform, the undertaking which is the subject
of the License.
2.
Licensee shall obtain such other licenses, permits, and agreements as required by other governing bodies having jurisdiction over the Licensed
Property.
3.
Licensee shall perform any work on the Licensed Property in conformity with all applicable safety standards and regulations, and in a manner to avoid
the creation of potentially dangerous conditions and harm to others.
4.
If the Licensee fails to notify the SRP inspector as required herein to perform the work, this License will be immediately revoked, the work stopped,
and the Licensee liable for any resulting damage to the property of others, including, though not limited to, that of the Salt River Project. If damage to
Licensee’s unauthorized installation occurs, Licensee waives all rights and claims for such damage and assumes sole responsibility for same. NOTE:
SRP cannot assure a dry-up. A dry-up may only be possible for brief periods and not possible at certain times of the year.
5.
In the event that Licensee’s installation does not comply with the specifications and conditions stated herein or upon revocation of this License,
Licensee shall remove at its sole cost, within ninety (90) days after written notice from SRP, any improvements or installations placed on the Licensed
Property pursuant to this License, and restore the Licensed Property to the satisfaction of Salt River Project. In the event that Salt River Project
determines that the Licensed Property must be restored immediately for operational purposes, or Licensee fails to remove the installations or
improvement within the time specified above or restore the Licensed Property, the Salt River Project may remove the installations from the Licensed
Property and/or restore the Licensed Property, and the cost so incurred (as solely and conclusively determined by the Salt River Project) shall be paid
by Licensee within ten (10) days after receipt of a statement of such cost. Licensee hereby releases the United States of America, the Salt River Valley
Water Users’ Association, and the Salt River Project Agricultural Improvement and Power District from all claims for damages that result to the
Licensee or others by reason of such removal.
6.
Should any Salt River Project facilities be damaged by Licensee, such facilities shall be repaired at Licensee’s sole expense, to the satisfaction of Salt
River Project. Salt River Project reserves the right, depending upon the nature and extent of the damage, to make such repairs and bill Licensee for all
costs associated therewith.
7.
Licensee shall be liable for any and all damages to the property of the United States of America, Salt River Project Agricultural Improvement and
Power District, or any other party or parties by reason of the exercise of the privilege herein granted to Licensee. Licensee agrees to release,
indemnify and hold harmless the United States of America, the Salt River Valley Water Users’ Association, and the Salt River Project Agricultural
Improvement and Power District, from and against any claims, actions, costs, expenses, or other liabilities for property damage or personal injuries in
any way caused by or related to Licensee’s exercise of rights herein granted, except those caused solely and exclusively by the negligence of the Salt
River Project. Licensee enters upon the Licensed Property of at its own risk.
8.
Should Licensee fail to start construction within one (1) year following execution of this License, this License is automatically revoked and
terminated, and Licensee shall secure a new license to construct the installation under conditions and specifications set forth by SRP.
9.
All facilities installed pursuant to this License are subject to inspection and approval by Salt River Project, and must comply with the specifications
and conditions herein (and attached). Said inspection, however, shall not constitute or be construed as more than a determination that the
specifications set forth herein have been complied with by Licensee and is not to be considered as an approval or ratification by Salt River Project of
the quality or fitness of Licensee’s improvements.
10. Licensee agrees to keep in proper maintenance and repair any facilities installed or constructed on the Licensed Property.
11. This License shall continue in effect for a term not to exceed 25 years, so long as it is considered to be expedient as conclusively determined by Salt
River Project, and shall be revocable upon ninety (90) days written notice from SRP.
12. Licensee shall move or modify any facility, structure, plantings or other improvements installed or constructed on the Licensed Property at its sole
expense if at any time SRP determines that the existence of said facility conflicts with the maintenance of, or future installations of Salt River Project’s
facilities.
13. Licensee acknowledges that Salt River Project makes no warranty or representation as to the nature of its rights to the Licensed Property and consent
by the fee owner, if other than SRP or the United States, is not to be implied from this License.
14. Notwithstanding references in this License to contractors of Licensee, if any, all obligations, duties, liabilities, responsibilities and warranties to
Licensor herein stated are those of Licensee, and not of any third party. To the extent Licensee is permitted herein to authorize third parties to
perform under this License, doing so neither relieves Licensee of obligations, duties, liabilities, responsibilities and warranties to Licensor, nor
constitutes any limitation on Licensor’s rights to pursue remedies exclusively against Licensee for breaches of same.
SALT RIVER PROJECT
LICENSE TO USE RIGHT-OF-WAY
Page 12 of 13
DATE:
June 20, 2024
LICENSE #: 2400420
Licenses - Muni (East), Updated 1/4/2023
EXHIBIT
The provisions of this Exhibit derive from federal regulations, policies, directives and standards applicable to most uses of federal reclamation land and
facilities. Most such uses require a “Use Authorization” from the United States pursuant to 43 CFR Part 429 and the agreement to which this Exhibit is
attached is deemed to be such a “Use Authorization”. For purposes of this Exhibit/Addendum, “Grantee” shall mean the person or entity with whom SRP
has contracted on the agreement to which the Exhibit is attached. The terms of this Exhibit/Addendum are mandated by multiple separate relevant authorities
under federal law, therefore could be duplicative or contradictory both within the Exhibit/Addendum and with the terms of the agreement to which it is
attached. In the event of such duplication, or any conflict among such terms, the terms should be interpreted and followed in a manner most favorable to the
United States.
INDEMNITY
The Grantee agrees to indemnify the United States for, and hold the United States and all of its representatives harmless from, all damages resulting from
suits, actions, or claims of any character brought on account of any injury to any person or property arising out of any act, omission, neglect, or misconduct
in the manner or method of performing any construction, care, operation, maintenance, supervision, examination, inspection, or other activities of the
Grantee.
TERMINATION
The United States, acting through the Bureau of Reclamation (“Reclamation”), Department of the Interior, reserves rights to construct, operate, and maintain
public works now or hereafter authorized by the Congress without liability for termination of the Use Authorization or other damage to the Grantee’s
activities or facilities.
Reclamation may, at any time and at no cost or liability to the United States, terminate any Use Authorization in the event of a natural disaster, a national
emergency, a need arising from security requirements, or an immediate and overriding threat to public health and safety.
Reclamation may, at any time and at no cost or liability to the United States, terminate any Use Authorization for activities other than existing authorized
private exclusive recreational or residential use as defined under 43 CFR Part 429.2 if Reclamation determines that any of the following apply:
(a) The use has become incompatible with authorized project purposes, project operations, safety, and security;
(b) A higher public use is identified through a public process described at §429.32(a)(1); or
(c) Termination is necessary for operational needs of the project.
Reclamation may, at any time and at no cost or liability to the United States, terminate any Use Authorization if Reclamation determines that the Grantee has
failed to use the Use Authorization for its intended purpose. Further, failure to construct within the timeframe specified in the terms of the Use Authorization
may constitute a presumption of abandonment of the requested use and cause termination of the Use Authorization.
Reclamation may, at any time and at no cost or liability to the United States, terminate any Use Authorization if the Grantee fails to comply with all
applicable Federal, State, and local laws, regulations, ordinances, or terms and conditions of any Use Authorization, or to obtain any required permits or
authorizations.
SEVERABILITY OF CONTRACT TERMS
Each provision of any Use Authorization shall be interpreted in such a manner as to be valid under applicable law, but if any provision of the Use
Authorization shall be deemed or determined by competent authority to be invalid or prohibited hereunder, such provision shall be ineffective and void only
to the extent of such invalidity or Prohibition, but shall not be deemed ineffective or invalid as to the remainder of such provision or any other remaining
provisions, or of the Use Authorization as a whole.
TERMINATION
This Use Authorization will terminate and all rights of the Grantee hereunder will cease, and the Grantee will quietly deliver to the United States possession
of the premises in like condition as when taken, reasonable wear and damage by the elements excepted:
(a) At the expiration of the term of the Use Authorization; or,
(b) Without notice, upon default in payment to the United States of any installment of rental charges if any; or,
(c) Upon written notice to the Grantee served by Reclamation; or,
(d) After failure of the Grantee to observe any of the conditions of this Use Authorization because of failure to observe such condition.
If this Use Authorization is terminated under (d), the United States reserves the right to bar the Grantee from the authorization to use Reclamation land on the
Salt River Project for a period of time, as determined by Reclamation’s Area Manager.
OFFICIALS NOT TO BENEFIT
No Member of Congress shall be admitted to any share or part of any contract or agreement made, entered into, or accepted by or on behalf of the United
States, or to any benefit to arise thereupon.
HAZARDOUS MATERIALS
(a) The Grantee may not allow contamination or pollution of Federal lands, waters or facilities and for which the Grantee has the responsibility for care,
operation, and maintenance by its employees or agents and shall take reasonable precautions to prevent such contamination or pollution by third
parties. Substances causing contamination or pollution shall include but are not limited to hazardous materials, thermal pollution, refuse, garbage,
sewage effluent, industrial waste, petroleum products, mine tailings, mineral salts, misused pesticides, pesticide containers, or any other pollutants.
SALT RIVER PROJECT
LICENSE TO USE RIGHT-OF-WAY
Page 13 of 13
DATE:
June 20, 2024
LICENSE #: 2400420
Licenses - Muni (East), Updated 1/4/2023
(b) The Grantee shall comply with all applicable Federal, State, and local laws and regulations, and Reclamation policies and directives and standards,
existing or hereafter enacted or promulgated, concerning any hazardous material that will be used, produced, transported, stored, or disposed of on or
in Federal lands, waters or facilities.
(c) “Hazardous material” means any substance, pollutant, or contaminant listed as hazardous under the Comprehensive Environmental Response,
Compensation, and Liability Act of 1980, as amended, 42 U.S.C. §9601, et seq., and the regulations promulgated pursuant to that Act.
(d) Upon discovery of any event which may or does result in contamination or pollution of Federal lands, waters or facilities, the Grantee shall initiate any
necessary emergency measures to protect health, safety and the environment and shall report such discovery and full details of the actions taken to
Reclamation. Reporting may be within a reasonable time period. A reasonable time period means within twenty-four (24) hours of the time of discovery
if it is an emergency or by the first working day if it is a non-emergency. An emergency is any situation that requires immediate action to reduce or
avoid endangering public health and safety or the environment.
(e) Violation of any of the provisions of this Article, as determined by Reclamation, may constitute grounds for termination of this contract. Such violations
require immediate corrective action by the Grantee and shall make the Grantee liable for the cost of full and complete remediation and/or restoration
of any Federal resources or facilities that are adversely affected as a result of the violation.
(f)
The Grantee agrees to include the provision contained in paragraphs (a) through (e) of this Article in any subcontract or third-party contract it may
enter into pursuant to this Use Authorization.
(g) Reclamation agrees to provide information necessary for the Grantee using reasonable diligence, to comply with the provisions of this Article.
REMOVAL OF STRUCTURES
Upon the expiration, termination, or revocation of this Use Authorization, if all rental charges and damage claims due Reclamation have been paid, the
Grantee shall remove all structures, equipment, or other improvements made by it from the premises at no cost to the United States. Upon failure to remove
any such improvements within sixty (60) days of expiration, termination, or revocation, any remaining improvements shall, at the option of the United States,
be removed or become the property of the United States. The Grantee shall pay all expenses of the United States, or its assigns, related to removal of such
improvements.
BONDING
Grantee shall provide a bond in the amount of $____-0-______, to be maintained until all construction activities of this project and restoration of the
disturbed areas have been completed and accepted in writing by Reclamation. Upon completion, or partial completion, of these restoration requirements,
Reclamation, may terminate or allow partial reduction of the amount of the bond requirement.
RIGHT OF ENTRY
The United States reserves the right of its officers, agents, and employees at all times to have unrestricted access and ingress to, passage over, and egress
from all lands covered by this Use Authorization, to make investigations of all kinds, dig test pits and drill test holes, to survey for and construct reclamation
and irrigation works and other structures incident to Federal Reclamation Projects, or for any purpose whatsoever. Reclamation will make every reasonable
effort to keep damages to a minimum.
CULTURAL RESOURCES
The Grantee shall immediately provide an oral notification to Reclamation of the discovery of any and all antiquities or other objects of archaeological,
cultural, historic, or scientific interest on Reclamation lands. The Grantee shall follow up with a written report of their finding(s) to Reclamation’s
authorized official within forty-eight (48) hours. Objects under consideration include, but are not limited to, historic or prehistoric ruins, human remains,
funerary objects, and artifacts discovered as a result of activities under this Use Authorization. The Grantee shall immediately cease the activity in the area
of the discovery, make a reasonable effort to protect such discovery, and wait for written approval from the authorized official before resuming the activity.
Protective and mitigative measures specified by Reclamation’s authorized official shall be the responsibility of the Grantee.
PESTICIDES
(a) The Grantee shall not permit the use of any pesticides on Federal lands without prior written approval by Reclamation. The Grantee shall submit to
Reclamation for approval an integrated pest management Plan (IPMP) thirty (30) days in advance of pesticide application.
(b) All pesticides used shall be in accordance with the current registration, label, direction, or other directives regulating their use (State Department of
Agriculture, Department of Ecology, OSHA, etc.) and with applicable Reclamation policy and directives and standards. Applicators must meet
applicable State training or licensing requirements. Records maintenance shall be in accordance with State requirements. Records maintenance shall
be in State requirements and such records shall be furnished to Reclamation not later than five (5) working days after any application of a pesticide.
(c) Any equipment, tools, and machines used for pesticide application shall be in good repair and suitable for such use. Equipment shall be calibrated prior
to the spraying season and as deemed necessary by Reclamation.
(d) Mixing, disposal, and cleaning shall be done where pesticide residues cannot enter storm drains, sewers, or other non-target areas.
(e) The Grantee shall initiate any necessary measures for containment and clean up of pesticide spills. Spills shall be reported to Reclamation with full
details of the actions taken. Reporting may be within a reasonable time period. A reasonable time period means within twenty-four (24) hours if the
spill if an emergency or by the next business day following the spill if it is a nonemergency. An emergency is any situation that requires immediate
action to reduce or avoid endangering public health and safety or the environment.
(f)
Aerial application of pesticides is prohibited without prior written consent by Reclamation.
(g) The Grantee agrees to include the provisions contained in paragraphs (a) through (f) of this Article in any subcontract or third party contract it may
enter into pursuant to this Use Authorization.
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
107
APPENDIX E – UTILITES
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Technical Specifications
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
108
APPENDIX F – ANY OTHER ITEMS SPECIFIC TO THE PROJECT, AS APPLICABLE
EXHIBIT D
D-1
Project Name: FRYE ROAD PROTECTED BIKE LANESS
City Project No. ST2106.401; Federal No. CHN-0(250D; ADOT No. T0317 01C
Rev. 10/23/23
GIS / GPS DATA DELIVERY REQUIREMENTS
1 | P a g e
GIS / GPS Data Delivery Requirements
Contractor shall provide survey grade GPS / GIS data, meeting the following requirements for all
facilities to be owned and/or operated by the City of Chandler.
a) ESRI File Geodatabase format:
All GPS point data, along with corresponding GIS Attribute data, must be submitted in ESRI File
Geodatabase format. The City of Chandler will provide a copy of the File Geodatabase in ESRI
ArcGIS format. Please submit your request through the Project Manager.
b) Data dictionary and Attribute data:
Attribute data should be provided for each of the GPS’d Utility Features listed in Section ‘d’ below.
All Attribute data should conform to the ESRI File Geodatabase format, provided by the City. A
copy of the data dictionary is also attached here for reference.
c) Coordinate System:
Horizontal Datum: Arizona State Plane Coordinates, Central Zone NAD83 (HARN)
Vertical Datum: NAVD88
d) Point Data for GPS:
1) Water System Features:
•
Water main location (top of pipe), size and material (one (1) coordinate provided every 100 feet
minimum) and at fittings.
•
Water fitting location (top of feature), size, material and type including: Bend (22.5, 45, or 90),
Tee, Tapping Sleeve, Cross, Coupling, End Cap, Line Stop, Reducer, Saddle, Other.
•
Water valve location (center of valve box cover), size and type.
•
Fire hydrant location (top of hydrant), manufacturer and year.
•
Water service line location (at connection to main, any bends, and termination at meter box or
meter vault or at the edge of easement or ROW), size and material.
•
Water blow-off and air release valve location (center of cover), size, type and manufacturer.
•
Water manhole or vault location (center of cover), size and type.
2) Waste Water System Features:
•
Sewer manhole and cleanout location (center of cover), size, material, and cover type.
•
Sewer gravity main location (invert of pipe), size, material and flow direction (from) at all
manholes, cleanouts and structures.
•
Sewer service line location, size and material (at connection to main, and termination at
cleanout, or stub out at edge of the easement or ROW).
•
Sewer force main location (top of pipe), size, and material (one (1) coordinate provided every
100 feet minimum) and at fittings.
2 | P a g e
•
Sewer force main (and gravity) fitting location (top of feature), size, material and type including:
Bend (22.5, 45, or 90), Tee, Tapping Sleeve, Cross, Coupling, End Cap, Linestop, Reducer,
Saddle, Wye, Other
•
Sewer force main valve location (center of valve box cover), size and type.
•
Sewer force main air release valve location (center of cover), size, type and manufacturer.
•
Sewer force main manhole or vault location (center of cover), size and material.
•
Sewer structure (center of structure), type (diversion, junction box).
3) Reclaimed Water System Features:
•
Reclaimed main location (top of pipe), size, and material (one (1) coordinate provided every
100 feet minimum) and at fittings.
•
Reclaimed fitting location (top of feature), size, material and type including: Bend (22.5, 45, or
90), Tee, Tapping Sleeve, Cross, Coupling, End Cap, Linestop, Reducer, Saddle, Other.
•
Reclaimed valve location (center of valve box cover), size and type.
•
Reclaimed service line location (at connection to main, any bends, and termination at meter
box or meter vault or at the edge of easement or ROW), size and material.
•
Reclaimed blow-off and air release valve location (center of cover), size, type and
manufacturer.
•
Reclaimed manhole or vault location (center of cover), size and type.
4) Storm Water System Features:
•
Storm manhole and cleanout location (center of cover), size, material, and cover type.
•
Storm gravity main location (invert of pipe), size, material, and flow direction (from) at all
manholes, cleanouts and structures.
•
Storm structure location (center of structure), type and category including: Drywell, Catch
Basin, Scupper, Bubbler Box, and Collection Vault.
5) Streetlight Feature:
•
Streetlights
6) Standard GPS Metadata on all points collected: Date, Time, Horizontal Accuracy, Vertical Accuracy,
Latitude, Longitude, Altitude, Surveyor, and Comments.
7) Electronic Data Submittal: Each submittal must consist of
•
ESRI – ArcGIS Geodatabase with cumulative data and attributes
•
Construction plans with collected utilities clearly redlined and changes marked
The frequency of data submittals will be every two weeks after water, sewer, reclaim or storm
assets go into the ground. Please email submittals to: GIS@chandleraz.gov
3 | P a g e
DATA DICTIONARY: WATER
WATER_BACKFLOW
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
SHAPE
SHAPE
Geometry
FEATUREOWNER
FEATUREOWNER
Text
25
GIS_BACKFLOW_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
Text
25
GIS_BACKFLOW_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
Text
25
GIS_BACKFLOW_SPATIALSOURCE
SIZE
SIZE
Double
TYPE
TYPE
Text
25
GIS_BACKFLOW_TYPE
MANUFACTURER
MANUFACTURER
Text
25
GIS_BACKFLOW_MANUFACTURER
GPS_DATE
GPS_DATE
Date
GPS_TIME
GPS_TIME
Text
15
LATITUDE
LATITUDE
Double
LONGITUDE
LONGITUDE
Double
ALTITUDE
ALTITUDE
Double
HORIZONTAL_ACCURACY
HORIZONTAL_ACCURACY (m)
Double
VERTICAL_ACCURACY
VERTICAL_ACCURACY (m)
Double
GPS_COMMENT
GPS_COMMENT
Text
30
4 | P a g e
WATER_FITTING
Field Name
Alias Name
Data Type
Length
Domain
OBJECTID
OBJECTID
OID
SHAPE
SHAPE
Geometry
FEATUREOWNER
FEATUREOWNER
Text
20
WS_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
Text
20
WS_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
Text
20
WS_SPATIALSOURCE_STD
MATERIAL
MATERIAL
Text
20
WS_FITTING_MATERIAL
DIAMETER1
DIAMETER1
Text
8
RWS_FITTING_DIAMETER
DIAMETER2
DIAMETER2
Text
8
RWS_FITTING_DIAMETER
TYPE
TYPE
Text
30
WS_FITTING_TYPE
BEND
BEND
Text
20
WS_FITTING_BEND
GPS_DATE
GPS_DATE
Date
GPS_TIME
GPS_TIME
Text
10
LATITUDE
LATITUDE
Double
LONGITUDE
LONGITUDE
Double
ALTITUDE
ALTITUDE
Double
HORIZONTAL_ACCURACY
HORIZONTAL_ACCURACY (m)
Double
VERTICAL_ACCURACY
VERTICAL_ACCURACY (m)
Double
GPS_COMMENT
GPS_COMMENT
Text
30
5 | P a g e
WATER_HYDRANT
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
SHAPE
SHAPE
Geometry
FEATUREOWNER
Feature Owner
Text
25
WS_FEATUREOWNER
LIFECYCLESTATUS
Lifecycle Status
Text
25
WS_LIFECYCLESTATUS
SPATIALSOURCE
Spatial Source
Text
25
WS_SPATIALSOURCE_STD
BARRELDIAMETER
Barrel Diameter
Double
LARGENOZZLEDIAMETER
Large Nozzle Diameter
Double
SMALLNOZZLEDIAMETER
Small Nozzle Diameter
Double
OUTLETCONFIGURATION
Outlet Configuration
Double
SEATDIAMETER
Seat Diameter
Double
MANUFACTURER
Manufacturer
Text
25
WS_HYD_MANUFACTURER
YEARMANUFACTURED
Manufacture Year
Text
25
HASLOCK
Has Lock ?
Text
25
GIS_BOOLEAN_YES_NO
COLOR
Color
Text
25
WS_HYD_COLOR
GPS_DATE
GPS_DATE
Date
GPS_TIME
GPS_TIME
Text
25
LATITUDE
LATITUDE
Double
LONGITUDE
LONGITUDE
Double
ALTITUDE
ALTITUDE
Double
HORIZONTAL_ACCURACY
HORIZONTAL_ACCURACY (m)
Double
VERTICAL_ACCURACY
VERTICAL_ACCURACY (m)
Double
GPS_COMMENT
GPS_COMMENT
Text
50
6 | P a g e
WATER_MANHOLE
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
SHAPE
SHAPE
Geometry
FEATUREOWNER
FEATUREOWNER
Text
20
WS_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
Text
20
WS_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
Text
20
WS_SPATIALSOURCE_STD
ACCESSDIAMETER
ACCESSDIAMETER
Text
8
ACCESSTYPE
ACCESSTYPE
Text
20
GROUNDTYPE
GROUNDTYPE
Text
20
WS_SYSVAL_GROUNDTYPE
COVERMATERIAL
COVERMATERIAL
Text
10
COVERTYPE
COVERTYPE
Text
8
GPS_DATE
GPS_DATE
Date
GPS_TIME
GPS_TIME
Text
10
LATITUDE
LATITUDE
Double
LONGITUDE
LONGITUDE
Double
ALTITUDE
ALTITUDE
Double
HORIZONTAL_ACCURACY
HORIZONTAL_ACCURACY (m)
Double
VERTICAL_ACCURACY
VERTICAL_ACCURACY (m)
Double
GPS_COMMENT
GPS_COMMENT
Text
30
7 | P a g e
WATER_METER
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
SHAPE
SHAPE
Geometry
FEATUREOWNER
Feature Owner
Text
20
GBA_WMSL_FEATUREOWNER
LIFECYCLESTATUS
Lifecycle Status
Text
25
GBA_WMSL_LIFECYCLESTATUS
SPATIALSOURCE
Spatial Source
Text
25
GBA_STATIC_SPATIALSOURCE
DIAMETER
DIAMETER
Double
WS_METER_DIAM
MANUFACTURER
Manufacturer
Text
25
WS_METER_MANUFACTURER
METERTYPE
Meter Type
Text
25
WS_METER_TYPE
GPS_DATE
GPS_DATE
Date
GPS_TIME
GPS_TIME
Text
15
LATITUDE
LATITUDE
Double
LONGITUDE
LONGITUDE
Double
ALTITUDE
ALTITUDE
Double
HORIZONTAL_ACCURACY
HORIZONTAL_ACCURACY (m)
Double
VERTICAL_ACCURACY
VERTICAL_ACCURACY (m)
Double
GPS_COMMENT
GPS_COMMENT
Text
30
8 | P a g e
WATER_SYSTEM_VALVE
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
SHAPE
SHAPE
Geometry
FEATUREOWNER
FEATURE OWNER
Text
20
WS_SYSVAL_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLE STATUS
Text
20
WS_SYSVAL_LIFECYCLESTATUS
SPATIALSOURCE
SPATIAL SOURCE
Text
20
WS_SYSVAL_SPATIALSOURCE
TYPE
TYPE
Text
25
WS_SYSVAL_TYPE
VALVETYPE
VALVE TYPE
Text
10
WS_SYSVAL_VALVETYPE
FUNCTION
FUNCTION
Text
25
WS_SYSVAL_FUNCTION
GROUNDTYPE
GROUNDTYPE
Text
25
WS_SYSVAL_GROUNDTYPE
DIAMETER
Diameter
Text
8
WS_SYSVAL_DIAM
GPS_DATE
GPS DATE
Date
GPS_TIME
GPS TIME
Text
10
LATITUDE
LATITUDE
Double
LONGITUDE
LONGITUDE
Double
ALTITUDE
ALTITUDE
Double
HORIZONTAL_ACCURACY
HORIZONTAL_ACCURACY (m)
Double
VERTICAL_ACCURACY
VERTICAL_ACCURACY (m)
Double
GPS_COMMENT
GPS COMMENT
Text
30
9 | P a g e
Water Domains:
Domain name
WS_LIFECYCLESTATUS
ABANDONED
ABANDONED
ACTIVE
ACTIVE
FUTURE
FUTURE
INACTIVE
INACTIVE
REMOVED
REMOVED
UNKNOWN
UNKNOWN
Domain name
WS_FEATUREOWNER
COC
Chandler
COG
Gilbert
COM
Mesa
COP
Phoenix
COT
Tempe
COUNTY
Maricopa County
GOULD
Gould
GRIC
GRIC
INTEL
Intel
MICROCHIP
Microchip
MOTOROLA
Motorola
PRIVATE
Private
SRP
SRP
SRVWUA
SRVWUA
UNKNOWN
UNKNOWN
Domain name
WS_SYSVAL_SPATIALSOURCE
APPROVED PLANS
APPROVED PLANS
ASBUILT
ASBUILT
DESIGN
DESIGN
GPS
GPS
HYDRMAINT
HYDRMAINT
ORTHOPHOTO
ORTHOPHOTO
TM7
TM7
UNKNOWN
UNKNOWN
Domain name
WS_SYSVAL_LIFECYCLESTATUS
FUTURE
FUTURE
UNKNOWN
UNKNOWN
INACTIVE
INACTIVE
ACTIVE
ACTIVE
REMOVED
REMOVED
ABANDONED
ABANDONED
Domain name
WS_HYD_MANUFACTURER
AMERICANDARLING AMERICANDARLING
AVK
AVK
CLOW
CLOW
DRESSER
DRESSER
GREENBERG
GREENBERG
KENNEDY
KENNEDY
MUELLER
MUELLER
PACIFIC
PACIFIC
UNKNOWN
UNKNOWN
WATEROUS
WATEROUS
10 | P a g e
Domain name
WS_FITTING_BEND
HORIZONTAL
HORIZONTAL
VERTICAL
VERTICAL
Domain name
WS_FITTING_TYPE
11B
11B
22B
22B
45B
45B
90B
90B
COUPLING
COUPLING
CROSS
CROSS
ENDCAP
ENDCAP
LINESTOP
LINESTOP
OTHER
OTHER
REDUCER
REDUCER
SADDLE
SADDLE
TAPPING SLEEVE
TAPPING SLEEVE
TEE
TEE
UNKNOWN
UNKNOWN
WYE
WYE
Domain name
WS_SYSVAL_DIAM
2
2
3
3
4
4
6
6
8
8
10
10
12
12
16
16
20
20
24
24
30
30
36
36
42
42
48
48
54
54
Domain name
WS_SYSVAL_GROUNDTYPE
CONCRETE
CONCRETE
ASPHALT
ASPHALT
LANDSCAPE
LANDSCAPE
UNKNOWN
UNKNOWN
Domain name
WS_HYD_COLOR
0
YELLOW
1
BLACK/YELLOW
2
RED
3
UNKNOWN
Domain name
WS_SPATIALSOURCE_STD
ASBUILT
ASBUILT
DESIGN
DESIGN
FIELD
FIELD
GPS
GPS
ORTHOPHOTO
ORTHOPHOTO
UNKNOWN
UNKNOWN
11 | P a g e
S
Domain name
WS_METER_DIAM
0.63
.63
0.75
.75
1
1
1.5
1.5
2
2
2.5
2.5
3
3
4
4
6
6
8
8
10
10
Domain name
WS_SYSVAL_FEATUREOWNER
COC
COC
PRIVATE
PRIVATE
COM
COM
MOTOROLA
MOTOROLA
INTEL
INTEL
UNKNOWN
UNKNOWN
TOG
TOG
Domain name
WS_FITTING_MATERIAL
DI
DI
PVC
PVC
BRASS
BRASS
STL
STL
COPPER
COPPER
AC
AC
CC
CC
CI
CI
Domain name
WS_METER_MANUFACTURER
BADGER METERS
BADTER METERS
NEPTUNE METERS
NEPTUNE METERS
PRECISION METERS
PRECISION METERS
BADGER-NEPTUNE
BADGER-NEPTUNE
SENSUS
SENSUS
Domain name
WS_SYSVAL_TYPE
STANDARD
STANDARD
BLOWOFF
BLOWOFF
ARV
ARV
AIR VACUUM
AIR VACUUM
PERMASEAL
PERMASEAL
Domain name
WS_METER_TYPE
BYPASS
BYPASS
COMBO
COMBO
CMPND
CMPND
DISC
DISC
MAG
MAG
FDTEC
FDTEC
MLTJET
MLTJET
TURBIN
TURBIN
Ultrasonic
Ultrasonic
Domain name
GBA_WMSI_LIFECYCLESTATUS
Operational
Operational
Empty
Empty
Out of Service
Out of Service
Abandoned
Abandoned
12 | P a g e
Domain name
WS_SYSVAL_FUNCTION
INLINE
INLINE
HYDRANT
HYDRANT
STUBOUT
STUBOUT
UNKNOWN
UNKNOWN
SERVICE
SERVICE
BYPASS
BYPASS
WPF
WPF
FDC
FDC
VAULT
VAULT
BACKFLOW
BACKFLOW
PUMPOUT
PUMPOUT
PUMPSTATION
PUMPSTATION
FIRELINE
FIRELINE
ARV
ARV
ZONE_SPLIT_VALVES
ZONE_SPLIT_VALVES
Domain name
WS_SYSVAL_VALVETYPE
GATE
GATE
BUTTERFLY
BUTTERFLY
BALL
BALL
PLUG
PLUG
PIV
PIV
UNKNOWN
UNKNOWN
INSERTA
INSERTA
Domain name
GIS_BACKFLOW_MANUFACTURER
FEBCO
FEBCO
WATTS
WATTS
WILKINS
WILKINS
AMES
AMES
CONBRACO
SERVICE
HERSEY
HERSEY
RAIN BIRD
RAIN BIRD
APOLLO VALVES
APOLLO VALVES
METRON
METRON
OTHER
OTHER
Domain name
GIS_BACKFLOW_FEATUREOWNER
COC
COC
PRIVATE
PRIVATE
CONTRACTOR
CONTRACTOR
INTEL
INTEL
OCA
OCA
OMG
OMG
TOG
TOG
UNKNOWN
UNKNOWN
Domain name
GIS_BACKFLOW_TYPE
Air Gap
Air Gap
Unknown
Unknown
Double Check Detector
Double Check Detector
Pressure Vacuum Breaker
Pressure Vacuum Breaker
Double Check
Double Check
Reduced Pressure Detector
Reduced Pressure Detector
Atmoshpheric Vacuum
Breaker
Atmoshpheric Vacuum
Breaker
13 | P a g e
DATA DICTIONARY: SEWER
SEWER CLEANOUT
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
SHAPE
SHAPE
Geometry
FEATUREOWNER
FEATUREOWNER
Text
20
WW_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
Text
20
WW_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
Text
20
WW_SPATIALSOURCE
RIM_ELEV
RIM_ELEV
Double
INV_ELEV
INV_ELEV
Double
GPS_DATE
GPS_DATE
Date
GPS_TIME
GPS_TIME
Text
10
LATITUDE
LATITUDE
Double
LONGITUDE
LONGITUDE
Double
ALTITUDE
ALTITUDE
Double
HORIZONTAL_ACCURACY
HORIZONTAL_ACCURACY (m)
Double
VERTICAL_ACCURACY
VERTICAL_ACCURACY (m)
Double
GPS_COMMENT
GPS_COMMENT
Text
30
14 | P a g e
SEWER CONTROL VALVE
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
SHAPE
SHAPE
Geometry
FEATUREOWNER
FEATUREOWNER
Text
20
WW_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
Text
20
WW_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
Text
20
WW_SPATIALSOURCE
TYPE
TYPE
Text
25
WW_CONTROL_VALVE_TYPE
DIAMETER
DIAMETER
Text
8
GPS_DATE
GPS_DATE
Date
GPS_TIME
GPS_TIME
Text
10
LATITUDE
LATITUDE
Double
LONGITUDE
LONGITUDE
Double
ALTITUDE
ALTITUDE
Double
HORIZONTAL_ACCURACY
HORIZONTAL_ACCURACY (m)
Double
VERTICAL_ACCURACY
VERTICAL_ACCURACY (m)
Double
GPS_COMMENT
GPS_COMMENT
Text
30
15 | P a g e
SEWER_FITTING
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
SHAPE
SHAPE
Geometry
FEATUREOWNER
FEATUREOWNER
Text
20
WW_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
Text
20
WW_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
Text
20
WW_SPATIALSOURCE
MATERIAL
MATERIAL
Text
20
WW_FITTING_MATERIAL
TYPE
TYPE
Text
30
WW_FITTING_TYPE
BEND
BEND
Text
20
WW_FITTING_BEND
SIZE
SIZE
Text
20
GPS_DATE
GPS_DATE
Date
GPS_TIME
GPS_TIME
Text
10
LATITUDE
LATITUDE
Double
LONGITUDE
LONGITUDE
Double
ALTITUDE
ALTITUDE
Double
HORIZONTAL_ACCURACY
HORIZONTAL_ACCURACY (m)
Double
VERTICAL_ACCURACY
VERTICAL_ACCURACY (m)
Double
GPS_COMMENT
GPS_COMMENT
Text
30
16 | P a g e
SEWER_MANHOLE
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
SHAPE
SHAPE
Geometry
FEATUREOWNER
FEATUREOWNER
Text
25
WW_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
Text
25
WW_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
Text
20
WW_SPATIALSOURCE
TYPE
TYPE
Text
20
WW_MH_TYPE
COVER_MATERIAL
COVER_MATERIAL
Text
25
WW_MH_COVER_MATERIAL
COVER_HOLE
COVER_HOLE
Text
25
WW_MH_COVER_HOLE
COVER_SIZE
COVER_SIZE
Text
20
WW_MH_COVER_SIZE
RIM_ELEV
RIM_ELEV
Double
INV_ELEV
INV_ELEV
Double
LINING
LINING
Text
255
WW_MH_LINER
WALL_MATERIAL
WALL_MATERIAL
Text
255
WW_MH_WALL_MATERIAL
GPS_DATE
GPS_DATE
Date
GPS_TIME
GPS_TIME
Text
10
LATITUDE
LATITUDE
Double
LONGITUDE
LONGITUDE
Double
ALTITUDE
ALTITUDE
Double
HORIZONTAL_ACCURACY
HORIZONTAL_ACCURACY (m)
Double
VERTICAL_ACCURACY
VERTICAL_ACCURACY (m)
Double
GPS_COMMENT
GPS_COMMENT
Text
30
17 | P a g e
Sewer Domains:
Domain name
WW_MH_COVER_MATERIAL
ALUMINUM
ALUMINUM
CASTIRON
CASTIRON
HDPE COMPOSITE - CAP
HDPE COMPOSITE - CAP
HDPE COMPOSITE - EJ
HDPE COMPOSITE - EJ
HDPE COMPOSITE - HD20
HDPE COMPOSITE - HD20
STEEL
STEEL
UNKNOWN
UNKNOWN
Domain name
WW_FEATUREOWNER
COC
COC
PRIVATE
PRIVATE
TOG
TOG
UNKNOWN
UNKNOWN
Domain name
WW_SPATIALSOURCE
GPS
GPS
ASBUILT
ASBUILT
UNKNOWN
UNKNOWN
Domain name
WW_MH_COVER_SIZE
0
Unknown
4
4
6
6
8
8
22
22
24
24
26
26
28
28
30
30
32
32
38
38
48
48
60
60
Domain name
WW_MH_COVER_HOLE
UNKNOWN
UNKNOWN
SEALED
SEALED
Domain name
WW_MH_LINER
CAST-IN-PLACE
CAST-IN-PLACE
CEMENTITIOUS
CEMENTITIOUS
COMPOSITE
COMPOSITE
CURED-IN-PLACE
CURED-IN-PLACE
EPOXY
EPOXY
FR PLASTIC INSERT
FR PLASTIC INSERT
FR POLYMER INSERT
FR POLYMER INSERT
INSERT
INSERT
UNKNOWN
UNKNOWN
Domain name
WW_MH_WALL_MATERIAL
NONE
NONE
COMPOSITE
COMPOSITE
UNKNOWN
UNKNOWN
CONCRETE
CONCRETE
POURED
POURED
TLOCK
TLOCK
PRECAST
PRECAST
BRICK
BRICK
Domain name
WW_LIFECYCLESTATUS
ABANDONED
ABANDONED
ACTIVE
ACTIVE
INACTIVE
INACTIVE
PULLED
PULLED
UNKNOWN
UNKNOWN
18 | P a g e
Domain name
WW_FITTING_MATERIAL
PVC
PVC
DIP
DIP
HDPE
HDPE
RCP
RCP
ACP
ACP
ABS
ABS
RUBBER
RUBBER
CONCRETE
CONCRETE
CLAY
CLAY
STEEL ENCASED VCP
STEEL ENCASED VCP
TLOCK LINE
TLOCK LINE
LINED RCP
LINED RCP
PVC LINED RCP
PVC LINED RCP
PVC LINED DIP
PVC LINED RCP
Domain name
WW_FITTING_TYPE
TEE
TEE
WYE
WYE
90 BEND
90 BEND
45 BEND
45 BEND
22 BEND
22 BEND
11 BEND
11 BEND
ENCAP
ENCAP
PLUG
PLUG
REDUCER
REDUCER
ARV
ARV
FLOW METER
FLOW METER
NO FLOW POINT
NO FLOW POINT
OWNERSHIP CHANGE
OWNERSHIP CHANGE
OTHER
OTHER
UNKNOWN
UNKNOWN
COUPLING
COUPLING
Domain name
WW_FITTING_BEND
HORIZONTAL
HORIZONTAL
VERTICAL
VERTICAL
NONE
NONE
Domain name
WW_CONTROL_VALVE_TYPE
AIRRELEASE
AIRRELEASE
AIRVACUUMRELEASE
AIRVACUUMRELEASE
PRESSURERELIEF
PRESSURERELIEF
VACUUMRELEASE
VACUUMRELEASE
UNKNOWN
UNKNOWN
N/A
N/A
Domain name
WW_MH_TYPE
0
UNKNOWN
1
SANITARY SEWER
2
ARV
19 | P a g e
DATA DICTIONARY: RECLAIM
RECLAIM_WATER_BACKFLOW
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
SHAPE
SHAPE
Geometry
FEATUREOWNER
FEATUREOWNER
Text
25
GIS_BACKFLOW_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
Text
25
GIS_BACKFLOW_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
Text
25
GIS_BACKFLOW_SPATIALSOURCE
SIZE
SIZE
Double
TYPE
TYPE
Text
25
GIS_BACKFLOW_TYPE
MANUFACTURER
MANUFACTURER
Text
25
GIS_BACKFLOW_MANUFACTURER
GPS_DATE
GPS_DATE
Date
GPS_TIME
GPS_TIME
Text
15
LATITUDE
LATITUDE
Double
LONGITUDE
LONGITUDE
Double
ALTITUDE
ALTITUDE
Double
HORIZONTAL_ACCURACY
HORIZONTAL_ACCURACY (m)
Double
VERTICAL_ACCURACY
VERTICAL_ACCURACY (m)
Double
GPS_COMMENT
GPS_COMMENT
Text
30
20 | P a g e
RECLAIM_WATER_FITTING
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
SHAPE
SHAPE
Geometry
FEATUREOWNER
FEATUREOWNER
Text
20
RWS_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
Text
20
RWS_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
Text
20
RWS_SPATIALSOURCE
MATERIAL
MATERIAL
Text
20
RWS_MAIN_OR_SERVICE_MATERIAL
DIAMETER1
DIAMETER1
Text
8
RWS_FITTING_DIAMETER
DIAMETER2
DIAMETER2
Text
8
RWS_FITTING_DIAMETER
TYPE
TYPE
Text
30
RWS_FITTING_TYPE
BEND
BEND
Text
20
RWS_FITTING_BEND
GPS_DATE
GPS_DATE
Date
GPS_TIME
GPS_TIME
Text
10
LATITUDE
LATITUDE
Double
LONGITUDE
LONGITUDE
Double
ALTITUDE
ALTITUDE
Double
HORIZONTAL_ACCURACY
HORIZONTAL_ACCURACY (m)
Double
8
VERTICAL_ACCURACY
VERTICAL_ACCURACY (m)
Double
8
GPS_COMMENT
GPS_COMMENT
Text
30
21 | P a g e
RECLAIM_WATER_MANHOLE
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
SHAPE
SHAPE
Geometry
FEATUREOWNER
FEATUREOWNER
Text
20
RWS_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
Text
20
RWS_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
Text
20
RWS_SPATIALSOURCE
ACCESSDIAMETER
ACCESSDIAMETER
Text
8
ACCESSTYPE
ACCESSTYPE
Text
20
GROUNDTYPE
GROUNDTYPE
Text
20
RWS_GROUNDTYPE
COVERMATERIAL
COVERMATERIAL
Text
10
RWS_COVER_MATERIAL
COVERTYPE
COVERTYPE
Text
8
RWS_COVER_TYPE
GPS_DATE
GPS_DATE
Date
GPS_TIME
GPS_TIME
Text
10
LATITUDE
LATITUDE
Double
LONGITUDE
LONGITUDE
Double
ALTITUDE
ALTITUDE
Double
HORIZONTAL_ACCURACY
HORIZONTAL_ACCURACY (m)
Double
VERTICAL_ACCURACY
VERTICAL_ACCURACY (m)
Double
GPS_COMMENT
GPS_COMMENT
Text
30
22 | P a g e
RECLAIM_WATER_METER
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
SHAPE
SHAPE
Geometry
FEATUREOWNER
Feature Owner
Text
20
GBA_WMSL_FEATUREOWNER
LIFECYCLESTATUS
Lifecycle Status
Text
25
GBA_WMSL_LIFECYCLESTATUS
SPATIALSOURCE
Spatial Source
Text
25
GBA_STATIC_SPATIALSOURCE
DIAMETER
DIAMETER
Double
RWS_METER_DIAM
MANUFACTURER
Manufacturer
Text
25
RWS_METER_MANUFACTURER
METERTYPE
Meter Type
Text
25
RWS_METERTYPE
GPS_DATE
GPS_DATE
Date
GPS_TIME
GPS_TIME
Text
15
LATITUDE
LATITUDE
Double
LONGITUDE
LONGITUDE
Double
ALTITUDE
ALTITUDE
Double
HORIZONTAL_ACCURACY
HORIZONTAL_ACCURACY (m)
Double
VERTICAL_ACCURACY
VERTICAL_ACCURACY (m)
Double
GPS_COMMENT
GPS_COMMENT
Text
30
23 | P a g e
RECLAIM WATER SYSTEM VALVE
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
SHAPE
SHAPE
Geometry
FEATUREOWNER
FEATURE OWNER
Text
20
RWS_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLE STATUS
Text
20
RWS_LIFECYCLESTATUS
SPATIALSOURCE
SPATIAL SOURCE
Text
20
RWS_SPATIALSOURCE
TYPE
TYPE
Text
25
RWS_SYSVAL_TYPE
VALVETYPE
VALVE TYPE
Text
10
RWS_SYSVAL_VALVETYPE
FUNCTION
FUNCTION
Text
25
RWS_SYSVAL_FUNCTION
GROUNDTYPE
GROUNDTYPE
Text
25
RWS_SYSVAL_GROUNDTYPE
DIAMETER
DIAMETER
Double
RWS_SYSVAL_DIAM
GPS_DATE
GPS DATE
Date
8
GPS_TIME
GPS TIME
Text
10
LATITUDE
LATITUDE
Double
LONGITUDE
LONGITUDE
Double
ALTITUDE
ALTITUDE
Double
HORIZONTAL_ACCURACY
HORIZONTAL_ACCURACY (m)
Double
VERTICAL_ACCURACY
VERTICAL_ACCURACY (m)
Double
GPS_COMMENT
GPS COMMENT
Text
30
24 | P a g e
Reclaim Water Domains:
Domain name
RWS_FITTING_BEND
HORIZONTAL
HORIZONTAL
VERTICAL
VERTICAL
Domain name
RWS_SYSVAL_VALVETYPE
BALL
BALL
BUTTERFLY
BUTTERFLY
GATE
GATE
INSERTA
INSERTA
PIV
PIV
PLUG
PLUG
UNKNOWN
UNKNOWN
Domain name
RWS_MAIN_OR_SERVICE_MATERIAL
AC
AC
CC
CC
CI
CI
CU
COPPER
DI
DI
PVC
PVC
UNKNOWN
UNKNOWN
AC
AC
CC
CC
Domain name
RWS_SYSVAL_FUNCTION
ARV
ARV
INLINE
INLINE
PUMPOUT
PUMPOUT
PUMPSTATION
PUMPSTATION
SERVICE
SERVICE
STUBOUT
STUBOUT
UNKNOWN
UNKNOWN
VAULT
VAULT
Domain name
RWS_FITTING_TYPE
11B
11B
22B
22B
45B
45B
90B
90B
COUPLING
COUPLING
CROSS
CROSS
ENDCAP
ENDCAP
LINESTOP
LINESTOP
MECHANICAL JOINT
MECHANICAL JOINT
OTHER
OTHER
RECHARGE WELL
RECHARGE WELL
REDUCER
REDUCER
SADDLE
SADDLE
TAPPING SLEEVE
TAPPING SLEEVE
TEE
TEE
UNKNOWN
UNKNOWN
WYE
WYE
Domain name
RWS_SYSVAL_TYPE
ARV
ARV
AIR VACUUM
AIR VACUUM
BLOWOFF
BLOWOFF
PERMASEAL
PERMASEAL
STANDARD
STANDARD
25 | P a g e
Domain name
RWS_SPATIALSOURCE
ASBUILT
ASBUILT
FIELD
FIELD
GPS
GPS
ORTHOPHOTO
ORTHOPHOTO
UNKNOWN
UNKNOWN
Domain name
RWS_GROUNDTYPE
ASPHALT
ASPHALT
CONCRETE
CONCRETE
DIRT
DIRT
UNKNOWN
UNKNOWN
Domain name
RWS_SYSVAL_GROUNDTYPE
ASPHALT
ASPHALT
CONCRETE
CONCRETE
LANDSCAPE
LANDSCAPE
UNKNOWN
UNKNOWN
Domain name
RWS_LIFECYCLESTATUS
ABANDONED
ABANDONED
ACTIVE
ACTIVE
INACTIVE
INACTIVE
REMOVED
REMOVED
UNKNOWN
UNKNOWN
Domain name
RWS_FITTING_DIAMETER
0.63
0.63
0.75
0.75
1
1
1.25
1.25
1.5
1.5
2
2
2.5
2.5
3
3
4
4
6
6
8
8
10
10
12
12
15
15
16
16
18
18
20
20
24
24
30
30
Domain name
RWS_SYSVAL_DIAM
1.5
1.5
2
2
3
3
4
4
6
6
8
8
10
10
12
12
16
16
20
20
24
24
30
30
36
36
42
42
48
48
9999
UNKNOWN
26 | P a g e
Domain name
RWS_COVER_MATERIAL
CAST IRON
CAST IRON
ALUMINUM
ALUMINUM
UNKNOWN
UNKNOWN
Domain name
RWS_METER_DIAM
0.63
.63
0.75
.75
1
1
1.5
1.5
2
2
2.5
2.5
3
3
4
4
6
6
8
8
10
10
Domain name
RWS_COVER_TYPE
SEALED
SEALED
VENTED
VENTED
BOLTED
BOLTED
UNKNOWN
UNKNOWN
Domain name
RWS_METER_MANUFACTURER
BADGER METERS
BADGER METERS
NEPTUNE METERS
NEPTUNE METERS
PRECISION METERS
PRECISION METERS
BADGER-NEPTUNE
BADGER-NEPTUNE
SENSUS
SENSUS
Domain name
RWS_FEATUREOWNER
COC
CHANDLER
COM
MESA
INTEL
INTEL
OCA
OCA
OMG
OMG
PRIVATE
PRIVATE
SRP
SRP
TOG
GILBERT
UNKNOWN
UNKNOWN
Domain name
RWS_METERTYPE
BYPASS
BYPASS
COMBO
COMBO
CMPND
CMPND
DISC
DISC
MAG
MAG
FDTEC
FDTEC
MLTJET
MLTJET
TURBIN
TURBIN
27 | P a g e
DATA DICTIONARY: STORM
STORM_BUBBLER_BOX
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
SHAPE
SHAPE
Geometry
FEATUREOWNER
FEATUREOWNER
Text
25
SWS_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
Text
25
SWS_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
Text
25
SWS_SPATIALSOURCE
GRATE_OPENINGS_NUM
GRATE_OPENINGS_NUM
Short
SWS_GRATE_OPENINGS
GRATE_LENGTH
GRATE_LENGTH
Double
8
SWS_GRATE_LENGTH
GRATE_WIDTH
GRATE_WIDTH
Double
8
SWS_GRATE_WIDTH
DRYWELL_ASSOC
DRYWELL_ASSOC
Text
5
GIS_BOOLEAN_YES_NO
GPS_DATE
GPS_DATE
Date
GPS_TIME
GPS_TIME
Text
10
LATITUDE
LATITUDE
Double
LONGITUDE
LONGITUDE
Double
ALTITUDE
ALTITUDE
Double
HORIZONTAL_ACCURACY
HORIZONTAL_ACCURACY (m)
Double
VERTICAL_ACCURACY
VERTICAL_ACCURACY (m)
Double
GPS_COMMENT
GPS_COMMENT
Text
50
28 | P a g e
STORM_CATCHBASIN
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
SHAPE
SHAPE
Geometry
FEATUREOWNER
FEATUREOWNER
Text
25
SWS_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
Text
25
SWS_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
Text
25
SWS_SPATIALSOURCE
STRUCTURE_TYPE
STRUCTURE_TYPE
Short
SWS_STRUCTURE_TYPE
CATCHBASIN_TYPE
CATCHBASIN_TYPE
Text
25
SWS_CB_TYPE
CITY_EMBLEM
CITY_EMBLEM
Text
5
GIS_BOOLEAN_YES_NO
ACCESS_OPENING_TYPE
ACCESS_OPENING_TYPE
Text
25
SWS_CB_ACCESS_OPENING_TYPE
GRATE_LENGTH
GRATE_LENGTH
Double
SWS_GRATE_LENGTH
GRATE_WIDTH
GRATE_WIDTH
Double
SWS_GRATE_WIDTH
LID
LID
Text
5
GIS_BOOLEAN_YES_NO
LID_TYPE
LID_TYPE
Text
25
SWS_CB_LID_TYPE
DRYWELL_CONN
DRYWELL_CONN
Text
5
GIS_BOOLEAN_YES_NO
OUTLET_CONN
OUTLET_CONN
Text
5
GIS_BOOLEAN_YES_NO
BUBBLERBOX_CONN
BUBBLERBOX_CONN
Text
5
GIS_BOOLEAN_YES_NO
BUBBLERBOX_DRYWELL_ASSOC
BUBBLERBOX_DRYWELL_ASSOC
Text
5
GIS_BOOLEAN_YES_NO
LAKE_DRAIN
LAKE_DRAIN
Text
5
GIS_BOOLEAN_YES_NO
GPS_DATE
GPS_DATE
Date
GPS_TIME
GPS_TIME
Text
10
LATITUDE
LATITUDE
Double
LONGITUDE
LONGITUDE
Double
ALTITUDE
ALTITUDE
Double
HORIZONTAL_ACCURACY
HORIZONTAL_ACCURACY (m)
Double
VERTICAL_ACCURACY
VERTICAL_ACCURACY (m)
Double
GPS_COMMENT
GPS_COMMENT
Text
50
29 | P a g e
STORM_COLLECTION_VAULT
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
SHAPE
SHAPE
Geometry
FEATUREOWNER
FEATUREOWNER
Text
20
SWS_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
Text
20
SWS_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
Text
20
SWS_SPATIALSOURCE
INLET_NUM
INLET_NUM
Short
SWS_CV_NUMB_INLETS
INLET_DIAM
INLET_DIAM
Short
SWS_CV_PIPE_SIZE
INLET_PIPE_TYPE
INLET_PIPE_TYPE
Text
30
SWS_CV_PIPE_TYPE
NUISANCE_LINE_ASSOC
NUISANCE_LINE_ASSOC
Text
5
GIS_BOOLEAN_YES_NO
DRYWELL_ASSOC
DRYWELL_ASSOC
Text
5
GIS_BOOLEAN_YES_NO
LID_GRATE
LID_GRATE
Text
5
SWS_LID_GRATE
GPS_DATE
GPS_DATE
Date
GPS_TIME
GPS_TIME
Text
10
LATITUDE
LATITUDE
Double
LONGITUDE
LONGITUDE
Double
ALTITUDE
ALTITUDE
Double
HORIZONTAL_ACCURACY
HORIZONTAL_ACCURACY (m)
Double
VERTICAL_ACCURACY
VERTICAL_ACCURACY (m)
Double
GPS_COMMENT
GPS_COMMENT
Text
50
30 | P a g e
STORM_DRAIN_MANHOLE
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
SHAPE
SHAPE
Geometry
FEATUREOWNER
FEATUREOWNER
Text
25
SWS_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
Text
25
SWS_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
Text
25
SWS_SPATIALSOURCE
STRUCTURE_TYPE
STRUCTURE_TYPE
Short
2
SWS_STRUCTURE_TYPE
CHANDLER_NAME
CHANDLER_NAME_ON_LID
Text
5
GIS_BOOLEAN_YES_NO
DIAMETER
DIAMETER
Short
2
SWS_SDMH_SIZE
VENT_HOLE
VENT_HOLE
Text
30
GIS_BOOLEAN_YES_NO
ACCESS_OPENING_TYPE
ACCESS_OPENING_TYPE
Text
25
SWS_SDMH_ACCESS_OPENING_TYPE
LID_TYPE
LID_TYPE
Text
30
SWS_SDMH_TYPE
LID_TEXT
LID_TEXT
Text
30
SWS_SDMH_LID_TEXT
GPS_DATE
GPS_DATE
Date
GPS_TIME
GPS_TIME
Text
10
LATITUDE
LATITUDE
Double
LONGITUDE
LONGITUDE
Double
ALTITUDE
ALTITUDE
Double
HORIZONTAL_ACCURACY
HORIZONTAL_ACCURACY (m)
Double
VERTICAL_ACCURACY
VERTICAL_ACCURACY (m)
Double
GPS_COMMENT
GPS_COMMENT
Text
50
31 | P a g e
STORM_DRYWELL
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
SHAPE
SHAPE
Geometry
FEATUREOWNER
FEATUREOWNER
Text
25
SWS_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
Text
25
SWS_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
Text
25
SWS_SPATIALSOURCE
FIELD_LOC
FIELD_LOC
Text
100
SWS_DW_LOCATION
INSTALLER
INSTALLER
Text
30
SWS_DW_INSTALLER
CHAMBER_TYPE
CHAMBER_TYPE
Text
30
SWS_DW_CHAMBER_TYPE
LID_SIZE
LID_SIZE
Short
SWS_DW_LID_SIZE
LID_TYPE
LID_TYPE
Text
25
SWS_DW_LID_TYPE
NUISANCE_LINE_ASSOC
NUISANCE_LINE_ASSOC
Text
5
GIS_BOOLEAN_YES_NO
CONCRETE_PAD
CONCRETE_PAD
Text
5
GIS_BOOLEAN_YES_NO
GPS_DATE
GPS_DATE
Date
GPS_TIME
GPS_TIME
Text
10
LATITUDE
LATITUDE
Double
LONGITUDE
LONGITUDE
Double
ALTITUDE
ALTITUDE
Double
HORIZONTAL_ACCURACY
HORIZONTAL_ACCURACY (m)
Double
VERTICAL_ACCURACY
VERTICAL_ACCURACY (m)
Double
GPS_COMMENT
GPS_COMMENT
Text
50
32 | P a g e
STORM_INLET
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
SHAPE
SHAPE
Geometry
FEATUREOWNER
FEATUREOWNER
Text
25
SWS_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
Text
25
SWS_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
Text
25
SWS_SPATIALSOURCE
CATCHBASIN_TYPE
CATCHBASIN_TYPE
Text
25
SWS_CB_TYPE
FIELD_LOC
FIELD_LOC
Text
100
SWS_FIELD_LOC
GRATE_ASSOC
GRATE_ASSOC
Text
25
GIS_BOOLEAN_YES_NO
GRATE_LENGTH
GRATE_LENGTH
Double
SWS_GRATE_LENGTH
GRATE_WIDTH
GRATE_WIDTH
Double
SWS_GRATE_WIDTH
INLET_PIPE_DIAM
INLET_PIPE_DIAM
Short
SWS_INLET_PIPE_DIAM
INLET_NUMBER
NUMBER_OF_INLETS
Short
SWS_INLET_NUMBER
TRASHRACK_ASSOC
TRASHRACK_ASSOC
Text
5
GIS_BOOLEAN_YES_NO
TRASH_LENGTH
TRASH_LENGTH
Double
TRASH_WIDTH
TRASH_WIDTH
Double
NUISANCE_LINE_ASSOC
NUISANCE_LINE_ASSOC
Text
5
GIS_BOOLEAN_YES_NO
BUBBLER_BOX_DRYWELL_ASSOC
BUBBLER_BOX_DRYWELL_ASSOC
Text
5
GIS_BOOLEAN_YES_NO
HEADWALLASSOC
HEADWALLASSOC
Text
5
GIS_BOOLEAN_YES_NO
GPS_DATE
GPS_DATE
Date
GPS_TIME
GPS_TIME
Text
10
LATITUDE
LATITUDE
Double
LONGITUDE
LONGITUDE
Double
ALTITUDE
ALTITUDE
Double
HORIZONTAL_ACCURACY
HORIZONTAL_ACCURACY (m)
Double
VERTICAL_ACCURACY
VERTICAL_ACCURACY (m)
Double
GPS_COMMENT
GPS_COMMENT
Text
50
33 | P a g e
STORM_OUTLET
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
SHAPE
SHAPE
Geometry
FEATUREOWNER
FEATUREOWNER
Text
25
SWS_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
Text
25
SWS_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
Text
25
SWS_SPATIALSOURCE
GRATE_ASSOC
GRATE_ASSOC
Text
25
GIS_BOOLEAN_YES_NO
GRATE_LENGTH
GRATE_LENGTH
Double
SWS_GRATE_LENGTH
GRATE_WIDTH
GRATE_WIDTH
Double
SWS_GRATE_WIDTH
INLET_PIPE_DIAM
INLET_PIPE_DIAM
Short
SWS_INLET_PIPE_DIAM
INLET_NUMBER
NUMBER_OF_INLETS
Short
SWS_INLET_NUMBER
TRASHRACK_ASSOC
TRASHRACK_ASSOC
Text
5
GIS_BOOLEAN_YES_NO
TRASH_LENGTH
TRASH_LENGTH
Double
TRASH_WIDTH
TRASH_WIDTH
Double
NUISANCE_LINE_ASSOC
NUISANCE_LINE_ASSOC
Text
5
GIS_BOOLEAN_YES_NO
BUBBLER_BOX_DRYWELL_ASSOC
BUBBLER_BOX_DRYWELL_ASSOC
Text
5
GIS_BOOLEAN_YES_NO
HEADWALLASSOC
HEADWALLASSOC
Text
5
GIS_BOOLEAN_YES_NO
GPS_DATE
GPS_DATE
Date
GPS_TIME
GPS_TIME
Text
10
LATITUDE
LATITUDE
Double
LONGITUDE
LONGITUDE
Double
ALTITUDE
ALTITUDE
Double
HORIZONTAL_ACCURACY
HORIZONTAL_ACCURACY (m)
Double
VERTICAL_ACCURACY
VERTICAL_ACCURACY (m)
Double
GPS_COMMENT
GPS_COMMENT
Text
50
34 | P a g e
STORM_SCUPPER
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
SHAPE
SHAPE
Geometry
FEATUREOWNER
FEATUREOWNER
Text
25
SWS_FEATUREOWNER
LIFECYCLESTATUS
LIFECYCLESTATUS
Text
25
SWS_LIFECYCLESTATUS
SPATIALSOURCE
SPATIALSOURCE
Text
25
SWS_SPATIALSOURCE
CITY_EMBLEM
CITY_EMBLEM
Text
5
GIS_BOOLEAN_YES_NO
NUMBER_OPENINGS
NUMBER_OPENINGS
Short
WIDTH
WIDTH
Double
SPILLWAY_ASSOC
SPILLWAY_ASSOC
Text
25
GIS_BOOLEAN_YES_NO
HEADWALL_ASSOC
HEADWALL_ASSOC
Text
5
GIS_BOOLEAN_YES_NO
NUISANCE_LINE_ASSOC
NUISANCE_LINE_ASSOC
Text
5
GIS_BOOLEAN_YES_NO
BUBBLERBOX_ASSOC
BUBBLERBOX_ASSOC
Text
5
GIS_BOOLEAN_YES_NO
BUBBLER_BOX_DRYWELL_ASSOC
BUBBLER_BOX_DRYWELL_ASSOC
Text
5
GIS_BOOLEAN_YES_NO
LAKE_DRAIN
LAKE_DRAIN
Text
5
GIS_BOOLEAN_YES_NO
RIPRAP
RIPRAP
Text
25
GIS_BOOLEAN_YES_NO
GPS_DATE
GPS_DATE
Date
GPS_TIME
GPS_TIME
Text
10
LATITUDE
LATITUDE
Double
LONGITUDE
LONGITUDE
Double
ALTITUDE
ALTITUDE
Double
HORIZONTAL_ACCURACY
HORIZONTAL_ACCURACY (m)
Double
VERTICAL_ACCURACY
VERTICAL_ACCURACY (m)
Double
GPS_COMMENT
GPS_COMMENT
Text
50
35 | P a g e
Storm Domains:
Domain name
SWS_DW_LOCATION
AIRPORT
AIRPORT
CITYRETENTION
CITY RETENTION
PARK
PARK
PARKING_LOT
PARKING LOT
PRIVATERETENTION
PRIVATE RETENTION
STREET
STREET
WELL_SITE
WELL SITE
Domain name
SWS_LIFECYCLESTATUS
ACTIVE
ACTIVE
REMOVED
REMOVED
ABANDONED
ABANDONED
INACTIVE
INACTIVE
FUTURE
FUTURE
Domain name
SWS_GRATE_OPENINGS
1
1
2
2
3
3
4
4
5
5
6
6
Domain name
SWS_GRATE_LENGTH
12
12
24
24
28
28
30
30
36
36
38
38
40
40
50
50
60
60
76
76
Domain name
SWS_SPATIALSOURCE
APPROVED_PLANS
APPROVED_PLANS
ASBUILT
ASBUILT
DESIGN
DESIGN
FIELD
FIELD
GPS
GPS
ORTHOPHOTO
ORTHOPHOTO
UNKNOWN
UNKNOWN
Domain name
SWS_CB_LID_TYPE
STEEL
STEEL
CONCRETE
CONCRETE
Domain name
SWS_DW_CHAMBER_TYPE
DOUBLE
DOUBLE
SINGLE
SINGLE
TRIPLE
TRIPLE
36 | P a g e
Domain name
SWS_SDMH_SIZE
22
22
24
24
26
26
28
28
30
30
32
32
38
38
Domain name
SWS_SDMH_LID_TEXT
CHANDLER_SANITATION_SEWER
CHANDLER SANITATION SEWER
CHANDLER_STORM/SEWER
CHANDLER STORM/SEWER
NONE
NONE
OTHER
OTHER
STORM SEWER
STORM SEWER
Domain name
SWS_DW_INSTALLER
McGUCKINDRILLING
McGUCKIN DRILLING
TORRENTRESOURCES
TORRENT RESOURCES
WACODRILLING
WACO DRILLING
OTHER
OTHER
Domain name
SWS_DW_LID_SIZE
22
22
24
24
25
25
26
26
32
32
38
38
Domain name
SWS_CB_ACCESS_OPENING_TYPE
NONE
NONE
RECTANGULAR
RECTANGULAR
ROUND
ROUND
SQUARE
SQUARE
Domain name
SWS_STRUCTURE_TYPE
1
CATCH BASIN
2
SCUPPER
3
DRYWELL
4
MANHOLE
5
OUTLET
6
INLET
7
BUBBLERBOX
8
SPILLWAY
9
SEPARATOR
Domain name
SWS_FEATUREOWNER
ADOT
ADOT
CITY_OF_CHANDLER
CITY_OF_CHANDLER
HOA
HOA
OTHER
OTHER
37 | P a g e
Domain name
SWS_GRATE_WIDTH
6
6
12
12
16
16
18
18
24
24
28
28
30
30
36
36
38
38
44
44
72
72
Domain name
SWS_DW_LID_TYPE
STEEL
STEEL
GRANITE
GRANITE
CONCRETE_SEALED
CONCRETE_SEALED
GRATE
GRATE
Domain name
SWS_INLET_PIPE_DIAM
12
12
13
13
14
14
15
15
16
16
18
18
24
24
26
26
30
30
36
36
42
42
46
46
60
60
72
72
Domain name
SWS_SDMH_ACCESS_OPENING_TYPE
NONE
NONE
RECTANGULAR
RECTANGULAR
ROUND
ROUND
SQUARE
SQUARE
Domain name
SWS_FIELD_LOC
PARK
PARK
WELLSI
WELL_SITE
PRKLOT
PARKING_LOT
STREET
STREET
AIRPOR
AIRPORT
CTYRTN
CITYRETENTION
PVRET
PRIVATERETENTION
Domain name
SWS_SDMH_TYPE
PRESSURIZED
PRESSURIZED
NON-PRESSURIZED
NON-PRESSURIZED
38 | P a g e
Domain name
SWS_INLET_NUMBER
1
1
2
2
3
3
4
4
Domain name
SWS_CV_PIPE_SIZE
12
12
14
14
16
16
18
18
20
20
24
24
30
30
36
36
Domain name
SWS_CB_TYPE
TYPE_A
TYPE_A
TYPE_B
TYPE_B
TYPE_C
TYPE_C
TYPE_D
TYPE_D
TYPE_E
TYPE_E
TYPE_F
TYPE_F
TYPE_G
TYPE_G
TYPE_H
TYPE_H
TYPE_Q
TYPE_Q
NONE
NONE
Domain name
SWS_LID_GRATE
LID
LID
GRATE
GRATE
Domain name
SWS_CV_PIPE_TYPE
CONCRETE
CONCRETE
OTHER
OTHER
METAL
METAL
39 | P a g e
DATA DICTIONARY: MISCELLANEOUS POINTS
MISCELLANEOUS POINT
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
SHAPE
SHAPE
Geometry
SIZE
SIZE
Double
MATERIAL
MATERIAL
Text
30
UTILITY_TYPE
UTILITY_TYPE
Text
30
PW_UTILITY_TYPE
NOTES
NOTES
Text
150
GPS_DATE
GPS_DATE
Date
GPS_TIME
GPS_TIME
Text
10
LATITUDE
LATITUDE
Double
LONGITUDE
LONGITUDE
Double
ALTITUDE
ALTITUDE
Double
HORIZONTAL_ACCURACY
HORIZONTAL_ACCURACY (m)
Double
VERTICAL_ACCURACY
VERTICAL_ACCURACY (m)
Double
GPS_COMMENT
GPS_COMMENT
Text
50
Domains:
Domain name
PW_UTILITY_TYPE
WATER
WATER
WASTEWATER
WASTEWATER
RECLAIM
RECLAIM
STORM
STORM
OTHER
OTHER
40 | P a g e
DATA DICTIONARY: STREETLIGHTS
STREETLIGHTS
Field Name
Alias Name
Type
Length
Domain
OBJECTID
OBJECTID
OID
SHAPE
SHAPE
Geometry
FEATUREOWNER
POLE_OWNER
Text
10
ST_STLITINV_FEATUREOWNER
SPATIALSOURCE
SPATIALSOURCE
Text
25
GBA_STATIC_SPATIALSOURCE
POLENUMBER
POLENUMBER
Text
10
POLE_HEIGHT
POLE_HEIGHT
Short
POLE_TYPE
POLE_TYPE
Text
30
TE_STLITINV_POLE_TYPE
POLE_COAT
POLE_COAT
Text
30
TE_STLITINV_POLE_COAT
FOUNDATION
FOUNDATION
Text
30
GIS_BOOLEAN_YES_NO
GPS_DATE
GPS_DATE
Date
GPS_TIME
GPS_TIME
Text
10
LATITUDE
LATITUDE
Double
LONGITUDE
LONGITUDE
Double
ALTITUDE
ALTITUDE
Double
HORIZONTAL_ACCURACY
HORIZONTAL_ACCURACY (m)
Double
VERTICAL_ACCURACY
VERTICAL_ACCURACY (m)
Double
GPS_COMMENT
GPS_COMMENT
Text
255
41 | P a g e
Streetlights Domains:
Domain name
ST_STLITINV_FEATUREOWNER
COC
CITY OF CHANDLER
PRIVATE
PRIVATE
SRP
SRP
AP
APS
Domain name
GBA_STATIC_SPATIALSOURCE
GPS
GPS
ORTHOPHOTO
ORTHOPHOTO
APPROVED_PLANS
APPROVED_PLANS
GEOCODED
GEOCODED
UNKNOWN
UNKNOWN
Domain name
TE_STLITINV_POLE_TYPE
SL 1
SL 1
SL 6
SL 6
SL 8
SL 8
SL 10
SL 10
SL 16
SL 16
SL 17
SL 17
CURVED
CURVED
CUSTOM
CUSTOM
STERNBERG
STERNBERG
SIGNAL POLE
SIGNAL POLE
POWER POLE
POWER POLE
Domain name
TE_STLITINV_POLE_COAT
GALVANIZED
GALVANIZED
PAINTED
PAINTED
POWDER COATED
POWDER COATED
EXHIBIT E
E-1
Project Name: FRYE ROAD PROTECTED BIKE LANES
City Project No. ST2106.401; Federal No. CHN-0(250D; ADOT No. T0317 01C
Rev. 10/23/23
FEDERAL PROVISIONS
FEDERAL
DOCUMENTS / FORMS
CONSTRUCTION CONTRACT
With DBE Goal – DBE GOAL / Race Conscious
FEDERAL DOCUMENTS
TABLE OF CONTENTS
Federal Construction Bid Table of Contents
FEDERAL FUNDED CONSTRUCTION CONTRACT DOCUMENTS
TABLE OF CONTENTS
Note: This bid/contract has a DBE Goal and Davis Bacon Wages Requirements
City of Chandler Federal Requirements Guide for Contractors ................................................................ 1.0
Federal Non-Collusion Bidding Certification Form ................................................................................... 2.0
Verification Statement Form ........................................................................................................................ 3.0
Forced Labor of Ethnic Uyghurs Ban Certification Form ......................................................................... 4.0
EEO Clause Statement & Contractor EEO Officer Form ............................................................................ 5.0
Prompt Pay and Payment Reporting Provisions ........................................................................................ 6.0
Title VI ............................................................................................................................................................ 7.0
Title VI Assurance
Title VI Appendix A
Title VI Appendix E
DBE EPrise (Disadvantaged Business Enterprises) / DBE Goal............................................................... 8.0
FHWA 1273 .................................................................................................................................................... 9.0
Buy America / Build America Buy America / Material Certifications ....................................................... 10.0
EEO (Equal Opportunity Employment) ........................................................................................................ 11.0
EEO Executive Order 11246 (Standard Federal EEO Construction Contract Specifications)
EEO Notice of Requirement for Affirmative Action to Ensure EEO
EEO Equal Employment Opportunity Compliance Reports
EEO Executive Order 2009-09
Federal Immigration and Nationality Act ..................................................................................................... 12.0
Records Retention/Contractor-Subcontractor Records ........................................................................... 13.0
Jobsite Posters Requirements .................................................................................................................... 14.0
David Bacon Wage Decision for this contract ............................................................................................ 15.0
DBE / ADOT BECO Forms ............................................................................................................................ 16.0
-
DBE Form 3102C DBE Goal Assurance
-
DBE Form 3105C DBE Intended Participation Affidavit & Confirmation (Individual DBEs)
-
DBE Form 3106C DBE Intended Participation Affidavit Summary (Prime)
-
DBE Bidders/Proposers List Email Confirmation
-
DBE Form 103C GFE Guide
-
DBE Form 3108C DBE Termination Substitution Request
-
DBE Form 3109C Joint Check Agreement Request
-
DBE Form 3114C Joint Check Agreement
-
DBE Form 3110C DBE Certification of Final Payment
-
Construction Contracts LPA DBE Subcontract Compliance Assurances
1.0
FEDERAL GUIDE
FOR CONTRACTORS
City of Chandler Federal Funded Contract Guide for Contractors – Rev 2024-09-17; page 1 of 4
Federal Funded Contract Guide for Contractors/Subcontractors
This is an FHWA federal funded project.
1.
This an FHWA Federal Funded Contract/Project. There is a ZERO TOLERANCE for compliance of the federal requirements.
2.
NEW: No Retention can be held on federal funded contracts: Includes City to Prime and Prime to Subcontractors
3.
Build America-Buy America Requirements are strict – Recommend clear communication with your Vendors.
4.
All Contractors/Subcontractors/Consultants/Subconsultants working on a federal funded contract: No debarments, No outstanding
unresolved federal tax liens, and must use E-Verify for company employment process.
5.
Prime Contractor Must self-perform 50% of the contract.
6.
Records: Record Retention for federal projects must be maintained for five (5) years following completion.
7.
Web Site Registration Requirements:
a.
AZ UTRACS website - (https://utracs.azdot.gov) All Contractors/Subcontractors are required to have a 5-digit AZ
UTRACS Number and have an updated non-expired profile in this system.
b.
ADOT Payment Reporting System (DOORS) - (https://adotdoors.dbesystem.com/) Contractors/subcontractors must be
registered in the ADOT DOORs System. This is where monthly payments will be reported and verified.
c.
SAM (www.sam.gov) – This site identifies contractors who cannot work on a federal funded project due to specific
debarments. See Code of Federal Regulations Title 2 Subtitle A Part 180 Subpart H.
i.
No Contractor/Subcontractor with a debarment can work on a federal funded project.
ii.
No Contractor/Subcontractor with an unresolved federal debt can work on a federal funded project.
d.
LCPTracker (Certified Payroll) – (https://prod-cdn.lcptracker.net)
8.
CERTIFIED PAYROLL / FRINGE BENEFITS / EMPLOYEE DEDUCTIONS / CLASSIFICATIONS
a.
Certified Payrolls Reporting is a requirement to work on this project.
b.
IMPORTANT: Hours/dates/employees/classifications worked MUST MATCH what jobsite inspector reports on his/her
daily report each day. ENSURE CREWS CHECK IN WITH PRIME AND INSPECTOR.
c.
City of Chandler requires the use of LCPTracker system for transmitting certified payroll reports.
d.
Certified Payroll Reporting Starts: The first day a contractor/subcontractor starts work on site until their contract work is
complete and finalized. This includes working and non working weeks.
e.
Late or non-submittal of payroll reports:
i.
US Department of Labor requires that payroll reports be submitted within 7 days of pay date.
ii.
City of Chandler may assess penalty retainer of $2,500 for each discrepancy report AND THE PRIME
CONTRACTOR CAN WITHHOLD THAT AMOUNT FROM THE PAYMENT OWED TO THE SUBCONTRACTOR.
iii.
City of Chandler may stop subcontract work until compliance is met.
f.
Foreman, Superintendents, Owners who perform labor on site are considered laborers and MUST BE REPORTED ON
CERTIFIED PAYROLL with exception to de minimis time.
g.
Payroll Time Requirements / Legal
i.
All Laborers / Mechanics on Federal Funded Projects Must Be Paid Weekly.
ii.
Contractor Penalty for not paying weekly - $5,000 Fine and/or up to five (5) years in Prison.
iii.
If Contractor lies/falsifies Certified Payroll, penalty can be up to 15 years in jail.
iv.
Under-paying employees – subcontract may be terminated, contractor/subcontractor can be debarred from working
on federal funded contracts for up to three (3) years.
h.
Project Specific Davis Bacon Wage Decision is included in your contract. Not all Wage Decisions are the same and are
"Project Specific". Employees must be paid at or above the Davis Bacon Wage Decision rates (Base + Fringe).
i.
Site of Work: Includes project site, other areas where significant portion of the building or work is constructed provided
that: 1) such site is established specifically for the contract and no other work, and 2) is located adjacent or virtually
adjacent to the site of the work (within visual).
j.
Employee Benefits Plans / Fringes:
i.
If Contractor / Subcontractor wants to utilize company paid benefits paid to employee towards the required Davis
Bacon Wage requirement in lieu of cash, the following two items must be submitted to and approved by the City
Federal Compliance Oversight.
1.
Company-Employee Benefits and Health care plan. This includes company benefits for employees, which may
include more than health care plans, such as vacation, sick leave, 401K, paid time off, etc.
2.
Worksheet showing the hourly breakdown of the costs to be used.
k.
Employee Deduction Authorization Form (EDA): All Contractors/Subcontractors submitting certified payroll must submit
these forms to the City of Chandler for every employee that has dollars in the “Other” box on the payroll reports.
This is a one-time submittal unless deductions change for that employee, and does not need to be submitted with every
payroll report. Submit to: Janece Ray at Janece.ray@chandleraz.gov. Request a generic form if you do not have one.
City of Chandler Federal Funded Contract Guide for Contractors – Rev 2024-09-17; page 2 of 4
l.
Classification Requests (also known as Conformance Requests): If no classification matches a task/employee work
classification from the wage decision for this contract, YOU WILL NEED TO SUBMIT A Classification Request SF1444
(City of Chandler Form, ADOT Forms are not allowed).
m. Overtime Requirement by Department of Labor: The overtime rate must be 1.5 x the Base Rate on the Wage Decision or
1.5 x a higher wage rate that you already pay, (you cannot pay 1.5 OT rate on the base rate if you are paying a lower
base rate due to higher fringe rate).
n.
DO NOT USE ‘GENERAL LABORER CLEANUP’ as a catch all. DOL DOES NOT WANT TO SEE MORE THAN 3
GENERAL LABORERS TO A SKILLED CLASSIFICATION.
9.
EMPLOYEE INTERVIEWS
a.
Employee Interviews process is a Department of Labor federal requirement on federal funded projects. This is to ensure
employees are being paid correctly for the tasks they are working. Interviews are confidential and employers cannot have
access to interview documentation.
10. PAYMENT REPORTING: (aka DBE/PROMPT PAY REPORTING)
a.
ALL CONTRACTORS AND SUBCONTRACTORS, MUST be registered with ADOT's DBE Reporting System in order to
work on this federal funded project. (NEW: https://adotdoors.dbesystem.com/)
b.
ALL CONTRACTORS/SUBCONTRACTORS are required to report monthly in the above listed system from your first
payment to when your contract is complete. This includes months that $-0- payments occur.
c.
Report the date paid; Report the date received. DO NOT GUESS.
i.
DBE’s who subcontract down to a lower tier: If Lower Tier is not a DBE, payment amounts to lower tier will not
count towards the DBE Goal.
d.
Reporting Schedule: Primes must report payments made to subcontractors no later than the 10th of each month for
payments made the previous month. Subcontractors must verify or report payment discrepancies by the 30th of each
month for report made by the Prime. Subcontractors must report payments made to lower tiers by the 15th of each month
for payments made the previous month (including $0).
e.
DBE Subcontractors: important reminder – payments reported total and the DBE Final Payment Certification Form
required at completion of subcontract work must have the same total dollars paid – must match.
11. PROMPT PAY
a.
Subcontractors must be paid within 7 days from payment received from the City for the related work.
b.
Prime is responsible for ensuring subcontractors pay lower tiers.
c.
Subcontractors must pay lower tiers within 7 days of receiving payment from the Prime for work the lower tier performed
that was paid to the Prime – to the subcontractor.
d.
Note that just because a subcontractor or a lower tier subcontractor performed work, the Prime may not have been paid
for that work. Prompt Pay 7-day payment requirements is for work paid for from the City to the Prime; Prime to the
Subcontractor; Subcontractor to the Lower Tier Subcontractor.
e.
Payment reporting: is the reported amount correct, was payment received within 7 days from the date the Prime was
paid? DO NOT GUESS.
12. REGISTRAR OF CONTRACTORS LICENSE (ROC)
a.
A current ROC License is required for all Contractors/Subcontractors with exceptions to businesses/services that do not
require an ROC License.
b.
Name on the Subcontract, the SRF Request Form, and the ROC License MUST MATCH.
13. BUY AMERICA AND BUILD AMERICA-BUY AMERICA (BABA) REQUIREMENTS FOR MATERIALS
a.
MATERIALS USED ON THIS PROJECT MUST FOLLOW THE BUY AMERICA AND BABA REQUIREMENTS.
b.
Suppliers, vendors, and subcontractors must provide material certifications before material can be accepted, installed,
and paid for.
c.
NO PAYMENTS FOR MATERIALS WITHOUT APPROVED MATERIAL CERTIFICATIONS.
14. JOBSITE POSTERS
a.
There are jobsite poster requirements and City of Chandler will assist will required posters list.
b.
All employees working on site must have access to view jobsite posters without supervision.
c.
All employees must be able to state they have seen the wage decision for this project.
City of Chandler Federal Funded Contract Guide for Contractors – Rev 2024-09-17; page 3 of 4
15. SUBCONTRACTORS
a.
All subcontractors must notify Prime and Inspector to be on site each day.
b.
FHWA requires Inspector to document on daily report each day, what subcontractors and identify their
employees, the task classifications, and equipment subcontractor is utilizing on site.
c.
DBE Subcontracts must be submitted prior to construction start.
d.
Termination of a DBE Subcontractor or decrease in scope must be approved by the City of Chandler.
e.
DBE Subcontractors must perform a minimum of 30% of their contract, cannot lower tier sub out more than 70%.
f.
All subcontractors (includes lower tiers) must have an ROC license (if the business type requires it).
g.
All contractors/subcontractors must have a 5-digit AZ UTRACS number (https://utracs.azdot.gov)
h.
All contractors/subcontractors (including lower tiers) will be required to report monthly into the ADOT DOORs Reporting
System.
i.
Testing Subcontractors must be on the ADOT Accredited Materials Testing Laboratories List.
(https://azdot.gov/business/engineering-and-construction/materials/materials-quality-assurance/adot-accredited).
j.
Trucking: Vendors who have one or more company trucks delivering material to the jobsite are not trucking companies
and do not require a subcontractor approval. Trucking companies that the Contractor or Subcontractor has a subcontract
with to work on site hauling in or out is a subcontractor and must go through the subcontractor approval process.
k.
No subcontractor including Barricades/Traffic Control can start before the Prime Contractor’s NTP Date.
16. TITLE VI
a.
Any complaints related to Title VI while on the jobsite must be forwarded to the City of Chandler Federal Compliance to
handle. Please forward complaints to one of the following:
i. Dan Haskins: 480-782-3335 / dan.haskins@chandleraz.gov
ii. Janece Ray: 480-782-3331 / janece.ray@chandleraz.go
17. T&M
a.
For T&M work activities, Lump Sum charges/Hourly Rates/Daily Rates ARE NOT ALLOWED on federal funded
contracts. Contractors and Subcontractors – required: daily work document signed off by inspector with employees,
hours, equipment, description. Invoice documentation must show each date for employees, hours, and certified payroll
rates on the applicable APPROVED certified payroll.
18. RETENTION
a.
Due to FHWA Federal requirements, on FHWA Federal Funded Contracts, the City no longer holds retention.
b.
Contractors CANNOT hold retention.
c.
Tip for Primes: Federal Compliance is required for contractors and subcontractors. Pay attention to subcontractor
discrepancies that have penalties such as certified payrolls, payment reporting, and Prompt Pay. These penalties will be
deducted from the Prime’s pay application payment and the Prime can pass on to the subcontractor(s).
19. SANCTIONS / PENALTIES / LIQUIDATED DAMAGES (Certified Payroll, Prompt Pay, DBE Reporting)
a.
Certified Payrolls
i. Monthly discrepancies will be notified to Prime for the previous month’s discrepancies.
ii. Discrepancy penalties are $2,500 each with a 10-day grace period to correct the discrepancy. Corrections made 11th
day to 90th day, the penalty is assessed. Corrections after the 90th day $500 is non-refundable.
b.
Payment Reporting
i. Not Reporting has required Penalties - Liquidated Damages, non-refundable: Not reporting a payment has a federal
required penalty that the City must assess of $ 5,000. non-refundable.
ii. After 90 consecutive days of non-reporting of those payment(s), the penalty/liquidated damages will increase to
$10,000 for each subsequent month until the Contractor reports.
iii. This Liquidated Damages $1000.00 can only be initiated by the City of Chandler to the Prime, BUT the Prime CAN
pass on to the respective Subcontractor who did not report for a payment to a lower tier.
c.
Prompt Pay Provisions - Penalty for Non-Payments
i. City of Chandler is required to withhold two times (2x) the amount due to subcontractors if not paid within 7 days of
receiving payment. If full payment is made within 30 days of the date the City of Chandler pays the Prime, the
amount withheld will be released. If payment is made after the 30 days of the City of Chandler's payment date to the
Prime Contractor, 75% will be returned and 25% will be withheld as liquidated damages.
ii. This is also applies to subcontractors’ payments to lower tier subcontractors.
iii. If non-payment lasts for three consecutive months, or any four months over the course of one project:
1. Withhold monthly progress payments
2. Terminate the contract for default
3. Can be disqualified from future bidding, temporarily or permanently, based on severity of violations.
City of Chandler Federal Funded Contract Guide for Contractors – Rev 2024-09-17; page 4 of 4
COURTESY WEBSITE REFERENCE LIST
1
https://utracs.azdot.gov
Register for Utracs 5-digit number, profile, list
NAICS codes, shows whether or not you are a
DBE. There are links on this page to:
-On Line Bidders List
-DBE Reporting system
2
https://adotdoors.dbesystem.com/
Payment Reporting System – verifies payments,
Prompt Pay, DBE requirements.
3
www.sam.gov
Register a profile. This site shows contractors that
have outstanding/unresolved federal tax liens or
are on a debarment list from working on a federal
funded project. You want this site to show your
company clear to work on federal funded projects.
4
https://prod-cdn.lcptracker.net/
Certified Payroll Reporting System
5
https://www.dol.gov/whd/resources/posters.htm
https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm
https://www.dol.gov/vets/programs/userra/poster.htm
https://www.osha.gov/Publications/poster.html
https://www.fhwa.dot.gov/programadmin/contracts/1273/1273.pdf
https://www.fhwa.dot.gov/programadmin/contracts/poster.cfm)
https://www.dol.gov/agencies/olms/poster/labor-rights-federal-contractors
https://www.azica.gov/posters-employers-must-display
https://www.fhwa.dot.gov/programadmin/contracts/fhwa1022.pdf
https://www.azica.gov/posters-employers-must-display
https://www.des.az.gov/sites/default/files
Where to find jobsite posters
6
https://azdot.gov/business/engineering-and-
construction/materials/materials-quality-assurance/adot-accredited
ADOT Accredited Laboratories
ADOT Accredited Materials Testing Laboratories -
Independent
2.0
FEDERAL NON-COLLUSION BIDDING CERTIFICATION
3.0
VERIFICATION STATEMENT
4.0
FORCED LABOR OF ETHNIC UYGHURS BAN
CERTIFICATION FORM
5.0
EEO CLAUSE STATEMENT
AND
EEO CONTRACTOR EEO OFFICER
6.0
PROMPT PAY PROVISIONS
Prompt Pay and Payment Reporting Provisions- 1/5
CONSTRUCTION AND PROFESSIONAL SERVICES/DESIGN CONTRACTS
PROMPT PAY AND PAYMENT REPORTING PROVISIONS
** FOR USE ON LPA FEDERAL AID PROJECTS **
(07/24/2023)
MEASUREMENTS AND PAYMENT:
(A) Partial Payments:
If satisfactory progress is being made, the contractor shall receive a payment based on the
amount of work completed. Progress payments may be made by the LPA/Subrecipient
Procurement Office to the contractor on the basis of an approved estimate of the work
performed during a preceding period of time. The progress payments will be paid on or
before 14 days after the estimate of the work is approved. The estimate of the work will be
deemed received by the LPA/Subrecipient Procurement Office on submission to the person
designated by the LPA/Subrecipient Procurement Office for the submission, review or
approval of the estimate of the work. The LPA/Subrecipient Procurement Office by mutual
agreement may make progress payments on contracts of less than 90 days and will make
monthly progress payments on all other contracts. Payment to the contractor on the basis of
a duly certified and approved estimate of the work performed during the preceding calendar
month under the contract may include payment for material and equipment.
An estimate of the work submitted will be deemed approved and certified for payment after
seven days from the date of submission unless before that time the LPA/Subrecipient
Procurement Office or Designee prepares and issues a specific written finding setting forth
those items in detail in the estimate of the work that are not approved for payment under the
contract. The contractor shall work with the LPA/Subrecipient or the LPA/Subrecipient
Designee to finalize monthly estimate. The progress payments will be paid on or before 14
days after the estimate of the work is certified and approved in accordance with Arizona
Revised Statutes Section 34-221.
The contractor shall pay to the contractor's subcontractors or material suppliers and each
subcontractor shall pay to the subcontractor's subcontractor or material supplier, within
seven days of receipt of each progress payment the respective amounts allowed the
contractor or subcontractor on account of the work performed by the subcontractors, to the
extent of each subcontractor's interest.
No contract for construction services may materially alter the rights of any contractor,
subcontractor, or material supplier to receive prompt and timely payment.
A subcontractor may notify the LPA/Subrecipient Procurement Office in writing requesting
that the subcontractor be notified by the Subrecipient Procurement Office in writing within
five days from payment of each progress payment made to the contractor.
Prompt Pay and Payment Reporting Provisions- 2/5
(B) No Retainage on Progress Payments:
(1) This is a federally-funded project. Therefore, notwithstanding A.R.S. § 34-221,
the LPA/Subrecipient Procurement Office will not withhold retainage from
progress payments. Neither the contractor, nor the subcontractor of any tier,
may withhold any retainage on progress payments to subcontractors or
suppliers of any tier.
(2) This provision does not prevent the LPA/Subrecipient Procurement Office from
withholding retainage or reducing payments where otherwise provided in the
contract. These cases may include, but are not limited to:
(a) Delayed work;
(b) Work that is not satisfactorily performed; or
(c)
A failure to submit necessary reports, certifications, or documents to
the LPA/Subrecipient Procurement Office.
(C) Subcontractor Payments:
(1)
No Retainage:
(a) This is a federally-funded project. Therefore, notwithstanding A.R.S. §
34-221, neither the contractor, nor the subcontractor of any tier, may
withhold any retainage on progress payments to subcontractors or
suppliers of any tier.
(b) Pursuant to Subsection (B)(2) of this Specification, the contract does
not prevent the LPA/Subrecipient Procurement Office from withholding
retainage or reducing payments where otherwise provided in the
contract. These cases may include, but are not limited to:
(i)
Delayed work;
(ii)
Work that is not satisfactorily performed; or
(iii)
A failure to submit necessary reports, certifications,
or
documents
to
the
LPA/Subrecipient
Procurement Office.
(c) When the LPA/Subrecipient Procurement Office withholds retainage or
reduces payments under Subsection (B)(2) of this Specification, the
contractor may withhold retainage on progress payments to
subcontractors or suppliers of any tier. However, the contractor may
only withhold a reasonable amount of retainage.
(d) For the purpose of this section, a “reasonable amount” of retainage is
based on the subcontractor’s involvement or the supplier’s involvement
in the cause for the LPA/Subrecipient Procurement Office’s reduction
of payment. The final amount retained from all subcontractors and
suppliers shall not be higher than the amount retained by the
LPA/Subrecipient. However, tier subcontracts shall include provisions
that comply with this section.
Prompt Pay and Payment Reporting Provisions- 3/5
(2)
No Set-offs Arising from Other Contracts:
If a subcontractor is performing work on multiple contracts for the same contractor or
subcontractor of any tier, the contractor or subcontractor of any tier shall not withhold or
reduce payment from its subcontractors on the contract because of disputes or claims on
another contract.
(3)
Partial Payment:
The contractor and each subcontractor of any tier shall make prompt partial payments to its
subcontractors within seven days of receipt of payment from the LPA/Subrecipient
Procurement Office. Notwithstanding any provision of Arizona Revised Statutes Section 34-
221, the parties may not agree otherwise.
(4)
Final Payment:
The contractor and each subcontractor of any tier shall make prompt final payment to each
of its subcontractors. The contractor and each subcontractor of any tier shall pay all
monies, including retention, due to its subcontractor within seven days of receipt of
payment. Notwithstanding any provision of Arizona Revised Statutes Section 34-221, the
parties may not agree otherwise.
(5) Payment Reporting:
For the purposes of this subsection “Reportable Contracts” means any subcontract, of any
tier, DBE or non-DBE, by which work shall be performed on behalf of the contractor and any
contract of any tier with a DBE material supplier.
The requirements of this subsection apply to all Reportable Contracts.
Payment Reporting for all Reportable Contracts shall be done through the LPA DBE System
which can be accessed at AZ UTRACS on the Arizona Transportation Business Portal at
www.azutracs.com. No later than fifteen calendar days after the preconstruction conference,
the contractor shall log into the system and enter or verify the name, contact information,
and subcontract amounts for Reportable Contracts on the project. As Reportable Contracts
are approved over the course of the contract, the contractor shall enter the subcontractor
information in the LPA DBE System. Reportable contracts information shall be entered into
the system no later than five calendar days after approval by the LPA/Subrecipient
Procurement Office.
The contractor shall report on a monthly basis indicating the amounts actually paid and the
dates of each payment under any Reportable Contract on the project. The contractor shall
provide information for payments made on all Reportable Contracts during the previous
month by the last day of the current month. In the event that no payments were made during
a given month, the contractor shall identify that by entering a dollar value of zero. If the
contractor does not pay the full amount of any invoice from a subcontractor, the contractor
shall note that and provide the reasons in the comment section of the Monthly Payment
Audit of the LPA DBE System.
Prompt Pay and Payment Reporting Provisions- 4/5
In addition, the contractor shall require that all participants in any Reportable Contract
electronically verify receipt of payment on the contract within 15 days of receipt of electronic
payment notification and the contractor shall actively monitor the system to ensure that the
verifications are input. The contractor shall proactively work to resolve any payment
discrepancies in the system between payment amounts it reports and payment confirmation
amounts reported by others.
The contractor shall ensure that all Reportable Contract payment activity is in the LPA DBE
System. This includes all lower-tier Reportable Contracts.
The contractor shall maintain records for each payment explaining the amount requested by
the subcontractor, and the amount actually paid pursuant to the request, which may include
but are not limited to, estimates, invoices, pay requests, copies of checks or wire transfers,
and lien waivers in support of the monthly payments in the system.
The contractor shall ensure that a copy of this Subsection is included in every Reportable
Contract of every tier.
(a) Sanctions for Inadequate Reporting:
For each month that the contractor fails to submit timely and complete payment information
the LPA/Subrecipient Procurement Office will retain $5,000 as sanctions from the monies
due to the contractor. After 90 consecutive days of non-reporting, the sanctions will increase
to $10,000 for each subsequent month which the contractor fails to report until the
information is provided. These sanctions will be in addition to all other retention or liquidated
damages provided for elsewhere in the contract.
(6)
Completion of Work:
A subcontractor's work is satisfactorily completed when all the tasks called for in the
subcontract have been accomplished, documented, and accepted by the LPA/Subrecipient
Procurement Office.
(7)
Disputes:
If there is a discrepancy between what is reported by the contractor in the LPA DBE System
and what the subcontractor indicates, an alert email will automatically be sent to the
contractor. The email will be sent to the email address provided by the contractor in the
LPA DBE System. It is the contractor’s responsibility to ensure that the email address in
the system is kept current.
The contractor shall provide a verifiable explanation of the discrepancy in the LPA DBE
System as early as practicable but in no case later than seven days after the date of the
alert email.
The LPA/Subrecipient will determine whether the contractor has acted in good faith
concerning any such explanations. The LPA/Subrecipient and ADOT BECO reserves the
right to request and receive documents from the contractor and all subcontractors of any
Prompt Pay and Payment Reporting Provisions- 5/5
tier, in order to determine whether prompt payment requirements are met.
The contractor shall implement and use the dispute resolution process outlined in the
subcontract or by following the LPA/Subcrecipient escalation process, to resolve payment
disputes.
(8)
Non-compliance:
Failure to make prompt partial payment, or prompt final payment including any retention,
within the time frames established above, will result in remedies, as the LPA/Subrecipient
Procurement Office deems appropriate, which may include but are not limited to:
(a) Sanctions: These sanctions will be in addition to all other retention or
liquidated damages provided for elsewhere in the contract.
(i) The LPA/Subrecipient Procurement Office will withhold two times the
disputed dollar amount not paid to each subcontractor.
(ii) If full payment is made within 30 days of the LPASubrecipient
Procurement Office’s payment to the contractor, the amount withheld by
the LPA/Subrecipient Procurement Office will be released.
(iii) If full payment is made after 30 days of the LPA/Subrecipient
Procurement Office’s payment to the contractor, the LPA/Subrecipient
Procurement Office will release 75 percent of the funds withheld. The
LPA/Subrecipient Procurement Office will retain 25 percent of the
monies withheld as sanctions.
(b) Additional Remedies. If the contractor fails to make prompt payment for
three consecutive months, or any four months over the course of one
project, or if the contractor fails to make prompt payment on two or more
projects within 24 months, the LPA/Subrecipient Procurement Office may,
in addition, invoke the following remedies:
(i) Withhold monthly progress payments until the issue is resolved and full
payment has been made to all subcontractors, subject to the sanctions
described in paragraph (a) above,
(ii) Terminate the contract for default,
(iii) Disqualify the contractor from future bidding, temporarily or
(iv) permanently, depending on the number and severity of violations, if
applicable.
In determining whether sanctions will be assessed, the extent of the sanctions, or additional
remedies assessed, the LPA/Subrecipient will consider whether there have been other
violations on this or other contracts, whether the failure to make prompt payment was due to
circumstances beyond the contractor’s control, and other circumstances. The contractor
may, within 15 calendar days of receipt of the decision of the LPA/Subrecipient, escalate the
decision according to the contract’s escalation process.
7.0
TITLE VI
APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest
(hereinafter referred to as the "contractor") agrees as follows:
1.
Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the
Acts and the Regulations relative to Non-discrimination in Federally-assisted programs of the U.S. Department of
Transportation, Federal Highway Administration or the Arizona Department of Transportation, as they may be
amended from time to time, which are herein incorporated by reference and made a part of this contract.
2.
Non-discrimination: The contractor, with regard to the work performed by it during the contract, will
not discriminate on the grounds of race, color, or national origin in the selection and retention of
subcontractors, including procurements of materials and leases of equipment. The contractor will not
participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including
employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49
CFR Part 21.
3.
Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations,
either by competitive bidding, or negotiation made by the contractor for work to be performed under a
subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or
supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and
the Regulations relative to Non-discrimination on the grounds of race, color, or national origin.
4.
Information and Reports: The contractor will provide all information and reports required by the Acts,
the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts,
other sources of information, and its facilities as may be determined by the Recipient, the Federal Highway
Administration or Arizona Department of Transportation to be pertinent to ascertain compliance with such Acts,
Regulations, and instructions. Where any information required of a contractor is in the exclusive possession of
another who fails or refuses to furnish the information, the contractor will so certify to the Recipient, the
Federal Highway Administration, or Arizona Department of Transportation, as appropriate, and will set forth
what efforts it has made to obtain the information.
5.
Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non-discrimination
provisions of this contract, the Recipient will impose such contract sanctions as it or the Federal Highway
Administration or Arizona Department of Transportation, may determine to be appropriate, including, but not
limited to:
a. withholding payments to the contractor under the contract until the contractor complies; and/or
b. cancelling, terminating, or suspending a contract, in whole or in part.
6.
Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in
every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the
Regulations and directives issued pursuant thereto. The contractor will take action with respect to any
subcontract or procurement as the Recipient, the Federal Highway Administration, or Arizona Department of
Transportation may direct as a means of enforcing such provisions including sanctions for noncompliance.
Provided, that if the contractor becomes involved in, or is threatened with litigation by a subcontractor, or
supplier because of such direction, the contractor may request the Recipient to enter into any litigation to
protect the interests of the Recipient. In addition, the contractor may request the United States to enter into the
litigation to protect the interests of the United States.
A
APPENDIX E
During the performance of this contract, the contractor, for itself, its assignees, and successors in
interest (hereinafter referred to as the "contractor") agrees to comply with the following non-
discrimination statutes and authorities; including but not limited to:
Pertinent Non-Discrimination Authorities:
•
Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 CFR Part 21.
•
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42
U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired
because of Federal or Federal-aid programs and projects);
•
Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis
of sex);
•
Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 CFR Part 27;
•
The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age);
•
Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended,
(prohibits discrimination based on race, creed, color, national origin, or sex);
•
The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section
504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities"
to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors,
whether such programs or activities are Federally funded or not);
•
Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis
of disability in the operation of public entities, public and private transportation systems, places of
public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by
Department of Transportation regulations at 49 C.F.R. parts 37 and 38;
•
The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
•
Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low-Income Populations, which ensures discrimination against minority populations
by discouraging programs, policies, and activities with disproportionately high and adverse human
health or environmental effects on minority and low-income populations;
•
Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency, and resulting agency guidance, national origin discrimination includes discrimination
because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take
reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at
74087 to 74100);
•
Title IX of the Education Amendments of 1972, as amended, which prohibits you from
discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).
E
8.0
DBE EPRISE
(see DBE Goal in this document)
Construction DBE Provisions 7/01/2017
LPA EPRISE - 1/29
CONSTRUCTION CONTRACTS
DBE PROVISIONS
FOR USE ON LPA FEDERAL AID PROJECTS WITH GOALS.
(LPA EPRISE, 07/01/2017)
DISADVANTAGED BUSINESS ENTERPRISES:
1.0
Policy:
The Arizona Department of Transportation (hereinafter the Department) has established a
Disadvantaged Business Enterprise (DBE) program in accordance with the regulations of the
U.S. Department of Transportation (USDOT), 49 CFR Part 26. The Department has received
Federal financial assistance from the U.S. Department of Transportation and as a condition of
receiving this assistance, the Department has signed an assurance that it will comply with 49
CFR Part 26.
It is the policy of the Department to ensure that DBEs, as defined in Part 26, have an equal
opportunity to receive and participate in USDOT-assisted contracts. It is also the policy of the
Department:
1. To ensure nondiscrimination in the award and administration of USDOT-assisted
contracts;
2. To create a level playing field on which DBEs can compete fairly for
USDOT-assisted contracts;
3. To ensure that the DBE program is narrowly tailored in accordance with applicable
law;
4. To ensure that only firms that fully meet 49 CFR Part 26 eligibility standards are
counted as DBEs;
5. To help remove barriers to the participation of DBEs in USDOT-assisted contracts;
6. To assist in the development of firms that can compete successfully in the market
place outside the DBE program and;
7. To promote the use of DBEs in all types of federally-assisted contracts and
procurement activities.
It is also the policy of the Department to facilitate and encourage participation of Small
Business Concerns (SBCs), as defined herein in USDOT-assisted contracts. The Department
encourages contractors to take reasonable steps to eliminate obstacles to SBCs’ participation
and to utilize SBCs in performing contracts.
Local Public Agencies (LPA) and or Subrecipients of Federal financial assistance have
adopted ADOT’s DBE Program Plan, adhere to the Department’s DBE policy and will
administer and manage the contracts from advertising, consultant selection, negotiation,
contract execution, processing payment reports and contract modifications, audits, DBE
compliance (e.g., reporting and monitoring) through contract closeout.
Construction DBE Provisions 7/01/2017
LPA EPRISE - 2/29
2.0
Assurances of Non-Discrimination:
The contractor, subrecipient, or subcontractor shall not discriminate on the basis of race, color,
national origin or sex in the performance of this contract. The contractor shall carry out
applicable requirements of 49 CFR Part 26 in the award and administration of
USDOT-assisted contracts. Failure by the contractor to carry out these requirements is a
material breach of this contract, which may result in the termination of this contract or such
other remedy as the LPA/Subrecipient, with the Department’s concurrence, deems
appropriate, which may include, but not limited to:
(1) Withholding monthly progress payments;
(2) Assessing sanctions;
(3) Liquidated damages; and/or
(4) Disqualifying the contractor from future bidding as non-responsible.
The contractor, subrecipient, or subcontractor shall ensure that all subcontract agreements
contain this non-discrimination assurance.
3.0
Definitions:
(A) Commercially Useful Function (CUF): Commercially Useful Function is defined fully in
49 CFR 26.55 which definition is incorporated herein by reference.
(B) Committed DBE: A DBE that was identified by the contractor, typically on a DBE
Affidavit, to meet an assigned DBE goal as a condition of contract award and
performance, and includes any substitute DBE that has subsequently been committed
work to meet the assigned contract goal.
(C) Disadvantaged Business Enterprise (DBE): a for-profit small business concern
which meets both of the following requirements:
(1)
Is at least 51 percent owned by one or more socially and economically
disadvantaged individuals or, in the case of any publicly owned business, at least 51
percent of the stock is owned by one or more such individuals; and,
(2)
Whose management and daily business operations are controlled by one or more of
the socially and economically disadvantaged individuals who own it.
(D) Joint Check: a two-party check between a subcontractor, DBE and/or non-DBE, a prime
contractor and the regular dealer of material supplies.
(E) Joint Venture: an association of a DBE firm and one or more other firms to carry out a
single, for-profit business enterprise, for which parties combine their property, capital,
efforts, skills and knowledge, and in which the DBE is responsible for a distinct, clearly
defined portion of the work of the contract and whose share in the capital contribution,
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control, management, risks, and profits of the joint venture are commensurate with its
ownership interest.
(F) NAICS Code: The North American Industry Classification System (NAICS) is the
standard used by Federal statistical agencies in classifying business establishments for
the purpose of collecting, analyzing, and publishing statistical data related to the US
business economy.
(G) Non-DBE: any firm that is not a DBE.
(H) Race Conscious: a measure or program is one that is focused specifically on assisting
only DBEs, including women-owned DBEs.
(I)
Race Neutral: a measure or program is one that is, or can be, used to assist all small
businesses. For the purposes of this part, race neutral includes gender-neutrality.
(J) Small Business Concern: a business that meets all of the following conditions:
(1)
Operates as a for-profit business;
(2)
Operates a place of business primarily within the U.S., or makes a significant
contribution to the U.S. economy through payment of taxes or use of
American products, materials, or labor;
(3)
Is independently owned and operated;
(4)
Is not dominant in its field on a national basis; and
(5)
Does not have annual gross receipts that exceed the Small Business
Administration size standards average annual income criteria for its primary
North American Industry Classification System (NAICS) code.
(K) Socially and Economically Disadvantaged Individuals: any individual who is a citizen
(or lawfully admitted permanent resident) of the United States and who is:
(1)
Any individual who is found to be a socially and economically disadvantaged
individual on a case-by-case basis.
(2)
Any individual in the following groups, members of which are rebuttably presumed
to be socially and economically disadvantaged:
(i)
"Black Americans," which includes persons having origins in any of the Black
racial groups of Africa;
(ii)
"Hispanic Americans," which includes persons of Mexican, Puerto Rican,
Cuban, Dominican, Central or South American, or other Spanish or
Portuguese culture or origin, regardless of race;
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(iii)
"Native Americans," which includes persons who are enrolled members of a
federally or State recognized Indian tribe, Alaskan Natives or Native
Hawaiians;
(iv)
“Asian-Pacific Americans,” which includes persons whose origins are from
Japan, China, Taiwan, Korea, Burma (Myanmar), Vietnam, Laos, Cambodia
(Kampuchea), Thailand, Malaysia, Indonesia, the Philippines, Brunei,
Samoa, Guam, the U.S. Trust Territories of the Pacific Islands (Republic of
Palau), the Republic of the Northern Marianas Islands, Macao, Fiji, Tonga,
Kiribati, Tuvalu, Nauru, Federated States of Micronesia, or Hong Kong;
(v)
“Subcontinent Asian Americans,” which includes persons whose origins are
from India, Pakistan, Bangladesh, Bhutan, the Maldives Islands, Nepal or Sri
Lanka;
(vi)
Women;
(vii)
Any additional groups whose members are designated as socially and
economically disadvantaged by the Small Business Administration (SBA), at
such time as the SBA designation becomes effective.
4.0
Working with DBEs:
The Department works with DBEs and assists them in their efforts to participate in the highway
construction program. All bidders should contact the Department’s Business Engagement and
Compliance Office (BECO) by phone, through email, or at the address shown below, for
assistance in their efforts to use DBEs in the highway construction program of the Department.
BECO contact information is as follows:
Arizona Department of Transportation
Business Engagement and Compliance Office
1801 W. Jefferson Street, Room 101, Mail Drop 154A
Phoenix, AZ 85007
Phone (602) 712-7761
FAX (602) 712-8429
Email: contractorcompliance@azdot.gov
Website: www.azdot.gov/bec
4.01
Mentor-Protégé Program:
ADOT has established a Mentor-Protégé program as an initiative to encourage and develop
disadvantaged businesses in the highway construction industry. The program encourages prime
contractors to provide certain types of assistance to certified DBE subcontractors. ADOT
encourages contractors and certified DBE subcontractors to engage in a Mentor-Protégé
agreement under certain conditions. Such an agreement must be mutually beneficial to both
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parties and to ADOT in fulfilling the requirements of 49 CFR Part 23. For guidance regarding
this program, refer to the Mentor-Protégé Program Guidelines available on the BECO website.
The Mentor-Protégé program is intended to increase legitimate DBE activities. But the program
does not diminish the DBE rules or regulations, and participants may not circumvent these rules.
5.0
Applicability:
ADOT has established an overall annual goal for DBE participation on Federal-aid contracts.
ADOT intends for the goal to be met with a combination of race conscious and race neutral
efforts. Race conscious participation occurs where the contractor uses a percentage of DBEs,
as defined herein, to meet the contract-specified goal. Race neutral efforts are those that are,
or can be, used to assist all small businesses or increase opportunities for all small
businesses. The regulation, 49 CFR 26, describes race neutral participation as when a DBE
wins a prime contract through customary competitive procurement procedures or is awarded a
subcontract on a prime contract that does not carry a DBE contract goal.
The contractor shall meet the goal specified herein with DBEs, or establish that it was unable
to meet the goal despite making good faith efforts to do so. Prime contractors are encouraged
to obtain DBE participation above and beyond any goals that may be set for this project.
The DBE provisions are applicable to all bidders including DBE bidders.
6.0
Certification and Registration:
6.01
DBE Certification:
Certification as a DBE shall be predicated on:
(1) The completion and execution of an application for certification as a "Disadvantaged
Business Enterprise".
(2) The submission of documents pertaining to the firm(s) as stated in the application(s),
including but not limited to a statement of social disadvantage and a personal financial
statement.
(3) The submission of any additional information which the Department may require to
determine the firm's eligibility to participate in the DBE program.
(4) The information obtained during the on-site visits to the offices of the firm and to active
job-sites.
Applications for certification may be filed online with the Department or one of its Unified
Certification Program (UCP) partner agencies at any time through the Arizona Unified
Transportation
Registration
and
Certification
System
(AZ
UTRACS)
website
at
http://www.azutracs.com.
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DBE firms and firms seeking DBE certification shall cooperate fully with requests for
information relevant to the certification process. Failure or refusal to provide such information
is a ground for denial or removal of certification.
ADOT is a member of the AZ Unified Certification Program (AZUCP). Only DBE firms that are
certified by the AZUCP are eligible for credit on ADOT projects. A list of DBE firms certified by
AZUCP is available on the internet at http://www.azutracs.com/. The list will indicate contact
information and specialty for each DBE firm, and may be sorted in a variety of ways. However,
ADOT does not guarantee the accuracy and/or completeness of this information, nor does
ADOT represent that any licenses or registrations are appropriate for the work to be done.
The Department’s certification of a DBE is not a representation of qualifications and/or abilities;
only that the firm has met the criteria for DBE certification as outlined in 49 CFR Part 26. The
contractor bears all risks of ensuring that DBE firms selected by the contractor are able to
perform the work.
6.02
SBC Registration:
To comply with 49 CFR Part 26.39, ADOT’s DBE Program incorporates contracting
requirements to facilitate participation by Small Business Concerns (SBCs) in federally
assisted contracts. SBCs are for-profit businesses authorized to do business in Arizona that
meet the Small Business Administration (SBA) size standards for average annual revenue
criteria for its primary North American Industry Classification System (NAICS) code.
While the SBC component of the DBE program does not require utilization goals on projects,
the Department and the LPA/Subrecipient encourages contractors to utilize small businesses
that are registered in AZ UTRACS on their contracts, in addition to DBEs meeting the
certification requirement. The contractor may use the AZ UTRACS website to search for
certified DBEs and registered SBCs that can be used on the contract. However, SBCs that
are not DBEs will not be counted toward the DBE contract goal.
SBCs can register online at the AZ UTRACS website. The registration of SBCs is not a
representation of qualifications and/or abilities. The contractor bears all risks of ensuring that
SBC firms selected by the contractor are able to perform the work.
7.0
DBE Financial Institutions:
ADOT thoroughly investigates the full extent of services offered by financial institutions owned
and controlled by socially and economically disadvantaged individuals in its service area and
makes reasonable efforts to use these institutions. ADOT encourages prime contractors to use
such institutions on USDOT assisted contracts. However, use of DBE financial institutions will
not be counted toward the DBE contract goal.
ADOT and the LPA/Subrecipient encourages prime contractors to research the Federal Reserve
Board website at www.federalreserve.gov to identify minority-owned banks in Arizona derived
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from the Consolidated Reports of Condition and Income filed quarterly by banks (FFIEC 031 and
041) and from other information on the Board’s National Information Center database.
8.0
Time is of the Essence:
TIME IS OF THE ESSENCE IN RESPECT TO THE DBE PROVISIONS.
9.0
Computation of Time:
In computing any period of time described in this DBE special provision, such as calendar
days, the day from which the period begins to run is not counted, and when the last day of the
period is a Saturday, Sunday, or Federal or State holiday, the period extends to the next day
that is not a Saturday, Sunday, or Federal or State holiday. In circumstances where the
LPA/Subrecipient Procurement Office is closed for all or part of the last day, the period
extends to the next day on which the LPA/Subrecipient Procurement Office is open.
10.0
Contractor and Subcontractor Requirements:
10.01
General:
The contractor shall establish a DBE program that will ensure nondiscrimination in the award
and administration of contracts and subcontracts.
Agreements between the bidder and a DBE in which the DBE promises not to provide
subcontracting quotations to other bidders are prohibited.
10.02
DBE Liaison:
The contractor shall designate a DBE Liaison responsible for the administration of the
contractor’s DBE program. The name of the designated DBE Liaison shall be included in the
DBE Intended Participation Affidavit Summary.
11.0
Bidders/Proposers List and AZ UTRACS Registration Requirement:
Under Title 49 CFR of the Code of Federal Regulations, Part 26.11, DOTs are required to collect
certain information from all contractors and subcontractors who seek to work on federally-
assisted contracts in order to set overall and contract DBE goals. ADOT collects this information
through a Bidders/Proposers List when firms register their companies on the Arizona Unified
Transportation Registration and Certification System (AZ UTRACS) web portal at
http://www.azutracs.com/ a centralized database for companies that seek to do business with
ADOT and the LPA/Subrecipient. This information will be maintained as confidential to the extent
allowed by federal and state law.
Prime contractors and all subcontractors, including DBEs, must be registered in AZ UTRACS.
Bidders may verify that their firm and each subcontractors is registered using the AZ UTRACS
website.
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Bidders may obtain additional information at the AZ UTRACS website or by contacting the
LPA/Subrecipient.
Bidders shall create the Bidders/Proposers List in the AZ UTRACS by selecting all
subcontractors, service providers, manufacturers and suppliers that expressed interest or
submitted bids, proposals or quotes for this contract. The Bidders/Proposers List form must be
complete and must include the names for all subcontractors, service providers, manufacturers
and suppliers regardless of the bidders’ intentions to use those firms on the project.
All bidders must complete the Bidders/Proposers List online at AZ UTRACS whether they are
the apparent low bidder or not. A confirmation email will be generated by the system. The
bidders shall submit to the LPA/Subrecipient a copy of the email confirmation no later than 4:00
p.m. on the fifth calendar day following the bid opening. Faxed copies are acceptable.
FAILURE
TO
SUBMIT
THE
REQUIRED
BIDDERS/PROPOSERS
LIST
TO
THE
LPA/SUBRECIPIENT PROCUREMENT OFFICE BY THE STATED TIME AND IN THE
MANNER HEREIN SPECIFIED SHALL BE CAUSE FOR THE BIDDER BEING DEEMED
INELIGIBLE FOR AWARD OF THE CONTRACT.
12.0
DBE Goals:
The minimum goal for participation by DBEs on this project is as follows:
_ _____ Percent
The percentage of DBE participation shall be based on the total construction bid.
13.0
Submission with Bids:
All bidders are required to certify in their bid proposal on the “Disadvantaged Business
Enterprise Goal Assurance” certificate either:
(1) The bidder has met the established DBE goal and arrangements with certified DBEs
have been made prior to the submission of the bid, or
(2) The bidder has been unable to meet the established DBE goal prior to the submission
of the bid and has made good faith efforts to do so.
For the purpose of this section, ‘arrangements’ means, at a minimum, agreement between the
bidder and the certified DBE, either written or oral, on unit prices and scope of work.
This certificate may not be revised or corrected after submission of the bid. If the bidder
certifies that it has met the goal, the bidder cannot change its position after submission of the
bid and submit documentation of a good faith effort. If the bidder certifies that it has been
unable to meet the goal and has made a good faith effort, the bidder cannot change its
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position after submission of the bid and claim to have met or be able to meet the established
goal.
Bids submitted with altered, incomplete or unsigned certificates will be considered non-
responsive. Bids submitted with certifications on forms other than those furnished by the
LPA/Subrecipient Procurement Office will be considered non-responsive.
Certifications on forms other than those furnished by the LPA/Subrecipient will be considered
non-responsive.
14.0
Bidder Meeting DBE Goal:
14.01
General:
To be considered responsible and eligible for award of a contract, a bidder who has indicated
in its bid that it met the DBE goal must submit the information described in this Subsection no
later than five calendar days after bid opening.
If the bid of the apparent low bidder is rejected for any reason, the next low bidder may
become the apparent low bidder only if it had submitted the information described in this
Subsection or Subsection 15.01, as appropriate, no later than five calendar days after bid
opening.
In order to be awarded this contract, a bidder must establish either (1) that it has met the DBE
participation goal of the contract or (2) that it has made adequate good faith efforts (GFE) to
meet the DBE goal. This requirement is in addition to all other pre-award requirements.
If the apparent low bidder indicates in the bid that it has met the DBE goal, the bidder shall
submit a DBE Intended Participation Affidavit for each individual DBE, and the Intended
Participation Affidavit Summary as follows:
(1) The DBE Intended Participation Affidavit for each individual DBE and the Intended
Participation Affidavit Summary must be received by LPA/Subrecipient Procurement
Office no later than 4:00 P.M. on the fifth calendar day following the bid opening.
Copies of these forms are available from LPA/Subrecipient. The affidavits and
Summary shall indicate that the bidder has met DBE goal if this was indicated on the
submittal with the bid.
(2) The Intended Participation Affidavit Summary and the DBE Intended Participation
Affidavit for each individual DBE must be accurate and complete in every detail and
must be signed by an officer of the contractor(s). Percentages and dollar amounts must
be accurate. Percentages shall be listed to two decimal places. The DBE Intended
Participation Affidavit Summary must be submitted listing all the DBEs intended to be
used and the creditable amounts.
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(3) A separate DBE Intended Participation Affidavit must be submitted for each DBE used
to meet the goal of the project. The bidder shall indicate each DBE's name, a
description of the work the DBE will perform, bid item number, proposed subcontract
amount, and the NAICS code applicable to the kind of work the firm would perform on
the contract. A list of certified DBEs with their respective NAICS codes can be located
on the DBE Directory at AZ UTRACS website. All partial items must be explained. If not,
the DBE will be considered to be responsible for the entire item. The intended DBE
must complete and sign the form to confirm its participation in the contract.
(4) The affidavits and summary may be submitted electronically through email to the LPA/
Subrecipient Procurement Office.
(5) A bidder must determine DBE credit in accordance with DBE Subsection 18 (Crediting
DBE Participation Toward Meeting Goals). The affidavit will be reviewed, and approved
or rejected by the LPA/Subrecipient Procurement Office, with BECO concurrence.
(6) Only those DBE firms certified by the Arizona Unified Certification Program (AZUCP) as
of the deadline for bid submittal will be considered for DBE credit. It shall be the bidder’s
responsibility to ascertain the certification status of designated DBEs.
(7) All DBE commitment amounts must be finalized between the DBE subcontractor and the
bidder prior to the deadline for affidavit submittal. Bidders shall not inflate DBE awards in
order to meet contract goals.
(8) The bidder bears the risk of late submission or late delivery by the postal service or a
delivery service. Affidavits and Summary received by the LPA/Subrecipient Procurement
Office after 4:00 P.M. on the fifth calendar day following the bid opening will not be
accepted.
(9) Reduction of DBE commitments after affidavit submittal and prior to execution of the
contract without good cause will result in the bid being rejected or LPA/Subrecipient
rescinding any award. Scheduling conflicts are not necessarily evidence of good cause
as this should have been considered during pre-bid negotiations. The contractor is
responsible for ensuring the DBE is available to meet the requirements of the contract.
14.02
Failure to Comply:
If the apparent low bidder fails to submit the required information by the stated time and in the
manner herein specified, or if the submitted information reveals a failure to meet the
requirements of the specifications, the apparent low bidder shall be ineligible to receive award
of the contract and the bid will be rejected.
15.0
Documented Good Faith Effort:
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15.01
General:
To be considered responsible and eligible for award of a contract a bidder, who has indicated in its
bid that it was unable to meet the DBE goal but made good faith efforts must submit the
information described in this Subsection no later than five calendar days after bid opening.
If the bid of the apparent low bidder is rejected for any reason, the next low bidder may become the
apparent low bidder only if it had submitted the information described in this Subsection or
Subsection 14.01, as appropriate, no later than five calendar days after bid opening.
Failure to demonstrate good faith efforts to the satisfaction of the LPA/Subrecipient with
concurrence of BECO will result in the rejection of the bid. In the event that the low bid is
rejected, the Department will consider award of the contract to the next responsible and
responsive bidder. To be considered responsive, the bidder must have submitted the information
described in either Subsection 14 or 15 of this DBE special provision, no later than five calendar
days after bid opening.
The bidder’s good faith effort documentation must be submitted to and received by the
LPA/Subrecipient Procurement Office by 4:00 P.M. on the fifth calendar day after the bids are
opened. Good faith effort documentation may be submitted electronically through email to the
LPA/Subrecipient Procurement Office. Good faith effort documentation submitted after the time
specified will not be accepted.
The bidder bears the risk of late submission or late delivery by the postal service or a delivery
service.
The documentation of good faith efforts must include copies of each DBE and non-DBE
subcontractor quote submitted to the bidder when a non-DBE subcontractor was selected over a
DBE for work on the contract. A generalized assertion that the contractor received multiple
quotes is not sufficient unless copies of those quotes are provided.
Bidders are encouraged to review Appendix A of 49 CFR Part 26.
Useful information related to encouraging DBE participation and documented good faith efforts
can be found in the “Good Faith Effort Guide” and other documents made available on the
internet at BECO’s website. The information provided in the “Good Faith Effort Guide” does
not replace the specifications; bidders must comply with the requirements of this specification.
In order to be awarded a contract on the basis of good faith efforts, a bidder must show that it
took all necessary and reasonable steps to achieve the DBE goal which, by their scope,
intensity, and appropriateness to the objective, could reasonably be expected to obtain
sufficient DBE participation, even if they were not fully successful. The quality, quantity, and
intensity of the different kinds of efforts the bidder made will be evaluated. The efforts
employed by the bidder should be those that one could reasonably expect a bidder to make if
the bidder were actively and aggressively trying to obtain DBE participation sufficient to meet
the DBE goal. Mere pro forma efforts are not sufficient good faith efforts to meet the DBE
contract requirements.
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The bidder shall, as a minimum, seek DBEs in the same geographic area in which it generally
seeks subcontractors for a given project. If the bidder cannot meet the goals using DBEs from
this geographic area, the bidder, as part of its effort to meet the goals, shall expand its search to
a reasonably wider geographic area.
The following is a list of types of efforts a bidder must address when submitting good faith
effort documentation:
(1) Contacting the LPA/Subrecipient and BECO prior to the submission of bids, either by
e-mail, or by telephone, to inform of the firm’s difficulty in meeting the DBE goals on a
given project, and requesting assistance. The bidder must document its contact with
LPA/Subrecipient and BECO, and indicate the type of contact, the date and time of the
contact, the name of the person(s) contacted, and any details related to the
communication. The contact must be made in sufficient time before bid submission to
allow the LPA/Subrecipient and BECO to provide effective assistance. The bidder will
not be considered to have made good faith efforts if the bidder failed to contact
LPA/Subrecipient and BECO.
(2) Conducting market research to identify small business contractors and suppliers, and
soliciting, through all reasonable and available means the interest of all certified DBEs
who have the capability to perform the work of the contract. This may include
attendance at pre-bid meetings and business matchmaking meetings and events,
advertising and/or providing written notices, posting of “Notices of Sources Sought”
and/or “Requests for Proposals” at reasonable locations, including the contractor’s
website, written notices or emails to all DBEs listed in the Department’s directory of
transportation firms that specialize in areas of work desired (as noted in the DBE
directory) and which are located in the area or surrounding areas of the project. The
bidder should solicit this interest as early in the acquisition process as practicable to
allow DBEs to respond to the solicitation and submit a timely offer for the subcontract.
The bidder should determine with certainty if the DBEs are interested by taking
appropriate steps to follow-up initial solicitations.
(3) Selecting portions of the work to be performed by DBEs in order to increase the
likelihood that the DBE goals will be achieved. This includes, where appropriate,
breaking out contract work items into economically feasible units (for example smaller
tasks or quantities) to facilitate DBE participation, even when the prime contractor might
otherwise prefer to perform these work items with its own forces. This may include,
where possible, establishing flexible time frames for performance and delivery
schedules in a manner that encourages and facilitates DBE participation.
(4) Providing interested DBEs with adequate information about the plans, specifications,
and requirements of the contract in a timely manner to assist DBEs in responding to
solicitations.
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(5) Negotiating in good faith with interested DBEs. It is the bidder’s responsibility to make
a portion of the work available to the DBE subcontractors and suppliers, and to select
those portions of work or material needs consistent with the available DBE
subcontractors and suppliers, so as to facilitate DBE participation. Evidence of such
negotiation includes the names, addresses, and telephone numbers of DBEs that were
considered; a description of the information provided from the plans and specifications
for the work selected for subcontracting; and evidence as to why additional agreements
could not be reached for DBEs to perform work.
Mailings to DBEs requesting bids are not alone sufficient to constitute good faith effort.
A bidder using good business judgment would consider a number of factors in
negotiating with subcontractors, including DBE subcontractors, and would take a firm’s
price and capabilities as well as contract goals into consideration. However, the fact
that there may be some additional costs involved in finding and using DBEs is not in
itself sufficient reason for a bidder’s failure to meet the DBE goal, as long as such costs
are reasonable. Also, the ability or desire of a prime contractor to perform the work of a
contract with its own organization does not relieve the bidder of the responsibility to
make good faith efforts. However, prime contractors are not required to accept higher
quotes from DBEs if the price difference is excessive or unreasonable. Documentation,
such as copies of all other bids or quotes, must be submitted.
(6) Not rejecting DBEs as being unqualified without sound reasons based on a thorough
investigation of their capabilities. The contractor’s standing within its industry,
membership in specific groups, organizations or associations and political or social
affiliations (for example, union vs. non-union employee status) are not legitimate
causes for the rejection or non-solicitation of bids in the contractor’s efforts to meet the
project goal.
(7) Making efforts to assist interested DBEs in obtaining bonding, lines of credit, or
insurance as required by the recipient or contractor.
(8) Making efforts to assist interested DBEs in obtaining necessary equipment, supplies,
materials, or related assistance or services.
(9) Effectively using the services of available minority/women community organizations;
minority/women contractors’ groups; local, state, and Federal minority/women business
assistance offices; and other organizations as allowed on a case-by-case basis to
provide assistance in the recruitment and placement of DBEs.
Another practice considered an insufficient good faith effort is the rejection of the DBE
because its quotation for the work was not the lowest received. The contractor must submit
copies of each DBE and non-DBE subcontractor quote submitted to the bidder when a non-
DBE subcontractor was selected over a DBE for work on the contract. A generalized assertion
that the contractor has received multiple quotes is not sufficient unless copies of those quotes
are provided. The Department may contact rejected DBEs as part of its investigation.
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However, nothing in this paragraph shall be construed to require the bidder or prime contractor
to accept unreasonable quotes in order to satisfy contract goals.
In determining whether a bidder has made good faith efforts, the LPA/Subrecipient will review
the documented efforts of the contractor and will review the performance of other bidders in
meeting the contract goal.
A promise to use DBEs after contract award is not considered to be responsive to the contract
solicitation or to constitute good faith efforts.
The LPA/Subrecipient will evaluate the submittal and make a determination, with BECO
concurrence, on whether in fact good faith efforts have been demonstrated consistent with
the specifications and the Federal regulations, 49 CFR 26, Appendix A.
15.02
Failure to Comply:
If the apparent low bidder fails to submit the required information by the stated time and in the
manner herein specified, or if the submitted information reveals a failure to meet the
requirements of the specifications, the apparent low bidder shall be ineligible to receive award
of the contract and the bid will be rejected.
15.03
Appeal and Protest of Good Faith Effort Determination:
Any interested party may appeal the determination of LPA/Subrecipient to the State Engineer.
That appeal must be in writing and personally delivered or sent by certified mail, return receipt
requested, to the State Engineer. The protest must be received by the State Engineer no later
than seven calendar days after the decision of the LPA/Subrecipient. Copies of the protest
shall be sent by the protestant to the LPA/Subrecipient and every bidder, at the same time the
protest is submitted to the State Engineer. Any bidder whose bid is rejected for failure to meet
the goal or make GFE will be given the opportunity to meet in person with the State Engineer,
at the bidder’s written request included in the protest, to discuss the issue of whether it met the
goal or made adequate good faith efforts to do so.
Any interested party may submit a response to the appeal no later than seven calendar days
after the appeal. Responses from interested parties must also be in writing and personally
delivered or sent by certified mail, return receipt requested, to the State Engineer. Any
interested party submitting such response shall also provide a copy of its response to the
LPA/Subrecipient and every bidder, at the same time the protest is submitted to the State
Engineer. The State Engineer shall promptly consider any appeals under this subsection and
shall notify the LPA/Subrecipient and all bidders in writing of the State Engineer’s findings and
decision.
In accordance with 49 CFR 26.53(d)(5), the result of the State Engineer’s decision is not subject
to administrative appeal to the USDOT.
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16.0
Rejection of Low Bid:
If, for any reason, the bid of the apparent low bidder is rejected, a new apparent low bidder will
be identified. The LPA/Subrecipient Procurement Office will notify the new apparent low
bidder.
A bidder may become the apparent low bidder only if it had submitted the information
described in Subsection 14.01 or 15.01, as appropriate, no later than five calendar days after
bid opening.
17.0
Payment Reporting:
The contractor shall report on a monthly basis indicating the amounts paid to all subcontractors,
of all tiers, working on the project. Reporting shall be in accordance with Prompt Pay and
Payment Provision Reporting requirements section of the contract specifications.
18.0
Crediting DBE Participation Toward Meeting Goals:
18.01
General Requirements:
To count toward meeting a goal, the DBE firm must be certified as of the deadline for
submission of bids in each NAICS code applicable to the kind of work the firm will perform on the
contract. NAICS for each DBE can be found on the AZ UTRACS under the Firm Directory.
General descriptions of all NAICS codes can be found at www.naics.com.
Credit towards the contractor’s DBE goal is given only after the DBE has been paid for the work
performed.
The entire amount of a contract that is performed by the DBE’s own forces, including the cost of
supplies and materials purchased by the DBE for the work on the contract and equipment leased
by the DBE will be credited toward DBE participation. Supplies and equipment the DBE
subcontractor purchases or leases from the prime contractor or its affiliate will not be credited
toward DBE participation. Work included in a force account item cannot be listed on the DBE
Intended Participation Affidavit.
The contractor bears the responsibility to determine whether the DBE possesses the proper
contractor’s license(s) to perform the work and, if DBE credit is requested, that the DBE
subcontractor is certified for the requested type of work.
If a DBE cannot complete its work due to failure to obtain or maintain its licensing, the contractor
bears the responsibility to notify the LPA/Subrecipient immediately after the contractor becomes
aware of the situation, and request approval to replace the DBE with another DBE. The
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contractor shall follow the DBE termination/substitution requirements described in Subsection
24.0 of these DBE provisions.
The Department’s certification is not a representation of a DBE’s qualifications and/or abilities.
The contractor bears all risks that the DBE may not be able to perform its work for any reason.
A DBE may participate as a prime contractor, subcontractor, joint venture partner with either a
prime contractor or a subcontractor, or as a vendor of materials or supplies. A DBE joint venture
partner shall be responsible for a clearly defined portion of the work to be performed, in addition
to meeting the requirements for ownership and control.
The dollar amount of work to be accomplished by DBEs, including partial amount of a lump sum
or other similar item, shall be on the basis of subcontract, purchase order, hourly rate, rate per
ton, etc., as agreed to between parties.
With the exception of bond premiums, all work must be attributed to specific bid items. Where
work applies to several items, the DBE contracting arrangement must specify unit price and
amount attributable to each bid item. DBE credit for any individual item of work performed by the
DBE shall be the lesser of the amount to be paid to the DBE or the prime contractor's bid price.
If the amount bid by the DBE on any item exceeds the prime contractor’s bid amount, the prime
contractor may not obtain credit by attributing the excess to other items.
Where more than one DBE is engaged to perform parts of an item (for example, supply and
installation), the total amount payable to the DBEs will not be considered in excess of the prime
contractor’s bid amount for that item.
Bond premiums may be stated separately, so long as the arrangement between the prime
contractor and the DBE provides for separate payment not to exceed the price charged by the
bonding company.
DBE credit may be obtained only for specific work done for the project, supply of equipment
specifically for physical work on the project, or supply of materials to be incorporated in the work.
DBE credit will not be allowed for costs such as overhead items, capital expenditures (for
example, purchase of equipment), and office items.
If a DBE performs part of an item (for example, installation of materials purchased by a
Non-DBE), the DBE credit shall not exceed the lesser of (1) the DBE’s contract or (2) the prime
contractor’s bid for the item, less a reasonable deduction for the portion performed by the Non-
DBE.
When a DBE performs as a partner in a joint venture, only that portion of the total dollar value of
the contract which is clearly and distinctly performed by the DBE's own forces can be credited
toward the DBE goal.
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The contractor may credit second-tier subcontracts issued to DBEs by non-DBE subcontractors.
Any second-tier subcontract to a DBE used to meet the goal must meet the requirements of a
first-tier DBE subcontract.
A prime contractor may credit the entire amount of that portion of a construction contract that is
performed by the DBE’s own forces. The cost of supplies and materials obtained by the DBE
for the work of the contract can be included so long as that cost is reasonable. Leased
equipment may also be included. No credit is permitted for supplies purchased or equipment
leased from the prime contractor or its affiliate(s).
When a DBE subcontracts a part of the work of its contract to another firm, the value of the
subcontract may be credited towards the DBE goal only if the DBE’s subcontractor is itself a
DBE and performs the work with its own forces. Work that a DBE subcontracts to a non-DBE
firm does not count toward a DBE goal.
A prime contractor may credit the entire amount of fees or commissions charged by a DBE
firm for providing a bona fide service, such as professional, technical, consultant, or
managerial services, or for providing bonds or insurance specifically required for the
performance of a USDOT-assisted contract, provided the fees are reasonable and not
excessive as compared with fees customarily allowed for similar services.
18.02
DBE Prime Contractor:
When a certified DBE firm bids on a contract that contains a DBE goal, the DBE firm is
responsible for meeting the DBE goal on the contract or making good faith efforts to meet the
goal, just like any other bidder. In most cases, a DBE bidder on a contract will meet the DBE
goal by virtue of the work it performs on the contract with its own forces. However, all the work
that is performed by the DBE bidder or any other DBE subcontractors and DBE suppliers will
count toward the DBE goal. The DBE bidder shall list itself along with any DBE subcontractors
and suppliers, on the DBE Intended Participation Affidavit and Summary in order to receive
credit toward the DBE goal.
18.03
Effect of Loss of DBE Eligibility:
If a DBE is deemed ineligible (decertified) or suspended in accordance with 49 CFR 26.87 and
26.88, the DBE may not be considered to meet a contract goal on a new contract, but may be
considered to meet the contract goal under a subcontract that was executed before the DBE
suspension or decertification is effective.
When a committed DBE firm or a DBE prime contractor loses its DBE eligibility and a
subcontract or contract has not been executed before a decertification notice is issued to the
DBE firm by its certifying agency, the ineligible firm does not count toward the contract goal. The
contractor must meet the contract goal with an eligible DBE firm or firms or demonstrate good
faith effort. When a subcontract is executed with the DBE firm before the Department notified
the firm of its ineligibility, the contractor may continue to use the firm on the contract and may
continue to receive credit toward the DBE goal for the firm’s work.
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18.04
Notifying the Contractor of DBE Certification Status:
Each DBE contract of any tier shall require any DBE subcontractor or supplier that is either
decertified or certified during the term of the contract to immediately notify the contractor and
all parties to the DBE contract in writing, with the date of decertification or certification. The
contractor shall require that this provision be incorporated in any contract of any tier in which a
DBE is a participant.
18.05
Police Officers:
DBE credit will not be permitted for procuring DPS officers. For projects on which officers from
other agencies are supplied, DBE credit will be given only for the broker fees charged, and will
not include amounts paid to the officers. The broker fees must be reasonable.
18.06
Commercially Useful Function:
A prime contractor can credit expenditures to a DBE subcontractor toward DBE goals only if
the DBE performs a Commercially Useful Function (CUF).
A DBE performs a CUF when it is responsible for execution of the work of a contract and
carries out its responsibilities by actually performing, managing, and supervising the work
involved. To perform a commercially useful function, the DBE must also be responsible, with
respect to materials and supplies on the contract, for negotiating price, determining quality and
quantity, ordering the material, and installing (where applicable) and paying for the material
itself that it uses on the project. To determine whether a DBE is performing a commercially
useful function, the LPA/Subrecipient will evaluate the amount of work subcontracted, industry
practices, whether the amount the firm is to be paid under the contract is commensurate with
the work it is actually performing and the DBE credit claimed for its performance of the work,
and other relevant factors.
A DBE will not be considered to perform a commercially useful function if its role is limited to
that of an extra participant in a transaction, contract, or project through which funds are
passed in order to obtain the appearance of DBE participation. In determining whether a DBE
is such an extra participant, the LPA/Subrecipient will examine similar transactions, particularly
those in which DBEs do not participate.
If a DBE does not perform or exercise responsibility for at least 30 percent of the total cost of
its contract with its own work force, or if the DBE subcontracts a greater portion of the work of
a contract than would be expected on the basis of normal industry practice for the type of work
involved, the LPA/Subrecipient will presume that the DBE is not performing a commercially
useful function.
When a DBE is presumed not to be performing a commercially useful function as provided
above, the DBE may present evidence to rebut this presumption. The LPA/Subrecipient will
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determine if the firm is performing a CUF given the type of work involved and normal industry
practices.
The LPA/Subrecipient will notify the contractor, in writing, if it determines that the contractor’s
DBE subcontractor is not performing a CUF. The contractor will be notified within seven
calendar days of the LPA/Subrecipient’s decision.
Decisions on CUF may be appealed to the ADOT BECO. The appeal must be in writing and
personally delivered or sent by certified mail, return receipt requested, to the ADOT BECO.
The appeal must be received by the ADOT BECO no later than seven calendar days after the
decision of LPA/Subrecipient. LPA/Subrecipient decision remains in effect unless and until
ADOT BECO reverses or modifies LPA/Subrecipient decision. ADOT BECO will promptly
consider any appeals under this subsection and notify the contractor of the ADOT BECO
findings and decisions. Decisions on CUF matters are not administratively appealable to
USDOT.
The LPA/Subrecipient will conduct project site visits on the contract to confirm that DBEs are
performing a CUF. The contractor shall cooperate during the site visits and the
LPA/Subrecipient staff will make every effort not to disrupt work on the project.
18.07
Trucking:
LPA/Subrecipient will use the following factors in determining whether a DBE trucking
company is performing a commercially useful function. The DBE must be responsible for the
management and supervision of the entire trucking operation for which it is responsible on a
particular contract, and there cannot be a contrived arrangement for the purpose of meeting
DBE goals.
The DBE must itself own and operate at least one fully licensed, insured, and operational truck
used on the contract on every day that credit is to be given for trucking.
The contractor will receive credit for the total value of transportation services provided by the
DBE using trucks it owns, insures and operates, and using drivers it employs.
The DBE may lease trucks from another DBE firm, including an owner-operator who is
certified as a DBE. The DBE who leases trucks from another DBE receives credit for the total
value of the transportation services.
The DBE may also lease trucks from a non-DBE firm, including an owner-operator. The DBE
who leases trucks with drivers from a non-DBE is entitled to credit for the total value of the
transportation services provided by non-DBE leased trucks with drivers not to exceed the value
of transportation services on the contract provided by DBE-owned trucks or leased trucks with
DBE employee drivers. Additional participation by non-DBE owned trucks with drivers receives
credit only for the fee or commission paid to the DBE as a result of the lease agreement.
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Example: DBE Firm X uses two of its own trucks on a contract. It leases two trucks from DBE
Firm Y and six trucks from non-DBE firm Z. DBE credit would be awarded for the total value of
transportation services provided by Firm X and Firm Y, and may also be awarded for the total
value of transportation services provided by four of the six trucks provided by Firm Z. In all,
full credit would be allowed for the participation of eight trucks. DBE credit could be awarded
only for the fees or commissions pertaining to the remaining trucks Firm X receives as a result
of the lease with Firm Z.
The DBE may lease trucks without drivers from a non-DBE truck leasing company. If the DBE
leases trucks from a non-DBE leasing company and uses its own employees as drivers, it is
entitled to credit for the total value of these hauling services.
Example: DBE Firm X uses two of its own trucks on a contract. It leases three additional
trucks from non-DBE Firm Z. Firm X uses is own employees to drive the trucks leased from
Firm Z. DBE credit would be awarded for the total value of the transportation services
provided by all five trucks.
For purposes of this section, a lease must indicate that the DBE has exclusive use of and
control over the truck. This does not preclude the leased truck from working for others during
the term of the lease with the consent of the DBE, so long as the lease gives the DBE
absolute priority for use of the leased truck. Leased trucks must display the name and
identification number of the DBE. Credit will be allowed only for those lease costs related to
the time each truck is devoted to the project.
DBE credit for supplying paving grade asphalt and other asphalt products will only be
permitted for standard industry hauling costs, and only if the DBE is owner or lessee of the
equipment and trucks. Leases for trucks must be long term (extending for a fixed time period
and not related to time for contract performance) and must include all attendant
responsibilities such as insurance, titling, hazardous waste requirements, and payment of
drivers.
18.08
Materials and Supplies:
LPA/Subrecipient will credit expenditures with DBEs for material and supplies towards the
DBE goal as follows. If the materials or supplies are obtained from a DBE manufacturer, 100
percent of the cost of the materials or supplies is credited. A manufacturer is defined as a firm
that operates or maintains a factory or establishment that produces, on the premises, the
materials, supplies, articles, or equipment required under the contract, and of the general
character described by the specifications.
If the materials or supplies are purchased from a DBE regular dealer, 60 percent of the cost of
the materials or supplies is credited. A DBE regular dealer is defined as a firm that owns,
operates, or maintains a store or warehouse or other establishment in which the materials,
supplies, articles, or equipment of the general character described by the specifications and
required under the contract are bought, kept in stock, and regularly sold or leased to the public
in the usual course of business. To be a regular dealer, the firm must be an established,
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regular business that engages, as its principal business and under its own name, in the
purchase and sale or lease of the products in question. A firm may be a DBE regular dealer in
such bulk items as petroleum products, steel, cement, stone or asphalt without owning,
operating, or maintaining a place of business, as provided above, if the person both owns and
operates distribution equipment for the products. Any supplementing of regular dealers’ own
distribution equipment shall be by a long-term lease agreement, and not on an ad-hoc or
contract-by-contract basis. Packagers, brokers, manufacturers’ representatives, or other
persons who arrange or expedite transactions are not regular dealers within the meaning of
this paragraph and the paragraph above.
With respect to materials or supplies purchased from a DBE which is neither a manufacturer
nor a regular dealer, the LPA/Subrecipient will credit the entire amount of the fees or
commissions charged by the DBE for assistance in the procurement of the materials and
supplies, or fees or transportation charges for the delivery of materials or supplies required on
a job site, toward DBE goals, provided the fees are determined to be reasonable and not
excessive as compared with fees customarily allowed for similar services. The cost of the
materials and supplies themselves may not be counted toward the DBE goal.
The LPA/Subrecipient will credit expenditures with DBEs for material and supplies (e.g.
whether a firm is acting as a regular dealer or a transaction expediter) towards the DBE goal
on a contract-by-contract basis. The fact that a DBE firm qualifies under a classification
(manufacturer, regular dealer or supplier) for one contract does not mean it will qualify for the
same classification on another contract. The bidder shall be responsible for verifying whether
a DBE qualifies as a DBE manufacturer, regular dealer or supplier. The bidder may contact
the LPA/Subrecipient for assistance in this determination.
19.0
Effect of Contract Changes:
If for any reason it becomes apparent that the DBE goal will not be met then the contractor
shall: (1) immediately notify the LPA/Subrecipient of the potential or actual decrease in DBE
compensation, and (2) make good faith efforts to obtain DBE participation to meet or exceed
the DBE contract goal. Good faith efforts required under the provisions of this section may
vary, depending on the time available, the nature of the change, who initiated the change, and
other factors as determined by LPA/Subrecipient.
LPA/Subrecipient will approve or deny the contractor’s good faith efforts with BECO
concurrence.
The contractor is not required to take work committed to another subcontractor and assign it to
a DBE subcontractor in order to meet the committed DBE percentage.
If the resulting change increases the scope or quantity of work being done by a DBE
subcontractor, the DBE shall be given the opportunity to complete the additional work and
receive additional compensation beyond their original subcontract amount.
20.0
DBE Participation Above the Goal (Race Neutral Participation):
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Additional DBE participation above the DBE participation required to meet the contract DBE goal
is an important aspect of the Department’s DBE program. The contractor is strongly encouraged
to use additional DBEs above the DBE goal requirement in the contract to assist the Department
in meeting its overall DBE goal and help the Department to meet the maximum feasible portion
of its DBE goals through race neutral participation as outlined in 49 CFR Part 26.
There are fewer administrative requirements on the part of the contractor when using race
neutral DBEs (DBEs not listed on the DBE Intended Participation Affidavit Summary). For
example, if a DBE is not listed on the DBE Intended Participation Affidavit Summary, the DBE
does not have to submit an Affidavit, and the subcontract approval process follows the same
process of any other subcontract. The contractor does not have to replace the race neutral DBE
with another DBE subcontractor if the race neutral DBE fails to perform. Therefore these DBEs
are treated as any other subcontractor on the project.
21.0
Required Provisions for DBE Subcontracts:
All subcontracts of any tier, all supply contracts, and any other contracts in which a DBE is a
party shall include, as a physical attachment, DBE Subcontract Compliance Assurances
available from the LPA/Subrecipient.
Contractors executing agreements with subcontractors, DBE or non-DBE, that materially
modify federal regulation and state statutes such as, prompt payment and retention
requirements, through subcontract terms and conditions will be found in breach of contract
which may result in termination of the contract, or any other such remedy as the
LPA/Subrecipient and ADOT deem appropriate as outlined in DBE Subsection 2.0.
LPA/Subrecipient reserves the right to conduct random reviews of DBE and non-DBE
subcontract documentation to ensure compliance with federal requirements.
The contractor shall ensure that all subcontracts or agreements with DBEs to supply labor or
materials require that the subcontract and all lower tier subcontracts be performed in accordance
with 49 CFR Part 26.
The Contractor shall provide electronic copies of signed subcontract agreements for all DBE
Subcontracts listed on the DBE Intended Participation Affidavit Summary by uploading them
within 15 calendar days of an approved contract to the LPA DBE System.
22.0
Contract Performance:
Contract items of work designated by the contractor to be awarded to DBEs shall be
performed by the designated DBE or a LPA/Subrecipient, with BECO concurrence, approved
DBE substitute. DBE contract work items shall not be performed by the contractor, or a non-
DBE subcontractor without prior approval by the LPA/Subrecipient, with BECO concurrence.
The DBE must perform a commercially useful function; that is, the DBE must manage,
perform, and supervise a distinct element of work.
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The contractor is required to use DBEs identified to meet the contract goal, so the prime
contractor is responsible for ensuring that the DBEs are available to meet scheduling, work
and other requirements on the contract.
LPA/Subrecipient will conduct reviews to ensure compliance with DBE requirements. The
reviews may include, among other activities, interview of DBEs and their employees and the
contractor and its employees. The contractor shall cooperate in the review and make its
employees available. The contractor shall inform the LPA/Subrecipient in advance when each
DBE will be working on the project to help facilitate reviews.
LPA/Subrecipient reserves the right to inspect all records of the contractor and all records of
the DBEs and non-DBE subcontractors concerning this contract. The contractor must make
all documents related to all contracts available to the LPA/Subrecipient upon request.
The contractor shall provide to the LPA/Subrecipient, at the pre-construction conference,
copies of all completed, approved, and signed subcontracts, purchase orders, invoices, etc.,
with all committed DBEs. These documents shall include the AZ UTRACS Registration
number for the subcontractor or materials supplier.
Use of every DBE listed on the DBE Intended Participation Affidavit Summary is a condition of
this contract. The contractor shall utilize the specific DBEs listed to perform the work and
supply the materials for which each is listed on the Intended Participation Affidavit Summary
unless the contractor obtains written consent from the LPA/Subrecipient with BECO
concurrence. The contractor shall not be entitled to any payment for work or material that is
not performed or supplied by the listed DBE, unless the contractor obtains written consent
from the LPA/Subrecipient with BECO concurrence.
23.0
Joint Checks:
23.01
Requirements:
A DBE subcontractor and a material supplier (or equipment supplier) may request permission
for the use of joint checks for payments from the prime contractor to the DBE subcontractor
and the supplier. Joint checks may be issued only if all the conditions in this subsection are
met.
1. The DBE subcontractor must be independent from the prime contractor and the
supplier, and must perform a commercially useful function. The DBE subcontractor
must be responsible for negotiating the price of the material, determining quality and
quantity, ordering the materials, installing (where applicable), and paying for the
material. The DBE subcontractor may not be utilized as an extra participant in a
transaction, contract, or project in order to obtain the appearance of DBE participation.
2. The use of joint checks will be allowed only if the prime contractor, DBE subcontractor,
and material supplier establish that the use of joint checks in similar transactions is a
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commonly recognized business practice in the industry, particularly with respect to
similar transactions in which DBE’s do not participate.
3. A material or supply contract may not bear an excessive ratio relative to the DBE
subcontractor’s normal capacity.
4. There may not be any exclusive arrangement between one prime and one DBE in the
use of joint checks that may bring into question whether the DBE is independent of the
prime contractor.
5. Any arrangement for joint checks must be in writing, and for a specific term (for
example, one year, or a specified number of months) that does not exceed a
reasonable time to establish a suitable credit line with the supplier.
6. The prime contractor may act solely as the payer of the joint check, and may not have
responsibility for establishing the terms of the agreement between the DBE
subcontractor and the supplier.
7. The DBE must be responsible for receiving the check from the prime contractor and
delivering the check to the supplier.
8. The prime contractor cannot require the DBE subcontractor to use a specific supplier,
and the prime contractor may not participate in the negotiation of unit prices between
the DBE subcontractor and the supplier.
23.02
Procedure and Compliance:
1. BECO must approve the agreement for the use of joint checks in writing before any joint
checks are issued. The prime contractor shall submit a DBE joint check request form,
available from the BECO website, along with the joint check agreement, to
LPA/Subrecipient and BECO through email within seven calendar days from the time
the subcontract is executed.
2. After obtaining authorization from BECO for the use of joint checks, the prime
contractor, the DBE, and the supplier must retain documentation to allow for efficient
monitoring of the agreement by the LPA/Subrecipient.
3. Copies of canceled checks must be submitted, with the payment information for the
period in which the joint check was issued, electronically through email to
LPA/Subrecipient Procurement Office and made available for review at the time of the
onsite CUF review. The prime contractor, DBE, and supplier each have an independent
duty to report to the LPA/Subrecipient in the case of any change from the approved
joint check arrangement.
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4.
Any failure to comply will be considered by the LPA/Subrecipient, with ADOT
concurrence to be a material breach of this contract and will subject the prime
contractor, DBE, and supplier to contract remedies and, in the case of serious
violations, a potential for termination of the contract, or other remedies which may
prevent future participation by the offending party.
24.0
DBE Termination/Substitution:
24.01
General Requirements:
The contractor shall make all reasonable efforts to avoid terminating or substituting a DBE
listed on the DBE Intended Participation Affidavit Summary. At a minimum, the contractor shall
negotiate in good faith, give timely notices and/or extend deadlines to the extent that it will not
jeopardize the contract with the LPA/Subrecipient. Reasonable methods to resolve
performance disputes must be applied and documentation provided to LPA/Subrecipient
before attempting to substitute or terminate a DBE.
24.02
Contractor Notice of Termination/Substitution:
All terminations, substitutions, and reductions in scope of work to be performed by DBEs listed
on the DBE Intended Participation Affidavit Summary must be approved in writing by the
LPA/Subrecipient, with BECO concurrence. The contractor shall contact the LPA/Subrecipient
within 24 hours from the first sign of any reason for potential DBE termination/substitution.
The contractor shall not terminate a DBE subcontractor listed on the DBE Intended
Participation Affidavit or complete the work contracted to the DBE with its own forces or with a
non-DBE firm without the LPA/Subrecipient written consent and BECO concurrence. Before
submitting a formal request to the LPA/Subrecipient for DBE termination/substitution, the
contractor shall give written notice to the DBE subcontractor with a copy to the
LPA/Subrecipient of its intent to terminate or substitute the DBE identifying the reason for the
action. The notice shall include the deadline for the DBE to submit a written response
advising the contractor, LPA/Subrecipient of its position which shall be a minimum of five
calendar days after the notice is given. Before making a determination for approval regarding
the contractor’s termination and substitution request, the LPA/Subrecipient, with BECO
concurrence, will consider both the contractor’s request and the DBE firm’s response.
24.03
Contractor Request for Termination/Substitution:
The contractor shall formally request the termination or substitution of a DBE listed on the
DBE Intended Participation Affidavit Summary by submitting the DBE Termination/Substitution
Request form with supporting documentation to the LPA/Subrecipient; form is available from
the LPA/Subrecipient. The submission shall include the following information:
1) The date the contractor determined the DBE to be unwilling, unable, or ineligible to
perform.
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2) A brief statement of facts describing the situation and citing specific actions or
inaction by the DBE firm giving rise to contractor’s assertion that the DBE firm is
unwilling, unable, or ineligible to perform.
3) A brief statement of the good faith efforts undertaken by the contractor to enable the
DBE firm to perform.
4) The total dollar amount currently paid for work performed by the DBE firm.
5) The total dollar amount remaining to be paid to the DBE firm for work completed, but
for which the DBE firm has not received payment, and over which the contractor and
the DBE firm have no dispute.
6) The projected date that the contractor requires a substitution or replacement DBE to
commence work, if consent is granted to the request.
7) The DBE’s response to the notice of intent to terminate. If there is no response from
the DBE within the time allowed in the notice of intent to terminate, the contractor
shall state that no response was received.
Written consent for terminating any DBE listed on the DBE Intended Participation Affidavit
Summary will be granted only where the contractor can demonstrate good cause showing that
the DBE is unable, unwilling, or ineligible to perform. Such written consent to terminate any
DBE shall concurrently constitute written consent to substitute or replace the terminated DBE.
Termination or substitution of a DBE listed on the DBE Intended Participation Affidavit
Summary will not be allowed based solely on a contractor's ability to negotiate a more
advantageous contract with another subcontractor. Prior to making a determination for
approval regarding the contractor’s termination and substitution request, the LPA/Subrecipient,
with BECO concurrence, will consider both the contractor’s request and the DBE firm’s
response.
24.04
Good Cause:
The LPA/Subrecipient, with BECO concurrence, will make the determination of good cause by
providing written consent to the contractor after evaluating the contractor’s good cause to
terminate or substitute a DBE firm. Good cause for this purpose includes the following in
relation to the listed DBE subcontractor:
1. Fails or refuses to execute a written contract.
2. Fails or refuses to perform the work of its subcontract in a way consistent with normal
industry practice standards. However, good cause does not exist if the failure or refusal
of the DBE subcontractor to perform its work on the subcontract results from the bad
faith or discriminatory action of the prime contractor.
3. Fails or refuses to meet the prime contractor’s reasonable, nondiscriminatory
bond/insurance requirements.
4. Becomes bankrupt, insolvent, or exhibits credit unworthiness.
5. Is ineligible to work on public works projects because of suspension and debarment
proceedings pursuant to federal or state law.
6. Is not a responsible contractor.
7. Voluntarily withdraws from the project and provides written notice of its withdrawal to
the Department.
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8. Is ineligible to receive DBE credit for the type of work required.
9. A DBE owner dies or becomes disabled with the result that the firm is unable to
complete its work on the contract.
10. Other documented good cause that the BECO determines compels the termination or
substitution of the DBE subcontractor.
24.05
DBE Termination/Substitution Good Faith Effort:
If the LPA/Subrecipient approves the termination of a DBE, the contractor shall make good
faith efforts to find another DBE subcontractor to substitute for the original DBE. The good
faith efforts as identified in DBE Subsection 15.0 shall be directed at finding another DBE to
perform at least the same amount of work under the contract as the DBE that was terminated,
to the extent needed to meet the contract goal. If a replacement DBE is not identified for the
original DBE’s work, the good faith efforts shall be documented and provided, upon request, to
the LPA/Subrecipient within seven calendar days from the date of the request.
A prime contractor’s inability to find a replacement DBE at the original price is not alone
sufficient to support a finding that good faith efforts have been made to replace the original
DBE. The fact that the contractor has the ability and/or desire to perform the contract work
with its own forces does not relieve the contractor of the obligation to make good faith efforts
to find the replacement DBE, and it is not a sound basis for rejecting a prospective
replacement DBE’s reasonable quote.
The termination of a DBE firm shall not relieve the contractor of its obligations under this
Special Provision, and the unpaid portion of the terminated DBE firm’s subcontract will not be
counted toward the DBE goal.
If the LPA/Subrecipient has eliminated items of work subcontracted to a committed DBE, the
prime contractor shall still make good faith efforts to replace the DBE with another DBE to the
extent necessary to meet the goal. The LPA/Subrecipient will review the quality, thoroughness,
and intensity of those efforts and give consideration to when the change was made, the nature
of the change, and other factors as determined by the LPA/Subrecipient.
When a DBE substitution has been approved by the LPA/Subrecipient and concurred by
BECO, the contractor shall submit an amended DBE Intended Participation Affidavit and
Intended Participation Affidavit Summary to LPA/Subrecipient Procurement Office for approval
with the substitute DBE’s name, description of work, NAICS code, AZ UTRACS registration
number, and dollar value of work. Approval from LPA/Subrecipient with BECO concurrence
must be obtained prior to the substituted DBE beginning work.
24.06
Sanctions:
Failure by the contractor to carry out the requirements of these DBE Termination/Substitution
specifications is a material breach of contract and will result in such remedies as the
LPA/Subrecipient deems appropriate, with ADOT concurrence, which will include, but are not
limited to the assessment of liquidated damages. The LPA/Subrecipient will deduct from
monies due or becoming due to the contractor, the dollar amount of the wrongfully
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substituted/replaced DBE subcontract plus 25 percent of the amount remaining to be paid to
the DBE as liquidated damages. These liquidated damages shall be in addition to all other
retention or liquidated damages provided for elsewhere in the contract.
25.0
Certification of Final DBE Payments:
The contractor’s achievement of the goal is measured by actual payments made to the DBE.
The contractor shall submit the “Certification of Final DBE Payments” form for each DBE firm
working on the contract. This form shall be signed by the contractor and the relevant DBE,
and submitted to the LPA/Subrecipient no later than 30 days after the DBE completes its work.
The LPA/Subrecipient and ADOT will use this certification and other information available to
determine applicable DBE credit allowed to date by the contractor and the extent to which the
DBE firms were fully paid for that work. By the act of filing the forms, the contractor
acknowledges that the information is supplied in order to justify the payment of state and
federal funds to the contractor.
The contractor will not be released from the obligations of the contract until the “Certification of
Final DBE Payments” forms are received and deemed acceptable by the LPA/Subrecipient.
26.0
Sanctions for Not Meeting Contract DBE Goal:
If the LPA/Subrecipient determines, with BECO concurrence, that the contractor has, without
justification, not met the established DBE goal the LPA/Subrecipient will, at its discretion,
deduct up to two times the amount of the unattained portion of established DBE goal from
monies due or becoming due the contractor as liquidated damages, based on the
circumstances of the noncompliance.
The LPA/Subrecipient, with BECO concurrence, will determine whether liquidated damages
will be assessed and the amount of the liquidated damages. The LPA/Subrecipient will
consider whether there have been other violations on this or other contracts, whether the
failure was due to circumstances beyond the control of the contractor, whether the contractor
has made good faith efforts to meet the goal, and other appropriate circumstances.
The contractor may, within 15 calendar days of receipt of the decision of the LPA/Subrecipient
escalate the decision to the State Engineer. If the contractor does not escalate the decision of
the LPA/Subrecipient, in writing, within 15 calendar days of receipt of the decision, the
contractor will be deemed to have accepted the decision and there will be no further remedy
for the contractor.
In addition to any other sanctions, willful failure of the contractor, DBE or other subcontractor
to comply with this contract or with the Federal DBE regulations may result in disqualification
from further contracting, subcontracting, or other participation in the Department’s and
LPA/Subrecipient’s projects.
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27.0
False, Fraudulent, or Dishonest Conduct:
In addition to any other remedies or actions, the Department will bring to the attention of the
US Department of Transportation any appearance of false, fraudulent, or dishonest conduct in
connection with the DBE program, so that USDOT can take steps such as referral to the
Department of Justice for criminal prosecution, referral to the USDOT Inspector General for
possible initiation of suspension and debarment proceedings against the offending parties or
application of “Program Fraud and Civil Penalties” rules provided in 49 CFR Part 31.
9.0
FHWA 1273
1
FHWA-1273 – Revised October 23, 2023
REQUIRED CONTRACT PROVISIONS
FEDERAL-AID CONSTRUCTION CONTRACTS
I.
General
II.
Nondiscrimination
III.
Non-segregated Facilities
IV.
Davis-Bacon and Related Act Provisions
V.
Contract Work Hours and Safety Standards Act
Provisions
VI.
Subletting or Assigning the Contract
VII.
Safety: Accident Prevention
VIII. False Statements Concerning Highway Projects
IX.
Implementation of Clean Air Act and Federal Water
Pollution Control Act
X.
Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion
XI.
Certification Regarding Use of Contract Funds for
Lobbying
XII. Use of United States-Flag Vessels:
ATTACHMENTS
A. Employment and Materials Preference for Appalachian
Development Highway System or Appalachian Local Access
Road Contracts (included in Appalachian contracts only)
I. GENERAL
1. Form FHWA-1273 must be physically incorporated in each
construction contract funded under title 23, United States
Code, as required in 23 CFR 633.102(b) (excluding
emergency contracts solely intended for debris removal). The
contractor (or subcontractor) must insert this form in each
subcontract and further require its inclusion in all lower tier
subcontracts (excluding purchase orders, rental agreements
and other agreements for supplies or services). 23 CFR
633.102(e).
The applicable requirements of Form FHWA-1273 are
incorporated by reference for work done under any purchase
order, rental agreement or agreement for other services. The
prime contractor shall be responsible for compliance by any
subcontractor, lower-tier subcontractor or service provider. 23
CFR 633.102(e).
Form FHWA-1273 must be included in all Federal-aid design-
build contracts, in all subcontracts and in lower tier
subcontracts (excluding subcontracts for design services,
purchase orders, rental agreements and other agreements for
supplies or services) in accordance with 23 CFR 633.102. The
design-builder shall be responsible for compliance by any
subcontractor, lower-tier subcontractor or service provider.
Contracting agencies may reference Form FHWA-1273 in
solicitation-for-bids or request-for-proposals documents,
however, the Form FHWA-1273 must be physically
incorporated (not referenced) in all contracts, subcontracts and
lower-tier subcontracts (excluding purchase orders, rental
agreements and other agreements for supplies or services
related to a construction contract). 23 CFR 633.102(b).
2. Subject to the applicability criteria noted in the following
sections, these contract provisions shall apply to all work
performed on the contract by the contractor's own organization
and with the assistance of workers under the contractor's
immediate superintendence and to all work performed on the
contract by piecework, station work, or by subcontract. 23
CFR 633.102(d).
3. A breach of any of the stipulations contained in these
Required Contract Provisions may be sufficient grounds for
withholding of progress payments, withholding of final
payment, termination of the contract, suspension / debarment
or any other action determined to be appropriate by the
contracting agency and FHWA.
4. Selection of Labor: During the performance of this contract,
the contractor shall not use convict labor for any purpose
within the limits of a construction project on a Federal-aid
highway unless it is labor performed by convicts who are on
parole, supervised release, or probation. 23 U.S.C. 114(b).
The term Federal-aid highway does not include roadways
functionally classified as local roads or rural minor collectors.
23 U.S.C. 101(a).
II. NONDISCRIMINATION (23 CFR 230.107(a); 23 CFR Part
230, Subpart A, Appendix A; EO 11246)
The provisions of this section related to 23 CFR Part 230,
Subpart A, Appendix A are applicable to all Federal-aid
construction contracts and to all related construction
subcontracts of $10,000 or more. The provisions of 23 CFR
Part 230 are not applicable to material supply, engineering, or
architectural service contracts.
In addition, the contractor and all subcontractors must comply
with the following policies: Executive Order 11246, 41 CFR
Part 60, 29 CFR Parts 1625-1627, 23 U.S.C. 140, Section 504
of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794),
Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C.
2000d et seq.), and related regulations including 49 CFR Parts
21, 26, and 27; and 23 CFR Parts 200, 230, and 633.
The contractor and all subcontractors must comply with: the
requirements of the Equal Opportunity Clause in 41 CFR 60-
1.4(b) and, for all construction contracts exceeding $10,000,
the Standard Federal Equal Employment Opportunity
Construction Contract Specifications in 41 CFR 60-4.3.
Note: The U.S. Department of Labor has exclusive authority to
determine compliance with Executive Order 11246 and the
policies of the Secretary of Labor including 41 CFR Part 60,
and 29 CFR Parts 1625-1627. The contracting agency and
the FHWA have the authority and the responsibility to ensure
compliance with 23 U.S.C. 140, Section 504 of the
Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and
Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C.
2000d et seq.), and related regulations including 49 CFR Parts
21, 26, and 27; and 23 CFR Parts 200, 230, and 633.
The following provision is adopted from 23 CFR Part 230,
Subpart A, Appendix A, with appropriate revisions to conform
to the U.S. Department of Labor (US DOL) and FHWA
requirements.
2
1. Equal Employment Opportunity: Equal Employment
Opportunity (EEO) requirements not to discriminate and to
take affirmative action to assure equal opportunity as set forth
under laws, executive orders, rules, regulations (see 28 CFR
Part 35, 29 CFR Part 1630, 29 CFR Parts 1625-1627, 41 CFR
Part 60 and 49 CFR Part 27) and orders of the Secretary of
Labor as modified by the provisions prescribed herein, and
imposed pursuant to 23 U.S.C. 140, shall constitute the EEO
and specific affirmative action standards for the contractor's
project activities under this contract. The provisions of the
Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et
seq.) set forth under 28 CFR Part 35 and 29 CFR Part 1630
are incorporated by reference in this contract. In the execution
of this contract, the contractor agrees to comply with the
following minimum specific requirement activities of EEO:
a. The contractor will work with the contracting agency and
the Federal Government to ensure that it has made every
good faith effort to provide equal opportunity with respect to all
of its terms and conditions of employment and in their review
of activities under the contract. 23 CFR 230.409 (g)(4) & (5).
b. The contractor will accept as its operating policy the
following statement:
"It is the policy of this Company to assure that applicants
are employed, and that employees are treated during
employment, without regard to their race, religion, sex,
sexual orientation, gender identity, color, national origin, age
or disability. Such action shall include: employment,
upgrading, demotion, or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms
of compensation; and selection for training, including
apprenticeship, pre-apprenticeship, and/or on-the-job
training."
2. EEO Officer: The contractor will designate and make
known to the contracting officers an EEO Officer who will have
the responsibility for and must be capable of effectively
administering and promoting an active EEO program and who
must be assigned adequate authority and responsibility to do
so.
3. Dissemination of Policy: All members of the contractor's
staff who are authorized to hire, supervise, promote, and
discharge employees, or who recommend such action or are
substantially involved in such action, will be made fully
cognizant of and will implement the contractor's EEO policy
and contractual responsibilities to provide EEO in each grade
and classification of employment. To ensure that the above
agreement will be met, the following actions will be taken as a
minimum:
a. Periodic meetings of supervisory and personnel office
employees will be conducted before the start of work and then
not less often than once every six months, at which time the
contractor's EEO policy and its implementation will be
reviewed and explained. The meetings will be conducted by
the EEO Officer or other knowledgeable company official.
b. All new supervisory or personnel office employees will be
given a thorough indoctrination by the EEO Officer, covering
all major aspects of the contractor's EEO obligations within
thirty days following their reporting for duty with the contractor.
c. All personnel who are engaged in direct recruitment for
the project will be instructed by the EEO Officer in the
contractor's procedures for locating and hiring minorities and
women.
d. Notices and posters setting forth the contractor's EEO
policy will be placed in areas readily accessible to employees,
applicants for employment and potential employees.
e. The contractor's EEO policy and the procedures to
implement such policy will be brought to the attention of
employees by means of meetings, employee handbooks, or
other appropriate means.
4. Recruitment: When advertising for employees, the
contractor will include in all advertisements for employees the
notation: "An Equal Opportunity Employer." All such
advertisements will be placed in publications having a large
circulation among minorities and women in the area from
which the project work force would normally be derived.
a. The contractor will, unless precluded by a valid
bargaining agreement, conduct systematic and direct
recruitment through public and private employee referral
sources likely to yield qualified minorities and women. To
meet this requirement, the contractor will identify sources of
potential minority group employees and establish with such
identified sources procedures whereby minority and women
applicants may be referred to the contractor for employment
consideration.
b. In the event the contractor has a valid bargaining
agreement providing for exclusive hiring hall referrals, the
contractor is expected to observe the provisions of that
agreement to the extent that the system meets the contractor's
compliance with EEO contract provisions. Where
implementation of such an agreement has the effect of
discriminating against minorities or women, or obligates the
contractor to do the same, such implementation violates
Federal nondiscrimination provisions.
c. The contractor will encourage its present employees to
refer minorities and women as applicants for employment.
Information and procedures with regard to referring such
applicants will be discussed with employees.
5. Personnel Actions: Wages, working conditions, and
employee benefits shall be established and administered, and
personnel actions of every type, including hiring, upgrading,
promotion, transfer, demotion, layoff, and termination, shall be
taken without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, age or disability.
The following procedures shall be followed:
a. The contractor will conduct periodic inspections of project
sites to ensure that working conditions and employee facilities
do not indicate discriminatory treatment of project site
personnel.
b. The contractor will periodically evaluate the spread of
wages paid within each classification to determine any
evidence of discriminatory wage practices.
c. The contractor will periodically review selected personnel
actions in depth to determine whether there is evidence of
discrimination. Where evidence is found, the contractor will
promptly take corrective action. If the review indicates that the
discrimination may extend beyond the actions reviewed, such
corrective action shall include all affected persons.
d. The contractor will promptly investigate all complaints of
alleged discrimination made to the contractor in connection
with its obligations under this contract, will attempt to resolve
such complaints, and will take appropriate corrective action
3
within a reasonable time. If the investigation indicates that the
discrimination may affect persons other than the complainant,
such corrective action shall include such other persons. Upon
completion of each investigation, the contractor will inform
every complainant of all of their avenues of appeal.
6. Training and Promotion:
a. The contractor will assist in locating, qualifying, and
increasing the skills of minorities and women who are
applicants for employment or current employees. Such efforts
should be aimed at developing full journey level status
employees in the type of trade or job classification involved.
b. Consistent with the contractor's work force requirements
and as permissible under Federal and State regulations, the
contractor shall make full use of training programs (i.e.,
apprenticeship and on-the-job training programs for the
geographical area of contract performance). In the event a
special provision for training is provided under this contract,
this subparagraph will be superseded as indicated in the
special provision. The contracting agency may reserve
training positions for persons who receive welfare assistance
in accordance with 23 U.S.C. 140(a).
c. The contractor will advise employees and applicants for
employment of available training programs and entrance
requirements for each.
d. The contractor will periodically review the training and
promotion potential of employees who are minorities and
women and will encourage eligible employees to apply for
such training and promotion.
7. Unions: If the contractor relies in whole or in part upon
unions as a source of employees, the contractor will use good
faith efforts to obtain the cooperation of such unions to
increase opportunities for minorities and women. 23 CFR
230.409. Actions by the contractor, either directly or through a
contractor's association acting as agent, will include the
procedures set forth below:
a. The contractor will use good faith efforts to develop, in
cooperation with the unions, joint training programs aimed
toward qualifying more minorities and women for membership
in the unions and increasing the skills of minorities and women
so that they may qualify for higher paying employment.
b. The contractor will use good faith efforts to incorporate an
EEO clause into each union agreement to the end that such
union will be contractually bound to refer applicants without
regard to their race, color, religion, sex, sexual orientation,
gender identity, national origin, age, or disability.
c. The contractor is to obtain information as to the referral
practices and policies of the labor union except that to the
extent such information is within the exclusive possession of
the labor union and such labor union refuses to furnish such
information to the contractor, the contractor shall so certify to
the contracting agency and shall set forth what efforts have
been made to obtain such information.
d. In the event the union is unable to provide the contractor
with a reasonable flow of referrals within the time limit set forth
in the collective bargaining agreement, the contractor will,
through independent recruitment efforts, fill the employment
vacancies without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, age, or disability;
making full efforts to obtain qualified and/or qualifiable
minorities and women. The failure of a union to provide
sufficient referrals (even though it is obligated to provide
exclusive referrals under the terms of a collective bargaining
agreement) does not relieve the contractor from the
requirements of this paragraph. In the event the union referral
practice prevents the contractor from meeting the obligations
pursuant to Executive Order 11246, as amended, and these
special provisions, such contractor shall immediately notify the
contracting agency.
8. Reasonable Accommodation for Applicants /
Employees with Disabilities: The contractor must be familiar
with the requirements for and comply with the Americans with
Disabilities Act and all rules and regulations established
thereunder. Employers must provide reasonable
accommodation in all employment activities unless to do so
would cause an undue hardship.
9. Selection of Subcontractors, Procurement of Materials
and Leasing of Equipment: The contractor shall not
discriminate on the grounds of race, color, religion, sex, sexual
orientation, gender identity, national origin, age, or disability in
the selection and retention of subcontractors, including
procurement of materials and leases of equipment. The
contractor shall take all necessary and reasonable steps to
ensure nondiscrimination in the administration of this contract.
a. The contractor shall notify all potential subcontractors,
suppliers, and lessors of their EEO obligations under this
contract.
b. The contractor will use good faith efforts to ensure
subcontractor compliance with their EEO obligations.
10. Assurances Required:
a. The requirements of 49 CFR Part 26 and the State
DOT’s FHWA-approved Disadvantaged Business Enterprise
(DBE) program are incorporated by reference.
b. The contractor, subrecipient or subcontractor shall not
discriminate on the basis of race, color, national origin, or sex
in the performance of this contract. The contractor shall carry
out applicable requirements of 49 CFR part 26 in the award
and administration of DOT-assisted contracts. Failure by the
contractor to carry out these requirements is a material breach
of this contract, which may result in the termination of this
contract or such other remedy as the recipient deems
appropriate, which may include, but is not limited to:
(1) Withholding monthly progress payments;
(2) Assessing sanctions;
(3) Liquidated damages; and/or
(4) Disqualifying the contractor from future bidding as non-
responsible.
c. The Title VI and nondiscrimination provisions of U.S.
DOT Order 1050.2A at Appendixes A and E are incorporated
by reference. 49 CFR Part 21.
11. Records and Reports: The contractor shall keep such
records as necessary to document compliance with the EEO
requirements. Such records shall be retained for a period of
three years following the date of the final payment to the
contractor for all contract work and shall be available at
reasonable times and places for inspection by authorized
representatives of the contracting agency and the FHWA.
a. The records kept by the contractor shall document the
following:
4
(1) The number and work hours of minority and non-
minority group members and women employed in each work
classification on the project;
(2) The progress and efforts being made in cooperation
with unions, when applicable, to increase employment
opportunities for minorities and women; and
(3) The progress and efforts being made in locating, hiring,
training, qualifying, and upgrading minorities and women.
b. The contractors and subcontractors will submit an annual
report to the contracting agency each July for the duration of
the project indicating the number of minority, women, and non-
minority group employees currently engaged in each work
classification required by the contract work. This information is
to be reported on Form FHWA-1391. The staffing data should
represent the project work force on board in all or any part of
the last payroll period preceding the end of July. If on-the-job
training is being required by special provision, the contractor
will be required to collect and report training data. The
employment data should reflect the work force on board during
all or any part of the last payroll period preceding the end of
July.
III. NONSEGREGATED FACILITIES
This provision is applicable to all Federal-aid construction
contracts and to all related construction subcontracts of more
than $10,000. 41 CFR 60-1.5.
As prescribed by 41 CFR 60-1.8, the contractor must ensure
that facilities provided for employees are provided in such a
manner that segregation on the basis of race, color, religion,
sex, sexual orientation, gender identity, or national origin
cannot result. The contractor may neither require such
segregated use by written or oral policies nor tolerate such use
by employee custom. The contractor's obligation extends
further to ensure that its employees are not assigned to
perform their services at any location under the contractor's
control where the facilities are segregated. The term "facilities"
includes waiting rooms, work areas, restaurants and other
eating areas, time clocks, restrooms, washrooms, locker
rooms and other storage or dressing areas, parking lots,
drinking fountains, recreation or entertainment areas,
transportation, and housing provided for employees. The
contractor shall provide separate or single-user restrooms and
necessary dressing or sleeping areas to assure privacy
between sexes.
IV. DAVIS-BACON AND RELATED ACT PROVISIONS
This section is applicable to all Federal-aid construction
projects exceeding $2,000 and to all related subcontracts and
lower-tier subcontracts (regardless of subcontract size), in
accordance with 29 CFR 5.5. The requirements apply to all
projects located within the right-of-way of a roadway that is
functionally classified as Federal-aid highway. 23 U.S.C. 113.
This excludes roadways functionally classified as local roads
or rural minor collectors, which are exempt. 23 U.S.C. 101.
Where applicable law requires that projects be treated as a
project on a Federal-aid highway, the provisions of this subpart
will apply regardless of the location of the project. Examples
include: Surface Transportation Block Grant Program projects
funded under 23 U.S.C. 133 [excluding recreational trails
projects], the Nationally Significant Freight and Highway
Projects funded under 23 U.S.C. 117, and National Highway
Freight Program projects funded under 23 U.S.C. 167.
The following provisions are from the U.S. Department of
Labor regulations in 29 CFR 5.5 “Contract provisions and
related matters” with minor revisions to conform to the FHWA-
1273 format and FHWA program requirements.
1. Minimum wages (29 CFR 5.5)
a. Wage rates and fringe benefits. All laborers and
mechanics employed or working upon the site of the work (or
otherwise working in construction or development of the
project under a development statute), will be paid
unconditionally and not less often than once a week, and
without subsequent deduction or rebate on any account
(except such payroll deductions as are permitted by
regulations issued by the Secretary of Labor under the
Copeland Act (29 CFR part 3)), the full amount of basic hourly
wages and bona fide fringe benefits (or cash equivalents
thereof) due at time of payment computed at rates not less
than those contained in the wage determination of the
Secretary of Labor which is attached hereto and made a part
hereof, regardless of any contractual relationship which may
be alleged to exist between the contractor and such laborers
and mechanics. As provided in paragraphs (d) and (e) of 29
CFR 5.5, the appropriate wage determinations are effective by
operation of law even if they have not been attached to the
contract. Contributions made or costs reasonably anticipated
for bona fide fringe benefits under the Davis-Bacon Act (40
U.S.C. 3141(2)(B)) on behalf of laborers or mechanics are
considered wages paid to such laborers or mechanics, subject
to the provisions of paragraph 1.e. of this section; also, regular
contributions made or costs incurred for more than a weekly
period (but not less often than quarterly) under plans, funds, or
programs which cover the particular weekly period, are
deemed to be constructively made or incurred during such
weekly period. Such laborers and mechanics must be paid the
appropriate wage rate and fringe benefits on the wage
determination for the classification(s) of work actually
performed, without regard to skill, except as provided in
paragraph 4. of this section. Laborers or mechanics performing
work in more than one classification may be compensated at
the rate specified for each classification for the time actually
worked therein: Provided, That the employer's payroll records
accurately set forth the time spent in each classification in
which work is performed. The wage determination (including
any additional classifications and wage rates conformed under
paragraph 1.c. of this section) and the Davis-Bacon poster
(WH–1321) must be posted at all times by the contractor and
its subcontractors at the site of the work in a prominent and
accessible place where it can be easily seen by the workers.
b. Frequently recurring classifications. (1) In addition to wage
and fringe benefit rates that have been determined to be
prevailing under the procedures set forth in 29 CFR part 1, a
wage determination may contain, pursuant to § 1.3(f), wage
and fringe benefit rates for classifications of laborers and
mechanics for which conformance requests are regularly
submitted pursuant to paragraph 1.c. of this section, provided
that:
(i) The work performed by the classification is not
performed by a classification in the wage determination for
which a prevailing wage rate has been determined;
5
(ii) The classification is used in the area by the
construction industry; and
(iii) The wage rate for the classification bears a reasonable
relationship to the prevailing wage rates contained in the
wage determination.
(2) The Administrator will establish wage rates for such
classifications in accordance with paragraph 1.c.(1)(iii) of this
section. Work performed in such a classification must be paid
at no less than the wage and fringe benefit rate listed on the
wage determination for such classification.
c. Conformance. (1) The contracting officer must require that
any class of laborers or mechanics, including helpers, which is
not listed in the wage determination and which is to be
employed under the contract be classified in conformance with
the wage determination. Conformance of an additional
classification and wage rate and fringe benefits is appropriate
only when the following criteria have been met:
(i) The work to be performed by the classification
requested is not performed by a classification in the wage
determination; and
(ii) The classification is used in the area by the
construction industry; and
(iii) The proposed wage rate, including any bona fide fringe
benefits, bears a reasonable relationship to the wage rates
contained in the wage determination.
(2) The conformance process may not be used to split,
subdivide, or otherwise avoid application of classifications
listed in the wage determination.
(3) If the contractor and the laborers and mechanics to be
employed in the classification (if known), or their
representatives, and the contracting officer agree on the
classification and wage rate (including the amount designated
for fringe benefits where appropriate), a report of the action
taken will be sent by the contracting officer by email to
DBAconformance@dol.gov. The Administrator, or an
authorized representative, will approve, modify, or disapprove
every additional classification action within 30 days of receipt
and so advise the contracting officer or will notify the
contracting officer within the 30–day period that additional time
is necessary.
(4) In the event the contractor, the laborers or mechanics to
be employed in the classification or their representatives, and
the contracting officer do not agree on the proposed
classification and wage rate (including the amount designated
for fringe benefits, where appropriate), the contracting officer
will, by email to DBAconformance@dol.gov, refer the
questions, including the views of all interested parties and the
recommendation of the contracting officer, to the Administrator
for determination. The Administrator, or an authorized
representative, will issue a determination within 30 days of
receipt and so advise the contracting officer or will notify the
contracting officer within the 30–day period that additional time
is necessary.
(5) The contracting officer must promptly notify the
contractor of the action taken by the Wage and Hour Division
under paragraphs 1.c.(3) and (4) of this section. The contractor
must furnish a written copy of such determination to each
affected worker or it must be posted as a part of the wage
determination. The wage rate (including fringe benefits where
appropriate) determined pursuant to paragraph 1.c.(3) or (4) of
this section must be paid to all workers performing work in the
classification under this contract from the first day on which
work is performed in the classification.
d. Fringe benefits not expressed as an hourly rate.
Whenever the minimum wage rate prescribed in the contract
for a class of laborers or mechanics includes a fringe benefit
which is not expressed as an hourly rate, the contractor may
either pay the benefit as stated in the wage determination or
may pay another bona fide fringe benefit or an hourly cash
equivalent thereof.
e. Unfunded plans. If the contractor does not make
payments to a trustee or other third person, the contractor may
consider as part of the wages of any laborer or mechanic the
amount of any costs reasonably anticipated in providing bona
fide fringe benefits under a plan or program, Provided, That
the Secretary of Labor has found, upon the written request of
the contractor, in accordance with the criteria set forth in
§ 5.28, that the applicable standards of the Davis-Bacon Act
have been met. The Secretary of Labor may require the
contractor to set aside in a separate account assets for the
meeting of obligations under the plan or program.
f. Interest. In the event of a failure to pay all or part of the
wages required by the contract, the contractor will be required
to pay interest on any underpayment of wages.
2. Withholding (29 CFR 5.5)
a. Withholding requirements. The contracting agency may,
upon its own action, or must, upon written request of an
authorized representative of the Department of Labor, withhold
or cause to be withheld from the contractor so much of the
accrued payments or advances as may be considered
necessary to satisfy the liabilities of the prime contractor or any
subcontractor for the full amount of wages and monetary relief,
including interest, required by the clauses set forth in this
section for violations of this contract, or to satisfy any such
liabilities required by any other Federal contract, or federally
assisted contract subject to Davis-Bacon labor standards, that
is held by the same prime contractor (as defined in § 5.2). The
necessary funds may be withheld from the contractor under
this contract, any other Federal contract with the same prime
contractor, or any other federally assisted contract that is
subject to Davis-Bacon labor standards requirements and is
held by the same prime contractor, regardless of whether the
other contract was awarded or assisted by the same agency,
and such funds may be used to satisfy the contractor liability
for which the funds were withheld. In the event of a
contractor's failure to pay any laborer or mechanic, including
any apprentice or helper working on the site of the work all or
part of the wages required by the contract, or upon the
contractor's failure to submit the required records as discussed
in paragraph 3.d. of this section, the contracting agency may
on its own initiative and after written notice to the contractor,
take such action as may be necessary to cause the
suspension of any further payment, advance, or guarantee of
funds until such violations have ceased.
b. Priority to withheld funds. The Department has priority to
funds withheld or to be withheld in accordance with paragraph
6
2.a. of this section or Section V, paragraph 3.a., or both, over
claims to those funds by:
(1) A contractor's surety(ies), including without limitation
performance bond sureties and payment bond sureties;
(2) A contracting agency for its reprocurement costs;
(3) A trustee(s) (either a court-appointed trustee or a U.S.
trustee, or both) in bankruptcy of a contractor, or a contractor's
bankruptcy estate;
(4) A contractor's assignee(s);
(5) A contractor's successor(s); or
(6) A claim asserted under the Prompt Payment Act, 31
U.S.C. 3901–3907.
3. Records and certified payrolls (29 CFR 5.5)
a. Basic record requirements (1) Length of record retention.
All regular payrolls and other basic records must be
maintained by the contractor and any subcontractor during the
course of the work and preserved for all laborers and
mechanics working at the site of the work (or otherwise
working in construction or development of the project under a
development statute) for a period of at least 3 years after all
the work on the prime contract is completed.
(2) Information required. Such records must contain the
name; Social Security number; last known address, telephone
number, and email address of each such worker; each
worker's correct classification(s) of work actually performed;
hourly rates of wages paid (including rates of contributions or
costs anticipated for bona fide fringe benefits or cash
equivalents thereof of the types described in 40 U.S.C.
3141(2)(B) of the Davis-Bacon Act); daily and weekly number
of hours actually worked in total and on each covered contract;
deductions made; and actual wages paid.
(3) Additional records relating to fringe benefits. Whenever
the Secretary of Labor has found under paragraph 1.e. of this
section that the wages of any laborer or mechanic include the
amount of any costs reasonably anticipated in providing
benefits under a plan or program described in 40 U.S.C.
3141(2)(B) of the Davis-Bacon Act, the contractor must
maintain records which show that the commitment to provide
such benefits is enforceable, that the plan or program is
financially responsible, and that the plan or program has been
communicated in writing to the laborers or mechanics affected,
and records which show the costs anticipated or the actual
cost incurred in providing such benefits.
(4) Additional records relating to apprenticeship. Contractors
with apprentices working under approved programs must
maintain written evidence of the registration of apprenticeship
programs, the registration of the apprentices, and the ratios
and wage rates prescribed in the applicable programs.
b. Certified payroll requirements (1) Frequency and method
of submission. The contractor or subcontractor must submit
weekly, for each week in which any DBA- or Related Acts-
covered work is performed, certified payrolls to the contracting
agency. The prime contractor is responsible for the submission
of all certified payrolls by all subcontractors. A contracting
agency or prime contractor may permit or require contractors
to submit certified payrolls through an electronic system, as
long as the electronic system requires a legally valid electronic
signature; the system allows the contractor, the contracting
agency, and the Department of Labor to access the certified
payrolls upon request for at least 3 years after the work on the
prime contract has been completed; and the contracting
agency or prime contractor permits other methods of
submission in situations where the contractor is unable or
limited in its ability to use or access the electronic system.
(2) Information required. The certified payrolls submitted
must set out accurately and completely all of the information
required to be maintained under paragraph 3.a.(2) of this
section, except that full Social Security numbers and last
known addresses, telephone numbers, and email addresses
must not be included on weekly transmittals. Instead, the
certified payrolls need only include an individually identifying
number for each worker ( e.g., the last four digits of the
worker's Social Security number). The required weekly
certified payroll information may be submitted using Optional
Form WH–347 or in any other format desired. Optional Form
WH–347 is available for this purpose from the Wage and Hour
Division website at https://www.dol.gov/sites/dolgov/files/WHD/
legacy/files/wh347/.pdf or its successor website. It is not a
violation of this section for a prime contractor to require a
subcontractor to provide full Social Security numbers and last
known addresses, telephone numbers, and email addresses to
the prime contractor for its own records, without weekly
submission by the subcontractor to the contracting agency.
(3) Statement of Compliance. Each certified payroll
submitted must be accompanied by a “Statement of
Compliance,” signed by the contractor or subcontractor, or the
contractor's or subcontractor's agent who pays or supervises
the payment of the persons working on the contract, and must
certify the following:
(i) That the certified payroll for the payroll period contains
the information required to be provided under paragraph 3.b.
of this section, the appropriate information and basic records
are being maintained under paragraph 3.a. of this section,
and such information and records are correct and complete;
(ii) That each laborer or mechanic (including each helper
and apprentice) working on the contract during the payroll
period has been paid the full weekly wages earned, without
rebate, either directly or indirectly, and that no deductions
have been made either directly or indirectly from the full
wages earned, other than permissible deductions as set
forth in 29 CFR part 3; and
(iii) That each laborer or mechanic has been paid not less
than the applicable wage rates and fringe benefits or cash
equivalents for the classification(s) of work actually
performed, as specified in the applicable wage determination
incorporated into the contract.
(4) Use of Optional Form WH–347. The weekly submission
of a properly executed certification set forth on the reverse
side of Optional Form WH–347 will satisfy the requirement for
submission of the “Statement of Compliance” required by
paragraph 3.b.(3) of this section.
7
(5) Signature. The signature by the contractor,
subcontractor, or the contractor's or subcontractor's agent
must be an original handwritten signature or a legally valid
electronic signature.
(6) Falsification. The falsification of any of the above
certifications may subject the contractor or subcontractor to
civil or criminal prosecution under 18 U.S.C. 1001 and 31
U.S.C. 3729.
(7) Length of certified payroll retention. The contractor or
subcontractor must preserve all certified payrolls during the
course of the work and for a period of 3 years after all the work
on the prime contract is completed.
c. Contracts, subcontracts, and related documents. The
contractor or subcontractor must maintain this contract or
subcontract and related documents including, without
limitation, bids, proposals, amendments, modifications, and
extensions. The contractor or subcontractor must preserve
these contracts, subcontracts, and related documents during
the course of the work and for a period of 3 years after all the
work on the prime contract is completed.
d. Required disclosures and access (1) Required record
disclosures and access to workers. The contractor or
subcontractor must make the records required under
paragraphs 3.a. through 3.c. of this section, and any other
documents that the contracting agency, the State DOT, the
FHWA, or the Department of Labor deems necessary to
determine compliance with the labor standards provisions of
any of the applicable statutes referenced by § 5.1, available for
inspection, copying, or transcription by authorized
representatives of the contracting agency, the State DOT, the
FHWA, or the Department of Labor, and must permit such
representatives to interview workers during working hours on
the job.
(2) Sanctions for non-compliance with records and worker
access requirements. If the contractor or subcontractor fails to
submit the required records or to make them available, or
refuses to permit worker interviews during working hours on
the job, the Federal agency may, after written notice to the
contractor, sponsor, applicant, owner, or other entity, as the
case may be, that maintains such records or that employs
such workers, take such action as may be necessary to cause
the suspension of any further payment, advance, or guarantee
of funds. Furthermore, failure to submit the required records
upon request or to make such records available, or to permit
worker interviews during working hours on the job, may be
grounds for debarment action pursuant to § 5.12. In addition,
any contractor or other person that fails to submit the required
records or make those records available to WHD within the
time WHD requests that the records be produced will be
precluded from introducing as evidence in an administrative
proceeding under 29 CFR part 6 any of the required records
that were not provided or made available to WHD. WHD will
take into consideration a reasonable request from the
contractor or person for an extension of the time for
submission of records. WHD will determine the
reasonableness of the request and may consider, among other
things, the location of the records and the volume of
production.
(3) Required information disclosures. Contractors and
subcontractors must maintain the full Social Security number
and last known address, telephone number, and email address
of each covered worker, and must provide them upon request
to the contracting agency, the State DOT, the FHWA, the
contractor, or the Wage and Hour Division of the Department
of Labor for purposes of an investigation or other compliance
action.
4. Apprentices and equal employment opportunity (29 CFR
5.5)
a. Apprentices (1) Rate of pay. Apprentices will be permitted
to work at less than the predetermined rate for the work they
perform when they are employed pursuant to and individually
registered in a bona fide apprenticeship program registered
with the U.S. Department of Labor, Employment and Training
Administration, Office of Apprenticeship (OA), or with a State
Apprenticeship Agency recognized by the OA. A person who is
not individually registered in the program, but who has been
certified by the OA or a State Apprenticeship Agency (where
appropriate) to be eligible for probationary employment as an
apprentice, will be permitted to work at less than the
predetermined rate for the work they perform in the first 90
days of probationary employment as an apprentice in such a
program. In the event the OA or a State Apprenticeship
Agency recognized by the OA withdraws approval of an
apprenticeship program, the contractor will no longer be
permitted to use apprentices at less than the applicable
predetermined rate for the work performed until an acceptable
program is approved.
(2) Fringe benefits. Apprentices must be paid fringe benefits
in accordance with the provisions of the apprenticeship
program. If the apprenticeship program does not specify fringe
benefits, apprentices must be paid the full amount of fringe
benefits listed on the wage determination for the applicable
classification. If the Administrator determines that a different
practice prevails for the applicable apprentice classification,
fringe benefits must be paid in accordance with that
determination.
(3) Apprenticeship ratio. The allowable ratio of apprentices to
journeyworkers on the job site in any craft classification must
not be greater than the ratio permitted to the contractor as to
the entire work force under the registered program or the ratio
applicable to the locality of the project pursuant to paragraph
4.a.(4) of this section. Any worker listed on a payroll at an
apprentice wage rate, who is not registered or otherwise
employed as stated in paragraph 4.a.(1) of this section, must
be paid not less than the applicable wage rate on the wage
determination for the classification of work actually performed.
In addition, any apprentice performing work on the job site in
excess of the ratio permitted under this section must be paid
not less than the applicable wage rate on the wage
determination for the work actually performed.
(4) Reciprocity of ratios and wage rates. Where a contractor
is performing construction on a project in a locality other than
the locality in which its program is registered, the ratios and
wage rates (expressed in percentages of the journeyworker's
hourly rate) applicable within the locality in which the
construction is being performed must be observed. If there is
no applicable ratio or wage rate for the locality of the project,
the ratio and wage rate specified in the contractor's registered
program must be observed.
b. Equal employment opportunity. The use of apprentices
and journeyworkers under this part must be in conformity with
8
the equal employment opportunity requirements of Executive
Order 11246, as amended, and 29 CFR part 30.
c. Apprentices and Trainees (programs of the U.S. DOT).
Apprentices and trainees working under apprenticeship and
skill training programs which have been certified by the
Secretary of Transportation as promoting EEO in connection
with Federal-aid highway construction programs are not
subject to the requirements of paragraph 4 of this Section IV.
23 CFR 230.111(e)(2). The straight time hourly wage rates for
apprentices and trainees under such programs will be
established by the particular programs. The ratio of
apprentices and trainees to journeyworkers shall not be
greater than permitted by the terms of the particular program.
5. Compliance with Copeland Act requirements. The
contractor shall comply with the requirements of 29 CFR part
3, which are incorporated by reference in this contract as
provided in 29 CFR 5.5.
6. Subcontracts. The contractor or subcontractor must insert
FHWA-1273 in any subcontracts, along with the applicable
wage determination(s) and such other clauses or contract
modifications as the contracting agency may by appropriate
instructions require, and a clause requiring the subcontractors
to include these clauses and wage determination(s) in any
lower tier subcontracts. The prime contractor is responsible for
the compliance by any subcontractor or lower tier
subcontractor with all the contract clauses in this section. In
the event of any violations of these clauses, the prime
contractor and any subcontractor(s) responsible will be liable
for any unpaid wages and monetary relief, including interest
from the date of the underpayment or loss, due to any workers
of lower-tier subcontractors, and may be subject to debarment,
as appropriate. 29 CFR 5.5.
7. Contract termination: debarment. A breach of the
contract clauses in 29 CFR 5.5 may be grounds for termination
of the contract, and for debarment as a contractor and a
subcontractor as provided in 29 CFR 5.12.
8. Compliance with Davis-Bacon and Related Act
requirements. All rulings and interpretations of the Davis-
Bacon and Related Acts contained in 29 CFR parts 1, 3, and 5
are herein incorporated by reference in this contract as
provided in 29 CFR 5.5.
9. Disputes concerning labor standards. As provided in 29
CFR 5.5, disputes arising out of the labor standards provisions
of this contract shall not be subject to the general disputes
clause of this contract. Such disputes shall be resolved in
accordance with the procedures of the Department of Labor
set forth in 29 CFR parts 5, 6, and 7. Disputes within the
meaning of this clause include disputes between the contractor
(or any of its subcontractors) and the contracting agency, the
U.S. Department of Labor, or the employees or their
representatives.
10. Certification of eligibility. a. By entering into this contract,
the contractor certifies that neither it nor any person or firm
who has an interest in the contractor's firm is a person or firm
ineligible to be awarded Government contracts by virtue of 40
U.S.C. 3144(b) or § 5.12(a).
b. No part of this contract shall be subcontracted to any
person or firm ineligible for award of a Government contract by
virtue of 40 U.S.C. 3144(b) or § 5.12(a).
c. The penalty for making false statements is prescribed in
the U.S. Code, Title 18 Crimes and Criminal Procedure, 18
U.S.C. 1001.
11. Anti-retaliation. It is unlawful for any person to discharge,
demote, intimidate, threaten, restrain, coerce, blacklist, harass,
or in any other manner discriminate against, or to cause any
person to discharge, demote, intimidate, threaten, restrain,
coerce, blacklist, harass, or in any other manner discriminate
against, any worker or job applicant for:
a. Notifying any contractor of any conduct which the worker
reasonably believes constitutes a violation of the DBA, Related
Acts, this part, or 29 CFR part 1 or 3;
b. Filing any complaint, initiating or causing to be initiated
any proceeding, or otherwise asserting or seeking to assert on
behalf of themselves or others any right or protection under the
DBA, Related Acts, this part, or 29 CFR part 1 or 3;
c. Cooperating in any investigation or other compliance
action, or testifying in any proceeding under the DBA, Related
Acts, this part, or 29 CFR part 1 or 3; or
d. Informing any other person about their rights under the
DBA, Related Acts, this part, or 29 CFR part 1 or 3.
V. CONTRACT WORK HOURS AND SAFETY STANDARDS
ACT
Pursuant to 29 CFR 5.5(b), the following clauses apply to any
Federal-aid construction contract in an amount in excess of
$100,000 and subject to the overtime provisions of the
Contract Work Hours and Safety Standards Act. These
clauses shall be inserted in addition to the clauses required by
29 CFR 5.5(a) or 29 CFR 4.6. As used in this paragraph, the
terms laborers and mechanics include watchpersons and
guards.
1. Overtime requirements. No contractor or subcontractor
contracting for any part of the contract work which may require
or involve the employment of laborers or mechanics shall
require or permit any such laborer or mechanic in any
workweek in which he or she is employed on such work to
work in excess of forty hours in such workweek unless such
laborer or mechanic receives compensation at a rate not less
than one and one-half times the basic rate of pay for all hours
worked in excess of forty hours in such workweek. 29 CFR
5.5.
2. Violation; liability for unpaid wages; liquidated
damages. In the event of any violation of the clause set forth
in paragraph 1. of this section the contractor and any
subcontractor responsible therefor shall be liable for the
unpaid wages and interest from the date of the underpayment.
In addition, such contractor and subcontractor shall be liable to
the United States (in the case of work done under contract for
the District of Columbia or a territory, to such District or to such
territory), for liquidated damages. Such liquidated damages
shall be computed with respect to each individual laborer or
9
mechanic, including watchpersons and guards, employed in
violation of the clause set forth in paragraph 1. of this section,
in the sum currently provided in 29 CFR 5.5(b)(2)* for each
calendar day on which such individual was required or
permitted to work in excess of the standard workweek of forty
hours without payment of the overtime wages required by the
clause set forth in paragraph 1. of this section.
* $31 as of January 15, 2023 (See 88 FR 88 FR 2210) as may
be adjusted annually by the Department of Labor, pursuant to
the Federal Civil Penalties Inflation Adjustment Act of 1990.
3. Withholding for unpaid wages and liquidated damages
a. Withholding process. The FHWA or the contracting
agency may, upon its own action, or must, upon written
request of an authorized representative of the Department of
Labor, withhold or cause to be withheld from the contractor so
much of the accrued payments or advances as may be
considered necessary to satisfy the liabilities of the prime
contractor or any subcontractor for any unpaid wages;
monetary relief, including interest; and liquidated damages
required by the clauses set forth in this section on this
contract, any other Federal contract with the same prime
contractor, or any other federally assisted contract subject to
the Contract Work Hours and Safety Standards Act that is held
by the same prime contractor (as defined in § 5.2). The
necessary funds may be withheld from the contractor under
this contract, any other Federal contract with the same prime
contractor, or any other federally assisted contract that is
subject to the Contract Work Hours and Safety Standards Act
and is held by the same prime contractor, regardless of
whether the other contract was awarded or assisted by the
same agency, and such funds may be used to satisfy the
contractor liability for which the funds were withheld.
b. Priority to withheld funds. The Department has priority to
funds withheld or to be withheld in accordance with Section IV
paragraph 2.a. or paragraph 3.a. of this section, or both, over
claims to those funds by:
(1) A contractor's surety(ies), including without limitation
performance bond sureties and payment bond sureties;
(2) A contracting agency for its reprocurement costs;
(3) A trustee(s) (either a court-appointed trustee or a U.S.
trustee, or both) in bankruptcy of a contractor, or a contractor's
bankruptcy estate;
(4) A contractor's assignee(s);
(5) A contractor's successor(s); or
(6) A claim asserted under the Prompt Payment Act, 31
U.S.C. 3901–3907.
4. Subcontracts. The contractor or subcontractor must insert
in any subcontracts the clauses set forth in paragraphs 1.
through 5. of this section and a clause requiring the
subcontractors to include these clauses in any lower tier
subcontracts. The prime contractor is responsible for
compliance by any subcontractor or lower tier subcontractor
with the clauses set forth in paragraphs 1. through 5. In the
event of any violations of these clauses, the prime contractor
and any subcontractor(s) responsible will be liable for any
unpaid wages and monetary relief, including interest from the
date of the underpayment or loss, due to any workers of lower-
tier subcontractors, and associated liquidated damages and
may be subject to debarment, as appropriate.
5. Anti-retaliation. It is unlawful for any person to discharge,
demote, intimidate, threaten, restrain, coerce, blacklist, harass,
or in any other manner discriminate against, or to cause any
person to discharge, demote, intimidate, threaten, restrain,
coerce, blacklist, harass, or in any other manner discriminate
against, any worker or job applicant for:
a. Notifying any contractor of any conduct which the worker
reasonably believes constitutes a violation of the Contract
Work Hours and Safety Standards Act (CWHSSA) or its
implementing regulations in this part;
b. Filing any complaint, initiating or causing to be initiated
any proceeding, or otherwise asserting or seeking to assert on
behalf of themselves or others any right or protection under
CWHSSA or this part;
c. Cooperating in any investigation or other compliance
action, or testifying in any proceeding under CWHSSA or this
part; or
d. Informing any other person about their rights under
CWHSSA or this part.
VI. SUBLETTING OR ASSIGNING THE CONTRACT
This provision is applicable to all Federal-aid construction
contracts on the National Highway System pursuant to 23 CFR
635.116.
1. The contractor shall perform with its own organization
contract work amounting to not less than 30 percent (or a
greater percentage if specified elsewhere in the contract) of
the total original contract price, excluding any specialty items
designated by the contracting agency. Specialty items may be
performed by subcontract and the amount of any such
specialty items performed may be deducted from the total
original contract price before computing the amount of work
required to be performed by the contractor's own organization
(23 CFR 635.116).
a. The term “perform work with its own organization” in
paragraph 1 of Section VI refers to workers employed or
leased by the prime contractor, and equipment owned or
rented by the prime contractor, with or without operators.
Such term does not include employees or equipment of a
subcontractor or lower tier subcontractor, agents of the prime
contractor, or any other assignees. The term may include
payments for the costs of hiring leased employees from an
employee leasing firm meeting all relevant Federal and State
regulatory requirements. Leased employees may only be
included in this term if the prime contractor meets all of the
following conditions: (based on longstanding interpretation)
(1) the prime contractor maintains control over the
supervision of the day-to-day activities of the leased
employees;
(2) the prime contractor remains responsible for the quality
of the work of the leased employees;
10
(3) the prime contractor retains all power to accept or
exclude individual employees from work on the project; and
(4) the prime contractor remains ultimately responsible for
the payment of predetermined minimum wages, the
submission of payrolls, statements of compliance and all
other Federal regulatory requirements.
b. "Specialty Items" shall be construed to be limited to work
that requires highly specialized knowledge, abilities, or
equipment not ordinarily available in the type of contracting
organizations qualified and expected to bid or propose on the
contract as a whole and in general are to be limited to minor
components of the overall contract. 23 CFR 635.102.
2. Pursuant to 23 CFR 635.116(a), the contract amount upon
which the requirements set forth in paragraph (1) of Section VI
is computed includes the cost of material and manufactured
products which are to be purchased or produced by the
contractor under the contract provisions.
3. Pursuant to 23 CFR 635.116(c), the contractor shall furnish
(a) a competent superintendent or supervisor who is employed
by the firm, has full authority to direct performance of the work
in accordance with the contract requirements, and is in charge
of all construction operations (regardless of who performs the
work) and (b) such other of its own organizational resources
(supervision, management, and engineering services) as the
contracting officer determines is necessary to assure the
performance of the contract.
4. No portion of the contract shall be sublet, assigned or
otherwise disposed of except with the written consent of the
contracting officer, or authorized representative, and such
consent when given shall not be construed to relieve the
contractor of any responsibility for the fulfillment of the
contract. Written consent will be given only after the
contracting agency has assured that each subcontract is
evidenced in writing and that it contains all pertinent provisions
and requirements of the prime contract. (based on long-
standing interpretation of 23 CFR 635.116).
5. The 30-percent self-performance requirement of paragraph
(1) is not applicable to design-build contracts; however,
contracting agencies may establish their own self-performance
requirements. 23 CFR 635.116(d).
VII. SAFETY: ACCIDENT PREVENTION
This provision is applicable to all Federal-aid construction
contracts and to all related subcontracts.
1. In the performance of this contract the contractor shall
comply with all applicable Federal, State, and local laws
governing safety, health, and sanitation (23 CFR Part 635).
The contractor shall provide all safeguards, safety devices and
protective equipment and take any other needed actions as it
determines, or as the contracting officer may determine, to be
reasonably necessary to protect the life and health of
employees on the job and the safety of the public and to
protect property in connection with the performance of the
work covered by the contract. 23 CFR 635.108.
2. It is a condition of this contract, and shall be made a
condition of each subcontract, which the contractor enters into
pursuant to this contract, that the contractor and any
subcontractor shall not permit any employee, in performance
of the contract, to work in surroundings or under conditions
which are unsanitary, hazardous or dangerous to his/her
health or safety, as determined under construction safety and
health standards (29 CFR Part 1926) promulgated by the
Secretary of Labor, in accordance with Section 107 of the
Contract Work Hours and Safety Standards Act (40 U.S.C.
3704). 29 CFR 1926.10.
3. Pursuant to 29 CFR 1926.3, it is a condition of this contract
that the Secretary of Labor or authorized representative
thereof, shall have right of entry to any site of contract
performance to inspect or investigate the matter of compliance
with the construction safety and health standards and to carry
out the duties of the Secretary under Section 107 of the
Contract Work Hours and Safety Standards Act (40 U.S.C.
3704).
VIII. FALSE STATEMENTS CONCERNING HIGHWAY
PROJECTS
This provision is applicable to all Federal-aid construction
contracts and to all related subcontracts.
In order to assure high quality and durable construction in
conformity with approved plans and specifications and a high
degree of reliability on statements and representations made
by engineers, contractors, suppliers, and workers on Federal-
aid highway projects, it is essential that all persons concerned
with the project perform their functions as carefully, thoroughly,
and honestly as possible. Willful falsification, distortion, or
misrepresentation with respect to any facts related to the
project is a violation of Federal law. To prevent any
misunderstanding regarding the seriousness of these and
similar acts, Form FHWA-1022 shall be posted on each
Federal-aid highway project (23 CFR Part 635) in one or more
places where it is readily available to all persons concerned
with the project:
18 U.S.C. 1020 reads as follows:
"Whoever, being an officer, agent, or employee of the United
States, or of any State or Territory, or whoever, whether a
person, association, firm, or corporation, knowingly makes any
false statement, false representation, or false report as to the
character, quality, quantity, or cost of the material used or to
be used, or the quantity or quality of the work performed or to
be performed, or the cost thereof in connection with the
submission of plans, maps, specifications, contracts, or costs
of construction on any highway or related project submitted for
approval to the Secretary of Transportation; or
Whoever knowingly makes any false statement, false
representation, false report or false claim with respect to the
character, quality, quantity, or cost of any work performed or to
be performed, or materials furnished or to be furnished, in
connection with the construction of any highway or related
project approved by the Secretary of Transportation; or
Whoever knowingly makes any false statement or false
representation as to material fact in any statement, certificate,
or report submitted pursuant to provisions of the Federal-aid
Roads Act approved July 11, 1916, (39 Stat. 355), as
amended and supplemented;
Shall be fined under this title or imprisoned not more than 5
years or both."
11
IX. IMPLEMENTATION OF CLEAN AIR ACT AND FEDERAL
WATER POLLUTION CONTROL ACT (42 U.S.C. 7606; 2
CFR 200.88; EO 11738)
This provision is applicable to all Federal-aid construction
contracts in excess of $150,000 and to all related
subcontracts. 48 CFR 2.101; 2 CFR 200.327.
By submission of this bid/proposal or the execution of this
contract or subcontract, as appropriate, the bidder, proposer,
Federal-aid construction contractor, subcontractor, supplier, or
vendor agrees to comply with all applicable standards, orders
or regulations issued pursuant to the Clean Air Act (42 U.S.C.
7401-7671q) and the Federal Water Pollution Control Act, as
amended (33 U.S.C. 1251-1387). Violations must be reported
to the Federal Highway Administration and the Regional Office
of the Environmental Protection Agency. 2 CFR Part 200,
Appendix II.
The contractor agrees to include or cause to be included the
requirements of this Section in every subcontract, and further
agrees to take such action as the contracting agency may
direct as a means of enforcing such requirements. 2 CFR
200.327.
X. CERTIFICATION REGARDING DEBARMENT,
SUSPENSION, INELIGIBILITY AND VOLUNTARY
EXCLUSION
This provision is applicable to all Federal-aid construction
contracts, design-build contracts, subcontracts, lower-tier
subcontracts, purchase orders, lease agreements, consultant
contracts or any other covered transaction requiring FHWA
approval or that is estimated to cost $25,000 or more – as
defined in 2 CFR Parts 180 and 1200. 2 CFR 180.220 and
1200.220.
1. Instructions for Certification – First Tier Participants:
a. By signing and submitting this proposal, the prospective
first tier participant is providing the certification set out below.
b. The inability of a person to provide the certification set out
below will not necessarily result in denial of participation in this
covered transaction. The prospective first tier participant shall
submit an explanation of why it cannot provide the certification
set out below. The certification or explanation will be
considered in connection with the department or agency's
determination whether to enter into this transaction. However,
failure of the prospective first tier participant to furnish a
certification or an explanation shall disqualify such a person
from participation in this transaction. 2 CFR 180.320.
c. The certification in this clause is a material representation
of fact upon which reliance was placed when the contracting
agency determined to enter into this transaction. If it is later
determined that the prospective participant knowingly rendered
an erroneous certification, in addition to other remedies
available to the Federal Government, the contracting agency
may terminate this transaction for cause of default. 2 CFR
180.325.
d. The prospective first tier participant shall provide
immediate written notice to the contracting agency to whom
this proposal is submitted if any time the prospective first tier
participant learns that its certification was erroneous when
submitted or has become erroneous by reason of changed
circumstances. 2 CFR 180.345 and 180.350.
e. The terms "covered transaction," "debarred,"
"suspended," "ineligible," "participant," "person," "principal,"
and "voluntarily excluded," as used in this clause, are defined
in 2 CFR Parts 180, Subpart I, 180.900-180.1020, and 1200.
“First Tier Covered Transactions” refers to any covered
transaction between a recipient or subrecipient of Federal
funds and a participant (such as the prime or general contract).
“Lower Tier Covered Transactions” refers to any covered
transaction under a First Tier Covered Transaction (such as
subcontracts). “First Tier Participant” refers to the participant
who has entered into a covered transaction with a recipient or
subrecipient of Federal funds (such as the prime or general
contractor). “Lower Tier Participant” refers any participant who
has entered into a covered transaction with a First Tier
Participant or other Lower Tier Participants (such as
subcontractors and suppliers).
f. The prospective first tier participant agrees by submitting
this proposal that, should the proposed covered transaction be
entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is debarred,
suspended, declared ineligible, or voluntarily excluded from
participation in this covered transaction, unless authorized by
the department or agency entering into this transaction. 2
CFR 180.330.
g. The prospective first tier participant further agrees by
submitting this proposal that it will include the clause titled
"Certification Regarding Debarment, Suspension, Ineligibility
and Voluntary Exclusion-Lower Tier Covered Transactions,"
provided by the department or contracting agency, entering
into this covered transaction, without modification, in all lower
tier covered transactions and in all solicitations for lower tier
covered transactions exceeding the $25,000 threshold. 2 CFR
180.220 and 180.300.
h. A participant in a covered transaction may rely upon a
certification of a prospective participant in a lower tier covered
transaction that is not debarred, suspended, ineligible, or
voluntarily excluded from the covered transaction, unless it
knows that the certification is erroneous. 2 CFR 180.300;
180.320, and 180.325. A participant is responsible for
ensuring that its principals are not suspended, debarred, or
otherwise ineligible to participate in covered transactions. 2
CFR 180.335. To verify the eligibility of its principals, as well
as the eligibility of any lower tier prospective participants, each
participant may, but is not required to, check the System for
Award Management website (https://www.sam.gov/). 2 CFR
180.300, 180.320, and 180.325.
i. Nothing contained in the foregoing shall be construed to
require the establishment of a system of records in order to
render in good faith the certification required by this clause.
The knowledge and information of the prospective participant
is not required to exceed that which is normally possessed by
a prudent person in the ordinary course of business dealings.
j. Except for transactions authorized under paragraph (f) of
these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a
person who is suspended, debarred, ineligible, or voluntarily
excluded from participation in this transaction, in addition to
other remedies available to the Federal Government, the
department or agency may terminate this transaction for cause
or default. 2 CFR 180.325.
* * * * *
12
2. Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion – First Tier
Participants:
a. The prospective first tier participant certifies to the best of
its knowledge and belief, that it and its principals:
(1) Are not presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from
participating in covered transactions by any Federal
department or agency, 2 CFR 180.335;.
(2) Have not within a three-year period preceding this
proposal been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing
a public (Federal, State, or local) transaction or contract under
a public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false
statements, or receiving stolen property, 2 CFR 180.800;
(3) Are not presently indicted for or otherwise criminally or
civilly charged by a governmental entity (Federal, State or
local) with commission of any of the offenses enumerated in
paragraph (a)(2) of this certification, 2 CFR 180.700 and
180.800; and
(4) Have not within a three-year period preceding this
application/proposal had one or more public transactions
(Federal, State or local) terminated for cause or default. 2
CFR 180.335(d).
(5) Are not a corporation that has been convicted of a felony
violation under any Federal law within the two-year period
preceding this proposal (USDOT Order 4200.6 implementing
appropriations act requirements); and
(6) Are not a corporation with any unpaid Federal tax liability
that has been assessed, for which all judicial and
administrative remedies have been exhausted, or have lapsed,
and that is not being paid in a timely manner pursuant to an
agreement with the authority responsible for collecting the tax
liability (USDOT Order 4200.6 implementing appropriations act
requirements).
b. Where the prospective participant is unable to certify to
any of the statements in this certification, such prospective
participant should attach an explanation to this proposal. 2
CFR 180.335 and 180.340.
* * * * *
3. Instructions for Certification - Lower Tier Participants:
(Applicable to all subcontracts, purchase orders, and other
lower tier transactions requiring prior FHWA approval or
estimated to cost $25,000 or more - 2 CFR Parts 180 and
1200). 2 CFR 180.220 and 1200.220.
a. By signing and submitting this proposal, the prospective
lower tier participant is providing the certification set out below.
b. The certification in this clause is a material representation
of fact upon which reliance was placed when this transaction
was entered into. If it is later determined that the prospective
lower tier participant knowingly rendered an erroneous
certification, in addition to other remedies available to the
Federal Government, the department, or agency with which
this transaction originated may pursue available remedies,
including suspension and/or debarment.
c. The prospective lower tier participant shall provide
immediate written notice to the person to which this proposal is
submitted if at any time the prospective lower tier participant
learns that its certification was erroneous by reason of
changed circumstances. 2 CFR 180.365.
d. The terms "covered transaction," "debarred,"
"suspended," "ineligible," "participant," "person," "principal,"
and "voluntarily excluded," as used in this clause, are defined
in 2 CFR Parts 180, Subpart I, 180.900 – 180.1020, and 1200.
You may contact the person to which this proposal is
submitted for assistance in obtaining a copy of those
regulations. “First Tier Covered Transactions” refers to any
covered transaction between a recipient or subrecipient of
Federal funds and a participant (such as the prime or general
contract). “Lower Tier Covered Transactions” refers to any
covered transaction under a First Tier Covered Transaction
(such as subcontracts). “First Tier Participant” refers to the
participant who has entered into a covered transaction with a
recipient or subrecipient of Federal funds (such as the prime or
general contractor). “Lower Tier Participant” refers any
participant who has entered into a covered transaction with a
First Tier Participant or other Lower Tier Participants (such as
subcontractors and suppliers).
e. The prospective lower tier participant agrees by
submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into
any lower tier covered transaction with a person who is
debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction, unless
authorized by the department or agency with which this
transaction originated. 2 CFR 1200.220 and 1200.332.
f. The prospective lower tier participant further agrees by
submitting this proposal that it will include this clause titled
"Certification Regarding Debarment, Suspension, Ineligibility
and Voluntary Exclusion-Lower Tier Covered Transaction,"
without modification, in all lower tier covered transactions and
in all solicitations for lower tier covered transactions exceeding
the $25,000 threshold. 2 CFR 180.220 and 1200.220.
g. A participant in a covered transaction may rely upon a
certification of a prospective participant in a lower tier covered
transaction that is not debarred, suspended, ineligible, or
voluntarily excluded from the covered transaction, unless it
knows that the certification is erroneous. A participant is
responsible for ensuring that its principals are not suspended,
debarred, or otherwise ineligible to participate in covered
transactions. To verify the eligibility of its principals, as well as
the eligibility of any lower tier prospective participants, each
participant may, but is not required to, check the System for
Award Management website (https://www.sam.gov/), which is
compiled by the General Services Administration. 2 CFR
180.300, 180.320, 180.330, and 180.335.
h. Nothing contained in the foregoing shall be construed to
require establishment of a system of records in order to render
in good faith the certification required by this clause. The
knowledge and information of participant is not required to
exceed that which is normally possessed by a prudent person
in the ordinary course of business dealings.
i. Except for transactions authorized under paragraph e of
these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a
person who is suspended, debarred, ineligible, or voluntarily
13
excluded from participation in this transaction, in addition to
other remedies available to the Federal Government, the
department or agency with which this transaction originated
may pursue available remedies, including suspension and/or
debarment. 2 CFR 180.325.
* * * * *
4. Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion--Lower Tier
Participants:
a. The prospective lower tier participant certifies, by
submission of this proposal, that neither it nor its principals:
(1) is presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from
participating in covered transactions by any Federal
department or agency, 2 CFR 180.355;
(2) is a corporation that has been convicted of a felony
violation under any Federal law within the two-year period
preceding this proposal (USDOT Order 4200.6 implementing
appropriations act requirements); and
(3) is a corporation with any unpaid Federal tax liability that
has been assessed, for which all judicial and administrative
remedies have been exhausted, or have lapsed, and that is
not being paid in a timely manner pursuant to an agreement
with the authority responsible for collecting the tax liability.
(USDOT Order 4200.6 implementing appropriations act
requirements)
b. Where the prospective lower tier participant is unable to
certify to any of the statements in this certification, such
prospective participant should attach an explanation to this
proposal.
* * * * *
XI. CERTIFICATION REGARDING USE OF CONTRACT
FUNDS FOR LOBBYING
This provision is applicable to all Federal-aid construction
contracts and to all related subcontracts which exceed
$100,000. 49 CFR Part 20, App. A.
1. The prospective participant certifies, by signing and
submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
a. No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of
any Federal agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any
Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or
cooperative agreement.
b. If any funds other than Federal appropriated funds have
been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any Federal
agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and
submit Standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
2. This certification is a material representation of fact upon
which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by 31
U.S.C. 1352. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
3. The prospective participant also agrees by submitting its
bid or proposal that the participant shall require that the
language of this certification be included in all lower tier
subcontracts, which exceed $100,000 and that all such
recipients shall certify and disclose accordingly.
XII. USE OF UNITED STATES-FLAG VESSELS:
This provision is applicable to all Federal-aid construction
contracts, design-build contracts, subcontracts, lower-tier
subcontracts, purchase orders, lease agreements, or any other
covered transaction. 46 CFR Part 381.
This requirement applies to material or equipment that is
acquired for a specific Federal-aid highway project. 46 CFR
381.7. It is not applicable to goods or materials that come into
inventories independent of an FHWA funded-contract.
When oceanic shipments (or shipments across the Great
Lakes) are necessary for materials or equipment acquired for a
specific Federal-aid construction project, the bidder, proposer,
contractor, subcontractor, or vendor agrees:
1. To utilize privately owned United States-flag commercial
vessels to ship at least 50 percent of the gross tonnage
(computed separately for dry bulk carriers, dry cargo liners,
and tankers) involved, whenever shipping any equipment,
material, or commodities pursuant to this contract, to the
extent such vessels are available at fair and reasonable rates
for United States-flag commercial vessels. 46 CFR 381.7.
2. To furnish within 20 days following the date of loading for
shipments originating within the United States or within 30
working days following the date of loading for shipments
originating outside the United States, a legible copy of a rated,
‘on-board’ commercial ocean bill-of-lading in English for each
shipment of cargo described in paragraph (b)(1) of this section
to both the Contracting Officer (through the prime contractor in
the case of subcontractor bills-of-lading) and to the Office of
Cargo and Commercial Sealift (MAR-620), Maritime
Administration, Washington, DC 20590. (MARAD requires
copies of the ocean carrier's (master) bills of lading, certified
onboard, dated, with rates and charges. These bills of lading
may contain business sensitive information and therefore may
be submitted directly to MARAD by the Ocean Transportation
Intermediary on behalf of the contractor). 46 CFR 381.7.
14
ATTACHMENT A - EMPLOYMENT AND MATERIALS
PREFERENCE FOR APPALACHIAN DEVELOPMENT
HIGHWAY SYSTEM OR APPALACHIAN LOCAL ACCESS
ROAD CONTRACTS (23 CFR 633, Subpart B, Appendix B)
This provision is applicable to all Federal-aid projects funded
under the Appalachian Regional Development Act of 1965.
1. During the performance of this contract, the contractor
undertaking to do work which is, or reasonably may be, done
as on-site work, shall give preference to qualified persons who
regularly reside in the labor area as designated by the DOL
wherein the contract work is situated, or the subregion, or the
Appalachian counties of the State wherein the contract work is
situated, except:
a. To the extent that qualified persons regularly residing in
the area are not available.
b. For the reasonable needs of the contractor to employ
supervisory or specially experienced personnel necessary to
assure an efficient execution of the contract work.
c. For the obligation of the contractor to offer employment to
present or former employees as the result of a lawful collective
bargaining contract, provided that the number of nonresident
persons employed under this subparagraph (1c) shall not
exceed 20 percent of the total number of employees employed
by the contractor on the contract work, except as provided in
subparagraph (4) below.
2. The contractor shall place a job order with the State
Employment Service indicating (a) the classifications of the
laborers, mechanics and other employees required to perform
the contract work, (b) the number of employees required in
each classification, (c) the date on which the participant
estimates such employees will be required, and (d) any other
pertinent information required by the State Employment
Service to complete the job order form. The job order may be
placed with the State Employment Service in writing or by
telephone. If during the course of the contract work, the
information submitted by the contractor in the original job order
is substantially modified, the participant shall promptly notify
the State Employment Service.
3. The contractor shall give full consideration to all qualified
job applicants referred to him by the State Employment
Service. The contractor is not required to grant employment to
any job applicants who, in his opinion, are not qualified to
perform the classification of work required.
4. If, within one week following the placing of a job order by
the contractor with the State Employment Service, the State
Employment Service is unable to refer any qualified job
applicants to the contractor, or less than the number
requested, the State Employment Service will forward a
certificate to the contractor indicating the unavailability of
applicants. Such certificate shall be made a part of the
contractor's permanent project records. Upon receipt of this
certificate, the contractor may employ persons who do not
normally reside in the labor area to fill positions covered by the
certificate, notwithstanding the provisions of subparagraph (1c)
above.
5. The provisions of 23 CFR 633.207(e) allow the
contracting agency to provide a contractual preference for the
use of mineral resource materials native to the Appalachian
region.
6. The contractor shall include the provisions of Sections 1
through 4 of this Attachment A in every subcontract for work
which is, or reasonably may be, done as on-site work.
10.0
BUY AMERICA
BUILD AMERICA / BUY AMERICA
MATERIAL CERTIFICATIONS
Federal Funded Contract Guide for Contractors – Rev 2023-04-10 pg 1 of 5
BUY AMERICA / BUILD AMERICA BUY AMERICA / MATERIAL CERTIFICATION
REQUIREMENTS
For City of Chandler Federal Funded Projects Per FHWA
The City of Chandler will follow Buy America requirements and the Build America Buy America
requirements.
A. REGULATIONS
1. FHWA - BUY AMERICA AND THE NEW BUILD AMERICA, BUY AMERICA REGULATION EFFECTIVE
NOVEMBER 1, 2022.
https://www.transportation.gov/sites/dot.gov/files/docs/buy_america_provisions_side_by_side.pdf)
Federal Highway Administration (FHWA) - 23 U.S.C. § 313 – Buy America; 23 C.F.R. § 635.410
The Secretary of Transportation shall not obligate any funds unless steel, iron, and manufactured products used
In such project are produced in the United States.
2. MAG SPECIFICATION SECTION 106.2.1
3. ADOT SPECIFICATION 106, 106.05 AND 106.15
B. PROCEDURE FOR MATERIAL CERTIFICATION REQUIREMENTS – CITY OF CHANDLER
1. All material for a federal funded project must have a material certification.
2. All material delivered to jobsite must be accompanied by a material certification.
3. Material Certifications must be submitted to the City of Chandler representative for review and approval and is not
deemed accepted until City of Chandler representative approval.
4. Buy America Material – All Iron and Steel products. (See Item A above)
5. Buy America Material Installation: All Buy America Iron and Steel Products MUST NOT be installed without
Material Certification received and approval from City of Chandler.
6. All non-Buy America Material Installation: All non-Buy America material, if installed without material certification
receipt and approval is at the Prime Contractor's risk and WILL NOT BE PAID until approval of material
certification for that material.
C. MATERIAL CERTIFICATIONS – Every Material Certification must have the following– Items 1-11
1. Project Name
2. City Project Number
3. Federal Project Number
4. ADOT Number (previously known as Tracs Number) (if FHWA funded project)
5. Supplier Information: Name, Address, Telephone Number
6. Description of the material supplied
7. Quantity of material represented by the certificate
8. Means of material identification, such as label, lot number, or marking
9. A Statement that the material complies in all respects with the requirements of the cited specifications.
Certificates shall state compliance with the cited specification, such as AASHTO M 320, ASTM C 494; or specific
table or subsection of the Arizona Department of Transportation Standard Specifications or Special Provisions.
Certificates may cite both, if applicable.
10. Authorization Signature Statement: A statement that the individual signing has the legal authority to bind the
manufacturer or the supplier of the material.
11. The name, title, signature, and date of signature of the signing-responsible individual.
12. Statement that that Federal Requirements for Buy America / BABA have been followed.
Federal Funded Contract Guide for Contractors – Rev 2023-04-10 pg 2 of 5
ADOT SPECIFICATION – BUILD AMERICA BUY AMERICA (106CMATLS, 10-20-22)
SECTION 106 CONTROL OF MATERIALS: of the Standard Specification is modified to add:
106.17 Construction Materials
A construction material, when used on a federal-aid construction project shall comply with the requirements of Build
America Buy America (BABA) Act specific in Title IX, Subtitle A, Part 1, Sections 70901 and 70911-70918 of the
Infrastructure Investment and Job Act (ILJA).
A ‘construction material’ that is permanently incorporated on the project shall include an article, material, or supply that is
or consists primarily of the following:
-
Non-ferrous metals;
-
Plastic and polymer-based products (including polyvinylchloride, composite building materials, and polymers used
in fiber optic cables);
-
Glass (including optic glass);
-
Lumber; or
-
Drywall
Items manufactured through a combination of either two or more materials listed above, or at least one of the materials list
above and a material not listed shall be considered as a manufactured product, rather than as a construction material.
Build America Buy America provisions specified for manufactured products in Section 70912(6)(B) of the ILJA, do not
apply to federal-aid construction projects per FHQWA’s existing statutory requirement applicable to manufactured
products. A “manufactured product’ is considered to be an item that undergoes one or more manufacturing processes
before the item can be used on a federal-aid construction project.
Construction materials shall not include cement and cementitious materials; bituminous materials; aggregates such as
stone, sand, or gravel; or aggregate binding agents or additives.
All construction materials shall be produced in the United States. This means, all manufacturing processes to produce the
construction materials shall occur in the United States. All manufacturing processes for construction materials shall mean
the final manufacturing process and the immediately preceding manufacturing stage for the construction material.
The contractor shall furnish the Engineer with Certificate of Compliance, conforming to the requirements of Subsection
106.05 of the ADOT specifications, which shall state that the construction materials incorporated in the project meet the
requirements specified herein.
Certificates of Compliance shall also certify that all manufacturing processes to produce construction materials occurred in
the United States.
Convict-produced materials are prohibited in accordance with the requirements of 23 CFR 635.417.
Federal Funded Contract Guide for Contractors – Rev 2023-04-10 pg 3 of 5
ADDITIONAL INFORMATION FOR THE BUILD AMERICA, BUY AMERICA ACT
Federal Funded Contract Guide for Contractors – Rev 2023-04-10 pg 4 of 5
11.0
EEO FEDERAL NOTIFICATIONS
-
EEO Executive Order 11246
-
EEO Notice of Requirement for Affirmative Action to Ensure EEO
-
EEO Equal Employment Opportunity Compliance Reports
-
EEO Executive Order 2009-09
NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION
TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY
(EXECUTIVE ORDER 11246)
JULY 1, 1979 (Revised November 3, 1980)
(Revised April 15, 1981)
1. The bidder’s attention is called to the “Equal Opportunity Clause” and the “Standard Federal Equal
Employment Specifications” set forth herein.
2. The goals and timetables for minority and female participation, expressed in percentage terms for the
Contractor’s aggregate work force in each trade on all construction work in the covered areas, are as
follows:
Minority
Female
Tucson & Balance of Pima County
24.1
6.9
Cochise, Graham, Greenlee &Santa Cruz Counties
27.0
6.9
Phoenix and Balance of Maricopa County
15.8
6.9
Apache, Coconino, Gila, Mohave, Navajo, Pinal, Yavapai, and
Yuma Counties
19.6
6.9
These goals are applicable to all the Contractor’s construction work (whether or not it is Federal or federally
assisted) performed in all areas where the contractor has Federal or federally assisted work.
The Contractor’s compliance with the Executive Order and the regulations in 41 CFR Part 60-4 shall be
based on its implementation of the Equal Opportunity Clause, specific affirmative action obligations required
by the specifications set forth in 41 CFR 60-4.3 (a), and its efforts to meet the goals. The hours of minority
and female employment and training must be substantially uniform throughout the length of the contract,
and in each trade, and the Contractor shall make a good faith effort to employ minorities and women evenly
on each of its projects. The transfer of minority or female employees or trainees from Contractor to
Contractor or from project to project for the sole purpose of meeting the contractor’s goals shall be a
violation of the contract, the Executive Order and the regulations in41 CFR Part 60-4. Compliance with the
goals will be measured against the total work hours performed.
BECO Rev. 8-24-16 EEO Compliance Reports
Federal-Aid Projects
Sheet 1 of 1
EQUAL EMPLOYMENT OPPORTUNITY
COMPLIANCE REPORTS
(Project, Training and Annual)
Federal-Aid Projects
February 1, 1977; Revised July 1, 1978; Revised November 3, 1980
Revised April 15, 1981; Revised September 7, 1983
Revised October 15, 1998; Revised August, 1, 2005;
Revised March 1, 2015, Revised August 24, 2016
ANNUAL REPORT:
For each contract in the amount of $10,000 or more, and for each subcontract,
regardless of tier not including material suppliers, in the amount of $10,000 or
more, the contractor and each subcontractor regardless of tier shall submit an
annual Equal Employment Opportunity (EEO) Report containing all the
information required on Form FHWA-1391.
The staffing figures to be reported should represent the project workforce on
board in all or any part of the last payroll period preceding the end of July.
The report shall be submitted no later than August 15 to the City of Chandler
federal compliance officer.
12.0
FEDERAL IMMIGRATION AND NATIONALITY ACT
Federal Immigration and Nationality Act
(Reference to Arizona Executive Order 2005-30)
The contractor, including all subcontractors, shall comply with all federal, state and local immigration laws and
regulations, as set forth in Arizona Executive Order 2005-30, relating to the immigration status of their employees
who perform services on the contract during the duration of the contract. The Agency (City of Chandler) shall
retain the right to perform random audits of contractor and subcontractor records or to inspect papers of any
employee thereof to ensure compliance.
By submission of a bid, the contractor warrants that the contractor and all prosed subcontractors are and shall
remain in compliance with all federal, state, and local immigration laws and regulations relating to the immigration
status of their employees who perform services on the contract. The Agency may, at its sole discretion, require
evidence of compliance from the contractor or subcontractor. Should the Agency request evidence of
compliance, the contractor or subcontractor shall have ten (10) working days from receipt of the request to supply
adequate information. The Department and Agency (City of Chandler) will accept, as evidence of compliance, a
showing by the contractor or subcontractor, that it has followed the employment verification provisions of the
Federal Immigration and Nationality Act as set forth in Sections 274A and 274B of that Act, including
implementation of regulations and agreements between the Department of Homeland Security and the Social
Security Administration's verification service. The contractor shall include the requirements of this provision in all
subcontracts for this project.
Failure to comply with the immigration laws or to submit proof of compliance constitutes a material breach of
contract. The Agency will recue the contractor's compensation by $10,000 for the initial instance of non-
compliance by the contractor or a subcontractor. Should the same contractor or subcontractor commit
subsequent violations within a two (2) year time period from the initial violation, the contractor's compensation will
be reduced by $50,000 for each violation. The third instance by the same contractor or subcontractor within a two
(2) year period may result, in addition to the $50,000 reduction in compensation, in removal of the offending
contractor of subcontractor, suspension of work in whole or in part or, in the case of a third violation by the
contractor, termination of the contract for default in addition, the Department may debar a contractor or
subcontractor who has committed three (3) violations within a two (2) year period for up to one (1) year. For
purposes of this paragraph, a violation by a subcontractor does not count as a violation by the contractor.
Any delay resulting from a sanction under this subsection is a non-excusable delay. The contractor is not entitled
to any compensation or extension of time for any delays or additional costs resulting from a sanction under this
subsection.
13.0
RECORDS RETENTION
CONTRACTOR/SUBCONTRACTOR RECORDS
RECORDS RETENTION
Contractor and Subcontractor Project Records
(Reference to A.R.S.35-214)
The contractor, subcontractors and all suppliers shall keep and maintain all books, papers, records, files,
accounts, reports, bid documents with backup data, including electronic data, and all other material relating to the
contract and project for five (5) years following completion and acceptance of the work.
All of the above material shall be made available for auditing, inspection, and copying and shall be produced upon
request to the Agency.
The City of Chandler – Capital Projects
215 E Buffalo Street, Mail Stop 407
Chandler, Arizona 85225.
The contractor shall insert the above requirement in each subcontract purchase order and lease agreement and
shall also include in all subcontracts, a clause requiring subcontractors to include the above requirement in any
lower-tier subcontract, purchase order, or lease agreement.
14.0
JOBSITE POSTERS REQUIREMENTS
(Reference Guide Only)
Jobsite Posters Requirements Reference 2024-09-17
CONSTRUCTION BID / CONTRACT FEDERAL DOCUMENTS SECTION
JOBSITE POSTER REQUIREMENTS REFERENCE
Jobsite Poster Requirements Section – Requirements are subject to changes. Prime Contractor will be provided with an
updated checklist and updated screen shots or copies from websites as needed or requested. It is required to have the most
current poster revisions.
Jobsite Posters Requirements Reference 2024-09-17
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FHWA 1273 (also known as the “Pink Sheets”) (14 Page Document)
SHOWN HERE IS ONLY THE FIRST PAGE OF THE FOURTEEN (14) PAGE DOCUMENT FOR
REFERENCE. ALL PAGES MUST BE AVAILABLE ON THE JOBSITE POSTERS BOARD. MUST USE
THE CURRENT REVISION DATED 10-23-2023
END OF Jobsite Poster Description for the FHWA 1273 (shown here, Pg 1 of the14 Page Document)
Jobsite Posters Requirements Reference 2024-09-17
#17
DAVIS BACON WAGE DECISION EXAMPLE
PICTURED HERE IS ONLY THE FIRST TWO PAGES (Page 1&2) OF A DAVIS BACON WAGE
DECISION FOR REFERENCE ONLY. CONTRACTOR REQUIRED TO DISPLAY/PROVIDE THE ENTIRE
DAVIS BACON WAGE DECISION THAT IS IN THE CONTRACT FOR THIS PROJECT ON THE
JOBSITE POSTERS BOARD. **note: City of Chandler recommends maintaining the last blank page
of the Davis Bacon Wage Decision to post any additional added classifications that occur during
the course of the project.
END OF JOBSITE POSTERS REQUIREMENTS SECTION
15.0
DAVIS BACON WAGE DECISION
16.0
DBE FORMS
Rev 09-01-2022
DBE Forms Instructions
IMPORTANT GUIDE NOTES:
NOTE A: ALL BIDDERS WHO WANT TO BE CONSIDERED MUST FOLLOW INSTRUCTIONS ITEMS NO. 1
and 2 BELOW. FAILURE TO SUBMIT THE REQUIRED DOCUMENTATION BY THE STATED TIME AND IN
THE MANNER HEREIN SPECIFIED SHALL BE CAUSE FOR THE BIDDER TO BE DEEMED
NONRESPONSIVE.
NOTE B: FAILURE TO BE REGISTERED IN THE UTRACS SYSTEM SHALL BE CAUSE FOR THE
BIDDERS TO BE DEEMED NONRESPONSIVE.
NOTE C: USE FORMS PROVIDED IN THE BID PACKET. DO NOT USE FORMS FOUND ON ADOT
WEBSITE AND DO NOT USE PREVIOUSLY USED CITY OF CHANDLER FORMS. (THIS IS SPECIFIC IN
THE DBE EPRISE).
INSTRUCTIONS
1. SUBMIT WITH BID:
-DBE BECO Form 3102C – DBE Goal Assurance (SUBMIT WITH BID)
2. SUBMIT NO LATER THAN: 4PM OF THE 5TH CALENDAR DAY POST BID OPENING DATE
-DBE BECO Form 3105C – DBE Intended Participation Affidavit & Confirmation (Individual)
-DBE BECO Form 3106C – DBE Intended Participation Affidavit Summary (Prime)
-DBE BECO Bidders/Proposers List Submittal Email Confirmation
** -DBE BECO Form 103C - GFE Guide (Good Faith Efforts) **(ONLY IF APPLICABLE)
Instructions for these forms: DUE by 4pm of the 5th Calendar Day Post Bid Opening Date:
a. Per ADOT, there can be no errors on these forms or your bid will be considered non-responsive
b. If you submit these DBE forms (Form 3105C, 3106C, 103C), and then determine you made an error,
you are allowed to re-submit these DBE documents (Form 3105C, 3106C, 103C) as long as it is within
the 5 day submittal period (no later than 4pm by the 5th day post bid opening day).
Important: Only your most recent/last submittal will be accepted and considered.
Important: If resubmitting, submit everything required during this 5 day period, not just the
corrected item.
c. If you have questions about these forms:
i. Questions allowed ONLY AFTER bid opening day – during the 5 Calendar Day DBE submittal
period.
ii. Once you submit this packet, you are not allowed to ask questions. You may ONLY ask questions
IF YOU HAVE NOT SUBMITTED THESE FORMS FOR THE FIRST TIME YET. Once you submit
these forms, even if you want to resubmit, you may not ask questions in order to revise.
iii. Questions can be submitted by calling Janece Ray-Federal Compliance at 480-782-3331 or email
question(s) to cp.fedfund@chandleraz.gov.
d. Submit Documents by Email to: cp.fedfund@chandleraz.gov
3. FORMS THAT WILL BE INCLUDED IN EXECUTED CONTRACT (NOT DUE WITH ANY BID SUBMITTALS)
- DBE BECO Form 3108C – DBE Termination Substitution Request
- DBE BECO Form 3109C – Joint Check Agreement Request
- DBE BECO Form 3114C – Joint Check Agreement
- DBE BECO Form 3110C – DBE Certification of Final Payment
BIDDERS/PROPOSERS LIST
FEDERAL DOCUMENT REQUIRED: Email Verification Print Out
Email Verification Print Out Received from Utracs/AzDOT.gov confirms your electronic submittal Of
Bidders/Proposers List. The email confirmation should be a submitted document. Do not forward the
email.
WHERE TO CREATE AND SUBMIT BIDDERS/PROPOSERS LIST: https://utracs.azdot.gov/BiddersListInfo/
WHERE TO CALL FOR QUESTIONS:
From:
ADOT Business Engagement and Compliance Office
To:
Fouts, Brooke
Cc:
ContractorCompliance@azdot.gov
Subject:
Bidders List for Granite Construction Company
Date:
Tuesday, November 12, 2024 10:42:57 AM
CAUTION: External Email: Be Cyber-Alert
Granite Construction Company, AZUTRACS Number: 10459 has submitted a Bidder/Proposer list for T031701C-CM on
11/12/2024 at 10:42 AM MST (UTC - 07:00).
Bidders/Proposers for this firm include:
Firm
Name
AZUTRACS
#
Expiration
Date
Email Address
Phone
Number
A Core Concrete Cutting, Inc. DBA A-Core
Concrete Cutting, Inc.
10010
10/04/2026
bradm@a-core.com
480-964-
8662
Abbco Sign Group
15736
06/02/2026
abbco@cox.net
602-799-
8285
Alta Arizona
18545
07/15/2027
Sean.fabor@altaarizona.com
480-656-
1517
Alta Survey, LLC
18080
01/09/2027
Patricia.Gajda@altaarizona.com
520-398-
6651
Arizona Heat Contracting, Inc.
11369
07/26/2026
mviml8@msn.com
602-369-
4722
ATEK Engineering Consultants, LLC.
11395
08/31/2025
aortega@atekec.com
480-659-
8065
ATL, INC.
19420
08/22/2026
roger.fitzmaurice@cmtlaboratories.com 602-241-
1097
BLUE ENFORCEMENT SERVICES
18077
04/04/2027
paula@blueenforcement.com
480-294-
1696
BOB'S BARRICADES, INC.
15302
07/12/2025
sbeaney@bobsbarricades.com
602-272-
3434
Bullway Barricades Co LLC
14700
11/08/2025
accounting@bullwaytraffic.com
602-503-
5287
C & S Sweeping Services, Inc.
10106
09/05/2027
Heather@candssweeping.com
602-252-
9471
Canyon State Barricade Service LLC
20880
05/16/2025
larryherrera@cox.net
602-725-
7488
Central Arizona Trucking and Equipment
Repair
16111
04/19/2020
sue@centralaztrucking.com
602-885-
3169
Chacon's Landscaping & Irrigation Inc.
18468
06/27/2027
chacon@chaconslandscaping.com
520-466-
3489
Cobb, Fendley & Associates, Inc.
10172
06/29/2026
swolfe@cobbfendley.com
480-307-
6923
Desert Dump Truck Rental, Inc. DBA
Desert Trucking
15467
02/21/2026
Alena@deserttrucking.com
520-690-
0808
Elevate Geo 3D, LLC
22276
11/06/2027
GFeickert@EG3D.com
707-338-
6086
Falcon Contracting Inc.
14728
05/09/2025
nikki@falcon-contracting.com
602-944-
3614
Fisher Sand & Gravel Co.
10393
02/07/2027
aharris@fisherind.com
480-730-
1033
Franklin Striping, Inc.
10413
04/19/2026
administration@franklinstriping.com
480-898-
1180
HAWK Contracting LLC
18678
05/08/2025
kheim@hawkcontractingllc.com
480-501-
2481
J L McDaniel Enterprises, LLC
10554
10/20/2026
JLMcDanielEnt@msn.com
602-999-
2940
Keeley Construction Group Inc
18245
09/14/2025
msmith@millingservices.com
480-721-
3338
602-265-
Kimbrell Electric, Inc
15429
11/30/2026
amberc@kimbrellelectric.com
2111
Law Enforcement Specialists, Inc.
10630
08/06/2027
info@lesaz.com
623-825-
6700
MGM Sweeping LLC
16333
01/14/2025
matiezmendoza07@gmail.com
602-515-
8700
Michael J. Valente Contracting, Inc.
10719
08/20/2027
brandon@mjvc.net
602-278-
3696
National Barricade LLC
15827
01/08/2027
jlewellen@gonbc.com
623-879-
4695
Otto Trucking, Inc.
10806
04/09/2025
alan@ottotrucking.com
480-641-
3500
Pavement Marking, LLC
10834
08/31/2025
jeff.sarpy@pmiaz.com
602-769-
5076
Professional Police Services, Inc.
10896
07/07/2027
ryan@professionalpoliceservices.com
602-692-
9015
Quail Construction LLC
19230
06/07/2027
ttoliver@quailcorp.com
928-483-
0871
Roadsafe TrafficSystems Inc.
15335
01/11/2027
bhengen@roadsafetraffic.com
602-243-
1218
RoadSafe, LLC
21453
07/06/2026
christine@roadsafellc.com
207-513-
6057
Southwest Barricades, LLC
11063
01/09/2027
office@swbarricades.com
602-788-
2222
Specialty Companies Group
11076
10/23/2027
ar@scofaz.com
623-582-
2385
The Engineering & Construction Co., LLC
11172
03/04/2027
wendell@tec-az.com
480-343-
1875
Trafficade Services, LLC.
15317
11/08/2027
anthony.amato@awpsafety.com
216-401-
7763
Upset Concrete Inc.
15738
10/03/2025
upsetconcrete@gmail.com
602-625-
1183
Utility Construction Company, Inc.
11243
01/13/2026
suzette@utilityconstructionco.com
480-654-
3100
Veteran Erosion Services
21867
04/19/2027
chris@veteranerosionservices.com
623-986-
0040
Western Technologies, Inc.
11288
06/21/2026
k.corradino@wt-us.com
602-437-
3737
YMSC, INC
21968
06/06/2027
contact@primesupply1.com
866-452-
4525
YMSC, INC
21958
06/04/2027
contact@primesupply1.com
866-452-
4525
Unregistered Bidders:
Firm Name
Email Address
Phone Number
Architectural Cast Stone
myusufi@acscaststone.com
630-377-4800
Arizona Materials
taylor.loken@azmatl.com
480-688-1201
Calportland
enappa@calportland.com
602-809-1258
Desert Ready mix, LLC
dhairston@desertrm.com
480-568-7404
DezignLine
susan@dezignline.com
612-850-0760
Exprolink
craigh@exprolink.com
415-971-0264
GB Trucking
gbdumptruck@yahoo.com
623-693-6759
Gila River Sand & Gravel
bashley@grsg.com
520-610-2025
Intertek
andrew.bellon@intertek.com
480-525-5882
Lincoln Carriers, Inc
jeffd@lci-az.com
605-220-9224
Magnum Companies
greg@magnumcompanies.net
602-272-3600
Martin Marietta
kyle.hall@martinmarietta.com
602-690-7317
Neenah Enterprises, Inc
sydney.moul@groupnei.com
623-340-9319
Redhawk Solutions
tj@rhsaz.com
Rinker Materials
Edgar.ayon@rinkerpipe.com
623-889-3500
Rock Solid
mmagee@rocksolidconcrete.com
602-497-5203
Solterra Materials, LLC
dnoll@solterramaterials.com
602-531-0454
Southwest Asphalt
bclark@fisherind.com
602-694-4518
Terra Firma SWPPP Design LLC
terrafirmasd@gmail.com
480-938-7939
Tricon Precast Limited
valerie@triconprecast.com
281-436-4815
Vulcan Materials Company
rivasru@vmcmail.com
602-531-8540
Zumar
joe@zumar.com
800-426-7967
(ADOT No.)
(City Project No.)
DISADVANTAGED BUSINESS ENTERPRISE (DBE)
Joint Check Request
BECO Form 3109C (Rev. 12-1-2016)
TRACS No(s).:
Project/Contract No.:
Prime Name:
AZ UTRACS Registration No.:
DBE Firm:
AZ UTRACS Registration No.:
Material Supplier:
AZ UTRACS Registration No.:
Requestor:
Email:
Phone Number:
The Agency will closely monitor the use of joint checks. To receive DBE credit for performing a commercially useful
function with respect to obtaining materials and supplies, a DBE must "be responsible for negotiating price, determining
quality and quantity, ordering the material and installing (where applicable) and paying for the material itself.” Only
when a DBE meets all of these requirements should credit be counted for the procurement of the items by the DBE.
Please refer to the DBE Special Provisions Section 23 Joint Checks for qualifying conditions. If proper procedures are not
followed or ADOT determines that the arrangement results in lack of independence for the DBE involved, no credit for
the DBE's participation as it relates to the material cost will be counted toward the contract goal requirement.
I have read and understand the above information and have attached a copy of the Joint Check Agreement relating to
this request. I hereby acknowledge that the information provided on this form is true and accurate.
Authorized DBE Representative (print name)
Signature
Date
Authorized Prime Representative (print name)
Signature
Date
Authorized Material Supplier Representative (print name)
Signature
Date
FOR AGENCY/BECO USE ONLY Request is:
Approved Not Approved
Agency Representative:
Signature:
Date:
BECO Representative:
Signature:
Date:
Clear
JOINT CHECK AGREEMENT
ADOT TRACS NO : ________________________________ Project/ Contract No. :_____________________________________
1.
________________________________________________________________is the general contractor on the project known
as ___________________________________________________________________________________________ (“Project”),
and which is being constructed for _________________________________________________________________ (“Owner”).
2.
Contractor has entered a Subcontract agreement dated _______ day of ___________________, ______ with
__________________________________________________________ (“Subcontractor”) for the performance of
the following wok on the project: _______________________________________________________________.
3.
_______________________________________________________________(“Vendor”) is supplying the following materials
to Subcontractor pursuant to a Purchase order or other contract dated _______ day of ________________, ______ and for
use in Connection with Subcontractor’s work on the Project: _________________________________________________.
4.
Subcontractor hereby requests Contractor to issue checks jointly payable to Subcontractor and Vendor for those
amounts sought in Subcontractor’s Payment Application, and reflecting the value of material furnished by Vendor to
Subcontractor and for use on the project.
5.
Contractor’s agreement to issue checks to conditioned upon the following:
5.1. Subcontractor’s submittal of an Application for Payment, consistent with the terms and conditions of the
Subcontract, seeking payment of amounts owed by Subcontractor to Vendor and requesting the issuance of a check
for such amount made jointly payable to Subcontractor or Vendor.
5.2. Contractor’s approval of the Subcontractor’s Payment Application.
5.3. Contractor’s receipt of funds from the Owner to pay the referenced Application for Payment, including that portion
sought to pay for the materials furnished by the Vendor.
5.4. The issuance by Vendor to Subcontractor of releases waiving any right to assert claims or liens arising out of the materials
for which the joint check is requested. The occurrence of each of the foregoing shall constitute a condition precedent
to Contractor’s obligation to issue such checks.
5.5. Nothing contained herein shall relieve Subcontractor of its primary liability to Vendor for payment of amounts
owed Vendor for materials furnished for use on the Project, and except as expressly stated herein, Contractor has no
liability of any kind to Vendor.
6.
All payments made pursuant to this Agreement shall constitute credits against the Subcontract Amount.
7.
The total amount of all joint checks to be issued under this Agreement shall not exceed $ _______________ and once said
amount is reached, Contractor shall be under no obligation to issue any additional joint checks hereunder.
8.
This Agreement applies only to the above referenced Project.
9.
Checks issued hereunder shall be furnished to Subcontractor for its endorsement and distribution to vendor
SO AGREED this
day of __________________, 20
.
Signatures on Notarial certificate of agreement on page 2.
3114C - LPA 07.01.2016
Page 1 of 2
CITY OF CHANDLER
JOINT CHECK AGREEMENT
ADOT TRACS NO: ________________________________ Project/ Contract No: ______________________________________
Authorized Prime Representative
Name_____________________________________________
Title _______________________________________
Signature _______________________________________________________ Date __________________________
Authorized Subcontractor Representative
Name_____________________________________________
Title _______________________________________
Signature _______________________________________________________ Date __________________________
Authorized Material Supplier Representative
Name_____________________________________________
Title _______________________________________
Signature _______________________________________________________ Date __________________________
--------------------------------------------------------------------------------------------------------------------------------------------------
State of Arizona
County of
Subscribed and sworn (or affirmed) before me on this
day of
, 20___________.
(Day)
(Month)
(Year)
by
,
,
.
(Name of Signers)
(Notary Seal)
Notary Public Signature
3114C - LPA 07.01.2016
Page 2 of 2
CITY OF CHANDLER
CERTIFICATION OF FINAL DISADVANTAGED BUSINESS ENTERPRISE (DBE) PAYMENTS
Construction Contracts
(Submit one form for each DBE involved in the contract)
The undersigned contractor on Agency Project No:
ADOT TRACS No: __________________ herby,
certifies that full payment was made, to the firm indicated for material and/or work performed under this project's contract as follows:
DBE FIRM AZ UTRACS Vendor Registration #
Name of DBE Firm
was paid the amount of
This certificate is made under Federal and State Laws concerning false statement. Supporting documentation for this
payment is subject to audit and should be retained for a minimum of three years from project acceptance date. In the
event the DBE was not paid in accordance with affidavits submitted by the prime contractor, all documentation
supporting the contractor's position should be submitted.
I DECLARE UNDER PENALTY OF PERJURY IN THE SECOND DEGREE, AND ANY OTHER APPLICABLE STATE OR FEDERAL LAWS
THAT THE STATEMENT MADE ON THIS DOCUMENT ARE TRUE AND COMPLETE TO THE BEST OF MY KNOWLEDGE.
Contractor Company Name:
Check One:
Prime Contractor
Subcontractor
Name:
Title:
Signature:
Date:
The undersigned subcontractor/supplier/manufacturer for the above named project hereby certified that payments
were received and/or justification by contractor is correct.
I DECLARE UNDER PENALTY OF PERJURY IN THE SECOND DEGREE, AND ANY OTHER APPLICABLE STATE OR FEDERAL LAWS
THAT THE STATEMENT MADE ON THIS DOCUMENT ARE TRUE AND COMPLETE TO THE BEST OF MY KNOWLEDGE.
DBE Firm Name:
Check One:
Subcontractor/Supplier/Manufacturer
Lower-tier Subcontractor/Supplier/Manufacturer
Name:
Title:
Signature:
Date:
3110C - LPA 12.20.2016
City of Chandler
Clear
1 of 24
BECO Form 103C (Rev. 8-2-17)
ARIZONA DEPARTMENT OF TRANSPORTATION
BUSINESS ENGAGEMENT AND COMPLIANCE OFFICE
Disadvantaged Business Enterprises (DBE)
Good Faith Efforts (GFE) Guide
For Construction Projects
For use in bidding federally funded Arizona Department of Transportation (ADOT) projects subject to the
Disadvantaged Business Enterprises (DBE) Program.
The purpose of the GFE Guide is to help Bidders understand the type of documentation that is required if the
Bidder has indicated on the DBE Assurance Form that the goal will not be met. GFE documentation must be
submitted within five (5) calendar days following the bid opening. Failure to submit good faith effort
documentation within the required time period will render the bid non-responsive.
For questions about this guide or any components of the DBE Good Faith Effort, please contact the ADOT
Business Engagement and Compliance Office (BECO) at (602) 712-7761 or ContractorCompliance@azdot.gov.
2 of 24
BECO Form 103C (Rev. 8-2-17)
DISADVANTAGED BUSINESS ENTERPRISES GFE GUIDE
TABLE OF CONTENTS
SECTION 1.0 PURPOSE
3
1.1 CRITICAL INITIAL GFE REQUIREMENTS
3
1.2 GFE DOCUMENTATION REVIEW
3
SECTION 2.0 GOOD FAITH EFFORT SUBMITTAL
4
2.1 GFE SUBMISSION
4
2.2 GFE LETTER
4
SECTION 3.0 DBE GOAL NOTICE
5
SECTION 4.0 DBE ASSURANCE CERTIFICATE
6
4.01 EXHIBIT A
6
SECTION 5.0 GOOD FAITH EFFORTS
5.1 CONTACT BECO IF UNABLE TO MEET DBE GOAL
7
5.2 SOLICITING THROUGH ALL REASONABLE AND AVAILABLE MEANS
8
5.3 SELECTING PORTIONS OF WORK
10
5.4 PROVIDE INTERESTED DBES WITH PROJECT INFORMATION
11
5.5 NEGOTIATE IN GOOD FAITH WITH INTERESTED DBES
12
5.6 HAVING SOUND REASON FOR REJECTING DBES
15
5.7 ASSISTING INTERESTED DBES – BONDING, CREDIT, INSURANCE
16
5.8 ASSISTING INTERESTED DBES – EQUIPMENT, SUPPLIES, MATERIALS,
RELATED SERVICES
17
5.9 MINORITY/WOMEN COMMUNITY ORGANIZATIONS
18
SECTION 6.0 APPENDIX A TO PART 26 – GUIDANCE CONCERNING GFEs
22
3 of 24
BECO Form 103C (Rev. 8-2-17)
SECTION 1.0 PURPOSE
This guide contains suggested information and forms bidders can use to help prepare good faith effort
documentation. Good faith efforts must be performed well in advance of bid opening.
1.1
CRITICAL INITIAL GFE REQUIREMENTS
1.
CONTACT BECO FOR ASSISTANCE - As soon as the bidder is aware it is unable to meet the goal, the bidder
must contact BECO for assistance. Any solicitations made to interested DBEs must be done no less than ten
(10) calendar days prior to bid opening.
2.
DO NOT CHANGE POSITION AFTER BID PROPOSAL – If the bidder certifies that it has been unable to meet
the goal and has made a good faith effort, the bidder cannot change its position after submission of the bid
and claim to have met the established goal.
As specified in Section 13.0 Submission with Bids of the Disadvantaged Business Enterprises (DBE), Contract
Special Provisions (EPRISE, 07/01/16), all Bidders shall submit information to demonstrate that good faith
efforts to meet the DBE goal has been made if their Disadvantaged Business Enterprise Assurances certificate
(Section 4.01 Exhibit A) indicates that the DBE goal will not be met.
1.2
GFE DOCUMENTATION REVIEW
All Bidders are encouraged to consider this GFE Guide. Reviews of GFE documentation will focus on items
identified in Section 5.0 of this guide. The items in Section 5.0 are not intended to be an exclusive or exhaustive
checklist. Other factors or types of efforts documented shall be relevant in appropriate cases.
4 of 24
BECO Form 103C (Rev. 8-2-17)
SECTION 2.0 GOOD FAITH EFFORT SUBMITTAL
2.1
GFE SUBMISSION
The bidder may submit its documentation one of three ways:
1. Hard copy to:
2. Fax to:
3. Email to:
Business Engagement & Compliance Office
1801 W. Jefferson St. Ste. 101 (MD 154A)
Phoenix, AZ 85007
(602) 712-8429
contractorcompliance@azdot.gov – Please be sure that all emails reach its destination by
4:00 PM of the final submission day (usually 5 days after bid opening).
Emailed documentation received after 4:00 PM will not be included in the GFE review.
2.2
GFE LETTER
The letter should include the following information:
Project Name
Project TRACS Number
Federal Project Number
Name of person submitting documentation
Phone Number
Signature
Company Name
Street Address
City, State, Zip Code
Telephone number
Fax number
Email address
Contact Person
Contact Person’s Telephone Number
The letter should include an overview of good faith efforts and any necessary explanations of the documentation
submitted.
5 of 24
BECO Form 103C (Rev. 8-2-17)
SECTION 3.0 DBE GOAL NOTICE
3.01 NOTICE TO BIDDERS
The DBE goal is project-specific and is listed in the “Notice to Bidders.”
In the Notice to Bidders:
THIS IS A FEDERAL AID CONTRACT. THE DISADVANTAGED BUSINESS ENTERPRISE
(DBE) CONTRACT GOAL IS [X.XX %]. YOU MUST MEET THIS DBE GOAL AND/OR
PROVIDE ADEQUATE GOOD FAITH EFFORT DOCUMENTATION AS OUTLINED IN
THESE SPECIAL PROVISIONS. TO COMPLY WITH ADOT’s DBE PROGRAM GOOD
FAITH EFFORT, THE BIDDER MUST TAKE CERTAIN ACTIONS A MINIMUM OF
FIFTEEN (15) DAYS PRIOR TO BID OPENING.
All Good Faith Effort documentation must be received by BECO no later than 4:00 P.M. on the seventh calendar
day following the bid opening.
Failure to submit good faith effort documentation within the required time period will render the bid
nonresponsive. Refer for specific bid requirements to the Disadvantaged Business Enterprises (DBE), Contract
Special Provisions (EPRISE, 07/01/16)
For Good Faith Effort assistance, please contact BECO at (602) 712-7761 or email
ContractorCompliance@azdot.gov.
6 of 24
BECO Form 103C (Rev. 8-2-17)
SECTION 4.0 DBE ASSURANCE CERTIFICATE
4.01 EXHIBIT A
This form is included in the electronic bid documents and shall be completed and submitted as part of the bid
submittal. The form is used to identify if a Bidder can or cannot meet the DBE goal required on the contract. Bids
submitted with altered, incomplete or unsigned form will be considered nonresponsive.
Exhibit A
7 of 24
BECO Form 103C (Rev. 8-2-17)
SECTION 5.0 GOOD FAITH EFFORTS
GFE documentation, identified herein, to be provided by Bidders as part of Good Faith Effort will assist ADOT and
its Subrecipients/Subgrantees/Local Public Agencies (LPAs) in determining whether the Bidder has performed its
due diligence, took all necessary and reasonable steps to secure DBE participation for the contract pursuant to
DBE Contract Special Provisions (EPRISE 07/01/16), Section 15.0 Documented Good Faith Effort and Appendix A
to Part 26. BECO will review the GFE documentation and will recommend to the State Engineer whether the
Bidder has made satisfactory good faith efforts to secure sufficient DBE participation to meet the contract goal.
The Business Engagement and Compliance Office will make the final determination of Bidder’s meeting (or not
meeting) the GFE requirements.
The burden of proof rests with the Bidder.
The following sections are a restatement of the Good Faith Efforts outlined in Section 15.0 Documented Good
Faith Effort of the DBE Special Provisions (EPRISE 07/01/16). Additional guidance over what is outlined in the
provisions is provided herein, along with documentation examples.
The types of actions Bidders take and the documentation necessary to establish good faith efforts to meet the
DBE goal can include, but not limited, to the following activities (Sections 5.01, 5.02, etc.).
5.1
CONTACT BECO IF UNABLE TO MEET DBE GOAL
Purpose: To communicate with BECO prior to the submission of bids, either by e-mail, telephone, or any
other communication avenue to inform BECO of the firm’s difficulty in meeting the DBE goals on a
given project, and request assistance.
Action: Contact BECO at the first indication of not being able to locate DBEs for a specific project. The
bidder must document its contact with BECO, indicate the type of contact, the date and time of the
contact, the name of the person(s) contacted, and any details related to the communication. The
contact must be made in sufficient time before bid submission to allow BECO to provide effective
assistance.
The bidder will not be considered to have made good faith efforts if the bidder failed to contact
BECO.
Document and retain all communications (e.g., phone, fax, email, mail) conducted with BECO staff.
SECTION 5.01
CONTACT BECO
EXAMPLE
Occurrence
Date
BECO Staff
Name or Email
Bidder’s Contact Name
Comment
1.
2.
3.
8 of 24
BECO Form 103C (Rev. 8-2-17)
5.2
SOLICIT THROUGH ALL REASONABLE AND AVAILABLE MEANS
Purpose:
To identify all reasonable and available activities the Bidder performed to solicit the interest of all
certified DBEs who have the capacity and ability to perform work on the project.
Action:
Identify and list all activities the Bidder engaged in to solicit DBEs using all reasonable and available
means.
Bidder’s GFE Documentation:
1)
Provide a list of activities performed to solicit DBEs.
2)
Identify and provide documentation:
a.
Activity undertaken, such as:
advertising – copies or print screens of online project advertisement (See Section
5.03 Selecting Portions of Work for example of an advertisement),
pre-bid meeting sign-in sheets,
business matchmaking meetings or events – proof of attendance,
written notice(s) sent – letters, fax or emails to DBEs,
any other market research conducted to identify and solicit DBE contractors and
suppliers
b.
Date action was taken;
c.
Name of DBEs that showed interest;
d.
Date of Bidder’s follow-up with the interested DBEs
SECTION 5.02
SOLICITING
EXAMPLES
Bidder Activity
(Advertising, Pre-bid meeting,
business event, written notice,
etc.)
Date
Name of DBE(s)
Interested
Date Bidder Follow-up
9 of 24
BECO Form 103C (Rev. 8-2-17)
Example of Written Notice with Fax Transmittal
HP LaserJet 3100
SEND CONFIRMATION REPORT for
Printer/Fax/Copier/Scanner
ABC Construction Company
623-321-7655
January – 29 – 13 2:34 PM
Job
Start Time
Usage
Phone Number
or ID
TYPE
Pages
Mode
Status
542
1/29
2:34pm
0’35”
19257484577
Send
1/1
EC144
Complete
ABC Construction Company
123 Main Street
Anytown, CA 98765
925-321-7655
Fax: 925-321-7655
abcconstruction@aol.com
INVITATION TO BID
January 29, 2013
The Electric Shop Telephone:925-748-1327
1210 Cedar Avenue Fax: 925-748-4577
Pleasanton, CA 94588
ABC Construction Company is seeking quotes from qualified MBE/WBE/SBE/OBE/LBE/DVBE businesses and invites
your bid/quote on the following listed project/contract:
Project: El Sobrante Area Overlays/Pavement Replacement, El Sobrante, CA
Approx. Value: $2,415,218
No. of Working Days: 60
Owner: Contra Costa County Bids Due: 2-10-13 @ 2 pm
Seeking all trades including but not limited to: earthwork, asphalt, concrete, rebar, fencing, electrical, fire protect,
lath/plaster/drywall, structural steel, mechanical, sheet metal, insulation and other related trades.
We are an equal opportunity employer and intend to seriously negotiate with qualified DBEs for project participation. For
assistance in obtaining bonds, lines of credit, and/or insurance please contact Roger Smith. Plans, specifications and
requirements for the project are available for review at our office or at the Contra Costa County Public Works Dept. 255
Glacier Drive, Martinez, CA, 94553 and are available online at www.cccounty.us/pwprojects. Please contact us at the
above listed number for further information regarding bidding on this project.
Please fax your response to: Rodger Smith at 925-321-7655
We will be bidding Yes
Sincerely,
Rodger Smith
ABC Construction Company
No
10 of 24
BECO Form 103C (Rev. 6-2-16)
5.3
SELECTING PORTIONS OF WORK
Purpose: To ensure work items are broke out into economically feasible units to facilitate DBE participation,
even when the prime contractor might otherwise prefer to perform these work items with its own
forces.
Action:
Identify economically feasible work units to be performed by DBEs
Bidder’s GFE Documentation
1)
Identify documentation of the following:
a.
Activity undertaken, such as:
List of work items needed to be performed,
Breaking large work tasks into partial work items (smaller tasks or quantities),
Flexible time frames for performance and delivery schedules
SECTION 5.03
SELECTING PORTIONS OF WORK
EXAMPLE
Posted in Arizona Builder Exchange website on January 15, 2014
ABC Construction Company is requesting sub-bids from qualified DBE subcontractors, suppliers, manufacturers
& truckers for: ADOT Phoenix, AZ
Project:
Broadway Area Infrastructure Program Phase 3.A
Project#:
0662-GR4141-02
Engineer Est.:
$450,000
No. Working Days:
30
Bid Due Date:
2/10/14 at 2 pm
For the following (but not limited to) work items:
traffic control,
construction area signs,
trucking,
hazardous materials removal,
grinding,
striping,
electrical,
asphalt, concrete,
If you are interested in bidding on this work or know someone who is, please contact Steve @ 623-321-7654,
Fax: 623-321-7655 or email steve@Mail.com
Plans, Specs, and Requirements for the project are available for review at our office in Anytown or at the ADOT,
Phoenix AZ and are available at: http://www.azdot.gov/projects/Projects.
For assistance in obtaining bonds, lines of credit, and/or insurance for this project, please contact Steve at the
noted phone number.
ABC Construction Company
123 Main Street Anytown, AZ 85009
Contact: Steve
Phone: 925-321-7654
Fax:
925-321-7655
steve@Mail.com
11 of 24
BECO Form 103C (Rev. 6-2-16)
5.4
PROVIDE INTERESTED DBES WITH PROJECT INFORMATION
Purpose:
To provide interested DBEs with adequate information about the plans, specifications, and
requirements of the contract in a timely manner to assist DBEs in responding to solicitations.
Action:
Provide DBEs access to plans, specifications and other contract requirements in a timely manner
prior to bid solicitation
Bidder’s GFE Documentation:
1)
Identify in writing and provide documentation of the following:
What types of project information did DBEs have access to prior to bid?
How were DBEs informed of the availability of project information?
When were they notified they had access to project information?
Provide copies of advertisements that may explain the above information,
(See Section 5.03 Selecting Portions of Work for an advertisement example that
informs firms of where project plans are located)
Provide screen shots of steps in accessing project information online –screens
shots must identify project numbers and/or descriptions
12 of 24
BECO Form 103C (Rev. 6-2-16)
5.5
NEGOTIATE IN GOOD FAITH WITH INTERESTED DBES
Purpose: To ensure that negotiations with interested DBEs were made in good faith by providing evidence as
to why additional agreements could not be reached for DBEs to perform work. It is the bidder’s
responsibility to make a portion of the work available to the DBE subcontractors and suppliers, and
to select those portions of work or material needs consistent with the available DBE subcontractors
and suppliers, so as to facilitate DBE participation.
Action:
Provide evidence that good faith negotiations took place with interested DBEs.
Pro forma mailings to DBEs requesting bids are not alone sufficient to constitute good faith efforts.
A bidder using good business judgment would consider a number of factors in negotiating with
subcontractors, including DBE subcontractors, and would take a firm’s price and capabilities as well as
contract goals into consideration. However, the fact that there may be some additional costs involved
in finding and using DBEs is not in itself sufficient reason for a bidder’s failure to meet the DBE goal, as
long as such costs are reasonable. Also, the ability or desire of a prime contractor to perform the work
of a contract with its own organization does not relieve the bidder of the responsibility to make good
faith efforts. However, prime contractors are not required to accept higher quotes from DBEs if the
price difference is excessive or unreasonable.
Another practice considered an insufficient good faith effort is the rejection of the DBE because its
quotation for the work was not the lowest received. The bidder must submit copies of each DBE and
non-DBE subcontractor quote submitted to the bidder when a non-DBE subcontractor was selected
over a DBE for work on the contract. The Department will review whether DBE prices were
substantially higher and contact the DBEs listed on a contractor’s solicitation to inquire as to whether
they were contacted by the prime contractor. However, nothing in this paragraph shall be construed to
require the bidder or prime contractor to accept unreasonable quotes in order to satisfy contract goals.
Bidder’s GFE Documentation:
1) Identify DBEs that were considered for negotiations and include the following information:
a. Name of each business;
b. Telephone number of each business;
c. Contact person name negotiated with;
d. A description from the plans and specifications of work selected for subcontracting
2) Provide documentation of the following:
ALL Quotes from DBEs
ALL Quotes from non-DBEs that were considered alongside DBE firms
13 of 24
BECO Form 103C (Rev. 6-2-16)
SECTION 5.05
NEGOTIATE IN GOOD FAITH
EXAMPLE
NEGOTIATIONS LOG EXAMPLE
ABC Construction Company
Contact List
Negotiations Made By
Discovery House Facility
Rodger Smith
Only List DBEs
Name of Business
Address
Telephone
Number
Contact
Person
Task
Description
Quotes
Rec’d?
Considered for
project?
Arrow Landscape
567 James St.
Anytown, AZ
602-727-4915
Andrew Lang
Erosion Control
& Seeding
Yes
No
Bear Valley
Contractors
25 Teal St,
Anytown, AZ
520-282-3404
Todd
Lewinsky
Sidewalk, Curb
& Gutter
No
No
B&C Fence
Company
456 Apple Dr.
Anytown, AZ
480-578-5026
Dorthy Smith
Fencing
Yes
Yes
Delta Cement Co.
10 Banks Ave.
Anytown, AZ
623-297-5666
Bob Valentine
Material
Supplier
Yes
No
Ebarra Landscape
Services, Inc.
345 Ortiz Rd.
Anytown, AZ
623-451-2105
Troy Torres
Erosion Control
& Seeding
No
No
Flores Grading &
Paving
789 Zion Dr.
Anytown, AZ
602-383-2928
Ken Overton
Sidewalk, Curb
& Gutter
Yes
Yes
Gateway Electric,
Inc.
1001 Bakers
Anytown, AZ
602-222-2873
Christina Lee
Traffic Signals
No
No
Hertz Air
Conditioning Co.,
Inc.
219 Hightower
Anytown, AZ
480-522-8727
Ellen Young
HVAC
No
No
Itachi Landscape
160 Crane St.
Anytown, AZ
602-647-8955
Dan Kovaski
Erosion Control
& Seeding
Yes
No
Jett Construction,
Inc.
456 Anchor Rd.
Anytown, AZ
602-364-8081
Rita Holt
Sidewalk, Curb
& Gutter
Yes
No
14 of 24
BECO Form 103C (Rev. 6-2-16)
QUOTE EXAMPLE
ABC Construction Company
925-321-7654
925-321-7655 Fax
Owned By U.S. Perma, Inc.
State License No. 439330 – Since 1962
Ceramic
Mosaic
Quarry
Marble
Granite
Pavers
Thin Brick
Date: February 4, 2013
Quote: 06190311
City: Martinez
QUOTE
Reference: DISCOVERY HOUSE FACILITY
Attention: Estimating
Base Bid: $40,938.00
Addendum’s: 1 only
Inclusions
Ceramic tile lobby and restrooms. Mortar
floor at restrooms, cement backer board at
walls and lobby floor (included at $6,435.00).
Waterproof membrane at restrooms floors.
Exclusions
Demo & Prep
This is a price quote confirmation for the aforementioned project as set forth in the inclusions
section of this form. This quote is in accordance with plans, drawings, and specifications as
presented to us, or as specified by your company. Shop drawings are not included unless
specified above. All labor, materials, taxes, freight, equipment, etc., necessary to attain a
complete product are included unless otherwise stated. This bid shall be valid for a period of sixty
(60) days.
Thank you,
John Smith
123 Main Street
Anytown, CA 94553
15 of 24
BECO Form 103C (Rev. 6-2-16)
5.6
HAVING SOUND REASON FOR REJECTING DBES
Purpose: To not reject DBEs as being unqualified without sound reasons based on a thorough investigation of
their capabilities.
Action: The DBE contractor’s standing within its industry, membership in specific groups, organizations or
associations and political or social affiliations (for example, union vs. non-union employee status)
are not legitimate causes for the rejection or non-solicitation of bids in the contractor’s efforts to
meet the project goal.
Bidder’s GFE Documentation:
1)
Demonstrate that DBEs were rejected for sound reasons based on a thorough investigation of their
capabilities;
2)
Provide documentation of the following examples:
Past performance
Relevant business experience & stability
Safety record
Business ethic & moral integrity
Technical capacity
Other factors
16 of 24
BECO Form 103C (Rev. 6-2-16)
5.7
ASSISTING INTERESTED DBES - BONDING, CREDIT, INSURANCE
Purpose: To assist interested DBEs in obtaining bonds, lines of credit, and insurance as required by
ADOT/Subrecipient/LPA/Grantee or Bidder.
Action:
Assist interested DBEs in such areas as obtaining bonding, lines of credit, or insurance and providing
any technical assistance or information related to the plans, specification, and requirements of the
project, excluding supplies and equipment the DBE subcontractor purchases or leases from the
prime contractor or its affiliate.
Bidder’s GFE Documentation:
1)
If assistance was given, list each certified DBE to which such assistance was provided and include the
following information:
a.
Name of the DBE;
b.
Date assistance was provided;
c.
DBE contact person;
d.
Telephone number of contact person with DBE; and
e.
Explanation of assistance provided to the DBE (e.g., obtaining bonding, lines of credit, or
insurance).
SECTION 5.07
BONDING, CREDIT, INSURANCE
EXAMPLE
BONDS, LINES OF CREDIT AND INSURANCE
DBE firm:
Date:
Contact person:
Telephone #:
Assistance offered:
DBE firm:
Date:
Contact person:
Telephone #:
Assistance offered:
17 of 24
BECO Form 103C (Rev. 6-2-16)
5.8
ASSISTING INTERESTED DBES – EQUIPMENT, SUPPLIES, MATERIALS, RELATED
SERVICES
Purpose: To assist interested DBEs in obtaining necessary equipment, supplies, materials, or related
assistance and services.
Action: Assist interested DBEs in such areas as obtaining equipment, supplies, materials, or related
assistance or services related to the plans, specification, and requirements of the project, excluding
supplies and equipment the DBE subcontractor purchases or leases from the prime contractor or its
affiliate.
Bidder’s GFE Documentation:
1)
If assistance was given, list each certified DBE to which such assistance was provided and include the
following information:
a.
Name of the DBE;
b.
Date assistance was provided;
c.
DBE contact person;
d.
Telephone number of contact person with DBE; and
e.
Explanation of assistance provided to the DBE (e.g., obtaining equipment, supplies, materials, or
related assistance or services).
SECTION 5.08
EQUIPMENT, SUPPLIES, MATERIALS,
RELATED SERVICES
EXAMPLE
EQUIPMENT, SUPPLIES, MATERIALS, RELATED ASSISTANCE OR SERVICES
DBE firm:
Date:
Contact person:
Telephone #:
Assistance offered:
DBE firm:
Date:
Contact person:
Telephone #:
Assistance offered:
18 of 24
BECO Form 103C (Rev. 6-2-16)
5.9
MINORITY/WOMEN COMMUNITY ORGANIZATIONS
Purpose: To effectively use the services of available minority/women community organizations;
minority/women contractors’ groups; local, state, and Federal minority/women business assistance
offices; other organizations as allowed for providing assistance in the recruitment and placement of
DBEs.
Action:
1)
Contact minority/women community organizations, DBE-related agencies recruitment/placement
organizations, or other groups, for assistance in contacting, recruiting, and using DBE subcontractors,
suppliers, manufacturers, and truckers. Contact should occur in a manner that allows interested DBEs to
respond within ten (10) calendar days prior to bid opening.
Here are some example organizations that are available for assistance with DBE recruitment. This is not
a complete list and bidders are expected to contact additional organizations to assist in finding DBEs.
Ricardo Carlo, President
Associated Minority Contractors of America
2630 S. 20th Place
Phoenix, AZ 85034
Office: (602) 495-0026 Fax: (602) 252-3749
Cell: (623) 521-8195
&
3941 E. 29th Street, Suite 605
Tucson, AZ 85711
Toll Free: (877) 619-0026
Email: amca@qwestoffice.net
Web: www.amcaaz.com
Kaaren-Lyn Morton, Business Consultant
Minority Business Development Agency
Business Center
255 E. Osborn Road, Suite 202
Phoenix, AZ 85012-2358
Office: (602) 248-0007, Ext. 216 Fax: (602) 279-8900
Cell: (480) 343-2799
Email: kaaren@phoenixmbdacenter.com
Web: www.phoenixmbdacenter.com
Operated by the Arizona Hispanic Chamber of Commerce Foundation
Business Engagement & Compliance Office
Arizona Department of Transportation
1801 W. Jefferson St. Ste. 101 (MD 154A)
Phoenix, AZ 85007
Office: (602) 712-7761 Fax: (602) 712-8429
Email: DBESupportiveServices@azdot.gov
The Arizona Unified Transportation Registration and Certification System (AZ UTRACS) online database
(http://www.azutracs.com/) contains an inventory of DBEs. The database can be queried to provide a list
of certified DBEs in specialty areas or discipline-specific.
19 of 24
BECO Form 103C (Rev. 6-2-16)
2)
Written requests for assistance must contain:
a.
Areas of work to be subcontracted;
b.
Bidder Name and contact person’s name;
c.
Contact person’s telephone number;
d.
Description of availability of plans, specifications, and other requirements for the project; and
e.
Bidder’s policy concerning assistance to subcontractors (including suppliers, manufacturers, and
truckers) in obtaining bonds, lines of credit, insurance, equipment, supplies, materials, related
assistance and services.
Bidder’s GFE Documentation:
1)
Submit a copy of each request for assistance in recruiting DBEs.
2)
Faxed copies must also include the fax transmittal confirmation slip showing the date and time of
transmission.
3)
Mailed letters must include copies of the metered envelopes or certified mail receipts.
4)
Provide telephone number of each agency.
5)
Provide contact person with the agency.
6)
Provide response received from the agency (i.e., lists, Internet page, letters, emails, etc.).
7)
Furnish any additional data to support demonstration of good faith efforts to contact, recruit, and utilize
DBEs on this project.
20 of 24
BECO Form 103C (Rev. 6-2-16)
SECTION 5.09
MINORITY/WOMEN COMMUNITY ORGANIZATIONS
EXAMPLE
DBE QUOTE SOLICITATION REQUEST
(Enter: COMPANY NAME) is soliciting quotes from certified DBEs for the: (Enter: PROJECT LOCATION)
(Example: Payson Winslow Highway SR 87 Limestone Wash Bridge)
Bidding Date: (Example: NOVEMBER 8, 2013)
Project No: (Example: STP-BR-087-C(203)T)
Tracs No: (Example: 000 YU YYU SS86101C)
Bids due Contractor: (Example: NOVEMBER 4, 2013)
DBEs interested in bidding this project should contact:
(Example: John Doe at 602 777 0000 or via email estimator@live.com)
(Enter: COMPANY NAME) is interested in subcontracting the following categories of work:
(Enter bid items for bid below)
Concrete
Seeding
Paving
Trucking
Excavation
Survey
Traffic Control
Guardrail
Permanent Signs
Excavation
Lead Abatement
Pavement Marking
*Please include any additional information that would assist efforts in DBE participation and a web-
friendly company logo and Point of Contact.
Bids documents can be found at: (Enter: COMPANY WEBSITE)
For questions regarding the ADOT DBE Supportive Services Program please contact us at
DBEsupportiveservices@azdot.gov.
21 of 24
BECO Form 103C (Rev. 6-2-16)
CONTACT LOG
Agency Name
Telephone
Number
Contact
Person
Agency
Response
Services Rendered
22 of 24
BECO Form 103C (Rev. 6-2-16)
SECTION 6.0 APPENDIX A TO PART 26 – GUIDANCE CONCERNING GFEs
The following appendix from 49 CFR Part 26 is a guide to assist agencies in determining what a good faith effort
is.
APPENDIX A TO PART 26 — GUIDANCE CONCERNING GOOD FAITH EFFORTS
Note: “YOU” means the Agency (ADOT) in the following section of this requirement.
I.
When, as a recipient, you establish a contract goal on a DOT-assisted contract for procuring construction,
equipment, services, or any other purpose, a bidder must, in order to be responsible and/or responsive,
make sufficient good faith efforts to meet the goal. The bidder can meet this requirement in either of two
ways. First, the bidder can meet the goal, documenting commitments for participation by DBE firms sufficient
for this purpose. Second, even if it doesn't meet the goal, the bidder can document adequate good faith
efforts. This means that the bidder must show that it took all necessary and reasonable steps to achieve a
DBE goal or other requirement of this part which, by their scope, intensity, and appropriateness to the
objective, could reasonably be expected to obtain sufficient DBE participation, even if they were not fully
successful.
II.
In any situation in which you have established a contract goal, Part 26 requires you to use the good faith
efforts mechanism of this part. As a recipient, you have the responsibility to make a fair and reasonable
judgment whether a bidder that did not meet the goal made adequate good faith efforts. It is important for
you to consider the quality, quantity, and intensity of the different kinds of efforts that the bidder has made,
based on the regulations and the guidance in this Appendix.
The efforts employed by the bidder should be those that one could reasonably expect a bidder to take if the
bidder were actively and aggressively trying to obtain DBE participation sufficient to meet the DBE contract
goal. Mere pro forma efforts are not good faith efforts to meet the DBE contract requirements. We
emphasize, however, that your determination concerning the sufficiency of the firm's good faith efforts is a
judgment call. Determinations should not be made using quantitative formulas.
III. The Department also strongly cautions you against requiring that a bidder meet a contract goal (i.e., obtain a
specified amount of DBE participation) in order to be awarded a contract, even though the bidder makes an
adequate good faith efforts showing. This rule specifically prohibits you from ignoring bona fide good faith
efforts.
IV. he following is a list of types of actions which you should consider as part of the bidder's good faith efforts to
obtain DBE participation. It is not intended to be a mandatory checklist, nor is it intended to be exclusive or
exhaustive. Other factors or types of efforts may be relevant in appropriate cases.
A.
(1) Conducing market research to identify small business contractors and suppliers and soliciting through
all reasonable and available means the interest of all certified DBEs that have the capability to perform
the work of the contract. This may include attendance at pre-bid and business matchmaking meetings
and events, advertising and/or written notices, posting of Notices of Sources Sought and/or Requests for
Proposals, written notices or emails to all DBEs listed in the State's directory of transportation firms that
specialize in the areas of work desired (as noted in the DBE directory) and which are located in the area
or surrounding areas of the project.
(2) The bidder should solicit this interest as early in the acquisition process as practicable to allow the
DBEs to respond to the solicitation and submit a timely offer for the subcontract. The bidder should
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BECO Form 103C (Rev. 6-2-16)
determine with certainty if the DBEs are interested by taking appropriate steps to follow up initial
solicitations.
B.
Selecting portions of the work to be performed by DBEs in order to increase the likelihood that the DBE
goals will be achieved. This includes, where appropriate, breaking out contract work items into
economically feasible units (for example, smaller tasks or quantities) to facilitate DBE participation, even
when the prime contractor might otherwise prefer to perform these work items with its own forces. This
may include, where possible, establishing flexible timeframes for performance and delivery schedules in
a manner that encourages and facilitates DBE participation.
C.
Providing interested DBEs with adequate information about the plans, specifications, and requirements
of the contract in a timely manner to assist them in responding to a solicitation with their offer for the
subcontract.
D. (1) Negotiating in good faith with interested DBEs. It is the bidder's responsibility to make a portion of
the work available to DBE subcontractors and suppliers and to select those portions of the work or
material needs consistent with the available DBE subcontractors and suppliers, so as to facilitate DBE
participation. Evidence of such negotiation includes the names, addresses, and telephone numbers of
DBEs that were considered; a description of the information provided regarding the plans and
specifications for the work selected for subcontracting; and evidence as to why additional Agreements
could not be reached for DBEs to perform the work.
(2) A bidder using good business judgment would consider a number of factors in negotiating with
subcontractors, including DBE subcontractors, and would take a firm's price and capabilities as well as
contract goals into consideration. However, the fact that there may be some additional costs involved in
finding and using DBEs is not in itself sufficient reason for a bidder's failure to meet the contract DBE
goal, as long as such costs are reasonable. Also, the ability or desire of a prime contractor to perform the
work of a contract with its own organization does not relieve the bidder of the responsibility to make
good faith efforts. Prime contractors are not, however, required to accept higher quotes from DBEs if the
price difference is excessive or unreasonable.
E.
(1) Not rejecting DBEs as being unqualified without sound reasons based on a thorough investigation of
their capabilities. The contractor's standing within its industry, membership in specific groups,
organizations, or associations and political or social affiliations (for example union vs. non-union status)
are not legitimate causes for the rejection or non-solicitation of bids in the contractor's efforts to meet
the project goal. Another practice considered an insufficient good faith effort is the rejection of the DBE
because its quotation for the work was not the lowest received. However, nothing in this paragraph shall
be construed to require the bidder or prime contractor to accept unreasonable quotes in order to satisfy
contract goals.
(2) A prime contractor's inability to find a replacement DBE at the original price is not alone sufficient to
support a finding that good faith efforts have been made to replace the original DBE. The fact that the
contractor has the ability and/or desire to perform the contract work with its own forces does not relieve
the contractor of the obligation to make good faith efforts to find a replacement DBE, and it is not a
sound basis for rejecting a prospective replacement DBE's reasonable quote.
F.
Making efforts to assist interested DBEs in obtaining bonding, lines of credit, or insurance as required by
the recipient or contractor.
G. Making efforts to assist interested DBEs in obtaining necessary equipment, supplies, materials, or related
assistance or services.
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H. Effectively using the services of available minority/women community organizations; minority/women
contractors' groups; local, State, and Federal minority/women business assistance offices; and other
organizations as allowed on a case-by-case basis to provide assistance in the recruitment and placement
of DBEs.
V.
In determining whether a bidder has made good faith efforts, it is essential to scrutinize its documented
efforts. At a minimum, you must review the performance of other bidders in meeting the contract goal. For
example, when the apparent successful bidder fails to meet the contract goal, but others meet it, you may
reasonably raise the question of whether, with additional efforts, the apparent successful bidder could have
met the goal. If the apparent successful bidder fails to meet the goal, but meets or exceeds the average DBE
participation obtained by other bidders, you may view this, in conjunction with other factors, as evidence of
the apparent successful bidder having made good faith efforts. As provided in §26.53(b)(2)((vi), you must also
require the contractor to submit copies of each DBE and non-DBE subcontractor quote submitted to the
bidder when a non-DBE subcontractor was selected over a DBE for work on the contract to review whether
DBE prices were substantially higher; and contact the DBEs listed on a contractor's solicitation to inquire as to
whether they were contacted by the prime. Pro forma mailings to DBEs requesting bids are not alone
sufficient to satisfy good faith efforts under the rule.
VI. A promise to use DBEs after contract award is not considered to be responsive to the contract solicitation or
to constitute good faith efforts.
Note: Contacting BECO (602 712-7761) for assistance in identifying certified DBEs that can perform work on a
contract is also considered a strong factor in making good faith efforts.
END OF DBE GOOD FAITH EFFORTS DOCUMENTS SET
CONSTRUCTION CONTRACTS
LPA DBE SUBCONTRACT COMPLIANCE ASSURANCES
(07/01/2016)
BECO Rev. 7/1/2016
LPA DBE Subcontract Assurances Construction- 1/9
LPA/SUBRECIPIENT FEDERAL AID CONTRACT WITH OR WITHOUT DBE GOAL
1.
Assurances of Non-Discrimination:
(LPA EPRISE 2.0)
The contractor, subrecipient, or subcontractor shall not discriminate on the basis of race, color, national origin or sex in the
performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and
administration of USDOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach
of this contract, which may result in the termination of this contract or such other remedy as the LPA/Subrecipient, with the
Department’s concurrence, deems appropriate, which may include, but not limited to:
(1) Withholding monthly progress payments;
(2) Assessing sanctions;
(3) Liquidated damages; and/or
(4) Disqualifying the contractor from future bidding as non-responsible.
The contractor, subrecipient, or subcontractor shall ensure that all subcontract agreements contain this non-discrimination
assurance.
2.
Time is of the Essence:
(LPA EPRISE 8.0)
TIME IS OF THE ESSENCE IN RESPECT TO THE DBE PROVISIONS.
3.
Computation of Time:
(LPA EPRISE 9.0)
In computing any period of time described in this DBE special provision, such as calendar days, the day from which the
period begins to run is not counted, and when the last day of the period is a Saturday, Sunday, or Federal or State holiday,
the period extends to the next day that is not a Saturday, Sunday, or Federal or State holiday. In circumstances where the
LPA/Subrecipient Procurement Office is closed for all or part of the last day, the period extends to the next day on which
the LPA/Subrecipient Procurement Office is open.
4.
Crediting DBE Participation Toward Meeting Goals:
(LPA EPRISE 18.0)
General Requirements:
To count toward meeting a goal, the DBE firm must be certified as of the deadline for submission of bids in each NAICS code
applicable to the kind of work the firm will perform on the contract. NAICS for each DBE can be found on the AZ UTRACS under
the Firm Directory. General descriptions of all NAICS codes can be found at www.naics.com.
Credit towards the contractor’s DBE goal is given only after the DBE has been paid for the work performed.
The entire amount of a contract that is performed by the DBE’s own forces, including the cost of supplies and materials
purchased by the DBE for the work on the contract and equipment leased by the DBE will be credited toward DBE participation.
Supplies and equipment the DBE subcontractor purchases or leases from the prime contractor or its affiliate will not be credited
toward DBE participation. Work included in a force account item cannot be listed on the DBE Intended Participation Affidavit.
The contractor bears the responsibility to determine whether the DBE possesses the proper contractor’s license(s) to perform
the work and, if DBE credit is requested, that the DBE subcontractor is certified for the requested type of work.
If a DBE cannot complete its work due to failure to obtain or maintain its licensing, the contractor bears the responsibility to
notify the LPA/Subrecipient immediately after the contractor becomes aware of the situation, and request approval to replace
the DBE with another DBE. The contractor shall follow the DBE termination/substitution requirements described in Subsection
24.0 of these DBE provisions.
The Department’s certification is not a representation of a DBE’s qualifications and/or abilities. The contractor bears all risks
that the DBE may not be able to perform its work for any reason.
A DBE may participate as a prime contractor, subcontractor, joint venture partner with either a prime contractor or a
subcontractor, or as a vendor of materials or supplies. A DBE joint venture partner shall be responsible for a clearly defined
portion of the work to be performed, in addition to meeting the requirements for ownership and control.
The dollar amount of work to be accomplished by DBEs, including partial amount of a lump sum or other similar item, shall be
on the basis of subcontract, purchase order, hourly rate, rate per ton, etc., as agreed to between parties.
LPA DBE SUBCONTRACT COMPLIANCE ASSURANCES TO BE ADDED TO ALL DBE SUBCONTRACTS.
CONSTRUCTION CONTRACTS
LPA DBE SUBCONTRACT COMPLIANCE ASSURANCES
(07/01/2016)
BECO Rev. 7/1/2016
LPA DBE Subcontract Assurances Construction- 2/9
With the exception of bond premiums, all work must be attributed to specific bid items. Where work applies to several items,
the DBE contracting arrangement must specify unit price and amount attributable to each bid item. DBE credit for any
individual item of work performed by the DBE shall be the lesser of the amount to be paid to the DBE or the prime contractor's
bid price. If the amount bid by the DBE on any item exceeds the prime contractor’s bid amount, the prime contractor may not
obtain credit by attributing the excess to other items.
Where more than one DBE is engaged to perform parts of an item (for example, supply and installation), the total amount
payable to the DBEs will not be considered in excess of the prime contractor’s bid amount for that item.
Bond premiums may be stated separately, so long as the arrangement between the prime contractor and the DBE provides for
separate payment not to exceed the price charged by the bonding company.
DBE credit may be obtained only for specific work done for the project, supply of equipment specifically for physical work on
the project, or supply of materials to be incorporated in the work. DBE credit will not be allowed for costs such as overhead
items, capital expenditures (for example, purchase of equipment), and office items.
If a DBE performs part of an item (for example, installation of materials purchased by a Non-DBE), the DBE credit shall not
exceed the lesser of (1) the DBE’s contract or (2) the prime contractor’s bid for the item, less a reasonable deduction for the
portion performed by the Non-DBE.
When a DBE performs as a partner in a joint venture, only that portion of the total dollar value of the contract which is clearly
and distinctly performed by the DBE's own forces can be credited toward the DBE goal.
The contractor may credit second-tier subcontracts issued to DBEs by non-DBE subcontractors. Any second-tier subcontract to
a DBE used to meet the goal must meet the requirements of a first-tier DBE subcontract.
A prime contractor may credit the entire amount of that portion of a construction contract that is performed by the DBE’s
own forces. The cost of supplies and materials obtained by the DBE for the work of the contract can be included so long as
that cost is reasonable. Leased equipment may also be included. No credit is permitted for supplies purchased or
equipment leased from the prime contractor or its affiliate(s).
When a DBE subcontracts a part of the work of its contract to another firm, the value of the subcontract may be credited
towards the DBE goal only if the DBE’s subcontractor is itself a DBE and performs the work with its own forces. Work that a
DBE subcontracts to a non-DBE firm does not count toward a DBE goal.
A prime contractor may credit the entire amount of fees or commissions charged by a DBE firm for providing a bona fide
service, such as professional, technical, consultant, or managerial services, or for providing bonds or insurance specifically
required for the performance of a USDOT-assisted contract, provided the fees are reasonable and not excessive as
compared with fees customarily allowed for similar services.
DBE Prime Contractor:
When a certified DBE firm bids on a contract that contains a DBE goal, the DBE firm is responsible for meeting the DBE goal
on the contract or making good faith efforts to meet the goal, just like any other bidder. In most cases, a DBE bidder on a
contract will meet the DBE goal by virtue of the work it performs on the contract with its own forces. However, all the work
that is performed by the DBE bidder or any other DBE subcontractors and DBE suppliers will count toward the DBE goal. The
DBE bidder shall list itself along with any DBE subcontractors and suppliers, on the DBE Intended Participation Affidavit and
Summary in order to receive credit toward the DBE goal.
Effect of Loss of DBE Eligibility:
If a DBE is deemed ineligible (decertified) or suspended in accordance with 49 CFR 26.87 and 26.88, the DBE may not be
considered to meet a contract goal on a new contract, but may be considered to meet the contract goal under a subcontract
that was executed before the DBE suspension or decertification is effective.
When a committed DBE firm or a DBE prime contractor loses its DBE eligibility and a subcontract or contract has not been
executed before a decertification notice is issued to the DBE firm by its certifying agency, the ineligible firm does not count
toward the contract goal. The contractor must meet the contract goal with an eligible DBE firm or firms or demonstrate good
faith effort. When a subcontract is executed with the DBE firm before the Department notified the firm of its ineligibility, the
contractor may continue to use the firm on the contract and may continue to receive credit toward the DBE goal for the firm’s
work.
CONSTRUCTION CONTRACTS
LPA DBE SUBCONTRACT COMPLIANCE ASSURANCES
(07/01/2016)
BECO Rev. 7/1/2016
LPA DBE Subcontract Assurances Construction- 3/9
Notifying the Contractor of DBE Certification Status:
Each DBE contract of any tier shall require any DBE subcontractor or supplier that is either decertified or certified during the
term of the contract to immediately notify the contractor and all parties to the DBE contract in writing, with the date of
decertification or certification. The contractor shall require that this provision be incorporated in any contract of any tier in
which a DBE is a participant.
Police Officers:
DBE credit will not be permitted for procuring DPS officers. For projects on which officers from other agencies are supplied,
DBE credit will be given only for the broker fees charged, and will not include amounts paid to the officers. The broker fees
must be reasonable.
Commercially Useful Function:
A prime contractor can credit expenditures to a DBE subcontractor toward DBE goals only if the DBE performs a
Commercially Useful Function (CUF).
A DBE performs a CUF when it is responsible for execution of the work of a contract and carries out its responsibilities by
actually performing, managing, and supervising the work involved. To perform a commercially useful function, the DBE
must also be responsible, with respect to materials and supplies on the contract, for negotiating price, determining quality
and quantity, ordering the material, and installing (where applicable) and paying for the material itself that it uses on the
project. To determine whether a DBE is performing a commercially useful function, the LPA/Subrecipient will evaluate the
amount of work subcontracted, industry practices, whether the amount the firm is to be paid under the contract is
commensurate with the work it is actually performing and the DBE credit claimed for its performance of the work, and
other relevant factors.
A DBE will not be considered to perform a commercially useful function if its role is limited to that of an extra participant in
a transaction, contract, or project through which funds are passed in order to obtain the appearance of DBE participation.
In determining whether a DBE is such an extra participant, the LPA/Subrecipient will examine similar transactions,
particularly those in which DBEs do not participate.
If a DBE does not perform or exercise responsibility for at least 30 percent of the total cost of its contract with its own work
force, or if the DBE subcontracts a greater portion of the work of a contract than would be expected on the basis of normal
industry practice for the type of work involved, the LPA/Subrecipient will presume that the DBE is not performing a
commercially useful function.
When a DBE is presumed not to be performing a commercially useful function as provided above, the DBE may present
evidence to rebut this presumption. The LPA/Subrecipient will determine if the firm is performing a CUF given the type of
work involved and normal industry practices.
The LPA/Subrecipient will notify the contractor, in writing, if it determines that the contractor’s DBE subcontractor is not
performing a CUF. The contractor will be notified within seven calendar days of the LPA/Subrecipient’s decision.
Decisions on CUF may be appealed to the ADOT BECO. The appeal must be in writing and personally delivered or sent by
certified mail, return receipt requested, to the ADOT BECO. The appeal must be received by the ADOT BECO no later than
seven calendar days after the decision of LPA/Subrecipient. LPA/Subrecipient decision remains in effect unless and until
ADOT BECO reverses or modifies LPA/Subrecipient decision. ADOT BECO will promptly consider any appeals under this
subsection and notify the contractor of the ADOT BECO findings and decisions. Decisions on CUF matters are not
administratively appealable to USDOT.
The LPA/Subrecipient will conduct project site visits on the contract to confirm that DBEs are performing a CUF. The
contractor shall cooperate during the site visits and the LPA/Subrecipient staff will make every effort not to disrupt work on
the project.
Trucking:
LPA/Subrecipient will use the following factors in determining whether a DBE trucking company is performing a
commercially useful function. The DBE must be responsible for the management and supervision of the entire trucking
operation for which it is responsible on a particular contract, and there cannot be a contrived arrangement for the purpose
of meeting DBE goals.
CONSTRUCTION CONTRACTS
LPA DBE SUBCONTRACT COMPLIANCE ASSURANCES
(07/01/2016)
BECO Rev. 7/1/2016
LPA DBE Subcontract Assurances Construction- 4/9
The DBE must itself own and operate at least one fully licensed, insured, and operational truck used on the contract on
every day that credit is to be given for trucking.
The contractor will receive credit for the total value of transportation services provided by the DBE using trucks it owns,
insures and operates, and using drivers it employs.
The DBE may lease trucks from another DBE firm, including an owner-operator who is certified as a DBE. The DBE who
leases trucks from another DBE receives credit for the total value of the transportation services.
The DBE may also lease trucks from a non-DBE firm, including an owner-operator. The DBE who leases trucks with drivers
from a non-DBE is entitled to credit for the total value of the transportation services provided by non-DBE leased trucks with
drivers not to exceed the value of transportation services on the contract provided by DBE-owned trucks or leased trucks
with DBE employee drivers. Additional participation by non-DBE owned trucks with drivers receives credit only for the fee
or commission paid to the DBE as a result of the lease agreement.
Example: DBE Firm X uses two of its own trucks on a contract. It leases two trucks from DBE Firm Y and six trucks from non-
DBE firm Z. DBE credit would be awarded for the total value of transportation services provided by Firm X and Firm Y, and
may also be awarded for the total value of transportation services provided by four of the six trucks provided by Firm Z. In
all, full credit would be allowed for the participation of eight trucks. DBE credit could be awarded only for the fees or
commissions pertaining to the remaining trucks Firm X receives as a result of the lease with Firm Z.
The DBE may lease trucks without drivers from a non-DBE truck leasing company. If the DBE leases trucks from a non-DBE
leasing company and uses its own employees as drivers, it is entitled to credit for the total value of these hauling services.
Example: DBE Firm X uses two of its own trucks on a contract. It leases three additional trucks from non-DBE Firm Z. Firm X
uses is own employees to drive the trucks leased from Firm Z. DBE credit would be awarded for the total value of the
transportation services provided by all five trucks.
For purposes of this section, a lease must indicate that the DBE has exclusive use of and control over the truck. This does
not preclude the leased truck from working for others during the term of the lease with the consent of the DBE, so long as
the lease gives the DBE absolute priority for use of the leased truck. Leased trucks must display the name and identification
number of the DBE. Credit will be allowed only for those lease costs related to the time each truck is devoted to the
project.
DBE credit for supplying paving grade asphalt and other asphalt products will only be permitted for standard industry
hauling costs, and only if the DBE is owner or lessee of the equipment and trucks. Leases for trucks must be long term
(extending for a fixed time period and not related to time for contract performance) and must include all attendant
responsibilities such as insurance, titling, hazardous waste requirements, and payment of drivers.
Materials and Supplies:
LPA/Subrecipient will credit expenditures with DBEs for material and supplies towards the DBE goal as follows. If the
materials or supplies are obtained from a DBE manufacturer, 100 percent of the cost of the materials or supplies is credited.
A manufacturer is defined as a firm that operates or maintains a factory or establishment that produces, on the premises,
the materials, supplies, articles, or equipment required under the contract, and of the general character described by the
specifications.
If the materials or supplies are purchased from a DBE regular dealer, 60 percent of the cost of the materials or supplies is
credited. A DBE regular dealer is defined as a firm that owns, operates, or maintains a store or warehouse or other
establishment in which the materials, supplies, articles, or equipment of the general character described by the
specifications and required under the contract are bought, kept in stock, and regularly sold or leased to the public in the
usual course of business. To be a regular dealer, the firm must be an established, regular business that engages, as its
principal business and under its own name, in the purchase and sale or lease of the products in question. A firm may be a
DBE regular dealer in such bulk items as petroleum products, steel, cement, stone or asphalt without owning, operating, or
maintaining a place of business, as provided above, if the person both owns and operates distribution equipment for the
products. Any supplementing of regular dealers’ own distribution equipment shall be by a long-term lease agreement, and
not on an ad-hoc or contract-by-contract basis. Packagers, brokers, manufacturers’ representatives, or other persons who
arrange or expedite transactions are not regular dealers within the meaning of this paragraph and the paragraph above.
CONSTRUCTION CONTRACTS
LPA DBE SUBCONTRACT COMPLIANCE ASSURANCES
(07/01/2016)
BECO Rev. 7/1/2016
LPA DBE Subcontract Assurances Construction- 5/9
With respect to materials or supplies purchased from a DBE which is neither a manufacturer nor a regular dealer, the
LPA/Subrecipient will credit the entire amount of the fees or commissions charged by the DBE for assistance in the
procurement of the materials and supplies, or fees or transportation charges for the delivery of materials or supplies
required on a job site, toward DBE goals, provided the fees are determined to be reasonable and not excessive as compared
with fees customarily allowed for similar services. The cost of the materials and supplies themselves may not be counted
toward the DBE goal.
The LPA/Subrecipient will credit expenditures with DBEs for material and supplies (e.g. whether a firm is acting as a regular
dealer or a transaction expediter) towards the DBE goal on a contract-by-contract basis. The fact that a DBE firm qualifies
under a classification (manufacturer, regular dealer or supplier) for one contract does not mean it will qualify for the same
classification on another contract. The bidder shall be responsible for verifying whether a DBE qualifies as a DBE
manufacturer, regular dealer or supplier. The bidder may contact the LPA/Subrecipient for assistance in this determination.
5.
Effect of Contract Changes:
(LPA EPRISE 19.0)
If for any reason it becomes apparent that the DBE goal will not be met then the contractor shall: (1) immediately notify the
LPA/Subrecipient of the potential or actual decrease in DBE compensation, and (2) make good faith efforts to obtain DBE
participation to meet or exceed the DBE contract goal. Good faith efforts required under the provisions of this section may
vary, depending on the time available, the nature of the change, who initiated the change, and other factors as determined
by LPA/Subrecipient.
LPA/Subrecipient will approve or deny the contractor’s good faith efforts with BECO concurrence.
The contractor is not required to take work committed to another subcontractor and assign it to a DBE subcontractor in
order to meet the committed DBE percentage.
If the resulting change increases the scope or quantity of work being done by a DBE subcontractor, the DBE shall be given
the opportunity to complete the additional work and receive additional compensation beyond their original subcontract
amount.
6.
DBE Participation Above the Goal (Race Neutral Participation):
(LPA EPRISE 20.0)
Additional DBE participation above the DBE participation required to meet the contract DBE goal is an important aspect of the
Department’s DBE program. The contractor is strongly encouraged to use additional DBEs above the DBE goal requirement in
the contract to assist the Department in meeting its overall DBE goal and help the Department to meet the maximum feasible
portion of its DBE goals through race neutral participation as outlined in 49 CFR Part 26.
There are fewer administrative requirements on the part of the contractor when using race neutral DBEs (DBEs not listed on the
DBE Intended Participation Affidavit Summary). For example, if a DBE is not listed on the DBE Intended Participation Affidavit
Summary, the DBE does not have to submit an Affidavit, and the subcontract approval process follows the same process of any
other subcontract. The contractor does not have to replace the race neutral DBE with another DBE subcontractor if the race
neutral DBE fails to perform. Therefore these DBEs are treated as any other subcontractor on the project.
7.
Required Provisions for DBE Subcontracts:
(LPA EPRISE 21.0)
All subcontracts of any tier, all supply contracts, and any other contracts in which a DBE is a party shall include, as a physical
attachment, DBE Subcontract Compliance Assurances available from the LPA/Subrecipient.
Contractors executing agreements with subcontractors, DBE or non-DBE, that materially modify federal regulation and state
statutes such as, prompt payment and retention requirements, through subcontract terms and conditions will be found in
breach of contract which may result in termination of the contract, or any other such remedy as the LPA/Subrecipient and
ADOT deem appropriate as outlined in DBE Subsection 2.0.
LPA/Subrecipient reserves the right to conduct random reviews of DBE and non-DBE subcontract documentation to ensure
compliance with federal requirements.
The contractor shall ensure that all subcontracts or agreements with DBEs to supply labor or materials require that the
subcontract and all lower tier subcontracts be performed in accordance with 49 CFR Part 26.
CONSTRUCTION CONTRACTS
LPA DBE SUBCONTRACT COMPLIANCE ASSURANCES
(07/01/2016)
BECO Rev. 7/1/2016
LPA DBE Subcontract Assurances Construction- 6/9
The Contractor shall provide electronic copies of signed subcontract agreements for all DBE Subcontracts listed on the DBE
Intended Participation Affidavit Summary by uploading them within 15 calendar days of an approved contract to the LPA
DBE System.
8.
Contract Performance:
(LPA EPRISE 22.0)
Contract items of work designated by the contractor to be awarded to DBEs shall be performed by the designated DBE or a
LPA/Subrecipient, with BECO concurrence, approved DBE substitute. DBE contract work items shall not be performed by
the contractor, or a non-DBE subcontractor without prior approval by the LPA/Subrecipient, with BECO concurrence. The
DBE must perform a commercially useful function; that is, the DBE must manage, perform, and supervise a distinct element
of work.
The contractor is required to use DBEs identified to meet the contract goal, so the prime contractor is responsible for
ensuring that the DBEs are available to meet scheduling, work and other requirements on the contract.
LPA/Subrecipient will conduct reviews to ensure compliance with DBE requirements. The reviews may include, among other
activities, interview of DBEs and their employees and the contractor and its employees. The contractor shall cooperate in
the review and make its employees available. The contractor shall inform the LPA/Subrecipient in advance when each DBE
will be working on the project to help facilitate reviews.
LPA/Subrecipient reserves the right to inspect all records of the contractor and all records of the DBEs and non-DBE
subcontractors concerning this contract. The contractor must make all documents related to all contracts available to the
LPA/Subrecipient upon request.
The contractor shall provide to the LPA/Subrecipient, at the pre-construction conference, copies of all completed,
approved, and signed subcontracts, purchase orders, invoices, etc., with all committed DBEs. These documents shall
include the AZ UTRACS Registration number for the subcontractor or materials supplier.
Use of every DBE listed on the DBE Intended Participation Affidavit Summary is a condition of this contract. The contractor
shall utilize the specific DBEs listed to perform the work and supply the materials for which each is listed on the Intended
Participation Affidavit Summary unless the contractor obtains written consent from the LPA/Subrecipient with BECO
concurrence. The contractor shall not be entitled to any payment for work or material that is not performed or supplied by
the listed DBE, unless the contractor obtains written consent from the LPA/Subrecipient with BECO concurrence.
9.
Joint Checks:
(LPA EPRISE 23.0)
Requirements:
A DBE subcontractor and a material supplier (or equipment supplier) may request permission for the use of joint checks for
payments from the prime contractor to the DBE subcontractor and the supplier. Joint checks may be issued only if all the
conditions in this subsection are met.
1.
The DBE subcontractor must be independent from the prime contractor and the supplier, and must perform a
commercially useful function. The DBE subcontractor must be responsible for negotiating the price of the material,
determining quality and quantity, ordering the materials, installing (where applicable), and paying for the material.
The DBE subcontractor may not be utilized as an extra participant in a transaction, contract, or project in order to
obtain the appearance of DBE participation.
2.
The use of joint checks will be allowed only if the prime contractor, DBE subcontractor, and material supplier
establish that the use of joint checks in similar transactions is a commonly recognized business practice in the
industry, particularly with respect to similar transactions in which DBE’s do not participate.
3.
A material or supply contract may not bear an excessive ratio relative to the DBE subcontractor’s normal capacity.
4.
There may not be any exclusive arrangement between one prime and one DBE in the use of joint checks that may
bring into question whether the DBE is independent of the prime contractor.
5.
Any arrangement for joint checks must be in writing, and for a specific term (for example, one year, or a specified
number of months) that does not exceed a reasonable time to establish a suitable credit line with the supplier.
6.
The prime contractor may act solely as the payer of the joint check, and may not have responsibility for
establishing the terms of the agreement between the DBE subcontractor and the supplier.
7.
The DBE must be responsible for receiving the check from the prime contractor and delivering the check to the
supplier.
CONSTRUCTION CONTRACTS
LPA DBE SUBCONTRACT COMPLIANCE ASSURANCES
(07/01/2016)
BECO Rev. 7/1/2016
LPA DBE Subcontract Assurances Construction- 7/9
8.
The prime contractor cannot require the DBE subcontractor to use a specific supplier, and the prime contractor
may not participate in the negotiation of unit prices between the DBE subcontractor and the supplier.
Procedure and Compliance:
1.
BECO must approve the agreement for the use of joint checks in writing before any joint checks are issued. The
prime contractor shall submit a DBE joint check request form, available from the BECO website, along with the
joint check agreement, to LPA/Subrecipient and BECO through email within seven calendar days from the time the
subcontract is executed.
2.
After obtaining authorization from BECO for the use of joint checks, the prime contractor, the DBE, and the
supplier must retain documentation to allow for efficient monitoring of the agreement by the LPA/Subrecipient.
3.
Copies of canceled checks must be submitted, with the payment information for the period in which the joint
check was issued, electronically through email to LPA/Subrecipient Procurement Office and made available for
review at the time of the onsite CUF review. The prime contractor, DBE, and supplier each have an independent
duty to report to the LPA/Subrecipient in the case of any change from the approved joint check arrangement.
4.
Any failure to comply will be considered by the LPA/Subrecipient, with ADOT concurrence to be a material breach
of this contract and will subject the prime contractor, DBE, and supplier to contract remedies and, in the case of
serious violations, a potential for termination of the contract, or other remedies which may prevent future
participation by the offending party.
10.
DBE Termination/Substitution:
(LPA EPRISE 24.0)
General Requirements:
The contractor shall make all reasonable efforts to avoid terminating or substituting a DBE listed on the DBE Intended
Participation Affidavit Summary. At a minimum, the contractor shall negotiate in good faith, give timely notices and/or
extend deadlines to the extent that it will not jeopardize the contract with the LPA/Subrecipient. Reasonable methods to
resolve performance disputes must be applied and documentation provided to LPA/Subrecipient before attempting to
substitute or terminate a DBE.
Contractor Notice of Termination/Substitution:
All terminations, substitutions, and reductions in scope of work to be performed by DBEs listed on the DBE Intended
Participation Affidavit Summary must be approved in writing by the LPA/Subrecipient, with BECO concurrence. The
contractor shall contact the LPA/Subrecipient within 24 hours from the first sign of any reason for potential DBE
termination/substitution.
The contractor shall not terminate a DBE subcontractor listed on the DBE Intended Participation Affidavit or complete the
work contracted to the DBE with its own forces or with a non-DBE firm without the LPA/Subrecipient written consent and
BECO concurrence. Before submitting a formal request to the LPA/Subrecipient for DBE termination/substitution, the
contractor shall give written notice to the DBE subcontractor with a copy to the LPA/Subrecipient of its intent to terminate
or substitute the DBE identifying the reason for the action. The notice shall include the deadline for the DBE to submit a
written response advising the contractor, LPA/Subrecipient of its position which shall be a minimum of five calendar days
after the notice is given. Before making a determination for approval regarding the contractor’s termination and
substitution request, the LPA/Subrecipient, with BECO concurrence, will consider both the contractor’s request and the DBE
firm’s response.
Contractor Request for Termination/Substitution:
The contractor shall formally request the termination or substitution of a DBE listed on the DBE Intended Participation
Affidavit Summary by submitting the DBE Termination/Substitution Request form with supporting documentation to the
LPA/Subrecipient; form is available from the LPA/Subrecipient. The submission shall include the following information:
1.
The date the contractor determined the DBE to be unwilling, unable, or ineligible to perform.
2.
A brief statement of facts describing the situation and citing specific actions or inaction by the DBE firm giving rise
to contractor’s assertion that the DBE firm is unwilling, unable, or ineligible to perform.
3.
A brief statement of the good faith efforts undertaken by the contractor to enable the DBE firm to perform.
4.
The total dollar amount currently paid for work performed by the DBE firm.
CONSTRUCTION CONTRACTS
LPA DBE SUBCONTRACT COMPLIANCE ASSURANCES
(07/01/2016)
BECO Rev. 7/1/2016
LPA DBE Subcontract Assurances Construction- 8/9
5.
The total dollar amount remaining to be paid to the DBE firm for work completed, but for which the DBE firm has
not received payment, and over which the contractor and the DBE firm have no dispute.
6.
The projected date that the contractor requires a substitution or replacement DBE to commence work, if consent is
granted to the request.
7.
The DBE’s response to the notice of intent to terminate. If there is no response from the DBE within the time
allowed in the notice of intent to terminate, the contractor shall state that no response was received.
Written consent for terminating any DBE listed on the DBE Intended Participation Affidavit Summary will be granted only
where the contractor can demonstrate good cause showing that the DBE is unable, unwilling, or ineligible to perform. Such
written consent to terminate any DBE shall concurrently constitute written consent to substitute or replace the terminated
DBE. Termination or substitution of a DBE listed on the DBE Intended Participation Affidavit Summary will not be allowed
based solely on a contractor's ability to negotiate a more advantageous contract with another subcontractor. Prior to
making a determination for approval regarding the contractor’s termination and substitution request, the LPA/Subrecipient,
with BECO concurrence, will consider both the contractor’s request and the DBE firm’s response.
Good Cause:
The LPA/Subrecipient, with BECO concurrence, will make the determination of good cause by providing written consent to
the contractor after evaluating the contractor’s good cause to terminate or substitute a DBE firm. Good cause for this
purpose includes the following in relation to the listed DBE subcontractor:
1.
Fails or refuses to execute a written contract.
2.
Fails or refuses to perform the work of its subcontract in a way consistent with normal industry practice standards.
However, good cause does not exist if the failure or refusal of the DBE subcontractor to perform its work on the
subcontract results from the bad faith or discriminatory action of the prime contractor.
3.
Fails or refuses to meet the prime contractor’s reasonable, nondiscriminatory bond/insurance requirements.
4.
Becomes bankrupt, insolvent, or exhibits credit unworthiness.
5.
Is ineligible to work on public works projects because of suspension and debarment proceedings pursuant to
federal or state law.
6.
Is not a responsible contractor.
7.
Voluntarily withdraws from the project and provides written notice of its withdrawal to the Department.
8.
Is ineligible to receive DBE credit for the type of work required.
9.
A DBE owner dies or becomes disabled with the result that the firm is unable to complete its work on the contract.
10. Other documented good cause that the BECO determines compels the termination or substitution of the DBE
subcontractor.
DBE Termination/Substitution Good Faith Effort:
If the LPA/Subrecipient approves the termination of a DBE, the contractor shall make good faith efforts to find another DBE
subcontractor to substitute for the original DBE. The good faith efforts as identified in DBE Subsection 15.0 shall be directed
at finding another DBE to perform at least the same amount of work under the contract as the DBE that was terminated, to
the extent needed to meet the contract goal. If a replacement DBE is not identified for the original DBE’s work, the good
faith efforts shall be documented and provided, upon request, to the LPA/Subrecipient within seven calendar days from the
date of the request.
A prime contractor’s inability to find a replacement DBE at the original price is not alone sufficient to support a finding that
good faith efforts have been made to replace the original DBE. The fact that the contractor has the ability and/or desire to
perform the contract work with its own forces does not relieve the contractor of the obligation to make good faith efforts to
find the replacement DBE, and it is not a sound basis for rejecting a prospective replacement DBE’s reasonable quote.
The termination of a DBE firm shall not relieve the contractor of its obligations under this Special Provision, and the unpaid
portion of the terminated DBE firm’s subcontract will not be counted toward the DBE goal.
If the LPA/Subrecipient has eliminated items of work subcontracted to a committed DBE, the prime contractor shall still
make good faith efforts to replace the DBE with another DBE to the extent necessary to meet the goal. The
LPA/Subrecipient will review the quality, thoroughness, and intensity of those efforts and give consideration to when the
change was made, the nature of the change, and other factors as determined by the LPA/Subrecipient.
CONSTRUCTION CONTRACTS
LPA DBE SUBCONTRACT COMPLIANCE ASSURANCES
(07/01/2016)
BECO Rev. 7/1/2016
LPA DBE Subcontract Assurances Construction- 9/9
When a DBE substitution has been approved by the LPA/Subrecipient and concurred by BECO, the contractor shall submit
an amended DBE Intended Participation Affidavit and Intended Participation Affidavit Summary to LPA/Subrecipient
Procurement Office for approval with the substitute DBE’s name, description of work, NAICS code, AZ UTRACS registration
number, and dollar value of work. Approval from LPA/Subrecipient with BECO concurrence must be obtained prior to the
substituted DBE beginning work.
Sanctions:
Failure by the contractor to carry out the requirements of these DBE Termination/Substitution specifications is a material
breach of contract and will result in such remedies as the LPA/Subrecipient deems appropriate, with ADOT concurrence,
which will include, but are not limited to the assessment of liquidated damages. The LPA/Subrecipient will deduct from
monies due or becoming due to the contractor, the dollar amount of the wrongfully substituted/replaced DBE subcontract
plus 25 percent of the amount remaining to be paid to the DBE as liquidated damages. These liquidated damages shall be in
addition to all other retention or liquidated damages provided for elsewhere in the contract.
11.
Certification of Final DBE Payments:
(LPA EPRISE 25.0)
The contractor’s achievement of the goal is measured by actual payments made to the DBE. The contractor shall submit the
“Certification of Final DBE Payments” form for each DBE firm working on the contract. This form shall be signed by the
contractor and the relevant DBE, and submitted to the LPA/Subrecipient no later than 30 days after the DBE completes its
work.
The LPA/Subrecipient and ADOT will use this certification and other information available to determine applicable DBE
credit allowed to date by the contractor and the extent to which the DBE firms were fully paid for that work. By the act of
filing the forms, the contractor acknowledges that the information is supplied in order to justify the payment of state and
federal funds to the contractor.
The contractor will not be released from the obligations of the contract until the “Certification of Final DBE Payments”
forms are received and deemed acceptable by the LPA/Subrecipient.
12.
Sanctions for Not Meeting Contract DBE Goal:
(LPA EPRISE 26.0)
If the LPA/Subrecipient determines, with BECO concurrence, that the contractor has, without justification, not met the
established DBE goal the LPA/Subrecipient will, at its discretion, deduct up to two times the amount of the unattained
portion of established DBE goal from monies due or becoming due the contractor as liquidated damages, based on the
circumstances of the noncompliance.
The LPA/Subrecipient, with BECO concurrence, will determine whether liquidated damages will be assessed and the amount
of the liquidated damages. The LPA/Subrecipient will consider whether there have been other violations on this or other
contracts, whether the failure was due to circumstances beyond the control of the contractor, whether the contractor has
made good faith efforts to meet the goal, and other appropriate circumstances.
The contractor may, within 15 calendar days of receipt of the decision of the LPA/Subrecipient escalate the decision to the
State Engineer. If the contractor does not escalate the decision of the LPA/Subrecipient, in writing, within 15 calendar days
of receipt of the decision, the contractor will be deemed to have accepted the decision and there will be no further remedy
for the contractor.
In addition to any other sanctions, willful failure of the contractor, DBE or other subcontractor to comply with this contract
or with the Federal DBE regulations may result in disqualification from further contracting, subcontracting, or other
participation in the Department’s and LPA/Subrecipient’s projects.
27.0
False, Fraudulent, or Dishonest Conduct:
(LPA EPRISE 27.0)
In addition to any other remedies or actions, the Department will bring to the attention of the US Department of
Transportation any appearance of false, fraudulent, or dishonest conduct in connection with the DBE program, so that
USDOT can take steps such as referral to the Department of Justice for criminal prosecution, referral to the USDOT Inspector
General for possible initiation of suspension and debarment proceedings against the offending parties or application of
“Program Fraud and Civil Penalties” rules provided in 49 CFR Part 31.
END OF
FEDERAL DOCUMENTS
EXHIBIT F
F-1
Project Name: FRYE ROAD PROTECTED BIKE LANES
City Project No. ST2106.401; Federal No. CHN-0(250D; ADOT No. T0317 01C
Rev. 10/23/23
SUBCONTRACTOR DOCUMENTS WITH CONTRACTOR
Any subcontractor assumptions, clarifications, exclusions, terms & conditions, signature
blocks, etc. included are strictly between the Contractor and their subcontractors, and
do not apply to the Agreement between the Contractor and the City.
N/A
Project Name: FRYE ROAD PROTECTED BIKE LANES
Page 1
City Project No.: ST2106.401
Federal Project No.: CHN-0(250)D
ADOT Project No.: T0317 01C
CITY OF CHANDLER, ARIZONA
FRYE ROAD PROTECTED BIKE LANES
City Project No. ST2106.401
Federal Project No. CHN-0(250)D
ADOT Project No. T0317 01C
ADDENDUM NO. 1
Date: October 23, 2024
1.
Bidder must acknowledge the receipt of this addendum on the Proposal Acknowledgement
page of the BID SUBMITTAL. This addendum, containing 21 pages, is hereby incorporated
into the Construction Agreement by this reference.
2.
Bid schedule. Replace the BID SCHEDULE in its entirety with the accompanying BID
SCHEDULE REVISION dated October 10, 2024 – See Exhibit A. (4 Pages)
3.
Technical Specifications Section “COOPERATION WITH UTILITIES” on Pages 100-102 are
hereby revised as attached and incorporated into this addendum. This addition to the
Technical Specifications is one (1) sheet – See Exhibit B. (1 Page)
4.
Replace Plans sheet(s) 58, 103-110, and 135 in its entirety with accompanying revised Plans
sheets 58, 103-110, and 135 dated October 10, 2024. The top righthand corner of each
revised sheet is marked with “Revised 10/10/24” – See Exhibit C. (10 Pages)
5.
The City of Chandler Manhole Rehabilitation Project (WW2501) map is attached, as shared
during the Pre-Bid Conference on October 10, 2024 – See Exhibit D. (2 Pages)
6.
The Arizona Public Service (APS) project to underground their overhead lines west of
Arizona Avenue is currently in design. The preliminary alignment plans are attached, as
shared during the Pre-Bid Conference on October 10, 2024 – See Exhibit E. (2 Pages)
Please note that these are not the final plans and are subject to change.
7.
Question: Can the bid schedule be posted in Excel format?
Response: No
Project Name: FRYE ROAD PROTECTED BIKE LANES
Page 2
City Project No.: ST2106.401
Federal Project No.: CHN-0(250)D
ADOT Project No.: T0317 01C
8.
Question: Will weekend work be permissible?
Response: Weekend work will be an option on a case-by-case basis. The contractor must
work with the city’s Traffic Engineering Division to obtain approval for any traffic
restrictions and/or lane closures. It’s important to note there will be occasions where
weekend work will not be feasible due to special events. Ahead of these events, the city will
notify the contractor of any necessary measures that need to be taken to ensure event
safety (barricade removal, installation of steel plates, etc.).
If you have any questions, please email Bid.Questions@chandleraz.gov.
_________________________________
Daniel Haskins, P.E.
CIP City Engineer
Public Works & Utilities Dept. – Capital Projects
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NAME OF BIDDER: ______________________________________________________
NO.
DESCRIPTION
UNIT
EST.
QTY.
UNIT PRICE
EXTENDED PRICE
1 CONSTRUCTION SURVEYING AND LAYOUT
LS
1
2 GPS DATA COLLECTION (ESRI – ARCGIS GEODATABASE
FORMAT)
LS
1
3
EROSION CONTROL (SWPPP PREPARATION, INSTALLATION,
MAINTENANCE, AND
REMOVAL)
LS
1
4 MOBILIZATION/DEMOBILIZATION
LS
1
5 TRAFFIC CONTROL
LS
1
6 UNIFORMED OFF-DUTY LAW ENFORCEMENT OFFICER
HOUR
300
7 SUBGRADE PREPARATION
SY
13,986
8 AGGREGATE BASE - 6" DEPTH
SY
13,986
9 ASPHALTIC CONCRETE PAVEMENT (3 IN SURFACE COURSE,
A-12.5 EVAC)
SY
13,986
10
ASPHALTIC CONCRETE PAVEMENT (2 IN SURFACE COURSE,
A-12.5 EVAC,
MILL/REPLACE)
SY
47,130
11
ASPHALTIC CONCRETE PAVEMENT (1.5 IN SURFACE
COURSE, A-12.5 EVAC,
MILL/REPLACE)
SY
1,482
12 BITUMINOUS TACK COAT SS-1H, DILUTED
SY
61,116
13 7" PCCP SHARED USE PATH
SF
2,697
14 VERTICAL CURB & GUTTER, TYPE A, H=6 IN, MAG DET 220-1
LF
141
15 ROLL CURB & GUTTER, TYPE C, H=3.5 IN, MAG DET 220-1
LF
982
16 SINGLE CURB, TYPE A, MAG DET 222, DRAINAGE OPENINGS
LF
1,198
17 SINGLE CURB, TYPE A1, ADOT STD DWG C-05.10, H=6 IN
LF
1,702
18 END OF MEDIAN RAMP, CITY DET C-225
SF
118
19 CONCRETE MEDIAN FILL, 4 IN
SF
1,132
20 SINGLE CURB, MAG DET 222 TYPE A
LF
998
21 CURB AND GUTTER, MAG DET 220, TYPE B, H=6"
LF
29
22 CONCRETE HEADER
LF
11
23 CONCRETE SCUPPER, PER DETAIL SHEET 18
EA
33
24 CONCRETE SIDEWALK, MAG DET 230
SF
3,827
25 8" CONCRETE SIDEWALK, MAG DET 230
SF
107
26 CONCRETE CURB RAMP TO SIDEWALK LEVEL
EA
8
City Project No. ST2106.401
REVISED OCTOBER 10, 2024 - ADDENDUM 1
CITY OF CHANDLER
Federal Project No.: CHN-0(250)D; ADOT Project No.: T0317 01C
FRYE ROAD PROTECTED BIKE LANES
BID SCHEDULE
Bid Page 1 of 4
EXHIBIT A
NO.
DESCRIPTION
UNIT
EST.
QTY.
UNIT PRICE
EXTENDED PRICE
BID SCHEDULE
27 2 FT X 4 FT DETECTABLE WARNINGS PER CITY APPROVED
PRODUCTS LIST
EA
60
28 1 FT X 2 FT TACTILE DIRECTIONAL INDICATORS
EA
57
29 10IN X 18IN TRAPEZOIDAL WARNING DEVICE
EA
493
30 INTERLOCKING CONCRETE PAVERS
SF
1,051
31
CONSTRUCT CONCRETE RAISED BUS BULB AND RAISED
BIKE LANE PER DETAIL
SHEET 15
SF
3,028
32 CONCRETE RAISED BIKE LANE PER DETAIL SHEET 16
SF
4,757
33 ADJUST MANHOLE FRAME & COVER, MAG DET 422
EA
45
34 ADJUST STORM DRAIN MANHOLE FRAME & COVER, MAG DET
422
EA
10
35 ADJUST VALVE BOX & COVER, MAG DET 391-1 AND CITY DET
C-307
EA
186
36 ADJUST VALVE BOX & COVER, MAG DET 391-1 AND CITY DET
C-307, NO TRAFFIC
EA
2
37 MODULAR RUBBER SPEED BUMPS
EA
50
38 K71 FLEXIBLE TRAFFIC POST BOLLARD
EA
724
39 ART PANELS
LF
176
40 PRECAST CURB 18" TYPE 3
EA
571
41 PRECAST CURB 18" TYPE 3-1R
EA
491
42 PRECAST CURB 18" TYPE 3-2R
EA
31
43 PRECAST CURB 8" TYPE 1
EA
27
44 PRECAST CURB 8" TYPE 1-1R
EA
26
45 PRECAST CURB 8" TYPE 1-2R
EA
12
46 VALLEY GUTTER, MAG DET 240
SF
380
47 CONCRETE RAMP, CITY DET C257
SF
218
48 CONCRETE RAMP, MAG DET 238-3
SF
186
49 INDUSTRIAL DRIVEWAY, MAG DET 250-2
SF
388
50 DECOMPOSED GRANITE DRIVEWAY CONNECTION
SF
623
51 REMOVE ASPHALTIC CONCRETE PAVEMENT
SY
20,280
52 MILL AND REMOVE BITUMINOUS PAVEMENT
SY
48,612
53 REMOVE CATCH BASIN
EA
64
54 REMOVE CONCRETE CURB & GUTTER
LF
701
55 REMOVE CONCRETE SIDEWALK
SF
2,668
56 REMOVE VALLEY GUTTER
SF
6
57 REMOVE CONCRETE HEADER
LF
7
58 REMOVE AND REINSTALL EXISTING GATE
EA
1
59 DECOMPOSED GRANITE, 1 1/4" SCREENED, DESERT GOLD
SF
6,879
60 TREES (48 IN BOX, 2 INCH CALIPER MIN.)
EA
5
61 SHRUBS (5 GALLON)
EA
267
62 GATEWAY MONUMENTS INCLUDING INTEGRAL LIGHTING
LS
1
63 LANDSCAPE ESTABLISHMENT PERIOD
LS
1
Bid Page 2 of 4
NO.
DESCRIPTION
UNIT
EST.
QTY.
UNIT PRICE
EXTENDED PRICE
BID SCHEDULE
64 WATER METER (3/4 IN LANDSCAPE IRRIGATION SERVICE)
EA
2
65 3/4 IN BACKFLOW PREVENTION UNIT (REDUCED PRESSURE)
EA
2
66 IRRIGATION CONTROLLER (BATTERY POWERED) AND
CONTROL WIRE
EA
2
67 1" ISOLATION BALL VALVE W/ BOX AND COVER
EA
2
68 1" DRIP REMOTE CONTROL VALVE ASSEMBLY
EA
4
69 END FLUSH CAP ASSEMBLY
EA
6
70 MULTI OUTLET EMITTER ASSEMBLY
EA
115
71 0.75" CLASS 200 SDR 21 PVC LATERAL PIPE WITH SCHEDULE
40 PVC FITTINGS
LF
1,730
72 2" SCHEDULE 40 PVC PIPE SLEEVE (WHITE)
LF
225
73 PERFORATED SIGN POST
LF
228
74 PERFORATED SIGN POST FOUNDATION
EA
19
75 FLAT SHEET ALUMINUM SIGN PANEL, HIGH INTENSITY
GRADE
SF
510
76 REMOVE PAVEMENT MARKINGS
LF
1,100
77 REMOVE AND SALVAGE SIGN
LS
1
78 4-INCH WHITE THERMOPLASTIC STRIPE
LF
89,075
79 4-INCH YELLOW THERMOPLASTIC STRIPE
LF
15,225
80 BIKE LANE TRANSITION ZONE MARKINGS, WHITE
THERMOPLASTIC
SF
760
81 BIKE LANE TRANSITION ZONE MARKINGS, GREEN
THERMOPLASTIC
SF
3,540
82 BIKE LANE CONFLICT ZONE MARKINGS, GREEN
THERMOPLASTIC
SF
22,765
83 THERMOPLASTIC PAVEMENT MARKING SYMBOL, BIKE LANE
YIELD CHEVRONS
EA
32
84 THERMOPLASTIC PAVEMENT MARKING SYMBOL, RAILROAD
EA
2
85 THERMOPLASTIC PAVEMENT MARKING SYMBOL, BIKE LANE
W/PERSON
EA
24
86 THERMOPLASTIC PAVEMENT MARKING SYMBOL, TURN
ARROW
EA
5
87 THERMOPLASTIC PAVEMENT MARKING SYMBOL, SHARED
LANE
EA
4
88 THERMOPLASTIC PAVEMENT MARKING SYMBOL, ADA
PARKING SYMBOL
EA
2
89 THERMOPLASTIC BIKE TURN BOX
EA
16
90 PAINT MEDIAN BULLNOSE
EA
2
91 REFLECTORIZED RAISED PAVEMENT MARKER (TYPE G,
CLEAR, 1-WAY)
EA
2,080
92 CCTV CAMERA AND FIELD EQUIPMENT
EA
1
93 ELECTRICAL CONDUIT (2-INCH, BORE INSTALLATION )
LF
130
94 PULL BOX (TYPE J)
EA
1
95 METER PEDESTAL CABINET AND FOUNDATION
EA
2
96 REMOVE AND SALVAGE STREETLIGHT POLE
EA
85
97 RELOCATE EXISTING LUMINAIRE
EA
64
Bid Page 3 of 4
NO.
DESCRIPTION
UNIT
EST.
QTY.
UNIT PRICE
EXTENDED PRICE
BID SCHEDULE
98 STREETLIGHT POLE FOUNDATION FOR SL-1 POLE
EA
86
99 STREETLIGHT POLE, SL-1 WITH SINGLE DAVIT ARM
EA
86
100 LED STREETLIGHT LUMINAIRE
EA
22
101 CATCH BASIN, MAG DET 542-1, TYPE I, ONE 10 FT WING,
MODIFIED
EA
2
102 18 IN RGRCP, CLASS III
LF
23
103 STORM DRAIN MANHOLE, MAG DTL 520 & 522
EA
1
104 STREET SWEEPER
EA
1
105 ALLOWANCE: ROADWAY AND CONCRETE FLATWORK
AL
1 $250,000.00
$250,000.00
106 ALLOWANCE: LANDSCAPING
AL
1 $75,000.00
$75,000.00
107 ALLOWANCE: APS ELECTRICAL
AL
1 $50,000.00
$50,000.00
108 ALLOWANCE: REMOVALS
AL
1 $50,000.00
$50,000.00
109 ALLOWANCE: UNION PACIFIC RAILROAD IMPROVEMENTS
AL
1 $25,000.00
$25,000.00
110 CONTRACTOR QUALITY CONTROL
LS
1
Note 1: Bidders must fill in all blank spaces with an entry. Bids submitted with blank spaces will be considered
"Non-Responsive”.
Note 2: Bids will be opened and read aloud at an open public meeting at the time and place designed in the
invitation for bids. Bids will not be modified after the bid opening. A bidder withdrawing a bid after the bid
opening will be deemed non-responsible and the City may make a claim against the bidder’s bid bond.
Note 3: The City reserves the right to determine the low bidder based on the Base Bid with or without any Bid
Alternate(s).
TOTAL BASE BID:
Bid Page 4 of 4
City of Chandler
Frye Road Protected Bike Lanes
Project No. ST2106.401
Frye Road: ½ Mile West of Arizona Avenue to Paseo Trail
Addendum No. 1
ADOT Tracs No. T0317 03C
Federal Project No. CHN-02(250)D
1
EXHIBIT B
ADDITION TO THE TECHNICAL SPECIFICATIONS
Date: October 10, 2024
1) The project Technical Specifications are hereby revised as follows and as
attached, and hereby incorporated into this addendum.
a. From Technical Specification Section COOPERATION WITH UTILITIES
on page 100, ADD THE FOLLOWING:
The following utility companies have facilities needing adjustment
during construction:
APS
12kV overhead to underground conversion will be performed by APS from
Station 147+50 to 163+75. APS will complete this conversion per APS
project number 814481. A preliminary set of these plans is included with
this addendum. Equipment locations and running alignment may be
adjusted in the preliminary plans provided. Updated plans will be
distributed once the design is finalized.
City of Chandler Utilities
Existing manhole benches will be replaced within the project limits. The
manhole rehabilitation contractor will begin construction in December
2024. Construction will begin adjacent to existing schools on Frye Road.
Following completion of rehabilitation in front of schools, the contractor will
move to the east end of the project and conduct operations moving from
east to west along the project corridor. An existing manhole within the
Arizona Avenue and Frye Road intersection will require construction of a
new manhole. The Agreementor shall coordinate with the manhole
rehabilitation contractor to minimize impacts to the traveling public and
construction scheduling. A schedule for the manhole rehabilitation is
included with this addendum.
Agreementor shall coordinate construction schedules with utility
companies during construction. No additional measurement or payment
will be made for accommodating utility adjustments during construction.
SEE SHEET 57
MATCH LINE - STA 228+75
FRYE ROAD
PAVING PLAN
Call at least two full working days
before you begin excavation.
Dial 8-1-1 or 1-800-STAKE-IT (782-5348)
In Maricopa County: (602) 263-1100
Arizona Blue Stake, Inc.
MATCH LINE - STA 233+50
SEE SHEET 59
SENATE STREET
CROSSCREEK DRIVE
LEGEND
STRUCTURAL SECTION 2
STRUCTURAL SECTION 1
CONCRETE
STRUCTURAL SECTION 3
Revised 10/10/24
EXHIBIT C
FRYE RD
FAIRWAY DR
W4-2
30 x 30
NEW
STA 121+55
W11-2
30 x 30
NEW
CONSTRUCTION NOTES
NO
DESCRIPTION
INSTALL BIKE LANE SYMBOL PER CITY OF CHANDLER STD DTL C-602
INSTALL GREEN CONFLICT STRIPING WITH WHITE DOTTED LINE
SEGMENTS
REFRESH EXISTING CROSSWALKS AND STOP BARS
INSTALL LEFT TURN ARROW PER CITY OF CHANDLER STD DTL C-602
PAINT MEDIAN NOSE TRAFFIC YELLOW WITH REFLECTIVE GLASS
BEADS PER CITY OF CHANDLER STD DTL C-617
INSTALL BIKE SHARROW
INSTALL BIKE TURN BOX
INSTALL BIKE LANE SYMBOL PER CITY OF CHANDLER STD DTL C-602
CENTERED IN 5' x 20' GREEN CONFLICT MARKING BOX.
CONTRACTOR TO FIELD VERIFY RAILROAD CROSSING MARKINGS AND
INSTALL NEW MARKING IN THE SAME GENERAL LOCATION.
INSTALL RPM'S PER DETAIL ON SHEET NO. 20. INSTALL GREEN
CONFLICT MARKING BOX FOR WIDTH OF BIKE LANE ADJACENT TO
RPM'S.
1
2
3
4
5
6
7
8
9
10
Call at least two full working days
before you begin excavation.
Dial 8-1-1 or 1-800-STAKE-IT (782-5348)
In Maricopa County: (602) 263-1100
Arizona Blue Stake, Inc.
Y2K ENGINEERING
1921 S. Alma School Rd, Suite 204
Mesa, Arizona 85210
www.y2keng.com
O
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CHRISTOPHER
B. WILLIAMS
42636
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SIGNING AND PAVEMENT MARKING NOTES
1.
THE CITY TRANSPORTATION ENGINEER’S OFFICE SHALL BE NOTIFIED 5 BUSINESS DAYS PRIOR TO STARTING ANY
SIGNING OR STRIPING WORK AT (480) 782-3454.
2.
ALL PAVEMENT MARKINGS, SIGN MATERIALS AND CONSTRUCTION SHALL CONFORM TO ARIZONA DEPARTMENT OF
TRANSPORTATION STANDARD DRAWINGS AND SPECIFICATIONS UNLESS OTHERWISE NOTED.
3.
SIGN LOCATIONS AND OFFSETS MAY BE ADJUSTED BY THE CITY TRANSPORTATION ENGINEER TO IMPROVE
VISIBILITY.
4.
ALL MEDIAN NOSES SHALL BE PAINTED YELLOW WITH REFLECTIVE GLASS BEADS PER C-617.
5.
ALL RAISED PAVEMENT REFLECTORS SHALL BE INSTALLED WITH CRAFCO PAVEMENT REFLECTOR ADHESIVE, OR
EQUAL.
6.
ALL TRAFFIC CONTROL SIGNS, EXCEPT STOP SIGNS, SHALL BE ATTACHED TO STREET LIGHT POLES IF THE POLE IS
WITHIN 25 FT. OF SIGN LOCATION AS SHOWN ON THE SIGNING AND STRIPING PLANS.
7.
ALL CROSSWALKS, STOP BARS, MINI-SKIPS, TURN ARROWS AND LEFT/RIGHT TURN LANE STRIPING SHALL BE
THERMOPLASTIC.
8.
ALL TRAFFIC CONTROL SIGNS SHALL BE CONSTRUCTED OF HIGH INTENSITY GRADE SHEETING SCREENED WITH 3-M
APPROVED INKS OR EQUIVALENT APPROVED BY THE TRANSPORTATION DIVISION. WARRANTY DOCUMENTS ARE
REQUIRED AND SHALL BE SUBMITTED PRIOR TO FINAL JOB ACCEPTANCE.
9.
ALL EXISTING SIGNS TEMPORARILY REMOVED BY THE CONTRACTOR SHALL BE SALVAGED FOR REINSTALLATION BY
THE CONTRACTOR. ALL EXISTING SIGNS PERMANENTLY REMOVED BY THE CONTRACTOR SHALL BE SALVAGED FOR
RETURN TO THE CITY SIGN SHOP.
10.
ALL CONFLICTING PAVEMENT MARKINGS WILL BE OBLITERATED BY WATER BLASTING BY THE CONTRACTOR.
GRINDING IS NOT PERMITTED.
11.
A SEALANT APPROVED BY THE CITY OF CHANDLER STREETS DIVISION SHALL BE APPLIED BY THE CONTRACTOR TO
ALL AREAS OF PAVEMENT MARKING OBLITERATION. REFER TO THE LIST OF APPROVED PRODUCTS.
12.
THE CITY TRANSPORTATION ENGINEER MAY REQUIRE THE CONTRACTOR TO ADJUST SIGNING AND STRIPING AS
NECESSARY.
13.
ALL CONFLICTING SIGNAGE SHALL BE REMOVED BY THE CONTRACTOR.
14.
ALL CITY SIGNS MUST BE RETURNED TO THE CITY SIGN SHOP.
PAVEMENT MARKING LEGEND
124+00
125+00
126+00
MATCH LINE STA 127+00
122+00
123+00
4DY
4" DOUBLE YELLOW LINE
4SBYM
4" DOUBLE YELLOW LINE,
ONE SOLID, ONE BROKEN WITH A
10' LINE SEGMENT AND A 30' GAP
SCHOOL CROSSING YELLOW LINE,
10' WIDE XWALK, 2' STRIPES, 2' GAP
12SY
6" SOLID WHITE LINE
6SW
8" SOLID WHITE LINE
8SW
12" SOLID WHITE LINE
12SW
18" SOLID WHITE LINE
18SW
GREEN THERMO BIKE LANE BARS WITH
4" WHITE END CAPS, WIDTH SAME AS
BIKE LANE, 2' STRIPES, 4' GAP
6SW
(TYP)
2
6SW
6SW
(TYP)
(TYP)
ACCESSIBLE PARKING DETAIL
4" DASHED WHITE LINE,
2' LINE SEGMENT AND A 6' GAP
4DW
103 OF 165
Revised 10/10/24
FRYE RD
FRYE RD
S1-1
R8-3
LIMIT
SPEED
35
R2-1-35
R8-3
R8-3
LIMIT
SPEED
40
R2-1-40
R8-3
W11-8
ONLY
EXIT
R5-1
REMOVE
REMOVE
REMOVE
EXISTING
TO REMAIN
REMOVE
R8-3
R8-3
R8-3
EXISTING
TO REMAIN
REMOVE
REMOVE
EXISTING
TO REMAIN
EXISTING
TO REMAIN
REMOVE
R8-3
24 x 24
NEW
R8-3
24 x 24
NEW
REMOVE
S1-1
R8-3
24 x 24
NEW
LIMIT
SPEED
30
R2-1-30
24 x 30
R8-3
24 x 24
NEW
R8-3
24 x 24
NEW
CONSTRUCTION NOTES
NO
DESCRIPTION
INSTALL BIKE LANE SYMBOL PER CITY OF CHANDLER STD DTL C-602
INSTALL GREEN CONFLICT STRIPING WITH WHITE DOTTED LINE
SEGMENTS
REFRESH EXISTING CROSSWALKS AND STOP BARS
INSTALL LEFT TURN ARROW PER CITY OF CHANDLER STD DTL C-602
PAINT MEDIAN NOSE TRAFFIC YELLOW WITH REFLECTIVE GLASS
BEADS PER CITY OF CHANDLER STD DTL C-617
INSTALL BIKE SHARROW
INSTALL BIKE TURN BOX
INSTALL BIKE LANE SYMBOL PER CITY OF CHANDLER STD DTL C-602
CENTERED IN 5' x 20' GREEN CONFLICT MARKING BOX.
CONTRACTOR TO FIELD VERIFY RAILROAD CROSSING MARKINGS AND
INSTALL NEW MARKING IN THE SAME GENERAL LOCATION.
INSTALL RPM'S PER DETAIL ON SHEET NO. 20. INSTALL GREEN
CONFLICT MARKING BOX FOR WIDTH OF BIKE LANE ADJACENT TO
RPM'S.
1
2
3
4
5
6
7
8
9
10
R
R
R
R
R
R
BBS
LT
LT
LT
LT
LT
LT
LT
LT
LT
LT
FRYE RD
FAIRVIEW ST
W4-2
REMOVE &
SALVAGE
R1-1
EXISTING
TO REMAIN
R8-3
BLOCK
DO NOT
DRIVEWAYS
R10-7
R8-3
REMOVE
EXISTING
TO REMAIN
EXISTING
TO REMAIN
LIMIT
SPEED
40
R2-1-40
24 x 30
NEW
STA 128+00
W11-2
30 x 30
W16-7P
30 X 18
NEW
STA 130+46
W11-2
30 x 30
W16-7P
30 X 18
NEW
STA 130+43
W11-2
30 x 30
NEW
STA 135+44
LIMIT
SPEED
30
R2-1-30
24 x 30
NEW
W11-8
REMOVE
R8-3
24 x 24
NEW
R8-3
24 x 24
NEW
R3-17
30 x 24
NEW
BIKE LAN
ARIZONA AVE
MCQUEEN RD
PASEO TRAIL
Call at least two full working days
before you begin excavation.
Dial 8-1-1 or 1-800-STAKE-IT (782-5348)
In Maricopa County: (602) 263-1100
Arizona Blue Stake, Inc.
Y2K ENGINEERING
1921 S. Alma School Rd, Suite 204
Mesa, Arizona 85210
www.y2keng.com
O
R
T
H
N
CHRISTOPHER
B. WILLIAMS
42636
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MATCH LINE STA 147+00
138+00
139+00
140+00
141+00
142+00
143+00
144+00
145+00
146+00
4SBYM
1
2
2
2
KEYMAP
SCALE: NTS
O
R
T
H
N
SM02
SM02
MATCH LINE STA 137+00
MATCH LINE STA 137+00
128+00
129+00
130+00
131+00
132+00
133+00
134+00
135+00
136+00
MATCH LINE STA 127+00
8SW
6SW
6SW
12SW
4SBYM
(TYP)
(TYP)
(TYP)
4
5
5
4DY
2
2
1
7
12SY
(TYP)
6SW
(TYP)
6SW
(TYP)
6SW
(TYP)
6SW
(TYP)
104 OF 165
Revised 10/10/24
CONSTRUCTION NOTES
NO
DESCRIPTION
INSTALL BIKE LANE SYMBOL PER CITY OF CHANDLER STD DTL C-602
INSTALL GREEN CONFLICT STRIPING WITH WHITE DOTTED LINE
SEGMENTS
REFRESH EXISTING CROSSWALKS AND STOP BARS
INSTALL LEFT TURN ARROW PER CITY OF CHANDLER STD DTL C-602
PAINT MEDIAN NOSE TRAFFIC YELLOW WITH REFLECTIVE GLASS
BEADS PER CITY OF CHANDLER STD DTL C-617
INSTALL BIKE SHARROW
INSTALL BIKE TURN BOX
INSTALL BIKE LANE SYMBOL PER CITY OF CHANDLER STD DTL C-602
CENTERED IN 5' x 20' GREEN CONFLICT MARKING BOX.
CONTRACTOR TO FIELD VERIFY RAILROAD CROSSING MARKINGS AND
INSTALL NEW MARKING IN THE SAME GENERAL LOCATION.
INSTALL RPM'S PER DETAIL ON SHEET NO. 20. INSTALL GREEN
CONFLICT MARKING BOX FOR WIDTH OF BIKE LANE ADJACENT TO
RPM'S.
1
2
3
4
5
6
7
8
9
10
R1-1
NEBRASKA ST
PALM LN
FRYE RD
FRYE RD
R8-3
S1-1
W16-7P
S1-1
W16-7P
ESSEX ST
DAKOTA ST
DAKOTA ST
R7-107B
R7-107B
R6-1
ALLEY
SPECIAL
R8-3
EXCEPT
SOLID WASTE
VEHICLES
EXIT
BUS
SPECIAL
R9-6
12 x 18
YIELD
TO
PEDS
R9-6
12 x 18
NEW
STA 150+37
YIELD
TO
PEDS
REMOVE &
SALVAGE
R7-107B
12 x 18
EXISTING
TO REMAIN
EXISTING
TO REMAIN
EXISTING
TO REMAIN
REMOVE &
SALVAGE
EXISTING
TO REMAIN
EXISTING
TO REMAIN
NEW
STA 150+70
R1-1
EXISTING
TO REMAIN
EXISTING
TO REMAIN
R1-1
EXISTING
TO REMAIN
R7-107B
12 x 18
LIMIT
SPEED
30
R2-1-30
24 x 30
NEW
R8-3
S1-1
REMOVE
R8-3
24 x 24
NEW
REMOVE
R8-3
24 x 24
NEW
CALIFORNIA ST
CALIFORNIA ST
OREGON ST
OREGON ST
LIMIT
SPEED
35
R2-1-35
R7-107B
ARIZONA AVE
ARIZONA AVE
WALL ST
STOPING
NO
STOPING
NO
R7-107B
R7-2
STOPING
NO
STOPING
NO
STOPING
NO
R7-2
BIKE LANE
FRYE
BIKE ROUTE
STOPING
NO
R3-17
SPECIAL
R7-2
REMOVE
FRYE RD
FRYE RD
R9-6
12 x 18
YIELD
TO
PEDS
R9-6
12 x 18
YIELD
TO
PEDS
R7-107B
12 x 18
R1-1
EXISTING
TO REMAIN
R1-1
EXISTING
TO REMAIN
R1-1
EXISTING
TO REMAIN
R7-2
EXISTING
TO REMAIN
EXISTING
TO REMAIN
EXISTING
TO REMAIN
R7-2
R7-2
EXISTING
TO REMAIN
NEW
R1-1
EXISTING
TO REMAIN
R1-1
EXISTING
TO REMAIN
STOPING
NO
R7-2
EXISTING
TO REMAIN
STOPING
NO
R7-2
REMOVE
STOPING
NO
R7-2
EXISTING
TO REMAIN
EXISTING
TO REMAIN
NEW
STA 159+89
LIMIT
SPEED
30
R2-1-35
24 x 30
NEW
STA 163+77
R8-3
24 x 24
NEW
NEW
STA 160+20
EXISTING
TO REMAIN
R10-15b
30 x 36
R10-15b
30 x 36
NEW
(INSTALL ON
MAST ARM)
NEW
(INSTALL ON
MAST ARM)
R10-15b
30 x 36
NEW
(INSTALL ON
MAST ARM)
REMOVE
R
R
R
R
R
R
BBS
LT
LT
LT
LT
LT
LT
LT
LT
LT
LT
Call at least two full working days
before you begin excavation.
Dial 8-1-1 or 1-800-STAKE-IT (782-5348)
In Maricopa County: (602) 263-1100
Arizona Blue Stake, Inc.
Y2K ENGINEERING
1921 S. Alma School Rd, Suite 204
Mesa, Arizona 85210
www.y2keng.com
O
R
T
H
N
CHRISTOPHER
B. WILLIAMS
42636
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MATCH LINE STA 157+00
148+00
149+00
150+00
151+00
152+00
153+00
154+00
155+00
156+00
MATCH LINE STA 147+00
4SBYM
4SBYM
2
2
1
1
1
6SW
6SW
2
MATCH LINE STA 167+00
158+00
159+00
160+00
161+00
162+00
163+00
164+00
165+00
166+00
MATCH LINE STA 157+00
4SBYM
2
2
2
1
1
4DY
8
2
1
6SW
8SW
ARIZONA AVE
MCQUEEN RD
PASEO TRAIL
KEYMAP
SCALE: NTS
O
R
T
H
N
SM03
SM03
12SY
6SW
18SW
(TYP)
4DY
4
6SW
6SW
6SW
6SW
6SW
6SW
6SW
4SBYM
6SW
2
3
6SW
(TYP)
(TYP)
(TYP)
6SW
(TYP)
(TYP)
(TYP)
(TYP)
(TYP)
(TYP)
6SW
(TYP)
(TYP)
(TYP)
(TYP)
(TYP)
(TYP)
8
4SBYM
4SBYM
(TYP)
2
8SW
6SW
(TYP)
105 OF 165
Revised 10/10/24
WASHINGTON ST
WASHINGTON ST
ALLEY
R8-3
R8-3
R3-17
R8-3
FRYE RD
FRYE RD
REMOVE
EXISTING
TO REMAIN
R8-3
24 x 24
R8-3
24 x 24
NEW
EXISTING
TO REMAIN
R8-3
REMOVE
R1-1
EXISTING
TO REMAIN
NEW
NEW
REMOVE
EXISTING
TO REMAIN
R1-1
EXISTING
TO REMAIN
R8-3
24 x 24
LIMIT
SPEED
30
R2-1-30
24 x 30
NEW
R8-3
BIKE LANE
R3-17
30 x 24
NEW
BIKE LANE
CONSTRUCTION NOTES
NO
DESCRIPTION
INSTALL BIKE LANE SYMBOL PER CITY OF CHANDLER STD DTL C-602
INSTALL GREEN CONFLICT STRIPING WITH WHITE DOTTED LINE
SEGMENTS
REFRESH EXISTING CROSSWALKS AND STOP BARS
INSTALL LEFT TURN ARROW PER CITY OF CHANDLER STD DTL C-602
PAINT MEDIAN NOSE TRAFFIC YELLOW WITH REFLECTIVE GLASS
BEADS PER CITY OF CHANDLER STD DTL C-617
INSTALL BIKE SHARROW
INSTALL BIKE TURN BOX
INSTALL BIKE LANE SYMBOL PER CITY OF CHANDLER STD DTL C-602
CENTERED IN 5' x 20' GREEN CONFLICT MARKING BOX.
CONTRACTOR TO FIELD VERIFY RAILROAD CROSSING MARKINGS AND
INSTALL NEW MARKING IN THE SAME GENERAL LOCATION.
INSTALL RPM'S PER DETAIL ON SHEET NO. 20. INSTALL GREEN
CONFLICT MARKING BOX FOR WIDTH OF BIKE LANE ADJACENT TO
RPM'S.
1
2
3
4
5
6
7
8
9
10
R
R
R
R
DELAWARE ST
DELAWARE ST
NEVADA ST
HIDALGO RD
W10-1
W10-9P
NO
TRAIN HORN
W10-1
W10-9P
NO
TRAIN HORN
LIMIT
SPEED
35
R2-1-35
R7-107B
CROSSING
ROAD
RAIL
R15-1
CROSSING
ROAD
RAIL
R15-1
REMOVE
EXISTING
TO REMAIN
EXISTING
TO REMAIN
R1-1
EXISTING
TO REMAIN
EXISTING
TO REMAIN
R1-1
EXISTING
TO REMAIN
R1-1
EXISTING
TO REMAIN
EXISTING
TO REMAIN
NEW
R8-3
24 x 24
EXISTING
TO REMAIN
R1-1
R
R
R
R
R
R
BBS
LT
LT
LT
LT
LT
LT
LT
LT
LT
LT
Call at least two full working days
before you begin excavation.
Dial 8-1-1 or 1-800-STAKE-IT (782-5348)
In Maricopa County: (602) 263-1100
Arizona Blue Stake, Inc.
Y2K ENGINEERING
1921 S. Alma School Rd, Suite 204
Mesa, Arizona 85210
www.y2keng.com
O
R
T
H
N
CHRISTOPHER
B. WILLIAMS
42636
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MATCH LINE STA 177+00
168+00
169+00
170+00
171+00
172+00
173+00
174+00
175+00
176+00
MATCH LINE STA 167+00
4DY
4DY
2
2
2
2
2
1
1
2
1
1
6SW
6SW
MATCH LINE STA 187+00
178+00
179+00
180+00
181+00
182+00
183+00
184+00
185+00
186+00
MATCH LINE STA 177+00
4DY
4DY
2
1
2
2
2
2
2
ARIZONA AVE
MCQUEEN RD
PASEO TRAIL
KEYMAP
SCALE: NTS
O
R
T
H
N
SM04
SM04
4
6SW
6SW
6SW
6SW
6SW
6SW
6SW
2
2
2
1
1
1
1
1
6SW
(TYP)
(TYP)
(TYP)
6SW
(TYP)
(TYP)
6SW
(TYP)
(TYP)
4DY
4DY
(TYP)
(TYP)
6SW
(TYP)
6SW
(TYP)
6SW
(TYP)
6SW
(TYP)
7
9
9
106 OF 165
Revised 10/10/24
R1-1
R1-4
HAMILTON ST
HAMILTON ST
R1-1
R1-4
OM1-2
R8-3
R10-7
S1-1
BUS
STOP
BUS
STOP
LIMIT
SPEED
35
EXISTING
TO REMAIN
NEW
YIELD
TO
PEDS
LIMIT
SPEED
30
R2-1-30
24 x 30
R8-3
24 x 24
R9-6
12 x 18
YIELD
TO
PEDS
R7-107B
12 x 18
NEW
STA 187+13
NEW
EXISTING
TO REMAIN
R1-1
R1-4
EXISTING
TO REMAIN
EXISTING
TO REMAIN
NEW
R8-3
24 x 24
NEW
R8-3
24 x 24
LIMIT
SPEED
30
R2-1-30
24 x 30
R8-3
24 x 24
NEW
R9-6
12 x 18
R8-3
24 x 24
EXISTING
TO REMAIN
R1-1
R1-4
EXISTING
TO REMAIN
EXISTING
TO REMAIN
R1-1
EXISTING
TO REMAIN
R1-1
EXISTING
TO REMAIN
EXISTING
TO REMAIN
EXISTING
TO REMAIN
REMOVE
CONSTRUCTION NOTES
NO
DESCRIPTION
INSTALL BIKE LANE SYMBOL PER CITY OF CHANDLER STD DTL C-602
INSTALL GREEN CONFLICT STRIPING WITH WHITE DOTTED LINE
SEGMENTS
REFRESH EXISTING CROSSWALKS AND STOP BARS
INSTALL LEFT TURN ARROW PER CITY OF CHANDLER STD DTL C-602
PAINT MEDIAN NOSE TRAFFIC YELLOW WITH REFLECTIVE GLASS
BEADS PER CITY OF CHANDLER STD DTL C-617
INSTALL BIKE SHARROW
INSTALL BIKE TURN BOX
INSTALL BIKE LANE SYMBOL PER CITY OF CHANDLER STD DTL C-602
CENTERED IN 5' x 20' GREEN CONFLICT MARKING BOX.
CONTRACTOR TO FIELD VERIFY RAILROAD CROSSING MARKINGS AND
INSTALL NEW MARKING IN THE SAME GENERAL LOCATION.
INSTALL RPM'S PER DETAIL ON SHEET NO. 20. INSTALL GREEN
CONFLICT MARKING BOX FOR WIDTH OF BIKE LANE ADJACENT TO
RPM'S.
1
2
3
4
5
6
7
8
9
10
BUS
STOP
BUS
STOP
S1-1
W16-7P
S1-1
W16-7P
S1-1
ITHICA ST
ELIZABETH WY
JACKSON ST
R4-7
OM1-2
EXISTING
TO REMAIN
NEW
R8-3
24 x 24
NEW
R8-3
24 x 24
NEW
R8-3
24 x 24
R1-1
EXISTING
TO REMAIN
R1-1
EXISTING
TO REMAIN
EXISTING
TO REMAIN
EXISTING
TO REMAIN
S1-1
EXISTING
TO REMAIN
EXISTING
TO REMAIN
EXISTING
TO REMAIN
EXISTING
TO REMAIN
EXISTING
TO REMAIN
R1-1
NEW
R8-3
24 x 24
NEW
R8-3
24 x 24
R
R
R
R
R
R
BBS
LT
LT
LT
LT
LT
LT
LT
LT
LT
LT
Call at least two full working days
before you begin excavation.
Dial 8-1-1 or 1-800-STAKE-IT (782-5348)
In Maricopa County: (602) 263-1100
Arizona Blue Stake, Inc.
Y2K ENGINEERING
1921 S. Alma School Rd, Suite 204
Mesa, Arizona 85210
www.y2keng.com
O
R
T
H
N
CHRISTOPHER
B. WILLIAMS
42636
C
E
R
T
I
F
I
C
A
T
E
N
O
.
D
a
t
e
S
i
g
n
e
d
.
.
.
.
.
.
.
.
.
.
A
R
I
Z
O
N
A
,
U
.
S
.
A
.
R
e
g
i
s
t
e
r
e
d
P
r
o
f
e
s
s
i
o
n
a
l
E
n
g
i
n
e
e
r
(
C
i
v
i
l
)
0
9
/
1
9
/
2
4
MATCH LINE STA 197+00
188+00
189+00
190+00
191+00
192+00
193+00
194+00
195+00
196+00
MATCH LINE STA 187+00
4DY
4DY
4DY
4DY
2
2
4DY
1
1
1
2
1
3
4DY
3
6SW
MATCH LINE STA 207+00
198+00
199+00
200+00
201+00
202+00
203+00
204+00
205+00
206+00
MATCH LINE STA 197+00
4DY
4DY
1
1
1
2
2
ARIZONA AVE
MCQUEEN RD
PASEO TRAIL
KEYMAP
SCALE: NTS
O
R
T
H
N
SM05
SM05
18SW
12SW
(TYP)
(TYP)
8SW
4DY
4
6SW
12SY
(TYP)
2
2
6SW
(TYP)
6SW
(TYP)
(TYP)
6SW
1
6SW
(TYP)
2
7
(TYP)
(TYP)
7
6SW
(TYP)
7
7
6SW
(TYP)
6SW
(TYP)
7
10
(TYP)
10
(TYP)
10
(TYP)
10
(TYP)
107 OF 165
Revised 10/10/24
R8-3
KINGSTON ST
KINGSTON ST
LIMIT
SPEED
35
LIMIT
SPEED
30
R2-1-30
24 x 30
NEW
REMOVE
R1-1
EXISTING
TO REMAIN
NEW
R8-3
24 x 24
NEW
R8-3
24 x 24
EXISTING
TO REMAIN
R1-1
REMOVE
R8-3
R8-3
NEW
R8-3
24 x 24
REMOVE
R8-3
24 x 24
NEW
R8-3
24 x 24
NEW
REMOVE
R8-3
24 x 24
NEW
CONSTRUCTION NOTES
NO
DESCRIPTION
INSTALL BIKE LANE SYMBOL PER CITY OF CHANDLER STD DTL C-602
INSTALL GREEN CONFLICT STRIPING WITH WHITE DOTTED LINE
SEGMENTS
REFRESH EXISTING CROSSWALKS AND STOP BARS
INSTALL LEFT TURN ARROW PER CITY OF CHANDLER STD DTL C-602
PAINT MEDIAN NOSE TRAFFIC YELLOW WITH REFLECTIVE GLASS
BEADS PER CITY OF CHANDLER STD DTL C-617
INSTALL BIKE SHARROW
INSTALL BIKE TURN BOX
INSTALL BIKE LANE SYMBOL PER CITY OF CHANDLER STD DTL C-602
CENTERED IN 5' x 20' GREEN CONFLICT MARKING BOX.
CONTRACTOR TO FIELD VERIFY RAILROAD CROSSING MARKINGS AND
INSTALL NEW MARKING IN THE SAME GENERAL LOCATION.
INSTALL RPM'S PER DETAIL ON SHEET NO. 20. INSTALL GREEN
CONFLICT MARKING BOX FOR WIDTH OF BIKE LANE ADJACENT TO
RPM'S.
1
2
3
4
5
6
7
8
9
10
BBS
BIKE LANE
FRYE
BIKE ROUTE
R3-17
SPECIAL
R8-3
LIMIT
SPEED
35
R2-1-35
R8-3
PASEO TRAIL
0.9 MILES
MCQUEEN RD
MCQUEEN RD
SPECIAL
M6-3
R10-15b
30 x 36
R10-15b
30 x 36
NEW
NEW
STA 219+91
LIMIT
SPEED
30
R2-1-30
24 x 30
NEW
EXISTING
TO REMAIN
R4-7
OM1-2
EXISTING
TO REMAIN
R8-3
R8-3
REMOVE
R8-3
REMOVE
R8-3
24 x 24
NEW
REMOVE
R8-3
24 x 24
NEW
REMOVE
R8-3
24 x 24
NEW
REMOVE
R8-3
24 x 24
NEW
EXISTING
TO REMAIN
R
R
R
R
R
R
BBS
LT
LT
LT
LT
LT
LT
LT
LT
LT
LT
Call at least two full working days
before you begin excavation.
Dial 8-1-1 or 1-800-STAKE-IT (782-5348)
In Maricopa County: (602) 263-1100
Arizona Blue Stake, Inc.
Y2K ENGINEERING
1921 S. Alma School Rd, Suite 204
Mesa, Arizona 85210
www.y2keng.com
O
R
T
H
N
CHRISTOPHER
B. WILLIAMS
42636
C
E
R
T
I
F
I
C
A
T
E
N
O
.
D
a
t
e
S
i
g
n
e
d
.
.
.
.
.
.
.
.
.
.
A
R
I
Z
O
N
A
,
U
.
S
.
A
.
R
e
g
i
s
t
e
r
e
d
P
r
o
f
e
s
s
i
o
n
a
l
E
n
g
i
n
e
e
r
(
C
i
v
i
l
)
0
9
/
1
9
/
2
4
MATCH LINE STA 217+00
208+00
209+00
210+00
211+00
212+00
213+00
214+00
215+00
216+00
MATCH LINE STA 207+00
4DY
4DY
2
1
1
2
6SW
8SW
MATCH LINE STA 227+00
218+00
219+00
220+00
221+00
222+00
223+00
224+00
225+00
226+00
MATCH LINE STA 217+00
1
1
4DY
8SW
6SW
ARIZONA AVE
MCQUEEN RD
PASEO TRAIL
KEYMAP
SCALE: NTS
O
R
T
H
N
SM06
SM06
4
4
6SW
(TYP)
(TYP)
6SW
(TYP)
2
6SW
(TYP)
6SW
(TYP)
(TYP)
6SW
(TYP)
3
3
18SW
(TYP)
12SW
12SW
10
(TYP)
10
(TYP)
10
(TYP)
10
(TYP)
108 OF 165
Revised 10/10/24
CROSSCREEK DR
SENATE ST
W1-7
SPECIAL
REMOVE &
SALVAGE
EXISTING TO
REMAIN
EXISTING
TO REMAIN
R8-3
R8-3
R1-1
EXISTING
TO REMAIN
R1-1
EXISTING
TO REMAIN
R8-3
R8-3
R8-3
R8-3
EXISTING
TO REMAIN
R1-1
R8-3
REMOVE
R8-3
24 x 24
NEW
REMOVE
R8-3
24 x 24
NEW
REMOVE
R8-3
24 x 24
NEW
REMOVE
R8-3
24 x 24
NEW
REMOVE
R8-3
24 x 24
NEW
REMOVE
R8-3
24 x 24
NEW
CONSTRUCTION NOTES
NO
DESCRIPTION
INSTALL BIKE LANE SYMBOL PER CITY OF CHANDLER STD DTL C-602
INSTALL GREEN CONFLICT STRIPING WITH WHITE DOTTED LINE
SEGMENTS
REFRESH EXISTING CROSSWALKS AND STOP BARS
INSTALL LEFT TURN ARROW PER CITY OF CHANDLER STD DTL C-602
PAINT MEDIAN NOSE TRAFFIC YELLOW WITH REFLECTIVE GLASS
BEADS PER CITY OF CHANDLER STD DTL C-617
INSTALL BIKE SHARROW
INSTALL BIKE TURN BOX
INSTALL BIKE LANE SYMBOL PER CITY OF CHANDLER STD DTL C-602
CENTERED IN 5' x 20' GREEN CONFLICT MARKING BOX.
CONTRACTOR TO FIELD VERIFY RAILROAD CROSSING MARKINGS AND
INSTALL NEW MARKING IN THE SAME GENERAL LOCATION.
INSTALL RPM'S PER DETAIL ON SHEET NO. 20. INSTALL GREEN
CONFLICT MARKING BOX FOR WIDTH OF BIKE LANE ADJACENT TO
RPM'S.
1
2
3
4
5
6
7
8
9
10
WINDSTREAM PL
WINDSTREAM PL
LAKEWOOD BLVD
S1-1
S1-1
W16-7P
S1-1
W16-7P
R8-3
EXISTING
TO REMAIN
R1-1
R1-1
EXISTING
TO REMAIN
R8-3
R8-3
EXISTING
TO REMAIN
R8-3
R8-3
EXISTING
TO REMAIN
EXISTING
TO REMAIN
REMOVE
R8-3
24 x 24
NEW
REMOVE
R8-3
24 x 24
NEW
REMOVE
R8-3
24 x 24
NEW
REMOVE
R8-3
24 x 24
NEW
REMOVE
R8-3
24 x 24
NEW
R
R
R
R
R
R
BBS
LT
LT
LT
LT
LT
LT
LT
LT
LT
LT
Call at least two full working days
before you begin excavation.
Dial 8-1-1 or 1-800-STAKE-IT (782-5348)
In Maricopa County: (602) 263-1100
Arizona Blue Stake, Inc.
Y2K ENGINEERING
1921 S. Alma School Rd, Suite 204
Mesa, Arizona 85210
www.y2keng.com
O
R
T
H
N
CHRISTOPHER
B. WILLIAMS
42636
C
E
R
T
I
F
I
C
A
T
E
N
O
.
D
a
t
e
S
i
g
n
e
d
.
.
.
.
.
.
.
.
.
.
A
R
I
Z
O
N
A
,
U
.
S
.
A
.
R
e
g
i
s
t
e
r
e
d
P
r
o
f
e
s
s
i
o
n
a
l
E
n
g
i
n
e
e
r
(
C
i
v
i
l
)
0
9
/
1
9
/
2
4
MATCH LINE STA 237+00
228+00
229+00
230+00
231+00
232+00
233+00
234+00
235+00
236+00
MATCH LINE STA 227+00
4DY
4DY
1
1
1
6SW
MATCH LINE STA 247+00
238+00
239+00
240+00
241+00
242+00
243+00
244+00
245+00
246+00
MATCH LINE STA 237+00
1
2
2
2
1
4DY
3
ARIZONA AVE
MCQUEEN RD
PASEO TRAIL
KEYMAP
SCALE: NTS
O
R
T
H
N
SM07
SM07
2
4DY
12SY
(TYP)
6SW
(TYP)
2
4DY
7
6SW
6SW
6SW
(TYP)
(TYP)
(TYP)
(TYP)
7
2
7
6SW
(TYP)
6SW
(TYP)
7
6SW
(TYP)
7
10
(TYP)
10
(TYP)
10
(TYP)
10
(TYP)
109 OF 165
Revised 10/10/24
R8-3
S1-1
LIMIT
SPEED
35
R2-1-35
R8-3
R8-3
R8-3
R8-3
EXISTING
TO REMAIN
EXISTING
TO REMAIN
REMOVE
R8-3
24 x 24
NEW
REMOVE
R8-3
24 x 24
NEW
REMOVE
R8-3
24 x 24
NEW
REMOVE
R8-3
24 x 24
NEW
REMOVE
R8-3
24 x 24
NEW
CONSTRUCTION NOTES
NO
DESCRIPTION
INSTALL BIKE LANE SYMBOL PER CITY OF CHANDLER STD DTL C-602
INSTALL GREEN CONFLICT STRIPING WITH WHITE DOTTED LINE
SEGMENTS
REFRESH EXISTING CROSSWALKS AND STOP BARS
INSTALL LEFT TURN ARROW PER CITY OF CHANDLER STD DTL C-602
PAINT MEDIAN NOSE TRAFFIC YELLOW WITH REFLECTIVE GLASS
BEADS PER CITY OF CHANDLER STD DTL C-617
INSTALL BIKE SHARROW
INSTALL BIKE TURN BOX
INSTALL BIKE LANE SYMBOL PER CITY OF CHANDLER STD DTL C-602
CENTERED IN 5' x 20' GREEN CONFLICT MARKING BOX.
CONTRACTOR TO FIELD VERIFY RAILROAD CROSSING MARKINGS AND
INSTALL NEW MARKING IN THE SAME GENERAL LOCATION.
INSTALL RPM'S PER DETAIL ON SHEET NO. 20. INSTALL GREEN
CONFLICT MARKING BOX FOR WIDTH OF BIKE LANE ADJACENT TO
RPM'S.
1
2
3
4
5
6
7
8
9
10
LT
LT
LT
LT
LT
LT
LT
LT
LT
LT
CANAL DR
R8-3
PASEO TRAIL
W14-1
SPECIAL
M6-3
OM4-1
PASEO TRAIL
R3-17
30 X 24
M4-14
24 X 12
NEW
STA 259+54
REMOVE
EXISTING
TO REMAIN
R1-1
EXISTING
TO REMAIN
R8-3
24 x 24
NEW
STA 263+11
R8-3
24 x 24
NEW
STA 262+00
R8-3
24 x 24
NEW
STA 263+25
REMOVE
R8-3
24 x 24
NEW
NEW
STA 262+00
SPECIAL
18 x 24
NEW
STA 262+41
SPECIAL
18 x 24
BIKE LANE
R
R
R
R
R
R
BBS
LT
LT
LT
LT
LT
LT
LT
LT
LT
LT
Call at least two full working days
before you begin excavation.
Dial 8-1-1 or 1-800-STAKE-IT (782-5348)
In Maricopa County: (602) 263-1100
Arizona Blue Stake, Inc.
Y2K ENGINEERING
1921 S. Alma School Rd, Suite 204
Mesa, Arizona 85210
www.y2keng.com
O
R
T
H
N
CHRISTOPHER
B. WILLIAMS
42636
C
E
R
T
I
F
I
C
A
T
E
N
O
.
D
a
t
e
S
i
g
n
e
d
.
.
.
.
.
.
.
.
.
.
A
R
I
Z
O
N
A
,
U
.
S
.
A
.
R
e
g
i
s
t
e
r
e
d
P
r
o
f
e
s
s
i
o
n
a
l
E
n
g
i
n
e
e
r
(
C
i
v
i
l
)
0
9
/
1
9
/
2
4
MATCH LINE STA 257+00
248+00
249+00
250+00
251+00
252+00
253+00
254+00
255+00
256+00
MATCH LINE STA 247+00
1
1
2
2
2
2
4DY
258+00
259+00
260+00
261+00
262+00
263+00
264+00
MATCH LINE STA 257+00
4DY
6SW
6SW
1
ARIZONA AVE
MCQUEEN RD
PASEO TRAIL
KEYMAP
SCALE: NTS
O
R
T
H
N
SM08
SM08
6SW
6SW
1
(TYP)
(TYP)
(TYP)
6
6
2
7
6SW
(TYP)
6SW
(TYP)
6SW
(TYP)
6SW
(TYP)
7
7
7
6SW
(TYP)
7
6
10
(TYP)
10
(TYP)
10
(TYP)
110 OF 165
Revised 10/10/24
4649 E COTTON GIN LOOP B2 PHOENIX, AZ 85040 602.438.2221
BICYCLE DIRECTIONALS
Revised 10/10/24
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
756006920
756014804
756006921
756014805
756003363
756006919
756003358
756012791
756003357
8
21
12
15
6
8
12
8
8
6
12
8
8
6
12
8
6
8
8
12
12
12
12
12
8
8
8
12
12
8
12
12
8
8
12
8
12
8
12
6
21
15
W FRYE RD
W SAN MARCOS DR
W HALF MOON WY
S PALM LN
S DAKOTA ST
S NEBRASKA ST
W FAIRVIEW ST
756010811
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
756006920
756014804
756012769
756012768
756006918
756006891
756003361
756012767
756010810
756011292
756003270
756006919
756003360
8
6
12
18
15
21
10
10
12
10
12
8
12
8
12
8
8
12
12
8
10
8
8
12
12
8
8
18
10
18
21
15
18
W FRYE RD
E FRYE RD
S OREGON ST
S ARIZONA AV
S WASHINGTON ST
S PALM LN
S WALL ST
S DAKOTA ST
S CALIFORNIA ST
S DAKOTA ST
756014805
756010811
756003362
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
!.
756014773
756012766
756003275
756006891
756008863
756020064
756014774
756014772
756012765
756003274
756010777
8
12
18
18
8
12
8
8
8
12
12
12
8
12
12
12
8
8
8
12
12
12
8
8
12
18
18
E FRYE RD
S ITHICA ST
S HIDALGO RD
S HAMILTON ST
S ANVIL DR
S JACKSON ST
Legend
!.
MHs for Rehab
j
Active MHs
Sewer mains 15" and larger
Service laterals
Sewer mains 12" and smaller
¯ Not to scale
EXHIBIT D
!.
!.
!.
!.
!.
!.
!.
!.
!.
756003275
756000812
756014736
756008863
756014737
756003272
756003274
756014715
756003273
33
8
12
30
6
8
12
12
6
12
8
8
8
12
12
8
8
8
8
8
12
8
12
8
8
8
12
12
33
30
E FRYE RD
E FOLLEY ST
E CINDY ST
S ITHICA ST
S KINGSTON ST
S JACKSON ST
S ANVIL DR
S ROBINS WY
S WILLIAMS PL
S KINGSTON CT
E CINDY ST
!.
!.
!.
!.
!.
!.
!.
!.
!.
756003079
756003078
756003077
756003074
756012714
756006839
756003075
756014715
756010724
8
12
6
12
12
8
8
8
12
12
8
8
8
8
8
12
8
8
8
8
8
8
8
8
8
12
8
8
8
8
8
8
8
12
E FRYE RD
E CINDY ST
E FOLLEY PL
S WINDSTREAM PL
E CINDY ST
!.
!.
!.
!.
!.
!.
!.
!.
756019265
756003079
756008817
756006839
756003080
756003075
756010724
756006842
8
6
4
12
12
8
12
12
8
12
8
6
8
8
8
8
6
8
12
8
8
4
8
8
8
8
12
12
E FRYE RD
E CINDY ST
E FOLLEY CT
E FOLLEY PL
S CANAL DR
S RIO DR
E CINDY ST
Legend
!.
MHs for Rehab
j
Active MHs
Sewer mains 15" and larger
Service laterals
Sewer mains 12" and smaller
¯ Not to scale
NEBRASKA ST
FRYE RD
PALM LN
ESSEX ST
PROPOSED
EASEMENT
PROPOSED
EASEMENT
7'
26'
16'
38'
DAKOTA ST
SOUTH DAKOTA ST
SOUTH DAKOTA ST
FRYE RD
PROPOSED
EASEMENT
34'
11'
aps
D
C
B
A
1
2
3
4
5
6
0'
SCALE: 1" = 20'
20'
10'
20'
40'
FILE:
BY:
SCALE:
SHEET
DATE:
OF
WA814481
FRYE RD - APS EXHIBIT
CHANDLER, ARIZONA
WA814481-EXH.dwg
TOR
AS NOTED
07-08-2024
1
2
MATCHLINE SEE BELOW LEFT
MATCHLINE SEE ABOVE RIGHT
MATCHLINE SEE SH.2
EXHIBIT E
NOT FOR CONSTRUCTION
FRYE RD
WALL ST
ARIZONA AVE
PROPOSED
EASEMENT
18'
26'
CALIFORNIA ST
FRYE RD
CALIFORNIA ST
OREGON ST
aps
D
C
B
A
1
2
3
4
5
6
0'
SCALE: 1" = 20'
20'
10'
20'
40'
FILE:
BY:
SCALE:
SHEET
DATE:
OF
WA814481
FRYE RD - APS EXHIBIT
CHANDLER, ARIZONA
WA814481-EXH.dwg
TOR
AS NOTED
07-08-2024
2
2
MATCHLINE SEE ABOVE RIGHT
MATCHLINE SEE SH.1
MATCHLINE SEE BELOW LEFT
NOT FOR CONSTRUCTION