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City Clerk Document No.
City Council Meeting Date: January 23, 2025
CITY OF CHANDLER SERVICES AGREEMENT
PARK RESTROOM CLEANING SERVICES
CITY OF CHANDLER AGREEMENT NO. CS5-910-4862
THIS AGREEMENT (Agreement) is made and entered into by and between the City of Chandler, an
Arizona municipal corporation (City), and UBM Enterprise, Inc., a Texas Corporation (Contractor),
(City and Contractor may individually be referred to as Party and collectively referred to as Parties)
and made
, 20
(Effective Date).
RECITALS
A. City proposes to park restroom cleaning services as more fully described in Exhibit A, which is
attached to and made a part of this Agreement by this reference.
B. Contractor is ready, willing, and able to provide the services described in Exhibit A for the
compensation and fees set forth and as described in Exhibit B, which is attached to and made a
part of this Agreement by this reference.
C. City desires to contract with the Contractor to provide these services under the terms and
conditions set forth in this Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the premises and the mutual promises contained in this
Agreement, City and Contractor agree as follows:
SECTION I: DEFINITIONS
For purposes of this Agreement, the following definitions apply:
Agreement means the legal agreement executed between the City and the Contractor
City means the City of Chandler, Arizona
Contractor means the individual, partnership, or corporation named in the Agreement
Days means calendar days
May, Should means something that is not mandatory but permissible
Shall, Will, Must means a mandatory requirement
SECTION II: CONTRACTOR’S SERVICES
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Contractor must perform the services described in Exhibit A to the City’s satisfaction within the
terms and conditions of this Agreement and within the care and skill that a person who provides
similar services in Chandler, Arizona exercises under similar conditions. All work or services
furnished by Contractor under this Agreement must be performed in a skilled and workmanlike
manner. Unless authorized by the City in writing, all fixtures, furnishings, and equipment
furnished by Contractor as part of the work or services under this Agreement must be new, or the
latest model, and of the most suitable grade and quality for the intended purpose of the work or
service.
SECTION III: PERIOD OF SERVICE
Contractor must perform the services described in Exhibit A for the term of this Agreement.
The term of the Agreement is one year, and begins on January 24, 2025, and ends on January 23,
2026 unless sooner terminated in accordance with the provisions of this Agreement. The City and
the Contractor may mutually agree to extend the Agreement for up to four additional terms of
one year each, or portions thereof. The City reserves the right, at its sole discretion, to extend the
Agreement for up to 60 days beyond the expiration of any extension term.
SECTION lV: PAYMENT OF COMPENSATION AND FEES
4.1 Unless amended in writing by the Parties, Contractor's compensation and fees as more fully
described in Exhibit B for performance of the services approved and accepted by the City under
this Agreement must not exceed $183,500. Contractor must submit requests for payment for
services approved and accepted during the previous billing period and must include, as applicable,
detailed invoices and receipts, a narrative description of the tasks accomplished during the billing
period, a list of any deliverables submitted, and any subcontractor’s or supplier’s actual requests
for payment plus similar narrative and listing of their work. Payment for those services negotiated
as a lump sum will be made in accordance with the percentage of the work completed during the
preceding billing period. Services negotiated as a not-to-exceed fee will be paid in accordance with
the work completed on the service during the preceding month. All requests for payment must
be submitted to the City for review and approval. The City will make payment for approved and
accepted services within 30 days of the City’s receipt of the request for payment.
4.2 Applicable Taxes. The Contractor will pay all applicable taxes. The City is subject to all
applicable state and local transaction privilege taxes. To the extent any state and local transaction
privilege taxes apply to sales made under the terms of this Agreement, it is the responsibility of
the Contractor to collect and remit all applicable taxes to the proper taxing jurisdiction of
authority.
4.3 Tax Indemnification. The Contractor and all subcontractors will pay all Federal, state, and local
taxes applicable to its operation and any persons employed by the Contractor. The Contractor will
and require all subcontractors to hold the City harmless from any responsibility for taxes,
damages, and interest, if applicable, contributions required under Federal, state, and local laws
and regulations and any other costs including transaction privilege taxes, unemployment
compensation insurance, Social Security, and Worker’s Compensation.
4.4 All prices offered herein shall be firm against any increase for the initial term of the Agreement.
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Prior to commencement of subsequent renewal terms, the City may approve a fully documented
request for a price adjustment. The City shall determine whether any requested price increases
for extension terms is acceptable to the City. If the City approves the price increase, the price shall
remain firm for the renewal term for which it was requested. If a price increase is agreed upon by
the Parties a written Agreement Amendment shall be approved and executed by the Parties.
SECTION V: GENERAL CONDITIONS
5.1 Records/Audit. Records of the Contractor's direct personnel payroll, reimbursable expenses
pertaining to this Agreement and records of accounts between the City and Contractor must be
kept on the basis of generally accepted accounting principles and must be made available to the
City and its auditors for up to three years following the City’s final acceptance of the services under
this Agreement. The City, its authorized representative, or any federal agency, reserves the right
to audit Contractor's records to verify the accuracy and appropriateness of all cost and pricing
data, including data used to negotiate this Agreement and any amendments. The City reserves
the right to decrease the total amount of Agreement price or payments made under this
Agreement or request reimbursement from the Contractor following final contract payment on
this Agreement if, upon audit of the Contractor's records, the audit discloses the Contractor has
provided false, misleading, or inaccurate cost and pricing data. The Contractor will include a
similar provision in all of its contracts with subcontractors providing services under the Agreement
Documents to ensure that the City, its authorized representative, or the appropriate federal
agency, has access to the subcontractors’ records to verify the accuracy of all cost and pricing data.
The City reserves the right to decrease Contract price or payments made on this Agreement or
request reimbursement from the Contractor following final payment on this Agreement if the
above provision is not included in subcontractor agreements, and one or more subcontractors
refuse to allow the City to audit their records to verify the accuracy and appropriateness of all cost
and pricing data. If, following an audit of this Agreement, the audit discloses the Contractor has
provided false, misleading, or inaccurate cost and pricing data, and the cost discrepancies exceed
1% of the total Agreement billings, the Contractor will be liable for reimbursement of the
reasonable, actual cost of the audit.
5.2 Alteration in Character of Work. Whenever an alteration in the character of work results in a
substantial change in this Agreement, thereby materially increasing or decreasing the scope of
services, cost of performance, or Project schedule, the work will be performed as directed by the
City. However, before any modified work is started, a written amendment must be approved and
executed by the City and the Contractor. Such amendment must not be effective until approved
by the City. Additions to, modifications, or deletions from this Agreement as provided herein may
be made, and the compensation to be paid to the Contractor may accordingly be adjusted by
mutual agreement of the Parties. It is distinctly understood and agreed that no claim for extra
work done or materials furnished by the Contractor will be allowed by the City except as provided
herein, nor must the Contractor do any work or furnish any materials not covered by this
Agreement unless such work is first authorized in writing. Any such work or materials furnished
by the Contractor without prior written authorization will be at Contractor's own risk, cost, and
expense, and Contractor hereby agrees that without written authorization Contractor will make
no claim for compensation for such work or materials furnished.
5.3 Termination for Convenience. The City and the Contractor hereby agree to the full
performance of the covenants contained herein, except that the City reserves the right, at its
discretion and without cause, to terminate or abandon any service provided for in this
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Agreement, or abandon any portion of the Project for which services have been performed
by the Contractor. In the event the City abandons or suspends the services, or any part of the
services as provided in this Agreement, the City will notify the Contractor in writing and
immediately after receiving such notice, the Contractor must discontinue advancing the work
specified under this Agreement. Upon such termination, abandonment, or suspension, the
Contractor must deliver to the City all drawings, plans, specifications, special provisions,
estimates and other work entirely or partially completed, together with all unused materials
supplied by the City. The Contractor must appraise the work Contractor has completed and
submit Contractor's appraisal to the City for evaluation. The City may inspect the Contractor's
work to appraise the work completed. The Contractor will receive compensation in full for
services performed to the date of such termination. The fee shall be paid in accordance with
Section IV of this Agreement, and as mutually agreed upon by the Contractor and the City. If
there is no mutual agreement on payment, the final determination will be made in
accordance with the Disputes provision in this Agreement. However, in no event may the
payment exceed the payment set forth in this Agreement nor as amended in accordance with
Alteration in Character of Work. The City will make the final payment within 60 days after the
Contractor has delivered the last of the partially completed items and the Parties agree on
the final payment. If the City is found to have improperly terminated the Agreement for cause
or default, the termination will be converted to a termination for convenience in accordance
with the provisions of this Agreement.
5.4 Termination for Cause. The City may terminate this Agreement for Cause upon the occurrence
of any one or more of the following events: in the event that (a) the Contractor fails to perform
pursuant to the terms of this Agreement, (b) the Contractor is adjudged a bankrupt or insolvent,
(c) the Contractor makes a general assignment for the benefit of creditors, (d) a trustee or receiver
is appointed for Contractor or for any of Contractor’s property (e) the Contractor files a petition to
take advantage of any debtor's act, or to reorganize under the bankruptcy or similar laws, (f) the
Contractor disregards laws, ordinances, rules, regulations or orders of any public body having
jurisdiction, or (g) the Contractor fails to cure default within the time requested. Where Agreement
has been so terminated by City, the termination will not affect any rights of City against Contractor
then existing or which may thereafter accrue.
5.5 Indemnification. The Contractor (lndemnitor) must indemnify, defend, save and hold
harmless the City and its officers, officials, agents and employees (lndemnitee) from any and
all claims, actions, liabilities, damages, losses or expenses (including court costs, attorneys'
fees and costs of claim processing, investigation and litigation) (Claims) caused or alleged to
be caused, in whole or in part, by the wrongful, negligent or willful acts, or errors or omissions
of the Contractor or any of its owners, officers, directors, agents, employees, or
subcontractors in connection with this Agreement. This indemnity includes any claim or
amount arising out of or recovered under workers' compensation law or on account of the
failure of the Contractor to conform to any federal, state or local law, statute, ordinance, rule,
regulation or court decree. The Contractor must indemnify lndemnitee from and against any
and all Claims, except those arising solely from lndemnitee's own negligent or willful acts or
omissions. The Contractor is responsible for primary loss investigation, defense and
judgment costs where this indemnification applies. In consideration of the award of this
Agreement, the Contractor agrees to waive all rights of subrogation against lndemnitee for
losses arising from or related to this Agreement. The obligations of the Contractor under this
provision survive the termination or expiration of this Agreement.
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5.6 Insurance Requirements. Contractor must procure insurance under the terms and
conditions and for the amounts of coverage set forth in Exhibit C against claims that may
arise from or relate to performance of the work under this Agreement by Contractor and its
agents, representatives, employees, and subcontractors. Contractor and any subcontractors
must maintain this insurance until all of their obligations have been discharged, including any
warranty periods under this Agreement. These insurance requirements are minimum
requirements for this Agreement and in no way limit the indemnity covenants contained in
this Agreement. The City in no way warrants that the minimum limits stated in Exhibit C are
sufficient to protect the Contractor from liabilities that might arise out of the performance of
the work under this Agreement by the Contractor, the Contractor’s agents, representatives,
employees, or subcontractors. Contractor is free to purchase such additional insurance as
may be determined necessary.
5.7 Cooperation and Further Documentation. The Contractor agrees to provide the City such
other duly executed documents as may be reasonably requested by the City to implement
the intent of this Agreement.
5.8 Notices. Unless otherwise provided, notice under this Agreement must be in writing and
will be deemed to have been duly given and received either (a) on the date of service if
personally served on the party to whom notice is to be given, or (b) on the date notice is sent
if by electronic mail, or (c) on the third day after the date of the postmark of deposit by first
class United States mail, registered or certified, postage prepaid and properly addressed as
follows:
For the City
For the Contractor
Name: Saranna Davidson
Name: Jae Song
Title:
Procurement Officer
Title: Chief Regional Officer
Address: 175 West Arizona Ave.
Address: 11102 Ables Ln.
Chandler, AZ 85225
Dallas, TX 75229
Phone: 480 782-2406
Phone: 469 853-6813
Email: saranna.davidson@chandleraz.gov
Email: jae.song@ubmhq.com
5.9 Successors and Assigns. City and Contractor each bind itself, its partners, successors,
assigns, and legal representatives to the other party to this Agreement and to the partners,
successors, assigns, and legal representatives of such other party in respect to all covenants
of this Agreement. Neither the City nor the Contractor may assign, sublet, or transfer its
interest in this Agreement without the written consent of the other party. In no event may
any contractual relation be created between any third party and the City.
5.10 Disputes. In any dispute arising out of an interpretation of this Agreement or the duties
required not disposed of by agreement between the Contractor and the City, the final
determination at the administrative level will be made by the City Purchasing and Materials
Manager.
5.11 Completeness and Accuracy of Contractor's Work. The Contractor must be responsible
for the completeness and accuracy of Contractor's services, data, and other work prepared
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or compiled under Contractor's obligation under this Agreement and must correct, at
Contractor's expense, all willful or negligent errors, omissions, or acts that may be
discovered. The fact that the City has accepted or approved the Contractor's work will in no
way relieve the Contractor of any of Contractor's responsibilities.
5.12 Withholding Payment. The City reserves the right to withhold funds from the
Contractor's payments up to the amount equal to the claims the City may have against the
Contractor until such time that a settlement on those claims has been reached.
5.13 City's Right of Cancellation. The Parties acknowledge that this Agreement is subject to
cancellation by the City under the provisions of Section 38-511, Arizona Revised Statutes
(A.R.S.).
5.14 Independent Contractor. For this Agreement the Contractor constitutes an independent
contractor. Any provisions in this Agreement that may appear to give the City the right to
direct the Contractor as to the details of accomplishing the work or to exercise a measure of
control over the work means that the Contractor must follow the wishes of the City as to the
results of the work only. These results must comply with all applicable laws and ordinances.
5.15 Project Staffing. Prior to the start of any work under this Agreement, the Contractor must
assign to the City the key personnel that will be involved in performing services prescribed in
the Agreement. The City may acknowledge its acceptance of such personnel to perform
services under this Agreement. At any time hereafter that the Contractor desires to change
key personnel while performing under the Agreement, the Contractor must submit the
qualifications of the new personnel to the City for prior approval. The Contractor will maintain
an adequate and competent staff of qualified persons, as may be determined by the City,
throughout the performance of this Agreement to ensure acceptable and timely completion
of the Scope of Services. If the City objects, with reasonable cause, to any of the Contractor's
staff, the Contractor must take prompt corrective action acceptable to the City and, if
required, remove such personnel from the Project and replace with new personnel agreed to
by the City.
5.16 Subcontractors. Prior to beginning the work, the Contractor must furnish the City for
approval the names of subcontractors to be used under this Agreement. Any subsequent
changes are subject to the City’s written prior approval.
5.17 Force Majeure. If either party is delayed or prevented from the performance of any act
required under this Agreement by reason of acts of God or other cause beyond the control
and without fault of the Party (financial inability excepted), performance of that act may be
excused, but only for the period of the delay, if the Party provides written notice to the other
Party within ten days of such act. The time for performance of the act may be extended for a
period equivalent to the period of delay from the date written notice is received by the other
Party.
5.18 Compliance with Laws. Contractor understands, acknowledges, and agrees to comply
with the Americans with Disabilities Act, the Immigration Reform and Control Act of 1986 and
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the Drug Free Workplace Act of 1989. All services performed by Contractor must also comply
with all applicable City of Chandler codes, ordinances, and requirements. Contractor agrees
to permit the City to verify Contractor’s compliance.
5.19 No Israel Boycott. By entering into this Agreement, Contractor certifies that Contractor
is not currently engaged in, and agrees for the duration of the Agreement, not to engage in a
boycott of Israel as defined by state statute.
5.20 Legal Worker Requirements. A.R.S. § 41-4401 prohibits the City from awarding a contract
to any contractor who fails, or whose subcontractors fail, to comply with A.R.S. § 23-214(A).
Therefore, Contractor agrees Contractor and each subcontractor it uses warrants their
compliance with all federal immigration laws and regulations that relate to their employees
and their compliance with§ 23-214, subsection A. A breach of this warranty will be deemed a
material breach of the Agreement and may be subject to penalties up to and including
termination of the Agreement. City retains the legal right to inspect the papers of any
Contractor’s or subcontractor’s employee who provides services under this Agreement to
ensure that the Contractor and subcontractors comply with the warranty under this
provision.
5.21 Lawful Presence Requirement. A.R.S. §§ 1-501 and 1-502 prohibit the City from awarding
a contract to any natural person who cannot establish that such person is lawfully present in
the United States. To establish lawful presence, a person must produce qualifying
identification and sign a City-provided affidavit affirming that the identification provided is
genuine. This requirement will be imposed at the time of contract award. This requirement
does not apply to business organizations such as corporations, partnerships, or limited
liability companies.
5.22 Forced Labor of Ethnic Uyghurs Prohibited. By entering into this Agreement, Contractor
certifies and agrees Contractor does not currently use and will not use for the term of this
Agreement: (i) the forced labor of ethnic Uyghurs in the People's Republic of China; or (ii) any
goods or services produced by the forced labor of ethnic Uyghurs in the People's Republic of
China; or (iii) any contractors, subcontractors or suppliers that use the forced labor or any
goods or services produced by the forced labor of ethnic Uyghurs in the People's Republic of
China.
5.23 Covenant Against Contingent Fees. Contractor warrants that no person has been
employed or retained to solicit or secure this Agreement upon an agreement or
understanding for a commission, percentage, brokerage, or contingent fee, and that no
member of the Chandler City Council, or any City employee has any interest, financially, or
otherwise, in Contractor’s firm. For breach or violation of this warrant, the City may annul this
Agreement without liability or, at its discretion, to deduct from the Agreement price or
consideration, the full amount of such commission, percentage, brokerage, or contingent fee.
5.24 Non-Waiver Provision. The failure of either Party to enforce any of the provisions of this
Agreement or to require performance of the other Party of any of the provisions hereof must
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not be construed to be a waiver of such provisions, nor must it affect the validity of this
Agreement or any part thereof, or the right of either Party to thereafter enforce each and
every provision.
5.25 Disclosure of Information Adverse to the City’s Interests. To evaluate and avoid potential
conflicts of interest, the Contractor must provide written notice to the City, as set forth in this
Section, of any work or services performed by the Contractor for third parties that may
involve or be associated with any real property or personal property owned or leased by the
City. Such notice must be given seven business days prior to commencement of the services
by the Contractor for a third party, or seven business days prior to an adverse action as
defined below. Written notice and disclosure must be sent to the City’s Purchasing and
Materials Manager. An adverse action under this Agreement includes, but is not limited to:
(a) using data as defined in the Agreement acquired in connection with this Agreement to
assist a third party in pursuing administrative or judicial action against the City; or (b)
testifying or providing evidence on behalf of any person in connection with an administrative
or judicial action against the City; or (c) using data to produce income for the Contractor or
its employees independently of performing the services under this Agreement, without the
prior written consent of the City. Contractor represents that except for those persons,
entities, and projects identified to the City, the services performed by the Contractor under
this Agreement are not expected to create an interest with any person, entity, or third party
project that is or may be adverse to the City’s interests. Contractor's failure to provide a
written notice and disclosure of the information as set forth in this Section constitute a
material breach of this Agreement.
5.26 Data Confidentiality and Data Security. As used in the Agreement, data means all
information, whether written or verbal, including plans, photographs, studies, investigations,
audits, analyses, samples, reports, calculations, internal memos, meeting minutes, data field
notes, work product, proposals, correspondence and any other similar documents or information
prepared by, obtained by, or transmitted to the Contractor or its subcontractors in the
performance of this Agreement. The Parties agree that all data, regardless of form, including
originals, images, and reproductions, prepared by, obtained by, or transmitted to the Contractor
or its subcontractors in connection with the Contractor's or its subcontractor’s performance of
this Agreement is confidential and proprietary information belonging to the City. Except as
specifically provided in this Agreement, Contractor or its subcontractors must not divulge data to
any third party without the City’s prior written consent. Contractor or its subcontractors must not
use the data for any purposes except to perform the services required under this Agreement.
These prohibitions do not apply to the following data provided to the Contractor or its
subcontractors have first given the required notice to the City: (a) data which was known to the
Contractor or its subcontractors prior to its performance under this Agreement unless such data
was acquired in connection with work performed for the City; or (b) data which was acquired by
the Contractor or its subcontractors in its performance under this Agreement and which was
disclosed to the Contractor or its subcontractors by a third party, who to the best of the
Contractor's or its subcontractors knowledge and belief, had the legal right to make such
disclosure and the Contractor or its subcontractors are not otherwise required to hold such data
in confidence; or (c) data which is required to be disclosed by virtue of law, regulation, or court
order, to which the Contractor or its subcontractors are subject. In the event the Contractor or its
subcontractors are required or requested to disclose data to a third party, or any other
information to which the Contractor or its subcontractors became privy as a result of any other
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contract with the City, the Contractor must first notify the City as set forth in this Section of the
request or demand for the data. The Contractor or its subcontractors must give the City sufficient
facts so that the City can be given an opportunity to first give its consent or take such action that
the City may deem appropriate to protect such data or other information from disclosure. Unless
prohibited by law, within ten calendar days after completion or termination of services under this
Agreement, the Contractor or its subcontractors must promptly deliver, as set forth in this Section,
a copy of all data to the City. All data must continue to be subject to the confidentiality agreements
of this Agreement. Contractor or its subcontractors assume all liability to maintain the
confidentiality of the data in its possession and agrees to compensate the City if any of the
provisions of this Section are violated by the Contractor, its employees, agents or subcontractors.
Solely for the purposes of seeking injunctive relief, it is agreed that a breach of this Section must
be deemed to cause irreparable harm that justifies injunctive relief in court. Contractor agrees
that the requirements of this Section must be incorporated into all subcontracts entered into by
Contractor. A violation of this Section may result in immediate termination of this Agreement
without notice.
5.27 Personal Identifying Information-Data Security. Personal identifying information,
financial account information, or restricted City information, whether electronic format or
hard copy, must be secured and protected at all times by Contractor and any of its
subcontractors. At a minimum, Contractor must encrypt or password-protect electronic files.
This includes data saved to laptop computers, computerized devices, or removable storage
devices. When personal identifying information, financial account information, or restricted
City information, regardless of its format, is no longer necessary, the information must be
redacted or destroyed through appropriate and secure methods that ensure the information
cannot be viewed, accessed, or reconstructed. In the event that data collected or obtained by
Contractor or its subcontractors in connection with this Agreement is believed to have been
compromised, Contractor or its subcontractors must immediately notify the City contact.
Contractor agrees to reimburse the City for any costs incurred by the City to investigate
potential breaches of this data and, where applicable, the cost of notifying individuals who
may be impacted by the breach. Contractor agrees that the requirements of this Section must
be incorporated into all subcontracts entered into by Contractor. It is further agreed that a
violation of this Section must be deemed to cause irreparable harm that justifies injunctive
relief in court. A violation of this Section may result in immediate termination of this
Agreement without notice. The obligations of Contractor or its subcontractors under this
Section must survive the termination of this Agreement.
5.28 Jurisdiction and Venue. This Agreement is made under, and must be construed in
accordance with and governed by the laws of the State of Arizona without regard to the
conflicts or choice of law provisions thereof. Any action to enforce any provision of this
Agreement or to obtain any remedy with respect hereto must be brought in the courts
located in Maricopa County, Arizona, and for this purpose, each Party hereby expressly and
irrevocably consents to the jurisdiction and venue of such court.
5.29 Survival. All warranties, representations, and indemnifications by the Contractor must
survive the completion or termination of this Agreement.
5.30 Modification. Except as expressly provided herein to the contrary, no supplement,
modification, or amendment of any term of this Agreement will be deemed binding or
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effective unless in writing and signed by the Parties.
5.31 Severability. If any provision of this Agreement or the application to any person or
circumstance may be invalid, illegal or unenforceable to any extent, the remainder of this
Agreement and the application will not be affected and will be enforceable to the fullest
extent permitted by law.
5.32 Integration. This Agreement contains the full agreement of the Parties. Any prior or
contemporaneous written or oral agreement between the Parties regarding the subject
matter is merged and superseded.
5.33 Time is of the Essence. Time of each of the terms, covenants, and conditions of this
Agreement is hereby expressly made of the essence.
5.34 Date of Performance. If the date of performance of any obligation or the last day of any
time period provided for should fall on a Saturday, Sunday, or holiday for the City, the
obligation will be due and owing, and the time period will expire, on the first day after which
is not a Saturday, Sunday or legal City holiday. Except as may otherwise be set forth in this
Agreement, any performance provided for herein will be timely made if completed no later
than 5:00 p.m. (Chandler time) on the day of performance.
5.35 Delivery. All prices are F.O.B. Destination and include all delivery and unloading at the
specified destinations. The Contractor will retain title and control of all goods until they are
delivered and accepted by the City. All risk of transportation and all related charges will be
the responsibility of the Contractor. All claims for visible or concealed damage will be filed
by the Contractor. The City will notify the Contractor promptly of any damaged goods and
will assist the Contractor in arranging for inspection.
5.36 Third Party Beneficiary. Nothing under this Agreement will be construed to give any
rights or benefits in the Agreement to anyone other than the City and the Contractor, and all
duties and responsibilities undertaken pursuant to this Agreement will be for the sole and
exclusive benefit of City and the Contractor and not for the benefit of any other party.
5.37 Conflict in Language. All work performed must conform to all applicable City of Chandler
codes, ordinances, and requirements as outlined in this Agreement. If there is a conflict in
interpretation between provisions in this Agreement and those in the Exhibits, the provisions
in this Agreement prevail.
5.38 Document/Information Release. Documents and materials released to the Contractor,
which are identified by the City as sensitive and confidential, are the City’s property. The
document/material must be issued by and returned to the City upon completion of the
services under this Agreement. Contractor’s secondary distribution, disclosure, copying, or
duplication in any manner is prohibited without the City’s prior written approval. The
document/material must be kept secure at all times. This directive applies to all City
documents, whether in photographic, printed, or electronic data format.
5.39 Exhibits. The following exhibits are made a part of this Agreement and are incorporated
by reference:
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Exhibit A - Project Description/Scope of Services
Exhibit E – Daily Work Report
Exhibit B - Compensation and Fees
Exhibit F - Insurance
Exhibit C – Restroom Addresses
Exhibit G – Special Conditions
Exhibit D – Daily Work Report
5.40 Special Conditions. As part of the services Contractor provides under this Agreement,
Contractor agrees to comply with and fully perform the special terms and conditions set forth
in Exhibit D, which is attached to and made a part of this Agreement.
5.41 Cooperative Use of Agreement. In addition to the City of Chandler and with approval of
the Contractor, this Agreement may be extended for use by other municipalities, school
districts and government agencies of the State. Any such usage by other entities must be in
accordance with the ordinance, charter and/or procurement rules and regulations of the
respective political entity.
If required to provide services on a school district property at least five times during a month,
the Contractor will submit a full set of fingerprints to the school of each person or employee
who may provide such service. The District will conduct a fingerprint check in accordance
with A.R.S. 41-1750 and Public Law 92-544 of all Contractors, subcontractors or vendors and
their employees for which fingerprints are submitted to the District. Additionally, the
Contractor will comply with the governing body fingerprinting policies of each individual
school district/public entity. The Contractor, sub-contractors, vendors and their employees
will not provide services on school district properties until authorized by the District.
Orders placed by other agencies and payment thereof will be the sole responsibility of that
agency. The City will not be responsible for any disputes arising out of transactions made by
other agencies who utilize this Agreement.
5.42 Non-Discrimination and Anti-Harassment Laws. Contractor must comply with all
applicable City, state, and federal non-discrimination and anti-harassment laws, rules, and
regulations.
5.43 Licenses and Permits. Beginning with the Effective Date and for the full term of this
Agreement, Contractor must maintain all applicable City, state, and federal licenses and
permits required to fully perform Contractor’s services under this Agreement.
5.44 Warranties. Contractor must furnish a one-year warranty on all work and services
performed under this Agreement. Contractor must furnish, or cause to be furnished, a two-
year warranty on all fixtures, furnishings, and equipment furnished by Contractor,
subcontractors, or suppliers under this Agreement. Any defects in design, workmanship, or
materials that do not comply with this Agreement must be corrected by Contractor (including,
but not limited to, all parts and labor) at Contractor’s sole cost and expense. All written
warranties and redlines for as-built conditions must be delivered to the City on or before the
City’s final acceptance of Contractor’s services under this Agreement.
5.45 Emergency Purchases. City reserves the rights to purchase from other sources those
items, which are required on an emergency basis and cannot be supplied immediately by the
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Contractor.
5.46 Non-Exclusive Agreement. This agreement is for the sole convenience of the City of
Chandler. The City reserves the right to obtain like goods or services from another source
when necessary.
5.47 Budget Approval Into Next Fiscal Year. This Agreement will commence on the Effective Date
and continue in full force and effect until it is terminated or expires in accordance with the
provisions of this Agreement. The Parties recognize that the continuation of this Agreement after
the close of the City's fiscal year, which ends on June 30 of each year, is subject to the City Council's
approval of a budget that includes an appropriation for this item as expenditure. The City does
not represent that this budget item will be actually adopted. This determination is solely made by
the City Council at the time Council adopts the budget.
This Agreement shall be in full force and effect only when it has been approved and executed
by the duly authorized City officials.
FOR THE CITY
FOR THE CONTRACTOR
By: _________________________________________
By: _________________________________________
Its: _________________________________________
Its: _________________________________________
APPROVED AS TO FORM:
By: _________________________________________
City Attorney
ATTEST:
By: _________________________________________
City Clerk
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EXHIBIT A TO AGREEMENT
SCOPE OF SERVICES
The Contractor shall provide the City with custodial services in park restrooms listed herein
(Exhibit C). All specifications apply to all locations except where noted. The fixed monthly rate for
restroom custodial services shall include all necessary labor, equipment, and supplies to perform
the services as required in this Scope of Work.
The specifications listed below are the minimum requirements and are intended to govern, in
general, the requirements desired. These requirements are not intended to replace or supersede
the latest industry standards or material and equipment manufacturer's recommendations. The City
reserves the right to evaluate variations from these specifications.
1. GENERAL
1.1. The Contractor shall provide the Contract Administrator/designee with a proposed work
schedule, the name of the Supervisor(s) who will oversee the work performed and a
telephone number(s) by which to contact them. The work schedule shall reflect adequate
time for completion of all routine work activities on a daily and weekly basis. Work shall
be scheduled to not disrupt the facility's functions and normal day-to-day operations.
The schedule shall identify tasks, frequency of work, and number of workers performing
each task. The schedule shall delineate time frames for each task by day of the week. A
clear and implemented schedule shall be provided to the Contract Administrator/designee
at the beginning of each contract. A new work schedule shall be provided whenever a
schedule is delayed, altered, or amended by no later than the end of the current week.
The schedule shall be subject to approval from the Contract Administrator/designee.
Significant changes in the schedule shall be submitted in writing to the Contract
Administrator/designee and accompanied by a proposed revised schedule prior to
implementation.
The City reserves the right to make minor adjustments in the schedule at any time to avoid
conflict with park construction, maintenance operations, and recreation programs or to
serve the City’s needs better.
Contractor shall have a minimum of five years of experience performing similar services in
a commercial setting with similar frequencies to a degree and scope similar to those
outlined in this solicitation.
2. SUPERVISOR & STAFFING
2.1. Contractor shall always provide one full-time Supervisor on the job site during the
scheduled work. The Supervisor must be knowledgeable in their area of responsibility and
have no less than twelve (12) months experience with equivalent size and scope in the last
twenty-four (24) months, performing in the same capacity. The Supervisor shall always
have a contract copy while on the work site.
Contractor shall be required to provide as many personnel as needed to meet the scope
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of work. In addition, Contractor’s employees shall wear identification badges and a uniform
shirt or vest bearing the Contractor’s name and/or logo while on CITY's premises. The badge
shall have the Contractor’s employee’s picture, name, and signature. Access to certain
designated areas is forbidden by Contractor’s employees. All doors shall be locked, and all
lights shall be turned off upon completion of cleaning.
Contractor shall submit a current list of names and addresses of all employees who will
perform work under any resultant contract. Changes in the employment list during the
contract period shall be reported in writing to the Purchasing Office, Mail Stop 901, P.O. Box
4008, Chandler, AZ 85224-4008, prior to the effectiveness of change.
Contractor shall provide the Contract Administrator/designee with the names and phone
numbers of all personnel who will oversee this contract.
Contractor shall require a complete, extensive background investigation of any Contractor
employee before beginning work and/or entering a City of Chandler facility. All
background investigations shall be conducted at Contractor's expense and shall include,
but may not be limited to, background and criminal history checks.
3. WORK SCHEDULE
3.1. Contractor shall clean park restrooms during evening and/or nighttime hours.
Contractor’s work hours shall begin no earlier than 10:30 pm and shall be planned to
coincide with the daily closing schedule of each facility. Contractor shall be responsible
for securing the restrooms following cleaning.
Work shall be performed seven (7) days a week, Monday through Sunday, including
holidays. All restrooms shall be cleaned by 6:00 a.m. daily. No restroom can be cleaned
before a park closes. All work shall be completed within the calendar week in which it is
scheduled unless circumstances beyond the Contractor’s control occur. All scheduled work
NOT completed during the scheduled week shall be reported to the Contract
Administrator/designee in writing on Monday of the following week. The report shall
explain why work was not completed and plans for completing the work on schedule in the
future.
In addition, the Contractor shall submit nightly inspections of each site using JotForm. The
reports must be submitted following the nightly cleanings by 8 am. The Daily Work Report
(Exhibit E) shall be submitted to the Contract Administrator/designee on a weekly basis.
The City of Chandler shall provide schedules and other information that may impact the
Contractor's activities.
The Contract Administrator/designee shall perform regular inspections to ensure
compliance with contract requirements. It is anticipated that these inspections will be
performed daily. A deficiency report will be furnished to the Contractor if deficiencies are
noted.
The Contract Administrator/designee shall determine the quality and acceptability levels
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of any work performed under this contract.
4. CONTRACTOR’S RESPONSIBILITY
Contractor shall comply with the Social Security Act, Worker’s Compensation laws, and
Unemployment laws of the State of Arizona as well as all local, state, and federal legislation,
rules, and regulations relevant to Contractor’s business and the performance of all duties
associated with custodial service.
4.1. INSPECTION
The Contractor shall provide on-site, full-time supervision and appropriate training to ensure
competent work performance. In addition, the Contractor's supervisory personnel shall
inspect all premises on a weekly basis during the daytime to ensure a high quality of work by
the Contractor's employees. The Contractor shall maintain written reports of such
inspections, which shall be given to the City representative after each inspection. The
Contractor’s Supervisor must be literate and fluent in the English language. The Contractor’s
employees must have a working knowledge of the English language because they need to
read chemical labels, job instructions, and signs and converse with City’s Contract
Administrator/designee.
The Contractor shall perform all work described in this solicitation in a satisfactory manner
and in accordance with the applicable specifications.
Contractor’s employees shall be required to wear a clean uniform bearing the Contactor’s
company name and/or logo. All employees shall conduct themselves in a professional
and courteous manner.
Contractor employees are not to be accompanied in the work area by acquaintances,
family members, or any other person unless said person is an authorized Contractor
employee.
The Contractor shall carry out the operation to prevent damage to existing facilities, grounds,
utilities, or other structures. In the event the Contractor causes damage to City property,
the Contractor shall replace or repair the same at no cost to City as directed by the
Contract Administrator/designee. If the damage caused by the Contractor has to be
repaired or replaced by the Contract Administrator/designee, the cost of such work shall
be deducted from the Contractor’s monthly payments. The Contractor will notify the
Contract Administrator /designee of the damage caused.
The Contractor shall be required to sign each key issued to them. If the Contractor or
Contractor’s employees lose a key, they will be required to pay for the cost of having
duplicates made. If a breach of security results from the loss of keys, requiring that locks
must be changed or re-keyed, an additional charge per lock will be made. These charges
will be deducted from monthly payments made to Contractor.
Contractor shall be required to maintain a 24-hour phone line and/or message service and
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return calls within one (1) hour. There shall be no additional cost to the City for the phone
or service.
4.2. DAILY
Floors, toilet partitions, doors, sinks, toilets, urinals, fixtures, and mirrors shall be washed
thoroughly. A high-strength detergent containing a deodorant, and a built-in anti-bacterial
agent shall be approved by City and shall be used for this purpose. After being washed,
fixtures shall be wiped dry with a clean rag, and floors shall be dried by either forced air
or dry mopping. Cleaned surfaces will appear free of streaks or film. Toilets and urinals
shall be kept free of hard water deposits and stains. Abrasive and caustic cleaning
materials shall NOT be used to clean the floors, walls, toilet partitions, doors, toilets,
urinals, or mirrors.
Trash receptacles shall be emptied and cleaned, and a new liner replaced. Trash and
refuse will be bagged, removed from the restroom, and taken off-site for disposal. Trash
shall be picked up within ten (10) feet of the restroom building.
The Contractor shall install, maintain, and ensure that each restroom (men’s & women’s)
has mechanical odor control devices that work properly. These devices are at NO cost to
the City. The Contractor must submit the type of mechanical odor control device to the
Contract Administrator/designee before installation.
Paper goods and soap shall be replenished as necessary. At least one full roll of toilet
paper should be in evidence on each spindle each time serviced, and the soap shall be
half full.
Odor suppressant blocks/screens shall be replenished once a month or as needed in
urinals.
Urinal Cartridges are replaced once a month or as needed or directed by the Contract
Administrator/designee. The blue seal shall be added to the urinals two times a month or
more if directed by the Contract Administrator/designee. The City will provide the
cartridges and blue seal.
All restroom facilities shall be maintained free of spider webs. Light fixtures attached to
structures shall be cleaned and dust-free. Paper wads/foreign objects shall be removed
from ceilings, walls, and other surfaces.
Contractor shall immediately report any graffiti or marking of any kind on any surface in
the restroom to the Contract Administrator/designee.
Contractor shall ensure that locks are used and maintained on dispensers with locking
devices.
In addition, the restrooms shall be inspected to check for inoperative fixtures and perform
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any of the above cleaning tasks, which may be necessary to maintain a neat and clean
appearance in the restrooms. Contractor shall immediately report any inoperable fixtures
or any other issue with the restroom to the Contract Administrator/designee.
Included in the requirements of this solicitation is the cleaning of restrooms at two Transit
facilities, items 11 and 14 on the price sheet. These restrooms are used by bus drivers only
and are always locked. The awarded company will be provided a key code for entrance
and a key for access to a janitor closet. Cleaning at these locations will follow the schedule
for all other restrooms listed in the original solicitation, except that work must be
completed before 5 AM when bus service begins. The Contractor is also responsible for
supplying and replenishing all supplies listed in the specifications at these restrooms.
Transit restrooms have air hand dryers.
4.3. WEEKLY
The windows, doors, stall doors, interior walls, and ceilings shall be scrubbed/pressure
sprayed weekly with soap and water and wiped dry to maintain a clean, smear-free
appearance.
Additional floor care may be necessary to remove all foreign substances, such as gum or
tar.
5. RESTROOM PERIMETER AREA (outside of the restroom facilities)
Floors, walkways, doors, drinking fountains, benches, and display areas within a ten (10) foot
radius of the restrooms shall be thoroughly cleaned once per day.
Upon request, at the agreed Extra Work pricing, the exterior walls shall be scrubbed/pressure
sprayed as necessary to maintain a clean, smear-free appearance.
6. ADDITIONAL MAINTENANCE REQUIREMENTS
The Contractor shall thoroughly inspect and test all restroom fixtures during each cleaning
service to ensure they are in good working condition, including but not limited to soap dispensers,
mirrors, urinals, toilets, washbasins, and water fountains. Stopped toilets, sinks, etc., shall be
plunged to dislodge the stoppage and allow cleaning. Non-corrosive drain cleaners will be
used at least one time per month and noted on the Daily Work Report.
In the Daily Work Report, the Contractor shall notify the Contract Administrator/designee of
problems with plumbing fixtures, door locks, defective vents, clogged sewer lines, etc. Contractor
shall also notify Contract Administrator/designee when light bulbs need replacing.
7. SUPPLIES
Contractor shall provide paper products, plastic trash liners, urinal blocks/screens, mechanical
or electrical odor control devices, soap for existing dispensers and/or soap cartridges for (OPS
Vandal Proof Dispensers #1015-01G Archer Manufacturing), cleaning supplies, disinfectants,
and equipment for cleaning. City will supply the Contractor with cartridges and blue seal for
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waterless urinals as needed.
The City uses both standard and the larger 9” toilet paper rolls, which will be required for
refilling the restrooms. The 9” roll dispensers being installed are as follows (ASI Surface
Mounted Twin 9" Jumbo Roll Toilet Tissue Dispenser -0040).
Should the Contractor not furnish the proper supplies, City will purchase the needed supplies
and charge them against the Contractor’s invoice at the City’s cost plus 10%.
8. GENERAL
8.1. RECORDS
Contractor shall keep a Daily Work Report and other reports as required and deliver them
to the Contract Administrator/designee daily. These reports may be modified at any time
to meet the needs of the Contract Administrator/designee. City will supply a master copy
of the form; however, it shall be the Contractor’s responsibility to make copies for
employees.
The Daily Work Report will list the employees who worked and their work schedules,
details of unusual activities (accidents, vandalism), lost and found articles, property and
equipment not in an operating condition (listed by description and location), and other
pertinent information.
8.2. SAFETY CONSIDERATIONS
The Contractor shall furnish and place such temporary signs or notices or temporarily close
any portion of the site during cleaning operations that the Contractor may deem necessary
to warn or adequately protect the public from possible hazardous conditions. Special
precautions should be used if power equipment is operated near pedestrians. Caution
signs shall be furnished by the Contractor at no additional cost to City.
The Contractor’s employees shall readily notify appropriate authorities of on-site
emergencies and call for professional assistance when warranted; for example, in case of
fire, dial 911. The Contract Administrator/designee shall immediately be notified of any
incidents or conditions relative to public health or safety. Incidents or conditions of a lesser
nature will be relayed during the next normal workday.
For any issues with homeless people during the Contractor’s working hours, please call the
Chandler Police Department at 480-782-4000.
Contractor will furnish a list of products used, including cleaning chemicals (and associated
Safety Data Sheets), before the start of the contract, and if the product is changed or
another is introduced at any time.
The use of chemical products in the cleaning, sanitizing, and disinfecting of the restrooms
will be in accordance with the label’s instructions. Contractor will instruct and ensure that
their employees adhere to the directions on the label.
8.3. LOST AND FOUND. Contractor shall provide safe storage for found articles and deliver
unclaimed articles weekly to the Contract Administrator/designee. All incidents of
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lost/found shall be recorded in the Daily Work Report.
8.4. CONSTRUCTION WORK IN THE AREA. When a location is under construction or
otherwise taken out of service, the Contractor may be relieved of all or part of the contract
obligations for the area designated. Since the Contractor will not perform full service,
monthly payments will be reduced. The percentage of reduction will be determined by
the City after discussing the scope and extent with the Contractor.
If new locations come into service during the contract, the Contractor shall be requested
to submit a negotiable monthly/annual quote. Upon approval by the Contract
Administrator/designee, additions will become part of the contract through properly
executed forms.
8.5. CORRECTIVE RE-WORK. The Contract Administrator/designee will determine the quality
and acceptability of any work performed under the contract.
When notice of a performance deficiency is delivered to the Contractor, the Contractor shall
have four (4) hours from the time of notification to initiate corrective action in any specific
instances of unsatisfactory performance. City will not make additional payments for “call
in” time that the Contractor may need to schedule for corrective re-work.
Failure to correct unacceptable work within the above specified time frame may result in a
reduction of payment or non-payment for the item. All extenuating circumstances will be
taken into consideration (delays in supply delivery, adverse weather, etc.); however, the
following penalties may be deemed fair and just by the Contract Administrator/designee:
A. Deficiency corrected within established time limit upon first notification - no
reduction.
B. Deficiency corrected within established time limit upon second notification (same
problem and location) - 25% reduction of line-item bid amount.
C. Deficiency not corrected after second notification (same problem and location,
current cycle) - 100% reduction of the line-item bid amount. No payment will be
made for the line item.
If the Contractor fails to correct the problem, the City reserves the right to correct the
situation by whatever means are in the best interest of the City, with City personnel or by
separate contract, and the cost of such actions will be deducted from the Contractor’s
monthly invoice.
8.6. EQUIPMENT. The Contractor shall provide and maintain, during the entire period of this
contract, sufficient equipment in number, operational condition, and capacity to efficiently
perform the work and render the services required by this contract.
Contractor’s vehicles shall be clearly marked with the company name and/or logo. All
vehicles must always be maintained in good repair, appearance, and sanitary condition.
8.7. EXTRA WORK. Special Events may require additional restroom service cleanings.
Contractor shall submit an hourly labor charge for extra work as part of the price sheet.
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The rate shall include all labor, equipment, and supplies needed to perform the work. The
hourly rate for laborers will remain firm for the duration of the contract.
If City desires additional cleaning and/or service beyond the scope of this contract, the
Contractor shall be requested to submit an estimate to City before work. The estimate
will be reviewed by the Contract Administrator/designee. (The City reserves the right to
perform the work by others if in the best interest of the City.) Upon completion of an
approved service, Contractor shall be paid in accordance with the price sheet for extra
work.
The Contractor may provide other related services upon request from the City.
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EXHIBIT B TO AGREEMENT
COMPENSATION AND FEES
All prices listed shall be tax inclusive.
ITEM
#
NAME OF PARK
MONTHLY
PRICE
QTY
ANNUAL
PRICE
1.
Desert Breeze – Playground restroom facility; 378 sq. ft.
$506.50
12
$ 6,078.00
2.
Desert Breeze – South Ramada restroom facility; 288 sq. ft.
$385.91
12
$ 4,630.92
3.
Arrowhead Park – restroom facility; 378 sq. ft.
$506.50
12
$ 6,078.00
4.
Shawnee Park – restroom facility; 270 sq. ft.
$361.79
12
$ 4,341.48
5.
Apache Park – restroom facility; 162 sq. ft.
$217.07
12
$ 2,604.84
6.
Navarrete Park – restroom facility; 108 sq. ft.
$144.71
12
$ 1,736.52
7.
Pima Park – restroom facility; 270 sq. ft.
$361.79
12
$ 4,341.48
8.
Folley Park – restroom facility; 480 sq. ft.
$643.18
12
$ 7,718.16
9.
Tumbleweed Park East – restroom facility; 540 sq. ft.
$723.57
12
$ 8,682.84
10.
Tumbleweed Park Playtopia restroom facility; 700 sq. ft.
$937.97
12
$11,255.64
11.
**Transit Facility - Tumbleweed – Park & Ride restroom facility; 100 sq.
ft.
$134.00
12
$ 1,608.00
12.
Tumbleweed Park West Soccer Complex restroom facility 647 sq. ft.
$866.95
12
$10,403.40
13.
Tumbleweed Park Softball Complex restroom facility 608 sq. ft.
$814.95
12
$ 9,776.28
14.
**Transit Facility - Chandler Fashion Center Transit Station restroom
facility; 100 sq. ft.
$134.00
12
$ 1,608.00
15.
Chuparosa Park – Restroom Facility; 578 sq. ft.
$774.49
12
$ 9,293.88
16.
A. J. Chandler Park – restroom facility; 360 sq. ft.
$482.38
12
$ 5,788.56
17.
Snedigar Park – Baseball Complex restroom facility; 372 sq. ft.
$498.46
12
$ 5,981.52
18.
Snedigar Park – West Soccer Field restroom facility; 712 sq. ft.
$954.05
12
$11,448.60
19.
Snedigar Park – East Soccer Field restroom facility; 712 sq. ft.
$954.05
12
$11,448.60
20.
Nozomi Sportsplex Ball field – restroom facility; 486 sq. ft.
$651.22
12
$ 7,814.64
21.
Nozomi Dog Park – restroom facility; 270 sq. ft.
$361.79
12
$ 4,341.48
22.
Espee Park – restroom facility; 540 sq. ft.
$723.57
12
$ 8,682.84
31.
Tibshraeny Park – restroom facility; 300 sq. ft.
$401.99
12
$ 4,823.88
24.
Paseo Vista Park–restroom facilities
(2) by Archery range; 250 sq. ft. ea. & (2) by Playground area; 250 sq. ft.
$1,339.95
12
$16,079.40
25.
Veterans Oasis Park – restroom facility; 360 sq. ft.
$482.38
12
$ 5,788.56
TOTAL FOR ITEMS 1-25
$172,355.52
* On-call as needed. **Transit Facilities to be invoiced directly to Transit Services.
COMPANY NAME: _____________________________
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EXTRA WORK:
Hourly rate for extra work, inclusive of equipment and supplies
$31.55
per hour
Hourly rate for exterior wall cleaning, inclusive of equipment and supplies $41.02
per hour
Hourly rate for steam cleaning, inclusive of equipment and supplies $41.02
per hour
ALTERNATE:
Possible and/or additional weekend or daytime cleaning of the following restrooms as requested
by the Contract Administrator/designee.
ITEM
#
NAME OF PARK
PRICE PER
SERVICE
24.
Nozomi Baseball Complex restroom facility
$ 61.12
25.
Snedigar East Soccer Field restroom facility
$ 62.16
26.
Snedigar West Soccer Field restroom facility
$ 51.80
27.
Snedigar Baseball Complex restroom facility
$ 27.07
28.
Chuparosa restroom facility
$ 50.46
29.
Desert Breeze Playground restroom facility
$ 27.50
28.
Desert Breeze South Ramada restroom facility
$ 25.14
30.
Arrowhead restroom facility
$ 33.00
31.
Pima restroom facility
$ 23.57
32.
Folley Park restroom facility
$ 41.91
33.
Espee Park restroom facility
$ 47.15
34.
Tumbleweed Ranch – restroom (ON-CALL); 98 sq. ft.
$151.33
35.
Tumbleweed West Soccer Complex restroom facility
$ 47.07
36.
Tumbleweed Softball Complex restroom facility
$ 44.24
37.
Tumbleweed Playtopia restroom facility
$ 50.93
TOTAL FOR ITEMS 24-37
$744.45
The alternate list shall be included in the award if funds permit. The City reserves the right to
award or deny the alternate work.
COMPANY NAME: _____________________________
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EXHIBIT C
PARK RESTROOM ADDRESSES
NAME OF PARK
ADDRESS (APPROXIMATE)
Desert Breeze
660 N. Desert Breeze Blvd, East
Arrowhead Meadows Park
1475 W. Erie St.
Shawnee Park
1400 W. Mesquite St.
Apache Park
1300 N. Hartford St.
Navarrete Park
501 W. Harrison St.
Pima Park
625 N. McQueen Rd.
Folley Memorial Park
601 E. Frye Rd.
Tumbleweed Park
2250 S. McQueen Rd.
Chandler Fashion Center Transit
Station
3334 W Fry Rd.
Chuparosa Park
2400 S. Dobson Rd.
A. J. Chandler Park
3 S. Arizona Pl.
Snedigar Sportsplex
4500 S. Basha Rd.
Nozomi Park
250 S. Kyrene Rd.
Espee Park
450 E. Knox Rd.
Tibshraeny Family Park
270 N. Cottonwood
Paseo Vista
3850 S. McQueen Rd.
Veterans Oasis Park
4050 E. Chandler Heights Rd.
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PARKS
ADDRESS
Men's -
Bulk Soap
Dispenser
Women's -
Bulk Soap
Dispenser
Men's -
Cartridge
Soap
Dispenser
Women's -
Cartridge
Soap
Dispenser
Men's-
sinks
Women's-
sinks
*Transit - Chandler Fashion Center Transit Station
3334 W Fry Rd.
1
1
1
1
*Transit - Tumbleweed – Park & Ride
Hamilton & Germann swc
1
1
1
1
A. J. Chandler Park
3 S. Arizona Pl.
1
1
2
2
Apache Park
1300 N. Hartford St.
1
1
1
1
Arrowhead Meadows Park
1475 W. Erie St.
1
1
2
2
Chuparosa Park
2400 S. Dobson Rd.
1
1
2
2
Desert Breeze (North - by playground)
660 N. Desert Breeze Blvd
1
1
2
2
Desert Breeze (South - by ramadas)
660 N. Desert Breeze Blvd
1
1
1
1
Espee Park
450 E. Knox Rd.
1
1
2
2
Folley Memorial Park
601 E. Frye Rd.
1
1
2
3
Navarrete Park
501 W. Harrison St.
1
1
1
1
Nozomi (Ballfields)
250 S. Kyrene Rd.
1
2
2
3
Nozomi (Dog Park)
250 S. Kyrene Rd.
1
1
1
1
1
1
Paseo Vista - (Archery Range)
3850 S. McQueen Rd.
2
2
2
2
Paseo Vista - (Playground)
3850 S. McQueen Rd.
2
2
2
2
Pima Park
625 N. McQueen Rd.
1
1
1
1
Shawnee Park
1400 W. Mesquite St.
1
1
1
1
Snedigar East (east Expansion)
4500 S. Basha Rd.
1
1
1
1
2
2
Snedigar West (north - Soccer Fields)
4500 S. Basha Rd.
2
1
1
2
2
Snedigar West (south - Baseball Fields 1-6)
4500 S. Basha Rd.
1
1
1
1
Tibshraeny Family Park
270 N. Cottonwood
1
1
1
1
Tumbleweed Park East
2250 S. McQueen Rd.
1
1
2
2
Tumbleweed Park – Playtopia
2250 S. McQueen Rd.
1
1
2
2
Tumbleweed Park West Soccer Complex
2250 S. McQueen Rd.
5
5
5
5
Tumbleweed Park Softball Complex
2250 S. McQueen Rd.
3
3
3
3
Tumbleweed Ranch
2250 S. McQueen Rd.
1
1
1
1
Veterans Oasis Park
4050 E. Chandler Heights Rd.
1
1
1
1
* Restrooms overseen & billed directly to Transit
Totals
8
7
30
32
46
48
Bulk Liquid Soap Dispensers
OPS Soap Dispensers - Cartridge 1015-01G Archer Mfg.
Waxie Soap Dispensers - Cartridge 5150-06-BCE00YL
Docusign Envelope ID: A047C51E-07E7-45F5-AE0C-9725D55D65F2
1
Desert Breeze – Playground restroom facility; 378 sq. ft.
378
6
2
4
4
1
2
Desert Breeze – Ramada restroom facility; 288 sq. ft.
288
3
1
2
2
0
3
Arrowhead Park – restroom facility; 378 sq. ft.
378
6
2
4
0
1
4
Shawnee Park – restroom facility; 270 sq. ft.
270
3
1
2
2
2
5
Apache Park – restroom facility; 162 sq. ft.
162
3
1
2
0
0
6
Navarrete Park – restroom facility; 108 sq. ft.
108
2
0
2
2
1
7
Pima Park – restroom facility; 270 sq. ft.
270
3
1
2
2
2
8
Folley Park – restroom facility; 480 sq. ft.
480
4
2
4
0
1
9
Tumbleweed Park – East restroom facility; 540 sq. ft.
540
5
1
4
4
2
10
Tumbleweed Park – Playtopia restroom facility; 700 sq. ft.
700
9
3
4
4
1
11
Tumbleweed Park – West Soccer Complex restroom facility; 647 sq. ft.
647
10
0
10
10
2
12
Tumbleweed Park – Softball Complex restroom facility; 608 sq. ft.
608
10
10
6
2
4
13
*Transit - Tumbleweed – Park & Ride restroom facility; 100 sq. ft.
100
1
0
1
1
2
14
100
1
0
1
1
0
15
Chuparosa Park – Restroom Facility; 578 sq. ft.
578
6
2
4
3
1
16
A. J. Chandler Park – restroom facility; 360 sq. ft.
360
7
2
4
4
0
17
Snedigar Park – Baseball Field restroom facility; 372 sq. ft.
372
6
2
2
2
0
18
Snedigar Park – Soccer Field restroom facility; 712 sq. ft.
712
9
3
4
4
2
19
Snedigar Park – East restroom facility; 712 sq. ft.
712
9
3
4
4
2
20
Nozomi Sportsplex Ball field – restroom facility; 486 sq. ft.
486
5
2
5
1
2
21
Nozomi Dog Park – restroom facility; 270 sq. feet
270
3
1
2
2
0
22
Espee Park – restroom facility; 540 sq. feet
540
9
3
4
4
2
23
Tibshraeny Park – restroom facility; 300 sq. ft.
300
3
1
2
2
2
24
Paseo Vista Park–restroom facilities; 392 sq. ft.
392
8
0
8
8
4
24
Tumbleweed Farm - restroom facilities; 98 sq. ft.
98
2
0
2
2
1
25
Veterans Oasis Park - restroom facilities; 360 sq. ft
360
3
1
2
2
1
10,209
136
44
91
72
36
*Transit Facility (to be invoiced directly to Transit Services)
Docusign Envelope ID: A047C51E-07E7-45F5-AE0C-9725D55D65F2
26
DATE:
CONTRACTOR:
INSPECTED BY:
RESTROOM LOCATION:
Please describe all “Yes” answers with detailed information. Use the back of this form for more space.
1. Any problems or issues requiring additional or immediate attention?
____No ____Yes Describe:______________________________________________
2. Any damage or vandalism? ____No ____Yes Describe:______________________________________________
3. Any repairs needed? ____No ____Yes Describe:______________________________________________
4. Any lost and found items? ____No ____Yes Describe:______________________________________________
5. Any scheduled areas not serviced? ____No ____Yes Describe:______________________________________________
6. Amount of inventory used (only if applicable):
Trash liners______ Toilet Paper______ Seat covers______ Paper towels______
Waterless Cartridges_______ Soap Cartridges________
7. Comments:
Employee Name
Time In Time Out
Employee Name
Time In Time Out
EXHIBIT E
DAILY WORK REPORT
CITY OF CHANDLER
PARKS RESTROOM MAINTENANCE
Docusign Envelope ID: A047C51E-07E7-45F5-AE0C-9725D55D65F2
27
Additional Check Sheet (daily unless noted otherwise)
FLOORS & WALLS CLEANED
(SWEPT/MOPPED/SPRAYED)
MIRRORS CLEANED
TOILET PARTITIONS WIPED
FIXTURES WIPED
DOORS CLEANED
TRASH RECEPTACLES EMPTIED
SINKS CLEANED
SPIDER WEBS REMOVED
TOILETS CLEANED
TRASH PICKED UP (OUTSIDE AND INSIDE)
URINALS CLEANED
TOILET PAPER RESTOCKED
MECHANICAL ODOR CONTROL
CEILING (WALLS CLEANED)
URINAL CAKES/SCREENS REPLACED
WATER FOUNTAINS CLEANED
SOAP DISPENSERS FILLED
CEILINGS CLEANED (WEEKLY)
OUTSIDE PERIMETER AREA CLEANED
WINDOWS CLEANED (WEEKLY)
Docusign Envelope ID: A047C51E-07E7-45F5-AE0C-9725D55D65F2
28
EXHIBIT F TO AGREEMENT
INSURANCE
INSURANCE
General.
A.
At the same time as execution of this Agreement, the Contractor shall furnish the
City a certificate of insurance on a standard insurance industry ACORD form. The
ACORD form must be issued by an insurance company authorized to transact
business in the State of Arizona possessing a current A.M. Best, Inc. rating of A-7, or
better and legally authorized to do business in the State of Arizona with policies and
forms satisfactory to City. Provided, however, the A.M. Best rating requirement
shall not be deemed to apply to required Workers’ Compensation coverage.
B.
The Contractor and any of its subcontractors shall procure and maintain, until all of
their obligations have been discharged, including any warranty periods under this
Agreement are satisfied, the insurances set forth below.
C.
The insurance requirements set forth below are minimum requirements for this
Agreement and in no way limit the indemnity covenants contained in this
Agreement.
D.
The City in no way warrants that the minimum insurance limits contained in this
Agreement are sufficient to protect Contractor from liabilities that might arise out
of the performance of the Agreement services under this Agreement by Contractor,
its agents, representatives, employees, subcontractors, and the Contractor is free
to purchase any additional insurance as may be determined necessary.
E.
Failure to demand evidence of full compliance with the insurance requirements in
this Agreement or failure to identify any insurance deficiency will not relieve the
Contractor from, nor will it be considered a waiver of its obligation to maintain the
required insurance at all times during the performance of this Agreement.
F.
Use of Subcontractors: If any work is subcontracted in any way, the Contractor shall
execute a written contract with Subcontractor containing the same Indemnification
Clause and Insurance Requirements as the City requires of the Contractor in this
Agreement. The Contractor is responsible for executing the Agreement with the
Subcontractor and obtaining Certificates of Insurance and verifying the insurance
requirements.
Minimum Scope and Limits of Insurance. The Contractor shall provide coverage with limits of
liability not less than those stated below.
A.
Commercial General Liability-Occurrence Form. Contractor must maintain
“occurrence” form Commercial General Liability insurance with a limit of not less
than $2,000,000 for each occurrence, $4,000,000 aggregate. Said insurance must
also include coverage for products and completed operations, independent
contractors, personal injury and advertising injury. If any Excess insurance is utilized
Docusign Envelope ID: A047C51E-07E7-45F5-AE0C-9725D55D65F2
29
to fulfill the requirements of this paragraph, the Excess insurance must be “follow
form” equal or broader in coverage scope than underlying insurance.
B.
Automobile Liability-Any Auto or Owned, Hired and Non-Owned Vehicles
Vehicle Liability: Contractor must maintain Business/Automobile Liability insurance
with a limit of $1,000,000 each accident on Contractor owned, hired, and non-
owned vehicles assigned to or used in the performance of the Contractor’s work or
services under this Agreement. If any Excess or Umbrella insurance is utilized to
fulfill the requirements of this paragraph, the Excess or Umbrella insurance must
be “follow form” equal or broader in coverage scope than underlying insurance.
C.
Workers Compensation and Employers Liability Insurance: Contractor must maintain
Workers Compensation insurance to cover obligations imposed by federal and state
statutes having jurisdiction of Contractor employees engaged in the performance
of work or services under this Agreement and must also maintain Employers’
Liability insurance of not less than $1,000,000 for each accident and $1,000,000
disease for each employee.
Additional Policy Provisions Required.
A. Self-Insured Retentions or Deductibles. Any self-insured retentions and deductibles must
be declared and approved by the City. If not approved, the City may require that the
insurer reduce or eliminate any deductible or self-insured retentions with respect to
the City, its officers, officials, agents, employees, and volunteers.
1. The Contractor’s insurance must contain broad form contractual liability
coverage.
2. The Contractor's insurance coverage must be primary insurance with respect to
the City, its officers, officials, agents, and employees. Any insurance or self-
insurance maintained by the City, its officers, officials, agents, and employees
shall be in excess of the coverage provided by the Contractor and must not
contribute to it.
3. The Contractor's insurance must apply separately to each insured against whom
claim is made or suit is brought, except with respect to the limits of the insurer's
liability.
4. Coverage provided by the Contractor must not be limited to the liability
assumed under the indemnification provisions of this Agreement.
5. The policies must contain a severability of interest clause and waiver of
subrogation against the City, its officers, officials, agents, and employees, for
losses arising from Work performed by the Contractor for the City.
6. The Contractor, its successors and or assigns, are required to maintain
Commercial General Liability insurance as specified in this Agreement for a
minimum period of three years following completion and acceptance of the
Docusign Envelope ID: A047C51E-07E7-45F5-AE0C-9725D55D65F2
30
Work. The Contractor must submit a Certificate of Insurance evidencing
Commercial General Liability insurance during this three year period containing
all the Agreement insurance requirements, including naming the City of
Chandler, its agents, representatives, officers, directors, officials and employees
as Additional Insured as required.
7. If a Certificate of Insurance is submitted as verification of coverage, the City will
reasonably rely upon the Certificate of Insurance as evidence of coverage but
this acceptance and reliance will not waive or alter in any way the insurance
requirements or obligations of this Agreement.
B.
Insurance Cancellation During Term of Contract/Agreement.
1. If any of the required policies expire during the life of this Contract/Agreement,
the Contractor must forward renewal or replacement Certificates to the City
within ten days after the renewal date containing all the required insurance
provisions.
2. Each insurance policy required by the insurance provisions of this
Contract/Agreement shall provide the required coverage and shall not be
suspended, voided or canceled except after 30 days prior written notice has
been given to the City, except when cancellation is for non-payment of premium,
then ten days prior notice may be given. Such notice shall be sent directly to
Chandler Law-Risk Management Department, Post Office Box 4008, Mailstop
628, Chandler, Arizona 85225. If any insurance company refuses to provide the
required notice, the Contractor or its insurance broker shall notify the City of
any cancellation, suspension, non-renewal of any insurance within seven days
of receipt of insurers’ notification to that effect.
A.
City as Additional Insured. The policies are to contain, or be endorsed to contain,
the following provisions:
1. The Commercial General Liability and Automobile Liability policies are to
contain, or be endorsed to contain, the following provisions: The City, its
officers, officials, agents, and employees are additional insureds with respect to
liability arising out of activities performed by, or on behalf of, the Contractor
including the City's general supervision of the Contractor; Products and
Completed operations of the Contractor; and automobiles owned, leased, hired,
or borrowed by the Contractor.
2. The City, its officers, officials, agents, and employees must be additional
insureds to the full limits of liability purchased by the Contractor even if those
limits of liability are in excess of those required by this Agreement.
Docusign Envelope ID: A047C51E-07E7-45F5-AE0C-9725D55D65F2
31
EXHIBIT G TO AGREEMENT
SPECIAL CONDITIONS
ACCESS TO SECURED FACILITIES
Contract Worker Access Controls, Badge and Key Access Requirements. A Contract Worker shall
not be allowed to begin work in any City facility without: (A) The prior completion and the City's
acceptance of the required background screening; and (B) when required, the Contract Worker's
receipt of a City issued badge. A badge will be issued to a Contract Worker solely for access to the
City facility(s) to which the Contract Worker is assigned. Each Contract Worker who enters a City
facility must use the badge issued to the Contract Worker. Any and all fees associated with security
badging will be assessed in compliance with Chandler City Code §4-22.
Key Access Procedures. If the Contract Worker's services require keyed access to enter a City
facility(s), a separate key issue/return form must be completed and submitted by Contractor for
each key issued.
Stolen or Lost Badges or Keys. Contractor shall report lost or stolen badges or keys to the City
immediately. A new badge application or key issue form shall be completed and submitted along
with payment of the applicable fees prior to issuance of a new badge or key.
Return of Badges or Keys. All badges and keys are the property of the City and must be returned
to the City within one business day of when the Contract Worker's access to a City facility is no
longer required to furnish the services under this Agreement. Contractor shall collect a Contract
Worker's badge and key(s) upon the termination of the Contract Worker's employment; when the
Contract Worker's services are no longer required at the particular City facility(s); or upon
termination, cancellation or expiration of this Agreement.
Contractor's default under this Section shall include, but is not limited to the following: (1) Contract
Worker gains access to a City facility(s) without the proper badge or key; (2) Contract Worker uses
a badge or key of another to gain access to a City facility; (3) Contract Worker commences services
under this Agreement without the proper badge, key or Background Screening; (4) Contract
Worker or Contractor submits false information or negligently submits wrong information to the
City to obtain a badge, key or applicable Background Screening; or (5) Contractor fails to collect
and timely return Contract Worker's badge or key upon termination of Contract Worker's
employment, reassignment of Contract Worker to another City facility or upon the expiration,
cancellation or termination of this Agreement. Contractor acknowledges and agrees that the
access control, badge and key requirements in this Section are necessary to preserve and protect
public health, safety and welfare. Accordingly, Contractor agrees to properly cure any default
under this Section within three business days from the date notice of default is sent by the City.
The parties agree that Contractor's failure to properly cure any default under this Section shall
constitute a breach of this Section. In addition to any other remedy available to the City at law or
in equity, Contractor shall be liable for and shall pay to the City the sum of $1,000.00 for each
breach by Contractor of this Section. The parties further agree that the sum fixed above is
reasonable and approximates the actual or anticipated loss to the City at the time and making of
this Agreement in the event that Contractor breaches this Section. Further, the parties expressly
acknowledge and agree to the fixed sum set forth above because of the difficulty of proving the
City's actual damages in the event that Contractor breaches this Section. The parties further agree
Docusign Envelope ID: A047C51E-07E7-45F5-AE0C-9725D55D65F2
32
that three breaches by Contractor of this Section arising out of any default within a consecutive
period of three months or three breaches by Contractor of this Section arising out of the same
default within a period of 12 consecutive months shall constitute a material breach of this
Agreement by Contractor and the City expressly reserves all of its rights, remedies and interests
under this Agreement, at law and in equity including, but not limited to, termination of this
Agreement.
Docusign Envelope ID: A047C51E-07E7-45F5-AE0C-9725D55D65F2
Certificate Of Completion
Envelope Id: A047C51E-07E7-45F5-AE0C-9725D55D65F2
Status: Sent
Subject: Complete with Docusign: 4862 Agreement Edit.pdf, 4862 Agreement Legal Signed.pdf
EDMS Application: CC-AGRMTS
Source Envelope:
Document Pages: 32
Signatures: 1
Envelope Originator:
Certificate Pages: 5
Initials: 0
Saranna Davidson
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-07:00) Arizona
PO Box 4008
Chandler, 85244
Saranna.Davidson@chandleraz.gov
IP Address: 198.241.2.1
Record Tracking
Status: Original
12/17/2024 | 12:06 PM
Holder: Saranna Davidson
Saranna.Davidson@chandleraz.gov
Location: DocuSign
Security Appliance Status: Connected
Pool: StateLocal
Storage Appliance Status: Connected
Pool: City of Chandler
Location: DocuSign
Signer Events
Signature
Timestamp
Jae Song
jae.song@ubmhq.com
C.O.O
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 172.226.188.3
Signed using mobile
Sent: 12/17/2024 | 02:36 PM
Viewed: 12/17/2024 | 02:50 PM
Signed: 12/17/2024 | 02:51 PM
Electronic Record and Signature Disclosure:
Accepted: 12/17/2024 | 02:50 PM
ID: c203966e-5370-4b23-9911-18c92e679d4a
Records Division
Signing Group: Records Division
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Daniel Brown
Daniel.Brown@chandleraz.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 7/1/2021 | 08:17 AM
ID: 563d172a-e614-4b9b-b2a1-61a0afc8280a
Kevin Hartke
kevin.hartke@chandleraz.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 6/28/2021 | 11:17 AM
ID: 2531f230-027c-41f7-9166-1189df6a8c8f
Dana DeLong
Dana.DeLong@chandleraz.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Signer Events
Signature
Timestamp
Accepted: 6/28/2021 | 01:03 PM
ID: e796186e-c533-4a41-978c-34d69e29778a
In Person Signer Events
Signature
Timestamp
Editor Delivery Events
Status
Timestamp
Records Division
Records Management Administrator
City of Chandler
Signing Group: Records Division
Security Level: Email, Account Authentication
(None)
Sent: 12/17/2024 | 02:51 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Agent Delivery Events
Status
Timestamp
Intermediary Delivery Events
Status
Timestamp
Certified Delivery Events
Status
Timestamp
Carbon Copy Events
Status
Timestamp
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jae Song
jae.song@ubmhq.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 12/17/2024 | 02:50 PM
ID: c203966e-5370-4b23-9911-18c92e679d4a
Witness Events
Signature
Timestamp
Notary Events
Signature
Timestamp
Envelope Summary Events
Status
Timestamps
Envelope Sent
Hashed/Encrypted
12/17/2024 | 02:36 PM
Payment Events
Status
Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Chandler (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically through the DocuSign system.
Please read the information below carefully and thoroughly, and if you can access this
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Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to
use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign
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Getting paper copies
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(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a
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procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
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disclosure in paper format and withdraw your consent to receive notices and disclosures
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Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
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paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
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All notices and disclosures will be sent to you electronically
Electronic Record and Signature Disclosure created on: 4/14/2021 | 08:43 AM
Parties agreed to: Jae Song, Daniel Brown, Kevin Hartke, Dana DeLong, Jae Song
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
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us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact City of Chandler:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: esignature@chandleraz.gov
To advise City of Chandler of your new email address
To let us know of a change in your email address where we should send notices and disclosures
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To request paper copies from City of Chandler
To request delivery from us of paper copies of the notices and disclosures previously provided
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body of such request you must state your email address, full name, mailing address, and
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To withdraw your consent with City of Chandler
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
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your email, full name, mailing address, and telephone number. We do not need any other
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The minimum system requirements for using the DocuSign system may change over time. The
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To confirm to us that you can access this information electronically, which will be similar to
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Until or unless you notify City of Chandler as described above, you consent to receive
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Chandler.