Minutes of the Regular Meeting held on January 23, 2025
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Meeting Minutes
City Council Regular Meeting
January 23, 2025 | 6:00 p.m.
Chandler City Council Chambers
88 E. Chicago St., Chandler, AZ
Call to Order
The meeting was called to order by Mayor Kevin Hartke at 6:01 p.m.
Roll Call
Council Attendance
Appointee Attendance
Mayor Kevin Hartke
Joshua Wright, City Manager
Vice Mayor Christine Ellis
Kelly Schwab, City Attorney
Councilmember Jane Poston
Dana DeLong, City Clerk
Councilmember Matt Orlando
*Councilmember OD Harris
Councilmember Jennifer Hawkins
*Councilmember Harris attended virtually.
Absent
Councilmember Angel Encinas
Invocation
The invocation was given by Pastor Keith Shepard, Church of Christ.
Pledge of Allegiance
The Pledge of Allegiance was led by Councilmember Poston.
Scheduled Public Appearances
1.
Chandler Unified School District - Arizona College Prep, Hamilton High School, and Casteel
High School Named to Advanced Placement School Honor Roll
Page 2 of 10
MAYOR HARTKE recognized Frank Narducci, Chandler Unified School District Superintendent; Rob
Bickes, Arizona College Prep Principal; and Domonic Romero, Hamilton High School Principal.
SUPERINTENDENT NARDUCCI thanked Council and city staff for their support. These three schools
are being recognized for achieving the Advanced Placement School Honor Roll for providing
greater equitable access to AP courses and high completion rates of tests.
PRINCIPAL BICKES thanked Chandler Council and staff for their support.
PRINCIPAL ROMERO thanked the community for their support.
2.
Parade of Lights Winners
MAYOR HARTKE invited Hermelinda Llamas, Special Events Senior Program Manager, to distribute
the awards.
MS. LLAMAS presented the winners of the 2024 Parade of Lights.
Best Lit Musical or Dance Group
1st Place – Just Dance
1st Place – Motivating Movement Creative Space
Best Lit Community Group
2nd Place – San Tan Elementary School Student Council
1st Place – Legacy Traditional Schools
Best Lit Business Group
2nd Place – British Swim School
1st Place – Stars in Motion Dance School
Biggest and Brightest
1st Place – Copper State Four Wheelers
Judge’s Choice
Just Dance
Consent Agenda and Discussion
Airport
1.
Resolution No. 5861, Authorizing an Agreement with the Federal Aviation Administration to
Accept an Airport Improvement Program Grant for the Runway 4R-22L Rehabilitation
Project
Page 3 of 10
Move City Council pass and adopt Resolution No. 5861, authorizing an agreement with the
Federal Aviation Administration (FAA) to accept an Airport Improvement Program (AIP)
grant in an amount not to exceed $4,500,000 for the Runway 4R-22L Rehabilitation Project.
City Clerk
2.
Approval of Minutes
Move City Council approve the Council meeting minutes of the Work Session of December
9, 2024, the Special Joint Meeting of December 16, 2024, the Regular Meeting of January 9,
2025, and the Special Meeting of January 9, 2025.
City Manager
3.
Construction Agreement No. ST2106.401 with Granite Construction Company, for the Frye
Road Protected Bike Lanes
Move City Council award Construction Agreement No. ST2106.401 to Granite Construction
Company, for the Frye Road Protected Bike Lanes, in an amount not to exceed $11,099,566.
4.
Professional Services Agreement No. ST2106.451, with Consultant Engineering, Inc., for the
Frye Road Protected Bike Lanes Construction Management Services
Move City Council award Professional Services Agreement No. ST2106.451 to Consultant
Engineering, Inc., for the Frye Road Protected Bike Lanes Construction Management
Services, in an amount not to exceed $1,411,913.
Community Services
5.
Agreement No. CS5-910-4862, with UBM Enterprise, Inc., for Park Restroom Cleaning
Services
Move City Council approve Agreement No. CS5-910-4862, with UBM Enterprise, Inc., for
park restroom cleaning services, in an amount not to exceed $183,500, for a one-year term,
January 24, 2025, through January 23, 2026, with the option of up to four one-year
extensions.
Development Services
6.
Professional Services Agreement No. DS2401.201, with Dick & Fritsche Design Group, Inc.,
for the Traffic Management Center Building Design Services
Move City Council award Professional Services Agreement No. DS2401.201 to Dick &
Fritsche Design Group, Inc., for the Traffic Management Center Building Design Services, in
an amount not to exceed $229,321.
7.
Construction Management Services Agreement No. DS2501.451, Amendment No. 01, with
Sunrise Engineering, Inc., for Fiber to the Home (FTTH) Inspections
Move City Council award Construction Management Services Agreement No. DS2501.451,
Amendment No. 01, to Sunrise Engineering, Inc., for Fiber to the Home (FTTH) inspections,
in the amount of $372,392, for a revised contract amount not to exceed $455,397, and
approve a contingency appropriation transfer from General Fund, Non-Departmental Cost
Page 4 of 10
Center, Contingency Account, in the amount of $455,397, to General Fund, Engineering Cost
Center, Professional Services Account.
8.
Professional Construction Management Services Agreement No. DS2502.451, Amendment
No. 01 with Consultant Engineering, Inc., for Fiber to the Home (FTTH) Inspections
Move City Council award Construction Management Services Agreement No. DS2502.451,
Amendment No. 01, to Consultant Engineering, Inc., for Fiber to the Home (FTTH)
inspections, in the amount of $352,920, for a revised contract amount not to exceed
$435,850, and approve a contingency appropriation transfer from General Fund, Non-
Departmental Cost Center, Contingency Account, in the amount of $435,850, to General
Fund, Engineering Cost Center, Professional Services Account.
9.
Professional Construction Management Services Agreement No. DS2503.451, with
Horrocks, LLC, for Fiber to the Home (FTTH) Inspections
Move City Council award Professional Construction Management Services Agreement No.
DS2503.451 to Horrocks, LLC, for Fiber to the Home (FTTH) inspections, in an amount not
to exceed $371,374, and approve a contingency appropriation transfer from General Fund,
Non-Departmental Cost Center, Contingency Account, in the amount of $371,374, to
General Fund, Engineering Cost Center, Professional Services Account.
Facilities and Fleet
10.
Agreement No. PD5-055-4859 for Public Safety Vehicle Upfitting Services
Move City Council approve Agreement No. PD5-055-4859 with Airwave Communications
Enterprises, LLC; All Fleet Services; American Emergency Products, Inc.; MHQ of Arizona;
Pride Outfitting, LLC; and Waltz Outfitting, LLC, for public safety vehicle upfitting services,
for the period of February 1, 2025, through January 31, 2026, with the option of up to four
additional one-year extensions.
Fire Department
11.
Resolution No. 5864 Approving the State of Arizona Mutual Aid Compact
Move City Council pass and adopt Resolution No. 5864, authorizing the Arizona Mutual Aid
Compact Agreement among the State of Arizona, various counties, tribes and local
municipalities for dispatching mutual aid assistance during an emergency or disaster.
Information Technology
12.
Purchase of Cisco Smartnet
Move City Council approve the purchase of Cisco Smartnet, from Sentinel Technologies,
Inc., utilizing the 1GPA Contract No. 22-02PV-18, in the amount of $297,343.
13.
Purchase of Palo Alto Firewalls
Move City Council approve the renewal of Palo Alto firewalls subscriptions and support,
from Sentinel Technologies, Inc., utilizing the 1GPA Contract No. 22-02PV-18, in the amount
of $224,097.
Page 5 of 10
Management Services
14.
Request to Add Sampling Privileges for a Series 10, Beer and Wine Store Liquor License for
Camila Alarcon, Agent, Goosies Wine Shop, LLC, DBA Goosies Wine Shop
Move for recommendation to the State Department of Liquor Licenses and Control for
approval of the State Liquor Job No. 317029, A Series 10 Sampling, Beer and Wine Store
Liquor License for Camila Alarcon, Agent, Goosies Wine Shop, LLC, DBA Goosies Wine Shop,
located at 2050 N. Alma School Road, Suite 4, and approval of the City of Chandler Series
10 Sampling, Beer and Wine Store Liquor License No. 307842 L10.
15.
License Series 12, Restaurant Liquor License application for Jeffrey Craig Miller, Agent, The
Mexicano-Chandler, LLC, DBA The Mexicano
Move for recommendation to the State Department of Liquor Licenses and Control for
approval of the State Liquor Job No. 317469, a Series 12, Restaurant Liquor License, for
Jeffrey Craig Miller, Agent, The Mexicano-Chandler, LLC, DBA The Mexicano, located at 3095
W. Chandler Boulevard, and approval of the City of Chandler, Series 12, Restaurant Liquor
License No. 308687.
16.
License Series 12, Restaurant Liquor License application for Theresa June Morse, Agent,
TINTHEIFAMILY, LLC, DBA Nozomi Sushi House
Move for recommendation to the State Department of Liquor Licenses and Control for
approval of the State Liquor Job No. 314101, a Series 12, Restaurant Liquor License, for
Theresa June Morse, Agent, TINTHEIFAMILY, LLC, DBA Nozomi Sushi House, located at 4955
S. Alma School Road, Suite 4, and approval of the City of Chandler, Series 12, Restaurant
Liquor License No. 308709.
Neighborhood Resources
17.
Resolution No. 5865 Approving and Authorizing an Agreement for Services with Affordable
Rental Movement of Save the Family Foundation of Arizona for the Acquisition and
Rehabilitation of Two Single-Family Homes in Chandler
Move City Council pass and adopt Resolution No. 5865 approving and authorizing an
agreement for services with Affordable Rental Movement ("ARM") of Save the Family
Foundation of Arizona for the acquisition and rehabilitation of two single-family homes in
Chandler that will be leased to eligible individuals and families with low-income through
HOME Investment Partnerships Program ("HOME") funds totaling $558,482.
18.
Resolution No. 5866 Approving Amendment No. 2 to Intergovernmental Agreement No. CC-
22-24-037-X-00 between Maricopa County and the City of Chandler to Accept Funds in the
Amount of $40,000 for Delivery of Housing Stability Services
Move City Council pass and adopt Resolution No. 5866 Approving Amendment No. 2 to
Intergovernmental Agreement No. CC-22-24-037-X-00 between Maricopa County and the
City of Chandler to accept funds in the amount of $40,000; and authorizing the City Manager
sign all related documents and take all action necessary or prudent to implement the grant.
Page 6 of 10
Public Works and Utilities
19.
Resolution No. 5843 Approving the Abandonment of a Public Utility Easement Located on
the East Side of Dobson Road Approximately 1,450 Feet South of Warner Road
Move City Council pass and adopt Resolution No. 5843 approving the abandonment of an
eight-foot-wide public utility easement (PUE), no longer needed for public use, located on
the east side of Dobson Road approximately 1,450 feet south of Warner Road.
20.
Construction Services Agreement No. ST1804.502, Salt River Project (SRP) Contract No.
4223688, with SRP, for the Chandler Heights Road Improvements – Gilbert Road to Val Vista
Drive
Move City Council award Construction Services Agreement No. ST1804.502, SRP Contract
No. 4223688, to SRP, for the Chandler Heights Road Improvements – Gilbert Road to Val
Vista Drive, in an amount not to exceed $127,652.45.
21.
Construction Services Agreement No. ST1804.503, Salt River Project (SRP) Contract No.
4223685, with SRP, for the Chandler Heights Road Improvements – Gilbert Road to Val Vista
Drive
Move City Council award Construction Services Agreement No. ST1804.503, SRP Contract
No. 4223685, to SRP, for the Chandler Heights Road Improvements – Gilbert Road to Val
Vista Drive, in an amount not to exceed $648,925.89.
22.
Agreement No. PW5-885-4810, with Arq Purification, LLC, and Carbon Activated
Corporation for Powder Activated Carbon
Move City Council approve Agreement No. PW5-885-4810, with Arq Purification, LLC, and
Carbon Activated Corporation, for powder activated carbon, in a combined amount not to
exceed $1,950,000, for a one-year period, January 24, 2025, through January 23, 2026, with
the option of up to four additional one-year extensions.
23.
Agreement No. PW4-285-4704, Amendment No. 1, with Cem-Tec Corporation, for
Streetlight Poles
Move City Council approve Agreement No. PW4-285-4704, Amendment No. 1, with Cem-
Tec Corporation, for streetlight poles, in an amount not to exceed $200,000, for a one-year
term, January 18, 2025, through January 17, 2026.
24.
Purchase of Asphalt Crack Sealant
Move City Council approve the purchase of asphalt crack sealant, from Superior Supply,
Inc., utilizing Arizona Department of Transportation (ADOT) Contract No. CTR066733, in an
amount not to exceed $325,000.
Consent Agenda Motion and Vote
Councilmember Hawkins moved to approve the Consent Agenda of the January 23, 2025, Regular
Meeting, Items 1 - 24; Seconded by Vice Mayor Ellis.
Page 7 of 10
Motion carried unanimously (6-0).
Action Agenda
25.
Resolution No. 5867 Accepting the Annual Comprehensive Financial Report for the Fiscal
Year Ended June 30, 2024, and Demonstrating Compliance with Arizona Revised Statutes
Move City Council pass and adopt Resolution No. 5867 accepting the Annual
Comprehensive Financial Report (ACFR) for the fiscal year ended June 30, 2024, and
demonstrating compliance with Arizona Revised Statutes (ARS) §9-481(H) and §41-1494.
MAYOR HARTKE called for a presentation.
JULIE GOUCHER, Accounting Senior Manager, introduced the item.
JOSHUA JUMPER, HeinfeeldMeech Audit Partner, presented the following presentation.
• Presentation of the City of Chandler Annual Financial Audit for the Fiscal Year Ended June
30, 2024
• Requirements
o The City is required by City Charter and State Statute to issue an annual audited
financial report, and federal law requires the City to undergo an annual single audit
(A-133) of federal financial assistance.
o Effective September 29, 2021, ARS §9-481(H), as amended by Laws 2021, Ch 427, §1,
auditors must present audit results and any findings to the Council in a regular
meeting without the use of a consent agenda within 90 days of audit completion.
o ACFR posted online; at least 5 years reports.
• Importance of the Audit
o Verify management representations regarding finances
o Demonstrate stewardship and accountability to:
▪ Citizens
▪ Governing body
▪ Grantors
▪ State agencies
▪ Federal agencies
▪ Bond holders
▪ IRS
▪ Creditors
o Review compliance with certain laws and regulations
o Governing body ultimately must ensure management fulfills its responsibility
• Audit Process
o Engagement letter and initial planning of the audit began in May
o Site visits in July, August, October, and November
o Various audit procedures performed remotely between site visits
o Audit reports issued in December & January
• Audit Related Reports Issued
Page 8 of 10
o Audit communication to those charged with governance
o Annual Comprehensive Financial Report (ACFR)
o Single Audit Reporting Package
▪ Report on internal control for audit under Government Auditing Standards
▪ Report in internal control and compliance for federal awards as required
o Agreed-upon procedures report for ADEQ landfill requirements
o Highway User Revenue Fund (HURF) Accountant’s Report on Compliance
o Annual Expenditure Limitation Report
• Key Items from FY 2023-24
o Unmodified (clean) audit opinion dated December 20, 2024
o No internal control deficiencies noted
o COVID-19 related funding continues to require significant attention and focus for
audit team
o Approximately $9.1M spent in fiscal year 2024
• Other Important Communication
o Communication to those charged with governance provided by the audit firm at the
completion of the audit also includes the following:
▪ Engagement letter provided by the audit firm to management at the initiation
of the audit
▪ Management representation letter provided by management to the audit firm
at the completion of the audit
• Questions?
o Approval of Resolution 5867 demonstrates compliance with ARS §9-481(H) and ARS
§41-1494
Action Agenda Motion and Vote
Councilmember Orlando moved to pass and adopt Resolution No. 5867 accepting the Annual
Comprehensive Financial Report (ACFR) for the fiscal year ended June 30, 2024, and demonstrating
compliance with Arizona Revised Statutes (ARS) §9-481(H) and §41-1494.; Seconded by
Councilmember Poston.
Motion carried unanimously (6-0).
Informational
26.
October 16, 2024, Planning and Zoning Commission Meeting Minutes
27.
Special Event Liquor Licenses and Temporary and Permanent Extensions of Liquor License
Premises Administratively Approved
28.
Contracts and Agreements Administratively Approved, Month of December 2024
29.
Claims Report for the Quarter Ended December 31, 2024
Page 9 of 10
Unscheduled Public Appearances
PAUL PAVLICH, 1313 E Tyson St., provided comments regarding a short-term rental property
located in his neighborhood and expressed concern due to code violations.
MAYOR HARTKE requested an update from staff on this case.
COUNCILMEMBER ORLANDO requested to see the process for resolving these issues.
JENNY VITALE, 3321 N. Nebraska St., spoke about the lead pipe service inventory conducted by
the city, and shared concerns regarding property rights and suggested that resources should
instead be allocated for aging infrastructure.
VICE MAYOR ELLIS asked staff to reconcile this issue with outside agencies.
Current Events
Mayor's Announcements
MAYOR HARTKE announced the Chandler International Film Festival, from January 24 through
February 2 showcasing over 120 films at the LOOK Cinemas.
MAYOR HARTKE invited the community to the Regional Unity Walk in Tempe on Saturday, January
25, beginning at 4:30 p.m.
MAYOR HARTKE announced the Chandler State of the City on Thursday, February 13, at 5:30 p.m.
at the Chandler Center for the Arts.
Council's Announcements
COUNCILMEMBER POSTON announced that applications are open for the Teen Leadership
Academy for high school students in Chandler on March 14.
COUNCILMEMBER POSTON reported that the Mayor’s Youth Commission is seeking applicants for
the commission, which advises Mayor and Council about issues facing the teen community in
Chandler. The application opens February 1 – all Chandler teens in 8th – 11th grade are eligible to
apply.
COUNCILMEMBER POSTON announced that submissions are open for Community Services’ Youth
and Teen Art Show, due March 7.
VICE
MAYOR
ELLIS
announced
Black
History
Month
celebrations
in
Chandler
at
chandleraz.gov/BlackHistoryMonth and highlighted South Chandler Self Help’s event on February
14 at the Chandler Center for the Arts.
Page 10 of 10
VICE MAYOR ELLIS shared that nominations are open for the Chandler 2025 Disability Awareness
Awards, to recognize individuals, organizations, and businesses making an impact in advancing
inclusion, accessibility, and support for residents with disabilities. Nominations are accepted
through January 30.
COUNCILMEMBER ORLANDO announced the Find the Blue in You Career Fair on February 8, at
the Chandler Public Safety Training Center for individuals interested in learning more about
careers in public safety.
COUNCILMEMBER HAWKINS shared that the Daddy Daughter Dance will occur on February 8, at
the Chandler Community Center, registration is available online.
City Manager's Announcements
None.
Adjourn
The meeting was adjourned at 6:47 p.m.
ATTEST: _______________________
______________________________
City Clerk Mayor
Approval Date of Minutes: February 6, 2025
Certification
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of Regular
Meeting of the City Council of Chandler, Arizona, held on the 23rd day of January 2025. I further
certify that the meeting was duly called and held and that a quorum was present.
DATED this _______ day of February, 2025.
__________________________
City Clerk