# 1024 MARICOPA COUNTY TRP AMENDMENT 4 08.21.2023.PDF
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August 18, 2023 Ms. Kristen Weston-Smith, Supervisor Travel Reduction Program Maricopa County Air Quality Department 301 West Jefferson Street, Suite 410 Phoenix, Arizona 85003 Dear Ms. Weston-Smith: In May 2023, the Maricopa Association of Governments Regional Council, approved the FY 2024-2025 MAG Biennial Unified Planning Work Program (UPWP) and Budget that includes $962,347 for the Maricopa County Travel Reduction Program (formerly Trip Reduction Program) for FY 2024. We are forwarding an amendment for your consideration to provide this funding to your agency. Attachment One contains a new Appendix A-1 for the FY 2024-2025 Work Program element and a new Appendix A-2 for a revised scope of services, schedule, and budget for work to be conducted by Maricopa County. To expedite the amendment process, the work element from the UPWP is used to revise the scope of services, schedule and budget for the program. Please sign and return to the MAG office Attachment Two containing Amendment 4 to Agreement 1024. A fully executed amendment will be transmitted to your office. If you have any questions, please contact Dean Giles at 602-452-5013. Sincerely, Ed Zuercher Executive Director Enclosures Type text here Attachment One Appendix A-1 FY 2024-2025 Unified Planning Work Program 302 North First Avenue, Suite 300, Phoenix, Arizona 85003 May 2023 FY 2024-2025 Biennial Unified Planning Work Program and Budget 500: Program Implementation 500-131 Maricopa County Travel Reduction Program 0500-0110 Support the implementation of the Maricopa County Travel Reduction Program, (formerly Trip Reduction Program). The Maricopa County Air Quality department administers the Travel Reduction Program to reduce single occupancy vehicle use by all major employers, and schools with 50 or more employees or students, based on the travel reduction ordinance. The Travel Reduction Program is a transportation control measure in several MAG air quality plans. Continuing Objectives for FY 2024-2025 and Results from FY 2022-2023 OBJECTIVE: Provide employers with training, technical assistance, and promotion of alternative transportation modes and strategies to reduce single occupancy vehicle travel and achieve travel reduction program goals. Outcome Measure 1 FY 2022-2023 Results Increase by two percent the number of alternative vehicle miles traveled by Trip Reduction Program participants from the level achieved in FY 2021. For FY 2022, the number of alternative vehicle miles traveled by “All” sites decreased by 28.93% from the previous fiscal year. “Employee” sites had a decrease of 29.39%, while “Student” sites had a decrease of 18.84%. For the first two months of FY 2023, the number of alternative vehicle miles traveled by “All” sites decreased by 81.62% from FY 2021. “Employee” sites had a decrease of 82.34% while “Student” sites had a decrease of 65.65%. Outcome Measure for FY 2024-2025 Increase by two percent the number of alternative vehicle miles traveled by Travel Reduction Program participants from the level achieved in FY 2023. Outcome Measure 2 FY 2022-2023 Results Increase by two percent the “tons of pollution saved” for those commuters using an alternative mode of travel to get to their workplace from the level achieved in FY 2021. For FY 2022, the amount of “tons of pollution saved” annually by “All” site types for this fiscal year was 7,071 tons. “Employee” sites saved 6,666 tons, while “Student” sites saved 405 tons. For “All” site types, this was a decrease of 35.75%, when compared to FY 2021. For the first two months of FY 2023, the amount of “tons of pollution saved” annually by “All” site types for this fiscal year was 1,763 tons. “Employee” sites saved 1,591 tons, while “Student” sites saved 172 tons. For “All” site types, this was a decrease of 83.98%, when compared to FY 2021. Outcome Measure for FY 2024-2025 Increase by two percent the “tons of pollution saved” for those commuters using an alternative mode of travel to get to their workplace from the level achieved in FY 2023. Outcome Measure 3 FY 2022-2023 Results Increase by two percent the annual commuter use of alternative modes one or more days per week from the level achieved in FY 2021 based on the TRP survey. For FY 2022, the commuter use of alternative modes for one or more days per week decreased from 53.99% to 52.26%, a change of -3.20% when compared to FY 2021. For the first two months of FY 2023, the commuter use of alternative modes for one or more days per week decreased from 53.99% to 53.57%, a change of -0.78% when compared to FY 2021. Outcome Measure for FY 2024-2025 Increase by two percent the annual commuter use of alternative modes one or more days per week from the level achieved in FY 2023 based on the TRP survey. 500-132 FY 2024-2025 Biennial Unified Planning Work Program and Budget Outcome Measure 4 FY 2022-2023 Results Increase by five the annual number of employers who subsidized the bus/ light rail for employee commuter programs from the number achieved in FY 2021. For FY 2022, the number of employers subsidizing the bus/light rail decreased by 35, from 435 to 400. For the first two months of FY 2023, the number of employers subsidizing the bus/light rail decreased by 384, from 435 to 51. Outcome Measure for FY 2024-2025 Increase by five the annual number of employers who subsidized the bus/ light rail for employee commuter programs from the number achieved in FY 2023. Outcome Measure 5 FY 2022-2023 Results Increase by two the annual number of subsidized vanpools for employee commuter programs from the number achieved in FY 2021. For FY 2022, the number of employers who have a vanpool program decreased by 46, from 87 to 41. For the first two months of FY 2023, the number of employers who have a vanpool program decreased by 83, from 87 to 4. Outcome Measure for FY 2024-2025 Increase by two the annual number of subsidized vanpools for employee commuter programs from the number achieved in FY 2023. Outcome Measure 6 FY 2022-2023 Results Increase by five the annual number of employers who subsidized a carpool for employee commuter programs from the number achieved in FY 2021. For FY 2022, the number of employers subsidizing the carpool program decreased by 29, from 233 to 204. For the first two months of FY 2023, the number of employers subsidizing the carpool program decreased by 199, from 233 to 34. Outcome Measure for FY 2024-2025 Increase by five the annual number of employers who subsidized a carpool for employee commuter programs from the number achieved in FY 2023. Outcome Measure 7 FY 2022-2023 Results Increase by five the annual number of employers that start telecommuting programs from the number achieved in FY 2021. For FY 2022, the number of employers who have a telecommuting program decreased by 24, from 580 to 556. For the first two months of FY 2023, the number of employers who have a telecommuting program decreased by 503, from 580 to 77. Outcome Measure for FY 2024-2025 Increase by five the annual number of employers that start telecommuting programs from the number achieved in FY 2023. Outcome Measure 8 FY 2022-2023 Results Increase by five the annual number of employers that start compressed work week programs from the number achieved in FY 2021. For FY 2022, the number of employers subsidizing a compressed work week program decreased by 351, from 690 to 339. For the first two months of FY 2023, the number of employers subsidizing a compressed work week program decreased by 633, from 690 to 57. Outcome Measure for FY 2024-2025 Increase by five the annual number of employers that start compressed work week programs from the number achieved in FY 2023. A-312 FY 2024-2025 Biennial Unified Planning Work Program and Budget Funding for FY 2024 New Consultant and Pass-Through Projects FY 2024 New Consultants Task Number Project Name New Project Total 2024 CMAQ 2024 FTA 5305 2024 PL Column purposely blank 0100-0310 FY 2024-25 Air Quality Technical Assistance On-Call $200,000 0500-0595 FY 2024-25 Don’t Trash Arizona Litter Prevention and Education Program 300,000 0500-0641 FY 2024-25 Transportation Performance On-Call 200,000 0500-0651 FY 2024-25 Traffic Signal Optimization Program On-Call 500,000 0600-0110 FY 2024-25 Regional Transportation Planning On-Call 250,000 0600-0124 FY 2024-25 US 60 (Grand Avenue): Loop 303 (Estrella) to SR 74 Corridor Study 214,500 0600-0127 FY 2024-25 Freeway Noise Analysis Study Phase II 145,000 0600-0129 FY 2024-25 Loop 101 (Price Freeway): Loop 202 (Red Mountain Freeway) to US 60 (Superstition Freeway) Bottleneck Study and Corridor Plan 250,000 0600-0145 FY 2024-25 Pedestrian and Bicycle Facilities Design Assistance Program On-Call 500,000 0600-0150 FY 2024-25 Comprehensive Regional Bus Service Operations Analysis 250,000 0600-0150 FY 2024-25 Regional Transit Speed and Reliability Study 125,000 0600-0170 FY 2024-25 Traffic Signal Optimization Program Associate 45,000 0600-0170 FY 2024-25 TSMO Regional Operations Support On-Call 250,000 0600-0170 FY 2024-25 SMO: Training & Workshops 40,000 0600-0180 FY 2024-25 Vulnerable Road User (VRU) Network Screening Framework On-Call 80,000 80,000 0600-0180 FY 2024-25 Safety Programs Evaluation 40,000 40,000 0600-0180 FY 2024-25 Strategic Transportation Safety Plan 300,000 0600-0180 FY 2024-25 MAG Roadway Safety Assessment Program On-Call 200,000 0600-0180 FY 2024-25 MAG Local Agency Safety Studies Program On-Call 60,000 60,000 0600-0180 FY 2024-25 Safe Routes to School Studies Program On-Call 313,831 0600-0181 FY 2024-25 See Me AZ 165,000 0600-0189 FY 2024-25 Regional Truck Parking Plan 125,000 0600-0416 FY 2024-25 I-10 West Major Investment Strategy 500,000 0600-0631 FY 2024-25 Modeling and Data Assistance for on-going Requests 80,000 0600-0631 FY 2024-25 Multi-Resolution Modeling Support On-Call 100,000 0600-0631 FY 2024-25 Special Generator Surveys and Modeling 400,000 0600-0631 FY 2024-25 Update and Development of the CAG Area Data and Forecast Services 44,000 44,000 0600-0631 FY 2024-25 Behavioral Model Updates On-Call 100,000 0600-0631 FY 2024-25 Travel Data and Surveys On-Call 500,000 0600-0631 FY 2024-25 Vehicle Trajectory Data Acquisition 200,000 0600-0663 FY 2024-25 Transportation Policy and Programs Visualization Support 200,000 0700-0110 FY 2024-25 MAGIC Associate for Early Education Project Support 75,000 1000-0010 FY 2024-25 Rio Reimagined - Urban Waters Ambassador 49,999 1000-0025 FY 2024-25 On-Call Consulting for MAG Video Production Services 40,000 1000-0060 FY 2024-25 MAG Enterprise Resource Planning (ERP) System and Implementation 2,000,000 1000-0070 FY 2024-25 MAG Enterprise Resource Planning (ERP) Project, Change, and Training Management Services 500,000 Total FY 2024 New Consultants $9,342,330 $224,000 2024 New Pass-Through Agreements Task Number Project Name New Project Total 2024 CMAQ 2024 FTA 5305 2024 PL 0500-0110 FY 2024-25 Maricopa County Trip Reduction Program $962,347 $962,347 0500-0120 FY 2024-25 State of Arizona Travel Reduction Program 135,000 135,000 0500-0150 FY 2024-25 Regional Rideshare and Telework Program 594,000 594,000 0500-0510 FY 2024-25 Emergency 911 Planning 135,000 0600-0150 FY 2024-25 Valley Metro Planning Support 724,720 224,720 Total FY 2024 New Pass-Through Agreements $2,551,067 $1,691,347 $224,720 Total FY 2024 New Consultants and Pass-Through Agreements $11,893,397 $1,691,347 $224,720 $224,000 Appendix A-313 2024 RARF ADOT LITTER ED 2024 RARF- ALCP 2024 RARF- RTP RIO REIMAGINED -EPA 2024 READ ON ARIZONA 2024 SPR 2024 STBG 2024 TRANSPORATION ALTERNATIVES 2024 911 ASSESSMENT $200,000 300,000 200,000 500,000 250,000 214,500 145,000 250,000 500,000 250,000 125,000 45,000 250,000 40,000 300,000 200,000 313,831 165,000 125,000 500,000 80,000 100,000 400,000 100,000 500,000 200,000 200,000 75,000 49,999 40,000 2,000,000 500,000 $300,000 $3,524,500 $680,000 $49,999 $75,000 $100,000 $3,575,000 $813,831 2024 RARF ADOT Litter Ed 2024 RARF- ALCP 2024 RARF- RTP RIO REIMAGINED -EPA 2024 READ ON ARIZONA 2024 SPR 2024 STBG 2024 TRANSPORATION ALTERNATIVES 2024 911 ASSESSMENT 135,000 500,000 $500,000 $135,000 $300,000 $3,524,500 $1,180,000 $49,999 $75,000 $100,000 $3,575,000 $813,831 $135,000 Appendix A-2 FY 2024 Maricopa County Travel Reduction Program (formerly known as the Trip Reduction Program) Scope of Services Travel Reduction Program 301 W. Jefferson St., Suite 410 Phoenix, Arizona 85003 P: 602-506-6750 E: TRP@maricopa.gov SCOPE OF SERVICES TRAVEL REDUCTION PROGRAM October 1, 2023 – September 30, 2024 Task 1: Travel Reduction Program Maricopa County staff will: Administer the Travel Reduction Program (TRP) to major employers within Maricopa County who have 50 or more employees. Issue approximately 924,084 surveys to employers taking part in the TRP during the fiscal year. Process and analyze TRP surveys for participating employers. Provide summary analyses to employers participating in the TRP regarding their employee commuting habits based on the employee survey results and assist employers in formulating annual plans that will reduce single occupancy vehicle (SOV) trips and single occupancy vehicle miles traveled (SOVMT). Research and identify new major employers that are legally required to take part in the TRP. Submit completed travel reduction plans to the Maricopa County Travel Reduction Program Regional Task Force for approval. Review and monitor employer travel reduction plans and conduct program audits, technical and program assistance. Task 2: Travel Reduction Program Training and Assistance Maricopa County staff will negotiate a sub-award agreement with the Regional Public Transportation Authority (RPTA)/Valley Metro Commute Solutions for assistance with training, technical assistance, and promotion of the TRP, including promotion of alternative transportation modes and strategies. Page 2 of 5 RPTA Commute Solutions staff will provide online and in-person training, support and technical assistance, e-newsletters, and webinars to TRP employers. Activities covered under the sub-award will include online and in-person training, support and technical assistance, e-newsletters and webinars, development of promotional materials, and production and distribution of kits that encourage the use of alternative modes for employers up to four times per year. Brochures, informational and promotional materials, and items to promote travel reduction strategies will be developed pursuant to MAG Considerations Guidelines for Promotional Items (Attachment B). Provide technical assistance to TRP employers in achieving the prescribed reductions in SOV trips and SOV miles traveled through one-on-one assistance, promotion, and educational materials. Provide general training to TRP employer transportation coordinators (TCs) on the requirements of the law including the survey process, annual plans, associated documentation, types of alternative modes, and travel reduction strategies. Schedule and facilitate transportation coordinator monthly webinars. Conduct a year-round campaign for employees within Maricopa County that encourages weekly use of travel reduction solutions undertaken by RPTA and designed to meet the outcomes of the scope of work, which may include print materials, paid advertising, public relations, and events. Design and implement ongoing enhancements for the new ShareTheRide.com Transportation Demand Management (TDM) platform to support TCs’ travel reduction plan tracking and record keeping. Continue promotion of online contests that encourage commuters to register with the new online matching system. Implement up to three employer challenge contests per year. Facilitate existing Transportation Coordinator Associations to collaborate and share best practices in TDM, office-based/remote work strategies, addressing travel reduction plan challenges, and location transitions throughout Maricopa County. Reporting Maricopa County staff will: Section II of the Agreement, Project Costs and Billing Procedures, indicates that “all costs incurred in preparing invoices and progress reports shall be included in the general and administrative expenses or the overhead.” Send monthly progress reports and invoices to MAG in the prescribed format and document Page 3 of 5 work performed in each task. Deliver semi-annual reports regarding achievement of Outcome Measures to MAG 45 days following the end of the six months (e.g., first semi-annual report for the period October 1, 2023 –March 31, 2024 is due May 15, 2024). At a minimum, the semi-annual report will include documentation regarding the following: • Accomplishments • Methods used to achieve outcome measures • Status of achieving outcome measures • Methodology used to quantify measures • Comparison of status in achieving the outcome measures for FY2024 versus FY2023 Deliver a draft TRP annual report to MAG by November 3, 2024, for the period October 1, 2023 – September 30, 2024. In general, the annual report will be a compilation of the semi-annual reports. In addition, the following items will be addressed: • Methodology used to quantify outcome measures and status of achieving outcome measures. A comparison will be provided regarding the status achieving the outcome measures for FY2024 versus FY2023 • Estimated program effectiveness including dollars per trip reduced • Comparison with similar programs being implemented in other urban areas • Impacts of program on characteristics of peak commute travel in Maricopa County Deliver the final TRP annual report by November 30, 2024. Schedule • TRP implementation – ongoing • Negotiate sub-award agreement with the Regional Public Transportation Authority – October – December 2023 • Submit semi-annual progress report – 45 days following close of six months (October 1, 2023 – March 31, 2024) • Program annual report – draft – November 3, 2024 • Program annual report – final - November 30, 2024 Page 4 of 5 TASK 1 CONTRACTOR - MCAQD/TRP Hours by Personnel & Task Period: October 1, 2023 - September 30, 2024 Raw Direct Task 1 Labor Travel Reduction Total Total Personnel Hourly Rate Program Hours Cost Alvarez, Carolina 25.15 880.37 880.37 $22,141.31 Betancourt, Lizette 25.15 880.37 880.37 $22,141.31 Joslin, Michael 34.00 220.09 220.09 $7,483.06 Lewis, Melysa 25.15 880.37 880.37 $22,141.31 Martinez, Sylvia Arredondo 27.30 880.37 880.37 $24,034.10 Moeller, Gregory A 30.31 880.37 880.37 $26,684.01 Peiman, Logan 26.40 880.37 880.37 $23,241.77 Ramirez, Lucette 45.83 352.06 352.06 $16,134.91 Starr, Sheila J 27.30 880.37 880.37 $24,034.10 Weston-Smith, Kristen M 43.01 880.37 880.37 $37,864.71 Wohlbrandt, Morgan B 24.27 880.37 880.37 $21,366.58 Community Service Assistant 18.50 880.37 880.37 $16,286.85 Community Service Assistant 18.50 0.00 0.00 $0.00 TRP Intern 15.00 0.00 0.00 $0.00 Total Productive Hours 9,375.85 9,375.85 $263,554.02 Total Hourly Cost $263,554.02 $263,554.02 Fringe Benefit 70.54% $185,911.01 $185,911.01 Total Labor with Fringe $449,465.03 $449,465.03 TASK 1 REIMBURSABLE EXPENSES (MCAQD/TRP) Expenses by Task Total Description Task 1 Cost Supplies $0.00 $0.00 Services (Equip Leases, Printing, Shipping, Purchases, Mileage, R&M, Other) $5,941.36 $5,941.36 Total Reimbursable Expenses $5,941.36 $5,941.36 Page 5 of 5 TASK 2 SUBCONTRACTOR (RPTA/Valley Metro - QL22 Commute Solutions) Hours by Personnel & Task Raw Direct Task 2 Labor Training & Total Total Personnel Hourly Rate Assistance Hours Cost Williams Abby $59.44 450.16 450.16 $26,757.51 Day Suzanne $42.37 540.20 540.20 $22,888.27 Duarte Lillian $47.98 540.20 540.20 $25,918.80 Bayless JoAnna $23.79 720.26 720.26 $17,134.99 Nordman Suesan $32.03 540.20 540.20 $17,302.61 Fettig Annette $36.49 900.33 900.33 $32,853.04 Subtotal $142,855.22 Total Productive Hours 3,691.35 3,691.35 Total Hourly Subcontractors Cost $142,855.22 $142,855.22 Fringe 61.75% $88,213.10 $88,213.10 Overhead 30.00% $42,856.57 $42,856.57 Reimbursable Expense (Postage) $7,500.00 $7,500.00 Reimbursable Expense (Printing) $2,575.11 $2,575.11 Reimbursable Expense (Promotional) $6,500.00 $6,500.00 Reimbursable Expense (Meetings/Mileage/Translations/Mail) $5,500.00 $5,500.00 Reimbursable Expense (Subcontractor - Advertising/Marketing) $27,000.00 $27,000.00 Reimbursable Expense (Subcontractor – Other) $23,000.00 $23,000.00 Total Subcontractor Cost $346,000.00 $346,000.00 GRAND TOTAL Total Costs by Task Total Description Task 1 Task 2 Cost Total Labor with Fringe $449,465.03 - $449,465.03 Reimbursable Expenses $5,941.36 - $5,941.36 Overhead 35.34% $160,940.61 - $160,940.61 Subcontractors - $346,000.00 $346,000.00 GRAND TOTAL $616,347.00 $346,000.00 $962,347.00 MAG Considerations/Guidelines for Promotional Items Should be appropriate to target audience. Should have call to action - Web site/phone number at minimum. Should advance the mission. According to the Cost Principles for State, Local, and Indian Tribal Governments (2 CFR Part 225, formerly known as OMB Circular A-87), unallowable advertising and public relations costs include costs of advertising and public relations designed solely to promote the governmental unit. Cost considerations – Is the cost appropriate and effective for the number of impressions/influence achieved? Would an alternate advertising strategy reach more people for the same or a lesser amount of funding? Should be items that are business related and could be used in the office, where feasible. Should be recyclable or made from recycled or renewable materials, where feasible. Agencies should exercise good judgment and be sensitive to the appearance and perception of the item. Attachment B Attachment Two MAG Agreement No. 1024, Amendment #4 FY 2024-2025 Unified Planning Work Program The Agreement entered into by and between the Maricopa Association of Governments and Maricopa County, effective October 1, 2019, states that the scope of work to be accomplished by the parties pursuant to the agreement will be set forth annually by MAG in the Unified Planning Work Program and that the element from the Work Program will be conducted by Maricopa County and the basis for payment shall be provided to Maricopa County by MAG. As required by the Agreement, attached is the funding for the elements to be conducted by Maricopa County from the FY 2024-2025 Unified Planning Work Program (July 1, 2023 – June 30, 2025). The new Appendix A-1 and Appendix A-2 supersedes the previous Appendix A-1 and Appendix A-2 to MAG Agreement No. 1024. ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED. MARICOPA COUNTY MARICOPA ASSOCIATION OF GOVERNMENTS SIGNATURE SIGNATURE Clint Hickman Ed Zuercher NAME PRINTED NAME PRINTED Chairman, Maricopa County Board of Supervisors Executive Director TITLE TITLE DATE DATE ATTEST: APPROVED: CLERK OF THE BOARD DEPUTY COUNTY ATTORNEY August 19, 2023 8/21/2023 STATE OF ARIZONA ) ) ss. County of Maricopa ) On this ___________ day of __________________________, 2023, before me personally appeared ____________________________________________, the Chairman of Maricopa County Board of Supervisors, for and on behalf of MARICOPA COUNTY, a political subdivision of the State of Arizona, whose identity was proven to me on the basis of satisfactory evidence to be the person who he or she claims to be, and acknowledged that he or she signed the above/attached document. __________________________________________________ ________________________________________ Notary Public Date Seal: