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Project Name: Forensic Services Facility
Project No.: PD2301.201
Rev. 1/12/2024
Page 1
PROFESSIONAL SERVICES AGREEMENT
DESIGN SERVICES
FORENSIC SERVICES FACILITY
Project No. PD2301.201
Council Date: April 24, 2025
THIS AGREEMENT (“Agreement”) is made and entered into on the ______ day of_________________,
2025 (“Effective Date”), by and between City of Chandler, an Arizona municipal corporation,
("City''), and SmithGroup, Inc., a Michigan Corporation, ("Consultant") (City and Consultant may
individually be referred to as “Party” and collectively referred to as “Parties”).
RECITALS
A. City proposes to engage Consultant to provide design services for Forensic Services Facility
project (“Project”) as more fully described in Exhibit "A" (“Services”), which is attached to and
made a part of this Agreement by this reference.
B. Consultant is ready, willing, and able to provide the services described in Exhibit “A” for
the compensation and fees set forth and as described in Exhibit ”B”, which is attached to
and made a part of this Agreement by this reference.
C. City desires to enter into an Agreement with Consultant to provide these services under
the terms and conditions set forth in this Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the premises and the mutual promises contained in this
Agreement, City and Consultant agree as follows:
SECTION I--CONSULTANT’S SERVICES
Consultant must perform the services described in Exhibit “A” to City’s satisfaction within the
terms and conditions of this Agreement and within the care and skill that a person who
provides similar services in Chandler, Arizona exercises under similar conditions. All work or
services furnished by Consultant under this Agreement must be performed in a skilled and
workmanlike manner. All fixtures, furnishings, and equipment furnished by Consultant as
part of the work or services under this Agreement must be new, or the latest model, and of
the most suitable grade and quality for the intended purpose of the work or service.
Project Name: Forensic Services Facility
Project No.: PD2301.201
Rev. 1/12/2024
Page 2
SECTION II--PERIOD OF SERVICE
Consultant must perform the services described in Exhibit “A” for the term of this
Agreement. Unless amended in writing by the Parties, the Agreement term expires 1,280
calendar days after the Notice to Proceed (NTP) Date.
SECTION III--PAYMENT OF COMPENSATION AND FEES
Unless amended in writing by the Parties, Consultant’s compensation and fees as more fully
described in Exhibit “B” for performance of the services approved and accepted by City
under this Agreement must not exceed $4,419,797.25 for the full term of the Agreement.
Consultant may not increase any compensation or fees under this Agreement without the
City’s prior written consent. Consultant must submit monthly requests for payment of
services approved and accepted during the previous billing period and must include, as
applicable, detailed invoices and receipts, a narrative description of the tasks accomplished
during the billing period, a list of any deliverables submitted, and any subconsultant’s or
supplier’s actual requests for payment plus similar narrative and listing of their work.
Consultant must submit an Application and Certification for Payment Sheet with the monthly
request for payment to: CapitalProjects.Payables@chandleraz.gov. Payment for those
services negotiated as a lump sum will be made in accordance with the percentage of the
work completed during the preceding billing period. Services negotiated as a not-to-exceed
fee will be paid in accordance with the work effort expended on the service during the
preceding month. All requests for payment must be submitted to City for review and
approval. City will make payment for approved and accepted services within 30 calendar days
of City’s receipt of the request for payment. Consultant bears all responsibility and liability for
any and all tax obligations that result from Consultant’s performance under this Agreement.
SECTION IV--CITY'S OBLIGATIONS
As part of Consultant’s services under this Agreement, City will provide furnished items,
services, or obligations as detailed in Exhibit “D”.
SECTION V--GENERAL CONDITIONS
5.1 Notices. Unless otherwise provided herein, demands under this Agreement must be in
writing and will be deemed to have been duly given and received either (a) on the date of
service if personally served on the party to whom notice is to be given, or (b) on the third day
after the date of the postmark of deposit by first class United States mail, registered or
certified, postage prepaid and properly addressed as follows:
Project Name: Forensic Services Facility
Project No.: PD2301.201
Rev. 1/12/2024
Page 3
To City:
City of Chandler - Public Works & Utilities Department
Attn: CIP City Engineer: Daniel Haskins, P.E.
P.O. Box 4008, Mail Stop 407
Chandler, AZ 85244-4008
Phone: 480-782-3335 Email: Daniel.Haskins@chandleraz.gov
With a copy to:
City of Chandler - Public Works & Utilities Department
Attn: **Enter PM name**, Project Manager
P.O. Box 4008, Mail Stop 407, Chandler, AZ 85244-4008
Phone: 480-782-3362 Email: ivan.magana@chandleraz.gov
To Consultant:
LEGAL COMPANY NAME: SmithGroup, Inc.
Mailing Address: 455 N. 3rd Street, Suite 250, Phoenix, AZ, 85004
Physical Address: 455 N. 3rd Street, Suite 250, Phoenix, AZ, 85004
Statutory Agent Name: Corporate Creations Network Inc.
Statutory Agent Mailing Address:
3260 N. Hayden Road, Suite 210,
Scottsdale, AZ 85251
Statutory Agent Physical Address:
3260 N. Hayden Road, Suite 210,
Scottsdale, AZ 85251
CONSULTANT’S AUTHORIZED PROJECT REPRESENTATIVE
Name:
Stephanie Mitrovic
Title:
Vice President
Phone: 602-824-5381
Email:
stephanie.mitrovic@smithgroup.com
5.2 Records/Audit. Records of Consultant’s direct personnel payroll, reimbursable expenses
pertaining to this Agreement and records of accounts between City and Consultant must be
kept on the basis of generally accepted accounting principles and must be made available to
City and its auditors for up to three years following City’s final acceptance of the services
under this Agreement (this requirement is increased to five years if construction of this
project is federally funded). City, its authorized representative, or any federal agency,
reserves the right to audit Consultant’s records to verify the accuracy and appropriateness of
all cost and pricing data, including data used to negotiate this Agreement and any
amendments. City reserves the right to decrease the total amount of Agreement price or
payments made under this Agreement or request reimbursement from Consultant following
final Agreement payment on this Agreement if, upon audit of Consultant’s records, the audit
discloses Consultant has provided false, misleading, or inaccurate cost and pricing data.
Consultant will include a similar provision in all of its Agreements with subconsultants who
provide services under the Agreement to ensure that City, its authorized representative, or
Project Name: Forensic Services Facility
Project No.: PD2301.201
Rev. 1/12/2024
Page 4
the appropriate federal agency, has access to the subconsultants’ records to verify the
accuracy of all cost and pricing data. City reserves the right to decrease Agreement price or
payments made on this Agreement or request reimbursement from Consultant following
final payment on this Agreement if the above provision is not included in subconsultant
agreements, and one or more subconsultants refuse to allow City to audit their records to
verify the accuracy and appropriateness of all cost and pricing data. If, following an audit of
this Agreement, the audit discloses Consultant has provided false, misleading, or inaccurate
cost and pricing data, and the cost discrepancies exceed 1% of the total Agreement billings,
Consultant will be liable for reimbursement of the reasonable, actual cost of the audit.
5.3 Alteration in Character of Work. Whenever an alteration in the character of work results
in a substantial change in this Agreement, thereby materially increasing or decreasing the
scope of services, cost of performance, or Project schedule, the work will be performed as
directed by City. However, before any modified work is started, a written amendment must
be approved and executed by City and Consultant. Such amendment must not be effective
until approved by City. Additions to, modifications, or deletions from this Agreement as
provided herein may be made, and the compensation to be paid to Consultant may
accordingly be adjusted by mutual agreement of the Parties. It is distinctly understood and
agreed that no claim for extra services or materials furnished by Consultant will be allowed
by City except as provided herein, nor must Consultant do any work or furnish any materials
not covered by this Agreement unless such work is first authorized in writing. Any such work
or materials furnished by Consultant without prior written authorization will be at
Consultant’s own risk, cost, and expense, and Consultant hereby agrees that without written
authorization Consultant will make no claim for compensation for such work or materials
furnished.
5.4 Termination. City and Consultant hereby agree to the full performance of the covenants
contained herein, except that City reserves the right, at its discretion and without cause, to
terminate or abandon any service provided for in this Agreement, or abandon any portion of
the Project for which services have been performed by Consultant. In the event City abandons
or suspends the services, or any part of the services as provided in this Agreement, City will
notify Consultant in writing and immediately after receiving such notice, Consultant must
discontinue advancing the work specified under this Agreement. Upon such termination,
abandonment, or suspension, Consultant must deliver to City all drawings, plans,
specifications, special provisions, estimates and other work entirely or partially completed,
together with all unused materials supplied by City. Consultant must appraise the work
Consultant has completed and submit Consultant’s appraisal to City for evaluation. City may
inspect Consultant’s work to appraise the work completed. Consultant will receive
compensation in full for services performed to the date of such termination. The fee will be
paid in accordance with Section Ill of this Agreement, and as mutually agreed upon by
Consultant and City. If there is no mutual agreement on payment, the final determination will
be made in accordance with the "Disputes" provision in this Agreement. However, in no event
may the fee exceed the fee set forth in Section Ill of this Agreement nor as amended in
accordance with Section "Alteration in Character of Work." City will make the final payment
within 60 days after Consultant has delivered the last of the partially completed items and
the Parties agree on the final fee. If City is found to have improperly terminated the
Agreement for cause or default, the termination will be converted to a termination for
convenience in accordance with the provisions of this Agreement.
Project Name: Forensic Services Facility
Project No.: PD2301.201
Rev. 1/12/2024
Page 5
5.5 Indemnification. To the extent permitted by law, the Consultant ("lndemnitor") must
indemnify, save and hold harmless City and its officers, officials, agents and employees
("lndemnitee") from any and all claims, actions, liabilities, damages, losses or expenses
(including court costs, attorneys' fees and costs of claim processing, investigation and
litigation) ("Claims") caused or alleged to be caused, in whole or in part, by the wrongful,
negligent or willful acts, or errors or omissions of Consultant or any of its owners, officers,
directors, agents, employees, or subconsultants in connection with this Agreement. This
indemnity includes any claim or amount arising out of or recovered under workers'
compensation law or on account of the failure of Consultant to conform to any federal, state
or local law, statute, ordinance, rule, regulation or court decree. Consultant must indemnify
lndemnitee from and against any and all Claims, except those arising solely from
lndemnitee's own negligent or willful acts or omissions. Consultant is responsible for primary
loss investigation, defense and judgment costs where this indemnification applies. In
consideration of the award of this Agreement, Consultant agrees to waive all rights of
subrogation against lndemnitee for losses arising from or related to this Agreement. The
obligations of Consultant under this provision survive the termination or expiration of this
Agreement.
5.6 Insurance Requirements. Consultant must procure insurance under the terms and
conditions and for the amounts of coverage set forth in Exhibit “C” against claims that may
arise from or relate to performance of the work under this Agreement by Consultant and its
agents, representatives, employees, and subconsultants. Consultant and any subconsultant
must maintain this insurance until all of their obligations have been discharged, including any
warranty periods under this Agreement. These insurance requirements are minimum
requirements for this Agreement and in no way limit the indemnity covenants contained in
this Agreement. City in no way warrants that the minimum limits stated in Exhibit “C” are
sufficient to protect Consultant from liabilities that might arise out of the performance of the
work under this Agreement by Consultant, Consultant’s agents, representatives, employees,
or subconsultants. Consultant is free to purchase such additional insurance as may be
determined necessary.
5.7 Cooperation and Further Documentation. Consultant agrees to provide City such other
duly executed documents as may be reasonably requested by City to implement the intent
of this Agreement.
5.8 Successors and Assigns. City and Consultant each bind itself, its partners, successors,
assigns, and legal representatives to the other party to this Agreement and to the partners,
successors, assigns, and legal representatives of such other party in respect to all covenants
of this Agreement. Neither City nor Consultant may assign, sublet, or transfer its interest in
this Agreement without the written consent of the other party. In no event may any
contractual relation be created between any third party and City.
5.9 Disputes. In any dispute arising out of an interpretation of this Agreement or the duties
required not disposed of by agreement between Consultant and City, the final determination
at the administrative level will be made by City Engineer.
5.10 Completeness and Accuracy of Consultant’s Work. Consultant must be responsible for
Project Name: Forensic Services Facility
Project No.: PD2301.201
Rev. 1/12/2024
Page 6
the completeness and accuracy of Consultant’s services, data, and other work prepared or
compiled under Consultant’s obligation under this Agreement and must correct, at
Consultant’s expense, all willful or negligent errors, omissions, or acts that may be discovered.
Correction of errors disclosed and determined to exist during any construction of the project on
architectural or engineering drawings and specifications must be accomplished by Consultant.
The cost of the design necessary to correct those errors attributable to Consultant and any
damage incurred by City as a result of additional construction costs caused by such engineering
or architectural errors will be chargeable to Consultant and will not be considered a cost of the
Work. The fact that City has accepted or approved Consultant’s work will in no way relieve
Consultant of any of Consultant’s responsibilities.
5.11 Reporting. Written monthly reports, along with updated work schedules, will be made by
Consultant in the format prescribed by City. These reports will be delivered to City per schedule.
When requested by City, Consultant will attend Council meetings and provide finished documents
including correspondence for Council action, supporting charts, graphs, drawings and colored
slides of same.
5.12 Withholding Payment. City reserves the right to withhold funds from Consultant’s
payments up to the amount equal to the claims City may have against Consultant until such
time that a settlement on those claims has been reached.
5.13 City's Right of Cancellation. The Parties acknowledge that this Agreement is subject to
cancellation by City under the provisions of Section 38-511, Arizona Revised Statutes (A.R.S.).
5.14 Independent Consultant. For this Agreement Consultant constitutes an independent
contractor. Any provisions in this Agreement that may appear to give City the right to direct
Consultant as to the details of accomplishing the work or to exercise a measure of control
over the work means that Consultant must follow the wishes of City as to the results of the
work only. These results must comply with all applicable laws and ordinances.
5.15 Project Staffing. Prior to the start of any work under this Agreement, Consultant must
submit to City detailed resumes of key personnel that will be involved in performing services
prescribed in the Agreement. City hereby acknowledges its acceptance of such personnel to
perform services under this Agreement. At any time hereafter that Consultant desires to
change key personnel while performing under the Agreement, Consultant must submit the
qualifications of the new personnel to City for prior approval. Key personnel include, but are
not limited to, principals-in-charge, project manager, and project Consultant. Consultant will
maintain an adequate and competent staff of qualified persons, as may be determined by
City, throughout the performance of this Agreement to ensure acceptable and timely
completion of the Scope of Services. If City objects, with reasonable cause, to any of
Consultant’s staff, Consultant must take prompt corrective action acceptable to City and, if
required, remove such personnel from the Project and replace with new personnel agreed to
by City.
5.16 Consultants or Subconsultants. Prior to beginning the work, Consultant must furnish City
for approval the names of consultants or subconsultants to be used under this Agreement.
Any subsequent changes are subject to City’s written prior approval.
Project Name: Forensic Services Facility
Project No.: PD2301.201
Rev. 1/12/2024
Page 7
5.17 Force Majeure. If either party is delayed or prevented from the performance of any act
required under this Agreement by reason of acts of God or other cause beyond the control
and without fault of the Party (financial inability excepted), performance of that act may be
excused, but only for the period of the delay, if the Party provides written notice to the other
Party within ten days of such act. The time for performance of the act may be extended for a
period equivalent to the period of delay from the date written notice is received by the other
Party.
5.18 Compliance with Federal Laws. Consultant understands and acknowledges the
applicability of the Americans with Disabilities Act, the Immigration Reform and Control Act
of 1986 and the Drug Free Workplace Act of 1989 to it. Consultant agrees to comply with these
laws in performing this Agreement and to permit City to verify such compliance.
5.19 No Israel Boycott. By entering into this Agreement, Consultant certifies that Consultant
is not currently engaged in, and agrees for the duration of the Agreement, not to engage in a
boycott of Israel as defined by state statute.
5.20 Legal Worker Requirements. A.R.S. § 41-4401 prohibits City from awarding an Agreement
to any consultant who fails, or whose subconsultants fail, to comply with A.R.S. § 23-214(A).
Therefore, Consultant agrees Consultant and each subconsultant it uses warrants their
compliance with all federal immigration laws and regulations that relate to their employees
and their compliance with § 23-214, subsection A. A breach of this warranty will be deemed a
material breach of the Agreement and may be subject to penalties up to and including
termination of the Agreement. City retains the legal right to inspect the papers of any
Consultant’s or subconsultant’s employee who provides services under this Agreement to
ensure that Consultant and subconsultants comply with the warranty under this provision.
5.21 Lawful Presence Requirement. A.R.S. §§ 1-501 and 1-502 prohibit City from awarding an
Agreement to any natural person who cannot establish that such person is lawfully present
in the United States. To establish lawful presence, a person must produce qualifying
identification and sign a City-provided affidavit affirming that the identification provided is
genuine. This requirement will be imposed at the time of Agreement award. This requirement
does not apply to business organizations such as corporations, partnerships, or limited
liability companies.
5.22 Covenant Against Contingent Fees. Consultant warrants that no person has been
employed or retained to solicit or secure this Agreement upon an agreement or
understanding for a commission, percentage, brokerage, or contingent fee, and that no
member of the Chandler City Council, or any City employee has any interest, financially, or
otherwise, in Consultant’s firm. For breach or violation of this warrant, City may annul this
Agreement without liability or, at its discretion, to deduct from the Agreement price or
consideration, the full amount of such commission, percentage, brokerage, or contingent fee.
5.23 Non-Waiver Provision. The failure of either Party to enforce any of the provisions of this
Agreement or to require performance of the other Party of any of the provisions hereof must
not be construed to be a waiver of such provisions, nor must it affect the validity of this
Agreement or any part thereof, or the right of either Party to thereafter enforce each and
every provision.
Project Name: Forensic Services Facility
Project No.: PD2301.201
Rev. 1/12/2024
Page 8
5.24 Disclosure of Information Adverse to City’s Interests. To evaluate and avoid potential
conflicts of interest, Consultant must provide written notice to City, as set forth in this Section,
of any work or services performed by Consultant for third parties that may involve or be
associated with any real property or personal property owned or leased by City. Such notice
must be given 7 business days prior to commencement of the services by Consultant for a
third party, or 7 business days prior to an adverse action as defined below. Written notice
and disclosure must be sent in accordance with Section 6.7 above. An adverse action under
this Agreement includes, but is not limited to: (a) using data as defined in the Agreement
acquired in connection with this Agreement to assist a third party in pursuing administrative
or judicial action against City; or (b) testifying or providing evidence on behalf of any person
in connection with an administrative or judicial action against City; or (c) using data to produce
income for Consultant or its employees independently of performing the services under this
Agreement, without the prior written consent of City. Consultant represents that except for
those persons, entities, and projects identified to City, the services performed by Consultant
under this Agreement are not expected to create an interest with any person, entity, or third
party project that is or may be adverse to City’s interests. Consultant’s failure to provide a
written notice and disclosure of the information as set forth in this Section constitute a
material breach of this Agreement.
5.25 Data Confidentiality and Data Security. As used in the Agreement, "data" means all
information, whether written or verbal, including plans, photographs, studies, investigations,
audits, analyses, samples, reports, calculations, internal memos, meeting minutes, data field
notes, work product, proposals, correspondence and any other similar documents or
information prepared by, obtained by, or transmitted to Consultant or its subconsultants in
the performance of this Agreement. The Parties agree that all data, regardless of form,
including originals, images, and reproductions, prepared by, obtained by, or transmitted to
Consultant or its subconsultants in connection with Consultant’s or its subconsultant’s
performance of this Agreement is confidential and proprietary information belonging to City.
Except as specifically provided in this Agreement, Consultant or its subconsultants must not
divulge data to any third party without City’s prior written consent. Consultant or its
subconsultants must not use the data for any purposes except to perform the services
required under this Agreement. These prohibitions do not apply to the following data
provided to Consultant or its subconsultants have first given the required notice to City: (a)
data which was known to Consultant or its subconsultants prior to its performance under this
Consultant or its subconsultants by a third party, who to the best of Consultant’s or its
subconsultants’ knowledge and belief, had the legal right to make such disclosure and
Consultant or its subconsultants are not otherwise required to hold such data in confidence;
or (c) data which is required to be disclosed by virtue of law, regulation, or court order, to
which Consultant or its subconsultants are subject. In the event Consultant or its
subconsultants are required or requested to disclose data to a third party, or any other
information to which Consultant or its subconsultants became privy as a result of any other
Agreement with City, Consultant must first notify City as set forth in this Section of the request
or demand for the data. Consultant or its subconsultants must give City sufficient facts so
that City can be given an opportunity to first give its consent or take such action that City may
deem appropriate to protect such data or other information from disclosure. All data must
continue to be subject to the confidentiality agreements of this Agreement. Consultant or its
subconsultants assume all liability to maintain the confidentiality of the data in its possession
Project Name: Forensic Services Facility
Project No.: PD2301.201
Rev. 1/12/2024
Page 9
and agrees to compensate City if any of the provisions of this Section are violated by
Consultant, its employees, agents or subconsultants. Solely for the purposes of seeking
injunctive relief, it is agreed that a breach of this Section must be deemed to cause irreparable
harm that justifies injunctive relief in court. Consultant agrees that the requirements of this
Section must be incorporated into all subagreements entered into by Consultant. A violation
of this Section may result in immediate termination of this Agreement without notice.
5.26 Personal Identifying Information-Data Security. Personal identifying information,
financial account information, or restricted City information, whether electronic format or
hard copy, must be secured and protected at all times by Consultant or its subconsultants. At
a minimum, Consultant or its subconsultants must encrypt or password-protect electronic
files. This includes data saved to laptop computers, computerized devices, or removable
storage devices. When personal identifying information, financial account information, or
restricted City information, regardless of its format, is no longer necessary, the information
must be redacted or destroyed through appropriate and secure methods that ensure the
information cannot be viewed, accessed, or reconstructed. In the event that data collected or
obtained by Consultant or its subconsultants in connection with this Agreement is believed
to have been compromised, Consultant or its subconsultants must immediately notify City
contact. Consultant agrees to reimburse City for any costs incurred by City to investigate
potential breaches of this data and, where applicable, the cost of notifying individuals who
may be impacted by the breach. Consultant agrees that the requirements of this Section must
be incorporated into all subcontracts entered into by Consultant. It is further agreed that a
violation of this Section must be deemed to cause irreparable harm that justifies injunctive
relief in court. A violation of this Section may result in immediate termination of this
Agreement without notice. The obligations of Consultant or its subconsultants under this
Section must survive the termination of this Agreement.
5.27 Jurisdiction and Venue. This Agreement is made under and must be construed in
accordance with and governed by the laws of the State of Arizona without regard to the
conflicts or choice of law provisions thereof. Any action to enforce any provision of this
Agreement or to obtain any remedy with respect hereto must be brought in the courts
located in Maricopa County, Arizona, and for this purpose, each Party hereby expressly and
irrevocably consents to the jurisdiction and venue of such court.
5.28 Survival. All warranties, representations, and indemnifications by Consultant must
survive the completion or termination of this Agreement.
5.29 Modification. Except as expressly provided herein to the contrary, no supplement,
modification, or amendment of any term of this Agreement will be deemed binding or
effective unless in writing and signed by the Parties.
5.30 Severability. If any provision of this Agreement or the application to any person or
circumstance may be invalid, illegal or unenforceable to any extent, the remainder of this
Agreement and the application will not be affected and will be enforceable to the fullest
extent permitted by law.
5.31 Integration. This Agreement contains the full agreement of the Parties. Any prior or
contemporaneous written or oral agreement between the Parties regarding the subject
Project Name: Forensic Services Facility
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matter is merged and superseded.
5.32 Time is of the Essence. Time of each of the terms, covenants, and conditions of this
Agreement is hereby expressly made of the essence.
5.33 Date of Performance. If the date of performance of any obligation or the last day of any
time period provided for should fall on a Saturday, Sunday, or holiday for City, the obligation
will be due and owing, and the time period will expire, on the first day after which is not a
Saturday, Sunday or legal City holiday. Except as may otherwise be set forth in this
Agreement, any performance provided for herein will be timely made if completed no later
than 5:00 p.m. (Chandler time) on the day of performance.
5.34 Third Party Beneficiary. Nothing under this Agreement will be construed to give any
rights or benefits in the Agreement to anyone other than City and Consultant, and all duties
and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive
benefit of City and Consultant and not for the benefit of any other party.
5.35 Conflict in Language. All work performed must conform to all applicable City of Chandler
codes, ordinances, and requirements as outlined in this Agreement. If there is a conflict in
interpretation between provisions in this Agreement and those in Exhibit "A", the provisions
in this Agreement prevail.
5.36 Document/Information Release. Documents and materials released to Consultant,
which are identified by City as sensitive and confidential, are City’s property. The
document/material must be issued by and returned to City upon completion of the services
under this Agreement. Consultant secondary distribution, disclosure, copying, or duplication
in any manner is prohibited without City’s prior written approval. The document/material
must be kept secure at all times. This directive applies to all City documents, whether in
photographic, printed, or electronic data format.
5.37 Exhibits. The following exhibits are made a part of this Agreement and are incorporated
by reference:
Exhibit A - Scope of Services / Schedule
Exhibit B - Compensation and Fees
Exhibit C - Insurance Requirements
Exhibit D - Special Conditions
Exhibit E – Subconsultant Documents with Consultant (if applicable)
Exhibit F - Federal Requirements (if applicable)
5.38 Special Conditions. As part of the services Consultant provides under this Agreement,
Consultant agrees to comply with and fully perform the special terms and conditions set forth
in Exhibit “D”, which is attached to and made a part of this Agreement.
5.39 Non-Discrimination and Anti-Harassment Laws. Consultant must comply with all
applicable City, state, and federal non-discrimination and anti-harassment laws, rules, and
regulations.
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5.40 Licenses and Permits. Beginning with the Effective Date and for the full term of this
Agreement, Consultant must maintain all applicable City, state, and federal licenses and
permits required to fully perform Consultant’s services under this Agreement.
5.41 Warranties. Consultant must furnish a one-year warranty on all work and services
performed under this Agreement. Consultant must furnish, or cause to be furnished, a two-
year warranty on all fixtures, furnishings, and equipment furnished by Consultant,
subconsultants or suppliers under this Agreement. Any defects in design, workmanship, or
materials that do not comply with this Agreement must be corrected by Consultant (including,
but not limited to, all parts and labor) at Consultant’s sole cost and expense. All written
warranties and redlines for as-built conditions must be delivered to City on or before City’s
final acceptance of Consultant’s services under this Agreement.
5.42 Cooperative Purchasing Agreement (S.A.V.E. – Strategic Alliance for Volume
Expenditures). In addition to City of Chandler and with the approval of Consultant, this
Agreement may be extended for use by other municipalities, school districts, and government
agencies of the State. Any such usage by other entities must be in accordance with the
ordinance, charter, or procurement rules and regulations of the respective political entity.
5.43 Budget Approval into Next Fiscal Year. This Agreement will commence on the Effective
Date and continue in full force and effect until it is terminated or expires in accordance with
the provisions of this Agreement. The Parties recognize that the continuation of this
Agreement after the close of the City's fiscal year, which ends on June 30 of each year, is
subject to the City Council's approval of a budget that includes an appropriation for this item
as an expenditure. The City does not represent that this budget item will be actually adopted.
This determination is solely made by the City Council.
5.44 Forced Labor of Ethnic Uyghurs Prohibited. By entering into this Agreement, Contractor
certifies and agrees Contractor does not currently use and will not use for the term of this
Agreement: (i) the forced labor of ethnic Uyghurs in the People's Republic of China; or (ii) any
goods or services produced by the forced labor of ethnic Uyghurs in the People's Republic of
China; or (iii) any contractors, subcontractors or suppliers that use the forced labor or any
goods or services produced by the forced labor of ethnic Uyghurs in the People's Republic of
China.
5.45 License to City for Reasonable Use. With this Agreement, Consultant and its
subconsultants hereby grant a license to City, its agents, employees, and representatives for
an indefinite period of time to reasonably use, make copies, and distribute as appropriate
the Documents, works or deliverables developed or created as a result of the Project and this
Agreement. This license also includes the making of derivative works.
Project Name: Forensic Services Facility
Project No.: PD2301.201
Rev. 1/12/2024
Page A-1
EXHIBIT “A”
SCOPE OF SERVICES/SCHEDULE
Chandler Forensic Services Facility | Design & Post-Design Services
SmithGroup
576 West Pecos Road - Chandler, Arizona 85225
PD2301.201
LETTER FORM PROPOSAL
- 1 -
4/10/2025
LETTER FORM PROPOSAL
April 10, 2024
Transmitted – (Via eMail)
Ivan Magana, PE
Project Manager
City of Chandler | Public Works & Utilities | Capital Projects Division
O: 480.782.3362 | M: 480.673.6749
Ivan.Magana@chandleraz.gov
RE: CHANDLER FORENSIC SERVICES FACILITY | DESIGN & POST-DESIGN SERVICES PROPOSAL
Dear Mr. Magana,
The Chandler Forensic Services Facility requires a new facility to accommodate current and future demands. The
current facility is aged and not equipped to meet future needs. Following on the understanding gained during our
2023-2024 Feasibility Study, the City has requested SmthGroup develop a design services proposal for a new
30,000 GSF Facility.
On behalf of SmithGroup, Inc., (“SmithGroup”) we are pleased to submit this proposal for Design & Post-Design
Services for the new Chandler Forensics Services Facility. The following is our understanding of the services that
are to be provided.
The enclosed Scope of Services shall serve as an Exhibit to a new Prime Agreement with the City of Chandler.
Sincerely,
Stephanie A. Mitrovic | Vice President
Stephanie.mitrovic@smithgroup.com
480.384.0422
ATTACHMENTS:
•
Exhibit ‘A’- Scope of Services / Schedule
•
Exhibit ‘A-2’- Chandler Forensic Services Facility Study – Single Story Addendum.pdf
•
Exhibit ‘B’- Fee Schedule
•
Exhibit ‘B-2’- SmithGroup Hourly Rates
Chandler Forensic Services Facility | Design & Post-Design Services
SmithGroup
576 West Pecos Road - Chandler, Arizona 85225
PD2301.201
LETTER FORM PROPOSAL
- 2 -
4/10/2025
EXHIBIT “A”
SCOPE OF SERVICES/SCHEDULE
CHANDLER POLICE FORENSICS SERVICES FACILITY
PROJECT NO. PD2301
Chandler Forensic Services Facility | Design & Post-Design Services
SmithGroup
576 West Pecos Road - Chandler, Arizona 85225
PD2301.201
LETTER FORM PROPOSAL
- 3 -
4/10/2025
1. PROJECT DESCRIPTION & SCOPE OF CONSTRUCTION:
1.1 SmithGroup will provide services for the design, development of construction documents, permitting, and
specified construction administration for the development of a new Police Forensics Services Facility located
at 500 W. Pecos Rd, Chandler, Arizona
1.2 The facility design may include, but not be limited to:
•
30,000 GSF
•
Single Level
•
Program: approximately 70% (Lab/Lab Support) & 30% (Office, Collaboration & Support)
o
Administration
o
Evidence
o
Crime Scene & AFIS
o
Computer Forensics
o
Biology / DNA
o
Drug Chemistry
o
Firearms & NIBIN
o
Latent Prints
o
Toxicology & Blood Alcohol
o
Building Support
The exterior improvements may include:
•
2.858 acre site
•
Parking for visitors, staff and facility vehicles
•
Grading and Drainage
•
Utility connections and Easements
•
Adjacent roadway connections
•
Replat or Lot Combo
A more detailed description of City’s concept is included herein as part of Exhibit A-2.
1.3 The project construction budget is $41,527,426, including CMAR Contingency, 10% Owner’s Contingency,
Escalation and CMAR Fee. All construction of the project will be completed within this budget.
1.4 SmithGroup and our consultants will provide the following design services for the Project:
•
Project Management
SmithGroup
•
Architecture/Interiors
SmithGroup
•
Civil Engineering
Dibble
•
Landscape Architecture
SmithGroup
•
Structural Engineering
ASE
•
Mechanical Engineering
SmithGroup
•
Plumbing Engineering
SmithGroup
•
Electrical Engineering
SmithGroup
Chandler Forensic Services Facility | Design & Post-Design Services
SmithGroup
576 West Pecos Road - Chandler, Arizona 85225
PD2301.201
LETTER FORM PROPOSAL
- 4 -
4/10/2025
•
Lab Planning***
SmithGroup
•
FF&E Design Coordination
SmithGroup
(Procurement by Owner)
•
AV/IT/Security
SmithGroup
•
Signage, Wayfinding &
SmithGroup
Public Art Coordination
•
Fire Protection / Alarm
SmithGroup
(Delegated Design)
•
Life Safety
SmithGroup
•
Geotechnical
Speedie
•
Cost Modeling
Project Cost Resources
***Includes planning and design of fixed equipment + loose owner supplied equipment larger than 2’x2’x2’.
Excludes Existing equipment measurement and verification, supplied by forensic staff.
2. ASSIGNMENT:
2.1 SmithGroup acknowledges the Design Agreement will be awarded based on our proposed personnel and
specified consultants. Any deviations or substitutions of these team members must be pre-approved in writing
by City. Those persons listed in Exhibit B will perform those portions of the work listed therein.
3. PROJECT SCHEDULE:
3.1 SmithGroup assumes 15 month maximum Design phase & 26 month maximum Post-Design (Construction)
phase to complete the Project, broken down as follows.
Design Phase Services:
Pre-Design & Program Validation
1.5 Months
Chandler review
0.5 Month
30% – Schematic Design
2.5 Months
Estimating & Chandler review
1.0 Month
60% – Design Development
3.5 Months
Estimating & Chandler review
1.0 Month
98% – Construction Documents
3.0 Months
Chandler review
1.0 Month
100% - Permitting, Bid & Award
2.0 Months (Concurrent with above task)
Post-Design Phase Services:
Construction Administration
24 Months
Closeout & Record Drawings
2 Months
3.2 SmithGroup acknowledges that we must adhere to the Schedule described herein and such schedule may
not be modified or deviated from without written consent of City. SmithGroup will revise and submit for review
an updated schedule whenever it is demonstrated that the time for completion of the Project Design or of any
of the partial completion points listed in the schedule is delayed by two weeks or more. Such adjusted
schedule will include a written explanation stating the reasons for the change and a plan for getting back on
schedule. SmithGroup will take all reasonable actions necessary to get the project back on schedule and City
will cooperate to assist.
Chandler Forensic Services Facility | Design & Post-Design Services
SmithGroup
576 West Pecos Road - Chandler, Arizona 85225
PD2301.201
LETTER FORM PROPOSAL
- 5 -
4/10/2025
DESIGN PHASE PROJECT TASKS:
4. QUALITY CONTROL:
4.1 As a part of the project design, SmithGroup will develop a quality control plan for the entire design and
construction phase. This Quality Control Plan will establish what elements should and must be seen by each
consultant during design/construction.
5. PRELIMINARY RESEARCH:
5.1 As and for preliminary research before preparing the project design, SmithGroup will:
a. Perform a Document Search for utility as-builts.
b. Perform a Document search for rights-of-way.
c. Perform a Document search for survey ties and benchmarks.
d. Perform a Document search for City policies, regulations, standards, design manuals, and requirements,
etc. relevant to project.
e. Research and/or obtain geotechnical reports and investigations, master plans, computer model data and
field surveys.
f.
Research all utility companies/agencies and acquire all available as-built and utility records.
g. Investigate existing conditions, make measured drawings, and verify accuracy of drawings or other
information furnished by City.
h. Provide a survey of the project area that includes complete topographical and property data of the
immediate site. Design will utilize established City of Chandler benchmarks and reference locations of
benchmarks on the plans. Clearly define the benchmark location and elevation that will be utilized for
construction of this facility.
6. UTILITY/AGENCY COORDINATION:
6.1 Coordination with utility companies and agencies must be in accordance with the latest version of the “Public
Improvement Project Guide” (PIPG).
6.2 Identify utility conflicts during the initial stages of the design process.
6.3 Coordinate the design and installation of the utilities, which includes, but is not limited to, services for electric,
communications, water, storm drainage, irrigation and sanitary systems, etc.
6.4 Submit preliminary plans, specifications, and design calculations to utilities/agencies for review and use during
their design for their service improvements or any necessary relocations.
6.5 Conduct utility meetings to coordinate relocations with utility/agency and establish relocation schedules.
6.6 Follow-up with the final design submittal for utility construction and coordination with the bid documents.
6.7 Incorporate the utility/agency private developer construction requirements into the bid documents.
7. GEOTECHNICAL INVESTIGATION:
7.1 Perform all soil and pavement borings necessary to complete their work.
7.2 Sub-surface soil conditions, established by the geotechnical investigations, will be incorporated into the bid
Chandler Forensic Services Facility | Design & Post-Design Services
SmithGroup
576 West Pecos Road - Chandler, Arizona 85225
PD2301.201
LETTER FORM PROPOSAL
- 6 -
4/10/2025
documents in a manner usable to the excavation and foundation bidding and construction.
8. PROGRAM VERIFICATION:
8.1 Confirm the requirements of the Project as determined from the Forensic Services Facility study completed in
2024 by SmithGroup as indicated in Exhibit A-2.
a. Meet with City staff to review the program and concept design to determine if any adjustments are
required to size or scope.
b. Submit to City’s Project Manager updated program/concept for review.
c. Two (2) in-person workshops expected.
9. SCHEMATIC DESIGN (30% Document Review):
9.1 When the design is approximately thirty percent complete, Smithgroup will do the following:
a. Present drawings to the City and its representatives (to potentially include a contractor). Staff will
collaborate with designers to manipulate the plans and mutually decide on best design.
b. Prepare vertical sections across the site and through the building.
c. Prepare single line elevation drawing(s) and a perspective sketch of the exterior.
d. Complete a drainage analysis and provide solutions to mitigate the runoff.
e. Identify all necessary offsite improvements such as: streets, utilities, irrigation, etc., and depict the scope
in a schematic design plan.
f.
Submit the project to City for a Development Standards review.
g. Prepare a construction cost estimate for verification with the budget. Participate in estimate reconciliation
meetings with CMAR.Re-design as necessary to re-align the design with the construction budget.
h. Submit to City’s Project Manager for comment two complete drawing sets with drainage & structural
calculations, one of which must be reproducible.
g. Two (2) in-person workshops expected.
10. DESIGN DEVELOPMENT (60% Documents):
10.1 Based on the approved Schematic Design Documents and any adjustments authorized by City in the
program, schedule or construction budget, prepare, for approval by City, Design Development Documents
consisting of drawings and other documents to fix and describe the size and character of the Project as to
architectural, structural, mechanical and electrical systems, materials and such other elements as may be
appropriate. When the design is approximately sixty percent (60%) complete, Smithgroup will do the
following:
a. Allow and invite the Owner’s Representative to attend the regular weekly design coordination meetings.
b. Develop a site plan. Design will utilize established City of Chandler benchmarks and reference locations
of benchmarks on the plans.
c. Collaborate with City to define their requirements for building systems.
d. Create an outline specification.
e. Prepare plans, elevations, sections, schedules and notes as required to fix and describe the project as
to civil, architectural, structural, mechanical, electrical, and special systems.
f.
Perform code reviews and implement requirements into the design documents.
Chandler Forensic Services Facility | Design & Post-Design Services
SmithGroup
576 West Pecos Road - Chandler, Arizona 85225
PD2301.201
LETTER FORM PROPOSAL
- 7 -
4/10/2025
g. Review and complete the City's Constructability Review Checklist. All applicable checklist items will be
incorporated in the design documents.
h. Value Engineer the design cooperatively with the entire design team and City’s representatives. This
effort will occur as early as effectively possible and consist of a focused meeting addressing:
relationships of components, construction materials, and building systems.
i.
Prepare a construction cost estimate for verification with the budget. Participate in estimate reconciliation
meetings with CMAR. Re-design as necessary to re-align the design with the construction budget.
j.
Conduct a full document set (plans & specs) review in the presence of all City’s representatives and any
other stakeholders.
k. Submit to the City’s Project Manager PDF drawing sets, specifications, drainage & structural
calculations. Include original redline drawings and comments received from previous review along with
a review summary indicating action taken.
l.
Schedule review meeting with city staff to discuss review comments. Clarify with the plan check staff
what the design challenges are and decide the method in which they will be resolved.
m. Submit 60% drawings to City of Chandler Development Services for civil plan review.
n. Two (2) in-person workshops expected.
11. CONSTRUCTION DOCUMENTS (98% Documents):
11.1 Based on the approved Design Development Documents and any further adjustments in the scope or quality
of the Project or in the construction budget authorized by City, prepare, for approval by City, Construction
Documents consisting of Drawings and Specifications setting forth in detail the requirements for the
construction of the Project. When the design is approximately ninety eight percent (98%) complete
SmithGroup will do the following:
a. Prepare plans, elevations, sections, schedules, notes and specifications as required to be able to bid
and construct the project in its entirety.
b. Cover sheet to be provided by City (AutoCAD 2004).
c. Conduct a full document set (plans & Specs) review in the presence of all consultants and City’s
representatives.
d. Prepare a construction cost estimate for verification with the budget. Participate in estimate reconciliation
meetings with CMAR. Work with city and CMAR to develop alternates necessary to re-align the design
with the construction budget.
e. Prepare bid alternates as necessary to assure budget can be met.
f.
Submit to City’s Project Manager for comment PDF drawing sets, specifications, drainage & structural
calculations, one of which will be reproducible. Include original redline drawings and comments received
from previous review along with a review summary indicating action taken.
c. One (1) in-person workshops expected.
12. FINAL CONSTRUCTION DOCUMENTS/BID AND AWARD (100% Documents):
12.1 Submit bid documents to Development Services for building permit. All plans, calculations and specifications
will be stamped. The specifications will be 8-1/2” x 11” and in electronic format. Include original redline
drawings and comments received from previous review along with a review summary indicating action taken.
12.2 Pick-up plan review final comments and prepare stamped documents for reproduction.
Chandler Forensic Services Facility | Design & Post-Design Services
SmithGroup
576 West Pecos Road - Chandler, Arizona 85225
PD2301.201
LETTER FORM PROPOSAL
- 8 -
4/10/2025
12.3 Attend and participate at the pre-bid conference for the purpose of answering technical questions from
potential bidders.
12.4 Assist City in the evaluation of “substitutions and or-equals” and make a recommendation to accept or
decline.
12.5 Prepare addenda for review and approval by City. CMAR will distribute.
POST DESIGN PHASE PROJECT TASKS:
13. PRE-CONSTRUCTION ASSISTANCE
13.1 Attend the pre-construction meeting.
14. ENGINEERING OR ARCHITECTURAL DESIGN SERVICES DURING CONSTRUCTION
14.1. Attend construction meetings, virtual or in-person. SmithGroup assumes attendance of (1) weekly
construction meetings.
14.2. Review, evaluate, and respond to any contractor Requests for Information (RFI’s) forwarded by the CMAR
for design review.
14.3. Review, evaluate, and respond to any Contractor Shop Drawing submittals forwarded by the CM Firm for
design review.
15. RECORD DRAWINGS
15.1. Transfer As-Built redlines provided by CMAR to construction plans to create record drawings.
15.2. Provide resident engineer and/or architect and/or landscape architect stamp/certification on record drawings
cover sheet. Ensure all required signatures on the cover sheet.
15.3 Provide and deliver record drawings in digital pdf format to the City as required for as-built submittal process
at city permit counter.
15.4 Provide City of Chandler with a copy of DWG files. Each building system must be “layered” so as to be able
to isolate trades or engineering from architectural components or vice versa.
ASSUMPTIONS
•
(7) In-person Workshops during the design phase
•
Weekly OAC Meetings during the design phase shall be held virtually
•
Construction Administration Services include:
o (1) visit per week by design team CA representative
o (1) visit per month by MEP engineering
o (12) visits by Structural Engineering
o (4) visits by Civil Engineering
o (6) visits by specialty team representatives.
•
Site visits will be followed by written field observation reports.
•
All submissions shall be digital.
•
Any hard copy materials, printing, presentations etc. requested by Owner shall be billed to Owner’s
allowance.
Chandler Forensic Services Facility | Design & Post-Design Services
SmithGroup
576 West Pecos Road - Chandler, Arizona 85225
PD2301.201
LETTER FORM PROPOSAL
- 9 -
4/10/2025
•
CMAR Delivery
•
Design Services Fee assumes 30,000 GSF +/- 10%
OWNER RESPONSIBILITIES
•
Move Coordination of Existing FFE.
•
Laboratory Equipment Selection (Design team to provide planning and utility design)
•
Laboratory Equipment Procurement and Installation Coordination
•
Interiors Furniture Procurement and Installation Coordination
•
Jurisdictional Applications Fees
•
Construction Testing and Inspection
•
Hazardous Materials Inspections
•
Reproduction Costs for Bidding
•
Commissioning Services
•
Relocation and Design Associated with the existing cell tower on site
ALLOWANCES
An Owner allowance for potential additional scope has also been provided at the request of the City. Requests for
additional services or staff will be documented by SmithGroup, and the work will commence upon The City of
Chandler’s approval of a fee for that effort.
Design allowances have been provided for Civil scope items that have been determined to be expected but not yet
confirmed necessary to the project. They include:
•
Replat or Lot Combo.
•
Abandonment Legal Description & Exhibit
•
ALTA/NSPS Land Title Survey
•
Legal Description & Exhibit for Utility Easements
•
Fire Flow Test
•
Potholing
Work for these items will commence upon The City of Chandler’s written notice to proceed.
PAYMENTS
Invoices will be prepared monthly on the basis of a percentage of task completion.
Chandler Forensic Services Facility | Design & Post-Design Services
SmithGroup
576 West Pecos Road - Chandler, Arizona 85225
PD2301.201
LETTER FORM PROPOSAL
- 10 -
4/10/2025
EXHIBIT “A-2”
CHANDLER FORENSIC SERVICES FACILITY STUDY – SINGLE STORY ADDENDUM.PDF
CITY OF CHANDLER
CHANDLER FORENSIC
SERVICES FACILITY STUDY
ADDENDUM DOCUMENT
03/11/2024
2
CITY OF CHANDLER FORENSIC SERVICES FACILITY STUDY
SECTION 01
EXECUTIVE SUMMARY
3
EXECUTIVE SUMMARY
CHANDLER FORENSIC SERVICES FACILITY
Programmed Net Square Feet
23,153 NSF
Programmed Gross Square Feet
38,588 GSF
Concept Gross Square Feet
29,996 GSF
In response to budget and pricing increases within the current inflationary
environment, the design and City stakeholder team was challenged to
reduce the overall cost of the project. This addendum documents program
reductions resulting in reduced square footage yielding a single-story
conceptual design. In addition, site improvements for the property &
evidence parking, well site, and covered parking have been deferred to a
future phase.
The overall square footage of the facility has been reduced to
approximately 30,000 gross square feet (gsf) while maintaining
functionality for the forensic services team. This smaller programmatic
area can be accommodated on a single floor, eliminating the need for
stairs and elevators.
The planning horizon and staff requirements were maintained for current
laboratory sections. A firearms section is not anticipated in the current
planning beyond NIBIN equipment that allows access by outside police
jurisdictions. Staff for the DNA unit has been reduced to four along with
the associated lab support spaces. Smaller workstations in the Crime
Scene open office environment are provided due to the reduced time that
the investigations staff are at their desk. The computer forensics section
has been reduced to accommodate the City’s direct needs, exclusive of
additional positions for task force or other staff. Conference spaces have
been eliminated but the plan maintains a multipurpose room which is now
divisible into two meeting spaces.
A preliminary comparison of the construction cost has been reduced to
approximately $41,500,000. Using a 70% construction to project cost factor,
this suggests an approximate project budget of $59,300,000. A complete
breakdown of the hard and soft costs associated with the project is
included at the end of this report.
HAMILTON COUNTY CORONER & CRIME LAB FACILITY - LOBBY
4
CITY OF CHANDLER FORENSIC SERVICES FACILITY STUDY
Lab Planning
The overall approach for the laboratory planning remained unchanged
for the current programmatic elements. An important goal was to allow
primary laboratory and comparison spaces to have access to ample
daylight and prioritize access to an exterior wall. Spaces that prefer
darkness or have infrequent occupancies such as storage rooms can
therefore be pushed toward the building core.
Laboratory systems benching remains adaptable in the center of spaces,
being served with utilities from the ceiling above. Casework on the outer
walls of each space becomes fixed as fume hoods and sinks are located
there. This strategy allows the opportunity to adapt to future changes in
the individual sections, preventing monuments that impede change in the
floorplan.
Plumbing
The overall approach of the plumbing system design remains the same for
the single-story facility iteration. The design and piping layouts will now be
adjusted to serve a single story rather than a 2-story facility.
The plumbing systems design remains flexible and adaptable, providing
isolation valves to facilitate shut down at each laboratory room, restroom,
and any other locations that will require service and modifications without
affecting other spaces. This strategy allows the opportunity to adapt to
future modifications and connections to the plumbing systems.
See below for specific plumbing design changes:
•
Elevator sump pumps and the associated piping and accessories
have been removed.
•
Provide a 1-½” domestic water meter for the single-story design.
Although the building use and space types remain similar to the initial
program report, it was important to highlight some elements or factors
that have changed with this new design. Many of the modifications are
directly related to a reduced footprint while others eliminate systems
entirely (I.e., vertical circulation).
Discipline level descriptions of the adjustments to the project scope are
included below.
Architecture and Interiors
The change to a single story, approximately 30,000 gsf facility posed
the challenge of maintaining critical adjacencies between the offices
and labs, and continuity of workflow between individual sections. With
the consolidation to one floor, the offices were co-located to the center
of the floor plate around a north-facing training courtyard. This location
gives future flexibility for growth and densification of workstations while
providing access to natural light and immediate views to the landscape.
The lab sections wrap around the exterior perimeter of the U-shaped plan,
all within close walking distance to the office area and to each other.
The one-story conceptual design eliminates the need for an elevator and
two stairs, while a ships ladder accessing a roof hatch is envisioned as
providing access to any rooftop mechanical equipment. Other cost-saving
measures include a reduction in the quantity and size of restrooms and
conference space, with a single divisible conference space off the lobby
remaining. The exterior of the building is envisioned as maintaining the
character of the architecture represented in the 2-story renderings with
programmatically appropriate fenestration with a covered main entry and
partially shaded training courtyard.
NARRATIVES
5
•
Provide (2) 65 Gallon, 125 MBH natural gas storage-type water
heaters.
Fire Protection
The overall approach of the fire protection system design remains the
same for the single-story facility iteration. The design and piping layouts
will now be adjusted to serve a single story rather than a 2-story facility.
A 6-inch dedicated fire protection water service will be provided into the
hazardous waste storage room, located on the northeast corner of the
building with direct access to the exterior. A backflow preventer will be
provided to the exterior of the building at a location determined by the civil
engineer.
Mechanical
The mechanical systems approach remains unchanged, though the sizing
and application of systems will vary given the limited site area for a single-
story facility with the expansion. In lieu of a penthouse housing dedicated
outside air-handling systems (DOAS) and hydronic systems, the design
utilizes outdoor DOAS units and a roof-mounted prefabricated packaged
central plant.
To limit its size, the packaged central plant will house pumps and tanks for
chilled, heating, and recovery water systems, as well as the boilers for the
heating water system. The system is built offsite and delivered in modular
sections that when installed give the appearance of a single enclosure on
the roof. Air-cooled chillers, currently shown as in an enclosed yard near
the building entry, could also be placed on the roof above the MEP support
zone using an elevated steel platform to limit transmission of vibration
to the structure. The enclosure will be prewired with lighting and space
conditioning for equipment.
To optimize first cost and operational performance, system will consider
the use of single DOAS and exhaust recovery units (ERU) with multiple
redundant fans and provision for a second set of units in the future for
improved redundancy and easing maintenance. Likewise, a single air-
cooled chiller could be provided Day One with provisions for a second.
Redundant pumping ensures that the hydronic systems remain online.
All equipment on the roof will be screened with exterior access from the
generator equipment yard from loading.
Electrical
The general design of the normal and backup power electrical distribution
system remains as described in the electrical narrative except for the
following:
•
Electrical service entrance section (SES) reduced to 1200A MCB /
1600A Bus.
•
Elimination of second level electrical rooms and distribution.
The reduction of SES capacity results in 33 watts per square foot, which is
an adequate amount of electrical capacity for a building of this function as
well as future considerations.
6
Intentionally Left Blank
7
SECTION 02
CONCEPT DESIGN
8
CITY OF CHANDLER FORENSIC SERVICES FACILITY STUDY
CONCEPT SITE PLAN
PARKING TOTAL:
FORENSIC SERVICES:
STAFF: 84 (SECURED)
INVESTIGATIONS: 6 (SECURED, COVERED)
VISITOR/POLICE: 30 (UNSECURED),
COMBINED
EXISTING PROPERTY AND EVIDENCE:
VISITOR: 1 ACCESSIBLE (UNSECURED),
COMBINED
STAFF: 4 (SECURED)
EVIDENCE VEHICLES: 184 (SECURED)
●
100 PARKING SPACES ADDED
●
50 PARKING SPACES DISPLACED
BY WELL SITE
●
50 NET PARKING SPACES ADDED
EXISTING HOUSING:
STAFF/VISITOR: 12 (SECURED/
UNSECURED)
EXISTING PROPERTY &
EVIDENCE BUILDING
S HARTFORD ST
W PECOS RD
N
CELL TOWER
TO BE
RELOCATED
RELOCATED CELL
TOWER OPTION #2
EXISTING PROPERTY &
EVIDENCE PARKING LOT
DEVELOPMENT EXTENTS
DEVELOPMENT EXTENTS
DEVELOPMENT EXTENTS
DEVELOPMENT EXTENTS
(27) VISITOR PARKING
(76) SECURE STAFF PARKING
(6) CS VAN PARKING
(COVERED)
EXISTING
GATE
WEST DRIVEWAY
ACCESS
RELOCATED CELL
TOWER OPTION #3
FUTURE
200’X112’ WELL SITE
INCINERATOR
TRASH
VEHICLE
GATE
(3) OFFICER
PARKING
FUTURE ADDITION
(5,440 SF)
LOADING
GENERATOR
MECHANICAL
YARD
PROPOSED FUTURE SCOPE
(EVIDENCE VEHICLES)
EXISTING
GATE
RELOCATED
CELL TOWER
OPTION #1
9
682 SF
BREAKROOM
P 300 SF
256 SF
SHARED CONSUMABLE STR
P 242 SF
102 SF
RECEPTION
P 100 SF
172 SF
MDF
98 SF
HAZARDOUS WASTE STORAGE
P 80 SF
94 SF
MULTIPURPOSE
ROOM STORAGE
P 120 SF
215 SF
ATS
191 SF
MEN
188 SF
WOMEN
TO P&E BLG
129 SF
INCINERATOR
263 SF
SES
GENERATOR
62 SF
RR
62 SF
RR
121 SF
P 120 SF
QA MGR
275 SF
P 300 SF
GAS GENERATOR / WATER
121 SF
BULK CHEMICAL STR
182 SF
REAGENT PREP
P 121 SF
121 SF
P 121 SF
LAB VESTIBULE
112 SF
P 121 SF
LAB VESTIBULE
259 SF
FIREARMS SCIENTIST
WORKSTATION
P 242 SF
788 SF
P 847 SF
CENTRAL TOXICOLOGY
LABORATORY
261 SF
EVIDENCE STORAGE
690 SF
COMPUTER FORENSICS OFFICE
P 1694 SF
256 SF
POST-AMP
132 SF
P 120 SF
SUPERVISOR
182 SF
P 200 SF
SENIOR MNGR
FUME HOOD ALCOVE
CASE LOCKERS
114 SF
P 100 SF
VESTIBULE
371 SF
P 121 SF
CASE EXAM / ALTERNATE LIGHT
SOURCE
NIBIN ENTRANCE
EVIDENCE
VIEWING TABLE
512 SF
TOXICOLOGY INSTRUMENT
P 484 SF
217 SF
P 242 SF
CASE EXAM -
DRUG
STANDARDS
ROOM
159 SF
P 242 SF
ACCESSIONING -
PENDING
EVIDENCE
512 SF
CHEMISTRY INSTRUMENT
P 484 SF
866 SF
CENTRAL CHEMISTRY
LABORATORY
P 847 SF
121 SF
LAB VESTIBULE
P 121 SF
92 SF
P 121 SF
SECURE SERVER
90 SF
P 121 SF
LAB VESTIBULE
104 SF
P 121 SF
LAB VESTIBULE
782 SF
P 726 SF
CENTRAL BIOLOGY
LABORATORY
82 SF
P 120 SF
JANITOR/STORAGE
285 SF
P 120 SF
BUILDING MAINTENANCE
STORAGE
MECHANICAL YARD
CANOPY ABOVE
CANOPY ABOVE
129 SF
P 120 SF
SUPERVISOR
2029 SF
P 1165 SF
OPEN OFFICE
120 SF
P 120 SF
SUPERVISOR
294 SF
CRIME SCENE TECHNICAL LEAD
P 525 SF
332 SF
P 242 SF
GEAR
ROOM
188 SF
P 121 SF
DARK ROOM
120 SF
P 120 SF
CASE FILES
82 SF
ELEC
968 SF
P 968 SF
VEHICLE PROCESSING
998 SF
P 968 SF
VEHICLE PROCESSING
505 SF
P 525 SF
LATENT PRINT ARCHIVE
STORAGE
200 SF
P 121 SF
STORAGE
192 SF
P 121 SF
EVIDENCE PROCESSING
3957 SF
CORRIDOR
121 SF
P 121 SF
TRAINING STORAGE
931 SF
P 242 SF
LATENT PRINT INSTRUMENT
412 SF
P 173 SF
LOCKERS
85 SF
P 104 SF
SHOWERS
54 SF
CHANGING RM
121 SF
LIFT CARD STORAGE
P 121 SF
121 SF
P 121 SF
CASE EXAM ROOM / DARK ROOM
/ ALS
90 SF
P 121 SF
LAB VESTIBULE
70 SF
P 120 SF
COPY/WORKROOM
1061 SF
OPEN OFFICE
120 SF
P 120 SF
SUPERVISOR
120 SF
P 120 SF
SUPERVISOR
163 SF
QUIET
ROOM
P 80 SF
195 SF
CASE EXAM ROOM / DARK ROOM
/ ALS
P 121 SF
239 SF
P 484 SF
EXTRACTION LABORATORY
224 SF
PRE-AMP
56 SF
P 120 SF
COPY/WORKROOM
1308 SF
MULTIPURPOSE
P 1200 SF
68' - 4 1/8"
43' - 11 3/8"
39' - 8 7/8"
9' - 3 1/8"
33' - 6"
41' - 3 1/2"
84' - 10 3/4"
26' - 0 1/2"
20' - 8 3/8"
72' - 7 5/8"
79' - 3 1/8"
215 SF
REAGENT PREP
234 SF
P 242 SF
EXEMPLAR STORAGE
194' - 9 1/2"
82' - 6"
172' - 7"
650 SF
P 726 SF
EVIDENCE DRYING
874 SF
P 726 SF
COMPARISONS LABORATORY
133' - 9 3/8"
85' - 8"
121 SF
P 121 SF
ELECTRONIC
PROCESSING
CONCEPT GROUND LEVEL PLAN
EXISTING PROPERTY &
EVIDENCE BUILDING
N
EXISTING PROPERTY &
EVIDENCE PARKING LOT
EXISTING
PROPERTY
& EVIDENCE
PARKING LOT
EXISTING GATE
(6) CRIME SCENE
FLEET PARKING
EXTERIOR
CRIME SCENE
TRAINING AREA
LOADING
GATE
COVERED
ENTRY PLAZA
MAIN
ENTRANCE
NIBIN ENTRANCE
(4) STAFF PARKING
9
SECTION 3
STATEMENT OF PROBABLE COST
10
CITY OF CHANDLER FORENSIC SERVICES FACILITY STUDY
Below is a preliminary listing of the costs associated with this project. Although not all factors are currently understood, estimated values have been
incorporated and must be managed as the project develops. The goal of this overview is to provide the City with estimated values to further evaluate
the ultimate need for the community and the Forensic Services Section. A detailed breakdown of the project scope is included in the following pages.
Cost Detail:
Construction Cost:
41,527,425
$
Building and Site
22,156,090
$
GC, Bond, Insurance
2,658,731
$
12% of Construction Cost
Construction Cost Subtotal
24,814,821
$
Estimating Contingency
3,722,223
$
15% of Construction Cost
CMAR Contingency
1,240,741
$
5% of Construction Cost
Owner's Allowance
2,215,609
$
10% of Building and Site Cost
Escalation
5,758,811
$
18% Escalation - Three Years
CMAR Fee
3,775,220
$
10% Projected
Construction Fees Subtotal
16,712,605
$
Enabling Construction Cost:
312,700
$
P&E Renovations
265,000
$
Budget Number - Limited Scope
Escalation
47,700
$
18% Escalation
Soft Costs:
17,484,768
$
Construction Tax
2,367,063
$
5.7% Overall
New Program Instrumentation
1,514,028
$
Drug Toxicology and DNA
Instrumentation Replacement
4,831,546
$
Replacing end of life instruments (Escalated)
Furniture, Fixtures, and Equipment
1,255,720
$
Costs outside of the laboratory + design (Escalated)
New Utility Service Fees
100,000
$
Beyond infrastructure identified in site costs
Chandler Development Fees
93,981
$
Development Service Fees
Audio Visual / IT / Security
-
$
Budgeted included in building costs
Municipal Art Program
415,274
$
Outside of GC's Scope - Exclusive of P&E Reno
Design / Post-Design Fees
4,152,743
$
Includes Construction Administration
Commissioning Fees
332,219
$
0.8% of Design Fee
CMAR Preconstruction Fees
200,000
$
Fee associated with CMAR delivery
CM - Advisor Fee
1,245,823
$
3% Fee
City Management Fee
924,248
$
2% of Design, Construction, Pre-Con, CxA
Unknown Soft Cost Allowance
52,123
$
70% Construction to Project Cost Ratio
Project Cost
59,324,893
$
Unknown project cost allowance included
Project Name: Forensic Services Facility
Project No.: PD2301.201
Rev. 1/12/2024
Page B-1
EXHIBIT “B”
COMPENSATION AND FEES
Chandler Forensic Services Facility | Design & Post-Design Services
SmithGroup
576 West Pecos Road - Chandler, Arizona 85225
PD2301.201
LETTER FORM PROPOSAL
4/10/2025
EXHIBIT “B”
FEE SCHEDULE
- 22 -
Chandler Forensic Services Facility | Design & Post-Design Services
SmithGroup
576 West Pecos Road - Chandler, Arizona 85225
PD2301.201
LETTER FORM PROPOSAL
4/10/2025
- 33 -
SmithGroup
Dibble
ASE
PCR
Speedie
SUBTOTAL
DESIGN PHASE
5,390.00
$
840.00
$
-
$
-
$
-
$
6,230.00
$
3.1 Production Schedule
5,390.00
$
840.00
$
-
$
-
$
13,530.00
$
1,680.00
$
2,148.00
$
-
$
-
$
17,358.00
$
4.1 Quality Control Plan
13,530.00
$
1,680.00
$
2,148.00
$
-
$
19,540.00
$
3,942.00
$
1,358.00
$
-
$
-
$
24,840.00
$
5.1 Perform Document Search and Research
9,770.00
$
1,394.00
$
1,358.00
$
-
$
5.2 Investigate Existing Conditions
9,770.00
$
942.00
$
-
$
-
$
5.3 Survey
-
$
1,606.00
$
-
$
-
$
29,298.00
$
8,766.00
$
1,740.00
$
-
$
-
$
39,804.00
$
6.1 Coordination with Utilities (PIPG)
9,906.00
$
2,444.00
$
-
$
-
$
6.2 Identify Utility Conflicts
9,026.00
$
2,018.00
$
1,740.00
$
-
$
6.3 Coordination Design of Utilities
10,366.00
$
4,304.00
$
-
$
-
$
-
$
-
$
-
$
-
$
6,640.00
$
6,640.00
$
7.1 Soil and Pavement Borings
-
$
6,640.00
$
182,180.00
$
1,324.00
$
3,628.00
$
-
$
187,132.00
$
8.1 Review program with City and update as necessary
182,180.00
$
1,324.00
$
3,628.00
$
-
$
561,660.00
$
12,760.00
$
34,718.00
$
16,828.93
$
-
$
625,966.93
$
9.2 Prepare CAD Base Plans
181,400.00
$
6,948.00
$
33,260.00
$
-
$
9.3 Prepare 30% SD & ROM Cost Estimate
368,110.00
$
4,284.00
$
-
$
16,828.93
$
9.4 CofC Review/Meeting/Site Visit
12,150.00
$
1,528.00
$
1,458.00
$
-
$
1,183,660.00
$
14,688.00
$
59,292.00
$
20,850.74
$
-
$
1,278,490.74
$
10.1 Prepare 60% CAD Base Plans
432,300.00
$
3,684.00
$
19,996.00
$
-
$
10.2 Coordinate Preliminary MP&E Engineering
146,740.00
$
1,000.00
$
5,756.00
$
-
$
10.3 Prepare 60% Plans & Outline Specs
512,580.00
$
8,056.00
$
31,596.00
$
-
$
10.4 Coordinate 60% Cost Estimate
80,180.00
$
420.00
$
-
$
20,850.74
$
10.5 60% CofC Review/Meeting/Site Visit
11,860.00
$
1,528.00
$
1,944.00
$
-
$
868,460.00
$
23,902.00
$
46,154.00
$
30,939.58
$
-
$
969,455.58
$
11.1 Prepare 98% CAD Base Drwgs
133,740.00
$
3,084.00
$
10,944.00
$
-
$
11.2 Coordinate MP&E Engineering
71,060.00
$
580.00
$
2,244.00
$
-
$
11.3 Prepare 98% Plans & Draft Tech Specs
141,660.00
$
11,472.00
$
18,102.00
$
-
$
11.4 Cordinate 98% Cost Estimate
67,940.00
$
420.00
$
-
$
16,482.94
$
11.5 98% CofC Review/Meeting/Site Visit
14,910.00
$
1,528.00
$
1,458.00
$
-
$
11.6 Coordinate 100% MP&E Engineering
137,220.00
$
790.00
$
2,082.00
$
-
$
11.7 Prepare 100% Plans & Final Tech Specs
96,600.00
$
2,524.00
$
4,460.00
$
-
$
11.8 100% Deliverables, Plan Review & Permit
138,500.00
$
3,084.00
$
6,864.00
$
-
$
11.9 100% Engineer's Cost Estimate
66,830.00
$
420.00
$
-
$
14,456.64
$
45,302.00
$
4,026.00
$
7,308.00
$
-
$
-
$
56,636.00
$
12.1 Coordinate & Issue Bid Documents
11,053.00
$
1,064.00
$
3,441.00
$
-
$
12.2 RFIs / Substitution Requests
18,966.00
$
1,528.00
$
1,829.00
$
-
$
12.3 Issue Addenda as required
15,283.00
$
1,434.00
$
2,038.00
$
-
$
SUBTOTAL
2,909,020.00
$
71,928.00
$
156,346.00
$
68,619.25
$
6,640.00
$
3,212,553.25
$
POST DESIGN PHASE
15,400.00
$
840.00
$
972.00
$
-
$
-
$
21,212.00
$
13.1 Preconstruction Assistance
15,400.00
$
840.00
$
972.00
$
693,485.00
$
10,612.00
$
38,120.00
$
-
$
-
$
930,977.00
$
14.1 Attend Construction Meetings
82,575.00
$
2,216.00
$
5,800.00
$
14.2 Respond to Requests for Information (RFI’s)
305,915.00
$
5,316.00
$
16,660.00
$
14.3 Respond to Shop Drawing Submittals
304,995.00
$
3,080.00
$
15,660.00
$
32,750.00
$
2,820.00
$
8,760.00
$
-
$
-
$
43,392.00
$
15.1 Record Drawings
32,750.00
$
2,820.00
$
8,760.00
$
SUBTOTAL
741,635.00
$
14,272.00
$
47,852.00
$
-
$
-
$
995,581.00
$
ALLOWANCES
211,663.00
$
A.1 Owner's Allowance
200,000.00
$
A.2 Allowance for Civil Optional Services
11,663.00
$
TOTAL COST
TOTAL COST:
4,419,797.25
$
ALLOWANCES
Task 9.0 Schematic Design (30%)
Task 6.0 Utility/Agency Coordination
Task 7.0 Geotechnical Investigation
Task 10.0 Design Development (60%)
Task 13.0 Preconstruction Assistance
Task 14.0 Design Services During Construction
Task 15.0 Record Drawings
Task 11.0 Construction Documents
Task 12.0
Task 1.0 Project Description & Scope of Construction
TASK DESCRIPTION
Task 8.0 Program Verification
Lump Sum Cost Per Task
EXHIBIT "B-1"
Task 5.0 Preliminary Research
Task 4.0 Quality Control
Task 3.0 Project Schedule
Task 2.0 Assignment
- 23 -
(98% Documents):
Final Construction Documents/Bid and Award (100% Doc)
Project Name: Forensic Services Facility
Project No.: PD2301.201
Rev. 1/12/2024
Page C-1
EXHIBIT “C”
INSURANCE REQUIREMENTS
1.
General.
1.1 At the same time as execution of this Agreement, Consultant must furnish City a certificate
of insurance on a standard insurance industry ACORD form. The ACORD form must be
issued by an insurance company authorized to transact business in the State of Arizona
possessing a current A.M. Best, Inc. rating of A-7, or better and legally authorized to do
business in the State of Arizona with policies and forms satisfactory to City. Provided,
however, the A.M. Best rating requirement will not be deemed to apply to required Workers’
Compensation coverage.
1.2 Consultant and any of its subconsultants must procure and maintain, until all of their
obligations have been discharged, including any warranty periods under this Agreement are
satisfied, the insurances set forth below.
1.3 The insurance requirements set forth below are minimum requirements for this Agreement
and in no way limit the indemnity covenants contained in this Agreement.
1.4 City in no way warrants that the minimum insurance limits contained in this Agreement are
sufficient to protect Consultant from liabilities that might arise out of the performance of
the Agreement services under this Agreement by Consultant, its agents, representatives,
employees, subconsultants, and Consultant is free to purchase any additional insurance as
may be determined necessary.
1.5 Failure to demand evidence of full compliance with the insurance requirements in this
Agreement or failure to identify any insurance deficiency will not relieve Consultant from,
nor will it be considered a waiver of its obligation to maintain the required insurance at all
times during the performance of this Agreement.
1.6 Use of subconsultants: If any work is subcontracted in any way, Consultant must execute a
written Agreement with subconsultant containing the same Indemnification Clause and
Insurance Requirements as City requires of Consultant in this Agreement. Consultant is
responsible for executing the Agreement with the subconsultant and obtaining Certificates
of Insurance and verifying the insurance requirements.
2.
Minimum Scope and Limits of Insurance. Consultant must provide coverage with limits of
liability not less than those stated below.
2.1 Professional Liability. If the Agreement is the subject of any professional services or work
performed by Consultant, or if Consultant engages in any professional services or work
adjunct or residual to performing the work under this Agreement, Consultant must maintain
Professional Liability insurance covering errors and omissions arising out of the work or
services performed by Consultant, or anyone employed by Consultant, or anyone whose
acts, mistakes, errors and omissions Consultant is legally liable, with a liability limit of
$1,000,000 each claim and $2,000,000 all claims. In the event the Professional Liability
Project Name: Forensic Services Facility
Project No.: PD2301.201
Rev. 1/12/2024
Page C-2
insurance policy is written on a “claims made” basis, coverage must extend for 3 years past
completion and acceptance of the work or services, and Consultant, or its selected Design
Professional will submit Certificates of Insurance as evidence the required coverage is in
effect. The Design Professional must annually submit Certificates of Insurance citing that the
applicable coverage is in force and contains the required provisions for a 3 year period.
2.2 Commercial General Liability-Occurrence Form. Consultant must maintain “occurrence” form
Commercial General Liability insurance with a limit of not less than $2,000,000 for each
occurrence, $4,000,000 aggregate. Said insurance must also include coverage for products
and completed operations, independent contractors, personal injury and advertising injury.
If any Excess insurance is utilized to fulfill the requirements of this paragraph, the Excess
insurance must be “follow form” equal or broader in coverage scope than underlying
insurance.
2.3 Automobile Liability-Any Auto or Owned, Hired and Non-Owned Vehicles
Vehicle Liability: Consultant must maintain Business/Automobile Liability insurance with a
limit of $1,000,000 each accident on Consultant owned, hired, and non-owned vehicles
assigned to or used in the performance of Consultant’s work or services under this
Agreement. If any Excess or Umbrella insurance is utilized to fulfill the requirements of this
paragraph, the Excess or Umbrella insurance must be “follow form” equal or broader in
coverage scope than underlying insurance.
2.4 Workers Compensation and Employers Liability Insurance: Consultant must maintain Workers
Compensation insurance to cover obligations imposed by federal and state statutes having
jurisdiction of Consultant employees engaged in the performance of work or services under
this Agreement and must also maintain Employers’ Liability insurance of not less than
$1,000,000 for each accident and $1,000,000 disease for each employee.
3.
Additional Policy Provisions Required.
3.1 Self-Insured Retentions or Deductibles. Any self-insured retentions and deductibles must be
declared and approved by City. If not approved, City may require that the insurer reduce or
eliminate any deductible or self-insured retentions with respect to City, its officers, officials,
agents, employees, and volunteers.
3.1.1. Consultant’s insurance must contain broad form contractual liability coverage.
3.1.2. Consultant’s insurance coverage must be primary insurance with respect to City, its
officers, officials, agents, and employees. Any insurance or self-insurance maintained
by City, its officers, officials, agents, and employees will be in excess of the coverage
provided by Consultant and must not contribute to it.
3.1.3. Consultant’s insurance must apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
3.1.4. Coverage provided by Consultant must not be limited to the liability assumed under
the indemnification provisions of this Agreement.
Project Name: Forensic Services Facility
Project No.: PD2301.201
Rev. 1/12/2024
Page C-3
3.1.5. The policies must contain a severability of interest clause and waiver of subrogation
against City, its officers, officials, agents, and employees, for losses arising from Work
performed by Consultant for City. (Does not apply to Professional Liability coverage.)
3.1.6. Consultant, its successors and or assigns, are required to maintain Commercial
General Liability insurance as specified in this Agreement for a minimum period of 3
years following completion and acceptance of the Work. Consultant must submit a
Certificate of Insurance evidencing Commercial General Liability insurance during this
3-year period containing all the Agreement insurance requirements, including
naming City of Chandler, its agents, representatives, officers, directors, officials and
employees as Additional Insured as required.
3.1.7. If a Certificate of Insurance is submitted as verification of coverage, City will
reasonably rely upon the Certificate of Insurance as evidence of coverage, but this
acceptance and reliance will not waive or alter in any way the insurance requirements
or obligations of this Agreement.
3.2. Insurance Cancellation During Term of Agreement.
3.2.1. If any of the required policies expire during the life of this Agreement, Consultant
must forward renewal or replacement Certificates to City within 10 days after the
renewal date containing all the required insurance provisions.
3.2.2. Each insurance policy required by the insurance provisions of this Agreement must
provide the required coverage and must not be suspended, voided or canceled
except after thirty (30) days prior written notice has been given to City, except when
cancellation is for non-payment of premium, then ten (10) days prior notice may be
given. Such notice must be sent directly to Chandler Law-Risk Management
Department, Post Office Box 4008, Mailstop 628, Chandler, Arizona 85225. If any
insurance company refuses to provide the required notice, Consultant or its
insurance broker must notify City of any cancellation, suspension, non-renewal of any
insurance within seven (7) days of receipt of insurers’ notification to that effect.
3.3
City as Additional Insured. The policies are to contain, or be endorsed to contain, the following
provisions:
3.3.1. The Commercial General Liability and Automobile Liability policies are to contain, or
be endorsed to contain, the following provisions: City, its officers, officials, agents,
and employees are additional insureds with respect to liability arising out of activities
performed by, or on behalf of, Consultant; Products and Completed operations of
Consultant; and automobiles owned, leased, hired, or borrowed by Consultant.
3.3.2. City, its officers, officials, agents, and employees must be additional insureds to the
full limits of liability purchased by Consultant even if those limits of liability are in
excess of those required by this Agreement.
Project Name: Forensic Services Facility
Project No.: PD2301.201
Rev. 1/12/2024
Page D-1
EXHIBIT “D”
SPECIAL CONDITIONS
Standard Details and Specifications. Consultant must be familiar with City’s latest revision of
the MAG Specifications and MAG Standard Details as amended by City. City’s current
amendment to the MAG Specifications, part of City’s Unified Development Manual, may be found
and downloaded from City’s website at http://www.chandleraz.gov/udm.
City Ownership of Project Documents. All work products (electronically or manually
generated) including, but not limited to: plans, specifications, cost estimates, field notes,
tracings, studies, investigations, design analyses, original drawings, original mylars, Computer
Aided Drafting and Design (CADD) file diskettes which reflect all final drawings, and other
related documents which are prepared in the performance of this Agreement (collectively
referred to as "Documents") are to be and remain the property of City and are to be delivered
to the Project Manager before the final payment is made to Consultant. In the event these
Documents are altered, modified or adapted without the written consent of Consultant,
which consent Consultant must not unreasonably withhold, City agrees to hold Consultant
harmless to the extent permitted by law from the legal liability arising out of City's alteration,
modification or adaptation of the Documents.
Re-use of Documents. The parties agree the documents, drawings, specifications and designs,
although the property of City, are prepared for this specific project and are not intended nor
represented by Consultant to be suitable for re-use for any other project. Any re-use without
written verification or adaptation by Consultant for the specific purpose intended will be at
City’s sole risk and without liability or legal exposure to Consultant.
Documents to Bear Seal. Consultant and its subconsultants must endorse by professional
seal all plans, works, and deliverables prepared by each for this Agreement as required by
state law.
Project Name: Forensic Services Facility
Project No.: PD2301.201
Rev. 1/12/2024
Page E-1
EXHIBIT “E”
SUBCONSULTANT DOCUMENTS WITH CONSULTANT
Any subconsultant assumptions, clarifications, exclusions, terms & conditions,
signature blocks, etc. included are strictly between the Consultant and their
subconsultants, and do not apply to the Agreement between the Consultant and
the City.
AGREEMENT FOR PROFESSIONAL SERVICES
CLIENT:
Ms. Stephanie Mitrovic, Vice President
DATE:
April 9, 2025
Smith Group
PROPOSAL NO: P22095a
455 N 3rd Street, Suite 250
PROJECT NO: TBD
Phoenix, AZ 85004
PROJECT:
Chandler Forensic Services Facility – Design Phase
W Pecos Road, East of S. Hartford Street, Chandler, AZ 85225
SCOPE OF SERVICES:
Structural engineering design and drafting, review your specifications, sealed
calculations and construction documents, construction contract administration (review submittals, contractor
clarifications (RFI’s), site visits) for the Forensic Services Facility in Chandler, AZ. The following items are included
in the scope of services:
Project Notes:
o Building is proposed to be a single story building, approximately 30,000-sf.
o Approximate Construction Cost = $41.5M
o Building is intended for the following:
Lab and Lab Support spaces (approximately 70%), such as:
Evidence and Processing.
Computer Forensics
Vehicle Bays
Toxicology
Drug Chemistry
Office, Collaboration, and Support spaces (approximately 30%), such as,
Office Spaces
Breakroom
Multipurpose Room
Outdoor, Covered Training Area
Covered Entry Plaza
Building Utility Spaces
Quality Control:
o Develop quality control chart, identifying items to be observed during construction and what
will require special structural inspection by the design engineer.
Preliminary Research:
o Implement recommendations per geotechnical reports and investigations.
Utility/Agency Coordination:
o Review coordination of utility conflicts with structural elements.
Schematic Design, 30% Document Review (est. 2.5-months):
o Determine building vertical and lateral loading.
o Size and locate building foundation elements.
o Size and locate building gravity elements.
o Locate building lateral elements.
Chandler Forensic Services Facility – Design Phase – P24095a
Ms. Stephanie Mitrovic, Vice President
April 9, 2025
Page 2 of 15
o Prepare schematic progress drawings, showing plans of building foundations and framing.
o Coordination/Discussions/Meetings for design requirements/intent/direction, anticipate 6-
meetings max.
o Internal technical review of submittal documents.
Design Development, 60% and 80% Document Review (est. 4-months):
o Update building foundation elements and develop detailing for project sections.
o Update building gravity elements and develop detailing for project sections.
o Confirm and size building lateral elements and develop detailing for project sections.
o Prepare design development progress drawings for 60% and 80% completion submittal.
o Coordination/Discussions/Meetings for design requirements/intent/direction/value
engineering, anticipate 8-meetings max.
o Prepare preliminary specifications.
o Internal technical review of submittal documents.
Construction Documents, 90% and 100% Document Review (est. 3-months):
o Finalize building foundation elements and detailing for project sections.
o Finalize building gravity elements and detailing for project sections.
o Finalize building lateral elements and detailing for project sections.
o Assemble structural calculations.
o Prepare construction document progress drawings for 90% submittal.
o Address comments for drawings and calculations for finalized 100% submittal for Permit
Drawings.
o Coordination/Discussions/Meetings for design requirements/intent/direction/bid alternates,
anticipate 6-meetings max.
o Assemble final specifications.
o Internal technical review of submittal documents.
Contractor Coordinating/Bidding:
o Review and respond to contractor clarification (RFI’s) and Substitution requests.
o Addenda to be issued as needed.
Construction Administration (est. 24-months):
o Review of shop drawings and submittals to address contractor questions on interpretation (not
to exceed 2 reviews per submittal section)
o Review and respond to contractor clarifications (RFI’s) regarding interpretation of drawings or
unforeseen field condition (not intended for redesign due to construction errors or other similar
changes in design)
o Attend (Pre) Construction Meetings on an as needed basis, anticipate 12 meetings.
Or as site visits as requested for observation.
Record Drawings:
o Update drawings per red-lines during Construction.
SPECIAL CONDITIONS: Additional meetings and site visits during construction administration may be
requested based on the attached hourly fee schedule. Special Structural Inspections not included in this
proposal, inspection to be determined at a later date. Submittal has been assumed to include all buildings as a
single design package. Fee Schedule has been broken out per Client provided fee schedule, hourly breakdown
included as Exhibit C.
Chandler Forensic Services Facility – Design Phase – P24095a
Ms. Stephanie Mitrovic, Vice President
April 9, 2025
Page 3 of 15
SERVICES FEE:
Chandler Forensic Services Facility – Design Phase – P24095a
Ms. Stephanie Mitrovic, Vice President
April 9, 2025
Page 4 of 15
EXPENSES:
Anticipated minor expenses for messengers, in-house printing and plotting, and local
travel are included in our lump sum fee. Major expenses such as milestone printing for end of phase permit
submittals or bid sets, while not anticipated, would be billed at our cost with markup (x1.20) if required.
We are available to start the work upon execution of this agreement by signing below and returning via email to
Eric.Domingo@AdvancedStructuralEng.com.
We are looking forward to working with you on this project. If there are any questions or need for further
information, please feel free to contact me or Mr. Brian Raji, PE, SE, Managing Principal.
By: Advanced Structural Engineering
Agreed to by: CLIENT
Signed:
Signed:
By:
Eric Domingo
By:
Principal
Print Name/Title/Date
This agreement includes the Terms and Conditions in Exhibit A.
Attachments:
Exhibit A: Terms and Conditions on the next page
Exhibit B: Hourly Rate Schedule
Exhibit C: Hourly Breakdown
Exhibit D: Scope of Services
cc:
Brian B. Raji, PE, SE, Managing Principal, ASE
Michael S. Puhlmann, PE, SE, Principal, ASE
Karen Ratliff, Principal, Marketing, ASE
Chandler Forensic Services Facility – Design Phase – P24095a
Ms. Stephanie Mitrovic, Vice President
April 9, 2025
Page 5 of 15
EXHIBIT A
TERMS AND CONDITIONS
Advanced Structural Engineering (ASE) shall perform the services outlined in this agreement pursuant to the stated fee arrangement.
1.
Additional Services
Should the Scope of Services change from those set forth in the Agreement for Professional Services,
the fee for such additional services will be negotiated between CLIENT and ASE.
2.
Limitation of Liability
To the greatest extent allowed by law, the aggregate liability of ASE for any and all injuries, claims,
demands, losses, expenses or damages, of whatever kind, arising out of or in any way related to this Agreement or the services
provided by ASE on this project, shall be limited to $50,000 or the total fee received by ASE pursuant to this Agreement,
whichever is greater. Further, no officer, director, shareholder or employee of ASE shall bear any personal liability to CLIENT for
any and all injuries, claims, demands, losses, expenses or damages, of whatever kind or character, arising out of or in any way
related to this Agreement or the services provided by ASE on this project.
3.
Mediation
All disputes between CLIENT and ASE arising out of or relating to this Agreement shall be submitted to nonbinding
mediation prior to commencement of any other judicial proceeding.
4.
Dispute Handling
ASE shall make no claim against CLIENT without first providing CLIENT with a written notice of damages
and providing CLIENT thirty (30) days to cure before an action is commenced. CLIENT shall make no claim either directly or in a
third party claim, against ASE unless CLIENT has first provided ASE with a written certification executed by an independent
professional currently practicing in the same discipline as ASE and licensed in the state of the subject project. This certification
shall a) contain the name and license number of the certifier; b) specify each and every act or omission that the certifier contends
is a violation of the standard of care expected of a professional performing professional services under similar circumstances;
and c) state in complete detail the basis for the certifier's opinion that each such act or omission constitutes such a violation.
This certificate shall be provided to ASE not less than thirty (30) calendar days prior to the presentation of any claim or the
institution of any judicial proceeding.
5.
Suspension of Services If CLIENT fails to make payments to ASE in accordance with this Agreement, such failure shall provide
ASE the option to suspend performance of services under this Agreement upon seven (7) days written notice to CLIENT. In the
event of a suspension of services, ASE shall have no liability for any delays or damages caused because of such suspension.
Before resuming services, ASE shall be paid all sums due prior to suspension and any expenses incurred by ASE in the interruption
and resumption of its services. ASE’s fees for the remaining services and time schedules shall be equitably adjusted. If any
invoice is in dispute, CLIENT shall pay under written protest to keep the project on schedule and resolve the payment dispute
after substantial completion.
6.
Termination This Agreement may be terminated by either party with seven (7) days written notice to the other in the event
of a substantial failure of performance by the other party through no fault of the terminating party. If this Agreement is
terminated, ASE shall be paid for services performed to the termination notice date, including reimbursable expenses due.
7.
Ownership of Documents
The drawings, calculations and specifications are instruments of service and are, and shall
remain, the property of ASE, whether the project for which they are made is executed or not. They are not to be used on other
projects or extensions to this project except by agreement in writing.
8.
Contract Administration
It is understood that ASE will not provide design and construction review services relating to
safety measures of any contractor or subcontractor on the project. Further, it is understood that ASE will not provide any
supervisory services relating to the construction for the project. Any opinions solicited from ASE relating to any such review or
supervisory services shall be considered only as general information and shall not be the basis for any claim against ASE.
9.
No Third Party Beneficiary
Nothing in this Agreement shall create a contractual relationship with or a cause of action in
favor of any third party against ASE or CLIENT.
10. No Assignments
Neither party to this Agreement shall transfer, sublet or assign any rights under or interest in this
Agreement (including but not limited to monies that are due or monies that may be due) without the prior written consent of
the other party.
11. Payments
ASE will submit monthly invoices. Payment is due on the date of the invoice and becomes delinquent one month
thereafter. A late charge will be added to delinquent amounts at the rate of one-and-one-half percent (1 ½ %) for each one
month of delinquency (or the maximum allowable by law, whichever is lower). If ASE initiates suit to recover delinquent sums
owed by CLIENT, ASE shall be entitled to recover all reasonable costs incurred, including staff time, court costs, attorney’s fees,
expert fees and other related costs and expenses.
12. Composite Systems/Carbon Fiber Structural Reinforcement
ASE is in collaboration with Pipe Reconstruction Inc (PRI) and
Composite Wrap (CW) to provide turn-key service for the material procurement, design, installation, and inspection of advanced
composite/carbon fiber reinforcement systems. Design provided shall be based on our turn-key operation, 3rd party
substitutions bear all responsibility in opposing design and verification of equality.
Chandler Forensic Services Facility – Design Phase – P24095a
Ms. Stephanie Mitrovic, Vice President
April 9, 2025
Page 6 of 15
EXHIBIT B
2025 HOURLY RATE SCHEDULE
STRUCTURAL ENGINEERING SERVICES
Senior Principal
$320.00
Principal
$280.00
Project Manager
$206.00
Sr. Project Engineer
$191.00
Project Engineer/Sr. Inspector
$156.00
Engineer/Inspector
$141.00
CADD Technician/Drafter
$111.00
Clerical
$90.00
Note: Hourly rates for employees are subject to annual adjustments. Services will be billed at the employee’s
hourly rate in place at the time the service is provided.
IRS Mileage Rate Allowance as of 1/1/25: $0.70/mile
Markup on expenses (mileage, travel, subsistence, reprographics, courier, express mail): 20%
Chandler Forensic Services Facility – Design Phase – P24095a
Ms. Stephanie Mitrovic, Vice President
April 9, 2025
Page 7 of 15
EXHIBIT C
Chandler Forensic Services Facility – Design Phase – P24095a
Ms. Stephanie Mitrovic, Vice President
April 9, 2025
Page 8 of 15
EXHIBIT D
The services of the Structural Engineer of Record (SER) for this proposal include those summarized below.
Scope of SER’s Basic Services
Included
Not Included
Remarks
1.0
SCHEMATIC DESIGN PHASE
1.1 a. Confirm Scope of Structural Services
b. Assist in Development of Schedule
c. Assist in Determining Channels of
Communication
d. Confirm Number of Meetings and Number
of Site Visits
e. Confirm Fees and Payment Schedule
f.
Execute Contract
1.2 a. Attend Meetings
As Required.
b. Establish Structural Design Criteria
c. Prepare Studies of Alternative Structural
Systems
.
d. Assist in Selection of Structural System
e. Provide Structural Criteria for Geotechnical
Consultant
f.
Assist in Determining Need for Special
Studies
g. Assist in development of LEED strategies
h. Consult with Public Agencies
i.
Written Narrative of Structural Systems
1.3 a. Prepare Schematic Opinion of Probable
Construction Costs
b. Suggest Possible Changes to Effect Savings
c. Prepare Schematic Design Documents
(AutoCad)
See Footnote 2
d. Prepare Schematic Design Documents
(Revit)
See Footnote 1
e. Provide SD Phase Revit Modeling, but no
plans
See Footnote 1
1.
Prepare Preliminary Structural
Design Calculations for Typical
Elements
2.
Prepare Preliminary Foundation
Drawings
See Item 6.1.
3.
Prepare Preliminary Framing
Layout Drawings
See Item 6.1.
4.
Prepare Typical Detail Sheet(s)
See Item 6.1.
Chandler Forensic Services Facility – Design Phase – P24095a
Ms. Stephanie Mitrovic, Vice President
April 9, 2025
Page 9 of 15
Scope of SER’s Basic Services
Included
Not Included
Remarks
2.0
DESIGN DEVELOPMENT PHASE
2.1 a. Attend Meetings
As Required.
b. Prepare Design Development Documents
1.
Prepare Preliminary Structural
Design Calculations for Typical
Elements
2.
Develop Foundation Drawings
See Item 6.1.
3.
Develop Framing Plans
See Item 6.1.
4.
Prepare Typical Detail Sheet(s)
See Item 6.1.
c. Prepare or Edit Outline Specifications for
Structural Items
d. Identify Pre-Engineered Structural
Elements
e. Update LEED strategies
f.
Review Results of Special Studies
g. Coordinate Structural Design with Special
Design Criteria
h. Submit Design Development
Documentation for Approval
2.2 a. Revise Schematic Opinion of Probable
Construction Costs
3.0
CONSTRUCTION DOCUMENTS PHASE
3.1 a. Prepare Structural Design of Primary
Structural System
b. Designate Elements to be designed by
Specialty Engineers, and Specify Structural
Criteria for Specialty Engineer’s Design of
Pre-Engineered Structural Elements
c. Review Effect of Secondary or Non-
Structural Elements Attached to Primary
Structural System
d. Attend Meetings
As Required.
e. Assist in Coordination with Building Code
Officials
f.
Complete Structural Calculations
g. Complete Structural Drawings
See Item 6.1.
h. Prepare or Edit Specifications for the
Primary Structural System
i.
Assist in Establishing Testing and Special
Structural Inspections Requirements
Chandler Forensic Services Facility – Design Phase – P24095a
Ms. Stephanie Mitrovic, Vice President
April 9, 2025
Page 10 of 15
Scope of SER’s Basic Services
Included
Not Included
Remarks
j.
Incorporate LEED strategies into drawings
and specifications
k. Perform Checking and Coordination of the
Structural Documents
3.2 a. Prepare early bid packages.
b. Prepare Phased Permit Submittals.
3.3 a. Revise Opinion of Probable Construction
Costs
3.4 a. Assist in Filing Construction Documents for
Approval by Building Official
4.0 BIDDING OR APPROVALS PHASE
4.1 a. Make Revisions to Construction
Documents as Required by Building Official
b. Assist in Evaluating Bidders Qualifications
c. Provide Structural Addenda and
Clarifications
d. Attend Pre-Bid Conference
e. Assist in Bid Evaluation
5.0 CONSTRUCTION PHASE - ADMINISTRATION OF THE CONSTRUCTION CONTRACT
5.1 a. Attend Pre-Construction Meeting
b. Assist in Establishing Communications
Procedures
c. Assist in Establishing Procedures for
Testing and Special Structural Inspections
d. Assist in Confirming Submittal Procedures
e. Assist in Selection of Testing and
Inspection Agency
f.
Advise Client and Contractor which
Structural Elements Require Construction
Observation by SER
5.2 a. Make Construction Observation Site Visits
at Intervals Appropriate to the Stage of
Construction
b. Prepare Site Visit Reports
c. Conduct Jobsite Observation Visits to
Determine Substantial Completion and
Final Completion of the Overall Project
5.3 a. Assist in Determining the Amounts Due to
the Contractor for the Structural Work
5.4 a. Provide Interpretations of Structural
Construction Documents (RFI’s)
Chandler Forensic Services Facility – Design Phase – P24095a
Ms. Stephanie Mitrovic, Vice President
April 9, 2025
Page 11 of 15
Scope of SER’s Basic Services
Included
Not Included
Remarks
5.5 a. Provide Recommendations Regarding
Claims, Disputes and Other Matters
Relating to Execution or Progress of the
Structural Work
5.6 a. Assist in Determining Whether Non-
Conforming Structural Work Shall be
Rejected
5.7 a. Review Specified Submittals for Pre-
Engineered Structural Elements
Up to (2) Reviews per
package
b. Review Submittals for Items Designed by
SER
Up to (2) Reviews per
package
c. Review Testing and Inspection Reports
d. Initiate Appropriate Action to Those
Reports, if Required
e. Review Contractor’s As-Built Drawings
Submittal
5.8 a. Assist in Preparing Change Orders Relating
to the Structural Work
5.9 a. Review Contractor’s Procurement Plan,
Schedule, and Safety Plans
b. Review Contractor’s Construction
Schedule and Payment Requests
c. Attend Client’s weekly (or periodic)
meetings with Owner and/or Contractor
(OAC meetings)
Max of (12) visits.
As needed.
6.0
OPTIONAL ADDITIONAL SERVICES
6.1
Develop 3-Dimensional Model with
Building Information Modeling (Revit)
See Footnote 1
6.2
Assist in Providing Analysis of Owner’s
Needs for This Part of the Project
6.3
Provide Special Studies
6.4
Provide Comparative Studies of
Prospective Sites
6.5
Provide Special Surveys
6.6
Provide Services Relative to Future
Facilities, Systems, and Equipment
6.7
Provide Service to Investigate Existing
Conditions of Facilities, or to Make
Measured Drawings Thereof
6.8
Provide Services to Verify Accuracy of
Information Furnished by Architect
Chandler Forensic Services Facility – Design Phase – P24095a
Ms. Stephanie Mitrovic, Vice President
April 9, 2025
Page 12 of 15
Scope of SER’s Basic Services
Included
Not Included
Remarks
6.9
Provide Coordination of Construction
Performed by Separate Contractors or by
Owner’s Forces
6.10
Provide Services Regarding Work of a
Construction Manager or Separate
Consultants Retained by Owner
6.11
Provide Detailed Estimates of Construction
Cost
6.12
Provide Detailed Quantity Surveys or
Inventories of Material and Labor
6.13
Provide Analysis of Owning and Operating
Costs
6.14
Provide Services Related to Interior Design
Services
6.15
Provide Services for Planning Tenant or
Rental Spaces
6.16
Make Investigations or Appraisals of
Existing Materials or Facilities
6.17
Prepare Record Drawings Based on
Contractor’s As-Built Drawings Mark-ups
6.18
Provide Assistance in the Utilization of
Equipment or Systems
6.19
Provide Services after Final Certificates for
Payment or More than 60 days after Date
of Substantial Completion
6.20
Provide Services of Sub-Consultants
6.21
Provide Coordination of Work in
Conjunction with Owner Supplied
Equipment or Materials
6.22
Provide Services Related to Non-structural
or Secondary Structural Elements and
Their Attachments:
a. Exterior Cladding System, Curtain Wall,
Metal Stud Framing, Precast Fascia Panels
Embed / Attachment
details to Structure
are included.
b. Interior Architectural Systems
Review of details
drawn by Architect are
included.
c. Window Washing Systems and Tie Downs
d. Antenna or Flagpoles
Chandler Forensic Services Facility – Design Phase – P24095a
Ms. Stephanie Mitrovic, Vice President
April 9, 2025
Page 13 of 15
Scope of SER’s Basic Services
Included
Not Included
Remarks
e. Calculations and details for anchorage of
mechanical, electrical, or plumbing
equipment.
f.
Calculations and details for anchorage of
MPE distribution systems.
Review of submittals
prepared by others.
g. Calculations and details for anchorage of
medical equipment and components.
Details to be drawn by
Architect.
h. Calculations and details for anchorage of
owner-furnished equipment or equipment
that is substituted at contractor's or
owner's request after approval by
reviewing agency.
i.
Special seismic certification of equipment.
Review of submittals
prepared by others.
j.
Storage Tanks or Underground Vaults
k. Mechanisms or Guide Systems for
Elevators, Escalators or other Conveying
Equipment
Rail Supports and
Attachments are
included.
l.
Pre-Engineered Stairs and Handrails
designed by others.
Embed / Attachment
details are included.
m. Swimming Pools.
n. Detailed Storefront and Skylight Design
6.23
Provide Services Related to Sitework
Elements:
a. Retaining Walls, Free-Standing Walls,
Trash Enclosures
b. Culverts, Bridges, Foot Bridges, Sidewalks,
Utility/Drainage Vaults/Pads, Guardrails
c. Landscape Elements, Furnishings, Artwork
d. Flagpoles, Lighting Poles, AV/Security
Poles, Solar Panel Racks
e. Signs
f.
Miscellaneous Site Structures (including
shade canopies, gazebos, trellises)
g. Fencing, Gates, Backstops,
Playground/Sporting Equipment,
Skateparks
h. Pre-Engineered Metal Buildings (PEMB),
Parking Canopies and their Foundations
6.24
Provide Non-Linear Dynamic Seismic
Analysis
Chandler Forensic Services Facility – Design Phase – P24095a
Ms. Stephanie Mitrovic, Vice President
April 9, 2025
Page 14 of 15
Scope of SER’s Basic Services
Included
Not Included
Remarks
6.25
Provide Analysis of Floor Response to
Foot-fall or Vibratory Equipment
6.26
Provide Services Relative to Special Wind
Analysis
6.27
Provide Services Related to Seismic Risk
Analysis
6.28
Respond to, or Incorporate Peer Review
Comments
6.29
Prepare Demolition Documents
6.30
Prepare Excavation, Excavation Shoring, or
Underpinning Documents
6.31
Provide a Feasibility Study Regarding the
use of Base Isolation or Other Passive
Energy Dissipation Systems
6.32
Designing, detailing, or specifying
waterproofing or watertightness
6.33
Designing, detailing, or specifying Life
Safety and Fireproofing
6.34
Provide a Complete Analysis & Design of
Base Isolation or Other Passive Energy
Dissipation Systems
6.35
Construction sequencing and special
techniques.
6.36
Fast-track construction or phased
submittals (or as determined during the
Project Definition Phase)
6.37
Redesign due to owner or design team
revisions after previous fast-track or
phased packages have been coordinated,
approved, and submitted
6.38
Field modifications or substitutions
originated by contractor or owner.
6.39
Redesign required due to construction
costs exceeding the construction
estimates.
6.40
Redesign and/or investigation of
alternative details or methods of
construction requested after the plans
have been essentially completed.
Chandler Forensic Services Facility – Design Phase – P24095a
Ms. Stephanie Mitrovic, Vice President
April 9, 2025
Page 15 of 15
Scope of SER’s Basic Services
Included
Not Included
Remarks
7.0
ITEMS EXCLUDED FROM BASIC SERVICES
7.1
Design, detailing, or specifying of
waterproofing.
7.2
Soils investigations or reports.
7.3
Surveying.
7.4
Civil engineering.
7.5
Review of safety measures.
7.6
Material sampling and testing.
7.7
Blast analysis, or accidental chemical
explosion engineering.
7.8
Performance based engineering.
7.9
Continuous job inspection or “Special
Inspection” as required by Section 1704 of
the Building Code.
Fee Schedule to be
determined based on
Construction
Scheduling
Footnotes:
1. Revit Building Information Modeling (BIM) Model will be created through the receipt of periodic
architectural updates and annotated redline drawings. The Copy/Monitor technique of model updates will
not be relied upon. BIM Model is for contract document, coordination and clash detection purposes and
shall not be used for thorough estimating of quantities, shop drawing production, construction means and
methods or detailed on site coordination. Based roughly on AIA E-202 Level of Development (LOD) 300 the
BIM Model will include:
Accurate quantity, size, shape, location and orientation of structural members drawn with standard coarse
visibility in plan view and medium or fine visibility in elevations and details; gridlines, dimensions, foundation
and floor elevations
Slab and deck edges, and major openings; floor slabs; lateral force resisting elements – shear walls, braced
and moment frames
BIM Model will not Include:
Connection bolts, plates, weldments; reinforcing steel, lintels in concrete/masonry
Stairs; fluted decking; cladding or cladding support elements
Non-structural and secondary elements such as canopies, sun shades, cornices, towers, signage, sitework
elements, etc.
2. Traditional 2 Dimensional Modeling, AutoCAD or Other will be drawn in conformance with the National
CAD Standards with ASE specific deviations for readability.
p 602.957.1155
3020 East Camelback Road, Suite 201
dibblecorp.com
f 602.957.2838
Phoenix, AZ 85016
April 9, 2025
Stephanie Mitrovic
Vice President | Science + Technology
Smithgroup
455 N 3rd St #250, Phoenix AZ 85004
RE:
Chandler Forensics Building
576 West Pecos Road, Chandler
Survey & Civil Engineering Services Proposal
Stephanie,
Thank you for the opportunity to submit this proposal to provide survey and civil engineering services. This proposal
has been prepared based on our understanding of the project as described in the Project Understanding and Scope
of Services sections. We look forward to partnering with your team for a successful project.
PROJECT UNDERSTANDING:
Project summary
•
Construction of a new 30,000 SF forensic building for the City of Chandler Police Department
•
The project is within approximately 2.8 of the existing 3.61 acres of mostly undeveloped Chandler property
as shown in the attached exhibit
•
The location of the proposed building is currently a public roadway with existing public utilities that will be
abandoned
•
Adjacent developments include residential developments to the north and east, multifamily residential to the
south across Pecos Road, and an existing police building and yard to the west
Grading & Drainage
•
Retention will be provided for the 100-year, 2-hour rainfall event plus 10% within an above ground
retention basin. Alternatively, because the site retention requirement is accounted for in the regional
Denver Basin at Fairview Street and Nebraska Street, it will be confirmed if the City will require any onsite
retention through the Preliminary Technical Site Plan review process. It’s anticipated that some volume will
be required to be provided to replace displaced volume due to new improvements
•
Off-site flows are not expected
Existing/proposed utilities:
•
Fire service will be provided with a looped fire line with connections to the public mains at Hartford Street
and Pecos Road
•
Domestic water service will be provided with a connection to the public main within the adjacent Pecos
Road
•
Sanitary sewer service will be provided with a connection to the public main within the existing Industrial
Avenue to the north of the proposed building if possible based on existing inverts at the main and proposed
building service connection inverts. Otherwise, sewer service connection may be at Pecos Road.
•
Utility relocations are not expected
•
Abandonment of portions of existing utilities are expected including power, communications, water and
sewer. Dibble will coordinate communication with utilities per COC PIPG
•
The existing building’s sewer service will likely need to be replaced with an IPC acceptable pipe under the
proposed building
•
Off-site utility improvements are not expected
Adjacent roadway infrastructure:
•
Adjacent roadways are fully developed. Expected improvements include abandoning Industrial Avenue right-
of-way, maintaining the connection from Industrial Avenue to Pecos for use as access to the site, and
providing an additional secondary driveway connection to Pecos.
2
Parcel summary
•
A Replat or Lot Combo may be required and this service is provided as an allowance. An allowance for two
utility easements for electrical or other utilities is included. A vacation plat for the abandonment of
Industrial Avenue right of way is included.
CONDITIONS:
•
Architect will provide electronic files (AutoCAD) of the proposed site and building improvements for use as
the basis of the civil design
•
The Client will provide a Geotechnical Report with recommendations for pavement sections and percolation
rates to complete the civil design for this project.
•
Submittals will be made via pdf documents and printing if required will be done by others or reimbursed at
cost to Dibble
•
Submittal and review fees will be paid by Owner/Architect at the time of submittal
•
Client will provide a current Title Report including Schedule ‘B’ items
•
The project will utilize the topographic survey performed in 2023 for the study phase of the project.
Verification of the existing survey is provided in this scope
•
Site plan changes received less than two weeks prior to SD (30%), or DD (60%) submittal deadlines will not
be incorporated until the next submittal in order to allow Dibble to perform our typical QA/QC process on
these submittals prior to making our submittal.
•
Site plan changes made after DD phase will require additional services request.
•
Plan changes received less than two weeks prior to the CD submittal will require additional time and
additional fees to incorporate into the civil plans to allow Dibble to perform our typical QA/QC process on
this submittal prior to making our submittal.
•
Meetings and construction phase site observations are as noted in each section. Should the required
meeting attendance exceed the expected number of meetings additional compensation will be requested.
DESIGN STANDARDS/PERMITTING AGENCY
Design will conform to the following Authorities Having Jurisdiction (AHJ).
•
City of Chandler
•
Maricopa County Environmental Services Department (sewer if manholes are required)
Design will be reviewed and permitted by the following AHJ(s)
•
City of Chandler
•
Maricopa County Environmental Services Department (for sewer if required)
SCHEDULE:
•
Dibble is prepared to begin immediately and will coordinate with the Owner/Architect to establish a project
schedule.
SCOPE OF SERVICES:
1.0
Project Description & Scope of Construction
No Services provided by Dibble.
2.0
Assignment
No Services provided by Dibble.
3.0
Project Schedule
Architect to develop schedule. Dibble will provide input on civil related items including utility abandonments
4.0
Quality Control
4.1
Quality Control Plan
Dibble will comply with quality control plan as developed by Architect and perform internal
QA/QC per Dibble Quality standards.
3
5.0
Preliminary Research
5.1
Perform Document Search and Research
•
Perform document search per COC requirements including researching as-builts, rights-of-way, survey
ties and benchmarks, policies and standards, reports, utility company maps and as-builts
5.2
Investigate Existing Conditions
•
Investigate existing conditions and verify accuracy of drawings or other information furnished by City.
5.3
Survey
Project Control
Dibble will provide survey services including:
•
Dibble will confirm the project control for the site and verify field conditions did not change since
original survey in 2023 with spot survey shots and visual observations
•
Additional survey shots will be provided to assist with accurate tie in of new building to existing building
•
Basis of Elevation: Elevations shall be tied to the City of Chandler datum
•
Basis of Coordinates: Coordinates (Northing and Easting) shall be based upon the City of Chandler
datum
•
Changes to site conditions will be reflected on an updated CAD file
6.0
Utility/Agency Coordination
6.1
Coordination with Utilities (PIPG)
•
Utility coordination as required by COC “UTILITY COORDINATION FOR CIP PROJECTS” including
submitting conflict reviews at each deliverable to the City
•
Schedule meetings with utilities to coordinate utility relocations and schedules for relocations if
necessary
6.2
Identify Utility Conflicts
•
Identify utility conflicts early based on mapping, survey and other preliminary research information
•
Review utility conflict responses from utility companies
6.3
Coordinate Design of Utilities
•
Through the conflict review process, utility companies will have the first opportunity to review project
design plans
•
Dibble will coordinate with utility providers at the appropriate stage (typically at final design) and will
coordinate applications with utility providers and City to initiate the design
7.0
Geotechnical Investigation
No Services provided by Dibble
8.0
Programming
No Services provided by Dibble
9.0
Schematic Design (30% Document Review)
Dibble will prepare Schematic Design documents including:
•
Develop on-site plans including site demolition plan, civil site plan, grading & drainage plan, and utility
plan
•
Develop design of horizontal control of the site elements of the project including walls, hardscape, drives,
and drainage features
•
Develop design of water, sewer, and fire protection services
•
Develop design of storm water conveyance, above ground retention facilities
•
Develop draft drainage calculations
•
Coordinate dry utilities by acquiring design plans from design team and illustrating dry utility alignment
on civil plans, for reference only
•
Coordination with Owner, Architect, Plumbing Engineer & Landscape Architect
9.1
Site Investigation & Information Gathering
9.2
Prepare CAD Base Plans
9.3
Prepare 30% SD & Rom Cost Estimate
9.4
CofC Review/Meeting/Site Visit
•
4 ea. - 2 hour meetings
4
10.0
Design Development (60% & 80% Document Review)
Dibble will prepare Design Development documents including:
•
Refine on-site plans including site demolition plan, civil site plan, grading & drainage plan, utility plan,
cross sections, and details
•
Refine design of horizontal control and vertical design & control of the site elements of the project
including walls, hardscape, drives, and drainage features
•
Refine design of water, sewer, and fire protection services
•
Refine design of storm water conveyance, above ground retention facilities
•
Coordinate dry utilities by acquiring design plans from design team and illustrating dry utility alignment
on civil plans, for reference only
•
Coordination with Owner, Architect, Plumbing Engineer & Landscape Architect
10.1
Prepare 60% CAD Base Plans
10.2
Coordinate Preliminary MP&E Engineering
10.3
Prepare 60% Plans & outline Specs
10.4
Coordinate 60% Cost Estimate
10.5
60% CofC Review/Meeting/Site Visit
•
4 ea. - 2 hour meetings
11.0
Construction Documents (98% Document Review)
Dibble will prepare Construction Documents including:
•
Finalize on-site plans including site demolition plan, civil site plan, grading & drainage plan, utility plan,
cross sections, and details
•
Finalize design of horizontal control and vertical design & control of the site elements of the project
including walls, hardscape, drives, and drainage features
•
Finalize the design of water, sewer, and fire protection services
•
Finalize design of storm water conveyance, above ground retention facilities
•
Prepare final drainage report
•
Coordinate dry utilities by acquiring design plans from design team and illustrating dry utility alignment
on civil plans, for reference only
•
Coordination with Owner, Architect, Plumbing Engineer & Landscape Architect
•
Prepare the SWMP (Storm Water Management Plan) in cooperation with the Contractor meeting the
requirements of ADEQ and the City of Chandler
11.1
Prepare 90% CAD Base Drwgs
11.2
Coordinate MP&E Engineering
11.3
Prepare 90% Plans & Draft Specs
11.4
Coordinate 90% Cost Estimate
11.5
90% CofC Review/Meeting/Site Visit
•
4 ea. - 2 hour meetings
12.0
Bid & Award
Dibble will perform Bidding/Permitting services including:
•
Coordinate AHJ provided civil review comments and meet with AHJ staff to resolve civil comments
•
Respond/address AHJ civil comments
•
Prepare civil permit resubmittal
•
Assist Owner/ Contractor in acquiring civil construction permits
•
Respond to bidding Contractor/Sub-Contractor civil related questions
12.1
Coordinate 100% MP&E Engineering
12.2
Prepare 100% Plans & Final Tech Specs
12.3
100% Deliverables, Plan Review & Permit
12.4
100% Engineer's Cost Estimate
12.5
Coordinate & Issue Bid Documents
12.6
RFIs / Substitution Requests
12.7
Issue Addenda as required
5
POST DESIGN PHASE
1.0
Preconstruction Assistance
1.1
Preconstruction Assistance
•
Attend the preconstruction meeting
2.0
Engineering or Architectural Design Services During Construction
2.1
Task 2.1 Attend Construction Meetings
•
Attend construction meetings, as needed. Dibble assumes attendance of three (3) weekly construction
meetings and a punch walk.
2.2
Task 2.2 Respond to Requests for Information (RFI’s)
•
Review, evaluate, and respond to contractor Requests for Information (RFI’s) forwarded by the CM Firm
for civil design review. Consultant assumes a maximum of sixteen (12) RFI responses.
2.3
Task 2.3 Respond to Shop Drawing Submittals
•
Review, evaluate, and respond to any Contractor Shop Drawing submittals forwarded by the CM Firm for
design review. Consultant assumes a maximum of twelve (12) reviews.
3.0
Record Drawings
3.1
Task 3.1 Record Drawings
•
Transfer red-line comments to City’s construction plans to create record drawings.
•
Provide resident engineer stamp/certification on record drawings cover sheet. Ensure all required
signatures on the cover sheet.
•
Provide and deliver record drawings in mylar, paper and digital pdf format to the City as required for as-
built submittal process at city permit counter.
ALLOWANCE/SUB-CONSULTANTS
A.4
Replat/Lot Combo
Dibble will perform Replat services including:
•
Prepare Replat Parcels 303-63-004C, 303-63-003A, 303-63-002B, 303-63-002A, 303-63-004B
Or
Dibble will perform Lot Combination services including:
•
Prepare Lot Combination of Parcels 303-63-002A, 303-63-004B
A.5
Abandonment Legal Description & Exhibit
Dibble will prepare Legal Description & Exhibits for abandonment of Industrial Avenue
A.6
ALTA/NSPS Land Title Survey
Dibble will perform ALTA/NSPS Land Title Survey services including:
•
Dibble will prepare an ALTA/NSPS Land Title Survey in accordance with the 2021 Minimum Standard
Detail Requirements for ALTA/NSPS Land Title Surveys sealed by an Arizona Registered Professional
Land Surveyor
•
Parcel(s) 303-63-004B
•
Included Optional Table A Items 1, 2, 3, 4, 5, 8, 11, 13, 14 & 16.
•
Perform field work to acquire the necessary data
•
Prepare design ready AutoCAD base file including the field survey of the project area, property
boundaries, existing utilities based on information from the field survey and available utility as-built
information
A.7
Legal Description & Exhibit for Utility Easements
Dibble will prepare Legal Description & Exhibits including:
•
Easement dedication for electrical
•
Easement dedication for other utility
A.8
Fire Flow Test (allowance)
•
Fire flow test for building fire flow calculations
A.9
Potholing (allowance)
•
Allowance for potholing. Exact number and scope to be defined as design develops
6
EXCLUSIONS:
Unless noted otherwise within the Scope of Services the following services are excluded from this proposal
•
Cost of permits or fees
•
Traffic study/Traffic impact analysis/Signal design
•
Roadway signing & striping design
•
Sub-surface exploration (utility pot-holing)
•
Environmental investigations
•
Geotechnical investigation
•
Pavement section design & percolation tests (To be provided by Geotechnical Engineer)
•
Design of off-site/public street, sidewalk, water, or sewer improvements
•
Off-site flow analysis, floodplain analysis/modification/permitting, 404 permitting, off-site
hydrology/hydraulics study
•
Electrical design, communications systems design, mechanical design, natural gas design, landscaping, and
irrigation design
•
Site structural design including walls
•
Street light plan/street light design
•
Construction staking/Construction inspection
•
As-built survey
•
Certification of finish floor elevation
•
NOI (Notice of Intent) application by Contractor
FEES:
Refer to attached Tables B-1 and B-2
STANDARD BILLING RATES (January 1, 2024)
Project Manager
210.00
QA/QC Manager
210.00
Project Engineer (PE)
172.00
Assistant Project Engineer (EIT)
140.00
Senior Designer
150.00
Land Surveyor (RLS)
192.00
Survey Technician
107.00
Survey Crew
200.00
Project Coordinator
128.00
ADDITIONAL SERVICES:
If the Consultant/Engineer is required to perform services in addition to those outlined in the Scope of Services, by
reason of substantial changes ordered by the Owner or Architect or for any reason beyond the
Consultant’s/Engineer’s control, they are to receive compensation for such services. Compensation for additional
services not included in the Scope of Services for the basic services shall be based on time expended. Additional
services must be approved by the Owner prior to the start of such work.
Invoices will be submitted monthly based on the percentage of the survey and civil engineering services that are
complete. These invoices will be due and payable upon receipt and will be considered past due if not paid within
seven days after Client’s receipt of payment from the Owner.
If you have any questions, please feel free to call us at (602) 957-1155.
Sincerely,
Adrian Carvajal, P.E.
Jeffrey L. McBride, P.E.
Senior Project Manager, Land Development
Vice President, Land Development
Dibble
Dibble
7
Site Exhibit
p 480.757.7876
1640 South Stapley Drive, Suite 120
dibblecorp.com
f 602.957.2838
Mesa, AZ 85204
p 480.757.7876
1640 South Stapley Drive, Suite 120
dibblecorp.com
f 602.957.2838
Mesa, AZ 85204
PROJECT COST RESOURCES, INC.
Chandler, AZ Forensic Services Facility
PROJECT COST RESOURCES FEE PROPOSAL
PROJECT BASIS:
New Construction - Forensic Lab/Office
Estimates at 30%, 60%, 90% and 100%
Approximate gross square footage - 30,000 gsf
Approximately 70% Lab and 30% Office
2.8 acre site
CCL of aqpproximately $41.5 million
PREPARED FOR:
Mr. Brad Gildea
SmithGroup
DATE:
April 10, 2025
FEE SCHEDULE:
Lump Sum Fee of $68,619
Reference attached B-1 and B-2 schedules
Project Cost Resources, Inc.
24285 Katy Freeway, Suite 300
Katy, Tx 77494
(254) 331-7362
DESIGN PHASE
-
$
3.1 Production Schedule
-
$
-
$
4.1 Quality Control Plan
-
$
-
$
5.1 Perform Document Search and Research
-
$
5.2 Investigate Existing Conditions
-
$
5.3 Survey
-
$
-
$
6.1 Coordination with Utilities (PIPG)
-
$
6.2 Identify Utility Conflicts
-
$
6.3 Coordination Design of Utilities
-
$
-
$
7.1 Soil and Pavement Borings
-
$
16,828.93
$
8.1 Site Investigation & Information Gathering
-
$
8.2 Prepare CAD Base Plans
-
$
8.3 Prepare 30% SD & ROM Cost Estimate
16,828.93
$
8.4 CofC Review/Meeting/Site Visit
-
$
20,850.74
$
10.1 Prepare 60% CAD Base Plans
-
$
10.2 Coordinate Preliminary MP&E Engineering
-
$
10.3 Prepare 60% Plans & Outline Specs
-
$
10.4 Coordinate 60% Cost Estimate
20,850.74
$
10.5 60% CofC Review/Meeting/Site Visit
-
$
30,939.58
$
11.1 Prepare 90% CAD Base Drwgs
-
$
11.2 Coordinate MP&E Engineering
-
$
11.3 Prepare 90% Plans & Draft Tech Specs
-
$
11.4 Cordinate 90% Cost Estimate
16,482.94
$
11.5 90% CofC Review/Meeting/Site Visit
-
$
11.6 Coordinate 100% MP&E Engineering
-
$
11.7 Prepare 100% Plans & Final Tech Specs
-
$
11.8 100% Deliverables, Plan Review & Permit
-
$
11.9 100% Engineer's Cost Estimate
14,456.64
$
-
$
12.1 Coordinate & Issue Bid Documents
-
$
12.2 RFIs / Substitution Requests
-
$
12.3 Issue Addenda as required
-
$
POST DESIGN PHASE
-
$
1.1 Preconstruction Assistance
-
$
-
$
2.1 Attend Construction Meetings
-
$
2.2 Respond to Requests for Information (RFI’s)
-
$
2.3 Respond to Shop Drawing Submittals
-
$
-
$
3.1 Record Drawings
-
$
ALLOWANCES
-
$
A.1 Allowance for Printing Expenses at Direct Cost
-
$
A.2 Allowance for Travel & Misc. Expenses
-
$
A.3 Owner's Allowance
-
$
TOTAL COST
TOTAL COST:
68,619.25
$
ALLOWANCES
Task 10.0 Design Development (60% & 80%)
Task 11.0 Construction Documents (90% & 100%)
Task 12.0 Contractor Coordination / Bidding
Task 1.0 Preconstruction Assistance
Task 2.0 Design Services During Construction
Task 3.0 Record Drawings
Task 3.0 Project Schedule
Task 4.0 Quality Control
Task 5.0 Preliminary Research
Task 6.0 Utility/Agency Coordination
Task 7.0 Geotechnical Investigation
Task 8.0 Programming & Schematic Design (30%)
EXHIBIT "B-1"
Lump Sum Cost Per Task
TASK DESCRIPTION
SUBTOTAL
Task 1.0 Project Description & Scope of Construction
Task 2.0 Assignment
PROJECT ROLE>
Principal
Sr.
Estimator
Estimator
MEP
Estimator
Tech
Admin
HOURLY RATES> $ 247.66 $ 174.19 $ 162.34 $ 82.95
$ - $ -
TOTAL HOURS
PER TASK
TOTAL COST
PER TASK
0
0
0
0
0
0
0
-
$
3.1 Production Schedule
0
-
$
0
0
0
0
0
0
0
-
$
4.1 Quality Control Plan
0
-
$
0
0
0
0
0
0
0
-
$
5.1 Perform Document Search and Research
0
-
$
5.2 Investigate Existing Conditions
0
-
$
5.3 Survey
0
-
$
0
0
0
0
0
0
0
-
$
6.1 Coordination with Utilities (PIPG)
0
-
$
6.2 Identify Utility Conflicts
0
-
$
6.3 Coordination Design of Utilities
0
-
$
0
0
0
0
0
0
0
-
$
7.1 Soil and Pavement Borings
0
-
$
0
0
0
0
0
0
0
-
$
8.1 Site Investigation & Information Gathering
0
-
$
8.2 Prepare CAD Base Plans
0
-
$
8.3 Prepare 30% SD & ROM Cost Estimate
8
45
35
16
104
16,828.93
$
8.4 CofC Review/Meeting/Site Visit
0
-
$
0
0
0
0
0
0
0
-
$
10.1 Prepare 60% CAD Base Plans
0
-
$
10.2 Coordinate Preliminary MP&E Engineering
0
-
$
10.3 Prepare 60% Plans & Outline Specs
0
-
$
10.4 Coordinate 60% Cost Estimate
14
52
38
26
130
20,850.74
$
10.5 60% CofC Review/Meeting/Site Visit
0
-
$
0
0
0
0
0
0
0
-
$
11.1 Prepare 90% CAD Base Drwgs
0
-
$
11.2 Coordinate MP&E Engineering
0
-
$
11.3 Prepare 90% Plans & Draft Tech Specs
0
-
$
11.4 Cordinate 90% Cost Estimate
8
42
32
24
106
16,482.94
$
11.5 90% CofC Review/Meeting/Site Visit
0
-
$
11.6 Coordinate 100% MP&E Engineering
0
-
$
11.7 Prepare 100% Plans & Final Tech Specs
0
-
$
11.8 100% Deliverables, Plan Review & Permit
0
-
$
11.9 100% Engineer's Cost Estimate
8
36
28
20
92
14,456.64
$
0
0
0
0
0
0
0
-
$
12.1 Coordinate & Issue Bid Documents
0
-
$
12.2 RFIs / Substitution Requests
0
-
$
12.3 Issue Addenda as required
0
-
$
TOTAL ESTIMATING FEES **
68,619.25
$
0
0
0
0
0
0
0
-
$
1.1 Preconstruction Assistance
0
-
$
0
0
0
0
0
0
0
-
$
2.1 Attend Construction Meetings
0
-
$
2.2 Respond to Requests for Information (RFI’s)
0
-
$
2.3 Respond to Shop Drawing Submittals
0
-
$
0
0
0
0
0
0
0
-
$
3.1 Record Drawings
0
-
$
** Estimating fees do not include any construction
administration fees (change order analyses).
Task 12.0 Contractor Coordination / Bidding
POST DESIGN PHASE
Task 1.0 Preconstruction Assistance
Task 2.0 Design Services During Construction
Task 3.0 Record Drawings
Task 5.0 Preliminary Research
Task 6.0 Utility/Agency Coordination
Task 7.0 Geotechnical Investigation
Task 8.0 Programming & Schematic Design (30%)
Task 10.0 Design Development (60% & 80%)
Task 11.0 Construction Documents (90% & 100%)
Task 1.0 Project Description & Scope of Construction
Task 2.0 Assignment
Task 3.0 Project Schedule
Task 4.0 Quality Control
EXHIBIT "B-2"
Hours and Rates
Exhibit B2
DESIGN PHASE
pp
3331 East Wood Street ■ Phoenix, AZ 85040 ■ Phone 602-997-6391 ■ Fax 602-943-5508 ■ www.speedie.net
PHOENIX
TUCSON
FLAGSTAFF
Revised: April 3, 2025
Brad Gildea
SmithGroup
455 North 3rd Street
Suite 250
Phoenix, AZ 85004
RE:
Proposal for Geotechnical Investigation
City of Chandler Forensic Services Facility
576 West Pecos Road
Chandler, AZ
Proposal No. 88023 S2
Mr. Gildea:
Speedie & Associates are pleased to provide our cost proposal to conduct a soil investigation at the above
referenced site that will satisfy site development, pavement and foundation design requirements. All work on
this project will be carried out under the overall supervision of a registered Professional Engineer in the state
of Arizona.
We understand that construction will consist of a 30,000 square foot forensic services lab and office facility on
2.8 acres at the existing City of Chandler Police campus. The building will be single story with slab on grade
and masonry construction. Structural loads are expected to be light to moderate and no special considerations
regarding settlement tolerances are known at this time. Adjacent areas will be landscaped or paved to support
light to moderate passenger and truck traffic. Landscaped areas will be utilized for storm water retention and
disposal.
We will drill and sample sufficient test borings to adequately determine subsoil conditions and provide samples
for laboratory testing. Sufficient laboratory tests will be conducted to properly classify the soils encountered
and provide data for engineering design. Per the RFP, we presently anticipate drilling three to four (3 to 4)
structural borings to depths of 15 to 20 feet below existing ground surface, or refusal, whichever comes first
and two (2) pavement subgrade borings to depths of 5 feet. Access to the site by conventional truck-mounted
drilling equipment is assumed to be free and unencumbered.
We will mark the proposed boring locations in the field with the locations to be approved by the client and
owner. Speedie & Associates will take reasonable precautions to avoid damage to subterranean structures,
pipelines and utilities including notifying AZ811 (Blue Stake) and subcontracting a private utility locator to
locate privately owned traceable underground utilities. The client (and owner) agree Speedie & Associates
is not responsible for any damages to underground structures, pipelines and utilities that are not
traceable, not called to our attention and/or correctly shown on the plans furnished to Speedie &
Associates.
We will analyze the data obtained from field and laboratory testing and prepare a report presenting all data
obtained, together with our conclusions and recommendations regarding:
pp
SmithGroup
Proposal No. 88023 S2
City of Chandler Forensic Services Facility
Revised: April 3, 2025 - Page 2
1. Design data, allowable bearing pressure and depth, for shallow spread footings.
2. Alternate foundation systems and design data, if indicated by soil conditions.
3. Settlement estimate for each foundation system considered.
4. Lateral pressures on temporary and permanent retaining and foundation walls.
5. Seismic Site Classification based on borings and published ground motion data.
6. Groundwater conditions, if any, to the depths which will influence design and/or construction of
the proposed development.
7. Swell potential of in-situ and compacted soils and recommendations for control if highly
expansive.
8. Pavement design to provide economy and adequate service.
9. Suitability of site soils for use as compacted fill and preferred earthwork methods, including
clearing, stripping, excavation and construction of engineered fill.
10. Local excavation and trenching conditions and stability considerations.
Charges for our services have been determined on the basis of our standard Fee and Rate Schedule, a copy of
which is attached and made a part hereof for any additional design work requested. We propose to provide the
design services set forth herein for the following not to exceed amount, which includes all testing,
engineering, reimbursable expenses and an electronic pdf format file of the report emailed upon completion.
Should we be informed that hard copies of the report are needed, there will be an additional charge of $50.00
per report. The cost of this proposal is valid for 6 months after date of issue and after that date the proposal
will need to be updated and re-issued due to any changes in scope, site conditions, rates and additional
considerations.
Geotechnical Investigation with Report
$ 6,850.00
We have the staff available to begin work immediately upon notice to proceed. About 10 working days are
required to mark, obtain utility clearances and begin auger borings. Fieldwork for auger borings should take
two days (weather & access permitting) and lab testing about 3 weeks. The complete report will be issued
within 10 days of lab testing completion. This schedule is subject to change depending on the workload
when Notice to Proceed is received. As always, we stand ready to make reasonable adjustments to this
schedule to meet our clients' needs.
We appreciate the opportunity to submit this proposal for your consideration. If the terms set forth are
satisfactory, please fill out the information on the last page of the following Terms and Conditions, sign and
return it for our records or attach to your standard contract for engineering services.
Respectfully submitted,
SPEEDIE & ASSOCIATES
Kenneth M. Euge II
Geotech Field Manager
Page 1 of 1
Initials ______
Revised 1/7/25
Initials ______
ENGINEERING SERVICES
2025 Fee and Rate Schedule
Fees for services will be based upon the time worked on the project at the following rates:
Title
Rate Per Hour
Principal
$ 190.00
Project Manager
150.00
Sr. Geologist/Engineer
150.00
Special Inspector (Architectural)
125.00
Project Engineer/Geologist
125.00
Environmental Specialist
105.00
Special Inspector (Structural/Geotechnical)
105.00
Staff Engineer/Geologist
105.00
Sr. Engineering Technician
85.00
Draftsman
75.00
Materials Testing Technician
75.00
Clerical/Administrative
65.00
REIMBURSABLE EXPENSES
Light Truck Mileage Rate: $0.67 per mile
The following items are reimbursable to the extent of actual expenses plus 25%:
1. Transportation, lodging and subsistence for out of town travel
2. Special mailings and shipping charges
3. Special materials and equipment unique to the project
4. Duplication or reprinting/copying reports
TEST BORINGS AND FIELD INVESTIGATIONS
On projects requiring test borings, test pits, or other explorations, the services of reputable contractors to perform
such work shall be obtained.
SUBCONTRACTORS/SUBCONSULTANTS CHARGES
Any charges for subcontractors/subconsultants are subject to a 25% handling fee if invoiced by Speedie & Associates
or such charges can be directly paid by the CLIENT.
SPECIAL RATES
The following rates may be subject to a 35% increase:
Overtime – time over 8 hours per weekday and on Saturday
Sunday and Holidays
Rush orders
MINIMUM CHARGES
A three-hour minimum is charged for field testing and inspection services.
EXPERT WITNESS
Deposition and testimony; 4-hour minimum, $250.00 per hour.
Page 1
DESIGN PHASE
-
$
3.1 Production Schedule
-
$
-
$
4.1 Quality Control Plan
-
$
-
$
5.1 Perform Document Search and Research
-
$
5.2 Investigate Existing Conditions
-
$
5.3 Survey
-
$
-
$
6.1 Coordination with Utilities (PIPG)
-
$
6.2 Identify Utility Conflicts
-
$
6.3 Coordination Design of Utilities
-
$
6,850.00
$
7.1 Soil, Pavement Borings & Lab Testing
-
$
6,850.00
$
-
$
8.1 Site Investigation & Information Gathering
-
$
8.2 Prepare CAD Base Plans
-
$
8.3 Prepare 30% SD & ROM Cost Estimate
-
$
8.4 CofC Review/Meeting/Site Visit
-
$
-
$
10.1 Prepare 60% CAD Base Plans
-
$
10.2 Coordinate Preliminary MP&E Engineering
-
$
10.3 Prepare 60% Plans & Outline Specs
-
$
10.4 Coordinate 60% Cost Estimate
-
$
10.5 60% CofC Review/Meeting/Site Visit
-
$
-
$
11.1 Prepare 90% CAD Base Drwgs
-
$
11.2 Coordinate MP&E Engineering
-
$
11.3 Prepare 90% Plans & Draft Tech Specs
-
$
11.4 Cordinate 90% Cost Estimate
-
$
11.5 90% CofC Review/Meeting/Site Visit
-
$
11.6 Coordinate 100% MP&E Engineering
-
$
11.7 Prepare 100% Plans & Final Tech Specs
-
$
11.8 100% Deliverables, Plan Review & Permit
-
$
11.9 100% Engineer's Cost Estimate
-
$
-
$
12.1 Coordinate & Issue Bid Documents
-
$
12.2 RFIs / Substitution Requests
-
$
12.3 Issue Addenda as required
-
$
POST DESIGN PHASE
-
$
1.1 Preconstruction Assistance
-
$
-
$
2.1 Attend Construction Meetings
-
$
2.2 Respond to Requests for Information (RFI’s)
-
$
2.3 Respond to Shop Drawing Submittals
-
$
-
$
3.1 Record Drawings
-
$
ALLOWANCES
-
$
A.1 Allowance for Printing Expenses at Direct Cost
-
$
A.2 Allowance for Travel & Misc. Expenses
-
$
A.3 Owner's Allowance
-
$
TOTAL COST
TOTAL COST:
6,850.00
$
Task 4.0 Quality Control
Task 3.0 Project Schedule
Task 2.0 Assignment
Task 1.0 Project Description & Scope of Construction
TASK DESCRIPTION
Lump Sum Cost Per Task
EXHIBIT "B-1"
ALLOWANCES
SUBTOTAL
Task 8.0 Programming & Schematic Design (30%)
Task 6.0 Utility/Agency Coordination
Task 7.0 Geotechnical Investigation
Task 10.0 Design Development (60% & 80%)
Task 1.0 Preconstruction Assistance
Task 2.0 Design Services During Construction
Task 3.0 Record Drawings
Task 5.0 Preliminary Research
Task 11.0 Construction Documents (90% & 100%)
Task 12.0 Contractor Coordination / Bidding
Page 2
PROJECT ROLE>
PM
Sr. Engr.
PE/Prof
Engr /
Designer
Tech
Admin
HOURLY RATES> $ 190.00 $ 150.00 $ 125.00 $ 105.00 $ 75.00 $ 60.00
TOTAL HOURS
PER TASK
TOTAL COST
PER TASK
0
0
0
0
0
0
0
-
$
3.1 Production Schedule
0
-
$
0
0
0
0
0
0
0
-
$
4.1 Quality Control Plan
0
-
$
0
0
0
0
0
0
0
-
$
5.1 Perform Document Search and Research
0
-
$
5.2 Investigate Existing Conditions
0
-
$
5.3 Survey
0
-
$
0
0
0
0
0
0
0
-
$
6.1 Coordination with Utilities (PIPG)
0
-
$
6.2 Identify Utility Conflicts
0
-
$
6.3 Coordination Design of Utilities
0
-
$
2
6
10
36
4
4
62
6,850.00
$
7.1 Soil and Pavement Borings
0
-
$
0
0
0
0
0
0
0
-
$
8.1 Site Investigation & Information Gathering
0
-
$
8.2 Prepare CAD Base Plans
0
-
$
8.3 Prepare 30% SD & ROM Cost Estimate
0
-
$
8.4 CofC Review/Meeting/Site Visit
0
-
$
0
0
0
0
0
0
0
-
$
10.1 Prepare 60% CAD Base Plans
0
-
$
10.2 Coordinate Preliminary MP&E Engineering
0
-
$
10.3 Prepare 60% Plans & Outline Specs
0
-
$
10.4 Coordinate 60% Cost Estimate
0
-
$
10.5 60% CofC Review/Meeting/Site Visit
0
-
$
0
0
0
0
0
0
0
-
$
11.1 Prepare 90% CAD Base Drwgs
0
-
$
11.2 Coordinate MP&E Engineering
0
-
$
11.3 Prepare 90% Plans & Draft Tech Specs
0
-
$
11.4 Cordinate 90% Cost Estimate
0
-
$
11.5 90% CofC Review/Meeting/Site Visit
0
-
$
11.6 Coordinate 100% MP&E Engineering
0
-
$
11.7 Prepare 100% Plans & Final Tech Specs
0
-
$
11.8 100% Deliverables, Plan Review & Permit
0
-
$
11.9 100% Engineer's Cost Estimate
0
-
$
0
0
0
0
0
0
0
-
$
12.1 Coordinate & Issue Bid Documents
0
-
$
12.2 RFIs / Substitution Requests
0
-
$
12.3 Issue Addenda as required
0
-
$
0
0
0
0
0
0
0
-
$
1.1 Preconstruction Assistance
0
-
$
0
0
0
0
0
0
0
-
$
2.1 Attend Construction Meetings
0
-
$
2.2 Respond to Requests for Information (RFI’s)
0
-
$
2.3 Respond to Shop Drawing Submittals
0
-
$
0
0
0
0
0
0
0
-
$
3.1 Record Drawings
0
-
$
EXHIBIT "B-2"
Task 2.0 Assignment
Task 5.0 Preliminary Research
Hours and Rates
TASK DESCRIPTION
DESIGN PHASE
Task 3.0 Project Schedule
Task 4.0 Quality Control
Task 3.0 Record Drawings
POST DESIGN PHASE
Task 1.0 Preconstruction Assistance
Task 2.0 Design Services During Construction
Task 1.0 Project Description & Scope of Construction
Task 8.0 Programming & Schematic Design (30%)
Task 10.0 Design Development (60% & 80%)
Task 12.0 Contractor Coordination / Bidding
Task 6.0 Utility/Agency Coordination
Task 7.0 Geotechnical Investigation
Task 11.0 Construction Documents (90% & 100%)
Project Name: Forensic Services Facility
Project No.: PD2301.201
Rev. 1/24/2024
Page F-1
EXHIBIT “F”
FEDERAL REQUIREMENTS
N/A