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Project Name: Paseo Trail Crossing Improvements
Page 1
Project No.: TP2502.201
Rev. 1/12/2024
PROFESSIONAL SERVICES AGREEMENT
Design Services
PASEO TRAIL CROSSING IMPROVEMENTS
Project No. TP2502.201
Council Date: April 10, 2025
This Agreement (“Agreement”) is made and entered into on the ______ day of_________________, 2025
(“Effective Date”), by and between City of Chandler, an Arizona municipal corporation, ("City''),
and Kimley-Horn and Associates, Inc., a North Carolina corporation, ("Consultant") (City
and Consultant may individually be referred to as “Party” and collectively referred to as
“Parties”).
RECITALS
A. City proposes to engage Consultant to provide Design Services for Paseo Trail Crossing
Improvements project as more fully described in Exhibit "A", which is attached to and made
a part of this Agreement by this reference.
B. Consultant is ready, willing, and able to provide the services described in Exhibit “A” for
the compensation and fees set forth and as described in Exhibit ”B”, which is attached to
and made a part of this Agreement by this reference.
C. City desires to enter into an Agreement with Consultant to provide these services under
the terms and conditions set forth in this Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the premises and the mutual promises contained in this
Agreement, City and Consultant agree as follows:
SECTION I--CONSULTANT’S SERVICES
Consultant must perform the services described in Exhibit “A” to City’s satisfaction within the
terms and conditions of this Agreement and within the care and skill that a person who
provides similar services in Chandler, Arizona exercises under similar conditions. All work or
services furnished by Consultant under this Agreement must be performed in a skilled and
workmanlike manner. All fixtures, furnishings, and equipment furnished by Consultant as
part of the work or services under this Agreement must be new, or the latest model, and of
the most suitable grade and quality for the intended purpose of the work or service.
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SECTION II--PERIOD OF SERVICE
Consultant must perform the services described in Exhibit “A” for the term of this
Agreement. Unless amended in writing by the Parties, the Agreement term expires 545
calendar days after the Notice to Proceed (NTP) Date.
SECTION III--PAYMENT OF COMPENSATION AND FEES
Unless amended in writing by the Parties, Consultant’s compensation and fees as more fully
described in Exhibit “B” for performance of the services approved and accepted by City
under this Agreement must not exceed $430,825.09 for the full term of the Agreement.
Consultant may not increase any compensation or fees under this Agreement without the
City’s prior written consent. Consultant must submit monthly requests for payment of
services approved and accepted during the previous billing period and must include, as
applicable, detailed invoices and receipts, a narrative description of the tasks accomplished
during the billing period, a list of any deliverables submitted, and any subconsultant’s or
supplier’s actual requests for payment plus similar narrative and listing of their work.
Consultant must submit an Application and Certification for Payment Sheet with the monthly
request for payment to: CapitalProjects.Payables@chandleraz.gov. Payment for those
services negotiated as a lump sum will be made in accordance with the percentage of the
work completed during the preceding billing period. Services negotiated as a not-to-exceed
fee will be paid in accordance with the work effort expended on the service during the
preceding month. All requests for payment must be submitted to City for review and
approval. City will make payment for approved and accepted services within 30 calendar days
of City’s receipt of the request for payment. Consultant bears all responsibility and liability for
any and all tax obligations that result from Consultant’s performance under this Agreement.
SECTION IV--CITY'S OBLIGATIONS
As part of Consultant’s services under this Agreement, City will provide furnished items,
services, or obligations as detailed in Exhibit “D”.
SECTION V--GENERAL CONDITIONS
5.1 Notices. Unless otherwise provided herein, demands under this Agreement must be in
writing and will be deemed to have been duly given and received either (a) on the date of
service if personally served on the party to whom notice is to be given, or (b) on the third day
after the date of the postmark of deposit by first class United States mail, registered or
certified, postage prepaid and properly addressed as follows:
Project Name: Paseo Trail Crossing Improvements
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Project No.: TP2502.201
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To City:
City of Chandler - Public Works & Utilities Department
Attn: CIP City Engineer: Daniel Haskins, P.E.
P.O. Box 4008, Mail Stop 407
Chandler, AZ 85244-4008
Phone: 480-782-3335 Email: Daniel.Haskins@chandleraz.gov
With a copy to:
City of Chandler - Public Works & Utilities Department
Attn: Alyssa Siqueiros, Project Manager
P.O. Box 4008, Mail Stop 407, Chandler, AZ 85244-4008
Phone: 480-782-3343 Email: Alyssa.Siqueiros@chandleraz.gov
To Consultant:
LEGAL COMPANY NAME: Kimley-Horn and Associates, Inc.
Mailing Address:
1661 East Camelback Road, Suite 400, Phoenix, AZ
85016
Physical Address:
1661 East Camelback Road, Suite 400, Phoenix, AZ
85016
Statutory Agent Name: CT Corporation System
Statutory Agent Mailing Address:
3800 N Central Ave., Ste. 460,
Phoenix, AZ 85012
Statutory Agent Physical Address:
3800 N Central Ave., Ste. 460,
Phoenix, AZ 85012
CONSULTANT’S AUTHORIZED PROJECT REPRESENTATIVE
Name:
Brian Smalkoski, P.E., AICP, PTP, PTOE
Title:
Vice President
Phone: 602.906.1100
Email:
brian.smalkoski@kimley-horn.com
5.2 Records/Audit. Records of Consultant’s direct personnel payroll, reimbursable expenses
pertaining to this Agreement and records of accounts between City and Consultant must be
kept on the basis of generally accepted accounting principles and must be made available to
City and its auditors for up to three years following City’s final acceptance of the services
under this Agreement (this requirement is increased to five years if construction of this
project is federally funded). City, its authorized representative, or any federal agency,
reserves the right to audit Consultant’s records to verify the accuracy and appropriateness of
all cost and pricing data, including data used to negotiate this Agreement and any
amendments. City reserves the right to decrease the total amount of Agreement price or
payments made under this Agreement or request reimbursement from Consultant following
final Agreement payment on this Agreement if, upon audit of Consultant’s records, the audit
discloses Consultant has provided false, misleading, or inaccurate cost and pricing data.
Consultant will include a similar provision in all of its Agreements with subconsultants who
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provide services under the Agreement to ensure that City, its authorized representative, or
the appropriate federal agency, has access to the subconsultants’ records to verify the
accuracy of all cost and pricing data. City reserves the right to decrease Agreement price or
payments made on this Agreement or request reimbursement from Consultant following
final payment on this Agreement if the above provision is not included in subconsultant
agreements, and one or more subconsultants refuse to allow City to audit their records to
verify the accuracy and appropriateness of all cost and pricing data. If, following an audit of
this Agreement, the audit discloses Consultant has provided false, misleading, or inaccurate
cost and pricing data, and the cost discrepancies exceed 1% of the total Agreement billings,
Consultant will be liable for reimbursement of the reasonable, actual cost of the audit.
5.3 Alteration in Character of Work. Whenever an alteration in the character of work results
in a substantial change in this Agreement, thereby materially increasing or decreasing the
scope of services, cost of performance, or Project schedule, the work will be performed as
directed by City. However, before any modified work is started, a written amendment must
be approved and executed by City and Consultant. Such amendment must not be effective
until approved by City. Additions to, modifications, or deletions from this Agreement as
provided herein may be made, and the compensation to be paid to Consultant may
accordingly be adjusted by mutual agreement of the Parties. It is distinctly understood and
agreed that no claim for extra services or materials furnished by Consultant will be allowed
by City except as provided herein, nor must Consultant do any work or furnish any materials
not covered by this Agreement unless such work is first authorized in writing. Any such work
or materials furnished by Consultant without prior written authorization will be at
Consultant’s own risk, cost, and expense, and Consultant hereby agrees that without written
authorization Consultant will make no claim for compensation for such work or materials
furnished.
5.4 Termination. City and Consultant hereby agree to the full performance of the covenants
contained herein, except that City reserves the right, at its discretion and without cause, to
terminate or abandon any service provided for in this Agreement, or abandon any portion of
the Project for which services have been performed by Consultant. In the event City abandons
or suspends the services, or any part of the services as provided in this Agreement, City will
notify Consultant in writing and immediately after receiving such notice, Consultant must
discontinue advancing the work specified under this Agreement. Upon such termination,
abandonment, or suspension, Consultant must deliver to City all drawings, plans,
specifications, special provisions, estimates and other work entirely or partially completed,
together with all unused materials supplied by City. Consultant must appraise the work
Consultant has completed and submit Consultant’s appraisal to City for evaluation. City may
inspect Consultant’s work to appraise the work completed. Consultant will receive
compensation in full for services performed to the date of such termination. The fee will be
paid in accordance with Section Ill of this Agreement, and as mutually agreed upon by
Consultant and City. If there is no mutual agreement on payment, the final determination will
be made in accordance with the "Disputes" provision in this Agreement. However, in no event
may the fee exceed the fee set forth in Section Ill of this Agreement nor as amended in
accordance with Section "Alteration in Character of Work." City will make the final payment
within 60 days after Consultant has delivered the last of the partially completed items and
the Parties agree on the final fee. If City is found to have improperly terminated the
Agreement for cause or default, the termination will be converted to a termination for
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convenience in accordance with the provisions of this Agreement.
5.5 Indemnification. To the extent permitted by law, the Consultant ("lndemnitor") must
indemnify, save and hold harmless City and its officers, officials, agents and employees
("lndemnitee") from any and all claims, actions, liabilities, damages, losses or expenses
(including court costs, attorneys' fees and costs of claim processing, investigation and
litigation) ("Claims") caused or alleged to be caused, in whole or in part, by the wrongful,
negligent or willful acts, or errors or omissions of Consultant or any of its owners, officers,
directors, agents, employees, or subconsultants in connection with this Agreement. This
indemnity includes any claim or amount arising out of or recovered under workers'
compensation law or on account of the failure of Consultant to conform to any federal, state
or local law, statute, ordinance, rule, regulation or court decree. Consultant must indemnify
lndemnitee from and against any and all Claims, except those arising solely from
lndemnitee's own negligent or willful acts or omissions. Consultant is responsible for primary
loss investigation, defense and judgment costs where this indemnification applies. In
consideration of the award of this Agreement, Consultant agrees to waive all rights of
subrogation against lndemnitee for losses arising from or related to this Agreement. The
obligations of Consultant under this provision survive the termination or expiration of this
Agreement.
5.6 Insurance Requirements. Consultant must procure insurance under the terms and
conditions and for the amounts of coverage set forth in Exhibit “C” against claims that may
arise from or relate to performance of the work under this Agreement by Consultant and its
agents, representatives, employees, and subconsultants. Consultant and any subconsultant
must maintain this insurance until all of their obligations have been discharged, including any
warranty periods under this Agreement. These insurance requirements are minimum
requirements for this Agreement and in no way limit the indemnity covenants contained in
this Agreement. City in no way warrants that the minimum limits stated in Exhibit “C” are
sufficient to protect Consultant from liabilities that might arise out of the performance of the
work under this Agreement by Consultant, Consultant’s agents, representatives, employees,
or subconsultants. Consultant is free to purchase such additional insurance as may be
determined necessary.
5.7 Cooperation and Further Documentation. Consultant agrees to provide City such other
duly executed documents as may be reasonably requested by City to implement the intent
of this Agreement.
5.8 Successors and Assigns. City and Consultant each bind itself, its partners, successors,
assigns, and legal representatives to the other party to this Agreement and to the partners,
successors, assigns, and legal representatives of such other party in respect to all covenants
of this Agreement. Neither City nor Consultant may assign, sublet, or transfer its interest in
this Agreement without the written consent of the other party. In no event may any
contractual relation be created between any third party and City.
5.9 Disputes. In any dispute arising out of an interpretation of this Agreement or the duties
required not disposed of by agreement between Consultant and City, the final determination
at the administrative level will be made by City Engineer.
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5.10 Completeness and Accuracy of Consultant’s Work. Consultant must be responsible for
the completeness and accuracy of Consultant’s services, data, and other work prepared or
compiled under Consultant’s obligation under this Agreement and must correct, at
Consultant’s expense, all willful or negligent errors, omissions, or acts that may be discovered.
Correction of errors disclosed and determined to exist during any construction of the project on
architectural or engineering drawings and specifications must be accomplished by Consultant.
The cost of the design necessary to correct those errors attributable to Consultant and any
damage incurred by City as a result of additional construction costs caused by such engineering
or architectural errors will be chargeable to Consultant and will not be considered a cost of the
Work. The fact that City has accepted or approved Consultant’s work will in no way relieve
Consultant of any of Consultant’s responsibilities.
5.11 Reporting. Written monthly reports, along with updated work schedules, will be made by
Consultant in the format prescribed by City. These reports will be delivered to City per schedule.
When requested by City, Consultant will attend Council meetings and provide finished documents
including correspondence for Council action, supporting charts, graphs, drawings and colored
slides of same.
5.12 Withholding Payment. City reserves the right to withhold funds from Consultant’s
payments up to the amount equal to the claims City may have against Consultant until such
time that a settlement on those claims has been reached.
5.13 City's Right of Cancellation. The Parties acknowledge that this Agreement is subject to
cancellation by City under the provisions of Section 38-511, Arizona Revised Statutes (A.R.S.).
5.14 Independent Consultant. For this Agreement Consultant constitutes an independent
contractor. Any provisions in this Agreement that may appear to give City the right to direct
Consultant as to the details of accomplishing the work or to exercise a measure of control
over the work means that Consultant must follow the wishes of City as to the results of the
work only. These results must comply with all applicable laws and ordinances.
5.15 Project Staffing. Prior to the start of any work under this Agreement, Consultant must
submit to City detailed resumes of key personnel that will be involved in performing services
prescribed in the Agreement. City hereby acknowledges its acceptance of such personnel to
perform services under this Agreement. At any time hereafter that Consultant desires to
change key personnel while performing under the Agreement, Consultant must submit the
qualifications of the new personnel to City for prior approval. Key personnel include, but are
not limited to, principals-in-charge, project manager, and project Consultant. Consultant will
maintain an adequate and competent staff of qualified persons, as may be determined by
City, throughout the performance of this Agreement to ensure acceptable and timely
completion of the Scope of Services. If City objects, with reasonable cause, to any of
Consultant’s staff, Consultant must take prompt corrective action acceptable to City and, if
required, remove such personnel from the Project and replace with new personnel agreed to
by City.
5.16 Consultants or Subconsultants. Prior to beginning the work, Consultant must furnish City
for approval the names of consultants or subconsultants to be used under this Agreement.
Any subsequent changes are subject to City’s written prior approval.
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5.17 Force Majeure. If either party is delayed or prevented from the performance of any act
required under this Agreement by reason of acts of God or other cause beyond the control
and without fault of the Party (financial inability excepted), performance of that act may be
excused, but only for the period of the delay, if the Party provides written notice to the other
Party within ten days of such act. The time for performance of the act may be extended for a
period equivalent to the period of delay from the date written notice is received by the other
Party.
5.18 Compliance with Federal Laws. Consultant understands and acknowledges the
applicability of the Americans with Disabilities Act, the Immigration Reform and Control Act
of 1986 and the Drug Free Workplace Act of 1989 to it. Consultant agrees to comply with these
laws in performing this Agreement and to permit City to verify such compliance.
5.19 No Israel Boycott. By entering into this Agreement, Consultant certifies that Consultant
is not currently engaged in, and agrees for the duration of the Agreement, not to engage in a
boycott of Israel as defined by state statute.
5.20 Legal Worker Requirements. A.R.S. § 41-4401 prohibits City from awarding an Agreement
to any consultant who fails, or whose subconsultants fail, to comply with A.R.S. § 23-214(A).
Therefore, Consultant agrees Consultant and each subconsultant it uses warrants their
compliance with all federal immigration laws and regulations that relate to their employees
and their compliance with § 23-214, subsection A. A breach of this warranty will be deemed a
material breach of the Agreement and may be subject to penalties up to and including
termination of the Agreement. City retains the legal right to inspect the papers of any
Consultant’s or subconsultant’s employee who provides services under this Agreement to
ensure that Consultant and subconsultants comply with the warranty under this provision.
5.21 Lawful Presence Requirement. A.R.S. §§ 1-501 and 1-502 prohibit City from awarding an
Agreement to any natural person who cannot establish that such person is lawfully present
in the United States. To establish lawful presence, a person must produce qualifying
identification and sign a City-provided affidavit affirming that the identification provided is
genuine. This requirement will be imposed at the time of Agreement award. This requirement
does not apply to business organizations such as corporations, partnerships, or limited
liability companies.
5.22 Covenant Against Contingent Fees. Consultant warrants that no person has been
employed or retained to solicit or secure this Agreement upon an agreement or
understanding for a commission, percentage, brokerage, or contingent fee, and that no
member of the Chandler City Council, or any City employee has any interest, financially, or
otherwise, in Consultant’s firm. For breach or violation of this warrant, City may annul this
Agreement without liability or, at its discretion, to deduct from the Agreement price or
consideration, the full amount of such commission, percentage, brokerage, or contingent fee.
5.23 Non-Waiver Provision. The failure of either Party to enforce any of the provisions of this
Agreement or to require performance of the other Party of any of the provisions hereof must
not be construed to be a waiver of such provisions, nor must it affect the validity of this
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Agreement or any part thereof, or the right of either Party to thereafter enforce each and
every provision.
5.24 Disclosure of Information Adverse to City’s Interests. To evaluate and avoid potential
conflicts of interest, Consultant must provide written notice to City, as set forth in this Section,
of any work or services performed by Consultant for third parties that may involve or be
associated with any real property or personal property owned or leased by City. Such notice
must be given 7 business days prior to commencement of the services by Consultant for a
third party, or 7 business days prior to an adverse action as defined below. Written notice
and disclosure must be sent in accordance with Section 6.7 above. An adverse action under
this Agreement includes, but is not limited to: (a) using data as defined in the Agreement
acquired in connection with this Agreement to assist a third party in pursuing administrative
or judicial action against City; or (b) testifying or providing evidence on behalf of any person
in connection with an administrative or judicial action against City; or (c) using data to produce
income for Consultant or its employees independently of performing the services under this
Agreement, without the prior written consent of City. Consultant represents that except for
those persons, entities, and projects identified to City, the services performed by Consultant
under this Agreement are not expected to create an interest with any person, entity, or third
party project that is or may be adverse to City’s interests. Consultant’s failure to provide a
written notice and disclosure of the information as set forth in this Section constitute a
material breach of this Agreement.
5.25 Data Confidentiality and Data Security. As used in the Agreement, "data" means all
information, whether written or verbal, including plans, photographs, studies, investigations,
audits, analyses, samples, reports, calculations, internal memos, meeting minutes, data field
notes, work product, proposals, correspondence and any other similar documents or
information prepared by, obtained by, or transmitted to Consultant or its subconsultants in
the performance of this Agreement. The Parties agree that all data, regardless of form,
including originals, images, and reproductions, prepared by, obtained by, or transmitted to
Consultant or its subconsultants in connection with Consultant’s or its subconsultant’s
performance of this Agreement is confidential and proprietary information belonging to City.
Except as specifically provided in this Agreement, Consultant or its subconsultants must not
divulge data to any third party without City’s prior written consent. Consultant or its
subconsultants must not use the data for any purposes except to perform the services
required under this Agreement. These prohibitions do not apply to the following data
provided to Consultant or its subconsultants have first given the required notice to City: (a)
data which was known to Consultant or its subconsultants prior to its performance under this
Consultant or its subconsultants by a third party, who to the best of Consultant’s or its
subconsultants’ knowledge and belief, had the legal right to make such disclosure and
Consultant or its subconsultants are not otherwise required to hold such data in confidence;
or (c) data which is required to be disclosed by virtue of law, regulation, or court order, to
which Consultant or its subconsultants are subject. In the event Consultant or its
subconsultants are required or requested to disclose data to a third party, or any other
information to which Consultant or its subconsultants became privy as a result of any other
Agreement with City, Consultant must first notify City as set forth in this Section of the request
or demand for the data. Consultant or its subconsultants must give City sufficient facts so
that City can be given an opportunity to first give its consent or take such action that City may
deem appropriate to protect such data or other information from disclosure. All data must
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continue to be subject to the confidentiality agreements of this Agreement. Consultant or its
subconsultants assume all liability to maintain the confidentiality of the data in its possession
and agrees to compensate City if any of the provisions of this Section are violated by
Consultant, its employees, agents or subconsultants. Solely for the purposes of seeking
injunctive relief, it is agreed that a breach of this Section must be deemed to cause irreparable
harm that justifies injunctive relief in court. Consultant agrees that the requirements of this
Section must be incorporated into all subagreements entered into by Consultant. A violation
of this Section may result in immediate termination of this Agreement without notice.
5.26 Personal Identifying Information-Data Security. Personal identifying information,
financial account information, or restricted City information, whether electronic format or
hard copy, must be secured and protected at all times by Consultant or its subconsultants. At
a minimum, Consultant or its subconsultants must encrypt or password-protect electronic
files. This includes data saved to laptop computers, computerized devices, or removable
storage devices. When personal identifying information, financial account information, or
restricted City information, regardless of its format, is no longer necessary, the information
must be redacted or destroyed through appropriate and secure methods that ensure the
information cannot be viewed, accessed, or reconstructed. In the event that data collected or
obtained by Consultant or its subconsultants in connection with this Agreement is believed
to have been compromised, Consultant or its subconsultants must immediately notify City
contact. Consultant agrees to reimburse City for any costs incurred by City to investigate
potential breaches of this data and, where applicable, the cost of notifying individuals who
may be impacted by the breach. Consultant agrees that the requirements of this Section must
be incorporated into all subcontracts entered into by Consultant. It is further agreed that a
violation of this Section must be deemed to cause irreparable harm that justifies injunctive
relief in court. A violation of this Section may result in immediate termination of this
Agreement without notice. The obligations of Consultant or its subconsultants under this
Section must survive the termination of this Agreement.
5.27 Jurisdiction and Venue. This Agreement is made under and must be construed in
accordance with and governed by the laws of the State of Arizona without regard to the
conflicts or choice of law provisions thereof. Any action to enforce any provision of this
Agreement or to obtain any remedy with respect hereto must be brought in the courts
located in Maricopa County, Arizona, and for this purpose, each Party hereby expressly and
irrevocably consents to the jurisdiction and venue of such court.
5.28 Survival. All warranties, representations, and indemnifications by Consultant must
survive the completion or termination of this Agreement.
5.29 Modification. Except as expressly provided herein to the contrary, no supplement,
modification, or amendment of any term of this Agreement will be deemed binding or
effective unless in writing and signed by the Parties.
5.30 Severability. If any provision of this Agreement or the application to any person or
circumstance may be invalid, illegal or unenforceable to any extent, the remainder of this
Agreement and the application will not be affected and will be enforceable to the fullest
extent permitted by law.
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5.31 Integration. This Agreement contains the full agreement of the Parties. Any prior or
contemporaneous written or oral agreement between the Parties regarding the subject
matter is merged and superseded.
5.32 Time is of the Essence. Time of each of the terms, covenants, and conditions of this
Agreement is hereby expressly made of the essence.
5.33 Date of Performance. If the date of performance of any obligation or the last day of any
time period provided for should fall on a Saturday, Sunday, or holiday for City, the obligation
will be due and owing, and the time period will expire, on the first day after which is not a
Saturday, Sunday or legal City holiday. Except as may otherwise be set forth in this
Agreement, any performance provided for herein will be timely made if completed no later
than 5:00 p.m. (Chandler time) on the day of performance.
5.34 Third Party Beneficiary. Nothing under this Agreement will be construed to give any
rights or benefits in the Agreement to anyone other than City and Consultant, and all duties
and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive
benefit of City and Consultant and not for the benefit of any other party.
5.35 Conflict in Language. All work performed must conform to all applicable City of Chandler
codes, ordinances, and requirements as outlined in this Agreement. If there is a conflict in
interpretation between provisions in this Agreement and those in Exhibit "A", the provisions
in this Agreement prevail.
5.36 Document/Information Release. Documents and materials released to Consultant,
which are identified by City as sensitive and confidential, are City’s property. The
document/material must be issued by and returned to City upon completion of the services
under this Agreement. Consultant secondary distribution, disclosure, copying, or duplication
in any manner is prohibited without City’s prior written approval. The document/material
must be kept secure at all times. This directive applies to all City documents, whether in
photographic, printed, or electronic data format.
5.37 Exhibits. The following exhibits are made a part of this Agreement and are incorporated
by reference:
Exhibit A - Scope of Services / Schedule
Exhibit B - Compensation and Fees
Exhibit C - Insurance Requirements
Exhibit D - Special Conditions
Exhibit E – Subconsultant Documents with Consultant (if applicable)
Exhibit F - Federal Requirements (if applicable)
5.38 Special Conditions. As part of the services Consultant provides under this Agreement,
Consultant agrees to comply with and fully perform the special terms and conditions set forth
in Exhibit “D”, which is attached to and made a part of this Agreement.
5.39 Non-Discrimination and Anti-Harassment Laws. Consultant must comply with all
applicable City, state, and federal non-discrimination and anti-harassment laws, rules, and
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regulations.
5.40 Licenses and Permits. Beginning with the Effective Date and for the full term of this
Agreement, Consultant must maintain all applicable City, state, and federal licenses and
permits required to fully perform Consultant’s services under this Agreement.
5.41 Warranties. Consultant must furnish a one-year warranty on all work and services
performed under this Agreement. Consultant must furnish, or cause to be furnished, a two-
year warranty on all fixtures, furnishings, and equipment furnished by Consultant,
subconsultants or suppliers under this Agreement. Any defects in design, workmanship, or
materials that do not comply with this Agreement must be corrected by Consultant (including,
but not limited to, all parts and labor) at Consultant’s sole cost and expense. All written
warranties and redlines for as-built conditions must be delivered to City on or before City’s
final acceptance of Consultant’s services under this Agreement.
5.42 Cooperative Purchasing Agreement (S.A.V.E. – Strategic Alliance for Volume
Expenditures). In addition to City of Chandler and with the approval of Consultant, this
Agreement may be extended for use by other municipalities, school districts, and government
agencies of the State. Any such usage by other entities must be in accordance with the
ordinance, charter, or procurement rules and regulations of the respective political entity.
5.43 Budget Approval into Next Fiscal Year. This Agreement will commence on the Effective
Date and continue in full force and effect until it is terminated or expires in accordance with
the provisions of this Agreement. The Parties recognize that the continuation of this
Agreement after the close of the City's fiscal year, which ends on June 30 of each year, is
subject to the City Council's approval of a budget that includes an appropriation for this item
as an expenditure. The City does not represent that this budget item will be actually adopted.
This determination is solely made by the City Council.
5.44 Forced Labor of Ethnic Uyghurs Prohibited. By entering into this Agreement, Contractor
certifies and agrees Contractor does not currently use and will not use for the term of this
Agreement: (i) the forced labor of ethnic Uyghurs in the People's Republic of China; or (ii) any
goods or services produced by the forced labor of ethnic Uyghurs in the People's Republic of
China; or (iii) any contractors, subcontractors or suppliers that use the forced labor or any
goods or services produced by the forced labor of ethnic Uyghurs in the People's Republic of
China.
5.45 License to City for Reasonable Use. With this Agreement, Consultant and its
subconsultants hereby grant a license to City, its agents, employees, and representatives for
an indefinite period of time to reasonably use, make copies, and distribute as appropriate
the Documents, works or deliverables developed or created as a result of the Project and this
Agreement. This license also includes the making of derivative works.
Project Name: Paseo Trail Crossing Improvements
Page 12
Project No.: TP2502.201
Rev. 1/12/2024
This Agreement will be in full force and effect only when it has been approved and executed
by the duly authorized City officials.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date.
“CITY” CITY OF CHANDLER
MAYOR
RECOMMENDED BY:
Daniel Haskins, P.E.
CIP City Engineer
APPROVED AS TO FORM:
City Attorney
ATTEST:
City Clerk
Seal
“CONSULTANT”
KIMLEY-HORN AND ASSOCIATES, INC.
Signature
Date
Print Name
Title
Signer Email Address
03/14/2025
adam.perillo@kimley-horn.com
Principal
Adam Perillo
Project Name: Paseo Trail Crossing Improvements
Page A-1
Project No.: TP2502.201
Rev. 1/12/2024
EXHIBIT “A”
SCOPE OF SERVICES/SCHEDULE
Scope of Services
Project Title: Paseo Trail Crossing Improvements
City of Chandler Project No.: TP2502.201
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PROJECT DESCRIPTION
In 2022, the city of Chandler was awarded a Design Assistance grant to prepare an initial study to
evaluate and propose alternatives for crossing improvements along the Ashley Trail and the Paseo Trail.
The goal of this Paseo Trail Crossing Improvements final design project is to further evaluate the Paseo
Trail crossing alternatives provided in the study, provide recommendations for a preferred alternative,
and prepare improvement plans for the two segments along the Paseo Trail – Chandler
Boulevard/Cooper Road and Queen Creek Road/McQueen Road. Improvements will include new 10-ft-
12-ft wide concrete pathway, new signalization, and other associated improvements including path
lighting, signage, and landscape.
This project will use local funds for design and construction.
DESIGN STANDARDS
DESIGN CONSULTANT shall perform Project Tasks outlined below and all work shall conform to the
latest edition and amendments of the following, unless specifically noted otherwise:
·
City of Chandler Standard Details and Specifications
·
City of Chandler Technical Design Manual #1&2: Water & Wastewater System Design
·
City of Chandler Technical Design Manual #3: Storm Drainage System Design
·
City of Chandler Technical Design Manual #4: Street Design and Access Control
·
City of Chandler Technical Design Manual #5: Traffic Signal Design
·
City of Chandler Technical Design Manual #6: Streetlight Design
·
City of Chandler Technical Design Manual #7: Traffic Barricade Design
·
City of Chandler Technical Design Manual #8: Landscape Design of City Owned R.O.W.,
Medians, and Retention Basins
·
Maricopa Association of Governments (MAG) Uniform Standard Specifications and Details for
Public Works Construction
·
City of Chandler Supplements to MAG
·
Manual of Uniform Traffic Control Devices for Streets and Highways (MUTCD)
·
AASHTO Policy on Geometric Design of Highways and Streets
·
AASHTO Guide for the Development of Bicycle Facilities
·
The Code of the City of Chandler
·
Arizona Utility Coordinating Committee (AUCC) Public Improvement Project Guide (PIPG)
·
City of Chandler Unified Development Manual
·
City of Chandler General Plan
·
City of Chandler Transportation Master Plan
·
2011 National Electrical Code
·
Americans with Disabilities Act (ADA) requirements
·
Proposed Right Of Way Accessibility Guidelines (PROWAG) or ROWAG (if finalized during
project duration)
Scope of Services
Project Title: Paseo Trail Crossing Improvements
City of Chandler Project No.: TP2502.201
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PROJECT TASKS
1. DATA COLLECTION
a. Task 1.1: Collect and Review Existing Records
i. DESIGN CONSULTANT will utilize and rely on existing information obtained during the
previous MAG Active Transportation Design Assistance studies and will coordinate with
the CITY on any additional information needed. CITY shall provide at no cost to DESIGN
CONSULTANT the following, but not necessarily limited to, existing information as
available: as-built drawings, related design studies and reports, geotechnical
investigations, traffic data and projections, maintenance records, and drawings of
developments planned within the project area.
ii. DESIGN CONSULTANT shall keep a log and copy of all information collected through the
duration of the project, including photos, as-builts, reports, and other documents provided
from CITY, stakeholders, utility companies, external agencies, and developers.
iii. DESIGN CONSULTANT shall collect the following traffic data:
1. Saturday AM peak period (6am-10am) intersection movement counts (including
trucks, pedestrians, and bicyclists) at the Cooper Road/Chandler Boulevard
intersection.
2. PUBLIC UTILITY COORDINATION
a. Task 2.1 Utility Coordination
i. DESIGN CONSULTANT shall perform utility coordination in conformance with City Design
Standards.
1. DESIGN CONSULTANT shall coordinate with each utility company to determine if
the utilities have any need to upgrade their facilities before or during the project’s
construction.
2. DESIGN CONSULTANT shall work with the CITY to coordinate the early
determination of facilities that may be abandoned or deactivated.
3. DESIGN CONSULTANT shall send Utility Conflict Review letters to each utility
company notifying them of the project and defining the project scope and timeline
along with Project Plans at each submittal (30%, 60%, 95%) for their review along with
a request for written response from each company to determine the disposition of their
utility as it relates to the planned roadway improvements.
4. For each submittal to the utility companies, DESIGN CONSULTANT shall provide
the CITY each with a written record of receipt.
ii. DESIGN CONSULTANT shall work with the CITY to facilitate utility coordination meetings
following these submittals (60%, 95%). This task includes up to two (2) virtual general
utility coordination meetings. DESIGN CONSULTANT anticipates a maximum of two
personnel attending the utility coordination meetings.
iii. Per the SRP Design Requirements for Public Recreational Amenities on SRP Canal
Rights-of-Way, DESIGN CONSULTANT shall work with the CITY to facilitate SRP
Scope of Services
Project Title: Paseo Trail Crossing Improvements
City of Chandler Project No.: TP2502.201
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coordination meetings following each submittal (60%, 95%, FINAL). This task includes up
to three (3) virtual SRP coordination meetings. DESIGN CONSULTANT anticipates a
maximum of two personnel attending the utility coordination meetings.
b. Task 2.2: Utility Clearance Letter and Service Request Letters
i. DESIGN CONSULTANT shall prepare a utility clearance letter, providing a review of
proposed utility plans, including conflict evaluation, and general considerations.
ii. DESIGN CONSULTANT shall provide load calculations for new services to the utilities
and prepare service request letter.
3. PROGRESS MEETINGS
a. Task 3.1: Monthly Progress Meetings
i. This task includes up to twelve (12) half-hour virtual general progress meetings. DESIGN
CONSULTANT anticipates a maximum of three (3) personnel attending the Progress
Meetings.
ii. DESIGN CONSULTANT shall prepare and distribute meeting minutes for each Progress
Meeting, including Action Items to be reviewed and updated at each Progress Meeting.
iii. This task includes coordination of Webex and other virtual formats as needed.
b. Task 3.2: Comment Resolution Meetings
i. This task includes three (3) one-hour virtual comment resolution meetings. Meetings shall
be held no later than one week after redlines are returned to DESIGN CONSULTANT at
each plan submittal. Comments Resolution Meetings are for both internal and external
agency reviews.
4. PROJECT MANAGEMENT
a. Task 4.1: Project Monitoring
i. Prepare regular monthly progress reports.
ii. Perform regular budget monitoring
1. Pay applications will be submitted monthly. Invoices will be broken down to the
same level of detail as the attached fee schedule. Pay applications will include a copy
of the original project schedule and the current project schedule.
iii. Perform regular schedule monitoring
1. DESIGN CONSULTANT shall adhere to the production schedule established for the
project and such schedule may not be modified or deviated from without written
consent by the CITY.
2. The following is the overall project schedule that the DESIGN CONSULTANT shall
manage and maintain. DESIGN CONSULTANT shall revise and submit for review an
updated schedule whenever completion of the project design, or any of the partial
completion points listed in the schedule, are delayed by one week or more. Such
adjusted schedule shall include a written explanation stating the reasons for the
schedule change and a plan for getting back on schedule. DESIGN CONSULTANT
Scope of Services
Project Title: Paseo Trail Crossing Improvements
City of Chandler Project No.: TP2502.201
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shall take all reasonable action necessary to get the project back on schedule and
CITY shall cooperate to assist DESIGN CONSULTANT.
Notice To Proceed (NTP)
0
Data Collection/Survey
NTP + 4 Weeks
Submit 30% Roll Plot
NTP + 12 Weeks
Submit 60% Plans, Specifications, and Estimate
NTP + 22 Weeks
Submit 95% Plans, Specifications, and Estimate
NTP + 32 Weeks
Submit Final Plans, Specifications, and Estimate
NTP + 40 Weeks
Award Contract
NTP + 52 Weeks
3. The above project schedule is included as an overall project schedule. Each
Paseo Trail Crossing Improvement segment will have an independent project
schedule that may vary. The DESIGN CONSULTANT shall provide and maintain two
independent project schedules.
b. Task 4.2: Manage Sub-Consultants
i. DESIGN CONSULTANT shall monitor all sub-consultants schedule and work products
and ensure that all activities are coordinated.
5. DESIGN SURVEY
a. Task 5.1: Topographic Survey
i. The Horizontal Datum will be based on the Arizona Coordinate System, 1983, (Central)
Zone GDACs for base control linework.
ii. The Vertical Datum will be based on NAVD 88 City of Chandler (BMS 11 & 12) as
applicable
iii. DESIGN CONSULTANT shall verify horizontal and vertical control. The limits of
topographic survey along Cooper Road and Chandler Boulevard are approximately 1200’
east, 1000’ south, and approximately 800’ along the Paseo Trail Canal. The limits of
topographic survey along McQueen Road and Queen Creek Road are approximately 900’
east, 1800’ south, and approximately 1400’ along the Paseo Trail Canal.
iv. DESIGN CONSULTANT shall provide site topography to include contours at 1-foot
intervals, with finish floors, spot elevations at critical locations (i.e., high points, low points,
at top and bottom of curb line, edge of pavement, etc.).
v. DESIGN CONSULTANT shall locate existing planimetric features and visible utilities to
include sewer manholes, water valves, grates, inlets, and other features as delineated on
the aerial exhibit.
vi. DESIGN CONSULTANT will use conventional survey techniques to produce a
comprehensive topographic map and surface with one-foot contour intervals.
Scope of Services
Project Title: Paseo Trail Crossing Improvements
City of Chandler Project No.: TP2502.201
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6. ENVIRONMENTAL DOCUMENTATION
The following environmental documentation will be prepared to support the Reclamation
Categorical Exclusion (CE).
i. Cultural Resources Survey:
DESIGN CONSULTANT will conduct a Class I records search that will involve examining
archival records available on the AZSITE online database, Arizona State Museum (ASM)
and the Salt River Project. In addition, historic maps and aerial photographs will be
consulted to identify historic cultural resources that could be present in the area. DESIGN
CONSULTANT will consult with the Bureau of Reclamation regarding the need for survey
along the Consolidated Canal. If survey is required by Reclamation, DESIGN
CONSULTANT will submit an Archaeological Resources Protection Act Permit application
prior to conducting survey along the Consolidated Canal. DESIGN CONSULTANT will
conduct a Class III survey of portions of the project area where this is appropriate, and will
prepare a cultural resource survey report that meets ASM, SHPO and Reclamation
standards.
ii. Biological Resources Memorandum:
DESIGN CONSULTANT will obtain and review an Official Species List for the project area
from the U.S. Fish and Wildlife Service (USFWS) Information, Planning, and Consultation
(IPaC) system to determine if threatened, endangered, proposed, and/or candidate
species may occur in the project vicinity. The Arizona Game and Fish Department (AGFD)
on-line environmental review tool (OERT) report will be obtained to determine special
status species are known to occur in the project vicinity. DESIGN CONSULTANT will
conduct one site visit to document site characteristics with ground photography. Results
of this assessment will be included in a brief Biological Resources Memorandum. Should
further documentation be required, DESIGN CONSULTANT will provide a scope and fee
for this additional task at the request of the Client.
iii. Preliminary Initial Site Assessment (PISA):
DESIGN CONSULTANT will prepare a PISA to identify potential contamination concerns
within the project area. The PISA documentation will include observations from field
reconnaissance and the review of an environmental database search that will be prepared
by a third party for the vicinity of the project.
Services Not Included
Any other services, including but not limited to the following, are not included in this Agreement:
·
Additional Environmental Documentation, Field Work, Coordination
7. PLANS, SPECIFICATIONS AND ESTIMATES
a. Task 7.1: Plans (For Each Segment)
i. Design Consultant shall prepare plans for the project in accordance with City Standards.
ii. DESIGN CONSULTANT shall submit plans on CD in AutoCAD .DWG format and exports
of each plan sheet and reference files and PDF of each plan sheet and PDFs of complete
plans set at the 30%, 60%, 95%, and Final submittals. Payment for this task shall be
directly correlated with submittal percentage.
Scope of Services
Project Title: Paseo Trail Crossing Improvements
City of Chandler Project No.: TP2502.201
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iii. Following each review, DESIGN CONSULTANT shall review the CITY’s comments and
complete the comment resolution forms. DESIGN CONSULTANT shall provide a matrix
that summarizes the comments and indicates whether the comment was incorporated or
provides justification for not implementing the change noted in the plan review comments.
DESIGN CONSULTANT shall provide the comment matrix to the CITY one week prior to
the Comment Resolution Meeting. All comments shall be incorporated unless otherwise
authorized by the CITY.
iv. DESIGN CONSULTANT shall provide project plans to external agencies such as
Maricopa County Department of Environmental Services, Arizona Department of
Transportation, Salt River Project, and Flood Control District of Maricopa County, and
upon direction from City to adjacent project consultants and contractors as appropriate to
ensure construction activities are permitted and coordinated for construction to start
immediately after award of City’s construction contract.
v. Plans shall include:
1. Cover Sheet
2. General Notes Sheets
3. Standard Sections Sheets
4. Pathway Plans (Task 7.1A)
5. Drainage Report (Task 7.1B)
6. Traffic Analysis Memorandum (Task 7.1C)
7. Pedestrian Traffic Signal Plans (Task 7.1D)
8. Path and Street Lighting Plans (Task 10.1E)
9. Striping and Signing Plans (Task 10.1F)
vi. Task 7.1A: Pathway Plans
1. DESIGN CONSULTANT shall perform work necessary to create Typical Pathway
Sections, Geometric Layout and Pathway Plan & Profile Sheets, as well as Paving
Plan sheets for roadway modifications where the path crosses Cooper Road, Chandler
Blvd, McQueen Road, and Queen Creek Road.
2. DESIGN CONSULTANT shall prepare pathway plan and profile plans at a scale of
1”=20’ horizontal and 1”=2’ vertical, to include base sheet preparation including survey
control, topographic mapping, centerline stationing, curb and gutter, sidewalk,
handicap ramps, driveways, intersecting streets, utilities, existing right-of-way,
proposed easements, existing utilities, construction notes, etc. Profiles shall show
centerline stationing, existing ground, benchmarks, and underground utilities. Paving
profiles will not be provided in locations where curb and gutter or median curb is being
modified, instead staking information will be shown on the plan sheets. Resident
feedback will be taken into consideration for pathway design.
vii. Task 7.1B: Drainage Report
1. DESIGN CONSULTANT shall review the existing drainage reports and as-builts for
the adjacent developments. The reports and as-builts shall be provided by the CITY.
DESIGN CONSULTANT shall conduct a field visit to verify the existing drainage
infrastructure and concepts.
a. The required retention volume shown in these existing drainage reports and as-
builts shall be assumed to be accurate.
b. Where improvements are proposed adjacent to existing developments, the
retention volume provided shown in these existing drainage reports and as-builts
shall be verified using topographical survey obtained with this project.
Scope of Services
Project Title: Paseo Trail Crossing Improvements
City of Chandler Project No.: TP2502.201
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2. DESIGN CONSULTANT shall prepare a drainage analysis to determine the effects
of the shared use path on adjacent private drainage facilities and existing floodplains.
DESIGN CONSULTANT shall perform hydrologic calculations per the CITY standards.
The hydrologic and hydraulic calculations shall meet the CITY criteria.
3. DESIGN CONSULTANT shall prepare a Drainage Memorandum to document the
analysis. The Draft Drainage Memorandum shall be submitted with the 60% Submittal.
The Draft Final Drainage Memorandum shall be submitted with the 95% Submittal.
The Final Drainage Memorandum shall be submitted with the Final Submittal. DESIGN
CONSULTANT shall incorporate comments received at each submittal.
4. DESIGN CONSULTANT shall use the Drainage Memorandum to submit a
Floodplain Use Permit for the Paseo Canal shared use path. The Floodplain Use
Permit will be submitted to Flood Control District of Maricopa County (FCDMC) for
approval.
viii. Task 7.1C: Traffic Analysis
1. DESIGN CONSULTANT shall conduct a traffic analysis that assesses existing
conditions (based on peak hour intersection traffic count data and pedestrian/bicyclist
data from the prior Project Assessment). DESIGN CONSULTANT shall develop a
Synchro model to perform a capacity analysis of the Cooper Road/Chandler Boulevard
intersection and identify levels of service, delays, and queues. The Synchro model will
then be modified to include the design options being considered for a signalized Paseo
Trail crossing on Cooper Road and on Chandler Boulevard and impacts to delays and
queues along Cooper Road and Chandler Boulevard will be assessed. As part of the
traffic analysis, DESIGN CONSULTANT shall conduct an analysis of the most recently
available five years of crash data at the Cooper Road/Chandler Boulevard intersection
and the potential trail crossing locations, focusing on crashes involving pedestrians
and bicyclists.
2. DESIGN CONSULTANT shall prepare a brief memo (draft and final) that
summarizes the traffic analysis findings, with content formatted for inclusion in the
environmental noise and air quality assessments and in PowerPoint presentations to
the public and/or elected officials.
ix. Task 7.1D: Pedestrian and Traffic Signals
1. Traffic Signal Upgrades
a. DESIGN CONSULTANT shall perform a site visit and document to the extent
possible the existing conditions at Cooper Road and Paseo Trail and Chandler
Boulevard and Paseo Trail. The site visit will also document equipment and
conditions related to the existing traffic signals and traffic control equipment at the
intersections Queen Creek Road and Airport Boulevard and McQueen Road and
Amazon Access.
b. DESIGN CONSULTANT shall provide a design to the CITY on how to make the
intersections of Queen Creek Road and Airport Boulevard and McQueen Road
and Amazon Access ADA compliant and accommodate pedestrian and bike
crossings.
c. DESIGN CONSULTANT shall evaluate the following alternatives for the
intersection of Cooper Road and Paseo Trail:
i. Pedestrian Hybrid Beacon at East Trail Approach
ii. Pedestrian Hybrid Beacon at West Trail Approach
iii. Installation of a Traffic Signal
Scope of Services
Project Title: Paseo Trail Crossing Improvements
City of Chandler Project No.: TP2502.201
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d. DESIGN CONSULTANT shall evaluate the following alternatives for the
intersection of Chandler Boulevard and Paseo Trail:
i. Mid-block Pedestrian Signal
ii. Pedestrian Hybrid Beacon
iii. Existing Conditions to Remain
e. DESIGN CONSULTANT shall prepare design and full traffic signal plans for the
traffic signal modifications at Queen Creek Road and Airport Boulevard, the traffic
signal modifications at McQueen Road and Amazon Access, the preferred
alternative for the intersection of Cooper Road and Paseo Trail, and the preferred
alternative for the intersection of Chandler Boulevard and Paseo Trail. Preliminary
traffic signal layouts will be prepared and submitted at 30% for each of the four
intersections. Full plan set will be completed, including removals, new and
relocated equipment at the 60%, 95%, 100%, and Final plan stages. The Traffic
Signal Plans shall be (1” = 20’). and consist of the following sheets:
i. Two (2) Traffic Signal Removal Sheets
ii. Four (4) Traffic Signal Layout Sheets
iii. Four (4) Pole Schedule Sheets
iv. Four (4) Conductor Schedule Sheets
2. Traffic Signal Interconnect
a. It is assumed that Interconnect Conduit and Fiber will not be included with this
design and that no fiber audit will be performed as part of this project.
x. Task 7.1E: Path and Street Light Plans
1. DESIGN CONSULTANT shall design path lighting along the Paseo Shared Use
Paths within the project limits to cohesively transition from previous corridors in
accordance with applicable City of Chandler Streetlight Technical Design Manual
(TDM) #6 updated January 2020.
2. DESIGN CONSULTANT shall review the existing street lighting plans and as-builts
for the existing paths and the adjacent developments within the project limits. The
plans and as-builts shall be provided by the CITY. DESIGN CONSULTANT shall
perform a site visit and document to the extent possible the equipment and conditions
related to the existing path lighting.
3. DESIGN CONSULTANT shall coordinate lighting design with Salt River Project
(SRP) to define a power source to serve the lighting system on both segments of
Paseo Trail within the project limits and resolve any potential conflicts for new path
light locations.
4. DESIGN CONSULTANT shall provide a computer-generated point-to-point foot-
candle grid for the shared use paths within the project limits and submit documents to
CITY for approval as exhibits along with the 60% and 95% submittals. It is assumed
that the street lighting shall be based on City of Chandler illumination standards found
in Technical Design Manual #6 (January 2020).
Scope of Services
Project Title: Paseo Trail Crossing Improvements
City of Chandler Project No.: TP2502.201
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5. DESIGN CONSULTANT shall prepare lighting plans for the paths within the project
limits, including new pole and service locations at the 60%, 95%, and Final plan stage.
The streetlight design shall conform to the latest standards as defined by the Technical
Design Manual #6 to maintain aesthetic conformity. The Lighting Plans shall be (1”=40’
scale) and consist of the following:
a. Path lighting general notes and key map
b. Path lighting plans, double stacked views, showing pole locations with station
and offset
6. DESIGN CONSULTANT shall reference the TDM #6 standard details and drawings
for the following within the City of Chandler:
a. Pole Assembly Detail (Pole, foundation, mast arm)
b. Junction Box detail
c. Trench detail
d. Connection details
7. SRP shall be responsible for providing detail drawings for the electrical details
(Control center, wiring schematic, and cable schedule) for non-metered street lighting
and services to meter pedestals for path lighting. These items on drawings prepared
by SRP shall be accounted for in project specifications and engineer’s estimate.
xi. Task 7.1F: Striping and Signing Plans
1. DESIGN CONSULTANT shall inventory all existing signage within the project limits.
2. DESIGN CONSULTANT shall design the Signing and Striping Design Plans within
the project limits. This will include all regulatory signage required per MUTCD and City
of Chandler standards. Wayfinding signage will not be included with this design.
Resident feedback will be taken into consideration for striping and signing design.
3. DESIGN CONSULTANT will evaluate striping design for the following alternatives
at the intersection of Cooper Road and Paseo Trail:
i. Pedestrian Hybrid Beacon at East Trail Approach
ii. Pedestrian Hybrid Beacon at West Trail Approach
iii. Installation of a Traffic Signal
4. DESIGN CONSULTANT will evaluate striping design for the following alternatives
at the intersection of Chandler Boulevard and Paseo Trail:
iv. Mid-block Pedestrian Signal
v. Pedestrian Hybrid Beacon
vi. Existing Conditions to Remain
5. DESIGN CONSULTANT shall prepare Signing and Striping Design Plans at the
30%, 60%, 95%, and Final plan stage. The Signing and Striping Design Plans shall
be produced at 1”= 40’ scale, double stacked, and shall include the following sheets:
b. One (1) General Signing and Striping Notes Sheet (including striping details)
c. One (1) Signing Format sheet
d. Two (2) McQueen Road and Queen Creek Road Striping and Signing Plan
Sheets
Scope of Services
Project Title: Paseo Trail Crossing Improvements
City of Chandler Project No.: TP2502.201
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e. Two (2) Cooper Road and Chandler Boulevard Striping and Signing Plan Sheets
b. Task 7.2: Specifications
i. Technical Specifications shall be in accordance with City of Chandler Standard
Specifications and MAG Standard Specifications. DESIGN CONSULTANT shall create
technical specifications for all items not adequately covered by these standard
specifications.
ii. Word and PDF format of Specifications shall be provided with each submittal.
c. Task 7.3 Cost Estimates
i. DESIGN CONSULTANT shall prepare cost estimates for all pay items per the standard
specifications and special provisions, except that volumetric measurements shall not be
used for pay items.
ii. Excel and PDF format of Estimates shall be provided with each submittal.
8. SUBMITTALS (Accela electronic and PDF submittals)
a. Task 8.1: 30% Submittal
i. DESIGN CONSULTANT shall provide the following at the 30% submittal to the City:
1. City Plan review and construction permit applications
2. Roll plot PDF of 30% preliminary design for each segment showing the following:
a. Pathway Alignment
b. Pedestrian Traffic Signal Locations
c. Path and Street Lighting Locations
d. Striping and Signing Layout
3. PDF of the draft Traffic Analysis Memorandum
4. PDF of the construction cost estimate
b. Task 8.2: 60% Submittal
i. DESIGN CONSULTANT shall provide the following at the 60% submittal to the CITY:
1. City Plan review and construction permit applications
2. 30% submittal redlines and comments
3. Full size PDF of 60% plans including:
a. Cover sheet
b. Index, Key Map, and General Notes
c. Typical Sections
d. Geometric Configurations
e. Overall Pathway Limits
f. Pathway Plan and Profiles
g. Pedestrian and Traffic Signal Plans
h. Signing and Stripping Plans and Details
i. Street Light Plans and Details
j. Landscape and Irrigation Plans (if authorized)
4. PDF of the final Traffic Analysis Memorandum
5. PDF of the 60% technical specifications
6. PDF of the 60% construction cost estimate
7. PDF of the draft/preliminary drainage report
Scope of Services
Project Title: Paseo Trail Crossing Improvements
City of Chandler Project No.: TP2502.201
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8. PDF of the right-of-way strip map with new or revised legal descriptions (if
authorized)
c. Task 8.3: 95% Submittal
i. DESIGN CONSULTANT shall provide the following at 95% submittal:
1. City Plan review and construction permit applications
2. 60% submittal redlines and comments
3. Full size PDF of 95% plans including:
a. Cover sheet
b. Index, Key Map, and General Notes
c. Typical Sections
d. Geometric Configurations
e. Overall Pathway Limits
f. Pathway Plan and Profiles
g. Pedestrian and Traffic Signal Plans
h. Signing and Stripping Plans and Details
i. Street Light Plans and Details
j. Landscape and Irrigation Plans (if authorized)
4. PDF of the 95% technical specifications
5. PDF of the 95% construction cost estimate
6. PDF of the draft geotechnical report (If authorized)
7. PDF of the “Testhole Data Summary Sheet” (If authorized)
8. PDF of the draft final drainage report
9. PDF of the right-of-way strip map with new or revised legal descriptions (if
authorized)
d. Task 8.4: Final Submittal
i. Upon receipt of response from utility companies, DESIGN CONSULTANT shall provide
the following as the Final submittal: Full payment for this task shall not be made until City
acceptance, not just delivery, of all items on this final submittal list.
1. Three (3) full size and four (4) half size sets as well as a PDF of construction plans
2. Four (4) copies and a PDF of final specification
3. Four (4) copies and a PDF of the final construction cost estimate and bid schedule
4. Utility Clearance Letter per Task 2.3
5. CAD Files
ii. DESIGN CONSULTANT shall be responsible for delivering to the CITY a complete set of
constructible plans and shall be responsible for constructability of such plans, including,
but not limited to, completion of right-of-way documentation acquiring all necessary
easements. DESIGN CONSULTANT shall be responsible for preparing and obtaining
written approval of any design exceptions and/or variances to Design Standards.
Scope of Services
Project Title: Paseo Trail Crossing Improvements
City of Chandler Project No.: TP2502.201
Page 12
kimley-horn.com
1661 E. Camelback Road, Suite 400, Phoenix, AZ 85016
602-944-5500
Page 12
9. DESIGN ALLOWANCES
All allowances are at the discretion of the City and require written approval by the City Representative
prior to work being performed or billed.
a. Allowance 1 - Owner’s Allowance
i. This allowance is for any unforeseen work out of scope of the project listed herein as
requested by the City.
b. Allowance 2 – Survey (Landcor)
i. This allowance is for any additional topographic survey required beyond the established
project limits or any supplemental survey information requested by the City.
c. Allowance 3 - Geotechnical Engineering (atek Engineering)
i. This allowance is for geotechnical subsurface exploration and laboratory testing and the
preparation of a Geotechnical Report as requested by the City.
d. Allowance 4 - Utility Potholing (Horrocks)
i. This allowance is for providing up to twelve (12) exploratory potholes at traffic signal
foundation locations or other areas identified as needed up to the allotted amount and as
requested by the City. Pertinent pothole data shall be presented in spreadsheet format
on a standard “Testhole Data Summary” form that includes the utility found, depth,
horizontal and vertical location, size and material composition, and top and bottom
elevation of the utility line exposed.
e. Allowance 5 - Right-of-Way Coordination
i. This allowance is for the preparation of up to four (4) legal descriptions and exhibits for
the acquisition of temporary construction easements. No new right-of-way is anticipated
for this project. The CITY shall provide litigation (title) reports for the parcels within the
project limits. DESIGN CONSULTANT shall utilize title reports and Sectional/centerline
field survey to define the boundaries of properties where new easements are anticipated.
DESIGN CONSULTANT shall provide closure data for all written legal descriptions and
exhibits.
f. Allowance 6 - Public Outreach
i. This allowance is for the participation in and preparation of materials for up to one (1)
stakeholder or community meeting for the duration of the project. Stakeholder or
community meeting may include community bike/walk groups, virtual community meeting,
or similar. DESIGN CONSULTANT shall be responsible for the following:
1. Development of roll plots and/or display boards
2. Prepare a meeting sign-in sheet and agenda
3. Give a brief presentation and answer questions as needed
4. Prepare and distribute meeting summaries, including Action Items and assignments
5. Provide coordination of Webex or other virtual formats as needed, if meetings are
not conducted in-person.
i. CITY shall be responsible for the following:
Scope of Services
Project Title: Paseo Trail Crossing Improvements
City of Chandler Project No.: TP2502.201
Page 13
kimley-horn.com
1661 E. Camelback Road, Suite 400, Phoenix, AZ 85016
602-944-5500
Page 13
1. Secure a location and time for each public meeting
2. Send invitations to stakeholders or groups
g. Allowance 7 - Landscape and Irrigation
i. This allowance is for the preparation of Landscape and Irrigation Plans for the McQueen
Road/Queen Creek Road segment only.
ii. DESIGN CONSULTANT shall prepare Landscape Plans that show the location and layout
of new trees and shrubs, existing trees to remain, plant schedule, plant quantities,
landscape notes, and CITY standard landscape details. Landscape Plans will be prepared
at a scale of 1” = 20’.
iii. DESIGN CONSULTANT shall coordinate with private entities as necessary for matching
or maintaining existing landscaping and groundcover.
iv. DESIGN CONSULTANT shall prepare Irrigation Plans. Potable water shall be used for
irrigation. Full plan set will be completed, including the locations of existing infrastructure
to remain place and new locations of laterals, water meter(s), mainline, booster pumps,
and valves. Plans will include irrigation quantities, emitter schedule, irrigation notes, and
CITY of Chandler standard irrigation details. Irrigation Plans will be prepared at a scale of
1” = 20’.
v. DESIGN CONSULTANT shall coordinate with private entities as necessary for new
connections and maintenance of existing irrigation systems. DESIGN CONSULTANT
shall prepare water meter applications, when applicable.
vi. DESIGN CONSULTANT shall show the water taps for irrigation equipment on the utility
plans and pathway plans, as appropriate. DESIGN CONSULTANT shall provide the
complete design and all necessary details for these water taps and power for the irrigation
controllers.
10. ASSUMPTIONS, CLARIFICATIONS, AND EXCLUSIONS
a. Bioassay testing, archeology, soil fertility, and other tests to determine existing plant viability
is excluded. Determination of existing plant viability to be based on professional opinions with
considerations of typical construction activity impacts.
b. Application fees for City reviews and permits shall be paid by City.
c. It has been assumed that all agencies have a 20-working day review period.
d. Application fees for other agencies other than the City will be submitted to the City and paid
utilizing Owner’s Allowance.
e. Construction management or observation, inspection, or participation in construction
meetings is excluded.
f. ITS splice details and communications architecture details will not be included as part of this
scope.
g. Utility strip map and private utility relocation reviews will not be included as part of this scope.
h. Establishing benchmarks and right-of-way staking will not be included as part of this scope.
i. Erosion and Sediment Control Plans will not be included as part of this scope.
Project Name: Paseo Trail Crossing Improvements
Page B-1
Project No.: TP2502.201
Rev. 1/12/2024
EXHIBIT “B”
COMPENSATION AND FEES
Exhibit B2-Summary of Consultant's Compensation
2/27/2025
Project Name
Project No.
Paseo Trail Crossing Improvements
TP2502.201
1661 E. Camelback
Road, Suite 400
Phoenix, AZ 85016
602.944.5500
CONTRACT LABOR
Classification
Man Hours
Billable Rates
Labor Costs
Sr Project Manager/Professional II
110
84.88
$
9,336.59
$
Senior Professional I
181
70.99
$
12,849.00
$
Professional
435
58.64
$
25,509.73
$
Analyst
624
49.38
$
30,815.39
$
Designer
408
43.21
$
17,629.96
$
Administrative
76
30.86
$
2,345.72
$
Total Direct Labor
98,486.39
$
Overhead Rate
194.38%
Total Labor and Overhead
191,437.85
$
Fixed Capital Cost of Money
0.16%
Fixed Capital Cost of Money
157.58
$
Fixed Fee
10%
Net Fee (Subtotal x 10% Fixed Fee)
29,008.18
$
Subtotal Contract Labor
319,090.00
$
DIRECT AND OUTSIDE EXPENSES
General Expenses
1,620.00
$
Subtotal Direct & Outside Expenses
1,620.00
$
SUBCONSULTANT FEE
Subconsultant
Task
Fee
Landcor
Survey
15,850.00
$
Subtotal Subconsultant Fee
15,850.00
$
ALLOWANCES
Owner's Allowance
20,000.00
$
Survey Allowance
5,000.00
$
Geotechnical Engineering
10,620.09
$
Utility Potholing
25,235.00
$
Right-of-Way Coordination
9,570.00
$
Public Outreach
9,680.00
$
Landscape and Irrigation
14,160.00
$
Subtotal Allowance
94,265.09
$
TOTALS
Subtotal Contract Labor
319,090.00
$
Direct & Outside Expenses
1,620.00
$
Subtotal Subconsultants
15,850.00
$
Total Contract Fee
336,560.00
$
Subtotal Allowances
94,265.09
$
Total Contract Fee & Allowances
430,825.09
$
2/27/2025
Exhibit B1 - Fee Schedule
Paseo Trail Crossing Improvements
TP2502.201
TASK DESCRIPTION
SUBTOTAL
TASK 1 - DATA COLLECTION
5,055.00
$
As-Built & Past Report Research
1,020.00
$
Utility Data Collection - Collect and Log As-Builts
1,360.00
$
Review, PDF and Log As-Builts/Past Reports
1,440.00
$
Traffic Data Collection, Review, and Summary
1,235.00
$
TASK 2 - PUBLIC UTILITY COORDINATION
TASK 2.1 - UTILITY COORDINATION
6,165.00
$
Update Utility Base File
870.00
$
Develop and Maintain Utility Inventory and Conflict Log
2,040.00
$
Utility Coordination Meetings - up to two (2)
1,010.00
$
Utility Coordination Meeting Notes
640.00
$
SRP Irrigation Coordination Meetings - up to four (4)
1,515.00
$
SRP Irrigation Coordination Meeting Notes
960.00
$
TASK 2.2 - UTILITY CLEARANCE & SERVICE REQUEST LETTERS
6,770.00
$
Utility Clearance Letters (30%, 60%, 90%)
2,130.00
$
Power Serrvice Request Letters
2,200.00
$
Coordinate Water and Power Addresses
2,440.00
$
TASK 3 - PROGRESS MEETINGS
19,035.00
$
Comment Resolution Meetings (3 Mtgs)(1 hour each)
2,085.00
$
Monthly PM/Design Team Update Meetings (12 Mtgs)(0.5 hours each)
4,170.00
$
Prepare Meeting Agenda/Exhibits/Handouts
2,560.00
$
Meeting Notes
2,560.00
$
Summary of Comments for Comment Resolution Mtgs
4,360.00
$
Maintain Action Item Log
3,300.00
$
TASK 4 - PROJECT MANAGEMENT
28,880.00
$
Monthly Progress Reports
4,410.00
$
Contract Management (12 Months @2.5 hrs/Month)
3,870.00
$
Develop/Maintain Project Design Schedule
2,530.00
$
QA/QC
11,000.00
$
Manage Sub-Consultants
4,670.00
$
Project Documentation/Email/Document Filing (12 Months @ 2 hrs/Month)
2,400.00
$
TASK 5 - DESIGN SURVEY
3,270.00
$
Develop Survey Request
830.00
$
Review and Update Topo Survey CAD Files
2,440.00
$
See Subconsultant - Control & Topo Survey - Landcor
TASK 6 - ENVIRONMENTAL DOCUMENTATION & CLEARANCE
24,600.00
$
Biological Resources Memorandum
5,300.00
$
Preliminary Initial Site Assessment (PISA)
6,000.00
$
Cultural Resources
13,300.00
$
1 of 4
2/27/2025
Exhibit B1 - Fee Schedule
Paseo Trail Crossing Improvements
TP2502.201
TASK 7 - PLANS, SPECIFICATIONS, & ESTIMATES
TASK 7.1A - PATHWAY PLANS
65,220.00
$
Cover Sheet, Approvals, Vicinity Map (1 Sht each location)(2 Shts)
2,040.00
$
General Notes & Legend (2 Shts per location)(4 Shts)
3,340.00
$
Key Map & Index of Sheets (1 Sht each location)(2 Shts)
3,300.00
$
Survey Control/Geometric Sheet (1 Sht each location)(2 Shts)
5,120.00
$
Typical Sections, Pvmt Sections, Pavement Legend (1 Sht each location)(2 Shts)
3,900.00
$
Miscellaneous Details Sheet (1 Sht each location)(2 Shts)
3,900.00
$
Cooper Rd & Chandler Blvd Pathway Plan and Profile Sheets (4 Sheets)(1"=20' Scale)
10,760.00
$
McQueen Rd & Queen Creek Rd Pathway Plan and Profile Sheets (6 Sheets)(1"=20' Scale)
16,140.00
$
Sidewalk Ramp and Driveway Detail Sheets (4 Shts)
10,680.00
$
Modeling and Grading
6,040.00
$
TASK 7.1B - DRAINAGE REPORT
9,970.00
$
Evaluate Existing Drainage Reports/Plans
350.00
$
Field Visit
1,010.00
$
Drainage Analysis
2,995.00
$
Floodplain Use Permit
1,495.00
$
Draft Drainage Report
2,315.00
$
Respond to Comments
190.00
$
Final Drainage Report
1,615.00
$
TASK 7.1C - TRAFFIC ANALYSIS
12,230.00
$
Traffic Analysis
8,800.00
$
Traffic Memo
3,430.00
$
TASK 7.1D - PEDESTRIAN TRAFFIC SIGNALS
58,120.00
$
Traffic Signal Field Review
2,100.00
$
Cooper Rd/Paseo Trail Alternatives
2,880.00
$
Chandler Blvd/Paseo Trail Alternatives
2,880.00
$
Traffic Signal Removal Sheets (2 Sheets)
7,800.00
$
Traffic Signal Layout Sheets (4 Sheets)
15,600.00
$
Pole Schedule Sheets (4 Sheets)
15,600.00
$
Conductor Schedule Sheets (4 Sheets)
5,700.00
$
Quantity Take-offs & Tabulation
5,560.00
$
TASK 7.1E - PATH AND STREET LIGHT PLANS
21,385.00
$
Existing Street Light Field Review
700.00
$
Photometric Analysis (Double Stacked) (1"=40' Scale)(10 Sheets)
4,700.00
$
Lighting General Notes
2,720.00
$
Lighting Plans (Double Stacked) (1"=40' Scale) (10 Sheets)
10,095.00
$
SRP Coordination
3,170.00
$
2 of 4
2/27/2025
Exhibit B1 - Fee Schedule
Paseo Trail Crossing Improvements
TP2502.201
TASK 7.1F - STRIPING & SIGNING PLANS
30,740.00
$
Existing Signage Inventory
2,740.00
$
General Notes,Detail, and Legend Sheet (1 Sht)
1,410.00
$
Cooper Rd/Paseo Trail Alternatives
3,200.00
$
Chandler Blvd/Paseo Trail Alternatives
3,200.00
$
Sign Format Sheet (1 Sht)
2,590.00
$
Striping/Signing Shts (McQueen Rd/Queen Creek Rd)(2 Shts)(1"=40' Scale)
8,800.00
$
Striping/Signing Shts (Cooper Rd/Chandler Blvd)(2 Shts)(1"=40' Scale)
8,800.00
$
TASK 10.2 - SPECIFICATIONS
10,770.00
$
Technical Specifications (60%, 95%, Final)(For each location, 2 sets)
7,830.00
$
Review and Update General Conditions/Contract/Specifications (95% & Final)
2,940.00
$
TASK 10.3 - COST ESTIMATES
9,920.00
$
Quantities/Estimate (30%, 60%, 95%, Final)(For each location, 2 sets)
9,920.00
$
TASK 11 - SUBMITTALS
6,960.00
$
30% Submittal Coordination (2 roll plots)
1,590.00
$
60% Submittal Coordination (2 sets)
1,590.00
$
95% Submittal Coordination (2 sets)
1,590.00
$
Final Submittal Coordination (2 sets)
2,190.00
$
SUBTOTAL DIRECT LABOR
319,090.00
$
3 of 4
2/27/2025
Exhibit B1 - Fee Schedule
Paseo Trail Crossing Improvements
TP2502.201
SUBCONSULTANTS TASKS
TASK 9 - SURVEY (LANDCOR)
15,850.00
$
Survey (Landcor) - See Appendix A
15,850.00
$
VENDOR EXPENSES
VENDOR EXPENSES
1,620.00
$
Traffic Counts (FDS)
ASM Curation Fees
ERIS (Hazmat Database Search)
DESIGN ALLOWANCE
DESIGN ALLOWANCE SUBTOTAL
94,265.09
$
ALLOWANCE 1 - OWNER'S ALLOWANCE
20,000.00
$
ALLOWANCE 2 - SURVEY ALLOWANCE
5,000.00
$
ALLOWANCE 3 - GEOTECHNICAL ENGINEERING
10,620.09
$
ALLOWANCE 4 - UTILITY POTHOLING
25,235.00
$
ALLOWANCE 5 - RIGHT-OF-WAY COORDINATION
9,570.00
$
ALLOWANCE 6 - PUBLIC OUTREACH
9,680.00
$
ALLOWANCE 7 - LANDSCAPE AND IRRIGATION
14,160.00
$
TOTAL CONTRACT FEE - NOT TO EXCEED
430,825.09
$
200
$
320
$
1,100
$
4 of 4
02/27/25
Exhibit B3 - Detail of Consultant's Compensation
City of Chandler
Paseo Trail Crossing Improvements
TP2502.201
Sr. PM/Prof II
Sr. Prof.
Prof.
Analyst
Designer
Admin.
Total Hours
TASK DESCRIPTION
SUBTOTAL
275.00
$
230.00
$
190.00
$
160.00
$
140.00
$
100.00
$
TASK 1 - DATA COLLECTION
5,055.00
1
2
2
7
8
17
37
As-Built & Past Report Research
1,020.00
2
4
6
Utility Data Collection - Collect and Log As-Builts
1,360.00
4
8
12
Review, PDF and Log As-Builts/Past Reports
1,440.00
4
8
12
Traffic Data Collection, Review, and Summary
1,235.00
1
2
3
1
7
TASK 2 - PUBLIC UTILITY COORDINATION
TASK 2.1 - UTILITY COORDINATION
6,165.00
5
5
4
18
-
-
32
Update Utility Base File
870.00
1
4
5
Develop and Maintain Utility Inventory and Conflict Log
2,040.00
4
8
12
Utility Coordination Meetings - up to two (2)
1,010.00
2
2
4
Utility Coordination Meeting Notes
640.00
4
4
SRP Irrigation Coordination Meetings - up to three (3)
1,515.00
3
3
6
SRP Irrigation Coordination Meeting Notes
960.00
6
6
TASK 2.2 - UTILITY CLEARANCE & SERVICE REQUEST LETTERS
6,770.00
-
8
11
8
9
3
39
Utility Clearance Letters (30%, 60%, 95%)
2,130.00
3
9
3
15
Power Service Request Letters
2,200.00
4
8
12
Coordinate Water and Power Addresses
2,440.00
4
8
12
TASK 3 - PROGRESS MEETINGS
19,035.00
9
19
17
56
-
-
101
Comment Resolution Meetings (3 Mtgs)(1 hour each)
2,085.00
3
3
3
9
Monthly PM/Design Team Update Meetings (12 Mtgs)(0.5 hours each)
4,170.00
6
6
6
Prepare Meeting Agenda/Exhibits/Handouts
2,560.00
16
16
Meeting Notes
2,560.00
16
16
Summary of Comments for Comment Resolution Mtgs
4,360.00
4
8
12
24
Maintain Action Item Log
3,300.00
6
12
18
TASK 4 - PROJECT MANAGEMENT
28,880.00
52
26
20
-
-
48
146
Monthly Progress Reports
4,410.00
6
12
18
Contract Management (12 Months @2.5 hrs/Month)
3,870.00
2
4
24
30
Develop/Maintain Project Design Schedule
2,530.00
2
2
8
12
QA/QC
11,000.00
40
40
Manage Sub-Consultants
4,670.00
2
8
12
22
Project Documentation/Email/Document Filing (12 Months @ 2 hrs/Month)
2,400.00
24
24
TASK 5 - DESIGN SURVEY
3,270.00
-
-
5
4
12
-
21
Develop Survey Request
830.00
1
4
5
Review and Update Topo Survey CAD Files
2,440.00
4
12
16
See Subconsultant - Control & Topo Survey - Landcor
-
TASK 6 - ENVIRONMENTAL DOCUMENTATION & CLEARANCE
24,600.00
12
-
20
-
125
-
157
Biological Resources Memorandum
5,300.00
4
30
34
Preliminary Initial Site Assessment (PISA)
6,000.00
4
35
39
Cultural Resources
13,300.00
4
20
60
84
Page 1 of 4
02/27/25
Exhibit B3 - Detail of Consultant's Compensation
City of Chandler
Paseo Trail Crossing Improvements
TP2502.201
Sr. PM/Prof II
Sr. Prof.
Prof.
Analyst
Designer
Admin.
Total Hours
TASK DESCRIPTION
SUBTOTAL
275.00
$
230.00
$
190.00
$
160.00
$
140.00
$
100.00
$
TASK 7 - PLANS, SPECIFICATIONS, & ESTIMATES
TASK 7.1A - PATHWAY PLANS
65,220.00
-
27
71
120
188
-
406
Cover Sheet, Approvals, Vicinity Map (1 Sht each location)(2 Shts)
2,040.00
2
2
4
4
12
General Notes & Legend (2 Shts per location)(4 Shts)
3,340.00
3
3
6
8
20
Key Map & Index of Sheets (1 Sht each location)(2 Shts)
3,300.00
2
4
6
8
20
Survey Control/Geometric Sheet (1 Sht each location)(2 Shts)
5,120.00
2
6
8
16
32
Typical Sections, Pvmt Sections, Pavement Legend (1 Sht each location)(2 Shts)
3,900.00
2
4
8
10
24
Miscellaneous Details Sheet (1 Sht each location)(2 Shts)
3,900.00
2
4
8
10
24
Cooper Rd & Chandler Blvd Pathway Plan and Profile Sheets (4 Sheets)(1"=20' Scale)
10,760.00
4
8
24
32
68
McQueen Rd & Queen Creek Rd Pathway Plan and Profile Sheets (6 Sheets)(1"=20' Scale)
16,140.00
6
12
36
48
102
Sidewalk Ramp and Driveway Detail Sheets (4 Shts)
10,680.00
4
8
20
36
68
Modeling and Grading
6,040.00
20
16
36
TASK 7.1B - DRAINAGE REPORT
9,970.00
6
6
18
15
8
-
189
Evaluate Existing Drainage Reports/Plans
350.00
1
1
2
Field Visit
1,010.00
2
2
4
Drainage Analysis
2,995.00
1
2
6
8
17
Floodplain Use Permit
1,495.00
1
2
4
7
Draft Drainage Report
2,315.00
1
4
8
13
Respond to Comments
190.00
1
1
Final Drainage Report
1,615.00
1
2
6
9
TASK 7.1C - TRAFFIC ANALYSIS
12,230.00
6
6
16
32
6
2
68
Traffic Analysis
8,800.00
4
4
12
24
4
1
49
Traffic Memo
3,430.00
2
2
4
8
2
1
19
TASK 7.1D - PEDESTRIAN TRAFFIC SIGNALS
58,120.00
-
30
118
180
-
-
328
Traffic Signal Field Review
2,100.00
6
6
12
Cooper Rd/Paseo Trail Alternatives
2,880.00
2
6
8
16
Chandler Blvd/Paseo Trail Alternatives
2,880.00
2
6
8
16
Traffic Signal Removal Sheets (2 Sheets)
7,800.00
4
16
24
44
Traffic Signal Layout Sheets (4 Sheets)
15,600.00
8
32
48
88
Pole Schedule Sheets (4 Sheets)
15,600.00
8
32
48
88
Conductor Schedule Sheets (4 Sheets)
5,700.00
4
10
18
32
Quantity Take-offs & Tabulation
5,560.00
2
10
20
32
TASK 7.1E - PATH AND STREET LIGHT PLANS
21,385.00
9
-
33
79
-
-
121
Existing Street Light Field Review
700.00
2
2
4
Photometric Analysis (Double Stacked) (1"=40' Scale)(10 Sheets)
4,700.00
2
5
20
27
Lighting General Notes
2,720.00
2
3
10
15
Lighting Plans (Double Stacked) (1"=40' Scale) (10 Sheets)
10,095.00
5
8
45
58
SRP Coordination
3,170.00
15
2
17
Page 2 of 4
02/27/25
Exhibit B3 - Detail of Consultant's Compensation
City of Chandler
Paseo Trail Crossing Improvements
TP2502.201
Sr. PM/Prof II
Sr. Prof.
Prof.
Analyst
Designer
Admin.
Total Hours
TASK DESCRIPTION
SUBTOTAL
275.00
$
230.00
$
190.00
$
160.00
$
140.00
$
100.00
$
TASK 7.1F - STRIPING & SIGNING PLANS
30,740.00
-
16
54
105
-
-
175
Existing Signage Inventory
2,740.00
6
10
16
General Notes,Detail, and Legend Sheet (1 Sht)
1,410.00
1
2
5
8
Cooper Rd/Paseo Trail Alternatives
3,200.00
2
6
10
18
Chandler Blvd/Paseo Trail Alternatives
3,200.00
2
6
10
18
Sign Format Sheet (1 Sht)
2,590.00
1
4
10
15
Striping/Signing Shts (McQueen Rd/Queen Creek Rd)(2 Shts)(1"=40' Scale)
8,800.00
5
15
30
50
Striping/Signing Shts (Cooper Rd/Chandler Blvd)(2 Shts)(1"=40' Scale)
8,800.00
5
15
30
50
TASK 7.2 - SPECIFICATIONS
10,770.00
10
20
18
-
-
-
48
Technical Specifications (60%, 95%, Final)(For each location, 2 sets)
7,830.00
6
12
18
36
Review and Update General Conditions/Contract/Specifications (95% & Final)
2,940.00
4
8
12
TASK 7.3 - COST ESTIMATES
9,920.00
-
8
16
-
36
-
60
Quantities/Estimate (30%, 60%, 95%, Final)(For each location, 2 sets)
9,920.00
8
16
36
60
TASK 8 - SUBMITTALS
6,960.00
-
8
12
-
16
6
42
30% Submittal Coordination (2 roll plots)
1,590.00
2
3
4
9
60% Submittal Coordination (2 sets)
1,590.00
2
3
4
9
95% Submittal Coordination (2 sets)
1,590.00
2
3
4
9
Final Submittal Coordination (2 sets)
2,190.00
2
3
4
6
15
SUBTOTAL DIRECT LABOR
319,090.00
110
181
435
624
408
76
1,834
Page 3 of 4
02/27/25
Exhibit B3 - Detail of Consultant's Compensation
City of Chandler
Paseo Trail Crossing Improvements
TP2502.201
Sr. PM/Prof II
Sr. Prof.
Prof.
Analyst
Designer
Admin.
Total Hours
TASK DESCRIPTION
SUBTOTAL
275.00
$
230.00
$
190.00
$
160.00
$
140.00
$
100.00
$
SUBCONSULTANTS TASKS
TASK 9 - SURVEY (LANDCOR)
15,850.00
Survey (Landcor) - See Appendix A
15,850.00
VENDOR EXPENSE
VENDOR EXPENSE
1,620.00
Traffic Counts (FDS)
320.00
ASM Curation Fees
1,100.00
ERIS (Hazmat Database Search)
200.00
DESIGN ALLOWANCEs
ALLOWANCE 1 - OWNER'S ALLOWANCE
20,000.00
-
-
-
-
-
-
-
Owner's Allowance
20,000.00
ALLOWANCE 2 - SURVEY ALLOWANCE
5,000.00
-
-
-
-
-
-
-
Survey Allowance (Landcor)
5,000.00
ALLOWANCE 3 - GEOTECHNICAL ENGINEERING
10,620.09
-
1
2
6
-
-
9
Geotechnical Engineering (atek Engineering) - See Appendix B
9,050.09
Geotechnical Engineering Coordination (Kimley-Horn)
1,570.00
1
2
6
ALLOWANCE 4 - UTILITY POTHOLING
25,235.00
-
1
2
6
-
-
9
Utility Potholing (Horrocks) - See Appendix C
23,665.00
Utility Potholing Coordination (Kimley-Horn)
1,570.00
1
2
6
ALLOWANCE 5 - RIGHT-OF-WAY COORDINATION
9,570.00
6
-
8
40
-
-
54
Coordinate Title Reports/Prepare Legal Descriptions & Exhibits (up to 4)(Kimley-Horn)
9,570.00
6
8
40
54
ALLOWANCE 6 - PUBLIC OUTREACH
9,680.00
8
8
12
16
-
8
52
Public Outreach (Kimley-Horn)
9,680.00
8
8
12
16
8
ALLOWANCE 7 - LANDSCAPE AND IRRIGATION
14,160.00
-
2
16
29
43
-
90
General Notes and Materials Schedule (1 Sht)
440.00
1
2
3
Queen Creek Rd/McQueen Rd Landscape Plans (4 Shts) (1"= 20')
5,960.00
8
12
18
38
Planting Details (1 Sht)
830.00
1
2
2
5
Queen Creek Rd/McQueen Rd Irrigation Plans (4 Shts) (1"= 20')
5,960.00
8
12
18
38
Irrigation Details (2 Shts)
970.00
1
2
3
6
SUBTOTAL DESIGN ALLOWANCES
94,265.09
TOTAL CONTRACT FEE - NOT TO EXCEED
430,825.09
Page 4 of 4
Project Name: Paseo Trail Crossing Improvements
Page C-1
Project No.: TP2502.201
Rev. 1/12/2024
EXHIBIT “C”
INSURANCE REQUIREMENTS
1.
General.
1.1 At the same time as execution of this Agreement, Consultant must furnish City a certificate
of insurance on a standard insurance industry ACORD form. The ACORD form must be
issued by an insurance company authorized to transact business in the State of Arizona
possessing a current A.M. Best, Inc. rating of A-7, or better and legally authorized to do
business in the State of Arizona with policies and forms satisfactory to City. Provided,
however, the A.M. Best rating requirement will not be deemed to apply to required Workers’
Compensation coverage.
1.2 Consultant and any of its subconsultants must procure and maintain, until all of their
obligations have been discharged, including any warranty periods under this Agreement are
satisfied, the insurances set forth below.
1.3 The insurance requirements set forth below are minimum requirements for this Agreement
and in no way limit the indemnity covenants contained in this Agreement.
1.4 City in no way warrants that the minimum insurance limits contained in this Agreement are
sufficient to protect Consultant from liabilities that might arise out of the performance of
the Agreement services under this Agreement by Consultant, its agents, representatives,
employees, subconsultants, and Consultant is free to purchase any additional insurance as
may be determined necessary.
1.5 Failure to demand evidence of full compliance with the insurance requirements in this
Agreement or failure to identify any insurance deficiency will not relieve Consultant from,
nor will it be considered a waiver of its obligation to maintain the required insurance at all
times during the performance of this Agreement.
1.6 Use of subconsultants: If any work is subcontracted in any way, Consultant must execute a
written Agreement with subconsultant containing the same Indemnification Clause and
Insurance Requirements as City requires of Consultant in this Agreement. Consultant is
responsible for executing the Agreement with the subconsultant and obtaining Certificates
of Insurance and verifying the insurance requirements.
2.
Minimum Scope and Limits of Insurance. Consultant must provide coverage with limits of
liability not less than those stated below.
2.1 Professional Liability. If the Agreement is the subject of any professional services or work
performed by Consultant, or if Consultant engages in any professional services or work
adjunct or residual to performing the work under this Agreement, Consultant must maintain
Professional Liability insurance covering errors and omissions arising out of the work or
services performed by Consultant, or anyone employed by Consultant, or anyone whose
acts, mistakes, errors and omissions Consultant is legally liable, with a liability limit of
$1,000,000 each claim and $2,000,000 all claims. In the event the Professional Liability
insurance policy is written on a “claims made” basis, coverage must extend for 3 years past
Project Name: Paseo Trail Crossing Improvements
Page C-2
Project No.: TP2502.201
Rev. 1/12/2024
completion and acceptance of the work or services, and Consultant, or its selected Design
Professional will submit Certificates of Insurance as evidence the required coverage is in
effect. The Design Professional must annually submit Certificates of Insurance citing that the
applicable coverage is in force and contains the required provisions for a 3 year period.
2.2 Commercial General Liability-Occurrence Form. Consultant must maintain “occurrence” form
Commercial General Liability insurance with a limit of not less than $2,000,000 for each
occurrence, $4,000,000 aggregate. Said insurance must also include coverage for products
and completed operations, independent contractors, personal injury and advertising injury.
If any Excess insurance is utilized to fulfill the requirements of this paragraph, the Excess
insurance must be “follow form” equal or broader in coverage scope than underlying
insurance.
2.3 Automobile Liability-Any Auto or Owned, Hired and Non-Owned Vehicles
Vehicle Liability: Consultant must maintain Business/Automobile Liability insurance with a
limit of $1,000,000 each accident on Consultant owned, hired, and non-owned vehicles
assigned to or used in the performance of Consultant’s work or services under this
Agreement. If any Excess or Umbrella insurance is utilized to fulfill the requirements of this
paragraph, the Excess or Umbrella insurance must be “follow form” equal or broader in
coverage scope than underlying insurance.
2.4 Workers Compensation and Employers Liability Insurance: Consultant must maintain Workers
Compensation insurance to cover obligations imposed by federal and state statutes having
jurisdiction of Consultant employees engaged in the performance of work or services under
this Agreement and must also maintain Employers’ Liability insurance of not less than
$1,000,000 for each accident and $1,000,000 disease for each employee.
3.
Additional Policy Provisions Required.
3.1 Self-Insured Retentions or Deductibles. Any self-insured retentions and deductibles must be
declared and approved by City. If not approved, City may require that the insurer reduce or
eliminate any deductible or self-insured retentions with respect to City, its officers, officials,
agents, employees, and volunteers.
3.1.1. Consultant’s insurance must contain broad form contractual liability coverage.
3.1.2. Consultant’s insurance coverage must be primary insurance with respect to City, its
officers, officials, agents, and employees. Any insurance or self-insurance maintained
by City, its officers, officials, agents, and employees will be in excess of the coverage
provided by Consultant and must not contribute to it.
3.1.3. Consultant’s insurance must apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
3.1.4. Coverage provided by Consultant must not be limited to the liability assumed under
the indemnification provisions of this Agreement.
Project Name: Paseo Trail Crossing Improvements
Page C-3
Project No.: TP2502.201
Rev. 1/12/2024
3.1.5. The policies must contain a severability of interest clause and waiver of subrogation
against City, its officers, officials, agents, and employees, for losses arising from Work
performed by Consultant for City. (Does not apply to Professional Liability coverage.)
3.1.6. Consultant, its successors and or assigns, are required to maintain Commercial
General Liability insurance as specified in this Agreement for a minimum period of 3
years following completion and acceptance of the Work. Consultant must submit a
Certificate of Insurance evidencing Commercial General Liability insurance during this
3-year period containing all the Agreement insurance requirements, including
naming City of Chandler, its agents, representatives, officers, directors, officials and
employees as Additional Insured as required.
3.1.7. If a Certificate of Insurance is submitted as verification of coverage, City will
reasonably rely upon the Certificate of Insurance as evidence of coverage, but this
acceptance and reliance will not waive or alter in any way the insurance requirements
or obligations of this Agreement.
3.2. Insurance Cancellation During Term of Agreement.
3.2.1. If any of the required policies expire during the life of this Agreement, Consultant
must forward renewal or replacement Certificates to City within 10 days after the
renewal date containing all the required insurance provisions.
3.2.2. Each insurance policy required by the insurance provisions of this Agreement must
provide the required coverage and must not be suspended, voided or canceled
except after thirty (30) days prior written notice has been given to City, except when
cancellation is for non-payment of premium, then ten (10) days prior notice may be
given. Such notice must be sent directly to Chandler Law-Risk Management
Department, Post Office Box 4008, Mailstop 628, Chandler, Arizona 85225. If any
insurance company refuses to provide the required notice, Consultant or its
insurance broker must notify City of any cancellation, suspension, non-renewal of any
insurance within seven (7) days of receipt of insurers’ notification to that effect.
3.3
City as Additional Insured. The policies are to contain, or be endorsed to contain, the following
provisions:
3.3.1. The Commercial General Liability and Automobile Liability policies are to contain, or
be endorsed to contain, the following provisions: City, its officers, officials, agents,
and employees are additional insureds with respect to liability arising out of activities
performed by, or on behalf of, Consultant; Products and Completed operations of
Consultant; and automobiles owned, leased, hired, or borrowed by Consultant.
3.3.2. City, its officers, officials, agents, and employees must be additional insureds to the
full limits of liability purchased by Consultant even if those limits of liability are in
excess of those required by this Agreement.
Project Name: Paseo Trail Crossing Improvements
Page D-1
Project No.: TP2502.201
Rev. 1/12/2024
EXHIBIT “D”
SPECIAL CONDITIONS
Standard Details and Specifications. Consultant must be familiar with City’s latest revision of
the MAG Specifications and MAG Standard Details as amended by City. City’s current
amendment to the MAG Specifications, part of City’s Unified Development Manual, may be found
and downloaded from City’s website at http://www.chandleraz.gov/udm.
City Ownership of Project Documents. All work products (electronically or manually
generated) including, but not limited to: plans, specifications, cost estimates, field notes,
tracings, studies, investigations, design analyses, original drawings, original mylars, Computer
Aided Drafting and Design (CADD) file diskettes which reflect all final drawings, and other
related documents which are prepared in the performance of this Agreement (collectively
referred to as "Documents") are to be and remain the property of City and are to be delivered
to the Project Manager before the final payment is made to Consultant. In the event these
Documents are altered, modified or adapted without the written consent of Consultant,
which consent Consultant must not unreasonably withhold, City agrees to hold Consultant
harmless to the extent permitted by law from the legal liability arising out of City's alteration,
modification or adaptation of the Documents.
Re-use of Documents. The parties agree the documents, drawings, specifications and designs,
although the property of City, are prepared for this specific project and are not intended nor
represented by Consultant to be suitable for re-use for any other project. Any re-use without
written verification or adaptation by Consultant for the specific purpose intended will be at
City’s sole risk and without liability or legal exposure to Consultant.
Documents to Bear Seal. Consultant and its subconsultants must endorse by professional
seal all plans, works, and deliverables prepared by each for this Agreement as required by
state law.
Project Name: Paseo Trail Crossing Improvements
E-1
Project No.: TP2502.201
Rev. 1/12/2024
EXHIBIT “E”
SUBCONSULTANT DOCUMENTS WITH CONSULTANT
Any subconsultant assumptions, clarifications, exclusions, terms & conditions,
signature blocks, etc. included are strictly between the Consultant and their
subconsultants, and do not apply to the Agreement between the Consultant and
the City.
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this day of , 2025 (the “Agreement Date”) by and between:
Page 1 of 5
CLIENT
Name:
Kimley-Horn
Street Address:
1661 E. Camelback Road, STE 400
City/State/Zip:
Phoenix, AZ 85016
Phone:
602-837-5511
Representative:
Chad Huber
LANDCOR
Name:
Landcor Consulting, PC
Street Address:
1955 S. Val Vista Dr. #121
City/State/Zip:
Mesa, Arizona 85204
Phone:
810-287-8513
Representative:
Nick Jarrett R.L.S.
PROJECT NAME:
Chandler Paseo Trail Survey Services
PROJECT LOCATION:
Project Area 1: Intersection of Cooper Rd & Chandler Blvd
Project Area 2: Intersection of McQueen Rd & Queen Creek Rd
Both Project areas are in Chandler Arizona
COMPENSATION:
See attached
REIMBURSABLE EXPENSES:
N/A
RETAINER:
none
SCOPE OF SERVICES:
See Attached
The Parties, intending to be legally bound, have made, accepted and executed this AGREEMENT as of the Agreement Date noted
above:
CLIENT
LANDCOR
Signature
Signature
Nick Jarrett, RLS
Title:
Title:
Survey Manager
Date:
Date:
1-24-25
Page 2 of 5
SCOPE OF SERVICES
Topographic Survey Description: For Project Areas 1 & 2
LANDCOR will provide Survey Services of the project area for purposes of an ALTA Survey & Design Engineering.
The survey will include the following items:
Site topography including visible improvements and site features such as buildings, curbs, driveways,
sidewalks, walls, trees, surface utilities, signs, etc.
The survey corridor is shown below in RED. Yellow hashed areas are excluded.
Sewer inverts will be measured if safely possible.
The data will be sufficient to produce a comprehensive topographic map & surface with one-foot contour
intervals. Green highlighted areas indicate areas of crucial vertical tolerances, conventional Total Station
measurements will be collected in these areas. Areas in red only will be measured with GPS.
PROJECT AREA 1, Cooper Road & Chandler Boulevard, FEE Estimate = $7,950
(Additional Post Design Field Measurements, FEE Estimate = $2,500)
Page 3 of 5
SCOPE OF SERVICES (cont.)
PROJECT AREA 2, McQueen Road & Queen Creek Road, FEE Estimate = $7,900
(Additional Post Design Field Measurements, FEE Estimate = $2,500)
Page 4 of 5
PROVISIONS
1.
AUTHORIZATION TO PROCEED. CLIENT’s signing of this Agreement constitutes authorization on for LANDCOR to proceed with the described
services and also constitutes acknowledgment and ratification of services previously rendered at CLIENT’s request to the extent they fall within
the scope of services described above.
2.
REIMBURSABLE EXPENSES. Reimbursement for direct expenses shall include all costs incurred directly for the Project including, but not
limited to, transportation including mileage at LANDCOR’s current rate, meals, lodging, field office facilities, laboratory tests and analysis,
computer services, telephone and other communications, reproduction of documents, outside technical or professional services, aerial and
ground surveying and subsurface exploration. Reimbursement shall be on the basis of actual charges when furnished by commercial sources
and on the basis of usual commercial charges when furnished by LANDCOR.
3.
RETAINER. Before LANDCOR begins rendering services CLIENT shall pay a retainer in the amount set forth on the reverse side, which shall
be applied to the last amounts due LANDCOR hereunder.
4.
PAYMENT. Monthly invoices will be tendered by LANDCOR for its fees and payment is due within thirty (30) days after the invoice date. Any
amounts not paid when due shall bear interest at the rate of 1.5% per month (18% per annum) until paid. LANDCOR may suspend services
under this Agreement until payment in full has been made.
5.
CONSTRUCTION COST ESTIMATES. LANDCOR has no control over actual project construction costs and estimates of such probable costs
represent LANDCOR’s good faith estimation only of the approximately, probable cost to construct the project, based on the information available
at the time. LANDCOR cannot and does not represent or guarantee that actual project construction costs will not vary substantially from its
estimate of probable costs.
6.
CHANGES. Additional or extended services which are made necessary by any substantial extension of the time necessary to complete the
project, change in the scope of the project, or requests by CLIENT that LANDCOR assist in administration beyond the customary services
incidental to the services described on the reverse side, shall require appropriate adjustments to LANDCOR’s compensation.
7.
PROFESSIONAL STANDARDS. LANDCOR shall perform its services at the level of competency presently maintained by other practicing
professional engineers in CLIENT’s community, performing the same type of work. LANDCOR makes no other warranty, express or implied.
8.
CLIENT RESPONSIBILITIES. CLIENT shall cooperate with Engineer by providing everything reasonably necessary for LANDCOR to be able
to provide its services, including, but not limited to, all necessary information concerning the project and CLIENTS requirements including design
criteria, necessary access to public and private lands, legal accounting and insurance services required for the project, and necessary permits
and approval of governmental authorities and other individuals.
9.
TERMINATION. Either party may terminate this Agreement with or without cause, upon ten (10) working days written notice to the other. Upon
early termination, LANDCOR’s shall be paid in full for all services rendered and costs incurred, through the effective termination date.
10. ARBITRATION AND LEGAL EXPENSES. Any controversy of claim relating to this Agreement will be settled by arbitration upon the mutual
agreement of the parties. Such arbitration shall be conducted in accordance with the rules of the American Arbitration Association in effect at
the time of the arbitration, unless the parties mutually agree to conduct such arbitration by a different procedure. Judgment on the award or
decision rendered may be entered in any court having jurisdiction over the matter. In the event of any legal action between the parties to enforce
any of the terms of this Agreement, the party in whose favor judgment is rendered, shall be paid by the non-successful party all costs and
expenses incurred, including a reasonable attorney’s fee.
11. LIMITATION OF LIABILITY. LANDCOR’s liability to the CLIENT for any cause or combination of causes is, in the aggregate, limited to an
amount no greater than the fee earned under this Agreement.
12. BINDING EFFECT. The terms and conditions of this Agreement shall inure to the benefit of and be binding upon the parties and their respective
heirs, successors and assigns. This Agreement shall be governed by and construed in accordance with the laws of the State of Arizona. If any
of the provisions of this Agreement are declared invalid, such declarations shall not affect the validity of the remainder of this Agreement.
13. LIMITATION OF FEES. LANDCOR’s fees shall be limited to the amount set forth on the reverse side. In the case of a lump sum fee, LANDCOR
shall perform only the described services and its fee shall be the stated lump sum amount. In the case of a “not-to-exceed” fee, LANDCOR’s
estimate of the total fees is not a guarantee that all the described services can be performed for that amount but represents it good faith
estimation of the approximate total fees that will be earned, based on the information available at the time. However, LANDCOR shall limit its
services under this Agreement to the estimated amount. If all the services described are not completed, LANDCOR shall provide CLIENT with
a revised estimate and proceed to completion only upon CLIENT’s written authorization.
14. OWNERSHIP OF DOCUMENTS. All documents prepared by LANDCOR pursuant to this Agreement are prepared specifically for use in
connection with this project. Originals of all such documents are and remain the property of LANDCOR. LANDCOR shall furnish CLIENT with
sufficient copies of such documents for its purposes. All such documents are not intended or represented to be suitable for re-use by the CLIENT
or others on extensions of this project or on any other work. The CLIENT may use such documents for other purposes without further
compensation to LANDCOR; however, any re-use without written verification or adaptation by LANDCOR for the specific purpose intended will
be at the CLIENT’s sole risk and without liability or legal exposure to LANDCOR. CLIENT agrees to indemnify and hold harmless LANDCOR
from all claims, damage, losses and expenses, including attorney’s fees, arising out of or resulting from the CLIENT’s use of the documents for
any purpose other than in connection with this project. Any verification or adaptation of the documents by LANDCOR for other purposes will
entitle LANDCOR to further compensation as agreed upon between the parties.
Page 5 of 5
STANDARD HOURLY RATES AND REIMBURSEMENT SCHEDULE
(Rates Effective thru 2025)
Civil and Survey Hourly Rates
Principal (PE) ................................................................................................ $170
Project Manager/Engineer (PE)/Surveyor (RLS) ........................................... $155
Designers/CADD Technicians ....................................................................... $115
One-Man Survey Crew .................................................................................. $170
Two-Man Survey Crew .................................................................................. $210
Office Survey Support ................................................................................... $135
Administrative/Clerical ..................................................................................... $85
Other Standard Reimbursable Expenses
All reimbursable expenses, including, but not limited to the following, will be invoiced at cost plus
10%: postage/express mail and deliveries; copying/printing/reproductions; project-related mileage;
parking; sub-consultants approved by Client in advance, and other expenses approved by Client in
advance.
111 SOUTH WEBER DRIVE, SUITE 1
WWW.ATEKEC.COM
P (480) 659-8065
CHANDLER, AZ 85226
F (480) 656-9658
January 29, 2025
File Number: 250034
Attention: Anne S. DeBoard, PLA, ASLA
Kimley-Horn
1661 East Camelback Road, Suite 400
Phoenix, Arizona 85016
Re:
Proposal for Geotechnical Subsurface Exploration
Paseo Trail Crossing Improvements
Chandler Boulevard and Cooper Road
Queen Creek Road and McQueen Road
Chandler, Arizona
ATEK Engineering Consultants, LLC (ATEK) is pleased to present this proposal to perform a
geotechnical subsurface exploration at the above referenced site. This proposal is based on a
request for proposal received via email on January 21, 2025.
ATEK is committed to providing a high level of service to its clients, commensurate with their
wants and needs. If a portion of this proposal does not meet your needs, or if those needs
have changed, ATEK will consider appropriate modifications, subject to the standards of care
to which we adhere as professionals. We look forward to the opportunity to serve you.
PROJECT UNDERSTANDING
The proposed project consists of improvements to Paseo Trail located in Chandler, Arizona.
The improvements include signalized crossing, new lighting and concrete pathways. It is
anticipated that the crossing improvements will be located near the intersection of Chandler
Boulevard and Cooper Road, and near the intersection of McQueen Road and Queen Creek
Road.
COST AND SCHEDULE
ATEK proposes to perform the geotechnical investigation as detailed below on a lump sum
basis as tabulated below. This fee also assumes that one (1) color PDF report will be provided.
Extra ‘hard copy’ reports will be provided if requested prior to the initial report printing.
Work will be scheduled upon receipt of your authorization to proceed. We understand that
the Client will provide access to the property. Once the Client has provided ATEK with access
to the site, we estimate the geotechnical report will be complete within fifteen to twenty (15
to 20) working days following receipt of your authorization to proceed. If necessary ATEK can
adjust the geotechnical exploration schedule to accommodate project requirements.
SCOPE OF SERVICES
A geotechnical subsurface exploration is required to develop information relative to existing
site soil. ATEK proposes to provide the following scope of services:
•
Perform a review of pertinent documents provided by the client regarding
geotechnical information associated with the property;
Item
Cost
Geotechnical Subsurface Exploration
$ 9,050.09
Paseo Trail Crossing Improvements
January 29, 2025
Chandler, Arizona
Proposal 250034
Page 2 of 5
•
Perform a geotechnical site reconnaissance;
•
Review available construction information for the proposed structure as it relates to
the geotechnical characteristics of the site;
•
Explore the existing subsurface conditions by drilling five (5) soil borings to a depth of
thirty feet to determine information relative to subsurface soil conditions. The soil
test borings will be advanced using a hollow stem auger to the proposed depth or
auger refusal is encountered, whichever occurs first. Representative soil samples will
be obtained between the surface and a depth of 2.5 feet, at 5 feet, and at 5-foot
intervals thereafter using standard sampling procedures.
ASSUMPTIONS
Our proposed Scope of Services and cost estimate are based on the following assumptions:
•
The project owner will provide right-of-entry and unrestricted access to all locations
for borings.
•
Locations of the borings will be checked by “AZ 811”. The client will provide any
other possible utility or underground facility locations. Damage to unknown buried
facilities, not detected through “AZ 811” or review of available utility maps provided
to us, will not be the responsibility of ATEK.
•
The Scope of Services included within our fee estimate does not include any services
in connection with the discovery of potential contamination during our drilling and
sampling operations. In the event that such material is suspected, we will notify you
immediately for direction before proceeding on any out-of-scope services.
•
All borings will be backfilled with the excavated materials.
•
This proposal assumes that the site is accessible with a truck-mounted drill rig, under
its own power, without the need for towing or pushing.
•
This proposal includes drilling to a maximum depth of 30 feet below existing site
grade, if deeper borings are required we will need to revise our Scope of Services and
fee estimate.
•
Any service or cost not specifically included in this proposal is not included in the
Scope of Services and associated fee. Costs generated from any work requested by
the client that is outside the above Scope of Services will be charged to the client.
•
The above estimate applies to work performed within 60 days. After that time, we
should review the proposal.
At the completion of the fieldwork, representative samples will be sealed in plastic bags or
brass and plastic containers and transported to our laboratory. The samples will then be
classified in general accordance with the Unified Soil Classification System (USCS) and
reviewed by an experienced geotechnical engineer. Field boring logs will be prepared
presenting a description of the soils encountered by the borings. Laboratory testing
completed for this project will include natural moisture contents, percent passing a No. 200
sieve, Atterberg limits, undisturbed ring densities, standard Proctor, swell tests, sulfate
Paseo Trail Crossing Improvements
January 29, 2025
Chandler, Arizona
Proposal 250034
Page 3 of 5
contents, chloride contents, pH and resistivity tests. All tests will be performed in general
accordance with applicable ASTM procedures.
Based upon our analyses, a geotechnical engineering report will be prepared and issued. The
following items will be included in the report:
•
A brief review of our field and laboratory procedures and all test results, including
boring logs;
•
A discussion of the general subsurface conditions including soil and groundwater
conditions;
•
A review of the proposed construction design conditions;
•
Any unsatisfactory soil conditions (if applicable) and recommended remedial
measures;
•
A general evaluation of possible alternate foundation systems (if applicable), and a
discussion of the recommended foundation system;
•
Design criteria related to the recommended foundation system including allowable
bearing pressure, minimum sizes, predicted performance and lateral earth pressures;
•
Recommended construction procedures and quality control measures related to
foundations and earthwork.
AUTHORIZATION
The work will be conducted in accordance with the attached General Conditions. Your
signature on this proposal indicates your acceptance of these Conditions and authorization for
ATEK to proceed with the Scope of Services outlined herein. If this proposal is acceptable,
we can begin work as soon as we receive an ORIGINAL signature in the “acceptance” field.
If there is a need for any change in the scope of services or schedule described in the
proposal, please call us immediately. Changes may require revision of the proposed fee,
which will be communicated to you upon assessment of the requested changes effect on the
fee.
LIMITATIONS
ATEK will perform its services in a manner consistent with the standards of care and skill
ordinarily exercised by members of the profession practicing under similar conditions in the
geographic vicinity and at the time the services will be performed. No warranty or
guarantee, express or implied, is provided as part of the services offered by this proposal.
This proposal neither makes nor intends a warrantee or guarantee, express or implied, nor
does it create a fiduciary responsibility to Client by Consultant.
TERMS AND CONDITIONS
All terms and conditions indicated in this proposal and in the attached General Conditions will
be considered by both parties to be in effect from the effective date of the signed proposal
through completion of the project. The proposal will remain in effect for 60 days from its
date, and thereafter shall be null and void unless it has been signed for the work proposed.
Paseo Trail Crossing Improvements
January 29, 2025
Chandler, Arizona
Proposal 250034
Page 4 of 5
NOTICES
Any notice required or permitted to be given under this proposal shall be in writing, shall
specifically refer to this proposal, and shall be addressed to the appropriate Party at the
addresses specified below. Notices shall be deemed to have been given for all purposes when
received via email.
The contract administrator shall serve as the primary point of contact for all matters related
to contract deliverables. All notices regarding deliverables, changes, or milestones shall be
directed to the contract administrator with a copy to the ATEK representative.
Project Manager:
Antonio Lopez
111 S. Weber Dr., Suite 1
Chandler, AZ 85226
alopez@atekec.com
Contract Administrator:
Karina Ortega
111 S. Weber Dr., Suite 1
Chandler, AZ 85226
contracts@atekec.com
ATEK Representative:
Armando Ortega
111 S. Weber Dr., Suite 1
Chandler, AZ 85226
aortega@atekec.com
We sincerely appreciate the opportunity to be of service and look forward to working with
you on this project.
Sincerely,
ATEK Engineering Consultants, LLC.
Antonio Lopez, PE
Martin Ortega
Geotechnical Group Manager
Staff Professional
Enclosure: General Conditions 2025
Client agrees to the Scope of Services described in this Proposal and Cost Estimate and the
General Conditions attached and incorporated herein.
By:
__________________________
Kimely-Horn
Title: __________________________
Date: __________________________
Paseo Trail Crossing Improvements
January 29, 2025
Chandler, Arizona
Proposal 250034
Page 5 of 5
ATEK GENERAL CONDITIONS (PROFESSIONAL SERVICES)
This PROFESSIONAL SERVICES AGREEMENT is made by and between Kimley-Horn hereinafter referred to as CLIENT, and ATEK Engineering Consultants, LLC, hereinafter called
ATEK.
The PROFESSIONAL SERVICES AGREEMENT between the parties consists of these terms and conditions, the attached PROPOSAL identified as ATEK Proposal No. 250034, dated
January 2, 2025, and any exhibits or attachments noted in the PROPOSAL. Together, these elements will constitute the entire AGREEMENT superseding any and all prior negotiations,
correspondence, or agreements either written or oral. Any changes to this PROFESSIONAL SERVICES AGREEMENT must be mutually agreed to in writing.
SECTION 1 - SCOPE OF SERVICES
ATEK shall perform pursuant to the terms and conditions of this PROFESSIONAL SERVICES AGREEMENT the services as set forth in the accompanying PROPOSAL.
SECTION 2 - PERMITS & UTILITIES
1. Unless otherwise stated in the PROPOSAL, CLIENT shall apply for and obtain all required permits and licenses. CLIENT shall make all necessary arrangements for right of
entry to provide ATEK access to the site for all equipment and personnel at no charge to ATEK.
2. ATEK will contact Blue stake prior to beginning field exploration services. While ATEK will take all reasonable precautions to minimize any damage to the property, CLIENT
agrees to hold ATEK harmless for unknown buried facilities, not detected through “Blue Stake” or review of available utility maps provided to us, in the absence of willful and
gross misconduct by ATEK.
SECTION 3 - SAMPLES
Samples collected during this study will be retained for approximately 30 days after the report is submitted and then disposed.
SECTION 4 - INVOICES
ATEK will submit an invoice to CLIENT each month. Payment is due upon presentation of invoice and is past due thirty (30) days from invoice date.
SECTION 5 - OWNERSHIP OF DOCUMENTS
1.
All reports, field data, field notes, calculations, estimates and other documents prepared by ATEK, as instruments of service, shall remain the property of ATEK.
2.
CLIENT agrees that all reports and other work furnished to CLIENT or his agents, which are not paid for, will be returned upon demand and will not be used by CLIENT for
any purpose whatsoever.
3.
ATEK will retain all pertinent records relating to the services performed for a period of five years following submission of the report, during which period the records will be
made available to CLIENT at reasonable times.
SECTION 6 - DISPUTES
In an effort to resolve any conflicts that arise during the design or construction of the Project or following the completion of the Project, the CLIENT and ATEK agree that all
disputes arising between them out of or relating to this Agreement or the Project shall be submitted to non-bonding mediation unless the parties mutually agree otherwise.
SECTION 7 - STANDARD OF CARE & NOTIFICATION
1.
Services performed by ATEK under this PROFESSIONAL SERVICES AGREEMENT will be conducted in a manner consistent with that level of care and skill ordinarily
exercised by members of the profession currently practicing under similar conditions. No warranty express or implied is made.
2.
ATEK agrees to notify CLIENT when unanticipated hazardous materials or suspected hazardous materials are encountered. CLIENT agrees to make any disclosures
required by law to the appropriate governing agencies.
3.
ATEK will be responsible for data, interpretations, and recommendations, but shall not be responsible for the interpretation by others of the information developed.
SECTION 8 - LIMITATION OF LIABILITY
1.
CLIENT agrees to limit ATEK’s liability to CLIENT and all third parties arising from ATEK’s negligent acts, errors or omissions, such that the total aggregate liability of ATEK
to all those named shall not exceed our fees for the project or $50,000, whichever is greater. Neither CLIENT nor any third parties assume any liability for damages to
others, which may arise solely on account of ATEK's negligent acts, errors or omissions.
2.
As part of the consideration ATEK requires for provision of the Services indicated herein, CLIENT agrees that any claim for damages filed against ATEK by CLIENT or any
contractor or subcontractor hired directly or indirectly by CLIENT will be filed solely against ATEK or its successors or assigns and that no individual person shall be made
personally liable or liable for damages, in whole or in part.
SECTION 9 - INSURANCE
ATEK represents and warrants that it and its agents, staff and consultants employed by it are protected by worker's compensation insurance and that ATEK has such coverage
under public liability and property damage insurance policies which ATEK deems to be adequate. Certificates for all such policies of insurance will be provided to CLIENT, if
requested. Within the limits and conditions of such insurance, ATEK agrees to indemnify and hold CLIENT harmless from and against any loss, damage, or liability arising from
any negligent acts by ATEK, it agents, staff, and consultants employed by it. ATEK shall not be responsible for any loss, damage or liability arising from any acts by CLIENT, its
agents, staff, and other consultants employed by it.
SECTION 10 - TERMINATION
1.
This CONSULTING SERVICES AGREEMENT may be terminated by either party upon seven (7) days’ written notice in the event of substantial failure by the other party to
perform in accordance with the terms hereof, or in the event of the parties' failure to agree upon an adjustment to this PROFESSIONAL SERVICES AGREEMENT in
accordance with Section 6. Such termination shall not be effective if that substantial failure has been remedied before expiration of the period specified in the written notice.
In the event of termination, ATEK shall be paid for services performed to the termination notice date plus reasonable termination expenses.
2.
In the event of termination or suspension for more than three (3) months prior to completion of all reports contemplated by this PROFESSIONAL SERVICES
AGREEMENT, ATEK may complete such analyses and records as are necessary to complete ATEK's Project files and may also complete a report on the services
performed to the date of notice of termination or suspension. The expenses of termination or suspension shall include all direct costs of ATEK in completing such analyses,
records and reports.
SECTION 11 - ENTIRE AGREEMENT
1.
This PROFESSIONAL SERVICES AGREEMENT along with the exhibits and/or proposals appended hereto constitute the entire PROFESSIONAL SERVICES
AGREEMENT of the parties with respect to the subject matter hereof.
2.
The Parties have read the foregoing, understand completely the terms and conditions, and willingly enter into this PROFESSIONAL SERVICES AGREEMENT which will
become effective on the date signed by the CLIENT in the “acceptance” field in the proposal.
Submitted To:
Date:
Projects:
Phone:
Email:
Location:
ITEM
QUANTITY
UNIT
UNIT PRICE
EXTENDED
1
1
LS
1,250.00
$
1,250.00
$
2
4
Each
1,200.00
$
4,800.00
$
3
8
Each
1,250.00
$
10,000.00
$
4
4
Day
1,375.00
$
5,500.00
$
5
1
LS
2,000.00
$
2,000.00
$
6
8
hour
115.00
$
115.00
$
TOTAL:
23,665.00
$
INCLUDES:
(Potholing Only)
EXCLUSIONS:
Terms:
30 DAYS
Respectfully Submitted,
ACCEPTED BY:
Erin S. Kline, Principal
For:
Horrocks LLC
Date:
Kimley Horn
Jason Fenner/Anne DeBoard
(602) 930-7743
fenner@kimley-horn.com
February 11, 2025
Chandler Blvd. and Cooper Rd.
Queen Creek Road and McQueen Rd.
Chandler, AZ
Traffic Control, Removal of AC, Soft dig to find utility, spread sheet with utility info including location by RLS. Price for
item 2 is not to exceed 2' wide and 8' deep. If trenching is required on a pothole location to an extent of more than 4’
wide this will constitute a second hole billed. Dry hole is charged same as regular. Price includes backfill with 1/2 Sack
ABC Slurry in pavement with cold patch, landscape areas bacfilled with pea gravel/ABC. Test Holes in
sidewalk/concrete will be repaced with non-shrink grout. NO PANEL REPLACEMENT This price includes single report
compilation sheet. If individual reports are needed please add $400.00 per test hole.
Sales Tax, Permits, Bonding Fees, Construction Staking, Testing & Inspection Fees, Removal or Replacement of Traffic
Loops, Sawcutting, Removal or Relocating of Existing Utilities. Unforseen conditions: rock excavation, excessive
cobble (over 4") and any other conditions that affect completion of work. Sales tax will be added unless proof of
Prime Contractor status is provided.
UTILITY POTHOLING COST PROPOSAL
Subsurface Utility Engineering (SUE)
DESCRIPTION
Permits: ROW & Traffic Control (Chandler)
Utility Pothole up to 8' deep
Signal Foundation Clearing Hole (10' max)
Minimum Survey
Police Officer for Intersection Work
(within 500' of intersection)
1661 East Camelback Rd. Suite 400
Phoenix, AZ 85016
Traffic Control
2600 North Central Ave., Suite 550, Phoenix, AZ 85004
602-454-1800 | info@horrocks.com | Horrocks.com
Project Name: Paseo Trail Crossing Improvements
Page F-1
Project No.: TP2502.201
Rev. 1/24/2024
EXHIBIT “F”
FEDERAL REQUIREMENTS
N/A