Minutes of the Study Session held on April 21, 2025
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Meeting Minutes
City Council Study Session
April 21, 2025 | 6:00 p.m.
Chandler City Council Chambers
88 E. Chicago St., Chandler, AZ
Call to Order
The meeting was called to order by Mayor Kevin Hartke at 6:00 p.m.
Roll Call
Council Attendance
Appointee Attendance
Mayor Kevin Hartke
Joshua Wright, City Manager
Vice Mayor Christine Ellis
Tawn Kao, Acting City Attorney
Councilmember Angel Encinas
Dana DeLong, City Clerk
*Councilmember Jane Poston
Councilmember Matt Orlando
Councilmember OD Harris
Councilmember Jennifer Hawkins
*Councilmember Jane Poston attended telephonically.
Scheduled Public Appearances
MAYOR HARTKE invited Councilmember Encinas to join him for the recognitions.
1. Proclamation: Fair Housing Month
MAYOR HARTKE read the proclamation and invited Riann Balch, Community Resources Senior
Manager; Dylan Raymond, Management Analyst Senior; Kyndel Cook, Community Resources
Specialist; and Lavaughan Ballesteros, Recreation Program Coordinator; to accept.
2. Recognition: Fair Housing Poster Contest Winners
MAYOR HARTKE invited the Fair Housing Poster Contest Winners to be recognized.
RIANN BALCH, Community Resources Senior Manager, recognized Fair Housing Poster Contest
winners Majda K. and Aryana B. and presented them with gifts.
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3. Recognition: Chandler Innovation Fair Winners
MAYOR HARTKE invited Chandler Innovation Fair Winners to be recognized with Councilmember
Orlando.
MICAH MIRANDA, Economic Development Director, recognized Bologna Elementary, Weinberg
Gifted Academy, Casteel Science, Santan Jr. High, Basha High Science is Fun, and Hamilton High
School National Art Honor Society.
Consent Agenda and Discussion
Discussion was held on items 4 and 8.
City Clerk
1.
Approval of Minutes
Move City Council approve the Council meeting minutes of the Special Meeting Budget
Workshop #2 of March 24, 2025, the Special Meeting Budget Workshop #3 of March 27,
2025, the Special Meeting of April 7, 2025, the Study Session of April 7, 2025, the Regular
Meeting of April 10, 2025, and the Work Session of April 10, 2025.
2.
Boards and Commissions Member Appointments
Move City Council approve the Board and Commission appointments as recommended.
City Manager
3.
Resolution No. 5890, Ordering and Calling a Special Bond Election and Authorizing the
Issuance and Sale of Up to $475,000,000 of General Obligation Bonds
Move City Council pass and adopt Resolution No. 5890, ordering and calling a special bond
election to be held concurrently with the November 4, 2025, General Election, to submit to
the qualified electors of the city questions authorizing the issuance and sale of up to
$475,000,000 of General Obligation Bonds of the city; designating or providing for the
manner in which the election is conducted, the translation of election materials, voter
registration deadlines and early voting dates, and related matters; and ratifying all actions
taken and to be taken with respect to the election in furtherance of this Resolution.
4.
Agreement No. CM5-556-4868, for Flexible Transit Services, with River North Transit (Via)
Move City Council approve Agreement No. CM5-556-4868, with River North Transit, LLC
(Via), for flexible transit services, in an amount not to exceed $3,315,000, for a two-year
period, July 1, 2025, through June 30, 2027, with the option of up to three additional one-
year extensions, and authorize an appropriation transfer of $1,000,000 from the General
Fund, Non-Departmental, Contingency Account to the Grants Fund, Transportation Policy
Division, Professional Services Account.
RYAN PETERS, Strategic Initiatives Director, explained item 4 is a new agreement with River North
Transit to have them continue operating Chandler Flex. The city was awarded $1 million in
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congressionally directed spending from Congressman Greg Stanton in 2024. This agreement is
needed to use the grant funds to be in accordance with Federal Transportation Administration
guidelines. Chandler Flex is an on-demand service where passengers can request rides on the
Chandler Flex app or by calling. Rides are provided in Chandler Flex minivans and riders may share
trips with other riders. Passengers may have a short walk to designated pickup and drop-off areas.
The passenger fare is $2 or $1 for elderly or people with disabilities; students ride for free to and
from after school activities. This summer there are free trips to city facilities to encourage ridership
when school is out of session and use of city facilities. Since Chandler Flex began operating in
2022, the service has provided 105,000 rides to 5,000 different individuals; one-third of those
being trips to and from schools. Other popular destinations include Chandler Regional Medical
Center, Tumbleweed Park, employment centers on Price Road, shopping centers and transit
facilities to transfer to the regional bus network.
VICE MAYOR ELLIS thanked staff. These developments in local transportation services such as
Chandler Flex and First Mile, Last Mile program help underserved residents who may not have
access to regional transportation networks. She asked if the map of service will be expanded.
MR. PETERS answered that the service area has expanded due to some additional funding from
congressional partners and managing regional transit funds and leveraging city general funds to
support the program. Chandler has been investigating ways to slowly grow the boundaries while
staying within budget. Future growth opportunities are constantly evaluated.
VICE MAYOR ELLIS thanked Council for putting effort into the expansion of this program.
5.
Agreement No. CS1-745-4293, Amendment No. 3, for Concrete Repair and Maintenance
Services
Move City Council approve Agreement No. CS1-745-4293, Amendment No. 3, with Degan
Construction, LLC; Lincoln Constructors, Inc.; Precision Concrete Cutting, Inc.; Vincon
Engineering Construction, LLC; and W.L. Emshoff, LLC, for concrete repair and maintenance
services, in a combined amount not to exceed $1,250,000, for a one-year term, May 1, 2025,
through April 30, 2026.
Communication and Public Affairs
6.
Agreement No. CP3-966-4488, Amendment No. 4, for Overflow Photocopying and Printing
Services
Move City Council approve Agreement No. CP3-966-4488, Amendment No. 4, with
LithoTech, Inc., for overflow photocopying and printing services, in an amount not to exceed
$150,000, for the period of one year, beginning August 25, 2025, through August 24, 2026.
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Community Services
7.
Engineering Design Services Agreement No. PR2106.504, Amendment No. 1, with Salt River
Project Agricultural Improvement and Power District (SRP) to Underground an Open
Irrigation Channel Adjacent to Tumbleweed Park
Move City Council award Engineering Services Agreement No. PR2106.504, Amendment No.
1, to the Salt River Project Agricultural Improvement and Power District (SRP), for the design
to underground an existing SRP open irrigation channel adjacent to Tumbleweed Park, in
the amount of $51,790.
8.
Purchase of a Library Locker from Lyngsoe Systems
Move City Council approve the purchase of a Library Locker from Lyngsoe Systems in the
amount of $44,521.69, and approve a contingency appropriation transfer from General
Fund, Non-Departmental Cost Center, Contingency Account, in the amount of $44,522, to
the Library Trust Fund, Library Cost Center, Office Equipment Account to expend the
Friends of the Library contribution.
JOHN SEFTON, Community Services Director, explained item 8 is a request to purchase a library
locker system from Lyngsoe Systems as recommended by the library leadership team and the
Friends of the Chandler Public Library. Lockers will benefit the community through improving
access to information and sharing resources. These are comparable to Amazon package pickup
lockers. The locker will be placed at Tumbleweed Recreation Center to capture users of the
recreation center and to expand service beyond the libraries’ capacity.
VICE MAYOR ELLIS shared she is passionate about expanding access to education and resources.
She asked about the inspiration of the Friends of the Chandler Public Library.
BOB LOWRY, Friends of the Chandler Public Library President, said he is looking forward to
implementing new innovations like the Outreach Mobile and the library locker. The Friends of the
Chandler Public Library were approached by library staff with their ideas and the community that
supports the library system contributed to make it happen.
VICE MAYOR ELLIS thanked Mr. Lowry and the Friends of the Chandler Public Library.
9.
Authorizing a Grant Application to Arizona State Parks from the Land and Water
Conservation Fund in the Amount of $750,000 for Improvements to Pima Park
Move City Council authorize a grant application to Arizona State Parks from the Land and
Water Conservation Fund in the amount of $750,000 for improvements to Pima Park,
located at 625 North McQueen Road.
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Development Services
10.
Final Adoption of Ordinance No. 5124, Rezoning, PLH24-0045 Beach House, Located at 603
E Carla Vista Drive, Generally Located North and East of the Northeast Corner of Arizona
Avenue and Chandler Boulevard
Move City Council adopt Ordinance No. 5124 approving PLH24-0045 Beach House,
Rezoning from Single-Family District (SF-8.5) to SF-8.5/Planned Area Development to allow
for additional detached structures in the rear yard with reduced setbacks, subject to the
conditions as recommended by Planning and Zoning Commission.
11.
Introduction and Tentative Adoption of Ordinance No. 5125, Rezoning, PLH25-0003
Countrywide Frye Road Campus, Generally Located 1/4 Mile East of the Northeast Corner
of Frye Road and Price Road
Move City Council introduce and tentatively adopt Ordinance No. 5125 approving PLH25-
0003 Countrywide Frye Road Campus, amending the existing Planned Area Development
(PAD) zoning district to allow medical uses in addition to the uses currently allowed, which
include general office and Planned Industrial (I-1) type uses, subject to the conditions as
recommended by Planning and Zoning Commission.
12.
Resolution No. 5882, Annexation of County Right-of-Way on a Portion of Cooper Road South
of the Southwest Corner of Cooper Road and Nightingale Lane, and on a Portion of Ocotillo
Road between 140th Street and Cobblestone Drive
Move City Council pass and adopt Resolution No. 5882 approving annexation of county
right-of-way located at the following locations: a) on a portion of Cooper Road south of the
southwest corner of Cooper Road and Nightingale Lane; and b) on a portion of Ocotillo
Road between 140th Street and Cobblestone Drive; contingent upon approval by Maricopa
County.
Information Technology
13.
Purchase of Replacement Edge Router and Switches
Move City Council approve the purchase of edge router and switches, from Hye Tech
Network and Security Solutions, LLC, and from Sentinel Technologies, Inc., utilizing the
1GPA Contract No. 22-02PV-08 and Contract No. 22-02PV-18, in an amount not to exceed
$845,626.
Law
14.
Settlement in McCarthy, et al. vs. City of Chandler
Move City Council approve the settlement in the matter of McCarthy, et al. vs. City of
Chandler in full and final satisfaction of all claims asserted without admitting liability for the
amount of $300,000 and further authorize the City Attorney to sign any necessary
documents in such forms as are approved by the City Attorney to effectuate the terms and
conditions of settlement in this action.
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Management Services
15.
Purchase of Office Supplies
Move City Council approve the purchase of office supplies, from Staples Business
Advantage, utilizing the Sourcewell Contract No. 091423-SCC, for the period of April 1, 2025,
through March 31, 2026, in an amount not to exceed $190,000.
Neighborhood Resources
16.
Resolution No. 5896 to Allocate Fiscal Year 2025-2026 HOME Investment Partnerships
Program Funds
Move City Council pass and adopt Resolution No. 5896 approving and authorizing the City
Manager to allocate Fiscal Year 2025-2026 HOME Investment Partnerships Program Funds;
authorizing execution of all contracts and subrecipient agreements; and authorizing the
City Manager to take all actions necessary or prudent to implement the adopted FY 2025-
2026 HOME Investment Partnerships Program Funds.
17.
Resolution No. 5895, Approving and Authorizing Submittal of the Community Development
Block Grant 2025-2029 Consolidated Plan and Fiscal Year 2025-2026 Annual Action Plan to
the United States Department of Housing and Urban Development
Move City Council pass and adopt Resolution No. 5895 approving and authorizing the City
Manager to execute and submit the Community Development Block Grant ("CDBG") 2025-
2029 Consolidated Plan and Fiscal Year ("FY") 2025-2026 Annual Action Plan to the United
States Department of Housing and Urban Development ("HUD"); authorizing execution of
all subrecipient contracts; and authorizing the City Manager to take all action necessary or
prudent to implement the approved FY 2025-2026 Annual Action Plan.
18.
Resolution No. 5897, Approving Amendment No. 6 to the Intergovernmental Agreement
Between Maricopa County, Administered by its Human Services Department, and City of
Chandler to Accept Federal HOME Investment Partnerships Program Funds
Move City Council pass and adopt Resolution No. 5897 approving Amendment No. 6 to the
Intergovernmental Agreement Between Maricopa County and City of Chandler to accept
federal HOME Investment Partnerships Program funds in the amount of $399,251;
reallocate Program Year 2020 and 2021 HOME Investment Partnerships Program funds in
the amount of $307,781, and extend the expenditure term for the Program Year 2020-2023
HOME Investment Partnerships Program funds and the HOME Investment Partnerships
American Rescue Plan Program funds; authorizing the City Manager to sign all related
documents and assurances on behalf of the City of Chandler; and further authorizing the
City Manager to take all action necessary or prudent to implement the city's HOME
Investment Partnerships and HOME Investment Partnerships American Rescue Plan
program activities.
Police Department
19.
Purchase of Mobile Communication Services
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Move City Council approve the purchase of mobile communication services, from Verizon
Wireless, utilizing the State of Arizona Contract No. CTR049877, in an amount not to exceed
$140,000.
20.
Professional Services Agreement No. PD2401.101, with Dick & Fritsche Design Group, Inc.,
for the Police Main Station Renovations Study Consultant Services
Move City Council award Professional Services Agreement No. PD2401.101 to Dick &
Fritsche Design Group, Inc., for the Police Main Station Renovations Study Consultant
Services, in an amount not to exceed $291,745.
21.
Professional Services Agreement No. PD2301.201, with SmithGroup, Inc., for the Police
Forensic Services Facility Design Services
Move City Council award Professional Services Agreement No. PD2301.201 to SmithGroup,
Inc., for the Police Forensic Services Facility Design Services, in an amount not to exceed
$4,419,797.25.
Public Works and Utilities
22.
Agreement No. SW2-100-4480, Amendment No. 3, with Sierra Group, LLC, for Refuse and
Recycling Containers
Move City Council approve Agreement No. SW2-100-4480, Amendment No. 3, with Sierra
Group, LLC, for refuse and recycling containers, in an amount not to exceed $550,000, for
the period of one year, beginning May 16, 2025, through May 15, 2026.
23.
Purchase of Street Sweeper
Move City Council approve the purchase of a street sweeper, from Nescon, LLC, utilizing
Maricopa County Contract No. 2400076-S, in the amount of $390,676.92.
24.
Agreement No. TR3-968-4606, Amendment No. 2, with Paramount Assistant, LLC, dba
Paramount Streetlight, for Streetlight Pole Replacement
Move City Council approve Agreement No. TR3-968-4606, Amendment No. 2, with
Paramount Assistant, LLC, dba Paramount Streetlight, for streetlight pole replacement, in
an amount not to exceed $479,000, for a one-year term, May 1, 2025, through April 30,
2026.
25.
Agreement No. PW4-962-4712, Amendment No. 1, with Andrews Plumbing Services, Inc.;
PM Plumbing and Mechanical, Inc.; and TALIS Construction Corporation, for Plumbing
Services
Move City Council approve Agreement No. PW4-962-4712, Amendment No. 1, with Andrews
Plumbing Services, Inc.; PM Plumbing and Mechanical, Inc.; and TALIS Construction
Corporation, for plumbing services, in a combined amount not to exceed $640,000, for a
one-year term, April 11, 2025, through April 10, 2026.
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Informational
26.
Claims Report for the Quarter Ended March 31, 2025
27.
Contracts and Agreements Administratively Approved for the Month of March 2025
Adjourn
The meeting was adjourned at 6:31 p.m.
ATTEST: _______________________
______________________________
City Clerk Mayor
Approval Date of Minutes: May 8, 2025
Certification
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Study
Session of the City Council of Chandler, Arizona, held on the 21st day of April 2025. I further certify
that the meeting was duly called and held and that a quorum was present.
DATED this _______ day of May, 2025.
__________________________
City Clerk