Minutes of the Study Session held on May 19, 2025

Meeting Minutes 
City Council Study Session 
 
May 19, 2025 | 6:00 p.m. 
Chandler City Council Chambers  
88 E. Chicago St., Chandler, AZ 
 
 
Call to Order 
The meeting was called to order by Mayor Kevin Hartke at 6:00 p.m. 
 
Roll Call 
Council Attendance 
 
 
 
 
Appointee Attendance 
Mayor Kevin Hartke  
 
 
 
 
Joshua Wright, City Manager 
Vice Mayor Christine Ellis  
 
 
 
Kelly Schwab, City Attorney  
Councilmember Angel Encinas   
 
 
Dana DeLong, City Clerk 
Councilmember Jane Poston 
 
 
 
  
Councilmember Matt Orlando   
 
 
*Councilmember OD Harris 
 
 
 
 
Councilmember Jennifer Hawkins 
 
*Councilmember OD Harris attended virtually.  
 
 
Scheduled Public Appearances 
MAYOR HARTKE invited Councilmember Poston to join him for the recognitions. 
 
1. Recognition: For Our City Day Sponsors  
MAYOR HARTKE invited the For Our City Day Sponsors to be recognized.   
 
PRISCILLA QUINTANA, Neighborhood Preservation Manager, recognized sponsors from Salvation 
Army Captain Philpot and Lieutenant Philpot, Resurrection Street Ministry Bill Barry, Street 
Sponsors PCL Tyler Richard and Velocity, Block Sponsors Vyabi, Kim Beck - Home Depot, Red 
Canyon Supply, Aeli Juarez Pioneer Landscaping, Rick Edens, Compass Christian Church, Steven 
Buckner and Sam Thomas. Neighborhood Sponsors – Waste Management, Victoria Richie, and 
Connor Anderson – Sherwin-Williams.

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2. Recognition: Chandler Hot Shots  
MAYOR HARTKE invited members from the Chandler Hot Shots: Danae Bell, Baylee Webster, Jireh 
Bell, Deja Bell, and Judah Bell to be recognized.  
 
3. Recognition: Read On Chandler  
MAYOR HARTKE invited Joanne Floth from Read On Chandler to be recognized.   
 
MS. FLOTH thanked the Mayor and Council for joining the VIP Guest Reader event in April, with 
100% participation. Mayor visited three schools, and Councilmember Orlando visited several as 
well. She praised them for doing a great job reading to the kids and thanked them for supporting 
literacy and the community. Over two years, 25 VIP readers reached over 2,200 students in nine 
Title I schools and helped distribute 24,000 books. She introduced Ricardo Yancey Jr., a local 
children’s author, who gave each of them a book as a thank-you gift. 
 
MR. YANCEY thanked Ms. Floth and shared that his book, My Best Friend Granny, is a tribute to his 
grandmother. He appreciated the support from Read On Chandler, Chandler Public Library, and 
Barnes & Noble. He announced a Kickstarter for an animated short film based on the book and 
encouraged everyone to spread the word or support the project. 
 
Consent Agenda and Discussion 
Discussion was held on items 6, 18, and 19. 
 
City Clerk 
1.  
Approval of Minutes 
Move City Council approve the Council meeting minutes of the Study Session of May 5, 
2025 and the Regular Meeting of May 8, 2025. 
 
2.  
Boards and Commissions Member Appointments 
Move City Council approve the Boards and Commissions appointments as recommended.  
 
City Magistrate 
3.  
Agreement No. CC4-961-4762, Amendment Nos. 1, and 2, for Public Defender Services 
Move City Council approve Agreement No. CC4-961-4762, Amendment No. 1, with Jared 
Allen, Law Office of Jared Allen, PLLC; Ursula H. Gordwin, Gordwin Law, PLLC; and 
Christopher J. Palmisano, The Law Offices of Christopher J. Palmisano, PLC; and 
Amendment No. 2, with Manny A. Jacobo, Jacobo Law Firm, PLLC, for public defender 
services, in an amount not to exceed the total of $454,000, for the period of one year, 
beginning July 1, 2025, through June 30, 2026. 
 
Community Services 
4.  
Job Order Project Agreement No. LI2401.401 with Caliente Construction, Inc.,

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Pursuant to Job Order Master Agreement No. JOC2409.401, for the Hamilton Library 
Improvements 
Move City Council award Job Order Project Agreement No. LI2401.401 to Caliente 
Construction, Inc., pursuant to Job Order Master Agreement No. JOC2409.401, for the 
Hamilton Library Improvements, in an amount not to exceed $1,148,917.30, and approve a 
contingency appropriation transfer from the General Fund Contingency Account to the 
Library Bond Fund, Library Facilities Improvement Program, in the amount of $175,000 to 
allow additional bond funds to be used toward the project. 
 
Economic Development 
5.  
Resolution No. 5907, Approving a Sustainable Water Service Agreement Between Applied 
Materials, Inc., and City of Chandler, Allocating Tier II Water for a Semiconductor Equipment 
Manufacturing Facility Located at 2377 South Arizona Avenue 
Move City Council pass and adopt Resolution No. 5907, approving a Sustainable Water 
Service Agreement between Applied Materials, Inc., a Delaware Corporation, and the City 
of Chandler, allocating Tier II Water for a semiconductor equipment manufacturing facility 
located at 2377 South Arizona Avenue. 
 
Fire Department 
6. 
Agreement No. FD4-948-4766, Amendment No. 1, for First Responder Cancer Screenings 
Move City Council approve Agreement No. FD4-948-4766, Amendment No. 1, with Vincere 
Physicians Group, PLLC, dba Vincere Cancer Center, for first responder cancer screenings, 
in an amount not to exceed $550,000, for the period of one year, beginning July 1, 2025, 
through June 30, 2026. 
 
KEITH HARGIS, Assistant Fire Chief, thanked Councilmember Poston for bringing the item forward 
and recognized the importance of cancer prevention for Chandler firefighters. He shared that 
cancer is now the leading cause of line-of-duty deaths for firefighters in the U.S. Firefighters are 
at much higher risk than the general public for several cancers. Chandler Fire has also been 
personally affected, with its only line-of-duty death caused by cancer. Over the past two years, 
cancer screening participation has been high—95% in the first year and over 75% so far this year. 
These screenings identified eight cancers, including one serious and one life-threatening case. He 
emphasized that early screening saves lives and is more cost-effective than treatment. He noted 
that cancer screening is two to four times less expensive than treating cancer. The department 
supports continuing the program, which will include services like lung scans, breast ultrasounds, 
and PSA testing. He thanked Council and city management for their support. 
 
COUNCILMEMBER POSTON thanked staff for the presentation, saying it answered most of her 
questions. She was glad to hear about the strong participation in the screening program and 
praised the team for their efforts. She said the program is important to her and expressed full 
support for keeping firefighters healthy and safe.

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ASSISTANT CHIEF HARGIS said the department shares the same sense of responsibility. He noted 
that Chandler Fire currently has the highest participation rate in cancer screening among regional 
fire departments, setting the standard for others. He credited this success to the strong support 
from the City Council, the City Manager’s Office, and the department’s commitment. He thanked 
everyone again for their support. 
 
VICE MAYOR ELLIS thanked staff and said she has supported the pilot program every year to help 
the public see its importance. As a first responder, she said she is proud of the impact it’s making. 
She explained that the cancers being screened are serious and often show no warning signs. Early 
detection through this program can save lives. She thanked everyone for their support and stated 
that she believes the program will soon transition beyond the pilot stage. 
 
ASSISTANT CHIEF HARGIS said he was glad to speak about the program and the positive impact it 
has for everyone involved.  
 
Information Technology 
7.  
Purchase of Information Technology Research Subscription Services 
Move City Council approve the purchase of information technology research subscription 
services, from Gartner, Inc., utilizing the State of Arizona Contract No. CTR053240, in an 
amount not to exceed $175,000, for the period of one year, beginning July 1, 2025, through 
June 30, 2026. 
 
8.  
Purchase of SmartSheet Subscription and Professional Services 
Move City Council approve the purchase of a SmartSheet subscription and professional 
services from Carahsoft Technology Corporation, utilizing the State of Arizona Contract No. 
CTR046098, in an amount not to exceed $470,106. 
 
Management Services 
9.  
Resolution No. 5863, Designating the Chief Fiscal Officer for Officially Submitting the Fiscal 
Year 2026 Expenditure Limitation Report to the Arizona Auditor General 
Move City Council pass and adopt Resolution No. 5863, designating the Chief Fiscal Officer 
for officially submitting the Fiscal Year 2026 Expenditure Limitation Report to the Arizona 
Auditor General. 
 
10.  
Agreement No. MS1-926-4312, Amendment No. 4, for Emergency Environmental 
Response and Remediation Services 
Move City Council approve Agreement No. MS1-926-4312, Amendment No. 4, with 
Emergency Environmental Services, GrayMar Environmental Services, Inc., and Kary 
Environmental Services, for emergency environmental response and remediation services, 
in a combined amount not to exceed $150,000, for the period of one year, beginning July 1, 
2025, through June 30, 2026.

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11.  
Agreement No. WH3-890-4597, Amendment No. 2, for Waterworks Supplies 
Move City Council approve Agreement No. WH3-890-4597, Amendment No. 2, with Core 
and Main, LP, and Ferguson Enterprises, LLC, for waterworks supplies, in an amount not to 
exceed $700,000, for the period of June 1, 2025, through May 31, 2026. 
 
Police Department 
12.  
Resolution No, 5092, Authorizing an Intergovernmental Agreement for the Renewal of and 
Participation in the Arizona Child Abduction Response Team 
Move City Council pass and adopt Resolution No. 5092 authorizing an intergovernmental 
agreement for the renewal of and participation in the Arizona Child Abduction Response 
Team (AZCART). 
 
Public Works and Utilities  
13.  
Purchase of Asphalt Products and Services 
Move City Council approve the purchase of asphalt products and services from Weems  
Asphalt, LLC; Cactus Asphalt, Inc.; Roadrunner Paving & Asphalt Maintenance, LLC; and 
Sunland Asphalt & Construction, LLC, utilizing 1GPA Agreement No. 22-15P, in a combined  
amount not to exceed $2,088,000. 
 
14.  
Settlement Agreement with Price & Queen Creek, LLC, for an Extension of a Temporary 
Construction Easement (TCE) Required for the Price Road Sewer  
Rehab Project No. WW2302 
Move City Council approve a settlement with Price & Queen Creek, LLC, an Arizona limited  
liability company, in the amount of Two Hundred Thousand and no/100ths dollars 
($200,000), for extension of a TCE required for the Price Road Sewer Rehab Project No.  
WW2302. 
 
Public Hearing  
15.  
Public Hearing for Resolution No. 5899 Approving the Fiscal Year 2025-2026 
Annual Assessment for the City of Chandler, Arizona, Downtown Chandler 
Enhanced Municipal Services District 
1. Open Public Hearing 
2. Staff Presentation 
3. Council Discussion 
4. Discussion from the Audience 
5. Close Public Hearing 
 
16. 
Resolution No. 5899, Approving the Fiscal Year 2025-2026 Annual Assessment for 
the City of Chandler, Arizona, Downtown Chandler Enhanced Municipal Services 
District 
Move City Council pass and adopt Resolution No. 5899 approving the Fiscal Year 2025-2026  
Annual Assessment for the City of Chandler, Arizona, Downtown Chandler Enhanced

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Municipal Services District, authorizing the Enhanced Municipal Services District (EMSD)  
Agreement for Fiscal Year 2025-26 between the City of Chandler and the Downtown  
Chandler Community Partnership, and authorizing the City's voluntary contribution to the  
EMSD in the amount of $137,530. 
 
Action Agenda 
17. 
Resolution No. 5905, Adopting the Fiscal Year (FY) 2025-26 Tentative Budget and 2026-2035  
Tentative Capital Improvement Program (CIP) and Giving Notice of the Dates and Times for 
Hearing Taxpayers for Final Adoption of the Budget and for Setting the Tax Levies and Tax 
Rates 
Move that City Council pass and adopt Resolution No. 5905, adopting the FY 2025-26 
Tentative Budget and 2026-2035 Tentative CIP and giving notice of the dates and times for 
hearing taxpayers for final adoption of the budget and for setting the tax levies and tax 
rates. 
 
18.  
Creating Performance Evaluations and Criteria Policy for Direct Hires (City Manager, Clerk, 
Attorney, Magistrate), as requested by Councilmember Harris 
 
MAYOR HARTKE explained that item 18 is on the action agenda, but first, he read a brief script 
about Council rules. He clarified that any councilmember could submit an item for the agenda 
before 5:00 PM on Wednesday, which will be discussed at the Monday study session and possibly 
voted on at the Thursday meeting. If an ordinance or resolution is needed, city staff will draft it for 
future consideration. Mayor Hartke asked Councilmember Harris to explain the goal of the item 
and whether it would align with contractual reviews or when it would be implemented. 
 
COUNCILMEMBER HARRIS explained that this item is separate from contract agreements and is 
focused on ensuring merit, transparency, and accountability for direct hires. He wanted to 
establish a written review process to measure merit, ensuring raises are based on performance 
and qualifications. He also highlighted the importance of transparency, so the public understands 
how decisions are made. Lastly, he wanted to maintain accountability year after year, as the staff 
does great work. The goal was to provide a tool for Council to evaluate performance and make 
informed decisions about raises. 
 
MAYOR HARTKE asked if the mention of raises was intended to be addressed during the upcoming 
contract review. 
 
COUNCILMEMBER HARRIS said he wanted a straightforward, written process for evaluating the 
four direct hires. He emphasized the importance of having all councilmembers agree on how the 
evaluations are conducted, as well as ensuring that both the public and staff understand the basis 
for the evaluations.

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MAYOR HARTKE said that staff would fill out the forms before the contract, Council would review 
them, and they’d be used in the evaluation. 
 
COUNCILMEMBER HARRIS said the process should be reciprocal. Staff would fill something out to 
show how they’re meeting expectations, and Council would do the same to help make decisions 
and keep everyone on the same page. 
 
COUNCILMEMBER ORLANDO thanked Councilmember Harris for bringing this up. He noted that 
Council used to conduct written reviews for the four direct hires, but this practice had ceased. He 
stated that the International Contract Management Association recommends written reviews and 
that he’s open to exploring how to implement this. He mentioned it’s common in other industries 
and the Council’s policies. He’s okay with moving forward and exploring different options. 
 
COUNCILMEMBER POSTON asked for clarification on whether we are discussing the International 
City Managers Association.  
 
COUNCILMEMBER ORLANDO said whatever guidelines the city follows.  
 
COUNCILMEMBER POSTON stated that she has no issue with this. She believes it is standard 
operating procedure to review city staff, including executive staff, and that they should be held to 
the same standards as all other employees. She added that this is common practice in the 
corporate world and sees no issue with applying it in government as well. 
 
COUNCILMEMBER ORLANDO asked if there are any ideas to present on Thursday, as Council will 
be voting on this. 
 
MAYOR HARTKE clarified that on Thursday, Council will vote on whether to move forward with the 
decision. He clarified that staff won’t present a final product on Thursday. Instead, the vote is to 
determine if Council wants to proceed, after which they will direct staff to create something to 
bring back. 
 
Informational 
19.  
Contracts and Agreements Administratively Approved, Month of April 2025 
 
KIM MOYERS, Cultural Development Director, presented on the community garden at 190 S. 
Dakota Street, located at the northwest corner of Dakota Street and Chicago Street. The city 
purchased the property in 2008 and leased it to Harvest for Humanities for 10 years to be used as 
a community garden. The garden has grown produce for AZCEND, partnered with schools, and 
allowed community members to grow fruits and vegetables. Since then, Cultural Development 
and Neighborhood Resources have worked together to revitalize the garden. They researched 
successful gardens in the metro area and engaged the Pueblo Viejo neighborhood at the first 
Cesar Chavez event. Various ideas were shared, including new garden beds, lighting, reading

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areas, and programming. In December, the City Council approved Resolution No. 5855 to 
reallocate CDBG funds for the garden's design and construction. The design completed by J2 
Design, is expected to finish in early fall. The city will continue engaging the neighborhood during 
the design process and is developing the garden's operational structure, including safety, garden 
use, partnerships, and neighborhood programming. 
 
COUNCILMEMBER POSTON said the community garden would be a valuable asset. She recognized 
the challenges of maintaining gardens but was happy to hear that successful programs are being 
studied. She asked if the garden would have individual plots for residents or be shared, and how 
it would work. 
 
MS. MOYERS said they are still working through the details, but the garden beds will be available 
for neighborhood residents to use. There has been strong interest from people in the downtown 
area. They also plan to activate the garden in different ways, including discussions with libraries 
about classes and with neighborhood resources about programs teaching healthy food options. 
The goal is to bring strong programming to the garden through teamwork. 
 
COUNCILMEMBER POSTON said food is foundational. She appreciated that the garden would give 
people the chance to grow their own food and hopes it will help kids develop a better view of 
vegetables. She praised the holistic approach being taken. 
 
COUNCILMEMBER ENCINAS asked what successes other communities with gardens have had that 
could help make this garden successful. 
 
MS. MOYERS said they visited a successful garden in Fountain Hills, where a dedicated person 
helps with gardening and teaches how to use the space. The success is also due to active 
programming, a safe environment, and a strong neighborhood feel. These are the goals for the 
Chandler garden as well. 
 
MAYOR HARTKE thanked Councilmember Encinas for organizing a work project at the community 
garden on Cesar Chavez Day last year, where they helped clean and rehabilitate the space. He 
appreciated the effort in making it happen. 
 
COUNCILMEMBER ENCINAS directed the credit to Neighborhood Resources. 
 
Adjourn 
The meeting was adjourned at 6:39 p.m. 
 
 
ATTEST:  _______________________  
______________________________ 
                       City Clerk                                                   Mayor

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Approval Date of Minutes:  June 12, 2025 
 
 
 
Certification 
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Study 
Session of the City Council of Chandler, Arizona, held on the 19th day of May 2025.  I further certify 
that the meeting was duly called and held and that a quorum was present. 
 
DATED this _______ day of June, 2025. 
 
 
 
 
 
 
 
__________________________ 
                                                         
           City Clerk