MOU

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REVISED Memorandum of Understanding for
Chandler Museum Management Procedures 
This Revised Memorandum of Understanding for Chandler Museum Management Procedures is
entered into on [date], between the City of Chandler, Arizona, and the Chandler Museum
Foundation, an Arizona non-profit corporation. This revised agreement replaces and
supersedes that version previously executed by the parties dated December 14, 2020.
The parties agree and understand that each will perform the following:
1.
Responsibilities of the Chandler Museum Foundation
A. The Chandler Museum Foundation will establish an endowment fund for the benefit
of the Chandler Museum and seek to grow this endowment fund.
B. The Chandler Museum Foundation agrees to apply for and strive to obtain grants
from corporations and foundations to encourage, expand, and promote exhibits,
programs, and other mission-related obligations of the Chandler Museum.
C. The Chandler Museum Foundation will strive to obtain financial support from
industries, individuals, businesses, and other organizations to expand the exhibitions
and programs, and other mission related activities of the Chandler Museum.
D. The Chandler Museum Foundation will look for ways to bring earned revenue into
the Chandler Museum to further the Museum’s mission.
E. The Chandler Museum Foundation agrees that it will set the policy for the operation
of the retail gift shop onsite, offsite, and online consistent with the City’s cash
handling policy, and state and local tax laws.
F. The Chandler Museum Foundation will review the exhibits and programs of the
Chandler Museum to assure that planned activities align with the Chandler Museum
mission.
G. The Chandler Museum Foundation will support promotion, advertising, and
marketing the Chandler Museum, and its exhibits and programs.
H. The Chandler Museum Foundation will be responsible for all direct and indirect
expenses of special events produced (including special event liability insurance) by
the Foundation.  There will be no rental charge for the use of museum facilities for
the Chandler Museum Foundation produced events.
I.
The Chandler Museum Foundation will operate the Chandler Museum Store and
retain the revenue from store sales as earned revenue. The Chandler Museum
Foundation will be responsible for purchasing all new stock for the Museum Store.

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J.
The Chandler Museum will operate the Vision Gallery Store and retain the revenue
from the store sales as earned revenue. The Chandler Museum Foundation will be
responsible for purchasing all new stock for the Vision Gallery Store.
K. The Chandler Museum Foundation will operate the two (2) Art-O-Mat vending
machines. The Chandler Museum Foundation will be responsible for purchasing new
stock for the machines and for repair and maintenance of the machines.
L.
The Chandler Museum Foundation will retain application fees for the annual Vision
Gallery Quilt Show as earned revenue.
M. The Chandler Museum Foundation will retain the revenue of Vision Gallery programs
as earned revenue.
N. The Chandler Museum Foundation will financially support all costs of the Vision Kids
program beginning in FY27-28.
O. The Chandler Museum Foundation will operate the rental program of the Chandler
Museum and the Vision Gallery and retain the revenue from rentals as earned
revenue.
P. The Chandler Museum will not increase rental fees for the Chandler Museum more
than 5% over any consecutive two-year period.
Q. The Chandler Museum Foundation will be invoiced by the Chandler Museum for any
after-hours staffing fees incurred as part of the Museum or Vision Gallery rental
program.
R. The Chandler Museum Foundation will retain records for all revenues and expenses,
with records kept as per generally accepted accounting principles of the City of
Chandler.
S. The Chandler Museum Foundation will make available its records of accounting
activities to the City of Chandler upon request of the City Manager or his/her
designee.
T. The annual budget of the Chandler Museum Foundation will contain projected details
of activities, and said budget will be presented for an annual review and approval by
the City of Chandler.
2.
Responsibilities of the City of Chandler.
A. The City of Chandler will assume all necessary obligations, as the owner of the
Chandler Museum building, to maintaining the facility in good operating condition,
including good state of repair of equipment and furnishings, and general
maintenance including, but not limited to: landscaping, custodial services, and
maintenance contracts.
B. The City of Chandler will assume duties and responsibilities for the arrangement and
payment of all utilities, maintenance costs of the heating and cooling system,
insurance for all public liability, insurance for building contents including museum
collections and merchandise values as supplied with accuracy by the Museum
Foundation, and all other operating expenses pertaining to responsibilities for the
facility and related exterior areas.

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C. The City of Chandler will provide a Museum Administrator, administrative personnel,
office equipment, and other such employees and services as the City of Chandler
may find necessary for proper operation and maintenance of the Museum.
D. The City of Chandler will arrange and provide for the necessary bank accounts for
the activities of the Chandler Museum Foundation. Said accounts will be established
as Trust and Agency Accounts under the City of Chandler, established in a manner
in which deposited funds will not be accessible to the City of Chandler or its
creditors.
E. Said accounts will be maintained by the President [City employee] and/or their
designee, with monthly reporting to the Chandler Museum Foundation Board.
F. The City of Chandler will be responsible for all insurance policies related to the
operations, programming, exhibits, and collections of the Chandler Museum.
G. Administrative personnel from the Chandler Museum and the office equipment of the
Chandler Museum will be made available by the City, at no charge, for use in
connection with the promotion and marketing of the Chandler Museum, and its
exhibits and programs.
3.
No recourse
Neither the City of Chandler nor the Chandler Museum Foundation shall have any
responsibility under this Agreement other than to render the services called for
hereunder in good faith.  Neither the City of Chandler, nor its directors, officers, or
employees, and neither the Chandler Museum Foundation, nor its directors, officers, and
staff, shall be liable to the other party pursuant to this memorandum of understanding.
CITY OF CHANDLER
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Cultural Development Director
CHANDLER MUSEUM FOUNDATION
Chair