Minutes of the Study Session held on June 23, 2025
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Meeting Minutes
City Council Study Session
June 23, 2025 | 6:00 p.m.
Chandler City Council Chambers
88 E. Chicago St., Chandler, AZ
Call to Order
The meeting was called to order by Mayor Kevin Hartke at 6:03 p.m.
Roll Call
Council Attendance
Appointee Attendance
Mayor Kevin Hartke
Joshua Wright, City Manager
Vice Mayor Christine Ellis
Kelly Schwab, City Attorney
Councilmember Angel Encinas
Dana DeLong, City Clerk
Councilmember Jane Poston
Councilmember Matt Orlando
Councilmember OD Harris
Councilmember Jennifer Hawkins
Scheduled Public Appearances
MAYOR HARTKE invited Councilmember Orlando to join him for the recognition.
1. Recognition – CIVIC Graduation
MAYOR HARTKE recognized the 2025 CIVIC graduates and invited Alexis Apodaca to recognize
participants.
ALEXIS APODACA, Mayor & Council Public Affairs Senior Manager, presented certificates to the
following CIVIC participants: Brandon Ramirez, Krishnakumar Panicheadath, Joacim Mattison,
Colleen Lewis, Eric Leatham, Philip Hsieh, Janice Grote, Kim Foy, Shatavia Elder, Halle Dichoza, Jude
Dcosta, Juan Te Dailey, Christopher Chavkin, Laura Alexander. She thanked participants for their
involvement in the program and dedication to civic engagement.
Page 2 of 19
Consent Agenda and Discussion
Discussion was held on items 4, 6, 9, 26, and 31.
Airport
1.
Construction Agreement No. AI2202.401 with Sunland Asphalt & Construction, LLC, for
Runway 4R-22L Pavement Rehabilitation
Move City Council award Construction Agreement No. AI2202.401 to Sunland Asphalt &
Construction, LLC, for Runway 4R-22L Pavement Rehabilitation, in an amount not to exceed
$1,320,294.49.
2.
Professional Services Agreement No. AI2202.451, with Dibble CM, LLC, for the Runway 4R-
22L Pavement Rehabilitation Construction Management Services
Move City Council award Professional Services Agreement No. AI2202.451 to Dibble CM,
LLC, for the Runway 4R-22L Pavement Rehabilitation Construction Management Services,
in an amount not to exceed $146,415.
City Clerk
3.
Approval of Minutes
Move City Council approve the Council meeting minutes of the Special Meeting - Budget
Briefing held on May 2, 2025, Regular Meeting held on May 22, 2025, the 4:00 p.m. Special
Meeting held on June 2, 2025, the 5:00 p.m. Special Meeting held on June 2, 2025, the Special
Meeting held on June 9, 2025, the Study Session held on June 9, 2025, the Regular Meeting
held on June 12, 2025, the Special Meeting - Budget Adoption held on June 12, 2025, the
Special Meeting of June 17, 2025, the amended minutes of the Special Meeting - Budget
Workshop #3 held on March 27, 2025.
Cultural Development
4.
Agreement between JEMBJACD, LLC, and the City of Chandler
Move City Council pass and adopt Resolution No. 5898 adopting a first amendment to the
Development Agreement between JEMBJACD, LLC, and the City of Chandler, approving an
extension to the agreement term and development deadlines, amending the time to cure
defaults, and approving an assignment of the Development Agreement to Everstead
Ventures, LLC, for the properties located at 200 South Oregon Street and 210 South Oregon
Street.
KIM MOYERS, Cultural Development Director, presented the following presentation.
• Process
o City-owned property since 2006
o Site is currently vacant
o Part of the “Future Growth Area” in the South Arizona Avenue Corridor Area Plan
Page 3 of 19
o In Executive Session, City Council directed staff to prepare a Request For Proposal (RFP)
for 200 and 201 S. Oregon Street
o July 2023 – Development Agreement approved between the City of Chandler and
JEMBJACD, LLC
o Request for reassignment of the Development Agreement and new timelines
• Terms of the Original and Amended Development Agreement
o Purchase at appraised value with claw back provision if property is not developed within
the timelines outlined in the Development Agreement
o Two-story building, consisting of a minimum of 15,000 sf of mixed-used restaurant and
retail uses
o New construction deadlines for rezoning permitting and commencement of
construction with 30-day cure period
o Reassignment of the Development Agreement
• Timeline
• Action
o Developer’s Submittal of administratively complete application(s) for any land use
entitlement required for minimum improvements DEADLINE: October 1, 2025
o Developer obtains final development approval, including Planned Area Development
(PAD) and Preliminary Development Plan (PDP) DEADELINE: March 31, 2026
o Developer submittal of 90% completed civil plans for the grading permit DEADLINE:
March 1, 2026
o Developer obtains approval of site and building plans (Civil Plans”) DEADLINE: July 1,
2026
o Developer’s
commencement
of
Construction
(“Construction
Commencement”)
DEADLINE: October 1, 2026
o Developer's Completion of Construction (“Construction Completion Date”) DEADLINE:
October 1, 2027
• Next Steps
o JEMBJACD, LLC to reassign the Amendment Development Agreement > Everstead
Ventures, LLC
o Everstead Ventures, LLC > Will assume all responsibilities and timelines of the
Development Agreement
• Questions
COUNCILMEMBER POSTON asked about the reassignment and deadlines. Councilmember Poston
commented that she is glad the project is moving forward, but noted that if deadlines are missed,
the work will be seen as ongoing for a long time rather than delayed.
MS. MOYERS said that the new timelines are aligned with both the existing and new developers.
She noted that the new developer is fully aware of these timelines, which is why the cure period
has been shortened to only 30 days. She added that the project is expected to progress quickly.
Page 4 of 19
COUNCILMEMBER POSTON asked when the new agreement would be signed, and whether that
process is separate from this one.
MS. MOYERS said that Everstead cannot move forward until it is reassigned. She explained that
Council is allowing the reassignment to proceed so that Everstead can begin working with
JEMBJACD to purchase the property. Once the property has been acquired, Everstead will
coordinate with the legal department to transfer ownership and change the name from JEMBJACD
to Everstead.
COUNCILMEMBER POSTON asked whether that would come before Council again or if it would be
handled more as a private matter.
MS. MOYERS said it does not have to come back to Council. However, she noted that what will
return to Council is the project as it moves through the PAD and PDP process. Council will continue
to see the renderings as the rezoning progresses, so the project will appear before Council once
more before it begins.
COUNCILMEMBER POSTON said that one new addition was the grocer.
MS. MOYERS said yes, they are trying for that addition.
COUNCILMEMBER POSTON said she was excited about the grocer, noting it would be a great
addition to downtown.
MS. MOYERS said it has been her dream for 11 years, and she is hopeful it will happen soon.
COUNCILMEMBER ENCINAS said his question was answered and noted the project would return
to Council for rezoning due to design changes. He acknowledged the developer had made
improvements, especially to the building’s height, which is an important issue downtown, and
appreciated the consideration given to the surrounding neighborhood.
VICE MAYOR ELLIS asked if the sale of the property had already been discussed and agreed upon,
and if the parties were now just waiting for Council to approve and sign the necessary documents.
MS. MOYERS confirmed that was correct. JEMBJACD had already purchased the property from the
city, and Everstead is now buying it for the exact same price. Ms. Moyers explained that the
development agreement does not allow for a profit to be made from reselling the property so that
the sale will go through at the original purchase price.
VICE MAYOR ELLIS said she was happy to hear that, as they had been concerned about the
possibility of a profit being made from the resale.
Page 5 of 19
5.
Purchase of Rigging Control System Installation for Center for the Arts
Move City Council approve the competition impracticable purchase of the rigging control
system and installation services from Hourland Enterprise, LLC, in an amount not to exceed
$483,315.88.
Development Services
6.
Introduction and Tentative Adoption of Ordinance No. 5127, Zoning Code Amendment,
PLH25-0007 Medical Marijuana Code Amendment
Move City Council introduce and tentatively adopt Ordinance No. 5127 approving Zoning
Code Amendment PLH25-0007 Medical Marijuana Code Amendment, amending Chapter
35 - Section 2213 Medical marijuana facility, medical marijuana cultivation site, and infusion
food establishment by replacing the one (1) year time condition for medical marijuana
facilities approved through a Use Permit with any period of time approved by the City
Council.
KEVIN MAYO, Planning & Urban Design Service Administrator, said he has a presentation that
covers the history of medical and recreational marijuana from the state to the city. He added that
if Council prefers, he can focus only on the limited request for tonight due to time, and he is happy
to proceed either way.
VICE MAYOR ELLIS said her question was for the applicant or their lawyer to clarify that the City of
Chandler continues to regulate the business. She wanted to ensure it was clear that if any
problems arise with what is approved tonight, the city still has the authority to revoke licenses and
stop the project if it does not meet the city's expectations. Vice Mayor Ellis said this explanation
was needed so Council could move forward.
MR. MAYO said the only change being made is to the timing of the conditional use permit. All rules
and requirements stay the same. Instead of renewing the permit every year, the timeline will now
be set by Council as needed. He explained that in the past, permits had strict timelines, but over
the years, the city has moved toward more flexible schedules. This new approach allows for
shorter timelines initially to ensure the business is being a good neighbor, followed by longer ones
later if no issues arise. Mr. Mayo said this is the last permit with a one-year rule and changing it
will match current city policy. He also noted the city can still revoke the permit at any time if the
business doesn’t follow the rules.
MAYOR HARTKE asked if there are still permits, like the dog permit in south Chandler, that follow
a one-year, three-year, or five-year schedule. He wanted to know what the general standard is
now for permits in the city.
MR. MAYO said the city usually starts new use permits with a short time limit one or two years so
they can see how things go. This helps make sure the business is a good fit for the area. If
everything runs smoothly, the city will often recommend continuing the permit without a time
Page 6 of 19
limit. He mentioned there are still a few older permits with five-year limits that will be reviewed
soon. All use permits are conditional, so if a business, such as a dog daycare near homes, receives
complaints, the city can still impose a time limit. However, if there have been no problems, staff
will likely suggest removing the time limit when those permits return to Council.
MAYOR HARTKE asked if the community has had any issues or questions with this particular
establishment.
MR. MAYO said that the zoning code applies to the entire city. So far, only one establishment has
utilized the 2023 zoning code amendment. At both the time of the original use permit and its one-
year renewal, the city received no feedback from the community.
MAYOR HARTKE said that if issues were to arise, staff would bring them to Council's attention, at
which point Council might consider revisiting the conditions, potentially returning to a “one”
designation, choosing a different number, or addressing the matter through other appropriate
means.
MR. MAYO said that the one business currently operating under the existing code amendment
has a use permit that is set to expire and will be returning to Council for review. He noted that if
the new code amendment is approved, staff will recommend removing the time condition unless
community input suggests otherwise.
COUNCILMEMBER HAWKINS said that, while she agreed the one-year limit may be outdated
especially for businesses that have been good partners with the city, she would prefer to see some
type of cap included in the amendment. Councilmember Hawkins suggested that instead of a one-
or three-year limit, a five-year maximum with a required review at that point would be more
appropriate than leaving the permit open-ended.
7.
Resolution No. 5910 Adopting a First Amendment to the Development Agreement between
Valley Christian Schools and the City of Chandler
Move City Council pass and adopt Resolution No. 5910 adopting a first amendment to the
Development Agreement between Valley Christian Schools and the City of Chandler,
approving a partial release of an amendment to the 2021 development agreement for the
property located in the area of North 56th Street and West Galveston Street.
8.
Entertainment Use Permit, PLH25-0002 Black Sheep Wine Bar, 98 S. San Marcos Place,
Generally Located 1/4 Mile South of the Southwest Corner of Arizona Avenue and Chandler
Boulevard
Move City Council approve Entertainment Use Permit PLH25-0002, Black Sheep Wine Bar,
for an Entertainment Use Permit for live indoor entertainment, including live acoustic music
performances and outdoor speakers for ambient music, subject to the conditions
recommended by Planning and Zoning Commission.
Page 7 of 19
Economic Development
9.
Resolution No. 5919, Authorizing Support for the Expansion of the Approved Subzone for
the Foreign Trade Zones Program for Intel Corporation to Include Additional Sites in the
City, and Approving the Related Third Amendment to the Intergovernmental Agreement
with the City of Phoenix
Move City Council pass and adopt Resolution No. 5919, authorizing support for the
expansion of the approved subzone for the Foreign Trade Zones program for Intel
Corporation to include additional sites in the city; approving the related third amendment
to the Intergovernmental Agreement with the City of Phoenix dated November 12, 1993;
and authorizing the Mayor to execute the third amendment to the Intergovernmental
Agreement on behalf of the City of Chandler.
MICHAEL WINER, Economic Development Project Manager, presented the following presentation.
• Foreign Trade Zone
• Foreign Trade Zone Program
o Federal program established in 1934
o Administered by U.S. Customs and Border Protection
o Offers special customs procedures designed to increase the use of U.S. labor, U.S. capital
investment and U.S. exports.
o FTZs are considered outside of U.S. customs territory, allowing activity involving foreign
items (manufacturing, assembly, repair, testing) to take place prior to formal customs
entry
o Can help offset customs advantages available to overseas producers that compete with
U.S. companies.
• Foreign Trade Zone Benefits
o Duty Deferral: Duties are paid only when goods enter the U.S. Customs territory.
Postponing the payment of duties until goods exit the FTZ warehouse for domestic
distribution allows companies to enhance cash flow
o Duty Exemption: Merchandise may be exported out of the U.S. duty free
o Duty Reduction: Manufacturers may pay the lower duty rate applicable to either
component materials or merchandise produced
o Duty Elimination: Duties are eliminated on merchandise that is obsolete, damaged,
destroyed as defective, scrapped, or wasted
o Weekly Entry Savings: Companies can reduce their cost of fees for U.S. Customs entry
filings by using weekly entries versus entry per shipment
o Direct Delivery: With U.S. Customs and Border Protection approval, an importer may
bypass normal customs FTZ procedures and move imported directly to the FTZ
• Questions
COUNCILMEMBER HARRIS said that he wanted to ensure the community has a better
understanding of the city’s actions regarding Intel and the item under discussion. He noted that
he had no further questions but wanted to inform the public about the matter.
Page 8 of 19
COUNCILMEMBER ORLANDO asked whether the Foreign Trade Zone (FTZ) areas, which currently
pay reduced property taxes, will pay the full 100% property tax.
MR. WINER said Intel has agreed not to seek property reclassification, so there will be no financial
impact on the City.
COUNCILMEMBER ORLANDO asked if Intel sales tax would still come back to the city.
MR. WINER said yes.
COUNCILMEMBER ORLANDO stated that there is no significant change to the city’s income stream
due to the FTZ areas at this time. He confirmed that the primary purpose is to allow businesses
faster import and export processes.
MR. WINER confirmed that the designation is to support Intel and business efficiency.
COUNCILMEMBER ORLANDO asked if it was true that as long as Intel retains the free trade zone,
the property tax remains unchanged. Therefore, they cannot return ten years from now and seek
to renegotiate.
MR. WINER said that the property tax arrangement is included in the intergovernmental
agreement between the City of Chandler and the City of Phoenix who is the grantee for the Foreign
Trade Zone No. 75 designation. He noted that if Intel were to seek a property reclassification, the
FTZ designation could be revoked.
COUNCILMEMBER ORLANDO asked if the city was protected.
MR. WINER said yes.
Facilities and Fleet
10.
Agreement No. BF5-910-4893 for Roofing Repairs and Maintenance Services
Move City Council approve Agreement No. BF5-910-4893, with Five Oliver Roofing, dba
Oliver Roofing Systems; Sprayfoam Southwest, Inc., dba Global Roofing Group; National
Waterproofing & Roofing, LLC; Progressive Services, Inc., dba Progressive Roofing; and
Weatherproofing Technologies, Inc., for roofing repair and maintenance services, in a
combined amount not to exceed $1,485,000, for the period of one year, beginning June 27,
2025, through June 26, 2026.
11.
Agreement No. FS2-928-4310, Amendment No. 4, for Auto Body Repair Services
Page 9 of 19
Move City Council approve Agreement No. FS2-928-4310, Amendment No. 4, with Allard
Collision, LLC, for auto body repair services, for an amount not to exceed $250,000, for the
period of July 1, 2025, through June 30, 2026.
12.
Agreement No. BF2-910-4417, Amendment No. 3, for Janitorial Services
Move City Council approve Agreement No. BF2-910-4417, Amendment No. 3, with Universal
Building Maintenance, LLC, dba Allied Universal Services, for janitorial services, in an
amount not to exceed $548,720.28, for the period of one year, beginning June 15, 2025,
through June 14, 2026.
13.
Purchase of HVAC System Coil, Air Handler, Duct, and Equipment Cleaning Services
Move City Council approve the purchase of HVAC system coil, air handler, duct, and
equipment cleaning services, from KM Facility Services, utilizing the Maricopa County
contract No. 220122-S, in an amount not to exceed $500,000.
14.
Purchase of Generator Maintenance Services
Move City Council approve the purchase of generator maintenance services, from W. W.
Williams Company, Inc., utilizing the City of Goodyear Contract No. C-25-0540, in an amount
not to exceed $160,000.
15.
Purchase of Access Controls and Security Equipment
Move City Council approve the purchase of access controls and security equipment from
APL Access & Security, Inc., utilizing the State of Arizona Contract No. CTR056377, in an
amount not to exceed $850,000.
16.
Purchase of Tires
Move City Council approve the purchase of tires, utilizing the State of Arizona Contracts No.
CTR072014 with Goodyear Tire and Rubber Company, CTR072352 with Bridgestone
Americas, Inc., and CTR073298 with Michelin North America, Inc., in an amount not to
exceed $250,000. Agreement
Fire Department
17.
Resolution No. 5912 Authorizing an Intergovernmental Agreement with the City of Phoenix
for Firefighter Health Services and Approving an Appropriation for Firefighter Physical
Examinations for Fiscal Year (FY) 2025-26
Move City Council pass and adopt Resolution No. 5912 authorizing an intergovernmental
agreement (IGA) between the City of Chandler and the City of Phoenix for the provision of
firefighter health services and approving the appropriation for Firefighter Physical
Examinations for FY 2025-26 in accordance with the IGA in the amount of $200,000.
Information Technology
18.
Purchase of Managed Detection and Response Services
Page 10 of 19
Move City Council approve the purchase of Accelerynt managed detection and response
services, from Transource Services Corp., dba Transource Computers, utilizing the
Maricopa County Contract No. 240094-RFP, in an amount not to exceed $130,000.
Law
19.
Renewal of Commercial Insurance and Services for Fiscal Year (FY) 2025
Move City Council approve the renewal of commercial insurance and services for FY 2025-
26 and authorize the City Attorney and Human Resources Director to sign all documents
related to obtaining commercial insurance and services in an amount not to exceed
$4,515,371.
Management Services
20.
Adoption of Ordinance No. 5130, Levying Upon the Assessed Valuation of the Property
within the City of Chandler, Arizona
Move City Council adopt Ordinance No. 5130, levying upon the assessed valuation of the
property within the City of Chandler, Arizona, subject to taxation a certain sum upon each
one hundred dollars ($100) of assessed valuation sufficient to raise the amount estimated
to be required in the annual budget, less the amount to be received from other sources of
revenue; providing funds for various bond redemptions, for the purpose of paying interest
upon bonded indebtedness and providing funds for general municipal expenses, all for the
Fiscal Year ending the 30th day of June, 2026.
21.
License Series 12, Restaurant Liquor License Application for Jeffrey Craig Miller, Agent, 2040
Unit 2, LLC, DBA Morning Jam
Move for recommendation to the State Department of Liquor Licenses and Control for
approval of the State Liquor Job No. 346638, a Series 12, Restaurant Liquor License, for
Jeffrey Craig Miller, Agent, 2040 Unit 2, LLC, DBA Morning Jam, located at 2040 S. Alma
School Road, Suite 3, and approval of the City of Chandler, Series 12, Restaurant Liquor
License No. 309626.
22.
License Series 12, Restaurant Liquor License Application for Dean Michael Lucente, Agent,
LG Live Concepts, LLC, DBA Cork & Craft
Move for recommendation to the State Department of Liquor Licenses and Control for
approval of the State Liquor Job No. 347623, a Series 12, Restaurant Liquor License, for
Dean Michael Lucente, Agent, LG Live Concepts, LLC, DBA Cork & Craft, located at 4920 S.
Gilbert Road, Suite 3, and approval of the City of Chandler, Series 12, Restaurant Liquor
License No. 309646.
23.
Withdrawal Series 12, Restaurant Liquor License Application for Jared Michael Repinski,
Agent, Tap N Taco CH1, LLC, DBA Tap N Taco
Page 11 of 19
Move to accept withdrawal of the application for a Series 12, Restaurant Liquor License for
Jared Michael Repinski, Agent, Tap N Taco CH1, LLC, DBA Tap N Taco, located at 141 S.
Arizona Avenue.
Mayor and Council
24.
Employment Agreement with Presiding City Magistrate
Move City Council approve the Presiding City Magistrate Employment Agreement with Alicia
Skupin for the term of July 1, 2025, through June 30, 2027.
25.
Employment Agreement for City Magistrates
Move City Council approve the City Magistrate employment agreements with Michelle Lue
Sang, Alexa Nolle, and Scott Silva, through June 30, 2027.
Neighborhood Resources
26.
Report of City Manager, Emergency Authorization for Heat Relief Services, and Agreement
No. 4929, for Heat Relief Services
Move City Council accept and ratify this report of the emergency authorization by the City
Manager, for heat relief services, and approve Agreement No. 4929, with AZCEND, for heat
relief services, in an amount not to exceed $750,000, for the period of one year, May 1,
2025, through April 30, 2026, with the option of up to four one-year extensions.
RIANN BALCH, Community Resources Senior Manager, presented the following presentation.
• Heat Relief Summer 2025
• 2024 Heat Related Deaths
o 608 heat related deaths occurred in Maricopa County
o 8 of these deaths occurred in Chandler
o 60% of heat related deaths were age 50 or older
o 3 out of 4 heat related deaths occurred outside
o 49% of the deaths were among people experiencing homelessness
• 2025 Day Respite Services and Cooling Centers
o Day Respite Center operated by the AZCEND
▪ Open 9 am -7 pm Sunday through Friday
▪ Food, water and uninterrupted rest
o 8 cooling stations at Chandler public facilities during regular business hours
o Solari provides transportation to/from day respite centers marketing and signage
• 2025 Overnight Respite Services
o Overnight Respite Centers operated by the AZCEND
▪ Services provided at the Chandler Senior Center
▪ Intake at AZCEND, transportation provided to and from Chandler Senior Center
▪ 7pm – 6 am daily from June 13 through September 12
▪ Dinner and Breakfast provided
▪ Average 26 participants per night
Page 12 of 19
VICE MAYOR ELLIS stated that in this program, individuals go to AZCEND to sign up, after which
they are transported to the Senior Center where they have dinner and spend the night. She asked
whether guests had time the following day for hygiene and other personal needs before returning
to their next destination.
MS. BALCH said that the services are available, but not in the exact order described. She explained
that guests wake up around 5:30 a.m. at the Senior Center so regular programming can continue.
They are then transported back to AZCEND, where breakfast is provided. Shower and laundry
facilities are available during the day through another service provider.
VICE MAYOR ELLIS noted that the Salvation Army was used in the past and asked why that site is
no longer being used.
MS. BALCH said that the city partnered with the Salvation Army for these services over the past
few years. However, this year, the Salvation Army informed the city that they are shifting their
focus toward ministry efforts and youth services, and no longer felt this program was the right fit.
She noted that they remain a valuable partner, still offering a daytime cooling center where
individuals can drop in for water. Additionally, the Salvation Army continues to provide a shower
trailer with laundry facilities, where guests receive these services during the day.
VICE MAYOR ELLIS asked how many respite sites are currently available in the city, noting the
distinction between cooling centers and respite sites.
MS. BALCH said that there are eight cooling centers available, which are places where individuals
can walk in to get water, take a quick break, and then leave. There is a one-day respite center
located at AZCEND on California Street, where individuals can stay for the entire day. Additionally,
at night, there is an overnight respite center also operated by AZCEND, occurring at the Chandler
Senior Center within their facility.
VICE MAYOR ELLIS asked about the community education efforts in place to ensure residents can
effectively inform each other and know where to go during emergencies. She questioned how the
message about cooling centers is communicated, particularly for residents whose houses or
trailers may break down and who need a place to cool off.
MS. BALCH said that at the start of the season, staff used many ways to share information. She
along with the Mayor and others were featured in news stories on television, radio, and print. The
Neighborhood Resources department has also shared updates on the city’s social media pages.
Staff distributed brochures to public safety workers and nonprofits that might be able to assist
people in need. The CARES team from the Neighborhood Resources Department, the navigation
team on the streets, and the Public Housing Authority helped share information to varying
Page 13 of 19
audiences. Staff specifically worked with organizations that support seniors, as seniors often
struggle to manage their budgets, especially for air conditioning during the summer.
MAYOR HARTKE asked about the number of individuals currently utilizing the respite center during
the day. Mayor Hartke requested the current attendance figures and inquired if a comparison was
available with previous years.
MS. BALCH said the day service started on May 1 and the night service began on June 13. So far,
this program has helped 168 different people, 60% men and 40% women. Two families stayed
overnight and were quickly moved to a shelter the next day. During the day, approximately 51
people visit the AZCEND site daily. They have distributed over 4,000 bottles of water, 1,200 snack
bags, and more than 800 nutritious meals. At night, about 26 people come each night, but the
number has recently grown to more than 30.
MAYOR HARTKE asked if there is an estimate of services performed for this program at the
Downtown library.
MS. BALCH said staff monitors the supplies being given out and have liaisons who meet with the
libraries every week to discuss whether their needs are met and if there are any new
requirements. She also mentioned a new incident command team that meets weekly, comprising
members from every city department, including the emergency manager. This team helps
coordinate and share updates from all locations to identify any needs or necessary changes in
operations.
MAYOR HARTKE expressed gratitude to service providers and AZCEND, acknowledging their
extensive experience running the I-HELP program over the years. He appreciated their efforts to
keep guests safe by knowing what to look for, what to check, and the questions to ask during the
intake process. He also thanked Riann for her work. Mayor Hartke noted that their center is the
second one in the valley, following the first one, which opened last year in Phoenix. He mentioned
that MAG has been involved in encouraging and assisting with the program. He expressed
appreciation for the team’s efforts in helping residents through the overnight program and
thanked Leah and the entire team for their dedication to serving the community’s needs.
MS. BALCH thanked the Mayor and expressed deep gratitude to AZCEND for stepping up when
needed. She described AZCEND as the perfect partner for the program, praising the high level of
service and care they provide to clients. Ms. Balch also emphasized the strong relationships
AZCEND has built with those they serve, which encourages more people to use the service. Ms.
Balch said they couldn’t be more thankful to have such a valuable partner right in our community.
COUNCILMEMBER ORLANDO said this is an excellent chance for Navigators to connect with
people. He asked what was being done to help them with long-term needs, such as housing, jobs,
or obtaining important documents like a Social Security card.
Page 14 of 19
MS. BALCH said they’ve created a strong program where the city’s Navigators work alongside
AZCEND staff during the overnight service. Because of this, many guests already know and trust
the staff, which has helped people feel safe coming in for the first time. She said they’re
encouraging guests to work with Navigators if they haven’t already, and it’s working. They’re
already seeing success stories. With Navigators involved throughout the whole day, the program
is making a real impact. Ms. Balch said she’s excited to share more results later and believes the
teamwork between the Navigators and AZCEND is a big reason for the program’s success.
COUNCILMEMBER ORLANDO said this is a great chance to build trust and help people get the
long-term support they need.
Police Department
27.
Resolution No. 5918, Authorizing a Grant Agreement Between the City of Chandler and the
Arizona Department of Administration for the Acceptance of a Financial Reimbursement for
Purchase of 911 Call Handling Equipment and Related Services
Move City Council pass and adopt Resolution No. 5918, authorizing a grant agreement with
the Arizona Department of Administration for financial reimbursement in the amount of
$210,446 for Maricopa Region 911 Services for Fiscal Year 2025-26.
28.
Purchase of Replacement Cloud Edge Router and Switches for the Police Department
Move City Council approve the purchase of cloud edge router and switches, from Hye Tech
Network and Security Solutions, LLC, utilizing the 1GPA Contract No. 22-02PV-08, in an
amount not to exceed $189,271.
Public Works and Utilities
29.
Introduction and Tentative Adoption of Ordinance No. 5126, Granting a Non-Exclusive
Power Distribution Easement to Salt River Project Agricultural Improvement and Power
District, at No Cost, for the Electrical Facilities Required for the New Pickleball and Tennis
Courts at Tumbleweed Park
Move City Council introduce and tentatively adopt Ordinance No. 5126, granting a non-
exclusive power distribution easement to SRP, at no cost, for the electrical facilities required
for the new pickleball and tennis courts at Tumbleweed Park.
30.
Professional Services Agreement No. ST2405.451, with Burgess & Niple, Inc., for the Turf to
Xeriscape Program, Phase I Construction Management Services
Move City Council award Professional Services Agreement No. ST2405.451, to Burgess &
Niple, Inc., for the Turf to Xeriscape Program, Phase I Construction Management Services,
in an amount not to exceed $496,445.
31.
Construction Agreement No. ST2405.401 with ELS Construction, Inc., for the Turf to
Xeriscape Program, Phase I
Page 15 of 19
Move City Council award Construction Agreement No. ST2405.401, to ELS Construction, Inc.,
for the Turf to Xeriscape Program, Phase I, in an amount not to exceed $4,645,925.43.
JEREMY ABBOTT, Public Works & Utilities Assistant Director, presented the following presentation.
• Turf to Xeriscape Program
• Why Convert Grass Retention Basins to Xeriscape?
• Chandler’s 2023-2025 Strategic Framework described the city’s intention to embrace water
sustainability and be a leader in water conservation. The average stormwater retention basin
with grass uses between 3 and 6 million gallons of irrigation water each year.
• Xeriscape is a type of landscape design that uses minimal irrigation by incorporating drought
tolerant trees, shrubs and native grasses.
• More than just rocks
• Why now?
o Chandler has always been committed to water conservation and has a long history of
water conservation and has a long history of water conservation programs designed to
encourage xeriscape landscaping. However, turf to xeriscape conversions of large grass
areas are quite expensive. This past year, the State of Arizona offered grant funds to
implement water conservation programs such as turf to xeriscape conversions.
• Is There Savings When You Xeriscape?
• Potential Savings with Planned Xeriscape Conversions:
o Chandler was awarded a grant of $3M dollars with a 25% match in city funding
o Utility Bill Cost Savings of $70,500/yr total
o Substantial Water Savings=22.5 million gal/yr total
• Maintenance Costs Per Acre:
o Slight increase when xeriscape is complete due to higher number of trees and shrubs
but can be managed with trimming and cutting frequency changes.
o No increase for maintenance in FY 25/26 Budget as a result of the new xeriscaping.
• Phase 1 Xeriscape Locations – Sites for Public Meeting #1
• Public Involvement
• 2023-2025 Strategic Framework
• Postcards mailed to 3,500 residents who live near the retention basins
• First public meeting was held on May 30, 2024 – 25 attendees
• Website – chandleraz.gov/Turf to Xeriscape – 289 visits
• Online surveys completed – 14
• Calls and emails received – 4
• Council Sustainability and Technology Subcommittee Meeting held on November 8, 2024
• Call back to Residents – 44
• Construction Public Meeting
• Subcommittee Action Items
• Direction from Subcommittee
o Notify residents of plans to move forward with projects
o Add design recommendations to the website
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o Move forward with sites 107, 108, 119, 416A, and 418B as recommended
o Area 416B request further feedback on options available from area residents
• Renderings of Site 107
• Xeriscape Locations – Sites for Public Meeting# 2 (Phase 2)
• Thank you Questions
COUNCILMEMBER HARRIS said he’s heard concerns from residents about changing Site 418B on
Chandler Boulevard. The grassy area has been part of the neighborhood for 30 to 40 years, and
people want it to stay. One resident even started a petition to keep it green. He explained that
many neighbors use the space for their dogs, especially since grass is easier on pets in the
summer. He said staff have spoken with the concerned resident, who emphasized the space’s
importance to the community. Since it may be the only long stretch of grass on Chandler
Boulevard, he requested that Site 418B be excluded from the xeriscaping plan to preserve it as a
green space.
COUNCILMEMBER ENCINAS said he also heard concerns about changes to the same green space
mentioned by Councilmember Harris. He noted that while the sites were carefully chosen, many
are long-standing grassy areas valued by neighbors. He supports water conservation but praised
the staff for working with the community on compromises, such as reducing grass instead of
removing it altogether. Councilmember Encinas agreed that Site 418B should be delayed or
moved to phase two. He said most feedback was against the change and that not everyone had
been contacted by June 9. He suggested taking more time to talk with residents and possibly
adjusting the plan to keep some grass and add rock.
MAYOR HARTKE said he supports the xeriscaping effort and shared that he saved around 75,000–
80,000 gallons of water annually after xeriscaping his yard, which still looks lush. He noted the city
has added three new parks to serve the community. While open to removing site 418B from the
plan, he asked if there are nearby parks within walking distance that could serve as alternatives
for residents.
MR. ABBOTT explained that in the graphic, the green locations near the basins represent local city
parks. Specifically for site 418B, he pointed out that Desert Breeze Park is to the north, Mountain
View Park is to the southwest, and Harter Park is to the northeast of the area.
MAYOR HARTKE said it was somewhat close, but perhaps not as convenient as he would prefer.
COUNCILMEMBER HARRIS mentioned that one of the main concerns from constituents was the
loss of the nearby green area where they could take their dogs.
MAYOR HARTKE asked about the potential implications of advancing the project. He noted that he
had not heard objections from others but expressed concern over the urgency to move forward
with the Water Infrastructure Finance Authority of Arizona grant (WIFA). He questioned whether
Page 17 of 19
pushing the park into a second phase or reworking it might jeopardize funding, and whether there
would still be enough resources to proceed with the plans.
MR. ABBOTT said that as of now, it is not known precisely what the impact will be. He mentioned
that, to secure the grant, there were indications of a proposed removal of a certain square footage
of turf. However, the specifics of how this may or may not affect the grant are not yet available.
He suggested that there could potentially be an impact, possibly resulting in a reduction of the $3
million grant, perhaps proportional to the percentage change in turf. He clarified that this is
currently speculative.
MAYOR HARTKE asked if it might be possible to combine some of the smaller projects to meet the
original scope planned for phase two. He suggested adding these to bridge the gap, should the
Council decide to withdraw from the current plan, and asked if there was a way to accommodate
this difference.
MR. ABBOTT said he thinks that's a possibility. Again, their concern revolves around the timing.
They are obligated to have about 50% of this project completed by December of this year.
MAYOR HARTKE asked if staff could provide answers to the Council’s questions before Thursday’s
meeting to help them make informed decisions when voting. He also wondered if an amendment
should be proposed, or if the Council chooses to remove a site, there are alternative options to
consider. He emphasized the importance of having all necessary information to make the best
possible decision.
JOSHUA WRIGHT, City Manager, suggested that staff could return before Thursday’s meeting with
a few alternative options and also follow up with the residents who expressed concerns. He noted
that the site in question is unique, as it is split across both sides of Country Club Way near Chandler
Boulevard, which might allow for a more natural division than other sites. He also mentioned that
Harter Park is nearby and includes additional retention basins. He said the team would explore
possibilities between the two locations to present a better option ahead of Thursday’s vote.
COUNCILMEMBER POSTON asked if these sites are being left without any grass, expressing the
impression that some of them would at least have some grass.
MR. ABBOTT confirmed that some of the sites would have turf installed in certain basins,
coordinating with residents to determine the specific locations. Not all basins will receive turf, but
a portion of them will.
COUNCILMEMBER POSTON said the specific proposal Councilmember Harris was referring to
would not include any grass.
Page 18 of 19
MAYOR HARTKE asked if the savings from not having to mow and blow grass regularly would be
balanced out by the cost of maintaining shrubs and trees. He wanted to know if overall
maintenance costs would stay the same or be slightly higher.
MR. ABBOTT said that while they don’t have exact numbers yet, maintenance could be slightly
higher because of the number of new trees and shrubs. However, the city is changing how it cares
for this area so plants will grow more naturally, which means less trimming and overall, less
maintenance work.
32.
Purchase of Combination Sewer Cleaner
Move City Council approve the purchase of a 12-yard combination sewer cleaner, from AZ
Wastewater Industries, Inc., utilizing Sourcewell Contract No.101221-SCA, in the amount of
$627,610.17.
33.
Purchase of Asphalt Crack Sealants
Move City Council approve the purchase of asphalt crack sealants, from Crafco, Inc., utilizing
State of Arizona Contract No. CTR066732, in an amount not to exceed $200,000.
Informational
34.
Contracts and Agreements Administratively Approved, Month of May 2025
35.
Special Event Liquor Licenses and Temporary and Permanent Extensions of Liquor
License Premises Administratively Approved
Adjourn
The meeting was adjourned at 7:09 p.m.
ATTEST: _______________________
______________________________
City Clerk Mayor
Approval Date of Minutes: July 14, 2025
Page 19 of 19
Certification
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Study
Session of the City Council of Chandler, Arizona, held on the 23rd day of June 2025. I further certify
that the meeting was duly called and held and that a quorum was present.
DATED this _______ day of July, 2025.
__________________________
City Clerk