Extracted text (via pymupdf)
57891 characters
Project Name: Annual Airport Pavement Maintenance
Page 1
Project No.: AI2502.401
Rev. 1/16/2024
CITY OF CHANDLER
JOB ORDER PROJECT AGREEMENT
Annual Airport Pavement Maintenance
Project No. AI2502.401
Council Date: July 17, 2025
This JOB ORDER PROJECT AGREEMENT (”Job Order”) is made this _____ day of _____________ 2025
(“Effective Date”), by and between the City of Chandler, an Arizona municipal corporation, (“City”)
and SDB, Inc., an Arizona corporation, (“JOC Contractor”) and is entered into pursuant to Job Order
Master Agreement No. JOC2402.401 (“JOC Master Agreement”). City and JOC Contractor may be
referred to individually as “Party” or collectively as “Parties”).
City and JOC Contractor, in consideration of the mutual covenants herein set forth, agree as
follows:
RECITALS
A. On or about February 5, 2024, the Parties entered into the JOC Master Agreement, which terms
and conditions are made a part of and incorporated into this Job Order Project Agreement by this
reference.
B. City proposes to engage JOC Contractor for construction services as more fully described in
Exhibit "A", which is attached to and made a part of this Job Order by this reference.
C. JOC Contractor is ready, willing, and able to provide the services described in Exhibit “A” for
the compensation and fees set forth and as described in Exhibit ”B”, which is attached to and
made a part of this Agreement by this reference.
ARTICLE 1. DESCRIPTION OF WORK
The Parties enter into this Job Order Project Agreement for the Annual Airport Pavement
Maintenance, Project Number AI2502.401. The scope of work consists of pavement maintenance
of three apron areas including the asphalt portion of the east side of the heliport, FBO taxi lane,
and north terminal ramp as set forth in Exhibit “A” attached hereto and incorporated herein by
reference.
Docusign Envelope ID: F213A97E-9635-408E-B7ED-F68101A4E5D1
Project Name: Annual Airport Pavement Maintenance
Page 2
Project No.: AI2502.401
Rev. 1/16/2024
The JOC Contractor will not accept any change of scope, or change in Agreement provisions, unless
issued in writing, as an Agreement amendment or change order and signed by the authorized
signatories for each party.
Performance and Payment Bonds, as set forth in Exhibit “C” and Exhibit “D” respectively attached
hereto and incorporated herein by reference, will be due prior to execution of each Job Order
Project Agreement in the full amount of each Job Order.
At project completion, JOC Contractor must complete Contractor's Affidavit Regarding Settlement
of Claims and Certificate of Completion, as set forth in Exhibit “E” and Exhibit “F” respectively
attached hereto and incorporated herein by reference.
ARTICLE 2. PROJECT PRICE
City will pay JOC Contractor for completion of the Work in accordance with the JOC Master
Agreement a fee not to exceed the Guaranteed Maximum Price of $222,589.22 Dollars determined
and payable as set forth in JOC Master Agreement and Exhibit “B” attached hereto and made a
part hereof by reference.
ARTICLE 3. AGREEMENT TIME & SCHEDULE
JOC Contractor agrees to complete all Construction within 90 calendar days from the Notice to
Proceed (NTP) Date.
ARTICLE 4. JOB ORDER CONTACTS
The following parties serve in the capacity below for this Job Order Project.
CITY:
Construction Project Manager: Raymond Potts
Phone: 480-782-3326
Email: Raymond.Potts@chandleraz.gov
JOC CONTRACTOR:
SDB, Inc.
1001 South Edward Drive, Tempe, AZ 85281
JOC Contractor Representative: Salvador Encinas
Phone: 480-967-5810
Email: Sal.encinas@sdb.com
Docusign Envelope ID: F213A97E-9635-408E-B7ED-F68101A4E5D1
Project Name: Annual Airport Pavement Maintenance
Page 3
Project No.: AI2502.401
Rev. 1/16/2024
ARTICLE 5. FORCED LABOR OF ETHNIC UYGHURS PROHIBITED
By entering into this Agreement, Contractor certifies and agrees Contractor does not
currently use and will not use for the term of this Agreement: (i) the forced labor of ethnic
Uyghurs in the People's Republic of China; or (ii) any goods or services produced by the
forced labor of ethnic Uyghurs in the People's Republic of China; or (iii) any contractors,
subcontractors or suppliers that use the forced labor or any goods or services produced
by the forced labor of ethnic Uyghurs in the People's Republic of China
SIGNATURE PAGE TO FOLLOW
Docusign Envelope ID: F213A97E-9635-408E-B7ED-F68101A4E5D1
Project Name: Annual Airport Pavement Maintenance
Page 4
Project No.: AI2502.401
Rev. 1/16/2024
IN WITNESS WHEREOF, the Parties have executed this Job Order as of the Effective Date.
“CITY” CITY OF CHANDLER
MAYOR
RECOMMENDED BY:
Daniel Haskins, P.E.
CIP City Engineer
APPROVED AS TO FORM:
City Attorney
ATTEST:
City Clerk
Seal
“JOC CONTRACTOR”
SDB, INC.
Signature
Date
Print Name
Title
Signer Email Address
Docusign Envelope ID: F213A97E-9635-408E-B7ED-F68101A4E5D1
Salvador Encinas
sal.encinas@sdb.com
SR JOC PM
June 12, 2025
June 12, 2025
Project Name: Annual Airport Pavement Maintenance
Page A-1
Project No.: AI2502.401
Rev. 1/16/2024
EXHIBIT A
SCOPE OF WORK
Docusign Envelope ID: F213A97E-9635-408E-B7ED-F68101A4E5D1
SDB, Inc
1001 S. Edward Dr
Tempe, AZ 85281
480-967-5810
CUSTOMER:
City of Chandler
BID DATE:
5/19/2025
ADDRESS:
2380 S. Stinson Way
PROPOSAL NO.:
20-14-0002
CITY, STATE & ZIP Chandler, AZ 85286
PROPOSAL TYPE.:
JOC
JOB DESC.:
CoC Airport Pavement Crack Seal Rev 2 ARCHITECT/ ENGINEER:
N/A
CONTACT:
Raymond Potts
PLANS DATED:
N/A
(List Project Scope)
SUB
SDB
Cost
1
$ - $ 42,892.26
42,892.26
$
2
$ - $ 3,819.70
3,819.70
$
3
$ 123,000.00 $ -
123,000.00
$
Subtotal Excluding Optional Scope-
169,711.96
$
Total Excluding Optional Scope-
169,711.96
$
Exhibit A: Scope of Services
General Conditions
General Requirements
Asphalt Crack Sealing - Cactus Asphalt
Docusign Envelope ID: F213A97E-9635-408E-B7ED-F68101A4E5D1
SDB, INC.
5/15/2025
Page 1
CoC Airport Pavement Crack Seal Rev 2
CC
DESCRIPTION
Each
Mths
Wks.
Hours
Labor Rate
Labor $
Rate
Material $
Sub $
Equip $
Total
CONSTRUCTION PROJECT MANGEMENT
01-3105 Project Manager
0.3
1.2
6
72
$125.02
9,001
$
9,001
$
01-3120 Superintendent
1
1.2
6
240
$108.44
26,026
$
-
$
-
$
26,026
$
01-3130 Foreman
0.5
1.2
5
102
$77.11
7,865
$
7,865
$
CONSTRUCTION PROJECT MANAGEMENT SUBTOTAL
414
42,892
$
-
$
42,892
$
01-0200 SITE FACILITIES
01-0200 Job Photos
1
2.0
$200.00
400
$
400
$
01-0200 Project Housekeeping
1
1.2
38
$72.15
2,742
$
2,742
$
01-0200 SITE FACILITIES SUBTOTAL
2,742
$
400
$
-
$
-
$
3,142
$
01-0625 SMALL TOOLS & CONSUMABLES
01-0625 Small Tools
452
2
$
678
$
678
$
01-0625 SMALL TOOLS SUBTOTAL
-
$
2
$
678
$
-
$
-
$
678
$
TOTALS
38
2,742
$
1,078
$
-
$
-
$
46,712
$
CHECK
46,712
$
Prepared by John Strahan 5/15/2025
Page 1
Docusign Envelope ID: F213A97E-9635-408E-B7ED-F68101A4E5D1
EXHIBIT B
FEE SCHEDULE
Project Name: Annual Airport Pavement Maintenance
Page B-1
Project No.: AI2502.401
Rev. 1/16/2024
Docusign Envelope ID: F213A97E-9635-408E-B7ED-F68101A4E5D1
Negotiated Prices
123,000.00
$
-
$
46,711.96
$
-
$
-
$
SUBTOTAL (NEGOTIATED PRICES):
169,711.96
$
10.00%
16,971.20
$
TOTAL (NEGOTIATED PRICES + OVERHEAD & PROFIT):
186,683.16
$
Sales Tax Percentage (Current Tax Rate)
5.07%
9,775.65
$
General Liability Insurance Percentage (Actual Cost per Job Order)
1.50%
2,800.25
$
Builder's Risk Insurance Percentage (Actual Cost per Job Order)
0.75%
1,421.13
$
Payment Bond (Actual Cost per Job Order)
1%
1,909.05
$
Performance Bond (Actual Cost per Job Order)
Included Above
-
$
SUBTOTAL (INSURANCE, BONDS, & TAXES):
15,906.07
$
COMBINED TOTAL (TOTAL + INSURANCE, BONDS, & TAXES):
202,589.22
$
City's Allowance (Typically 10%) (Includes Tax Rate Above in Allowance)
20,000.00
$
TOTAL JOB ORDER:
222,589.22
$
Overhead and Profit (Coefficient per Job Order Master Agreement)
EXHIBIT "B"
JOB ORDER COST PROPOSAL
SUMMARY SHEET
AI2502.401 - Annual Pavement Maintenance
rice of Subcontractor(s)
Insurance, Bonds, & Taxes
ENTER TAX % HERE:
Per the Job Order Master Agreement - This Fee Table includes all fees, costs, insurance and bond premiums, allowances, construction
contingency, and taxes of any type necessary to fully, propertly and timely perform and construct the Work. Also per the Job Order
Master Agreement - For any portion of the Work which, either through this Contract, Change Order or otherwise, is performed and
paid for on a cost, or time and materials basis, the costs may be reimbursed to JOC Contractor and chargeable against the Contract
Price will be determined as set forth in MAG 109.5.
Price of Subconsultant(s)
General Conditions
Preconstruction Labor (if applicable)
Construction Labor (if applicable)
Docusign Envelope ID: F213A97E-9635-408E-B7ED-F68101A4E5D1
EXHIBIT C
Project Name: Annual Airport Pavement Maintenance
Page C-1
Project No.: AI2502.401
Rev. 1/16/2024
PERFORMANCE BOND
ARIZONA STATUTORY PERFORMANCE BOND
PURSUANT TO TITLES 28, 34, AND 41, ARIZONA REVISED STATUTES
(Penalty of this bond must be 100% of the Agreement amount)
KNOW ALL MEN BY THESE PRESENTS THAT:___________________________________________________
(hereinafter "Principal"), and __________________________________________________________ (hereinafter "Surety"), a
corporation organized and existing under the laws of the State of ______________ with its principal office in the City of
_____________________________, holding a certificate of authority to transact surety business in Arizona issued by the
Director of Insurance pursuant to Title 20, Chapter 2, Article 1, as Surety, are held and firmly bound unto
__________________________(hereinafter "Obligee") in the amount of ________________________________________________
(Dollars) ($___________), for the payment whereof, Principal and Surety bind themselves, and their heirs, administrators,
executors, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the Principal has entered into a certain written Agreement with the Obligee, dated
the ____________ day of _______________________, 20___ for construction of Annual Airport Pavement Maintenance,
Project No. AI2502.401 which Agreement is hereby referred to and made a part hereof as fully and to the same extent
as if copies at length herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal faithfully performs and
fulfills all the undertakings, covenants, terms, conditions and agreements of the Agreement during the original term of
the Agreement and any extension of the Agreement, with or without notice of the Surety, and during the life of any
guaranty required under the Agreement, and also performs and fulfills all the undertakings, covenants, terms,
conditions, and agreements of all duly authorized modifications of the Agreement that may hereafter be made, notice
of which modifications to the Surety being hereby waived, the above obligation is void. Otherwise it remains in full force
and effect.
PROVIDED, HOWEVER that this bond is executed pursuant to the provisions of Title 34, Chapter 2, Article 2,
Arizona Revised Statutes, and all liabilities on this bond will be determined in accordance with the provisions of Title 34,
Chapter 2, Article 2, Arizona Revised Statutes, to the same extent as if it were copied at length in this Agreement.
The prevailing party in a suit on this bond may recover as part of the judgment reasonable attorney fees that
may be fixed by a judge of the court.
Witness our hands this ________________ day of ____________________, 20__.
____________________________________
PRINCIPAL
SEAL
___________________________________
AGENT OF RECORD
By _________________________________
____________________________________
SURETY
SEAL
Docusign Envelope ID: F213A97E-9635-408E-B7ED-F68101A4E5D1
EXHIBIT D
Project Name: Annual Airport Pavement Maintenance
Page D-1
Project No.: AI2502.401
Rev. 1/16/2024
PAYMENT BOND
ARIZONA STATUTORY PAYMENT BOND
PURSUANT TO TITLES 28, 34, AND 41, OF THE ARIZONA REVISED STATUTES
(Penalty of this Bond must be 100% of the Agreement amount)
KNOW ALL MEN BY THESE PRESENTS THAT:________________________________________________
(hereinafter "Principal"), as Principal, and _________________________________________(hereinafter "Surety"), a corporation
organized and existing under the laws of the State of __________________ with its principal office in the City of
__________________, holding a certificate of authority to transact surety business in Arizona issued by the Director of the
Department of Insurance pursuant to Title 20, Chapter 2, Article 1, as Surety, are held and firmly bound unto
________________________ (hereinafter "Obligee") in the amount of ________________________________________________
(Dollars) ($___________), for the payment whereof, the Principal and Surety bind themselves, and their heirs,
administrators, executors, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the Principal has entered into a certain written Agreement with the Obligee, dated the _________ day of
_______________________, 20___ for construction of Annual Airport Pavement Maintenance, Project No. AI2502.401
which Amendment is hereby referred to and made a part hereof as fully and to the same extent as if copied at length
herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal promptly pays all moneys
due to all persons supplying labor or materials to the Principal or the Principal's subcontractors in the prosecution of
the work provided for in said Agreement, this obligation is void. Otherwise it remains in full force and effect.
PROVIDED, HOWEVER that this bond is executed pursuant to the provisions of Title 34, Chapter 2, Article 2
Arizona Revised Statutes, and all liabilities on this bond will be determined in accordance with the provisions, conditions
and limitations of Title 34, Chapter 2, Article 2, Arizona Revised Statutes, to the same extent as if it were copied at length
in this Agreement.
The prevailing party in a suit on this bond may recover as part of the judgment reasonable attorney fees that
may be fixed by a judge of the court.
Witness our hands this ________________ day of ____________________, 20__.
____________________________________
PRINCIPAL
SEAL
___________________________________
AGENT OF RECORD
By _________________________________
____________________________________
SURETY
SEAL
___________________________________
AGENT ADDRESS
Docusign Envelope ID: F213A97E-9635-408E-B7ED-F68101A4E5D1
EXHIBIT E
Project Name: Annual Airport Pavement Maintenance
Page E-1
Project No.: AI2502.401
Rev. 1/16/2024
CONTRACTOR'S AFFIDAVIT REGARDING SETTLEMENT OF CLAIMS
________________________, Arizona
Date ____________________________
Project Name:
Annual Airport Pavement Maintenance
Project No.:
AI2502.401
To the City of Chandler, Arizona
Gentlemen:
This is to certify that all lawful claims for materials, rental of equipment and labor used in
connection with the construction of the above project, whether by subcontractor or claimant in
person, have been duly discharged.
The undersigned, for the consideration of $________________________, as set out in the final pay
estimate, as full and complete payment under the terms of the Agreement, hereby waives and
relinquishes any and all further claims or right of lien under, in connection with, or as a result of
the above described project. The undersigned further agrees to indemnify and save harmless
the City of Chandler against any and all liens, claims or liens, suits, actions, damages, charges
and expenses whatsoever, which said City may suffer arising out of the failure of the
undersigned to pay for all labor performances and materials furnished for the performance of
said installation.
Signed and dated at ________________, this _________ day of _______________ 20_____.
__________________________________
CONTRACTOR
By _______________________________
STATE OF ARIZONA
)
) SS
COUNTY OF MARICOPA
)
The foregoing instrument was subscribed and sworn to before me this __________ day of
__________________ 20 _________.
___________________________________
Notary Public
___________________________________
My Commission Expires
Docusign Envelope ID: F213A97E-9635-408E-B7ED-F68101A4E5D1
EXHIBIT F
Project Name: Annual Airport Pavement Maintenance
Page F-1
Project No.: AI2502.401
Rev. 1/16/2024
CERTIFICATE OF COMPLETION
Project:
Annual Airport Pavement Maintenance
Project No.: AI2502.401
(TO BE COMPLETED BY CONTRACTOR)
I HEREBY CERTIFY THAT ALL GOODS AND/OR SERVICES REQUIRED BY CITY OF CHANDLER PROJECT NO.
AI2502.401 HAVE BEEN DELIVERED IN ACCORDANCE WITH THE AGREEMENT DOCUMENTS AND BID
SPECIFICATIONS AND ALL ACTIVITIES REQUIRED BY THE CONTRACTOR UNDER THE AGREEMENT HAVE BEEN
COMPLETED AS OF ____________________________.
(Date)
FIRM NAME:
________________________________
PRINCIPAL:
________________________________
(Name)
________________________________
(Signature)
________________________________ DATE: ___________________
(Title)
CERTIFIED BY ENGINEER/CONSULTANT (IF APPLICABLE):
_________________________________
DATE: ____________________
(Signature)
_________________________________
(Firm Name)
PROJECT ACCEPTED BY USER DEPARTMENT
_________________________________
DATE: ____________________
(Signature)
_________________________________
(Dept. /Div.)
_______________ Date of Final Walk-Through
_______________ Date As-Built Received
_______________ City As-Built Number
Docusign Envelope ID: F213A97E-9635-408E-B7ED-F68101A4E5D1
EXHIBIT G
Project Name: Annual Airport Pavement Maintenance
Page G-1
Project No.: AI2502.401
Rev. 1/16/2024
SUBCONTRACTOR DOCUMENTS WITH JOC CONTRACTOR
Any subcontractor assumptions, clarifications, exclusions, terms & conditions,
signature blocks, etc. included are strictly between the JOC Contractor and their
subcontractors, and do not apply to the Agreement between the JOC Contractor and
the City.
Docusign Envelope ID: F213A97E-9635-408E-B7ED-F68101A4E5D1
To:
SDB Contracting Services
Contact:
Address:
1001 S. Edward Dr.
Phone:
(480) 967-5810
Tempe, AZ 85281
Fax:
(480) 967-5841
Chandler Airport A12502.401 Annual Pavement Maintenance
Project Name:
Bid Number:
Project Location:
Chandler Airport, Chandler, AZ
Bid Date:
4/4/2025
Total Price
Unit Price
Unit
Item Description
Item #
Estimated Quantity
$38,750.00
$1.55
25,000.00
1
LB
CRACK SEALING: Cracks 1/4" And Wider Will Be
Cleaned, Blown Out With Compressed Air And Then Sealed
With Hot-Applied Polymer Sealant.
$63,750.00
$2.55
25,000.00
2
LB
MASTIC: Cracks 1" And Wider Will Be Cleaned, Blown
Out With Compressed Air And Then Sealed With Mastic
Sealant.
$102,500.00
Total Price for above Items:
Alt. 1 - Heliport East Side
$7,750.00
$1.55
5,000.00
1
LB
CRACK SEALING: Cracks 1/4" And Wider Will Be
Cleaned, Blown Out With Compressed Air And Then Sealed
With Hot-Applied Polymer Sealant.
$12,750.00
$2.55
5,000.00
2
LB
MASTIC: Cracks 1" And Wider Will Be Cleaned, Blown
Out With Compressed Air And Then Sealed With Mastic
Sealant.
$20,500.00
Total Price for above Alt. 1 - Heliport East Side Items:
$123,000.00
Total Bid Price:
Notes:
• Standard Terms and Conditions to follow.
• All work quoted above is scheduled on an "as available" basis unless otherwise stated. Cactus encourages customers to
verify start dates as soon as possible and realize that schedule issues and or changes on your project may mean you will be
moved back to our next available date behind other customers who have met their intended schedule. Your project will
not be formally scheduled without a binding letter of intent or a formal contract. We apologize for any
inconvenience, but we value our relationships with all customers.
• All scheduling contingent upon mutual agreement of Owner and Cactus Asphalt.
• Prices above based on completing each task in one mobilization. If an additional mobilization is required, charges may
apply.
• Quoted prices are valid for 14 days unless otherwise noted, PO or letter of intent to award required to lock pricing past 14
days. Final material pricing expires 3 months from quote date with PO or LOI.
• Cactus is not responsible for notification, nor removal of vehicles and property from work areas.
• Cactus will require this proposal with exclusions be included in any contractual agreement.
• Unit prices above include all applicable State, County & City taxes for contracting.
• In the event that quantities differ from above, billing will reflect agreed upon measured quantities.
• EXCLUSIONS (Unless Otherwise Specified): Bonds, Permits, Plans, Engineering, Survey, Staking, Traffic Control,
Construction Water, As-Builts, Testing, Inspection, Clear & Grubb, Grading, Landscape Repairs, Weed Killer, Crack Routing,
Crack-Sealing, Curb Line/Joint Sealing, Asphalt Patching, ABC, Landscape Materials, Vegetation Replacement, Preservative
Seals, Prime Coats, Concrete Structures, Irrigation/Pipe Work, All Underground Items, Utility Removal or Relocation,
Drywells, Rip/Rap, Structural Backfill, Striping, Curb Painting, New Signage, Parking Bumpers Removal or Replacement,
Import, Export, Excavation, Subgrade Stabilization, Removal of Debris Generated by Other Trades, Erosion Control, SWPPP,
Thickened Pavement Edge, Project Information Sign And Any Special Insurance Requirements.
Page 1 of 4
5/14/2025 4:26:19 PM
Chosen Subcontractor - Included
all scope and attended site walk
Docusign Envelope ID: F213A97E-9635-408E-B7ED-F68101A4E5D1
To:
SDB Contracting Services
Contact:
Address:
1001 S. Edward Dr.
Phone:
(480) 967-5810
Tempe, AZ 85281
Fax:
(480) 967-5841
Chandler Airport A12502.401 Annual Pavement Maintenance
Project Name:
Bid Number:
Project Location:
Chandler Airport, Chandler, AZ
Bid Date:
4/4/2025
• Asphalt materials pricing is based on the current months ADOT index for Bituminous materials. There are strong indicators
that there will be significant increases in asphalt prices going forward. Adjustments to the quoted prices for paving items
will be made and finalized 14 days prior to the time of scheduled paving operations with appropriate notification,
documentation and communication.
• AZROC 194430-A General Engineering
• As of February 2023 Cactus Asphalt, Southwest Slurry Seal and American Pavement Preservation of Nevada have merged
under one banner to form one of the largest and premier pavement preservation groups in the Southwest. If you have
received a bid or proposal from Cactus Asphalt, Southwest Slurry Seal and/or American Pavement Preservation of Nevada
for the same project, please contact us immediately and deem the second and third proposal "non-responsive".
• The elimination of any existing drainage problem or reflective cracking is neither intended nor guaranteed when providing
slurry and micro sealing services.
• Power steering marks are normal and should not be cause for undue concern on slurry and micro surfacing pavement
treatments.
Terms and Conditions: Due to the complex nature of private utility locating, please review the agreement: Cactus Asphalt will consider our
performance in any claim that may arise. We are not responsible for any nonconductive line. (Non-Metallic, PVC,
Water Line, Etc.) We are not responsible for any conductive lines with no accessible connection point. We are not
responsible for conductive lines that do not appear on blueprints, maps, or as-builts provided by customer. We are
not responsible for locating lines where no blueprints, maps, or as-builts provided are by customer prior to locating.
Cactus Asphalt is not responsible for any damages related from Blue Stake Ticket Services. Owners/Clients are
reminded that per AZ One Call Law, AZ Blue Stake Center must be notified, and all affected utility owners must
respond prior to commencement of excavation.
ACCEPTED:
The above prices, specifications and conditions are satisfactory
and hereby accepted.
Buyer:
Signature:
Date of Acceptance:
CONFIRMED:
Cactus Asphalt
Authorized Signature:
Estimator:
Thomas Mucenski
Page 2 of 4
5/14/2025 4:26:19 PM
Docusign Envelope ID: F213A97E-9635-408E-B7ED-F68101A4E5D1
TERMS AND CONDITIONS
GENERAL
Owner shall timely notify Cactus Asphalt (Cactus) in writing when the premises will be ready for work to commence,
and shall give unobstructed access to all areas where work is to be done. Any necessary towing and costs of delays
shall be the responsibility of the owner.
Cactus is not responsible for any utility lines (water, electric, sprinkler, communications, cable, etc.) which may lie
within eighteen inches (18”) of the surface. Owner is responsible for supplying all known layouts of any such utility
lines which are known to exist. Cactus is not responsible for damage to undisclosed, unknown or improperly placed
lines.
If Cactus encounters any different site condition or concealed condition, including but not limited to underground
utilities, debris, ground water, underground storage tanks, hazardous material, “hard dig” soils, or any material or
substance regulated by federal, state, local law, ordinance, or regulation, any other environmental, health or safety
issue, or concern, or other conditions, that were unknown to Cactus before submission of this Proposal, the contract
price shall be equitably adjusted to compensate Cactus for any additional work performed or damages incurred as a
result of any such conditions. At Cactus’ sole discretion, Cactus may stop all work on the project, until the parties
have reached an agreement, in writing, concerning any such equitable adjustment, and Cactus shall have no
obligation to perform any work which, as determined by Cactus, directly or indirectly involves any environmental,
health or safety risk or hazard.
The Owner is responsible for ensuring that all surfaces are kept in a condition acceptable to the application of the
agreed upon product. This includes ensuring that all automatic sprinklers that may place water on the surface are
turned off. Any delay caused by failure to perform the above may result in additional expense to the owner.
Cactus is not responsible for ponding water where grade is less than 2%.
Owner is to provide a water source that is acceptable to Cactus and is sufficient for performing the work.
Cactus is fully licensed and insured. All Cactus employees are covered by Worker’s Compensation Insurance.
Unless otherwise agreed in writing, the prices contained within this agreement do not include the costs of permits or
bonds.
WARRANTY
All work performed by Cactus is covered by a one year warranty on workmanship. Normal wear and tear,
abuse, weather, and other acts of God are excluded.
PAYMENT AND TAXES
By law, taxes may only be waived upon receipt of a valid exemption certificate. Taxes are determined in accordance
with the jurisdiction where the work is performed. The owner is responsible for payment of all taxes.
Unless otherwise stated within this agreement, all payment is due upon transmittal of invoice. In addition to other
terms contained elsewhere in this proposal, Owner agrees to pay a service charge at the rate of 2% per month on all
accounts that become 10 days past due. All costs of collection, as well as attorney’s fees, will be added to the
balance and interest due.
Cactus reserves the right (without further notice) to suspend or terminate this agreement if work is stopped for 30 or
more days because of a failure to make progress payments or other delay not caused by Cactus. In such event
Cactus reserves the right to recover payment for all work performed, including reasonable overhead, profit and
damages under the contract.
This agreement shall be governed by and construed in accordance with Arizona law, and any lawsuit or
arbitration arising from this agreement must be filed in Maricopa County, Arizona. If any provision of this
agreement is determined invalid or unenforceable by a court of competent jurisdiction, that provision
alone will be deemed stricken and the remainder of the agreement will be enforced.
Docusign Envelope ID: F213A97E-9635-408E-B7ED-F68101A4E5D1
Any dispute arising from this agreement, not timely resolved after good faith negotiation, will be
submitted, at Cactus’s sole discretion, to mediation, binding arbitration, or litigation in state court. If
mediation is elected, its completion is an express condition precedent to Cactus’s election of binding
arbitration or state court litigation. If Cactus elects arbitration, the arbitration will be governed by and
conducted in accordance with the Arizona Revised Uniform Arbitration Act at A.R.S. §12-1501, et seq.
A property owner has the right to file a written complaint with the
Arizona Registrar of Contractors for an alleged violation of A.R.S. §
32-1154(A). Any such complaint must be filed within the applicable
time period set forth in A.R.S. § 32-1155(A). The Registrar’s phone
number is (602) 542-1525, and its website address is
http://www.azroc.gov/.
Docusign Envelope ID: F213A97E-9635-408E-B7ED-F68101A4E5D1
To:
Contact:
SDB Contracting Services
Eric Hoffman
City Of Chandler - Airport Pavement Crackseal
Project Name:
Bid Number:
25-0115
Fax:
Tempe, AZ 85281
Address:
1001 S. Edward Drive.
Phone:
(480) 317-5714
Project Location:
2380 S Stinson Way, Chandler, AZ
Bid Date:
4/10/2025
Unit
Item Description
Item #
Estimated Quantity
10
33,668.00 SF
"FBO Throat" - Crack Seal & Sealcoat (PMM - 2 Coats)
20
78,945.00 SF
"Heliport Eastside" - Crack Seal & Sealcoat (PMM - 2 Coats)
30
264,959.00 SF
"North Terminal Apron" - Crack Seal & Sealcoat (PMM - 2 Coats)
Total Bid Price:
$73,201.49
Notes:
• Exclusions:
·
Sales Tax: Sales tax on materials or services, unless explicitly specified.
·
Liquidated Damages: Penalties or damages related to project delays or missed deadlines.
·
Compaction Testing: Compaction testing and related quality assurance measures.
·
Surveying Services: Surveying, staking, or layout services.
·
Quality Assurance (QA/QC): Testing and inspections related to Quality Assurance/Quality Control.
·
Permits and Fees: Costs associated with acquiring necessary regulatory approvals.
·
Construction Water: Supply, transportation, and management of water on-site.
·
Overtime Labor: Overtime labor costs unless pre-approved in writing.
·
Crew Standby: Idle time or crew standby costs caused by delays not attributable to our operations.
·
Concrete Replacement: Removal, disposal, and replacement of damaged or failed concrete.
·
Material Screening: Screening or processing of native materials to meet specifications.
·
SWPPP: Implementation and monitoring of the Stormwater Pollution Prevention Plan (SWPPP).
·
Structural Excavation/Backfill: Excavation or backfill specific to structures (e.g., stem walls, screen walls, retaining
walls).
·
Hard Dig Operations: Excavation requiring specialized equipment or processes for hard dig materials.
·
Vapor Barriers: Installation of vapor barriers.
·
Third-Party Delays: Delays caused by other contractors or parties on-site.
·
Striping & Signage
·
uNAggregate Base Course (ABC): Furnishing, placing, and compacting ABC beneath building pads & Concrete.
·
Hazardous Soils: Removal of hazardous soils.
·
Traffic Control: Design, furnishing, installation, maintenance, and removal of traffic control measures, including
barricades, signage, and flagging.
·
Unspecified Items: Any items, tasks, or services not explicitly described in this proposal.
4/10/2025 4:51:20 PM
Page 1 of 2
Subcontractor Not Chosen - incomplete
scope and did not attend job walk
Docusign Envelope ID: F213A97E-9635-408E-B7ED-F68101A4E5D1
• Clarifications:
·
Material pricing is based on current market values and is subject to change. Proposal pricing is valid for 30 days from the
proposal date.
·
This proposal includes 1 Mobilization. Any additional mobilizations required beyond the scope of this proposal will incur a
charge of $1,500.00 each.
·
Project schedule is based on a standard workweek of five 8-hour workdays. Any adjustments or overtime requirements
may have an impact on the project timeline and costs.
·
The pricing provided assumes the Car Ports will be installed after the asphalt pavement is completed. Should the Car
Ports be installed prior to paving, this may impact on the overall project cost and timeline. Any additional costs or delays
associated with this adjustment will need to be addressed separately.
·
Pricing is based on the most efficient and proficient method of conducting work, as agreed upon by both parties. Any
changes to the agreed-upon approach may affect pricing and timelines.
·
Dust control measures necessary for our scope of work are included in this proposal.
·
Labor, materials, and equipment required to complete the scope of work are included in this proposal.
·
This proposal is based on the reuse of onsite materials as needed to complete the scope of work.
·
Project Based upon the reuse of onsite materials for Structural Fill & Engineered Fill.
·
Pricing is based upon the Doccuments and Quantities provided.
ACCEPTED:
The above prices, specifications and conditions are satisfactory and
are hereby accepted.
Buyer:
Signature:
Date of Acceptance:
CONFIRMED:
Copper State Pavement, Inc.
Authorized Signature:
Estimator:
Zachary Armstrong
602-245-4548
zarmstrong@copperstatepavement.com
4/10/2025 4:51:20 PM
Page 2 of 2
Docusign Envelope ID: F213A97E-9635-408E-B7ED-F68101A4E5D1
To:
Contact:
SDB Contracting Services
Mark D. Creason
Chandler Airpark - Crack Seal
Project Name:
Bid Number:
2025-0593
Fax:
Tempe, AZ 85281 USA
Address:
1001 S Edward Drive
Phone:
(480) 967-5810
Project Location:
2380 S Stinson Way, Chandler, AZ
Bid Date:
4/4/2025
Total Price
Unit
Item Description
Estimated Quantity
$257,100.00
1.00 LS
Crack Sealing (FBO Throat, North Terminal Apron, Heliport East Side):
·
Prep And Clean Existing Cracks.
·
Provide Low-Profile Barricades Around Perimeter Of Work Area.
·
Crack Seal Existing Cracks 1/4" To 4"+ With A Hot Rubberized Crack Sealant Using
Crafco Poly Flex III Or Equivalent (Includes Areas Adjacent To
Curbs/sidewalks/gutters) (Alligatored Cracking Areas Are Excluded).
·
Work Is Based On Being Performed During Normal Daytime, Weekday Hours Monday-
Friday.
·
Approximate Square Yardage - 42,000.00
$29,400.00
1.00 LS
Crack Sealing (Heliport Alternate Area):
·
Prep And Clean Existing Cracks.
·
Provide Low-Profile Barricades Around Perimeter Of Work Area.
·
Crack Seal Existing Cracks 1/4" To 4"+ With A Hot Rubberized Crack Sealant Using
Crafco Poly Flex III Or Equivalent (Includes Areas Adjacent To
Curbs/sidewalks/gutters) (Alligatored Cracking Areas Are Excluded).
·
Work Is Based On Being Performed During Normal Daytime, Weekday Hours Monday-
Friday.
·
Approximate Square Yardage - 4,000.00
$286,500.00
Total Bid Price:
Notes:
• Due to the current volatility of petroleum based products (liquid asphalt binder) and other materials required to perform our
work, this proposal is valid for 30 days from the proposal date.
• EXCLUSIONS (Unless Otherwise Stated):
Liquidated Damages,Permits, Bonds, Sales Tax, Retention of Monies, Fees, Plans, Engineering, Survey, Testing, Staking, Irrigation Repairs,
Landscaping, Notifications, As-builts, Utility Adjustments, Compaction Testing, Weed Abatement, Any Pre-Existing ADA Compliance Issues, Hard Dig
(Caliche), Traffic Control, Prime Coat, Davis Bacon & Prevailing Wages, Track-out rock and devices, SWPPP, Plant Opening Fees, Loop Detectors,
Removal of Petro-Mat, Owner Controlled Insurance Program (OCIP), Contractor Controlled Insurance Program (CCIP), Damage to utilities buried
less than 18 inches below subgrade.
• General Conditions:
1. To ensure the best quality and efficiency for your project, vehicles and trailers shall be coordinated and relocated by Owner prior to starting our
work. If vehicles/trailers are in our work area on the scheduled date(s) work is performed, Owner will be charged $75.00 per each vehicle/trailer
relocated.
2. Work area shall be free from standing water before starting work and remain free of water until the completion of the work. This includes
automatic sprinklers or any other water source on or around the property.
3. To ensure a safe project for all, the designated work area shall remain closed to vehicular traffic until contractor approves opening area to traffic.
4. Owner shall provide reasonable access to water source. 5. Additional charges may be applied resulting from circumstances beyond the control of
Weems Asphalt which prohibit work from being completed as scheduled. Including, but not limited to other Contractors performing unrelated work,
vehicles in work area, water from sprinklers or other fixtures, etc.
6. This proposal is based on performing the work during normal business hours.
7. Customer/Owner is solely responsible for maintaining subject property in full compliance regarding Americans With Disabilities Act (ADA) Federal
and State Laws. Customer/Owner agrees to indemnify and hold Weems Asphalt harmless from and against any and all liability, claims, expenses or
damages, including attorneys' fees, relating in any way to ADA requirements or issues.
Page 1 of 2
4/3/2025 9:21:17 AM
Subcontractor Not Chosen - High bidder
Docusign Envelope ID: F213A97E-9635-408E-B7ED-F68101A4E5D1
• Terms & Conditions:
1. Proposal Valid for 30 Days. Weems Asphalt's proposal is valid for a period of 30 days from issuance. Should Customer award a contract after
that period, Weems Asphalt may reasonably adjust its proposed work, time and price for Customer's acceptance.
2. Commercially Reasonable Contract Form. Weems Asphalt conditions its proposal on the Customer's agreement to a mutually acceptable and
commercially reasonable contract form incorporating the terms set forth herein. Commercially reasonable contract forms include those published by
ConsensusDocs, see www.consensusdocs.org.
3. Prompt Payment and Lien Waivers. Customer shall make prompt payment of the contract price to Weems Asphalt in accordance with the
requirements of ARS 32-1129.01. Customer shall furnish lien waivers with its applications for payment in accordance with ARS 33-1008(D).
4. Relief for Excusable and Compensable Delays and Impacts and Unforeseen Conditions. Weems Asphalt shall not be responsible for damages to
Customer and Weems Asphalt shall be entitled to an equitable adjustment of the contract time resulting from delays and impacts not within the
reasonable control of Weems Asphalt. Weems Asphalt shall be entitled to equitable adjustments in the contract time and the contract price
resulting from delays and impacts caused by Customer or its agents and for unforeseen conditions.
5. Warranty. Weems Asphalt shall warranty its materials and workmanship for a period of one (1) year from the date of substantial completion of
Weems Asphalt's work. Weems Asphalt shall not be responsible for damage or defects in its completed work caused by Customer or others.
6. Indemnity and Insurance. Weems Asphalt shall indemnify Customer for any third-party claims, damages or expenses to the extent caused by the
negligent performance of Weems Asphalt's work by Weems Asphalt. Weems Asphalt shall have no obligation to indemnify Customer to the extent
such claims, damages or expenses are caused by Customer or anyone other than Weems Asphalt. Weems Asphalt shall furnish Customer with its
Certificate of Insurance current as of the time of contract and shall, if requested by Customer, name Customer as an additional insured of its policy
of commercial general liability insurance by endorsement reasonable acceptable to Weems Asphalt and its insurer.
7. Mutual Waiver of Consequential Damages and Limitation of Liability. Neither Weems Asphalt nor Customer shall be liable to the other for any
consequential damages. Except for damages covered by Weems Asphalt's insurance or within the scope of Weems Asphalt's obligations of
indemnity for third-party claims, Weems Asphalt shall not be liable to Customer for damages, expenses or fees in excess of the contract price
actually paid by Customer.
8. Dispute Resolution. Weems Asphalt and Customer shall endeavor to resolve any claims and disputes between them through negotiation or
privately administered mediation. Any actions brought to enforce the contract and/or claims arising from the contract or the work of Customer's
Project shall be brought in Maricopa County Superior Court.
Payment Terms:
NET 15 DAYS
ACCEPTED:
The above prices, specifications and conditions are satisfactory
and hereby accepted.
Buyer:
Signature:
Date of Acceptance:
CONFIRMED:
Weems Asphalt
Authorized Signature:
Estimator:
Russ Short
480.997.0574 rshort@weemsasphalt.com
Page 2 of 2
4/3/2025 9:21:17 AM
Docusign Envelope ID: F213A97E-9635-408E-B7ED-F68101A4E5D1
EXHIBIT H
Project Name: Annual Airport Pavement Maintenance
Page H-1
Project No.: AI2502.401
Rev. 1/16/2024
BUILDERS RISK INSURANCE
Docusign Envelope ID: F213A97E-9635-408E-B7ED-F68101A4E5D1
Certificate Of Completion
Envelope Id: F213A97E-9635-408E-B7ED-F68101A4E5D1
Status: Sent
Subject: **Council item** AI2502.401 (c7.17) Annual Airport Pavement Maintenance
EDMS Application: PWU_CAPITAL_PROJECTS_CONTRACT_MANAGEMENT
Source Envelope:
Document Pages: 23
Signatures: 2
Envelope Originator:
Certificate Pages: 8
Initials: 0
Chandler CIP
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-07:00) Arizona
PO Box 4008
Chandler, 85244
chandlercip@chandleraz.gov
IP Address: 198.241.2.1
Record Tracking
Status: Original
6/11/2025 | 05:42 PM
Holder: Chandler CIP
chandlercip@chandleraz.gov
Location: DocuSign
Security Appliance Status: Connected
Pool: StateLocal
Storage Appliance Status: Connected
Pool: City of Chandler
Location: Docusign
Signer Events
Signature
Timestamp
Salvador Encinas
sal.encinas@sdb.com
SR JOC PM
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 208.44.182.114
Sent: 6/12/2025 | 08:39 AM
Viewed: 6/12/2025 | 08:42 AM
Signed: 6/12/2025 | 08:43 AM
Electronic Record and Signature Disclosure:
Accepted: 6/12/2025 | 08:42 AM
ID: 35b326a5-652a-46aa-a5d7-9702deceb78c
Daniel Haskins
daniel.haskins@chandleraz.gov
CIP City Engineer
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.241.2.1
Sent: 6/12/2025 | 08:43 AM
Viewed: 6/12/2025 | 03:31 PM
Signed: 6/12/2025 | 03:32 PM
Electronic Record and Signature Disclosure:
Accepted: 6/12/2025 | 03:31 PM
ID: 07bf024b-cbf8-440d-83ba-0fad1bd16fe3
Daniel L Brown
Daniel.Brown@chandleraz.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 7/1/2021 | 08:17 AM
ID: 563d172a-e614-4b9b-b2a1-61a0afc8280a
Kevin Hartke
kevin.hartke@chandleraz.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 6/28/2021 | 11:17 AM
ID: 2531f230-027c-41f7-9166-1189df6a8c8f
Signer Events
Signature
Timestamp
Dana DeLong
Dana.DeLong@chandleraz.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 6/28/2021 | 01:03 PM
ID: e796186e-c533-4a41-978c-34d69e29778a
In Person Signer Events
Signature
Timestamp
Editor Delivery Events
Status
Timestamp
Michelle Reeder
michelle.reeder@chandleraz.gov
Procurement Senior Specialist
City of Chandler
Security Level: Email, Account Authentication
(None)
Sent: 6/12/2025 | 03:32 PM
Electronic Record and Signature Disclosure:
Accepted: 3/18/2025 | 10:55 AM
ID: 1ac24ab2-9990-4da1-8fdc-64ed51bd8509
Records Division
Signing Group: Records Division
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Agent Delivery Events
Status
Timestamp
Brian Heaward
brian.heaward@sdb.com
Security Level: Email, Account Authentication
(None)
Using IP Address: 208.44.182.114
Sent: 6/11/2025 | 06:01 PM
Viewed: 6/12/2025 | 08:09 AM
Completed: 6/12/2025 | 08:39 AM
Electronic Record and Signature Disclosure:
Accepted: 6/12/2025 | 08:09 AM
ID: ea58ca63-fb50-49a3-b9bb-7c6afa169d81
Intermediary Delivery Events
Status
Timestamp
Certified Delivery Events
Status
Timestamp
Carbon Copy Events
Status
Timestamp
Michelle Reeder
michelle.reeder@chandleraz.gov
Procurement Senior Specialist
City of Chandler
Security Level: Email, Account Authentication
(None)
Sent: 6/11/2025 | 06:00 PM
Electronic Record and Signature Disclosure:
Accepted: 3/18/2025 | 10:55 AM
ID: 1ac24ab2-9990-4da1-8fdc-64ed51bd8509
Hafiz Noor
Hafiz.Noor@chandleraz.gov
Security Level: Email, Account Authentication
(None)
Sent: 6/11/2025 | 06:00 PM
Viewed: 6/12/2025 | 08:37 AM
Electronic Record and Signature Disclosure:
Carbon Copy Events
Status
Timestamp
Accepted: 6/5/2025 | 10:52 AM
ID: e3e75437-c682-4f27-9390-74d209de04cf
Raymond Potts
Raymond.Potts@chandleraz.gov
Security Level: Email, Account Authentication
(None)
Sent: 6/11/2025 | 06:00 PM
Electronic Record and Signature Disclosure:
Accepted: 1/7/2025 | 10:12 AM
ID: ebb9cc7b-b8c5-406e-b2cc-8eb776ae036e
Sal Encinas
Sal.Encinas@sdb.com
Security Level: Email, Account Authentication
(None)
Sent: 6/11/2025 | 06:01 PM
Viewed: 6/12/2025 | 04:30 AM
Electronic Record and Signature Disclosure:
Accepted: 6/12/2025 | 08:42 AM
ID: 35b326a5-652a-46aa-a5d7-9702deceb78c
Michelle Reeder
michelle.reeder@chandleraz.gov
Procurement Senior Specialist
City of Chandler
Security Level: Email, Account Authentication
(None)
Sent: 6/12/2025 | 08:43 AM
Electronic Record and Signature Disclosure:
Accepted: 3/18/2025 | 10:55 AM
ID: 1ac24ab2-9990-4da1-8fdc-64ed51bd8509
Raymond Potts
Raymond.Potts@chandleraz.gov
Security Level: Email, Account Authentication
(None)
Sent: 6/12/2025 | 03:32 PM
Electronic Record and Signature Disclosure:
Accepted: 1/7/2025 | 10:12 AM
ID: ebb9cc7b-b8c5-406e-b2cc-8eb776ae036e
Hafiz Noor
Hafiz.Noor@chandleraz.gov
Security Level: Email, Account Authentication
(None)
Sent: 6/12/2025 | 03:32 PM
Viewed: 6/12/2025 | 03:53 PM
Electronic Record and Signature Disclosure:
Accepted: 6/5/2025 | 10:52 AM
ID: e3e75437-c682-4f27-9390-74d209de04cf
Michelle Reeder
michelle.reeder@chandleraz.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 3/18/2025 | 10:55 AM
ID: 1ac24ab2-9990-4da1-8fdc-64ed51bd8509
Michelle Reeder
michelle.reeder@chandleraz.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 3/18/2025 | 10:55 AM
ID: 1ac24ab2-9990-4da1-8fdc-64ed51bd8509
Carbon Copy Events
Status
Timestamp
Bridgette Rhodehouse
Bridgette.Rhodehouse@chandleraz.gov
Jennifer Ekblad
jennifer.ekblad@chandleraz.gov
Dorothy Hernandez
dorothy.hernandez@chandleraz.gov
Vianka Enriquez
Vianka.Enriquez@chandleraz.gov
Signing Group: Records Division
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Michelle Reeder
michelle.reeder@chandleraz.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 3/18/2025 | 10:55 AM
ID: 1ac24ab2-9990-4da1-8fdc-64ed51bd8509
Donna Rygiel
donna.rygiel@chandleraz.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 3/28/2025 | 11:23 AM
ID: 40e41fec-eb0c-46d0-b3fc-d151223d8411
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Sal Encinas
Sal.Encinas@sdb.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Brian Heaward
brian.heaward@sdb.com
Security Level: Email, Account Authentication
(None)
Carbon Copy Events
Status
Timestamp
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Witness Events
Signature
Timestamp
Notary Events
Signature
Timestamp
Envelope Summary Events
Status
Timestamps
Envelope Sent
Hashed/Encrypted
6/11/2025 | 06:00 PM
Envelope Updated
Security Checked
6/12/2025 | 08:39 AM
Envelope Updated
Security Checked
6/12/2025 | 08:39 AM
Payment Events
Status
Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Chandler (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically through the DocuSign system.
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to this Electronic Record and Signature
Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to
use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign
system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after the signing session and, if you
elect to create a DocuSign account, you may access the documents for a limited period of time
(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a
$0.15 per-page fee. You may request delivery of such paper copies from us by following the
procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
from us.
All notices and disclosures will be sent to you electronically
Electronic Record and Signature Disclosure created on: 4/14/2021 | 08:43 AM
Parties agreed to: Salvador Encinas, Daniel Haskins, Daniel L Brown, Kevin Hartke, Dana DeLong, Michelle Reeder, Brian Heaward, Michelle Reeder, Hafiz Noor, Ray
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact City of Chandler:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: esignature@chandleraz.gov
To advise City of Chandler of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you, you must send an email message to us at esignature@chandleraz.gov and
in the body of such request you must state: your previous email address, your new email
address. We do not require any other information from you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your
account preferences.
To request paper copies from City of Chandler
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to esignature@chandleraz.gov and in the
body of such request you must state your email address, full name, mailing address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Chandler
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your signing session, and on the subsequent page,
select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an email to esignature@chandleraz.gov and in the body of such request you must state
your email, full name, mailing address, and telephone number. We do not need any other
information from you to withdraw consent.. The consequences of your withdrawing consent for
online documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: https://support.docusign.com/guides/signer-guide-
signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please confirm that you have
read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for
your future reference and access; or (ii) that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access. Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before
clicking ‘CONTINUE’ within the DocuSign system.
By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm
that:
You can access and read this Electronic Record and Signature Disclosure; and
You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future
reference and access; and
Until or unless you notify City of Chandler as described above, you consent to receive
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to you by City of Chandler during the course of your relationship with City of
Chandler.