4516 Amendment No. 3

Docusign Envelope ID: 9A84B7AF-C889-4F90-9B3E-52FF3B025F0F

6 ® CHANDLER
NS arizona

City Clerk Document No.

City Council Meeting Date:_ August 14, 2025

AMENDMENT TO CITY OF CHANDLER AGREEMENT
LANDSCAPE SERVICES AREAS 1-4
CITY OF CHANDLER AGREEMENT NO. PW2-988-4516

THIS AMENDMENT NO. 3 (Amendment No. 3) is made and entered into by and between the City of
Chandler, an Arizona municipal corporation (City), and BrightView Landscape Services, Inc.,
(Contractor), (City and Contractor may individually be referred to as Party and collectively referred to
as Parties) and made , 2025 (Effective Date).

RECITALS
WHEREAS, the Parties entered into an agreement for landscape services (Agreement); and

WHEREAS, the term of the Agreement was August 22, 2022, through August 21, 2023, with the option
of up to four one-year extensions; and

WHEREAS, the Parties wish to exercise the third option through this Amendment to extend the
Agreement for one year.

AGREEMENT

NOW THEREFORE, the Parties agree as follows:

1. The recitals are accurate and are incorporated and made a part of the Agreement by this
reference.
2. Section III is amended to read as follows: The Agreement is extended for a one-year period

August 22, 2025, through June 30, 2026.

3. Section IV, Price is amended to read as follows: The City will pay the Contractor the per unit cost
set forth in Revised Exhibit B of the original Agreement, attached to and made a part of this
Amendment No. 3. Total payments made to the Contractor during the term of this Amendment
No. 3 will not exceed $3,432,732.32.

Page 1 of 27

Docusign Envelope ID: 9A84B7AF-C889-4F90-9B3E-52FF3B025FOF

4. Exhibit A to the Agreement is amended to include scope of work changes and additions in
Revised Exhibit A, attached to and made a part of this Amendment No. 3.

5. All other terms and conditions of the Agreement remain unchanged and in full force and effect.
If a conflict or ambiguity arises between this Amendment No. 3 and the Agreement, the terms
and conditions in this Amendment No. 3 prevail and control.

IN WITNESS WHEREOF, the Parties have entered into this Amendment on the Effective Date.

FOR THE CITY FOR THE CONTRACTOR
By: By: Mok Pury
Branch Manager
Its: Mayor Its:

APPROVED AS TO FORM:

By:

City Attorney qo

ATTEST:

By:

City Clerk

Page 2 of 27

Docusign Envelope ID: 9A84B7AF-C889-4F90-9B3E-52FF3B025FOF

REVISED EXHIBIT A
SCOPE OF WORK

The City of Chandler Parks Division within the Community Services department will be taking
responsibility for right-of-way and median landscape maintenance from Streets division in the
Public Work & Utilities department. Contractor's staff will now need to work with Park's staff on

the services provided to the City.

ADDITION TO EXHIBIT A
LANDSCAPE MAINTENANCE SERVICES AREAS 1-4

ADOT Intersection Weed Abatement

At times it may be necessary to support the landscape services of ADOT by providing additional
post-emergent weed control applications. The city will seek permission from ADOT representatives to
conduct this work and provide written authorization to the Contractor prior to application. The
Contractor shall keep detailed records of applications and submit those spray reports immediately after
the day of application to the Contract Administrator to provide to ADOT.

Curb and Gutter Weed Abatement:
Weed control in all contracted areas shall be considered routine work. Weed Abatement, as

described in this enhancement work addition, will include controlling weeds within the public street or
roadway between the face of curb and asphalt paving as depicted below, or in expansion joints of the
gutter concrete. Contractor shall use chemical herbicide applications and mechanical methods to reduce
weeds to a minimum of less than one inch. The Compliance Specialist will provide a list of street or
roadway gutters for the Contractor to perform this weed abatement and authorization will be through
an approved purchase order number.

Enhancement Work Contracted Work

APPROX. I' TO 1172"
BEDDING SAND

p— GEOTEXTILE

TOOLED EDGE
(BOTH SIDES)

Ex8T. CONC.
CURB AND
GUTTER

Page 3 of 27

Docusign Envelope ID: $A84B7AF-C889-4F90-9B3E-52FF3B025F0F

Storm Damage Clean Up
When monsoons hit the city the cleanup efforts are priority for the safety of the citizens. The
Landscape Maintenance contract extra work tabie will take precedence during these cleanup efforts.
Emergency Call Outs for monsoon clean up is intended to be the efforts made by extra crews to quickly
clean up trees or parts of trees in the follow priority:
1. In roadways blocking traffic
2. Where property damage has occurred
3. Blocking of sidewalks
4, Onor in private property
5. Inthe landscaped area of the median or ROW
Broken branches that are picked up or trimmed on regular routine routes do not constitute an
Emergency Call Out. The Compliance Specialist must request a damaged tree to be cleaned up via
phone call, text or email to constitute an Emergency Call Out. To clarify this, we have created a Storm
Damage Debris Removal, Extra Landscape Crew to indicate we are requesting an additional standard
landscape crew to cut up downed trees. Now if the storm damage involves private property or technical
climbing to mitigate the risks, we understand this requires a higher-level skill set. Thus, extra work item
of Storm Damage Tree Removal, Arbor Technical Crew, will be a rate for the specialty arbor crew to
attend to the downed or storm damaged tree. Re-staking of trees after a wind storm does not constitute
storm damage clean up
At times storms may occur during the course of an Enhancement project scope affecting the new
plant material, causing erosion or washouts, and flooding debris into open irrigation pipes. These
Enhancement work table rates are to address any justified cleanup efforts to get the project back on
track. The Contractor must provide a proposal of the labor required to remedy storms that affected the
new plant material, caused erosion or washouts, or flooded debris into open irrigation pipes. The
Compliance Specialist will have the final approval of any justified cleanup efforts to get the project back
on track and to have a quality outcome for our citizens.

ADDITION TO EXHIBITA
LANDSCAPE ENHANCEMENTS
SCOPE OF WORK

INTENT: To ensure the continuity of plant and tree warranties at the time of planting with the on-going
landscape maintenance services, the prior practices of landscape revegetation will now be included in
the Landscape Services Areas 1-4 contract as “Landscape Enhancements”.

DESCRIPTION: Contractor shall furnish all labor, material, and equipment necessary to vegetate,
design, repair and redress areas within the city as specified. This portion of the agreement is an on-call /
as needed service of the contract, Contractor shall install plant material within City landscaped areas
only. Work shall be performed in accordance with all applicable laws, codes, and regulations required
by

Page 4 of 27

Docusign Envelope ID: 9A84B7AF-C889-4F90-9B3E-52FF3BO025FOF

authorities having jurisdiction over such work and provide for all Inspections and permits required by
federal, state, and local authorities in furnishing, transporting and Installing landscapes as shown or for
completing the work Identified herein.

Contractor is aware that the Landscape Enhancement portion of the agreement is “as needed” and
that there are no guarantees as to the minimum quantity of work that will be required by the city.

At a minimum the Contractor shall be able to furnish or remove and dispose, transport, and plant
any material typically associated with street median landscape including backfill excavation and
watering per City specifications. In addition, the Contractor shall coordinate work space as required
including approval of traffic control, coordinating of utility marking service as necessary, site clean~up,
safety, and any other incidental work.

Any work to be completed on private property where staff may have to enter private property needs
a signed City of Property owner Acknowledgement, Waiver and Release from Liability Form, most
current revision, signed by the property owner unless directed by City staff. A copy of the signed
document must be provided to City staff.

It should be noted that at all times the City must be able to coordinate work with the Contractor as
priorities change from time to time. Moreover, it is crucial that the Contractor be able to perform ina
quick and responsive manner known as Emergency Call Outs, which are typically after large storm events
and occasionally accidents using the rates identified in the pricing table.

The provisions of the Landscape Services Areas 1-4 shall prevail for any specifications not addressed
within the Landscape Enhancement section.

Page 5 of 27

Docusign Envelope ID: 9A84B7AF-C889-4F90-9B3E-52FF3B025F0F

LANDSCAPE ENHANCEMENTS TECHNICAL SPECIFICATIONS
Part 1 - Operations and Administration

LANDSCAPE AND IRRIGATION DESIGN SERVICES

Contractor to provide access to a Landscape Designer, who which does not need to be a
registered landscape architect, for general landscape plantings and irrigation designs. The Contractor
and their Designer shall conduct a site evaluation (i.e. study planting site characteristics such as the
amount of sun or shade, soil type, pH, soil compaction, existing plants/shrubs/trees and water drainage)
and provide recommendations for landscaping enhancements/improvements. The Contractor should
use their expertise and vision to make the areas more aesthetically pleasing.

Low Impact Design and Green Infrastructure practices; such as preserving existing native trees
and vegetation, rainwater harvesting, xeriscaping, and the use of drought adapted plant material to
minimize the use of irrigation. Refer to the Green Infrastructure Handbook by ASU for more details.

The Contractor is required to utilize the existing irrigation system components when applicable.
Repairs necessary for project success are the responsibility of the Contractor and the installation of new
control valves and/or water lines shall only be installed with Compliance Specialist approval.

The Landscape Designer shall use the most current version of the City’s landscape and irrigation
details and specification found within the Uniform Design Manual and the Approved Products List on the
City’s website under section 8. (https://www.chandleraz.gov/government/departments/development-
services/unified-development-manual)

It is preferred that the Landscape and Irrigation designers be able to provide AutoCAD files of
their designs to the City for incorporation into the City’s GIS system of record keeping.

UTILITY CLEARANCES AND PERMITS
Contractor shall adhere to all current and applicable CITY, STATE, and FEDERAL codes and laws.

Maricopa County Dust Control Permits must be obtained by the Contractor prior to the commencement
of work. Dust control permits require daily dust logs, and when applicable a list of all Rule 310 certified
employees and a list of subcontractors working under your permit. The Contractor and all
subcontractors shall register with the Maricopa County Air Quality Department and provide their
registration ID number to the Compliance Specialist. Contractor shall follow all standard outlined in the
Maricopa County Air Quality Department, Rule 310 Dust Abatement Handbook.

A Stormwater Pollution Prevention Plan (SWPPP) may be required depending upon the scope of work. It

will be the responsibility of the Contractor to create the plan and submit to the City’s Engineering
Counter prior to obtaining the Notice to Proceed.

Page 6 of 27

Decusign Envelope ID: 9A84B7AF-C889-4F90-9B3E-52FF3B025F0F

All Horticultural activities shall follow the applicable ANSI A-300 standards, Arizona Landscape
Contractors Association (ALCA) Sustainable Landscape Management (SLM) practices, Arizona Nursery
Association Guides and the International Society of Arboriculture (ISA) guidelines.

Contractor must obtain Traffic Control Plan permits and shall adhere to the most current edition of the
City's Uniform Design Manual for Traffic Barricade Design. Contractor shall adhere to the Federal
Highway Administrations, Manual of Uniform Traffic Code Devices, (MUTCD), most current edition and
the City of Phoenix Barricade Manual.

CONTRACTOR'S EQUIPMENT

Contractor shall provide and maintain during the entire period of this contract, equipment
sufficient in number, condition and capacity to efficiently perform the work and render the services
required by this contract and in compliance with all state regulatory laws . A fleet list must be provided at
the beginning of the contract detailing make, model and year of equipment to be used and their typical
area or function of use.

All vehicles must be maintained in good repair, appearance and sanitary condition at all times.
The Contactor's staff shall use and maintain ali equipment safety features as provide by the
manufacturer, i.e. chute guards, shields, covers, cutoff switches, etc. The Contractor's name shail be
clearly displayed on all maintenance vehicles and motorized equipment. The City reserves the right to
inspect the Contractor's vehicles at any time to ascertain said condition. Additional consideration will be
given to those with energy efficient, hybrid or electric vehicles and equipment.

When the Arizona Department of Environmental Quality issues a high pollution warning, the
Contractor shall be expected to eliminate the use of gasoline powered equipment, i.e. blowers, weed
eaters, chain saws, etc. for that day and notify their employees of the advisory and the Compliance
Specialist of the suspension of work,

Truck idling of more than 15 minutes is highly discouraged within City limits. it is recommended
that employees go indoors for breaks from the hot weather to reduce emissions.

CONDITION OF LANDSCAPE AT BEGINNING OF PROJECT

Upon receiving official notification that an enhancement project has been approved by the City,
the Contractor shall conduct a ride along with the Compliance Specialist to inspect the areas for pre-
existing conditions that would prevent or adversely affect completion of any improvement activities. The
Contractor shall prepare a list of specific deficiencies found at each project area and submit the list to the
City for review before a notice to proceed will be issued. The City will evaluate each problem listed to
determine if extra compensation is warranted for repair work prior to starting the contract's
enhancement project. The Compliance Specialist may authorize the Contractor to make extra cost
repairs or may determine that the items listed represent normal conditions that might be expected at
any time during the contract period. The determination of disposition of all items listed shall be the

Page 7 of 27

Docusign Envelope ID: 9A84B7AF-C889-4F 90-9B3E-52FF3BO25F0F

responsibility of the City and the City's decision shall be final and binding upon the Contractor. All
repairs to pre-existing conditions deemed necessary and authorized by the City shall be made during the
execution of the enhancement project. Contractor shall replace or repair In kind any damage to property
resulting from the Contractor's actions to the satisfaction of the Contract Administrator/designee.

It Is the Contractor's responsibility to document existing site conditions for verification that any
potential damage was not done by the Contractor.

SCHEDULING OF WORK

The Contractor shall provide written project schedules not later than one (1) week prior to project
commencement. The Compliance Specialist shall review and approve the schedules submitted and
reserves the right to make changes or adjustments or to reject the entire proposed schedule if it does
not meet timing or standards set forth by the City. A project is not permitted to begin until the schedule
is approved. All projects shall be scheduled on Monday through Friday of each week between the hours
of 6am and 3pm. Weekend work is NOT permitted without prior Compliance Specialist approval.

The Contractor must make every effort to stay on schedule and shall complete ali work during the
scheduled calendar week unless unforeseen circumstances beyond the control of the Contractor cause
delays.

Weekly, the Contractor will be required to submit to the City a report of work iterns completed the
previous week and an updated 3-week look ahead schedule. The report will be due by 5:00 P.M. on the
Monday following the week completing the work. All scheduled items not completed during the week
must be included in this report with an explanation why the work was not completed. This report shall
be in written form, furnished via email, as a report attachment. Late or non-submittal of reports may
result in a $250.00 fine, which shall be deducted from invoices for services rendered. All reports will be
due and reviewed at least one week prior to end of project for the final invoice to be approved for

payment.

WEATHER & CLIMATE

In the event of inclement weather, the Contractor shall obtain approval from the Compliance
Specialist prior to not performing any work due to the weather event. The City reserves the right to
suspend any or all work due to poor weather conditions or other extreme conditions. The City also
reserves the right to authorize the suspended work to be performed at a later date, or the City's
Compliance Specialist may deem it more appropriate to omit the suspended work and resume the
normal schedule. The Contractor shall not perform any suspended work without written authorization
from the Compliance Specialist.

Page 8 of 27

Docusign Envelope ID: 9A84B7AF-C889-4F90-9B3E-52FF3B025F0F

SITE INSPECTION
The Contractor shall establish milestones within the schedule for City staff to inspect the progress

of the project. Contact the assigned City representative at least 48 hours prior for an inspection. Work
cannot continue until inspections occur.
Typically these milestones are:

e the completion of clear and grub

* installation of irrigation system piping prior to burying

« function and pressure testing of irrigation system for 48 hours prior to planting

* scheduling of nursery tree and plant selection by City staff

¢ granite or mulch ground cover samples

* subgrades and final grades

SUBMITTAL SAMPLES AND TESTING

Contractor shall provide submittal and may be sampled for testing at the point of delivery. The
submittal will be accepted or rejected upon the results of tests performed or at the Compliance
Specialists discretion for the ultimate success of the project.

If desired by the City, items/services bid shall be subjected to testing, dissection or analysis by a
recognized testing laboratory or consultant selected by the City to determine that the material(s)
submitted for bid conform to the bid specifications. The cost of testing, dissection or analysis shail be
borne by the Contractor.

SAFE SERVICE AREAS

All service areas shall be maintained to prevent the existence of safety hazards. If safety hazards
cannot be corrected before Contractors’ employees leave a service area (ie. end of work day), the
Contractor shall ensure the proper protective barriers are in place. Protective barriers may include
cones, A-frame barricades, warning signage and/or temporary fencing depending up on the severity of
the safety hazard as determined by the Compliance Specialist. Costs associated with protective barriers
are the responsibility of the Contractor,

SITE CLEANLINESS

The Contractor shall keep the premises clean of all rubbish and debris generated by the work
involved and shall leave the premises neat and clean. All surplus material, rubbish, and debris shall be
disposed of by the Contractor at their expense. The work areas shall be cleaned at the end of each
workday. Sweep, scrub or hose affected areas as directed by the owner's representative to maintain a
clean and neat work area.

All materials, tools, equipment, etc., shall be removed or safely stored. The City is not responsible
for theft or damage to the Contractor's property. All possible safety hazards to workers or the public
shall be corrected immediately and left in a safe condition at the end of each workday. if there is a
question in this area, the City's Compliance Specialist will be consulted.

Page 9 of 27

Docusign Envelope ID: 9A84B7AF-C889-4F90-9B3E-52FF3B025FOF

Protect landscape work and materials from damage due to bulk material installation -operations,
by other Contractors and trades, trespassers, and animals, Maintain protection during installation and
maintenance periods. Treat, repair or replace damaged work as directed by the Compliance Specialist.
All scars, ruts or other marks in the ground caused by this work shall be repaired and the ground left in a
neat and orderly condition throughout the site.

DISPOSAL OF TRASH AND WASTE

All trash and any other waste generated from executing this agreement shall be transported and
disposed of in compliance with federal, state, county and City laws and regulations. The Contractor is
solely responsible for any disposal fees (dumping charges), incurred as a result of routine work. Fees for
disposal of waste accumulated from extra work or emergency response work shall be included in Extra
Work, Payment Rates or Emergency Response Work on the invoices. The disposal must be at an
authorized landfill, recycling center or green waste facility.

COMPENSATION

The unit price of proposal shall include all labor, materials (unless supplied by the City),
equipment, overhead, profit, and any other incidental costs to perform the enhancement project. The
City will not sign Contractor proposals, the issuance of a Purchase Order is the written authorization to
proceed. The amounts invoiced shail be those agreed upon in the proposal or by change order to the
proposal.

Payment will be made on a completed project basis within 30 days after receipt of a numbered
and itemized invoice from the Contractor and acceptance of the work by the City, less any deductions or
assessments as described. An itemized invoice shall identify the specific project name.

All invoices are to be submitted to the City's Accounts Payable Department via email, fax, or mail
and the Compliance Specialist copied. All invoices for projects completed between July to June of the
fiscal year must be submitted to accounts payable by June 30". The Contractor will be given two written
notifications to submit all fiscal year invoices during this time frame. Any invoices not submitted within
these time frames and with the City's proper notification, may not be paid,

Contractors shall make every effort to resolve disagreements in performance standards and
deductions in payment with the Compliance Specialist. If a resolution cannot be met the Contractor can
request the City's Procurement department to be involved as a mediator for resolution. The City
reserves the right to have the Contractor's accounting department in attendance.

CONDITION OF LANDSCAPE AT END OF PROJECT

One (1) week prior to project completion, the Compliance Specialist and the Contractor will make
a final ride along inspection to determine the condition of all landscape project area(s). Items determined
to be improperly installed or executed by the Contractor will be listed and evaluated by the Compliance
Specialist. + The Contractor will arrange for repairs to be made and the costs for making repairs to the
areas shall be the responsibility of the Contractor. After completion of punch list items, the Contractor

Page 10 of 27

Docusign Envelope ID: 9A84B7AF-C889-4F90-9B3E-52F F3B025F0F

and Compliance Specialist shall re-inspect the project and upon satisfactory completion of punch list
items, issue a written statement of acceptance of installation and establish the beginning of the project
warranty period. The last payment shall be that which is due for all work completed fulfilling the scope of
said enhancement project.

WARRANTY

Unless otherwise specified, all irrigation system items shall be guaranteed against defect in
material and workmanship for a minimum period of two (2) years from date of acceptance by the City.
Tree planting shall be guaranteed for one (1) year from time of planting and shrub planting for 90 days.
The project warranty period begins upon written acceptance of project installation by the Compliance
Specialist and Contractor. At any time during that period, if a defect should occur in any item, that item
shall be replaced or repaired by the Contractor at no obligation to the City except where it be shown that
the defect was caused by misuse, vandalism, or by faulty design.

Contractor expressly warrants that all goods or services furnished under this contract shall
conform to the specification, appropriate standards, and will be new and free from defects in material or
workmanship. Contractor warrants that all such goods or services will conform to any statements made
on the containers, labels or advertisements for such goods, or services, and that any goods will be
adequately contained, packaged, marked and labeled.

Contractor warrants that all goods or services furnished will be merchantable, and will be safe
and appropriate for the purpose which goods or services of that kind are normally used. If Contractor
knows or has reason to know the particular purpose for which City intends to use the goods or services,
Contractor warrants that goods or services furnished will conform in all respect to samples. Inspection,
test, acceptance of use of the goods or services furnished shall not affect the Contractors obligation
under this warrant and such warranties shall survive inspection, test, acceptance and use. Contractors
warranty shall run to City, its successors, and assigns.

It is agreed that the Contractor shall be fully responsible for making any correction, replacement,
or modification necessary for specification or legal compliance. In the event of any call back, Contractor
agrees to give the City first priority. Contractor agrees that if the product or service offered does not
comply with the foregoing, the City has the right to cancel the purchase at any time with full refund
within 30 calendar days after notice of non-compliance and Contractor further agrees to by full
responsible for any consequential damages suffered by the City.

Page 11 of 27

Docusign Envelope ID: 9A84B7AF-C889-4F90-9B3E-52FF3B025FOF

LANDSCAPE ENHANCEMENTS TECHNICAL SPECIFICATIONS
Part 2 -Installation and Horticultural

All projects are to be installed based on the scope designation as provided by the Compliance
Specialist. All Horticultural activities shall follow the applicable ANSI A-300 and Z133 standards, Arizona
Landscape Contractors Association (ALCA), Sustainable Landscape Management (SLM) practices, and the
International Society of Arboriculture (ISA) guidelines. The Enhancement project shall use the most
current version of the City’s landscape and irrigation details and specification found within the Uniform
Design Manual and the Approved Products List on the City’s website under section 8.
(https://www.chandleraz.gov/government/departments/development-services/unified-development-

manual)

TREE, SHRUB, GROUNDCOVER AND CACTI PLANTING

The Contractor shall install new plants and trees, if so ordered by the city, at the price agreed
upon in the attached pricing table. The Compliance Specialist has the right to select a species best suited
to the planting location(s). When purchasing new trees and/or plants, the Contractor shall notify the
Compliance Specialist and accommodate the Compliance Specialist's schedule to allow hand selection of
nursery stock. Typically, trees are hand selected and other plants can be approved by nursery pictures.

If the Compliance Specialist waives their right to hand select nursery stock, the Contractor shall
select trees of the specified species that are free of girdling roots, co-dominant trunks, unusual bends in
the trunk and the trunk flare must be visible. Selected plant stock shall not be recently re-potted, nor
have roots growing through drainage holes and of the correct size and species specified in the approved
proposal. Plant stock shall be well-shaped, fully branched, healthy, vigorous, and densely foliated when
in leaf. All trees and shrubs are expected to be free of disease, pests, eggs, larvae, and defects such as
knots, sun scald, injuries, abrasions, and disfigurement. Substitutions in species are not allowed without
prior Compliance Specialist authorization.

All plantings of trees and/or plants shall follow the techniques and standards found in the
Chandler Uniform Design Manual, Section 8. Deviations from these standards require written
authorization from the Compliance Specialist. In addition, the techniques below shall be followed:

e The planting hole should be two to three times the width of the root ball at the soil surface, sloping
down to about the width of the root ball at the base.

e The planting hole should never be deeper than the distance from the trunk flare to the bottom of
the root ball. If necessary, soil should be removed from the root ball to expose the trunk flare and
at least 2 primary roots.

e Donotadd soft fill to the bottom of the hole as the root ball will settle, resulting in excessive planting
depth. Do not add gravel to the planting hole to aid in drainage. Contractor shall test drainage of
tree and shrub pits by filling with water twice In succession. Conditions permitting the retention of
water in planting pits for more than twenty-four (24) hours shall be brought to the attention of the

Page 12 of 27

Docusign Envelope ID: 9A84B7AF-C889-4F90-9B3E-52FF3BO25F0F

Contract Administrator/designee, Contractor shall submit a written proposal for the correction to
the Contract Administrator/designee for approval prior to proceeding with the work.

e¢ Donot handle container plants/trees by the tops, stems or trunks at any time. Lift all plants so that
the root ball is supported from the underside.

« Atno time shall trees or plant materials be pruned, trimmed or topped prior to delivery and any
alterations of their shape shall be conducted only with the approval and in the presence of the
Compliance Speciaiist.

¢ Burlap, wire baskets, plastic containers, wooden boxes and any other type of root ball holding
container shall be completely removed at planting. After removing plant from container, Contractor
shall scarify side of root-ball to eliminate root-bound condition.

e Backfilling should use the existing soil, working it around the ball while adding water to prevent
large pockets of air. Slightly tamp soil and water thoroughly and slowly after backfilling.

« Fertilizer tablets shall be used on ail "non-native" and/or "desert-adapted" plant material. Native
plant material may be omitted from this requirement. The tablets shall be composed of20%
nitrogen, 10% phosphorous, and 5% potassium

* Alltrees that are unable to support themselves in an upright position, whether new plants or plants
damaged in storms, will need to be staked within three (3) working days. The Contractor shall be
responsible for staking trees, maintaining tree ties, removal or loosening of tree ties and removal
of stakes on an as needed basis. All holes from any removal of tree stakes shail be back-filled and
packed to maintain the grade level. At no time shail broken portions of tree stakes be left above
ground level. Trees that are staked shall have 2 (two), 8 (eight) foot lodge pole stakes with 2 (two)
sets of tree ties to maintain a healthy growth pattern. Multi-trunked trees should have three (3)
stakes on the largest caliper stems. Tree ties are to be broad, smooth and somewhat elastic; wire
with cut garden hose sections is an unacceptable tie material.

¢ The nursery tree stake shall be removed prior to the installation of supporting stakes.

e Trees with a caliper greater than that of their stakes shall be evaluated monthly during the
maintenance period. Stakes and ties shall be removed from any tree able to stand upright on its
own and notification to the Compliance Specialist shall be given prior to removing stakes. Any tree
fatally girdled by improper ties shall be replaced at the Contractor's expense with a like-size tree
and species to be approved by the City. All stakes and ties shall be reviewed prior to maintenance
turnover following applicable installation warranties.

e All palms shall be placed straight and perpendicular to an assumed level ground surface. Do not
place palms perpendicular to sloped ground. Contractor shall set palms firm enough so as not to
reduce the need for stakes or bracing. Contractor shall assume all responsibility to maintain palms
In an upright position. If Contractor believes bracing is necessary, It shall be his responsibility to
notify the Contract Administrator/designee prior to the commencement of palm installation

Page 13 of 27

Docusign Envelope ID: SA84B7AF-C889-4F90-9B3E-52FF3B025F0F

IRRIGATION INSTALLATION AND MAINTENANCE

A functioning irrigation system will be defined as one where all the emitters are providing
uniformed precipitation rates over a given period of time, resulting in a uniform plant growth, the control
timer is keeping time and all stations are operating, With these points in mind, the Contractor is
responsible to see that all newly planted material owned by the City receives the proper amount of water
to properly establish and maintain health and vigor.

All the irrigation systems shall be operated at an appropriate seasonal frequency, using the least
amount of water necessary for proper establishment and to maintain the growth, health and vigor of all
landscape plant material, Water schedules shall promote prompt establishment and development of the
plant's root system. If special watering is needed for any area, it is the responsibility of the Contractor to
bring it to the Compliance Specialist's attention, in writing.

Plant material, that is damaged due to lack of water or over watering shall be replaced or
returned to health at the Contractor's expense. Replacement and plant recovery procedures shall be
submitted by the Contractor for the City's approval.

Any Contractor concerns for irrigation system design or management practices, shall be
submitted to the City, in writing, or otherwise be the responsibility of the Contractor, When irrigation
systems are out-of-service involving laterals, emitters or heads, the Contractor is required to water by
hand, or by other means in accordance with plant needs, and this watering shall be considered routine
work. The Contractor will also furnish the water in these instances.

When watering, the Contractor shall not water to a point of run-off. If run-off is occurring,
adjustment of the watering schedule, or use of wetting agents, may be necessary. It is a violation of
Chandler Code to cause any water to flow into a public street.

Upon written notification from the Contractor of system failure involving electric supply and/or
water supply from the City's main lines, backflows or valves the City will assume the cost for necessary
hand watering done in accordance with the special watering provision on the Pricing table.

The Contractor will provide desired program parameters for computerized controllers to activate
the irrigation system in writing. It is the Contractor's sole responsibility to notify the Compliance
Specialist if the approved watering schedule fails to meet the appropriate watering requirements for the
project. The watering schedule should assure the proper maintenance of plant material; no stressed,
dead, or dying plant material.

For efficient use of water, the guideline below should be followed, unless the Contractor can
justify, to the Compliance Specialist's satisfaction, the deviation from the guidelines:

¢ Drip irrigation should start no earlier than 5:00 a.m. and be off no later than 4:00 p.m., where

applicable
e Turf irrigation should start no earlier than 10:30 p.m. and be off no later than 5:00 a.m., where

applicable
« Adjustments that are made by the Contractor in order to maintain growth at a desired rate must

be approved by the Compliance Specialist in writing.

Page 14 of 27

Docusign Envelope ID: 9A84B7AF-C889-4F90-9B3E-52FF3B025F0F

BULK MATERIAL GROUND COVER

The Contractor shall provide a Water Truck or Water Mechanism if necessary to comply with
Environmental Issues (Dust Control) set by the Arizona Department of Air Quality (ADEQ) guidelines.

The Contractor will utilize a granite shooter style truck or other means to load and spread landscape rock
and other various materials. The Contractor shall confirm that a sufficient quantity is available so that the
entire area will be of the same composition and appearance. Contractor shall be responsible for
providing and use the stone slinger truck for loading and spreading landscape rock or various materials
as needed,

The Contractor will provide clean-up after each work assignment and clean-up any spillage or
debris left frorn the work/project back to the original state. Sweep as necessary.

All bulk material installation activities shall follow the applicable Maricopa County Dust
Abatement Handbook. The Contractor shall suppress emission of dust to comply with the twenty
percent (20%) visible emission opacity limit in Rule 310 of Maricopa County's Air Pollution Control
Regulations.

The Contractor is responsible for providing transportation, placement and leveling of all bulk
materials per the contract scope for each enhancement project. The Contractor shall install landscape
boulders, decomposed granite, riprap, and/or mulch if so ordered by the city, at the price agreed upon in
the attached pricing table. The Compliance Specialist has the right to select the color, size, and texture
best suited to the project location(s). When purchasing new rock, or mulch the Contractor shall notify the
Compliance Specialist and provide a current supplier sample for inspection and approval. Selected
materials shall be of the correct size and color specified in the approved proposal.

Decomposed granite, boulders, and/or riprap shall be native, local, desert stone at the size and
color, meeting industry standard gradation. The decomposed granite and/or rip rap shall be from a
single source, free from coating, clay, caliche or organic matter.

Woody Mulch should be used as an alternative to granite under trees and shrubs and on bare soil
at the request of the City with a minimum 3-inch layer. To the greatest extent possible, Contractor shall
not procure mulch products that originate from forest products. When possible, Contractor shall give
preference to mulch products produced locally, or from regionally generated plant debris including that
made at the City of Chandler.

All granite/mulch installation projects shall comply with the following guidelines below:

e Placement of materials without damaging surrounding areas.

¢ Complete finished soil grades, adjacent to paving, curbs and headers will consider the depth of
applied toppings materials such as granite to a 2-inch depth and muich to a 3-inch depth.

e Protect existing vegetation from damage during rock shooting installations The Contractor is
responsible to replace any damaged vegetation in kind as directed by the City.

e« Any decomposed granite that lands within plant material shall be removed. Granite to be
distributed 4-6 inches away from the base of plants and/or trees.

Page 15 of 27

Docusign Envelope 10: 9A84B7AF-C889-4F90-9B3E-52F F3B025F0F

« Decomposed granite shall be evenly distributed on the designated areas to a depth as indicated
on the plans and details. If a depth is not indicated, the minimum granite depth shall be 2-inches
and mulch 3-inches

e After rough spreading and rough grading of the granite/mulch within the designated areas, the
granite shall be raked evenly and thoroughly blend the different gradation sizes. Mulch shall be
tamped flat to remove air pockets for a uniform surface.

e Remove all non-planted vegetation from all areas designated to receive granite (by chemical or
mechanical means) and maintain the designated areas "vegetation-free" prior to placement of the
granite.

* Contractor shall provide a written record detailing a minimum of (1) application of pre-emergent
herbicide per manufacturer's recommendations before granite installation and a second
application after completion.

¢ Contractor shall maintain a minimum of %" finished surface grade below any applicable concrete
headers and/or landscape edging.

« Contractor is responsible for all cleanup and debris removal generated as a result of the project.

TURFGRASS REMOVAL TIERS
Increase water run times and perform an approved fertilization to promote active growth of the
turfgrass in collaboration with the Compliance Specialist. The Compliance Specialist will provide
guidance to the thickness of sod cut removal tier to use in turfgrass removal.
Spraying out of Turfgrass
* Contractor to request the Irrigation cutoff timing, in conjunction with schedule of herbicide
treatments.
* Timing of herbicide sprays shall be part of the summer active growing season. Submit products to
Parks Department will approve types of herbicides
e Nutsedge treatment using approved herbicides
Thickness of sod cut removal
1, Scrape the top 1 inch off
2. 3 inches along hardscape edges
3. Sod cut 2 inches throughout
Follow up spraying and removal warranty for one year.

TREE PRESERVATION - Tree preservation is the process of protecting trees and vegetation from damage
related to construction activity or turfgrass removal. Tree preservation fence installation is required to
provide protection to the root zone, trunk, and canopy of City trees. Fencing will typically be four feet (4’)
high, orange, UV resistant, high density barricade fabric. Fence shall be secured to each stake with three
(3) appropriate ties near the top, middle, and bottom of each stake. When feasible, fencing should be
maintained to ten feet (10’) beyond the tree crown dripline or to protect the critical root zone. Other
preservation activities may be utilized to prevent soil compaction such as thick layers of composted

Page 16 of 27

Docusign Envelope ID: 9A84B7AF-C889-4F90-9B3E-52FF3B025F0F

mulch. Consult with the City’s Urban Forestry division for guidance on turfgrass removal around existing
trees.

SUB GRADES

Typically, sub-grades have been previously graded. Contractor shall be required

to make repairs, which are pitted, eroded or scoured due to surface drainage, or other damage
where necessary. All ground surfaces shall be graded reasonably smooth prior to completion of
the landscape Installation.

FINISH GRADES

Unless otherwise noted, landscape finish grades shall be 1" below adjacent pavements, curbs and walks,
etc. All landscape areas within this agreement shall be uniformly graded so that finished surfaces
conform to typical City of Chandler standards. Finished surfaces shall be reasonably smooth, and free
from irregularities or debris deemed not acceptable by City. If required, swales shall be finished to
permit proper surface drainage or rainwater harvesting.

Page 17 of 27

Docusign Envelope ID: 9A84B7AF-C889-4F90-9B3E-52FF3B025F0F

RESTRUCTURE OF EXHIBIT “B”
PRICING

As part of the City of Chandler reorganization mentioned above, the pricing tables have been
restructured by responsible City departments as the primary category and Area locations as the
secondary category. While the primary contacts will be the ROW Landscape division, the City has
provided the current City representative and contact information for coordination of services with the
respective departments.

Parks - overseeing Rights-of-way, retention basins and medians
Brandon Putman- Parks Maintenance & Operations Superintendent P: 480-782-2662
brandon.putman@chandleraz.gov

Streets- overseeing vacant properties and street maintenance yard
Esgar Garcia- Streets Maintenance & Operations Superintendent P: 480-782-3428
esgar.garcia@chandleraz.gov

Transit- overseeing bus stops and transit centers

Jason Crampton- Transportation Planning Manager P: 480-782-3402
jason.crampton@chandleraz.gov
Nancy Jackson- Transportation Planning Program Coordinator P:480-782-3442

nancy.jackson@chandleraz.gov

Airport- overseeing the airport properties

Scott Rinkenberger- Airport Operations Manager P:480-782-3545
scott.rinkenberger@chandleraz.gov
Diana Alonzo- Airport Management Assistant P: 480-782-3542

diana.alonzo@chandleraz.gov

Page 18 of 27

£2 J0 6 Bug

uaasgiang 0} 3asuNS apis INOS MOY

emo] JO YINOS PU YON PIOWeH apis sayy Sulseq-om| |

oe S80 te08 $]__ Amuow ZO SUON 190 MED OF IGIAMOS SpISISOM- MOY MOY Py 1049S eUNY| Tet
SAY EUOZIJ7 JO JSAM SUe|pa
ZL'S6s'z Te'gtz $ AuUOW s'0 pue ‘Aer 0) udadiang Jo sea UOHDaS, MOY PY Jae) oz

eT Ory'se TS LET'S $ Au UOW 68'7 UETUSIH pue YoueY UddMag P1oJWeH aps 1SaM-2UO Su[seg a8ply sepa PlojueH/EWeN\ 199
SOU} JO SEM PUe Jsey JaUJe/ UO Sulseg OM) apis YINOS}
v0'CZO'OT LU'See $ AUIUOW e6T ease UIseq puNoJe a}jueIZ puesaus0D |S ulseg pUeTYUaIH * Uosgog 433
yequag
F “ 2 4 a NOs
96°SE0'T ge°98 $ AoW ral) Joyseg ysnf 0} peaymouy-moy PIS UINOS Py JoWeM| 9TT
rae baa Rau ji ‘Bold O}]saM Peaymolly oye
ve'066'eT tS'780'T $ YUOW sc “peaymouy o11Sa\\ }OOYIS ey sUe|pa;) ard ua
quay 0} Aey WO) YON ‘py Jadoo9:
(wS"2) “any Zy 01 3SaM Jadoo Woy sue|paw Aey (yO"Z) ‘any ZV
"69L' "168": A JOU uaanbo OIS|q UaWAaAoIdUy
tS'69L'9p 9r°268"E $ UUW “Z olaseM uaandoW Woy sueIpaw saWeM {(yS'Z) Aey 01 INOS lEM/PY WW TS JOUIS!q 1: i vit
URIPILW “BWM JO YUON-SUeIPaW OM)-UIBNHIW- suL|PaW
UON|WEH 0} UIBNOIW ‘APIS YUON-XOUY
Or'Z2L‘0% SVTEL'T $ AUOW v XOUY 02 YINOS JOWUeM ‘OPIS sam-UaaNDIW, uaandowioweM, ert
AlUO apis yINOS ‘UdaNHaW 0} ed}4yJ-~IBWeM UO MOY
8d © JaWeM - Ue|PaW
F “ ¥ N “py Jawe,
vv'TéL'S tgter $ ULUOW, 3 ‘epeuaiog 04 984 uowia7 Jo IsaMm-apIs YINOS- MOH PY MA CIT
UOUUBYS JO UINOS PU YLION JOOYDS euy Jo apisisey)
"LOT 4 Au 4 Aey Jo yinog 01 xouyooyds ew)
88°ZOl'e 66°8Sz $ UUW 90 (¥T'0 Aey so unos 01 xouy sueipayy ‘YJ YINOS INoouss ewYy TIT
9S'TOS'T els7t $ AUUOW. 620 PIOJUEH 0} JSAM ‘CXSCGAN JO JSC ‘XOUY UO Apis YUON- MOU! plojueH/xouy OIL
eL'028'6 AuoW ZH UONEIS 214 JO YINdS) Ulseg PULIUTIH/PY 1OO4IS eLUTY| 60T

8@'78e'vT 6L06T'T $|  Auuow SLZ JO YON ‘areSianig pue auey adeye9 uo vista ujseg joouas uepior| got
i WUUNS Jo YINDS B YUON oouds euny UO sUeIPaW

eee eens $ ieee) ve “WWUINS Jo YINOS *B YUON ‘sepis YLOg — MOUEULD WaIsaM at 01 0! JO YON tees So
uonsasiaju] JaUJe//UOSqog UO SURIpalW) (y ST ~ “aAY YDUELIOD OF

gL've8's ee'9eL $ AyUOW LT ASOOWUTING WON} apis YON suIseg MOY “Py JOE vot
SAPIS YIOG-]CUED UsAISAMM 02 AIEAIDAI!S JO YON “I0!N13 JO YUON-MMOU

8z'v0s'9z 69'80z' $|  Awuow TS pls aseg-saumeys 03 auUaAaYD ‘10M Jo YINoS-sulseg SUT AND N 02 PY JaWeyY/pY Uosqog €0T
Sap|s yrOg-ayNbsay 0 JaWe/M JO YUON-MOY

t6'9PE'6 Te'BLL $ AuUOW ST Aluo apis yynos “3S e]oxeq 02 3Se3 “UT SeIA- MOU! “py long Zot

Oc 0zE'OrT SE'E69'TT $ AuUOW <4 PIS YUON “Id NLUWNS 0} OCPEUOIOD Jo SaM~ SuIseg “py ona TOL
Seas ye|aye ye Uo }eued Je sue|palU pue ‘seale ysal (g) pue
‘ . shemayeg AyD Ne sapmoul ‘(Aemyzed

SS'LL9'STS ereeet § AuuON om ay} UM paye|sosse Jan pue) Ajuo Aemuzed ayy ujeqUJeW 0} S| YOLOVYLNOD au} PY UOsqog pue uy aseWWeD TREO SIM oor
uaamjag uolod payuessun ay} UC *(aurT AllD) avy euozLY Jo sea Sy9eJ] peouy!ed 0} peoy adlig - sulseg

Syded

A03SZOBE4IZS-ICAG-06-4h-6ABD-JVAPBVE :A! odojonuy UBjsn90¢

Le 5 07 Seg

Oo'ees'st $ | S2ces't $ IUIUOW 9919 YANO JO YUOU~ ary euOZLY 90 J0 N-any euoziy/ 9
ZESOS‘LE $ | TLe6e't $ AUUOW & SBB1Y JO YINOS |Wy/T 03 SIUZI9} Ja|PUeYD sUEIpaW “any BUOZLIY| EP) 154
S1BUOD Y— PUOZIIY 2 Z0Z MOU)
sopat nue Atuoy ‘ 2
poere'eL $| LOTIT'S $ UIUOW v (vp-s13}y 01 sodag Jo yrnog-sue!payy ‘aay euOZLIY ED) “te
tS yls'y $ | TeTse $ AyuOW sO ‘SUE|paL| “Py EYSEg 0} BAY ZY JO ISAM 01111099 9 O1Z
ve'ee'sz $ | cotot'e $ AUUOW 4 JOOYIS ELUTY 0} PLOEH MOY WINS B UVON ‘(y2-SuEIpaWN “OAY ZV 02 894d /PY UUCLLID| E) Ste
8r'L78'T $ | 6t°CST $ AUC z0 [JJ 0} WOI-AjUO apis Jse3-MOY ayUeI) “aay eUuOZiIy| 9 plz
srts $ | 629 $ AMUOW too ¥! APIS UNION ‘suiseg ayursg aysedy Jo ysaqm pue ise3/"pag Je|pueYD| 9 Eix4
Br zs $ | ev'zst $|_—_ Atuow z0 Ao apis ynos- Moy ayUeID any ZV J03SaMV/PY SHIM] 9 ard
OPIS UUON “IS EMO] 01 BAY Z¥-MOY
ree’ Les" Ayo “PY $099,
oo'eee'st $| S2ces't $ NuWOW z YS"E-ny 2 01 Uosqog-sue|pay PY id 9 Tle
SOUL S9xC7 UNS 0} O1]/1090 JO YINOS sue|paW
vOOPL'be $ | ez90'% $ A\uoW Le uosqog Jose] ue|paw ist-ue|paW “py uosgoq 9 orz
“PY 01112090 Jo YNON Ue|paw pug PAST-sUEIpaW
Py SIYsI9H Jajpueyo
‘ . Aunuoy “py 1001
ce'sos'£e $| Irzee'e $ yuo, € 01 onho29 Jo winos ue|paw puz-suelpaw y ‘Py ]oOYDS ewUY| 9 60e
ce"ses'sy $ | 98°6TS'e $ AIUUOW S BAY ZV 01 SY] AYD ISAM-SUE|PIW PY 48a19 UaaND 9 80%
vrety'zt $ | eUtsy'T $ AUOW oT SAV ZY 01 PEOY JOOYIS CUNY ‘sUCIPaH) “PY SIUBIAH Ja}pueYo| <I L0e
9L'eSp'TT $ | 8y'vs6 $ AuUOW SOT 4@ JSUNS 0} PeoY ad|1q ‘sueIPaW, “pag JaipueYD 9 90%
09°666'TZ $ | Os'eee'T $ A\uUOW, ve VOv'S Sop|sisam ez UNOS ‘YNON-MOY - Ulseg JaAuag| MAINES g CYSCIGAN 9 S0e
Br 27s" $ | 62'tST $ Alo ZO UaadJaAq 0} JaSUNS ‘Ue|Pa apIs YON “paid Jaypueyd B) voz
4ajuag Julddoys 03 s uosanjeg apis sa MOU
‘S4aUJ09 y-ZOz B UOSGOd MOY)
eve" "820" Auuo| . = Sqr
vy'eve'rs $ | Z9'8Z0'L $ MUOW as (vo'Z-uorsog jo you ‘apis seo ‘ujseg uonuaiey ‘Py uosqod 9 0%
V@'E~ "PY ABI LAND 02 ‘pag Ja|PUeYD sUeIPaW f
— — ‘$1909 Y-Z0Z BOYS ELNNY MOY)| .
26°869'SvT $| le'vze'eT $ AWUOW a (vZT peoy yee1g uaand or ‘paigsarpueyg sueipaw Py }OO4IS eM 9 20e
Palg Wnsdads 01 YINOS ZOz APIs IS9M pUe IseR-MOY
a seae Kenna ;
QT'6TE'ZZ $ | e6°606'T $ UUO| 4 9019 usand 0 Z0z Jo Yanog-sue|PaW PeOYy Bd 9 TOS
U)]J UO }OOYDS euly Jo Iseg-useg
"299" 4 Ayo} TS" JoueW Uosi;
v9'L99'y $| Lose $ UIUC sO VTE -queseald PiuNy ulseg W UosAL 9 ooz
96°S8S'ST €8'860'T AUWOW & suiseg JeNUad 0} peaymoiy apisyinos py Aey
dadood 03 aay euoZy
968": T66" Ayyquo| a ny
26'968"E% $| Ty'te6'T $ yun ‘a 0 wou) sueipay ‘(z" Ig uoN|WeH jorsamulseg W ZV JO My Aey 9 OeT
T18M4DOY 40 BPIS YUON BY} 0} XOUY JO YINOS-apis IsaA
OST‘ i 4 is uo:
vB'08T'S $| 4O°STS $ UUOW ert BS}N JO YON ‘UN Jo Lanog-ap|sisay\- MOY Py Jauem/py uosqog 9 6eL
2L:0L8'6 $| 9s°2e8 $ AlyUOW ST PY AVE M886 3) “PY ]OOUDS EU SPOT P 6ZOT| B) Bet
00°662'T $] Sesor $ AoW. sz0 ueipayW 4S EPEASN 40 M py aujewad] | BP} VLer
eL'96T'S $| Loser $ AUOW T utipaW BAY ZV JO 4 Py oUjewWalL| ry Ze
g80"'9Sz $] vets $ AuuoW s0°0 ueIpalW 3g emo] pue py Aey 9 StL
96°SE0'T $| €e'98 $ AW co ulseg OPIS N JaSUNS pue xoUx P) Ser
ZO TLO'S $} 99°22 $ AjUUOW v0 Aung Jo yanos pue YLON-sujseg| PY ALND pue py aol 9 vel
96°S8S'ST $| €8°862'T $ AyUOW. € aunbsal) Jo YINos 0430/3 JO YUON-Su|seg RB MOY SpIS 1seJ Py 1OOYIS eLUNIY 9 eer
96°SE0'T $| £e'98 $ AoW a) aynbsay 0} yinos 10 3-MOU! OPIS IS8M PY ]OOYIS eW)y] 9 [cam

J0ISZOBEIAZS-ACAG-06-41-68BD-4VZAPAVE ‘cI Odojoauy uBjsno0¢