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City Clerk Document No.
City Council Meeting Date:
CITY OF CHANDLER PURCHASE AGREEMENT
POLICE UNIFORMS AND DUTY GEAR
CITY OF CHANDLER AGREEMENT NO. PD5-200-4934
THIS AGREEMENT (Agreement) is made and entered into by and between the City of Chandler, an
Arizona municipal corporation (City), and Galls, LLC, a Delaware Limited Liability Corporation
(Contractor), (City and Contractor may individually be referred to as Party and collectively referred
to as Parties), made
, 2025 (Effective Date).
RECITALS
A. City proposes to purchase police uniforms and duty gear as more fully described in Exhibit A,
which is attached to and made a part of this Agreement by this reference.
B. Contractor is ready, willing, and able to provide the goods or services described in Exhibit A for
the compensation and fees set forth and as described in Exhibit B, which is attached to and made
a part of this Agreement by this reference.
C. City desires to contract with the Contractor to provide these goods or services under the terms
and conditions set forth in this Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the premises and the mutual promises contained in this
Agreement, City and Contractor agree as follows:
SECTION I: DEFINITIONS
For purposes of this Agreement, the following definitions apply:
Agreement means the legal agreement executed between the City and the Contractor
City means the City of Chandler, Arizona
Contractor means the individual, partnership, orcorporation named in the Agreement
Days means calendar days
May, Should means something that is not mandatory but permissible
Shall, Will, Must means a mandatory requirement
SECTION II: CONTRACTOR’S SERVICES
Contractor must perform in accordance with Exhibit A to the City’s satisfaction within the terms
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and conditions of this Agreement and within the care and skill that a person who provides similar
goods services in Chandler, Arizona exercises under similar conditions. All goods or services
furnished by Contractor under this Agreement must be performed in a skilled and workmanlike
manner. Unless authorized by the City in writing, all fixtures, furnishings, and equipment
furnished by Contractor as part of the goods or services under this Agreement must be new, or
the latest model, and of the most suitable grade and quality for the intended purpose of the
goods or services.
SECTION III: PERIOD OF SERVICE
Contractor must perform in accordance with Exhibit A for the term of this Agreement.
The term of the Agreement is 1 year (s), and begins on September 1, 2025 and ends on August 31,
2026 unless sooner terminated in accordance with this Agreement. The City and the Contractor
may mutually agree to extend the Agreement for up to 4 additional terms of 1 year (s) each, or
portions thereof. The City reserves the right, at its sole discretion, to extend the Agreement for up
to 60 days beyond the expiration of any extension term.
SECTION lV: PAYMENT OF COMPENSATION AND FEES
4.1 Unless amended in writing by the Parties, Contractor's compensation and fees as more fully
described in Exhibit B for performance approved and accepted by the City under this Agreement,
and all companion agreements must not exceed $458,000.00. Contractor must submit requests
for payment for goods or services approved and accepted during the previous billing period and
must include, as applicable, detailed invoices and receipts, a narrative description of the tasks
accomplished during the billing period, a list of any deliverables submitted, and any
subcontractor’s or supplier’s actual requests for payment plus similar narrative and listing of their
work. Payment for those goods or services negotiated as a lump sum will be made in accordance
with the percentage of the goods furnished or services completed during the preceding billing
period. Goods or services negotiated as a not-to-exceed fee will be paid in accordance with the
goods furnished or services completed during the preceding month. All requests for payment
must be submitted to the City for review and approval. The City will make payment for approved
and accepted goods or services within 30 days of the City’s receipt of the request for payment.
4.2 Applicable Taxes. The Contractor will pay all applicable taxes. The City is subject to all
applicable state and local transaction privilege taxes. To the extent any state and local transaction
privilege taxes apply to sales made under the terms of this Agreement, it is the responsibility of
the Contractor to collect and remit all applicable taxes to the proper taxing jurisdiction of
authority.
4.3 Tax Indemnification. The Contractor and all subcontractors will pay all Federal, state, and local
taxes applicable to its operation and any persons employed by the Contractor. The Contractor will
and require all subcontractors to hold the City harmless from any responsibility for taxes,
damages, and interest, if applicable, contributions required under Federal, state, and local laws
and regulations and any other costs including transaction privilege taxes, unemployment
compensation insurance, Social Security, and Worker’s Compensation.
4.4 All prices offered herein shall be firm against any increase for the initial term of the
Agreement. Prior to commencement of subsequent renewal terms, the City may approve a fully
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documented request for a price adjustment. The City shall determine whether any requested
price increases for extension terms is acceptable to the City. If the City approves the price
increase, the price shall remain firm for the renewal term for which it was requested. If a price
increase is agreed upon by the Parties a written Agreement Amendment shall be approved and
executed by the Parties.
SECTION V: GENERAL CONDITIONS
5.1 Records/Audit. Records of the Contractor's direct personnel payroll, reimbursable expenses
pertaining to this Agreement and records of accounts between the City and Contractor must be
kept on the basis of generally accepted accounting principles and must be made available to the
City and its auditors for up to three years following the City’s final acceptance of the goods or
services under this Agreement. The City, its authorized representative, or any federal agency,
reserves the right to audit Contractor's records to verify the accuracy and appropriateness of all
cost and pricing data, including data used to negotiate this Agreement and any amendments. The
City reserves the right to decrease the total amount of Agreement price or payments made under
this Agreement or request reimbursement from the Contractor following final contract payment
on this Agreement if, upon audit of the Contractor's records, the audit discloses the Contractor
has provided false, misleading, or inaccurate cost and pricing data. The Contractor will include a
similar provision in all of its contracts with subcontractors providing goods or services under the
Agreement Documents to ensure that the City, its authorized representative, or the appropriate
federal agency, has access to the subcontractors’ records to verify the accuracy of all cost and
pricing data. The City reserves the right to decrease Contract price or payments made on this
Agreement or request reimbursement from the Contractor following final payment on this
Agreement if the above provision is not included in subcontractor agreements, and one or more
subcontractors refuse to allow the City to audit their records to verify the accuracy and
appropriateness of all cost and pricing data. If, following an audit of this Agreement, the audit
discloses the Contractor has provided false, misleading, or inaccurate cost and pricing data, and
the cost discrepancies exceed 1% of the total Agreement billings, the Contractor will be liable for
reimbursement of the reasonable, actual cost of the audit.
5.2 Alteration in Character of Work. Whenever an alteration in the character of work results in a
substantial change in this Agreement, thereby materially increasing or decreasing the scope of
work, cost of goods, cost of performance, or Project schedule, the goods or services will be
performed as directed by the City. However, before any modified work is started, a written
amendment must be approved and executed by the City and the Contractor. Such amendment
must not be effective until approved by the City. Additions to, modifications, or deletions from this
Agreement as provided herein may be made, and the compensation to be paid to the Contractor
may accordingly be adjusted by mutual agreement of the Parties. It is distinctly understood and
agreed that no claim for extra work done or materials furnished by the Contractor will be allowed
by the City except as provided herein, nor must the Contractor do any work or furnish any
materials not covered by this Agreement unless such work is first authorized in writing. Any such
work or materials furnished by the Contractor without prior written authorization will be at
Contractor's own risk, cost, and expense, and Contractor hereby agrees that without written
authorization Contractor will make no claim for compensation for such work or materials
furnished.
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5.3 Termination for Convenience. The City and the Contractor hereby agree to the full
performance of the covenants contained herein, except that the City reserves the right, at its
discretion and without cause, to terminate or abandon any purchase or service provided for
in this Agreement, or abandon any portion of the Project for which the Contractor has
performed. In the event the City abandons or suspends the purchase or services, or any part
of the purchase or services as provided in this Agreement, the City will notify the Contractor
in writing and immediately after receiving such notice, the Contractor must discontinue
advancing the work specified under this Agreement. Upon such termination, abandonment,
or suspension, the Contractor must deliver to the City all drawings, plans, specifications,
special provisions, estimates and other work entirely or partially completed, together with all
unused materials supplied by the City. The Contractor must appraise the goods or services
Contractor has completed and submit Contractor's appraisal to the City for evaluation. The
City may inspect the Contractor's goods or services to appraise the status completed. The
Contractor will receive compensation in full for goods provided or services performed to the
date of such termination. The fee will be paid in accordance with Section IV of this Agreement,
and as mutually agreed upon by the Contractor and the City. If there is no mutual agreement
on payment, the final determination will be made in accordance with the Disputes provision
in this Agreement. However, in no event may the payment exceed the payment set forth in
this Agreement nor as amended in accordance with Alteration in Character of Work. The City
will make the final payment within 60 days after the Contractor has delivered the last of the
partially completed items and the Parties agree on the final payment. If the City is found to
have improperly terminated the Agreement for cause or default, the termination will be
converted to a termination for convenience in accordance with the provisions of this
Agreement.
5.4 Termination for Cause. The City may terminate this Agreement for Cause upon the occurrence
of any one or more of the following events: in the event that (a) the Contractor fails to perform
pursuant to the terms of this Agreement, (b) the Contractor is adjudged a bankrupt or insolvent,
(c) the Contractor makes a general assignment for the benefit of creditors, (d) a trustee or receiver
is appointed for Contractor or for any of Contractor’s property (e) the Contractor files a petition to
take advantage of any debtor's act, or to reorganize under the bankruptcy or similar laws, (f) the
Contractor disregards laws, ordinances, rules, regulations or orders of any public body having
jurisdiction, or (g) the Contractor fails to cure default within the time requested. Where Agreement
has been so terminated by City, the termination will not affect any rights of City against Contractor
then existing or which may thereafter accrue.
5.5 Indemnification. The Contractor (lndemnitor) must indemnify, defend, save and hold
harmless the City and its officers, officials, agents and employees (lndemnitee) from any and
all claims, actions, liabilities, damages, losses or expenses (including court costs, attorneys'
fees and costs of claim processing, investigation and litigation) (Claims) caused or alleged to
be caused, in whole or in part, by the wrongful, negligent or willful acts, or errors or
omissions of the Contractor or any of its owners, officers, directors, agents, employees, or
subcontractors in connection with this Agreement. This indemnity includes any claim or
amount arising out of or recovered under workers' compensation law or on account of the
failure of the Contractor to conform to any federal, state or local law, statute, ordinance, rule,
regulation or court decree. The Contractor must indemnify lndemnitee from and against any
and all Claims, except those arising solely from lndemnitee's own negligent or willful acts or
omissions. The Contractor is responsible for primary loss investigation, defense and
judgment costs where this indemnification applies. In consideration of the award of this
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Agreement, the Contractor agrees to waive all rights of subrogation against lndemnitee for
losses arising from or related to this Agreement. The obligations of the Contractor under this
provision survive the termination or expiration of this Agreement.
5.6 Insurance Requirements. Contractor must procure insurance under the terms and
conditions and for the amounts of coverage set forth in Exhibit C against claims that may
arise from or relate to performance of the work under this Agreement by Contractor and its
agents, representatives, employees, and subcontractors. Contractor and any subcontractors
must maintain this insurance until all of their obligations have been discharged, including any
warranty periods under this Agreement. These insurance requirements are minimum
requirements for this Agreement and in no way limit the indemnity covenants contained in
this Agreement. The City in no way warrants that the minimum limits stated in Exhibit C are
sufficient to protect the Contractor from liabilities that might arise out of the performance of
the work under this Agreement by the Contractor, the Contractor’s agents, representatives,
employees, or subcontractors. Contractor is free to purchase such additional insurance as
may be determined necessary.
5.7 Cooperation and Further Documentation. The Contractor agrees to provide the City such
other duly executed documents as may be reasonably requested by the City to implement
the intent of this Agreement.
5.8 Notices. Unless otherwise provided, notice under this Agreement must be in writing and
will be deemed to have been duly given and received either (a) on the date of service if
personally served on the party to whom notice is to be given, or (b) on the date notice is sent
if by electronic mail, or (c) on the third day after the date of the postmark of deposit by first
class United States mail, registered or certified, postage prepaid and properly addressed as
follows:
For the City
For the Contractor
Name: Purchasing Division Name: Mike Fadden
Title: Purchasing Officer Title: CEO
Address: 175 S. Arizona Ave Address: 1340 Russel Cave Road
Chandler, AZ 85225 Lexington, KY 40505
Phone: 480-752-2400 Phone: 844-464-2557
Email: purchasing@chandleraz.gov Email: bidreview@galls.com
5.9 Successors and Assigns. City and Contractor each bind itself, its partners, successors,
assigns, and legal representatives to the other party to this Agreement and to the partners,
successors, assigns, and legal representatives of such other party in respect to all covenants
of this Agreement. Neither the City nor the Contractor may assign, sublet, or transfer its
interest in this Agreement without the written consent of the other party. In no event may
any contractual relation be created between any third party and the City.
5.10 Disputes. In any dispute arising out of an interpretation of this Agreement or the duties
required not disposed of by agreement between the Contractor and the City, the final
determination at the administrative level will be made by the City Purchasing and Materials
Manager.
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5.11 Completeness and Accuracy of Contractor's Work. The Contractor must be responsible
for the completeness and accuracy of Contractor's services, data, and other work prepared or
compiled under Contractor's obligation under this Agreement and must correct, at
Contractor's expense, all willful or negligent errors, omissions, or acts that may be
discovered. The fact that the City has accepted or approved the Contractor's work will in no
way relieve the Contractor of any of Contractor's responsibilities.
5.12 Withholding Payment. The City reserves the right to withhold funds from the
Contractor's payments up to the amount equal to the claims the City may have against the
Contractor until such time that a settlement on those claims has been reached.
5.13 City's Right of Cancellation. The Parties acknowledge that this Agreement is subject to
cancellation by the City under the provisions of Section 38-511, Arizona Revised Statutes
(A.R.S.).
5.14 Independent Contractor. For this Agreement the Contractor constitutes an independent
contractor. Any provisions in this Agreement that may appear to give the City the right to
direct the Contractor as to the details of accomplishing the work or to exercise a measure of
control over the work means that the Contractor must follow the wishes of the City as to the
results of the work only. These results must comply with all applicable laws and ordinances.
5.15 Project Staffing. Prior to the start of any work under this Agreement, the Contractor must
assign to the City the key personnel that will be involved in furnishing goods or performing
services prescribed in the Agreement. The City may acknowledge its acceptance of such
personnel to furnish goods or perform services under this Agreement. At any time hereafter
that the Contractor desires to change key personnel while performing under the Agreement,
the Contractor must submit the qualifications of the new personnel to the City for prior
approval. The Contractor will maintain an adequate and competent staff of qualified persons,
as may be determined by the City, throughout the performance of this Agreement to ensure
acceptable and timely completion of the Scope of Work. If the City objects, with reasonable
cause, to any of the Contractor's staff, the Contractor must take prompt corrective action
acceptable to the City and, if required, remove such personnel from the Project and replace
with new personnel agreed to by the City.
5.16 Subcontractors. Prior to beginning the work, the Contractor must furnish the City for
approval the names of subcontractors to be used under this Agreement. Any subsequent
changes are subject to the City’s written prior approval.
5.17 Force Majeure. If either party is delayed or prevented from the performance of any act
required under this Agreement by reason of acts of God or other cause beyond the control
and without fault of the Party (financial inability excepted), performance of that act may be
excused, but only for the period of the delay, if the Party provides written notice to the other
Party within ten days of such act. The time for performance of the act may be extended for a
period equivalent to the period of delay from the date written notice is received by the other
Party.
5.18 Compliance with Laws. Contractor understands, acknowledges, and agrees to comply
with the Americans with Disabilities Act, the Immigration Reform and Control Act of 1986 and
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the Drug Free Workplace Act of 1989. All services performed by Contractor must also comply
with all applicable City of Chandler codes, ordinances, and requirements. Contractor agrees
to permit the City to verify Contractor’s compliance.
5.19 No Israel Boycott. By entering into this Agreement, Contractor certifies that Contractor is
not currently engaged in, and agrees for the duration of the Agreement, not to engage in a
boycott of Israel as defined by state statute.
5.20 Legal Worker Requirements. A.R.S. § 41-4401 prohibits the City from awarding a contract
to any contractor who fails, or whose subcontractors fail, to comply with A.R.S. § 23-214(A).
Therefore, Contractor agrees Contractor and each subcontractor it uses warrants their
compliance with all federal immigration laws and regulations that relate to their employees
and their compliance with§ 23-214, subsection A. A breach of this warranty will be deemed a
material breach of the Agreement and may be subject to penalties up to and including
termination of the Agreement. City retains the legal right to inspect the papers of any
Contractor’s or subcontractor’s employee who provides goods or services under this
Agreement to ensure that the Contractor and subcontractors comply with the warranty under
this provision.
5.21 Lawful Presence Requirement. A.R.S. §§ 1-501 and 1-502 prohibit the City from awarding
a contract to any natural person who cannot establish that such person is lawfully present in
the United States. To establish lawful presence, a person must produce qualifying
identification and sign a City-provided affidavit affirming that the identification provided is
genuine. This requirement will be imposed at the time of contract award. This requirement
does not apply to business organizations such as corporations, partnerships, or limited
liability companies.
5.22 Forced Labor of Ethnic Uyghurs Prohibited. By entering into this Agreement, Contractor
certifies and agrees Contractor does not currently use and will not use for the term of this
Agreement: (i) the forced labor of ethnic Uyghurs in the People's Republic of China; or (ii) any
goods or services produced by the forced labor of ethnic Uyghurs in the People's Republic of
China; or (iii) any contractors, subcontractors or suppliers that use the forced labor or any
goods or services produced by the forced labor of ethnic Uyghurs in the People's Republic of
China.
5.23 Covenant Against Contingent Fees. Contractor warrants that no person has been
employed or retained to solicit or secure this Agreement upon an agreement or
understanding for a commission, percentage, brokerage, or contingent fee, and that no
member of the Chandler City Council, or any City employee has any interest, financially, or
otherwise, in Contractor’s firm. For breach or violation of this warrant, the City may annul this
Agreement without liability or, at its discretion, to deduct from the Agreement price or
consideration, the full amount of such commission, percentage, brokerage, or contingent fee.
5.24 Non-Waiver Provision. The failure of either Party to enforce any of the provisions of this
Agreement or to require performance of the other Party of any of the provisions hereof must
not be construed to be a waiver of such provisions, nor must it affect the validity of this
Agreement or any part thereof, or the right of either Party to thereafter enforce each and
every provision.
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5.25 Disclosure of Information Adverse to the City’s Interests. To evaluate and avoid potential
conflicts of interest, the Contractor must provide written notice to the City, as set forth in this
Section, of any work or services performed by the Contractor for third parties that may
involve or be associated with any real property or personal property owned or leased by the
City. Such notice must be given seven business days prior to commencement of the services
by the Contractor for a third party, or seven business days prior to an adverse action as
defined below. Written notice and disclosure must be sent to the City’s Purchasing and
Materials Manager. An adverse action under this Agreement includes, but is not limited to: (a)
using data as defined in the Agreement acquired in connection with this Agreement to assist
a third party in pursuing administrative or judicial action against the City; or (b) testifying or
providing evidence on behalf of any person in connection with an administrative or judicial
action against the City; or (c) using data to produce income for the Contractor or its
employees independently of performing the services under this Agreement, without the prior
written consent of the City. Contractor represents that except for those persons, entities, and
projects identified to the City, the services performed by the Contractor under this Agreement
are not expected to create an interest with any person, entity, or third party project that is or
may be adverse to the City’s interests. Contractor's failure to provide a written notice and
disclosure of the information as set forth in this Section constitute a material breach of this
Agreement.
5.26 Data Confidentiality and Data Security. As used in the Agreement, data means all
information, whether written or verbal, including plans, photographs, studies, investigations,
audits, analyses, samples, reports, calculations, internal memos, meeting minutes, data field
notes, work product, proposals, correspondence and any other similar documents or information
prepared by, obtained by, or transmitted to the Contractor or its subcontractors in the
performance of this Agreement. The Parties agree that all data, regardless of form, including
originals, images, and reproductions, prepared by, obtained by, or transmitted to the Contractor
or its subcontractors in connection with the Contractor's or its subcontractor’s performance of this
Agreement is confidential and proprietary information belonging to the City. Except as specifically
provided in this Agreement, Contractor or its subcontractors must not divulge data to any third
party without the City’s prior written consent. Contractor or its subcontractors must not use the
data for any purposes except to perform the services required under this Agreement. These
prohibitions do not apply to the following data provided to the Contractor or its subcontractors
have first given the required notice to the City: (a) data which was known to the Contractor or its
subcontractors prior to its performance under this Agreement unless such data was acquired in
connection with work performed for the City; or (b) data which was acquired by the Contractor or
its subcontractors in its performance under this Agreement and which was disclosed to the
Contractor or its subcontractors by a third party, who to the best of the Contractor's or its
subcontractors knowledge and belief, had the legal right to make such disclosure and the
Contractor or its subcontractors are not otherwise required to hold such data in confidence; or (c)
data which is required to be disclosed by virtue of law, regulation, or court order, to which the
Contractor or its subcontractors are subject. In the event the Contractor or its subcontractors are
required or requested to disclose data to a third party, or any other information to which the
Contractor or its subcontractors became privy as a result of any other contract with the City, the
Contractor must first notify the City as set forth in this Section of the request or demand for the
data. The Contractor or its subcontractors must give the City sufficient facts so that the City can be
given an opportunity to first give its consent or take such action that the City may deem
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appropriate to protect such data or other information from disclosure. Unless prohibited by law,
within ten calendar days after completion or termination of services under this Agreement, the
Contractor or its subcontractors must promptly deliver, as set forth in this Section, a copy of all
data to the City. All data must continue to be subject to the confidentiality agreements of this
Agreement. Contractor or its subcontractors assume all liability to maintain the confidentiality of
the data in its possession and agrees to compensate the City if any of the provisions of this
Section are violated by the Contractor, its employees, agents or subcontractors. Solely for the
purposes of seeking injunctive relief, it is agreed that a breach of this Section must be deemed to
cause irreparable harm that justifies injunctive relief in court. Contractor agrees that the
requirements of this Section must be incorporated into all subcontracts entered into by
Contractor. A violation of this Section may result in immediate termination of this Agreement
without notice.
5.27 Personal Identifying Information-Data Security. Personal identifying information,
financial account information, or restricted City information, whether electronic format or
hard copy, must be secured and protected at all times by Contractor and any of its
subcontractors. At a minimum, Contractor must encrypt or password-protect electronic files.
This includes data saved to laptop computers, computerized devices, or removable storage
devices. When personal identifying information, financial account information, or restricted
City information, regardless of its format, is no longer necessary, the information must be
redacted or destroyed through appropriate and secure methods that ensure the information
cannot be viewed, accessed, or reconstructed. In the event that data collected or obtained by
Contractor or its subcontractors in connection with this Agreement is believed to have been
compromised, Contractor or its subcontractors must immediately notify the City contact.
Contractor agrees to reimburse the City for any costs incurred by the City to investigate
potential breaches of this data and, where applicable, the cost of notifying individuals who
may be impacted by the breach. Contractor agrees that the requirements of this Section must
be incorporated into all subcontracts entered into by Contractor. It is further agreed that a
violation of this Section must be deemed to cause irreparable harm that justifies injunctive
relief in court. A violation of this Section may result in immediate termination of this
Agreement without notice. The obligations of Contractor or its subcontractors under this
Section must survive the termination of this Agreement.
5.28 Jurisdiction and Venue. This Agreement is made under, and must be construed in
accordance with and governed by the laws of the State of Arizona without regard to the
conflicts or choice of law provisions thereof. Any action to enforce any provision of this
Agreement or to obtain any remedy with respect hereto must be brought in the courts
located in Maricopa County, Arizona, and for this purpose, each Party hereby expressly and
irrevocably consents to the jurisdiction and venue of such court.
5.29 Survival. All warranties, representations, and indemnifications by the Contractor must
survive the completion or termination of this Agreement.
5.30 Modification. Except as expressly provided herein to the contrary, no supplement,
modification, or amendment of any term of this Agreement will be deemed binding or
effective unless in writing and signed by the Parties.
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5.31 Severability. If any provision of this Agreement or the application to any person or
circumstance may be invalid, illegal or unenforceable to any extent, the remainder of this
Agreement and the application will not be affected and will be enforceable to the fullest
extent permitted by law.
5.32 Integration. This Agreement contains the full agreement of the Parties. Any prior or
contemporaneous written or oral agreement between the Parties regarding the subject
matter is merged and superseded.
5.33 Time is of the Essence. Time of each of the terms, covenants, and conditions of this
Agreement is hereby expressly made of the essence.
5.34 Date of Performance. If the date of performance of any obligation or the last day of any
time period provided for should fall on a Saturday, Sunday, or holiday for the City, the
obligation will be due and owing, and the time period will expire, on the first day after which
is not a Saturday, Sunday or legal City holiday. Except as may otherwise be set forth in this
Agreement, any performance provided for herein will be timely made if completed no later
than 5:00 p.m. (Chandler time) on the day of performance.
5.35 Third Party Beneficiary. Nothing under this Agreement will be construed to give any
rights or benefits in the Agreement to anyone other than the City and the Contractor, and all
duties and responsibilities undertaken pursuant to this Agreement will be for the sole and
exclusive benefit of City and the Contractor and not for the benefit of any other party.
5.36 Conflict in Language. All work performed must conform to all applicable City of Chandler
codes, ordinances, and requirements as outlined in this Agreement. If there is a conflict in
interpretation between provisions in this Agreement and those in the Exhibits, the provisions
in this Agreement prevail.
5.37 Document/Information Release. Documents and materials released to the Contractor,
which are identified by the City as sensitive and confidential, are the City’s property. The
document/material must be issued by and returned to the City upon completion of the
services under this Agreement. Contractor’s secondary distribution, disclosure, copying, or
duplication in any manner is prohibited without the City’s prior written approval. The
document/material must be kept secure at all times. This directive applies to all City
documents, whether in photographic, printed, or electronic data format.
5.38 Exhibits. The following exhibits are made a part of this Agreement and are incorporated
by reference:
Exhibit A - Project Description/Scope of Work
Exhibit B - Compensation and Fees
Exhibit C - Insurance Requirements
Exhibit D - Special Conditions
5.39 Special Conditions. As part of the goods furnished or the services Contractor provides
under this Agreement, Contractor agrees to comply with and fully perform the special terms
and conditions set forth in Exhibit D, which is attached to and made a part of this Agreement.
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5.40 Cooperative Use of Agreement. In addition to the City of Chandler and with approval of
the Contractor, this Agreement may be extended for use by other municipalities, school
districts and government agencies of the State. Any such usage by other entities must be in
accordance with the ordinance, charter and/or procurement rules and regulations of the
respective political entity.
If required to provide services on a school district property at least five times during a month,
Contractor will submit a full set of fingerprints to the school of each person or employee who
may provide such service. The District will conduct a fingerprint check in accordance with
A.R.S. 41-1750 and Public Law 92-544 of all Contractors, subcontractors or vendors and their
employees for which fingerprints are submitted to the District. Additionally, the Contractor
will comply with the governing body fingerprinting policies of each individual school
district/public entity. Contractor, sub-contractors, vendors and their employees will not
provide services on school district properties until authorized by the District.
Orders placed by other agencies and payment thereof will be the sole responsibility of that
agency. The City will not be responsible for any disputes arising out of transactions made by
other agencies who utilize this Agreement.
5.41 Non-Discrimination and Anti-Harassment Laws. Contractor must comply with all
applicable City, state, and federal non-discrimination and anti-harassment laws, rules, and
regulations.
5.42 Licenses and Permits. Beginning with the Effective Date and for the full term of this
Agreement, Contractor must maintain all applicable City, state, and federal licenses and
permits required to fully perform Contractor’s services under this Agreement.
5.43 Warranties. Unless otherwise provided in Exhibit D, the Contractor must furnish a one-
year warranty on all work and services performed under this Agreement. Contractor must
furnish, or cause to be furnished, a two-year warranty on all fixtures, furnishings, and
equipment furnished by Contractor, subcontractors, or suppliers under this Agreement. Any
defects in design, workmanship, or materials that do not comply with this Agreement must be
corrected by Contractor (including, but not limited to, all parts and labor) at Contractor’s sole
cost and expense. All written warranties and redlines for as-built conditions must be
delivered to the City on or before the City’s final acceptance of Contractor’s services under
this Agreement.
5.44 Liens. The Contractor warrants that the materials supplied under this Agreement are free of
liens and will remain free of liens.
5.45 Quality. Unless otherwise modified elsewhere in these terms and conditions, the Contractor
warrants that, for one year after acceptance by the City of the materials, they will be (a) of a quality
to pass without objection in the trade under the Agreement description, (b) fit for the intended
purposes for which the materials are used, (c) within the variations permitted by the Agreement
and are of even kind, quantity, and quality within each unit and among all units, (d) adequately
contained, packaged and marked as the Agreement may require, and (e) conform to the
Contractor’s written promises or affirmations of fact.
12
5.46 Fitness. The Contractor warrants that any material supplied to City will fully conform to all
requirements of the Agreement and all the Contractor’s representations, and will be fit for all
purposes and uses required by the Agreement.
5.47 Inspection/Testing. The warranties set forth in the Agreement are not affected by the City’s
inspection or testing of or payment for the materials by the City.
5.48 Packing and Shipping. The Contractor will be responsible for industry standard packing,
which conforms to requirements of carrier’s tariffs and Interstate Commerce Commission (ICC)
regulations. Containers must be clearly marked as to lot number, destination, address, and
purchase order number.
5.49 Delivery. All prices are F.O.B. Destination and include all delivery and unloading at the
specified destinations. The Contractor will retain title and control of all goods until they are
delivered and accepted by the City. All risk of transportation and all related charges will be the
responsibility of the Contractor. All claims for visible or concealed damage will be filed by the
Contractor. The City will notify the Contractor promptly of any damaged goods and will assist the
Contractor in arranging for inspection.
5.50 Risk of Loss. The Contractor will bear all loss of conforming material covered under this
Agreement until received by authorized personnel at the location designated in the purchase
order or Agreement. Mere receipt does not constitute final acceptance. The risk of loss for
nonconforming materials will remain with the Contractor regardless of receipt.
5.51 Current Products. All products offered in response to this solicitation will be in current and
ongoing production; will have been formally announced for general marketing purposes; will be a
model or type currently functioning in a user (paying customer) environment and capable of
meeting or exceeding all specifications and requirements set forth in the City’s solicitation.
5.52 Annual Usage Report. Upon request, the Contractor will furnish to the City an annual usage
report delineating the acquisition activity governed by the Agreement. The format of the report
will be approved by the City and will disclose the quantity and the dollar value of each agreement
item by individual purchasing unit.
5.53 Catalogs/Agreement Price Listing. As applicable, the Contractor will furnish to all requesting
departments catalogs at no cost, which will outline agreement prices.
5.54 Emergency Purchases. City reserves the rights to purchase from other sources those
items, which are required on an emergency basis and cannot be supplied immediately by the
Contractor.
5.55 Non-Exclusive Agreement. This agreement is for the sole convenience of the City of
Chandler. The City reserves the right to obtain like goods or services from another source
when necessary.
5.56 Budget Approval Into Next Fiscal Year. This Agreement will commence on the Effective Date
and continue in full force and effect until it is terminated or expires in accordance with the
provisions of this Agreement. The Parties recognize that the continuation of this Agreement after
13
the close of the City's fiscal year, which ends on June 30 of each year, is subject to the City
Council's approval of a budget that includes an appropriation for this item as an expenditure. The
City does not represent that this budget item will be actually adopted. This determination is solely
made by the City Council at the time Council adopts the budget.
This Agreement shall be in full force and effect only when it has been approved and executed
by the duly authorized City officials.
FOR THE CITY
FOR THE CONTRACTOR
By: _________________________________________
By: _________________________________________
Its: _________________________________________
Its: _________________________________________
APPROVED AS TO FORM:
By: _________________________________________
City Attorney
ATTEST:
By: _________________________________________
City Clerk
14
EXHIBIT A TO AGREEMENT
SCOPE OF WORK
BACKGROUND AND OBJECTIVES
The City of Chandler is entering into a term contract for police uniforms and duty gear. Items will be
ordered on an as-needed basis throughout the term of the contract and purchase volume is not
guaranteed.
The City of Chandler Police Department currently has 348 sworn employees and 191 civilian employees.
Each of these sworn employees may be provided with the standard six (6) shirts, four (4) pants, or two (2)
polos for each civilian or an equivalent number of uniforms per the individuals position per year by the
City. Officers may purchase additional uniforms other than those provided by the City through any
resultant contract(s). The officers shall be responsible for payment of any additional uniforms
purchased.
Commonly ordered duty gear equipment is listed in the Exhibit B, price schedule. Although commonly
ordered duty gear equipment is identified, the list is not inclusive of all police duty gear that may be
ordered under the contract and as need arises, additional product may be added or removed throughout
the extension terms of the contract.
SCOPE OF WORK AND REQUIREMENTS
Contractors shall provide measuring and alteration services at the contractor’s facility for all Police
Department personnel, including sworn and civilian employees who are provided with uniforms under
this contract.
Contractors shall provide installation of patches, hemming of pants and other minor alterations of
garments as needed at no additional charge.
The city will provide patches for installation. Contractor shall chain-stitch patches 1” below the top
shoulder seam of sleeve and centered on the outer facing of sleeve.
Contractors shall crease front and back of trouser legs with military style creases. Cargo pocket pant shall
not have permanent creases.
Contractor shall ensure all shirts, except polo shirts, have a collar with fused-in mylar stays.
Contractor shall provide military creases on shirts.
Order Delivery: Unless otherwise agreed between the City and the contractor, items shall be delivered
within 30 days of order.
Returns: Unless otherwise agreed between the City and the contractor, there shall be no fees associated
with the return of items ordered under this contract.
15
EXHIBIT B TO AGREEMENT
COMPENSATION AND FEES
Section/
Item
No.
Item Description
Model
Part
Price
1
Shirts
1.1
5.11 V.XI™ Sigurd L/S shirt / storm grey 092 or black 019
42197
NO BID
1.2
5.11 V.XI™ Sigurd S/S shirt / storm grey 092 or black 019
41288
NO BID
1.3
5.11 V.XI™ XTU Rapid L/S women’s shirt / storm grey 092
62439
NO BID
1.4
5.11 V.XI™ XTU Rapid L/S men’s shirt / storm grey 092
72508
NO BID
1.5
5.11 Multicam TDU Rapid Assault men’s shirt / multicam 169
72565ABRMC
NO BID
1.6
5.11 Flex-tac TDU Rapid men's long sleeve shirt / multicam 169
72565MC
NO BID
1.7
5.11 Helios L/S men’s polo / black 019, dark navy 724, silver
tan 160, charcoal gray 018
42022
NO BID
1.8
5.11 Helios S/S men’s polo / black 019, dark navy 724, silver
tan 160, charcoal gray 018
41192
NO BID
1.9
5.11 Helios L/S women’s polo / black 019, dark navy 724, silver
tan 160, charcoal gray 018
32013
NO BID
1.1
5.11 Helios S/S women’s polo / black 019, dark navy 724, silver
tan 160, charcoal gray 018
61305
NO BID
1.11
5.11 Performance L/S men’s polo / black 019, dark navy 724,
silver tan 160, charcoal gray 018
72049
NO BID
1.12
5.11 Performance S/S men’s polo / black 019, dark navy 724,
silver tan 160, charcoal gray 018
71049
NO BID
1.13
5.11 Performance L/S women’s polo / black 019, dark navy
724, silver tan 160, charcoal gray 018
62408
NO BID
1.14
5.11 Performance S/S women’s polo / black 019, dark navy
724, silver tan 160, charcoal gray 018
61165
NO BID
1.15
5.11 Flex-Tac TDU Ripstop L/S men’s shirt / black 019
72250
NO BID
1.16
5.11 Flex-Tac TDU Ripstop S/S men’s shirt / black 019
71095
NO BID
1.17
5.11 Flex-Tac TDU Ripstop L/S women’s shirt / black 019
62081
NO BID
1.18
5.11 Flex-Tac TDU Ripstop S/S women’s shirt / black 019
61041
NO BID
1.19
Elbeco FlexTech Base Layer Mockneck / black, midnight navy
K8004
25.64
16
1.20
Elbeco UFX S/S Tactical Polo men’s / midnight navy, black, gray,
French blue, light blue
K5134
33.24
1.21
Elbeco UFX L/S Tactical Polo men’s / midnight navy, black, gray,
French blue, light blue
K5144
36.89
1.22
Elbeco UFX S/S Tactical Polo women’s / midnight navy, black,
gray, French blue, light blue
K5174LC
33.24
1.23
Elbeco UFX L/S Tactical Polo women’s / midnight navy, black,
gray, French blue, light blue
K5184LC
36.89
1.24
Elbeco CX360 long sleeve men's shirt / midnight navy
3524N
39.55
1.25
Elbeco CX360 long sleeve women's shirt / midnight navy
3534LC
69.39
1.26
Elbeco CX360 short sleeve men's shirt / midnight navy
3544N
48.26
1.27
Elbeco CX360 short sleeve women's shirt / midnight navy
3554LC
45.47
1.28
Elbeco DutyMaxx men's long sleeve poly/rayon stretch shirt /
medium blue
586D
52.36
1.29
Elbeco DutyMaxx men's short sleeve poly/rayon stretch shirt /
medium blue
5584D
47.64
1.30
Elbeco DutyMaxx women's long sleeve poly/rayon stretch shirt
/ medium blue
9586LCD
52.36
1.31
Elbeco DutyMaxx women's short sleeve poly/rayon stretch
shirt / medium blue
9786LCD
47.64
1.32
Blauer Performance S/S men’s polo / gray, French blue
8126
NO BID
1.33
Blauer Performance L/S men’s polo / gray
8127
NO BID
1.34
Blauer Performance S/S women’s polo / gray, French blue
8126W
NO BID
1.35
Blauer Performance L/S women’s polo / gray
8127W
NO BID
1.36
Blauer Polyester Supershirt L/S men’s / gray, medium blue
8670
NO BID
1.37
Blauer Polyester Supershirt S/S men’s / gray, medium blue
8675
NO BID
1.38
Blauer Polyester Supershirt L/S women’s / gray, medium blue
8670W
NO BID
1.39
Blauer Polyester Supershirt S/S women’s / gray, medium blue
8675W
NO BID
1.40
Blauer FLEXRS Armorskin L/S men’s shirt / dark navy
8361
NO BID
1.41
Blauer FLEXRS Armorskin L/S women’s shirt / dark navy
8361W
NO BID
1.42
Blauer FLEXRS Armorskin S/S men’s shirt / dark navy
8362
NO BID
1.43
Blauer FLEXRS Armorskin S/S women’s / dark navy
8362W
NO BID
1.44
Blauer Performance Polo men's / gray
8126
NO BID
1.45
Blauer Performance Polo men's long sleeve / gray
8127
NO BID
1.46
Blauer Performance Polo women's / gray
8126W
NO BID
1.47
Blauer Performance Polo women's long sleeve / gray
8127W
NO BID
17
1.48
Flying Cross Mock Turtleneck / black, LAPD navy
52600
22.99
1.49
Flying Cross Deluxe Tactical men's shirt / LAPD navy
F1 48W39
74.45
1.50
Flying Cross Deluxe Tactical women's shirt / LAPD navy
F1 204W39
76.62
1.51
Flying Cross Deluxe Tactical men's short sleeve shirt / LAPD
navy
F1 98R39
66.38
1.52
Flying Cross Deluxe Tactical women's short sleeve shirt / LAPD
navy
F1 254R66
55.03
1.53
Flying Cross Deluxe Tropical men's short sleeve shirt / medium
blue
F1 95R66
52.7
1.54
Flying Cross Deluxe Tropical women's short sleeve shirt /
medium blue
F1 152R66
52.7
1.55
SanMar Sport-Tek women's posicharge competitor polo /
various colors
LST550
9.08
1.56
SanMar Sport-Tek men's posicharge competitor polo / various
colors
ST550
9.08
1.57
SanMar Sport-Tek women's posicharge electric heather polo /
various colors
LST590
NO BID
1.58
SanMar Sport-Tek men's posicharge electric heather polo /
various colors
ST590
NO BID
1.59
SanMar Sport-Tek women's micropique sport-wick polo /
various colors
LST650
16.07
1.60
SanMar Sport-Tek men's micropique sport-wick polo / various
colors
ST650
16.07
1.61
SanMar Sport-Tek men's long sleeve micropique sport-wick
polo / various colors
LST657
148.86
1.62
Port Authority women's silk touch polo / various colors
L500
12.57
1.63
Port Authority men's silk touch polo / various colors
K500
12.57
1.64
Port Authority women's silk touch long sleeve polo / various
colors
L500LS
17.47
1.65
Port Authority men's silk touch long sleeve polo / various
colors
K500LS
17.47
1.66
Port Authority women's dry zone UV micro-mesh polo /
various colors
LK110
11.88
1.67
Port Authority men's dry zone UV micro-mesh polo / various
colors
K110
11.88
1.68
Propper men's raglan short sleeve utility polo / various colors
F5842
22.47
1.69
Propper men's raglan long sleeve utility polo / various colors
F5313
NO BID
18
1.70
Propper women's raglan short sleeve utility polo / various
colors
F5309
22.47
1.71
Propper women's raglan long sleeve utility polo / various
colors
F5310
NO BID
1.72
Propper I.C.E. men's performance short sleeve polo / black,
navy, tan, charcoal, grey
F5341
30.09
1.73
Propper I.C.E. men's performance long sleeve polo / black,
navy, tan, charcoal, grey
F5315
33.58
1.74
Propper I.C.E. women's performance short sleeve polo / black,
navy, tan, charcoal, grey
F5327
30.09
1.75
Propper I.C.E. women's performance long sleeve polo / black,
navy, tan, charcoal, grey
F5577
NO BID
2
Pants
2.1
5.11 Apex men’s pant / black 019, khaki 055, storm gray 092,
volcanic gray 098, dark navy 724, TDU green 190
74434
NO BID
2.2
5.11 Apex women’s pant / black 019, khaki 055, storm gray
092, dark navy 724
64446
NO BID
2.3
5.11 Flex-Tac TDU Ripstop pant / multicam 169
74098MC
NO BID
2.4
5.11 Ridge men’s pant / black 019, dark navy 724
74520
NO BID
2.5
5.11 Stryke men’s pant / charcoal 018, black 019, storm gray
092, dark navy 724, khaki 055, TDU green 190
74369
NO BID
2.6
5.11 Stryke women’s pant / black 019, storm gray 092, dark
navy 724, khaki 055, TDU green 190
64386
NO BID
2.7
5.11 V.XI™ XTU men’s pant / storm gray 092
74554
NO BID
2.8
Blauer FLEXRS Covert Tactical men’s pant / dark navy
8666
NO BID
2.9
Blauer FLEXRS Covert Tactical women’s pant / dark navy
8666W
NO BID
2.10
Elbeco CX360 covert men's hidden cargo pants / midnight
navy
E3444R
58.14
2.11
Elbeco CX360 covert women's hidden cargo pants / midnight
navy
E3454LC
59.75
2.12
Elbeco CX360 5-pocket men's pants / midnight navy
E3424R
54.55
2.13
Elbeco CX360 5-pocket women's pants / midnight navy
E3434LC
54.55
2.14
Flying Cross Deluxe tactical men’s flex pant / LAPD navy
F1 37400
91.2
2.15
Flying Cross Deluxe tactical men’s pant / LAPD navy
F1 39400
56.86
2.16
Flying Cross Deluxe tactical women’s flex pant / LAPD navy
F1 37400W
56.86
2.17
Flying Cross Deluxe tactical women’s pant / LAPD navy
F1 39400W
56.86
19
2.18
Flying Cross Flex Class A men’s 6 pocket pant / LAPD navy
F1 FX77400
52.7
2.19
Flying Cross Flex Class A men’s pant / LAPD navy
F1 FX77200
49.54
2.20
Flying Cross Flex Class A women’s 6 pocket / LAPD navy
F1 FX77400W
52.7
2.21
Flying Cross Flex Class A women’s pant / LAPD navy
F1 FX77200W
49.54
2.22
Propper BDU 2.0 men’s pant / LAPD navy, charcoal
F5919
28.93
2.23
Propper Kinetic tactical men’s pant / black, charcoal, LAPD
navy
F5294
42.88
2.24
Propper Kinetic tactical women’s pant / black, charcoal, LAPD
navy
F5259
42.88
3
Jackets / Sweaters / Vests
3.1
5.11 5-in-1 jacket 2.0 / black 019
48360
NO BID
3.2
5.11 Chameleon softshell jacket 2.0 / black 019 or dark navy
724
48373
NO BID
3.3
5.11 Response jacket / black 019 or dark navy 724
48016
NO BID
3.4
SanMar Mercer+Mettle women's open-front cardigan sweater
/ deep black, gusty grey heather
MM3023
34.95
3.5
Port Authority Core soft shell men's jacket / black, battleship
grey, dress blue navy
J317
27.96
3.6
Port Authority Core soft shell women's jacket / black,
battleship grey, dress blue navy
L317
27.96
3.7
Port Authority easy care 1/4-zip men's sweater / deep black,
river blue navy, charcoal heather
SW2900
39.15
3.8
Port Authority Interlock women's cardigan / all 4 colors
available
L807
22.36
3.9
Port Authority men's easy care v-neck sweater / deep black,
river blue navy, medium heather grey, charcoal heather
SW2850
28.74
3.10
Port Authority men's packable puffy vest / deep black, river
blue navy, graphite
J851
35.65
3.11
Port Authority women’s concept long pocket cardigan / black,
grey smoke
LK5434
25.16
3.12
Port Authority women’s easy care button-up cardigan sweater
/ deep black, river blue navy, charcoal heather
LSW4150
33.77
3.13
Port Authority women’s easy care crewneck cardigan sweater /
deep black, river blue navy, charcoal heather
LSW2870
NO BID
20
3.14
Port Authority women’s easy care open-front cardigan sweater
/ deep black, river blue navy, medium heather grey, charcoal
heather
LSW2890
37.36
3.15
Port Authority women’s easy care v-neck sweater / deep
black, river blue navy, medium heather grey, charcoal heather
LSW2850
28.74
3.16
Port Authority women's C-FREE double knit 1/4-zip sweater /
deep black, grey steel heather, true navy, smoke grey
LK880
NO BID
3.17
Port Authority women's concept open cardigan / black, dusty
blue, grey smoke
L5430
25.14
3.18
Port Authority women's concept shrug / black, dress blue
navy, grey smoke
L543
25.86
3.19
Port Authority women's packable puffy vest / deep black, river
blue navy, graphite
J851
35.65
3.20
Spiewak Softshell jacket/liner / dark navy 011 or black 003
S318Z
105.54
3.21
Spiewak Weathertech systems deluxe duty jacket / dark navy
011 or black 003
S3818
185.82
4
Belts
4.1
5.11 Operator belt 1.75” / black 019
59405
NO BID
4.2
5.11 Trainer belt 1.5” / black 019
59409-SP23
NO BID
5
Shoes
5.1
All American custom motor boots / black
NO BID
5.2
Bates High Gloss Duty Oxford men’s / black
E22741
66.22
5.3
Bates High Gloss Duty Oxford women’s / black
E22741
53.46
5.4
Propper uniform dress patent oxford / high-gloss black
F4517
40.55
6
Hats
6.1
Bayly standard-pershing 10 round top solid cap, ventilated
mesh braid, black shiny visor, silver or gold front strap with
matching P buttons or felt visor with scrambled eggs /
midnight navy
10NM2A2
NO BID
6.2
Keyston round top solid cap, ventilated mesh braid, black
shiny visor, silver or gold front strap with matching P buttons
or felt visor with scrambled eggs / navy
R13
60.81
6.3
Stratton straw campaign hat cord / black CD-BK, gold CD-GD,
silver CD-SR
105.95
6.4
Stratton straw campaign hat, 3 Piece leather strap / black S40-
BK
105.95
21
7
Gloves / Knee & Elbow Pads / Balaclava
7.1
Damascus Gear heavyweight hood with no middle seam and
drop-face chin / black
NH550H
NO BID
7.2
Damascus Gear Imperial hard-shell cap elbow pads / black
DEP
14.59
7.3
Damascus Gear Imperial hard-shell cap elbow pads / black
DKP
18.92
7.4
Damascus Gear Imperial neoprene knee and elbow pads with
reinforced caps / black
DNKP/DNEP
19.46
7.5
Damascus Gear Interceptor X medium weight duty gloves /
black
MX30-B
NO BID
7.6
Damascus Gear Nitro cut resistant gloves with digital leather
and carbon-tek fiber knuckles / black
DMZ33-B
34.59
7.7
Damascus Gear Nomex heavyweight hood / black
NH100H-B
42.16
7.8
Damascus gear hard shell forearm/elbow protector / black
FA30
44.32
7.9
Damascus Gear hard shell knee/shin guards with non-slip
knee caps / black
DSG100
50.81
7.1
Damascus Gear SpecOps cut resistant Gloves with hard
knuckles / black
DSO150H-B
25
7.11
Hatch Safariland Friskmaster all-leather, cut-resistant police
duty glove / black
FM2000
37.5
7.12
Mechanix Wear M-PACT 0.5 Covert tactical gloves / black
MPSD-55 COVERT
32.1
7.13
Hatch Xtak knee pads / black
XTAK KNEE PADS HATCH
20.27
8
Misc.
8.1
Blauer Oralite zip-front safety vest
343R-P
NO BID
8.2
Blauer zip-front breakaway safety vest
343P
NO BID
8.3
Hero’s Pride tie bar 2X5/16" / gold
4009G
4.11
8.4
Hero’s Pride tie bar 2X5/16" / silver
4009N
3.19
8.5
Premier Shoulder Cord / royal blue P5403 and silver gray
P5408
P5403 or P5408
9.62
8.6
Samuel Broome 3” polyester/wool clip-on tie / various lengths
/ black
450XX
5.74
8.7
Spiewak Vizguard short reversible duty rain jacket / black/hv
yellow 062 with POLICE screened front and back
S308VR
126.51
8.8
Wiley X Spear Black with lenses kit ballistic safety goggles
SP293B
108.78
9
Ranks
9.1
Liuetenant 2 pairs smooth, posts & clutch backs / gold plating /
various vendors
5.62
22
9.2
Commander 2 pairs of 2 stars smooth, posts & clutch backs /
gold plating / various vendors
6.05
9.3
Assistant Chief 2 pairs of 3 stars smooth, posts & clutch backs
/ gold plating / various vendors
7.96
9.4
Chief 2 pairs of 4 stars smooth, posts & clutch backs / gold
plating / various vendors
9.91
10
Body armor
10.1
Point Blank AXBIIIA vest 1HL with Hi-lite concealable carrier
993.55
10.2
Point Blank AXBIIIAF vest 1HL with Hi-lite concealable carrier
1041.59
10.3
Point Blank SRV Base AXBIIIA PB SP / black
1470.24
10.4
Safariland Hardwire armor systerms IIIA / SAF-HARDWIRE IIIA
and concealable carrier SAFARILAND M2 CONCEALABLE CARR
NO BID
11
Rifle plates
11.1
Point Blank Omega ICW 5X8 Paraclete Rifle Plate
267.8
11.2
Point Blank Omega ICW 6X8 Paraclete Rifle Plate
310.73
11.3
Point Blank Omega ICW 6X8 Paraclete Female Rifle Plate
310.73
11.4
Point Blank Omega ICW 8X10 Paraclete Rifle Plate
448.78
11.5
Point Blank Omega ICW 10X12 Paraclete Rifle Plate
611.22
11.6
Point Blank Omega ICW 11X14 Paraclete Rifle Plate
739.02
12
Outer carriers and accessories
12.1
Blauer Wool Armorskin outer carrier / dark navy
8470
NO BID
12.2
Blauer Polyester Armorskin XP outer carrier / dark navy
8370XP
NO BID
12.3
Elbeco BodyShield external vest carrier / midnight navy
V4114B
90
12.4
Flying Cross Aeroshell Wool vest cover / LAPD navy
F1 FC2000V
NO BID
12.5
Point Blank Maverick Laser FX Kwiq Clip Mod 26 / black
323.89
12.6
Point Blank Maverick Laser FX Kwiq Clip Mod 27 / black
323.89
12.7
Point Blank Maverick FX Kwiq Clip Mod 22 / black
457.05
12.8
Point Blank Maverick FX Kwiq Clip Mod 2 / black
213.41
12.9
Point Blank steel thin plate carrier
PB-PCP00BV0J
107.8
12.10
Point Blank Dump Pouch / black
PCHDP2ACZ5
46.34
12.11
Point Blank radio pouch / black, wolf gray
AX9000
32.32
12.12
Point Blank X2 taser / black, wolf gray
23.41
12.13
Point Blank small utility pouch / black, wolf gray
43.41
12.14
Point Blank single flashbang pouch / black
35.61
23
12.15
Point Blank Admin CC slick outer carrier / midnight navy
243.51
12.16
Point Blank LG Flashlight pouch / black, wolf gray
21.56
12.17
Point Blank MRS double pistol pouch / black
10
12.18
Point Blank 4oz OC spray pouch / wolf gray
22.56
12.19
Condor phone pouch / black
191224-002
11.89
12.20
Krate Tactical Chest Rig standard / black
NO BID
13
City approved alterations - Note: Any fees not specifically listed will not be paid
13.1
Pant waist alteration
9.89
13.2
Shirt taper
12.99
13.3
Strip pant (Motor/Honor Guard)
9.99
13.4
Stripe coat
15
13.5
Embroidery name (right breast)
5
13.6
Embroidery specific logo (left breast)
20
13.7
Nametape w/ velcro 1x4 or 2x4
9.99
13.8
Nametape w/o velcro 1x4 or 2x4
8
13.9
Back patches embroidered with velcro 4X10
5.99
13.10
Front patches embroidered with velcro 2X10
2.99
13.11
Back patches embroidered with velcro 4X11
5.99
13.12
Front patches embroidered with velcro 2X11
2.99
13.13
Add a breast pocket
10
13.14
P buttons (8 total gold/silver)
4.59
13.15
Add velcro for patches
1.99
13.16
Add velcro for larger patches
5.99
13.17
Heat press (jump stitch embroidery)
15
13.18
Silk screen at the factory
15
13.19
Shorten tails
6.59
13.20
Pant taper
12
13.21
Shorten sleeves
10
13.22
Sleeve taper
9
13.23
Custom alterations
12
14
Duty gear
14.1
5.11 Flex drop pouch 2.0 / black
56704
NO BID
14.2
5.11 Wingman patrol bag / black
56045
NO BID
14.3
ASP alert whistle
56292
1.6
24
14.4
ASP blue line clip handcuff key
56276
5.29
14.5
ASP Envoy Scabbard 50cm baton holder
52446
44.8
14.6
ASP Talon infinity baton, 50cm, black chrome foam grip cap
release
22411
161.6
14.7
Northwestern University accident templates
SN1000
NO BID
14.8
Peerless black oxide finish chain link handcuff
701C
24.06
14.9
Peerless nickel finish chain link handcuff
700C
25.44
14.1
Propper patrol bag / black
F56920A001ONESZ
35.55
14.11
Ripp Restraints International hobble
RIH-100
18.29
14.12
Blauer keeper hook inner belt / black
B015
NO BID
14.13
Safariland baton holder leather plain 21"
35
35-F21-2
NO BID
14.14
Safariland Bianchi accumold duty delt 2.25"
7950
7950-xx
NO BID
14.15
Safariland Bianchi adjustable radio holder plain finish
7923
22704
NO BID
14.16
Safariland Bianchi liner belt, 1.5"
7250
7250-xx
NO BID
14.17
Safariland Bianchi open top handcuff case hi-gloss finish
7934
22967
NO BID
14.18
Safariland Bianchi open top handcuff case plain finish
7934
22965
NO BID
14.19
Safariland buckless hi-gloss leather duty belt 2.25"
94
94-xx-9
NO BID
14.20
Safariland buckless leather duty belt 2.25"
94
94-xx-2
NO BID
14.21
Safariland double magazine pouch chrome snap hi-gloss Glock
17
77
77-83-9
NO BID
14.22
Safariland double magazine pouch chrome snap hi-gloss Glock
19
77
77-283-9
NO BID
14.23
Safariland double magazine pouch hidden snap plain Glock 17
77
77-83-2HS
NO BID
14.24
Safariland double magazine pouch hidden snap plain Glock 19
77
77-283-2HS
NO BID
14.25
Safariland double magazine pouch open top plain Glock 17
and 19
73
73-83-2
NO BID
14.26
Safariland slimline open top double magazine pouch hardshell
Glock 17 and 19
79
79-83-41
NO BID
14.27
Safariland handcuff pouch hi-gloss finish hidden snap
90
90-9HS
NO BID
14.28
Safariland handcuff pouch plain finish hidden snap
90
90-2HS
NO BID
14.29
Safariland hidden snap belt keepers, hi-gloss finish 1"
62HS
62-4-9HS
NO BID
14.30
Safariland hidden snap belt keepers, plan finish 1"
62HS
62-4-2HS
NO BID
14.31
Safariland open top mini-flashlight holder for Stinger LED
leather plain finish belt loop
306
306-11-2
NO BID
14.32
Smith & Wesson handcuff BLACK
M100-1
350155
28
25
14.33
Smith & Wesson nickel handcuff
M100-1
350103
21.65
14.34
United Shield ACH/MICH-LE ballistic helmet, mesh harness,
with USI-BOA harness and DK6-H.150 face shield and bag /
black, various Sizes
ACH/MICH-LE / USI BOA /
DK6 H.150
518.29
14.35
Zak tool aluminum tactical handcuff key
ZT14
4.94
15
Holsters and parts
15.1
Safariland Quick Locking System Kit / black
1337299
QUICK2-KIT1-2
NO BID
15.2
Safariland ALS mid-ride holster Glock 17 right-handed
6390RDS
6390RDS-832-
131
NO BID
15.3
Safariland ALS mid-ride holster Glock 17 left-handed
6390RDS
6390RDS-832-
132
NO BID
15.4
Safariland ALS mid-ride holster Glock 19 right-handed
6390RDS
6390RDS-2832-
131
NO BID
15.5
Safariland ALS mid-ride holster Glock 19 left-handed
6390RDS
6390RDS-2832-
132
NO BID
15.6
Safariland RDS optic replacement cover right-hand
RDS-COVER
RDS-COVER-
WING-411
NO BID
15.7
Safariland RDS optic replacement cover left-hand
RDS-COVER
RDS-COVER-
WING-412
NO BID
15.8
Safariland ALS mid-ride hi-gloss holster Glock 17 right-handed
6390RDS
6390RDS-832-
491
NO BID
15.9
Safariland ALS mid-ride hi-gloss holster Glock 17 left-handed
6390RDS
6390RDS-832-
492
NO BID
15.1
Safariland ALS mid-ride hi-gloss holster Glock 19 right-handed
6390RDS
6390RDS-2832-
491
NO BID
15.11
Safariland ALS mid-ride hi-gloss holster Glock 19 left-handed
6390RDS
6390RDS-2832-
492
NO BID
15.12
Safariland single strap leg shroud with drop flex adapter
6004-25
6004-25-2
NO BID
15.13
Safariland single strap leg shroud with D-ring
6009-10
10/2/6009
NO BID
15.14
Safariland ALS single strap tactical holster w/ quick-release
Glock 17 right-handed
6355RDS-SP10
6355RDS-832-
131-SP10
NO BID
15.15
Safariland ALS single strap tactical holster w/ quick-release
Glock 17 left-handed
6355RDS-SP10
6355RDS-832-
132-SP10
NO BID
15.16
Safariland ALS single strap tactical holster w/ quick-release
Glock 19 right-handed
6355RDS-SP10
6355RDS-2832-
131-SP10
NO BID
26
15.17
Safariland ALS single strap tactical holster w/ quick-release
Glock 19 left-handed
6355RDS-SP10
6355RDS-2832-
132-SP10
NO BID
15.18
Safariland ALS tactical holster Glock 17 right-handed
6354RDS
6354RDS-832-
131
NO BID
15.19
Safariland ALS tactical holster Glock 17 left-handed
6354RDS
6354RDS-832-
132
NO BID
15.2
Safariland ALS tactical holster Glock 19 right-handed
6354RDS
6354RDS-2832-
131
NO BID
15.21
Safariland ALS tactical holster Glock 19 left-handed
6354RDS
6354RDS-2832-
132
NO BID
15.22
Safariland single strap leg shroud with quick release leg strap
6005-10
6005-10-2
NO BID
15.23
Safariland double strap leg shroud with quick release leg strap
6005-6
6005-6-123
NO BID
15.24
Safariland 7TS ALS/SLS right hand tactical holster with quick-
release leg strap
7305RDS
7305RDS-8325-
411
NO BID
15.25
Safariland 7TS ALS/SLS left hand tactical holster with quick-
release leg strap
7305RDS
7305RDS-8325-
412
NO BID
16
Flashlights / lights/ batteries and parts
16.1
Streamlight Stinger safety wand 5x1-3/4 / red
75933
080926-75933-9
4.68
16.2
Streamlight Protac HPL USB
88076
080926-88076-4
104.76
16.3
Streamlight Stinger DS LED
75813
080926-75813-1
132.58
16.4
Streamlight Stinger switchblade
76801
080926-76801-7
77.16
16.5
Streamlight Strion switchblade
74850
080926-74850-7
NO BID
16.6
Streamlight TLR-1s strobing rail-mounted tactical weapon light
69210
080926-69210-7
122.36
16.7
Streamlight TLR-1 rail-mounted tactical weapon light
69110
080926-69110-0
116.01
16.8
Streamlight TLR-1 HL tactical weapon light
69260
080926-69260-2
137.18
16.9
Streamlight Stinger replacement rechargeagle battery
75375
16.24
17
Less lethal
17.1
Defense Technology first defense 0.2% MK-4 stream OC
aerosol 3oz
5049
1011719
15.43
17.2
Defense Technology first defense 0.2% MK-9 stream OC
aerosol 12oz
5099
1011726
49.6
17.3
Defense Technology first defense 1.3% MK-3 stream OC
aerosol 1.5oz
43345
1012574
14.02
17.4
Safariland mace holder open top large
37
37-2
NO BID
17.5
Safariland mace holder open top small
37
37-4-2
NO BID
17.6
Safariland mace holder top flat large
38
38-2HS
NO BID
27
17.7
Safariland mace holder top flat small
38
38-3-2HS
NO BID
Minimum Discount off list price for special order/ other apparel / manufacturer
Identify Manufacturer
Elbeco
20
% off
Galls Brand
20
% off
Propper
20
% off
Fechheimer
20
% off
SanMar
20
% off
Spiewak
20
% off
Point Blank
20
% off
28
EXHIBIT C TO AGREEMENT
INSURANCE
INSURANCE
General.
A.
At the same time as execution of this Agreement, the Contractor shall furnish the City a
certificate of insurance on a standard insurance industry ACORD form. The ACORD form
must be issued by an insurance company authorized to transact business in the State of
Arizona possessing a current A.M. Best, Inc. rating of A-7, or better and legally authorized to
do business in the State of Arizona with policies and forms satisfactory to City. Provided,
however, the A.M. Best rating requirement shall not be deemed to apply to required
Workers’ Compensation coverage.
B.
The Contractor and any of its subcontractors shall procure and maintain, until all of their
obligations have been discharged, including any warranty periods under this Agreement
are satisfied, the insurances set forth below.
C.
The insurance requirements set forth below are minimum requirements for this
Agreement and in no way limit the indemnity covenants contained in this Agreement.
D.
The City in no way warrants that the minimum insurance limits contained in this
Agreement are sufficient to protect Contractor from liabilities that might arise out of the
performance of the Agreement services under this Agreement by Contractor, its agents,
representatives, employees, subcontractors, and the Contractor is free to purchase any
additional insurance as may be determined necessary.
E.
Failure to demand evidence of full compliance with the insurance requirements in this
Agreement or failure to identify any insurance deficiency will not relieve the Contractor
from, nor will it be considered a waiver of its obligation to maintain the required insurance
at all times during the performance of this Agreement.
F.
Use of Subcontractors: If any work is subcontracted in any way, the Contractor shall
execute a written contract with Subcontractor containing the same Indemnification Clause
and Insurance Requirements as the City requires of the Contractor in this Agreement. The
Contractor is responsible for executing the Agreement with the Subcontractor and
obtaining Certificates of Insurance and verifying the insurance requirements.
Minimum Scope and Limits of Insurance. The Contractor shall provide coverage with limits of liability not
less than those stated below.
A.
Commercial General Liability-Occurrence Form. Contractor must maintain “occurrence” form
Commercial General Liability insurance with a limit of not less than $2,000,000 for each
occurrence, $4,000,000 aggregate. Said insurance must also include coverage for products
29
and completed operations, independent contractors, personal injury and advertising injury.
If any Excess insurance is utilized to fulfill the requirements of this paragraph, the Excess
insurance must be “follow form” equal or broader in coverage scope than underlying
insurance.
B.
Automobile Liability-Any Auto or Owned, Hired and Non-Owned Vehicles
Vehicle Liability: Contractor must maintain Business/Automobile Liability insurance with a
limit of $1,000,000 each accident on Contractor owned, hired, and non-owned vehicles
assigned to or used in the performance of the Contractor’s work or services under this
Agreement. If any Excess or Umbrella insurance is utilized to fulfill the requirements of this
paragraph, the Excess or Umbrella insurance must be “follow form” equal or broader in
coverage scope than underlying insurance.
C.
Workers Compensation and Employers Liability Insurance: Contractor must maintain Workers
Compensation insurance to cover obligations imposed by federal and state statutes having
jurisdiction of Contractor employees engaged in the performance of work or services
under this Agreement and must also maintain Employers’ Liability insurance of not less
than $1,000,000 for each accident and $1,000,000 disease for each employee.
Additional Policy Provisions Required.
A. Self-Insured Retentions or Deductibles. Any self-insured retentions and deductibles must be
declared and approved by the City. If not approved, the City may require that the insurer
reduce or eliminate any deductible or self-insured retentions with respect to the City, its
officers, officials, agents, employees, and volunteers.
1. The Contractor’s insurance must contain broad form contractual liability coverage.
2. The Contractor's insurance coverage must be primary insurance with respect to the
City, its officers, officials, agents, and employees. Any insurance or self-insurance
maintained by the City, its officers, officials, agents, and employees shall be in excess of
the coverage provided by the Contractor and must not contribute to it.
3. The Contractor's insurance must apply separately to each insured against whom claim
is made or suit is brought, except with respect to the limits of the insurer's liability.
4. Coverage provided by the Contractor must not be limited to the liability assumed under
the indemnification provisions of this Agreement.
5. The policies must contain a severability of interest clause and waiver of subrogation
against the City, its officers, officials, agents, and employees, for losses arising from
Work performed by the Contractor for the City.
6. The Contractor, its successors and or assigns, are required to maintain Commercial
General Liability insurance as specified in this Agreement for a minimum period of
30
three years following completion and acceptance of the Work. The Contractor must
submit a Certificate of Insurance evidencing Commercial General Liability insurance
during this three year period containing all the Agreement insurance requirements,
including naming the City of Chandler, its agents, representatives, officers, directors,
officials and employees as Additional Insured as required.
7. If a Certificate of Insurance is submitted as verification of coverage, the City will
reasonably rely upon the Certificate of Insurance as evidence of coverage but this
acceptance and reliance will not waive or alter in any way the insurance requirements
or obligations of this Agreement.
B.
Insurance Cancellation During Term of Contract/Agreement.
1. If any of the required policies expire during the life of this Contract/Agreement, the
Contractor must forward renewal or replacement Certificates to the City within ten days
after the renewal date containing all the required insurance provisions.
2. Each insurance policy required by the insurance provisions of this Contract/Agreement
shall provide the required coverage and shall not be suspended, voided or canceled
except after 30 days prior written notice has been given to the City, except when
cancellation is for non-payment of premium, then ten days prior notice may be given.
Such notice shall be sent directly to Chandler Law-Risk Management Department, Post
Office Box 4008, Mailstop 628, Chandler, Arizona 85225. If any insurance company
refuses to provide the required notice, the Contractor or its insurance broker shall
notify the City of any cancellation, suspension, non-renewal of any insurance within
seven days of receipt of insurers’ notification to that effect.
A.
City as Additional Insured. The policies are to contain, or be endorsed to contain, the
following provisions:
1. The Commercial General Liability and Automobile Liability policies are to contain, or be
endorsed to contain, the following provisions: The City, its officers, officials, agents, and
employees are additional insureds with respect to liability arising out of activities
performed by, or on behalf of, the Contractor including the City's general supervision of
the Contractor; Products and Completed operations of the Contractor; and automobiles
owned, leased, hired, or borrowed by the Contractor.
2. The City, its officers, officials, agents, and employees must be additional insureds to the
full limits of liability purchased by the Contractor even if those limits of liability are in
excess of those required by this Agreement.
31
EXHIBIT D TO AGREEMENT
SPECIAL CONDITIONS
NONE