Bird Abatement Services Agreement
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City Clerk Document No.
City Council Meeting Date: August 14, 2025
CITY OF CHANDLER SERVICES AGREEMENT
BIRD ABATEMENT SERVICES
CITY OF CHANDLER AGREEMENT NO. BF5-910-4930
THIS AGREEMENT (Agreement) is made and entered into by and between the City of Chandler, an
Arizona municipal corporation (City), and The Pigeon Guy, Sole Proprietor (Contractor), (City and
Contractor may individually be referred to as Party and collectively referred to as Parties) and made
, 2025 (Effective Date).
RECITALS
A. City proposes to provide bird abatement services as more fully described in Exhibit A, which is
attached to and made a part of this Agreement by this reference.
B. Contractor is ready, willing, and able to provide the services described in Exhibit A for the
compensation and fees set forth and as described in Exhibit B, which is attached to and made a part
of this Agreement by this reference.
C. City desires to contract with the Contractor to provide these services under the terms and
conditions set forth in this Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the premises and the mutual promises contained in this
Agreement, City and Contractor agree as follows:
SECTION I: DEFINITIONS
For purposes of this Agreement, the following definitions apply:
Agreement means the legal agreement executed between the City and the Contractor
City means the City of Chandler, Arizona
Contractor means the individual, partnership, orcorporation named in the Agreement
Days means calendar days
May, Should means something that is not mandatory but permissible
Shall, Will, Must means a mandatory requirement
SECTION II: CONTRACTOR’S SERVICES
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Contractor must perform the services described in Exhibit A to the City’s satisfaction within the
terms and conditions of this Agreement and within the care and skill that a person who provides
similar services in Chandler, Arizona exercises under similar conditions. All work or services
furnished by Contractor under this Agreement must be performed in a skilled and workmanlike
manner. Unless authorized by the City in writing, all fixtures, furnishings, and equipment furnished
by Contractor as part of the work or services under this Agreement must be new, or the latest
model, and of the most suitable grade and quality for the intended purpose of the work or service.
SECTION III: PERIOD OF SERVICE
Contractor must perform the services described in Exhibit A for the term of this Agreement.
The term of the Agreement is one (1) year, and begins on July 17, 2025, and ends on July 16, 2026,
unless sooner terminated in accordance with the provisions of this Agreement. The City and the
Contractor may mutually agree to extend the Agreement for up to four (4) additional terms of one
(1) year each, or portions thereof. The City reserves the right, at its sole discretion, to extend the
Agreement for up to 60 days beyond the expiration of any extension term.
SECTION lV: PAYMENT OF COMPENSATION AND FEES
4.1 Unless amended in writing by the Parties, Contractor's compensation and fees as more fully
described in Exhibit B for performance of the services approved and accepted by the City under this
Agreement must not exceed $350,000. Contractor must submit requests for payment for services
approved and accepted during the previous billing period and must include, as applicable, detailed
invoices and receipts, a narrative description of the tasks accomplished during the billing period, a
list of any deliverables submitted, and any subcontractor’s or supplier’s actual requests for payment
plus similar narrative and listing of their work. Payment for those services negotiated as a lump sum
will be made in accordance with the percentage of the work completed during the preceding billing
period. Services negotiated as a not-to-exceed fee will be paid in accordance with the work
completed on the service during the preceding month. All requests for payment must be submitted
to the City for review and approval. The City will make payment for approved and accepted services
within 30 days of the City’s receipt of the request for payment.
4.2 Applicable Taxes. The Contractor will pay all applicable taxes. The City is subject to all applicable
state and local transaction privilege taxes. To the extent any state and local transaction privilege
taxes apply to sales made under the terms of this Agreement, it is the responsibility of the
Contractor to collect and remit all applicable taxes to the proper taxing jurisdiction of authority.
4.3 Tax Indemnification. The Contractor and all subcontractors will pay all Federal, state, and local
taxes applicable to its operation and any persons employed by the Contractor. The Contractor will
and will require all subcontractors to hold the City harmless from any responsibility for taxes,
damages, and interest, if applicable, contributions required under Federal, state, and local laws and
regulations and any other costs including transaction privilege taxes, unemployment compensation
insurance, Social Security, and Worker’s Compensation.
4.4 All prices offered herein shall be firm against any increase for the initial term of the Agreement.
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Prior to commencement of subsequent renewal terms, the City may approve a fully documented
request for a price adjustment. The City shall determine whether any requested price increases for
extension terms is acceptable to the City. If the City approves the price increase, the price shall
remain firm for the renewal term for which it was requested. If a price increase is agreed upon by
the Parties a written Agreement Amendment shall be approved and executed by the Parties.
SECTION V: GENERAL CONDITIONS
5.1 Records/Audit. Records of the Contractor's direct personnel payroll, reimbursable expenses
pertaining to this Agreement and records of accounts between the City and Contractor must be
kept on the basis of generally accepted accounting principles and must be made available to the
City and its auditors for up to three years following the City’s final acceptance of the services under
this Agreement. The City, its authorized representative, or any federal agency, reserves the right to
audit Contractor's records to verify the accuracy and appropriateness of all cost and pricing data,
including data used to negotiate this Agreement and any amendments. The City reserves the right
to decrease the total amount of Agreement price or payments made under this Agreement or
request reimbursement from the Contractor following final contract payment on this Agreement if,
upon audit of the Contractor's records, the audit discloses the Contractor has provided false,
misleading, or inaccurate cost and pricing data. The Contractor will include a similar provision in all
of its contracts with subcontractors providing services under the Agreement Documents to ensure
that the City, its authorized representative, or the appropriate federal agency, has access to the
subcontractors’ records to verify the accuracy of all cost and pricing data. The City reserves the right
to decrease Contract price or payments made on this Agreement or request reimbursement from
the Contractor following final payment on this Agreement if the above provision is not included in
subcontractor agreements, and one or more subcontractors refuse to allow the City to audit their
records to verify the accuracy and appropriateness of all cost and pricing data. If, following an audit
of this Agreement, the audit discloses the Contractor has provided false, misleading, or inaccurate
cost and pricing data, and the cost discrepancies exceed 1% of the total Agreement billings, the
Contractor will be liable for reimbursement of the reasonable, actual cost of the audit.
5.2 Alteration in Character of Work. Whenever an alteration in the character of work results in a
substantial change in this Agreement, thereby materially increasing or decreasing the scope of
services, cost of performance, or Project schedule, the work will be performed as directed by the
City. However, before any modified work is started, a written amendment must be approved and
executed by the City and the Contractor. Such an amendment must not be effective until approved
by the City. Additions to, modifications, or deletions from this Agreement as provided herein may
be made, and the compensation to be paid to the Contractor may accordingly be adjusted by mutual
agreement of the Parties. It is distinctly understood and agreed that no claim for extra work done
or materials furnished by the Contractor will be allowed by the City except as provided herein, nor
must the Contractor do any work or furnish any materials not covered by this Agreement unless
such work is first authorized in writing. Any such work or materials furnished by the Contractor
without prior written authorization will be at Contractor's own risk, cost, and expense, and
Contractor hereby agrees that without written authorization Contractor will make no claim for
compensation for such work or materials furnished.
5.3 Termination for Convenience. The City and the Contractor hereby agree to the full
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performance of the covenants contained herein, except that the City reserves the right, at its
discretion and without cause, to terminate or abandon any service provided for in this
Agreement or abandon any portion of the Project for which services have been performed by
the Contractor. In the event the City abandons or suspends the services, or any part of the
services as provided in this Agreement, the City will notify the Contractor in writing and
immediately after receiving such notice, the Contractor must discontinue advancing the work
specified under this Agreement. Upon such termination, abandonment, or suspension, the
Contractor must deliver to the City all drawings, plans, specifications, special provisions,
estimates and other work entirely or partially completed, together with all unused materials
supplied by the City. The Contractor must appraise the work Contractor has completed and
submit Contractor's appraisal to the City for evaluation. The City may inspect the Contractor's
work to appraise the work completed. The Contractor will receive compensation in full for
services performed to the date of such termination. The fee shall be paid in accordance with
Section IV of this Agreement, and as mutually agreed upon by the Contractor and the City. If
there is no mutual agreement on payment, the final determination will be made in accordance
with the Disputes provision in this Agreement. However, in no event may the payment exceed
the payment set forth in this Agreement nor as amended in accordance with Alteration in
Character of Work. The City will make the final payment within 60 days after the Contractor has
delivered the last of the partially completed items and the Parties agree on the final payment.
If the City is found to have improperly terminated the Agreement for cause or default, the
termination will be converted to a termination for convenience in accordance with the
provisions of this Agreement.
5.4 Termination for Cause. The City may terminate this Agreement for Cause upon the occurrence
of any one or more of the following events: in the event that (a) the Contractor fails to perform
pursuant to the terms of this Agreement, (b) the Contractor is adjudged a bankrupt or insolvent, (c)
the Contractor makes a general assignment for the benefit of creditors, (d) a trustee or receiver is
appointed for Contractor or for any of Contractor’s property (e) the Contractor files a petition to
take advantage of any debtor's act, or to reorganize under the bankruptcy or similar laws, (f) the
Contractor disregards laws, ordinances, rules, regulations or orders of any public body having
jurisdiction, or (g) the Contractor fails to cure default within the time requested. Where Agreement
has been so terminated by City, the termination will not affect any rights of City against Contractor
then existing or which may thereafter accrue.
5.5 Indemnification. The Contractor (lndemnitor) must indemnify, defend, save and hold
harmless the City and its officers, officials, agents and employees (lndemnitee) from any and
all claims, actions, liabilities, damages, losses or expenses (including court costs, attorneys' fees
and costs of claim processing, investigation and litigation) (Claims) caused or alleged to be
caused, in whole or in part, by the wrongful, negligent or willful acts, or errors or omissions of
the Contractor or any of its owners, officers, directors, agents, employees, or subcontractors in
connection with this Agreement. This indemnity includes any claim or amount arising out of or
recovered under workers' compensation law or on account of the failure of the Contractor to
conform to any federal, state or local law, statute, ordinance, rule, regulation or court decree.
The Contractor must indemnify lndemnitee from and against any and all Claims, except those
arising solely from lndemnitee's own negligent or willful acts or omissions. The Contractor is
responsible for primary loss investigation, defense and judgment costs where this
indemnification applies. In consideration of the award of this Agreement, the Contractor agrees
to waive all rights of subrogation against lndemnitee for losses arising from or related to this
Agreement. The obligations of the Contractor under this provision survive the termination or
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expiration of this Agreement.
5.6 Insurance Requirements. Contractor must procure insurance under the terms and
conditions and for the amounts of coverage set forth in Exhibit C against claims that may arise
from or relate to performance of the work under this Agreement by Contractor and its agents,
representatives, employees, and subcontractors. Contractor and any subcontractors must
maintain this insurance until all of their obligations have been discharged, including any
warranty periods under this Agreement. These insurance requirements are minimum
requirements for this Agreement and in no way limit the indemnity covenants contained in this
Agreement. The City in no way warrants that the minimum limits stated in Exhibit C are
sufficient to protect the Contractor from liabilities that might arise out of the performance of
the work under this Agreement by the Contractor, the Contractor’s agents, representatives,
employees, or subcontractors. Contractor is free to purchase such additional insurance as may
be determined necessary.
5.7 Cooperation and Further Documentation. The Contractor agrees to provide the City such
other duly executed documents as may be reasonably requested by the City to implement the
intent of this Agreement.
5.8 Notices. Unless otherwise provided, notice under this Agreement must be in writing and
will be deemed to have been duly given and received either (a) on the date of service if
personally served on the party to whom notice is to be given, or (b) on the date notice is sent if
by electronic mail, or (c) on the third day after the date of the postmark of deposit by first class
United States mail, registered or certified, postage prepaid and properly addressed as follows:
For the City
For the Contractor
Name: Saranna Davidson
Name: Fred Payne
Title: Procurement Officer
Title: Founder & CEO
Address: 175 South Arizona Ave.
Address: 1753 E Broadway Rd., STE #101-269
Chandler, AZ 85210
Tempe, AZ 85282
Phone: (480) 782-2406
Phone: 480 206-6515
Email: saranna.davidson@chandleraz.gov
Email: Fred@thepigeonguy.com
5.9 Successors and Assigns. City and Contractor each bind itself, its partners, successors,
assigns, and legal representatives to the other party to this Agreement and to the partners,
successors, assigns, and legal representatives of such other party in respect to all covenants of
this Agreement. Neither the City nor the Contractor may assign, sublet, or transfer its interest
in this Agreement without the written consent of the other party. In no event may any
contractual relation be created between any third party and the City.
5.10 Disputes. In any dispute arising out of an interpretation of this Agreement or the duties
required not disposed of by agreement between the Contractor and the City, the final
determination at the administrative level will be made by the City Purchasing and Materials
Manager.
5.11 Completeness and Accuracy of Contractor's Work. The Contractor must be responsible for
the completeness and accuracy of Contractor's services, data, and other work prepared or
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compiled under Contractor's obligation under this Agreement and must correct, at Contractor's
expense, all willful or negligent errors, omissions, or acts that may be discovered. The fact that
the City has accepted or approved the Contractor's work will in no way relieve the Contractor
of any of Contractor's responsibilities.
5.12 Withholding Payment. The City reserves the right to withhold funds from the Contractor's
payments up to the amount equal to the claims the City may have against the Contractor until
such time that a settlement on those claims has been reached.
5.13 City's Right of Cancellation. The Parties acknowledge that this Agreement is subject to
cancellation by the City under the provisions of Section 38-511, Arizona Revised Statutes
(A.R.S.).
5.14 Independent Contractor. For this Agreement the Contractor constitutes an independent
contractor. Any provisions in this Agreement that may appear to give the City the right to direct
the Contractor as to the details of accomplishing the work or to exercise a measure of control
over the work means that the Contractor must follow the wishes of the City as to the results of
the work only. These results must comply with all applicable laws and ordinances.
5.15 Project Staffing. Prior to the start of any work under this Agreement, the Contractor must
assign to the City the key personnel that will be involved in performing services prescribed in
the Agreement. The City may acknowledge its acceptance of such personnel to perform
services under this Agreement. At any time hereafter that the Contractor desires to change key
personnel while performing under the Agreement, the Contractor must submit the
qualifications of the new personnel to the City for prior approval. The Contractor will maintain
an adequate and competent staff of qualified persons, as may be determined by the City,
throughout the performance of this Agreement to ensure acceptable and timely completion of
the Scope of Services. If the City objects, with reasonable cause, to any of the Contractor's staff,
the Contractor must take prompt corrective action acceptable to the City and, if required,
remove such personnel from the Project and replace with new personnel agreed to by the City.
5.16 Subcontractors. Prior to beginning the work, the Contractor must furnish the City for
approval the names of subcontractors to be used under this Agreement. Any subsequent
changes are subject to the City’s written prior approval.
5.17 Force Majeure. If either party is delayed or prevented from the performance of any act
required under this Agreement by reason of acts of God or other cause beyond the control and
without fault of the Party (financial inability excepted), performance of that act may be excused,
but only for the period of the delay, if the Party provides written notice to the other Party within
ten days of such act. The time for performance of the act may be extended for a period
equivalent to the period of delay from the date written notice is received by the other Party.
5.18 Compliance with Laws. Contractor understands, acknowledges, and agrees to comply with
the Americans with Disabilities Act, the Immigration Reform and Control Act of 1986 and the
Drug Free Workplace Act of 1989. All services performed by Contractor must also comply with
all applicable City of Chandler codes, ordinances, and requirements. Contractor agrees to
permit the City to verify Contractor’s compliance.
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5.19 No Israel Boycott. By entering into this Agreement, Contractor certifies that Contractor is
not currently engaged in, and agrees for the duration of the Agreement, not to engage in a
boycott of Israel as defined by state statute.
5.20 Legal Worker Requirements. A.R.S. § 41-4401 prohibits the City from awarding a contract
to any contractor who fails, or whose subcontractors fail, to comply with A.R.S. § 23-214(A).
Therefore, Contractor agrees Contractor and each subcontractor it uses warrants their
compliance with all federal immigration laws and regulations that relate to their employees
and their compliance with§ 23-214, subsection A. A breach of this warranty will be deemed a
material breach of the Agreement and may be subject to penalties up to and including
termination of the Agreement. City retains the legal right to inspect the papers of any
Contractor’s or subcontractor’s employee who provides services under this Agreement to
ensure that the Contractor and subcontractors comply with the warranty under this provision.
5.21 Lawful Presence Requirement. A.R.S. §§ 1-501 and 1-502 prohibit the City from awarding
a contract to any natural person who cannot establish that such person is lawfully present in
the United States. To establish lawful presence, a person must produce qualifying identification
and sign a City-provided affidavit affirming that the identification provided is genuine. This
requirement will be imposed at the time of contract award. This requirement does not apply
to business organizations such as corporations, partnerships, or limited liability companies.
5.22 Forced Labor of Ethnic Uyghurs Prohibited. By entering into this Agreement, Contractor
certifies and agrees Contractor does not currently use and will not use for the term of this
Agreement: (i) the forced labor of ethnic Uyghurs in the People's Republic of China; or (ii) any
goods or services produced by the forced labor of ethnic Uyghurs in the People's Republic of
China; or (iii) any contractors, subcontractors or suppliers that use the forced labor or any
goods or services produced by the forced labor of ethnic Uyghurs in the People's Republic of
China.
5.23 Covenant Against Contingent Fees. Contractor warrants that no person has been
employed or retained to solicit or secure this Agreement upon an agreement or understanding
for a commission, percentage, brokerage, or contingent fee, and that no member of the
Chandler City Council, or any City employee has any interest, financially, or otherwise, in
Contractor’s firm. For breach or violation of this warrant, the City may annul this Agreement
without liability or, at its discretion, to deduct from the Agreement price or consideration, the
full amount of such commission, percentage, brokerage, or contingent fee.
5.24 Non-Waiver Provision. The failure of either Party to enforce any of the provisions of this
Agreement or to require performance of the other Party of any of the provisions hereof must
not be construed to be a waiver of such provisions, nor must it affect the validity of this
Agreement or any part thereof, or the right of either Party to thereafter enforce each and every
provision.
5.25 Disclosure of Information Adverse to the City’s Interests. To evaluate and avoid potential
conflicts of interest, the Contractor must provide written notice to the City, as set forth in this
Section, of any work or services performed by the Contractor for third parties that may involve
or be associated with any real property or personal property owned or leased by the City. Such
notice must be given seven business days prior to commencement of the services by the
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Contractor for a third party, or seven business days prior to an adverse action as defined below.
Written notice and disclosure must be sent to the City’s Purchasing and Materials Manager. An
adverse action under this Agreement includes, but is not limited to: (a) using data as defined in
the Agreement acquired in connection with this Agreement to assist a third party in pursuing
administrative or judicial action against the City; or (b) testifying or providing evidence on behalf
of any person in connection with an administrative or judicial action against the City; or (c) using
data to produce income for the Contractor or its employees independently of performing the
services under this Agreement, without the prior written consent of the City. Contractor
represents that except for those persons, entities, and projects identified to the City, the
services performed by the Contractor under this Agreement are not expected to create an
interest with any person, entity, or third-party project that is or may be adverse to the City’s
interests. Contractor's failure to provide a written notice and disclosure of the information as
set forth in this Section constitute a material breach of this Agreement.
5.26 Data Confidentiality and Data Security. As used in the Agreement, data means all
information, whether written or verbal, including plans, photographs, studies, investigations, audits,
analyses, samples, reports, calculations, internal memos, meeting minutes, data field notes, work
product, proposals, correspondence and any other similar documents or information prepared by,
obtained by, or transmitted to the Contractor or its subcontractors in the performance of this
Agreement. The Parties agree that all data, regardless of form, including originals, images, and
reproductions, prepared by, obtained by, or transmitted to the Contractor or its subcontractors in
connection with the Contractor's or its subcontractor’s performance of this Agreement is
confidential and proprietary information belonging to the City. Except as specifically provided in this
Agreement, Contractor or its subcontractors must not divulge data to any third party without the
City’s prior written consent. Contractor or its subcontractors must not use the data for any purposes
except to perform the services required under this Agreement. These prohibitions do not apply to
the following data provided to the Contractor or its subcontractors have first given the required
notice to the City: (a) data which was known to the Contractor or its subcontractors prior to its
performance under this Agreement unless such data was acquired in connection with work
performed for the City; or (b) data which was acquired by the Contractor or its subcontractors in its
performance under this Agreement and which was disclosed to the Contractor or its subcontractors
by a third party, who to the best of the Contractor's or its subcontractors knowledge and belief, had
the legal right to make such disclosure and the Contractor or its subcontractors are not otherwise
required to hold such data in confidence; or (c) data which is required to be disclosed by virtue of
law, regulation, or court order, to which the Contractor or its subcontractors are subject. In the event
the Contractor or its subcontractors are required or requested to disclose data to a third party, or
any other information to which the Contractor or its subcontractors became privy as a result of any
other contract with the City, the Contractor must first notify the City as set forth in this Section of
the request or demand for the data. The Contractor or its subcontractors must give the City
sufficient facts so that the City can be given an opportunity to first give its consent or take such
action that the City may deem appropriate to protect such data or other information from
disclosure. Unless prohibited by law, within ten calendar days after completion or termination of
services under this Agreement, the Contractor or its subcontractors must promptly deliver, as set
forth in this Section, a copy of all data to the City. All data must continue to be subject to the
confidentiality agreements of this Agreement. Contractor or its subcontractors assume all liability
to maintain the confidentiality of the data in its possession and agrees to compensate the City if any
of the provisions of this Section are violated by the Contractor, its employees, agents or
subcontractors. Solely for the purposes of seeking injunctive relief, it is agreed that a breach of this
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Section must be deemed to cause irreparable harm that justifies injunctive relief in court. Contractor
agrees that the requirements of this Section must be incorporated into all subcontracts entered
into by Contractor. A violation of this Section may result in immediate termination of this Agreement
without notice.
5.27 Personal Identifying Information-Data Security. Personal identifying information, financial
account information, or restricted City information, whether electronic format or hard copy,
must be secured and protected at all times by Contractor and any of its subcontractors. At a
minimum, Contractor must encrypt or password-protect electronic files. This includes data
saved to laptop computers, computerized devices, or removable storage devices. When
personal identifying information, financial account information, or restricted City information,
regardless of its format, is no longer necessary, the information must be redacted or destroyed
through appropriate and secure methods that ensure the information cannot be viewed,
accessed, or reconstructed. In the event that data collected or obtained by Contractor or its
subcontractors in connection with this Agreement is believed to have been compromised,
Contractor or its subcontractors must immediately notify the City contact. Contractor agrees
to reimburse the City for any costs incurred by the City to investigate potential breaches of this
data and, where applicable, the cost of notifying individuals who may be impacted by the
breach. Contractor agrees that the requirements of this Section must be incorporated into all
subcontracts entered into by Contractor. It is further agreed that a violation of this Section must
be deemed to cause irreparable harm that justifies injunctive relief in court. A violation of this
Section may result in immediate termination of this Agreement without notice. The obligations
of Contractor or its subcontractors under this Section must survive the termination of this
Agreement.
5.28 Jurisdiction and Venue. This Agreement is made under and must be construed in
accordance with and governed by the laws of the State of Arizona without regard to the
conflicts or choice of law provisions thereof. Any action to enforce any provision of this
Agreement or to obtain any remedy with respect hereto must be brought in the courts located
in Maricopa County, Arizona, and for this purpose, each Party hereby expressly and irrevocably
consents to the jurisdiction and venue of such court.
5.29 Survival. All warranties, representations, and indemnifications by the Contractor must
survive the completion or termination of this Agreement.
5.30 Modification. Except as expressly provided herein to the contrary, no supplement,
modification, or amendment of any term of this Agreement will be deemed binding or effective
unless in writing and signed by the Parties.
5.31 Severability. If any provision of this Agreement or the application to any person or
circumstance may be invalid, illegal or unenforceable to any extent, the remainder of this
Agreement and the application will not be affected and will be enforceable to the fullest extent
permitted by law.
5.32 Integration. This Agreement contains the full agreement of the Parties. Any prior or
contemporaneous written or oral agreement between the Parties regarding the subject matter
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is merged and superseded.
5.33 Time is of the Essence. Time of each of the terms, covenants, and conditions of this
Agreement is hereby expressly made of the essence.
5.34 Date of Performance. If the date of performance of any obligation or the last day of any
time period provided should fall on a Saturday, Sunday, or holiday for the City, the obligation
will be due and owing, and the time period will expire, on the first day after which is not a
Saturday, Sunday or legal City holiday. Except as may otherwise be set forth in this Agreement,
any performance provided for herein will be timely made if completed no later than 5:00 p.m.
(Chandler time) on the day of performance.
5.35 Delivery. All prices are F.O.B. Destination and include all delivery and unloading at the
specified destinations. The Contractor will retain title and control of all goods until they are
delivered and accepted by the City. All risk of transportation and all related charges will be the
responsibility of the Contractor. All claims for visible or concealed damage will be filed by the
Contractor. The City will notify the Contractor promptly of any damaged goods and will assist
the Contractor in arranging for inspection.
5.36 Third Party Beneficiary. Nothing under this Agreement will be construed to give any rights
or benefits in the Agreement to anyone other than the City and the Contractor, and all duties
and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive
benefit of City and the Contractor and not for the benefit of any other party.
5.37 Conflict in Language. All work performed must conform to all applicable City of Chandler
codes, ordinances, and requirements as outlined in this Agreement. If there is a conflict in
interpretation between provisions in this Agreement and those in the Exhibits, the provisions
in this Agreement prevail.
5.38 Document/Information Release. Documents and materials released to the Contractor,
which are identified by the City as sensitive and confidential, are the City’s property. The
document/material must be issued by and returned to the City upon completion of the services
under this Agreement. Contractor’s secondary distribution, disclosure, copying, or duplication
in any manner is prohibited without the City’s prior written approval. The document/material
must be kept secure at all times. This directive applies to all City documents, whether in
photographic, printed, or electronic data format.
5.39 Exhibits. The following exhibits are made a part of this Agreement and are incorporated
by reference:
Exhibit A - Project Description/Scope of Services
Exhibit B - Compensation and Fees
Exhibit C - Insurance Requirements
Exhibit D - Special Conditions
5.40 Special Conditions. As part of the services Contractor provides under this Agreement,
Contractor agrees to comply with and fully perform the special terms and conditions set forth
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in Exhibit D, which is attached to and made a part of this Agreement.
5.41 Cooperative Use of Agreement. In addition to the City of Chandler and with approval of
the Contractor, this Agreement may be extended for use by other municipalities, school
districts and government agencies of the State. Any such usage by other entities must be in
accordance with the ordinance, charter and/or procurement rules and regulations of the
respective political entity.
If required to provide services on a school district property at least five times during a month,
the Contractor will submit a full set of fingerprints to the school of each person or employee
who may provide such service. The District will conduct a fingerprint check in accordance with
A.R.S. 41-1750 and Public Law 92-544 of all Contractors, subcontractors or vendors and their
employees for which fingerprints are submitted to the District. Additionally, the Contractor will
comply with the governing body fingerprinting policies of each individual school district/public
entity. The Contractor, sub-contractors, vendors and their employees will not provide services
on school district properties until authorized by the District.
Orders placed by other agencies and payment thereof will be the sole responsibility of that
agency. The City will not be responsible for any disputes arising out of transactions made by
other agencies who utilize this Agreement.
5.42 Non-Discrimination and Anti-Harassment Laws. Contractor must comply with all
applicable City, state, and federal non-discrimination and anti-harassment laws, rules, and
regulations.
5.43 Licenses and Permits. Beginning with the Effective Date and for the full term of this
Agreement, Contractor must maintain all applicable City, state, and federal licenses and
permits required to fully perform Contractor’s services under this Agreement.
5.44 Warranties. Contractor must furnish a one-year warranty on all work and services
performed under this Agreement. Contractor must furnish, or cause to be furnished, a two-
year warranty on all fixtures, furnishings, and equipment furnished by Contractor,
subcontractors, or suppliers under this Agreement. Any defects in design, workmanship, or
materials that do not comply with this Agreement must be corrected by Contractor (including,
but not limited to, all parts and labor) at Contractor’s sole cost and expense. All written
warranties and redlines for as-built conditions must be delivered to the City on or before the
City’s final acceptance of Contractor’s services under this Agreement.
5.45 Emergency Purchases. City reserves the rights to purchase from other sources those
items, which are required on an emergency basis and cannot be supplied immediately by the
Contractor.
5.46 Non-Exclusive Agreement. This agreement is for the sole convenience of the City of
Chandler. The City reserves the right to obtain like goods or services from another source when
necessary.
5.47 Budget Approval Into Next Fiscal Year. This Agreement will commence on the Effective Date
and continue in full force and effect until it is terminated or expires in accordance with the
12
provisions of this Agreement. The Parties recognize that the continuation of this Agreement after
the close of the City's fiscal year, which ends on June 30 of each year, is subject to the City Council's
approval of a budget that includes an appropriation for this item as expenditure. The City does not
represent that this budget item will be actually adopted. This determination is solely made by the
City Council at the time Council adopts the budget.
This Agreement shall be in full force and effect only when it has been approved and executed
by the duly authorized City officials.
FOR THE CITY
FOR THE CONTRACTOR
By: _________________________________________
By: _________________________________________
Its: _________________________________________
Its: _________________________________________
APPROVED AS TO FORM:
By: _________________________________________
City Attorney
ATTEST:
By: _________________________________________
City Clerk
13
EXHIBIT A TO AGREEMENT
SCOPE OF WORK
1.
BACKGROUND
1.1. The City of Chandler (City) is seeking proposals from Contractors with demonstrated professional
competence and experience to provide bird abatement services for various City locations.
1.2. The City is experiencing a large amount of pigeon activity at various city locations, causing property
damage and creating potential public health concerns at these locations.
2.
GENERAL REQUIREMENTS
2.1. The Contractor shall provide effective bird abatement services that will reduce pigeon presence,
droppings and damages by 80% at selected city buildings by means of your company’s best practices.
3.
SPECIFIC REQUIREMENTS
3.1. The Contractor must provide warranty on all work and services performed under this agreement and
guarantee bird abatement reduction.
4.
CONTRACTOR RESPONSIBILITIES
4.1. The Contractor shall provide measured and documented reporting to support bird abatement results.
Reporting can include using surveys, monitoring, pre- and post-abatement data comparison, using methods
like visual checks, acoustic monitoring, and damage assessments.
4.2. The Contractor shall furnish all supervision, labor, materials and equipment necessary to provide bird
abatement services.
4.3. The Contractor shall be responsible for obtaining and maintaining all required permits and certifications for
the bird abatement services and shall comply with all applicable laws and state regulations.
5.
SERVICE LOCATIONS
5.1. The contractor shall provide bird abatement services as described above to the following locations:
ADDITIONAL SERVICES
The Contractor may provide other related services upon request from the City.
Service Locations
Item #
Location Name
Location Address
1
Library Covered Parking
22 S Delaware St
2
Main PD Garage
250 E Chicago St
3
City Hall
175 S Arizona Ave
4
City Hall Cooling Tower
240 S Washington
5
Courts Parking
200 E Chicago St
6
Center for the Arts
250 N Arizona Ave
7
Oregon Parking Garage
160 S Oregon St
14
EXHIBIT B TO AGREEMENT
PRICE PROPOSAL PAGE
Offerors must submit all-inclusive pricing to complete the Scope of Work.
The following table details the basics asked to be bid, for any additional recommendations for the scope of
work, please reference the optional bids total $71,500 i.e., Library (junction boxes, power wash) Courts
(junction boxes) PD (electrical cabinet,) parking garage (stair wells, lower trough net, window nets spikes)
City Hall (60 more vertical troughs with 80ft boom, pillar nixalite, electric shock) and Cooling tower (hose).
Item
#
Location Name
Location Address
Service Description
Price Per
Service
1.
Library Covered
Parking
22 S Delaware St
Install drop ceilings of commercial-
grade net beneath all 10 library
solar parking canopies, includes the
3 in the secure area, to be sure no
pigeons can stand or nest beneath
the panels. May include spikes on
outer beam edges if it proves
necessary.
$52,000
2.
Main PD Garage
250 E Chicago St
Completely exclude pigeon access
to the concrete ledges, lights,
conduit and sprinkler perches of
the Chandler PD ground floor
parking garage using a commercial-
grade, 2" black net drop ceiling.
Hanging lights will have zipper
accesses provided through the
nets. We will need cooperation to
have
full
and
uncompromised
access to treatment areas without
cars on the agreed upon ceiling
areas above parking spots or the
costs may change for delays. We
will facilitate this access best we can
using caution tape and or fencing in
sections being worked on that day.
This has been a problem in the past
so we ask for sincere cooperation to
complete this task for the city
$42,000
3.
City Hall
175 S Arizona Ave
Treat roughly
90 upper glass
windowsill applications on the city
hall with a removable, custom-
made,
metal,
pigeon-slide
application.
Spikes displacement
wire and gel here would not
$22,000
15
work as pigeons could stand or nest
in, on behind or against these other
products. A cheaper net option can
be bid upon request. Application is
to be installed in a way to allow
cleaning of the windows enclosed
behind the slide. Techs may use lifts
and ladders and may work after
hours with generators and light
towers to
gain better access.
Fencing or taping off specific work
areas may need to be done
beforehand, in cooperation with
management, unless they are in the
way of the installation, all previous
applications are to remain as is.
4.
City Hall Cooling
Tower
240 S Washington
Completely enclose and exclude
pigeon access inside the water
feature structure on all sides
using commercial grade netting
and perhaps custom cut
galvanized wire mesh. Exclusion
from the top will go over rails and
will have zipper access, not raised
net stanchions...unless a bid for
these expensive stanchions and
extra net requested. To treat as
close to the water flow as possible,
we will need cooperation with
management to restrict the flow.
$4,500
5.
Courts Parking
200 E Chicago St
Install drop ceilings of commercial
-grade net beneath all 9 courthouse
solar parking canopies, includes the
3 in the secure area, to be sure no
pigeons can stand or nest beneath
the panels. May include spikes on
outer beam edges if it proves
necessary.
We
will
not
void
warranty
by
penetrating panel
sides with self - tap screws
$44,000
6.
Center for the Arts
250 N Arizona Ave
Completely exclude pigeon access
to the underside of the 2 long
curved walkway canopies at the
Center
for
the
Arts
using
commercial grade net. Net will not
$8,000
16
be installed straight across but
customized in an arch shape full-
length,
in
attempt
to
avoid
individuals trying to cut through the
net
7.
Oregon Parking
Garage
160 S Oregon St
Install a drop ceiling of 2” net on
every level of this parking garage to
enclose
both
all
nesting
and
perching
opportunities
in
the
ceiling
concrete
shelves,
fire
suppression systems and electrical
conduit above. There is nesting
access through 2 of the 3 roughly
40-foot
metal
shade
walls.
Excluding pigeons from getting
behind and underneath these walls
will require net exclusion on the
sides, tops and bottoms of these
panels, as well as closing off access
to the associated windows on the
back side of the panels. Please
note as per specific request, this
does not include excluding nesting
“against” the product.
7.
8.
Additional
insurance Per Year
Required
All Locations
The $252,500 number represented
above, includes the auto and full
2million aggregate insurance we
have carried with no claims for the
last 24 years and 12 million in
business at all levels of government
.
Grand Total
$252,500
17
EXHIBIT C TO AGREEMENT
INSURANCE
INSURANCE
General.
A.
At the same time as execution of this Agreement, the Contractor shall furnish the
City a certificate of insurance on a standard insurance industry ACORD form. The
ACORD form must be issued by an insurance company authorized to transact
business in the State of Arizona possessing a current A.M. Best, Inc. rating of A-7, or
better and legally authorized to do business in the State of Arizona with policies and
forms satisfactory to City. Provided, however, the A.M. Best rating requirement
shall not be deemed to apply to required Workers’ Compensation coverage.
B.
The Contractor and any of its subcontractors shall procure and maintain, until all of
their obligations have been discharged, including any warranty periods under this
Agreement are satisfied, the insurances set forth below.
C.
The insurance requirements set forth below are minimum requirements for this
Agreement and in no way limit the indemnity covenants contained in this
Agreement.
D.
The City in no way warrants that the minimum insurance limits contained in this
Agreement are sufficient to protect Contractor from liabilities that might arise out
of the performance of the Agreement services under this Agreement by Contractor,
its agents, representatives, employees, subcontractors, and the Contractor is free
to purchase any additional insurance as may be determined necessary.
E.
Failure to demand evidence of full compliance with the insurance requirements in
this Agreement or failure to identify any insurance deficiency will not relieve the
Contractor from, nor will it be considered a waiver of its obligation to maintain the
required insurance at all times during the performance of this Agreement.
F.
Use of Subcontractors: If any work is subcontracted in any way, the Contractor shall
execute a written contract with Subcontractor containing the same Indemnification
Clause and Insurance Requirements as the City requires of the Contractor in this
Agreement. The Contractor is responsible for executing the Agreement with the
Subcontractor and obtaining Certificates of Insurance and verifying the insurance
requirements.
Minimum Scope and Limits of Insurance. The Contractor shall provide coverage with limits of
liability not less than those stated below.
A.
Commercial General Liability-Occurrence Form. Contractor must maintain
“occurrence” form Commercial General Liability insurance with a limit of not less
than $2,000,000 for each occurrence, $2,000,000 aggregate. Said insurance must
also include coverage for products and completed operations, independent
contractors, personal injury and advertising injury. If any Excess insurance is utilized
18
to fulfill the requirements of this paragraph, the Excess insurance must be “follow
form” equal or broader in coverage scope than underlying insurance.
B.
Automobile Liability-Any Auto or Owned, Hired and Non-Owned Vehicles
Vehicle Liability: Contractor must maintain Business/Automobile Liability insurance
with a limit of $1,000,000 each accident on Contractor owned, hired, and non-
owned vehicles assigned to or used in the performance of the Contractor’s work or
services under this Agreement. If any Excess or Umbrella insurance is utilized to
fulfill the requirements of this paragraph, the Excess or Umbrella insurance must
be “follow form” equal or broader in coverage scope than underlying insurance.
C.
Workers Compensation and Employers Liability Insurance: Contractor must maintain
Workers Compensation insurance to cover obligations imposed by federal and state
statutes having jurisdiction of Contractor employees engaged in the performance
of work or services under this Agreement and must also maintain Employers’
Liability insurance of not less than $1,000,000 for each accident and $1,000,000
disease for each employee.
D.
Professional Liability. If the Agreement is the subject of any professional services or
work performed by the Contractor, or if the Contractor engages in any professional
services or work adjunct or residual to performing the work under this Agreement,
the Contractor must maintain Professional Liability insurance covering errors and
omissions arising out of the work or services performed by the Contractor, or
anyone employed by the Contractor, or anyone whose acts, mistakes, errors and
omissions the Contractor is legally liable, with a liability limit of $1,000,000 each
claim and $2,000,000 all claims. In the event the Professional Liability insurance
policy is written on a “claims made” basis, coverage must extend for three years
past completion and acceptance of the work or services, and the Contractor, or its
selected Design Professional will submit Certificates of Insurance as evidence the
required coverage is in effect. The Design Professional must annually submit
Certificates of Insurance citing that the applicable coverage is in force and contains
the required provisions for a three-year period.
E.
Builders’ Risk/Installation Floater Insurance. The Contractor bears all responsibility
for loss to all equipment or Work under construction. Unless waived in writing by
the City the Contractor will purchase and maintain in force Builders’ Risk/Installation
Floater insurance on the entire Work until completed and accepted by the City. This
insurance will be Special Causes of Loss policy form, (minimally including perils of
fire, flood, lightning, explosion, windstorm and hail, smoke, aircraft and vehicles,
riot and civil commotion, theft, vandalism, malicious mischief, and collapse),
completed value, replacement cost policy form equal to the contract price and all
subsequent modifications. The Contractor’s Builders’ Risk/Installation Floater
insurance must be primary and not contributory.
1. Builders’ Risk/Installation Floater insurance must cover the entire Work
including reasonable compensation for architects and Contractors’ services and
expenses and other “soft costs” made necessary by an insured loss. Builders’
Risk/Installation Floater insurance must provide coverage from the time any
covered property comes under the Contractor’s control and or responsibility,
19
and continue without interruption during course of construction, renovation
and or installation, including any time during which any project property or
equipment is in transit, off site, or while on site for future use or installation.
Insured property must include, but not be limited to, scaffolding, false work, and
temporary buildings at the site. This insurance must also cover the cost of
removing debris, including demolition as may be legally required by operation
of any law, ordinance, regulation or code.
2. The Contractor must also purchase and maintain Boiler and Machinery
insurance with the same requirements as Builders’ Risk/Installation Floater
insurance cited above if the Work to be performed involves any exposures or
insurable property normally covered under a Boiler and Machinery insurance
policy or made necessary as required by law or testing requirements in the
performance of this Contract/Agreement. The Contractor will be responsible for
any and all deductibles under these policies and the Contractor waives all rights
of recovery and subrogation against the City under the Contractor’s Builders’
Risk/Installation Floater insurance described herein.
3. Builders’ Risk/Installation Floater Insurance must be maintained until whichever
of the following first occurs: (i) final payment has been made; or (ii) until no
person or entity, other than the City, has an insurable interest in the property
required to be covered.
a. Builders’ Risk/Installation Floater insurance must be endorsed so that the
insurance will not be canceled or lapse because of any partial use or
occupancy by the City.
b. The Builders Risk/Installation Floater insurance must include as named
insureds, the City, the Contractor, and all tiers of subcontractors and others
with an insurable interest in the Work who will be named as additional
insureds unless they are able to provide the same level of coverage with the
City and Contractor named as additional insureds. Certificates must contain
a provision that the insurance will not be canceled or materially altered
without at least 30 days’ advance notice to the City. The City must also be
named as a Loss Payee under the Builders’ Risk/Installation Floater coverage.
c. The Builders Risk/Installation Floater insurance must be written using the
Special Causes of Loss policy form, replacement cost basis.
d. All rights of subrogation under the Builders Risk/Installation Floater
insurance are, by this Contract/Agreement, waived against the City, its
officers, officials, agents and employees.
e. The Contractor is responsible for payment of all deductibles under the
Builders’ Risk/Installation Floater insurance policy.
Additional Policy Provisions Required.
A. Self-Insured Retentions or Deductibles. Any self-insured retentions and deductibles must
be declared and approved by the City. If not approved, the City may require that the
insurer reduce or eliminate any deductible or self-insured retentions with respect to
the City, its officers, officials, agents, employees, and volunteers.
1. The Contractor’s insurance must contain broad form contractual liability
coverage.
20
2. The Contractor's insurance coverage must be primary insurance with respect to
the City, its officers, officials, agents, and employees. Any insurance or self-
insurance maintained by the City, its officers, officials, agents, and employees
shall be in excess of the coverage provided by the Contractor and must not
contribute to it.
3. The Contractor's insurance must apply separately to each insured against whom
claim is made or suit is brought, except with respect to the limits of the insurer's
liability.
4. Coverage provided by the Contractor must not be limited to the liability
assumed under the indemnification provisions of this Agreement.
5. The policies must contain a severability of interest clause and waiver of
subrogation against the City, its officers, officials, agents, and employees, for
losses arising from Work performed by the Contractor for the City.
6. The Contractor, its successors and or assigns, are required to maintain
Commercial General Liability insurance as specified in this Agreement for a
minimum period of three years following completion and acceptance of the
Work. The Contractor must submit a Certificate of Insurance evidencing
Commercial General Liability insurance during this three-year period containing
all the Agreement insurance requirements, including naming the City of
Chandler, its agents, representatives, officers, directors, officials and employees
as Additional Insured as required.
7. If a Certificate of Insurance is submitted as verification of coverage, the City will
reasonably rely upon the Certificate of Insurance as evidence of coverage, but
this acceptance and reliance will not waive or alter in any way the insurance
requirements or obligations of this Agreement.
B. Insurance Cancellation During Term of Contract/Agreement.
1. If any of the required policies expire during the life of this Contract/Agreement,
the Contractor must forward renewal or replacement Certificates to the City
within ten days after the renewal date containing all the required insurance
provisions.
2. Each insurance policy required by the insurance provisions of this
Contract/Agreement shall provide the required coverage and shall not be
suspended, voided or canceled except after 30 days’ prior written notice has
been given to the City, except when cancellation is for non-payment of premium,
then ten days prior notice may be given. Such notice shall be sent directly to
Chandler Law-Risk Management Department, Post Office Box 4008, Mailstop
628, Chandler, Arizona 85225. If any insurance company refuses to provide the
required notice, the Contractor or its insurance broker shall notify the City of
any cancellation, suspension, non-renewal of any insurance within seven days
of receipt of insurers’ notification to that effect.
21
A.
City as Additional Insured. The policies are to contain, or be endorsed to contain,
the following provisions:
1. The Commercial General Liability and Automobile Liability policies are to
contain, or be endorsed to contain, the following provisions: The City, its
officers, officials, agents, and employees are additional insureds with respect to
liability arising out of activities performed by, or on behalf of, the Contractor
including the City's general supervision of the Contractor; Products and
Completed operations of the Contractor; and automobiles owned, leased, hired,
or borrowed by the Contractor.
2. The City, its officers, officials, agents, and employees must be additional
insureds to the full limits of liability purchased by the Contractor even if those
limits of liability are in excess of those required by this Agreement.
22
EXHIBIT D TO AGREEMENT
SPECIAL CONDITIONS
ACCESS TO SECURED FACILITIES
Contract Worker Access Controls, Badge and Key Access Requirements. A Contract Worker shall
not be allowed to begin work in any City facility without: (A) The prior completion and the City's
acceptance of the required background screening; and (B) when required, the Contract Worker's
receipt of a City issued badge. A badge will be issued to a Contract Worker solely for access to the
City facility(s) to which the Contract Worker is assigned. Each Contract Worker who enters a City
facility must use the badge issued to the Contract Worker. Any and all fees associated with security
badging will be assessed in compliance with Chandler City Code §4-22.
Key Access Procedures. If the Contract Worker's services require keyed access to enter a City
facility(s), a separate key issue/return form must be completed and submitted by Contractor for
each key issued.
Stolen or Lost Badges or Keys. Contractor shall report lost or stolen badges or keys to the City
immediately. A new badge application or key issue form shall be completed and submitted along
with payment of the applicable fees prior to issuance of a new badge or key.
Return of Badges or Keys. All badges and keys are the property of the City and must be returned
to the City within one business day of when the Contract Worker's access to a City facility is no
longer required to furnish the services under this Agreement. Contractor shall collect a Contract
Worker's badge and key(s) upon the termination of the Contract Worker's employment; when the
Contract Worker's services are no longer required at the particular City facility(s); or upon
termination, cancellation or expiration of this Agreement.
Contractor's default under this Section shall include, but is not limited to the following: (1) Contract
Worker gains access to a City facility(s) without the proper badge or key; (2) Contract Worker uses
a badge or key of another to gain access to a City facility; (3) Contract Worker commences services
under this Agreement without the proper badge, key or Background Screening; (4) Contract
Worker or Contractor submits false information or negligently submits wrong information to the
City to obtain a badge, key or applicable Background Screening; or (5) Contractor fails to collect
and timely return Contract Worker's badge or key upon termination of Contract Worker's
employment, reassignment of Contract Worker to another City facility or upon the expiration,
cancellation or termination of this Agreement. Contractor acknowledges and agrees that the
access control, badge and key requirements in this Section are necessary to preserve and protect
public health, safety and welfare. Accordingly, Contractor agrees to properly cure any default
under this Section within three business days from the date notice of default is sent by the City.
The parties agree that Contractor's failure to properly cure any default under this Section shall
constitute a breach of this Section. In addition to any other remedy available to the City at law or
in equity, Contractor shall be liable for and shall pay to the City the sum of $1,000.00 for each
breach by Contractor of this Section. The parties further agree that the sum fixed above is
reasonable and approximates the actual or anticipated loss to the City at the time and making of
this Agreement in the event that Contractor breaches this Section. Further, the parties expressly
acknowledge and agree to the fixed sum set forth above because of the difficulty of proving the
City's actual damages in the event that Contractor breaches this Section. The parties further agree
23
that three breaches by Contractor of this Section arising out of any default within a consecutive
period of three months or three breaches by Contractor of this Section arising out of the same
default within a period of 12 consecutive months shall constitute a material breach of this
Agreement by Contractor and the City expressly reserves all of its rights, remedies and interests
under this Agreement, at law and in equity including, but not limited to, termination of this
Agreement.
1
City of Chandler: Bird Abatement Proposal BF5-910-4930
PROPOSER INFORMATION AND OFFER SECTION
Company Name
The Pigeon Guy
Business Type (Corporation, Partnership, etc.)
Sole Proprietor
State of Incorporation (if applicable)
Arizona
Federal Tax I.D. No.
991904570
Address
1753 E Broadway Rd STE #101-269
City, State, Zip
Tempe, Arizona, 85282
Authorized Signature
Fred Payne
Name and Title
Fred Payne / CEO
Contact Name
Fred Payne
Title
Founder & CEO
Telephone
480-206-6515
E-mail
Fred@thepigeonguy.com
Chandler Transaction Privilege Tax (TPT) No. (if
applicable)
No Date of Issue: N/A
Is proposed purchase subject to TPT?
_______yes ___X____no
Will you accept City procurement Card (mastercard)
for payment of invoices?
____X___yes _______no
Will you accept a Mastercard for payment, do you
charge a fee?
___X__ yes
_______no If yes, what is the fee? None
Will you accept automated clearinghouse (ACH) for
payment of invoices?
____X___yes _______no
Prompt Payment Terms Offered
Average 12.5%, individual amounts are referenced in line 16C of
each estimate. Net 15 days.
Disclosure of Debarment or Suspension
_______yes ___X____no
(If yes, please attach description of the circumstances)
Exceptions Taken
_______yes ____X___no
(If yes, please attach a clearly identified section)
Date Addendum #1
Acknowledged/Received
Acknowledged Receipt on 05/22/25
Date Addendum #2
Acknowledged/Received
N/A
Date Addendum #3
Acknowledged/Received
N/A
2
QUALIFICATION AND EXPERIENCE
Provide a brief history of the company including number of years in business, primary business focus
and number of years providing the services described in the Scope of Work.
The Pigeon Guy has been installing only pigeon and bird control devices as licensed by the state of AZ,
full time, for a minimum of 24 years.
Provide the qualifications of the company and its leadership relative to the services described in the
Scope of Work.
Fred Payne is the founder and also an installer for this company. He has managed over 15k bird control
jobs, with continued learning along the journey on how to offer results guarantee on the spots we treat. Our
jobs include city, county, state and federal contracts. We have an A+ rating with the BBB and have no
professional complaints on our previous AZROC specialty license or our AZOPM license. Our focus has only
ever been on managing pigeon, small bird and bat problems, with our main treatments being installation of
long-lasting, commercial-grade, deterrent devices. Since our inception, we have offered guaranteed results
on the specific spots that we treat and we may still be the only company that accepts responsibility to fix
damages to any property or equipment we might damage, including but not limited to roof tiles, landscaping,
solar panels and hvac units. We do not treat bugs and have never used pesticides. We have never used legal
poisons like Avitrol, even in traps, as predators will go in traps to get pigeons. If a hawk, falcon or owl eats a
pigeon and dies, it carries a $50k fine as they are protected species. We have been featured in newspapers
and television and we also do consulting work in and out of state including Native American entities.
Provide resumes or statements of qualifications for company leadership.
Fred Payne is the founder and CEO of The Pigeon Guy.com for 24 years, managing over 12 million in
business, including all levels of government. Mr. Payne still enjoys helping on commercial installations and
was also the 1st patent-pending owner for Pigeon Slide Technology for many years. Mr. Payne has previous
work and service experience as an assistant
, as a bartender and 12
years as a gourmet, tableside, dining-room captain in an Atlantic City Casino.
Camden Payne is our lead commercial and government technician. He is a certified applicator with the
AZ Office of Pest Management and is our OSHA 10 and 30 certificate holder. Camden has an exceptional
understanding of our product function and a quality appreciation for aesthetics. Camden has a love and
understanding of numbers and has even written a program in Excel that has allowed us to replace Quickbooks
with what is now our expanded proprietary software that matches and exceeds what our previous Quickbooks
program did for us. Camden is friendly, cooperative and versatile with owners and general contractors and has
been a true asset to the company for 7 years now. He is a churchgoer, has a lovely wife and 2 children.
Provide three references relative to the services described in the Scope of Work.
1.Tempe Center of the Arts C/O Michael Mercado: City of Tempe Facilities Mgt
Job Address: 700 W Rio Salado Pkwy, Tempe, AZ 85281
Scope of Work: Net, zipper, mesh, spike, electric shock.
2. Bell Towne Plaza & Center C/O Karen Messick Commercial Property Manager
Job Address: 245 E Bell Rd, Phoenix, AZ 85022
Scope of Work: Net, zipper, mesh, spike, electric shock.
3
3. Phoenix Canopy C/O Nick Foster: General Contractor
Job Address: 1537 W Jackson St Phoenix, AZ 85007
Scope of Work:
Provide resumes or statements of qualifications for all proposed key personnel. Identify the role of
each individual and describe the reporting structure for oversight ensuring quality services.
Fred manages all aspects of the company and is the main point of contact for large government work.
Fred and Camden both manage onsite commercial jobs including, staff training, install, scheduling, supply,
safety, production, contract conformity, aesthetic and product functionality stance. Fred and Camden are
available 6 days a week, even before and after hours, best via text. Fred text/cell 480-206-6515. Camden
text/cell 480-737-3647.
Skylar - Office Manager, Government and Commercial Contract Administrator, Marketing Implementation.
In addition, Skylar functions as an executive assistant to the owner. She manages all government and
commercial contract needs, including work through bid packages, portals, insurance requirements, yearly
qualifying-documentation of staff, scheduling, licensing, customer service, residential estimator training and
office-assistant training and accountability on all levels company-wide. Skylar graduated from ASU with a 4-
year degree in Marketing, Magna Cum Laude. Skylar actually started her work at The Pigeon Guy training with
Camden as a technician on residential and commercial work for 1 year and trained for an additional year as
Skylar enjoys camping, traveling, and learning about naturopathy. Skylar text/cell
602-686-4601 during business hours. On Wednesdays, reach her assistant Liz text/cell 480-726-2622.
4
METHOD OF APPROACH
Provide a narrative that describes the approach to the Scope of Work including a project timeline,
milestones, deliverables, personnel responsible for milestones and deliverables; number of hours
each team member will expend in each phase of the project
(1) Library Covered Parking
Approach to Scope of Work
Our focus will be the most desirable pigeon nesting opportunities.
Projected Timeline
We anticipate the project to take a maximum of 6 weeks. Mobilization begins once funding if
approved (1 to 2 weeks), product is ordered, delivered, inventoried and put in circulation (1-4 weeks).
Progress billing will be submitted to the city each month with 30 days net unless discounted rate opted
for 15 days net. Add up to roughly 3 days if all optional work proposed is accepted.
Milestones
1. Project Initiation
a. Ordering Supplies
b. Fencing or taping off specific work areas may need to be done beforehand, in
cooperation with management
c. Full mobilization
2. Construction Execution
a. Anchors and Cable on all 10 solar parking canopies indicate 70% job completion.
b. Attaching a net and zipper on all 10 solar parking canopies indicates 95% job
completion.
c. May include spikes on outer beam edges, if necessary, indicates 100% of job
completion.
3. Project Close Out
a. Site walk-through
b.
Fencing or taping clean up, once work has been signed off on.
Deliverables
1. Project Initiation
a. Project Funding Invoicing
2. Construction Execution
a.
Progress payment Invoicing
3. Project Close Out
a. Final Project invoicing
Personnel responsible for milestones and deliverables
Camden, being the commercial project lead for this contract, will be responsible for the staffing
milestones and deliverables stated above.
# of hour each team member will expend during this phase
5
Technicians are estimated to spend roughly 240 hours or about 6 billable weeks. Office is
estimated to spend roughly 8 billable hours.
(2) Main PD Parking
Approach to Scope of Work
Our focus will be the most desirable pigeon nesting opportunities.
Projected Timeline
We anticipate the project to take a maximum of 5 weeks. Mobilization begins once funding is
approved (1 to 2 weeks), product is ordered, delivered, inventoried and put in circulation (1-4 weeks).
Progress billing will be submitted to the city each month with 30 days net unless discounted rate opted
for 15 days net. Add up to roughly 3 days if all optional work proposed is accepted.
Milestones
1.
Project Initiation
a. Ordering Supplies
b. Fencing or taping off specific work areas may need to be done beforehand, in
cooperation with management
c. Full Mobilization
2. Construction Execution
a. All anchors and cabling ran, indicates 70% job completion.
b.
Attaching netting indicates 95% job completion.
c.
Adding zipper access indicates 100% job completion
3.
Project Close Out
a.
Site walk-through
b.
Fencing or taping clean up, once work has been signed off on.
Deliverables
1.
Project Initiation
a.
Project funding invoicing
2.
Construction Execution
a.
Progress payment invoicing
3.
Project Close Out
a.
Final project invoicing
Personnel responsible for milestones and deliverables
Camden, being the commercial project lead for this contract, will be responsible for the
milestones and deliverables stated above.
# of hour each team member will expend during this phase
Technicians are estimated to spend roughly 200 hours or about 5 billable weeks. Office is
estimated to spend roughly 8 billable hours.
(3) City Hall
Approach to Scope of Work
Our focus will be the most desirable pigeon nesting opportunities.
6
Projected Timeline
We anticipate the project to take a maximum of 5 weeks. Mobilization begins once funding is
approved (1 to 2 weeks), product is ordered, delivered, inventoried and put in circulation (4-8 weeks).
Progress billing will be submitted to the city each month with 30 days net unless discounted rate opted
for 15 days net. Add up to roughly 5 weeks if all optional work proposed is accepted. Please note, lead
time for all measurements, communications, test product and completion of order is not uncommon to
take up to a month or two after the first template has been proposed for production.
Milestones
1.
Project Initiation
a. Ordering Supplies (It is not uncommon for processing of this specialized product to
take 4-8 weeks before available for install)
b.
Fencing or taping off specific work areas may need to be done beforehand, in
cooperation with management
c.
Street/Sidewalk Permits, if applicable
2.
Construction Execution
a. % of total Pigeon Slide pieces (90 pieces) installed is a direct correlation to job %
completion.
3.
Project Close Out
a.
Site walk-through
b.
Fencing or taping clean up, once work has been signed off on.
Deliverables
1.
Project Initiation
a.
Project funding invoicing
b.
Permit documentation, if applicable
2.
Construction Execution
a.
Progress payment invoicing
3.
Project Close Out
a.
Final project invoicing
Personnel responsible for milestones and deliverables
Camden, being the commercial project lead for this contract, will be responsible for the
milestones and deliverables stated above.
Technicians are estimated to spend roughly 200 hours or about 5 billable weeks. Office is
estimated to spend roughly 8 billable hours.
(4) City Hall Cooling Tower
Approach to Scope of Work
Our focus will be the most desirable pigeon nesting opportunities.
Projected Timeline
We anticipate the project to take a maximum of 1 week. Mobilization begins once funding is
approved (1 to 2 weeks), product is ordered, delivered, inventoried and put in circulation (1-4 weeks).
Progress billing will be submitted to the city each month with 30 days net unless discounted rate opted
for 15 days net.
7
Milestones
1.
Project Initiation
a.
Ordering Supplies
b.
Fencing or taping off specific work areas may need to be done beforehand, in
cooperation with management
2.
Construction Execution
a.
Waste cleanup/removal indicates 20% job completion
b.
Anchors and cabling indicates 70% job completion.
c.
Attaching net indicates 90% job completion.
d.
Spike on select parking light tops and zipper access indicates 100% job completion.
3.
Project Close Out
a.
Site walk-through
b.
Fencing or taping clean up, once work has been signed off on.
Deliverables
1.
Project Initiation
a.
Project funding invoicing
2.
Construction Execution
a.
Progress payment invoicing
3.
Project Close Out
a.
Final project invoicing
Personnel responsible for milestones and deliverables
Camden, being the commercial project lead for this contract, will be responsible for the
milestones and deliverables stated above.
during this phase
Technicians are estimated to spend roughly 40 hours or about 1 billable week. Office is
estimated to spend roughly 8 billable hours.
(5) Courts Parking
Approach to Scope of Work
Our focus will be the most desirable pigeon nesting opportunities.
Projected Timeline
We anticipate the project to take a maximum of 5 weeks. Mobilization begins once funding is
approved (1 to 2 weeks), product is ordered, delivered, inventoried and put in circulation (1-4 weeks).
Progress billing will be submitted to the city each month with 30 days net unless discounted rate opted
for 15 days net. Add up to roughly 4 days if all optional work proposed is accepted.
Milestones
1. Project Initiation
a. Ordering Supplies
b. Fencing or taping off specific work areas may need to be done beforehand, in
cooperation with management
2. Construction Execution
a. Anchors and Cable on all 9 courthouse parking canopies indicate 70% job
completion.
8
b. Attaching the net and zipper access to all 9 courthouses parking canopies indicates
95% job completion.
c. May include spikes on outer beam edges if it proves necessary, indicates 100% of
job completion.
3. Project Close Out
a. Site walk-through
b. Fencing or taping clean up, once work has been signed off on.
Deliverables
1.
Project Initiation
a.
Project funding invoice
2.
Construction Execution
a.
Progress payment invoicing
3.
Project Close Out
a.
Final project invoicing
Personnel responsible for milestones and deliverables
Camden, being the commercial project lead for this contract, will be responsible for the
milestones and deliverables stated above.
Technicians are estimated to spend roughly 200 hours or about 5 billable weeks. Office is
estimated to spend roughly 8 billable hours.
(6) Center for The Arts
Approach to Scope of Work
Our focus will be the most desirable pigeon nesting opportunities.
Projected Timeline
We anticipate the project to take a maximum of 2 weeks. Mobilization begins once funding is
approved (1 to 2 weeks), product is ordered, delivered, inventoried and put in circulation (1-4 weeks).
Progress billing will be submitted to the city each month with 30 days net unless discounted rate opted
for 15 days net.
Milestones
1.
Project Initiation
a.
Ordering Supplies
b.
Fencing or taping off specific work areas may need to be done beforehand, in
cooperation with management
2.
Construction Execution
a.
Anchors and cabling indicates 70% job completion.
b.
Attaching net and zipper access indicates 100% completion.
3.
Project Close Out
a.
Site walk-through
b.
Fencing or taping clean up, once work has been signed off on.
Deliverables
1.
Project Initiation
a.
Project funding invoicing
9
2.
Construction Execution
b.
Progress payment invoicing
3.
Project Close Out
c.
Final project invoicing
Personnel responsible for milestones and deliverables
Camden, being the commercial project lead for this contract, will be responsible for the
milestones and deliverables stated above.
Technicians are estimated to spend roughly 80 hours or about 2 billable weeks. Office is
estimated to spend roughly 8 billable hours.
(7) Oregon Parking Garage
Approach to Scope of Work
Our focus will be the most desirable pigeon nesting opportunities.
Projected Timeline
We anticipate the project to take a maximum of 8 weeks. Mobilization begins once funding is
approved (1 to 2 weeks), product is ordered, delivered, inventoried and put in circulation (1-4 weeks).
Progress billing will be submitted to the city each month with 30 days net unless discounted rate opted
for 15 days net. Add up to roughly 6 weeks if all optional work proposed is accepted. Please note, this
may be the best project to plan as started in this city budget year and completed in the next.
Milestones
1.
Project Initiation
a.
Ordering Supplies
b.
Fencing or taping off specific work areas may need to be done beforehand, in cooperation
with management
2.
Construction Execution
a. With each parking level completed with anchors, cable, net and zipper access indicates 17%
job completion. Roughly 5 levels (85% job completion)
b. 2, 40ft metal shade walls, as well as closing off access to the associated windows on the
back side of the panels, indicates 100% job completion.
3.
Project Close Out
a.
Site walk-through
b.
Fencing or taping clean up, once work has been signed off on.
Deliverables
1.
Project Initiation
a.
Project funding invoicing
2.
Construction Execution
a. Progress payment invoicing
3.
Project Close Out
a.
Final Project invoicing
Personnel responsible for milestones and deliverables
Camden, being the commercial project lead for this contract, will be responsible for the
10
milestones and deliverables stated above.
Technicians are estimated to spend roughly 320 hours or about 8 billable weeks. Office is
estimated to spend roughly 8 billable hours.
functionality
Our estimates will specify if we have provided a results guarantee on the spots we treat. This means
pigeons will not nest IN, ON, BEHIND or AGAINST whatever product we use, or we will have to return to clean
and fix for free for a minimum of 1 year, 5 year options available upon request.
The only results guarantee exception for pigeons on your projects is for the City Hall Cooling Tower.
Pigeons may access through the waterfall when running, or when the system is turned off (discuss with me
rubber flap option if needed). Our initial products should be sufficiently near waterfall to provide results
guarantee otherwise.
If we use spikes, we will designate on the estimate if we have used the spike most useful for pigeons or
if we have used the more costly spike necessary for small birds like cactus wren.
can nest on and against poorly installed net. Zippers may be used for maintenance accesses.
Galvanized wire mesh will be used as an exclusionary application when necessary on custom cut
access spots like waterfall and top of parking garage stairwell nesting spots.
Electric shock will be used in only one spot at this time and is installed with a solar power supply and
parallel contact points, in such a way as to keep pigeons off outer edges of just the covered lower roof below
south windows needing treatment at the admin bldg. Other ledges can be included upon request.
Pigeon Slide technology is a very long-lasting, custom-cut and shaped, metal, slide-like treatment that
when used correctly will keep pigeons from nesting or perching on treated spots.
Provide an overview of proposed
The state of AZ does not teach pesticide users what pigeon control devices can be installed where and
in what way to make them work best. The state also does not teach pesticide users how to drill into different
roof types, solar panels, substrates or hvac units. They do not hold pesticide sprayers accountable who
provide poor results or property damage resulting from incorrect/poorly installed devices or ignorant structural
penetrations. They do not teach OSHA safety tie-offs, proper lift usage, scaffolding, or crane accesses.
If you want the correct product installed in the right way, you should not have to worry if your pigeon
Tell your contractor that if a pigeon stands or nests on the specific spots you
want treated, they will have to return to clean and fix for free for a minimum of 1 year
spot,
they should offer your money back. The Pigeon Guy uses proprietary products and techniques for practically
every application we use, as we have spent over $400k early on to learn what works and what does not.
Describe methodology for implementation of proposed solution including estimated timeframe,
overview of deliverables, assumptions and assumed responsibilities of all parties
I believe this question has been answered above. If you are looking for greater details, we might enter
into protected proprietary contract language and techniques that we are hesitant to share. We can discuss
these details in confidentiality, to work within limited city needs and resources.
Indicate any third parties, partners and/or subcontractors that will be used in the implementation of the
proposed solution and what their specific roles and functions will be
11
Any support staff we use are closely supervised and generally given the mundane and simple
assignments that are repetitive and easily duplicatable at ground level. Any subs we might use, would have to
evidence with documentation showing full responsibility for any property or personal damages.
Describe the role of City staff and proposed staff for testing
City staff at your choosing are invited to do an inspection of our work at any time and to be available for
the final walk-through as you deem necessary before submittal of final invoicing. Any questions about ongoing
maintenance should be fairly minimal and we remain willing to meet train or make adjustments as you see fit.
Our staff are available for background or drug testing. Camden will be the main job foreman on site.
Give an overview any warranty/guarantee included with services (See below)
The Pigeon Guy does not give disclaimers for any damage we might cause. If we damage it, we reserve the
right to manage fixing it ourselves. This includes any roof structures, solar panels or hvac units.
Guarantee - If a pigeon nests behind our nesting applications, we will return to clean and fix for free 1 to
5 years pending ins decision. This guarantee is in addition to an industry standard guarantee which only
includes products and workmanship. In other words, we include results guarantees on the spots we treat. This
warranty voids due to unusual acts of nature or if painters, roofers, hvac, solar contractors or the like have
made any attempts to move our product.
The guarantee above is valid only for the projects listed below:
(1) Library Covered Parking
(2) Main PD Parking
(3) City Hall
(5) Courts Parking
(6) Center for the Arts
Guarantee - If a pigeon nests behind our nesting applications, we will return to clean and fix for free 1 to
5 years pending ins decision, unless pigeons fly in past the water flow area. Please keep this in mind if turning
off for maintenance or other reasons. This guarantee is in addition to an industry standard guarantee which
only includes products and workmanship. In other words, we include results guarantees on the spots we treat.
This warranty void due to unusual acts of nature or if painters, roofers, hvac, solar contractors or the like have
made any attempts to move our product.
The guarantee above is valid only for the projects listed below:
(4) City Hall Cooling Tower
Guarantee - If a pigeon nests behind our nesting applications, we will return to clean and fix for free 1 to
5 years pending ins decision. This guarantee is in addition to an industry standard guarantee which only
includes products and workmanship. In other words, we include results guarantees on the spots we treat. This
warranty void due to unusual acts of nature or if painters, roofers, hvac, solar contractors or the like have made
any attempts to move our product. Please note as per specific request, this does not include excluding nesting
The guarantee above is valid only for the projects listed below:
(7) Oregon Parking Garage if windows n stairs etc included, otherwise exclude outer window sills etc
12
PRICE PROPOSAL
The following table details the basics asked to be bid, for any additional recommendations for the scope of work, please
reference the optional bids total $71,500. Ie, Library (junction boxes, power wash) Courts (junction boxes) PD (electrical
cabinet,) parking garage (stair wells, lower trough net, window nets spikes) City Hall (60 more vertical troughs with 80ft
boom, pillar nixalite, electric shock) Cooling tower (hose)
Ite
m
#
Location Name
Location Address
Service Description
Price Per
Service
1.
Library Covered Parking
22 S Delaware St
Install drop ceilings of commercial-grade net
beneath all 10 library solar parking canopies,
includes the 3 in the secure area, to be sure no
pigeons can stand or nest beneath the panels.
May include spikes on outer beam edges if it
proves necessary.
$52,000
2.
Main PD Garage
250 E Chicago St
Completely exclude pigeon access to the
concrete ledges, lights, conduit and sprinkler
perches of the Chandler PD ground floor parking
garage using a commercial-grade, 2" black net
drop ceiling. Hanging lights will have zipper
accesses provided through the nets. We will
need cooperation to have full and
uncompromised access to treatment areas
without cars on the agreed upon ceiling areas
above parking spots or the costs may change for
delays. We will facilitate this access best we can
using caution tape and or fencing in sections
being worked on that day. This has been a
problem in the past so we ask for sincere
cooperation to complete this task for the city
$42,000
3.
City Hall
175 S Arizona Ave
Treat roughly 90 upper glass windowsill
applications on the city hall with a removable,
custom-made, metal, pigeon-slide application.
Spikes displacement wire and gel here would not
work as pigeons could stand or nest in, on
behind or against these other products. A
cheaper net option can be bid upon request.
Application is to be installed in a way to allow
cleaning of the windows enclosed behind the
slide. Techs may use lifts and ladders and may
work after hours with generators and light towers
to gain better access. Fencing or taping off
specific work areas may need to be done
beforehand, in cooperation with management,
unless they are in the way of the installation, all
previous applications are to remain as is.
$22,000
4.
City Hall Cooling Tower
240 S Washington
Completely enclose and exclude pigeon access
inside the water feature structure on all sides
using commercial grade netting and perhaps
custom cut galvanized wire mesh.
Exclusion from the top will go over rails and will
have zipper access, not raised net
stanchions...unless a bid for these expensive
stanchions and extra net requested. To treat as
$4,500
13
close to the water flow as possible, we will need
cooperation with management to restrict the flow.
5.
Courts Parking
200 E Chicago St
Install drop ceilings of commercial-grade net
beneath all 9 courthouse solar parking canopies,
includes the 3 in the secure area, to be sure no
pigeons can stand or nest beneath the panels.
May include spikes on outer beam edges if it
proves necessary. We will not void warranty by
penetrating panel sides with self-tap screws
$44,000
6.
Center for the Arts
250 N Arizona Ave
Completely exclude pigeon access to the
underside of the 2 long curved walkway canopies
at the Center for the Arts using commercial grade
net. Net will not be installed straight across but
customized in an arch shape full-length, in
attempt to avoid individuals trying to cut through
the net
$8,000
7.
Oregon Parking Garage
150 S Oregon St
I
this parking garage to enclose both all nesting
and perching opportunities in the ceiling concrete
shelves, fire suppression systems and electrical
conduit above. There is nesting access through 2
of the 3 roughly 40- foot metal shade walls.
Excluding pigeons from getting behind and
underneath these walls will require net exclusion
on the sides, tops and bottoms of these panels,
as well as closing off access to the associated
windows on the back side of the panels. Please
note as per specific request, this does not
$80,000
Grand Total
$252,500
8.
Additional Insurance Per
Year Required
All Locations
The $252,500 number represented above,
includes the auto and full 2million aggregate
insurance we have carried with no claims for the
last 24 years and 12 million in business at all
levels of government.
Your paperwork suggests that because we gave
you 5 years in warranty, the increased insurance
to 4 million aggregate, contractually needed for 3
years past our warranty, (as your paperwork
suggests), would represent an additional $15k
over 8 years. This amount is not included in
current totals.
If we add all the other insurances you requested
for the year of install and year of warranty, the
additional costs represent $15k per year for 2
years or $30k if we understand correctly.
We can pass through these costs to you with
only a 10% markup if that seems fair to you or
we can discuss how to provide just the insurance
you really need. Keep in mind, we do not drill
into your machines or compromise the integrity of
your structures.
TBD
terms and conditions of this Agreement and within the care and skill that a person who provides
similar services in Chandler, Arizona exercises under similar conditions. All work or services
furnished by Contractor under this Agreement must be performed in a skilled and workmanlike
manner. Unless authorized by the City in writing, all fixtures, furnishings, and equipment furnished
by Contractor as part of the work or services under this Agreement must be new, or the latest
model, and of the most suitable grade and quality for the intended purpose of the work or service.
SECTION III: PERIOD OF SERVICE
Contractor must perform the services described in Exhibit A for the term of this Agreement.
The term of the Agreement is one year and begins on _________ and ends on _________ unless sooner
terminated in accordance with the provisions of this Agreement. The City and the Contractor may
mutually agree to extend the Agreement for up to four additional terms of one year each, or
portions thereof. The City reserves the right, at its sole discretion, to extend the Agreement for up
to 60 days beyond the expiration of any extension term.
SECTION lV: PAYMENT OF COMPENSATION AND FEES
4.1 Unless amended in writing by the Parties, Contractor's compensation and fees as more fully
described in Exhibit B for performance of the services approved and accepted by the City under this
Agreement must not exceed $___________. Contractor must submit requests for payment for
services approved and accepted during the previous billing period and must include, as applicable,
detailed invoices and receipts, a narrative description of the tasks accomplished during the billing
period, a list of any delive
for payment plus similar narrative and listing of their work. Payment for those services negotiated
as a lump sum will be made in accordance with the percentage of the work completed during the
preceding billing period. Services negotiated as a not-to-exceed fee will be paid in accordance with
the work completed on the service during the preceding month. All requests for payment must be
submitted to the City for review and approval. The City will make payment for approved and
4.2 Applicable Taxes. The Contractor will pay all applicable taxes. The City is subject to all applicable
state and local transaction privilege taxes. To the extent any state and local transaction privilege
taxes apply to sales made under the terms of this Agreement, it is the responsibility of the
Contractor to collect and remit all applicable taxes to the proper taxing jurisdiction of authority.
4.3 Tax Indemnification. The Contractor and all subcontractors will pay all Federal, state, and local
taxes applicable to its operation and any persons employed by the Contractor. The Contractor will
and require all subcontractors to hold the City harmless from any responsibility for taxes, damages,
and interest, if applicable, contributions required under Federal, state, and local laws and
regulations and any other costs including transaction privilege taxes, unemployment compensation
insurance, Social Sec
4.4 All prices offered herein shall be firm against any increase for the initial term of the Agreement.
Prior to commencement of subsequent renewal terms, the City may approve a fully documented
request for a price adjustment. The City shall determine whether any requested price increases for
extension terms is acceptable to the City. If the City approves the price increase, the price shall
remain firm for the renewal term for which it was requested. If a price increase is agreed upon by
the Parties a written Agreement Amendment shall be approved and executed by the Parties.
SECTION V: GENERAL CONDITIONS
5.1 Records/Audit. Records of the Contractor's direct personnel payroll, reimbursable expenses
pertaining to this Agreement and records of accounts between the City and Contractor must be
kept on the basis of generally accepted accounting principles and must be made available to the
this Agreement. The City, its authorized representative, or any federal agency, reserves the right to
audit Contractor's records to verify the accuracy and appropriateness of all cost and pricing data,
including data used to negotiate this Agreement and any amendments. The City reserves the right
to decrease the total amount of Agreement price or payments made under this Agreement or
request reimbursement from the Contractor following final contract payment on this Agreement if,
upon audit of the Contractor's records, the audit discloses the Contractor has provided false,
misleading, or inaccurate cost and pricing data. The Contractor will include a similar provision in all
of its contracts with subcontractors providing services under the Agreement Documents to ensure
that the City, its authorized representative, or the appropriate federal agency, has access to the
fy the accuracy of all cost and pricing data. The City reserves the right
to decrease Contract price or payments made on this Agreement or request reimbursement from
the Contractor following final payment on this Agreement if the above provision is not included in
subcontractor agreements, and one or more subcontractors refuse to allow the City to audit their
records to verify the accuracy and appropriateness of all cost and pricing data. If, following an audit
of this Agreement, the audit discloses the Contractor has provided false, misleading, or inaccurate
cost and pricing data, and the cost discrepancies exceed 1% of the total Agreement billings, the
Contractor will be liable for reimbursement of the reasonable, actual cost of the audit.
5.2 Alteration in Character of Work. Whenever an alteration in the character of work results in a
substantial change in this Agreement, thereby materially increasing or decreasing the scope of
services, cost of performance, or Project schedule, the work will be performed as directed by the
City. However, before any modified work is started, a written amendment must be approved and
executed by the City and the Contractor. Such amendment must not be effective until approved by
the City. Additions to, modifications, or deletions from this Agreement as provided herein may be
made, and the compensation to be paid to the Contractor may accordingly be adjusted by mutual
agreement of the Parties. It is distinctly understood and agreed that no claim for extra work done
or materials furnished by the Contractor will be allowed by the City except as provided herein, nor
must the Contractor do any work or furnish any materials not covered by this Agreement unless
such work is first authorized in writing. Any such work or materials furnished by the Contractor
without prior written authorization will be at Contractor's own risk, cost, and expense, and
Contractor hereby agrees that without written authorization Contractor will make no claim for
compensation for such work or materials furnished.
5.3 Termination for Convenience. The City and the Contractor hereby agree to the full
performance of the covenants contained herein, except that the City reserves the right, at its
discretion and without cause, to terminate or abandon any service provided for in this
Agreement, or abandon any portion of the Project for which services have been performed by
the Contractor. In the event the City abandons or suspends the services, or any part of the
services as provided in this Agreement, the City will notify the Contractor in writing and
immediately after receiving such notice, the Contractor must discontinue advancing the work
specified under this Agreement. Upon such termination, abandonment, or suspension, the
Contractor must deliver to the City all drawings, plans, specifications, special provisions,
estimates and other work entirely or partially completed, together with all unused materials
supplied by the City. The Contractor must appraise the work Contractor has completed and
submit Contractor's appraisal to the City for evaluation. The City may inspect the Contractor's
work to appraise the work completed. The Contractor will receive compensation in full for
services performed to the date of such termination. The fee shall be paid in accordance with
Section IV of this Agreement, and as mutually agreed upon by the Contractor and the City. If
there is no mutual agreement on payment, the final determination will be made in accordance
with the Disputes provision in this Agreement. However, in no event may the payment exceed
the payment set forth in this Agreement nor as amended in accordance with Alteration in
Character of Work. The City will make the final payment within 60 days after the Contractor has
delivered the last of the partially completed items and the Parties agree on the final payment.
If the City is found to have improperly terminated the Agreement for cause or default, the
termination will be converted to a termination for convenience in accordance with the
provisions of this Agreement.
5.4 Termination for Cause. The City may terminate this Agreement for Cause upon the occurrence
of any one or more of the following events: in the event that (a) the Contractor fails to perform
pursuant to the terms of this Agreement, (b) the Contractor is adjudged a bankrupt or insolvent, (c)
the Contractor makes a general assignment for the benefit of creditors, (d) a trustee or receiver is
appointed for Contractor or for any of
property (e) the Contractor files a petition to
take advantage of any debtor's act, or to reorganize under the bankruptcy or similar laws, (f) the
Contractor disregards laws, ordinances, rules, regulations or orders of any public body having
jurisdiction, or (g) the Contractor fails to cure default within the time requested. Where Agreement
has been so terminated by City, the termination will not affect any rights of City against Contractor
then existing or which may thereafter accrue.
5.5 Indemnification. The Contractor (lndemnitor) must indemnify, defend, save and hold
harmless the City and its officers, officials, agents and employees (lndemnitee) from any and
all claims, actions, liabilities, damages, losses or expenses (including court costs, attorneys' fees
and costs of claim processing, investigation and litigation) (Claims) caused or alleged to be
caused, in whole or in part, by the wrongful, negligent or willful acts, or errors or omissions of
the Contractor or any of its owners, officers, directors, agents, employees, or subcontractors in
connection with this Agreement. This indemnity includes any claim or amount arising out of or
recovered under workers' compensation law or on account of the failure of the Contractor to
conform to any federal, state or local law, statute, ordinance, rule, regulation or court decree.
The Contractor must indemnify lndemnitee from and against any and all Claims, except those
arising solely from lndemnitee's own negligent or willful acts or omissions. The Contractor is
responsible for primary loss investigation, defense and judgment costs where this
indemnification applies. In consideration of the award of this Agreement, the Contractor agrees
to waive all rights of subrogation against lndemnitee for losses arising from or related to this
Agreement. The obligations of the Contractor under this provision survive the termination or
expiration of this Agreement.
5.6 Insurance Requirements. Contractor must procure insurance under the terms and
conditions and for the amounts of coverage set forth in Exhibit C against claims that may arise
from or relate to performance of the work under this Agreement by Contractor and its agents,
representatives, employees, and subcontractors. Contractor and any subcontractors must
maintain this insurance until all of their obligations have been discharged, including any
warranty periods under this Agreement. These insurance requirements are minimum
requirements for this Agreement and in no way limit the indemnity covenants contained in this
Agreement. The City in no way warrants that the minimum limits stated in Exhibit C are
sufficient to protect the Contractor from liabilities that might arise out of the performance of
employees, or subcontractors. Contractor is free to purchase such additional insurance as may
be determined necessary.
5.7 Cooperation and Further Documentation. The Contractor agrees to provide the City such
other duly executed documents as may be reasonably requested by the City to implement the
intent of this Agreement.
5.8 Notices. Unless otherwise provided, notice under this Agreement must be in writing and
will be deemed to have been duly given and received either (a) on the date of service if
personally served on the party to whom notice is to be given, or (b) on the date notice is sent if
by electronic mail, or (c) on the third day after the date of the postmark of deposit by first class
United States mail, registered or certified, postage prepaid and properly addressed as follows:
For the City
For the Contractor
Name: Saranna Davidson
Name:
Title: Procurement Officer
Title:
Address: 175 South Arizona Ave
Address:
Chandler, AZ 85210
Phone: (480) 782-2406
Phone:
Email: saranna.davidson@chandleraz.gov
Email:
5.9 Successors and Assigns. City and Contractor each bind itself, its partners, successors,
assigns, and legal representatives to the other party to this Agreement and to the partners,
successors, assigns, and legal representatives of such other party in respect to all covenants of
this Agreement. Neither the City nor the Contractor may assign, sublet, or transfer its interest
in this Agreement without the written consent of the other party. In no event may any
contractual relation be created between any third party and the City.
5.10 Disputes. In any dispute arising out of an interpretation of this Agreement or the duties
required not disposed of by agreement between the Contractor and the City, the final
determination at the administrative level will be made by the City Purchasing and Materials
Manager.
5.11 Completeness and Accuracy of Contractor's Work. The Contractor must be responsible for
the completeness and accuracy of Contractor's services, data, and other work prepared or
compiled under Contractor's obligation under this Agreement and must correct, at Contractor's
expense, all willful or negligent errors, omissions, or acts that may be discovered. The fact that
the City has accepted or approved the Contractor's work will in no way relieve the Contractor
of any of Contractor's responsibilities.
5.12 Withholding Payment. The City reserves the right to withhold funds from the Contractor's
payments up to the amount equal to the claims the City may have against the Contractor until
such time that a settlement on those claims has been reached.
5.13 City's Right of Cancellation. The Parties acknowledge that this Agreement is subject to
cancellation by the City under the provisions of Section 38-511, Arizona Revised Statutes
(A.R.S.).
5.14 Independent Contractor. For this Agreement the Contractor constitutes an independent
contractor. Any provisions in this Agreement that may appear to give the City the right to direct
the Contractor as to the details of accomplishing the work or to exercise a measure of control
over the work means that the Contractor must follow the wishes of the City as to the results of
the work only. These results must comply with all applicable laws and ordinances.
5.15 Project Staffing. Prior to the start of any work under this Agreement, the Contractor must
assign to the City the key personnel that will be involved in performing services prescribed in
the Agreement. The City may acknowledge its acceptance of such personnel to perform
services under this Agreement. At any time hereafter that the Contractor desires to change key
personnel while performing under the Agreement, the Contractor must submit the
qualifications of the new personnel to the City for prior approval. The Contractor will maintain
an adequate and competent staff of qualified persons, as may be determined by the City,
throughout the performance of this Agreement to ensure acceptable and timely completion of
the Scope of Services. If the City objects, with reasonable cause, to any of the Contractor's staff,
the Contractor must take prompt corrective action acceptable to the City and, if required,
remove such personnel from the Project and replace with new personnel agreed to by the City.
5.16 Subcontractors. Prior to beginning the work, the Contractor must furnish the City for
approval the names of subcontractors to be used under this Agreement. Any subsequent
5.17 Force Majeure. If either party is delayed or prevented from the performance of any act
required under this Agreement by reason of acts of God or other cause beyond the control and
without fault of the Party (financial inability excepted), performance of that act may be excused,
but only for the period of the delay, if the Party provides written notice to the other Party within
ten days of such act. The time for performance of the act may be extended for a period
equivalent to the period of delay from the date written notice is received by the other Party.
5.18 Compliance with Laws. Contractor understands, acknowledges, and agrees to comply with
the Americans with Disabilities Act, the Immigration Reform and Control Act of 1986 and the
Drug Free Workplace Act of 1989. All services performed by Contractor must also comply with
all applicable City of Chandler codes, ordinances, and requirements. Contractor agrees to
permit the City to verify
compliance.
5.19 No Israel Boycott. By entering into this Agreement, Contractor certifies that Contractor is
not currently engaged in, and agrees for the duration of the Agreement, not to engage in a
boycott of Israel as defined by state statute.
5.20 Legal Worker Requirements. A.R.S. § 41-4401 prohibits the City from awarding a contract
to any contractor who fails, or whose subcontractors fail, to comply with A.R.S. § 23-214(A).
Therefore, Contractor agrees Contractor and each subcontractor it uses warrants their
compliance with all federal immigration laws and regulations that relate to their employees
and their compliance with§ 23-214, subsection A. A breach of this warranty will be deemed a
material breach of the Agreement and may be subject to penalties up to and including
termination of the Agreement. City retains the legal right to inspect the papers of any
ensure that the Contractor and subcontractors comply with the warranty under this provision.
5.21 Lawful Presence Requirement. A.R.S. §§ 1-501 and 1-502 prohibit the City from awarding
a contract to any natural person who cannot establish that such person is lawfully present in
the United States. To establish lawful presence, a person must produce qualifying identification
and sign a City-provided affidavit affirming that the identification provided is genuine. This
requirement will be imposed at the time of contract award. This requirement does not apply
to business organizations such as corporations, partnerships, or limited liability companies.
5.22 Forced Labor of Ethnic Uyghurs Prohibited. By entering into this Agreement, Contractor
certifies and agrees Contractor does not currently use and will not use for the term of this
Agreement: (i) the forced labor of ethnic Uyghurs in the People's Republic of China; or (ii) any
goods or services produced by the forced labor of ethnic Uyghurs in the People's Republic of
China; or (iii) any contractors, subcontractors or suppliers that use the forced labor or any
goods or services produced by the forced labor of ethnic Uyghurs in the People's Republic of
China.
5.23 Covenant Against Contingent Fees. Contractor warrants that no person has been
employed or retained to solicit or secure this Agreement upon an agreement or understanding
for a commission, percentage, brokerage, or contingent fee, and that no member of the
Chandler City Council, or any City employee has any interest, financially, or otherwise, in
without liability or, at its discretion, to deduct from the Agreement price or consideration, the
full amount of such commission, percentage, brokerage, or contingent fee.
5.24 Non-Waiver Provision. The failure of either Party to enforce any of the provisions of this
Agreement or to require performance of the other Party of any of the provisions hereof must
not be construed to be a waiver of such provisions, nor must it affect the validity of this
Agreement or any part thereof, or the right of either Party to thereafter enforce each and every
provision.
5.25
To evaluate and avoid potential
conflicts of interest, the Contractor must provide written notice to the City, as set forth in this
Section, of any work or services performed by the Contractor for third parties that may involve
or be associated with any real property or personal property owned or leased by the City. Such
notice must be given seven business days prior to commencement of the services by the
Contractor for a third party, or seven business days prior to an adverse action as defined below.
adverse action under this Agreement includes, but is not limited to: (a) using data as defined in
the Agreement acquired in connection with this Agreement to assist a third party in pursuing
administrative or judicial action against the City; or (b) testifying or providing evidence on behalf
of any person in connection with an administrative or judicial action against the City; or (c) using
data to produce income for the Contractor or its employees independently of performing the
services under this Agreement, without the prior written consent of the City. Contractor
represents that except for those persons, entities, and projects identified to the City, the
services performed by the Contractor under this Agreement are not expected to create an
interest with any person, entity, or third party project that is or may be ad
interests. Contractor's failure to provide a written notice and disclosure of the information as
set forth in this Section constitute a material breach of this Agreement.
5.26 Data Confidentiality and Data Security. As used in the Agreement, data means all
information, whether written or verbal, including plans, photographs, studies, investigations, audits,
analyses, samples, reports, calculations, internal memos, meeting minutes, data field notes, work
product, proposals, correspondence and any other similar documents or information prepared by,
obtained by, or transmitted to the Contractor or its subcontractors in the performance of this
Agreement. The Parties agree that all data, regardless of form, including originals, images, and
reproductions, prepared by, obtained by, or transmitted to the Contractor or its subcontractors in
confidential and proprietary information belonging to the City. Except as specifically provided in this
Agreement, Contractor or its subcontractors must not divulge data to any third party without the
s must not use the data for any purposes
except to perform the services required under this Agreement. These prohibitions do not apply to
the following data provided to the Contractor or its subcontractors have first given the required
notice to the City: (a) data which was known to the Contractor or its subcontractors prior to its
performance under this Agreement unless such data was acquired in connection with work
performed for the City; or (b) data which was acquired by the Contractor or its subcontractors in its
performance under this Agreement and which was disclosed to the Contractor or its subcontractors
by a third party, who to the best of the Contractor's or its subcontractors knowledge and belief, had
the legal right to make such disclosure and the Contractor or its subcontractors are not otherwise
required to hold such data in confidence; or (c) data which is required to be disclosed by virtue of
law, regulation, or court order, to which the Contractor or its subcontractors are subject. In the event
the Contractor or its subcontractors are required or requested to disclose data to a third party, or
any other information to which the Contractor or its subcontractors became privy as a result of any
other contract with the City, the Contractor must first notify the City as set forth in this Section of
the request or demand for the data. The Contractor or its subcontractors must give the City
sufficient facts so that the City can be given an opportunity to first give its consent or take such
action that the City may deem appropriate to protect such data or other information from
disclosure. Unless prohibited by law, within ten calendar days after completion or termination of
services under this Agreement, the Contractor or its subcontractors must promptly deliver, as set
forth in this Section, a copy of all data to the City. All data must continue to be subject to the
confidentiality agreements of this Agreement. Contractor or its subcontractors assume all liability
to maintain the confidentiality of the data in its possession and agrees to compensate the City if any
of the provisions of this Section are violated by the Contractor, its employees, agents or
subcontractors. Solely for the purposes of seeking injunctive relief, it is agreed that a breach of this
Section must be deemed to cause irreparable harm that justifies injunctive relief in court. Contractor
agrees that the requirements of this Section must be incorporated into all subcontracts entered
into by Contractor. A violation of this Section may result in immediate termination of this Agreement
without notice.
5.27 Personal Identifying Information-Data Security. Personal identifying information, financial
account information, or restricted City information, whether electronic format or hard copy,
must be secured and protected at all times by Contractor and any of its subcontractors. At a
minimum, Contractor must encrypt or password-protect electronic files. This includes data
saved to laptop computers, computerized devices, or removable storage devices. When
personal identifying information, financial account information, or restricted City information,
regardless of its format, is no longer necessary, the information must be redacted or destroyed
through appropriate and secure methods that ensure the information cannot be viewed,
accessed, or reconstructed. In the event that data collected or obtained by Contractor or its
subcontractors in connection with this Agreement is believed to have been compromised,
Contractor or its subcontractors must immediately notify the City contact. Contractor agrees
to reimburse the City for any costs incurred by the City to investigate potential breaches of this
data and, where applicable, the cost of notifying individuals who may be impacted by the
breach. Contractor agrees that the requirements of this Section must be incorporated into all
subcontracts entered into by Contractor. It is further agreed that a violation of this Section must
be deemed to cause irreparable harm that justifies injunctive relief in court. A violation of this
Section may result in immediate termination of this Agreement without notice. The obligations
of Contractor or its subcontractors under this Section must survive the termination of this
Agreement.
5.28 Jurisdiction and Venue. This Agreement is made under, and must be construed in
accordance with and governed by the laws of the State of Arizona without regard to the
conflicts or choice of law provisions thereof. Any action to enforce any provision of this
Agreement or to obtain any remedy with respect hereto must be brought in the courts located
in Maricopa County, Arizona, and for this purpose, each Party hereby expressly and irrevocably
consents to the jurisdiction and venue of such court.
5.29 Survival. All warranties, representations, and indemnifications by the Contractor must
survive the completion or termination of this Agreement.
5.30 Modification. Except as expressly provided herein to the contrary, no supplement,
modification, or amendment of any term of this Agreement will be deemed binding or effective
unless in writing and signed by the Parties.
5.31 Severability. If any provision of this Agreement or the application to any person or
circumstance may be invalid, illegal or unenforceable to any extent, the remainder of this
Agreement and the application will not be affected and will be enforceable to the fullest extent
permitted by law.
5.32 Integration. This Agreement contains the full agreement of the Parties. Any prior or
contemporaneous written or oral agreement between the Parties regarding the subject matter
is merged and superseded.
5.33 Time is of the Essence. Time of each of the terms, covenants, and conditions of this
Agreement is hereby expressly made of the essence.
5.34 Date of Performance. If the date of performance of any obligation or the last day of any
time period provided for should fall on a Saturday, Sunday, or holiday for the City, the
obligation will be due and owing, and the time period will expire, on the first day after which is
not a Saturday, Sunday or legal City holiday. Except as may otherwise be set forth in this
Agreement, any performance provided for herein will be timely made if completed no later
than 5:00 p.m. (Chandler time) on the day of performance.
5.35 Delivery. All prices are F.O.B. Destination and include all delivery and unloading at the
specified destinations. The Contractor will retain title and control of all goods until they are
delivered and accepted by the City. All risk of transportation and all related charges will be the
responsibility of the Contractor. All claims for visible or concealed damage will be filed by the
Contractor. The City will notify the Contractor promptly of any damaged goods and will assist
the Contractor in arranging for inspection.
5.36 Third Party Beneficiary. Nothing under this Agreement will be construed to give any rights
or benefits in the Agreement to anyone other than the City and the Contractor, and all duties
and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive
benefit of City and the Contractor and not for the benefit of any other party.
5.37 Conflict in Language. All work performed must conform to all applicable City of Chandler
codes, ordinances, and requirements as outlined in this Agreement. If there is a conflict in
interpretation between provisions in this Agreement and those in the Exhibits, the provisions
in this Agreement prevail.
5.38 Document/Information Release. Documents and materials released to the Contractor,
document/material must be issued by and returned to the City upon completion of the services
under this Agree
must be kept secure at all times. This directive applies to all City documents, whether in
photographic, printed, or electronic data format.
5.39 Exhibits. The following exhibits are made a part of this Agreement and are incorporated
by reference:
Exhibit A - Project Description/Scope of Services
Exhibit B - Compensation and Fees
Exhibit C - Insurance Requirements
Exhibit D - Special Conditions
5.40 Special Conditions. As part of the services Contractor provides under this Agreement,
Contractor agrees to comply with and fully perform the special terms and conditions set forth
in Exhibit D, which is attached to and made a part of this Agreement.
5.41 Cooperative Use of Agreement. In addition to the City of Chandler and with approval of
the Contractor, this Agreement may be extended for use by other municipalities, school
districts and government agencies of the State. Any such usage by other entities must be in
accordance with the ordinance, charter and/or procurement rules and regulations of the
respective political entity.
If required to provide services on a school district property at least five times during a month,
the Contractor will submit a full set of fingerprints to the school of each person or employee
who may provide such service. The District will conduct a fingerprint check in accordance with
A.R.S. 41-1750 and Public Law 92-544 of all Contractors, subcontractors or vendors and their
employees for which fingerprints are submitted to the District. Additionally, the Contractor will
comply with the governing body fingerprinting policies of each individual school district/public
entity. The Contractor, sub-contractors, vendors and their employees will not provide services
on school district properties until authorized by the District.
Orders placed by other agencies and payment thereof will be the sole responsibility of that
agency. The City will not be responsible for any disputes arising out of transactions made by
other agencies who utilize this Agreement.
5.42 Non-Discrimination and Anti-Harassment Laws. Contractor must comply with all
applicable City, state, and federal non-discrimination and anti-harassment laws, rules, and
regulations.
5.43 Licenses and Permits. Beginning with the Effective Date and for the full term of this
Agreement, Contractor must maintain all applicable City, state, and federal licenses and
5.44 Warranties. Contractor must furnish a one-year warranty on all work and services
performed under this Agreement. Contractor must furnish, or cause to be furnished, a two-
year warranty on all fixtures, furnishings, and equipment furnished by Contractor,
subcontractors, or suppliers under this Agreement. Any defects in design, workmanship, or
materials that do not comply with this Agreement must be corrected by Contractor (including,
expense. All written
warranties and redlines for as-built conditions must be delivered to the City on or before the
5.45 Emergency Purchases. City reserves the rights to purchase from other sources those
items, which are required on an emergency basis and cannot be supplied immediately by the
Contractor.
5.46 Non-Exclusive Agreement. This agreement is for the sole convenience of the City of
Chandler. The City reserves the right to obtain like goods or services from another source when
necessary.
5.47 Budget Approval Into Next Fiscal Year. This Agreement will commence on the Effective Date
and continue in full force and effect until it is terminated or expires in accordance with the
provisions of this Agreement. The Parties recognize that the continuation of this Agreement after
the close of the City's fiscal year, which ends on June 30 of each year, is subject to the City Council's
approval of a budget that includes an appropriation for this item as expenditure. The City does not
represent that this budget item will be actually adopted. This determination is solely made by the
City Council at the time Council adopts the budget.
This Agreement shall be in full force and effect only when it has been approved and executed
by the duly authorized City officials.
FOR THE CITY
FOR THE CONTRACTOR
By: _________________________________________
By: _________________________________________
Its: _________________________________________
Its: _________________________________________
APPROVED AS TO FORM:
By: _________________________________________
City Attorney
ATTEST:
By: _________________________________________
City Clerk
15
EXHIBIT A TO AGREEMENT
SCOPE OF SERVICES
(1) Library Covered Parking, E25367
E25367 (1) Library
Covered Parking.pdf
(2) Main PD Garage, E25368
(3) City Hall, E25374
(4) City Hall Cooling Tower, E25369
(5) Court Parking Lot, E25371
(6) Center of the Arts, E25372
(7) Oregon Parking Garage, E25373
16
EXHIBIT B TO AGREEMENT - COMPENSATION AND FEES
The following table details the basics asked to be bid, for any additional recommendations for the scope of work, please
reference the optional bids total $71,500. Ie, Library (junction boxes, power wash) Courts (junction boxes) PD (electrical
cabinet) parking garage (stair wells, lower trough net, window nets spikes) City Hall (60 more vertical troughs with 80ft
boom, pillar nixalite, electric shock) Cooling tower (hose)
Item
#
Location Name
Location Address
Service Description
Price Per
Service
1.
Library Covered Parking
22 S Delaware St
Install drop ceilings of commercial-grade net
beneath all 10 library solar parking canopies,
includes the 3 in the secure area, to be sure no
pigeons can stand or nest beneath the panels.
May include spikes on outer beam edges if it
proves necessary.
$52,000
2.
Main PD Garage
250 E Chicago St
Completely exclude pigeon access to the
concrete ledges, lights, conduit and sprinkler
perches of the Chandler PD ground floor parking
garage using a commercial-grade, 2" black net
drop ceiling. Hanging lights will have zipper
accesses provided through the nets. We will
need cooperation to have full and
uncompromised access to treatment areas
without cars on the agreed upon ceiling areas
above parking spots or the costs may change for
delays. We will facilitate this access best we can
using caution tape and or fencing in sections
being worked on that day. This has been a
problem in the past so we ask for sincere
cooperation to complete this task for the city
$42,000
3.
City Hall
175 S Arizona Ave
Treat roughly 90 upper glass windowsill
applications on the city hall with a removable,
custom-made, metal, pigeon-slide application.
Spikes displacement wire and gel here would
not work as pigeons could stand or nest in, on
behind or against these other products. A
cheaper net option can be bid upon request.
Application is to be installed in a way to allow
cleaning of the windows enclosed behind the
slide. Techs may use lifts and ladders and may
work after hours with generators and light towers
to gain better access. Fencing or taping off
specific work areas may need to be done
beforehand, in cooperation with management,
unless they are in the way of the installation, all
previous applications are to remain as is.
$22,000
4.
City Hall Cooling Tower
240 S Washington
Completely enclose and exclude pigeon access
inside the water feature structure on all sides
using commercial grade netting and perhaps
custom cut galvanized wire mesh.
Exclusion from the top will go over rails and will
have zipper access, not raised net
stanchions...unless a bid for these expensive
stanchions and extra net requested. To treat as
close to the water flow as possible, we will need
$4,500
17
cooperation with management to restrict the
flow.
5.
Courts Parking
200 E Chicago St
Install drop ceilings of commercial-grade net
beneath all 9 courthouse solar parking canopies,
includes the 3 in the secure area, to be sure no
pigeons can stand or nest beneath the panels.
May include spikes on outer beam edges if it
proves necessary. We will not void warranty by
penetrating panel sides with self -tap screws
$44,000
6.
Center for the Arts
250 N Arizona Ave
Completely exclude pigeon access to the
underside of the 2 long curved walkway
canopies at the Center for the Arts using
commercial grade net. Net will not be installed
straight across but customized in an arch shape
full-length, in attempt to avoid individuals trying
to cut through the net
$8,000
7.
Oregon Parking Garage
150 S Oregon St
this parking garage to enclose both all nesting
and perching opportunities in the ceiling
concrete shelves, fire suppression systems and
electrical conduit above. There is nesting access
through 2 of the 3 roughly 40- foot metal shade
walls. Excluding pigeons from getting behind
and underneath these walls will require net
exclusion on the sides, tops and bottoms of
these panels, as well as closing off access to the
associated windows on the back side of the
panels. Please note as per specific request, this
product.
$80,000
Grand Total
$252,500
8.
Additional Insurance Per
Year Required
All Locations
The $252,500 number represented above,
includes the auto and full 2million aggregate
insurance we have carried with no claims for the
last 24 years and 12 million in business at all
levels of government.
Your paperwork suggests that because we gave
you 5 years in warranty, the increased insurance
to 4 million aggregate, contractually needed for
3 years past our warranty, (as your paperwork
suggests), would represent an additional $15k
over 8 years. This amount is not included in
current totals.
If we add all the other insurances you requested
for the year of install and year of warranty, the
additional costs represent $15k per year for 2
years or $30k if we understand correctly.
We can pass through these costs to you with
only a 10% markup if that seems fair to you or
we can discuss how to provide just the
insurance you really need. Keep in mind, we do
not drill into your machines or compromise the
integrity of your structures.
TBD
18
EXHIBIT C TO AGREEMENT - INSURANCE
Please take special notice of the pass through insurance option not included in current totals. We look forward to meeting
with you if the opportunity permits, to discuss a package that best fits your needs and resources.
EXHIBIT D TO AGREEMENT
SPECIAL CONDITIONS
In regards to proprietary information, we are unique in that we guarantee results on the spots we treat and that we use
products we have designed ourselves. Even the language and organization of our estimates are designs we have
developed to help us stand out. Although bits of our information may be known by some competitors, we prefer to keep
these things confidential whenever we can. We appreciate your cooperation with this and we remain happy to discuss
any details with you.
Just a note on the parking garage that we may do some free net repair for awhile if kids cause damage.
We also might help with some flock control at our discretion and in cooperation with maintenance, during install times and
perhaps even after the jobs have been complete.
Camden@thepigeonguy.com
1753 S Broadway Rd 101-269
Tempe, AZ 85282
Text Cell 480-737-3647
AZ OPM Pest Lic #8307
ESTIMATE
Estimate #
Initiated
Written
E25368
5/2/2025
5/15/2025
Customer Phone
Customer Email
Bill To
Job Address
(480) 782-2506
saranna.davidson@chandler
az.gov
City of Chandler CO Saranna Davidson
Procurement Officer
175 S Arizona Ave
Chandler, AZ 85210
1 Library Covered Parking
22 S Delaware St
Chandler, AZ 85225
Crossroads
MKTG
Delaware/ Boston
G
Terms
See Line 16C
10C Your Property/ Scope
Install drop ceilings of commercial-grade net beneath all 10 library solar parking canopies, includes the 3 in the secure area, to
be sure no pigeons can stand or nest beneath the panels. May include spikes on outer beam edges if it proves necessary. We
will not void warranty by penetrating panel sides with self-tap screws.
Techs may use lifts and ladders and may work after hours with generators and outdoor lights to gain better access. Fencing or
taping off specific work areas may need to be done beforehand, in cooperation with management
Unless they are in the way of the installation, all previous applications are to remain as is.
We guarantee pigeons will not access behind these applications for a minimum of 5 years.
We anticipate project to take 6 weeks once deposit has funded and supplies received.
Additional recommendations of applications that are not included in the scope of work detailed above are provided below.
Please note that these prices are dependent on being funded before installation of the original bid is completed.
Item
11A SAFETY/ROOFING START
11B Safety/Roofing
11X SAFETY/ROOFING FINISH
12A CLEAN START
12C Clean
12H Clean
12F Clean
12I Clean
12X CLEAN FINISH
DETAILS BELOW
MISCELLANEOUS - The Pigeon Guy does "NOT" give you disclaimers for Tile, Roofing, HVAC or Solar
Panel damage we may cause. If we damage it, we will repair it to its functional status. This line item
also includes, fall safety, pedestrian safety, set up and break down times, destination and
administrative costs, unusual building access, multiple ladder types and moves plus all costs associated
with out the door reach equipment, including but not limited to insurance, delivery and fuel.
Technicians are fully expected to use their safety gear in order to maintain safety for pedestrians,
themselves, their equipment and also to maintain the structural appeal and integrity of your property.
We carry commercial liability insurance.
TOTAL ROOFING BID This Line item includes pedestrian safety and lift costs/ access
DETAILS BELOW
Remove pigeon nests when easily accessible without structural disassembly or demolition and relocate
babies safely whenever possible to local wildlife refuge.
Bag fecal solid concentrations from upper roof top only to limit the amount of runoff below. Pigeon
waste and materials generally bagged in 3 mil thick bags and disposed of in customers trash area.
No water being bid at this time since fecal solids do not seem to be presenting any immediate health or
structure concerns. The relatively small amount of waste that may remain will usually be dried by sun
and or washed by rains. Any frass that might be evidenced would usually be minimal.
Cleaning is only a one time service. It is not uncommon for pigeons to return and try to access treated
areas. In addition, waste pressed beneath tiles can dry up and come off the roof. Additional cleaning
can be bid when you request it, otherwise wind and rain generally flush off most waste to ground level
where it can be hosed away. Even with water, white uric acid stains are like lacquer and sometimes do
not come off entirely.
TOTAL CLEANING BID
Total
12950.30
155.00
IMPORTANT: There is no legitimate company, product or service that can guarantee pigeons will not stand on untreated surfaces. This bid represents minimum recommendations
based on your current situation. Additional costs might prove necessary. Pigeons may stand beside application products, we do not treat these spots for free. Give 1 month for
treatment results. We do not accept responsibility for pre-existing leak problems such as decaying tile underlayment. In general, we expect 1/2 down to schedule and 1/2 upon
completion. In the even we have no received your final payment within 2 weeks of job completion, we reserve the right to return without notice to remove our products. By
signing or submitting deposit, you are agreeing to contract us for work detailed above. If payment not received in a timely manner at our discretion, we are hereby notifying you we
will recover our labor, material and legal expenses plus standard industry penalties and interest.
Page 1/2
5/15/2025
Camden@thepigeonguy.com
1753 S Broadway Rd 101-269
Tempe, AZ 85282
Text Cell 480-737-3647
AZ OPM Pest Lic #8307
ESTIMATE
Estimate #
Initiated
Written
E25368
5/2/2025
Customer Phone
Customer Email
Bill To
Job Address
(480) 782-2506
saranna.davidson@chandler
az.gov
City of Chandler CO Saranna Davidson
Procurement Officer
175 S Arizona Ave
Chandler, AZ 85210
1 Library Covered Parking
22 S Delaware St
Chandler, AZ 85225
Crossroads
MKTG
Delaware/ Boston
G
Terms
See Line 16C
13A NEST START
13W Nest
13ZZ Nest
13X NEST FINISH
14A PERCH START
Notes:
14X PERCH FINISH
15A TRAP START
15C Trap
15X TRAP FINISH
16C Commercial Terms
Install a long-lasting, commercial-grade, black, 2', square, exclusionary, stealth-net application with a
border of commercial-grade anchors to run braided cable perimeter. To this perimeter attach
commercial-grade netting roughly every 2' with round hog rings to assure distribution of pull weight
along net edges.*Treatment area includes the entire underbellys of all 10 solar shade canopies in the
library parking lot. Treatment may also include spiking desirable outer beam tops and flanges*
Guarantee - If a pigeon nests behind our nesting applications, we will return to clean and fix for free up
to 5 years. This guarantee is in addition to an industry standard guarantee which only includes products
and workmanship. In other words, we include results guarantees on the spots we treat. This warranty
void due to unusual acts of nature or if painters, roofers, hvac, solar contractors or the like have made
DETAILS BELOW
Not at this time
TOTAL PERCHING
DETAILS BELOW
No trapping bid at this time based on your current situation. Trapping is rarely 100% successful. In
addition, trapping offers no long term results. A newly displaced flock could literally move in
immediately if shaded nesting opportunities, elevation and sometimes food and water are not
addressed. AZ Game and Fish minimum recommendations include treating as many nesting spots as
seems reasonable in order to not draw in new pigeons. Trap smart birds are all too common when only
trapping is contracted without addressing what actually brought the pigeons to the property.. namely
elevation, shaded nesting spots, food and water.
TOTAL TRAPPING BID
This prompt payment discount for Commercial work requires deposit of one half to schedule and one
half due upon completion. Progress payments to be submitted monthly and reimbursed net 30 for the
remaining 50% less previously agreed upon retainage. Work may be delayed at our discretion if
payments are delayed. Jobs will be scheduled once deposit has funded and supplies ordered or received.
In state checks, can be scheduled for pick up and lien waivers signed. Please text Fred at 480-206-6515
to discuss other payment options, retainage or scheduling. Collection costs for payments not received
within 30 days is at our discretion and would be intended to cover all our costs and expenses, including
industry standard fees and interest rates for balances due. Prompt payment discount included herein.
46263.72
0.00
0.00
-7369.02
Item
Description
Total
$52,000.00
IMPORTANT: There is no legitimate company, product or service that can guarantee pigeons will not stand on untreated surfaces. This bid
represents minimum recommendations based on your current situation. Additional costs might prove necessary. Pigeons may stand beside
application products, we do not treat these spots for free. Give 1 month for treatment results. We do not accept responsibility for pre-existing
leak problems such as decaying tile underlayment. In general, we expect 1/2 down to schedule and 1/2 upon completion. In the even we
have no received your final payment within 2 weeks of job completion, we reserve the right to return without notice to remove our products.
By signing or submitting deposit, you are agreeing to contract us for work detailed above. If payment not received in a timely manner at our
discretion, we are hereby notifying you we will recover our labor, material and legal expenses plus standard industry penalties and interest.
Page 2/2
11A SAFETY/ROOFING START
11B Safety/Roofing
11X SAFETY/ROOFING FINISH
12A CLEAN START
12C Clean
12H Clean
12F Clean
12I Clean
12X CLEAN FINISH
DETAILS BELOW
MISCELLANEOUS - The Pigeon Guy does "NOT" give you disclaimers for Tile, Roofing, HVAC or Solar
Panel damage we may cause. If we damage it, we will repair it to its functional status. This line item
also includes, fall safety, pedestrian safety, set up and break down times, destination and
administrative costs, unusual building access, multiple ladder types and moves plus all costs associated
with out the door reach equipment, including but not limited to insurance, delivery and fuel.
Technicians are fully expected to use their safety gear in order to maintain safety for pedestrians,
themselves, their equipment and also to maintain the structural appeal and integrity of your property.
We carry commercial liability insurance.
TOTAL ROOFING BID This Line item includes pedestrian safety and lift costs/ access
DETAILS BELOW
Remove pigeon nests when easily accessible without structural disassembly or demolition and relocate
babies safely whenever possible to local wildlife refuge.
Bag fecal solid concentrations from upper roof top only to limit the amount of runoff below. Pigeon
waste and materials generally bagged in 3 mil thick bags and disposed of in customers trash area.
No water being bid at this time since fecal solids do not seem to be presenting any immediate health or
structure concerns. The relatively small amount of waste that may remain will usually be dried by sun
and or washed by rains. Any frass that might be evidenced would usually be minimal.
Cleaning is only a one time service. It is not uncommon for pigeons to return and try to access treated
areas. In addition, waste pressed beneath tiles can dry up and come off the roof. Additional cleaning
can be bid when you request it, otherwise wind and rain generally flush off most waste to ground level
where it can be hosed away. Even with water, white uric acid stains are like lacquer and sometimes do
not come off entirely.
TOTAL CLEANING BID
Total
7816.33
237.54
IMPORTANT: There is no legitimate company, product or service that can guarantee pigeons will not stand on untreated surfaces. This bid represents minimum recommendations
based on your current situation. Additional costs might prove necessary. Pigeons may stand beside application products, we do not treat these spots for free. Give 1 month for
treatment results. We do not accept responsibility for pre-existing leak problems such as decaying tile underlayment. In general, we expect 1/2 down to schedule and 1/2 upon
completion. In the even we have no received your final payment within 2 weeks of job completion, we reserve the right to return without notice to remove our products. By
signing or submitting deposit, you are agreeing to contract us for work detailed above. If payment not received in a timely manner at our discretion, we are hereby notifying you we
will recover our labor, material and legal expenses plus standard industry penalties and interest.
Item
10C Your Property/ Scope
This bid is to completely exclude pigeon access to the concrete ledges, lights, conduit and sprinkler perches of the Chandler PD
ground floor parking garage using a commercial-grade, 2" black net drop ceiling. Hanging lights will have zipper accesses
provided through the nets. We will need cooperation to have full and uncompromised access to treatment areas without cars
on the agreed upon ceiling areas above parking spots or the costs may change for delays. We will facilitate this access best we
can using caution tape and or fencing in sections being worked on that day. This has been a problem in the past so we ask for
sincere cooperation to complete this task for the city.
Unless they are in the way of the installation, all previous applications are to remain as is.
We guarantee pigeons will not access behind these applications for a minimum of 5 years.
We anticipate project to take 5 weeks once deposit has funded and supplies received.
Additional recommendations of applications that are not included in the scope of work detailed above are provided below.
Please note that these prices are dependent on being funded before installation of the original bid is completed.
We will include a vertical net installation over the west wall electrical cabinet as well as treatment to close off the south east
ductwork nesting and perching opportunities. OTD +$3,000
Chicago/ Delaware
G
Terms
See Line 16C
City of Chandler CO Saranna Davidson
Procurement Officer
175 S Arizona Ave
Chandler, AZ 85210
2 Main PD Garage
250 E Chicago St
Chandler, AZ 85225
Crossroads
MKTG
Customer Phone
Customer Email
Bill To
Job Address
(480) 782-2506
saranna.davidson@chandler
az.gov
Camden@thepigeonguy.com
1753 S Broadway Rd 101-269
Tempe, AZ 85282
Text Cell 480-737-3647
AZ OPM Pest Lic #8307
ESTIMATE
Estimate #
Initiated
Written
E25369
5/2/2025
5/15/2025
Page 1/2
Total
$42,000.00
IMPORTANT: There is no legitimate company, product or service that can guarantee pigeons will not stand on untreated surfaces. This bid
represents minimum recommendations based on your current situation. Additional costs might prove necessary. Pigeons may stand beside
application products, we do not treat these spots for free. Give 1 month for treatment results. We do not accept responsibility for pre-existing
leak problems such as decaying tile underlayment. In general, we expect 1/2 down to schedule and 1/2 upon completion. In the even we
have no received your final payment within 2 weeks of job completion, we reserve the right to return without notice to remove our products.
By signing or submitting deposit, you are agreeing to contract us for work detailed above. If payment not received in a timely manner at our
discretion, we are hereby notifying you we will recover our labor, material and legal expenses plus standard industry penalties and interest.
Item
Description
13A NEST START
13W Nest
13ZZ Nest
13X NEST FINISH
14A PERCH START
Notes:
14X PERCH FINISH
15A TRAP START
15C Trap
15X TRAP FINISH
16C Commercial Terms
Install a long-lasting, commercial-grade, black, 2', square, exclusionary, stealth-net application with a
border of commercial-grade anchors to run braided cable perimeter. To this perimeter attach
commercial-grade netting roughly every 2' with round hog rings to assure distribution of pull weight
along net edges.*Treatment area includes fully excluding pigeon access to the concrete ledges, lights,
conduit and sprinkler perches of the Chandler PD ground floor parking garage*
Guarantee - If a pigeon nests behind our nesting applications, we will return to clean and fix for free up
to 5 years. This guarantee is in addition to an industry standard guarantee which only includes products
and workmanship. In other words, we include results guarantees on the spots we treat. This warranty
void due to unusual acts of nature or if painters, roofers, hvac, solar contractors or the like have made
DETAILS BELOW
Not at this time
TOTAL PERCHING
DETAILS BELOW
No trapping bid at this time based on your current situation. Trapping is rarely 100% successful. In
addition, trapping offers no long term results. A newly displaced flock could literally move in
immediately if shaded nesting opportunities, elevation and sometimes food and water are not
addressed. AZ Game and Fish minimum recommendations include treating as many nesting spots as
seems reasonable in order to not draw in new pigeons. Trap smart birds are all too common when only
trapping is contracted without addressing what actually brought the pigeons to the property.. namely
elevation, shaded nesting spots, food and water.
TOTAL TRAPPING BID
This prompt payment discount for Commercial work requires deposit of one half to schedule and one
half due upon completion. Progress payments to be submitted monthly and reimbursed net 30 for the
remaining 50% less previously agreed upon retainage. Work may be delayed at our discretion if
payments are delayed. Jobs will be scheduled once deposit has funded and supplies ordered or received.
In state checks, can be scheduled for pick up and lien waivers signed. Please text Fred at 480-206-6515
to discuss other payment options, retainage or scheduling. Collection costs for payments not received
within 30 days is at our discretion and would be intended to cover all our costs and expenses, including
industry standard fees and interest rates for balances due. Prompt payment discount included herein.
41106.11
0.00
0.00
-7159.98
2 Main PD Garage
250 E Chicago St
Chandler, AZ 85225
Crossroads
MKTG
Chicago/ Delaware
G
Terms
See Line 16C
City of Chandler CO Saranna Davidson
Procurement Officer
175 S Arizona Ave
Chandler, AZ 85210
Customer Phone
Customer Email
Bill To
Job Address
(480) 782-2506
saranna.davidson@chandler
az.gov
5/15/2025
Camden@thepigeonguy.com
1753 S Broadway Rd 101-269
Tempe, AZ 85282
Text Cell 480-737-3647
AZ OPM Pest Lic #8307
ESTIMATE
Estimate #
Initiated
Written
E25369
5/2/2025
Page 2/2
11A SAFETY/ROOFING START
11B Safety/Roofing
11X SAFETY/ROOFING FINISH
12A CLEAN START
12C Clean
12H Clean
12F Clean
12I Clean
12X CLEAN FINISH
DETAILS BELOW
MISCELLANEOUS - The Pigeon Guy does "NOT" give you disclaimers for Tile, Roofing, HVAC or Solar
Panel damage we may cause. If we damage it, we will repair it to its functional status. This line item
also includes, fall safety, pedestrian safety, set up and break down times, destination and
administrative costs, unusual building access, multiple ladder types and moves plus all costs associated
with out the door reach equipment, including but not limited to insurance, delivery and fuel.
Technicians are fully expected to use their safety gear in order to maintain safety for pedestrians,
themselves, their equipment and also to maintain the structural appeal and integrity of your property.
We carry commercial liability insurance.
TOTAL ROOFING BID This Line item includes pedestrian safety and lift costs/ access
DETAILS BELOW
Remove pigeon nests when easily accessible without structural disassembly or demolition and relocate
babies safely whenever possible to local wildlife refuge.
Bag fecal solid concentrations from upper roof top only to limit the amount of runoff below. Pigeon
waste and materials generally bagged in 3 mil thick bags and disposed of in customers trash area.
Hose or light wet brush only affected nesting treatment spots only and associated fecal solid runoff
below. We do not use water to the point it will take off paint or destroy textured surfaces. We may
also use safe chemicals to sanitize as we deem necessary.
Cleaning is only a one time service. It is not uncommon for pigeons to return and try to access treated
areas. In addition, waste pressed beneath tiles can dry up and come off the roof. Additional cleaning
can be bid when you request it, otherwise wind and rain generally flush off most waste to ground level
where it can be hosed away. Even with water, white uric acid stains are like lacquer and sometimes do
not come off entirely.
TOTAL CLEANING BID
Total
1481.58
1425.21
IMPORTANT: There is no legitimate company, product or service that can guarantee pigeons will not stand on untreated surfaces. This bid represents minimum recommendations
based on your current situation. Additional costs might prove necessary. Pigeons may stand beside application products, we do not treat these spots for free. Give 1 month for
treatment results. We do not accept responsibility for pre-existing leak problems such as decaying tile underlayment. In general, we expect 1/2 down to schedule and 1/2 upon
completion. In the even we have no received your final payment within 2 weeks of job completion, we reserve the right to return without notice to remove our products. By
signing or submitting deposit, you are agreeing to contract us for work detailed above. If payment not received in a timely manner at our discretion, we are hereby notifying you we
will recover our labor, material and legal expenses plus standard industry penalties and interest.
Item
10C Your Property/ Scope
This bid is to completely enclose and exclude pigeon access inside the water feature structure on all sides using commercial
grade netting and perhaps custom cut galvanized wire mesh.
Exclusion from the top will go over rails and will have zipper access, not raised net stanchions...unless a bid for these expensive
stanchions and extra net requested. To treat as close to the water flow as possible, we will need cooperation with management
to restrict the flow.
The enclosed area inside is quite dirty and needs large concentrations of fecal solids and nesting material bagged. Techs may be
required to wear PPE and sanitize as we deem necessary.
Techs may use lifts and ladders and may work after hours with generators and outdoor lights to gain better access. Fencing or
taping off specific work areas may need to be done beforehand, in cooperation with management
We guarantee pigeons will not access behind these applications for a minimum of 5 years, unless pigeons fly in past the water
flow area. Please keep this in mind if turning off for maintenance or other reasons.
We anticipate project to take 1 week once deposit has funded and supplies received.
Washington/ Chicago
G
Terms
See Line 16C
City of Chandler CO Saranna Davidson
Procurement Officer
175 S Arizona Ave
Chandler, AZ 85210
4 City Hall Cooling Tower
240 S Washington
Chandler, AZ 85225
Crossroads
MKTG
Customer Phone
Customer Email
Bill To
Job Address
(480) 782-2506
saranna.davidson@chandler
az.gov
Camden@thepigeonguy.com
1753 S Broadway Rd 101-269
Tempe, AZ 85282
Text Cell 480-737-3647
AZ OPM Pest Lic #8307
ESTIMATE
Estimate #
Initiated
Written
E25370
5/2/2025
5/15/2025
Page 1/2
Total
$4,500.00
IMPORTANT: There is no legitimate company, product or service that can guarantee pigeons will not stand on untreated surfaces. This bid
represents minimum recommendations based on your current situation. Additional costs might prove necessary. Pigeons may stand beside
application products, we do not treat these spots for free. Give 1 month for treatment results. We do not accept responsibility for pre-existing
leak problems such as decaying tile underlayment. In general, we expect 1/2 down to schedule and 1/2 upon completion. In the even we
have no received your final payment within 2 weeks of job completion, we reserve the right to return without notice to remove our products.
By signing or submitting deposit, you are agreeing to contract us for work detailed above. If payment not received in a timely manner at our
discretion, we are hereby notifying you we will recover our labor, material and legal expenses plus standard industry penalties and interest.
Item
Description
13A NEST START
13W Nest
13ZZ Nest
13X NEST FINISH
14A PERCH START
Notes:
14X PERCH FINISH
15A TRAP START
15C Trap
15X TRAP FINISH
16C Commercial Terms
Install a long-lasting, commercial-grade, black, 2', square, exclusionary, stealth-net application with a
border of commercial-grade anchors to run braided cable perimeter. To this perimeter attach
commercial-grade netting roughly every 2' with round hog rings to assure distribution of pull weight
along net edges. *Treatment area is to completely enclose and exclude pigeon access to the water
feature structure on all sides using commercial grade netting and perhaps custom cut galvanized wire
mesh. Exclusion from the top will go over rails and will have zipper access not raised net
stanchions...unless a bid for these expensive stanchions and extra net requested.*
Guarantee - If a pigeon nests behind our nesting applications, we will return to clean and fix for free up
to 5 years. This guarantee is in addition to an industry standard guarantee which only includes products
and workmanship. In other words, we include results guarantees on the spots we treat. This warranty
void due to unusual acts of nature or if painters, roofers, hvac, solar contractors or the like have made
DETAILS BELOW
Not at this time
TOTAL PERCHING
DETAILS BELOW
No trapping bid at this time based on your current situation. Trapping is rarely 100% successful. In
addition, trapping offers no long term results. A newly displaced flock could literally move in
immediately if shaded nesting opportunities, elevation and sometimes food and water are not
addressed. AZ Game and Fish minimum recommendations include treating as many nesting spots as
seems reasonable in order to not draw in new pigeons. Trap smart birds are all too common when only
trapping is contracted without addressing what actually brought the pigeons to the property.. namely
elevation, shaded nesting spots, food and water.
TOTAL TRAPPING BID
This prompt payment discount for Commercial work requires deposit of one half to schedule and one
half due upon completion. Progress payments to be submitted monthly and reimbursed net 30 for the
remaining 50% less previously agreed upon retainage. Work may be delayed at our discretion if
payments are delayed. Jobs will be scheduled once deposit has funded and supplies ordered or received.
In state checks, can be scheduled for pick up and lien waivers signed. Please text Fred at 480-206-6515
to discuss other payment options, retainage or scheduling. Collection costs for payments not received
within 30 days is at our discretion and would be intended to cover all our costs and expenses, including
industry standard fees and interest rates for balances due. Prompt payment discount included herein.
2319.98
0.00
0.00
-726.77
4 City Hall Cooling Tower
240 S Washington
Chandler, AZ 85225
Crossroads
MKTG
Washington/ Chicago
G
Terms
See Line 16C
City of Chandler CO Saranna Davidson
Procurement Officer
175 S Arizona Ave
Chandler, AZ 85210
Customer Phone
Customer Email
Bill To
Job Address
(480) 782-2506
saranna.davidson@chandler
az.gov
5/15/2025
Camden@thepigeonguy.com
1753 S Broadway Rd 101-269
Tempe, AZ 85282
Text Cell 480-737-3647
AZ OPM Pest Lic #8307
ESTIMATE
Estimate #
Initiated
Written
E25370
5/2/2025
Page 2/2
Camden@thepigeonguy.com
1753 S Broadway Rd 101-269
Tempe, AZ 85282
Text Cell 480-737-3647
AZ OPM Pest Lic #8307
ESTIMATE
Estimate #
Initiated
Written
E25372
5/2/2025
5/15/2025
Customer Phone
Customer Email
Bill To
Job Address
(480) 782-2506
saranna.davidson@chandler
az.gov
City of Chandler CO Saranna Davidson
Procurement Officer
175 S Arizona Ave
Chandler, AZ 85210
5 Court Parking Lot
250 N Arizona Ave
Chandler, AZ 85225
Crossroads
MKTG
Washington/ Chicago
G
Terms
See Line 16C
10C Your Property/ Scope
Install drop ceilings of commercial-grade net beneath all 9 courthouse solar parking canopies, includes the 3 in the secure area,
to be sure no pigeons can stand or nest beneath the panels. May include spikes on outer beam edges if it proves necessary. We
will not void warranty by penetrating panel sides with self-tap screws.
Techs may use lifts and ladders and may work after hours with generators and outdoor lights to gain better access. Fencing or
taping off specific work areas may need to be done beforehand, in cooperation with management.
Unless they are in the way of the installation, all previous applications are to remain as is.
We guarantee pigeons will not access behind these applications for a minimum of 5 years.
We anticipate project to take 5 weeks once deposit has funded and supplies received.
Additional recommendations of applications that are not included in the scope of work detailed above are provided below.
Please note that these prices are dependent on being funded before installation of the original bid is completed.
Item
11A SAFETY/ROOFING START
11B Safety/Roofing
11X SAFETY/ROOFING FINISH
12A CLEAN START
12C Clean
12H Clean
12F Clean
12I Clean
12X CLEAN FINISH
DETAILS BELOW
MISCELLANEOUS - The Pigeon Guy does "NOT" give you disclaimers for Tile, Roofing, HVAC or Solar
Panel damage we may cause. If we damage it, we will repair it to its functional status. This line item
also includes, fall safety, pedestrian safety, set up and break down times, destination and
administrative costs, unusual building access, multiple ladder types and moves plus all costs associated
with out the door reach equipment, including but not limited to insurance, delivery and fuel.
Technicians are fully expected to use their safety gear in order to maintain safety for pedestrians,
themselves, their equipment and also to maintain the structural appeal and integrity of your property.
We carry commercial liability insurance.
TOTAL ROOFING BID This Line item includes pedestrian safety and lift costs/ access
DETAILS BELOW
Remove pigeon nests when easily accessible without structural disassembly or demolition and relocate
babies safely whenever possible to local wildlife refuge.
Bag fecal solid concentrations from upper roof top only to limit the amount of runoff below. Pigeon
waste and materials generally bagged in 3 mil thick bags and disposed of in customers trash area.
No water being bid at this time since fecal solids do not seem to be presenting any immediate health or
structure concerns. The relatively small amount of waste that may remain will usually be dried by sun
and or washed by rains. Any frass that might be evidenced would usually be minimal.
Cleaning is only a one time service. It is not uncommon for pigeons to return and try to access treated
areas. In addition, waste pressed beneath tiles can dry up and come off the roof. Additional cleaning
can be bid when you request it, otherwise wind and rain generally flush off most waste to ground level
where it can be hosed away. Even with water, white uric acid stains are like lacquer and sometimes do
not come off entirely.
TOTAL CLEANING BID
Total
11450.08
135.00
IMPORTANT: There is no legitimate company, product or service that can guarantee pigeons will not stand on untreated surfaces. This bid represents minimum recommendations
based on your current situation. Additional costs might prove necessary. Pigeons may stand beside application products, we do not treat these spots for free. Give 1 month for
treatment results. We do not accept responsibility for pre-existing leak problems such as decaying tile underlayment. In general, we expect 1/2 down to schedule and 1/2 upon
completion. In the even we have no received your final payment within 2 weeks of job completion, we reserve the right to return without notice to remove our products. By
signing or submitting deposit, you are agreeing to contract us for work detailed above. If payment not received in a timely manner at our discretion, we are hereby notifying you we
will recover our labor, material and legal expenses plus standard industry penalties and interest.
Page 1/2
5/15/2025
Camden@thepigeonguy.com
1753 S Broadway Rd 101-269
Tempe, AZ 85282
Text Cell 480-737-3647
AZ OPM Pest Lic #8307
ESTIMATE
Estimate #
Initiated
Written
E25372
5/2/2025
Customer Phone
Customer Email
Bill To
Job Address
(480) 782-2506
saranna.davidson@chandler
az.gov
City of Chandler CO Saranna Davidson
Procurement Officer
175 S Arizona Ave
Chandler, AZ 85210
5 Court Parking Lot
250 N Arizona Ave
Chandler, AZ 85225
Crossroads
MKTG
Washington/ Chicago
G
Terms
See Line 16C
13A NEST START
13W Nest
13ZZ Nest
13X NEST FINISH
14A PERCH START
Notes:
14X PERCH FINISH
15A TRAP START
15C Trap
15X TRAP FINISH
16C Commercial Terms
Install a long-lasting, commercial-grade, black, 2', square, exclusionary, stealth-net application with a
border of commercial-grade anchors to run braided cable perimeter. To this perimeter attach
commercial-grade netting roughly every 2' with round hog rings to assure distribution of pull weight
along net edges. *Treatment area includes the all nine courthouse solar parking canopies, includes the
three in the secure area. Treatment may also include spiking desirable outer beam tops and flanges*
Guarantee - If a pigeon nests behind our nesting applications, we will return to clean and fix for free up
to 5 years. This guarantee is in addition to an industry standard guarantee which only includes products
and workmanship. In other words, we include results guarantees on the spots we treat. This warranty
void due to unusual acts of nature or if painters, roofers, hvac, solar contractors or the like have made
DETAILS BELOW
Not at this time
TOTAL PERCHING
DETAILS BELOW
No trapping bid at this time based on your current situation. Trapping is rarely 100% successful. In
addition, trapping offers no long term results. A newly displaced flock could literally move in
immediately if shaded nesting opportunities, elevation and sometimes food and water are not
addressed. AZ Game and Fish minimum recommendations include treating as many nesting spots as
seems reasonable in order to not draw in new pigeons. Trap smart birds are all too common when only
trapping is contracted without addressing what actually brought the pigeons to the property.. namely
elevation, shaded nesting spots, food and water.
TOTAL TRAPPING BID
This prompt payment discount for Commercial work requires deposit of one half to schedule and one
half due upon completion. Progress payments to be submitted monthly and reimbursed net 30 for the
remaining 50% less previously agreed upon retainage. Work may be delayed at our discretion if
payments are delayed. Jobs will be scheduled once deposit has funded and supplies ordered or received.
In state checks, can be scheduled for pick up and lien waivers signed. Please text Fred at 480-206-6515
to discuss other payment options, retainage or scheduling. Collection costs for payments not received
within 30 days is at our discretion and would be intended to cover all our costs and expenses, including
industry standard fees and interest rates for balances due. Prompt payment discount included herein.
39220.98
0.00
0.00
-6806.06
Item
Description
Total
$44,000.00
IMPORTANT: There is no legitimate company, product or service that can guarantee pigeons will not stand on untreated surfaces. This bid
represents minimum recommendations based on your current situation. Additional costs might prove necessary. Pigeons may stand beside
application products, we do not treat these spots for free. Give 1 month for treatment results. We do not accept responsibility for pre-existing
leak problems such as decaying tile underlayment. In general, we expect 1/2 down to schedule and 1/2 upon completion. In the even we
have no received your final payment within 2 weeks of job completion, we reserve the right to return without notice to remove our products.
By signing or submitting deposit, you are agreeing to contract us for work detailed above. If payment not received in a timely manner at our
discretion, we are hereby notifying you we will recover our labor, material and legal expenses plus standard industry penalties and interest.
Page 2/2
Camden@thepigeonguy.com
1753 S Broadway Rd 101-269
Tempe, AZ 85282
Text Cell 480-737-3647
AZ OPM Pest Lic #8307
ESTIMATE
Estimate #
Initiated
Written
E25373
5/2/2025
5/15/2025
Customer Phone
Customer Email
Bill To
Job Address
(480) 782-2506
saranna.davidson@chandler
az.gov
City of Chandler CO Saranna Davidson
Procurement Officer
175 S Arizona Ave
Chandler, AZ 85210
6 Center of the Arts
250 N Arizona Ave
Chandler, AZ 85225
Crossroads
MKTG
Chandler/ Arizona
G
Terms
See Line 16C
10C Your Property/ Scope
We are bidding to completely exclude pigeon access to the underside of the 2 long curved walkway canopies at the
Center for the Arts using commercial grade net.
Net will not be installed straight across but customized in an arch shape full-length, in attempt to avoid individuals trying
to cut through the net.
Techs may use lifts and ladders and may work after hours with generators and light towers to gain better access. Fencing
or taping off specific work areas may need to be done beforehand, in cooperation with management
Unless they are in the way of the installation, all previous applications are to remain as is.
We guarantee pigeons will not access behind these applications for a minimum of 5 years.
We anticipate project to take 1-2 weeks once deposit has funded and supplies received.
Item
11A SAFETY/ROOFING START
11B Safety/Roofing
11X SAFETY/ROOFING FINISH
12A CLEAN START
12C Clean
12H Clean
12F Clean
12I Clean
12X CLEAN FINISH
DETAILS BELOW
MISCELLANEOUS - The Pigeon Guy does "NOT" give you disclaimers for Tile, Roofing, HVAC or Solar
Panel damage we may cause. If we damage it, we will repair it to its functional status. This line item
also includes, fall safety, pedestrian safety, set up and break down times, destination and
administrative costs, unusual building access, multiple ladder types and moves plus all costs associated
with out the door reach equipment, including but not limited to insurance, delivery and fuel.
Technicians are fully expected to use their safety gear in order to maintain safety for pedestrians,
themselves, their equipment and also to maintain the structural appeal and integrity of your property.
We carry commercial liability insurance.
TOTAL ROOFING BID This Line item includes pedestrian safety and lift costs/ access
DETAILS BELOW
Remove pigeon nests when easily accessible without structural disassembly or demolition and relocate
babies safely whenever possible to local wildlife refuge.
Bag fecal solid concentrations from upper roof top only to limit the amount of runoff below. Pigeon
waste and materials generally bagged in 3 mil thick bags and disposed of in customers trash area.
Hose or light wet brush only affected nesting treatment spots only and associated fecal solid runoff
below. We do not use water to the point it will take off paint or destroy textured surfaces. We may
also use safe chemicals to sanitize as we deem necessary.
Cleaning is only a one time service. It is not uncommon for pigeons to return and try to access treated
areas. In addition, waste pressed beneath tiles can dry up and come off the roof. Additional cleaning
can be bid when you request it, otherwise wind and rain generally flush off most waste to ground level
where it can be hosed away. Even with water, white uric acid stains are like lacquer and sometimes do
not come off entirely.
TOTAL CLEANING BID
Total
2857.29
120.02
IMPORTANT: There is no legitimate company, product or service that can guarantee pigeons will not stand on untreated surfaces. This bid represents minimum recommendations
based on your current situation. Additional costs might prove necessary. Pigeons may stand beside application products, we do not treat these spots for free. Give 1 month for
treatment results. We do not accept responsibility for pre-existing leak problems such as decaying tile underlayment. In general, we expect 1/2 down to schedule and 1/2 upon
completion. In the even we have no received your final payment within 2 weeks of job completion, we reserve the right to return without notice to remove our products. By
signing or submitting deposit, you are agreeing to contract us for work detailed above. If payment not received in a timely manner at our discretion, we are hereby notifying you we
will recover our labor, material and legal expenses plus standard industry penalties and interest.
Page 1/2
5/15/2025
Camden@thepigeonguy.com
1753 S Broadway Rd 101-269
Tempe, AZ 85282
Text Cell 480-737-3647
AZ OPM Pest Lic #8307
ESTIMATE
Estimate #
Initiated
Written
E25373
5/2/2025
Customer Phone
Customer Email
Bill To
Job Address
(480) 782-2506
saranna.davidson@chandler
az.gov
City of Chandler CO Saranna Davidson
Procurement Officer
175 S Arizona Ave
Chandler, AZ 85210
6 Center of the Arts
250 N Arizona Ave
Chandler, AZ 85225
Crossroads
MKTG
Chandler/ Arizona
G
Terms
See Line 16C
13A NEST START
13W Nest
13ZZ Nest
13X NEST FINISH
14A PERCH START
Notes:
14X PERCH FINISH
15A TRAP START
15C Trap
15X TRAP FINISH
16C Commercial Terms
Install a long-lasting, commercial-grade, black, 2', square, exclusionary, stealth-net application with a
border of commercial-grade anchors to run braided cable perimeter. To this perimeter attach
commercial-grade netting roughly every 2' with round hog rings to assure distribution of pull weight
along net edges. *Treatment area includes both long arched walkway canopies to be treated with nets
arched and including treatment of the lower I beam flanges to eliminate any pigeon nesting or
perching.*
Guarantee - If a pigeon nests behind our nesting applications, we will return to clean and fix for free up
to 5 years. This guarantee is in addition to an industry standard guarantee which only includes products
and workmanship. In other words, we include results guarantees on the spots we treat. This warranty
void due to unusual acts of nature or if painters, roofers, hvac, solar contractors or the like have made
DETAILS BELOW
Not at this time
TOTAL PERCHING
DETAILS BELOW
No trapping bid at this time based on your current situation. Trapping is rarely 100% successful. In
addition, trapping offers no long term results. A newly displaced flock could literally move in
immediately if shaded nesting opportunities, elevation and sometimes food and water are not
addressed. AZ Game and Fish minimum recommendations include treating as many nesting spots as
seems reasonable in order to not draw in new pigeons. Trap smart birds are all too common when only
trapping is contracted without addressing what actually brought the pigeons to the property.. namely
elevation, shaded nesting spots, food and water.
TOTAL TRAPPING BID
This prompt payment discount for Commercial work requires deposit of one half to schedule and one
half due upon completion. Progress payments to be submitted monthly and reimbursed net 30 for the
remaining 50% less previously agreed upon retainage. Work may be delayed at our discretion if
payments are delayed. Jobs will be scheduled once deposit has funded and supplies ordered or received.
In state checks, can be scheduled for pick up and lien waivers signed. Please text Fred at 480-206-6515
to discuss other payment options, retainage or scheduling. Collection costs for payments not received
within 30 days is at our discretion and would be intended to cover all our costs and expenses, including
industry standard fees and interest rates for balances due. Prompt payment discount included herein.
6352.25
0.00
0.00
-1329.56
Item
Description
Total
$8,000.00
IMPORTANT: There is no legitimate company, product or service that can guarantee pigeons will not stand on untreated surfaces. This bid
represents minimum recommendations based on your current situation. Additional costs might prove necessary. Pigeons may stand beside
application products, we do not treat these spots for free. Give 1 month for treatment results. We do not accept responsibility for pre-existing
leak problems such as decaying tile underlayment. In general, we expect 1/2 down to schedule and 1/2 upon completion. In the even we
have no received your final payment within 2 weeks of job completion, we reserve the right to return without notice to remove our products.
By signing or submitting deposit, you are agreeing to contract us for work detailed above. If payment not received in a timely manner at our
discretion, we are hereby notifying you we will recover our labor, material and legal expenses plus standard industry penalties and interest.
Page 2/2
Camden@thepigeonguy.com
1753 S Broadway Rd 101-269
Tempe, AZ 85282
Text Cell 480-737-3647
AZ OPM Pest Lic #8307
ESTIMATE
Estimate #
Initiated
Written
E25374
5/2/2025
5/15/2025
Customer Phone
Customer Email
Bill To
Job Address
(480) 782-2506
saranna.davidson@chandler
az.gov
City of Chandler CO Saranna Davidson
Procurement Officer
175 S Arizona Ave
Chandler, AZ 85210
7 Oregon Parking Garage
150 N Oregon St
Chandler, AZ 85225
Crossroads
MKTG
Oregon/ Buffalo
G
Terms
See Line 16C
10C Your Property/ Scope
the ceiling concrete shelves, fire suppression systems and electrical conduit above. There is nesting access through 2 of the 3 roughly 40-
foot metal shade walls. Excluding pigeons from getting behind and underneath these walls will require net exclusion on the sides, tops and
bottoms of these panels, as well as closing off access to the associated windows on the back side of the panels. Please note as per specific
Once again, access to these treatment areas will need to be coned and or fenced off and outer perimeter lift access will be utilized and
accessed safely with full respect for alternative paths for visitors. We are not enclosing areas where cars or pedestrians enter in and out or
access stairs.
Unless they are in the way of the installation, all previous applications are to remain as is.
We guarantee pigeons will not access behind these applications for a minimum of 5 years.
Installation time on this may take 1 to 2 months start to finish. This may be the best project to plan as started in this city budget year and
completed in next.
Additional recommendations of applications that are not included in the scope of work detailed above or in the totals are provided below
as requested. Please note that these prices are dependent on being funded before installation of the original bid is completed.
-This line includes wrapping 2 stairwells to fully enclose all accesses not used as entryways with a netting application as well as spiking the
inner, lower I-beam flanges on the top floor stairway caps. OTD +$16,000
-Where the outer 40-foot metal walls meet the corrugated overhang below, it creates nesting opportunities. To resolve nesting on these
corrugated roofs a 50-degree angle from the corrugated roofs edge to the walls will be more effective. OTD +$3,000
-This line includes net on the outside of every window sill to exclude pigeon access through the window areas into the garage. OTD
+$16,000
DETAILS BELOW
MISCELLANEOUS - The Pigeon Guy does "NOT" give you disclaimers for Tile, Roofing, HVAC or Solar Panel damage we
may cause. If we damage it, we will repair it to its functional status. This line item also includes, fall safety, pedestrian
safety, set up and break down times, destination and administrative costs, unusual building access, multiple ladder
types and moves plus all costs associated with out the door reach equipment, including but not limited to insurance,
delivery and fuel. Technicians are fully expected to use their safety gear in order to maintain safety for pedestrians,
themselves, their equipment and also to maintain the structural appeal and integrity of your property. We carry
commercial liability insurance.
TOTAL ROOFING BID Includes lift costs/ access, any street or sidewalk permit costs to be passed through to owner
DETAILS BELOW
Remove pigeon nests when easily accessible without structural disassembly or demolition and relocate
babies safely whenever possible to local wildlife refuge.
Bag fecal solid concentrations from upper roof top only to limit the amount of runoff below. Pigeon
waste and materials generally bagged in 3 mil thick bags and disposed of in customers trash area.
No water being bid at this time since fecal solids do not seem to be presenting any immediate health
or structure concerns. The relatively small amount of waste that may remain will usually be dried by
sun and or washed by rains. Any frass that might be evidenced would usually be minimal.
Cleaning is only a one time service. It is not uncommon for pigeons to return and try to access treated
areas. In addition, waste pressed beneath tiles can dry up and come off the roof. Additional cleaning
can be bid when you request it, otherwise wind and rain generally flush off most waste to ground level
where it can be hosed away. Even with water, white uric acid stains are like lacquer and often do not
come off entirely.
TOTAL CLEANING BID
11A SAFETY/ROOFING START
11B Safety/Roofing
11X SAFETY/ROOFING FINISH
12A CLEAN START
12C Clean
12H Clean
12F Clean
12I Clean
12X CLEAN FINISH
Total
12891.50
395.09
Item
Description
IMPORTANT: There is no legitimate company, product or service that can guarantee pigeons will not stand on untreated surfaces. This bid represents minimum recommendations
based on your current situation. Additional costs might prove necessary. Pigeons may stand beside application products, we do not treat these spots for free. Give 1 month for
treatment results. We do not accept responsibility for pre-existing leak problems such as decaying tile underlayment. In general, we expect 1/2 down to schedule and 1/2 upon
completion. In the even we have no received your final payment within 2 weeks of job completion, we reserve the right to return without notice to remove our products. By
signing or submitting deposit, you are agreeing to contract us for work detailed above. If payment not received in a timely manner at our discretion, we are hereby notifying you we
will recover our labor, material and legal expenses plus standard industry penalties and interest.
Page 1/2
5/15/2025
Camden@thepigeonguy.com
1753 S Broadway Rd 101-269
Tempe, AZ 85282
Text Cell 480-737-3647
AZ OPM Pest Lic #8307
ESTIMATE
Estimate #
Initiated
Written
E25374
5/2/2025
Customer Phone
Customer Email
Bill To
Job Address
(480) 782-2506
saranna.davidson@chandler
az.gov
City of Chandler CO Saranna Davidson
Procurement Officer
175 S Arizona Ave
Chandler, AZ 85210
7 Oregon Parking Garage
150 N Oregon St
Chandler, AZ 85225
Crossroads
MKTG
Oregon/ Buffalo
G
Terms
See Line 16C
13A NEST START
13W Nest
13ZZ Nest
13X NEST FINISH
14A PERCH START
Notes:
14X PERCH FINISH
15A TRAP START
15C Trap
15X TRAP FINISH
16C Commercial Terms
Install a long-lasting, commercial-grade, black, 2', square, exclusionary, stealth-net application with a
border of commercial-grade anchors to run braided cable perimeter. To this perimeter attach
commercial-grade netting roughly every 2' with round hog rings to assure distribution of pull weight
to enclose both all nesting and perching opportunities in the ceiling concrete shelves, fire suppression
systems and electrical conduit above. Other treatment areas includes purely removing pigeon access
from behind 2 of the 3 metal shade walls.*
Guarantee - If a pigeon nests behind our nesting applications, we will return to clean and fix for free up
to 5 years. This guarantee is in addition to an industry standard guarantee which only includes products
and workmanship. In other words, we include results guarantees on the spots we treat. This warranty
void due to unusual acts of nature or if painters, roofers, hvac, solar contractors or the like have made
DETAILS BELOW
Not at this time
TOTAL PERCHING
DETAILS BELOW
No trapping bid at this time based on your current situation. Trapping is rarely 100% successful. In
addition, trapping offers no long term results. A newly displaced flock could literally move in
immediately if shaded nesting opportunities, elevation and sometimes food and water are not
addressed. AZ Game and Fish minimum recommendations include treating as many nesting spots as
seems reasonable in order to not draw in new pigeons. Trap smart birds are all too common when only
trapping is contracted without addressing what actually brought the pigeons to the property.. namely
elevation, shaded nesting spots, food and water.
TOTAL TRAPPING BID
This prompt payment discount for Commercial work requires deposit of one half to schedule and one
half due upon completion. Progress payments to be submitted monthly and reimbursed net 30 for the
remaining 50% less previously agreed upon retainage. Work may be delayed at our discretion if
payments are delayed. Jobs will be scheduled once deposit has funded and supplies ordered or received.
In state checks, can be scheduled for pick up and lien waivers signed. Please text Fred at 480-206-6515
to discuss other payment options, retainage or scheduling. Collection costs for payments not received
within 30 days is at our discretion and would be intended to cover all our costs and expenses, including
industry standard fees and interest rates for balances due. Prompt payment discount included herein.
76091.27
0.00
0.00
-9377.86
Item
Description
Total
$80,000.00
IMPORTANT: There is no legitimate company, product or service that can guarantee pigeons will not stand on untreated surfaces. This bid
represents minimum recommendations based on your current situation. Additional costs might prove necessary. Pigeons may stand beside
application products, we do not treat these spots for free. Give 1 month for treatment results. We do not accept responsibility for pre-existing
leak problems such as decaying tile underlayment. In general, we expect 1/2 down to schedule and 1/2 upon completion. In the even we
have no received your final payment within 2 weeks of job completion, we reserve the right to return without notice to remove our products.
By signing or submitting deposit, you are agreeing to contract us for work detailed above. If payment not received in a timely manner at our
discretion, we are hereby notifying you we will recover our labor, material and legal expenses plus standard industry penalties and interest.
Page 2/2
IMPORTANT: There is no legitimate company, product or service that can guarantee pigeons will not stand on untreated surfaces. This bid represents minimum recommendations
based on your current situation. Additional costs might prove necessary. Pigeons may stand beside application products, we do not treat these spots for free. Give 1 month for
treatment results. We do not accept responsibility for pre-existing leak problems such as decaying tile underlayment. In general, we expect 1/2 down to schedule and 1/2 upon
completion. In the even we have no received your final payment within 2 weeks of job completion, we reserve the right to return without notice to remove our products. By
signing or submitting deposit, you are agreeing to contract us for work detailed above. If payment not received in a timely manner at our discretion, we are hereby notifying you we
will recover our labor, material and legal expenses plus standard industry penalties and interest.
Item
Description
10C Your Property/ Scope
We are bidding to treat roughly 90 upper glass window sill applications on the city hall with a removable, custom-made, metal, pigeon-slide
application. Spikes displacement wire and gel here would not work as pigeons could stand or nest in, on behind or against these other
products. A cheaper net option can be bid upon request. Application is to be installed in a way to allow cleaning of the windows enclosed
behind the slide.
Techs may use lifts and ladders and may work after hours with generators and light towers to gain better access. Fencing or taping off
specific work areas may need to be done beforehand, in cooperation with management
Unless they are in the way of the installation, all previous applications are to remain as is.
We guarantee pigeons will not access behind these applications for a minimum of 5 years.
Note: Lead time for all measurements, communications, test product and completion of order is not uncommon to take up to a month or
two after the first template has been proposed for production. Installation time once product has been created and made available will be
roughly 1 month.
Additional recommendations of applications that are not included in the scope of work detailed above are provided below. Please note
that these prices are dependent on being funded before installation of the original bid is completed.
-There are an additional roughly 60 vertical window "trough" lengths on the corners of the property that would be treated with the same
pigeon slide technology. These spots would require a larger lift and pricing is contingent upon being funded in combined 50/25/25 portions
with the E25374 bid so bulk materials may be ordered. OTD +$18,000
-Included in the recommended treatment of this area is a lower courtyard flat roof that is beneath the ceiling of the courtyard. We are
proposing installation of a solar powered shock system to the outer edges of the covered part of this deck to prevent waste falling down
the walls on the common area immediately below. Shock system is being used as opposed to spikes or gel that can be nested against. The
outer edges we treat may extend to the parapet above. OTD +$3,000
-To remove existing applications and treat roughly 15 circular pillars with a small bird spike to provide a guarantee of results that neither
small birds nor pigeons will nest against or in these spikes OTD +$2,000
DETAILS BELOW
MISCELLANEOUS - The Pigeon Guy does "NOT" give you disclaimers for Tile, Roofing, HVAC or Solar Panel damage we
may cause. If we damage it, we will repair it to its functional status. This line item also includes, fall safety, pedestrian
safety, set up and break down times, destination and administrative costs, unusual building access, multiple ladder
types and moves plus all costs associated with out the door reach equipment, including but not limited to insurance,
delivery and fuel. Technicians are fully expected to use their safety gear in order to maintain safety for pedestrians,
themselves, their equipment and also to maintain the structural appeal and integrity of your property. We carry
commercial liability insurance.
TOTAL ROOFING BID Includes lift costs/ access, any street or sidewalk permit costs to be passed through to owner
DETAILS BELOW
Remove pigeon nests when easily accessible without structural disassembly or demolition and relocate
babies safely whenever possible to local wildlife refuge.
Bag fecal solid concentrations from upper roof top only to limit the amount of runoff below. Pigeon
waste and materials generally bagged in 3 mil thick bags and disposed of in customers trash area.
No water being bid at this time since fecal solids do not seem to be presenting any immediate health
or structure concerns. The relatively small amount of waste that may remain will usually be dried by
sun and or washed by rains. Any frass that might be evidenced would usually be minimal.
Cleaning is only a one time service. It is not uncommon for pigeons to return and try to access treated
areas. In addition, waste pressed beneath tiles can dry up and come off the roof. Additional cleaning
can be bid when you request it, otherwise wind and rain generally flush off most waste to ground level
where it can be hosed away. Even with water, white uric acid stains are like lacquer and often do not
come off entirely.
TOTAL CLEANING BID
11A SAFETY/ROOFING START
11B Safety/Roofing
11X SAFETY/ROOFING FINISH
12A CLEAN START
12C Clean
12H Clean
12F Clean
12I Clean
12X CLEAN FINISH
Total
9629.75
297.55
Arizona/ Chicago
G
Terms
See Line 16C
City of Chandler CO Saranna Davidson
Procurement Officer
175 S Arizona Ave
Chandler, AZ 85210
3 City Hall
175 N Arizona Ave
Chandler, AZ 85225
Crossroads
MKTG
Customer Phone
Customer Email
Bill To
Job Address
(480) 782-2506
saranna.davidson@chandler
az.gov
Camden@thepigeonguy.com
1753 S Broadway Rd 101-269
Tempe, AZ 85282
Text Cell 480-737-3647
AZ OPM Pest Lic #8307
ESTIMATE
Estimate #
Initiated
Written
E25375
5/2/2025
5/15/2025
Page 1/2
Total
$22,000.00
IMPORTANT: There is no legitimate company, product or service that can guarantee pigeons will not stand on untreated surfaces. This bid
represents minimum recommendations based on your current situation. Additional costs might prove necessary. Pigeons may stand beside
application products, we do not treat these spots for free. Give 1 month for treatment results. We do not accept responsibility for pre-existing
leak problems such as decaying tile underlayment. In general, we expect 1/2 down to schedule and 1/2 upon completion. In the even we
have no received your final payment within 2 weeks of job completion, we reserve the right to return without notice to remove our products.
By signing or submitting deposit, you are agreeing to contract us for work detailed above. If payment not received in a timely manner at our
discretion, we are hereby notifying you we will recover our labor, material and legal expenses plus standard industry penalties and interest.
Item
Description
13A NEST START
13SLIDE Nest
13ZZ Nest
13X NEST FINISH
14A PERCH START
Notes:
14X PERCH FINISH
15A TRAP START
15C Trap
15X TRAP FINISH
16C Commercial Terms
Install a custom metal "slide" on a steep enough pitch to cause pigeons to slide off. Be sure install
technique assures pigeons can not slide to bottom of slide and stand against glue, attachments like self
taps, or on the lower ledge of the treatment spot itself. Slide must also be installed so pigeons toes can
not anchor in between 2 pieces of overlapped slide or on the ends of slide material in gaps between
slide and wall. Where there is no wall on the end of the slide, treatment must exclude any birds from
nesting or perching, behind, in, on, inside or against the exclusion product used. When specified, slide
may be bid with powder coat and or wax for aesthetic or functional reasons. It is not uncommon for
processing of this specialized product to take 1 month before available for install. *Treatment area
includes roughly 90 upper glass window sill applications on the city hall.*
Guarantee - If a pigeon nests behind our nesting applications, we will return to clean and fix for free up
to 5 years. This guarantee is in addition to an industry standard guarantee which only includes products
and workmanship. In other words, we include results guarantees on the spots we treat. This warranty
void due to unusual acts of nature or if painters, roofers, hvac, solar contractors or the like have made
DETAILS BELOW
Not at this time
TOTAL PERCHING
DETAILS BELOW
No trapping bid at this time based on your current situation. Trapping is rarely 100% successful. In
addition, trapping offers no long term results. A newly displaced flock could literally move in
immediately if shaded nesting opportunities, elevation and sometimes food and water are not
addressed. AZ Game and Fish minimum recommendations include treating as many nesting spots as
seems reasonable in order to not draw in new pigeons. Trap smart birds are all too common when only
trapping is contracted without addressing what actually brought the pigeons to the property.. namely
elevation, shaded nesting spots, food and water.
TOTAL TRAPPING BID
This prompt payment discount for Commercial work requires deposit of one half to schedule and one
half due upon completion. Progress payments to be submitted monthly and reimbursed net 30 for the
remaining 50% less previously agreed upon retainage. Work may be delayed at our discretion if
payments are delayed. Jobs will be scheduled once deposit has funded and supplies ordered or received.
In state checks, can be scheduled for pick up and lien waivers signed. Please text Fred at 480-206-6515
to discuss other payment options, retainage or scheduling. Collection costs for payments not received
within 30 days is at our discretion and would be intended to cover all our costs and expenses, including
industry standard fees and interest rates for balances due. Prompt payment discount included herein.
15676.35
0.00
0.00
-3603.65
3 City Hall
175 N Arizona Ave
Chandler, AZ 85225
Crossroads
MKTG
Arizona/ Chicago
G
Terms
See Line 16C
City of Chandler CO Saranna Davidson
Procurement Officer
175 S Arizona Ave
Chandler, AZ 85210
Customer Phone
Customer Email
Bill To
Job Address
(480) 782-2506
saranna.davidson@chandler
az.gov
5/15/2025
Camden@thepigeonguy.com
1753 S Broadway Rd 101-269
Tempe, AZ 85282
Text Cell 480-737-3647
AZ OPM Pest Lic #8307
ESTIMATE
Estimate #
Initiated
Written
E25375
5/2/2025
Page 2/2
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Chandler (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically through the DocuSign system.
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to this Electronic Record and Signature
Disclosure (ERSD), please confirm your agreement by selecting the check-
system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after the signing session and, if you
elect to create a DocuSign account, you may access the documents for a limited period of time
(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a
$0.15 per-page fee. You may request delivery of such paper copies from us by following the
procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact City of Chandler:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: esignature@chandleraz.gov
To advise City of Chandler of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you, you must send an email message to us at esignature@chandleraz.gov and
in the body of such request you must state: your previous email address, your new email
address. We do not require any other information from you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your
account preferences.
To request paper copies from City of Chandler
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to esignature@chandleraz.gov and in the
body of such request you must state your email address, full name, mailing address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Chandler
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your signing session, and on the subsequent page,
select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an email to esignature@chandleraz.gov and in the body of such request you must state
your email, full name, mailing address, and telephone number. We do not need any other
information from you to withdraw consent.. The consequences of your withdrawing consent for
online documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: https://support.docusign.com/guides/signer-guide-
signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please confirm that you have
read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for
your future reference and access; or (ii) that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access. Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check-
By selecting the check-
m
that:
You can access and read this Electronic Record and Signature Disclosure; and
You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future
reference and access; and
Until or unless you notify City of Chandler as described above, you consent to receive
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to you by City of Chandler during the course of your relationship with City of
Chandler.