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1 REVISED Memorandum of Understanding for Chandler Museum Management Procedures This Revised Memorandum of Understanding for Chandler Museum Management Procedures is entered into on [date], between the City of Chandler, Arizona, and the Chandler Museum Foundation, an Arizona non-profit corporation. This revised agreement replaces and supersedes that version previously executed by the parties dated December 14, 2020. The parties agree and understand that each will perform the following: 1. Responsibilities of the Chandler Museum Foundation A. The Chandler Museum Foundation will establish an endowment fund for the benefit of the Chandler Museum and seek to grow this endowment fund. B. The Chandler Museum Foundation agrees to apply for and strive to obtain grants from corporations and foundations to encourage, expand, and promote exhibits, programs, and other mission-related obligations of the Chandler Museum. C. The Chandler Museum Foundation will strive to obtain financial support from industries, individuals, businesses, and other organizations to expand the exhibitions and programs, and other mission related activities of the Chandler Museum. D. The Chandler Museum Foundation will look for ways to bring earned revenue into the Chandler Museum to further the Museum’s mission. E. The Chandler Museum Foundation agrees that it will set the policy for the operation of the retail gift shop onsite, offsite, and online consistent with the City’s cash handling policy, and state and local tax laws. F. The Chandler Museum Foundation will review the exhibits and programs of the Chandler Museum to assure that planned activities align with the Chandler Museum mission. G. The Chandler Museum Foundation will support promotion, advertising, and marketing the Chandler Museum, and its exhibits and programs. 2 H. The Chandler Museum Foundation will be responsible for all direct and indirect expenses of special events produced (including special event liability insurance) by the Foundation. There will be no rental charge for the use of museum facilities for the Chandler Museum Foundation produced events. I. The Chandler Museum Foundation will operate the Chandler Museum Store and retain the revenue from store sales as earned revenue. The Chandler Museum Foundation will be responsible for purchasing all new stock for the Museum Store. J. The Chandler Museum will operate the Vision Gallery Store and retain the revenue from the store sales as earned revenue. The Chandler Museum Foundation will be responsible for purchasing all new stock for the Vision Gallery Store. K. The Chandler Museum Foundation will operate the two (2) Art-O-Mat vending machines. The Chandler Museum Foundation will be responsible for purchasing new stock for the machines and for repair and maintenance of the machines. L. The Chandler Museum Foundation will retain application fees for the annual Vision Gallery Quilt Show as earned revenue. M. The Chandler Museum Foundation will retain the revenue of Vision Gallery programs as earned revenue. N. The Chandler Museum Foundation will financially support all costs of the Vision Kids program beginning in FY27-28. O. The Chandler Museum Foundation will operate the rental program of the Chandler Museum and the Vision Gallery and retain the revenue from rentals as earned revenue. P. The Chandler Museum will not increase rental fees for the Chandler Museum more than 5% over any consecutive two-year period. Q. The Chandler Museum Foundation will be invoiced by the Chandler Museum for any after-hours staffing fees incurred as part of the Museum or Vision Gallery rental program. R. The Chandler Museum Foundation will retain records for all revenues and expenses, with records kept as per generally accepted accounting principles of the City of Chandler. S. The Chandler Museum Foundation will make available its records of accounting activities to the City of Chandler upon request of the City Manager or his/her designee. 3 T. The annual budget of the Chandler Museum Foundation will contain projected details of activities, and said budget will be presented for an annual review and approval by the City of Chandler. 2. Responsibilities of the City of Chandler. A. The City of Chandler will assume all necessary obligations, as the owner of the Chandler Museum building, to maintaining the facility in good operating condition, including good state of repair of equipment and furnishings, and general maintenance including, but not limited to: landscaping, custodial services, and maintenance contracts. B. The City of Chandler will assume duties and responsibilities for the arrangement and payment of all utilities, maintenance costs of the heating and cooling system, insurance for all public liability, insurance for building contents including museum collections and merchandise values as supplied with accuracy by the Museum Foundation, and all other operating expenses pertaining to responsibilities for the facility and related exterior areas. C. The City of Chandler will provide a Museum Administrator, administrative personnel, office equipment, and other such employees and services as the City of Chandler may find necessary for proper operation and maintenance of the Museum. D. The City of Chandler will arrange and provide for the necessary bank accounts for the activities of the Chandler Museum Foundation. Said accounts will be established as Trust and Agency Accounts under the City of Chandler, established in a manner in which deposited funds will not be accessible to the City of Chandler or its creditors. E. Said accounts will be maintained by the President [City employee] and/or their designee, with monthly reporting to the Chandler Museum Foundation Board. F. The City of Chandler will be responsible for all insurance policies related to the operations, programming, exhibits, and collections of the Chandler Museum. G. Administrative personnel from the Chandler Museum and the office equipment of the Chandler Museum will be made available by the City, at no charge, for use in connection with the promotion and marketing of the Chandler Museum, and its exhibits and programs. 3. No recourse Neither the City of Chandler nor the Chandler Museum Foundation shall have any responsibility under this Agreement other than to render the services called for 4 hereunder in good faith. Neither the City of Chandler, nor its directors, officers, or employees, and neither the Chandler Museum Foundation, nor its directors, officers, and staff, shall be liable to the other party pursuant to this memorandum of understanding. CITY OF CHANDLER _________________________________ Cultural Development Director CHANDLER MUSEUM FOUNDATION Chair