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Informal Meeting Minutes Monday, February 27, 2023 9:30 AM BOARD OF SUPERVISORS Maricopa County, Arizona (and the Boards of Directors of the Flood Control District, Library District, Stadium District, Improvement Districts and/or Board of Deposit) "The mission of Maricopa County is to provide regional leadership and fiscally responsible, necessary public services to its residents so they can enjoy living in healthy and safe communities” Board Members Clint Hickman, Chairman, District 4 Jack Sellers, Vice Chairman, District 1 Thomas Galvin, District 2 Bill Gates, District 3 Steve Gallardo, District 5 County Manager Joy Rich Clerk of the Board Juanita Garza Meeting Location Supervisors’ Conference Room 301 W Jefferson, 10th Floor Phoenix, AZ 85003 BOARD OF SUPERVISORS The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in an Informal Session at 9:30 AM on Monday, February 27, 2023, in the Supervisors’/Sullivan Conference Room 301 W Jefferson, 10th Floor Phoenix, AZ 85003, with the following members present: Clint Hickman, Chairman, District 4; Jack Sellers, Vice Chairman, District 1; Thomas Galvin, Supervisor, District 2; Bill Gates, Supervisor, District 3. Absent: Steve Gallardo, Supervisor, District 5. Also present: Juanita Garza, Clerk; Joy Rich, County Manager; Andrea Cummings, Legal Counsel; Mia Vargas, Minutes Coordinator. PRESENTATION 1. OVERVIEW OF RECENT ACCOMPLISHMENTS AND MAJOR INITIATIVES The County Manager and Assistant County Managers will provide an overview of recent accomplishments and major initiatives executed by the departments within their areas of responsibility. (C-20-23-010-X-00) Chairman Hickman opened the meeting with a few comments regarding the County Manager presentations. Joy Rich, County Manager, will be presenting along with Jennifer Pokorski, Assistant County Manager, Lee Ann Bohn, Assistant County Manager, and Valerie Beckett, Assistant County Manager. Ms. Rich acknowledged many County leaders present and presented updates, accomplishments and initiatives throughout different departments in the County. Informal Meeting Minutes Monday, February 27, 2023 Page 2 of 42 Ms. Rich reviewed the FMD Design and Construction Division Beginning of FY23 to date slide above. She mentioned C.J. Jones, Facilities Management Director, and commented on his department’s accomplishments. Ms. Rich reviewed the Completion of County Administration Building Restack Project slide above. This was an effort towards providing County employees a great work environment. She noted what had been added. Informal Meeting Minutes Monday, February 27, 2023 Page 3 of 42 Ms. Rich quickly reviewed the following slides highlighting a number of very large projects. Informal Meeting Minutes Monday, February 27, 2023 Page 4 of 42 Informal Meeting Minutes Monday, February 27, 2023 Page 5 of 42 ~ Supervisor Galvin entered meeting ~ Informal Meeting Minutes Monday, February 27, 2023 Page 6 of 42 Informal Meeting Minutes Monday, February 27, 2023 Page 7 of 42 Informal Meeting Minutes Monday, February 27, 2023 Page 8 of 42 Ms. Rich reviewed the two slides above noting these were projects funded by the American Rescue Plan Act (ARPA) funding. Informal Meeting Minutes Monday, February 27, 2023 Page 9 of 42 Ms. Rich reviewed the Other projects not pictured list in the slide above. Ms. Rich reviewed the Serving the Board Supervisors and Appointed Departments slide above. She acknowledged Fields Moseley, Communications Director, and his staff on their diverse portfolio, proactive communication, production and services while remaining focused on the task at hand. Informal Meeting Minutes Monday, February 27, 2023 Page 10 of 42 Ms. Rich reviewed the Service by the numbers in FY22 slide above, highlighting statistics illustrating the quantity of service provided by the Communications Department. Ms. Rich reviewed the Social Media slide above, stating this is a growing line of business for the Communications Department. Informal Meeting Minutes Monday, February 27, 2023 Page 11 of 42 Ms. Rich reviewed the Reaching People Where They Are slide above. This slide shows the immense reaching efforts made by Maricopa County through the Communications Department. Ms. Rich reviewed some of the Communication Department’s major initiatives beginning with the above slide. Informal Meeting Minutes Monday, February 27, 2023 Page 12 of 42 Ms. Rich reviewed the Brand Creation and Implementation slide above. She commented on the importance of implementing a logo for the County. Chairman Hickman stated that, the idea of a logo for the County and implementation came from the previous Chairman. Supervisor Gates thanked Chairman Hickman and everyone involved for their support of the new logo for Maricopa County. Informal Meeting Minutes Monday, February 27, 2023 Page 13 of 42 Ms. Rich reviewed the Marketing County Jobs slide above. She commented that Communications has been a key in marketing County jobs by creating a message depicting a modern workforce. Ms. Rich reviewed the Workday Implementation slide above. She accredited Laura Ingegneri, Human Resources Director, and her staff in the success of the Workday Implementation. Informal Meeting Minutes Monday, February 27, 2023 Page 14 of 42 Ms. Rich reviewed the Paid Parental Leave slide above. She commented on the involvement of the Board in bringing this benefit to fruition, and explained how important this is to County employees. She said Maricopa County is the only large government entity providing this benefit, but others are beginning to follow our lead. Ms. Rich reviewed the Early Childhood Education Center slide above. She noted she heard a lot about employees being grateful for this at the County’s job fair. Informal Meeting Minutes Monday, February 27, 2023 Page 15 of 42 Ms. Rich reviewed the Inaugural Maricopa County Career Fair & Community Expo at Chase Field slide above. She stated, she saw good representation from Elected Officials and departments. Ms. Rich reviewed the Succession Planning slide above. Informal Meeting Minutes Monday, February 27, 2023 Page 16 of 42 Ms. Rich reviewed the Care.com slide above, and stated what a tremendous benefit this has been to County employees. Ms. Rich reviewed the Fitness Center Remodel slide above. Ms. Rich reviewed the Virta Diabetes Reversal slide above, highlighting the diabetes management that has been provided. Informal Meeting Minutes Monday, February 27, 2023 Page 17 of 42 Ms. Rich moved on to the Office of Enterprise Technology (OET) Ms. Rich reviewed the Single Sign-On & Identity Mgmt slide above. Ms. Rich thanked OET for their work. Informal Meeting Minutes Monday, February 27, 2023 Page 18 of 42 Ms. Rich reviewed the Operations and Customer Service slide above. She noted there was a time in the not-too-distant past when these figures were much lower with frequent outages. Ms. Rich reviewed the Digital Transformation slide above. She commented on the great support OET gave during COVID. Informal Meeting Minutes Monday, February 27, 2023 Page 19 of 42 Ms. Rich reviewed the Cybersecurity slide above. She stated the County is a frequent target given the County’s high profile. Ms. Rich reviewed the Cloud Computing slide above. She noted this was the backbone of the County’s ability to serve its customers, particularly during COVID. Informal Meeting Minutes Monday, February 27, 2023 Page 20 of 42 Ms. Rich reviewed the Public Safety Radio System slide above. She explained this major project took years to complete, and is now operational. Ms. Rich quickly reviewed the following slides concerning Government Relations. Informal Meeting Minutes Monday, February 27, 2023 Page 21 of 42 Informal Meeting Minutes Monday, February 27, 2023 Page 22 of 42 Informal Meeting Minutes Monday, February 27, 2023 Page 23 of 42 The Board thanked Ms. Rich for her presentation. Informal Meeting Minutes Monday, February 27, 2023 Page 24 of 42 Ms. Rich turned the presentation over to Lee Ann Bohn, Assistant County Manager. Ms. Bohn explained the bullet points on Stabilizing the Forensic Pathologist Workforce slide above. She noted that the Medical Examiner (ME), Loan Repayment Program is the first of its kind in the nation. Ms. Bohn moved on to the Office of Budget and Finance. Informal Meeting Minutes Monday, February 27, 2023 Page 25 of 42 Ms. Bohn explained the bullet points on Reducing Long-Term Debt and Future Costs slide above. She commented that for the pension debt for public safety and detention staff, 80% of payments each year go towards accrued liability and not to current expenses. She mentioned opportunities were available to pay off the short-term debt. Ms. Bohn moved on to highlight some initiative plans in the Human Services Department. Ms. Bohn explained the bullet points on Strengthening the Housing Continuum slide above. She explained investment amounts distributed among housing assistance. Informal Meeting Minutes Monday, February 27, 2023 Page 26 of 42 Ms. Bohn reviewed the Upskilling our Workforce slide above, explaining the bullet points. She noted the Nurse Practice Readiness and Preceptor Training has progressed from a pilot program to a full-blown program. Ms. Bohn continued to the slides concerning Correctional Health. Ms. Bohn reviewed the Responding to the Opioid Crisis in our Jails slide above. Informal Meeting Minutes Monday, February 27, 2023 Page 27 of 42 Chairman Hickman asked if the County tracked patients from the program after they are released from the jail. Ms. Bohn responded, the program has not been launched yet, but hopes outpatient providers will link to where patients are getting services they are accessing. Ms. Bohn moved on to the Public Health Department. Ms. Bohn reviewed the Health Care Equity: New Public Health Clinics slide above. She talked about the three new Public Health Clinic sites. Informal Meeting Minutes Monday, February 27, 2023 Page 28 of 42 Ms. Bohn reviewed the Health Care Equity: FQHC Initiative slide above. She noted these are Federally Qualified Healthcare Centers and is another access to quality healthcare. Ms. Bohn continued with a review of the Emergency Management Department. Informal Meeting Minutes Monday, February 27, 2023 Page 29 of 42 Ms. Bohn reviewed the Securing the Cities (STC) slide above stating the County’s Emergency Management Department has taken the lead in this program. The Board thanked Ms. Bohn for her presentation. Ms. Bohn turned the presentation over to Jen Pokorski, Assistant County Manager. Ms. Pokorski stated, she oversees seven departments and making connections with each one. Ms. Pokorski focused on at-a glance accomplishments, technology, and customer service etc. in each department. Ms. Pokorski reviewed the Air Quality slide above. She mentioned, Philip McNeely, Air Quality Department Director, and stated the department is responsible for inspecting, permitting and ensuring that the air quality is good in Maricopa County. She noted the department permitted two semiconductors companies in 18 months that required Title V permits. Ms. Pokorski explained why these permits were required and the difficulties involved in acquitting them. The Board thanked Mr. McNeely and staff for their work with the semiconductor manufacturing developments. Informal Meeting Minutes Monday, February 27, 2023 Page 30 of 42 Ms. Pokorski reviewed the Air Quality slide above, and highlighted a few of their programs. Ms. Pokorski reviewed the Animal Care & Control slide above. She stated in 2023, Animal Care & Control will be moving into the new East Shelter. She noted Bill Wiley is temporarily acting as Director. Debbie McKnight will step in as the Director soon from the Arizona Humane Society. Informal Meeting Minutes Monday, February 27, 2023 Page 31 of 42 Ms. Pokorski reviewed the Animal Care & Control: By the Numbers slide above. Ms. Pokorski reviewed the Environmental Service slide above. She stated, it is a diverse department handling various areas. The department has been focused on conducting more of their business virtually. Informal Meeting Minutes Monday, February 27, 2023 Page 32 of 42 Ms. Pokorski reviewed the Environmental Service: By the Numbers slide above. Chairman Hickman asked Ms. Rich about the process with recycling tires. Ms. Rich explained the process from the start to the end product. Informal Meeting Minutes Monday, February 27, 2023 Page 33 of 42 Ms. Pokorski reviewed the Flood Control District slide above. She stated, since 1959 they have been identifying flood hazards; building, constructing, and maintaining dams, channels and basins. Ms. Pokorski identified iconic dams such as the Indian Bend Wash. She mentioned under Mike Fulton, Chief Engineer, and General Manager with Flood Control, they have embraced a culture of continuous improvement. Ms. Pokorski showed a video that highlight some key improvements. Chairman Hickman thanked Mr. Fulton and his staff for their hard work. Informal Meeting Minutes Monday, February 27, 2023 Page 34 of 42 Ms. Pokorski reviewed the Planning and Development slide above. She mentioned Tom Ellsworth, Director of Planning and Development. She identified what services the department handles, and some of their accomplishments. Informal Meeting Minutes Monday, February 27, 2023 Page 35 of 42 Ms. Pokorski reviewed the Planning and Development: By the Numbers slide above. She stated it is one of the busiest departments in the County. Ms. Pokorski reviewed the Real Estate slide above. She mentioned Alex Smith, Director of Real Estate, and commented on some of their behind-the-scene accomplishments. Informal Meeting Minutes Monday, February 27, 2023 Page 36 of 42 Ms. Pokorski reviewed the Transportation slide above. She explained the use of technology to help with road maintenance, using programs such as Cartegraph. Ms. Pokorski showed a video of MCDOT projects throughout the County. Ms. Pokorski reviewed the Leveraging Technology slide above, commenting on each bullet point. Informal Meeting Minutes Monday, February 27, 2023 Page 37 of 42 Ms. Pokorski reviewed the Supporting Economics Development slide above, covering each point. The Board thanked Ms. Pokorski for her presentation. Ms. Pokorski turned the presentation over to Valerie Beckett, Assistant County Manager. Ms. Beckett started her presentation with a video that showed highlights from the Equipment Servcies Departments. She also thanked Air Quality for making the video. Informal Meeting Minutes Monday, February 27, 2023 Page 38 of 42 Ms. Beckett reviewed the Equipment Services slide above, noting the department’s commitment to teamwork. She also mentioned the department is partnering with the Facilities Management Department and Air Quality in the development of electric vehicle stations. Ms. Beckett reviewed the Library District slide above, noting how they partnered with Public Health during COVID and explained their accomplishments. Informal Meeting Minutes Monday, February 27, 2023 Page 39 of 42 Ms. Beckett explained each bullet point in the Parks and Recreation slide above. She mentioned the County purchased an additional 30 acres out in Cave Creek. The purchase will protect the scenic vista and prevent vehicles from accessing the conservation area. Ms. Beckett reviewed each bullet point in the Procurement Services slide above, commenting on each bullet point. Informal Meeting Minutes Monday, February 27, 2023 Page 40 of 42 Ms. Beckett reviewed each bullet point in the Public Defense Services slide above. She noted there is approximately 1,000 staff members across five different law offices, yet they operate as one cohesive team. Ms. Beckett also stated the Dependency Prevention Program would be implemented this year. Informal Meeting Minutes Monday, February 27, 2023 Page 41 of 42 Ms. Beckett reviewed each bullet point in the Public Fiduciary slide above. She stated caseloads continue to grow and continue to be more complex. Ms. Beckett reviewed each bullet point in the Risk Management slide above. The Industrial Commission directed Workers’ Compensation to consider an infectious disease as a possible work exposure. Our team immediately developed a program to properly report such events. Informal Meeting Minutes Monday, February 27, 2023 Page 42 of 42 Ms. Beckett shared a video presentation about the Innovation Studio with highlights from their department. The video reviewed the two slides above. The Board thanked Ms. Rich and staff for an amazing update on County departments and commented on the strategic planning focus. Ms. Rich commented how proud she is of the team. Chairman Hickman thanked everyone for their work and passion that goes into their jobs. 2. EXECUTIVE SESSION Vote to convene in Executive Session to consider the items on the Executive Agenda dated Monday, February 27, 2023, for Board of Supervisors and relevant Special Districts pursuant to the statutory authority listed for each item. Motion to approve by Supervisor Jack Sellers, seconded by Supervisor Thomas Galvin Ayes: Bill Gates, Clint Hickman, Jack Sellers, Thomas Galvin, Absent: Steve Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ______________________________ Clint Hickman, Chairman of the Board ATTEST: ____________________________ Juanita Garza, Clerk of the Board