Minutes of the Study Session held on October 13, 2025

Meeting Minutes 
City Council Study Session 
 
October 13, 2025 | 6:00 p.m. 
Chandler City Council Chambers  
88 E. Chicago St., Chandler, AZ 
 
 
Call to Order 
The meeting was called to order by Mayor Kevin Hartke at 6:35 p.m. 
 
Roll Call 
Council Attendance 
 
 
 
 
Appointee Attendance 
Mayor Kevin Hartke  
 
 
 
 
John Pombier, Acting City Manager 
*Vice Mayor Christine Ellis 
 
 
 
Tawn Kao, Acting City Attorney  
Councilmember Angel Encinas   
 
 
Dana DeLong, City Clerk 
Councilmember Matt Orlando   
 
 
Councilmember OD Harris 
 
 
 
 
Councilmember Jennifer Hawkins 
 
*Vice Mayor Ellis attended virtually 
 
Absent 
Councilmember Jane Poston - excused  
 
 
  
 
Consent Agenda and Discussion 
Discussion was held on item 11.  
 
Airport 
1.  
Resolution No. 5941, Authorization of an Airport Development Grant with Arizona 
Department of Transportation (ADOT) 
Move City Council pass and adopt Resolution No. 5941 authorizing the City to enter into an 
agreement with the Arizona Department of Transportation to accept an Airport 
Development Grant in a total amount not to exceed $50,000 for the rehabilitation of 
Runway 4R-22L at the Chandler Municipal Airport.

Page 2 of 10 
 
Budget and Policy  
2.  
Adoption of Notice of Intention to Increase Certain Water, Wastewater, Reclaimed Water, 
and Solid Waste Rates and Set the Date for Public Hearing 
Move to adopt the Notice of Intention to Increase Certain Water, Wastewater, Reclaimed 
Water, and Solid Waste Rates and set the date for Public Hearing on January 8, 2026. 
 
City Clerk 
 3.  
Boards and Commissions Member Appointments 
Move City Council approve the Board and Commission appointments as recommended. 
 
City Manager 
4.  
Resolution No. 5942, Authorizing the Submittal of a Pass-Through Gaming Tribal Revenue 
Sharing Awarded Grant Application for Dignity Health Foundation on Behalf of Salt River 
Pima-Maricopa Indian Community 
Move City Council pass and adopt Resolution No. 5942 approving an intergovernmental 
agreement between the Salt River Pima-Maricopa Indian Community and the City of 
Chandler for the distribution of a pass-through Indian gaming revenue sharing grant in the 
amount of $50,000 to Dignity Health Foundation-East Valley; and authorizing submission of 
a related pass-through awarded grant application to provide medication, physical and 
occupational therapy, life-saving IV antibiotics, and durable medical equipment for 
underserved patients served by Dignity Health hospitals in the East Valley. 
 
5.  
Agreement for Website Content Accessibility Audit and Assessment Consultant Services 
Move City Council approve Agreement No. CAPA5-918-4936, with AccessAbility Officer, for 
website content accessibility audit and assessment consultant services, in an amount not 
to exceed $150,000, for a one-year period, beginning October 16, 2025, through October 
15, 2026, with the option of up to four one-year extensions. 
 
Community Services 
6.  
Purchase of Playground Products, Services, and Shade Structures for the Parks Division 
Move City Council approve the purchase of playground products, services and shade 
structures, from Altitude Recreation, Inc.; Arizona Recreation Design, Inc.; Dave Bang 
Associates, Inc.; Exerplay, Inc.; FlexGround, LLC; Miracle Playground Sales; Play it Safe 
Playgrounds & Park Equipment, Inc., and Shade 'N Net of Arizona, Inc. utilizing 
1Government Procurement Alliance (1GPA) Agreement No. 23-07P; and American Play 
Systems; Arizona Recreation Design, Inc.; Dave Bang Associates, Inc.; Exerplay, Inc.; and Play 
it Safe Playgrounds and Park Equipment, Inc., utilizing Mohave Educational Services 
Cooperative Agreement No. 24K-various-0222; and Shade 'N Net of Arzona, Inc.; Shade 
Industries, Inc.; and USA Shade & Fabric Structures utilizing Mohave Educational Services 
Cooperative Agreement No. 20Q-various-0402; and Turboscape Blower Services, LLC, 
utilizing City of Mesa Agreement No. 2023021 and City of Glendale Agreement No. 24-53; 
and Gametime, Inc. utilizing Omnia Partners Agreement No. 2017001134; and Arizona

Page 3 of 10 
 
Correctional Industries utilizing State of Arizona Agreement No. CTR070553 for playground 
products, services, and shade structures for the Parks Division, in a combined amount not 
to exceed $1,550,000. 
 
7.  
Purchase of Pool Repairs for the Hamilton Aquatic Center 
Move City Council approve the purchase of pool repairs at the Hamilton Aquatic Center, 
from Shasta Industries, Inc., in an amount not to exceed $1,379,800. 
 
8.  
Professional Services Agreement No. PR2503.101, with BerryDunn for Citywide Recreation 
and Library Strategic Master Plan Consultant Services 
Move City Council award Professional Services Agreement No. PR2503.101 to BerryDunn 
for Citywide Recreation and Library Strategic Master Plan Consultant Services, in an amount 
not to exceed $339,797.28. 
 
9.  
Purchase of Park Herbicide Application Services for the Parks Division 
Move City Council approve Agreement No. CS4-988-4669, Amendment No. 2, for parks 
herbicide application services, with BrightView Landscape Services, Inc., in an amount not 
to exceed $335,798.77, for a one-year term, November 1, 2025, through October 31, 2026. 
 
10.  
Purchase of Park Mowing Services for the Parks Division 
Move City Council approve Agreement No. CS4-988-4668, Amendment No. 2, for park 
mowing services, with Artistic Land Management, Inc., in an amount not to exceed 
$647,818.71 a one-year term, November 1, 2025, through October 31, 2026. 
 
Development Services  
11.  
Resolution No. 5938, PLH24-0030 Downtown Region Area Plan, Generally Bounded by Ray 
Road, McQueen Road, Santan 202 Freeway and Alma School Road (Continued from the 
Council Meeting of September 18, 2025) 
Move City Council pass and adopt Resolution No. 5938, PLH24-0030 Downtown Region Area 
Plan establishing future land uses, conceptual design guidelines and other goals and 
policies replacing the Downtown-South Arizona Avenue Corridor Area Plan. 
 
ALISA PETTERSON, Senior Planner, provided a briefing of a recent update to the Downtown Region 
Area Plan. She explained a new land use designation High Density Residential with Integrated Uses 
created to allow greater flexibility for redevelopment within the downtown area. In response to 
feedback from the Mayor and Council, staff revised the language to clarify that this designation 
applies only to redevelopment properties, not to undeveloped land. Key gateway locations such 
as Arizona Avenue at Ray Road, and Chandler Boulevard at Pecos Road have been identified for 
vibrant, mixed-use developments. Redevelopment sites at these intersections must include at 
least two designated uses, with projects over 10 acres required to dedicate a minimum of 20% to 
commercial or office use. Ms. Petterson mentioned that these clarifications were finalized just 
before the Council meeting and welcomed any questions.

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MAYOR HARTKE said he had spoken with staff regarding the percentage requirements, 
emphasizing that the goal has always been to encourage more middle housing on 
underperforming or declining retail properties. He expressed support for the direction of the 
development and, since he requested a last-minute change, wanted to ensure it was brought 
before the Council. 
 
COUNCILMEMBER ORLANDO pointed out that the requirement applies to 10-acre or more 
properties and questioned whether it is intended only for corner properties. 
 
MS. PETTERSON said that the key gateway locations identified are the intersections of Arizona 
Avenue with Ray Road and Chandler Boulevard with Pecos Road. She emphasized these areas as 
important sites where the city anticipates vibrant, mixed-use developments. 
 
COUNCILMEMBER ORLANDO asked how many of the identified properties are likely to meet the 
10-acre requirement. 
 
MS. PETTERSON explained that only properties 10-acres or larger would be required to develop 
as mixed-use while smaller sites could remain single-use. She noted that few properties meet the 
10-acre threshold, with most large sites like the Walmart at Pecos and Chandler Boulevard located 
at key intersections.  
 
COUNCILMEMBER ORLANDO asked whether a 5-acre parcel combined with an adjacent 5- or 10-
acre parcel would qualify under the 10-acre requirement or if the standard applies only to corner 
properties.  
 
MS. PETTERSON said to qualify under the 10-acre mixed-use requirement a property must front 
two major arterials such as Arizona Avenue and either Ray Road, Chandler Boulevard or Pecos 
Road. While property assembly is possible, the site must still meet those criteria. She emphasized 
that the requirement applies only to redevelopment sites, properties that have been previously 
developed.  
 
COUNCILMEMBER ORLANDO said he liked the mixed-use concept, noting it is a good starting 
point. He acknowledged that larger sites 10 to 15 acres could be developed accordingly and 
appreciated the explanation.  
 
12.  
Use Permit, PLH25-0019 Ponderosa, 318 S Bracken Lane, Generally Located ½ Mile South 
of Chandler Boulevard and 1/4 Mile East of Price Road 
Move City Council approve Use Permit, PLH25-0019 Ponderosa, to allow continued co-
location of an ancillary Medical Marijuana Facility in conjunction with its affiliated onsite 
Medical Marijuana Cultivation Site and Medical Marijuana Infusion Food Establishment 
subject to the conditions as recommended by the Planning and Zoning

Page 5 of 10 
 
 
13.  
Preliminary Development Plan, PLH25-0011 CRMC Medical Office Building, Located on the 
Chandler Regional Medical Center Campus, at the Southeast Corner of Frye Road and 
Dobson Road 
Move City Council approve Preliminary Development Plan PLH25-0011 CRMC Medical Office 
Building for the site layout and building architecture for a new 100,249 square-foot Medical 
Office Building at the Chandler Regional Medical Center Campus, subject to the conditions 
as recommended by Planning and Zoning Commission. 
 
14.  
Resolution No. 5952 First Amendment to the Development Agreement between Lincoln 
Property Company Commercial LLC, and the City of Chandler, Approving Modifications to 
the Agreement for the Properties Located at 2500 West Frye Road 
Move City Council pass and adopt Resolution No. 5952 approving the First Amendment to 
the Development Agreement between Lincoln Property Company Commercial, LLC, and its 
Permitted Assigns, (“Successor Developer”) and the City of Chandler (“City”) for the 
Development of Property Generally Located at the Northwest Corner of Frye Road and Ellis 
Street. 
 
Facilities and Fleet 
15.  
Agreement for Electrical Maintenance, Repair, and Installation Services for City Facilities 
Move City Council approve Agreement No. BF4-910-4768, Amendment No. 1, with ABM 
Electrical Power Services, LLC, Arizona Facility Services, B&D Industries, Inc., Commercial 
Comm and Electric, Inc., Henry Bros., Inc., dba DECA Southwest, D.P. Electric, Inc., Hawkeye 
Electric, Inc., and Kearney Electric, Inc., for electrical maintenance, repair, and installation 
services, in an amount not to exceed $2,045,000, for the period of one year, beginning 
December 9, 2025, through December 8, 2026, with the option of up to four additional one-
year extensions. 
 
16.  
Purchase and Installation of New Theater Seating at the Chandler Center for the Arts 
Move City Council approve the purchase and installation of new theater seating at the 
Chandler Center for the Arts, from Irwin Seating Company, utilizing the Omnia Partners 
Contract No. R240106, in the amount of $604,400. 
 
17.  
Purchase of Building and Energy Management Control System Services 
Move City Council approve the purchase of building and energy management control 
system services, from Mesa Energy Systems, Inc., utilizing the State of Arizona Contract No. 
CTR062668, for an amount not to exceed $360,000. 
 
Fire Department 
18.  
This Item is Continued, and Will Not be Considered at this Meeting 
Introduction and Tentative Adoption of Ordinance No. 5119, Amending Ordinance No. 5111 
by Amending Chapter 28-24 of the "2024 Amendments to Chapter 28, Fire Prevention"

Page 6 of 10 
 
Move City Council introduce and tentatively Ordinance No. 5119, amending Ordinance No. 
5111, revising the 2024 Amendments to Chapter 28, Fire Prevention that were passed and 
adopted by City Council on December 9, 2024 which adopted the "International Fire Code, 
2024 Edition" and clarified and amended the exception provisions set forth in Chapter 28 
of the Chandler City Code. This revision aligns the dates that it is permissible to use 
consumer fireworks in Chandler, Arizona with the provisions of Arizona Revised Statutes § 
36-1606(c). 
 
Human Resources 
19.  
Resolution No. 5948, Renewal Request to Industrial Commission of Arizona for Continued 
Exemption from Requirement to Post Security for Self-Insured Workers' Compensation 
Program 
Move City Council pass and adopt Resolution No. 5948, renewing the City’s request to the 
Industrial Commission of Arizona for continued exemption from the requirement to post a 
security bond under its Self-Insurance Workers' Compensation Program. 
 
Information Technology 
20.  
Purchase of Wi-Fi Equipment & Services for 12 City Facilities 
Move City Council approve the purchase of Wi-Fi 6 equipment & professional services from 
Hye Tech Network and Security Solutions, LLC, utilizing the 1GPA Contract No. 22-02PV-08, 
and Surveillance Systems Integration, Inc., utilizing the State of Arizona Contract No. 
CTR076065, in an amount not to exceed $501,434. 
 
21.  
Agreement for Financial & Human Capital Management Software Solution & 
Implementation Services 
Move City Council approve Agreement No. IT4-920-4771, with Workday, Inc., for the 
financial and human capital management software solution, for a ten-year term, beginning 
October 31, 2025, through October 30, 2035, in an amount not to exceed $1,192,990 in the 
first year, and with Cognizent Worldwide Limited, for implementation services for the 
financial and human capital management software solution, in an amount not to exceed 
$6,464,130. 
 
22.  
Purchase of Oracle Annual Support and Maintenance Services 
Move City Council approve the purchase of Oracle annual support and maintenance 
services, from Mythics, Inc., utilizing the Omnia Partners Contract No. R240202, in an 
amount not to exceed $196,067, for the period of one year, beginning January 31, 2026, 
through January 30, 2027. 
 
23.  
Purchase of Information Technology Temporary Staffing Services 
Move City Council approve the purchase of information technology temporary staffing 
services, from Computer Aid, Inc., utilizing the Sourcewell Contract No. 071321, increasing 
the approved spending amount by $2,030,420.

Page 7 of 10 
 
24.  
Agreement for Information Technology Professional Services for the Enterprise 
Resource Planning Replacement Project 
Move City Council approve Agreement No. 4997, with SAR Systems, Inc., for information 
technology professional services for the enterprise resource planning replacement project, 
in an amount not to exceed $4,000,000. 
 
Management Services 
25.  
License Series 12, Restaurant Liquor License Application for Xue Qiu Lin, Agent, 
Lin Gourment, LLC, DBA Fujisan Sushi and Hibachi 
Move for recommendation to the State Department of Liquor Licenses and Control for 
approval of the State Liquor Job No. 357892, a Series 12, Restaurant Liquor License, for Xue 
Qiu Lin, Agent, Lin Gourment, LLC, DBA Fujisan Sushi and Hibachi, located at 2100 S. Gilbert 
Road, Suite 1, and approval of the City of Chandler, Series 12, Restaurant Liquor License No. 
310405. 
 
26.  
License Series 12, Restaurant Liquor License Application for Ampronchai Wilaikaeo, Agent, 
Siri-Am, LLC, DBA Savor Thai 
Move for recommendation to the State Department of Liquor Licenses and Control for 
approval of the State Liquor Job No. 357575, a Series 12, Restaurant Liquor License, for 
Ampronchai Wilaikaeo, Agent, Siri-Am, LLC, DBA Savor Thai, located at 4040 S. Arizona 
Avenue, Suite 7, and approval of the City of Chandler, Series 12, Restaurant Liquor License 
No. 309013. 
  
Police Department 
27.  
Resolution No. 5928 Agreement with Arizona Department of Administration for the 
Purchase of Peregrine Software 
Move City Council pass and adopt Resolution No. 5928, authorizing the acceptance of 
$111,725 from the Arizona Department of Administration, as set forth in Senate Bill 1147 
and authorizing an appropriation transfer of $111,725 from General Fund, Non-
Departmental, Contingency Account to General Fund, Real Time Communications, Software 
Account to allow for the expenditure of state funds to purchase Peregrine software. 
 
Public Works and Utilities  
28.  
Replacement of a Backhoe for the Transportation Division 
Move City Council approve the purchase of a backhoe, from Empire Machinery, Inc., utilizing 
State of Arizona Contract No.CTR052847, in the amount of $183,079.37. 
 
29.  
Replacement of a Water Truck for the Transportation Division 
Move City Council approve the purchase of a water truck, from Inland Kenworth, Inc., 
utilizing Sourcewell Contract No.032824-KTC, in the amount of $171,105.50. 
 
30.  
Replacement of a Dump Truck for the Transportation Division

Page 8 of 10 
 
Move City Council approve the purchase of a dump truck, from Inland Kenworth, Inc., 
utilizing Sourcewell Contract No.032824-KTC, in the amount of $210,230.53. 
 
31.  
Professional Services Agreement No. WA2408.451, with Wilson Engineers, LLC, for the 
Brooks Crossing Water Production Facility Pressure Reducing Valve Addition, Construction 
Management Services 
Move City Council award Professional Services Agreement No. WA2408.451 to Wilson 
Engineers, LLC for the Brooks Crossing Water Production Facility Pressure Reducing Valve 
Addition, Construction Management Services, in an amount not to exceed $115,790. 
 
32. 
 Job Order Project Agreement No. WA2408.401, with MGC Contractors, Inc., Pursuant to Job 
Order Master Agreement No. JOC2411.401, for the Installation of a Pressure Reducing Valve 
Addition at the Brooks Crossing Water Production Facility 
Move City Council award Job Order Project Agreement No. WA2408.401, to MGC 
Contractors, Inc., pursuant to Job Order Master Agreement No. JOC2411.401, for the Brooks 
Crossing Water Production Facility Pressure Reducing Valve Addition, in an amount not to 
exceed $960,686.14. 
 
33.  
Introduction and Tentative Adoption of Ordinance No.5136 Granting a Non-Exclusive Power 
Distribution Easement to Arizona Public Service Company, as Part of the Frye Road 
Protected Bike Lane Project ST2106. 
Move City Council introduce and tentatively adopt Ordinance No. 5136 granting a non-
exclusive power distribution easement to Arizona Public Service Company (APS), an Arizona 
corporation, at no cost, as part of the Frye Road Protected Bike Lane Project ST2106. 
 
34.  
Professional Services Agreement No. WA2100.251, Amendment No. 1, with Archer Western 
Construction, LLC, for the Water System Upgrades Program at the Pecos Surface Water 
Treatment Plant Pre-Construction Services 
Move City Council award Professional Services Contract No. WA2100.251, Amendment No. 
1, to Archer Western Construction, LLC, for the Water System Upgrades Program Pre-
Construction Services, in the amount of $356,673, for a revised agreement amount not to 
exceed $1,270,638. 
 
35.  
Purchase and Installation of Granular Activated Carbon for Water Treatment Processes 
Move City Council approve the purchase and installation of granular activated carbon, from 
Calgon Carbon Corporation, utilizing City of Phoenix Contract No. 133070, in an amount not 
to exceed $1,085,870. 
 
36.  
Replacement of a Dump Truck for the Water Distribution Division 
Move City Council approve the purchase of a dump truck, from Inland Kenworth, Inc., 
utilizing Sourcewell Contract No. 032824-KTC, in the amount of $210,230.53.

Page 9 of 10 
 
37.  
Purchase of Maintenance, Repair, and Operations Supplies and Related Services for Water 
and Wastewater Divisions 
Move City Council approve the purchase of MRO supplies and related services, from WESCO 
Distribution, Inc., utilizing Omnia Partners Contract No. R240809, in an amount not to 
exceed $1,155,000. 
 
38.  
Agreement No. PW3-925-4631, Amendment No. 6, with Hazen and Sawyer, P.C., for the 
Water System Upgrades Program Consulting Services at the Pecos Surface Water Treatment 
Plant 
Move City Council approve Agreement No. PW3-925-4631, Amendment No. 6, with Hazen 
and Sawyer, P.C., for the Water System Upgrades Program Consultant Services, increasing 
the agreement amount by $2,596,700. 
 
39.  
Construction Manager at Risk (CMAR) Construction Services Agreement No. WA2100.402 
with Archer Western for the Water System Upgrades Program at the Pecos Surface Water 
Treatment Plant 
Move City Council award CMAR Construction Services Agreement No. WA2100.402 to 
Archer Western, for the Water System Upgrades Program at the Pecos Surface Water 
Treatment Plant in an amount not to exceed $12,909,632.07. 
 
40.  
Resolution No. 5945, Approving a Follow-Up Notice of Abandonment to the Gila River Indian 
Community Related to the Lone Butte Wastewater Treatment Plant and Red Tail Hawk 
Health Center 
Move City Council pass and adopt Resolution No. 5945 approving and authorizing the 
Mayor to execute a Follow-Up Notice of Abandonment to the Gila River Indian Community 
(GRIC) related to the Lone Butte Wastewater Treatment Plant and Red Tail Hawk Health 
Center. 
 
Informational 
41.  
Special Event Liquor Licenses and Temporary and Permanent Extensions of Liquor 
License Premises Administratively Approved 
 
42.  
Contracts and Agreements Administratively Approved, Month of September 2025 
 
Adjourn 
The meeting was adjourned at 6:42 p.m. 
 
 
 
ATTEST:  _______________________  
______________________________ 
                       City Clerk                                                   Mayor

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Approval Date of Minutes:  November 10, 2025 
 
 
 
Certification 
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Study 
Session of the City Council of Chandler, Arizona, held on the 13th day of October 2025.  I further 
certify that the meeting was duly called and held and that a quorum was present. 
 
DATED this _______ day of November, 2025. 
 
 
 
 
 
 
 
__________________________ 
                                                         
           City Clerk