BACKUPHELICOPTERSVCMOU7_27_2023RV.PDF
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Memorandum of Understanding
for Back Up Helicopter Transportation Service
between
Maricopa County Sheriff’s Office
and Maricopa County Office of Enterprise Technology
C-50-24-______-x-00
This Memorandum of Understanding (MOU) between the Maricopa County Office of Enterprise
Technology (OET) on behalf of its Wireless Systems Division and Maricopa County Sheriff’s
Office (MCSO) on behalf of its Aviation Division, (“Parties”) and is effective retroactive to July
1, 2023 and continues through June 30, 2026. It can be cancelled by either party at any time by
written notice of termination, delivered to the other party not less than two (2) weeks prior to
the termination date.
Recitations:
The Wireless Systems Division of the Maricopa County Office of Enterprise Technology (OET)
has communication tower repair service and maintenance requirements that necessitate
helicopter transport to various remote locations in Maricopa County. OET contracts for
helicopter service commercially. There are occasions when the contracted helicopter
transport service is unavailable, or insufficient, and servicing is required on County
communications equipment at remote sites.
Maricopa County Sheriff’s Office (MCSO) Aviation has two helicopters with the primary
purpose of supporting Enforcement Operations and Search and Rescue. MCSO Aviation can
provide backup helicopter transport service for OET, Wireless Systems Division when the
contracted commercial vendor is unavailable or insufficient.
The Sheriff’s Office has provided back-up helicopter service to Maricopa County Wireless
since March 25, 2015 (C-50-15-076-M-00). That agreement was superseded by an
agreement approved by the Board of Supervisors on September 6, 2017, in Agenda Item (C-
50-18-013-3-00).
This MOU supersedes the MOU for these services that was approved by the Board of
Supervisors on May 5, 2021, in Agenda Item C-50-21-164-X-00, and expired June 30, 2023.
Parties agree and understand:
1. Safety is the primary concern. Transportation Service missions will be limited to the
maximum number of passengers, plus two MCSO crew members and the total useful
load limit including fuel.
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2. Only the Maricopa County employees assigned to the required work on the towers will
be permitted passengers—no vendors. Passenger County ID's will be checked by the
pilot prior to take off.
3. MCSO business will always take precedence and notice of cancellation could occur
with very short notice and service missions could be interrupted.
4. OET requests for service will be submitted as early as possible in advance of service
and will include:
a. Names, County employee ID numbers, and weights of passengers.
b. The weight of the tower repair gear.
c. The date and time of service.
d. The approximate length of time the service will take to complete.
e. The full accounting string that will be billed for the service.
f. The authorized Wireless Systems Division official's consent.
g. The location of pick up.
5. Passengers are expected to arrive at the Sheriffs hangar or other mutually agreed upon
location, at least 20 minutes before takeoff. They will be asked to sign in and indicate
the date, time and purpose/destination and show their County ID's.
Costs/Billing Support/lnvoices/Payment
1.
A two-hour minimum charge will be billed from the helicopter engine start to
return to the hangar and engine shut off. This includes stand by time.
Additional time will be billed in 10-minute increments. The cost of fuel will be
based on the rate at the time of service. The two-hour minimum charge will
be based on gallons of fuel as follows:
a.
Bell 407 (FOX 2) 102 gallons of fuel minimum; 8.5 gallons per
10 minutes.
b.
Bell 429 (FOX 1) 150 gallons of fuel minimum; 12.5 gallons per
10 minutes.
2.
In cases where the job at the site is anticipated to take more than an hour, the
MCSO pilot may leave and agree to return at a designated time. This will not
affect the number of hours from initial engine start until final engine shut off
at the Deer Valley hangar for that day's work, which will be continuous for the
service.
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3.
If overtime is worked by any MCSO employee at Aviation as a direct cause of this
service, OET will reimburse actual salary and variable benefits for actual
overtime worked.
4.
Passengers will be asked to sign out using the form they signed in on and provide
the time prior to leaving the hangar site at the end of service. This will be part
of the record and used for billing for services rendered.
5.
MCSO Business Ops will calculate the costs and bill OET using information
provided by MCSO Aviation that includes actual date, engine start time and final
engine shut off time, MCSO flight crew names and SN’s, names of OET
passengers, purpose and destination of mission. Invoicing and payment will
occur at least annually if applicable and prior to the applicable fiscal year end
close.
6.
Payment will be made by OET Wireless Systems using a Journal Voucher entry to
transfer the expenditure according to instructions on the MCSO invoice.
7.
Conflict of Interest waiver:
Each party to this MOU acknowledges that it is aware that the Civil Division of the
Maricopa County Attorney's Office (Civil Division) may be chosen as the attorney for the
other party to this MOU, and each party acknowledges that it is aware of a potential
conflict of interest, and it waives any claim of conflict of interest which may arise by
virtue of Civil Division's representation of the other party to this MOU.
This MOU contains the entire understanding and agreement of the parties. Proposed change
to this MOU must be made via a written amendment authorized by each party and approved
by the County Board of Supervisors.
Notices under this MOU shall be sent to:
MCSO
OET
James Prindiville
Chief Financial Officer
Albert Daigre
Director, Wireless Systems
550 W Jackson 5th Floor
Phoenix, AZ 85003
3324 W Gibson Lane
Phoenix, Az 85003
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MOU: MCSO and OET
Backup Helicopter Transportation Service
IN WITNESS WHEREOF, the parties hereby execute this MOU:
Office of Enterprise Technology
Maricopa County Sheriff's Office
__________________________________ _______________________________________
Chief Information Officer
Date
Sheriff or Designee Date
Enterprise Technology
Maricopa County Board of Supervisors
___________________________________
Clint Hickman
Chairman of the Board
ATTEST:
______________________________________
Juanita Garza
Clerk of the Board
Approved as to form for MCSO: Approved as to form OET:
_____________________________ ____________________________
Deputy County Attorney Date Deputy County Attorney Date