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SERIAL 230202-C VEHICLE REPLACEMENT PROGRAM DATE OF LAST REVISION: August 28, 2023 CONTRACT END DATE: August 31, 2024 CONTRACT PERIOD THROUGH AUGUST 31, 2024 TO: All Departments FROM: Office of Procurement Services SUBJECT: Contract for VEHICLE REPLACEMENT PROGRAM Attached to this letter is published an effective purchasing contract for products and/or services to be supplied to Maricopa County activities as awarded by Maricopa County on August 28, 2023 (Eff. 09/01/23). All purchases of products and/or services listed on the attached pages of this letter are to be obtained from the vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts. The contract period is indicated above. RN/mm Attach Copy to: Office of Procurement Services Erick Van Hofwegen, Equipment Services (Please remove Serial 180277-C from your contract notebooks) CANYON STATE BUS SALES, 5600 W CLAMONT AVENUE, GLENDALE, AZ85301 COMPANY NAME: Canyon State Bus Sales DOING BUSINESS AS (dba): MAILING ADDRESS: 5600 W. Claremont St. REMIT TO ADDRESS: 5600 W. Claremont St. TELEPHONE NUMBER: (602) 230-1515 FAX NUMBER: (602) 266-6516 WWW ADDRESS: www.canyonstatebus.com REPRESENTATIVE NAME: Stephen Polizzatto, sales REPRESENTATIVE TELEPHONE NUMBER: (602)694-0343 REPRESENTATIVE EMAIL ADDRESS stephen@canyonstatebus.com YES NO Rebate WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT [ X ] [ ] WILL ACCEPT PROCUREMENT CARD FOR PAYMENT [ ] [ X ] PAYMENT TERMS: NET 30 DAYS APPROVED VEHICLE CLASSES (MARK WITH AN X) Class 1: 0-6000 pounds Class 2: 6001-10,000 pounds Cass 3: 10,001-14,000 pounds X Class 4: 14,001-16,000 pounds X Class 5: 16,001-19,500 pounds X Class 6: 19,501-26,000 pounds X Class 7: 26,001-33,000 pounds X Class 8: 33,001+ pounds X PRICING SHEET: NIGP CODES 07104, 07180 & 07205 Terms: NET 30 Days Vendor Number: VC0000006889 Certificates of Insurance: Required Contract Period: To cover the period ending August 31, 2024. SERIAL # 230202-C ATTACHMENT B: AGREEMENT PAGE Respondent hereby certifies that respondent has read, understands, and agrees that acceptance by Maricopa County of the respondent’s offer will create a binding contract. Respondent agrees to fully comply with all terms and conditions as set forth in the Maricopa County Procurement Code, and amendments thereto, together with the specifications and other documentary forms herewith made a part of this specific agreement. BY SIGNING THIS PAGE, THE SUBMITTING RESPONDENT CERTIFIES THAT RESPONDENT HAS REVIEWED MARICOPA COUNTY’S “STANDARD TERMS AND CONDITIONS,” A COPY OF WHICH CAN BE FOUND AT https://www.maricopa.gov/DocumentCenter/View/6453. Canyon State Bus Sales 77-0646489 168789001 RESPONDENT (FIRM) SUBMITTING PROPOSAL FEDERAL TAX ID # DUNS # Stephen Polizzatto, Sales PRINTED NAME AND TITLE AUTHORIZED SIGNATURE 5600 W. Claremont St. (602) 230-1515 (602) 266-6516 ADDRESS TELEPHONE # FAX # Glendale AZ 85013 7/14/23 CITY STATE ZIP DATE WEBSITE: www.canyonstatebus.com EMAIL stephen@canyonstatebus.com MARICOPA COUNTY, ARIZONA BY: CHAIRMAN, BOARD OF SUPERVISORS DATE ATTESTED: CLERK OF THE BOARD DATE APPROVED AS TO FORM: DEPUTY COUNTY ATTORNEY DATE SERIAL 230202-C COURTESY AUTO OF MESA LLC, 6130 E AUTO PARK DRIVE, MESA, AZ 85206 COMPANY NAME: Courtesy Auto of Mesa LLC DOING BUSINESS AS (dba): Courtesy Chrysler Jeep ram of Superstition MAILING ADDRESS: 6130 E Auto Park Drive, Mesa, Az 85206 REMIT TO ADDRESS: TELEPHONE NUMBER: 602-320-7844 FAX NUMBER: WWW ADDRESS: REPRESENTATIVE NAME: Joe Maggio REPRESENTATIVE TELEPHONE NUMBER: 602-320-7844 REPRESENTATIVE EMAIL ADDRESS jmaggio@courtesyauto.com YES NO Rebate WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT [ X ] [ ] WILL ACCEPT PROCUREMENT CARD FOR PAYMENT [ ] [ X ] PAYMENT TERMS: NET 30 DAYS APPROVED VEHICLE CLASSES (MARK WITH AN X) Class 1: 0-6000 pounds X Class 2: 6001-10,000 pounds X Cass 3: 10,001-14,000 pounds X Class 4: 14,001-16,000 pounds X Class 5: 16,001-19,500 pounds X Class 6: 19,501-26,000 pounds X Class 7: 26,001-33,000 pounds X Class 8: 33,001+ pounds PRICING SHEET: NIGP CODES 07104, 07180 & 07205 Terms: NET 30 Days Vendor Number: VS0000005083 Certificates of Insurance: Required Contract Period: To cover the period ending August 31, 2024. SERIAL 230202-C COURTESY CHEVROLET, PO BOX7709, PHOENIX, AZ 85014 COMPANY NAME: Courtesy Chevrolet DOING BUSINESS AS (dba): MAILING ADDRESS: 1233 E. Camelback, Phoenix, AZ 85014 REMIT TO ADDRESS: TELEPHONE NUMBER: 602-279-3232 FAX NUMBER: 602-264-9230 WWW ADDRESS: www.courtesyfleet.com REPRESENTATIVE NAME: Joe Pfeffer REPRESENTATIVE TELEPHONE NUMBER: 602/604-3040 REPRESENTATIVE EMAIL ADDRESS jpfeffer@courtesychev.com YES NO Rebate WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT [ X ] [ ] N/A WILL ACCEPT PROCUREMENT CARD FOR PAYMENT [ ] [ X ] PAYMENT TERMS: NET 30 DAYS APPROVED VEHICLE CLASSES (MARK WITH AN X) Class 1: 0-6000 pounds X Class 2: 6001-10,000 pounds X Cass 3: 10,001-14,000 pounds X Class 4: 14,001-16,000 pounds X Class 5: 16,001-19,500 pounds X Class 6: 19,501-26,000 pounds X Class 7: 26,001-33,000 pounds Class 8: 33,001+ pounds PRICING SHEET: NIGP CODES 07104, 07180 & 07205 Terms: NET 30 Days Vendor Number: VC0000006885 Certificates of Insurance: Required Contract Period: To cover the period ending August 31, 2024. SERIAL 230202-C DON SANDERSON FORD INC DBA SANDERSON FORD INC, PO BOX 1407 GLENDALE, AZ 85311 COMPANY NAME: Don Sanderson Ford Inc DOING BUSINESS AS (dba): Sanderson Ford, Inc. MAILING ADDRESS: P.O. Box 1407 Glendale, AZ 85311 REMIT TO ADDRESS: SAME TELEPHONE NUMBER: (623) 930-5961 FAX NUMBER: (623) 930-5966 WWW ADDRESS: www.sandersonford.com REPRESENTATIVE NAME: Dave Harris REPRESENTATIVE TELEPHONE NUMBER: (623) 930-5961 REPRESENTATIVE EMAIL ADDRESS dharris@sandersonford.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: n/a WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: n/a PAYMENT TERMS: NET 30 DAYS APPROVED VEHICLE CLASSES (MARK WITH AN X) Class 1: 0-6000 pounds X Class 2: 6001-10,000 pounds X Cass 3: 10,001-14,000 pounds X Class 4: 14,001-16,000 pounds X Class 5: 16,001-19,500 pounds X Class 6: 19,501-26,000 pounds X Class 7: 26,001-33,000 pounds X Class 8: 33,001+ pounds PRICING SHEET: NIGP CODES 07104, 07180 & 07205 Terms: NET 30 Days Vendor Number: VC0000006889 Certificates of Insurance: Required Contract Period: To cover the period ending August 31, 2024. SERIAL 230202-C FREIGHTLINER OF ARIZONA LLC DBA VELOCITY VEHICLE GROUP INLAND KENWORTH, 9899 W. ROOSEVELT STREET, TOLLESON, AZ 85326 COMPANY NAME: Freightliner of Arizona DOING BUSINESS AS (DBA): MAILING ADDRESS: 9899 W. Roosevelt Street, Tolleson, AZ 85326 REMIT TO ADDRESS: SAME TELEPHONE NUMBER: 623-907-9900 FAX NUMBER: 623-907-5401 WEB ADDRESS: www.velocityvehiclegroup.com REPRESENTATIVE NAME: Cory Thompson REPRESENTATIVE TELEPHONE NUMBER: 623-907-6617 REPRESENTATIVE E-MAIL ADDRESS: cthompson@vvgtruck.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 30 DAYS APPROVED VEHICLE CLASSES (MARK WITH AN X) Class 1: 0-6000 pounds Class 2: 6001-10,000 pounds Cass 3: 10,001-14,000 pounds Class 4: 14,001-16,000 pounds Class 5: 16,001-19,500 pounds X Class 6: 19,501-26,000 pounds X Class 7: 26,001-33,000 pounds X Class 8: 33,001+ pounds X PRICING SHEET: NIGP CODES 07104, 07180 & 07205 Terms: NET 30 Days Vendor Number: VC0000004649 Certificates of Insurance: Required ‘Contract Period: To cover the period ending August 31, 2024. SERIAL 230202-C INLAND KENWORTH, 8314 W. ROOSEVELT ST. TOLLESON. AZ 85353 COMPANY NAME: Inland Kenworth DOING BUSINESS AS (DBA): MAILING ADDRESS: 8314 W. Roosevelt St. Tolleson. AZ 85353 REMIT TO ADDRESS: TELEPHONE NUMBER: 602-258-779 FAX NUMBER: 602-484-0284 WEB ADDRESS: www.inland-group.com REPRESENTATIVE NAME: Michael McGee REPRESENTATIVE TELEPHONE NUMBER: 520-909-7061 REPRESENTATIVE E-MAIL ADDRESS: mmcgee@inland-group.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 15 DAYS APPROVED VEHICLE CLASSES (MARK WITH AN X) Class 1: 0-6000 pounds Class 2: 6001-10,000 pounds Cass 3: 10,001-14,000 pounds Class 4: 14,001-16,000 pounds Class 5: 16,001-19,500 pounds X Class 6: 19,501-26,000 pounds X Class 7: 26,001-33,000 pounds X Class 8: 33,001+ pounds X PRICING SHEET: NIGP CODES 07104, 07180 & 07205 Terms: NET 15 Days Vendor Number: VC0000006810 Certificates of Insurance: Required Contract Period: To cover the period ending August 31, 2024. SERIAL 230202-C LHM ACJ LLC DBA: LARRY H MILLER CHRYSLER JEEP AVONDALE, 2905 PREMIERE PARKWAY SUITE 300, DULUTH, GA 30097 COMPANY NAME: LHM ACJ LLC DOING BUSINESS AS (DBA): Larry H Miller Chrysler Jeep Avondale MAILING ADDRESS: 10055 Papago Fwy. Avondale AZ 85323 REMIT TO ADDRESS: TELEPHONE NUMBER: 623-478-3600 FAX NUMBER: WEB ADDRESS: www.avondaledodge.com REPRESENTATIVE NAME: Dina Green REPRESENTATIVE TELEPHONE NUMBER: 216-316-0618 REPRESENTATIVE E-MAIL ADDRESS: Dina.Green@LHMAuto.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 30 DAYS APPROVED VEHICLE CLASSES (MARK WITH AN X) Class 1: 0-6000 pounds X Class 2: 6001-10,000 pounds X Cass 3: 10,001-14,000 pounds Class 4: 14,001-16,000 pounds Class 5: 16,001-19,500 pounds Class 6: 19,501-26,000 pounds Class 7: 26,001-33,000 pounds Class 8: 33,001+ pounds PRICING SHEET: NIGP CODES 07104, 07180 & 07205 Terms: NET 30 Days Vendor Number: VS0000008054 Certificates of Insurance: Required Contract Period: To cover the period ending August 31, 2024. SERIAL 230202-C LHM ADR LLC DBA: LARRY H MILLER DODGE RAM AVONDALE, 2905 PREMIERE PARKWAY SUITE 300, DULUTH, GA 30097 COMPANY NAME: LHM ADR LLC DOING BUSINESS AS (DBA): Larry H Miller Dodge Ram Avondale MAILING ADDRESS: 10101 Papago PWY Avondale, AZ 85323 REMIT TO ADDRESS: TELEPHONE NUMBER: 623-478-3600 FAX NUMBER: WEB ADDRESS: www.avondaledodge.com REPRESENTATIVE NAME: Dina Green REPRESENTATIVE TELEPHONE NUMBER: 216-316-0618 REPRESENTATIVE E-MAIL ADDRESS: Dina.Green@LHMAuto.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 30 DAYS APPROVED VEHICLE CLASSES (MARK WITH AN X) Class 1: 0-6000 pounds X Class 2: 6001-10,000 pounds X Cass 3: 10,001-14,000 pounds X Class 4: 14,001-16,000 pounds X Class 5: 16,001-19,500 pounds X Class 6: 19,501-26,000 pounds X Class 7: 26,001-33,000 pounds Class 8: 33,001+ pounds PRICING SHEET: NIGP CODES 07104, 07180 & 07205 Terms: NET 30 Days Vendor Number: VS0000008054 Certificates of Insurance: Required Contract Period: To cover the period ending August 31, 2024. SERIAL 230202-C LHM MFD LLC DBA: LARRY H. MILLER FORD MESA, 460 E. AUTO CENTER DR, MESA, AZ 85204 COMPANY NAME: LHM MFD LLC DOING BUSINESS AS (DBA): Larry H. Miller Ford Mesa MAILING ADDRESS: 460 E. Auto Center Dr. Mesa, AZ 85204 REMIT TO ADDRESS: TELEPHONE NUMBER: 480-569-7713 FAX NUMBER: WEB ADDRESS: www.lhmfordmesa.com REPRESENTATIVE NAME: Dina Green REPRESENTATIVE TELEPHONE NUMBER: 216-316-0618 REPRESENTATIVE E-MAIL ADDRESS: Dina.Green@LHMAuto.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 30 DAYS APPROVED VEHICLE CLASSES (MARK WITH AN X) Class 1: 0-6000 pounds X Class 2: 6001-10,000 pounds X Cass 3: 10,001-14,000 pounds X Class 4: 14,001-16,000 pounds X Class 5: 16,001-19,500 pounds X Class 6: 19,501-26,000 pounds X Class 7: 26,001-33,000 pounds X Class 8: 33,001+ pounds PRICING SHEET: NIGP CODES 07104, 07180 & 07205 Terms: NET 30 Days Vendor Number: VC0000006876 Certificates of Insurance: Required Contract Period: To cover the period ending August 31, 2024. SERIAL 230202-C MIDWAY CHEVROLET, 2323 W. BELL ROAD, PHOENIX, AZ 85023 COMPANY NAME: Midway Chevrolet DOING BUSINESS AS (DBA): MAILING ADDRESS: 2323 W. Bell Road, Phoenix, AZ 85023 REMIT TO ADDRESS: TELEPHONE NUMBER: 602-760-3352 FAX NUMBER: 602-760-3377- WEB ADDRESS: www.midwaychevrolet.com REPRESENTATIVE NAME: Gregg Ball REPRESENTATIVE TELEPHONE NUMBER: 602-733-2251 REPRESENTATIVE E-MAIL ADDRESS: gball@vtaig.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 45 DAYS APPROVED VEHICLE CLASSES (MARK WITH AN X) Class 1: 0-6000 pounds X Class 2: 6001-10,000 pounds X Cass 3: 10,001-14,000 pounds X Class 4: 14,001-16,000 pounds X Class 5: 16,001-19,500 pounds X Class 6: 19,501-26,000 pounds X Class 7: 26,001-33,000 pounds X cab-over Class 8: 33,001+ pounds n/a PRICING SHEET: NIGP CODES 07104, 07180 & 07205 Terms: NET 45 Days Vendor Number: VC0000007024 Certificates of Insurance: Required Contract Period: To cover the period ending August 31, 2024. SERIAL 230202-C PFVT MOTORS LLC DBA: PEORIA FORD, 9130 W. BELL ROAD, PEORIA, AZ 85382 COMPANY NAME: PFVT MOTORS LLC DOING BUSINESS AS (DBA): Peoria Ford MAILING ADDRESS: 9130 W. Bell Road, Peoria, AZ 85382 REMIT TO ADDRESS: 9130 W. Bell Road, Peoria, AZ 85382 TELEPHONE NUMBER: 623-523-6151 FAX NUMBER: 623-977-9869 WEB ADDRESS: www.peoriaford.com REPRESENTATIVE NAME: William McDowell REPRESENTATIVE TELEPHONE NUMBER: 480-428-4645 REPRESENTATIVE E-MAIL ADDRESS: WMcdowell@vtaig.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 30 DAYS APPROVED VEHICLE CLASSES (MARK WITH AN X) Class 1: 0-6000 pounds X Class 2: 6001-10,000 pounds X Cass 3: 10,001-14,000 pounds X Class 4: 14,001-16,000 pounds X Class 5: 16,001-19,500 pounds X Class 6: 19,501-26,000 pounds X Class 7: 26,001-33,000 pounds X Class 8: 33,001+ pounds X PRICING SHEET: NIGP CODES 07104, 07180 & 07205 Terms: NET 30 Days Vendor Number: VC0000001989 Certificates of Insurance: Required Contract Period: To cover the period ending August 31, 2024. SERIAL 230202-C RWC INTERNATIONAL, LTD., 600 N. 75TH AVENUE, PHOENIX, AZ 85043 COMPANY NAME: RWC International, Ltd. DOING BUSINESS AS (DBA): MAILING ADDRESS: 600 N. 75th Avenue, Phoenix, AZ 85043 REMIT TO ADDRESS: TELEPHONE NUMBER: 602-350-1458 & 602-307-1037 FAX NUMBER: 602-307-1051 WEB ADDRESS: www.rwcgroup.com REPRESENTATIVE NAME: Mary Wilson REPRESENTATIVE TELEPHONE NUMBER: 602-350-1458 REPRESENTATIVE E-MAIL ADDRESS: mwilson@rwcgroup.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 30 DAYS APPROVED VEHICLE CLASSES (MARK WITH AN X) Class 1: 0-6000 pounds Class 2: 6001-10,000 pounds Cass 3: 10,001-14,000 pounds Class 4: 14,001-16,000 pounds X Class 5: 16,001-19,500 pounds X Class 6: 19,501-26,000 pounds X Class 7: 26,001-33,000 pounds X Class 8: 33,001+ pounds X PRICING SHEET: NIGP CODES 07104, 07180 & 07205 Terms: NET 30 Days Vendor Number: VC0000002933 Certificates of Insurance: Required Contract Period: To cover the period ending August 31, 2024. SERIAL 230202-C SAN TAN FORD, 1429 E. MOTORPLEX LOOP, GILBERT, AZ 85297 COMPANY NAME: San Tan Auto Partners, LLC DOING BUSINESS AS (DBA): San Tan Ford MAILING ADDRESS: 1429 E Motorplex Loop, Gilbert, AZ 85297 REMIT TO ADDRESS: 1429 E Motorplex Loop, Gilbert, AZ 85297 TELEPHONE NUMBER: 480-621-3741 FAX NUMBER: 480-621-3797 WEB ADDRESS: www.santanford.com REPRESENTATIVE NAME: Joe Sanchez REPRESENTATIVE TELEPHONE NUMBER: 480-621-3741 REPRESENTATIVE E-MAIL ADDRESS: joesanchez@santanford.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 30 DAYS APPROVED VEHICLE CLASSES (MARK WITH AN X) Class 1: 0-6000 pounds X Class 2: 6001-10,000 pounds X Cass 3: 10,001-14,000 pounds X Class 4: 14,001-16,000 pounds X Class 5: 16,001-19,500 pounds X Class 6: 19,501-26,000 pounds X Class 7: 26,001-33,000 pounds X Class 8: 33,001+ pounds PRICING SHEET: NIGP CODES 07104, 07180 & 07205 Terms: NET 30 Days Vendor Number: VC0000001959 Certificates of Insurance: Required Contract Period: To cover the period ending August 31, 2024. SERIAL # 230202-C ATTACHMENT B: AGREEMENT PAGE Respondent hereby certifies that respondent has read, understands, and agrees that acceptance by Maricopa County of the respondent’s offer will create a binding contract. Respondent agrees to fully comply with all terms and conditions as set forth in the Maricopa County Procurement Code, and amendments thereto, together with the specifications and other documentary forms herewith made a part of this specific agreement. BY SIGNING THIS PAGE, THE SUBMITTING RESPONDENT CERTIFIES THAT RESPONDENT HAS REVIEWED MARICOPA COUNTY’S “STANDARD TERMS AND CONDITIONS,” A COPY OF WHICH CAN BE FOUND AT https://www.maricopa.gov/DocumentCenter/View/6453. RESPONDENT (FIRM) SUBMITTING PROPOSAL FEDERAL TAX ID # DUNS # PRINTED NAME AND TITLE AUTHORIZED SIGNATURE / ADDRESS TELEPHONE # FAX # CITY STATE ZIP DATE WEBSITE: EMAIL MARICOPA COUNTY, ARIZONA BY: CHAIRMAN, BOARD OF SUPERVISORS DATE ATTESTED: CLERK OF THE BOARD DATE APPROVED AS TO FORM: DEPUTY COUNTY ATTORNEY DATE San Tan Ford Joe Sanchez, Government Fleet Director 1429 E Motorplex Loop Gilbert AZ 85297 www.santanford.com joesanchez@santanford.com 480-621-3741 480-621-3797 July 25, 2023 20-3289308 SERIAL 230202-C SANDS MOTOR COMPANY, 5418 NW GRAND AVENUE, GLENDALE, AZ 85301 COMPANY NAME: Sands Motor Company DOING BUSINESS AS (DBA): Sands Chevrolet MAILING ADDRESS: 5418 NW Grand Avenue, Glendale, AZ 85301 REMIT TO ADDRESS: 5418 NW Grand Avenue, Glendale, AZ 85301 TELEPHONE NUMBER: (623) 842-5269 FAX NUMBER: (623) 934-9720 WEB ADDRESS: www.sandsglendale.com REPRESENTATIVE NAME: Alan Ray REPRESENTATIVE TELEPHONE NUMBER: (623) 842-5268 REPRESENTATIVE E-MAIL ADDRESS: aray@sandschevrolet.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 30 DAYS APPROVED VEHICLE CLASSES (MARK WITH AN X) Class 1: 0-6000 pounds X Class 2: 6001-10,000 pounds X Cass 3: 10,001-14,000 pounds X Class 4: 14,001-16,000 pounds X Class 5: 16,001-19,500 pounds X Class 6: 19,501-26,000 pounds X Class 7: 26,001-33,000 pounds X Class 8: 33,001+ pounds X PRICING SHEET: NIGP CODES 07104, 07180 & 07205 Terms: NET 30 Days Vendor Number: VC0000006824 Certificates of Insurance: Required Contract Period: To cover the period ending August 31, 2024. Maricopa County Bid 230202-C SERIAL # 230202-C ATTACHMENT B: AGREEMENT PAGE Respondent hereby certifies that respondent has read, understands, and agrees that acceptance by Maricopa County of the respondent's offer will create a binding contract. Respondent agrees to fully comply with all terms and conditions as set forth in the Maricopa County Procurement Code, and amendments thereto, together with the specifications and other documentary forms herewith made a part of this specific agreement. BY SIGNING THIS PAGE, THE SUBMITTING RESPONDENT CERTIFIES THAT RESPONDENT HAS REVIEWED MARICOPA COUNTY'S "STANDARD TERMS AND CONDITIONS," A COPY OF WHICH CAN BE FOUND AT https://www.maricopa.gov/DocumentCenter/View/6453. Sands Motor Company RESPONDENT (FIRM) SUBMITTING PROPOSAL Jerrold Moore, Vice President PRINTED NAME AND TITLE 5418 NW Grand Ave. ADDRESS Glendale, AZ CITY STATE 85301 ZIP WEBSITE: https://www.sandsglendale.com/ MARICOPA COUNTY, ARIZONA BY: _____________ _ CHAIRMAN, BOARD OF SUPERVISORS ATTESTED: CLERK OF THE BOARD APPROVED AS TO FORM: DEPUTY COUNTY ATTORNEY 7/27/2023 2:38 PM 86-0053470 DUNS# (623) 299-8611 TELEPHONE# FAX# July 31, 2023 DATE EMAIL _____________ _ DATE DATE DATE p. 36 aray@sandsag.com 009409145 SERIAL 230202-C VEHICLE REPLACEMENT PROGRAM 1.0 INTENT 1.1 The intent of this solicitation is to establish a listing of qualified suppliers to participate in providing government fleet pricing for a variety of vehicle makes and models for Maricopa County’s Vehicle Replacement Program. Maricopa County (County) purchases approximately 300 vehicles for various application in a fiscal year. 1.2 The contract will be on an “as needed basis”. Task orders may be issued to qualified suppliers through Periscope S2G or email, as a need arises. Section 2.0 Specifications outlines the minimum standard features for each vehicle application. Awards will be made to the suppliers meeting specifications and offering the overall best price. 1.3 Other governmental entities under agreement with County may have access to services provided hereunder (see also Sections 3.17 and 3.18 below). 1.4 The County reserves the right to add additional contractors, at the County’s sole discretion, in cases where the currently listed contractors are of an insufficient number or skill set to satisfy the County’s needs or to ensure adequate competition on any project or task order work. 1.5 The County reserves the right to award this contract to multiple vendors. The County reserves the right to award in whole or in part, by item or group of items, by section or geographic area, or make multiple awards, where such action serves the County’s best interest. 2.0 SPECIFICATIONS These are general specifications for suppliers to reference when submitting an offer for vehicle prices during the quotation/task orders period. 2.1 BRAND NAME In some cases, brand names have been listed in order to define the desired quality and are not intended to be restrictive or to limit competition. Materials substantially equivalent to those designated shall qualify for consideration. 2.2 QUALIFIED SUPPLIERS 2.2.1 Suppliers must be an authorized manufacturer distributor for the vehicles offered under this contract. Suppliers must indicate in their bid submittal on Attachment A – Vendor Information, the Gross Vehicle Weight Rating (GVWR) their facility is authorized to order from the manufacturer. 2.2.1.1 Class 1: 0-6000 pounds 2.2.1.2 Class 2: 6001-10,000 pounds 2.2.1.3 Class 3: 10,001-14,000 pounds 2.2.1.4 Class 4: 14,001-16,000 pounds 2.2.1.5 Class 5: 16,001-19,500 pounds 2.2.1.6 Class 6: 19,501-26,000 pounds 2.2.1.7 Class 7: 26,001-33,000 pounds SERIAL 230202-C 2.2.1.8 Class 8: 33,001+ pounds For example: Facility is authorized to only order vehicles under the GVWR Class 1 through Class 6. 2.3 VEHICLE ORDERS Supplier(s) shall place all orders direct from the manufacturer. For the initial contract period, vehicles shall be of the current model year or newer. All vehicle pricing shall be from the base level models with options/add-ons. The County’s standard features are listed in Section 2.13 for each class code below. Previous model years may be considered due to the manufacturers lead time to produce current model year vehicles. 2.4 VEHICLE ORDERS OFF THE LOT OR PRE-OWNED The County reserves the right to order vehicle(s) off the lot when unforeseen circumstances occur, such as manufacturer shortages on parts and microchips. 2.4.1 The vehicle(s) shall be of the current year model or newer and be of the same base level models with options/add-ons as specified in Section 2.13. Exceptions are made when the only vehicle(s) available with the additional appearance & performance package satisfy the vehicle replacement and/or addition to the fleet vehicle. 2.4.2 For Pre-Owned vehicles, the previous model years may be considered due to the manufacturers lead time to produce current model year vehicles. 2.4.3 Suppliers must provide the County with the vehicle specification/window sticker for verification the standard feature in Section 2.13 are included. Exceptions are made for the standard features on Pre-Owned vehicles off the lot. 2.4.4 The vehicle(s) shall be new, no previous owners. Exceptions are made to purchase Pre-Owned vehicles, when manufacturers discontinue/delay production with various current year, makes and models. 2.4.5 The mileage shall be less than 100 original odometer miles for new vehicles. 2.4.5.1 For Off the Lot or Pre-Owned vehicles, the mileage shall not exceed 50,000 miles. Exceptions are made if the County determines the higher mileage is acceptable and meets the requirement of the purchase request. 2.4.6 All Pre-Owned vehicles must be in excellent condition with no significant scratches, crack or chip windshields or windows, no upholstery tears, accident free and flood free, all exterior & interior components must be operational. Suppliers must submit a Carfax report or documentation on the history and condition of the vehicle. 2.5 ORDER CUT OFF DATES Provide all cut off dates for each application. If not available indicate “TBD” (to be determined). Supplier(s) shall notify the County of the cut off dates when available. 2.6 ORDER CONFIRMATION Suppliers shall place the order with the manufacturer within 24 hours upon receipt of the County purchase order. All orders must be confirmed with a “Vehicle Order Confirmation” receipt via email. Supplier(s) shall provide a “Fleet Distribution Bulletin” of all vehicle SERIAL 230202-C delivery dates in transit by the manufacturer to the supplier or a manufacturer website to track each vehicle orders, at no cost to the County. 2.7 ORDER CANCELLATION The County reserves the right to cancel any order for the following reasons: 2.7.1 The original delivery time was not met; 2.7.2 The delivery time exceeded the County’s fiscal yearend cut-off date (June 30th of each year); 2.7.3 A required component/part was not included; 2.7.4 The supplier(s) did not place the order; 2.7.5 The wrong color was ordered by supplier or the County; 2.7.6 The manufacturer denied the supplier to make a change on the vehicle order; 2.7.7 Manufacturer recalls; 2.7.8 Manufacturer shut down causing delays on deliveries; 2.7.9 Damages to vehicles in transit. 2.8 VEHICLE FUEL TANKS All vehicles delivered must have at the minimum three-quarters of fuel in the tank, at no cost to the County. 2.9 VEHICLE CATEGORIES 2.9.1 The vehicle categories will vary in fuel type (flex fuel, gas, diesel, electric), regular cab, extended (EXT) cab, crew cab, engine size, cab-to-axle (CA), dual rear wheel (DRW), single rear wheel (SRW) and two-wheel-drive (2WD), four-wheel-drive (4WD), nine-inch chassis cab, eight-inch bed delete on three-quarter ton up to one- ton only and bed lengths. 2.9.2 The following are the County’s minimum standards for the engine sizes and bed lengths for all vehicle categories: 2.9.2.1 The engines for all passenger, special utility vehicles (SUV), mini cargo, passenger vans and all trucks shall be fuel efficient i.e., EcoBoost/EcoTech, or equal. Provide alternate fuel vehicles when applicable. 2.9.2.2 The engines size for all half-ton trucks unleaded shall be EcoBoost/EcoTech 3.5L 375 horsepower (HP); 5.0L 395 HP; 5.3L V8 355 HP; 6.2L V8 420 HP or equal. 2.9.2.3 The engines size for all three-quarter-ton trucks up to Class 4 trucks shall be unleaded shall be minimum 360 HP. 2.9.2.4 The engines size for all three-quarter-ton trucks up to Class 5 and larger diesel shall be minimum 330 HP. SERIAL 230202-C 2.9.2.5 The bed size for all trucks shall be a minimum of six and half feet for short bed and eight feet for long bed. Alternative bed lengths offered by manufactures may be considered depending on County requirements. 2.10 CLASS CODES PASSENGER AND SUV 2.10.1 1001 Compact Size Sedan 2.10.2 1003 Compact Size Hybrid 2.10.3 1013 Compact Size Crossover SUV Front-Wheel-Drive (FWD) 2.10.4 1015 Compact Size Crossover SUV All-Wheel-Drive (AWD) 2.10.5 1014 Compact Size Crossover SUV Hybrid 2.10.6 1004 Medium Size Sedan Hybrid 2.10.7 1010 Medium Size Sedan 2.10.8 1012 Medium Size Crossovers SUV FWD 2.10.9 1016 Medium Size SUV FWD 2.10.10 1017 Medium Size SUV AWD 2.10.11 1020 Full Size Sedan 2.10.12 1051 Full Size Body On Frame SUV 4WD 2.10.13 1055 Full Size Body On Frame EXT Extra-large (XL) SUV 4W 2.10.14 1002 Small Sedan 2.11 CLASS CODE TRUCKS/MINI CARGO/PASSENGER VANS 2.11.1 2001 Compact Truck 2.11.2 2002 Compact Truck 4WD 2.11.3 2004 Compact Truck Crew Cab 4WD 2.11.4 2005 Compact Truck EXT Cab 2.11.5 2006 Compact Truck EXT 4WD 2.11.6 2056 Midsize Truck Crew Cab Short Bed 4WD 2.11.7 2057 Midsize Truck Crew Cab Long Bed 2WD 2.11.8 2058 Midsize Truck EXT Cab 4WD 2.11.9 2059 Midsize Truck EXT Cab 2WD 2.11.10 2010 Half-Ton Truck 2.11.11 2011 Half-Ton Truck 4WD 2.11.12 2012 Half-Ton Truck Crew Cab SERIAL 230202-C 2.11.13 2014 Half-Ton Truck Crew Cab 4WD 2.11.14 2015 Half-Ton Truck EXT Cab 2.11.15 2016 Half-Ton Truck EXT Cab 4WD 2.11.16 2020 Three-Quarter-Ton Truck 2.11.17 2021 Three-Quarter-Ton Truck 4WD 2.11.18 2022 Three-Quarter-Ton Truck Crew Cab 2.11.19 2023 Three-Quarter-Ton Truck Crew Cab 4WD 2.11.20 2023A Three-Quarter-Ton Truck EXT Cab 2.11.21 2023B Three-Quarter-Ton Truck EXT Cab 4WD 2.11.22 2024 Three-Quarter-Ton Truck Bed Delete 2.11.23 2025 Three-Quarter-Ton Truck Bed Delete 4WD 2.11.24 2026 Three-Quarter-Ton Truck Crew Cab Bed Delete 4WD 2.11.25 2027 Three-Quarter-Ton Truck EXT Cab Bed Delete 2.11.26 2029 Three-Quarter-Ton Truck EXT Cab Bed Delete 4WD 2.11.27 2031 One-Ton Truck 4WD 2.11.28 2032 One-Ton Truck Crew Cab 2.11.29 2033 One-Ton Truck Crew Cab 4WD 2.11.30 2034 One-Ton Truck Bed Delete 2.11.31 2036 One-Ton Truck Crew Cab Bed Delete 2.11.32 2037 One-Ton Truck Crew Cab Bed Delete 4WD 2.11.33 2048 One-Ton Truck EXT Cab With Modular Prisoner/Wheelchair Body 2.11.34 2051 One-Ton Truck Crew Cab Dual Wheels 2.11.35 2052 One-Ton Truck Dual Wheels Bed Delete 2.11.36 2053 One-Ton Truck Dual Wheels 4WD 2.11.37 2054 One-Ton Truck Crew Cab Dual Wheels Bed Delete 2.11.38 20XY One-Ton Truck EXT Cab 4WD 2.11.39 2101 Mini Cargo Van 2.11.40 2102 Mini Passenger Van 2.11.41 2105 Half-Ton Cargo Van SERIAL 230202-C 2.11.42 2108 One-Ton Cargo Van 2.11.43 2111 Eight Passenger Van 2.11.44 2112 12 Passenger Van 2.11.45 2114 15 Passenger Van 2.11.46 2110 Three-Quarter-Ton Cargo Van 2.11.47 2110HT Three-Quarter Ton Cargo Van High Roof 2.11.48 2201 Two and Half-Ton Truck 2.11.49 2202 Two and Half-Ton Truck Crew Cab Chassis Only 2.11.50 2205 Prisoner Transport Buses 2.11.51 3211 Recreational Vehicle (RV) Clinics 2.12 CLASS CODE LAW ENFORCEMENT VEHICLES 2.12.1 1024 Full Size Sedan - Police Pursuit Vehicle (PPV) Unmarked 2.12.2 1025 Full Size Sedan – PPV marked 2.12.3 1057 Medium Size - Body On Frame SUV – PPV Marked 2.12.4 1052 Full Size - Body On Frame SUV – 4X4 Special Service Vehicle (SSV) – Unmarked 2.12.5 1053 Full Size - Body On Frame SUV – 4X4 SSV - Marked 2.12.6 1054 Full Size - Body On Frame SUV - 4X2 PPV - Marked 2.12.7 1059 Full Size - Body On Frame SUV - 4X2 PPV – Unmarked 2.12.8 2017 Half-Ton 4X4 Truck Crew Cab SSV - Unmarked Bed Size Six and Half Inches 2.12.9 2018 Half-Ton 4X4 Truck Crew Cab SSV - Marked Bed Size Six and Half Inches 2.12.10 2019 Half-Ton 4X4 Truck Crew Cab PPV – Marked Bed Size Six and Half Inches 2.13 VEHICLE EQUIPMENT REQUIREMENTS All vehicle pricing shall include the following minimum standard features: 2.13.1 All standard factory equipment 2.13.2 Engine type & size (See Section 2.9.2) 2.13.3 Interior shall be dark in color (i.e., black, dark grey, etc.), made of cloth material, and no bench seats, if available. 2.13.4 Automatic transmission SERIAL 230202-C 2.13.5 Cruise control/tilt wheel 2.13.6 Power door locks, power windows, power seats, and power mirrors 2.13.7 Minimum of three keys/entry device - fob’s and one valet key (when applicable) or keyless entry remotes per vehicle (depending on make and model and push start) no refurbished keys. All fob’s must be programed. 2.13.8 Air conditioning 2.13.9 Back up camera 2.13.10 Back up camera prep kit on cab chassis/bed deletes 2.13.11 Rear cargo area security cover (compact/medium SUV’s) 2.13.12 Floor mats (front and rear seating), only for carpet 2.13.13 Maximum aftermarket legal tinted glass - include on top of factory tinted glass/law enforcement vehicles may not be ordered with tinted windows may substitute with privacy glass. 2.13.14 Amplitude modulation (A/M) frequency modulation (F/M) stereo with hand-free Sync/Bluetooth capability 2.13.15 Larger driver & passenger doors mirrors (26001-pound GVW and above trucks only) 2.13.16 Back up alarm (10000 pounds GVW and above to include cargo vans and passenger vans) 2.13.17 Front tow hooks (10000 pounds GVW 4WD and above trucks only) 2.13.18 Heavy duty towing packages with receiver hitch two-inch with factory seven pin plug and aftermarket six-inch pin, heavy duty oil and transmission coolers (include factory built in brake controller, if applicable) 2.13.19 Truck bed lengths (See Section 2.9.2.5) 2.13.20 Skid plates (only 4WD trucks) 2.13.21 Electronic locking differential (on all 4WD and dual wheels) 2.13.22 Running boards full length (back of cab) on all full-size SUV’s, full size trucks and vans and SSV models. There may be exceptions for the running boards from back to the wheel well. 2.13.23 Rear A/C on all passenger vans, transits, and cargo vans 2.13.24 Factory up fitter switches on all trucks half-ton and larger (when applicable). 2.13.25 Center high mount stop lamp included on all cab chassis and bed deletes, 2.13.26 Factory installed Wireless Fidelity (Wi-Fi) (when applicable) in base level or government fleet vehicle manufacturers. SERIAL 230202-C 2.14 INTERIOR/EXTERIOR VEHICLE COLORS The County’s standard vehicle color for the exterior is white, exceptions are made for law enforcement vehicles. The County prefers dark interior when available. When submitting your quote/task orders, upload color charts for exterior and interior options, to include cloth seat patterns and designs for each vehicle model offered. 2.15 VEHICLE BUILD SHEET/SPECIFICATIONS Suppliers shall provide a manufacturer build sheet which shall include but is not limited to the axle ratio, transmission type, wheel type and tire size, paint codes, chassis specifications, drivetrain information, gross vehicle weight, oil and fuel capacities. 2.16 PREMIUM WARRANTY 2.16.1 The Premium Warranty Plan shall be for 60 months, 100,000 miles, and $0 deductible. This warranty plan will be applied on selected vehicle orders. The vehicle orders without extra coverage shall be covered under the manufacturer bumper to bumper plan. Suppliers shall provide the limits to their manufacturer warranty plan. The premium plan shall have coverage for components including but not limited to: engine, transmission, electrical, brakes, front and rear suspension, rear/front-wheel-drive axle, air conditioning and heating, high tech components, audio, interior/exterior lighting, emissions, steering, and safety. 2.16.2 The warranty price shall be listed on a separate line on the invoice, not taxable. Awarded supplier(s) shall warrant all dealer installed items for quality and workmanship. Warranty shall include 100 percent coverage for all options, components and labor. 2.16.3 Pre-Owned vehicles must have a minimum coverage up to 100,000 miles provided by a manufacturer (General Motors (GM), Ford, Dodge, Toyota, etc.) comprehensive (bumper to bumper) service plan. The service plan will vary by years/mileage/deductibles. 2.17 DELAYED WARRANTY 2.17.1 Delayed warranties must be available for all vehicles. Warranties do not commence until the County places the vehicle/equipment into service. The process may take approximately two to three months from the date of receipt and may be longer due to unforeseen circumstances. Supplier(s) are to provide a “Delayed Warranty” form along with the invoice. If no form is available, the County’s Fleet Management Office will send a notification via email when the vehicle/equipment has been placed in service with the date and mileage. NOTE: If the supplier(s) fail to arrange for delayed warranty with original equipment manufacturer (OEM), the supplier(s) are responsible for all costs incurred to make appropriate repairs at any dealership. 2.17.1.1 PRE-OWNED VEHICLE DELAY WARRANTY The supplier holds the warranty documentation until the County places the vehicle in service, at time of receipt. When the vehicle is placed in service, the warranty cost is processed for payment and the warranty start. 2.18 MANUFACTURER STATEMENT OF ORIGIN (MSO) The MSO must be included with the invoice at the time of delivery and signed over to the County. The County cannot process payment until this is received. The individual authorized signature must include their position title with the dealership and include the SERIAL 230202-C dealer number, no exceptions. This is a State of Arizona policy required when registering the vehicle(s). 2.19 OPERATING MANUALS The operating manuals are required at the time of delivery preferable electronic, to include; operational manuals, comprehensive service manuals, and schematic diagrams, minimum of one per unit purchased. If no hard copies of a service and repairs manual are available, provide a thumb drive, compact disc (CD), or website access at no cost to the County. 2.20 VEHICLE INSPECTIONS All truck builds are required to have a Commercial Driver’s License (CDL) Inspection and must be completed prior to delivery. All documentation must be submitted at the time of delivery with the invoice. 2.21 TIRE TAX Provide the flat price for State Tire Tax fee for all applications (if applicable). This cost must be listed on a separate line on the invoice, not to be included in the unit price or taxable. 2.22 TAX RATE The tax rate on the invoice shall match the supplier’s facility city tax. 2.23 SAFETY STANDARDS All vehicles must meet the requirements of all applicable Arizona State and Federal Motor Vehicle Laws as defined in Title 49, Code of Federal Regulations (C.F.R.) & 523 VEHICLE CLASSIFICATIONS and part 393.60 (d) MAXIMUM Legal tint. Exceptions may be allowed for law enforcement vehicles with written prior approval from the Law Enforcement agency. 2.24 PRICING All vehicle orders shall follow Government Fleet Pricing. Any incentives or rebates shall be passed on to County and identified on the task order. 2.24.1 All pricing shall include the standard features and guidelines outlined in Section 2.13. 2.24.2 The vehicle(s) requested off the lot or stock shall follow the same government fleet pricing with exception to applying any flooring cost and add-ons from the manufacturer and shipping, at no markup 2.24.3 For Class Code: Trucks/Mini Cargo/Passenger Vans, there are two sections to fill out. First section is for class codes for fuel type unleaded; the second section is for class codes for fuel type diesel. 2.24.4 It is very important to follow the minimum specification requirements in Section 2.13, to be considered an award in the class of vehicle or truck offered. If your offer exceeds the minimum specifications requirements, it may not be awarded, unless there is a unique build that requires the higher trim level model. 2.24.5 The County reserves the right to select the best fit vehicle or truck model in its class with the price not being the sole factor for award. This will involve unique, complex and specialty builds to hold all specialty added on components to fit the unique operations and to handle specialized equipment to be installed in the vehicle(s) or truck(s). SERIAL 230202-C 2.24.6 When an option(s) or performance feature was not included on the original task order or off the lot vehicle, the supplier must provide a Supplement Pricing quote to add on. 2.24.7 When it is in the best practice for the County, the County reserves the right to request a task order to one contractor to produce a package build with chassis, body and all upfitting components in the interior and exterior of the complex specialty vehicle. 2.24.7.1 When portions of the package build cannot be performed at the awarded contractor’s facility or one of their subcontractors, the contractors may use the contractors of record on the County’s Vehicle Outfitters contract. A list of vendors will be provided on the task order. 2.24.7.2 If one of the contractors on the County’s Vehicle Outfitters contract is assisting in the build, include the company name and the portion of the build on the task order. 2.24.7.3 These future builds shall have readily available replacement parts. No hard-to-find parts. 2.25 TITLE AND REGISTRATION The supplier(s) shall supply all titles & registrations on new and used vehicles provided to the County. 3.0 PURCHASING REQUIREMENTS 3.1 DELIVERY 3.1.1 Supplier(s) shall provide prior notice to the Fleet Management Office at 602-506- 4667 or 602-506-0123, with the number of vehicles to be delivered. All new vehicle arrivals shall be delivered to Equipment Services 3325 West Durango Street, Phoenix, Arizona 85009. Deliveries are accepted Monday through Friday 7:00 a.m. to 3:30 p.m. MST. 3.1.1.1 Upon arrival the supplier’s drivers will be directed to park the vehicle(s) in the Durango Garage on the fifth floor. The garage is behind the Durango maintenance yard. 3.1.1.2 The vehicles that are too high for the garage clearance shall be delivered to the secure fenced Get Ready lot or Auction lot, as directed by the Fleet Management Office. 3.1.1.3 An inspection of the vehicle(s) will be conducted within one business day of delivery to the Equipment Services facility. If a discrepancy is found, Fleet Management office will send an email and photos’ describing damages and discrepancies found. 3.1.1.4 All vehicle doors must be locked upon delivery and all keys must be dropped off at the fleet office building located at 3325 W. Durango Street, Phoenix, Arizona 85009. 3.1.2 All deliveries must be within 90 days up to 120 days from receipt of the purchase order unless other agreements have been made in writing by both parties. 3.1.2.1 All vehicle orders delivered outside of the Phoenix Metropolitan area shall be arranged to be transported to avoid adding miles to the new vehicle(s). SERIAL 230202-C 3.1.2.2 Exceptions are made for Class 6, Class 7 and Class 8 heavy duty trucks orders. 3.2 EXPEDITED DELIVERY 3.2.1 If the department determines that expedited delivery or other alternate shipping is required, it shall notify the contractor. The contractor shall determine any additional costs associated with such delivery terms and communicate that cost to the department. 3.2.2 The department shall not advise the contractor to proceed with an expedited shipment until acceptable terms are agreed upon and a purchase order is issued. Upon agreeing to the additional costs, the department shall advise the contractor to proceed. 3.2.3 Upon receipt of material(s) and invoicing, the department shall ensure that any additional charges are in compliance with and do not exceed agreed to costs. The department shall retain all documents related to these costs within the agency purchase file. 3.3 SHIPPING DOCUMENTS A packing list or other suitable shipping document shall accompany each shipment and shall include the following: 3.3.1 Contract serial number 3.3.2 Contractor’s name and address 3.3.3 Department name and address 3.3.4 Department purchase order number 3.3.5 A description of product(s) shipped, including item number(s), quantity(ies), number of containers and package number(s), as applicable 3.4 SHIPPING TERMS Bid price(s) and terms shall be F.O.B. Destination Freight Prepaid at the location(s) stipulated on the purchase order. All delivery locations are within Maricopa County. 3.5 INSTALLATION The contractor shall be responsible to install and present for inspection all equipment in a complete and ready-for-use condition with all components functioning, cleaned and tested, where applicable. The contractor’s price shall include delivery and installation of all equipment in complete operating condition. 3.6 ACCEPTANCE Upon delivery and successful installation, the material(s) shall be deemed accepted and the warranty period shall begin. Successful installation shall be defined as a) the material(s)/equipment is installed (as necessary) and fully operational; and b) initial training, if any, is complete. All documentation shall be completed prior to final acceptance. SERIAL 230202-C 3.7 STOCK The contractor shall be expected to stock sufficient quantities as may be necessary to meet the County’s needs and deliver as stated in the Invitation for Bids. 3.8 DISCONTINUED MATERIALS 3.8.1 In the event that a manufacturer discontinues materials, the County may allow the contractor to provide a substitute for the discontinued item or may cancel the contract. If the contractor requests permission to substitute a new material, the contractor shall provide the following to the County: 3.8.1.1 Documentation from the manufacturer that the material has been discontinued. 3.8.1.2 Documentation that names the replacement material. 3.8.1.3 Documentation that provides clear and convincing evidence that the replacement material meets or exceeds all specifications required by the original solicitation. 3.8.1.4 Documentation that provides clear and convincing evidence that the replacement material will be compatible with all the functions or uses of the discontinued material. 3.8.1.5 Documentation confirming that the price for the replacement is the same as or less than the discontinued material. 3.8.2 Material discontinuance applies only to those materials specifically listed on any resultant contract. This will not apply to catalog items not specifically listed on any resultant contract. 3.9 MODEL/YEAR OF MATERIALS The County will only accept bids offering the most current model/year equipment/material(s). 3.10 ORDER CUTOFF INFORMATION 3.10.1 Contractors submitting bids shall advise the County of all known order cutoff dates/times or lead-times for required items in this solicitation at the time of bid submission. Notification of any subsequent cutoff date(s)/time(s) or lead-times (learned after submission of bid) shall also be the contractor’s responsibility. The contractor shall advise the County of subsequent cutoff date(s)/time(s) by notifying the procurement officer, in writing, of the new information. 3.10.2 If the item(s) become no longer available, contractor shall notify County of the last available ordering date for the item(s) and may provide County with alternative item(s) that the County may elect to purchase at its option. If the alternative item(s) do not meet the County’s requirements, County may take action including termination of this contract for convenience per Section 4.14 – Termination for Convenience. 3.11 TRADE-INS Contractor may be requested to submit prices on trade-in(s). Whether materials will actually be traded is at the option of the County. SERIAL 230202-C 3.12 USAGE REPORT The contractor shall furnish the County a usage report, upon request, delineating the acquisition activity governed by the contract. The format of the report shall be approved by the County and shall disclose the quantity and dollar value of each contract item by individual unit of measure. 3.13 BACKGROUND CHECK Bidders/proposers may be required to pass multiple background checks (e.g., Sheriff’s Office, County Attorney's Office, Courts, as well as Maricopa County general government) to determine if the respondent is acceptable to do business with the County. This applies to, but is not limited to, the company, subcontractors, and employees. 3.14 INVOICES AND PAYMENTS 3.14.1 The contractor shall submit one legible copy of their detailed invoice before payment(s) will be made. Incomplete invoices will not be processed. At a minimum, the invoice must provide the following information: • Company name, address, and contact information • County bill-to name and contact information • Contract serial number • County purchase order number • Invoice number and date • Payment terms • Date of service or delivery • Quantity • Arrival and completion time • Description of purchase (product or services) • Upfit/outfit component(s) costs and supplier (if applicable) • Pricing per unit of purchase • Extended price • Warranty price (if appliable) • Freight (if applicable) • Expedited delivery cost (if applicable) • State tire tax fee • Tax rate • Total amount due 3.14.2 Problems regarding billing or invoicing shall be directed to the department as listed on the purchase order. 3.14.3 Payment will only be made to the contractor by Accounts Payable through the Maricopa County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT) process. After contract award, the contractor shall complete the Vendor Registration Form located on the County Department of Finance Vendor Registration website https://www.maricopa.gov/5169/Vendor-Information. 3.14.4 Discounts offered in the contract shall be calculated based on the date a properly completed invoice is received by the County. 3.14.5 EFT payments to the routing and account numbers designated by the contractor shall include the details on the specific invoices that the payment covers. The contractor is required to discuss remittance delivery capabilities with their designated financial institution for access to those details. SERIAL 230202-C 3.15 APPLICABLE TAXES 3.15.1 It is the responsibility of the contractor to determine any and all applicable taxes and include those taxes in their proposal. The legal liability to remit the tax is on the entity conducting business in Arizona. Tax is not a determining factor in contract award. 3.15.2 The County will look at the price or offer submitted and will not deduct, add, or alter pricing based on speculation or application of any taxes, nor will the County provide contractor any advice or guidance regarding taxes. If you have questions regarding your tax liability, seek advice from a tax professional prior to submitting your bid. You may also find information at https://www.azdor.gov/Business.aspx. Once your bid is submitted, the offer is valid for the time specified in this solicitation, regardless of mistake or omission of tax liability. If the County finds overpayment of a project due to tax consideration that was not due, the contractor shall be liable to the County for that amount, and by contracting with the County agrees to remit any overpayments back to the County for miscalculations on taxes included in a bid price. 3.15.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, state, and local taxes applicable to their operation and any persons employed by the contractor. Contractor shall, and require all subcontractors to, hold Maricopa County harmless from any responsibility for taxes, damages, and interest, if applicable, contributions required under Federal and/or state and local laws and regulations, and any other costs including: transaction privilege taxes, unemployment compensation insurance, Social Security, and Workers’ Compensation. Contractor may be required to establish, to the satisfaction of County, that any and all fees and taxes due to the City or the State of Arizona for any license or transaction privilege taxes, use taxes, or similar excise taxes are currently paid (except for matters under legal protest). 3.16 POST AWARD MEETING The contractor may be required to attend a post-award meeting with the department to discuss the terms and conditions of this contract. This meeting will be coordinated by the procurement officer of the contract. 3.17 STRATEGIC ALLIANCE for VOLUME EXPENDITURES (SAVE) The County is a member of the SAVE cooperative purchasing group. SAVE includes the State of Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified school districts. Under the SAVE Cooperative Purchasing Agreement, and with the concurrence of the successful respondent under this solicitation, a member of SAVE may access a contract resulting from a solicitation issued by the County. If contractor does not want to grant such access to a member of SAVE, state so in the bid. In the absence of a statement to the contrary, the County will assume that contractor does wish to grant access to any contract that may result from this bid. The County assumes no responsibility for any purchases by using entities. 3.18 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPAs) County currently holds ICPAs with numerous governmental entities. These agreements allow those entities, with the approval of the contractor, to purchase their requirements under the terms and conditions of the County contract. It is the responsibility of the non- County government entity to perform its own due diligence on the acceptability of the contract under its applicable procurement rules, processes, and procedures. Certain governmental agencies may not require an ICPA and may utilize this contract if it meets their individual requirements. Other governmental agencies may enter into a separate SERIAL 230202-C Statement of Work with the contractor to meet their own requirements. The County is not a party to any uses of this contract by other governmental entities. 3.19 VOLUNTARY EMPLOYEE DISCOUNTS 3.19.1 Contractors may voluntarily offer discounts to County employees for products or services provided under this contract. Whether a contractor offers or does not offer an employee discount is not a factor considered in the evaluation of responses to this solicitation. 3.19.2 Any discount offered is part of a commercial transaction between the contractor and individual County employees and the County is not a party to the transaction. Any disputes or issues arising from an individual commercial transaction between the contractor and an individual County employee is a matter between the contractor and the employee. If a discount is offered, the terms will be announced to County employees. 4.0 CONTRACTUAL TERMS & CONDITIONS 4.1 CONTRACT TERM This Invitation for Bids is for awarding a firm, fixed price purchasing contract to cover a term of one year. 4.2 OPTION TO RENEW The County may, at its option and with the concurrence of the contractor, renew the term of this contract up to a maximum of four additional years, (or at the County’s sole discretion, extend the contract on a month-to-month basis for a maximum of six months after expiration). The contractor shall be notified in writing by the Office of Procurement Services of the County’s intention to renew the contract term at least 60 calendar days prior to the expiration of the original contract term. 4.3 CONTRACT COMPLETION In preparation for contract completion, the contractor shall make all reasonable efforts for an orderly transition of its duties and responsibilities to another provider and/or to the County. This may include, but is not limited to, preparation of a transition plan and cooperation with the County or other providers in the transition. The transition includes the transfer of all records and other data in the possession, custody, or control of the contractor that are required to be provided to the County either by the terms of this agreement or as a matter of law. The provisions of this clause shall survive the expiration or termination of this agreement. 4.4 INDEMNIFICATION 4.4.1 To the fullest extent permitted by law, and to the extent that claims, damages, losses, or expenses are not covered and paid by insurance purchased by the contractor, the contractor shall defend, indemnify, and hold harmless the County (as Owner), its agents, representatives, officers, directors, officials, and employees from and against all claims, damages, losses, and expenses (including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from, the negligent acts, errors, omissions, or mistakes relating to the performance of this contract. 4.4.2 Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives, officers, directors, officials, and employees shall arise in connection with any claim, damage, loss, or expense that is attributable to bodily SERIAL 230202-C injury, sickness, disease, death, or injury to, impairment of, or destruction of tangible property, including loss of use resulting therefrom, caused by negligent acts, errors, omissions, or mistakes in the performance of this contract, but only to the extent caused by the negligent acts or omissions of the contractor, a subcontractor, anyone directly or indirectly employed by them, or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss, or expense is caused in part by a party indemnified hereunder. 4.4.3 The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this section. 4.4.4 The scope of this indemnification does not extend to the sole negligence of County. 4.5 INSURANCE 4.5.1 Contractor, at contractor’s own expense, shall purchase and maintain, at a minimum, the herein stipulated insurance from a company or companies duly licensed by the State of Arizona and possessing an AM Best, Inc. category rating of B++. In lieu of State of Arizona licensing, the stipulated insurance may be purchased from a company or companies, which are authorized to do business in the State of Arizona, provided that said insurance companies meet the approval of County. The form of any insurance policies and forms must be acceptable to County. 4.5.2 All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the contract is satisfactorily completed and formally accepted. Failure to do so may, at the sole discretion of County, constitute a material breach of this contract. 4.5.3 In the event that the insurance required is written on a claims-made basis, contractor warrants that any retroactive date under the policy shall precede the effective date of this contract and either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of two years beginning at the time work under this contract is completed. 4.5.4 Contractor’s insurance will be primary insurance as respects County, and any insurance or self-insurance maintained by County will not contribute to it. 4.5.5 Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect the County’s right to coverage afforded under the insurance policies. 4.5.6 The insurance policies may provide coverage that contains deductibles or self- insured retentions. Such deductibles and/or self-insured retentions shall not be applicable with respect to the coverage provided to County under such policies. Contractor shall be solely responsible for the deductible and/or self-insured retention and County, at its option, may require contractor to secure payment of such deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit. 4.5.7 The insurance policies required by this contract, except Workers’ Compensation and Errors and Omissions, shall name County, its agents, representatives, officers, directors, officials, and employees as additional insureds. 4.5.8 The policies required hereunder, except Workers’ Compensation and Errors and Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against County, its agents, representatives, officers, directors, officials, and employees for any claims arising out of contractor’s work or service. SERIAL 230202-C 4.5.9 If available, the insurance policies required by this contract may be combined with Commercial Umbrella Insurance policies to meet the minimum limit requirements. If a Commercial Umbrella insurance policy is utilized to meet insurance requirements, the Certificate of Insurance shall indicate which lines the Commercial Umbrella Insurance covers. 4.5.9.1 Commercial General Liability Commercial General Liability (CGL) insurance with a limit of not less than $2,000,000 for each occurrence, $4,000,000 Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit. The policy shall include coverage for premises liability, bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage, and shall not contain any provisions which would serve to limit third-party action over claims. There shall be no endorsement or modifications of the CGL limiting the scope of coverage for liability arising from explosion, collapse, or underground property damage. 4.5.9.2 Automobile Liability 4.5.9.2.1 Commercial/Business Automobile Liability insurance with a combined single limit for bodily injury and property damage of not less than $2,000,000 each occurrence with respect to any of the contractor’s owned, hired, and non-owned vehicles assigned to or used in performance of the contractor’s work or services or use or maintenance of the premises under this contract. 2.5.9.2.2 If vehicles or mobile equipment are used in the performance of the obligations under this Agreement, then Contractor shall maintain liability insurance for all owned, non-owned or hired vehicles so used in an amount not less than $2,000,000 per occurrence combined single limit. If such insurance contains a general aggregate limit, it shall apply separately to this agreement or be no less than two times the occurrence limit. Policy shall name the County as Additional Insureds. 4.5.9.3 Workers’ Compensation 4.5.9.3.1 Workers’ Compensation insurance to cover obligations imposed by Federal and state statutes having jurisdiction of contractor’s employees engaged in the performance of the work or services under this contract; and Employer’s Liability insurance of not less than $1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000 disease policy limit. 4.5.9.3.2 Contractor, its subcontractors, and sub-subcontractors waive all rights against this contract and its agents, officers, directors, and employees for recovery of damages to the extent these damages are covered by the Workers’ Compensation and Employer’s Liability or Commercial Umbrella Liability insurance obtained by contractor, its subcontractors, and its sub-subcontractors pursuant to this contract. SERIAL 230202-C 4.5.10 Certificates of Insurance 4.5.10.1 Prior to contract award, contractor shall furnish the County with valid and complete certificates of insurance, or formal endorsements as required by the contract in the form provided by the County, issued by contractor’s insurer(s), as evidence that policies providing the required coverage, conditions, and limits required by this contract are in full force and effect. Such certificates shall identify this contract number and title. 4.5.10.2 In the event any insurance policy(ies) required by this contract is (are) written on a claims-made basis, coverage shall extend for two years past completion and acceptance of contractor’s work or services and as evidenced by annual Certificates of Insurance. 4.5.10.3 If a policy does expire during the life of the contract, a renewal certificate must be sent to County 15 calendar days prior to the expiration date. 4.5.10.4 Certificates of Insurance shall identify Maricopa County as the certificate holder as follows: Maricopa County c/o Risk Management 301 W Jefferson St., Suite 910 Phoenix, AZ 85003 4.5.11 Cancellation and Expiration Notice Applicable to all insurance policies required within the insurance requirements of this contract, contractor’s insurance shall not be permitted to expire, be suspended, be canceled, or be materially changed for any reason without 30 calendar days prior written notice to Maricopa County. Contractor must provide notice to Maricopa County, within two business days of receipt, if they receive notice of a policy that has been or will be suspended, canceled, materially changed for any reason, has expired, or will be expiring. Such notice shall be sent directly to Maricopa County Office of Procurement Services and shall be mailed or hand delivered to 301 W. Jefferson St., Suite 700, Phoenix, AZ 85003, or emailed to the procurement officer noted in the solicitation. 4.6 FORCE MAJEURE 4.6.1 Neither party shall be liable for failure of performance, nor incur any liability to the other party on account of any loss or damage resulting from any delay or failure to perform all or any part of this contract, if such delay or failure is caused by events, occurrences, or causes beyond the reasonable control and without negligence of the parties. Such events, occurrences, or causes include, but are not limited to, acts of God/nature (including fire, flood, earthquake, storm, hurricane, or other natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is declared or not), civil war, riots, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalization, government sanction, lockout, blockage, embargo, labor dispute, strike, and interruption or failure of electricity or telecommunication service and pandemic. 4.6.2 Each party, as applicable, shall give the other party notice of its inability to perform and particulars in reasonable detail of the cause of the inability. Each party must use best efforts to remedy the situation and remove, as soon as practicable, the cause of its inability to perform or comply. SERIAL 230202-C 4.6.3 The party asserting Force Majeure as a cause for non-performance shall have the burden of proving that reasonable steps were taken to minimize delay or damages caused by foreseeable events, that all non-excused obligations were substantially fulfilled, and that the other party was timely notified of the likelihood or actual occurrence which would justify such an assertion, so that other prudent precautions could be contemplated. 4.7 ORDERING AUTHORITY Any request for purchase shall be accompanied by a valid purchase order issued by a County department or directed by a Certified Agency Procurement Aid (CAPA) with a purchase card for payment. 4.8 AVAILABILITY OF FUNDS 4.8.1 The provisions of this contract relating to payment shall become effective when funds assigned for the purpose of compensating the contractor as herein provided are actually available to County for disbursement. The County shall be the sole judge and authority in determining the availability of funds under this contract. County will keep the contractor fully informed as to the availability of funds. 4.8.2 If any action is taken by any state agency, Federal department, or any other agency or instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in connection with, this contract, County may amend, suspend, decrease, or terminate its obligations under, or in connection with, this contract. In the event of termination, County will be liable for payment only for services rendered prior to the effective date of the termination, provided that such services are performed in accordance with the provisions of this contract. County will give written notice of the effective date of any suspension, amendment, or termination under this section, at least 10 days in advance. 4.9 INTERNET ORDERING CAPABILITY It is the intent of Maricopa County to use the Internet to communicate and to place orders under this contract. 4.10 NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION This contract does not guarantee any minimum or maximum purchases will be made. Orders will only be placed under this contract when the County identifies a need and proper authorization and documentation have been approved. 4.11 PURCHASE ORDERS 4.11.1 County reserves the right to cancel purchase orders within a reasonable period of time after issuance. Should a purchase order be canceled, the County agrees to reimburse the contractor for actual and documentable costs incurred by the contractor in response to the purchase order. The County will not reimburse the contractor for any costs incurred after receipt of County notice of cancellation, or for lost profits, or for shipment of product prior to issuance of purchase order. 4.11.2 Contractor agrees to accept verbal notification of cancellation of purchase orders from the County with written notification to follow. Contractor specifically acknowledges to be bound by this cancellation policy. 4.12 SUSPENSION OF WORK The procurement officer may order the contractor, in writing, to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the procurement officer SERIAL 230202-C determines appropriate for the convenience of the County. No adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the contractor. No request for adjustment under this clause shall be granted unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the suspension, delay, or interruption, but not later than the date of final payment under the contract. 4.13 STOP WORK ORDER 4.13.1 The procurement officer may, at any time, by written order to the contractor, require the contractor to stop all, or any part, of the work called for by this contract for a period of 90 calendar days after the order is delivered to the contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop work order issued under this clause. Upon receipt of the order, the contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 calendar days after a stop work order is delivered to the contractor, or within any extension of that period to which the parties shall have agreed, the procurement officer shall either: 4.13.1.1 cancel the stop work order; or 4.13.1.2 terminate the work covered by the order as provided in the Termination for Default or the Termination for Convenience clause of this contract. 4.13.2 The procurement officer may make an equitable adjustment in the delivery schedule and/or contract price, and the contract shall be modified, in writing, accordingly, if the contractor demonstrates that the stop work order resulted in an increase in costs to the contractor. 4.14 TERMINATION FOR CONVENIENCE Maricopa County may terminate the resultant contract for convenience by providing 60 calendar days advance notice to the contractor. 4.15 TERMINATION FOR DEFAULT 4.15.1 The County may, by written Notice of Default to the contractor, terminate this contract in whole or in part if the contractor fails to: 4.15.1.1 deliver the supplies or to perform the services within the time specified in this contract or any extension; 4.15.1.2 make progress, so as to endanger performance of this contract; or 4.15.1.3 perform any of the other provisions of this contract. 4.15.2 The County’s right to terminate this contract under these subparagraphs may be exercised if the contractor does not cure such failure within 10 business days (or more if authorized in writing by the County) after receipt of a Notice to Cure from the procurement officer specifying the failure. 4.16 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST Notice is given that, pursuant to Arizona Revised Statute (A.R.S.) § 38-511, the County may cancel any contract without penalty or further obligation within three years after execution of the contract, if any person significantly involved in initiating, negotiating, securing, drafting, or creating the contract on behalf of the County is at any time, while the SERIAL 230202-C contract or any extension of the contract is in effect, an employee or agent of any other party to the contract in any capacity or consultant to any other party of the contract with respect to the subject matter of the contract. Additionally, pursuant to A.R.S. § 38-511, the County may recoup any fee or commission paid or due to any person significantly involved in initiating, negotiating, securing, drafting, or creating the contract on behalf of the County from any other party to the contract arising as the result of the contract. 4.17 OFFSET FOR DAMAGES In addition to all other remedies at Law or Equity, the County may offset from any money due to the contractor any amounts contractor owes to the County for damages resulting from breach or deficiencies in performance of the contract. 4.18 CONTRACTOR LICENSE REQUIREMENT 4.18.1 The contractor shall procure all permits, insurance, and licenses and pay the charges and fees necessary and incidental to the lawful conduct of his/her business, and, as necessary, complete any requirements, by any and all governmental or non-governmental entities as mandated to maintain compliance with and remain in good standing. The contractor shall keep fully informed of existing and future trade or industry requirements, and Federal, state, and local laws, ordinances, and regulations which in any manner affect the fulfillment of a contract and shall comply with the same. Contractor shall immediately notify both Office of Procurement Services and the department of any and all changes concerning permits, insurance, or licenses. 4.18.2 Contractor furnishing finished products, materials, or articles of merchandise that will require installation or attachment as part of the contract shall possess any licenses required. Contractor is not relieved of its obligation to obtain and possess the required licenses by subcontracting of the labor portion of the contract. Contractors are advised to contact the Arizona Registrar of Contractors, Chief of Licensing, to ascertain licensing requirements for a particular contract. Contractor shall identify which license(s), if any, the Registrar of Contractors requires for performance of the contract. 4.19 SUBCONTRACTING 4.19.1 The contractor may not assign to another contractor or subcontract to another party for performance of the terms and conditions hereof without the written consent of the County. All correspondence authorizing subcontracting must reference the bid serial number and identify the job or project. 4.19.2 The subcontractor’s rate for the job shall not exceed that of the prime contractor’s rate, as bid in the task order, unless the prime contractor is willing to absorb any higher rates. The subcontractor’s invoice shall be invoiced directly to the prime contractor, who in turn shall pass-through the costs to the County, without mark- up. A copy of the subcontractor’s invoice must accompany the prime contractor’s invoice. 4.20 AMENDMENTS All amendments to this contract shall be in writing and approved/signed by both parties. Maricopa County Office of Procurement Services shall be responsible for approving all amendments for Maricopa County. SERIAL 230202-C 4.21 ADDITIONS/DELETIONS OF COMMODITIES The County reserves the right to add and/or delete materials to a contract. If additional materials are required from a contract, prices for such additions will be negotiated between the contractor and the County. 4.22 RIGHTS IN DATA 4.22.1 The County shall have the use of data and reports resulting from a contract without additional cost or other restriction except as may be established by law or applicable regulation. Each party shall supply to the other party, upon request, any available information that is relevant to a contract and to the performance thereunder. 4.22.2 Data, records, reports, and all other information generated for the County by a third party as the result of a contract are the property of the County and shall be provided in a format designated by the County or shall be and remain accessible to the County into perpetuity. 4.23 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR OTHER REVIEW 4.23.1 In accordance with Section MC1-372 of the Maricopa County Procurement Code, the contractor agrees to retain (physical or digital copies of) all books, records, accounts, statements, reports, files, and other records and back-up documentation relevant to this contract for six years after final payment or until after the resolution of any audit questions, which could be more than six years, whichever is longest. The County, Federal or state auditors and any other persons duly authorized by the department shall have full access to and the right to examine, copy, and make use of, any and all said materials. 4.23.2 If the contractor’s books, records, accounts, statements, reports, files, and other records and back-up documentation relevant to this contract are not sufficient to support and document that requested services were provided, the contractor shall reimburse Maricopa County for the services not so adequately supported and documented. 4.24 AUDIT DISALLOWANCES If at any time it is determined by the County that a cost for which payment has been made is a disallowed cost, the County will notify the contractor in writing of the disallowance. The course of action to address the disallowance shall be at sole discretion of the County, and may include either an adjustment to future invoices, request for credit, request for a check, or a deduction from current invoices submitted by the contractor equal to the amount of the disallowance, or to require reimbursement forthwith of the disallowed amount by the contractor by issuing a check payable to Maricopa County. 4.25 STRICT COMPLIANCE Acceptance by County of a performance that is not in strict compliance with the terms of the contract shall not be deemed to be a waiver of strict compliance with respect to all other terms of the contract. 4.26 VALIDITY The invalidity, in whole or in part, of any provision of this contract shall not void or affect the validity of any other provision of the contract. SERIAL 230202-C 4.27 SEVERABILITY The removal, in whole or in part, of any provision of this contract shall not void or affect the validity of any other provision of this contract. 4.28 RELATIONSHIPS 4.28.1 In the performance of the services described herein, the contractor shall act solely as an independent contractor, and nothing herein or implied herein shall at any time be construed as to create the relationship of employer and employee, co- employee, partnership, principal and agent, or joint venture between the County and the contractor. 4.28.2 The County reserves the right of final approval on proposed staff. Also, upon request by the County, the contractor will be required to remove any employees working on County projects and substitute personnel based on the discretion of the County within two business days, unless previously approved by the County. 4.29 NON-DISCRIMINATION Contractor agrees to comply with all provisions and requirements of Arizona Executive Order 2009-09, including flow down of all provisions and requirements to any subcontractors. Executive Order 2009-09 supersedes Executive Order 99-4 and amends Executive Order 75-5 and is hereby incorporated into this contract as if set forth in full herein. During the performance of this contract, contractor shall not discriminate against any employee, client, or any other individual in any way because of that person’s age, race, creed, color, religion, sex, disability, or national origin. (Arizona Executive Order 2009-09 can be viewed at https://apps.azsos.gov/public_services/register/2009/46/governor.pdf). 4.30 WRITTEN CERTIFICATION PURSUANT TO A.R.S. § 35-393.01 If vendor engages in for-profit activity and has 10 or more employees, and if this agreement has a value of $100,000 or more, vendor certifies it is not currently engaged in, and agrees for the duration of this agreement to not engage in, a boycott of goods or services from Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a regulation issued pursuant to 50 U.S.C. § 4842. 4.31 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION 4.31.1 The undersigned (authorized official signing on behalf of the contractor) certifies to the best of his or her knowledge and belief that the contractor, its current officers, and directors: 4.31.1.1 are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from being awarded any contract or grant by any United States department or agency or any state, or local jurisdiction; 4.31.1.2 have not within a three-year period preceding this contract: 4.31.1.2.1 been convicted of fraud or any criminal offense in connection with obtaining, attempting to obtain, or as the result of performing a government entity (Federal, state or local) transaction or contract; or 4.31.1.2.2 been convicted of violation of any Federal or state antitrust statutes or conviction for embezzlement, theft, forgery, bribery, falsification or destruction of records, making false SERIAL 230202-C statements, or receiving stolen property regarding a government entity transaction or contract; 4.31.1.3 are not presently indicted or criminally charged by a government entity (Federal, state or local) with commission of any criminal offenses in connection with obtaining, attempting to obtain, or as the result of performing a government entity public (Federal, state or local) transaction or contract; 4.31.1.4 are not presently facing any civil charges from any governmental entity regarding obtaining, attempting to obtain, or from performing any governmental entity contract or other transaction; and 4.31.1.5 have not within a three-year period preceding this contract had any public transaction (Federal, state or local) terminated for cause or default. 4.31.2 If any of the above circumstances described in the paragraph are applicable to the entity submitting a bid for this requirement, include with your bid an explanation of the matter including any final resolution. 4.31.3 The contractor shall include, without modification, this clause in all lower tier covered transactions (i.e., transactions with subcontractors or sub-subcontractors) and in all solicitations for lower tier covered transactions related to this contract. If this clause is applicable to a subcontractor or sub-subcontractor, the contractor shall include the information required by this clause with their bid. 4.32 VERIFICATION REGARDING COMPLIANCE WITH A.R.S. § 41-4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS 4.32.1 By entering into the contract, the contractor warrants compliance with the Immigration and Nationality Act (INA using E-Verify) and all other Federal immigration laws and regulations related to the immigration status of its employees and A.R.S. § 23-214(A). The contractor shall obtain statements from its subcontractors certifying compliance and shall furnish the statements to the procurement officer upon request. These warranties shall remain in effect through the term of the contract. The contractor and its subcontractors shall also maintain Employment Eligibility Verification forms (I-9) as required by the Immigration Reform and Control Act of 1986, as amended from time to time, for all employees performing work under the contract and verify employee compliance using the E-Verify system and shall keep a record of the verification for the duration of the employee’s employment or at least three years, whichever is longer. I-9 forms are available for download at www.uscis.gov. 4.32.2 The County retains the legal right to inspect documents of contractor and subcontractor employees performing work under this contract to verify compliance with paragraph 4.32.1 of this section. Contractor and subcontractor shall be given reasonable notice of the County’s intent to inspect and shall make the documents available at the time and date specified. Should the County suspect or find that the contractor or any of its subcontractors are not in compliance, the County will consider this a material breach of the contract and may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, termination of the contract for default, and suspension and/or debarment of the contractor. All costs necessary to verify compliance are the responsibility of the contractor. SERIAL 230202-C 4.33 INFLUENCE 4.33.1 As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort to influence an employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct, may be grounds for disbarment or suspension under MC1-902. 4.33.2 An attempt to influence includes, but is not limited to: 4.33.2.1 A person offering or providing a gratuity, gift, tip, present, donation, money, entertainment or educational passes or tickets, or any type of valuable contribution or subsidy that is offered or given with the intent to influence a decision, obtain a contract, garner favorable treatment, or gain favorable consideration of any kind. 4.33.3 If a person attempts to influence any employee or agent of Maricopa County, the chief procurement officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract. 4.33.4 ABSOLUTELY NO CONTACT BETWEEN THE RESPONDENT AND ANY COUNTY PERSONNEL, OTHER THAN THE OFFICE OF PROCUREMENT SERVICES, IS ALLOWED DURING THE SOLICITATION PROCESS UNLESS THE COMMUNICATION IS IN REGARD TO PRE-EXISTING BUSINESS WITH THE COUNTY. ANY COMMUNICATIONS REGARDING THE SOLICITATION, ITS PARTICIPANTS, OR ANY DOCUMENTATION PRIOR TO THE CONTRACT AWARD MAY BE GROUNDS FOR DISMISSAL OF THE RESPONDENT FROM THE EVALUATION PROCESS. 4.34 CONFIDENTIALITY In the course of the solicitation process, the County may disclose information that is proprietary or confidential. By submitting a bid to the solicitation, the offeror agrees that, except as necessary to prepare a response to this solicitation, neither it nor its agents or employees will communicate, divulge, or disseminate to any third-party persons or entities, any information that is disclosed to it by the County during the course of these discussions without the express written authorization of the County. If the offeror does disclose County proprietary or confidential information to a third party in preparing a response to this solicitation, it shall require the third party to acknowledge and comply with this provision. 4.35 CONFIDENTIAL INFORMATION 4.35.1 Any information obtained in the course of performing this contract may include information that is proprietary or confidential to the County. This provision establishes the contractor’s obligation regarding such information. 4.35.2 The contractor shall establish and maintain procedures and controls that are adequate to assure that no information contained in its records and/or obtained from the County or from others in carrying out its functions (services) under the contract shall be used by or disclosed by it, its agents, officers, or employees, except as required to efficiently perform duties under the contract. The contractor’s procedures and controls, at a minimum, must be the same procedures and controls it uses to protect its own proprietary or confidential information. If, at any time during the duration of the contract, the County determines that the procedures and controls in place are not adequate, the contractor shall institute any new and/or additional measures requested by the County within 15 business days of the written request to do so. SERIAL 230202-C 4.35.3 Any requests to the contractor for County proprietary or confidential information shall be referred to the County for review and approval, prior to any dissemination. 4.36 PUBLIC RECORDS Under Arizona law, all offers submitted and opened are public records and must be retained by the County at the Maricopa County Office of Procurement Services. Offers shall be open to public inspection and copying after contract award and execution, except for such offers or sections thereof determined to contain proprietary or confidential information by the Office of Procurement Services. If an offeror believes that information in its offer or any resulting contract should not be released in response to a public record request, under Arizona law, the offeror shall indicate the specific information deemed confidential or proprietary and submit a statement with its offer detailing the reasons that the information should not be disclosed. Such reasons shall include the specific harm or prejudice which may arise from disclosure. The records manager of the Office of Procurement Services shall determine whether the identified information is confidential pursuant to the Maricopa County Procurement Code. 4.37 INTEGRATION This contract represents the entire and integrated agreement between the parties and supersedes all prior negotiations, proposals, communications, understandings, representations, or agreements, whether oral or written, expressed, or implied. 4.38 UNIFORM ADMINISTRATIVE REQUIREMENTS By entering into this contract, the contractor agrees to comply with all applicable provisions of Title 2, Subtitle A, Chapter II, Part 200—UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 C.F.R. § 200 et seq. 4.39 GOVERNING LAW This contract shall be governed by the laws of the State of Arizona. Venue for any actions or lawsuits involving this contract will be in Maricopa County Superior Court, Phoenix, Arizona. 4.40 FORCED LABOR 4.40.1 By submitting a bid for this solicitation and/or entering into a contract as a result of this solicitation, contractor agrees to comply with all applicable portions of Arizona Revised Statutes Section 35-394. Contracting; procurement; prohibition; written certification; remedy; termination; exception; definitions. 4.40.2 Contractor certifies that it does not currently, and agrees for the duration of the contract, that it will not use: 4.40.2.1 The forced labor of ethnic Uyghurs in the People’s Republic of China. 4.40.2.2 Any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China. 4.40.2.3 Any contractors, subcontractors or suppliers that use the forced labor or any good or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China. 4.40.3 If contractor becomes aware during the term of the agreement that contractor is not in compliance with this paragraph, the contractor shall notify the County within five business days after becoming aware of the noncompliance. If the contractor SERIAL 230202-C fails to provide a written certification to the County that the contractor has remedied the noncompliance within 180 days after notifying the County of its noncompliance, then the agreement terminates, except that if the agreement termination date occurs before the end the 180-day period, the agreement terminates on the agreement termination date. 4.41 UNIQUE ENTITY IDENTIFIER (UEI) AND SYSTEM FOR AWARD MANAGEMENT REGISTRATION All contractors that receive federal funding must have a UEI number through https://sam.gov/content/entity-registration. Contractor must also remain current with the System for Award Management www.sam.gov throughout the term of the contract. 4.42 RELIGIOUS ACTIVITIES The contractor agrees that costs, planned or claimed, including costs incurred, shall not include any expense for any religious activity. 4.43 POLITICAL ACTIVITY PROHIBITED None of the funds, materials, property, or services contributed by the County or the contractor under the agreement shall be used in the performance of this agreement for any partisan political activity, or to further the election or defeat of any candidate for public office. 4.44 EQUAL EMPLOYMENT OPPORTUNITY 4.44.1 The contractor shall not discriminate against any employee or applicant for employment because of race, age, disability, color, religion, sex, or national origin. The contractor shall take affirmative action to ensure applicants are employed and that employees are treated during employment without regard to their race, age, disability, color, religion, sex, or national origin. Such action shall include but is not limited to the following: employment, upgrading, demotion or transfer, recruitment, or recruitment advertising, lay-off or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. 4.44.2 Contractor shall comply with the following provisions: 4.44.2.1 Title VI and VII of the Civil Rights Act of 1964, as amended (42 U.S.C. §§ 2000a, et seq.); 4.44.2.2 The Rehabilitation Act of 1973, as amended (29 U.S.C. §§ 701, et seq.); 4.44.2.3 The Age Discrimination in Employment Act of 1967, as amended (29 U.S.C. §§ 621, et seq.); 4.44.2.4 The Americans With Disabilities Act of 1990 (42 U.S.C. §§ 12101, et seq.); and Arizona Executive Order 2009-09, as amended, et seq. which mandates that all persons shall have equal access to employment opportunities. 4.44.2.5 Contractor understands that the United States has the right to seek judicial enforcement of this assurance. 4.45 CERTIFICATION REGARDING LOBBYING 4.45.1 Contractor certifies, to the best of their knowledge and belief, that: SERIAL 230202-C 4.45.1.1 No federal appropriated funds have been paid or will be paid, by or on behalf of the contractor, to any person for influencing or attempting to influence an officer or employee of any agency. This applies to a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant. Including the making of any federal, loan the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 4.45.2 If any funds other than federal appropriated funds, have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. 4.45.3 Contractor shall include Lobbying Certification language in the award documents for all subcontractors (including sub-grants, and contract under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. 4.45.3.1 The Lobbying Certification is a material representation of fact upon which reliance was placed when this transaction is made or entered into. Submission of this certification is prerequisite for making or entering into this transaction imposed by section 1352, Title 31, U.S. Code. Any successful proposer(s) who fail to file the required certification shall be subject to a civil penalty of not less than $10,000.00 and not more than $100,000.00 for each such failure. 4.46 CLEAN AIR ACT & CLEAN WATER ACT Contractor must comply with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. 1857(h), section 508 of the Clean Water Act (33 U.S.C. 1368) Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15). 4.47 ENERGY POLICY AND CONSERVATION ACT Contractor must adhere to the standards and policies relating to energy efficiency, which are contained in the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat.871).