Summary Sheet for - PURCHASE ORDER TO IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR HIV SURVEILLANCE PROGRAM (230062)

Agenda Item Id: 230062
Item Title
PURCHASE ORDER TO IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR HIV SURVEILLANCE 
PROGRAM
C Number:  C-86-23-125-X-01
Action Requested:
 Approve Purchase Order (PO) 574373 to Intergovernmental Agreement (IGA) Contract No. CTR059146, 
HIV Surveillance Program between Arizona Department of Human Services (ADHS) and Maricopa County 
by and through its Department of Public Health.  This PO is in the amount of $73,791.74 which brings 
the not-to-exceed amount to $131,695.74 for the budget period January 1, 2023, through December 31, 
2023.  The IGA term is January 01, 2022, to December 31, 2026.
This grant award is reoccurring and has been awarded to the department in previous years.  It is non-
competitive and there is no cash or in-kind match required.  The grant award is a mandated function and 
should it be dis-continued, on-going contributions may be required.  
This grant deviates from County policy A2505 and does not allow for full indirect cost reimbursement 
but a maximum of 15% of salaries and employee related expenses.  The Department of Public Health’s 
indirect rate for FY24 is 15.65%.  Total indirect expenses based on full award are estimated to be 
$10,042.09 of which $9,625.01 is recoverable and $417.08 is not recoverable; and, if necessary, will be 
absorbed by the departments operating budget.
Departmental indirect rates are re-established at the beginning of each fiscal year and the future 
indirect rates will be collected at the corresponding rates.    
Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and 
therefore expenditure of revenues is not prohibited by the budget law.  This Amendment does not alter 
the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42-
17105.  The overall grant budget will be adjusted as necessary to accommodate this grant through a 
future reconciliation. 
Additional Information:
 The HIV Surveillance Program provides for HIV Case Surveillance activities in accordance with the most 
recent guidelines from the CDC.  
History: 
 
C-86-23-125-X-00 approved 04/12/2023
Item Notes:

08/07/2023 01:43:40 PM  Dorene Stretar     Reviewed
Is there a Financial Impact?
No
General Item Information
Department: Public Health
Contact Name: John Lick
Meeting Date: 8/23/2023 9:30 AM - Formal