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Project Name: Roadway Safety Action Plan
Project No.:
TP2501.101
Rev. 9/30/25
Page 1
PROFESSIONAL SERVICES AGREEMENT
PRE-DESIGN SERVICES
ROADWAY SAFETY ACTION PLAN
PROJECT NO. TP2501.101
Council Date: May 7, 2026
THIS AGREEMENT (“Agreement”) is made and entered into on the _______ day of _______________,
2026, (“Effective Date”), by and between City of Chandler, an Arizona municipal corporation,
("City''), and Y2K Engineering, LLC, an Arizona company, ("Consultant") (City and Consultant may
individually be referred to as “Party” and collectively referred to as “Parties”).
This is a federally funded project, using FHWA funds.
RECITALS
A. City proposes to engage Consultant to provide pre-design services for Roadway Safety
Action Plan project (“Project”) as more fully described in Exhibit "A" (“Services”), which is
attached to and made a part of this Agreement by this reference.
B. Consultant is ready, willing, and able to provide the services described in Exhibit “A” for
the compensation and fees set forth and as described in Exhibit ”B”, which is attached to
and made a part of this Agreement by this reference.
C. City desires to enter into an Agreement with Consultant to provide these services under
the terms and conditions set forth in this Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the premises and the mutual promises contained in this
Agreement, City and Consultant agree as follows:
SECTION I--CONSULTANT’S SERVICES
Consultant must perform the services described in Exhibit “A” to City’s satisfaction within the
terms and conditions of this Agreement and within the care and skill that a person who
provides similar services in Chandler, Arizona exercises under similar conditions. All work or
services furnished by Consultant under this Agreement must be performed in a skilled and
workmanlike manner. All fixtures, furnishings, and equipment furnished by Consultant as
part of the work or services under this Agreement must be new, or the latest model, and of
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Project Name: Roadway Safety Action Plan
Project No.:
TP2501.101
Rev. 9/30/25
Page 2
the most suitable grade and quality for the intended purpose of the work or service.
SECTION II--PERIOD OF SERVICE
Consultant must perform the services described in Exhibit “A” for the term of this
Agreement. Unless amended in writing by the Parties, the Agreement term expires 500
calendar days after the Notice to Proceed (NTP) Date.
SECTION III--PAYMENT OF COMPENSATION AND FEES
Unless amended in writing by the Parties, Consultant’s compensation and fees as more fully
described in Exhibit “B” for performance of the services approved and accepted by City
under this Agreement must not exceed $700,000 for the full term of the Agreement.
Consultant may not increase any compensation or fees under this Agreement without the
City’s prior written consent. Consultant must submit monthly requests for payment of
services approved and accepted during the previous billing period and must include, as
applicable, detailed invoices and receipts, a narrative description of the tasks accomplished
during the billing period, a list of any deliverables submitted, and any subconsultant’s or
supplier’s actual requests for payment plus similar narrative and listing of their work.
Consultant must submit an Application and Certification for Payment Sheet with the monthly
request for payment to: CapitalProjects.Payables@chandleraz.gov. Payment for those
services negotiated as a lump sum will be made in accordance with the percentage of the
work completed during the preceding billing period. Services negotiated as a not-to-exceed
fee will be paid in accordance with the work effort expended on the service during the
preceding month. All requests for payment must be submitted to City for review and
approval. City will make payment for approved and accepted services within 30 calendar days
of City’s receipt of the request for payment. Consultant bears all responsibility and liability for
any and all tax obligations that result from Consultant’s performance under this Agreement.
SECTION IV--CITY'S OBLIGATIONS
As part of Consultant’s services under this Agreement, City will provide furnished items,
services, or obligations as detailed in Exhibit “D”.
SECTION V--GENERAL CONDITIONS
5.1 Notices. Unless otherwise provided herein, demands under this Agreement must be in
writing and will be deemed to have been duly given and received either (a) on the date of
service if personally served on the party to whom notice is to be given, or (b) on the third day
after the date of the postmark of deposit by first class United States mail, registered or
certified, postage prepaid and properly addressed as follows:
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Project Name: Roadway Safety Action Plan
Project No.:
TP2501.101
Rev. 9/30/25
Page 3
To
City:
City of Chandler - Public Works & Utilities Department
Attn: CIP City Engineer: Daniel Haskins, P.E.
P.O. Box 4008, Mail Stop 407
Chandler, AZ 85244-4008
Phone: 480-782-3335 Email: Daniel.Haskins@chandleraz.gov
With a copy to:
City of Chandler - Public Works & Utilities Department
Attn: Alyssa Siqueiros, Project Manager
P.O. Box 4008, Mail Stop 407, Chandler, AZ 85244-4008
Phone: 480-782-3343 Email: Alyssa.Siqueiros@chandleraz.gov
To Consultant:
LEGAL COMPANY NAME: Y2K Engineering, LLC
Mailing Address: 1921 South Alma School Road, Suite 204
Mesa, AZ 85210
Physical Address: 1921 South Alma School Road, Suite 204
Mesa, AZ 85210
Statutory Agent Name: Yung Koprowski
Statutory Agent Mailing Address: 1921 South Alma School Road, Suite
204 Mesa, AZ 85210
Statutory Agent Physical Address: 1921 South Alma School Road, Suite
204 Mesa, AZ 85210
CONSULTANT’S AUTHORIZED PROJECT REPRESENTATIVE
Name: Yung Koprowski
Title: Principal
Phone: 602-837-4968
Email: ykoprowski@y2keng.com
5.2 Records/Audit. Records of Consultant’s direct personnel payroll, reimbursable expenses
pertaining to this Agreement and records of accounts between City and Consultant must be
kept on the basis of generally accepted accounting principles and must be made available to
City and its auditors for up to three years following City’s final acceptance of the services
under this Agreement (this requirement is increased to five years if construction of this
project is federally funded). City, its authorized representative, or any federal agency,
reserves the right to audit Consultant’s records to verify the accuracy and appropriateness of
all cost and pricing data, including data used to negotiate this Agreement and any
amendments. City reserves the right to decrease the total amount of Agreement price or
payments made under this Agreement or request reimbursement from Consultant following
final Agreement payment on this Agreement if, upon audit of Consultant’s records, the audit
discloses Consultant has provided false, misleading, or inaccurate cost and pricing data.
Consultant will include a similar provision in all of its Agreements with subconsultants who
provide services under the Agreement to ensure that City, its authorized representative, or
the appropriate federal agency, has access to the subconsultants’ records to verify the
accuracy of all cost and pricing data. City reserves the right to decrease Agreement price or
payments made on this Agreement or request reimbursement from Consultant following
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Project Name: Roadway Safety Action Plan
Project No.:
TP2501.101
Rev. 9/30/25
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final payment on this Agreement if the above provision is not included in subconsultant
agreements, and one or more subconsultants refuse to allow City to audit their records to
verify the accuracy and appropriateness of all cost and pricing data. If, following an audit of
this Agreement, the audit discloses Consultant has provided false, misleading, or inaccurate
cost and pricing data, and the cost discrepancies exceed 1% of the total Agreement billings,
Consultant will be liable for reimbursement of the reasonable, actual cost of the audit.
5.3 Alteration in Character of Work. Whenever an alteration in the character of work results
in a substantial change in this Agreement, thereby materially increasing or decreasing the
scope of services, cost of performance, or Project schedule, the work will be performed as
directed by City. However, before any modified work is started, a written amendment must
be approved and executed by City and Consultant. Such amendment must not be effective
until approved by City. Additions to, modifications, or deletions from this Agreement as
provided herein may be made, and the compensation to be paid to Consultant may
accordingly be adjusted by mutual agreement of the Parties. It is distinctly understood and
agreed that no claim for extra services or materials furnished by Consultant will be allowed
by City except as provided herein, nor must Consultant do any work or furnish any materials
not covered by this Agreement unless such work is first authorized in writing. Any such work
or materials furnished by Consultant without prior written authorization will be at
Consultant’s own risk, cost, and expense, and Consultant hereby agrees that without written
authorization Consultant will make no claim for compensation for such work or materials
furnished.
5.4 Termination. City and Consultant hereby agree to the full performance of the covenants
contained herein, except that City reserves the right, at its discretion and without cause, to
terminate or abandon any service provided for in this Agreement, or abandon any portion of
the Project for which services have been performed by Consultant. In the event City abandons
or suspends the services, or any part of the services as provided in this Agreement, City will
notify Consultant in writing and immediately after receiving such notice, Consultant must
discontinue advancing the work specified under this Agreement. Upon such termination,
abandonment, or suspension, Consultant must deliver to City all drawings, plans,
specifications, special provisions, estimates and other work entirely or partially completed,
together with all unused materials supplied by City. Consultant must appraise the work
Consultant has completed and submit Consultant’s appraisal to City for evaluation. City may
inspect Consultant’s work to appraise the work completed. Consultant will receive
compensation in full for services performed to the date of such termination. The fee will be
paid in accordance with Section Ill of this Agreement, and as mutually agreed upon by
Consultant and City. If there is no mutual agreement on payment, the final determination will
be made in accordance with the "Disputes" provision in this Agreement. However, in no event
may the fee exceed the fee set forth in Section Ill of this Agreement nor as amended in
accordance with Section "Alteration in Character of Work." City will make the final payment
within 60 days after Consultant has delivered the last of the partially completed items and
the Parties agree on the final fee. If City is found to have improperly terminated the
Agreement for cause or default, the termination will be converted to a termination for
convenience in accordance with the provisions of this Agreement.
5.5 Indemnification. To the extent permitted by law, the Consultant ("lndemnitor") must
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Project Name: Roadway Safety Action Plan
Project No.:
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Rev. 9/30/25
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indemnify, save and hold harmless City and its officers, officials, agents and employees
("lndemnitee") from any and all claims, actions, liabilities, damages, losses or expenses
(including court costs, attorneys' fees and costs of claim processing, investigation and
litigation) ("Claims") caused or alleged to be caused, in whole or in part, by the wrongful,
negligent or willful acts, or errors or omissions of Consultant or any of its owners, officers,
directors, agents, employees, or subconsultants in connection with this Agreement. This
indemnity includes any claim or amount arising out of or recovered under workers'
compensation law or on account of the failure of Consultant to conform to any federal, state
or local law, statute, ordinance, rule, regulation or court decree. Consultant must indemnify
lndemnitee from and against any and all Claims, except those arising solely from
lndemnitee's own negligent or willful acts or omissions. Consultant is responsible for primary
loss investigation, defense and judgment costs where this indemnification applies. In
consideration of the award of this Agreement, Consultant agrees to waive all rights of
subrogation against lndemnitee for losses arising from or related to this Agreement. The
obligations of Consultant under this provision survive the termination or expiration of this
Agreement.
5.6 Insurance Requirements. Consultant must procure insurance under the terms and
conditions and for the amounts of coverage set forth in Exhibit “C” against claims that may
arise from or relate to performance of the work under this Agreement by Consultant and its
agents, representatives, employees, and subconsultants. Consultant and any subconsultant
must maintain this insurance until all of their obligations have been discharged, including any
warranty periods under this Agreement. These insurance requirements are minimum
requirements for this Agreement and in no way limit the indemnity covenants contained in
this Agreement. City in no way warrants that the minimum limits stated in Exhibit “C” are
sufficient to protect Consultant from liabilities that might arise out of the performance of the
work under this Agreement by Consultant, Consultant’s agents, representatives, employees,
or subconsultants. Consultant is free to purchase such additional insurance as may be
determined necessary.
5.7 Cooperation and Further Documentation. Consultant agrees to provide City such other
duly executed documents as may be reasonably requested by City to implement the intent
of this Agreement.
5.8 Successors and Assigns. City and Consultant each bind itself, its partners, successors,
assigns, and legal representatives to the other party to this Agreement and to the partners,
successors, assigns, and legal representatives of such other party in respect to all covenants
of this Agreement. Neither City nor Consultant may assign, sublet, or transfer its interest in
this Agreement without the written consent of the other party. In no event may any
contractual relation be created between any third party and City.
5.9 Disputes. In any dispute arising out of an interpretation of this Agreement or the duties
required not disposed of by agreement between Consultant and City, the final determination
at the administrative level will be made by City Engineer.
5.10 Completeness and Accuracy of Consultant’s Work. Consultant must be responsible for
the completeness and accuracy of Consultant’s services, data, and other work prepared or
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Project Name: Roadway Safety Action Plan
Project No.:
TP2501.101
Rev. 9/30/25
Page 6
compiled under Consultant’s obligation under this Agreement and must correct, at
Consultant’s expense, all willful or negligent errors, omissions, or acts that may be discovered.
Correction of errors disclosed and determined to exist during any construction of the project on
architectural or engineering drawings and specifications must be accomplished by Consultant.
The cost of the design necessary to correct those errors attributable to Consultant and any
damage incurred by City as a result of additional construction costs caused by such engineering
or architectural errors will be chargeable to Consultant and will not be considered a cost of the
Work. The fact that City has accepted or approved Consultant’s work will in no way relieve
Consultant of any of Consultant’s responsibilities.
5.11 Reporting. Written monthly reports, along with updated work schedules, will be made by
Consultant in the format prescribed by City. These reports will be delivered to City per schedule.
When requested by City, Consultant will attend Council meetings and provide finished documents
including correspondence for Council action, supporting charts, graphs, drawings and colored
slides of same.
5.12 Withholding Payment. City reserves the right to withhold funds from Consultant’s
payments up to the amount equal to the claims City may have against Consultant until such
time that a settlement on those claims has been reached.
5.13 City's Right of Cancellation. The Parties acknowledge that this Agreement is subject to
cancellation by City under the provisions of Section 38-511, Arizona Revised Statutes (A.R.S.).
5.14 Independent Consultant. For this Agreement Consultant constitutes an independent
contractor. Any provisions in this Agreement that may appear to give City the right to direct
Consultant as to the details of accomplishing the work or to exercise a measure of control
over the work means that Consultant must follow the wishes of City as to the results of the
work only. These results must comply with all applicable laws and ordinances.
5.15 Project Staffing. Prior to the start of any work under this Agreement, Consultant must
submit to City detailed resumes of key personnel that will be involved in performing services
prescribed in the Agreement. City hereby acknowledges its acceptance of such personnel to
perform services under this Agreement. At any time hereafter that Consultant desires to
change key personnel while performing under the Agreement, Consultant must submit the
qualifications of the new personnel to City for prior approval. Key personnel include, but are
not limited to, principals-in-charge, project manager, and project Consultant. Consultant will
maintain an adequate and competent staff of qualified persons, as may be determined by
City, throughout the performance of this Agreement to ensure acceptable and timely
completion of the Scope of Services. If City objects, with reasonable cause, to any of
Consultant’s staff, Consultant must take prompt corrective action acceptable to City and, if
required, remove such personnel from the Project and replace with new personnel agreed to
by City.
5.16 Consultants or Subconsultants. Prior to beginning the work, Consultant must furnish City
for approval the names of consultants or subconsultants to be used under this Agreement.
Any subsequent changes are subject to City’s written prior approval.
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Project Name: Roadway Safety Action Plan
Project No.:
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Rev. 9/30/25
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5.17 Force Majeure. If either party is delayed or prevented from the performance of any act
required under this Agreement by reason of acts of God or other cause beyond the control
and without fault of the Party (financial inability excepted), performance of that act may be
excused, but only for the period of the delay, if the Party provides written notice to the other
Party within ten days of such act. The time for performance of the act may be extended for a
period equivalent to the period of delay from the date written notice is received by the other
Party.
5.18 Compliance with Federal Laws. Consultant understands and acknowledges the
applicability of the Americans with Disabilities Act, the Immigration Reform and Control Act
of 1986 and the Drug Free Workplace Act of 1989 to it. Consultant agrees to comply with these
laws in performing this Agreement and to permit City to verify such compliance.
5.19 No Israel Boycott. By entering into this Agreement, Consultant certifies that Consultant
is not currently engaged in, and agrees for the duration of the Agreement, not to engage in a
boycott of Israel as defined by state statute.
5.20 Legal Worker Requirements. A.R.S. § 41-4401 prohibits City from awarding an Agreement
to any consultant who fails, or whose subconsultants fail, to comply with A.R.S. § 23-214(A).
Therefore, Consultant agrees Consultant and each subconsultant it uses warrants their
compliance with all federal immigration laws and regulations that relate to their employees
and their compliance with § 23-214, subsection A. A breach of this warranty will be deemed a
material breach of the Agreement and may be subject to penalties up to and including
termination of the Agreement. City retains the legal right to inspect the papers of any
Consultant’s or subconsultant’s employee who provides services under this Agreement to
ensure that Consultant and subconsultants comply with the warranty under this provision.
5.21 Lawful Presence Requirement. A.R.S. §§ 1-501 and 1-502 prohibit City from awarding an
Agreement to any natural person who cannot establish that such person is lawfully present
in the United States. To establish lawful presence, a person must produce qualifying
identification and sign a City-provided affidavit affirming that the identification provided is
genuine. This requirement will be imposed at the time of Agreement award. This requirement
does not apply to business organizations such as corporations, partnerships, or limited
liability companies.
5.22 Covenant Against Contingent Fees. Consultant warrants that no person has been
employed or retained to solicit or secure this Agreement upon an agreement or
understanding for a commission, percentage, brokerage, or contingent fee, and that no
member of the Chandler City Council, or any City employee has any interest, financially, or
otherwise, in Consultant’s firm. For breach or violation of this warrant, City may annul this
Agreement without liability or, at its discretion, to deduct from the Agreement price or
consideration, the full amount of such commission, percentage, brokerage, or contingent fee.
5.23 Non-Waiver Provision. The failure of either Party to enforce any of the provisions of this
Agreement or to require performance of the other Party of any of the provisions hereof must
not be construed to be a waiver of such provisions, nor must it affect the validity of this
Agreement or any part thereof, or the right of either Party to thereafter enforce each and
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Project Name: Roadway Safety Action Plan
Project No.:
TP2501.101
Rev. 9/30/25
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every provision.
5.24 Disclosure of Information Adverse to City’s Interests. To evaluate and avoid potential
conflicts of interest, Consultant must provide written notice to City, as set forth in this Section,
of any work or services performed by Consultant for third parties that may involve or be
associated with any real property or personal property owned or leased by City. Such notice
must be given 7 business days prior to commencement of the services by Consultant for a
third party, or 7 business days prior to an adverse action as defined below. Written notice
and disclosure must be sent in accordance with Section 6.7 above. An adverse action under
this Agreement includes, but is not limited to: (a) using data as defined in the Agreement
acquired in connection with this Agreement to assist a third party in pursuing administrative
or judicial action against City; or (b) testifying or providing evidence on behalf of any person
in connection with an administrative or judicial action against City; or (c) using data to produce
income for Consultant or its employees independently of performing the services under this
Agreement, without the prior written consent of City. Consultant represents that except for
those persons, entities, and projects identified to City, the services performed by Consultant
under this Agreement are not expected to create an interest with any person, entity, or third
party project that is or may be adverse to City’s interests. Consultant’s failure to provide a
written notice and disclosure of the information as set forth in this Section constitute a
material breach of this Agreement.
5.25 Data Confidentiality and Data Security. As used in the Agreement, "data" means all
information, whether written or verbal, including plans, photographs, studies, investigations,
audits, analyses, samples, reports, calculations, internal memos, meeting minutes, data field
notes, work product, proposals, correspondence and any other similar documents or
information prepared by, obtained by, or transmitted to Consultant or its subconsultants in
the performance of this Agreement. The Parties agree that all data, regardless of form,
including originals, images, and reproductions, prepared by, obtained by, or transmitted to
Consultant or its subconsultants in connection with Consultant’s or its subconsultant’s
performance of this Agreement is confidential and proprietary information belonging to City.
Except as specifically provided in this Agreement, Consultant or its subconsultants must not
divulge data to any third party without City’s prior written consent. Consultant or its
subconsultants must not use the data for any purposes except to perform the services
required under this Agreement. These prohibitions do not apply to the following data
provided to Consultant or its subconsultants have first given the required notice to City: (a)
data which was known to Consultant or its subconsultants prior to its performance under this
Consultant or its subconsultants by a third party, who to the best of Consultant’s or its
subconsultants’ knowledge and belief, had the legal right to make such disclosure and
Consultant or its subconsultants are not otherwise required to hold such data in confidence;
or (c) data which is required to be disclosed by virtue of law, regulation, or court order, to
which Consultant or its subconsultants are subject. In the event Consultant or its
subconsultants are required or requested to disclose data to a third party, or any other
information to which Consultant or its subconsultants became privy as a result of any other
Agreement with City, Consultant must first notify City as set forth in this Section of the request
or demand for the data. Consultant or its subconsultants must give City sufficient facts so
that City can be given an opportunity to first give its consent or take such action that City may
deem appropriate to protect such data or other information from disclosure. All data must
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Project Name: Roadway Safety Action Plan
Project No.:
TP2501.101
Rev. 9/30/25
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continue to be subject to the confidentiality agreements of this Agreement. Consultant or its
subconsultants assume all liability to maintain the confidentiality of the data in its possession
and agrees to compensate City if any of the provisions of this Section are violated by
Consultant, its employees, agents or subconsultants. Solely for the purposes of seeking
injunctive relief, it is agreed that a breach of this Section must be deemed to cause irreparable
harm that justifies injunctive relief in court. Consultant agrees that the requirements of this
Section must be incorporated into all subagreements entered into by Consultant. A violation
of this Section may result in immediate termination of this Agreement without notice.
5.26 Personal Identifying Information-Data Security. Personal identifying information,
financial account information, or restricted City information, whether electronic format or
hard copy, must be secured and protected at all times by Consultant or its subconsultants. At
a minimum, Consultant or its subconsultants must encrypt or password-protect electronic
files. This includes data saved to laptop computers, computerized devices, or removable
storage devices. When personal identifying information, financial account information, or
restricted City information, regardless of its format, is no longer necessary, the information
must be redacted or destroyed through appropriate and secure methods that ensure the
information cannot be viewed, accessed, or reconstructed. In the event that data collected or
obtained by Consultant or its subconsultants in connection with this Agreement is believed
to have been compromised, Consultant or its subconsultants must immediately notify City
contact. Consultant agrees to reimburse City for any costs incurred by City to investigate
potential breaches of this data and, where applicable, the cost of notifying individuals who
may be impacted by the breach. Consultant agrees that the requirements of this Section must
be incorporated into all subcontracts entered into by Consultant. It is further agreed that a
violation of this Section must be deemed to cause irreparable harm that justifies injunctive
relief in court. A violation of this Section may result in immediate termination of this
Agreement without notice. The obligations of Consultant or its subconsultants under this
Section must survive the termination of this Agreement.
5.27 Jurisdiction and Venue. This Agreement is made under and must be construed in
accordance with and governed by the laws of the State of Arizona without regard to the
conflicts or choice of law provisions thereof. Any action to enforce any provision of this
Agreement or to obtain any remedy with respect hereto must be brought in the courts
located in Maricopa County, Arizona, and for this purpose, each Party hereby expressly and
irrevocably consents to the jurisdiction and venue of such court.
5.28 Survival. All warranties, representations, and indemnifications by Consultant must
survive the completion or termination of this Agreement.
5.29 Modification. Except as expressly provided herein to the contrary, no supplement,
modification, or amendment of any term of this Agreement will be deemed binding or
effective unless in writing and signed by the Parties.
5.30 Severability. If any provision of this Agreement or the application to any person or
circumstance may be invalid, illegal or unenforceable to any extent, the remainder of this
Agreement and the application will not be affected and will be enforceable to the fullest
extent permitted by law.
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Project Name: Roadway Safety Action Plan
Project No.:
TP2501.101
Rev. 9/30/25
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5.31 Integration. This Agreement contains the full agreement of the Parties. Any prior or
contemporaneous written or oral agreement between the Parties regarding the subject
matter is merged and superseded.
5.32 Time is of the Essence. Time of each of the terms, covenants, and conditions of this
Agreement is hereby expressly made of the essence.
5.33 Date of Performance. If the date of performance of any obligation or the last day of any
time period provided for should fall on a Saturday, Sunday, or holiday for City, the obligation
will be due and owing, and the time period will expire, on the first day after which is not a
Saturday, Sunday or legal City holiday. Except as may otherwise be set forth in this
Agreement, any performance provided for herein will be timely made if completed no later
than 5:00 p.m. (Chandler time) on the day of performance.
5.34 Third Party Beneficiary. Nothing under this Agreement will be construed to give any
rights or benefits in the Agreement to anyone other than City and Consultant, and all duties
and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive
benefit of City and Consultant and not for the benefit of any other party.
5.35 Conflict in Language. All work performed must conform to all applicable City of Chandler
codes, ordinances, and requirements as outlined in this Agreement. If there is a conflict in
interpretation between provisions in this Agreement and those in Exhibit "A", the provisions
in this Agreement prevail.
5.36 Document/Information Release. Documents and materials released to Consultant,
which are identified by City as sensitive and confidential, are City’s property. The
document/material must be issued by and returned to City upon completion of the services
under this Agreement. Consultant secondary distribution, disclosure, copying, or duplication
in any manner is prohibited without City’s prior written approval. The document/material
must be kept secure at all times. This directive applies to all City documents, whether in
photographic, printed, or electronic data format.
5.37 Exhibits. The following exhibits are made a part of this Agreement and are incorporated
by reference:
Exhibit A - Scope of Services / Schedule
Exhibit B - Compensation and Fees
Exhibit C - Insurance Requirements
Exhibit D - Special Conditions
Exhibit E – Subconsultant Documents with Consultant
Exhibit F - Federal Requirements
5.38 Special Conditions. As part of the services Consultant provides under this Agreement,
Consultant agrees to comply with and fully perform the special terms and conditions set forth
in Exhibit “D”, which is attached to and made a part of this Agreement.
5.39 Non-Discrimination and Anti-Harassment Laws. Consultant must comply with all
applicable City, state, and federal non-discrimination and anti-harassment laws, rules, and
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Project Name: Roadway Safety Action Plan
Project No.:
TP2501.101
Rev. 9/30/25
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regulations.
5.40 Licenses and Permits. Beginning with the Effective Date and for the full term of this
Agreement, Consultant must maintain all applicable City, state, and federal licenses and
permits required to fully perform Consultant’s services under this Agreement.
5.41 Warranties. Consultant must furnish a one-year warranty on all work and services
performed under this Agreement. Consultant must furnish, or cause to be furnished, a two-
year warranty on all fixtures, furnishings, and equipment furnished by Consultant,
subconsultants or suppliers under this Agreement. Any defects in design, workmanship, or
materials that do not comply with this Agreement must be corrected by Consultant (including,
but not limited to, all parts and labor) at Consultant’s sole cost and expense. All written
warranties and redlines for as-built conditions must be delivered to City on or before City’s
final acceptance of Consultant’s services under this Agreement.
5.42 Cooperative Purchasing Agreement (S.A.V.E. – Strategic Alliance for Volume
Expenditures). In addition to City of Chandler and with the approval of Consultant, this
Agreement may be extended for use by other municipalities, school districts, and government
agencies of the State. Any such usage by other entities must be in accordance with the
ordinance, charter, or procurement rules and regulations of the respective political entity.
5.43 Budget Approval into Next Fiscal Year. This Agreement will commence on the Effective
Date and continue in full force and effect until it is terminated or expires in accordance with
the provisions of this Agreement. The Parties recognize that the continuation of this
Agreement after the close of the City's fiscal year, which ends on June 30 of each year, is
subject to the City Council's approval of a budget that includes an appropriation for this item
as an expenditure. The City does not represent that this budget item will be actually adopted.
This determination is solely made by the City Council.
5.44 Forced Labor of Ethnic Uyghurs Prohibited. By entering into this Agreement, Contractor
certifies and agrees Contractor does not currently use and will not use for the term of this
Agreement: (i) the forced labor of ethnic Uyghurs in the People's Republic of China; or (ii) any
goods or services produced by the forced labor of ethnic Uyghurs in the People's Republic of
China; or (iii) any contractors, subcontractors or suppliers that use the forced labor or any
goods or services produced by the forced labor of ethnic Uyghurs in the People's Republic of
China.
5.45 License to City for Reasonable Use. With this Agreement, Consultant and its
subconsultants hereby grant a license to City, its agents, employees, and representatives for
an indefinite period of time to reasonably use, make copies, and distribute as appropriate
the Documents, works or deliverables developed or created as a result of the Project and this
Agreement. This license also includes the making of derivative works.
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Project Name: Roadway Safety Action Plan
Project No.:
TP2501.101
Rev. 9/30/25
Page 12
This Agreement will be in full force and effect only when it has been approved and executed
by the duly authorized City officials.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date.
“CITY”
CITY OF CHANDLER
Mayor
RECOMMENDED BY:
Daniel Haskins, P.E.
CIP City Engineer
APPROVED AS TO FORM:
City Attorney
ATTEST:
City Clerk
Seal
“CONSULTANT”
Y2K ENGINEERING, LLC
Signature
Date
Print Name
Title
Signer Email Address
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Yung Koprowski
April 13, 2026
ykoprowski@y2keng.com
Principal
April 14, 2026
Project Name: Roadway Safety Action Plan
Project No.:
TP2501.101
Rev. 9/30/2025
Page A-1
EXHIBIT “A”
SCOPE OF SERVICES/SCHEDULE
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
1921 S. Alma School Rd, Ste 204 \ Mesa, AZ 85210
480.696.1701
info@y2keng.com
March 23, 2026 revised
Alyssa Siqueiros
Design Project Manager
City of Chandler | Capital Projects
480-782-3343
Alyssa.Siqueiros@chandleraz.gov
Subject: City of Chandler Roadway Safety Action Plan - TP2501.101
Dear Ms. Siqueiros:
Y2K Engineering, LLC. (Y2K) is pleased to submit this proposal to provide professional
services to the City of Chandler (the “City”) for professional services for its Roadway Safety
Action Plan (RSAP). Our scope and fee to provide services are based on the request for
qualifications (RFQ) issued by the City of Chandler in December 2025 and discussions with City
staff on February 26, 2026. The services proposed in this scope of work shall be completed within
420 calendar days / May 31, 2027 for the total compensation not-to-exceed $700,000.00.
We look forward to the successful completion of this important SS4A-funded safety project.
If you have any questions or need additional information, please contact me at (602) 837-4968.
Sincerely,
Y2K Engineering, LLC.
Yung Koprowski, PE, PTOE, RSP2
Principal
Exhibit A:
Scope of Work
Exhibit B:
Fee
Exhibit C:
Subconsultant Proposals
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March 23, 2026
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2
EXHIBIT A – SCOPE OF WORK (SOW)
Y2K Engineering, LLC. shall herein be referred to as the Prime and the City of Chandler shall
herein be referred to as the City. Y2K will partner with TYLin, Street Simplified and Engineering
Map Solution (EMS) as subconsultants.
Background
The City was awarded by the US Department of Transportation (USDOT) $560,000.00 through
the (FY) 2024 SS4A grant program to develop a Roadway Safety Action Plan (RSAP). The City
understands this is a reimbursement grant with 80% grant funds/20% local match, meaning the
City has a $140,000.00 match. The reimbursements will follow the federal funding program
requirements. The purpose of SS4A grants is to improve roadway safety by significantly reducing
or eliminating roadway fatalities and serious injuries through safety action plan development and
implementation focused on all users, including pedestrians, bicyclists, public transportation
users, motorists, and personal conveyance and micro-mobility users.
The RSAP will apply the USDOT Safe System Approach, recognizing that humans make mistakes
and that roadway systems must be designed to prevent those mistakes from resulting in death
or serious injury. The City of Chandler is committed to eliminating fatal and serious injury crashes
and creating a transportation system that is safe and comfortable for everyone. The RSAP is an
opportunity to apply Safe System principles in a way that reflects Chandler’s context.
The RSAP will be the City’s program for eliminating traffic deaths and serious injuries. The RSAP
will develop a process for identifying high-risk locations in the City’s street network, specific and
broadly applicable countermeasures, and a system to prioritize the remedies based on
effectiveness, efficiency, community priorities, and equity. It will also include a management
structure that will take ownership of the RSAP and ensure that the City implements its
recommendations. The RSAP will commit the City to achieve a percentage reduction of roadway
fatalities and serious injuries by a specific date.
Upon completion of this project, the City will have a clear understanding of how to make
investments in improving street safety. These investments will be made through changes in
enforcement and education operations as well as in the built environment as identified projects.
Alignment with SS4A Self-Certification:
We understand the importance of meeting grant commitments as outlined in the SS4A Safety
Action Plan Self-Certification Eligibility Worksheet. The eight eligibility requirements are listed
below, and the seven tasks described in the following pages outline our recommended RSAP
planning approach to fully meet them.
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SS4A Self-Certification Eligibility requirements:
1. Leadership Commitment — Tasks 1, 3, 6
2. Planning Structure and Safe System Framework — Tasks 1, 2, 3
3. Safety Analysis — Task 4
4. Engagement and Collaboration — Task 2
5. Policy and Process Changes — Tasks 4, 5
6. Strategy and Project Selections — Task 5
7. Progress and Transparency — Tasks 3, 5, 6
8. Adoption and Final Action Plan — Task 6
Task 1: Project Management and Stakeholder Engagement
Y2K will provide overall project management, coordination, and quality control to ensure the
RSAP is delivered on schedule, within budget, and in compliance with SS4A requirements. This
task establishes the project governance structure, communication protocols, and quality
assurance procedures. Y2K will maintain a decision log to track project assumptions, emerging
issues, and key decisions throughout the planning process.
Project management will emphasize transparency, predictable communication, and early
identification of issues affecting scope, schedule, or budget. All meetings are anticipated to be
held virtually, with the exception of the kick-off meeting, and an estimated eight core team
meetings.
Assumed Level of Effort
•
Project kickoff meeting: 1
•
Project management coordination meetings: 2 per month (28)
o Meeting cadence will be jointly evaluated by the City and Y2K throughout the
project duration and reduced as appropriate
•
Core project team meetings: 1 per month (14)
•
Internal consultant coordination meetings: as needed, included
•
3-month quarterly project schedule: 4
•
Monthly progress reports and invoices: 14
Task 1 Deliverables
•
Monthly progress reports for FHWA reporting
•
Monthly invoices per Chandler payment procedures
•
Meeting agendas, summaries, and decision logs
•
Quarterly Project Schedules
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Task 2: Engagement and Collaboration
Public and stakeholder engagement will be essential to the Chandler RSAP. Y2K will prepare a
Public Engagement Plan (PEP) that outlines communications, messaging, timing, engagement
tools, and documentation procedures. The PEP will define the three engagement phases, identify
members of the Roadway Safety Task Force, and establish notification methods and deliverables
for each activity. Y2K will partner with TYLin for support on the community touchpoints and
roadway safety task force.
Engagement will focus on three groups: the community, the Roadway Safety Task Force, and the
Transportation Commission and City Council.
Three Engagement Phases
Engagement will occur in three phases that align with SS4A expectations and integrate
community input into the plan:
• Phase one will introduce the plan, its goals, and gather feedback on unsafe locations,
behaviors, and roadway features.
• Phase two will present draft strategies and seek direction on priorities and
implementation trade-offs.
• Phase three will share the draft RSAP and confirm that the recommendations reflect
community values and priorities.
Per Engagement Phase
• Work Plan: Our team will manage all logistics for each phase of engagement. We will create
a work plan for each phase that includes engagement goals, level of engagement (inform,
consult, involve, collaborate, empower), any specific targeted outreach areas, workback
schedule for all aspects of each phase including Task Force, roles and responsibilities, and
logistics information.
• Communications & Materials Development: For each phase of engagement,
communications and material content will be developed that reflects the uniqueness of each
phase. This will include communication messaging, visuals and graphic direction,
presentations, boards, graphics, etc.
• Notification Plan: Each phase will include a clear notification plan that uses City
communication channels, that can include: social media, newsletters, flyers, posters, yard
signs/outdoor signs, and emails. Messaging will use plain language, graphics, and Spanish
translation as needed. Consultant work includes drop-off/placement and pick up of
notification materials such as posters/flyers/yard signs.
The Prime will provide project content for the Chandler RSAP project website. Up to five (5)
website updates will be provided: project kick off, phases 1, 2, and 3 of public engagement,
and final plan/end of project. The project website will be hosted by the City. Translation of
text posted on webpage will be provided through the website.
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• Online engagement will center around Social Pinpoint, which supports interactive maps,
surveys, prioritization exercises, multilingual options, and visually engaging content. Public
facing materials and events will meet the City’s accessibility guidelines to the greatest extent
practical with the City providing available resources and support for written and oral
translation and other accommodations typically provided for city events.
• Community Touchpoints: In person activities will include traditional meetings or Community
Touchpoints at locations such as the Chandler Family Bike Ride, libraries, recreation centers,
and community events to meet residents where they already are.
The Prime will provide engagement materials that could include: boards, surveys,
questionnaires, and/or info sheets) for three phases of community touchpoints. The Prime
will provide attendance at up to four events for Phase 1, four events for Phase 2, and two for
Phase 3 (10 total), with up to two staff per event for a period not lasting more than 4 hours.
Pop up tents, tables, chairs, and booth décor (e.g. tablecloth) will be provided by the City or
event organizer. Coordination of events and attendees, including vendor fees, will be the
responsibility of the City. Costs for paid social media ads, mailed postcards, etc. will be the
responsibility of the City outside of this project budget if determined to be included in public
engagement in coordination with the City.
• Task Force Meetings: Up to four (4) Roadway Safety Task Force work sessions/meetings will
be conducted and coordinated with each engagement phase. The Prime will develop all
material, activities, agendas and notes, run of show, coordinate with any speakers, etc. Each
work session is anticipated to be in person and up to 2 to 3 hours.
• Transportation Commission: The Prime will support material development for at least two
(2) Transportation Commission meetings.
• Council Briefing: The Prime will support material development for at least one council work
session/sub-committee meeting.
• Public Engagement Expenses: $5,010 has been budgeted for Y2K direct expenses that will be
used to support engagement efforts. Through the development of the public involvement
plan, expenses will be identified that could include: materials (boards, printed materials,
giveaways, activities, etc.) for community touchpoints, food for in-person meetings, etc.
Additionally, TYLin has allocated additional budget for mileage and two virtual reality (VR)
stations to support public engagement.
Task 2 Deliverables:
• Draft and Final Public Engagement Plan
• Three (3) phases of public engagement that includes:
o Three (3) engagement work plans
o Three (3) Communications & Materials Development
o Up to five (5) website updates that include project kick-off, two (2) updates that
coincide with the two phases of engagement, and an update for the final plan
recommendations (Phase 3).
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o Three (3) notification efforts, which may include social media, newsletters, flyers,
posters, yard signs/outdoor signs, and emails.
o Two (2) online engagement efforts
o Two (2) public involvement summaries. These will include the raw data from
community engagement/feedback. The third phase of public engagement will be
summarized directly into the draft RSAP report.
o Attendance by up to two staff at up to 10 total in-person events with a duration
of not more than 4 hours each.
Task 3: Leadership Commitment and Goal Setting
Y2K will work with Chandler leadership to confirm a clear commitment to eliminate fatal and
serious injury crashes and to define how that commitment will guide future decisions.
We will conduct a planning synthesis that reviews existing City transportation plans, design
standards, operational practices, and enforcement approaches. These will be compared with
Safe System guidance from FHWA, regional strategies from MAG, and safety practices from ADOT
and peer communities. The planning synthesis will highlight where Chandler is already aligned
with Safe System principles and where adjustments could further support systemic safety.
We will then facilitate a structured discussion with City leadership and the Roadway Safety Task
Force to refine guiding principles, interim targets, and performance measures. These may include
measures related to the rate of severe crashes, operating speeds on key corridors, improvements
in high-risk locations, and progress on specific strategy areas. This work satisfies SS4A
requirements for leadership commitment and sets the foundation for future monitoring and
reporting.
Task 3 Deliverables:
• Excel model of up to three options for percentage reduction of roadway fatalities and
serious injuries by a specific date. This model includes historical data of roadway fatalities
and serious injuries by year and 5-year rolling average. A baseline year will be identified.
• Benchmark graphic illustrating historical fatality rate for the most recent and available 5
to 10 years of data for Chandler, Arizona, United States, and up to 3 benchmark cities in
Maricopa County.
• Analysis of RSAP recommended projects and programs to estimate impact towards
achieving the final goal selection.
• Presentation slide deck and in-person attendance at three (3) Transportation Commission
meetings or work sessions in support of adopting the RSAP.
• Revised Presentation Slide Deck, as needed, and in-person attendance at one City Council
study session or meeting.
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Task 4: Discovery Phase
Crash Profiles and Systemic Patterns
The Prime will perform an analysis of existing conditions and historical trends that provides a
baseline level of crashes involving fatalities and serious injuries across Chandler’s planning area.
This analysis will include an analysis of locations where there are crashes and the severity of the
crashes, as well as contributing factors and crash types by relevant road users (motorists, people
walking, people bicycling, people under 18, people over 65, etc.). Y2K will develop crash profiles
that describe the predominant causes of severe crashes occurring in Chandler. These profiles will
help focus strategies on the elements most associated with severe outcomes.
High Injury and High-Risk Networks
Based on our data-driven analysis, we will create a multi-layered geospatial High Injury Network
(HIN) to identify hotspots for injury crashes in Chandler. Using geospatial data, the HIN will
highlight areas with the highest frequency of serious injury and fatality crashes, weighted by an
Equivalent Property Damage Only (EPDO) score. The assessment will include signalized and
unsignalized intersections, arterial segments, and specific areas of interest. We will dynamically
display the HIN using an online ArcGIS storymap or ArcGIS Experience Builder. Identifying these
high-risk areas is important for making informed decisions about targeted safety improvements.
Y2K will partner with EMS to support the development and delivery of GIS tools and analysis.
The Prime will collaborate with City staff to develop a methodology to develop a high-risk
network (HRN). The methodology developed for this project will be based on best practices using
a combination of roadway characteristics, operating speeds, geometry, multimodal activity, land
use context, and demographic information, all layered in ArcGIS.
Because severe crashes are dispersed across the city, the HRN and its integration of predictive
safety methods are especially important for identifying locations with elevated risk before severe
crashes occur. We will use the region’s MIST tool for intersections and SunCloud data portal for
segments. MIST provides the expected number of crashes for each intersection type and reports
excess crash values and a Level of Service of Safety (LOSS) ranking.
In addition to collision data, the HRN methodology uses the following contextual datasets:
• City of Chandler Centerline Feature Class (FC)
• USDOT ETC Disadvantaged Community data at the census tract level
• Roadway and contextual factors related to roadway segments, intersections, zoning, and
locations of schools and parks from the City
Together, the High Injury Network (reactive analysis) and High-Risk Network (predictive systemic
analysis) provide a comprehensive framework for identifying both locations with a history of
severe crashes and locations with elevated risk before severe crashes occur.
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24 Hour Street Safety Analytics Studies
Y2K will partner with Street Simplified to conduct near miss analysis at 10 intersections. Street
Simplified installs temporary cameras at high-risk locations and uses AI-based analytics to identify
and classify risky behaviors before crashes occur. Conflict events are identified using surrogate
safety measures such as Post Encroachment Time (PET) and Time to Collision. A 3 second PET is
proposed. Each event is captured in short video clips ranging from 10 to 60 seconds and uploaded
to a secure, web-based visualization platform.
Metrics provided include:
• Vehicle, bicycle, and pedestrian turning movement counts
• Pedestrian and bicyclist crosswalk counts
• Vehicle speed distributions, 50th and 85th percentile speeds
• Excessive speeding flags for vehicles traveling more than 10 mph over the posted speed
• Vehicle-vehicle, vehicle-pedestrian, and vehicle-bicycle near miss events
• Red light running and crosswalk encroachment
• Pedestrians crossing against conflicting signal phases
City staff will have secure access to the platform to review events, download raw CSV data, and
view video clips. Data can also be delivered via external hard drive if desired.
Policy and Process Assessment
We will review Chandler’s engineering standards, access management practices, school area
procedures, traffic calming guidance, development review coordination, enforcement efforts,
and safety education programs. This assessment will highlight opportunities to enhance
alignment with Safe System principles such as consistent design speeds, simplified decision
making, and creating more separation of travel modes.
Equity Analysis
A transportation equity review will be conducted to assess the impact of current transportation
systems on all users, particularly underserved and underrepresented communities. We will utilize
tools such as the Arizona SunCloud or census areas of persistent poverty to identify
disadvantaged areas and analyze related vulnerabilities. The findings will inform our public
engagement activities in Task 2 and be integrated into the implementation of strategies.
Assumed Level of Effort
•
Crash data compilation and validation: 1 dataset
•
High Injury Network development: 1
•
High-Risk Network development: 1
•
Near-miss analysis locations: 10
•
School Safety: integrated into HRN development
•
Utilize existing meetings
•
Policy and program document review: up to 20 documents
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Task 4 Deliverables:
• Safety Analysis Technical Memorandum
• Crash Dashboard
• High-Risk Network Methodology Memorandum
• HIN and HRN GIS online maps
• Vehicle, bicycle, and pedestrian turning movement counts for ten (10) study
intersections.
• Ten (10) Safety Insight Reports delivered by Street Simplified as a web-viewable
presentation and as a PowerPoint.
• Planning Synthesis Technical Memorandum
• Equity Technical Memorandum
Task 5: Strategies and Projects
Task 5 synthesizes the findings into strategies, project identification, and a prioritized set of
improvements that reflect Safe System principles. Recommendations will focus on managing
speeds, reducing exposure for people walking and bicycling, simplifying conflict points, and
supporting safer behaviors. Infrastructure improvements will focus on spot locations—such as
intersections, crossings, and short treatment segments—and systemic improvement locations
where patterns or roadway characteristics suggest broader opportunities for low-cost safety
enhancements. This approach supports near-term implementation opportunities.
Safe System Strategies
Strategies will be organized around the Safe System elements and tailored to Chandler’s context.
• Safe Speeds: refining design speed expectations and using tactical measures such as
interim curb extensions or refuge islands to support safer operating speeds on priority
corridors.
• Safe People: developing focused education campaigns on speeding, yielding, distraction,
and visibility, complemented by coordinated outreach with schools and community
partners.
• Safe Roads: identifying small-scale improvements that reduce conflict points or improve
crossing comfort, such as protected left-turn phasing, enhanced crossings, interim refuge
islands, and connected multimodal enhancements.
• Safe Vehicles: acknowledging Chandler’s leadership in autonomous vehicle operations
through Waymo, identifying ways the RSAP can support safe integration of evolving
vehicle technologies, and promoting transit as a safe and reliable travel option that
reduces exposure and supports overall network safety.
• Post-Crash Care: coordinating with Chandler Regional Medical Center, Banner Desert
Medical Center, Chandler Police Department, and Chandler Fire and Medical to
understand trauma response patterns, support efficient incident management, and
strengthen partnerships that improve post-crash outcomes.
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Education, Outreach, and Enforcement Campaigns
The RSAP will outline a coordinated set of non-infrastructure actions such as public safety
campaigns, youth and school-based programming, and data-informed enforcement efforts
focused on behaviors most strongly associated with severe crashes. The framework for non-
infrastructure road safety strategies will focus on influencing human behavior, enforcing
regulations, and improving post-crash outcomes rather than altering the physical roadway. These
strategies are often structured around the Safe System Approach—specifically the "Safer People"
and "Safer Speeds" elements—and are supported by the "5E's" framework: Engineering,
Education, Enforcement, Evaluation, and Emergency Medical Services (EMS).
Project Development
We will utilize the HRN to identify the top 5% of high-risk areas as potential projects. High injury
locations and near miss analysis locations may also be added. The team will develop a
comprehensive project implementation matrix for Chandler’s safety plan to categorize potential
projects, applicable strategies, and recommendations. The implementation matrix will have
information about time ranges for when projects and strategies will be deployed, and an
explanation of the project prioritization criteria. Each project will be documented at a level
sufficient to support future grant applications, capital programming discussions, and planning-
level cost estimation. Y2K will partner with TYLin for enhanced multimodal integration and
planning level cost-estimates.
Integration of Capital Program
Y2K will integrate City-provided data layers for pavement management schedules, water and
sewer improvements, manhole locations, and capital project timelines into the same ArcGIS
environment as the HIN and HRN. This crosscheck will help identify where safety improvements
can align or be accelerated with upcoming City projects and where utility needs may limit near
term construction.
Deliverables:
• Project Implementation Matrix
• Safety Project Evaluation and Prioritization Criteria
• Non-Infrastructure Campaign Framework
• Capital Program Overlay Map and Table
• Project Development Technical Memorandum
Task 6: Transportation Safety Plan
The Final RSAP will bring together the analysis, engagement outcomes, strategies, prioritized
projects, policy recommendations, and concept designs into a practical, well-organized
document.
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The plan will include:
• A clear explanation of how Safe System principles apply to Chandler
• The High Injury and High-Risk Networks developed in ArcGIS
• Key findings from Street Simplified near miss analysis
• Recommended strategies and supporting rationale
• Policy and process updates that strengthen Safe System alignment
• The prioritized strategy and project list and priority concept designs
• An implementation plan with recommended time frames, responsible parties, and a
monitoring approach consistent with SS4A requirements.
• Performance measures and monitoring procedures aligned with SS4A expectations
To support transparency and ongoing tracking, Y2K will help establish a Safety Assessment Portal
using ArcGIS and Power BI so staff and the community can access maps, dashboards, and
progress updates. The functionality, aesthetics, and length are anticipated to be similar to the
following example from the RTA Local Planning 2022 Implementation Report:
https://storymaps.arcgis.com/stories/dd710f1da0874533877eb7804b497b49
The portal will promote data transparency and public accountability, allowing both City staff and
the public to track safety conditions, priority locations, and implementation progress over time.
Y2K will partner with EMS for the development of the ArcGIS Story Maps and the associated GIS
analysis needs for the Safety Assessment Portal.
The completed RSAP will meet all eight SS4A Self-Certification requirements—including formal
adoption—and will position Chandler for future grant applications, federal and regional funding
opportunities, and a clear, actionable path to improving transportation safety citywide.
Key highlights of the finalized report will encompass:
• Clear and visually engaging content presentation using graphical elements and text
• A user-friendly format for easy comprehension
• Thorough exploration of broader implications across policies, programs, practices,
strategies, infrastructure projects, funding recommendations, and other crucial aspects
Task 6 Deliverables:
• Performance Measures Framework
• Draft RSAP
• Draft Final RSAP with Appendices
• SS4A Eligibility Worksheet (preliminary)
• Final RSAP with Appendices (adopted)
• SS4A Eligibility Worksheet (final)
• Safety Assessment Portal
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Task 7: City Directed Allowance
To provide flexibility for emerging priorities identified during the planning process, the project
budget includes $70,000 (approximately 10 percent of the total budget) as a City-Directed
Allowance. This allowance may be used to expand elements of the base scope of work or address
needs that emerge during development of the Safety Action Plan.
Use of this allowance may be recommended by Y2K Engineering in coordination with City staff to
support additional analyses, expanded deliverables, or other activities that enhance the project
outcomes. Prior to beginning work on any task or charging towards the city's Owners Allowance,
the consultant must receive written approval and authorization from the City's Project Manager.
Potential uses of this allowance may include, but are not limited to:
•
Additional Project Development Cards: Preparation of project development cards for
priority safety improvements, including conceptual diagrams, planning-level cost
estimates, and implementation considerations.
•
Expanded Data Collection and Analysis: Supplemental data collection or analysis to
further evaluate safety trends, risk factors, or multimodal conditions.
•
Safety Assessment Portal Enhancements: Expanded functionality, additional data
integration, or troubleshooting related to the safety assessment portal or dashboard.
•
Supplemental Graphics or Materials: Development of additional maps, visualizations, or
technical memoranda to support decision-making and communication.
•
Grant Writing Assistance: Support for preparation of safety-focused grant applications
including needs assessment, strategy identification, application development, and
coordination with City staff for submission.
Task 7 Deliverables:
• To be determined.
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Project Name: Roadway Safety Action Plan
Project No.:
TP2501.101
Rev. 9/30/2025
Page B-1
EXHIBIT “B”
COMPENSATION AND FEES
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EXHIBIT B – FEE ESTIMATE
Table 2 – Summary of Project Tasks and Fee
Tasks
Task Description
Fee
Task 1
Project Management and Stakeholder Engagement
$84,185
Task 2
Engagement and Collaboration
$88,770
Task 3
Leadership Commitment and Goal Setting
$23,580
Task 4
Discovery Phase
$120,320
Task 5
Strategies and Projects
$65,995
Task 6
Transportation Safety Plan
$97,150
Task 7
City Directed Allowance
$70,000
Y2K Labor Subtotal $550,000
Direct Expenses $150,000
Grand Total $700,000
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
FIRM:
PROJECT:
PROJECT NO:
Principal
Project
Manager /
Engineer III
Engineer IV
Planner IV
Planner III
Designer III
Designer I
Graphic
Designer
Yung Koprowski
Denise Baker,
Rae Stephani,
Melissa Gende
Chris
Williams,
Sagar Onta,
Trevor Root
Eileen
Yazzie
Jeremy
Labenski
Kurt Larson,
Sam Cole,
Alan Berry
Madysen
Kambich,
Charlie
Lederer
Petrina
Lundy
$265.00
$210.00
$225.00
$210.00
$180.00
$165.00
$135.00
$120.00
$84,185.00
22
0
0
14
84
0
0
0
$23,890.00
28
0
0
14
56
0
0
0
$20,440.00
51
16
0
24
85
16
0
0
$39,855.00
$88,770.00
6
8
0
138
0
50
0
16
$42,420.00
6
8
0
90
0
40
0
16
$30,690.00
6
8
0
46
0
10
0
9
$15,660.00
$23,580.00
12
24
0
0
0
0
0
0
$8,220.00
12
24
0
0
0
24
0
0
$12,180.00
12
0
0
0
0
0
0
0
$3,180.00
$120,320.00
8
32
0
0
24
30
60
0
$26,210.00
12
64
0
0
48
108
60
0
$51,180.00
20
60
0
0
8
32
0
0
$24,620.00
8
0
0
8
40
0
0
0
$11,000.00
2
8
0
2
8
0
24
0
$7,310.00
$65,995.00
12
32
13
0
8
80
30
0
$31,515.00
4
8
0
5
7
0
0
0
$5,050.00
12
0
0
12
20
20
0
0
$12,600.00
2
8
16
0
0
0
20
0
$8,510.00
4
8
0
4
8
20
0
0
$8,320.00
$97,150.00
30
24
0
36
140
24
0
30
$53,310.00
4
8
0
4
10
0
0
0
$5,380.00
6
32
0
34
8
0
60
16
$26,910.00
6
6
0
8
24
12
0
6
$11,550.00
$70,000.00
61
60
12
32
26
99
80
0
$70,000.00
346
438
41
471
604
565
334
93
2892
$91,690.00
$91,980.00
$9,225.00
$98,910.00
$108,720.00
$93,225.00
$45,090.00
$11,160.00
$550,000.00
$550,000.00
TyLIN (Tasks 2 & 5)
$50,000.00
Street Simplified (Task 4.3 - 10 camera sites, $7,000 per site)
$70,000.00
Engineering Mapping Solutions (ArcGIS Specialists, Tasks 4 & 6)
$24,990.00
Direct Expenses (Public Involvement)
$5,010.00
Subconsultants & Direct Expenses
$150,000.00
$700,000.00
6.3 Safety Assessment Portal
6.2 Performance Measures Framework
1.2 PMT Progress Meetings (Virtual) (28)
4.2 High Injury and High-Risk Networks
5.4 Integration of Capital Program
5.2 Safety Project Evaluation Criteria
5.3 Non-Infrastructure Campaign Framework
Task 5 - Strategies and Projects
5.1 Project Implementation Matrix
5.5 Project Development Memo
Task 4 - Discovery Phase
4.1 Crash Profiles and Systemic Patterns
4.5 Equity Analysis
4.3 24 Hour Street Safety Analytics Studies
4.4 Policy and Process Assessment
Total Not-To-Exceed Fee
7.1 City Directed Allowance
TOTAL HOURS
TOTAL FEES
Y2K Services
Task 1 - Project Management
Task 2 - Engagement and Collaboration
Task 3 - Leadership Commitment and Goal Setting
Task 7 - City Directed Allowance
TASK
1.1 Detailed Schedules (4), Invoices, Progress Reports
2.1 PEP, Branding, Phase 1 Public Engagement (5 events)
3.2 Project Effectiveness Analysis
3.3 Transportation Commission & City Council Presentations
3.1 Goal Setting Model
2.2 Phase 2 Public Engagement (5 events)
2.3 Phase 3 Public Engagement
1.3 KO & Core Project Team Meetings (50% virtual) (17)
Task 6 - Transportation Safety Plan
6.1 Plan Framework and Draft RSAP
6.4 Draft Final TSP and SS4A Eligibility Worksheet
TOTAL FEES
Y2K Engineering, LLC.
3/23/2026
City of Chandler SS4A Roadway Safety Action Plan (RSAP)
ESTIMATED STAFF HOURS
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Project Name: Roadway Safety Action Plan
Project No.:
TP2501.101
Rev. 9/30/2025
Page C-1
EXHIBIT “C”
INSURANCE REQUIREMENTS
1.
General.
1.1 At the same time as execution of this Agreement, Consultant must furnish City a certificate
of insurance on a standard insurance industry ACORD form. The ACORD form must be
issued by an insurance company authorized to transact business in the State of Arizona
possessing a current A.M. Best, Inc. rating of A-7, or better and legally authorized to do
business in the State of Arizona with policies and forms satisfactory to City. Provided,
however, the A.M. Best rating requirement will not be deemed to apply to required Workers’
Compensation coverage.
1.2 Consultant and any of its subconsultants must procure and maintain, until all of their
obligations have been discharged, including any warranty periods under this Agreement are
satisfied, the insurances set forth below.
1.3 The insurance requirements set forth below are minimum requirements for this Agreement
and in no way limit the indemnity covenants contained in this Agreement.
1.4 City in no way warrants that the minimum insurance limits contained in this Agreement are
sufficient to protect Consultant from liabilities that might arise out of the performance of
the Agreement services under this Agreement by Consultant, its agents, representatives,
employees, subconsultants, and Consultant is free to purchase any additional insurance as
may be determined necessary.
1.5 Failure to demand evidence of full compliance with the insurance requirements in this
Agreement or failure to identify any insurance deficiency will not relieve Consultant from,
nor will it be considered a waiver of its obligation to maintain the required insurance at all
times during the performance of this Agreement.
1.6 Use of subconsultants: If any work is subcontracted in any way, Consultant must execute a
written Agreement with subconsultant containing the same Indemnification Clause and
Insurance Requirements as City requires of Consultant in this Agreement. Consultant is
responsible for executing the Agreement with the subconsultant and obtaining Certificates
of Insurance and verifying the insurance requirements.
2.
Minimum Scope and Limits of Insurance. Consultant must provide coverage with limits of
liability not less than those stated below.
2.1 Professional Liability. If the Agreement is the subject of any professional services or work
performed by Consultant, or if Consultant engages in any professional services or work
adjunct or residual to performing the work under this Agreement, Consultant must maintain
Professional Liability insurance covering errors and omissions arising out of the work or
services performed by Consultant, or anyone employed by Consultant, or anyone whose
acts, mistakes, errors and omissions Consultant is legally liable, with a liability limit of
$1,000,000 each claim and $2,000,000 all claims. In the event the Professional Liability
insurance policy is written on a “claims made” basis, coverage must extend for 3 years past
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Project Name: Roadway Safety Action Plan
Project No.:
TP2501.101
Rev. 9/30/2025
Page C-2
completion and acceptance of the work or services, and Consultant, or its selected Design
Professional will submit Certificates of Insurance as evidence the required coverage is in
effect. The Design Professional must annually submit Certificates of Insurance citing that the
applicable coverage is in force and contains the required provisions for a 3 year period.
2.2 Commercial General Liability-Occurrence Form. Consultant must maintain “occurrence” form
Commercial General Liability insurance with a limit of not less than $2,000,000 for each
occurrence, $4,000,000 aggregate. Said insurance must also include coverage for products
and completed operations, independent contractors, personal injury and advertising injury.
If any Excess insurance is utilized to fulfill the requirements of this paragraph, the Excess
insurance must be “follow form” equal or broader in coverage scope than underlying
insurance.
2.3 Automobile Liability-Any Auto or Owned, Hired and Non-Owned Vehicles
Vehicle Liability: Consultant must maintain Business/Automobile Liability insurance with a
limit of $1,000,000 each accident on Consultant owned, hired, and non-owned vehicles
assigned to or used in the performance of Consultant’s work or services under this
Agreement. If any Excess or Umbrella insurance is utilized to fulfill the requirements of this
paragraph, the Excess or Umbrella insurance must be “follow form” equal or broader in
coverage scope than underlying insurance.
2.4 Workers Compensation and Employers Liability Insurance: Consultant must maintain Workers
Compensation insurance to cover obligations imposed by federal and state statutes having
jurisdiction of Consultant employees engaged in the performance of work or services under
this Agreement and must also maintain Employers’ Liability insurance of not less than
$1,000,000 for each accident and $1,000,000 disease for each employee.
3.
Additional Policy Provisions Required.
3.1 Self-Insured Retentions or Deductibles. Any self-insured retentions and deductibles must be
declared and approved by City. If not approved, City may require that the insurer reduce or
eliminate any deductible or self-insured retentions with respect to City, its officers, officials,
agents, employees, and volunteers.
3.1.1. Consultant’s insurance must contain broad form contractual liability coverage.
3.1.2. Consultant’s insurance coverage must be primary insurance with respect to City, its
officers, officials, agents, and employees. Any insurance or self-insurance maintained
by City, its officers, officials, agents, and employees will be in excess of the coverage
provided by Consultant and must not contribute to it.
3.1.3. Consultant’s insurance must apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
3.1.4. Coverage provided by Consultant must not be limited to the liability assumed under
the indemnification provisions of this Agreement.
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Project Name: Roadway Safety Action Plan
Project No.:
TP2501.101
Rev. 9/30/2025
Page C-3
3.1.5. The policies must contain a severability of interest clause and waiver of subrogation
against City, its officers, officials, agents, and employees, for losses arising from Work
performed by Consultant for City. (Does not apply to Professional Liability coverage.)
3.1.6. Consultant, its successors and or assigns, are required to maintain Commercial
General Liability insurance as specified in this Agreement for a minimum period of 3
years following completion and acceptance of the Work. Consultant must submit a
Certificate of Insurance evidencing Commercial General Liability insurance during this
3-year period containing all the Agreement insurance requirements, including
naming City of Chandler, its agents, representatives, officers, directors, officials and
employees as Additional Insured as required.
3.1.7. If a Certificate of Insurance is submitted as verification of coverage, City will
reasonably rely upon the Certificate of Insurance as evidence of coverage, but this
acceptance and reliance will not waive or alter in any way the insurance requirements
or obligations of this Agreement.
3.2. Insurance Cancellation During Term of Agreement.
3.2.1. If any of the required policies expire during the life of this Agreement, Consultant
must forward renewal or replacement Certificates to City within 10 days after the
renewal date containing all the required insurance provisions.
3.2.2. Each insurance policy required by the insurance provisions of this Agreement must
provide the required coverage and must not be suspended, voided or canceled
except after thirty (30) days prior written notice has been given to City, except when
cancellation is for non-payment of premium, then ten (10) days prior notice may be
given. Such notice must be sent directly to Chandler Law-Risk Management
Department, Post Office Box 4008, Mailstop 628, Chandler, Arizona 85225. If any
insurance company refuses to provide the required notice, Consultant or its
insurance broker must notify City of any cancellation, suspension, non-renewal of any
insurance within seven (7) days of receipt of insurers’ notification to that effect.
3.3
City as Additional Insured. The policies are to contain, or be endorsed to contain, the following
provisions:
3.3.1. The Commercial General Liability and Automobile Liability policies are to contain, or
be endorsed to contain, the following provisions: City, its officers, officials, agents,
and employees are additional insureds with respect to liability arising out of activities
performed by, or on behalf of, Consultant; Products and Completed operations of
Consultant; and automobiles owned, leased, hired, or borrowed by Consultant.
3.3.2. City, its officers, officials, agents, and employees must be additional insureds to the
full limits of liability purchased by Consultant even if those limits of liability are in
excess of those required by this Agreement.
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Project Name: Roadway Safety Action Plan
Project No.:
TP2501.101
Rev. 9/30/2025
Page D-1
EXHIBIT “D”
SPECIAL CONDITIONS
Standard Details and Specifications. Consultant must be familiar with City’s latest revision of
the MAG Specifications and MAG Standard Details as amended by City. City’s current
amendment to the MAG Specifications, part of City’s Unified Development Manual, may be found
and downloaded from City’s website at http://www.chandleraz.gov/udm.
City Ownership of Project Documents. All work products (electronically or manually
generated) including, but not limited to: plans, specifications, cost estimates, field notes,
tracings, studies, investigations, design analyses, original drawings, original mylars, Computer
Aided Drafting and Design (CADD) file diskettes which reflect all final drawings, and other
related documents which are prepared in the performance of this Agreement (collectively
referred to as "Documents") are to be and remain the property of City and are to be delivered
to the Project Manager before the final payment is made to Consultant. In the event these
Documents are altered, modified or adapted without the written consent of Consultant,
which consent Consultant must not unreasonably withhold, City agrees to hold Consultant
harmless to the extent permitted by law from the legal liability arising out of City's alteration,
modification or adaptation of the Documents.
Re-use of Documents. The parties agree the documents, drawings, specifications and designs,
although the property of City, are prepared for this specific project and are not intended nor
represented by Consultant to be suitable for re-use for any other project. Any re-use without
written verification or adaptation by Consultant for the specific purpose intended will be at
City’s sole risk and without liability or legal exposure to Consultant.
Documents to Bear Seal. Consultant and its subconsultants must endorse by professional
seal all plans, works, and deliverables prepared by each for this Agreement as required by
state law.
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Project Name: Roadway Safety Action Plan
Project No.:
TP2501.101
Rev. 9/30/2025
Page E-1
EXHIBIT “E”
SUBCONSULTANT DOCUMENTS WITH CONSULTANT
Any subconsultant assumptions, clarifications, exclusions, terms & conditions,
signature blocks, etc. included are strictly between the Consultant and their
subconsultants, and do not apply to the Agreement between the Consultant and
the City.
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
March 23, 2026
Yung Koprowski
Principal
Y2K Engineering, LLC.
ykoprowski@y2keng.com
Subject: Proposal for Professional Services
Roadway Safety Action Plan
City of Chandler Project No. TP2501.101
Dear Mrs. Koprowski:
TY Lin International is pleased to present our proposal to provide supporting services to Y2K
Engineering for the Roadway Safety Action Plan within the City of Chandler. This proposal
includes the framework for our scope of work as directed via email on March 18, 2026.
For convenience, we have prepared the attached Scope of Services (Exhibit “A”) and
Professional Fees (Exhibit “B”) that describes the various tasks and associated fees to
complete the work.
We look forward to the opportunity to work with Y2K Engineering and the City on this exciting
project and should you have any questions regarding the attached Proposal, please feel free
to contact me at (480) 333-4152 or at christopher.milner@tylin.com.
Sincerely,
Chris Milner, P.E., PTOE, RSP 1
James Barr, PE
Senior Project Manager
Principal in Charge
Attachments:
(Exhibit “A” – Scope of Services)
(Exhibit “B”– Professional Fees)
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
EXHIBIT “A”
SCOPE OF SERVICES
ROADWAY SAFETY ACTION PLAN
TP2501.101
Project Description
The City of Chandler selected Y2K Engineering as prime consultant for their Roadway Safety Action
Plan project. TYLin will provide services to Y2K Engineering and the City related to project management
and stakeholder engagement, engagement and collaboration, and strategies and projects as detailed
below.
Project Tasks
1.
PROJECT MANAGEMENT AND STAKEHOLDER ENGAGEMENT
A. Task 1.1 Project Kickoff Meeting
i. TYLin will have three (3) staff members attend the project kickoff meeting. The
kickoff meeting is assumed to be held at the City of Chandler public works
building.
B. Task 1.2 Core Project Team Meetings
i. TYLin will have two (2) staff members attend core project team meetings to
be held monthly during the project duration, assumed to be 15 months,
resulting in 14 core project team meetings total. Core project team meetings
are assumed to be conducted via a virtual meeting platform.
C. Task 1.3 Internal Consultant Coordination Meetings
i. TYLin will have a maximum of two (2) staff members attend internal consultant
coordination meetings to be held on an as needed basis. For budgetary
purposes, TYLin assumes a maximum of 14 internal consultant coordination
meetings. Internal consultant coordination meetings are assumed to be
conducted via a virtual meeting platform.
D. Task 1.4 Monthly Invoices
i. TYLin will submit monthly invoices throughout the duration of the project,
assumed to be 15 months.
2.
ENGAGEMENT AND COLLABORATION
Y2K Engineering engagement and collaboration task will focus on the community, the
Roadway Safety Task Force, and the Transportation Commission and City Council.
Engagement will occur in three phases that align with SS4A expectations and integrate
community input into the plan as follows:
•
Phase one will introduce the plan, its goals, and gather feedback on unsafe locations,
behaviors, and roadway features.
•
Phase two will present draft strategies and seek direction on priorities and
implementation trade-offs.
•
Phase three will share the draft RSAP and confirm that the recommendations reflect
community values and priorities. TYLin is not anticipated to be involved in task 3.
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
A. Task 2.1 Community Touchpoints Support
i. TYLin will support in-person Community Touchpoints by providing one (1) staff
member per event (up to 10 total events across all phases). For budgetary
purposes, TYLin has estimated 8 events between Phase 1 and Phase 2 up to 4
hours each and 2 more events such as city staff or Transportation Commission
meeting up to 2 hours each.
ii. At these events, TYLin will organize and host an interactive activity using virtual
reality (VR) goggles to educate participants and provide an immersive non-
motorized transportation experience. Each event shall have at least two VR
goggles. This activity is intended to enhance public understanding of walking
and bicycling safety and design concepts. TYLin staff will coordinate with Y2K
Engineering to integrate the VR experience into the overall engagement setup
and messaging. TYLin will prepare a survey to accompany the VR events and
produce a summary deliverable for the engagement report documenting
findings.
B. Task 2.2 Roadway Safety Task Force Participation
i. TYLin will participate in up to two (2) of the four (4) Roadway Safety Task Force
meetings. Participation will include attending meetings, contributing technical
insight as appropriate, and supporting discussions related to multimodal
safety and user experience. For budgetary purposes, TYLin assumes one staff
member will attend the task force meetings.
5.
STRATEGIES AND PROJECTS
a. Task 5.1 Enhanced Multimodal Integration
i. TYLin will conduct a structured review of the project implementation matrix and
identified projects to assess how effectively they address pedestrian, bicycle, and
micromobility safety. This effort will include identifying gaps and opportunities to
incorporate additional countermeasures such as crossing enhancements,
separation strategies, speed management, and visibility improvements. TYLin will
also support refinement of project descriptions to strengthen alignment with Safe
System principles and improve competitiveness for future grant funding.
b. Task 5.2 Planning-Level Cost Estimating
i. TYLin will develop a reference table of unit costs based on the strategies and
actions identified for the City of Chandler, calibrated to local and regional
conditions. [I am attaching an example] Using this table, TYLin will prepare high-
level planning cost estimates for up to twenty-five (25) infrastructure projects.
Estimates will be developed using a “stacked elements” approach (e.g., sidewalks,
crossings, striping, traffic calming features), without preparation of plan sheets or
preliminary design. TYLin will document key assumptions and provide cost ranges
appropriate for planning, capital programming, and grant application purposes.
ASSUMPTIONS, CLARIFICATIONS, AND EXCLUSIONS
1.
Project development, preliminary design, and detailed cost estimating is excluded from this
scope of services.
2.
Utility mapping and/or coordination with Capital Improvement Program and/or High Risk
Network is excluded from this scope of services.
3.
TYLin will acquire headset, straps/batteries, and biking equipment as needed to provide 2 VR
experience stations.
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Task
Cost
1
PROJECT MANAGEMENT AND STAKEHOLDER ENGAGEMENT
1.1
1,200.00
$
1.2
5,300.00
$
1.3
5,300.00
$
1.4
2,900.00
$
14,700.00
$
2
ENGAGEMENT AND COLLABORATION
2.1
7,700.00
$
2.2
7,200.00
$
14,900.00
$
5
STRATEGIES AND PROJECTS
5.1
9,600.00
$
5.2
9,300.00
$
18,900.00
$
ALLOWANCES
1,500.00
$
1,500.00
$
50,000.00
$
Direct Expense Allowance (Mileage and 2 VR stations)
SUBTOTAL ALLOWANCES:
PROJECT TOTAL:
SUBTOTAL TASK 3:
SUBTOTAL TASK 1:
SUBTOTAL TASK 2:
Planning-Level Cost Estimating
Project Kickoff Meeting
Community Touchpoints Support
Roadway Safety Task Force Participation
Monthly Invoices
Internal Consultant Coordination Meetings
Core Project Team Meetings
Enhanced Multimodal Integration
Description
EXHIBIT "B"
SCOPE OF SERVICES
FEE SCHEDULE
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Attn:
Yung Koprowski
Principal, Y2K Engineering
2/26/2026
RE: Proposed Street Safety Study
Dear Yung,
Street Simplified is pleased to provide the following proposal for professional services as discussed.
Reports, study length, and other factors can be tailored to your needs per the attached pricing sheet.
Please keep this information confidential. If you have any questions, feel free to reach out.
Best Regards,
Benjamin Griffard
Street Simplified LLC
2020 Centerline Ln, Georgetown, TX 78628
(314) 471-3511 | ben@streetsimplified.com
1
2/26/2026
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Attachment 1: Study Proposal
Item
Number of Studies
Price per study
Total
24 Hour Street Safety Analytics Study
10
$7,000
$70,000
An invoice for 50% of the proposal value will be sent upon completion of successful data collection.
An invoice for the remaining 50% of the proposal value will be sent upondelivery of Street Safety
Reports to the client via email.
Pricing & Validity: Quoted prices are valid throughFebruary 28th, 2026, unless extended by written
agreement.
Taxes: State/local taxes are not included in the quoteand will be applied upon invoicing.
Locations & Duration: Clients determine study locationsand durations. If not set at proposal time, a
formal review is required before scheduling, which may require a cost modification.
Attachment 2: Summary of Collection Locations - 24hour data collection
Count Address of Study Location
Study Duration Install Notes
10
TBD
24 Hours
TBD
Street Simplified will collect data and provide analytics at the location(s) listed above.
Clients may substitute locations with Street Simplified approval.
Attachment 3: Deliverables
Data collection
● Data collection of raw video footage
● The duration of data collection is outlined in Attachment 2
Processing & Analytics
● Analytics Metrics:
2
2/26/2026
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
○ Turning Movement Counts
○ Speed Analytics
○ Crosswalk Counts - Peds / Cyclists
○ Cyclist Turning Movement Counts
○ Near-Miss Analysis (Post Encroachment Time)
○ Excessive Speeding Analysis (20 MPH+ speed limit)
○ Crossing Off Crosswalks
○ Red Light Running
○ Crossing on Conflicting Green
● Platform Access
○ Online dashboard with secure login.
○ CSV/video exports included.
○ Unlimited access – no subscriptions or annual fees.
Safety Report
● Road Safety Audit style report outlining:
○ Identifies priority safety risks
○ Proposes potential safety treatments
○ Reviews all analytics metrics generated
○ Reviews crash data if provided by the agency
○ Reviews roadway geometry
○ Includes interactive video content
● Delivered as a web-viewable presentation and as a powerpoint.
Coverage & Data Quality Clarification
● Signal/Light State Coverage: Available only at signalizedintersections; may be limited or
unavailable at some approaches/times. Street Simplified currently does not support the
extraction of pedestrian Walk/Don’t Walk indications.
● Data Quality Limitations: Analytics may be affectedby night conditions, adverse weather, or
suboptimal mounting. Some metrics may not be available at certain locations or at certain
times of day.
3
2/26/2026
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
● Field Conditions: Data collection will proceed during the time period originally approved by the
client. Construction/atypical conditions present during the study may affect results.
● Visualization platform:Some metrics are not supportedon our visualization platform and will
be delivered as images, videos, or an Excel file.
● Metrics not listed in Attachment 3 specifically are not within our proposal scope, and Street
Simplified is under no obligation to deliver out-of-scope items requested by clients.
Attachment 4: Schedule of Services & Delivery
● Order to Proceed → Data Collection: Typically within2 weeks, depending on installer
availability and project demands. Projects are prioritized based on the order in which OTPs are
received.
● Platform Delivery: Analytics results are generallyavailable within 4 weeks of data collection. It
is possible for analytics delivery to take longer, especially for large projects, projects with
custom feature requests, and projects with complex geometry.
● Safety Report: Safety reports are generally availablewithin 2 weeks of the data being available
on the platform.
○ A complementary walk-through of the reports is available to every client but is not a
scope deliverable. Walkthroughs are generally held via Zoom/Teams.
○ Report Walkthroughs are typically scheduled 2-4 weeks after the data is available on the
platform
○ Safety report will be provided via a live-link as well as a downloadable Power Point
4
2/26/2026
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
City of Chandler| Y2K Engineering, LLC.
Proposal for City of Chandler Roadway Safety Action Plan
03/18/2026
Engineering Mapping Solutions, Inc.
Proposal for Professional Services
Engineering Mapping Solutions, Inc (EMS) appreciates the opportunity to provide this proposal for
Professional Services in support of the City of Chandler Roadway Safety Action Plan.
Firm Contact Information
Phil Ponce, P.E., V.P.
1355 E. Northern Ave, Suite 1
Phoenix, AZ 85020
Office: 602-870-7811 x 14
Cell: 602-402-9878
Firm Information
Founded in 1999, EMS is the premier GIS Firm in the State of Arizona servicing cities across the
country including the City of Phoenix. EMS provides a full range of GIS Consulting Services the
supplement client resources.
Company principals are registered Civil Engineers and have worked with various departments at the
City of Phoenix since 2000. EMS has intimate knowledge of the City’s GIS infrastructure and unique
requirements having successfully worked with several departments including projects related to the
Street Transportation Department, Police Department, Storm Drain Mapping and Plans, Water
Mapping, Real Estate, and Parcel Mapping Support.
Scope of Services
Engineering Mapping Solutions, Inc. (EMS) will provide GIS technical support to Y2K Engineering on a task-
by-task, time-and-materials basis. EMS will not lead task delivery but will serve as the GIS specialist
resource, supporting Y2K staff with data preparation, spatial analysis, and map production. The following
describes examples of how EMS may contribute to each task.
Task 4: Discovery Phase – High Injury and High-Risk Networks
EMS will prepare and maintain the geospatial framework that supports development of both the High
Injury Network (HIN) and High-Risk Network (HRN). Examples of GIS support include:
•
Refining the City of Chandler street centerline feature class to ensure crashes are accurately
assigned to the network, including resolving conflation issues, segment gaps, or attribute
inconsistencies
•
Assigning crash records to the network and attributing each record with relevant roadway
characteristics such as functional classification, number of lanes, speed limit, presence of bicycle
facilities, proximity to crosswalks, surrounding land use, and distance to the nearest intersection
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
City of Chandler| Y2K Engineering, LLC.
Proposal for City of Chandler Roadway Safety Action Plan
03/18/2026
•
Building the HRN segment layer by identifying which risk factors are present on each segment,
calculating the count of factors per segment, and applying threshold criteria developed by Y2K
and the City to delineate the final network
•
Supporting intersection-level analysis as a complement to the segment-based HRN, where
applicable
•
Producing ArcGIS map packages and exportable layers so that maps can be reproduced and
updated throughout the project
EMS will also support development of an interactive public-facing display of the HIN and HRN. Examples
may include an ArcGIS StoryMap or ArcGIS Experience Builder application that allows City staff and the
community to explore crash patterns, network results, and key findings.
Task 6: Transportation Safety Plan – Safety Assessment Portal
To support transparency and ongoing tracking, Y2K will help establish a Safety Assessment Portal using
ArcGIS and Power BI so staff and the community can access maps, dashboards, and progress updates. The
functionality, aesthetics, and length are anticipated to be similar to the following example from the RTA
Local Planning 2022 Implementation Report:
https://storymaps.arcgis.com/stories/dd710f1da0874533877eb7804b497b49
The portal will promote data transparency and public accountability, allowing both City staff and the
public to track safety conditions, priority locations, and implementation progress over time.
EMS will support development of the Safety Assessment Portal using ArcGIS and Power BI. Examples of
support include integration of spatial datasets, dashboard configuration, and troubleshooting to ensure
the portal functions as intended for both staff and public users.
Key Personnel Information
Phil Ponce and Marty Shaeffer will be the EMS resources allocated to this project. Phil is the Owner
and Vice President of Engineering Mapping Solutions, Inc., whose responsibilities include marketing,
project management, and quality control adviser for all projects. Phil has expertise in infrastructure
management and C#.NET programming targeted for the dissemination of engineering information
and GIS mapping.
Other proposed team members from EMS include Su Ling Heydrich, and Jason Scovil.
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
City of Chandler| Y2K Engineering, LLC.
Proposal for City of Chandler Roadway Safety Action Plan
03/18/2026
Fee Table / Staff Rates
Tasks will be further identified by Y2K; the anticipated labor will be agreed upon prior to commencing.
Depending upon the task, various resources will be employed at the following direct labor rates:
Phil Ponce
VP/Technical PM
$180.00
Marty Shaeffer
President/Technical Lead
$180.00
Su Ling Heydrich
Lead Cartographer
$120.00
Jason Scovill
Senior Programmer
$150.00
Example of hour allocation is shown below.
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Project Name: Roadway Safety Action Plan
Project No.:
TP2501.101
Rev. 9/30/2025
Page F-1
EXHIBIT “F”
FEDERAL REQUIREMENTS
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
FEDERAL SECTION
REQUIREMENTS, FORMS, PROVISIONS
PROFESSIONAL SERVICES
This is a federal funded contract with Federal Highway Administration (FHWA)
and must comply with all related federal requirements.
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
FEDERAL DOCUMENTS
TABLE OF CONTENTS
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
FHWA DIRECT GRANT TABLE OF CONTENTS 2026-03-31
TABLE OF CONTENTS
FEDERAL DOCUMENTS, FORMS, AND PROVISIONS
PROFESSIONAL SERVICES RFQ AND CONTRACT
1.0
CITY FEDERAL GUIDE
2.0
VERIFICATION STATEMENT
3.0
BIDDERS LIST
4.0
SUBCONSULTANT REQUIREMENTS
5.0
PAY APPLICATION REQUIREMENTS
6.0
SECTION 6: FEDERAL PROVISIONS
6.1 Access to Records and Reports / Records Retention
6.2 Civil Rights
6.4 Debarment and Suspension
6.5 Federal Immigration and Nationality Act
6.6 Lobbying and Influencing Federal Employees
6.7 Prompt Pay
6.8 Tax Delinquency and Felony Convictions
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
1.0
FEDERAL REQUIREMENTS SUMMARY GUIDE
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Professional Services FHWA Federal Grant Summary Guide 2026-03-31
PROFESSIONAL SERVICES FEDERAL REQUIREMENTS SUMMARY/GUIDE
(FHWA Grant)
1. UTracs Registration
a. All Consultants and Subconsultants working on a federal funded project must be registered on the
UTracs.azdot.gov website / database which includes a 5-digit registration number. This will be verified.
This is a requirement by US Department of Transportation. *On this website is where the “Bidders/Proposers
List” task/process is located.
2. Federal Contract SAM Requirements (for Consultants, Subconsultants, Contractors, Subcontractors)
a. Cannot work on a federal funded contract if company has unresolved federal tax liens.
b. Cannot work on a federal funded contract if been debarred from a federal contract in the last three years.
c. Must use E-Verify for employment
d. Must have and maintain current ROC license ** if business type requires ROC license in Arizona.
3. Buy America AND Build America-Buy America
a. Requirements apply to all federal grant projects and contracts. Please take this requirement into consideration
whether this contract is research & study, planning, design, construction, management of the project.
4. Prompt Pay / Payment Reporting in DOORs
a. Subconsultants must be paid within seven (7) days of receiving payment from the City. Subconsultants who have
a lower tier subconsultant must pay lower tier within seven (7) days of receiving payment from the Prime.
b. All Consultants and Subconsultants for this contract must be registered in the ADOT DOORs System and have a
current up to date profile. This includes “Users” and Users’ contact information. This system sends out auto
notifications. Missing a notification can cause undue discrepancy issues, and/or penalties.
c. Monthly reporting of payment made/received is a requirement by Consultant and all Subconsultants.
d. Payment Reporting: Each month, the city reports the previous month’s payment made to the Prime. The Prime is
then required to report all payments to subconsultants no later than the 10th each month. The Subconsultants will
be required to then go in a verify what was reported. Discrepancies will need to be resolved in the same month.
e. The City will assess penalties for non-reporting and non-payments to subconsultants.
5. Subconsultants
a. Must be approved by the City PRIOR to any work by Subconsultant be conducted and paid for.
b. City will provide required forms and subcontract federal documents to be included.
6. Documentation Requirements
a. All documents, emails, reports, invoices, back up documents to pay applications MUST have the Project Name
and Project Numbers.
7. Pay Applications / Invoicing / Billing
a. Pay Applications must be submitted by calendar month for all work for the previous month.
b. Prime Consultant agrees to submit Pay Applications by the 10th day of each month unless otherwise specified
during the course of the contract/project.
c. No Prime Consultant work or Subconsultant work can be paid for that has a work performed date prior to the
Prime Contract NTP date and no Subconsultant work can be paid for that has occurred prior to the Subconsultant
being approved by the City.
d. Prime will include Subconsultants’ invoice and the expenses itemized on that invoice for the same work period as
the Prime’s pay application. This is an FHWA requirement. If for some reason, a situation arises where this
cannot occur, notify the City. Additionally, a written explanation will be required on that invoice/back up item when
submitted with a pay application. FHWA has stated they do not want this to be an ongoing occurrence.
e. Pay Application will include the City provided Subconsultant Payment Summary Form with each pay application.
This will be used to ensure backup subconsultant documents match, and the following month payment reporting
is correct including prompt pay requirements.
8. Documents/Files Retention Requirements for this Project-Contract
a. Federal required retention is to maintain contract documentation for five (5) years from contract completion.
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
2.0
VERIFICATION STATEMENT
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Rev 2026-03-31
VERIFICATION STATEMENT
FEDERAL FUNDED CONTRACTS
Professional Services and Construction
NO FEDERAL TAX LIENS, NO DEBARMENTS,
USE OF E-VERIFY FOR EMPLOYMENT HIRING,
AZUTRACS REGISTRATION/STATUS,
ROC LICENSE, FEDERAL EMPLOYER IDENTIFICATION NUMBER (EIN),
BUY AMERICA / BUILD AMERICA-BUY AMERICA COMPLIANCE,
FORCED LABOR OF ETHNIC UYGHURS BAN
This form represents certifying compliance for items listed below:
a) This company has no outstanding unresolved federal tax liens.
b) This company has not been suspended or debarred from working on a federal funded contract, does not have a
proposed debarment pending, has not been indicted, convicted, or had a civil judgement rendered against the firm by
a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years as
specified by Code of Federal Regulations 49 CFR.
c) This company uses E-Verify for employment verifications.
d) This company has a current AZUTracs Registration (https://utracs.azdot.gov)
e) ROC License: To work on a federal funded project, all contractors, subcontractors, consultants, subconsultants must
have an ROC license (exception if business type does not require ROC license in Arizona). For bidding process, For
Construction, Low Bidder will have 60 days from Bid Opening Day to obtain the required State ROC license. If your
business type does not require an ROC License, please write in the box below, “not applicable”. If applying for, write
in “Pending” or “In Process”.
f)
EIN: Must have an Employer Identification Number (EIN) if you are the Prime. For Subcontractors and Subconsultants
- you are required only If required by Law / Federal Requirements.
g) This company agrees to comply with this project’s federal requirements for Buy America and Build America-Buy
America (BABA).
h) Forced Labor of Ethnic Uyghurs Ban: This company does not use and agrees not to use during the term of the
contract, any Forced Labor of Ethnic Uyghurs in the People’s Republic of China; any goods or services produced by
the forced labor of Ethnic Uyghurs in the People’s Republic of China; and will ensure that all Consultants,
Subconsultants, and Suppliers comply with this.
A company that is unable to certify to the statements above, company is ineligible to enter into an agreement for
federal funded contracts with the City of Chandler.
Company Name:
Company AZUTracs No:
Company ROC No:
(if applicable)
EIN:
Name of Person Signing:
Title of Person Signing:
Signature:
Date of Signature:
15921
Y2K Engineering, LLC.
N/A
81-4986688
Yung Koprowski
Principal / CEO
04/01/2026
; AZ Board of Technical Registration Firm No. 20203-0
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
3.0
BIDDERS PROPOSERS LIST
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
BIDDERS/PROPOSERS LIST
FEDERAL DOCUMENT REQUIRED: Email Verification Print Out
Email Verification Print Out Received from Utracs/AzDOT.gov confirms your electronic submittal Of
Bidders/Proposers List. The email confirmation should be a submitted document. Do not forward the
email.
WHERE TO CREATE AND SUBMIT BIDDERS/PROPOSERS LIST: https://utracs.azdot.gov/BiddersListInfo/
WHERE TO CALL FOR QUESTIONS:
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
1
Yung Koprowski
From:
ADOT Business Engagement and Compliance Office <AZUTRACS-Support@azdot.gov>
Sent:
Thursday, April 2, 2026 8:02 AM
To:
Y2K Engineering, LLC
Cc:
contractorcompliance@azdot.gov
Subject:
Bidders List for Y2K Engineering, LLC.
Y2K Engineering, LLC., AZUTRACS Number: 15921 has submitted a Bidder/Proposer list for TP2501-101 on 04/02/2026 at 8:01 AM MST
(UTC - 07:00).
Bidders/Proposers for this firm include:
Firm
Name
Address
Age of
Firm
Annual Gross
Receipts
DBE
Status
NAICS
Codes
Engineering Mapping Solutions
20820 N 25th Place Phoenix, AZ
85050
10+ years $500,000 to $1
million
Non-DBE
541370
T.Y. Lin International
1475 N. Scottsdale Road
Scottsdale, AZ 85257
10+ years More than $100
million
Non-DBE
541330
Unregistered Bidders:
Firm
Name
Email
Address
Phone
Number
Address
Age
of
Firm
Annual
Gross
Receipts
DBE
Status
NAICS
Codes
Street Simplified LLC
ben@streetsimplified.com
971-255-
2614
2020
Centerline
Lane
Georgetown
, TX 78628
8-10
Years
$1 million
to $2
million
DBE
488490
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
4.0
SUBCONSULTANT REQUIREMENTS
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Rev 2026-03-31
SUBCONSULTANT FEDERAL REQUIREMENTS
1.
All subconsultants must be approved by the City to work on this federal funded contract.
2.
No billable work related to this project can be conducted prior to the Prime Consultant’s NTP and before Subconsultant is approved by
the City of Chandler.
3.
Buy America / Build America-Buy America (BABA) requirements apply to this contract/project.
4.
If federal compliance discrepancies re-occur without correction, Subconsultant and Prime will be required to meet with the City to review
federal requirements. If federal compliance discrepancies continue, subconsultant subcontract may be terminated..
5.
Subconsultant MUST have a current, non-expired AZ UTracs Registration/5 Digit Number. (https://utracs.azdot.gov)
6.
Must be registered with ADOT DOORs Payment Reporting System.
a.
Subconsultant agrees to monthly payment reporting in the ADOT DOORs Payment Reporting System.
b.
This reporting is due by the Prime by the 10th and the Subconsultants by the 30th of each month.
c.
As long as subcontract is open and work is not complete, this reporting also includes you report/verify for $0 payments.
d.
Consultant/Subconsultant WILL NOT upload any documents into this system for this project.
e.
Pay Applications: Federal funded contracts require invoices for work by calendar month for all work occurred in that given
calendar month. This includes subconsultants’ invoices to be attached and for the same work period. If an expense has been
missed and needs to be added to the following month, FHWA requires that an explanation be added to that document explaining
why it was not included in the previous month related to the payment and work period. (FHWA does not allow this on an on-going
basis, please keep to minimum cases).
7.
Prompt Pay Provisions – Payments by Prime to Subconsultants, and Subconsultant to Lower Tiers must be made within 7 days from the
actual date that payment was received.
a.
The Date the City pays the Prime – Prime has 7 days to process payment to Subconsultant.
b.
The Date Subconsultant receives that payment from Prime, Subconsultant must pay lower tier within 7 days.
c.
Consultant understands that penalties/sanctions can occur for non-compliance.
8.
Consultant cannot have debarments from working on a federal funded contract. (FHWA & 23 CFR 630.112(4) and 2 CFR 180)
9.
Consultant cannot have unresolved federal tax liens. (FHWA & 23 CFR 630.112(4) and 2 CFR 180)
10. Consultant must use E-Verify for employment processes. This is an FHWA requirement to work on a federal funded contract.
11. If Consultant’s work in Arizona requires an ROC license, the company must have an ROC license to work on a federal funded contract.
12. Forced Labor of Ethnic Uyghurs Ban: The requirements are detailed on the “Verification Statement”.
To work on a federal funded contract requirements are as follows:
Pursuant to A.R.S. 35-394, the State of Arizona prohibits a public entity from entering into or renewing a contract with a
company unless the contract includes written certification that the company does not use the forced labor, or any goods or
services produced by the forced labor, or use any consultants, subconsultants, or suppliers that use the forced labor or any
goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China.
13. Subconsultant Documents (provided by the City)
•
SARF (Subconsultant Approval Request Form)
•
Verification Statement Form
•
Federal Requirements Acknowledgement Form
•
Subcontract (with federal documents included that the City will provide); must include:
✓
Project Name and Numbers
✓
Subcontract Dollar Amount
✓
Subconsultant Company Name, Address
✓
Federal Documents (Provided by the City)
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
5.0
PAY APPLICATION
AND
SUBCONSULTANT SUMMARY FORM
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
Approved By:
Project Manager
Date
CIP Supervisor
Date
Revised: 4/14/23
Official City of Chandler Use Only
Authorized Signature
Date
Email PDF Signed Payment Application to: CapitalProjects.Payables@chandleraz.gov
Or Submit to: City of Chandler, Capital Projects MS 407, PO Box 4008, Chandler, AZ 85244
PROFESSIONAL SERVICES AGREEMENT
APPLICATION AND CERTIFICATION FOR
Budget Account #'s:
PO #:
PAYMENT # _____
Application is made for payment as shown below and on the
attached Payment Schedule Summary Sheet in accordance with the
Contract Documents.
Official City of Chandler
Use Only
Date Rec'd: _____________________
Record ID: ______________________
Date Recorded:_________________
Check if FINAL payment:
Consultant Information:
Name: _______________________________________________________ Invoice #:__________________________________
Remit to Address: _______________________________________________________________________________________________________________________
Contact Name: ___________________________________ Phone: __________________ Email Address: ___________________________________________
Project Name: ___________________________________________________________________________________________________________
Project No.: ____________________________ Federal/ADOT No. (if applicable): __________________________________________________
Pay Period Beginning: _______________ Ending: _______________ City Contact Name: ______________________________________
Total Time Elapsed: ___________%
Contract Amendment Summary
No. Date
Amount
RED FIELDS AUTO CALCULATE
Do not enter amount manually
Consultant's/Engineer's Certification
The undersigned certifies that the work covered by this Application for Payment has been completed in accordance with the Contract
Documents; that all amounts have been paid for work which previous Certificates of Payment were issued and payments received from the Owner;
and that the current payment requested as shown is current, accurate, and complete.
1. Original Contract Price:
$__________________________________
2. Contract Amendments to Date:
$__________________________________
3. Adjusted Contract Price (Line 1 + 2):
$__________________________________
4. Total Amount Due to Date:
$__________________________________
(per attached Payment Schedule)
Work Completed to Date:__________%
5. Total Previous Certificates for Payment: $__________________________________
6. Federal Penalties if Applicable (per City): $_________________________________
Deduct Penalties (-) or Credit Reimb (+)
7. Current Payment Due (Line 4 - 5 - or +6): $__________________________________
$
$
$
Calendar
Days
$
Notice to Proceed (NTP) Date:
Original Contract Duration:
Revised Contract Duration:
Contract Amendments:
Contract Expiration Date:
Contract Time Summary
(applicable milestones per contract)
Calendar Days
Calendar Days
Calendar Days
0.00
0.00
0.00
0.00
0
0
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
name
name
name
name
name
name
name
-
$
-
$
-
$
-
$
-
$
-
$
-
$
Pay App
#
Work Mo
Pay Mo
Payment
Rpting
Mo
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
Total To Date
Bal Remaining
Month
Subconsultants
DBE-> YES / NO
Contract Amt
Change Order(s):
Total Contract:
Lower Tier --> (x)
Lower Tier to:
Project Numbers
SUBCONSULTANT INVOICES/PAYMENT SUMMARY DETAIL
Consultant
Project Name
PROFESSIONAL SERVICES PAY APP BACKUP - (REQUIRED)
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
6.0
FEDERAL PROVISIONS
Docusign Envelope ID: 9A7D40B9-93B0-439D-97B8-CC6A5203E67E
FAA Federal Provisions Page 1
FEDERAL PROVISIONS
PROFESSIONAL SERVICES CONTRACT
ACCESS TO RECORDS AND REPORTS / RECORDS RETENTION
FHWA requirement is three (3) years.
The Arizona Revised Statutes A.R.S. 35-214 is five (5) years.
The contractor, subcontractors, lower tier subcontractors, vendors, and all suppliers shall keep and maintain all
books, papers, records, files, accounts, reports, bid documents with backup data, including electronic data, and all
other material relating to the contract and project for five (5) years following completion and acceptance of the work.
BUY AMERICA PREFERENCE / BUILD AMERICA-BUY AMERICA (AKA BABA)
The Consultant must comply with FHWA’s requirements for Buy America and Build America-Buy America.
www.transportation.gov/sites/dot.gov/files/docs/buy_america_provisions_side_by_side.pdf
www.fhwa.dot.gov
CIVIL RIGHTS
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda
and/or guidance, the Recipient hereby gives assurance that it will take any measures necessary to ensure that:
"No person in the United States shall, on the grounds of race, color, or national origin, be excluded from
participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or
activity," for which the Recipient receives Federal financial assistance from DOT, including the Federal
Highway Administration.”
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI and
other Non-discrimination requirements (The Age Discrimination Act of 1975, and Section 504 of the
Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these non-
discrimination statutes and requirements to include all programs and activities of the Recipient, so long as any
portion of the program is Federally assisted.
DEBARMENT AND SUSPENSION
By submitting and signing this document, the company certifies that neither it nor it’s principals are presently
debarred or suspended by any Federal department or agency from participation in a federal funded contract.
FEDERAL IMMIGRATION AND NATIONALITY ACT
The contractor, including all subcontractors, shall comply with all federal, state and local immigration laws and
regulations, as set forth in Arizona Executive Order 2005-30, relating to the immigration status of their employees
who perform services on the contract during the duration of the contract. The Agency (City of Chandler) shall retain
the right to perform random audits of contractor and subcontractor records or to inspect papers of any employee
thereof to ensure compliance. By submission of a bid, the contractor warrants that the contractor and all prosed
subcontractors are and shall remain in compliance with all federal, state, and local immigration laws and regulations
relating to the immigration status of their employees who perform services on the contract. The Agency may, at its
sole discretion, require evidence of compliance from the contractor or subcontractor. Should the Agency request
evidence of compliance, the contractor or subcontractor shall have ten (10) working days from receipt of the
request to supply adequate information. The City of Chandler will accept, as evidence of compliance, a showing by
the contractor or subcontractor, that it has followed the employment verification provisions of the Federal
Immigration and Nationality Act as set forth in Sections 274A and 274B of that Act, including implementation of
regulations and agreements between the Department of Homeland Security and the Social Security
Administration's verification service. The contractor shall include the requirements of this provision in all
subcontracts for this project.
Failure to comply with the immigration laws or to submit proof of compliance constitutes a material breach of
contract. The Agency will recue the contractor's compensation by $10,000 for the initial instance of non-compliance
by the contractor or a subcontractor. Should the same contractor or subcontractor commit subsequent violations
within a two (2) year time period from the initial violation, the contractor's compensation will be reduced by $50,000
for each violation. The third instance by the same contractor or subcontractor within a two (2) year period may
result, in addition to the $50,000 reduction in compensation, in removal of the offending contractor of subcontractor,
suspension of work in whole or in part or, in the case of a third violation by the contractor, termination of the
contract for default in addition, the Department may debar a contractor or subcontractor who has committed three
(3) violations within a two (2) year period for up to one (1) year. For purposes of this paragraph, a violation by a
subcontractor does not count as a violation by the contractor. Any delay resulting from a sanction under this
subsection is a non-excusable delay. The contractor is not entitled to any compensation or extension of time for
delays or additional costs resulting from a sanction under this subsection.
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FAA Federal Provisions Page 2
LOBBYING AND INFLUENCING FEDERAL EMPLOYEES
Certification Regarding Lobbying
By submitting and signing this document, the company certifies this contract or proposal, to the best of his or her
knowledge and belief, that: No Federal appropriated funds have been paid or will be paid, by or on behalf of the
Bidder or Offeror, to any person for influencing or attempting to influence an officer or employee of an agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification
of any Federal contract, grant, loan, or cooperative agreement. If any funds other than Federal appropriated funds
have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and
submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. The
undersigned shall require that the language of this certification be included in the award documents for all sub-
awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative
agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material
representation of fact upon which reliance was placed when this transaction was made or entered into. Submission
of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. § 1352. Any
person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure.
PROMPT PAY
The Prime Consultant agrees to pay each Subconsultant under this prime contract for satisfactory performance of
its contract no later than seven (7) days from the receipt of each payment the Prime Consultant receives from
the City of Chandler. Additionally, each Subconsultant, if that Subconsultant has a lower tier Subconsultant, must
pay that lower tier within seven (7) days of receiving payment from the Prime Consultant. Any delay or
postponement of payment from the above referenced time frame may occur only for good cause following written
approval of the City of Chandler. Failure by the Prime Consultant or Subconsultants to comply with the Prompt Pay
requirements and Prompt Pay Reporting can result in penalties assessed. Non-compliance of these requirements
can result in penalties and/or can result in termination of this contract.
TAX DELINQUENCY AND FELONY CONVICTIONS
Consultant and all Subconsultants: Must indicate it’s current status as it relates to tax delinquency and felony
conviction. If awarded this contract, all applicable subconsultants must comply.
By signing this contract, it represents that this company does not have any unpaid federal tax liability that has been
assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not
being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.
By singing this contract, it represents that this company is not a company that was convicted of a criminal violation
under federal law within the preceding 24 months, and has not be indicted, convicted or had a civil judgement
rendered against the firm by a court of competent jurisdiction in any matter involving fraud or official misconduct
within the past three (3) years as specified by Code of Federal Regulations 49 CFR.
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END OF FEDERAL SECTION
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