MCAO_CRA_2023.PDF

For Official Use Only
FEDERAL BUREAU OF INVESTIGATION
Violent Street Gang Task Force
Cost Reimbursement 
Agreement
VSGTF File No.: 281D-PX-C77000
Pursuant to Congressional appropriations, the Federal Bureau of Investigation (FBI) receives authority to pay
overtime for police officers assigned to the formalized Violent Street Gang Task Force (VSGTF), as set forth
below, for expenses necessary for detection, investigation, and prosecution of crimes against the United
States. It is hereby agreed between the FBI and the Maricopa County Attorney’s Office, located at 225 West
Madison Street, Phoenix, AZ 85003, Taxpayer Identification Number: 86-6000472, and Telephone Number:
602-506-341 1, that:
1. This Agreement is entered into pursuant to, and as an
Understanding (MOU) signed by the Maricopa County Attorney on
interpreted in conformity with all terms of that document.
’SGTF Memorandum of
and shall be read and
2. Commencing upon execution of this Agreement, the FBI will, subject to availability of required funding,
reimburse MCAO for overtime payments made to officers assigned to and working full time on VSGTF related
matters
3. Requests for reimbursement shall be made on a monthly basis utilizing the United States Department
of the Treasury Invoice Processing Platform (IPP) software system and shall be submitted to the FBI Phoenix
Field Office immediately after the first of the month which follows the month for which reimbursement is
requested. The reimbursement request shall be approved by the appropriate Supervisor (or their designee) at
MCAO prior to the invoice submission in IPP. The invoice submitted in IPP will automatically route to the FBI
VSGTF personnel for their review, approval, and processing for payment.
4. Overtime reimbursement payments from the FBI will be made via electronic funds transfer (EFT)
directly to MCAO using the FBI's Unified Financial Management System (UFMS). To facilitate EFT, MCAO
shall establish an account online in the System for Award Management (SAM) at www.SAM.gov. Verification
of MCAO banking information is required on an annual basis in order to keep payment information current. For
additional information regarding the UFMS and SAM, contact the FBI Phoenix Financial Liaison Specialist.
5. Overtime reimbursements will be calculated at the usual rate for which the individual officer's time
would be compensated in the absence of this Agreement. However, said reimbursement, per officer, shall not
exceed monthly and/or annual limits established annually by the FBI. The limits, calculated using Federal pay
tables, will be in effect for the Federal fiscal year running from October 1 st of one year through September 30th
of the following year, unless changed during the period. The FBI reserves the right to change the
reimbursement limits, upward or downward, for subsequent periods based on fiscal priorities and
appropriations limits. The FBI will notify MCAO of the applicable annual limits prior to October 1 st of each
year
6. The number of MCAO deputies assigned full-time to the VSGTF and entitled to overtime
reimbursement by the FBI shall be approved by the FBI in advance of each fiscal year. Based on the needs of
the VSGTF, this number may change periodically, upward or downward, as approved in advance by the FBI.
This document is the property of the FBI and is loaned to your agency. Neither
it nor its contents may be released without authorization by FBI Headquarters.
For Official Use Only
1
Revised 05/24/2022

7. Prior to submission of any overtime reimbursement requests, MCAO shall prepare an official
document setting forth the identity of each officer assigned full-time to the VSGTF, along with the
regular and overtime hourly rates for each officer. Should any officers change during the fiscal year, a
similar statement shall be prepared regarding the new officers prior to submitting any overtime
reimbursement requests for the officers. If the rate changes during the fiscal year for a previously
assigned officer, an updated letter shall be attached with the invoice submission in IPP that reflects the
new rate. The updated letter shall be mailed to the Phoenix Field Office VSGTF personnel to maintain
in FBI records.
8. Each request for reimbursement shall be submitted via IPP to the FBI. The request for
reimbursement shall include an invoice number, invoice date, the name, overtime compensation rate,
number of reimbursable hours claimed, and the dates of those hours for each officer for whom
reimbursement is sought. An attachment signed and dated by an authorized Agency representative
noting the dates and hours for each officer overtime reimbursement claimed shall be uploaded in IPP
as supporting documentation for the invoice to confirm the information described in this paragraph is
accurate, and the personnel for whom reimbursement is claimed were assigned full-time to the VSGTF.
9. Requests for reimbursement shall be submitted monthly and all requests shall be received by
the FBI no later than December 31 st of the next fiscal year for which the reimbursement applies. For
example, reimbursements for the fiscal year ending September 30, 2022, shall be received by the FBI
monthly and not later than December 31, 2022. The FBI is not obligated to reimburse any requests
received untimely and not in accordance herewith.
10. This Agreement is effective upon signatures of the parties and will remain in effect for the
duration of PPD's participation on the VSGTF, contingent upon approval of necessary funding, and
unless terminated in accordance with the provisions herein. This Agreement may be modified at any
time by written consent of the parties or based on changing business operations and practices of the
FBI. It may be terminated at any time upon mutual consent of the parties, or unilaterally upon written
notice from the terminating party to the other party at least 30 days prior to the termination date.
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Akil Davis
Phoenix Division
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Rachel Mitchell
Maricopa County Attorney’s Office
Federal BI
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James Flood
Federal Bureau of Investigation
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For Official Use Only
This document is the property of the FBI and is loaned to your agency. Neither
it nor its contents may be released without authorization by FBI Headquarters.
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