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INTERDEPARTMENTAL AGREEMENT AMONG THE MARICOPA COUNTY DEPARTMENT OF TRANSPORTATION AND MARICOPA COUNTY FACILITIES MANAGEMENT DEPARTMENT AND MARICOPA COUNTY SHERIFF’S OFFICE This Interdepartmental Agreement (IDA) is entered into by and among the Maricopa County Department of Transportation (MCDOT) and Maricopa County Facilities Management Department (MCFMD) and the Maricopa County Sheriff’s Office (MCSO), collectively referred to as the Parties and individually as a Party. RECITALS WHEREAS, MCDOT has received funding for its facilities and operations through the Arizona Highway User Revenue Fund (HURF), which is subject to Article 9, Section 14 of the Arizona Constitution, which limits the use of HURF monies to highway and street- related purposes; and WHEREAS, Maricopa County is renovating the MCSO Substation at Dysart Road and Bell Road; and WHEREAS, MCSO needs temporary office space to maintain its mandated responsibilities; and WHEREAS, it is in the best interests of the Parties to collaborate on space allocation within MCDOT facilities. NOW, THEREFORE, in consideration of the foregoing recitals, the Parties agree as follows: TERMS 1. The term of this IDA shall be from July 1, 2023 through December 30, 2025, unless terminated earlier as provided hereunder. Prorated monthly fee payments set forth below shall commence upon MCSO taking possession of the Office Space and Yard Space. DocuSign Envelope ID: CBDC8AB5-9115-46CF-9744-02B8F4BE6B7D 2. Either Party may terminate this IDA at any time, with or without cause, by providing the other Party with 30 days prior written notice. MCSO agrees to vacate the building within 30 days of delivery of such notice. 3. MCDOT occupies the premises located at 12975 West Bell Road, Surprise, AZ 85374 (Property). 4. MCDOT agrees to: 4.1 Allocate approximately five hundred and twenty-five (525) square feet of office space to MCSO, located within the building used by MCDOT located at 12975 West Bell Road, Surprise, AZ 85374 (Office Space), as shown in Exhibit A attached hereto and made a part of this IDA. 4.1.1 For use of the Office Space, charge the District III substation remodel project and MCFMD, not the MCSO, twenty-one dollars ($21.00) per square foot annually for the 525 square feet of office space, for an estimated total annual fee of $11,025.00, or a prorated, monthly amount of $918.75. 4.1.2 Include the cost of utilities and building security as part of the prorated monthly fee. 4.1.3 Provide regular building access to the Office Space during normal hours of operation, Monday through Thursday from 5:30AM to 4:00PM. 4.1.4 MCSO must reserve conference/breakroom room if needed for meetings per MCDOT normal business process. 4.1.5 Provide access to the north side common area restrooms. 4.1.6 Invoice MC FMD, not the MCSO, the total prorated Office Space monthly billings the first of each month commencing upon MCSO taking possession of the Office Space, via a Journal Voucher entry initiated by MCDOT’s Financial Services Division. 4.2 Allocate approximately thirty-six thousand and eighty-eight (36,088) square feet of yard space to MCSO, located within the building used by MCDOT located at 12975 West Bell Road, Surprise, AZ 85374 (Yard Space), as shown in Exhibit B attached hereto and made a part of this IDA. 4.2.1 For use of the Yard Space, charge the District III substation remodel project and MCFMD, not the MCSO, fifty-five cents ($0.55) per DocuSign Envelope ID: CBDC8AB5-9115-46CF-9744-02B8F4BE6B7D square foot annually for the 36,088 square feet of yard space, for an estimated total annual fee of $19,848.40, or a prorated, monthly amount of $1,654.03. 4.2.2 Include the cost of utilities as part of the prorated monthly fee. 4.2.3 Provide access to the Yard Space 24 hours a day and seven days a week. 4.2.4 Invoice MCFMD, not the MCSO, the total prorated Yard Space monthly billings the first of each month commencing upon MCSO taking possession of the Yard Space, via a Journal Voucher entry initiated by MCDOT’s Financial Services Division. 5. MCFMD agrees to: 5.1 Pay the total prorated Office Space and Yard Space monthly billings, via a Journal Voucher entry initiated by MCDOT’s Financial Services Division, within ten (10) days of receipt. 5.2 Pay within ten (10) days of receipt of MCDOT invoice for the costs for repair/replacement resulting from any damage caused to the Office Space and Yard Space, or any surrounding MCDOT property, by the MCSO employees, contractors and/or its visitors. 6. MCSO agrees to: 6.1 Occupy only the Office Space and Yard Space as described above and as set forth in Exhibits A and B. 6.2 Not bring suspects/detainees into the MCDOT building or Office Space. MCSO is permitted to transport suspects/detainees via MCSO vehicles on the Property, but they must remain in the vehicle until they are within the Yard Space. 6.3 Limit the location of any suspects/detainees to MCSO temporary trailers. 6.4 Not locate, or cause to be located, any hazardous materials within the Office Space and Yard Space. 6.5 Not permit another Maricopa County Department’s use of the Office Space and Yard Space, without prior written consent of the MCDOT Administrative Services Division Manager. 6.6 Follow MCDOT procedures in reporting any facilities-related request, problems and/or complaints regarding the Office Space and Yard Space, DocuSign Envelope ID: CBDC8AB5-9115-46CF-9744-02B8F4BE6B7D building components, building security, parking, and/or service. Any request shall be forwarded to the MCDOT Administrative Services Division Manager by contacting the MCDOT Customer Service front desk at 602-506-5681. 6.7 Comply with all federal, state, and local safety and emergency regulations and procedures and the MCDOT Building Use Policy (T1005) when MCSO employees are utilizing the Office Space and Yard Space. 6.8 Utilize the Yard Space for parking all vehicles. 6.9 Be responsible for MCSO employees and contractors while on MCDOT property. 6.10 Upon vacating the Property, MCSO will leave the Property in the same condition as when it took original possession of the Property. 6.11 Assume full responsibility for any MCSO owned property or MCSO Security systems placed on the Property. GENERAL TERMS AND CONDITIONS 7. The rights described within this IDA may not be assigned to any other party not included in this IDA. 8. This IDA contains the entire understanding of the Parties with respect to the subject matter hereof. There are no representations or provisions other than those contained herein. This IDA shall not be amended or modified, in any manner, except by an instrument in writing, signed by the Parties. 9. The Parties agree, that should any part of this IDA be held to be invalid or void, the remainder of the IDA shall remain in full force and effect. 10. The Parties warrant that they are in compliance with A.R.S. Section 41-4401 and further acknowledge that: 10.1 Any contractor or subcontractor who is contracted by a Party to perform work under this IDA shall warrant their compliance with all federal immigration laws and regulations that relate to their employees and their compliance with A.R.S. Section 23-214(A), and shall keep a record of the verification for the duration of the employee’s employment or at least three (3) years, whichever is longer. 10.2. Any breach of the warranty shall be deemed a material breach of the contract, (or subcontract) that is subject to penalties up to and including termination of the contract or subcontract. DocuSign Envelope ID: CBDC8AB5-9115-46CF-9744-02B8F4BE6B7D 10.3 The Parties retain the legal right to inspect the papers of any contractor or subcontractor employee who works under this IDA to ensure that the contractor or subcontractor is complying with the warranty above and that the contractor agrees to make all papers and employment records of said employee available during normal working hours in order to facilitate such an inspection. 10.4 Nothing in this IDA shall make any contractor or subcontractor an agent or employee of the Parties to this IDA. 11. This IDA is subject to termination by either party pursuant to the provisions of A.R.S. § 38-511. 12. The parties to this Agreement have chosen attorneys employed by the Civil Services Division of the Maricopa Attorney’s Office (“Civil Services Division”) to act as their attorney for the purpose of reviewing this Agreement. In doing so, by their signature below, each party acknowledges that it is aware that the Civil Services Division will represent both parties to this Agreement, and each party expressly waives any conflict created thereby. 13. All notices under this IDA shall be mailed (to include inter-office), emailed or delivered to the Party to receive such notice, and shall be in writing and addressed to the following individuals: MCDOT: Maricopa County Department of Transportation Attn: Director 2901 W. Durango Street Phoenix, AZ 85009 MCFMD: Maricopa County Facilities Management Department 401W. Jefferson Phoenix, AZ 85003 MCSO: Maricopa County Sheriff’s Office Attn: James Prindiville, Executive Chief Financial Officer 550 W. Jackson Street Phoenix, AZ 85020 JamesPrindiville@MCSO.Maricopa.gov With a copy to: Maricopa County Real Estate Department Attn: Director 2801 W. Durango Street Phoenix, AZ 85009 End of Agreement - Signature Pages Follow DocuSign Envelope ID: CBDC8AB5-9115-46CF-9744-02B8F4BE6B7D APPROVAL: MARICOPA COUNTY DEPARTMENT OF TRANSPORTATION _________________________________ _______________________ Jesse Gutierrez, P.E. Date Transportation Director/County Engineer APPROVAL: MARICOPA COUNTY FACILITIES MANAGEMENT DEPARTMENT ___________________________________ _________________________ Charles Jones Date Facilities Management Director APPROVAL: MARICOPA COUNTY SHERIFF’S OFFICE _________________________________ _______________________ Paul Penzone Date Sheriff DocuSign Envelope ID: CBDC8AB5-9115-46CF-9744-02B8F4BE6B7D 7/21/2023 7/24/2023 APPROVAL: MARICOPA COUNTY BOARD OF SUPERVISORS ________________________________ _________________________ Chairman of the Board Date Attest ________________________________ _________________________ Clerk of the Board Date Approved as to Form: _________________________________ _______________________ Deputy County Attorney Date DocuSign Envelope ID: CBDC8AB5-9115-46CF-9744-02B8F4BE6B7D 7/20/2023 EXHIBIT “A” 525 DocuSign Envelope ID: CBDC8AB5-9115-46CF-9744-02B8F4BE6B7D EXHIBIT “B” 36,088 DocuSign Envelope ID: CBDC8AB5-9115-46CF-9744-02B8F4BE6B7D