Attachment A - March 4, 2020 TII Minutes.pdf

Phoenix City Council 
Transportation, Infrastructure and Innovation Subcommittee 
Summary Minutes 
Wednesday, March 4, 2020 
City Council Subcommittee Room 
Phoenix City Hall, Assembly Rooms A, B and C 
200 West Washington Street 
Phoenix, Arizona 
Subcommittee Members Present     
 Subcommittee Members Absent 
Councilwoman Thelda Williams, Chair 
Vice Mayor Betty Guardado  
Councilwoman Debra Stark 
Councilwoman Laura Pastor 
Call to Order 
Chairwoman Williams called the Transportation, Infrastructure and Innovation 
Subcommittee to order at 8:58 a.m. with Councilwoman Stark present and 
Councilwoman Pastor present telephonically.  
Call to the Public 
None. 
1. For Approval or Correction, the Minutes of the Transportation, Infrastructure
and Innovation Subcommittee Meeting on Feb. 5, 2020
Councilwoman Stark made a motion to approve the minutes of the Feb. 5, 2020
Transportation, Infrastructure and Innovation Subcommittee. Councilwoman Pastor
seconded the motion which passed unanimously, 3-0.
Vice Mayor Guardado joined the meeting telephonically. 
Items 2-5 were for consent action. No presentations were planned but staff was 
available to answer questions.  
Councilwoman Stark made a motion to approve consent items 2-5. Councilwoman 
Pastor seconded the motion which pass unanimously, 4-0.  
2. Authorization to Enter into an Intergovernmental Agreement with Arizona State
Land Department for the Paradise Ridge Flood Control Project
3. Apply for and Accept Funds and Enter into Intergovernmental Agreements with
the Flood Control District of Maricopa County for the Paradise Ridge Flood
Control Project Under the Capital Improvement Projects Prioritization Process
Attachment A

4. Enter into Agreement with RPTA for Regional Fare Collection System Upgrade 
Project Funding  
5. Funding Agreement, Regional Transit Communications Project (Capital Project) 
– Contract Amendment 1 
6. Metro, Regional Public Transportation Authority, and Maricopa Association of 
Government Meetings 
Information only. No Councilmember requested additional information. 
7. Citizens Transportation Commission Meetings 
Information only. No Councilmember requested additional information. 
8. Freeway Project Update 
Information only. No Councilmember requested additional information. 
 
9. Results of Bus Operations Control Center and Data Collection Services 
Request for Proposals  
Deputy City Manager Mario Paniagua introduced Public Transit Director Jesus Sapien 
to present the results of the bus operations control center (OCC) and data collection 
services request for proposals (RFP). Mr. Sapien introduced Deputy Public Transit 
Director Albert Crespo to assist with the presentation.  
 
Mr. Crespo outlined the OCC’s functions and provided an overview of the RFP timeline. 
He also explained the evaluation criteria used to determine the contract awardee and 
stated the panel recommends awarding Transdev Services, Inc. due to their proposal 
receiving the highest overall score and providing $1.4 million in savings over the next 
lowest cost proposal. The total proposed cost would be $14,361,642 for a five-year 
base contract.  
 
Chairwoman Williams asked if the awardee is the incumbent contractor. Mr. Crespo 
confirmed the recommended vendor is the incumbent contractor. 
 
Mr. Crespo shared the Citizens Transportation Commission approved staff’s 
recommendation at the Feb. 27, 2020 meeting. He concluded by stating staff requests 
the Subcommittee recommend Council approval to enter into an agreement with 
Transdev Services, Inc. to manage the OCC and data collection.  
 
Chairwoman Williams asked how many passengers the City has per month. Mr. Sapien 
responded there are 30 to 40 million annual passenger boardings which equals roughly 
67 percent of regional boardings. Chairwoman Williams also asked if vendors bid per 
mile. Mr. Sapien responded for this contract, the vendor does not bid per the mile. 
 
Councilwoman Stark made a motion to approve staff’s recommendation. Vice Mayor 
Guardado seconded the motion which passed unanimously, 4-0. 
 
10. Results of Fare Collections System Request for Proposals

Public Transit Director Jesus Sapien introduced Deputy Public Transit Director Joe 
Bowar to present the regional fare collection system (FCS) contract award.  
 
Mr. Bowar shared the current FCS was installed in 2005 with proprietary equipment and 
software, which has made it difficult to add features and make changes. Additionally, it 
is 13 years old and has exceeded its useful life.  
 
Mr. Bowar stated the new system will have mobile ticketing, reloadable smart cards, 
fare capping, and web-based fare purchases and account management. Also, new 
validators and ticket vending machines (TVM) will be installed and be ADA compliant. 
Finally, he explained implementation will occur over two phases. 
 
Mr. Bowar provided an overview of the proposed contract. The base contract will have a 
maximum cost of $33.3 million, and the maximum operation and maintenance support 
cost will be $28 million. Also, the initial agreement will be nine years with two optional 
three-year extensions. 
 
Mr. Bowar spoke about the evaluation process and criteria for the RFP. He shared from 
the six submitted proposals, two vendors were invited to provide demonstrations. And 
as a result, the panel recommends Vix Technology be awarded the contract. The 
contract total will be $61,228,625 and include a robust trip planner, TVM security 
features, and enhanced billing and cash payment features. Mr. Bowar shared the 
project will conclude with phase two commencing in January 2023.    
 
Councilwoman Stark asked for more information about the robust trip planner. Mr. 
Bowar responded the trip planner provides routing options with real-time data on when 
the bus or train will arrive.  
 
Mr. Bowar stated the Citizen Transportation Commission approved the recommendation 
at the Feb. 27, 2020 meeting. He concluded by stating staff requests the Subcommittee 
recommend Council approval to enter into an agreement with Vix Technology, Inc., for 
the implementation and long-term hosting, and maintenance of the new regional FCS.  
 
Councilwoman Stark made a motion to approve staff’s recommendation. Vice Mayor 
Guardado seconded the motion which passed unanimously, 4-0.  
 
11. Procurement Methods for Goods and Services 
Deputy City Manager Mario Paniagua introduced Chief Financial Officer Denise Olson 
to present on procurement strategies. Ms. Olson introduced Chief Procurement Officer 
T.J. Martin to assist with the presentation.  
 
Ms. Olson explained the improvements that have been made to procurement processes 
since 2015 and shared the results and benefits of these improvements. 
 
Councilwoman Pastor joined the meeting in-person.

Ms. Martin presented on competitive and non-competitive procurement methods. She 
then explained the price thresholds are used when determining which procurement 
method is used.  
 
Chairwoman Williams asked if a vendor list is used in informal, non-competitive 
circumstances. Ms. Olson responded procurement staff encourages the use of small 
and local businesses in that circumstance.  
 
Ms. Martin explained in the informal process, three quotes are gathered from registered 
vendors. The City utilizes the small business enterprise (SBE) program which includes 
asking those who have registered with ProcurePHX to bid on procurements under 
$100,000. She shared the City currently has 85 contracts with SBEs and is working on 
outreach events to expand the vendor list.  
 
Ms. Martin continued to explain competitive sealed bidding which is conducted through 
an Invitation for Bids (IFB). From IFB, award is determined solely on price.  
 
Councilwoman Pastor inquired why price rather than quality is the top concern. Ms. 
Martin shared that price is the driver of the IFB process, but certain procedures can be 
implemented to indicate if vendors have provided poor quality or service in the past. Ms. 
Olson added requirements are included within the IFB to ensure the quality necessary is 
received.  
 
Chairwoman Williams asked if procurement staff gathers feedback from departments on 
the procurement process. Ms. Olson shared staff conducts follow up, as well as 
communicates through the procurement liaison group.  
 
Vice Mayor Guardado asked about local vendors included on the City’s list and the plan 
to attract more local vendors. Ms. Olson responded the department is working on an 
outreach plan and presentation for the Workforce and Economic Development 
Subcommittee. Additionally, Ms. Martin shared the City is working with the Equal 
Opportunity, and Community and Economic Development Departments to participate in 
programs that spread awareness for small business opportunities.  
 
Councilwoman Pastor asked if the City has programs that promote small business 
opportunities in west Phoenix and if there is one in Spanish. Ms. Olson shared staff 
could work on expanding these programs.  
 
Councilwoman Stark asked if the City works with the local chambers of commerce. Ms. 
Martin shared staff works with Local First Arizona who works with the chambers. 
Additionally, it is a goal of the procurement office to reach out to these chambers.  
 
Ms. Martin shared the most common method of procurement is an RFP. In this method, 
while pricing is included, the award is based on evaluation criteria specific to a need. 
She also explained Qualified Vendor Lists are determined from Requests for

Qualifications (RFQu) to develop a list of vendors that are used when specific licenses 
or expertise are needed. 
 
Ms. Olson explained cooperatives combine the purchasing power of several public 
procurement agencies and are widely used. She shared benefits include price 
reductions, increased efficiencies and maximization of resources. Ms. Olson then 
compared the timeframes to complete each procurement method. 
 
Ms. Olson explained state cooperatives and emphasized that the method conforms with 
the City’s Procurement Code and has been reviewed by the Law Department. She 
emphasized the purpose of utilizing cooperatives is efficiency. Additionally, only 13 
percent of 2,350 active contracts were awarded utilizing cooperatives. 
 
Ms. Olson concluded by sharing procurement’s goal is to be strategic, promote 
competition, save time and spend wisely to best serve the City.  
 
Councilwoman Pastor stated she would like a break down of where money is being 
spent and why a vendor was chosen included in Council reports. Ms. Olson shared staff 
currently includes the procurement process in the Council packet, however she can 
speak with the Council to ensure all appropriate information is provided.    
12. Wrong-Way Driving Update 
Deputy City Manager Mario Paniagua introduced Street Transportation Director Kini 
Knudson and Assistant Street Transportation Director Briiana Velez to present a wrong-
way driving update. Mr. Knudson stated while current stripping and signage meets 
national standards, the City can always implement additional safety features.  
 
Ms. Velez shared this presentation focuses on wrong-way collisions between 
Washington and Jefferson Streets from 7th Avenue to 7th Street. She explained from 
2014 to 2018, approximately 2 percent of all collisions were the result of wrong-way 
driving and there were no fatalities. However, in 2019, there were three wrong-way 
collisions and one fatality. As a result, staff evaluated existing one-way signage and it 
was determined it meets national standards.  
 
Ms. Velez stated Street Transportation staff recommends a pilot program be 
implemented that installs additional directional pavement arrows and wrong-way signs. 
These will be installed at a cost of $32,000 and take four to six months to complete. She 
concluded by stating the pilot would be evaluated annually to see if there is a reduction 
in wrong-way collisions. If there is a reduction, staff will propose the pilot be expanded. 
 
Channel Powe, resident, spoke in support of the pilot program and thanked Vice Mayor 
Guardado for bringing this topic to the Subcommittee. 
 
Councilwoman Williams spoke in support of the pilot program.  
 
Dianne Barker, resident, spoke in support of the pilot program.

Councilwoman Stark stated her support for the pilot program, but also shared her 
concern for pedestrian safety throughout the entire City. Councilwoman Pastor 
requested dialogue begin on a comprehensive pedestrian safety plan. Chairwoman 
Williams also asked that the City work with sister cities.  
 
Vice Mayor Guardado thanked Channel Powe for her advocacy and emphasized the 
importance of finding a Citywide pedestrian safety solution.  
 
Councilwoman Stark emphasized the importance of educating drivers and residents. 
Councilwoman Williams asked staff to bring the presentation on comprehensive 
pedestrian safety efforts to this Subcommittee.  
 
13. Downtown Transportation Plan Update 
Street Transportation Director Kini Knudson introduced City Engineer Eric Froberg to 
present a downtown transportation plan update. Mr. Knudson shared the current plan 
was adopted in 2014 and needs to be updated due to forecasted growth.  
 
Mr. Froberg stated three neighborhood meetings were completed in the summer 2019 
to understand the community’s concerns. At these meetings, staff collected nearly 400 
comments that focused on auto safety and congestion, pedestrian and bicycle safety, 
and access to transit. These comments were incorporated in the development of area-
specific plans. Mr. Froberg shared the next steps in the plan update and stated that 
once they are complete, staff will bring final recommendations to the Subcommittee.  
 
Councilwoman Stark asked staff to evaluate scrambles, maximize sidewalks and install 
dedicated bike lanes. Mr. Knudson shared the downtown code requires enhanced 
pedestrian amenities in future development.  
 
Councilwoman Pastor asked if the plan update is incorporating downtown festivals and 
major events, as well as asked staff to analyze the current barricade plan and fees for 
races or festivals. Mr. Knudson responded the right-of-way team is looking into how 
construction is affecting the ability to host downtown events.  
  
Call to the Public  
None. 
 
Future Agenda Items 
Chairwoman Williams reminded staff of the pedestrian safety presentation.    
Adjournment 
Chairwoman Williams adjourned the meeting at 10:26 a.m. 
 
Respectfully submitted, 
Jennifer Hackelman 
Management Intern