Vote — approved

Clint Hickman	yes
Jack Sellers	yes
Thomas Galvin	yes
Bill Gates	yes
Steve Gallardo	yes

Ayes: Clint Hickman, Jack Sellers, Thomas Galvin, Bill Gates, Steve Gallardo

Item Text

88. AMENDMENTS TO THE RYAN WHITE PLANNING COUNCIL BYLAWS Approve amendments to the Bylaws of the Greater Phoenix Ryan White HIV Services Planning Council. These amendments are made to reflect the current guidelines and requirements established by the funding agency, the Health Services Resources and Administration. In compliance with the Health Services Resources Administration (HRSA) Regulations, the Board of Supervisor’s Chairman is the Chief Elected Officer for the Ryan White Part A grant, which provides approximately $12 million annually for services for people living with HIV in Maricopa and Pinal County. The Board of Supervisors appoints a Planning Council to set priorities and determine resource allocations for services to be funded with these grant funds. The Planning Council must establish Bylaws to govern their activities. The Bylaws were last updated in 2018 with minor revisions. The Bylaws were reviewed and revised by the Planning Council’s Standards and Rules (StAR) Subcommittee, with legal counsel provided by the Maricopa County Attorney’s Office. Changes to the Bylaws include establishing a minimum number of members, per HRSA guidance; the addition of a Removal and Resignation section that consolidated three different removal processes; and substantial changes in the Glossary, Membership, Attendance, Officers and Executive Committees’ Duties and Responsibilities sections. Extensive, though minor changes were made to clarify and update language, revise formatting and restructure the Bylaws to be more accessible to new community members joining the Planning Council. In addition, the Bylaws underwent a blanket update to align with County Brand Standards. (C-86-24-013-X-00)

Attachments (1)

Vote — approved

Thomas Galvin	yes
Kate Brophy McGee	yes
Mark Stewart	yes
Debbie Lesko	yes
Steve Gallardo	yes

Ayes: Thomas Galvin, Kate Brophy McGee, Mark Stewart, Debbie Lesko, Steve Gallardo

Item Text

51. AMENDMENTS TO THE RYAN WHITE PLANNING COUNCIL BYLAWS Approve amendments to the Bylaws of the Greater Phoenix Ryan White HIV Services Planning Council. In compliance with the Health Services Resources Administration (HRSA) Regulations, the Board of Supervisor's Chairman is the Chief Elected Officer for the Ryan White Part A grant, which provides approximately $12 million annually for services for people living with HIV in Maricopa and Pinal County. The Board of Supervisors appoints a Planning Council to set priorities and determine resource allocations for services to be funded with these grant funds. The Planning Council must establish Bylaws to govern their activities. The Bylaws were last updated in June 2023. The Bylaws were reviewed and revised by the Planning Council's Standards and Rules (STAR) Subcommittee, with legal counsel provided by the Maricopa County Attorney's Office. Changes to the Bylaws include: waiving the waiting period for federally mandated positions when they cannot be filled; clarifying that waiting periods do not apply to Alternate Members; and the inclusion of a new section allowing the Board of Supervisors to authorize public health leadership to sign reports, submissions, or other communications that do not require formal approval from the Board of Supervisors. (C-86-24-013-X-01)

Attachments (1)

Vote — approved

Thomas Galvin	yes
Kate Brophy McGee	yes
Mark Stewart	yes
Debbie Lesko	yes
Steve Gallardo	yes

Ayes: Thomas Galvin, Kate Brophy McGee, Mark Stewart, Debbie Lesko, Steve Gallardo

Item Text

92. AMENDMENTS TO GREATER PHOENIX RYAN WHITE PLANNING COUNCIL BYLAWS Approve amendments to the Bylaws of the Greater Phoenix Ryan White HIV Services Planning Council. In compliance with the Health Services Resources Administration (HRSA) Regulations, the Board of Supervisor's Chairman is the Chief Elected Officer for the Ryan White Part A grant, which provides approximately $12 million annually for services for people living with HIV in Maricopa and Pinal County. The Board of Supervisors appoints a Planning Council to set priorities and determine resource allocations for services to be funded with these grant funds. The Planning Council must establish Bylaws to govern their activities. The Bylaws were last updated in December 2024. The Bylaws were reviewed and revised by the Planning Council's Standards and Rules (STAR) Subcommittee, with legal counsel provided by the Maricopa County Attorney's Office. Changes to the Bylaws include: 1. Article 2, Section 5: A section on the Planning Council Code of Conduct has been added as requested HRSA. 2. Article 3, Section 5: A section on Meeting Minutes has been edited to reflect guidance from the Maricopa County Attorney's Office. 3. Article 13, Section 2: A section on the Standing Committee Structure has been added as requested by HRSA. (C-86-24-013-X-02)